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HomeMy WebLinkAbout1993 04-12 CCM Regular Session r MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION APRIL 12, 1993 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in regular session and was called to order by Mayor Todd Paulson at 7:10 p.m. ROLL CALL Mayor Todd Paulson, Councilmembers Celia Scott, Dave Rosene, Barb Kalligher, and Kristen Mann. Also present were City Manager Gerald Splinter, Director of Public Works Sy Knapp, Assistant Finance Director Charlie Hansen, City Attorney Charlie LeFevere, Personnel Coordinator Geralyn Barone, and Council Secretary Carla Wirth. OPENING CEREMONIES Elaine Bernards offered the invocation. OPEN FORUM Mayor Paulson noted the Council had received no requests to use the open forum session this evening. He inquired if there was anyone present who wished to address the Council. There being none, he continued with the regular agenda items. COUNCIL REPORTS Councilmember Rosene commented that he was pleased to see Councilmember Mann's picture in the Session Weekly demonstrating a SECCHI Disc. Councilmember Mann explained that this Disk is used to measure water clarity. Councilmember Kalligher reminded those in the target area to return their survey by April 16 since the public hearing is on April 22 at Constitution Hall at 7 p.m. Mayor Paulson announced the City Auction will be held on April 24, 1993, at the City- Garage. APPROVAL OF AGENDA AND CONSENT AGENDA Mayor Paulson inquired if any Councilmembers requested any items be removed from the consent agenda. Councilmember Mann requested the licenses be removed from the Consent Agenda. 4/12/93 - 1 - APPROVAL OF MINUTES MARCH 15, 1993 - SPECIAL WORK SESSION There was a motion by Councilmember Scott and seconded by Councilmember Rosene to approve the minutes of March 15, 1993, special work session as printed. The motion passed a unanimously. MARCH 22, 1993 - REGULAR SESSION There was a motion by Councilmember Scott and seconded by Councilmember Rosene to approve the minutes of March 22, 1993, regular session as printed. The motion passed unanimously. PROCLAMATIONS Member Celia Scott introduced the following proclamation and moved its adoption: DECLARING THE WEEK OF APRIL 18 THROUGH APRIL 25, 1993, AS DAYS OF REMEMBRANCE OF THE VICTIMS OF THE HOLOCAUST The motion for the adoption of the foregoing proclamation was duly seconded by member Dave Rosene, and the motion passed unanimously. Member Celia Scott introduced the following proclamation and moved its adoption: DECLARING APRIL 18 THROUGH APRIL 25, 1993, AS BROOKLYN CENTER VOLUNTEER RECOGNITION WEEK The motion for the adoption of the foregoing proclamation was duly seconded by member Dave Rosene, and the motion passed unanimously. Member Celia Scott introduced the following proclamation and moved its adoption: DECLARING APRIL 24 THROUGH APRIL 30, 1993, AS PRESCHOOL IMMUNIZATION WEEK The motion for the adoption of the foregoing proclamation was duly seconded by member Dave Rosene, and the motion passed unanimously. 4/12/93 -2- i Member Celia Scott introduced the following proclamation and moved its adoption: DECLARING APRIL 22, 1993, AS EARTH DAY The motion for the adoption of the foregoing proclamation was duly seconded by member Dave Rosene, and the motion passed unanimously. Member Celia Scott introduced the following proclamation and moved its adoption: DECLARING APRIL 25 THROUGH APRIL 30, 1993, AS COMMUNITY REINVESTMENT FOR PERSONS WITH DISABILITIES WEEK i The motion for the adoption of the foregoing proclamation was duly seconded by member Dave Rosene, and the motion passed unanimously. RESOLUTIONS RESOLUTION NO. 93 -53 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION CLOSING THE PARK BONDS OF 1980 DEBT SERVICE V CE FUND AND TRANSFERRING THE REMAINING FUNDS TO THE CERTIFICATES OF INDEBTEDNESS DEBT SERVICE FUND AND THE GENERAL FUND The motion for the adoption of the foregoing resolution was duly seconded by member Dave Rosene, and the motion passed unanimously. RESOLUTION NO. 93 -54 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION DECLARING SURPLUS PROPERTY The motion for the adoption of the foregoing resolution was duly seconded by member Dave Rosene, and the motion passed unanimously. RESOLUTION NO. 93 -55 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION DESIGNATING DEPOSITORIES OF CITY FUNDS The motion for the adoption of the foregoing resolution was duly seconded by member Dave Rosene, and the motion passed unanimously. 4/12/93 -3 - I i RESOLUTION NO. 93 -56 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR 69TH AVENUE LANDSCAPING, IMPROVEMENT PROJECT NO. 1990 -10, CONTRACT 1992 -N I The motion for the adoption of the foregoing resolution was duly seconded by member Dave Rosene, and the motion passed unanimously. RESOLUTION NO. 93 -57 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING PROJECT, APPROVING PLANS AND SPECIFICATIONS, AND DIRECTING ADVERTISEMENT FOR BIDS FOR 1993 SEALCOATING PROGRAM, IMPROVEMENT PROJECT NO. 1993 -06, CONTRACT 1993 -B The motion for the adoption of the foregoing resolution was duly seconded by member Dave Rosene, and the motion passed unanimously. RESOLUTION NO. 93 -58 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING WORK PERFORMED AND APPROVING FINAL PAYMENT FOR LIFT STATION NO. 2 RECONSTRUCTION, IMPROVEMENT PROJECT NO. 1990 -05, CONTRACT 1991 -P The motion for the adoption of the foregoing resolution was duly seconded by member Dave Rosene, and the motion passed unanimously. RESOLUTION NO. 93 -59 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION OF AND APPRECIATION FOR THE DEDICATED PUBLIC SERVICE OF PAUL W. HOLMLUND The motion for the adoption of the foregoing resolution was duly seconded by member Dave Rosene, and the motion passed unanimously. PRESENTATIONS NORTH HENNEPIN LEADERSHIP ACADEMY The City Manager presented Mr. Greg Thielsen, Cabinet member of the North Hennepin Leadership Academy. Mr. Thielsen introduced Duane Om, a fellow Cabinet member. 4/12/93 - 4 - Mr. Thielsen stated he would like to provide an informational presentation as well as thank Brooklyn Center for their continued support. He reviewed individuals who have contributed I to this program and stated their purpose is to develop existing and future leaders. He indicated he had supplied the City Manager with applications in case the Council knows someone who would be interested in participating in their program. They provide eight day- long programs over an eight month period which covers various areas of leadership and develops their leadership capacity. Mr. Thielsen offered to provide the City with a copy of past graduates of this program since the Council may be interested in considering them for appointment to various commissions, etc. He explained the program costs $710 per participant, and this cost is oftentimes covered by the participant's employer or other sponsorship sources. Councilmember Rosene asked how Mr. Thielsen, as a School Board Member, would feel about a teacher applying for participation since it would take a number of days from their work. Mr. Thielsen stated they have not attempted this directly, but this year an Assistant Superintendent will be participating as well as a fellow School Board Member. He felt there is a precedence in the School District for sponsorship of the program. Mayor Paulson thanked Mr. Thielsen for his presentation and the fine work being done by the North Hennepin Leadership Academy. CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING Mayor Paulson presented the Assistant Finance Director with the Certificate of Achievement plaque for Excellence in Financial Reporting. It was noted that this plaque is presented by the Government Finance Officers Association to award the City for its comprehensive annual financial report for the year ended December 31, 1991. Mayor Paulson and the Council extended their appreciation and congratulations to the City staff for this achievement. MAYORAL APPOINTMENTS: FINANCIAL COMMISSION HUMAN RIGHTS AND RESOURCES COMMISSION, AND NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL ADVISORY COMMISSION Mayor Paulson commented that he spoke with most of the applicants and felt there was a lot of talent to choose from. He added he also spoke with Councilmembers Rosene and Kalligher regarding the applicants and their qualifications. He explained he took geographic -- xP g t�a ' P balance and affirmative action into account and is recommending the following appointments be approved: Human Rights and Resources Commission -Sherry Maddox, 5711 Knox Avenue North; Financial Commission -Ned Storla, 4207 Lakeside Avenue North, #328; and Northwest Hennepin Human Services Advisory Commission - Delores A. Fehlber 4512 P ry g, Woodbine Lane. He commented the balance on the i commissions ' C s is improving h' and will be even better within one year. 4/12/93 -5- CORRECTI Councilmember Mann announced the Personnel Coordinator had copies of all applications. Councilmember Rosene agreed all applicants were very fine people, and he could not dispute any appointments being recommended by Mayor Paulson. However, he felt bad about not taking advantage of more of the talent and suggested the Council consider increasing the size of commissions from seven to nine. He reported the Human Rights and Resources Commission did discuss this option at its last meeting but did not arrive at a consensus. Mayor Paulson agreed and pointed out a number of people who applied were already involved with other projects or commissions. He explained he did take this into consideration when making his recommendation for appointments. Councilmember Mann commented all applicants were very well qualified, and she had been able to speak with all but one of them. She explained she cannot support the recommended appointments because she believes in neighborhood representation and empowering citizens. She added it is important for these neighborhoods to be represented on each commission, an excellent base for neighborhood groups, but this is not the case with certain areas. Councilmember Kalligher pointed out there were no applicants from the Northwest area for the Human Rights and Resources Commission. Councilmember Mann noted the Central and Southwest areas were also vacant. She further explained the Human Rights and Resources Commission has six women members, and she felt the Council should consider the appointment of a male. She pointed out two men, Wayde Lerbs and Dean Nyquist, had applied for appointment to the Human Rights and Resources Commission and were highly qualified. Mayor Paulson stated he spoke with Councilmember Mann about her impressions and, at her suggestion, called Sherry Maddox who indicated she preferred to be appointed to the Human Rights and Resources Commission rather than the Financial Commission. He added he looks forward to the opportunity to have an African American on the Human Rights and Resources Commission. With regard to gender balance, he felt the Council needed to bring people into the process who have been historically left out, and if the Council can balance it out in another commission, he felt progress was being made. Councilmember Mann questioned the appointment to the Financial Commission. Mayor Paulson explained he spoke with the candidates and tried to achieve some geographic and gender balance. He also considered their experience and how the appointee could lend a unique voice to the commission. He stated he is recommending Ned Storla because of his unique area of expertise as an assessor in Brooklyn Park. He further explained Mr. Storla previously applied for appointment to the Planning Commission. Councilmember Mann pointed out Lee Anderson is a senior auditor with the Department of Transportation and had also applied for appointment to the Planning Commission. 4/12/93 - 6 - Mayor Paulson agreed this was a difficult decision to make but he also took into consideration that Mr. Anderson has volunteered to serve as one of the Board members on the North Hennepin Mediation Project. Councilmember Rosene stated while Ms. Maddox was not his first recommendation for the Human Rights and Resources Commission, he agreed with Mayor Paulson that cultural diversity is vital and Ms. Maddox had mentioned in her application she has experienced the down -side of being not of the majority race. He said he felt Ms. Maddox would contribute a great deal to the Human Rights and Resources Commission. With regard to the Financial Commission appointment, Councilmember Rosene agreed all are excellent candidates, but the only applicant from another neighborhood is Ms. Maddox who indicated she prefers an appointment to the Human Rights and Resources Commission. Mayor Paulson pointed out the importance of geographic balance in commissions that discuss allocation of funds or resources, but the Human Rights and Resources Commission does not reach the threshold of allocating resources or funding. Councilmember Scott explained she has been out of town for ten days and was unable to speak with any of the applicants. She stated she will not argue against any of the recommended appointments but agreed the Human Rights and Resources Commission was out of balance both geographically and with regard to gender. Councilmember Mann commented on the need for renters to be represented on the Northwest Hennepin Human Services Council Advisory Commission. She pointed out Trayce Olsen is a renter who would make a fine representative. Councilmember Rosene clarified he spoke with Ms. Olson who indicated she uses public transportation and felt it may be difficult to attend some meetings at this point. Mayor Paulson noted a unanimous vote was needed tonight to confirm the recommended appointments. He explained if not received, the appointments would be tabled until the next meeting when a majority vote would be needed for approval. There was a motion by Councilmember Rosene and seconded by Councilmember Scott to approve the following appointments: Human Rights and Resources Commission Sherry Maddox, 5711 Knox Avenue N. Financial Commission Ned Storla, 4207 Lakeside Avenue North, #328 Northwest Hennepin Human Services Advisory Commission Delores A. Fehlberg, 4512 Woodbine Lane. Vote: Four Ayes, One Nay. Motion failed. Councilmember Mann stated she voted nay because of neighborhood representation. This item was tabled until the April 26, 1993, meeting. 4/12/93 -7- DISCUSSION ITEMS CO -OP NORTHWEST The City Manager explained the Northwest Hennepin Human Services Council ( NWHHSC), in conjunction with area communities, School Districts and various social agencies, have developed a collaborative effort called CO -OP (Communities Organizing Opportunities for People) Northwest. He said this group addresses housing, human services, jobs and training issues in a five city area. He further explained since this effort has grown significantly, the existing NWHHSC staff is unable to service it properly; therefore, various cities and other members are being asked to contribute funding to hire additional staff to supplement the existing NWHHSC staff. He stated Brooklyn Center is being asked to contribute $5,678 for 1993. Patty Wilder, Executive Director of the NWHHSC, thanked the Council for the opportunity to address this issue. She also thanked the Council and City staff for their past and continuing involvement and support of their efforts which were started by five municipalities and grew instantly because it fills such a vital need. She reviewed their past accomplishments in obtaining grant funding and showed a video presentation which explained the program from its inception and reviewed their focus, impact, and accomplishments. Councilmember Kalligher expressed concern with the $5,678 funding request since the City has already funded NWHHSC $9,500 this year. Ms. Wilder reviewed their funding sources and pointed out they conduct additional fund raising for special projects. While they take advantage of volunteers, she felt they were very understaffed for a project of this magnitude. Councilmember Rosene commented the additional allocation is needed to cover the services offered by CO -OP Northwest which go beyond the basic services of the NWHHSC. He indicated support of the request. Councilmember Mann agreed CO -OP Northwest is a wonderful program. Councilmember Rosene added the Human Rights and Resources Commission reviewed this funding request and recommended approval. Due to existing budget constraints, Councilmember Mann suggested the request be reviewed by the Financial Commission. Councilmember Kalligher agreed and she added she would like to see an operating budget for CO -OP Northwest. Mayor Paulson commented the video presentation did a good job in clarifying the group's overall goals and objectives, but he felt more specific examples were needed on where the additional funding will be used. Councilmember Rosene pointed out Governor Carlson set aside $500,000 to be distributed by the Metropolitan Council to communities who consolidate services and provide better services to their residents. He felt CO -OP Northwest was in a good position to apply for a large portion of these funds. Ms. Wilder explained they have already testified before the Legislature four times for participation in this funding. 4/12/93 -8- Councilmember Rosene indicated he felt Councilmembers Mann and Kalligher had made valid points about the Council needing detailed knowledge before approving funding. He asked if a delay of several weeks would cause any problems. Ms. Wilder responded it will not since the four other communities have already approved their contribution. The City Manager reported the Finance Commission will be meeting on April 19 and this item could be placed on its agenda. There was a motion by Councilmember Mann and seconded by Councilmember Kalligher to table further consideration of funding assistance to NWHHSC for CO -OP Northwest and refer the matter to the Financial Commission for its review and recommendation and to request additional budgeting information from NWHHSC for Council's consideration. The motion passed unanimously. Ms. Wilder invited the Council to attend their April 22 meeting on diversity. LICENSES Councilmember Mann expressed concern regarding one of the rental dwellings which is on the agenda for approval. She informed the Council a neighbor of the property was present to also express her concern. The City Manager suggested this license be removed to allow staff the opportunity to meet with concerned residents, discuss their concern, and bring back a recommendation for Council's consideration at a future meeting. There was a motion by Councilmember Mann and seconded by Councilmember Kalligher to approve the following list of licenses: MECHANICAL SYSTEMS Aer, Inc. Box 1146 Burnsville Heating and A/C 12481 Rhode Island Ave. S. Louis Degidio, Inc. 6501 Cedar Ace. S. Delmar Furnace Exchange 4080 83rd Ave. N. March Heating & A/C Co., Inc. 6248 Lakeland Ave. N. Riccar Heating & Air Conditioning 2387 136th Ave. NW MOTOR VEHICLE DEALERSHIP Brookdale Chrysler Plymouth 6121 Brooklyn Blvd. Brookdale Ford, Inc. 2500 Co. Road 10 Brookdale Pontiac 6801 Brooklyn Blvd. Iten Chevrolet 6701 Brooklyn Blvd. 4/12/93 -9- RENTAL DWELLINGS Maranatha Residence Corporation Maranatha Place Tom and Dorothy Storie 5607 Camden Ave. N. B.F. Dabrowski 5001 Ewing Ave. N. Marcus Corporation 6415 James Circle N. Norbert and Dolores Volbert 4207 Lakeside Ave. N. #122 William P. Kelly 5724 Logan Ave. N. Richard and Elfreda Ploof 5319 Queen Ave. N. Donald E. Sobania 3701 47th Ave. N. Edward Doll 1201 57th Ave. N. T.W. Thorbus 4300 63rd Ave. N. The motion passed unanimously. DISCUSSION ITEMS - CONTINUED BROOKLYN CENTER AMERICAN LITTLE LEAGUE REQUEST TO USE A PORTION OF GARDEN CITY PARK The City Manager explained about two years ago the Brooklyn Center American Little League ( BCALL) asked the City to consider leasing City -owned property at the south end of Garden City Park to them for development of one or two new fields. He stated BCALL currently has two fields located on their property and a third field on property they lease from the Brookdale Christian Center. He noted the matter was referred to the Park and Recreation Commission but BCALL withdrew their request due to insufficient timing. He further explained this winter BCALL contacted the City again expressing interest in a new arrangement in terms of use of the fields. The Director of Public Works used an overhead to point out the location and area BCALL would like to use to build one new playing field. He stated the primary reason for their request is their easterly field. (Gomilak field) is on unstable soil, continues to sink, and is oftentimes wet and cannot be filled due to floodplain regulations. Councilmember Kalligher asked if the City will need to obtain easements for access. The City Manager indicated the City could get maintenance easements if needed, but those details have not yet been studied. He added more details will be known after the storm sewer study is completed. The Public Works Director pointed out BCALL was requesting the ability to lease the property on a long -term basis, but the City Attorney recommends a nonexclusive license arrangement be considered rather than a lease. Councilmember Kalligher expressed support of the request since the existing easterly field cannot be used for about one -half of the season, and they have also lost the use of the Church field several days each week. 4/12/93 _10- Mr. Les Thurs, representing BCALL, distributed pictures of their easterly field while it was under water. He then reported on their field use and that they will be hosting the All -Star Games this year. He added they will need additional fields to handle the expected level of activity. Councilmember Mann noted the Park and Recreation Commission recommends approval which also allows the City to get some of the park space upgraded. Mayor Paulson asked if this additional field will help with the girls softball program. Mr. Thurs explained a new field would not change the girls softball program. He added the girls league was split with another league which was regulated by Williamsport. RESOLUTION NO. 93 -60 Member Barb Kalligher introduced the following resolution and moved its adoption: RESOLUTION APPROVING LICENSE AGREEMENT WITH BROOKLYN CENTER AMERICAN LITTLE LEAGUE FOR USE OF A PORTION OF GARDEN CITY PARK The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mann, and the motion passed unanimously. Mayor Paulson thanked BCALL for their service to the community. ORDINANCES The City Manager presented An Ordinance Amending Chapter 7 of the City Ordinances Regarding Recycling Services for Multifamily Dwellings. This ordinance amendment was first read on March 8, 1993, published in the official newspaper on March 17, 1993, and is offered this evening for a second reading. Mayor Paulson opened the meeting for the purpose of a public hearing on An Ordinance Amending Chapter 7 of the City Ordinances Regarding Recycling Services for Multifamily Dwellings at 8:20 p.m. He inquired if there was anyone present who wished to address the Council. There being none, he entertained a motion to close the public hearing. There was a motion by Councilmember Mann and seconded by Councilmember Scott to close the public hearing at 8:20 p.m. The motion passed unanimously: Councilmember Mann commented she felt the proposed amendments make the regulations easier to understand and informs residents of what is required and penalties for noncompliance. 4/12/93 ORDINANCE NO. 93 -02 Member Dave Rosene introduced the following ordinance and moved its adoption: AN ORDINANCE AMENDING CHAPTER 7 OF THE CITY ORDINANCES REGARDING RECYCLING SERVICES FOR MULTIFAMILY DWELLINGS The motion for the adoption of the foregoing ordinance was duly seconded by member Kristen Mann, and the motion passed unanimously. The City Manager presented An Ordinance Amending Chapter 12 of the City Ordinances Requiring Recycling Facilities to be Provided at Multiple Family Dwellings with More than Eight Units. This ordinance was first read on March 8, 1993, published in the official newspaper on March 17, 1993, and is offered this evening for a second reading. Mayor Paulson opened the meeting for the purpose of a public hearing on An Ordinance Amending Chapter 12 of the City Ordinances Requiring Recycling Facilities to be Provided at Multifamily Dwellings with More than Eight Units at 8:23 p.m. He inquired if there was anyone present who wished to address the Council. There being none, he entertained a motion to close the public hearing. There was a motion by Councilmember Rosene and seconded by Councilmember Kalligher to close the public hearing at 8:23 p.m. The motion passed unanimously. Councilmember Mann commented this is a fine addition to Chapter 12 and will keep landlords of multifamily dwelling units more accountable. ORDINANCE NO. 93 -03 Member Celia Scott introduced the following ordinance and moved its adoption: AN ORDINANCE AMENDING CHAPTER 12 OF THE CITY ORDINANCES REQUIRING RECYCLING FACILITIES TO BE PROVIDED AT MULTIFAMILY DWELLINGS WITH MORE THAN EIGHT UNITS The motion for the adoption of the foregoing ordinance was duly seconded by member Barb Kalligher, and the motion passed unanimously. The City Manager presented An Ordinance Amending Chapter 35 of the City Ordinances Regarding Zoning Regulation Compliance. This ordinance was first read on March 8, 1993, published in the official newspaper on March 17, 1993, and is offered this evening for a second reading. The City Manager commented the amendment will make enforcement more practical. 4/12/93 -12- Mayor Paulson opened the meeting for the purpose of a public hearing on An Ordinance Amending Chapter 35 of the City Ordinances Regarding Zoning Regulation Compliance at 8:24 p.m. He inquired if there was anyone present who wished to address the Council. There being none, he entertained a motion to close the public hearing. There was a motion by Councilmember Scott and seconded by Councilmember Rosene to close the public hearing t 8:24 .m. The motion passed unanimously. . P P Y ORDINANCE NO. 93 -04 Member Kristen Mann introduced the following ordinance and moved its adoption: AN ORDINANCE AMENDING CHAPTER 35 OF THE CITY ORDINANCES REGARDING ZONING REGULATION COMPLIANCE The motion for the adoption of the foregoing ordinance was duly seconded by member Dave Rosene, and the motion passed unanimously. The City Manager presented An Ordinance Amending Chapter 25 of the City Ordinances Regarding the Clear View Triangle. This ordinance was first read on March 8, 1993, published in the official newspaper on March 17, 1993, and is offered this evening for a second reading. The City Manager commented the amendment will clarify site triangle requirements and make enforcement more practical. Mayor Paulson opened the meeting for the purpose of a public hearing on An Ordinance Amending Chapter 25 of the City Ordinances Regarding the Clear View Triangle at 8:28 p.m. He inquired if there was anyone present who wished to address the Council. There being none, he entertained a motion to close the public hearing. There was a motion by Councilmember Kalligher and seconded by Councilmember Rosene to close the public hearing at 8:28 p.m. The motion passed unanimously. ORDINANCE NO. 93 -05 Member Dave Rosene introduced the following ordinance and moved its adoption: AN ORDINANCE AMENDING CHAPTER 25 OF THE CITY ORDINANCES REGARDING THE CLEAR VIEW TRIANGLE The motion for the adoption of the foregoing ordinance was duly seconded by member Celia Scott, and the motion passed unanimously. 4/12/93 -13 - I DISCUSSION ITEMS - CONTINUED APPOINTMENT OF DIRECTOR OF FINANCE The City Manager stated since receiving Paul Holmlund's resignation, he has evaluated various alternatives and approaches to replace him as Finance Director. After review and discussion of alternatives with the resigning Finance Director City Auditor and � g tY department P heads, he recommended the promotion and appointment of Charles Hansen, currently the Assistant Finance Director. The City Manager reviewed Mr. Hansen's attributes and qualifications and stated he feels it would be a waste to spend $20,000 to conduct a search for another replacement. He recommended the Council proceed to confirm his recommendation to appoint Charles Hansen to the position of Finance Director, to fill this position. Councilmember Scott stated she has served on the Council since Mr. Hansen became Mr. Holmlund's assistant and was very impressed with the detailed, concise, and readable reports he provides the Council. She felt his expertise and capabilities have provided him with the ability to work with department heads, and she supports his appointment to the position of Finance Director. Mayor Paulson pointed out one benefit of a search process would be to allow the Council to define what they want in a Finance Director, the Finance Department, and to establish objectives and goals for the City's budget. He stated he would still like the opportunity for the Council to work with the City's budget so it becomes more of a program budget than a line item budget. He explained with a program budget, the items can be tied to administrative goals and objectives with consideration of priorities and how to obtain the goals set forth. Mayor Paulson reported several other communities are using this type of budget and he would like to see samples. . He hoped the City's budget could evolve into that type of document which he also felt was more readable. RESOLUTION NO. 93 -61 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION FINALIZING THE CITY MANAGER'S APPOINTMENT OF A DIRECTOR OF FINANCE The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. The Mayor and Council congratulated Mr. Hansen and extended their appreciation for his dedicated service to the City. 4/12/93 -14- Councilmember Mann stated she would like to see budget samples so she can better understand the Mayor's comments about a program budget. Councilmember Scott stated she also supports consideration of long -term financial goal planning rather than line item costs. She also supported establishing department goals and costs tied to obtain those goals; however, she felt the Council would still need to review the budget by line item. Mayor Paulson informed the Council of several budgets he reviewed which included a mission statement and policy statement as well as department goals and programs. In response to Councilmember Kalligher's question, the City Manager explained the City Auditor will need to be part of this process so the net result meets the auditing requirements. He explained copies of award winning budgets is being compiled and will be made available shortly. He suggested staff prepare samples of these budgets for Council's consideration at a work session. There was a motion by Councilmember Scott and seconded by Councilmember Rosene to direct the City Manager and Finance Director to discuss budgeting options and provide Council with their recommendation as well as sample budgets for discussion at a work session. The motion passed unanimously. The City Manager stated he will place this matter on the next work session agenda, and estimated he would have recommendations on overall goals by August 1st. LEGISLATIVE UPDATE The City Manager provided the Council with an update on a number of bills pending before the Legislature. He explained the Orfield legislation being supported by Apple Valley is legislation that focuses on the need to direct development of the metro area and suburbs. He encouraged the Council to call the AMM or League if they disagree with any of the legislation they are supporting. Councilmember Scott thanked the City Manager for providing recap information which allows the Council to be better informed of pending legislation. Mayor Paulson requested additional information regarding the Orfield/Mondale legislation which would make the Met Council an elected nonpartisan body. 4/12/93 -15 - ADJOURNMENT d There was a motion by Councilmember Scott and seconded by Councilmember Rosene to adjourn the meeting. The motion passed unanimously. The Brooklyn Center City Council adjourned at 8:49 p.m. I JL �� - 1`1/Ylc�r_�_�__ _X Deputy City Clerk Todd Paulson, Mayor Recorded and transcribed by: Carla Wirth TimeSaver Off Site Secretarial 4/12/93 -16-