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HomeMy WebLinkAbout1991 01-14 CCM Regular Session MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION JANUARY 14, 1991 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in regular session and was called to order by Mayor Todd Paulson at 7:03 p.m. ROLL CALL Mayor Todd Paulson, Councilmembers Celia Scott, Jerry Pedlar, and Dave Rosene. Also present were City Manager Gerald Splinter, Director of Public Works Sy Knapp, Finance Director Paul Holmlund, Director of Planning and Inspection Ron Warren, City Attorney Charlie LeFevere, EDA Coordinator Brad Hoffman, Deputy City Clerk Patti Page, and Council Secretary Ann Odden. Assistant EDA Coordinator Tom Bublitz arrived at 10 p.m. FLAG CEREMONY/INVOCATION The Webelos Pack #540 from Fair Oaks School performed the flag ceremony followed by the invocation by Mayor Paulson who asked that a moment of silence be observed for the Persian Gulf crisis. OPEN FORUM Mayor Paulson noted the Council had not received any requests to use the open forum session this evening. He inquired if there was anyone present who wished to address the Council. There being none, he continued with the regular agenda items. COUNCIL REPORTS - COMMISSION LIAISONS Mayor Paulson explained the new Council agenda format which will include Council Reports as an item. He explained this item will give Councilmembers a chance to report on various activities and meetings attended. He also indicated resolutions will be moved further down on the agenda so that items which are apt to generate citizen interest and attendance will be discussed earlier in the meeting. Councilmember Scott invited all Councilmembers to attend the D.A.R.E. Program graduation ceremonies. 1/14/91 - 1 - APPROVAL OF AGENDA AND CONSENT AGENDA Mayor Paulson inquired if there were any requests to remove an item from the consent agenda. The City Manager requested item 11a be removed from the consent agenda. RESOLUTION NO. 91 -03 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION OF AND APPRECIATION FOR THE DEDICATED PUBLIC SERVICE OF JOHN CASEY The motion for the adoption of the foregoing resolution was duly seconded by member Jerry Pedlar, and the motion passed unanimously. RESOLUTION NO. 91 -04 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION OF AND APPRECIATION FOR THE DEDICATED PUBLIC SERVICE OF LOUIS SULLIVAN The motion for the adoption of the foregoing resolution was duly seconded by member Jerry Pedlar, and the motion passed unanimously. RESOLUTION NO. 91 -05 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION APPROVING PURCHASE AGREEMENTS FOR 69TH AVENUE RIGHT -OF -WAY, IMPROVEMENT PROJECT NO. 1990 -10 The motion for the adoption of the foregoing resolution was duly seconded by member Jerry Pedlar, and the motion passed unanimously. RESOLUTION NO. 91 -06 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION RELATING TO ANIMAL CONTROL: AMENDING RESOLUTION NO. 90 -190 AUTHORIZING MEMBERSHIP OF THE CITY IN PETS UNDER POLICE SECURITY (PUPS) The motion for the adoption of the foregoing resolution was duly seconded by member Jerry Pedlar, and the motion passed unanimously. 1/14/91 - 2 - RESOLUTION NO. 91 -07 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR DELIVERY OF FOUR (4) POLICE PATROL SEDANS The motion for the adoption of the foregoing resolution was duly seconded by member Jerry Pedlar, and the motion passed unanimously. RESOLUTION NO. 91 -08 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR DELIVERY OF ONE (1) D.A.R.E. VAN The motion for the adoption of the foregoing resolution was duly seconded by member Jerry Pedlar, and the motion passed unanimously. LICENSES There was a motion by Councilmember Scott and seconded by Councilmember Pedlar to approve the following list of licenses: BOWLING ALLEY Beacon Bowl 6525 Lyndale Ave. N. CIGARETTE (OVER THE COUNTER SALES) Brooklyn Center Amer. Legion 4307 70th Ave. N. Brooklyn Center Service, Inc. 6849 Brooklyn Blvd. Duke's Amoco 6501 Humboldt Ave. N. Gift Shop, Too (Day's Inn) 1501 Freeway Blvd. GASOLINE SERVICE STATION Brooklyn Center Service, Inc. 6849 Brooklyn Blvd. Duke's Amoco 6501 Humboldt Ave. N. Total Petroleum, Inc. 6830 Brooklyn Blvd. ITINERANT FOOD ESTABLISHMENT Orchard Lane Elem. School 6201 Noble Ave. N. 1/14/91 - 3 - LODGING ESTABLISHMENT Brookdale Motel 6500 West River Road Budgetel Inn 6415 James Circle Days Inn 1501 Freeway Blvd. OFF -SALE NONINTOXICATING LIQUOR Jerry Enterprises 5801 Xerxes Ave. N. d/b /a Jerry's New Market POOL AND BILLIARDS TABLES Days Inn 1501 Freeway Blvd. PUBLIC DANCE Days Inn 1501 Freeway Blvd. RENTAL DWELLINGS Initial: Muchtar Sajady 7205 Perry Court East Renewal: Real Estate Equities Brookside Manor Apartments John and Diane Stephens 3824 Burquest Lane H. E. Homes, Inc. 6804 Fremont Place H. E. Homes, Inc. 6809 Fremont Place Jerry and Karen Fobbe 4811 Lakeview Ave. N. Swanson Investments 7230 West River Road Swanson Investments 7250 West River Road Edward C. Sass 5101 -03 Xerxes Ave. N. Howard and Harriet Oien 3606 58th Ave. N. SWIMMING POOL Brighton II Ltd. Ptnshp. Timber Ridge Apartments 607 Camden Ave. N. The motion passed unanimously. MAYORAL APPOINTMENTS Mayor Paulson indicated two members of the Park and Recreation Commission wished to be reappointed to serve another term. There are no further vacancies on the commission. 1/14/91 - 4- Mayor Paulson stated three members of the Housing Commission wished to be reappointed to serve another term. He commented a City Council liaison would need to be appointed to this commission. Mayor Paulson noted he would like to defer the appointments of members to the Human Rights and Resources Commission and the Planning Commission to a later date, as it was necessary to discuss the vacancies with current members. Councilmember Rosene moved the appointment of Bud Sorenson and John Russell to the Park and Recreation Commission, the appointment of Nicholas Eoloff, Pamela Frantum, and John Kalligher to the Housing Commission, and the deferring of Human Rights and Resources Commission and Planning Commission appointments to a later date. The motion was duly seconded by Councilmember Scott, and the motion passed unanimously. COUNCIL VACANCY APPOINTMENT The City Manager outlined to the Council the four -stage process for selecting a councilmember to fill the vacancy created by former Councilmember Paulson's election to the mayor's seat. He stated there were nine candidates to be considered on the ballot, those candidates being: Ulyssess Boyd, Steven K. Bowe, Nancy Carlson, Benjamin Noah Bridges, Donn Escher, Jon Perkins, Kathleen Carmody, Beverly Wolfe, and Philip Cohen. The City Manager indicated this field of candidates would be narrowed to three with the first ballot and narrowed to one with a second unofficial ballot. He stated there were a number of tie - breaking provisions included in the process. Councilmember Pedlar thanked all candidates for the interest they had shown on behalf of the City. Mayor Paulson concurred, noting there was a high level of interest in the vacancy, and that the quality and quantity of candidates was excellent. Councilmember Scott thanked the candidates for the time they had spent meeting with various people during the interview process. Mayor Paulson commented on the decision to appoint a councilmember rather than hold a special election for the position, noting this procedure would serve the best interests of the citizens of Brooklyn Center and save money as well. Following four rounds of unofficial balloting, Philip Cohen was chosen to fill the councilmember position. 1/14/91 - 5 - f RESOLUTION NO. 91 -09 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION MAKING AN APPOINTMENT TO FILL THE VACANCY ON THE COUNCIL CREATED BY THE ELECTION OF COUNCILMEMBER PAULSON TO THE MAYOR'S SEAT The motion for the adoption of the foregoing resolution was duly seconded by member Dave Rosene, and the motion passed unanimously. Councilmember Rosene presented resolutions expressing appreciation for the time and interest of the candidates for the Council vacancy. RESOLUTION NO. 91 -10 Member Dave Rosene introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING APPRECIATION FOR COUNCIL APPLICANT ULYSSESS BOYD The motion for the adoption of the foregoing resolution was duly seconded by member Jerry Pedlar, and the motion passed unanimously. RESOLUTION NO. 91 -11 Member Dave Rosene introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING APPRECIATION FOR COUNCIL APPLICANT STEVEN K. BOWE The motion for the adoption of the foregoing resolution was duly seconded by member Jerry Pedlar, and the motion passed unanimously. RESOLUTION NO. 91 -12 Member Dave Rosene introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING APPRECIATION FOR COUNCIL APPLICANT NANCY CARLSON The motion for the adoption of the foregoing resolution was duly seconded by member Jerry Pedlar, and the motion passed unanimously. ''I 1/14/91 - 6 - RESOLUTION NO. 91 -13 Member Dave Rosene introduced the following resolution and moved its adoption: I RESOLUTION EXPRESSING APPRECIATION FOR COUNCIL APPLICANT BENJAMIN NOAH BRIDGES The motion for the adoption of the foregoing resolution was duly seconded by member Jerry Pedlar, and the motion passed unanimously. RESOLUTION NO. 91 -14 Member Dave Rosene introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING APPRECIATION FOR COUNCIL APPLICANT DONN ESCHER The motion for the adoption of the foregoing resolution was duly seconded by member Jerry Pedlar, and the motion passed unanimously. RESOLUTION NO. 91 -15 Member Dave Rosene introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING APPRECIATION FOR COUNCIL APPLICANT JON PERKINS The motion for the adoption of the foregoing resolution was duly seconded by member Jerry Pedlar, and the motion passed unanimously. RESOLUTION NO. 91 -16 Member Dave Rosene introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING APPRECIATION FOR COUNCIL APPLICANT KATHLEEN CARMODY The motion for the adoption of the foregoing resolution was duly seconded by member Jerry Pedlar, and the motion passed unanimously. RESOLUTION NO. 91 -17 Member Dave Rosene introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING APPRECIATION FOR COUNCIL APPLICANT BEVERLY WOLFE 1/14/91 - 7 _ i The motion for the adoption of the foregoing resolution was duly seconded by member Jerry Pedlar, and the motion passed unanimously. DISCUSSION ITEMS PROCEDURES REGARDING PETITIONS FOR PUBLIC IMPROVEMENTS The City Manager reported on the City's current policy regarding petitions for public improvements, stating petition forms have been issued by the City in response to requests from one or more proponents of the project. The forms prepared by the City have included the following: a petition for approval of the proposed improvement, a petition for denial of the proposed improvement, information regarding costs and assessments, and information regarding notification procedures. The City had requested the proponents to share this information with all affected property owners. The Director of Public Works indicated the purpose of this procedure was to provide the City with a reasonably accurate poll of the opinions of the property owners. However, it did not always work well resulting in some confusion and cases where the apparent results of this petition process conflicted with the opinions of the property owners expressed at a later stage of the proceedings. To avoid or reduce these problems, City staff recommended adoption of a new procedure whereby individual petitions along with information on costs and notification procedures would be sent directly to all affected property owners. Property owners would have an adequate opportunity to evaluate the information and to "vote" for or against the improvement in the privacy of their own homes and return the petition by mail. The City Attorney suggested an interim step of this procedure might be requesting the City Council to review the proposed improvement. Councilmember Rosene indicated he felt the new procedure was a good idea. Councilmember Scott concurred and questioned whether or not the petitions would then be returned to the City. The City Manager indicated they would. Mayor Paulson asked how the proposed new process compares with methods used in other communities. The Director of Public Works stated the procedure varies, but indicated he was not aware of other Cities who use this process. He suggested it might be helpful to other communities as well. Mayor Paulson commented the new procedure would be more efficient for City staff as well as providing an opportunity for more citizen input. RESOLUTION NO. 91 -18 Member Jerry Pedlar introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING PROCEDURE FOR PETITIONING FOR PUBLIC IMPROVEMENTS 1/14/91 - 8 The motion for the adoption of the foregoing resolution was duly seconded by member Dave Rosene and the motion passed unanimously. STATUS REPORT REGARDING 69TH AVENUE STREET RECONSTRUCTION PROJECT NO. 1990 -10 The Director of Public Works presented a status report regarding the 69th Avenue street reconstruction project No. 1990 -10. He reviewed right -of -way acquisition, plan development, neighborhood meetings, plan and permit approvals by various agencies, consultant contracts, cost estimates, and project schedule. The Director of Public Works stated property acquisition is on schedule and within budget. The City has purchased ten of 23 properties needed and is getting appraisals on remaining parcels. Regarding the Brooklyn Boulevard /69th Avenue intersection, he stated City staff has negotiated a two -step implementation plan with Hennepin County staff. The design calls for four lanes of traffic. He noted by changing the design somewhat, re- striping, and adding new signals, it would be possible to postpone major reconstruction, and postpone some property acquisition, as Hennepin County does not yet have a firm plan. Councilmembers discussed the matter of the two westbound lanes in the configuration. Councilmember Pedlar questioned why HC -DOT had recommended the two lanes. Councilmember Rosene indicated it would appear to be expensive and without sufficient benefit. The Director of Public Works stated HC -DOT's recommendations were based upon observations of the overall operation of the intersection. The Councilmembers then discussed the east leg of the configuration. A painted median instead of raised concrete was advised here to avoid additional future reconstruction. The Director of Public Works noted that the potential to affect businesses twice existed here. He stated it would be best to use the right -of -way from one side of the street rather than from each side. The Councilmembers reviewed the businesses in the area and concurred that Pilgrim Cleaners would be particularly affected. Councilmember Pedlar questioned whether or not the traffic lights eastbound by Pilgrim Cleaners would be staggered. Glenn VanWermer, traffic engineer from SEH, indicated they would remain as they are. A right turn on red would be permitted after stopping. Councilmember Rosene pointed out this would limit access to Pilgrim Cleaners. The City Manager stated the management of Pilgrim Cleaners was aware of this and was in agreement with the proposed plan. He indicated the plan would buy time for the City in terms of the eventual configuration of the intersection and minimize the risk of losing future investment. The Director of Public Works concurred and commented it could be years before the City receives a firm commitment from Hennepin County in regard to the intersection. As the 1992 plan requires acquisition of right -of -way, he stated it would be advisable to purchase now. 1/14/91 - 9 f Councilmember Rosene questioned the efficiency of the traffic lights in the east and west directions. The Director of Public Works stated the current sequence is relatively new and is expected to perform better than the previous one. The Council briefly discussed alternative plan layouts which have been developed for the various segments of the project. These are being presented for review and discussion at neighborhood meetings. One such alternative would widen the median to allow for plantings. Councilmember Pedlar commented he supported a parkway concept with additional greenery and questioned the practicality and maintenance required. The Director of Public Works stated grass cannot be maintained adequately on less than 10 feet of median. For sustaining trees, the median needs to be considerably wider. Councilmember Pedlar indicated he would prefer to see planting in the boulevards rather than in the median. The Director of Public Works then reviewed work in the Palmer Lake area. He noted numerous permits need to be acquired from state and federal agencies for work in the area due to the wetlands. It is also necessary P to replace wetlands at a ratio of 1 acre used to 1 1/2 acres replaced. Meetings have been held with these agencies to clarify these issues so as to allow the City to properly prepare the applications for these permits. Councilmember Scott expressed concern about a dangerous bike crossing in the area and was informed correcting it was not in the project. However, if the bridge is replaced in the future, the problem will be corrected at that time. The Director of Public Works stated the project is on schedule from a time and budget standpoint. He stated no action by the Council was requested at this time. RECESS The Brooklyn Center City Council recessed at 9:14 p.m. and reconvened at 9:26 p.m. ORDINANCE The City Manager indicated a public hearing was required for the second reading of An Ordinance Amending Chapter 35 of the City Ordinances Regarding the Zoning Classification of Certain Land. The City Manager explained the proposed ordinance was to amend an existing ordinance for clarification purposes. Mayor Paulson opened the meeting for the purpose of a public hearing on An Ordinance Amending Chapter 35 of the City Ordinances Regarding the Zoning Classification of Certain Land. He inquired if there was anyone present who wished to address the Council. No one appeared to speak, and he entertained a motion to close the public hearing. There was a motion by Councilmember Rosene and seconded by Councilmember Pedlar to close the public hearing. The motion passed unanimously. 1/14/91 - 10- I ORDINANCE NO. 91 -01 Member Celia Scott introduced the following ordinance and moved its adoption: AN ORDINANCE AMENDING CHAPTER 35 OF THE CITY ORDINANCES REGARDING THE ZONING CLASSIFICATION OF CERTAIN LAND The motion for the adoption of the foregoing ordinance was duly seconded by member Dave Rosene, and the motion passed unanimously. DISCUSSION ITEMS (CONTINUED) DISCUSSION OF T.H. 100/FRANCE AVENUE INTERSECTION DESIGN The Director of Public Works presented a discussion of the T.H. 100/France Avenue Intersection Design for the Council. Using maps, he outlined four alternatives which had been considered for the future design of the intersection. He indicated a diamond interchange in a revised version of Option E had tentatively been agreed upon. This concept would necessitate the acquisition of Denny's Restaurant. He recommended the Council indicate their preference for the future by approving the design concept. The City Manager stated the design under consideration would affect some apartment buildings at the south end of the intersection as well as a few residences. Councilmember Scott indicated that planning for the intersection had been ongoing for quite some time and questioned whether or not the design would actually be implemented soon. The Director of Public Works agreed but indicated it was helpful for planning purposes to know the design this intersection was likely to have in the future. He indicated MNDOT would like to assess the possible environmental impact now and have designs approved so when funds become available the work can proceed at an earlier date. Councilmember Scott moved to accept the design concept of the T.H. 100/France Avenue Intersection as recommended by staff. The motion was seconded by Councilmember Rosene and passed unanimously. REPORT ON 1990 ACTIVITIES OF THE ADMINISTRATIVE TRAFFIC COMMITTEE The Council briefly discussed the report provided by Staff in regard to the City's Administrative Traffic Committee outlining their 1990 activities. Councilmember Scott indicated citizens are pleased with the attention their requests have received from the committee and stated the group saves the Council time. She complimented the committee on a job well done. The Council concurred with her remarks. The City Manager noted there was no action required on the matter. 1/14/91 - 11 ASSIGNMENT OF CLAIMS - CENTERBROOK GOLF COURSE LAND TITLE DISPOSITION Councilmember Pedlar moved to authorize the Mayor and City Manager to execute an assignment of claims in the Centerbrook Golf Course Land Title Disposition as recommended by staff. The motion was seconded by Councilmember Scott and passed unanimously. RESOLUTIONS (CONTINUED The Finance Director read the following tribute to former City Clerk Darlene Weeks and requested it be entered into the record: "Our City Clerk, Darlene Weeks, passed away on December 21st after a long battle with cancer. Darlene had been an employee of the City for eighteen years and actively employed until approximately a week before her death. I'd like to think that growing up in a small rural town on the windswept plains of western Minnesota molded the calm, quiet courage that Darlene exhibited in her battle. I'd like to think that -- because we shared that home town. Although many years before her - -as she so often loved to remind me and tell others. I'd like to think that some of that same molding would rub off on me. But I'm sure that was only one small part of the development of character that allowed Darlene to face her illness with courage and a resolve to continue to live her life as normal as possible. Much more important was her family training and deep religious faith. I'm sure that during Darlene's battle, which included two lengthy sessions of chemotherapy treatments, there were many times when there was the temptation to throw in the towel, stay home, and feel sorry for herself. She never did that- - and earned the admiration and respect of everyone that knew what she was going through. She never complained, but instead kept a positive attitude in all she did. Darlene was a very private person. Because of that, she avoided telling people of her illness and shared the pain with very few. As recent as the November election, she continued to carry out her duties - -so well and so professionally that some of the election judges that worked beside her never knew that she was ill. Unfortunately, because of her determination to live the normal life, she never did retire and there was no retirement party which would have given the opportunity for those who worked with her to say the many good things that we wanted to say about her and, as in most retirement parties, maybe some of the not -so -good things. 1/14/91 - 12- So tonight I would just like to state for the record that Darlene Weeks has earned the love, admiration, and respect of those with whom she worked. Her dedication to her job and to her co- workers, her positive attitude, and the example she set in facing adversity will serve as an inspiration to all who knew her. Darlene will be sorely missed and truly remembered by all of her co- workers." RESOLUTION NO. 91 -19 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION OF AND APPRECIATION FOR THE DEDICATED PUBLIC SERVICE OF DARLENE K. WEEKS The motion for the adoption of the foregoing resolution was duly seconded by member Jerry Pedlar and the motion passed unanimously. The City Manager presented a Resolution Approving Plans and Specifications and Directing Advertisement for Bids - Landscaping on West River Road between 66th and 73rd Avenues North, Improvement Project No. 1990 -25, Contract 1991 -A. The Director of Public Works referred to the staff report on the matter which indicated landscaping was not included in the general construction contract because it was believed that the City would obtain much better results by having this work done under a separate contract. Sue Mason of Short - Elliott Hendrickson Inc. (SEH) presented completed plans and specifications for installation of the landscape plantings. She indicated the selection of plantings was made on the basis of several criteria including durability of the species, salt and drought tolerance, low maintenance, appearance, and screening purposes. She stated treatments are proposed for the west boulevard (between the curb line and the trail), at the face of the retaining wall, and on the east side (i.e. the property owner side), and described the types of plantings proposed for each area. Ms. Mason indicated two open houses were held in December to receive input from property owners in the area. She estimated the total contract cost to be $106,590 if the trees and shrubs were to be installed balled and burlaped. She estimated the total contract cost at $99,440 if the bare root method of planting were used. Councilmember Rosene commented he had attended one of the s open house meetings, P g� the citizens seemed pleased with the plans. Mr. Knapp and Councilmember Pedlar concurred, commenting they had heard many positive comments on the proposed landscaping. 1/14/91 - 13 - Councilmember Rosene suggested the placement of placards near the landscaping to describe the type and function of each planting. The City Manager stated it is hard to maintain such signs but indicated that perhaps signs could be placed at both ends of the project. RESOLUTION NO. 91 -20 Member Dave Rosene introduced the following resolution and moved its adoption: RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND DIRECTING ADVERTISEMENT FOR BIDS - LANDSCAPING ON WEST RIVER ROAD BETWEEN 66TH AND 73RD AVENUES NORTH, IMPROVEMENT PROJECT NO. 1990 -25, CONTRACT 1991 -A The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. The City Manager presented a Resolution Approving Joint Powers Agreement for the Formation of the Twin Lakes Joint Powers Organization. He referred to the staff report on the matter which noted the City is one of three communities which border sections of Twin Lake. The proposed agreement has been drafted for the purpose of providing joint patrolling of Twin Lake. He stated staff recommended approval of the agreement. RESOLUTION NO. 91 -21 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION APPROVING JOINT POWERS AGREEMENT FOR THE FORMATION OF THE TWIN LAKES JOINT POWERS ORGANIZATION The motion for the adoption of the foregoing resolution was duly seconded by member Jerry Pedlar, and the motion passed unanimously. The City Manager presented a Resolution Awarding Contract for the Annual Audit. He stated staff recommended the certified public accounting firm of Deloitte and Touche be retained for three more years (1990, 1991, and 1992). He indicated Deloitte and Touche had conducted the City audit for the previous three years, and he believed the City Council and staff had been pleased with the firm. The City Manager explained requesting proposals from accounting firms each year is expensive and impractical, and suggested reviewing proposals at five or six year intervals. Councilmember Pedlar expressed concern that awarding a longer term contract might have the effect of decreasing competition and thus resulting in higher audit costs. The Finance Director stated he believed requesting proposals every year would encourage firms to submit an artificially low price at the onset in order to obtain business as the lowest bid 1/14/91 - 14 - and then increase prices each year to make up the difference. In addition, working with new auditors so frequently would greatly increase costs due to the time - consuming process of familiarizing new firms with the City's financial transactions. In response to Councilmember Pedlar's question, the Finance Director explained five or six years is the average length of an audit contract with an accounting firm. Councilmember Pedlar stated he would like information on the costs incurred in changing firms. The Finance Director indicated the City could cancel the contract after the current year if they were dissatisfied with the firm. Mayor Paulson stated that due to time constraints, it was important the City select an accounting firm so the 1990 audit could proceed. The Finance Director concurred. RESOLUTION NO. 91 -22 Member Jerry Pedlar introduced the following resolution and moved its adoption: RESOLUTION AWARDING CONTRACT FOR THE ANNUAL AUDIT The motion for the adoption of the foregoing resolution was duly seconded by member Dave Rosene, and the motion passed unanimously. The City Manager briefly reviewed a Resolution Approving Purchase of a Microcomputer. He reported it was recommended a microcomputer and new word processing software be purchased at an estimated cost of $2,300. RESOLUTION NO. 91 -23 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION APPROVING PURCHASE OF A MICROCOMPUTER The motion for the adoption of the foregoing resolution was duly seconded by member Jerry Pedlar, and the motion passed unanimously. The City Manager noted a report had been received from the Housing Commission in regard to Housing Commission Resolution No. 91 -1, which formally accepts the recommendations of the Southeast Neighborhood Advisory Committee for Adoption of a Southeast Neighborhood Action Agenda and Creation of the Earle Brown Neighborhood Housing Advisory Committee. Councilmember Rosene commented he had attended a meeting of the ongoing advisory committee and believed the recommendations were well thought out. The Councilmembers concurred. 1/14/91 - 15 - RESOLUTION NO. 91 -24 Member Jerry Pedlar introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING THE RECOMMENDATIONS OF THE BROOKLYN CENTER HOUSING COMMISSION CONTAINED IN HOUSING COMMISSION RESOLUTION NO. 91 -1 The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. Councilmember Scott moved the appointment of an ongoing advisory committee called the Earle Brown Neighborhood Housing Advisory Committee to implement the items contained in the Action Agenda and consider any additional housing issues from the Housing Implementation Plan which are pertinent to the southeast neighborhood, with the committee to be made up of those members recommended by staff. The motion was seconded by Councilmember Rosene and passed unanimously. ADJOURNMENT There was a motion by Councilmember Scott and seconded by Councilmember Pedlar to adjourn the meeting. The motion passed unanimously. The Brooklyn Center City Council adjourned at 10:35 p.m. Q CA Deputy City Clerk Mayor Recorded and transcribed by: Ann J. Odden Northern Counties Secretarial Service 1/14/91 - 16