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HomeMy WebLinkAbout1993 12-20 CCP Regular Session CITY COUNCIL AGENDA CITY OF BROOKLYN CENTER DECEMBER 20, 1993 7 p.m. 1. Call to Order - 7 ° a 2. Roll Call K - 7 Its 3. Opening Ceremonies 4. Open Forum rt 5. Council Report 6. Approval of Agenda and Consent Agenda -All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. 7. Approval of Minutes: * a. November 22, 1993 - Regular Session _ K * b. November 29, 1993 - Work Session 8. Mayoral Appointments: a. Financial Commission b. Park and Recreation Commission c. Planning Commission 9. Planning Commission Items: OR - cS i,t;n¢✓wi '�` S vJ a. Planning Commission Application No. 93016 submitted by Independent School�� District No. 279. Request for site and building plan and special use permit approval for a 4,400 square foot addition to Garden City Elementary located at 3501 65th Avenue North. This application was recommended for approval by the Planning Commission at its December 9, 1993, meeting. b. Planning Commission Application No. 93017 submitted by Independent School District No. 279. Request for site and building plan and special use permit approval for a 2,800 square foot addition to Orchard Lane Elementary School located at 6201 Noble Avenue North. This application was recommended for approval by the Planning Commission at its December 9, 1993, meeting. C5 I - 1 CITY COUNCIL AGENDA -2- December 20, 1993 10. Ordinances: (7:15 p.m.) a. An Ordinance Amending Chapter 21 of the City Ordinances Regarding Public Transportation M o ' W 'J, � � Q),krS� J :.gyp C - 8 K �„J -This ordinance was first read on November 22, 1993, published in the City's official newspaper on December 1, 1993, and is offered this evening for a public hearing and second reading. This ordinance increases the insurance requirements for taxicabs. a �� l3 K _ (� Cq FCC b. An Ordinance Vacating a Drainage and Utility Easement in Lot 1, Block 6, Wangstad's Brooklyn Terrace (The vacation of this easement is in conjunction with redevelopment of the Brookdale Chrysler Plymouth site on Brooklyn Boulevard) -This ordinance is recommended for a first reading this evening. 11. Discussion Items: ' a. Staff Recommendation Regarding Determination of Benefits and Establishment of Special Assessment Rates for Northwest Area Street Improvement Project No. 1994 -11 1. Resolution Establishing Assessment Rates for Street Improvement Projects in Residential Areas in 1994 -. y . 2. e lution cepting ro - MsaJAo�Speciall ssessm pprais in the Nort wes Area, an Appropriating Fu3�ds'Therefor b. 1994 Annual Budget 1. Resolution to Authorize a Final Tax Levy for 1994 Appropriations for the General Fund and the E.D.A. Fund Budgets K m -� 2. Resolution to Cancel Part of a Tax Levy Previously Certified for the Redemption of the Certificates of Indebtedness Sold in 1992 and 1993 CS--K M 3. Resolution Approving a Final Tax Capacity Levy for the Purpose of Defraying the Cost of Operation, Providing Informational Service, and Relocation Assistance Pursuant to the Provisions of MSA 469.001 through 469.047 of the Housing and Redevelopment Authority of the City of Brooklyn Center for the Year 1994 DK C- , 3U- 4. Resolution to Adopt the 1994 Proposed Budget for the General Fund, the E.D.A. Fund, and the H.R.A. Fund Budgets 5. Resolution to Adopt the 1994 Proposed Budget for the Central Garage Internal Service Fund 0 p j3 t CITY COUNCIL AGENDA -3- December 20, 1993 i c. 1994 Pay Plan and 1994 Collective Bargaining Agreements � p r'UY,t � S - ply, 1. Resolution Setting Wages and Salaries for the Calendar Year 1994 d. False Police and Fire Alarms 1. An Ordinance Amending Chapter 23 of the City Ordinances Regarding Alarm Systems ( f - 0 - j 5 k / e - CS — r) J2_ L' � 2. Resolution Amending the False Alarm Fee Schedule C -- -A .- 43 eK - CS e. Review of Details Re: Process and Procedures for Meetings Relating to Humboldt Avenue 12. Resolutions: * a. Approving Specifications and Authorizing Advertisement for Bids for Purchase of One (1) Copier /Duplicator q �j — a * b. Expressing Recognition and Appreciation of Kate Windsor for Her Dedicated Public Service on the Human Rights and Resources Commission 93 ;? 17 . * c. Authorizing the Investment Trust Fund to Issue a Temporary Improvement Note to Loan Funds to the Earle Brown Heritage Center Fund 3--aIu * d. Approving the Purchase of Eight (8) H.T. 1000 Motorola Portable Radios * e. Accepting Work Performed and Approving Final Payment for Contract 1993 -E, Brooklyn Boulevard Sidewalk Repairs, Improvement Project No. 1993 -08; ADA Trail Improvements, Improvement Project No. 1993 -09; Replacement of Defective Sidewalks in Miscellaneous Locations, Improvement Project No. 1993 -10; Expansion of Parking Lot in South Palmer Lake Park, Improvement Project No. 1993 -11; Repair of Freeway Boulevard, Improvement Project No. 1993 -12; and Reconstruction of Apparatus Area in Northport Park, Improvement Project No. 1993 -13 0 * f. Accepting Bid and Awarding Contract for Improvement Project No. 1993 -24, Well No. 6 Maintenance, and Improvement Project No. 1993 -26, Well No. 8 Maintenance, Contract 1993 -J q3 — a 'a l -It is recommended that this contract be awarded to the lowest bidder. * g. Authorizing the City Manager to Write -Off Uncollectible Checks h. Appointing Auditors for the Year Ended December 31, 1993 _ �3 CITY COUNCIL AGENDA -4- December 20, 1993 * i. Authorizing the Transfer of Fixed Assets and Cash and Investments from Various Other Funds to the Central Garage Internal Service Fund to Begin Operations and Cover Unfunded Past Depreciation as of January 1, 1994, and Approving a Central Garage Mission Statement and Operating Principles 93 — a a C * j. Expressing Recognition of and Appreciation for the Dedicated Public Service of Douglas M. Rossi, Superintendent of Brooklyn Center School District No. 286 13. Performance Bond Reduction: * a. Twin View Meadows - 51st and France Avenues North 14. Consideration of 1994 Liquor Licenses * 15. Licenses pz. )�'y71 U'7 � 16. Adjournment • i CITY OF BROOKLYN CENTER Council Meeting Date December 20, 1993 Agenda Item Numbe REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: CITY COUNCIL MINUTES - NOVEMBER 22, 1993 - REGULAR SESSION CITY COUNCIL MINUTES - NOVEMBER 29, 1993 - WORK SESSION DEPT. APPROVAL: Sharon Knutson, Deputy City Clerk MANAGER'S REVIEW/RECONEVIENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) RECOMMENDED CITY COUNCIL ACTION t MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION NOVEMBER 22, 1993 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in regular session and was called to order by Mayor Todd Paulson at 7 p.m. ROLL CALL Mayor Todd Paulson, Councilmembers Celia Scott, Dave Rosene, Barb Kalligher, and Kristen Mann. Also present were City Manager Gerald Splinter, Director of Public Works Sy Knapp, Finance Director Charlie Hansen, City Attorney Charlie LeFevere, Public Works Coordinator Diane Spector, Personnel Coordinator Geralyn Barone, and Council Secretary Kathy Stratton. OPENING CEREMONIES Reverend Alan Johnson offered the invocation. OPEN FORUM Police Chief Trevor Hampton introduced Rich Carlberg, Michelle Ellingson, Pamela Anderson, and Rondel Townsend, the newest members of the Police Department. He also gave their educational backgrounds and dates of employment with the City of Brooklyn Center. The Council welcomed them and expressed its best wishes. COUNCIL REPORTS Councilmember Rosene commented he had attended the dedication of the Habitat for Humanity project and said it was a "heartwarming event though the day was cold." He explained he is excited about the program and would like to see the City set an example by offering one release day per year for its employees to attend such an event in the community. He requested staff to discuss the issue and bring a recommendation by the middle of January. Councilmember Mann gave updates on the three commissions she serves on including the Twin Lakes Trail system, the Park and Recreation Commission, and the Tri -City Airport Commission. 11/22/93 - 1 - t APPROVAL OF AGENDA AND CONSENT AGENDA Mayor Paulson inquired if any Councilmember requested any items be removed from the consent agenda. No requests were made. There was a motion by Councilmember Rosene and seconded by Councilmember Scott to approve the November 22, 1993, agenda and consent agenda as printed. The motion passed unanimously. RESOLUTIONS RESOLUTION NO. 93 -203 Member Dave Rosene introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1993 -27, REPLACEMENT OF LIGHTS FOR HOCKEY FIELDS AT NORTHPORT PARK AND AT GARDEN CITY PARK, ACCEPTING PROPOSAL AND AWARDING CONTRACT, AND APPROPRIATING FUNDS THEREFOR The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. RESOLUTION NO. 93 -204 Member Dave Rosene introduced the following resolution and moved its adoption: RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE REMOVAL OF DISEASED TREES (ORDER NO. DST. 11/22/93) The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. RESOLUTION NO. 93 -205 Member Dave Rosene introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE SALE AND ISSUANCE OF HEALTH CARE FACILITIES REVENUE BONDS (MARANATHA PROJECT) SERIES 1993, THE EXECUTION OF RELATED DOCUMENTS AND THE PERFORMANCE OF RELATED ACTIONS The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. 11/22/93 _ / /93 _ 2 RESOLUTION NO. 93 -206 Member Dave Rosene introduced the following resolution and moved its adoption: RESOLUTION AMENDING THE 1993 GENERAL FUND BUDGET TO PROVIDE FUNDING FOR A BROOKLYN CENTER PROMOTIONAL ACTIVITY The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. LICENSES There was a motion by Councilmember Rosene and seconded by Councilmember Scott to approve the following list of licenses: CHRISTMAS TREE SALES LOT Builder's Square 3600 63rd Avenue N. MECHANICAL SYSTEMS Ray Welter Heating & A/C 4637 Chicago Avenue S. RENTAL DWELLINGS Renewal: John Carnahan 1525 Humboldt Place John Carnahan 1531 Humboldt Place SIGN HANGER Imaginality, Inc. 6182 Olson Memorial Highway Midway Sign Company, Inc. 444 N. Prior Avenue TAXICAB Rainbow, #12 2730 Florida Avenue N. The motion passed unanimously. APPROVAL OF MINUTES NOVEMBER 1 1993 - WORK SESSION There was a motion by Councilmember Rosene and seconded by Councilmember Scott to approve the minutes of November 1, 1993, work session as printed. Councilmember Kalligher abstained from voting. The motion passed. NOVEMBER 8 1993 - REGULAR SESSION There was a motion by Councilmember Scott and seconded by Councilmember Kalligher to approve the minutes of November 8, 1993, regular session as printed. Councilmember Mann abstained from voting. The motion passed. 11/22/93 - 3 - ORDINANCE The City Manager presented An Ordinance Amending Chapter 21 of the City Ordinances Regarding Public Transportation. He explained this ordinance increases the insurance requirements for taxicabs and makes it possible for an inspection made in another community to be honored. It is recommended for a first reading this evening. Councilmember Rosene asked for a change in the wording of the ordinance to make it gender- appropriate. The City Manager agreed to have the staff make that change. There was a motion by Councilmember Scott and seconded by Councilmember Kalligher to approve first reading of An Ordinance Amending Chapter 21 of the City Ordinances Regarding Public Transportation. The motion passed unanimously. DISCUSSION ITEMS STATUS REPORT RE: PROPOSED 1994 IMPROVEMENTS The City Manager gave a status report regarding the following proposed street improvements: 1. Project No. 1994 -05 - Humboldt Avenue The City Manager reviewed the information provided by the citizens in the area and explained some data needs to be re- checked regarding the traffic analysis on Humboldt Avenue. He said the question to the City Council is where to proceed from here since the residents have requested the street be dead - ended. He asked the Council to either re- affirm the building block process and proceed with it or modify it in some way. In response to Councilmember Mann's question regarding what the Comprehensive Plan recommended along Humboldt, the City Manager explained the Comprehensive Plan had once called for multi - family residential development, but the Planning Commission had a split vote and sent the issue to the Council who over -ruled the multi - family ruling and changed the zoning to allow for single family homes. Mayor Paulson asked what the alternatives would be to the Building Block process. The City Manager explained if street diversion is an option perhaps a wider area of residents should be invited to become involved in the process as such a change would affect them as well. He added there is a possibility of creating a steering committee for the purpose of allowing citizen input. He explained eight people had already volunteered for that committee, but if a larger area is considered, perhaps different people should be chosen to larger represent that lar r p g a ea. Councilmember Kalligher asked what wider area the City Manager had in mind and if he had an idea of how to select these committee members. 11/22/93 -4- The Director of Public Works said that would be up to the Council, noting that suggestions are included in the informational material which the Council has received from staff. Mayor Paulson asked what the role of citizen /Council contact should be, and the Director of Public Works explained citizen participation is welcomed and encouraged at any time. The Mayor said it is up to the residents to form a committee if they would like to, but he likes to see residents come to the Council meetings and be involved in that way. Councilmember Rosene addressed Mr. Lenthe is response to his comments at the last Council meeting with the idea the City of Brooklyn Center has no obligation to provide a shortcut for people in other cities. He also said he thinks the Council should be open to creative solutions, and should seriously consider blocking Humboldt at 73rd. He added he is happy to accept participation from a wider number of citizens but does not want to drag out the process. He said he agreed with Mayor Paulson with letting the citizens who want to have input in the process continue to come to Council meetings rather than forming a committee. Councilmember Mann said the Council is committed to the same thing: preserving neighborhoods. She added if the goal is the same, some solution can be reached. Councilmember Rosene asked staff if the procedure of blocking a road only during certain hours had ever been tried, either by City staff or by MnDot. The Director of Public Works explained it had been tried but not successfully. He said too much enforcement is required. The City Manager gave statistics from the traffic count that included figures indicating 23% of traffic in the a.m, was cutting through directly from T.H. 252 to T.H. 100, and 9% of cars were doing the same in the p.m. He also explained this part of the traffic count is being retaken because some had thought the lights of the survey vehicle had scared people from taking their normal route. He said the figures from the new count are expected to be higher and will be available next week. Mayor Paulson asked if construction (Building Block #10) is feasible for 1994, and the Director of Public Works said it would be very optimistic in light of all the discussion needed if a wider number of residents are included in the process. He said staff would not push that deadline. Councilmember Scott said she thinks the number of residents included in the process needs to be expanded at least two blocks on either side of Humboldt because closing Humboldt would just push the traffic to other streets. She added MnDot could put a sign on T.H. 252 saying "no right turn" during certain hours or a light could be installed at 73rd. She said because there are so many possibilities more people should be allowed input. Councilmember Rosene said allowing input from a wider number of residents could cause the people on Humboldt to be a minority and be outvoted. He added if Humboldt is closed 11/22/93 - the amount of traffic that is pushed to other streets would not be as significant as it would be split among all other options. Councilmember Kalligher asked if it could be closed to see what happens to the traffic. The City Manager said that would be an option. Mayor Paulson opened the discussion up to the public and Councilmember Rosene gave a reminder of rules of decorum. Larry Cuskey, 7024 Humboldt Avenue, urged the Council to only involve the people on Humboldt Avenue. He said he cannot even get out of his driveway and that problem does not bother his neighbor on Fremont Avenue. Councilmember Rosene pointed out police officers have trouble monitoring the traffic speed on Humboldt Avenue because the traffic is too close together for them to get out and pull one car over. Mike Schwartz, 7100 Humboldt Avenue, said the neighbors have never advocated forcing traffic to some other place, but they want it out of the general neighborhood. He said they don't need more committees or more studies, but some action without delay. He said forming committees makes it necessary for the citizens to do the job that staff should be doing, and the group of his neighbors have put in some long hours already. He said if it's Brooklyn Park or MnDot that will fix the problem then taxes should be paid to them. He urged the Council not to let the problem drag on. David Olsen, 1501 73rd Avenue North, spokesperson for H.A.R.A., the Humboldt Area Resident Association, distributed copies of his comments which he read to the Council expressing his lack of confidence in City staff and frustration that nothing is getting done for the residents of Humboldt Avenue. He said there are only two options to solve the problem on Humboldt Avenue, to build a freeway or to block it off so traffic goes back to T.H. 252 where it belongs. Since he didn't think the City wanted to build a freeway he urged them to close the road, and mentioned if the City did not do so the neighbors would do it in their own way. Ms. Lillian Hetchler, 7216 Humboldt Avenue North, explained the pollution from cars going by her home is so bad she cannot be outside or have windows open. Mr. Charles Lenthe, 7007 Irving Avenue North, said he is one who would be affected by the closing of Humboldt Avenue and did not know if that is the best option for the entire neighborhood. He gave examples where roads had been closed and later reopened because it didn't work. He said the time to close Humboldt is not now, but after others have been allowed to become involved in the process. 11/22/93 -6- is Dick Anderson, 901 73rd Avenue North, said he is sympathetic to the frustration of those on Humboldt but thinks those on Newton, Dupont, and 73rd Avenue should all be kept informed of any changes. He added if the City will take a major street and cul -de -sac it to divert traffic around a park, certainly Humboldt Avenue could be closed. Mayor Paulson said he is comfortable with the process of having residents come to Council meetings rather than creating a sub - committee. Councilmember Rosene said he would like to see the City go ahead with step #5 of the Building Block process, but if it takes too much time to narrow down the options he would come to a meeting with a resolution to block Humboldt Avenue. Councilmember Scott asked if MnDot could come to the meetings to offer its solutions. She mentioned the lights on T.H. 252 are not synchronized, which could help if that were fixed. The City Manager explained the traffic is opportunistic, waiting to see if cars are hung up on T.H. 252 and if they are, then the cars bail out and take Humboldt Avenue. He explained cars can save an average time of 1 minute by taking Humboldt Avenue, and staff is not in doubt that the problem is substantial. He added because it is substantial they want to step back and consider the ramifications of any solution. Councilmember Kalligher agreed that the Council wants to make the right decision but said they should be considerate of the comments of Mr. Olsen and the neighbors and set a date to get to a solution by the end of January. The Council asked staff if it was feasible to be to step #9 by the end of January. The Director of Public Works responded a barricade could be put up tomorrow if that was the wish of the Council, but to follow the Building Block process step #9 by January would be impossible. Mayor Paulson offered three options, to close Humboldt, do nothing, or to consider all other options. The Councilmembers said they did not think they would be voting with all the information necessary if the process was narrowed in such a way. Mr. Cuskey, 7024 Humboldt Avenue North, said when West River Road was closed it did help and people can now let their kids play in the area. He said if MnDot changed the lights they could change them right back in a month. He said the Council should stop the problem now by putting a T on Humboldt. Mr. Clifford Hill, 7307 Humboldt Avenue North, suggested widening T.H. 252. Mr. Russ Snyder, 7234 Humboldt Avenue North, expressed his approval to Councilmember Kalligher's idea of a deadline. 11/22/93 _ _ 7 The Council discussed possible dates for such a deadline. Mr. Olsen said the residents can't wait and urged the Council to move h d v g e Cou the dates up n e e more. He said by March the residents will have begun to close the street in various ways. Councilmember Rosene asked the residents to honor the time -frame necessary for the City to reach a solution in a responsible manner. There was a motion by Councilmember Rosene and seconded by Councilmember Kalligher to follow the Building Block process and have staff collect necessary data to propose concrete proposals at a work session on January 31 when a vote will take place to adopt one concrete solution to the problem on Humboldt Avenue. As a second part of this motion a public hearing should take place by March 14 and notices should go to all in the greater area surrounding Humboldt Avenue. The motion passed unanimously. There was a brief recess and the Council reconvened at 9:20 p.m. Because of people who had been waiting to address the Council, discussion regarding the three other areas for proposed street improvements would take place later in the meeting. FOLLOW -UP REPORT RE: CLEAR VIEW TRIANGLE AT 12 EA 5 0 ST TWIN LAKE BOULEVARD The City Manager explained what has taken place regarding the property owned by the Middlestedt's since the October 12, 1993, Council meeting. He said staff has come to the conclusion the bush in question continues to violate the Clear View Triangle ordinance and needs to be removed either completely or partially. The Public Works Coordinator showed slides taken and gave reasons the juniper bush is obstructing the view of the intersection. She suggested either additional trimming or removal. Councilmember Mann said she had been driving the intersection whenever possible and has noted the poor visibility. She said with increasing traffic, especially children on bicycles and with the bike trail nearby, safety is important and the bush should be removed. Councilmember Rosene concurred, and Councilmember Scott added since the City has been made aware of the problem, there would be liability possibilities if they chose not to do anything and then there was an accident. Councilmember Rosene asked if it would be possible for the City to assist in moving the bush, and the Director of Public Works explained the policy of the City is to cover the cost of removal but not transplanting. Mayor Paulson suggested the r y gg Ordinance be looked at closely for modification in the future. 11/22/93 -8 - The Public Works Coordinator explained any modification that might occur would not stop the Middlestedt's juniper from violating the clear view triangle. Mr. Middlestedt expressed his dissatisfaction with the Council for his perceived unfairness and discussed the definition of nuisance. He suggested arbitration or mediation. There was a motion by Councilmember Rosene and seconded by Councilmember Scott to require the Middlestedts to remove the obstacle within two weeks. Additional discussion occurred and Councilmember Scott called the question. The motion passed unanimously. Mr. Middlestedt continued to address the Council and asked what action he could take now. The City Attorney explained his only recourse at this point is District Court. Mr. Middlestedt was then asked to sit down. PARK & RECREATION COMMISSION RECOMMENDATION REGARDING _BROOKLYN PARK ATHLETIC ASSOCIATIONBASKETBALL PROGRAM The Personnel Coordinator explained the Brooklyn Park Athletic Association (BPAA)'s request to have Brooklyn Center pay $1,500 for a basketball program for boys and girls in third through sixth grades. Councilmember Mann explained the Lions Club had recently met and decided to contribute $1,000 for this activity. Mr. Mark Westrom came forward to explain the BPAA's needs would be covered with $960 rather than the original amount requested. Mr. Westrom was instructed by the Personnel Coordinator about the budget request process for the year 1995 as the Lions Club's funding was a one -time donation. STATUS REPORT RE: 1994 IMPROVEMENTS - CONTINUED 2. Project No. 1994 -01 - James, Knox & 54th Avenues The City Manager explained the resident response to community meetings and said the neighbors seem to support going ahead with the proposed improvements. There was a motion by Councilmember Scott and seconded by Councilmember Kalligher to re- affirm the Building Block process for this area and proceed with Building Block #7. The motion passed unanimously. 3. Project No. 1994 -07 - 73rd Avenue There was a motion by Councilmember Rosene and seconded by Councilmember Scott to put the 73rd Avenue project on the same time schedule as the Humboldt Avenue project and have one meeting primarily for the citizens living on 73rd Avenue. The motion passed unanimously. - 11/22/93 - / 9 4. Project No. 1994 -11 - Northwest Area J The Director of Public Works explained the residents in this area express support of the project but also want improvements to the storm drainage and storm sewer system. He gave a report of what improvements to the storm sewer system would entail and said the estimated cost of these improvements is $475,000, almost equal to the cost of the street improvements. He said the residents have also expressed concern about the cut - through traffic in the Willow Lane School area. The Director of Public Works said the question in this project is how to pay for these additional improvements, ovements and explained h i h the C as two options: Levyi sp ec ial P aseca P h' P � g P assessment, or not levying an assessment since there is a partial drainage system in place that needs improvement. He said since two projects initially proposed for improvements may not happen in 1994, funds could possibly be diverted from those projects. However, if all storm water improvements proceed in 1994, it may become necessary to issue bonds to cover all of those costs. Councilmember Scott asked which projects were not going to be completed, and the Director of Public Works explained the Brooklyn Boulevard Pond/MTC project and the Brookdal e Storm Water project may need more time to put together. Councilmember Scott commented she thought the cost of the drainage improvements should come from the Storm Drainage Utility Fund rather than special assessments. Councilmembers Rosene and Mann concurred. There was a motion by Councilmember Scott and seconded by Councilmember Kalligher to proceed with both street improvements and storm water drainage improvements in the Northwest Area and use City funds for storm water drainage improvements rather than levying vy g an assessment. The motion passed unanimously. SNOW PLOWING OVERTIME POLICY The City Manager explained the policy for snow plowing regarding the paying of overtime. He said the only risk with the present policy is if it snows on weekends. Councilmember Mann recommended the City go back to the previous policy that provided for plowing on weekends. Councilmember Kalligher agreed based on the hazardous condition possible if roads do not get plowed, and Councilmember Scott agreed as well. There was a motion by Councilmember Kalligher and seconded by Councilmember Mann for the City to return to its previous policy regarding snow plowing and overtime. The motion passed unanimously. 11/22/93 _10- POLICY AND PROCEDURE ON MAYOR AND COUNCIL MEMBER TOTAL COMPENSATION There was a motion by Councilmember Rosene and seconded by Councilmember Kalligher to table this item to a future meeting. The motion passed unanimously. FALSE POLICE AND FIRE ALARMS There was a motion by Councilmember Rosene and seconded by Councilmember Kalligher to table this item to a future meeting. The motion passed unanimously. APPROVING THE SUBMITTAL OF THE CITY OF BROOKLYN CENTER GRANT APPLICATION TO THE U.S. DEPARTMENT OF JUSTICE FOR THE POLICE HIRING SUPPLEMENT PROGRAM The City Manager introduced this item for discussion. There was a motion by Councilmember Scott and seconded by Councilmember Rosene to approve the submittal of the City of Brooklyn Center Grant Application to the U.S. Department of Justice for the Police Hiring Supplement Program. The motion passed unanimously. RESOLUTIONS - CONTINUED The City Manager presented a Resolution Amending the 1993 Budget and Authorizing the Purchase of a Photocopy Machine. Councilmember Kalligher asked when the Canon copier was purchased, and the City Manager explained its purchase occurred in 1992 for $18,000. He also explained there was a need for two copiers, one for high volume and one with other features. RESOLUTION NO. 93 -207 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION AMENDING THE 1993 BUDGET AND AUTHORIZING THE PURCHASE OF A PHOTOCOPY MACHINE The motion for the adoption of the foregoing resolution was duly seconded by member Barb Kalligher, and the motion passed unanimously. OTHER BUSINESS Councilmember Mann mentioned there would be another workshop to further compare Brooklyn Center and Brooklyn Park conduct on licensed premises. Councilmember Kalligher asked if Mr. Reiva could attend the next Council meeting. The City Manager agreed to inform him of the meeting. 11/22/93 - 11 - ADJOURNMENT There was a motion by Councilmember Mann and seconded by Councilmember Kalligher to adjourn the meeting. The motion passed unanimously. The Brooklyn Center City g P Y Y rY Council adjourned at 11:02 p.m. Deputy City Clerk Todd Paulson, Mayor Recorded and transcribed by: Kathy Stratton Timesaver Off Site Secretarial 11/22/93 - 12 - I� MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA SPECIAL WORK SESSION NOVEMBER 29, 1993 CITY HALL COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in special session and was called to order by Mayor Todd Paulson at 7:03 p.m. ROLL CALL Mayor Todd Paulson and Councilmembers Dave Roscne, Celia Scott, and Kristen Mann_ Councilmcniber Barb Kalligher arrived at 7 :16 p.m. Also present were City Manager Gerald Splinter, Finance Director Charlie Hanscn, City Assessor Mark Parish, and Council Secretary Carla Wirth. PRESENTATION BY DAN REIVA -VIDEO PRODUCTION F R DOCUMENTARY 4'P �OC R AI, <I The City Nlantlger reported Dan Reiva is prepared to present his viden roduction for th Council's review. �' c Dan Reiva, RTV Producers, explained his video presentation was shown at a recent town meeting at which abuut Mclve people attended. He reported this resulted in providing a motivator for discussion of the issues surrounding community and family violence. He clarified the video is a "work in progress" which he hopes to expand in length after receiving feedback and responses from those who view it. He added they also hope to use a character gencrator to identify who is talking in the video. 'ncc Council then viewed the 15 minute video presentation prepared by Mr. Reiva. Mr. Reiva reported he would like the video to also address the issue of low- income housing, Councilmember Mann expressed her concern society is deteriorating and Brooklyn Center, as a community, needs to do determine what can be accomplished in a cost effective «��:nner•, C Ouncilmemhcr Scott asked Mr. Rciva what he was trying to accomplish through the video. ,%I-. Reiva cxplaii1Qd he is trying to let the stigmatized population speak their concerns. He p anted out his interviews were with people who live in apartments and townhouses and l 1;2c— 3 - 1 - conic from families at risk. He added these people have expressed concerns about the safety of their children, the potential their children could be the perpetrators of crimes and violence, and their ability to parent their children to avoid these problems. Mr. Reiva informed the Council about lighter sentences which are being issued combined with community service work rather than prison sentences. Councilmember Scott commented the video presentation jumps around a bit which makes it difficult to find the common thread of families at risk. She suggested Mr. Reiva include all ages, including elementary and middle school aged children. The City Manager agreed Point Northwest would be a good source. Councilmember Scott suggested the younger population be interviewed to determine why they FUJI away and what is missing in their lives. Shc indicated support for community service with first -time offenders but felt repeat offenders should not he given lighter sentences in lieu of public service. She suggested Mr. Rciva also interview public School teachers to get a broader point of view, Mr. Reiva stated another message from interviews is the existence of racial tension and its influence on tht younger population. Councilm ember Mann stated she feels the video presentation, overall, presents a very negative view acid she would like to see more balance. Mr. Reiva stated he does not feel it was negative, but responsive of concerns based on interviews and written input from the town meetings. L"Ouncilmember Rosene stated he appreciated the upbeat tone at the end of the video but added he felt evcn more upbeat about Brooklyn Center than the video presented, The City Manager commented on the number of incidents of crime when comparing 400 apartrnellt unity and 400 single - family residential homes, He explained depending on their location, the numbers may actually be very close. Councilmember Rosene stated it is his impression that some residents, after viewing the Nidco pi'tsuntation, may feel more pessimism towards Brooklyn Center than is warranted. Mayor Paulsen stated some video clips identified Brooklyn Center but others were from OL - , bide of the City. He suggested the presentation separate out what is gong on in Los Angeles, what is facing Brooklyn Center, and can be done to address these concerns. "'Ir. Reiva stated he plans to show the video to different policy making groups and political grOLIDS interested in crime issues. After receiving feedback from these groups and conducting further interviews, he will revamp the presentation into broadcast length (30 1 11 24/93 _ minutes). He added his goal is to see the video used as a tool for discussion with Human Rights Coll ulissions, Legislative committees, lobbying groups, etc. Mayor Paulson thanked Mr. Rciva for presenting the video. CONTINUED REVIEW OF 1994 PR POSED BUDGET The City Manager explained C-ouncil's stated goal at the last meeting was to reduce expenditures in the 1.994 proposed General Fund Debt Service and EDA/HRA Budgets to achieve a zero increase over 1993 expenditures, requiring reductions of $156,535 in the 1994 proposed Budget. Ike reviewed a list of potential budget reductions totaling $162,651, noting he has not vet been able to review this list with the Fire Chief. Ho pointed out the $50,000 reduction in Workers' Compensation Insurance costs which he attnbuted to the efforts of the employee Safety Committee and raised awareness from first -line supervisors. The Council reviewed each of the proposed reductions with staff. Councilmcmber Mann suggested drug confiscation funds be used to purchase the photocopier feeder, paper shredder, and D.A.R.E. van back seat for the Police Department. The Finance Director stated that account currently has a balance of $22,000 which could be used to cover the three items suggested by Councilmcmber Mann. In response to COUricilmember Kalligher's question, the Finance Director explained the Policc Dcpartnie,►t minor equipment includes items which cost less than $500 such as cameras, fire extinguishers, mobile phones, etc. Councilmember Kallighcr suggested the Police Chief schedule a meeting to prioritize equipment needs discuss which items can be purchased from drug forfeiture funds. The r - tCiro Manager reviewed c ewed th g e GIS Software function of generating maps and suggested the budgeted amount of $32,000 be reduced by $15,000 with the understanding that if it costs more, the remainder will need tQ come from the 1995 budget. The Finance Director explained the Arc;Info system is being considcrQd since it has been available for a number of years and is working successfully in other locations, Councilmember Rosene pointed out the proposed reductions are $6,000 more than needed and perhup5 the GIS Software- should be reconsidered. Councilrn: ember Scott complimented staff on the list of proposed reductions. She supported Councilm, -mbwr Kal%her's suggestion that the Police Chief be asked to use drug forfeitlirc fends ft7r purchases. She recommended funds from additional reductions be placed in the t_'.,rntingcncy FLind so it is available in case another need arises. Cc,uncilmember Kalligher questioned the Fire Chiefs input on eliminating folding chairs and a,ltiminuM Lat,lc5 from the Fire Department budget. The City Manager stated these items were identified by the Fire Chief as the lowest priority items on his capital outlay list. 1 i/29"'93 { -.- 3 - Councilmember Scott indicated support for purchasing some chairs and tables so the in bad condition can be replaced. She commented some chairs are in such one poor repair that there may be a liability issue. Councilmember Mann. agreed. Council member Kalligher questioned reductions of the Recreation Supervisor and Enginccring Technicians. The City Manager explained if the Program Supervisor is cut the Cit will not h e able t7' to maintain existing ecreation programs. g p g With the En incerin J Technician positions, he further explained the City has two that are field personnel) and two are day -time fire fighters. Councilmcmber Kalligher asked if the Engineering Technicians could be utilized more so consulting tees can be reduced. The Finance Director explained they already do some work that might otherwise b handled andle db g consultant, , ul Cant a if h and t cir pos itions Y p � are reduced it will result in the need to hire a consulting engineer to handle even more projects. He added when initiating a project, City staff is utilized first. T'he City Manager reported Brooklyn Center is staffed at the same or lower level as other comparable COrnmunities. Ma yor Paulson commented the Council has talked for several years about conducting a ftlnctic,"al analysis. The City Manager commented the cast ror hiring cl consultant to prepare this study is $250,000. He stated staff used state and national statistics that wore available for similar communities to determine whether there was a major discrepancy in thele level of staffing at Brooklyn Center. He explained if. the data had xp shown a variance staff c ud have made recommendations for cutting p ersonnel, but the data did n g P � of Show that Type of variance. Mayor Paulson asked what level of service the City wants to provide and what it takes to l.•rovidc Lhosc services. The City Manager explained this is difficult to determine until a budget is available based on activity or service. He added the Financial Commission is comfortable that staffing is no 01 not out t of line to the Dint wher � p c a major study is warranted. Councilmcmbers Kalligher and Mann supported considering combination of positions when a employee leaves or retires. Councilmember Scott concurred and stated the City is o_ffcrin an early retirement incentive plan which has resulted in a co savings. L C,niincilmomber Kalligher questioned the possibility of a pay freeze for upper management. The City Manager felt this would virtually assure unionization for Supervisory personnel and arbitration. The Council discussed employee salaries, classifications and steps. The Finance Director i rc;viexved a recent Star Tribune arti quoting statistics from the U.S. Labor Department. He conlmcrited job cuts and salary freezes are the exception, not the norm, The City Manager commented the purpose of a salary is to keep competent employGGs and attract 11/29/93 -4 - qualified people. He added providing an increase to organized employees but not unorganized craplOyces will result in more organized groups. Mayor Paulson indicated support for looking at the possibilities for reorganization and restructuring rather than waiting until next year. He also supported a structure that provides a true negotiating process rather than having the supervisory staff rely on the same increase as received by union employees. The City Manager pointed out private enterprise can conduct salary negotiations without public disclosure and have the ability to give bonuses but this is not the case with municipalities. Mayor Paulson stated in private enterprise employees are evaluated and their salaries based on performance. He supported having the Council involved in the actual negotiation of salaries. He reported at the MTC there was a two year salary freeze for all non -union employees and they did not unionize but instead worked together and showed leadership to become part of the solution. Councilmember Rosene pointed out it is easier for private enterprise to have clearly defined goals than with it municipality. Councilmemher Scott stated she feels the Council has done a good job keeping the budget dawn while providing a basic level Of services and equipment in good repair. She added the article quoted by the Finance Director may reflect the national level of pay incre.ascs but not what is taking place in Minnesota. She stated she hopes the City can avoid unionization of Lipper management since it usually results in higher costs. Mayor Paulson pointed out the Council has been trying to do something with the structure t?f +�ial7agcment for a long time and with a union at least you know what the negotiating, process involves. The City Manager stated the report indicates there are not a lot of extra positions in the City's organization , ,. Mayor Paulson questioned the supervision ratio. The Finance Director explained part -time positions calculated as full -time equivalents were not included since that type of data was not available from other cities to use as a comparison. He stated Brooklyn Center is not over if you include all of the data. In response to Councilmember Rosene's question, the City Manager explained Police Department Scegeants ure not considered supervisors under State law and with d 24 -hour pc-ration you establish supervision differently than if office hours are involved. He reported . !hcZ n co mpared to other communities Brooklyn Center is about the same in terms of actual rupervision. He reviewed the CORE Study and how it was calculated. -5 - Councilmember Scott pointed out 9% of Police personnel in supervisory positions is considered ideal, Mayor Paulson stated this still does not address whether staff is organized internally in the nest manner to deliver services. Councilmember Kalligher suggested this be addressed when someone retires or leaves employment with the City. The City Manager reported in the early 1980s the Council gave direction to staff that a Position could not be rehired without providing justification. Cou nd member Scott added there was a restructuring at that time. She agreed this would provide an ideal oppnmtnity to consider restructuring of that particular department. Mayor Paulson supported developing a long -range plan rather than approaching it in an ad -hoc manner. He suggested the entire picture be studied in depth, Councilmember Scott suggested staff prepare information on employees nearing retirement so the Council knows in advance which departments are involved. She also suggested stiff determine whether the early retirement plan can be modified to make it more attractive and this information be provided to Councilmembcrs for their review, Mayor Paulsen agreed this would provide a timeline for the plan. He suggested a work or retreat be scheduled to address; these issues and set policy for administration t follow. Councilmerber Roscne concurred. 1 The City Manager explained the State has made some changes to restrict retirement plans which staff will research and present for Council's consideration. In an effort to provide more diversity, Councilmember Rosene suggested staff, the Council, and Financial Curnmission prepare individual proposals which can be reviewed at a retreat - 1The City Assessor stated staff does have a plan in terms of prioritizing which is reviewed in hte spi ing of each year prier to the start of the budgeting process He explained the budget is currently at a point where further changes will directly impact personnel and services. He C:an1mented of the three governmental organizations he has worked for, Brooklyn Centcr is, b tar, the most efficient. He added staff receives calls from residents on fixed incomes or wh r have lost their Jobs and is sensitive to the dilemma faced by elected officials. With regard to a sala increase, he stated it is not a matter of getting the same percentage as everyone else, but is about respect and appreciation for the work done. He pointed out several y ears ergo when a wage freeze was discussed, the cost savings was in the area of x•2 which may not be worth it in terms of employee morale. i2ayor Paulson commented a salary increase should not be expected year after year i, re�a1 of talent and innovation coming from the position. He added there arc ways I ir"2'91 /93 - 6 - I to cut costs without cutting services and the Council needs the help of professional staff to do - tc, - ,Hine how this can be accomplished. Council consensus was reached to direct staff to take indicated action and establish a retreat when these issues can be addressed. Council consensus was also reached to direct the City Manager implement reductions to the 14)94 proposed Budget as presented with remaining fiends placed in the Contingency Fund, to contact the Police Chief regarding use of drug forfeiture funds, and to contact the Fire Chief to obtain input on the number of chairs and tables that absolutely must be replaced. Mayor Paulson indicated his priority would be to fund the Fire and Police Departments and c I1 services and determine where savings can result from duties being consolidated or restructured. Councilmember KaIligher pointed out restructuring will be addressed at an upcoming tt- retreat. Mayor Paulsen stated he would like it addressed in the 1994 budget. The City Manager commented on the number of hours per work being worked by supci stuff and pointed out they do not have enough time to cover more work so s ervices would have to be reduced, Councik- riember Scott agreed Brooklyn Center is down to a minimum staffing level and does 3 exceilCI3t job. A- )IQURiVMENT Therc was a motion by Councilmcmbcr Rosene and seconded by Councilniember Mann to adjourn the i The motion passed unanimously. The Brooklyn Center City Council ol session adjourned at 9;55 p.m. Dcputy City Clerk Todd Paulson, Mayor Rccor&d and transcribed by: Carla Wirth 'NI - n-'S aver Cuff Site: S(xrctarial CITY OF BROOKLYN CENTER Council Meeting Date 122/20/93 Agenda Item Number CJ REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: MAYORAL APPOINTMENTS DEPT. APPROVAL: Gerald G. Splinter, City Manage1v MANAGER'S REVIEW/RECONEWENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) • At its December 6, 1993, meeting, the City Council finalized appointments to the Communications Ad Hoc Task Force, Human Rights and Resources Commission, and Housing Commission. The Council also discussed appointments to the Financial, Park and Recreation, and Planning Commission and tabled these appointments to the December 20, 1993, City Council meeting due to a request by Councilmembers to have Mayor Paulson contact those members who have reapplied to a commission but were not nominated for reappointment (Ron Christensen, Ulyssess Boyd, John Russell, Mark Holmes, and Bertil Johnson). FINANCIAL COMMISSION At its December 6, 1993, meeting, the City Council reappointed Donn Escher to the Financial Commission. Mayor Paulson discussed appointing new members to the commission; however, he did not nominate anyone. There was a request by Councilmembers to have Mayor Paulson contact Ulyssess Boyd and Ron Christensen. This evening by unanimous vote the City Council may approve Mayor Paulson's nominees. Financial Commission - 2 terms expire 12/31/93 Present Members: Ulyssess Boyd, reapplied by informing staff liaison of continued interest, SW Ron Christensen, reapplied by informing staff liaison of continued interest, W Central New Applicants: ® Lee Anderson, 5344 North Lilac Drive, SW Neighborhood Robert Tombers, 5310 France Avenue North, SW Neighborhood Phillip Gray, 6919 Regent Avenue North, NW Neighborhood PARK AND RECREATION COMMISSION At its December 6, 1993, meeting, the City Council reappointed Bud Sorenson to the Park and Recreation. Mayor Paulson nominated Kay Lasman to serve on the commission; however, there was not a vote by the Council due to a request by Councilmembers to have Mayor Paulson contact John Russell. This evening by unanimous vote the City Council may approve Mayor Paulson's nominee. Park and Recreation Commission - 1 term expires 12/31/93 Present Member. John Russell, reapplied by application, PSA V New Applicants. Kay Lasman, 4407 Woodbine Lane, PSA III Noah Bridges, 6712 Emerson Avenue North, PSA 11 PLANNING COMMISSION At its December 6, 1993, meeting, the City Council reappointed Ellamae Sander to the Planning Commission. Mayor Paulson nominated Richard Campbell and Donald Booth to serve on the commission; however, there was not a vote by the Council due to a request by Councilmembers to have Mayor Paulson contact Mark Holmes and Bertil Johnson. This evening by unanimous vote the City Council may approve Mayor Paulson's nominees. Planning Commission - 2 terms expire 12/31/93 Present Members. Bertil Johnson, reapplied by informing staff liaison of continued interest, SW • Mark Holmes, reapplied by application, NW New Applicants. Richard Campbell, 4521 Kathrene Drive, W Central Neighborhood Donald Booth, 5824 James Avenue North, SE Neighborhood According to Subdivision 6 of the resolution defining duties and responsibilities of the advisory commissions: "Due regard shall be given by the Mayor and City Council in appointing Commission members which will take into consideration geographical distribution within the City, as described in Subdivision 11, and the representative nature of the Commission in terms of gender, religion, ethnic, racial, age, handicapped, employee, and employer groups" and "The Mayor shall present at a regular City Council meeting the nominee for Commission appointment who has submitted the required application form. By unanimous vote, the City Council may approve an appointment at the City Council meeting at which the nominee was presented, or, by majority vote, the City Council may approve an appointment at a regular City Council meeting following the presentation of the nominee." NC}7`Pr� When dzscuss�ng the nomuaatons to the com%sstons, use appX� ant's asame Instead of "present members" or "ne�v applicants " We had several persons watch the appointment rceess but dcl not knOVV who ott:vvere.talla ataout :::: Y: ....... ng RECOMMENDED CITY COUNCIL ACTION Appoint persons to commissions as follows: • Financial Commission - two members with terms to expire 12/31/96 Park and Recreation Commission - one member with a term to expire 12/31/96 Planning Commission - two members with terms to expire 12/31/95 i MINUTES OF THE PROCEEDINGS OF THE PLANNING COMMISSION • OF THE CIT OF BROOKLYN CENTER IN THE COUNTY OF HENivEPIN AND THE STATE O F MINNESOTA REGULAR SESSION DECEMBER 9, 1993 FALL T ORDER The Planning Commission met in regular session and was called to order by Chair Pro Tern Holmes at 7 :33 p.m. Chair Pro Tern Mark Holmes, Commissioners Bertil Johnson, Robert Mickelson, Dianne Reem, Debra Hilstrom and Tim Willson, Also present were the Secretary to the Planning C c-mimission Planning a nd Zoning Specialist Ronald Warren and Planning Commission Rec )rding Secretary Kathy Stratton, Chairperson Ella Sander had called to indicate she could not make; it for this evening meeting and was, therefore, excused. A.PFROVAL OF MINUTES - NOVEMBER 18, IC ti }n b C- mmissioner Willson, seconded by Co mmissioner Reem to approve the minutes ti?f till° Novc -niter 18, 1993, Planning Commission tnccting as submitted. Voting in favor: Chair Pro Tc Holmes, Commissioners Holmes, Mickelson, Reem and Willson. Voting a6ainst: none. Abstaining: Commissioners Hilstrom and Johnson. The motion passed. CH2 =TE PERSOYS EXPLANATION c_Chai Pro Tern Holmes explaincd th;tt the Planning Commission is an advisory body, Onc of the Commission's functions is to hold public hearings. In the matters concerned in these hcanngs, the Commission makes recommendations to the City Council. The City Council makes all final deeisions in these matters. n�j SIC, T ION NO. 93016 (INDEPENDENT SCHOOL DISTRICT NO. 279) C:l?aa Pro l"em Holmes int roduced the first item of business, a request from Indcpcndent Sch ;cal District No, 279 for site and building plan and special use permit approval for a 4,400 - ijila e fro addition to Garden City Elementary School located at 35(.11 65 th Avenue North. The Secretary r:,viewed the contents of the staff report (see Planning Commission Info imation Sheet for Application No. 93016, attached) and offered to answer any questions. Commissfon,C,r Johnson commented this is the time to do something to dress the school and sut rL,unding area vp st bit. He said he has noticed for years as he comes down Brooklyn b(-%11 var:l the ugliness of the school and grounds and asked if there is something the City can do to make it better. Thy Secretary explained the report does make reference to the Brooklyn Boulevard study which is currently in process. He said School District 279 is aware of the study and • amenable to doin landscaping when the enhancement program is ready to go, Conirnissioner Holmes asked if the school's facade could be dressed up. Cornmissioner Willson suggested language be added requiring improvements to the area to be co nListc with enhancements suggested by the Br ooklyn Boulevard 'Task Force's cnft�arcement plan. T he Secretary agreed and said that would not be a problem, and could be added to the application as condition #1Z. Commissioncr Hilstrom asked when it was proposed for the walkway to be improved and the Sc;crctarV explained that would take place along with the parking lot improvements scheduled to be accomplished by the School District, C.ornmissioner Willson asked if the City has been given the School District's schedule on when. the parking lot improvements would be done and the Secretary explained there are curremt1y five schools scheduled for improvements first, and Garden City is not one of them, Con missi — Teem commented the dry pond is a good improvement and suggested the wording in condition #7 h changed so the $chool District doesn't wait ten years to make im.provGments. The Secretary explained the School District works on a yearly budget system and if curb and g �tt_Y imprcv -,ments were required by the City at the same time as the addition, they may ';av- t o forego the addition, T'c secretary suggested the City recommend the School District to submit a landscaping plant within one year that is c o nsiste nt with the Brooklyn Boulevard study. Commissioner Reem suggested condition #4 be changed to require an opaque wooden gate on a nleml rrame. omr tissi� ner tifickelson suggested condition #10 be expanded to include compliance with the. n� quirementis of the Shingle Creek Watershed Management Commission, and condition #y, road Pcr" rmance Agreement rather than pe Guarantee. Cl^a'r pre Tern Holmes recognized representatives of School District 279 Mr. Dave Har and Mr. Mark Hayes who said they would answer any questions. Comrrissioncr Johnsen asked what the impetus behind the expansion is at this time, and Mr. Ham flton said it is to bring equity to the building and update inadequate facilities, E- 3 . 3 2 In response to a question by Commissioner Holmes, Mr. Hamilton explained a new • Iunchroo,u is ncuded because curr th y e gy m nasi um is used for lunch, which means no phy -ea classes can use the gym at that time. Cornmissio ner Willson asked if the expansion meant any classroom space is gained. Mr. Ha,,cs responded classroom space remains the same but other space is greatly improved. Commissioner Hilstrom said it is a great inconvenience to use the gym for lunch, and she fees Ulu addi don is much needed. She also asked if anything could be done about stickers in the playground area. Mr. Hamilton explained the School District has become much more hesitant to use weed killer and herbicides because of the possible adverse affects which makes control of stickers and burrs more difficult, In r sponse to a question by Commissioner Reem, Mr. Hamilton explained he could give no o--, .rant about when the parking lot or other improvements could be accomplished hecaa.s° of b constraints. Mr. Hamilton explained the School District would comply with installation of a wooden gate ratii4 r th en �, chain link fence with Slats, and also explained any asbestos would be removed v it ; the routine proper ab atement . He also offered the compromise of submitting a landscaping and improvements plan as an add /alternate plan at this time so that the School District will know costs for budgeting purposes, He said that plan could be revised when the Brooklyn Boulevard Task Force is finished creasing its guidelines. He reported construction on the addition is scheduled for summer t)t 1 Yt }'}. P U BLIC HEARIItiG LAPPLI CATION NO. 93016 Chair Pro Tcm Holmes opened the meeting for the purpose of a public hearing on request «>r site- nd building plan and special use permit approval for a 4,40.0 square foot addition t: Garden City Elementary School located at 3501 65th Avenue North at 8:18 p.m. He irlquirt;d if there was anyone present who wished to address the Commission, no one appeared to sp(. and he entertained a motion to close the public hearing, CLOSE PUBLIC HEARING Th - .; was a motion by Coniinissioncr Mickclson and Seconded by Commissioner Hilstrom to cic the public hearing at 8;18 p.m. 'The motion passed unanimously. AC JON RECOMMENDING APPROVAL GF APPLICATION NO. 93016 SCHOOL DISTRICT NO. 279) i hf�7- V-'as a motion by Commissioner Mickelson and seconded by Commissioner Hilstrom ;o M.101- mend approval of Application No. 93016 submitted by Independent School District No. '?79 for site and building plan and special use permit approval for a 4,400 square foot =-9-93 3 addition to Garden City Elementary School located at 3501 65th Avenue North subject to the tollowing conditions; • 1. The building plans are subject to review and approval by the Building Official with respcct to applicable codes prior to the issuance of permits. Grading, drainage and utility plans are subject to review and approval by the City Enuineer, prior to the issuance of permits. A Site Performance Agreement shall be submitted prior to the issuance of permits to assure completion of approved site improvements. 4. Any outside trash disposal facilities and rooftop mechanical equipment shall he appropriately screened from view. The trash enclosure shall contain an opaque wood gate attached to a metal Frame rather than a chain Iink gate with slats. 5. The building is to be equipped with an automatic fire extinguishing system to meet NFFA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the City ordinances. C. Plan approval is exclusive of all signery which is subject to Chapter 34 of the City QJrdinances. i. B6?? curb and gutter around all parking and driving areas shall be deferred until the • parking lot facilities at the school are upgraded based upon the school district's plan for scheduled improvements, which shall be accomplished within the next ten years. S. The applicant shall submit an as -built survey of the property, improvements and service lines, prior to the release of the Performance Agreement. 9. Th,:, property owner shall enter into an easement and agreement for maintenance and inibpection of utility and storm drainage systems, prior to the issuance of permits, 10. The storm drainage system shall be approved by and be in compliance with - onditions set by the Shingle Greek Watershed Management Commission prier to the is ucance of permits for this project. 11. The ponding areas required as part of the storm drainage plan shall be protected by an approved easement. The easement documents shall be executed and filed with 1-lcnnc:pin County prier to the issuance of permits. 12. Within one year the applicant shall provide an updated landscaping plan consistent with the landscaping enhancements recommended by the Brooklyn Boulevard Task Force, 4 Voting in favor: Chair Pro Tem Holmes, Commissioners Hilstrom, Johnson, Mickelson, Ke yfr� and Willson. Voting against; none. The motion passed. There was a brief recess called at 8:30 and the Planning Commission reconvened at 8 :46. APPLICATION NO. 93Q17 (INDEPENDENT SCHOOL DISTRICT NO 279J Chair Pro Tem Holmes introduced the next item of business, a request from Independent School District No. 279 for site and building plan and Special use permit approval for a 2,800 square foot addition to Orchard Lane Elementary School located at 6201 Noble Avenue Nu: ! !,. The Secretany reviewed the contents of the staff report (see Planning Commission Iriformatio7n Sheet for Application N 93017, attached) and offered to answer any questions. tilr, Y amilton a nd Mr. Hayes also returned to answer questions. Commissioner Willson asked where the elevator was to be and how much of it will stick up ('.) n i Nyl roof. M Hayes showed the location of the elevator and explained two feet of the cqui ,mQ n would be. visible on the ro but adequate screening would be provided, Commissioner Holmes asked about asbestos and was told by Mr. Hamilton any asbestos di w+ ?ti1d by handled with routine proper abatement. MI% ^aver explained Orchard Lane is the only two story elementary school in District 279 • any' 'h.- e changes to the school are needed to provide for updated handicap access and to meet NFPA standards. Commissiorner Holmes asked who owns the neighboring property where the pond would go. The S%cretary responded it is the Brook Park Baptist Church. He noted the Church and otl . pror city in this area would benefit from the addition of the pond as well as the school. t- -!r. tFay. -s pointed out some extra landscaping on the site plan that seemed unnecessary to r. ' requirements. He suggested that particular part of the plan be eliminated and money diver--d to meeting the conditions forthcoming from the Brooklyn Boulevard study as rnenn,onL1 in Planning Commission Application 93016. The Commission agreed that was ac .F table and asked Mr. Hayes to submit a revised plan. Co.- mussioner Mickelson suggested the same changes to conditions in Application 93016 be ma; to application 93017. PUBLIC PiEA RING (APPLICATION NO. 93017) C.hrir Yr = Tem Holmes opened the meeting for the purpose of a public hearing on request for site and building plan and Special use permit approval for a 2,800 square foot addition to Orchard Lune Elementary :School located at 6201 Noble Avenue North at 9;02 p.m. He • 12-:1 5 inquired if there was anyone present who wished to address the Commission, no one apr , earcd to speak, and he entertained a motion to close the public hearing, CLOSE PUBLIC H EARIN There was a motion by Commissioner Mickelson and seconded by Commissioner Hilstrom to close the public hearing at 9:02 p.m. The motion passed unanimously. A .J RECOMMENDING APPROVAL OF APPLICATION NO. 9 017 f INDEPENDENT SCHOOL DISTRICT NO. 2791 There was a Motion by Commissioner Mickelson and seconded by Commissioner Willson to rc,corrmaend approval of Application No. 93017 submitted by Independent School District No. 279 for site and building plan and special use permit approval for a 2,500 square foot addition to Orchard Lane Elementary School located at 6201 Noble Avenue North subject to t "e following conditions: 1. The building plans are subject to review and approval by the Building Official with respect to applicatsle cedes prior to the issuance of permits. 2. Grading, drainage and utility plans are subject to review and approval by the City Eriginccr, prier to the issuance of permits. 3. A Site Performance Agreement shall be submitted prior to the issuance of permits to assure Completion of approved site improvements, • 4. Any outside trash disposal facilities and rooftop mechanical equipment shall be appropriately screened from view. The trash enclosure shall contain an opaque wood gate attached to a metal frame rather than a chain link gate with slats. The building is to be equipped with an automatic fire extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the City ordinances. t. Plan approval is exclusive of all signery which is subject to Chapter 34 of the City 0,dinances. 7. B6'2 curb and gutter around all parking and driving areas shall be deferred until the parking lot facilities at the school are upgraded based upon the school district's plan for scheduled improvements, which shall be accomplished within the next ten years. N. 'I ire applicant shall submit an as -built survey of the property, improvements and serv;uu lines, prior to the release of the Performance Agreement. 9. The: property owner shall enter into an easement and agreement for maintenance and i; pccr m of utility and storm drainage systems, prior to the issuance of permits. ' 2 9 y:; 6 Tne st(.)rm drainage system shall be approved by and be in compliance with conditit�ns set by the Shingle Creek Watershed Management Commission prior to the • issuance of permits for this project. 11 • Ponding areas required as part of the storm drainage plan shall be protected by an approved eas ement. The easement documents shall he executed and filed with Hennepin County prior to the issuance of permits. 12. The landscape plan shall be revised to eliminate extra landscaping so that funds will be diverted Lo providing additional landscaping along Brooklyn Boulevard at. the Garden City Elementary School site, Voting in favor: Chair Pro Tcm Holmes, Commissioners Hilstrom, Johnson, Mickelson, Recm and Willson. Voting against: none. The motion passed. OTHE B USINESS a. 1994 Planning ( ommis. ion Meetin Seh dole The SLerctary subn7ittcd a proposed schedule for Planning O) meetings in 1994 wid explained it was a guideline to go by but changes could be made if necessary. All Commissioners agreed the schedule would work well as a guideline, and no action was n�:c�ssarv. he 5.•,retar4; gave a brief and informal update on the status of projects that had formerly • peer before the. Planning Commission, AL1 VI _ EN T itilUtion by Commissioner Mickelson and seconded by Commissioner Hilstrom to adjourn the meeting of the Planning Commission. The motion passed unanimously. The .Planning C01.1mission a djo urned at 9:30 p.m. Chairperson Rcc)rd --d and transcribed by: Kash, y tratton rime Sai { r Off Site Secretarial 12 9-'' 3 7 PLANNING COMMISSION INFORMATION SKEET Ap No: 9301 Applicant: Independent School District No. 279 (Osseo Area Schools) Location: 3501 65th Avenue North Request: Site and Building Plan/Special Use Permit Independent School District No. 279, Osseo Area Schools, is requesting site and building plan and special use permit approval to construct a 4,400 square foot addition to the existing 39,300 square foot Garden City Elementary School, which is located at 3501 65th Avenue North. The proposed addition, which is to be located at the south end of the existing building, includes a 2,000 square foot cafeteria, teacher's lounge, four offices, faculty restroom, and storage spaces. The project also includes remodeling of the kitchen, remodeling and expansion of the media center, as well as a new fire sprinkler and fire alarm system throughout the school trash enclosure will also be constructed. The school property is located in an R -1 (single family residence) zoning district and is bounded on the north by 65th Avenue North and Brooklane Park; on the east by the Garden City Court Apartme ' p ts; on the south by Builder Square; and on thevest by Brooklyn Boulevard. Public and rivate elementary second schools are listed as special uses in the R -1 zoning district. P �' m3' P g ACCESS /PARKING Access to the school property is gained only from 65th Avenue North via two curb cuts that are approximately 30 feet wide. The two accesses and a large bituminous area are separated by two chain barriers leading from the sidewalk alongside the school building to the sidewalk located along 65th Avenue North, which creates a protected walking area leading from the school to the street. These chain barriers also separate the functions of the large bituminous area at the front, or north side, of the school. The westerly access leads to the bus loading /unloading area. The easterly access leads to parking and driving areas along the east side of the school building. These chain barriers were erected a few years ago as a temporary means of separating the bus loading /unloading area from the parking lot and to also create a safer walking area from the school to the sidewalk on the street. As in..0 icated above, the easterly portion of the large bituminous area serves as parking and drive lanes for the school. The drive lane with parking on both sides of it continues along the east side of the building and around the back, or south side, where the proposed addition is to be located. It will be necessary to expand and alter the bituminous at the rear of the building in order to have full access around the building back to the new trash enclosure area as well as to fuel tanks that are also in this location. The plans indicate 85 standard parking spaces and five handicap accessible spaces for a total of 90 on -site parking spaces. There are 48 licensed and non - licensed staff personnel that work out of Garden City School. There is no established parking formula in the zoning ordinance for schools and we have tended to look at the number of full time and part time employees as being a basis for determining adequate on -site parking. The 90 parking spaces comprehended appears Planning Co Application No. 93016 to provide enough parking for staff and visitors on a regular day- to- day basis. Special events at the school may occasionally require some on -street parking, which is expected and understood. Accessible curb openings are proposed for the five handicap parking spaces proposed for this site. LANDSCAPING The proposed landscape plan calls for additional landscaping along the east side primarily for the purpose of parking lot screening. Existing landscaping along the east green strip between the school and the adjoining apartment complex consists of five Red Maple and a White Poplar. Other landscaping is located in front of the building and scattered along the north property line by Brooklane Park and a few Oak trees in somewhat of a grouping along Brooklyn Boulevard. Landscaping also exists within the school's courtyard. The landscape point system does not address schools. It should be noted that parking areas containing more than six parking stalls are required to be screened from abutting residential property. The proposed landscape screening of the parking lot would consist of 20 new Robusta Green Juniper and 21 new Black Hills Spruce located between the existing five Red Maple and two new Red Maple to be planted more to the south end of the existing green strip between the school parking lot and the adjoining apartment complex. An Amer Maple would be planted in a sodded area located at the southeast corner of the school, directly east of the new addition. No other landscaping is proposed. The applicant has been advised that the City is in the process of recommending various landscape and other enhancements for Brooklyn Boulevard and additional landscaping of this site, particularly along Brooklyn Boulevard, is anticipated and will need to be provided. School district cooperation in this regard is anticipated. GRADING /DRAINAGE /UTILITIES Because the site is over five acres in area ( 9+ acres), Shingle Creek Watershed Management Commission review and approval pertaining to the quality and rate of site drainage is required. A storm water detention pond is proposed to the south of the altered parking lot. Watershed Management Commission approval of the pond and its functioning is required. Currently the entire parking area lacks curb and gutter. There is no 15 foot minimum green strip existing along 65th Avenue North either. Drainage consists of surface flow generally to the south along the east side of the building. The proposed storm water treatment pond would handle this run off. The expanded and altered blacktop area would be bound by a bituminous edge. We have advised the applicant as to the City's requirement for a minimum B612 curb and gutter around all driving and parking areas. This requirement will mean significant modification to the paved areas including curb and gutter around the perimeter of the parking lot, the establishment of a 15 foot green strip also bound by curb and gutter along 65th Avenue North and curb and gutter around a raised sidewalk area leading from the school to the 65th Avenue North sidewalk where the temporary chain barriers are now located. Mr. Dale Hamilton, 12 -9 -93 2 Planning Commission Application No. 93016 • Coordinator of Management Support Systems for the school district, has advised us that the school district is currently involved in a program of updating, replacing and repairing all parking lots in the district within the next ten years. He is requesting the school district be allowed to defer the required curb and gutter improvements at this time until the Garden City facility is upgraded, at which time such improvements would be accomplished. This seems like a fair means of accomplishing compliance with current ordinance regulations. We would recommend that these improvements be deferred until that time. BUILDING The exterior treatment of the building addition will be a face brick with prefinished metal flashing along the top of the building to match the existing exterior. Aluminum windows to match the existing windows are also proposed. The trash enclosure located on the west wall of the new addition will be of the same face brick with a prefinished metal flashing to match the existing exterior treatment. They propose a chain link gate with slats. We would recommend that an opaque wood gate attached to a metal frame be required rather than the chain link with slats to provide for better screening. SPECIAL USE PERMIT STANDARDS We believe the proposed improvements to Garden City Elementary School meet the standards for Special Use Permits contained in Section 35 -220, Subdivision 2 of the City's Zoning Ordinance. The addition of a new cafeteria, teacher's lounge, offices, faculty restrooms, storage spaces, and the kitchen remodeling and expansion of the media center as well as new fire sprinkler and alarm systems throughout the school will enhance the public welfare. These improvements will certainly not be injurious to other property in the neighborhood nor impede normal or orderly development. In fact, the new landscape screening of the easterly parking and driving areas is an improvement in terms of screening for the abutting residential area. Commitment on the part of the school district to upgrading parking along with new curb and gutter and draining improvements is also a benefit to the community. A public hearing has been scheduled and notices of the Planning Commission's consideration have been sent. RECOMMENDATION Altogether the plans are generally in order and approval is recommended subject to at least the following conditions: 1. The building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. 12 -9 -93 3 Planning Commission Application No. 93016 2. Grading, drainage, and utilities plans are subject to review and approval by the City Engineer prior to the issuance of permits. 3. A site performance agreement shall be submitted prior to the issuance of permits to assure completion of approved site improvements. 4. Any outside trash disposal facilities and rooftop mechanical equipment shall be appropriately screened from view. 5. The building is to be equipped with an automatic fire extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the City Ordinances. 6. Plan approval is exclusive of all signary, which is subject to Chapter 34 of the City Ordinances. 7. B612 curb and gutter around all parking and driving areas shall be deferred until the parking lot facilities at the school are upgraded based upon the school district's plan for scheduled improvements, which shall be accomplished within the next ten years. 8. The applicant shall submit an as -built survey of the property, improvements and S utilities service lines, prior to release of the performance guarantee. 9. The property owner shall enter into and easement and agreement for maintenance and inspection of utility and storm drainage systems, prior to the issuance of permits. 10. The storm drainage system shall be approved by the Shingle Creek Watershed Management Commission prior to the issuance of permits for this project. 11. The ondin areas required f h ed as art o the storm drainage plan shall e p sal protected b g � P g P P by an approved easement. The easement documents shall be executed and filed with Hennepin County prior to the issuance of permits. 12 -9 -93 4 PLANNING COMMISSION INFORMATION SHEET Application No: 93017 Applicant: Independent School District No. 279 (Osseo Area Schools) Location: 6201 Noble Avenue North Request: Site and Building Plan/Special Use Permit Independent School District No. 279, Osseo Area Schools, is requesting site and building plan and special use permit approval to construct a 2,800 square foot addition to the existing 52,000 square foot Orchard Lane Elementary School, which is located at 6201 Noble Avenue North. The proposed addition, which is to be located at the north side of the building, includes a vocal music room, instrumental music room, small group room and four offices. The project also includes remodeling and expansion of the administration areas, an elevator, and a new fire sprinkler and fire alarm system throughout the school building. A trash enclosure will also be constructed. The school property is located in an R -1 (single family residence) zoning district and is bounded on the north by 63rd Avenue North and single family homes; on the east by Noble Avenue North with single family homes on the opposite side of Noble Avenue; on the south side by the Brooklyn Center /Crystal boundary line with the Environmental Preserve further to the south; and on the west by Perry Avenue North, single family homes, and the Brook Park Baptist Church. Public and private elementary and secondary schools are listed as special uses in the R -1 zoning district. ACCESS /PARKING Access to the school property is gained only from Noble Avenue via two curb cuts. The northerly access is angled to allow for one way access to a drop off and limited angled parking area. The southerly access is a 90 degree access leading to a driving and parking area to the south of the school building. This access also links up with the one way drive lane and serves as the exit for that traffic as well. These areas, including the drive ways, drive lanes and angled parking are bound by curb and gutter. Currently there are 44 on site parking spaces, all but eight of which are located along the south side of the school. The proposed plan calls for 60 on site parking spaces, three of which will be handicapped spaces. Ten new parking spaces will be added to the west end of the existing parking lot. Other spaces will be gained by restriping the parking lot. This should provide enough on site parking to eliminate the parking which is being done on a regular basis along Noble Avenue. The applicant has indicated that there are 54 licensed and non - licensed staff personnel that work out of Orchard Lane School. There is no established parking formula for schools in the zoning ordinance and we have tended to look at the number of full time and part time employees as being a basis for determining adequate on site parking. This number appears to provide enough parking for staff and visitors on a regular day to day basis. Special events at the school may occasionally require some on street parking, which is expected and understood. Planning Commission Application No. 93017 LANDSCAPING The proposed landscape plan calls for some additional landscaping on the east side of the school, to the north of the new addition and some clustering of landscaping along the west property line, northwesterly of the school. Also, two Swamp White Oak are planned for south of the parking lot between the ball fields and the play area. The school currently has a number of mature Ash trees located evenly along the Noble Avenue green strip as well as mature Butternut trees located close to the school. City Ordinances require screening of parking areas containing more than six parking spaces from abutting residential areas, including residential areas that are across the street from such parking lots. In order to comply with this requirement the school district is proposing additional landscaping consisting of 17 Globe Aborvitae and five American Dark Green Arborvitae to be interspersed between the existing Ash trees to provide landscape screening of the angled parking area along Noble Avenue. In addition, four Snowdrift Crabapples are proposed around the south entrance /exit. Two more Snowdrift Crabapples are proposed one on either side of the north entrance. Perimeter plantings of Globe Arborvitae and American Dark Green Arborvitae are proposed for around the new addition. Two Black Hills Spruce and a Yellow Dogwood are proposed by the southwest corner of the neighboring single family home to the north, while two Scotch Pine and a Yellow Dogwood are scheduled for the southeast corner. Along the westerly side of the school property, to the northwest of the school, are various groupings of plantings containing Black Hills Spruce, Scotch Pines, Snowdrift Crabapples and Yellow Dogwoods. The landscape point system does not address schools. However, the proposed new landscaping coupled with existing landscaping including that found to the south of the site by the existing wetland appears to be more than adequate for this site. GRADING /DRAINAGE /UTILITIES Because the Orchard Lane Elementary School site is over five acres (13+ acres) review and approval by the Shingle Creek Watershed Management Commission is required pertaining to the quality and rate of site drainage. A storm water detention pond is proposed for west and a little north of the expanded parking area. Watershed Management Commission approval of this proposal is required. Currently the parking and playground area, south and westerly of the school, is not bound by curb and gutter. The applicant proposes bituminous curb at the edge of the expanded parking lot. We have advised the applicant of the City's requirement for a minimum B612 curb and gutter around all driving and parking areas. As with the Garden City School proposal, Mr. Dale Hamilton, on behalf of the school district, is requesting that the school district be allowed to defer the required curb and gutter improvements at this time until the Orchard Lane parking facility is upgraded on a schedule along with the program proposed for all Independent School District No. 279 schools. Again, this seems like a fair means of accomplishing compliance with current ordinance regulations. We would recommend that these improvements be deferred until that time. 12-9-93 9 93 2 Planning Co Application No. 93017 BUILDING The exterior treatment of the building addition will be a face brick with prefinished metal flashing along the top of the building to match the existing exterior. Wood screening of rooftop mechanical equipment is also proposed. The trash enclosure located along the west side of the building, on the north side of the parking lot, should be of the same face brick with a prefinished metal flashing to match the existing exterior treatment. We also recommend that an opaque wood gate attached to a metal frame be used for better screening. The location of the building gate, o bu d g g addition along the north side of the existing school building will displace a current play area. This area will be shifted to be located to the west of the new addition and appropriate play equipment will be added. SPECIAL U E USE P RMIT TANDARD S S We believe the proposed improvements to Orchard Lane Elementary School meet the standards for Special Use Permits contained in Section 35 -220 Subdivision 2 of the City's zoning ordinance. The addition of the vocal and instrument music rooms as well as the remodeling and expansion, plus an elevator and a new fire sprinkler and fire alarm system, we believe, will enhance the public welfare. It certainly will not be injurious to other property in the neighborhood nor impede normal and orderly development. In fact, the additional screening should be of benefit to homes located across Noble Avenue. The expanded parking lot should reduce, if not eliminate, the regular on street parking which has been occurring for some time. These improvements, therefore, seem consistent with the Special Use Permit standards. A public hearing has been scheduled and notices have been sent. RECOMMENDATION Altogether the plans are generally in order and approval is recommended subject, at least, to the following conditions: 1. Building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. 2. Grading, drainage, utility and berming plans are subject to review and approval by the City Engineer, prior to the issuance of permits. 3. A Site Performance Agreement shall be submitted prior to the issuance of permits to assure completion of approved site improvements. 4. Outside trash disposal facilities and rooftop mechanical equipment shall be appropriately screened from view. 12 -9 -93 3 Planning Commission Application No. 93017 5. The building is to be equipped with an automatic fire extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in accordance with Chapter Five of the City Ordinances. 6. Plan approval is exclusive of all signary, which is subject to Chapter 34 of the City Ordinances. 7. B612 curb and gutter may be deferred, but shall be provided at the time parking lot improvements are made to Orchard Lane Elementary School within the next ten years. 8. The applicant shall submit an as built survey of the property, improvements and utility service lines, prior to release of the performance guarantee. i 9. The property owner shall enter into an easement and agreement for maintenance and inspection of utility and storm drainage systems, prior to the issuance of permits. i 10. The storm drainage system shall be approved by the Shingle Creek Watershed Management Commission prior to the issuance of permits. 11. Ponding areas required as part of the storm drainage plan shall be protected by an approved easement. The easement document shall be executed and file with Hennepin County prior to the issuance of permits. 12 -9 -93 4 CITY OF BROOKLYN CENTER Council Meeting Date 12 -20 -93 Agenda Item Number _2 REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Planning Commission Application No. 93016 - Independent School District No. 279 DEPT. PPROVAL: / - . CJ 064AA--.-� RONALD A. WARREN, PLANNING AND ZONING SPECIALIST MANAGER'S REVIEW /RECOMMENDATION: No comments to supplement this report Comments below /attached ********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** SUMMARY EXPLANATION: (supplemental sheets attached ) • Planning Commission Application No. 93016 submitted by Independent School District No. 279 is a request for site and building plan and special use permit approval for a 4,400 square foot addition to the Garden City Elementary school which is located at 3501 65th Avenue North. This application was considered by the Planning Commission at its December 9, 1993 meeting. Attached are minutes and information sheets from that meeting, a map of the area, and various site plans relating to the proposed addition. Recommendation This application was recommended for approval by the Planning Commission at its December 9, 1993 meeting subject to twelve conditions of approval. t • MIN'UTES OF THE PROCEEDINGS OF THE PLANNING COMMISSION O F THE CIT OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION DECEMBER 9, 1993 f, T ORDER The Planning Commission met in regular session and was called to order by Chair Pro Tem Holmes at 7 :33 P.m. Chair Pro Tern Mark Holmes, Commissioners Bertil Johnson, Robert Mickelson, Dianne Reem, Debra Hilstrom and Tim Willson Also present were the Secretary to the Planning Commission .Manning and Zoning Specialist Ronald Warren and Planning Commission Recordinc Secretary Kathy Stratton, Chairperson Ella Sander had called to indicate she could not make it for this evening's meeting and was, therefore, excused. A.PrROVAL OF MINUTES - NOVEMBER 181993 Ni_;in by Commissioner Willson, seconded by Commissioner Reem to approve the minutes Of the November 18 1993, Planning Commission meeting as submitted. Voting in favor • Chair Fro T cm Holmes, Commissioners Holmes, Mi ckels on, Reem and Willson. Voting against: none. Abstaining Co mmissioners Hilstrom and Johnson. The motion passed. H— A EXPLANATION Chall Pro T em Holmes explained that the Planning Commission i s an advisory body, Onc of the Cor mission's functions is to hQld public hearings. In the matters concerned in these hearings, the Commission makes recommendations to the City Council. The City Council makes all final decisions in these matters. 4FH IC'A TIQN NO. 9,016 (INDEPENDENT SCHOOL DISTRICT NO 279) .1� r Pro l�em Holmes introduced the first item of business, a request from IndQpQndent Dist rict Np, 279 for site and building plan and special use permit approval for a 4,400 clua c t cit addition to Garden City Elementary School located at 3501 65th Avenue North. T'hc Sec retary reviewed the contents of the staff report (see Planning Commission infOrma rion Sheet for Application Nu, 93016, attached) and offered to answer any questions. Corti mission% -r Johnson commented this is the time to do something to dress the school and SW?'ounding area tip a hit. He said he has noticed for years as he comes down Brooklyn l luuj ` ird the U gliness of the school and grounds and asked if there is something the City c..n do to Hale it better. `1 jt Sc %crctary explained the report does make reference to the Brooklyn Boulevard study which is currently in process. He said School District 279 is a ware of the study and • amenable io doing landscaping when the enhancement program is ready to go, C:o:-,missioner Holmes asked if the school's facade could be dressed up. Commissioner Willson suggested language be added requiring improvements to the area to he ;::on istcnt with enhancements s u gge sted by the Brooklyn Boulcvard "Task Force's enl1_; cement plan. The Secretary agreed and said that would not be a problem, and could b added to the application as condition #12, Con1rn issioncr Hilstrom asked when it was proposed for the walkway to be improved and Inc S rotary explained that would take placo along with the parking lot improvements s=hFyuled to be accomplished by the School District, Commissioner Willson asked if the City has been given the School District's schedule on When the parking tot improvements would be done and the Secretary explained there are currently five schoQ]s Scheduled for improvements first, and Garden City is not one of them. Commissioner Reem commented the dry pond is a good improvement and suggested the wording; in condition #7 h changed so the School District doesn't wait ten years to make irt,i� .�ticment3, The Sccr c t ry explained the School District works on a yearly budget system and if curb and • ,ut_ improvements were rcgaired by the City at the same time as the addition, they may haves tr) torego the additic >n, T11c S .�cretary suggested the City recommend the School District to submit a landscaping plant Within one ,rear that is consistent with the Brooklyn Boulcvard study. Cemnnis <ione.r Rcem suggested condition #4 be changed to require an opaque wooden gate cat: a n�ctaE tYt�me. L.or missioner Mickelson suggested condition #14 be expanded to include compliance with t ie r.011irements of the Shingle Creek watershed Management Commission, and Condition . PQr rmance Agreement rather than Performance Guarantee. Pro Tern Holmes recognized representatives of School District 279 Mr. Dave Han: ilton and Mr. Mark Hayes who said they would answer any questions. Com r.issioncr Johnsen asked what the impetus behind the expansion is at this time, and Mr. Hann lton said it is to bring equity to the building and update inadequate facilities, I 9; 2 In response to a question by Commissioner Holmes, Mr, Hamilton explained a new hunchroom is iicuded because currently the gymnasium is used for lunch, which means no phy -ea classes can use the gym at that time. Cocnmissiorter Willson asked if the expansion meant any classroom space is gained. Mr. Ha. rcyponded classroom space remains the same but other space is greatly improved. Commissioner Hilstrom said it is a great inconvenie to use the gym for lunch, and she fee's !tic addition is much needed. She also asked if anything Gould be done about stickers in the playground area. Mr. Hamilton explained the School District has become much more hesitant to use weed killer and herbicides because of the possible adverse affects which makes control of stickers and burrs more difficult, In r- sponse to a question by Commissioner Reem, Mr. Hamilton explained he could give �n g�r4.rant about when the parking lot o other improvements could be accomplished heUIL.S of budget constraints. Mr. Hamilton explained the School District would comply with installation of a wooden gate rathc r than a chain link fence with slats, and also explained any asbestos would be - removed with ilie routine proper abatement HG also offered the compromise of submitting a landscaping and improvements plan as an add /alternate plan at this time so that the School District will know costs for budgeting purposes, He said that plan could be revised when the Brooklyn Boulevard Task Force is finished crea <ng its guidelines. He reported construction on the addition is scheduled for summer PUBLIC HEARING (APPLICATION NO 93016) Chair Pro TQm Holmes opened the meeting for the purpose of a public hearing on request «)r site .end 'Ot ildirig plan and special use permit approval for a 4,400 squaro. foot addition t Ga.-den City Elementary School located at 3501 65th Avenue North at 8 :18 p.m. He. Mquired if there was anyone present who wished to address the Commission, no one appeared to si)Q:ak, and he entertained a motion to close the public hearing, CLOSE PUBLIC- HEARING wZis a motion b C ommissioner Mickulbofi and seconded by Commissioner Hilstrom to } the public hearing at 8:1$ p.m. The motion passed unanimously. . %C7'0:y RECOMMENDING APPROVAL OF APPLICATION NO 93016 , jN L L; FFNDENT SCHOOL DISTRICT NO. 279) �. - ��as a motion by C�)mtnissioner Mickelson and seconded by fom miss ione r Hilstrom approval of .'application No. 93016 submitted by Independent School District No. 2 7 9 for site and building plan a nd special use permit approval for a 4,400 square foot "-�? 3 addition to Garden City Elementary School located at 3501 65th Avenue North subject to the t ll ow' � t Ong conditions; 1. The building plans are subject to review and approval by the Building Official with r v: pect to applicable codes prior to the issuance of permits. Grading drainage and utility plans are subject to review and approval by the City Engineer, prior to the issuance of permits. ?. A Site Performance Agreement shall be submitted rior to the issuance of permits P P !c. assure CUm letio f approve no site im im provements. P P . 4, Any outside trash disposal facilities and rooftop mechanical equipment shall be appropriately screened from view. The trash enclosure shall contain an opaque wood = =ate attached to a metal frame rather than a chain Iink gate with slats. 5. The building is to be equipped with an automatic fire extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in acc:ordancc with Chap 5 of the City ordinances. P ty 6. Plan approval is exclusive of all signery which is subject to Chapter 34 of the City prdinances. 136 curb and gutter around all parking and driving areas shall be deferred until the parking lot facilities at the school are upgraded based upon the school district's plan for schcdulod ears. imp r ov ements, which shall be accomplished within the next ten p P Y S. The applicant shall submit an as -built survey of the property, improvements and serrice lines, prior to the release of the Performance Agreement. 9. The property owner shall enter into an easement and agreement for maintenance and i:ssPecdon of utility and storm drainage systems, prior to the issuance of permits. 10. The storm drainage system shall be approved by and be in compliance with ^yonditions set by the Shingle Creek Watershed Management Commission prior to the iss ucaiice. o f permits for this project. 11. The pondinp areas required as part of the storm drainage plan shall be protected by an approved easement. The easement documents shall be executed and filed with Hennepin County prior to the issuance, of permits. Within one year the applicant shall provide an updated landscaping plan consistent with the landscaping enhancements recommended by the Brooklyn Boulevard Task Force, 12 -`� �3 4 Voting in,, favor: Chair Pro Tern Holmes, Commissioners Hilstrom, Johnson, Mickelson, R.e—F- � and Willson. Voting against: none, The motion passed. There was a brief recess called at 8:30 and the Planning Commission reconvened at 8 :46. .APPLICATION NO. 93017 (INDEPENDENT SCHOOL DISTRICT NO 279,) Chair Pro Tem Holmes introduced the next item of business, a request frgm Independent School District No. 279 for site and building plan and special use permit approval for a 2,800 square foot addition to Orchard Lane Elementary School located at 6201 Noble Avenue 'N i ► . "he Seerctary reviewed the contents of the staff report (see Planning Commission Irifor nation Sheet for Application No. 93017, attached) and offered to answer any questions. i1-lr: i- Iamilton and Mr. Hayes also returned to answer questions. Coni rn issioncr Willson asked where the elevator was to be and how much of it will stick up t ?n thti roof. Mr. Hayes showed the location of the elevator and explained two feet of the cc wPrnc.n, would be visible on the ro h d 1 r o . , bu a screening would be provided, Comimiss-loner Holmes asked about asbestos and was told b Mr. Hamilton o an Y Y asbestos dis?ur })cd wokild be handled with routine proper abatement. \L..: 'ayes explained Orchard Lane is the only two story elementary school in District 279 • t m-' - h.-:se changes to the school are needed to provide for updated handicap access and to meet NFFA standards, Commissioner Holmes asked who owns the neighboring property where the pond would go. The S-cretary responded it is the Brook Park Baptist Church. He noted the (:hunch and otl"cr pro crty in this area would benefit from the addition o f the pond as well as the school. Mr. F'aycs pointed out some extra landscaping on the site plan that seemed unnecessary to :r ` requirements. He suggested that particular part of the plan be eliminated and money diet T' cd to meeting the conditions forthcoming from the Brooklyn Boulevard study as mcnnor:ed in Planning Commission Application 93016. The Commission agreed that was ace:. r tal le and asked Mr. Hayes to submit a revised Ian. y p f- 1 01 , 1rr,issir r. r iNlickelson suggested the same changes to conditions in Application 93016 be r P - 0 Application 93017. FUBLIC Th EAR ING (APPLICATION NO. 93017) C ;h{ r Fro Tcm Holmes opened the meeting for the purpose of a public hearing on request for site and bui plan and special use permit approval for a 2,800 square foot addition to Orchard Lane Elementary School located at 6201 Noble Avenue North at 9 :02 p,m. He 1 Z 93 5 • PLANNING COMMISSION INFORMATION SHEET Application No: 93016 Applicant: Independent School District No. 279 (Osseo Area Schools) Location: 3501 65th Avenue North Request: Site and Building Plan/Special Use Permit Independent School District No. 279, Osseo Area Schools, is requesting site and building plan and special use permit approval to construct a 4,400 square foot addition to the existing 39,300 square foot Garden City Elementary School, which is located at 3501 65th Avenue North. The proposed addition, which is to be located at the south end of the existing building, includes a 2,000 square foot cafeteria teacher's lounge, four offices faculty restroom and storage spaces. q � g � � tY g P The project also includes remodeling of the kitchen, remodeling and expansion of the media center, as well as a new fire sprinkler and fire alarm system throughout the school trash enclosure will also be constructed. The school property is located in an R -1 (single family residence) zoning district and is bounded on the north by 65th Avenue North and Brooklane Park; on the east by the Garden City Court Apartments; on the south by Builder's Square; and on the west by Brooklyn Boulevard. Public and private elementary and secondary schools are listed as special uses in the R -1 zoning district. ACCESS /PARKING Access to the school ro ert is gained only from 65th Avenue North via two curb cuts that are P P Y g Y approximately 30 feet wide. The two accesses and a large bituminous area are separated by two chain barriers leading from the sidewalk alongside the school building to the sidewalk located along 65th Avenue North, which creates a protected walking area leading from the school to the street. These chain barriers also separate the functions of the large bituminous area at the front, or north side, of the school. The westerly access leads to the bus loading /unloading area. The easterly access leads to parking and driving areas along the east side of the school building. These chain barriers were erected a few years ago as a temporary means of separating the bus loading /unloading area from the parking lot and to also create a safer walking area from the school to the sidewalk on the street. As indicated above, the easterly portion of the large bituminous area serves as parking and drive lanes for the school. The drive lane with parking on both sides of it continues along the east side of the building and around the back, or south side, where the proposed addition is to be located. It will be necessary to expand and alter the bituminous at the rear of the building in order to have full access around the building back to the new trash enclosure area as well as to fuel tanks that are also in this location. The plans indicate 85 standard parking spaces and five handicap accessible spaces for a total of 90 on -site parking spaces. There are 48 licensed and non - licensed staff personnel that work out of Garden City School. There is no established parking formula in the zoning ordinance for schools and we have tended to look at the number of full time and part time employees as being a basis for determining adequate on -site parking. The 90 parking spaces comprehended appears Planning Commission Application No. 93016 to provide enough parking for staff and visitors on a regular day- to- day basis. Special events at the school may occasionally require some on -street parking, which is expected and understood. Accessible curb openings are proposed for the five handicap parking spaces proposed for this site. LANDSCAPING The proposed landscape plan calls for additional landscaping along the east side primarily for the purpose of parking lot screening. Existing landscaping along the east green strip between the school and the adjoining apartment complex consists of five Red Maple and a White Poplar. Other landscaping is located in front of the building and scattered along the north property line by Brooklane Park and a few Oak trees in somewhat of a grouping along Brooklyn Boulevard. Landscaping also exists within the school's courtyard. The landscape point system does not address schools. It should be noted that parking areas containing more than six parking stalls are required to be screened from abutting residential property. The proposed Iandscape screening of the parking lot would consist of 20 new Robusta Green Juniper and 21 new Black Hills Spruce located between the existing five Red Maple and two new Red Maple to be planted more to the south end of the existing green strip between the school parking lot and the adjoining apartment complex. An Amer Maple would be planted in a sodded area located at the southeast corner of the school, directly east of the new addition. No other landscaping is proposed. The applicant has been advised that the City is in the process of recommending various landscape and other enhancements for Brooklyn Boulevard and additional landscaping of this site, particularly along Brooklyn Boulevard, is anticipated and will need to be provided. School district cooperation in this regard is anticipated. GR A DIN G /DRA INA GE/UTILITIES Because the site is over five acres in area ( 9+ acres), Shingle Creek Watershed Management Commission review and approval pertaining to the quality and rate of site drainage is required. A storm water detention pond is proposed to the south of the altered parking lot. Watershed Management Commission approval of the pond and its functioning is required. Currently the entire parking area lacks curb and gutter. There is no 15 foot minimum green strip existing along 65th Avenue North either. Drainage consists of surface flow generally to the south along the east side of the building. The proposed storm water treatment pond would handle this run off. The expanded and altered blacktop area would be bound by a bituminous edge. We have advised the applicant as to the City's requirement for a minimum B612 curb and gutter around all driving and parking areas. This requirement will mean significant modification to the paved areas including curb and gutter around the perimeter of the parking lot, the establishment of a 15 foot green strip also bound by curb and gutter along 65th Avenue North and curb and gutter around a raised sidewalk area leading from the school to the 65th Avenue North sidewalk where the temporary chain barriers are now located. Mr. Dale Hamilton, 12 -9 -93 2 Planning Commission Application No. 93016 • Coordinator of Management Support Systems for the school district, has advised us that the school district is currently involved in a program of updating, replacing and repairing all parking lots in the district within the next ten years. He is requesting the school district be allowed to defer the required curb and gutter improvements at this time until the Garden City facility is upgraded, at which time such improvements would be accomplished. This seems like a fair means of accomplishing compliance with current ordinance regulations. We would recommend that these improvements be deferred until that time. BUILDING The exterior treatment of the building addition will be a face brick with prefinished metal flashing along the top of the building to match the existing exterior. Aluminum windows to match the existing windows are also proposed. The trash enclosure located on the west wall of the new addition will be of the same face brick with a prefinished metal flashing to match the existing exterior treatment. They propose a chain link gate with slats. We would recommend that an opaque wood gate attached to a metal frame be required rather than the chain link with slats to provide for better screening. SPECIAL USE PERMIT STANDARDS We believe the proposed improvements to Garden City Elementary School meet the standards • for Special Use Permits contained in Section 35 -220, Subdivision 2 of the City's Zoning Ordinance. The addition of a new cafeteria, teacher's lounge, offices, faculty restrooms, storage spaces, and the kitchen remodeling and expansion of the media center as well as new fire sprinkler and alarm systems throughout the school will enhance the public welfare. These improvements will certainly not be injurious to other property in the neighborhood nor impede normal or orderly development. In fact, the new landscape screening of the easterly parking and driving areas is an improvement in terms of screening for the abutting residential area. Commitment on the part of the school district to upgrading parking along with new curb and gutter and draining improvements is also a benefit to the community. A public hearing has been scheduled and notices of the Planning Commission's consideration have been sent. RECOMMENDATION Altogether the plans are generally in order and approval is recommended subject to at least the following conditions: 1. The building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. • 12 -9 -93 3 Planning Commission Application No. 93016 2. Grading, drainage, and utilities plans are subject to review and approval by the City Engineer prior to the issuance of permits. 3. A site performance agreement shall be submitted prior to the issuance of permits to assure completion of approved site improvements. 4. Any outside trash disposal facilities and rooftop mechanical equipment shall be appropriately screened from view. 5. The building is to be equipped with an automatic fire extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the City Ordinances. 6. Plan approval is exclusive of all signary, which is subject to Chapter 34 of the City Ordinances. 7. B612 curb and gutter around all parking and driving areas shall be deferred until the parking lot facilities at the school are upgraded based upon the school district's plan for scheduled improvements, which shall be accomplished within the next ten years. 8. The applicant shall submit an as -built survey of the property, improvements and utilities service lines, prior to release of the performance guarantee. 9. The property owner shall enter into and easement and agreement for maintenance and inspection of utility and storm drainage systems, prior to the issuance of permits. 10. The storm drainage system shall be approved by the Shingle Creek Watershed Management Commission prior to the issuance of permits for this project. 11. The ponding areas required as part of the storm drainage plan shall be protected by an approved easement. 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PROVAL: RONALD A. WARREN, PLANNING AND ZONING SPECIALIST MANAGER'S REVIEW /RECOMMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) • Planning Commission Application No. 93017 submitted by Independent School District No, 279 is a request for site and building plan and special use permit approval for a 2,800 square foot addition to the Orchard Lane Elementary school which is located at 6201 Noble Avenue North. This application was considered by the Planning Commission at its December 9, 1993 meeting. Attached are minutes and information sheets from that meeting, a map showing the area and various plans related to the proposed addition. Recommendation This application was recommended for approval by the Planning Commission at its December 9, 1993 meeting subject to twelve conditions of approval. Voting in favor: Chair Pro Tem Holmes, Commissioners Hilstrom, Johnson, Mickelson, fZ° rZi and Willson. Voting against: none. The motion passed. ""here was a brief recess called at 8:30 and the Planning Commission reconvened at 8:46. APPLICATION NO. 93117 (INDEPENDENT SCHOOL DISTRICT NO 279,) Clair Pro Tern Holmes introduced the next item of business, a request from Independent School District No. 279 for site and building plan an d special use permit approval for a 2,800 square foot addition to Orchard Lane Elementary School located at 6201 Noble Avenue The Secretary reviewed the contents of the staff report (see Planning Commission . Irifor Sheet for Application No 93017, attached) and offcrcd to answer any questions. lr. F- _ arnil*�Cn i1nd Mr. Hayes also returned to answer questions. Co mmissioncr Willson asked where the elevator was to be and how much of it will stick up on 1 roof. Mr. Hayes showed the location of the elevator and explained two feet of the ccluipment wutticl be visible on the roof, but adequate screening would be provided, Commissioner Holmes asked about asbestos and was told by Mr. Hamilton any asbestos dis urbcd " be. handled with routine proper abatement. %1- Haves explained Orchard Lane is the 0 o so e o nly two t e lementa r y school in District 279 Y story rY ® ti _� 'h?-se c harges to the sc hool are needed to provide for updated handicap access and to ij:zet iyFPA standards. C m;riissiclnLr Holmes asked who owns the neighboring property where the pond would go. The Secretary responded it is the Brook Park Baptist Church. He noted the Church and oth.c.r property in this area would benefit from the addition of the pond as well as the school. i'.'.r. Fay's pointed out some extra landscaping on the site plan that seemed unnecessary to me t reclulrement5. He su gested that particular part of the plan be eliminated and money dive red to mccting the conditions forthcoming from the Brooklyn Boulevard study as r<er, }limed in Planning Commission Application 93016. The Commission agreed that was tree.- table and asked Mr. Hayes to submit a revised plan. Con Mickelson suggested the same changes to conditions in Application 93016 be mc:de 'o application 93017. FUBLIC HEAR (APPLICATION NO. 93017) Chair Fr, Tcm Holmes opened the meeting for the purpose of a public hearing on request for sirc and 'building plan and special use permit approval for a 2,800 square foot addition ti_� � - -h Lane Elementary School located at 6201 Noble Avenue North at 9 :02 p.m. He 1 Z- -93 5 i � nc uir• d e if th ere w as anyone present who wished to address the Commission, no one ap pearcd to spcuk, and h e entertained a motion to close the public hearing, CLOSE PU HEARING Thcr- was a mo tion by Commissioner Mickelson and seconded by Commissioner Hilstrom to closc the public hearing at 9 :02 p.m. The motion passed unanimously. AJJ )N RECOMMENDING APPROVAL OF APPLICATION NO. 9 017 INDEPENDENT SCHOOL D1 'TRICT NO. 279 There was a m otion by Commissioner Mickelson and seconded by Commissioner Willson to rc.c;; -mmend approval of Application No. 93017 submitted by Independent School District No. ?;y for site and building plan and special use permit approval for a 2,800 square foot addition to Orchard Lane Elementary School located at 620 Noble Avenue North subject to Me following conditions: 1. The building plans arc subject to review and approval by the Building Official with res cct to a pplicable co des P s riot to the is f PP p ssu n o permits. 2. Grading, drainage and utility plans are subject to review and approval by the City Epginccr, prier to the issuance of permits. 3. A Sitc Performance Agreement shall be submitted prior to the issuance of permits to assure completion of approved site improvements, 4. Any outside trash disposal facilities and rooftop mechanical equipment shall be appropriately screened from view. The trash enclosure shall contain an opaque wood gate attached to a metal frame rather than a chain link gate with slats. The bucIdmg is to be equipped with an automatic fire extinguishing system to meet NTF standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the City ordinances. 6. Plan approval is exclusive of all signery which is subject to Chapter 34 of the City O.•din.anccs. 7. B612 curb and gutter around all g arkin and drivin g areas shall be deferred until the P parking lot facilities at the school are upgraded based upon the school district's plan mr scheduled im r v o ements which shall be accomplished wi thin en x 1� T th e t ten years. 1�. The applicant shall submit an as -built survey of the property, improvements and servicu lines, prior to the release of the Performance Agreement. 9. The property owner shall enter into an easement and agreement for maintenance and iwt p ( :Qt : "fin of utility and gtorm drainage systems, prior to the issuance of permits. 6 9 y -' I ll� The storm drainage system shall be approved by and be in compliance with conditions sct by the Shingle Creek Watershed Management Commission prior to the issuance of permits for this project. 1 Ponding areas required as part of the storm drainage plan shall be protected by an approved easement. The easement documents shall be executed and filed with Hennepin County prior to the issuance of permits. 12. The landscape plan shall be revised to eliminate extra landscaping so that funds will be diverted to providing additional landscaping along Brooklyn Boulevard at the Grlyden City Elementary School site, doting in favor: Chair Pro Tern Holmes, Commissioners Hilstrom, Johnson, Mickelson, ReOrn and Willson. Voting against: none. The motion passed. OTHER BUSINESS a. 1994 Planning Commission Meeting Schedule The Secretary su bill! ttcd a proposed schedule for Planning Commission meetings in 1994 alid explained it was a guideline to go by but changes could be made if necessary. All Commissioners agreed the schedule would work well as a guideline, and no action was ncocssanj. Secretary gave a brief and informal update on the status of projects that had formerly b .for- the Planning Commission. A! f Motion by Commissioner Mickelson and seconded by Commissioner Hilstrom to adjourn the mec;ting of the Planning Commission. The motion passed unanimously. The Planning Commission adjourned at 9:30 p.m. Chairperson Rcco and transcribed b y : Tim 5avf r Oft' Site Sccrctarial PLANNING COMMISSION INFORMATION SHEET Application No: 93017 Applicant: Independent School District No. 279 (Osseo Area Schools) Location: 6201 Noble Avenue North Request: Site and Building Plan /Special Use Permit Independent School District No. 279, Osseo Area Schools, is requesting site and building plan and special use permit approval to construct a 2,800 square foot addition to the existing 52,000 square foot Orchard Lane Elementary School, which is located at 6201 Noble Avenue North. The proposed addition, which is to be located at the north side of the building, includes a vocal music room, instrumental music room, small group room and four offices. The project also includes remodeling and expansion of the administration areas, an elevator, and a new fire sprinkler and fire alarm system throughout the school building. A trash enclosure will also be constructed. The school property is located in an R -1 (single family residence) zoning district and is bounded on the north by 63rd Avenue North and single family homes; on the east by Noble Avenue North with single family homes on the opposite side of Noble Avenue; on the south side by the Brooklyn Center /Crystal boundary line with the Environmental Preserve further to the south; and on the west by Perry Avenue North, single family homes, and the Brook Park Baptist Church. Public and private elementary and secondary schools are listed as special uses in the R -1 zoning . district. ACCESS /PARKING Access to the school property is gained only from Noble Avenue via two curb cuts. The northerly access is angled to allow for one way access to a drop off and limited angled parking area. The southerly access is a 90 degree access leading to a driving and parking area to the south of the school building. This access also links up with the one way drive lane and serves as the exit for that traffic as well. These areas, including the drive ways, drive lanes and angled parking are bound by curb and gutter. Currently there are 44 on site parking spaces, all but eight of which are located along the south side of the school. The proposed plan calls for 60 on site parking spaces, three of which will be handicapped spaces. Ten new parking spaces will be added to the west end of the existing parking lot. Other spaces will be gained by restriping the parking lot. This should provide enough on site parking to eliminate the parking which is being done on a regular basis along Noble Avenue. The applicant has indicated that there are 54 licensed and non - licensed staff personnel that work out of Orchard Lane School. There is no established parking formula for schools in the zoning ordinance and we have tended to look at the number of full time and part time employees as being a basis for determining adequate on site parking. This number appears to provide enough parking for staff and visitors on a regular day to day basis. Special events at the school may occasionally require some on street parking, which is expected and understood. i Planning Commission Application No. 93017 LANDSCAPING The proposed landscape plan calls for some additional landscaping on the east side of the school, to the north of the new addition and some clustering of landscaping along the west property line, northwesterly of the school. Also, two Swamp White Oak are planned for south of the parking lot between the ball fields and the play area. The school currently has a number of mature Ash trees located evenly along the Noble Avenue green strip as well as mature Butternut trees located close to the school. City Ordinances require screening of parking areas containing more than six parking spaces from abutting residential areas, including residential areas that are across the street from such parking lots. In order to comply with this requirement the school district is proposing additional landscaping consisting of 17 Globe Aborvitae and five American Dark Green Arborvitae to be interspersed between the existing Ash trees to provide landscape screening of the angled parking area along Noble Avenue. In addition, four Snowdrift Crabapples are proposed around the south entrance /exit. Two more Snowdrift Crabapples are proposed one on either side of the north entrance. Perimeter plantings of Globe Arborvitae and American Dark Green Arborvitae are proposed for around the new addition. Two Black Hills Spruce and a Yellow Dogwood are proposed by the southwest corner of the neighboring single family home to the north, while two Scotch Pine and a Yellow Dogwood are scheduled for the southeast corner. Along the westerly side of the school property, to the northwest of the school, are various groupings of plantings containing Black Hills Spruce, Scotch Pines, Snowdrift Crabapples and Yellow Dogwoods. The landscape point system does not address schools. However, the proposed new landscaping coupled with existing landscaping including that found to the south of the site by the existing wetland appears to be more than adequate for this site. GRADL tG /DRAINAGE /UTILITIES Because the Orchard Lane Elementary School site is over five acres (13+ acres) review and approval b the Shingle Creek Watershed Management Commission is required pertaining to the PP y g g q P g quality and rate of site drainage. A storm water detention pond is proposed for west and a little north of the expanded parking area. Watershed Management Commission approval of this proposal is required. Currently the parking and playground area, south and westerly of the school, is not bound by curb and gutter. The applicant proposes bituminous curb at the edge of the expanded parking lot. We have advised the applicant of the City's requirement for a minimum B612 curb and gutter around all driving and parking areas. As with the Garden City School proposal, Mr. Dale Hamilton, on behalf of the school district, is requesting that the school district be allowed to defer the required curb and gutter improvements at this time until the Orchard Lane parking facility is upgraded on a schedule along with the program proposed for all Independent School District No. 279 schools. Again, this seems like a fair means of accomplishing compliance with current ordinance regulations. We would recommend that these improvements be deferred until that time. 12 -9 -93 2 Planning Commission Application No. 93017 BUILDING The exterior treatment of the building addition will be a face brick with prefinished metal flashing along the top of the building to match the existing exterior. Wood screening of rooftop mechanical equipment is also proposed. The trash enclosure located along the west side of the building, on the north side of the parking lot, should be of the same face brick with a prefinished metal flashing to match the existing exterior treatment. We also recommend that an opaque wood gate, attached to a metal frame be used for better screening. The location of the building addition along the north side of the existing school building will displace a current play area. This area will be shifted to be located to the west of the new addition and appropriate play equipment will be added. SPECIAL USE PERMIT STANDARDS We believe the proposed improvements to Orchard Lane Elementary School meet the standards for Special Use Permits contained in Section 35 -220 Subdivision 2 of the City's zoning ordinance. The addition of the vocal and instrument music rooms as well as the remodeling and expansion, plus an elevator and a new fire sprinkler and fire alarm system, we believe, will enhance the public welfare. It certainly will not be injurious to other property in the neighborhood nor impede normal and orderly development. In fact, the additional screening should be of benefit to homes located across Noble Avenue. The expanded parking lot should reduce, if not eliminate, the regular on street parking which has been occurring for some time. These improvements, therefore, seem consistent with the Special Use Permit standards. A public hearing has been scheduled and notices have been sent. RECOMMENDATION Altogether the plans are generally in order and approval is recommended subject, at least, to the following conditions: 1. Building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. 2. Grading, drainage, utility and berming plans are subject to review and approval by the City Engineer, prior to the issuance of permits. 3. A Site Performance Agreement shall be submitted prior to the issuance of permits to assure completion of approved site improvements. 4. Outside trash disposal facilities and rooftop mechanical equipment shall be appropriately screened from view. 12 -9 -93 3 Planning Commission Application No. 93017 5. The building is to be equipped with an automatic fire extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in accordance with Chapter Five of the City Ordinances. 6. Plan approval is exclusive of all signary, which is subject to Chapter 34 of the City Ordinances. 7. B612 curb and gutter may be deferred, but shall be provided at the'time parking lot improvements are made to Orchard Lane Elementary School within the next ten years. 8. The applicant shall submit an as built survey of the property, improvements and utility service lines, prior to release of the performance guarantee. 9. The property owner shall enter into an easement and agreement for maintenance and inspection of utility and storm drainage systems, prior to the issuance of permits. 10. The storm drainage system shall be approved by the Shingle Creek Watershed Management Commission prior to the issuance of permits. 11. Ponding areas required as part of the storm drainage plan shall be protected by an approved easement. 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OIp pe I I ice ._.. _- ____.- ,.... ��.. i�. _ I p \ I J 7 1 cOU0.T` /PAD aFFII DEFILE OFFICE 077K Ln I ADMIN ISI'ygTIDN gbNODEUAICr / - I OFFICE LOnPli00n L1 LL IMF 4 MyrsiTlAL 1 VO[ALMUSIL I J I gg O• EXISTING BUILDING ADDITION I i PARTIAL MAIN LEVEL FLOOR PLA ve• 1 -a N Ar T—,h IA A Hl+cwe' ' [r wrxrh Sk"m 5wz FLOOR PLAN AOamoH Axo ALZen.T.... TO Ryateen Devgn A4myW Tc1:611- 5453131 OgCHARD LANE ELEMENTARY SCHOOL ute [+ nrt Inc. 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APPROVAL: J-Awi�t,,� - Sharon Knutson, Deputy City Clerk MANAGER'S REVIEW/RECOMAIEENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) This ordinance amendment was first read on November 22, 1993, published in the official newspaper on December 1, 1993, and is offered this evening for a second reading and public • hearing. As requested by the City Council, the word "he" has been changed to "the operator." RECOMMENDED CITY COUNCIL ACTION Pass for final reading An Ordinance Amending Chapter 21 of the City Ordinances Regarding Public Transportation. 10 a., CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the 20th day of December 1993, at 7:15 p.m. at the City Hall, 6301 Shingle Creek Parkway, to consider an amendment to Chapter 21 of the City Ordinances regarding public transportation. Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please contact the Personnel Coordinator at 569 -3300 to make arrangements. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 21 OF THE CITY ORDINANCES REGARDING PUBLIC TRANSPORTATION THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. Chapter 21 of the City Ordinances of the City of Brooklyn Center is hereby amended in the following manner: Section 21 - 103. INSURANCE POLICIES. Before a license shall be issued to any operator_, [he] the operator shall [deposit with] furnish the city clerk a certificates] of insurance issued by a n insurance company who has a Certificate of Authorization from the State of Minnesota (licensed) [duly licensed to transact such business in Minnesota.] Such insurance shall insure the taxicab owner and driver against loss from liability for damages on account of bodily injuries or death[,] or for damages to property resulting from the ownership, maintenance, or use of any taxicab to be licensed_[, and agreeing to pay any judgment creditor to the extent of the amounts specified in such policy. The limit in any such insurance policy shall be not less than $100,000 for bodily injuries to or death of one person, $300,000 on account of any accident resulting in injuries to and /or death of more than one person at a total of $50,000 liability for damage to property of others, rising out of any one accident.] The policy shall cover all owned, hired, or nonowned vehicles used by thE� operator. The minimum limits to be carried shall not be less than: 1. Bodily Injury Liability a. $250,000 each person b. $500,000 each occurrence 2. Property Damage Liability is a. $250,000 each occurrence ORDINANCE NO. Evidence of such insurance will be in the form of a Certificate of Insurance (ACORD or its equivalent) and shall state that the insurance cannot be canceled nonrenewed, or undergo any major change in coverage without 30 days prior written notice Such Certificate shall be furnished to the city clerk prior to the issuance of any license. Section 21 -105. EXAMINATION OF TAXICABS. Prior to the use and operation of any vehicle as a taxicab under the provisions of this ordinance, said vehicle shall comply with rules and regulations prescribed in this ordinance. Licensed vehicles may from time to time be subject to inspection by the police department upon reasonable notice. The applicant applying for a taxicab license shall provide a copy of a vehicle inspection certificate issued by a public agency in the Twin Cities metropolitan area within the past three months from the date of application for license Taxicabs must be in a thoroughly safe condition and must be clean, sanitary, and of good appearance. The TWIN CITIES METROPOLITAN AREA is defined as being comprised of the counties of Anoka Carver Dakota Hennepin, Ramsey Scott and Washington Section 2. This ordinance shall be effective after adoption and thirty days following its legal publication. Adopted this day of , 1993. Todd Paulson, Mayor ATTEST: Deputy Clerk Date of Publication Effective Date (Brackets indicate matter to be deleted, underline indicates new matter.) CITY OF BROOKLYN CENTER Council Meeting Date 12/20/93 Agenda Item Number a l h REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: AN ORDINANCE VACATING A DRAINAGE AND UTILITY EASEMENT IN LOT 1, BLOCK 6, WANGSTAD'S BROOKLYN TERRACE (FIRST READING) DEPT. APPROVAL: Sy Knapp, D' ctor of Public Works MANAGER'S REVIEW/RECOMMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached Yes On November 9, 1993, the City ouncil approved site and building plans for y PP g P • Brookdale Chrysler Plymouth, located at 6121 Brooklyn Boulevard. The proposed southerly expansion of the building requires replatting and vacation of the drainage and utility easement previously dedicated in the plat of WANGSTAD'S BROOKLYN TERRACE along the north lot line of Lot 1, Block 6. A condition of the above referenced site & building plan approval was that the applicant would request the City to vacate the existing easement. The attached figures are provided for reference. The applicant has requested the easement vacation and a first reading PP g is in order. The private utility companies which serve the immediate area are being contacted to review this easement vacation request in the event that it impacts their service. RECOMMENDED CITY COUNCIL ACTION This ordinance is offered tonight for a first reading. 10h CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the da y of at P.M. at the City Hall, 6301 Shingle Creek Parkway, to consider An Ordinance Vacating A Drainage and Utility Easement in Lot 1, Block 6, Wangstad's Brooklyn Terrace. Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please call the Personnel Coordinator at 569 -3300 to make arrangements. ORDINANCE NO. AN ORDINANCE VACATING A DRAINAGE AND UTILITY EASEMENT IN LOT 1, BLOCK 6, WANGSTAD'S BROOKLYN TERRACE. THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. The drainage and utility easement over that portion of Lot 1, Block 6, WANGSTAD'S BROOKLYN TERRACE which lies 5 feet southerly of and parallel to the northerly line of said lot is hereby vacated Section 2. This ordinance shall be effective after adoption and thirty (30) days following its legal publication. 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' ., .: � �■�■ ��■ '■�■ �� : � �■� .■ �� ■ � �i i 11111 �� 111 11111 11111 ■r"'� 1 ■■ �� �� �� - �'� '�� "" "i • � �■ ■■ 1�'� •�' ., /r ; � 1111 ■� '�� :: �■ �� '::: mi 'i � � .i � 1111 1.: IIIIIIIIII X11 /1 ♦ �� � � �� ♦� • �� - • ♦ � ♦ ` ���' I 1 111 �� ; ° aC �: ►��� r� �1�i s �' .. ■1111, �1. 1111111111 X1111 �r� �� � 1"�� �� �' '��� �������� • � � � � '� .`� ", 111 1 � : �► 1 1111111111 11111 :��� „i .: �.: i♦ :� ■ "'■ IQ � 11111 ■��1/ . ■. i■ - �° � � •���. 11 111 .■.� �' ■... ■n.. V/ - ' �+ ' /1111■ 111 ... �■. •• ■ � �� .. -: 11111 � ���":��'■: �C:: � "' `• � 11 111111111 111 •��� j� ►! '� ."�.,� �,� , . 11111 ��i '- �� ■.■� - WANGSTA HENNEP.IN COUNTY, MINNESOTA EASEMEN TO BE VACATED (pe 69' •334.0 •••... j — -- too — -- - 50 K �\ M J I X s 256 `7 c pt 16°-SS-54 \ o. 2 6 gp.3 °1C.o 2°2.3 \� . E19 5 _•-•4¢3.0 • -- =15 5� S.E.co�rlc�o Lof23AUO!5u�y�N °25 10 30 30 12°x.05 r s , I °1.15 � CALE : �'� =t00 its 12 w I sc.0 i 1¢3.45 , i35.1g v •.. N Qj I � r ` � v � tP � �i 0 C y � I 0 136.'t2 .Z . 1 Qt•tl ' ° 14 .' () 130 30 :'30 -- 5 -- 1 41- o3 - - I f 5 —� -- — 2/797— — J26.r2 - I hereby cer�i�Y that l have Surveyed and pla�d 'he proper�Y described on N5 play 25 WAN STAID'S OOKLYN TF.RRACE �h i5 plat is acorrec� repre5en�a� ion o�5aid SUrve ; �h�} all di5�ance5 are correctly Shown on the play in f eel and 8eclm2l5 0f a �00� �'na� the mon men�6 oc 'ui u � � ance of future surveys have been placed in the round 25 shown on the }he outside b0un82rY I�neS aye co de5i n on the. play �ha} the �opo�rgphy o��he Iand I5 rnrran� C.�n,xin �hn nl n�. nn l n� 1 �"' nr•n — ""L -- It _ 1_ - A- � 1- . CITY OF BROOKLYN CENTER Council Meeting Date 12/20/93 Agenda Item Numbe REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: STAFF RECOMMENDATION REGARDING DETERMINATION OF BENEFITS AND ESTABLISHMENT OF SPECIAL ASSESSMENT RATES FOR NORTHWEST AREA STREET IMPROVEMENT PROJECT NO.1994 -11 DEPT. APPROVAL• Sy Knap , Director of Public .Works MANAGER'S REVIEW/RECOMMENDATION: .7 No comments to supplement this report Comments below /attached SUI MARY EXPLANATION: (supplemental sheets attached Yes Earlier this year the Council considered hiring an independent appraiser to • determine the estimated special benefit which would accrue to property owners as a result of proposed street improvement projects contemplated for 1994. This step is a part of Step 2 of the "Building Block Process" established by the Council. According to this process, the results of these appraisals and their basis for proposed special assessments would be brought to residents for their information at the first and subsequent working sessions, Steps 3, 5, and 7 of the Building Block Process. In September, when staff brought forward a proposal to conduct those appraisals, the Council requested staff to instead prepare an RFP for professional services for these appraisals. The first informational meetings for residents in the neighborhoods have proceeded using the City's established Special Assessments for Street Improvements rates. Staff has prepared an RFP for the Council's consideration. However, the picture for 1994 street improvements has changed so dramatically that it is recommended that the Council consider different options for determining the basis for proposed special assessments, at least for the Northwest neighborhood. In September, 1993, the Council contemplated street improvements in six neighborhoods of the City. Since that time, one proposed project, Willow Lane, has been postponed indefinitely, and a second project, 57th Avenue, has been postponed until 1995. No consensus has been reached on the nature of the proposed Humboldt Avenue and 73rd Avenue improvements, making it impossible to appraise the special benefits. ® This leaves just two projects for which benefit must be appraised, the Northwest neighborhood, and James /Knox. The James /Knox area was well - appraised earlier this year, and simply needs to be updated. Because the properties in the Northwest area are fairly similar (for this type of study appraisers look only at property, not the houses or other improvements on the lots), to fairly appraise benefit in the Northwest neighborhood, only two properties need be studied. Because this would be such a small study, it is • unlikely that most appraisal firms would go to the expense of responding to an RFP for only two appraisals. Recommendation It is recommended that to establish the special benefit from proposed improvements in the Northwest area, the Council consider choosing one of two approaches: 1) Continue the City's established Special Assessment Rates for Street Improvements as the rationale for special assessments in the Northwest area. This policy has been the basis for residential special assessments since 1985. With the annual Construction Cost Index inflation adjustment, this would establish a 1994 residential assessment rate of $1,550 per lot. To put this in perspective, earlier this year an independent appraiser studied proposed improvements to six lots in the Southeast neighborhood. As a result of those appraisals, a proposed assessment rate of $24 per front foot was established. The front foot rate was considered more fair in that neighborhood because of the wide variety in lot sizes. Most of the lots in the Northwest area are 75 -80 feet in width. At $24 per front foot, a 75 foot lot would be assessed $1,800. This assessment is considerably more than the standard residential rate of $1,550. • This rate is intended to recover about one -third the cost of the street improvement. Utility costs are not assessed. Attached is a brief overview of the assessment policies of area cities which have reconstructed residential streets recently. 2) To gather more information, whether it is to establish a special assessment rate for the Northwest neighborhood or to validate the standard rate, the Council could order additional appraisals. A proposal of $2,900 for two appraisals in that neighborhood was obtained from BCL Appraisals, the firm which conducted the appraisals in the Southeast neighborhood. This firm conducts similar appraisals for many cities in the Metro area. RECOMMENDED CITY COUNCIL ACTION A second informational meeting for the Northwest neighborhood will be scheduled soon after the holidays. Residents are expecting a more firm indication of proposed special assessments, so that they may bear the cost in mind when making their decision as to the proposed improvements. Two alternate resolutions are provided for Council consideration. If the Council chooses to hire an appraiser, staff will report his findings to the Council as soon as they are available so that the Council can again consider an appropriate proposed special assessment. Alternate A: Adopts the 1994 Assessment Rates for Street Improvement Projects in Residential Areas Alternate B: Accepts the proposal of BCL Appraisals to provide appraisals to two properties in the Northwest area. SPECIAL ASSESSMENT POLICIES Bloomington: Streets at 100 %, utilities at 100% Champlin: Streets and utilities at 100% Crystal: Streets at 70%, utilities not assessed Fridley: Only curb and utter assessed v y g Golden Valley: Streets at 40%, utilities not assessed Minneapolis: Streets at 25%, utilities at 100% New Hope: All costs assessed 100 % Osseo: All costs assessed 100% Roseville: Streets 25 %, utilities at 100% Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ESTABLISHING ASSESSMENT RATES FOR STREET IMPROVEMENT PROJECTS IN RESIDENTIAL AREAS IN 1994 WHEREAS, Resolution No. 85 -34 established residential assessment rates for street reconstruction projects; and WHEREAS, the residential assessment rate should be adjusted to correspond to changes in the cost of construction; and WHEREAS, the Construction Cost Index for Minneapolis in the Engineerinz News Record reflects the changes in the cost of construction; and WHEREAS, the residential assessment rate should be adjusted annually to be effective January 1; and WHEREAS, the City Engineer has reported to the City Council that the change in Construction Cost Index published in the Engineerin,9 News Record was an increase of 3.6 percent; and WHEREAS, the R -4, R -5, R -6 and R -7 zoned districts should be assessed based on an evaluation of project cost and project benefit. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. The residential assessment rates for street reconstruction shall apply to properties in R -1, R -2 or R -3 zoned districts. These rates shall also be applied to parcels of property in other land use zones when such parcels (a) are being used as one - family or two - family residential sites at the time the assessment roll is levied; and (b) could not be subdivided under the then - existing Subdivision Ordinance. 2. The residential rate for street reconstruction shall be adjusted annually to be effective January 1. 3. The annual adjustment of the residential assessment rate for street reconstruction shall be equal to the annual change in the Construction Cost Index for Minneapolis as published in the Engineering New Record for the year preceding and ending in December. 4. The residential assessment rates for street reconstruction effective January 1, 1994 shall be as follows: Resolution No, Land Use 1994 Assessment Rate R -1 zoned, used as one - family $1,550 per lot site that cannot be subdivided R -2 zoned, or used as a two - family $20.58 per front foot site that cannot be subdivided with a $1,550 per lot minimum R -3 zoned Assessable frontage x $20.58 Number of residential units 5. The residential assessment rates for street reconstruction shall not apply to R -4, R -5, R -6, or R -7 zoned districts. The assessment rates for street reconstruction for R -4, R -5, R -6, or R -7 zoned property shall be based on an evaluation of the project cost and the project benefit for each project. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. �l� a Member introduced the following resolution and moved its adoption: RESOLUTION N0. RESOLUTION ACCEPTING PROPOSAL FOR SPECIAL ASSESSMENT APPRAISALS IN THE NORTHWEST AREA, AND APPROPRIATING FUNDS THEREFOR WHEREAS, the "Building Block Process" established by the City Council guiding the residential street improvement process calls for a preliminary study of benefits by an independent appraiser; and WHEREAS, BCL Appraisals has submitted a proposal in the amount of $2,900 to complete two benefit appraisals in the Northwest area; and WHEREAS, this firm has satisfactorily provided such appraisals for the City in the past. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. The proposal as submitted by BCL Appraisals is hereby accepted and the Mayor and City Manager are hereby authorized and directed to enter into a contract, in the amount of $2,900, with BC1 Appraisals in the name of the City of Brooklyn Center. 2. All costs relating to this project shall be charged to the Municipal State Aid Unrestricted Account #2900. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting Date December 20, 1993 Agenda Item Number //L REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: 1994 ANNUAL BUDGET DEPT. APPROVAL =. Gerald G. Splinter, City Man er v MANAGER'S REVIEW/RECONEMENDATION: • No comments to supplement this report Comments below /attached SUM MLRY EXPLANATION: (supplemental sheets attached ) RECOMMENDED CITY COUNCIL ACTION //,b/ Member introduced the following resolution and moved its adoption: RESOLUTION NO. 93- RESOLUTION TO AUTHORIZE A FINAL TAX LEVY FOR 1994 APPROPRIATIONS FOR THE GENERAL FUND AND THE E.D.A. FUND BUDGETS ------------------------------------------------------------------ WHEREAS, The City of Brooklyn Center is annually required by Charter and state law to approve a resolution setting forth an annual tax levy to Hennepin County; and WHEREAS, Minnesota statutes require certification of a proposed tax levy to Hennepin County on or before September 15, 1993 and a final tax levy on or before December 28, 1993. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center: 1. There is approved for expenditures from property taxes, the following sums for the purpose indicated: GENERAL FUND $5,601,442 ECONOMIC DEVELOPMENT AUTHORITY 131,894 $5,733,336 2. There is hereby levied upon all taxable property lying within the City of Brooklyn Center, a final tax levy of $5,733,336, and the City Clerk shall cause a copy of this resolution to be certified to Hennepin County so that said sum shall be spread upon the tax rolls and will be payable in the year 1994. 3. This final tax levy supersedes any tax levy previously certified for taxes payable in 1994 for the City of Brooklyn Center. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion of the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its adoption: RESOLUTION NO. 93- -------------- - - - - - -- RESOLUTION TO CANCEL PART OF A TAX LEVY PREVIOUSLY CERTIFIED FOR THE REDEMPTION OF THE CERTIFICATES OF INDEBTEDNESS SOLD IN 1992 AND 1993 ------------------------------------------------------------ WHEREAS, The City Council, on November 25, 1991, adopted Resolution 91 -270 which approved a budget for the year 1992 and authorized the sale of $480,000 of certificates of indebtedness; and WHEREAS, The City Council, on November 25, 1991, adopted Resolution 91 -269 which certified to the County tax levies for the years 1992, 1993, and 1994 to make the necessary debt service payments on the $480,000 of certificates of indebtedness; and WHEREAS, The City Council, on December 10, 1992, adopted Resolution 92 -269 which approved a budget for the year 1993 and authorized the sale of $120,000 of certificates of indebtedness; and WHEREAS, The City Council, on December 10, 1992, adopted Resolution 92 -270 which certified to the County tax levies for the years 1993, 1994, and 1995 to make the necessary debt service payments on the $120,000 of certificates of indebtedness; and WHEREAS, The balance remaining on the 1992 Certificates of Indebtedness will be $160,000 as of December 31, 1993; and WHEREAS, The balance remaining on the 1993 Certificates of Indebtedness will be $80,000 as of December 31, 1993; and WHEREAS, There is at least $240,000 of surplus money available as a result of special assessment prepayments in the Refunding Bonds of 1987 debt service fund, which can be transferred to close the remaining balances of the 1992 and 1993 Certificates of Indebtedness; and WHEREAS, Section 7.11 of the City Charter does provide the City Council with full authority to make transfers between all funds which may be created, provided that such transfers are not inconsistent with the provisions of related covenants, the provisions of the City Charter, or State Statutes. RESOLUTION NO. 93- -------- - - - - -- - - - - -- NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, as follows: 1. The amount of $240,000 shall be transferred from the surplus of the Refunding Bonds of 1987 debt service fund to the Certificates of Indebtedness debt service fund as of December 31, 1993. 2. The Director of Finance shall notify Hennepin County of the cancellation of the remaining levies previously certified to the County for the Certificates of Indebtedness. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion of the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. . Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING A FINAL TAX CAPACITY LEVY FOR THE PURPOSE OF DEFRAYING THE COST OF OPERATION, PROVIDING INFORMATIONAL SERVICE, AND RELOCATION ASSISTANCE PURSUANT TO THE PROVISIONS OF MSA 469.001 THROUGH 469.047 OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER FOR THE YEAR 1994 ------------------------------------------------------- WHEREAS, the City Council of the City of Brooklyn Center is the governing body of the City of Brooklyn Center; and WHEREAS, the City Council has received a resolution from the Housing and Redevelopment Authority of the City of Brooklyn Center entitled a "Resolution Establishing the Final Tax Levy for the Brooklyn Center Housing and Redevelopment Authority for the Year 1994; and WHEREAS, Minnesota statutes require certification of a proposed tax levy to the Hennepin County Auditor on or before September 15, 1993 and a final tax levy on or before December 28, 1993; and WHEREAS, the City Council, pursuant to the provisions of MSA 469.033, Subdivision 6, must by resolution consent to the proposed tax levy of the Housing and Redevelopment Authority of the City of Brooklyn Center. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center as follows: 1. that a special tax be levied upon all real and personal property within the City of Brooklyn Center, for the year 1994, in the amount of $112,807 and at the rate not to exceed 0.0131% of taxable market value of all taxable property, real and personal, situated within the coroporate limits of the City of Brooklyn Center, Minnesota and not exempted by the Constitution of the State of Minnesota or the valid laws of the State of Minnesota, for the purpose of establishing an H.R.A. Fund and conducting the operation of a H.R.A. pursuant to the provisions of MSA 469.001 through 469.047. • RESOLUTION NO. 2. that a special tax be levied upon all real and personal property within the City of Brooklyn Center, for the year 1994, in the amount of $11,198 and at the rate not to exceed 0.0013% of taxable market value of all taxable property, real and personal, situated within the corporate limits of the City of Brooklyn Center, Minnesota and not exempted by the Constitution of the State of Minnesota or the valid laws of the State of Minnesota, for the purpose of defraying costs of providing informational service and relocation assistance as authorized by MSA 469.033, Subdivision 6. 3. that the said property tax levies, to be used for the operation of the Brooklyn Center Housing and Redevelopment Authority pursuant to the provisions of MSA 469.001 through 469.047, supersede any taxes previously levied for taxes payable in the year 1994. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. i IJ Member introduced the following resolution and moved its adoption: RESOLUTION NO. 93- RESOLUTION TO ADOPT THE 1994 PROPOSED BUDGET FOR THE GENERAL FUND, THE E.D.A. FUND, AND THE H.R.A. FUND BUDGETS ------------------------------------------------------------ BE IT RESOLVED by the City Council of the City of Brooklyn Center that the appropriations for budgeted funds for the calendar year 1994 shall be: GENERAL FUND ------ -- ---- Proposed Unit No. Organizational Unit Amount -- - - - - -- -------------- - - - - -- ------- - - - - -- 111 Council $ 85,688 112 Commissions 9,500 113 City Manager's Office 316,830 114 Elections and Voters' Registration 48,601 115 Assessing 205,831 116 Finance 153,145 117 Independent Audit 18,000 118 Legal Counsel 204,196 119 Government Buildings 335,894 120 Data Processing 350,404 131 Police Protection 3,769,146 132 Fire Protection 510,005 133 Community Development 309,129 134 Emergency Preparedness 45,823 135 Animal Control 35,801 141 Engineering 301,234 142 Street Construction and Maint. 1,123,428 144 Traffic Signs and Signals 39,500 145 Street Lighting 143,500 146 Weed Control 3,300 152 Social Services 41,572 160 Recreation Administration 342,967 161 Adult Recreation Programs 289,363 162 Teen Recreation Programs 13,598 163 Children's Recreation Programs 86,643 164 General Recreation Programs 90,527 167 Community Center 627,309 169 Parks Maintenance 674,018 170 Convention and Tourism Bureau 171,000 180 Unallocated Departmental Expenses 301,250 182 Contingency 266,243 Total General Fund $ 10,913,445 ECONOMIC DEVELOPMENT AUTHORITY SPECIAL OPERATING FUND 165,739 HOUSING AND REDEVELOPMENT AUTHORITY 139,360 TOTAL - APPROPRIATIONS - FOR - BUDGETED - FUNDS $ 11,218,544 and RESOLUTION NO. 93- BE IT FURTHER RESOLVED by the City Council of the City of Brooklyn Center that the source of financing the sums appropriated are expected to be: General Property Taxes $ 5,740,195 Sales Taxes on Lodging 360,000 Business Licenses and Permits 159,600 Nonbusiness Licenses and Permits 129,700 Intergovernmental Revenue 3,374,136 General Government Charges for Services 35,100 Public Safety Charges for Services 22,100 Recreation Fees 879,713 Fines and Forfeits 144,000 Miscellaneous Revenue 184,000 Transfers From Other Funds 190,000 TOTAL ESTIMATED SOURCE OF FINANCING $ 11,218,544 ------------ - - - - -- -------------------------------- Date Todd Paulson, Mayor ATTEST: Clerk The motion of the adoption of the foregoing resolution was duly seconded by member, and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 11 b5 Member introduced the following resolution and moved its adoption: RESOLUTION NO. 93- RESOLUTION TO ADOPT THE 1994 PROPOSED BUDGET FOR THE CENTRAL GARAGE INTERNAL SERVICE FUND ------------------------------------------------------------ WHEREAS, the City Council has determined that it is in the best interest of the City to operate a Central Garage Internal Service Fund; and WHEREAS, the City Council has reviewed the proposed 1994 budget for the Central Garage Fund. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center as follows: 1. Central Garage revenues will charge fees to other City departments and funds for the usage and maintenance of vehicles in the following estimated amounts during 1994: Proposed Organizational Unit Amount -------------- - - - - -- ---- - - - - -- General Fund $ 888,069 Economic Development Authority 2,597 Liquor Fund 3,920 Golf Course Fund 17,154 Water Utility Fund 60,801 Sanitary Sewer Fund 60,637 Storm Drainage Fund 20,000 TOTAL REVENUES $1,053,178 2. that the appropriations for the Central Garage fund for operating expenses for the calendar year 1994 shall be: Personal Services $ 209,277 Supplies 211,000 Contractual Services 84,200 Depreciation 543,440 TOTAL OPERATING EXPENSES $1,047,917 3. that the appropriations for the Central Garage fund for capital outlays for the calendar year 1994 shall be: Office Equipment $ 1,550 Other Equipment 15,110 Mobile Equipment - -- 610,940 TOTAL CAPITAL OUTLAY $ 627,600 RESOLUTION NO. 93- Date Todd Paulson, Mayor ATTEST: Clerk The motion of the adoption of the foregoing resolution was duly seconded by member, and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 0 CITY OF BROOKLYN CENTER, MINNESOTA ANNUAL OPERATING BUDGET DETAIL OF CAPITAL OUTLAY -------------------- - - - - -- FUND: CENTRAL GARAGE INTERNAL SERVICE FUND ORGANIZATIONAL UNIT: VEHICLE AND EQUIPMENT PURCHASES UNIT NO: 600 ----------------------------------------------------------------------------------- REQUESTED RECOMMENDED - - - - -- ------------------- - - - - -- ----------------- TOTAL LESS NET NET ITEM UNIT /COST COST TRADE COST UNIT COST --------------------- - - - - -- --- - - - - -- - - - - - -- - - - - - -- - - - - - -- - - - - -- - - - - - -- OFFICE EQUIPMENT: 1. Copier 1,550 1,550 1,550 - - - - - -- - - - - - -- - - - - - -- - - - - - -- Total, Object #4551 1,550 0 1,550 1,550 - - - - -- - - - - - -- - - - - - -- - - - - - -- OTHER EQUIPMENT: 1. Hydraulic wheel dolly 1,280 1,280 1,280 2. 50 ton hydraulic floor press 6,280 200 6,080 6,080 3. Steel band saw 2,650 200 2,450 2,450 4. Sandblasting cabinet 1,800 1,800 1,800 5. Move hoist controls 3,500 3,500 3,500 - - - - - -- - - - - - -- - - - - - -- - - - - - -- Total, Object #4552 15,510 400 15,110 15,110 - - - - - -- - - - - - -- - - - - - -- - - - - - -- MOBILE EQUIPMENT: 1. Police Dept. Squad Cars 6 @ $16,500 99,000 99,000 5 82,500 2. Fire Dept. Minivan 21,000 21,000 21,000 Street Department: 3. Truck Mounted Pothole Patcher 31,940 200 31,740 31,740 4. Tandem Dump Truck 73,560 7,000 66,560 66,560 5. Trackless Sidewalk Snowplow 52,930 5,000 47,930 47,930 Parks Department: 6. Water Tanker & Flusher 79,810 1,000 78,810 78,810 7. 16 ft. Rotory Mower 65,900 2,000 63,900 63,900 8. 23' x 7' Utility Trailer 2,560 2,560 2,560 9. 3/4 Ton Van 14,350 500 13,850 13,850 10. Three Point Hitch Tiller 3,090 3,090 3,090 Public Utilities Department: 11. Emergency Utitilty Van 30,000 30,000 30,000 12. Truck Mounted Vacter 135,000 135,000 135,000 13. 3/4 Ton Pickups 2 @ $17,000 34,000 34,000 2 34,000 - - - - - -- - - - - - -- - - - - - -- - - - - - -- Total, Object #4553 643,140 15,700 627,440 610,940 - - - - -- - - - - - -- - - - - - -- - - - - - -- Total Capital Outlay 660,200 16,100 644,100 627,600 CITY OF BROOKLYN CEN'T'ER Council Meeting Date 12/20/93 Agenda Item Numbe C REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: 1994 PAY PLAN AND 1994 COLLECTIVE BARGAINING AGREEMENTS DEPT. -rte Gerald G linter, City Manager MANAGER'S REVIEW/RECOMIVIENDATION: No comments to supplement this report Comments below/attached SUMMARY EXPLANATION: (supplemental sheets attached X ) • Attached please find copies of the 1994 proposed compensation plan for the City of Brooklyn Center. We are recommending a general salary increase of 2.8 % and an additional $20 per month in employer health insurance contribution. In our review of salary increases, adopted or recommended for City Council consideration, in suburban communities similar to Brooklyn Center, the pattern appears to be ranging from 2.5% to 3% on salary increases with many of them coming roughly halfway between those two figures. These same communities have employer insurance contributions increases ranging from $15 to $30 per month. We have reached an agreement with the public works Operating Engineers Local 49 with regard to the 1994 contract. For the public works Local 49 contract, all items were open for negotiations. Our agreement calls for a 2.8% salary increase and an additional $20 per month employer contribution on insurance. Currently, we have not come to an agreement with the police bargaining unit. The only portion of the contract open for bargaining is wages and insurance contribution. We have made an offer in these two areas similar to the Local 49 agreement. At this time, the police unit is considering that offer. Because other issues were open for bargaining on the public works bargaining unit contract, we have narrowed down all the issues and bargained their requests down to one. The proposed contract I am recommending provides an additional benefit. This benefit will allow employees who have reached an accumulated sick leave level of 960 hours (120 days) to accumulate three additional days of vacation annually if they have achieved this 960 hour level and will earn these additional three days vacation only as long as they remain above the 960 hour level. It takes an employee ten years with no sick leave use to earn 960 hours. In other governmental units, such as Hennepin County where a similar program is in effect, it appears this is a definite incentive for employees to save their sick leave benefits to reach and stay above the 960 hour level. Currently, in the public works bargaining unit there are only three employees at or above the 960 hour level, and there are twenty employees at or above this level among all (145) City employees. It's a possible benefit to the City as an employer to have as many people above that 960 hour level because it then means there is very limited use of sick leave. We are recommending this benefit for all non- organized employees. Adoption of these recommendations will keep Brooklyn Center salaries and benefits in line with suburban employment market. RECOMMENDED CITY COUNCIL ACTION We recommend the City Council's favorable consideration of the attached resolution approving the 1994 compensation plan and a motion to authorize acceptance and signature of the proposed contract settlements for 1994 for Local 49 public works bargaining unit. • CITY OF BROOKLYN CENTER Council Meeting Date 12/20/93 Agenda Item Numbe REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: 1994 PAY PLAN AND 1994 COLLECTIVE BARGAINING AGREEMENTS DEPT. APPROVAL: Gerald G. Splinter, City Manager MANAGER'S REVIEW/RECONIlVIENDATION: No comments to supplement this report Comments below /attached SUND ARY EXPLANATION: (supplemental sheets attached ) This item will be delivered to the City Council on Friday, December 17, 1993. • MEMORANDUM TO: Gerald G. Splinter, City Manager FROM: Geralyn R. Barone, Personnel Coordinator DATE: December 17, 1993 SUBJECT: 1994 Proposed Pay Plan Attached is the proposed 1994 pay plan. Following is a description of the changes from the 1993 pay plan. 1. Schedules B, C, and D have been revised to reflect a shortened, more concise plan. All rates are based on those from the 1993 pay plan. The merit ranges have been completely withdrawn because for the most part they were never used and showed rather inflated salaries compared to the reality of what employees are paid. 2. Schedules A C, D, and F reflect a 2.8 percent adjustment above the 1993 rates. Schedule E has not been changed because we have not yet reached agreement with the . police union on 1994 wages. 3. Job title changes have been made to reflect actuality for the following positions: Old Job Title New Job Title Personnel Coordinator Assistant City Manager /Personnel Coordinator Planning & Inspection Receptionist Community Development Receptionist 4. The following items are contingent upon the city council's approval of the 1994 proposed budget: a. Two police officers have been added, increasing the total number authorized on Schedule A to 32. b. The Public Works Clerical Technician has been added to Schedule D. 5. Schedule G has been amended to add $20 of insurance benefits to Local 49 and nonorganized personnel. The police union has not settled on this issue yet, so the 1993 rate remains. 6. Schedule 1-i is the city manager's compensation agreement. The salary reflects a 2.8 percent increase. As you recall, there was no salary adjustment to this position in 1993. Also, Section 3.C. has been amended to reduce the number of months for severance pay from eight to six to come into compliance with the new State law that puts a cap on severance pay. • 7. The wage range for the MIS technician on Schedule D reflects the actual lower pay range that is being used rather than the initial one approved in 1993. (The initial range was first used when the position was approved by the city council, but the rate was lowered once the position description was finalized and the job was posted.) • City of Brooklyn Center 1994 PAY PLAN • Adopted December 20, 1993 i (AAPC7RSW) Member introduced the following resolution and moved . its adoption: RESOLUTION NO. RESOLUTION SETTING WAGES AND SALARIES FOR THE CALENDAR YEAR 1994 ---------------------------------------------------------------- WHEREAS, Section 2.07 of the City Charter for the City of Brooklyn Center states that the City Council is to fix the salary or wages of all officers and employees of the City; and WHEREAS, the 1984 Minnesota Pay Equity Act requires every political subdivision to establish "equitable compensation relationships" between its employees; and WHEREAS, the City Council has reviewed the 1994 Employee Position and Classification Plan; and WHEREAS, the 1994 Employee Position and Classification Plan meets the requirements of establishing "equitable compensation relationships "; and WHEREAS, the 1994 Employee Position and Classification Plan establishes that pay increases will be awarded on a pay for performance basis; and WHEREAS, the structure of the 1994 Employee Position and Classification Plan provides for pay increases awarded for improvements in job performances; and WHEREAS, an individual employee's movement through his or her respective pay schedule reflects a progression in corresponding levels or improved job performance: NOW, THEREFORE, BE IT RESOLVED that the City Council hereby sets wages and salaries for the calendar year 1994 by adoption of the attached Position and Classification Plan (Schedules A through L) for the calendar year 1994 which sets ranges and maximums which the City Manager shall be authorized to pay in classified positions; and BE IT FURTHER RESOLVED that the City Manager may move an individual employee to pay grades in the attached Position and Classification Plan (Schedules A through L), but he is limited to authorizing increases due to Pay Equity Act compliance by the Annual Budget constraints adopted by the City Council; and BE IT FURTHER RESOLVED that the 1994 City Employee Position and Classification Plan is approved and adopted because it is generally an equitable pay plan for City employees, however parts of the Plan were approved and adopted solely for the purpose of compliance with the mandate of Minnesota statutes, Sections 471.999; that adoption of said Plan shall create no vested rights, terms or conditions of employment or entitlement to any given level of compensation for any employee or group of employees; that said Plan shall be subject to continuing review and reconsideration and may be amended from time to time by the City Council; and RESOLUTION NO. BE IT FURTHER RESOLVED that the City Manager be authorized to employ such temporary part -time and temporary full -time employees as may be necessary, and to establish competitive rates of pay for such help consistent with the 1994 budget appropriations; and BE IT FURTHER RESOLVED that the City Manager be authorized to make interim appointments to fill vacant positions whenever a position is vacant because the regular employee is on leave of absence, vacation leave, sick leave, or is absent for any other reason and to establish rates of pay for such appoint- ments consistent with the 1994 budget appropriations; and BE IT FURTHER RESOLVED that authorized wage adjustments, not to exceed the maximums contained herein, shall become effective January 1, 1994. Date Todd Paulson, Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconde member , and upon vote being taken thereon, the foll voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. (FFFPC2) i CITY OF BROOKLYN CENTER 1994 EMPLOYEE POSITION AND CLASSIFICATION PLAN --------------------------------------------------------------------------------- TABLE OF CONTENTS Contents Schedule Page ---------------------------------------- - - - - -- -- - - - - -- - - -- Positions Authorized A 1 Executive Pay Plan B 3 FLSA Exempt Pay Plan C 4 FLSA Non- Exempt Pay Plan D 5 Police Officers Pay Plan E 7 Local No. 49 Pay Plan F 8 Employee Insurance Benefits G 9 City Manager Compensation Agreement H 10 Personnel Expense Reimbursement Policy I 16 Employee Training Policy J 18 Retirement Paid Health Insurance Program K 19 Severance Benefits for Laid Off Employees Program L 21 (FFFPC3) i CITY OF BROOKLYN CENTER 1994 EMPLOYEE POSITION AND CLASSIFICATION PLAN SCHEDULE A PERMANENT FULL -TIME AND SALARIED PART -TIME POSITIONS AUTHORIZED POSITIONS AUTHORIZED ------------------------------------------------------------------------------------------ POSITIONS EXEMPT ORGANIZATIONAL AUTHOR- ORGAN- FROM SALARY UNIT POSITION IZED IZED OVERTIME SCHEDULE -------- - - - - -- ------------------------------ - - - - -- - - - - - -- - - - - - -- -- - - - - -- - - - - - -- CITY MANAGER'S OFFICE: City Manager 1 No Yes -Exec B Assistant City Manager /Personnel Coordinator 1 No Yes -Admn C Administrative Assistant /Deputy City Clerk 1 No Yes -Admn C Administrative Secretary /Deputy City Clerk 1 No No D Administration /Elections Secretary 1 No No D Switchboard Operator /Receptionist 1 No No D ASSESSING DEPARTMENT: Assessor 1 No Yes -Exec B Appraiser II 1 No No D Assessment Technician 1 No No D Assessing Secretary 1 No No D FINANCE DEPARTMENT: Director of Finance /City Treasurer 1 No Yes -Exec B Assistant Director of Finance 1 No Yes -Admn C Management Information Systems Coordinator 1 No Yes -Prof C Staff Accountant 1 No Yes -Prof C Payroll /Personnel Technician 1 No No D Utilities Technician 1 No No D Accounting Technician 1 No No D Finance Secretary 1 No No D Data Entry Operator 1 No No D GOVERNMENT BUILDINGS DIVISION: Maintenance Supervisor 1 No Yes -Exec C Maintenance Custodian 1 No No D Lead Custodian 1 No No D Custodian 1 No No D FIRE DEPARTMENT: Fire Chief /Emergency Management Coordinator 1 No Yes -Exec B POLICE DEPARTMENT: Police Chief 1 No Yes -Exec B Police Captain 2 No Yes -Admn C Police Community Services Sergeant 1 L #82 No E Police Administrative Sergeant 1 L #82 No E Police Sergeant 5 L #82 No E Police Officer 32 L #82 No E Administrative Analyst, Police 1 No Yes -Admn C Staff Services Supervisor, Police 1 No Yes -Admn C Code Enforcement Officer 1 No No D Property Room Supervisor 1 No No D Public Safety Dispatcher 6 No No D Police Secretary 2 No No D Police Classification Operator 1 No No D Police Receptionist 1 No No D -1- r 1994 Positions Authorized, Schedule A, Continued: ------------------------------------------------- COMMUNITY DEVELOPMENT DEPARTMENT: Director of Community Development 1 No Yes -Exec Planning and Zoning Specialist 1 No Yes -Prof C Community Development Specialist 1 No Yes -Admn C Ins e - Inspector /Building Official 1 es P / 9 No Y Admn C Inspector 1 No No D Housing Inspector 1 No No D Community Development Receptionist 1 No No D ENGINEERING DIVISION: Director of Public Works 1 No Yes -Exec B City Engineer 1 No Yes -Prof C Public Works Coordinator 1 No Yes -Admn C Engineering Technician IV 1 No No D Engineering Technician III 3 No No D Engineering Secretary 2 No No D STREETS DIVISION: Public Works Superintendent 1 No Yes -Exec C Supervisor of Streets and Parks Maintenance 1 No No D Maintenance II 11 L #49 No G CENTRAL GARAGE Mechanic 3 L #49 No G Night Service Person 1 L #49 No G Public Works M.I.S. Technician 1 No No D Public Works Clerical Technician 1 No No D PARKS AND RECREATION DEPARTMENT: Director of Recreation 1 No Yes -Exec B Program Supervisor 3 No Yes -Admn C Aquatics Supervisor 1 No Yes -Admn C Maintenance II 6 L #49 No Parks and Recreation Secretary 1 No No 1 0 MUNICIPAL GOLF COURSE: Golf Course Manager 1 No Yes -Exec C PUBLIC UTILITIES DIVISION: Supervisor of Public Utilities 1 No No D Maintenance II 7 L #49 No G LIQUOR STORES DEPARTMENT: Liquor Stores Manager I No Yes -Exec B Supervisor, Retail 2 No Yes -Exec C EARLE BROWN HERITAGE CENTER: EBHC Manager 1 No Yes -Exec C EBHC Maintenance Supervisor 1 No Yes -Exec C EBHC Salesperson 3 No Yes -Admn C EBHC Innkeeper 1 No Yes -Exec C EBHC Maintenance Custodian 1 No No D EBHC Secretary 1 No No D EBHC Receptionist 1 No No D ------------------------------------------------------------------------------------------ TOTAL PERMANENT FULL -TIME POSITIONS AUTHORIZED: 148 -2- SCHEDULE B Executive Plan City of Brooklyn Center 1994 Employee Position and Classification Plan Executive Positions FLSA Exempt Positions .. inimu Pa ;grade Position Title Annual Annual :. BO1 City Manager $71,358 $88,127 B02 Director of Public Works $58,473 $72,214 B03 Director of Finance /City Treasurer $54,369 $67,146 B04 Chief of Police $52,959 $65,404 B05 Director of Community Development $49,660 $61,330 B06 Director of Recreation $47,735 $58,953 B07 Fire Chief $46,160 $57,008 B08 City Assessor $45,257 $55,893 B09 Liquor Stores Manager 11 $40 j $49 853 RANGES: The lower end of the range should normally include relatively inexperienced employees, as well as those whose performance remains below fully satisfactory levels. The top of the range should include the normally experienced, fully satisfactory employees and represent the established "going rates ". SALARY SETTING AUTHORITY: The City Manager is authorized to set salaries within the established ranges.Upon the recommendation of the City Manager, the City Council may approve individual salary adjustments above the maximum for those employees who have demonstrated superior performance over a significant period on the job or at comparable levels of responsibility or for employees whose salaries were approved above the maximum of the range when hired. IN ADDITION TO THE SALARY SETTING AUTHORITY GRANTED THE CITY , 1 vIANAGER IN EXECUTIVE PLAN SCHEDULE B, THE CITY MANAGER IS HEREBY AUTHORIZED BY THE CITY COUNCIL TO SET INDIVIDUAL SALARIES ABOVE THE RANGE MAXIMUMS DURING THE CALENDAR YEAR 1994 TO THE MAXIMUM SALARIES SHOWN HERE. Maximum; Position Title Annual.. Director of Public Works $74,378 Chief of Police $66,820 -3- SCHEDULE C FLSA Exempt Employees City of Brooklyn Center 1994 Employee Position and Classification Plan Positions Exempt from Overtone M1Un um Maximuut Pa <Grade Position Title. Montlil: 1VlontI. C01 City Engineer $4,088 $4,976 CO2 VACANT $3,988 $4,854 CO3 Police Captain $3,891 $4,736 Assistant City Manager/Personnel Coordinator C04 Public Works Superintendent $3,796 $4,620 Assistant Director of Finance CO5 VACANT $3,703 $4,508 C06 VACANT $3,613 $4,398 C07 VACANT $3,525 $4,290 C08 VACANT $3,439 $4,186 C09 Management Information Systems Coordinator $3,355 $4,084 Earle Brown Heritage Center Manager C10 Planning and Zoning Specialist $3,273 $3,984 Cll VACANT $3,193 $3,887 C12 Public Works Coordinator $3,115 $3,792 C13 Inspector/Building Official $3,039 $3,700 Staff Accountant C14 Community Development Specialist $2,965 $3,609 C15 Golf Course Manager $2,893 $3,521 Program Supervisor, Recreation Earle Brown Heritage Center Maintenance Supervisor C16 Administrative Analyst, Police $2,822 $3,435 C17 VACANT $2,753 $3,352 C18 VACANT $2,686 $3,270 C19 Maintenance Supervisor $2,621 $3,190 C20 VACANT $2,557 $3,112 C21 VACANT $2,495 $3,036 C22 VACANT $2,434 $2,962 C23 Staff Services Supervisor, Police $2,374 $2,890 Administrative Assistant/Deputy City Clerk Earle Brown Heritage Center Salesperson C24 Earle Brown Heritage Center Innkeeper $2,316 $2,820 C25 VACANT $2,260 $2,751 C26 VACANT $2,205 $2,684 C27 Supervisor, Liquor Retail $2,151 $2,618 A uatics Supervisor NORMAL PROGRESSION: Minimum is starting rate. After successful completion of probationary period, add five percent to starting rate. After 18 months of employment, an additional five percent of pay is added. Additional advances up to the maximum shall be at the discretion of the City Manager. CITY MANAGER'S DISCRETION: The City Manager is authorized to set salaries below the minimum rate when performance or qualifications are less than required for the position. The City Manager is authorized to set salaries above the minimum starting rate when qualifications exceed those required for the starting rate. MERIT STEPS: Merit steps of up to ten percent above the maximum rate shall only be awarded with express approval of the City Council as recommended by the City Manager. -4- SCHEDULE D FLSA Nonexempt Employees City of Brooklyn Center 1994 Employee Position and Classification Plan Positions Not Exem I pt from Overtime �nnnum ax�mum > . Pa Positiam Title :;::. ;:::`. Houtl: Honrl D01 Engineering Technician IV $18.32 $22.30 Supervisor of Streets and Parks D02 VACANT $17.87 $21.76 D03 VACANT $17.44 $21.23 D04 Appraiser II $17.01 $20.71 D05 Supervisor of Public Utilities $16.60 $20.20 D06 VACANT $16.19 $19.71 D07 Inspector, Community Development $15.80 $19.23 D08 VACANT $15.41 $18.76 D09 VACANT $15.03 $18.30 D10 VACANT $14.67 $17.86 D11 Engineering Technician III $14.31 $17.42 Public Works MIS Technician D12 VACANT $13.96 $17.00 D13 Housing Inspector $13.62 $16.58 D14 Maintenance Custodian $13.29 $16.18 D15 VACANT $12.96 $15.78 D16 VACANT $12.65 $15.40 D17 Administration Secretary/Deputy City Clerk $12.34 $15.02 D18 Lead Custodian $12.04 $14.66 PayroUersonnel Technician Public Safety Dispatcher Earle Brown Heritage Center Maintenance Custodian Assessment Technician D19 VACANT I $11.74 $14.30 D20 VACANT $11.46 $13.95 D21 Utilities Technician $11.18 $13.61 Accounting Technician D22 VACANT $10.91 $13.28 D23 VACANT $10.64 $12.95 D24 Code Enforcement Officer $10.38 $12.64 Property Room Supervisor Police Classification Operator Engineering Secretary Assessing Secretary D25 Finance Secretary $10.13 $12.33 Police Secretary Data Entry Operator Parks and Recreation Secretary Community Development Receptionist Earle Brown Heritage Center Secretary i Administration/Elections Secretary Public Works Clerical Technician D26 VACANT $9.88 $12.03 -5- SCHEDULE D FLSA Nonexempt Employees City of Brooklyn Center 1994 Employee Position and Classification Plan Positions Not Exem t from Overtone ... . ..... ... . . nimum aximum Pa ;Grade Position Title. >Iou�rl Hourl D27 VACANT $9.64 $11.74 D28 VACANT $9.40 $11.45 D29 VACANT $9.18 $11.17 D30 Switchboard Operator/Receptionist $8.95 $10.90 Police Receptionist Earle Brown Heritage Center Receptionist D31 VACANT $8.73 $10.63 D32 11 Custodian $8.52 $10.37 NORMAL PROGRESSION: Minimum is starting rate. After successful completion of probationary period, add five percent to starting rate. After 18 months of employment, an additional five percent of pay is added. Additional advances up to the maximum shall be at the discretion of the City Manager. CITY MANAGER'S DISCRETION: The City Manager is authorized to set salaries below the minimum rate when performance or qualifications are less than required for the position. The City Manager is authorized to set salaries above the minimum starting rate when qualifications exceed those required for the starting rate. MERIT STEPS: Merit steps of up to ten percent above the maximum rate shall only be awarded with express approval of the City Council as recommended by the City Manager. -6- (FFFPCI3) CITY OF BROOKLYN CENTER 1993 EMPLOYEE POSITION AND CLASSIFICATION PLAN SCHEDULE E POLICE OFFICER POSITIONS HOURLY RATE SCHEDULE, L.E.L.S., LOCAL NO. 82 POLICE OFFICERS -------------------------------------------------------------- - - - - -- PLAN HOURLY RATE PROGRESSION STEPS Pi P2 P3 P4 P5 POSITION (72 %) (79 %) (86 %) (93 %) (100 %) ----------------- - - - - -- - - - - - -- - - - - - -- - - - - - -- - - - - - -- - - - - - -- Police Officer $13.691 $15.022 $16.353 $17.684 $19.015 CONVERSION TABLE Monthly $2,373 $2,604 $2,835 $3,065 $3,296 Annual $28,477 $31,245 $34,014 $36,783 $39,551 NORMAL PROGRESSION: Step P1 is the starting wage. Advance to Step P2 after six months of employment. Advance to St e P3 after one year of employment. Advance to Ste Y P P P4 after two years of employment. Advance to Step P5 after three years of employment. CITY MANAGER'S DISCRETION: Starting step and step advances, within the City Council authorized limits, shall be at the discretion of the City Manager. INTERVALS: P5 is top police officer salary. P1 is 72% of P5; P2 is 79% of P5; P3 is 86% of P5; P4 is 93% of P5. CONVERSION TABLE HOURLY MONTHLY ANNUAL Sergeant (P5 monthly salary plus $345) $21.006 $3,641 $43,692 LONGEVITY AND EDUCATIONAL INCENTIVE: Percent of Base Pay based on longevity or educational credits to be paid as supplementary pay: EDUCATIONAL LONGEVITY COLLEGE QUARTER CREDITS PERCENT ------------ - - - - -- ----------------- - - - - -- - - - - - -- 4 -8 years 45 -89 3% 8 -12 years 90 -134 5% 12 -16 years 135 -179 7% 16 years and over 180 or more 9% SPECIAL JOB CLASSIFICATION: 1. Employees classified or assigned by the City of Brooklyn Center to the following job classifications or positions will receive $150 per month or $150 prorated for less than a full month in addition to their regular wage rate: CONVERSION TABLE HOURLY MONTHLY ANNUAL A. Investigator $0.865 $150 $1,800 B. School Liaison Officer $0.865 $150 $1,800 B. Juvenile Officer $0.865 $150 $1,800 2. Employees classified or assigned by the City of Brooklyn Center to the following job classifications or positions will receive $50 per month or $50 prorated for less than a full month in addition to their regular wage rate: CONVERSION TABLE HOURLY MONTHLY ANNUAL A. Corporal $0.288 $50 $600 ------------------------------------------------------------------------------------------ NOTE: The Police Officer positions are classified as non - exempt under the Fair Labor Standards Act (FLSA) and are compensated at an hourly rate. This schedule also converts the hourly wage rate to monthly and annual. The conversion tables are for informational purposes only and are not a part of the official wage schedule. -7- (FFFPCI4) CITY OF BROOKLYN CENTER 1994 EMPLOYEE POSITION CLASSIFICATION PLAN SCHEDULE F UNION OF OPERATING ENGINEERS, LOCAL NO. 49 POSITIONS HOURLY RATE SCHEDULE LOCAL NO. 40 ------------------------------------------------------------------------- NOTE: The following Wage Schedule will be in effect from the first payroll period in 1994 through the last payroll period in 1994: CONVERSION TABLE HOURLY -------------------------- POSITION RATE MONTHLY ANNUAL ---------------------- - - - - -- - - - - - -- - - - - - -- - - - - - -- Maintenance III $15.25 $2,643 $31,720 Maintenance II $14.67 $2,543 $30,514 Mechanic $15.29 $2,650 $31,803 Night Service Person $14.43 $2,501 $30,014 Maintenance I Beginning $10.59 $1,836 $22,027 Maintenance I Step 1 $11.62 $2,014 $24,170 Maintenance I Step 2 $12.64 $2,191 $26,291 Maintenance I Step 3 $13.65 $2,366 $28,392 Welding $14.99 $2,598 $31,179 Crew Leader $15.42 When assigned in writing by the department head to assist a super- visor as crew leader while perform- ing such duties. WORKING OUT OF CLASSIFICATION PAY: Employees required by the employer to operate certain items of heavy equipment will be paid the Maintenance III rate of pay for those hours assigned to the unit. Employees hired after February 7, 1984, in the Maintenance I class - ification who are required by the employer to operate certain items of light equipment will be paid the Maintenance II rate of pay for those hours assigned to the unit. 0 STANDBY PAY: Public Utility employees who are designated by their supervisor to serve in a "standby" status on behalf of the City on a weekend will receive as compensation for such service five (5) hours of overtime pay for the period beginning the end of the work day on Friday and ending the start of the work day on Monday when serving in such status. Public Utility employees who are designated by their supervisors to serve in a "standby" status on behalf of the City on a week night (Monday, Tuesday, Wednesday, or Thursday) that is not a holiday will receive as compensation for such service one (1) hour of over- time pay for each week night served in such status. Public Utility employees who are designated by their supervisors to serve in a "standby" status on behalf of the City on a holiday will receive as compensation for such service two (2) hours of overtime pay for each holiday served in such status. Such standby pay shall be in addition to other compensation which the employee is entitled to under this agreement. NOTE: The above positions are classified as non - exempt under the Fair Labor Standards Act (FLSA) and are compensated at an hourly rate. This schedule also converts the hourly wage rate to monthly g h and annual equivalents. The schedule converts the hourly Y q Y rate to an annual rate by multiplying the hourly rate by the number of normal work hours in the current year. The number of normal work hours is determined by subtracting Saturdays and Sundays from the total number of days in the year and multiplying that number by eight hours. There are 2,080 normal work hours in 1994. The schedule converts the annual rate to the monthly rate by dividing the annual rate by twelve months. The conversions are for informational purposes only and are not a part of the official wage schedule. -8- (FFFPCI6) CITY OF BROOKLYN CENTER 1994 EMPLOYEE POSITION AND CLASSIFICATION PLAN SCHEDULE G EMPLOYEE INSURANCE BENEFITS EMPLOYEE --- ------------------ - - - - -- INSURANCE BENEFITS ------------------------------------------------------------------------------------------ L.E.L.S., LOCAL NO. 82, POLICE OFFICERS: --------------------------------------- The City will contribute up to a maximum of $300 per month per employee toward health, life, long -term disability insurance, and dental insurance. (Dental insurance not to exceed $30.) In addition, the City will provide a $10,000 Group Term Life Insurance policy. INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL NO. 49, AFL -CIO: The City will contribute, effective with insurance premiums due January 1, 1994, payment of an amount not to exceed $320 per month toward the cost of coverage under the Brooklyn Center Group Hospital - Medical Insurance Plans and Group Dental Insurance as fringe benefit compensation for full -time employees and eligible dependents. Dental Insurance not to exceed $30 per month. In addition, the City will provide a $10,000 Group Term Life Insurance policy. NON- ORGANIZED CITY EMPLOYEES: ---------------------- - - - - -- The City will contribute, effective with insurance premiums due January 1, 1994, payment of an amount not to exceed $320 per month toward the cost of coverage under the Brooklyn Center Group Hospital- Medical Insurance Plans and Group Dental Insurance as fringe benefit compensation for full -time employees and eligible de endents. Dental Insurance not to exceed 30 per er month. In addition the City will provide a $10,000 Group Term Life Insurancepolicy. CITY MANAGER: As provided in the City Manager's Personal Service Contract. ------------------------------------------------------------------------------------------ _g_ CITY OF BROOKLYN CENTER 1994 City Manager's Compensation Agreement 1994 Employee Position and Classification Plan, Schedule H THIS AGREEMENT, made and entered into as of this 20th day of December, 1993, by and between the City of Brooklyn Center, State of Minnesota, a municipal corporation (Employer), and Gerald G. Splinter (Employee). WITNESSETH: WHEREAS, Employer desires to employ the services of Employee as City Manager of the City of Brooklyn Center; and WHEREAS, it is the desire of the City Council (Council), to provide certain benefits, establish certain conditions of employment, and to set working conditions of the Employee; and WHEREAS, it is the desire of the Council to: (1) secure and retain the services of Employee; (2) make possible full work productivity to assuring Employee's morale and peace of mind with respect to future security; and (3) act as a deterrent against malfeasance or dishonesty for personal gain on the part of Employee. NOW, THEREFORE, in consideration of the mutual covenants contained in this agreement, Employer and Employee agree as follows: Section 1. Duties. Employer agrees to employ Employee as City Manager to perform the functions and duties specified in the Charter of the City and the City Code and to perform other legally permissible and proper duties and functions as the Council may from time to time assign to Employee. Section 2. Term. A. Nothing in this agreement prevents, limits, or otherwise interferes with the right of the Council to terminate the services of Employee at any time, subject only to the provisions set forth in Section 3 of this Agreement. B. Nothing in this agreement prevents, limits, or otherwise interferes with the right of the Employee to resign at any time, subject only to the provisions of Section 3 of this Agreement. C. Employee agrees to remain in the exclusive employ of Employer and neither to accept other employment nor to become employed by any other employer during the term of his employment. -10- 1994 City Manager's Compensation Agreement The term "employed" is not to be construed to include occasional teaching, writing, consulting, or military reserve service performed on Employee's time off. Section 3. Termination and Severance Pay. A. In the event of dismissal by the Council, the Employee shall be notified at least 30 days in advance of the effective date of dismissal and shall be furnished a written statement of the reasons therefor, and further, shall be granted a hearing thereon, if requested. B. In the event of voluntary resignation or death, the Employee shall receive severance pay based on 100% of his unused vacation leave and one -third of his unused sick leave. C. In the event of involuntary resignation or dismissal, severance pay based on 100 % of his unused vacation leave and one -third of his unused sick leave plus six months pay (to include health, dental, and life insurance premiums) shall be paid to the Employee. However, in the event that the Employee is terminated because of his conviction of any illegal act involving personal gain to him, the Employer shall have no obligation to pay the eight months severance sum designated in this paragraph. D. The Employee will give Employer 30 days notice in advance of resignation, unless the parties agree to waive this notice. Section 4. Salary. Employee's salary for 1994 shall be $82,718 per annum and adjustment to the Employee's salary shall be reviewed annually in conjunction with the establishment of salaries for City employees. Section 5. Hours of Work. It is recognized that Employee must devote substantial time outside normal office hours to business of the Employer; therefore, Employer recognizes that Employee will take time off during normal office hours consistent with Federal Fair Labor Standards Act regulations. Section 6. Automobile. Employee shall receive $250 per month if the Employer does not provide a car for the Employee's twenty -four hour business use. -11- 1994 City Manager's Compensation Agreement Section 7. Vacation and Sick Leave. Employee shall be granted sick leave and holiday benefits granted to other employees and will earn four weeks vacation per year. Section 8. Disability, Health and Life Insurance. The full premium cost for individual and family coverage under the Brooklyn Center Group Health and Dental Plan and /or Insurance Plan and the full premium cost for two times Employee's annual salary of term life insurance under the Brooklyn Center Group Life Insurance Plan shall be paid by the Employer on the Employee's behalf. It may be necessary, in order to maintain IRS nontax status of all employee insurance benefits, to modify this section of the Employee's compensation package. If the Finance Director recommends modification in the payment of the Employee's insurance benefits as the simplest and most effective method for assuring "qualification" of Brooklyn Center's employee group insurance plans under IRS regulations, then the Employee's salary is to be adjusted an equivalent amount to compensate for any reduction in insurance benefits. Section 9. Retirement. Minnesota State Law provides City Managers with a choice of pension plans: PERA or a deferred compensation fund. Employer will contribute to the qualified fund of the Employee's choice a dollar amount equivalent to the required PERA contribution. Section 10. Dues and Subscriptions. Employer agrees to budget and to pay for the professional dues and subscriptions of Employee necessary for his continuation and full participation in national, regional, state, and local associations and organizations necessary and desirable for his continued professional participation, growth, and advancement and for the good of the employer. Section 11. Professional Development. Employer will, at a minimum, provide the cost for the Employee to attend the state and /or national ICMA conferences or job - related courses, seminars, or training of equivalent cost. Section 12. General Expenses. Employer recognizes that certain expenses of a nonpersonal and generally job - affiliated nature will be incurred by Employee and agrees to reimburse or to pay those general expenses. -12- 1994 City Manager's Compensation Agreement Section 13. Indemnification. Employer will defend, save harmless, and indemnify Employee against any tort, professional liability claim or demand, or other legal action, whether groundless or otherwise, arising out of an alleged act or omission occurring in the performance of Employee's duties as City Manager. Employer will compromise and settle any claim or suit and pay the amount of any settlement or judgement rendered thereon. Nothing herein shall be deemed a waiver on the limitations of the liability set forth in Minnesota Statutes Chapter 466. Section 14. Bonding. Employer will bear the full cost of any fidelity or other bonds required of the Employee under any law or ordinance. Section 15. Other Terms and Conditions of Employment. A. The Council, in consultation with the Employee, may fix such other terms and conditions of employment as it may determine from time to time relating to the performance of Employee, provided those terms and conditions are not inconsistent with or in conflict with the provisions of this agreement, the City Charter, the City Code, or any other law. Section 16. No Reduction of Benefits. Employer will not at any time during the time of this Agreement reduce the salary, compensation, or other financial benefits of Employee, except to the degree of such a reduction across - the -board for all employees of the Employer or as otherwise agreed by Employer and Employee. Section 17. Notices. Notices pursuant to this agreement are given by deposit in the custody of the United States mail, postage prepaid, address as follows: (1) EMPLOYER: City of Brooklyn Center, Minnesota Mayor 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 (2) EMPLOYEE: Gerald G. Splinter City Manager 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 -13- 1994 City Manager's Compensation Agreement Alternatively, notices required pursuant to this Agreement may be personally served in Y P Y the same manner as is applicable to process in a civil action. Notice shall be deemed given as of the date of personal service or as of the date of deposit of such written notice in the United States mail. Section 21. General Provisions. A. This Agreement constitutes the entire agreement between the parties. B. This Agreement shall be binding upon and inure to the benefit of the heirs at law and executors of Employee. C. This Agreement is effective on January 1, 1994. D. This Agreement may be amended at any time by mutual consent of Employer and Employee. I -14- IN WITNESS WHEREOF, the City of Brooklyn Center by its City Council has caused this agreement to be executed and delivered in its behalf by its Mayor and duly attested by its Deputy City Clerk, and the Employee has executed this Agreement as of the day and year first above written. THE CITY OF BROOKLYN CENTER, MINNESOTA EMPLOYER B Todd Paulson, Mayor Attest: Sharon Knutson, Deputy City Clerk EMPLOYEE Gerald G. Splinter -15- (FFFPCI8) CITY OF BROOKLYN CENTER 1994 EMPLOYEE POSITION AND CLASSIFICATION PLAN SCHEDULE I PERSONNEL EXPENSE REIMBURSEMENT POLICY PERSONNEL EXPENS ------- ------------------------- - - - - -- REIMBURSEMENT POLIC ----------------------------------------------------------------------------------------- It is necessary that there be a uniform policy of reimbursement for travel, lodging, meals, and mileage expenses incurred by City employees and officials while performing their duties as representatives of the City of Brooklyn Center. It is also necessary that existing reimbursement policies be reviewed annually, and be adjusted when necessary, to reflect the current costs of travel, lodging, meals, and the use of personal automobiles for business use. Therefore, all existing reimbursement policies are hereby ammended to be as follows for costs incurred on January 1, 1994 and thereafter: 1. Reimbursements of travel expenses are intended to refund actual costs incurred by City employees and officials while traveling as authorized representatives of the City of Brooklyn Center. 2. In order to qualify for travel reimbursement, trips to a destination exceeding 100 miles from Brooklyn Center must have the prior approval of the City Manager. 3. Requests for travel advances intended to defray costs incurred while on a trip and prior to susbmission of an expense report shall be submitted to the City Manager for approval at least seven days in advance of the trip. 4. Travel advances shall be limited to 90% of the estimated expenses for lodging, meals, and other related travel expenses. Costs of transportation and registration shall be advanced in full. 5. A properly verified, itemized expense claim shall be submitted to the City Manager for approval within ten days following the date of return from an authorized trip. Expense claims shall be accompanied by receipts for: a. Transportation costs to and from the destination via coach, tourist, or economy class transportation. b. Lodging costs not to exceed a reasonable single occupancy rate as determined by the City Manager. c. Conference or meeting registration fees. d. Any unusual items for which advance approval has been obtained from the City Manager. 6. The mode of transportation must be approved by the City Manager prior to any authorized trip. Personal automobile use for authorized trips will be reimbursed at a rate of 28 cents er mile or an amount equal to air travel tourist class p � q 9 whichever is the lesser. -16- 1994 Personnel Expense Reimbursement Policy, Schedule I, Continued ----------------------------------------------------------------- 7. Reimbursement for meals while on authorized travel will be for actual expenditures with a maximum of $31 per day allowable, including tips. There shall be no per diem for meals or any other expenses. The maximum meal reimbursement for any fraction of a full day shall be as follows: a. Breakfast - $7.00 b. Lunch - $9.00 c. Dinner - $15.00 The full cost shall be reimbursed for meals which are a scheduled activity of a conference or meeting and the cost of such meals is not included in the registration fee. 8. Employees and officials of the City shall be reimbursed for luncheon and dinner costs as authorized by the City Manager in accordance with the following provisions: a. The actual cost of the meal not to exceed $12.00 will be allowed for meals associated with attendance at training sessions when meals are an integral part of the program or when there are training sessions before and after the meal, or, for attendance at regular luncheon meetings of professional or related associations. b. The entire cost of related meals shall be reimbursed to those employees or officials designated to represent the City at meetings or other City business functions that the Council or City Manager deems necessary. 9. Employees or officials of the City who, in the conduct of official City business, are authorized or required to use their personal automobiles for transportation shall be reimbursed at the rate of 28 cents per mile for mileage incurred in the conduct of such business. An itemized mileage expense claim must be submitted to the City Manager for approval. 10. Certain employees of the City are required to drive a City vehicle to their home and keep it there while off -duty. They must do so to be able to respond to emergency situations. These emergency situations include fire and police protection, civil defense and restoring City services such as water, sewer, and streets. It may also be necessary to keep a City vehicle at home for security purposes or other City business purposes. These vehicles must be used for City business use only and cannot be used for the personal use of any employee. The employees who are authorized to keep a City vehicle at their home on a regular basis while off -duty are as follows: The Director of Emergency Management The Chief of Police The Fire Chief The Supervisor of Street and Parks Maintenance The Supervisor of Public Utilities The Liquor Stores' Manager -17- (FFFPCI9) CITY OF BROOKLYN CENTER 1994 EMPLOYEE POSITION AND CLASSIFICATION PLAN SCHEDULE J EMPLOYEE TRAINING POLICY EMPLO ------------------ - - - - -- TRAIN ----------------------------------------------------------------------------------------- In 1964, the City Council established a policy pertaining to empployee trainin . The purpose of the policy is to promote and encourage em to ees of 9 P P P Y P 9 P Y the City of Brooklyn Center to pursue further education and training to increase awareness and proficiency in their positions. In support of this policy, it is hereby amended to be as follows for costs incurred on January 1, 1994 and thereafter: 1. VOLUNTARY PARTICIPATION TRAINING. L -------------------------------- The City of Brooklyn Center will reimburse to City employees attending job related courses who have been employed by the City of Brooklyn Center, on a full -time basis of a p eriod of at least 18 months 60% of the cost incurred by the employee for the payment of tuition and fees and purchases of textbooks required for such courses, provided the conditions listed below are met. Employees who have been employed by the City of Brooklyn Center on a full -time basis with at least five complete years of employment will receive 75% of the cost incurred for tuition, fees, and textbooks, provided the following conditions have been met: a. The course has been approved by the City Manager prior to registration for, or participation in, the course. b. The employee attains a grade of "C" or better in the course, or in those cases where grades are not assigned, the employee must show proof of satisfactory completion of the course. c. The employee has submitted, on forms to be provided by the City Manager's office, a written critique of the course, stated the value of the training to his or her position, and made such suggestions as may be pertinent for the conduct of future training sessions. d. The attendance of the employee at course sessions has been satisfactory. e. Individuals who are receiving compensation or reimbursement for education costs from the federal or state government shall not be eligible for additional reimbursement from the City. 2. REQUIRED PARTICIPANT TRAINING. ----------------------------- In those instances where the City Man deems it necessary or advisable Y 9 Y that an employee attend r training sessions, the City shall pay all costs for fees, tuition, and textbooks. The employee shall attend such courses or training sessions on his or her regular work time, or if such courses are only after regular work hours, compensatory time shall be granted to the employee. Upon completion of the training, the employee shall submit a critique of the course as required in paragraph lc above. -18- (FFFPC20) SCHEDULE K CITY OF BROOKLYN CENTER 1994 EMPLOYEE POSITION AND CLASSIFICATION PLAN RETIREMENT *RETIREMENT PAID HEALTH INSURANCE PROGRAM PAID HEALTH --------- ------------------------- - - - - -- INSURANCE PROGRAM ----------------------------------------------------------------------------------------- Minnesota Statutes 1990, Section 471.61, requires local governments to allow a former employee and the employee's dependents to continue to participate indefinitely in the employer sponsored hospital, medical, and dental insurance group that the employee participated in immediately before retirement, provided that the former employee is receiving a disability benefit or an annuity from a Minnesota public pension plan other then a volunteer firefighter plan, or has met age and service requirements necessary to receive an annuity from such a plan. However, the statutes do not mandate that the City contribute towards the payment of the premium for such insurance. The City Council has determined that it is in the best interest of the City of Brooklyn Center that retiring employees have available to them, at their option, a quality health insurance program and that the City should participate in the cost of that health insurance program for long -time employees until the retiree reaches age sixty -five (65) or becomes eligible for Medicare coverage. On August 13, 1990, the City Council adopted Resolution No. 90 -166 establishing the City's Retirement Health Insurance Program with the intent to provide retirement health insurance coverage for employees retiring after that date and on or before December 15, 1995. However, Minnesota Statutes 179A.20, Subd. 2a, limits the period of time which a City may obligate itself to pay benefits provided by Resolution No. 90 -166. The City Council has determined that the period shall be one year. The Council has also determined that it is in the best interest of the City to continue such benefits as are provided by Resolution No. 90 -166 and to include the program within the City's Employee Position and Classification Plan. Therefore, the City Council has determined to continue the Retirement Health Insurance Program with the following provisions: 1. Qualified employees shall have the option of retaining membership in the City of Brooklyn Center's employee health insurance plan for which the City will pay the single person premium until such time as the retiree is eligible for Medicare coverage or at age sixty -five (65), whichever is sooner. If the retiree desires to continue the family coverage, and if such coverage is available under the City's policies, the additional cost for family coverage shall be paid monthly by the retiree to the City of Brooklyn Center. In lieu of City payment of the single person premium, the qualified employee may select to receive a lump -sum payment of an amount calculated by multiplying the number of months between the date on which the employee retires and the employee's sixty -fifth birthday times the monthly average single person premium which the City is paying for employees at the time of the employee's retirement. 2. To qualify under this program, an employee, on the day of his /her retirement, must meet eligibility requirements for a full retirement annuity under PERA or PERA Police without reduction of benefits because of age. In addition, to be eligible for this program an employee must have been employed full -time by the City of Brooklyn Center for the last ten (10) consecutive years prior to the effective date of his /her retirement. Employees participate in this program on a voluntary basis. -19- 1994 Retirement Health Insurance Program, Schedule K, Continued --------------------------------------------------------------- 3. Eligible employees, as described in provision two (2) above, who become disqualified from participation under the policies of the City's health insurance carriers because of a move out of the service area of such carriers, may elect to continue participation in this program as follows. The employee may recommend to the City an insurance carrier providing health insurance in the area to which the employee has moved. Upon approval of the carrier by the City, qualification for coverage by the employee and submission of any additional information reasonably required by the City, the City will make monthly payments to the carrier on behalf of the employee for premiums for such policy up to the amount paid by the City for the lowest single person premium of the City's employee health insurance plans at the time of payment. Any additional amount required shall be paid by the eligible employee. Eligible employees electing this option must prove residence in a non - covered geographic area and must submit a written notice of election to the City Manager on a form provided by the City. Once an eligible employee has been removed from coverage under the City's group health insurance plans pursuant to such an election, the employee may not thereafter reenter the group and will not be covered under the City's group policies. 4. The City Manager is authorized to administer the Retirement Health Insurance Program and to fund this program from the City of Brooklyn Center's Employees' Retirement Fund until such funds are depleted, at which time the program will be funded from the General Fund. 5. The obligations imposed on the City by the program are subject to the limitations of law, including Minnesota Statutes 179.20, Subd. 2a, pursuant to which such obligations will expire unless reenacted from time -to -time by the City Council. 6. In accordance with provision five (5) above, the provisions of this program shall apply only to employees retiring on or before December 31, 1993. 7. In the event that the City discontinues providing group health insurance coverage for active employees or in the event that the City discontinues this program anytime after the date specified in provision six (6) above, all benefits provided for in this policy, including benefits to retirees under the program, will also be discontinued. 8. In the event that the City decides to discontinue the Retirement Paid Health Insurance Program for active employees at the next expiration date, consideration will be given to continue the Program for employees who had previously retired under the provisions of the Program. -20- (FFFPC21) SCHEDULE L CITY OF BROOKLYN CENTER 1994 EMPLOYEE POSITION AND CLASSIFICATION PLAN SEVERANCE BENEFITS SEVERANCE BENEFITS FOR LAID OFF EMPLOYEES PROGRAM FOR LAID OFF ------------------------------------------- - - - - -- EMPLOYEES PROGRAM ------------------------------------------------------------------------------------------ Due to severe budget constraints, the City Council has found it necessary in some budget years to reduce the number of City employees through lay offs. To recognize the hardship of such lay offs, the City Council has determined it is in the best interest of the City of Brooklyn Center to offer some severance benefits to certain employees. Therefore, the City Council has determined to offer the Severance Benefits for Laid Off Employees Program with the following provisions: 1. Employees qualified for severance benefits are those who are employed in a full - time capacity as a benefits - earning employee with the City of Brooklyn Center at the time of lay off and will not be reemployed by the City in another full -time position. Employees participate in this program on a voluntary basis. 2. At the City's expense, qualified employees may, at their choosing, participate in an outplacement service at a cost not to exceed $2,000 or within six months of lay off, whichever is reached first. Outplacement services consist of a career assessment, resume development, cover letter writing assistance, interviewing skills, networking, and developing job resources, all of which are provided by a professionally qualified outplacement service. • 3. The qualified employees will be allowed to continue health and life insurance coverage held at the time of lay off pursuant to COBRA law. The City will pay the portion of the premium costs for which other City employees are eligible for a period of three months after the lay off date or earlier if other coverage is provided by another employer. 4. In addition to any other severance pay to which the qualified employee is entitled, severance pay equal to two (2) weeks salary shall be paid to qualified employees who have been employed by the City less than ten (10) years; and severance pay equal to four (4) weeks salary shall be paid to qualified employees who have been employed full -time by the City for ten (10) or more years. 5. The City Manager is authorized to administer the Severance Benefits for Laid Off Employees Program and to fund this program from the City of Brooklyn Center's Employees' Retirement Fund until such funds are depleted, at which time the program will be funded from the General Fund. 6. In the event that the City discontinues providing group health insurance coverage for active employees or in the event that the City discontinue this program, all benefits provided for in provision three (3) above paid for by the City will also be discontinued. -21- CITY OF BROOKLYN CENTER Council Meeting Date December M 11993 Agenda Item Number /� + REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: AN ORDINANCE AMENDING CHAPTER 23 OF THE CITY ORDINANCES REGARDING ALARM SYSTEMS DEPT. APPROVAL: ' Trevor A. Hampton, Chief of Police MANAGER'S REVIEW/RECOMIVIENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached no) The primary function of the Alarm System Ordinance is to encourage private citizens and businesses alike to maintain their alarm systems in working order, thereby reducing the number of false alarms to which public safety personnel are required to respond. That ordinance is found in Chapter 23 -2000 through 23 -2009 of the City Ordinances. It has come to light that the ordinance has not been reviewed or updated since 1982. The changes proposed in the ordinance would clarify the meaning of the ordinance, and also bring the ordinance in line with established procedures currently being practiced by the Police Department. The most substantive change to the ordinance would be the inclusion of government entities in the non- exempt category. RECOMMENDED CITY COUNCIL ACTION The City Council approve an Ordinance amending Chapter 23 of the City Ordinances regarding Alarm Systems. • CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the day of , 19 at _p .m. at the City Hall, 6301 Shingle Creek Parkway to consider an amendment to Chapter 23 of the City Ordinances regarding alarm systems. Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please call the Personnel Coordinator at 569 -3300 to make arrangements. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 23 OF THE CITY ORDINANCES REGARDING ALARM SYSTEMS. THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. Chapter 23 of the City Ordinances of the City of Brooklyn Center is hereby amended in the following manner: ALARM SYSTEMS Section 23.2000. STATEMENT OF POLICY. The City Council of the City of Brooklyn Center deems it necessary to provide for the special and express regulation of alarm systems which are designed to signal the presence of a hazard requiring urgent attention and to which public safety personnel are expected to respond in order to protect the public health, safety and welfare. The City Council finds that the regulation of alarm systems is necessary in order to reduce the increasing frequency of false alarms in Brooklyn Center. The great number and increasing frequency of these false alarms requires intensive, time - consuming efforts by the Police Department and thereby distracts from and reduces the level of services available to the rest of the community. This diminishes the ability of the City to promote the general health, welfare and safety of the community. In consideration for the necessity on the part of the City to provide numerous law enforcement services to all segments of the community, without an undue concentration of public services in one area to work to the detriment of members of the general public, it is hereby decided that the alarm systems shall be regulated through the permit process described below. Section 23 -2001. DEFINITIONS. As used herein, unless otherwise indicated, the following terms are defined as follows: 1. "Alarm System" shall mean an assembly of equipment and devices (or a single device such as a solid state unit) arranged to signal the presence of a hazard. For the purposes of this ordinance, the alarm, when triggered, must either be directly connected to the police and /or fire station or may signal a central monitoring agency which then notifies the Police and /or Fire Departments of an emergency to which public safety personnel must respond, or may emit an audible signal which will require urgent attention and to which the public safety personnel are expected to respond. Alarm System does not include audible alarms affixed to automobile . 2. "Alarm User" shall mean the person, firm, partnership, association, corporation, company or organization of any kind including government entities on whose premises an alarm system is maintained. "Alarm User" shall include persons occupying dwelling units for residential purposes. "Alarm User" shall not include persons maintaining alarm systems in automobiles. 3. "False Alarms" shall mean the activation of an alarm system through mechanical failure malfunction, improper installation or the negligence of � the owner or lessee of an alarm system or of his employees or agents. It does not include activation of the alarm by utility company power outages or by acts of God. 4. "Person" shall mean any individual, partnership, corporation, association, cooperative or other entity. 5. "Calendar Year" shall mean the period January 1 through December 31 of each year. Section 23 -2003. PERMITS AND EXEMPTIONS. 1. Permits. Effective January 1, 1982 every alarm user who, during the course of a calendar year, incurs more than four (4) false police alarms, or more than one (1) false fire alarm shall be required to obtain an alarm user permit. 2. Review of Permit. The Chief of Police or the Chief's designee, shall review the issuance of all police alarm permits. The Chief of Police or the Chief's designee , in consultation with the Fire Chief, shall review the issuance of all fire alarm permits. 3. Process for Issuance of Permit. Upon receipt and determination of the fifth false police alarm report or the second false fire alarm report at an address, the Chief of Police or the Chief's designee , after review, xia-y- shall then assess the alarm user for an alarm user's permit. The assessffient inveiee shall be sent by eeftified e The alarm user must submit the required permit fee to the City Glefk Police Chief within thirty (30) working days after receipt of the assessment invoice, in order to continue to use hi-s- the user's alarm system. Any subsequent false police or fire alarm at that address shall automatically revoke that permit and the process must then be repeated. This process shall be repeated for each and every false alarm in excess of four (4) false police alarms and in excess of one (1) false fire alarm during each calendar year. 4. Duration of Permit. All permits, unless otherwise revoked, will expire at the end of each calendar year. E3Eewp iens. The ' 6i3s if this a a fter - -ar e not app li•,able to audible a l a . .. ..xea e bil Section 23 -2004. REQUIREMENTS AND DUTIES. 1. Letter of Contestation . The Ghief ef PeRee fnay—,a+- of Pe iee- If After the Chief of Police or the Chief's designee, determines that a false alarm has occurred at an address, the alarm user at that address may submit a wr-itten fepert- letter of contestation to the Chief of Police to explain the cause of the alarm activation. If the Chief of Police determines that the alarm was caused by conditions beyond the control of the alarm user, the alarm will not be counted as a false alarm at that address. 2. "False Alarms" will be excused if they are the result of an effort or order to upgrade, install, test, or maintain an alarm system and if the Police Department is given notice in advance of said upgrade, installation, test and maintenance. Section 23 -2005. PROHIBITIONS. 1. "Alarm Systems Utilizing Taping or Prerecorded Messages." No person shall install, monitor, or use and possess an operative alarm which utilizes taped or prerecorded messages which deliver a telephone alarm message to the Police or Fire Department. Section 23 -2006. PERMIT. 1. The fees for alarm user's permits shall be as set forth by City Council resolution for police alarm systems and for fire alarm systems. 2. Alarm user's permits shall expire on the last day of each calendar year. Alarm user's permits shall not be required in the next calendar year until there are more than four (4) false police alarms or one (1) false fire alarm reported at the alarm user's address during the next calendar year. , Section 23 -2007. REVOCATION AND SUSPENSION OF PERMIT. 1. Basis for Revocation or Suspension. In addition to the automatic revocation process described in Section 23 -2003, The Chief of Police may suspend or revoke any alarm user's permit issued pursuant to this ordinance if the Chief of Police finds that any of the following occur: a. That any provision or condition of this ordinance has been violated by an alarm user or hi-s- the user's agents; b. That an alarm system has actuated an excess number of false alarms; C. That the alarm user has knowingly made false statements in-ef- regaMing his applieatieft fef an alffffi usef' peffnit a letter of contestation : d. That the alarm user has failed to correct or remove, within a reasonable period, violations of this ordinance after receipt of notice to do so; we All alleged violations defined above shall be investigated by the Police Department. The alarm user shall be given notice of the proposed revocation or suspension and be provided an opportunity to informally present evidence to the Chief of Police prior to the final decision on revocation or suspension. Anyone aggrieved by the decision of the Chief of Police may appeal that decision to the City Council. Section 23 -2009. CRIMINAL PENALTIES. 1. Any alarm user, who continues to use an alarm system after receiving notice of revocation or suspension by the Chief of Police, shall be guilty of a misdemeanor, and upon conviction thereof, shall be punishable by a fine of not more than seven hundred dollars ($700) or imprisonment not to exceed ninety (90) days or both, together with the costs of prosecution. 2. An person required b this ordinance to obtain an alarm user's permit YP 4 Y P who knowingly fails to do so shall be guilty of a misdemeanor, and upon conviction thereof, shall be punishable by a fine of not more than seven hundred dollars ($700) or imprisonment not to exceed ninety (90) days or both, together with the costs of prosecution. Section 23 -2010 SEPARABILITY. Every section, provision, or part of this ordinance is declared separable from every other section, provision or part; and if any section, provision or part of any ordinance shall be held invalid, it shall not affect any other section, provision or part thereof. I Section 2. This Ordinance shall become effective after adoption and upon thirty (30) days following its legal publication. Adopted this day of , 19 Todd Paulson, Mayor ATTEST: Deputy Clerk Date of Publication Effective Date (Strike -outs indicate matter to be deleted, underline indicates new matter). CITY OF BROOKLYN CENTER Council Meeting Date December 200 / Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION AMENDING THE FALSE ALARM FEE SCHEDULE * * * * * * * * * * * * * * * * * * ** DEPT. APPROVAL: Trevor A. Hampton, Chief of Polic MANAGER'S REVIEW/RECOMNENDATION: si No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached no) Two years ago, the City Council created the Financial Task Force and assigned them what was known as the Prioritization Process. This produced a series of recommendations for increasing revenues or reducing costs. One of these recommendations was that fees for both false police and false fire alarms be increased. The City Manager recommended and the City council directed that this be implemented for the 1993 Budget. The administrative staff was under the impression that the change had been made. The change will now be made effective January 1, 1994. At the time of the Prioritization Process, there was talk of this change doubling revenues from false alarms. The estimated revenue in the 1993 Budget was not increased and we do not recommend increasing the estimated revenue for the 1994 budget. We expect the outcome of the fee change to be that alarm users will fix mechanical problems and improve employee training so as to have fewer false alarms. So the benefit to the city from this change is expected to be the reduction in false alarms, not increased revenue. RECOMMENDED CITY COUNCIL ACTION The City Council approve resolution amending the false alarm fee schedule. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AMENDING THE FALSE ALARM FEE SCHEDULE WHEREAS, The Financial Task Force, as part of the Prioritization Process, recommended increasing the fees charged for false police and false fire alarms; and WHEREAS, False alarms place a heavy burden upon the City in terms of both the financial cost of responding and the emotional toll on the personnel making the response. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that effective January 1, 1994 fees for false police and false fire alarms will be as follows: 1. For false police alarms at a residence, a business or government entity: The first four false alarms will have no fee and false alarm number five will be assessed a fee of $50.00. The fee for false alarms after number five will be increased in $25.00 increments for each additional false alarm. 2. For false fire alarms at a residence, at a business or government entity: The first false alarm will have no fee, the second false alarm will be assessed a fee of $150.00, and false alarms from number three onward will be assessed fees of 00 300 per alarm. $ I Date Todd Paulson, Mayor ATTEST: Deputy Clerk I The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. I CITY OF BROOKLYN CENTER Council Meeting Date 12/20/93 Agenda Item Number • REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: REVIEW OF DETAILS RE: PROCESS AND PROCEDURES FOR MEETINGS RELATING TO HUMBOLDT AVENUE DEPT. APPROVAL: — "L - �K� Sy app, rector of Public Works MANAGER'S REVIEW /RECOMMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached Yes • On 11/22/93 the City Council adopted the following motion regarding Humboldt Avenue between 69th and 73rd Avenues: i "There was a motion by Councilmember Rosene and seconded by Councilmember Kalligher to follow the Building Block process and have staff collect necessary data to propose concrete proposals at a work session on January 31 when a vote will take place to adopt one concrete solution to the problem on Humboldt Avenue. As a second part of this motion a public hearing should take place by March 14 and notices should go to all in the greater area surrounding Humboldt Avenue." RECOMMENDED CITY COUNCIL ACTION In the attached memo, staff requests the Council to review and comment on the process and procedures for this matter so that staff may proceed in full compliance with the intent of the City Council. i CITY 6301 SHINGLE CREEK PARKWAY OF BROOKLYN CENTER, MINNESOTA 55430 :7 TELEPHONE: 569 -3300 C ENTER FAX 569 -3494 EMERGENCY - POLICE - FIRE 911 MEMORANDUM Date: December 15, 1993 To: City Councilmembers From: Sy Knapp, Director of Public Works Subject: Process and Procedures for Meetings Relating to Humboldt Avenue Following is the City Council motion, as adopted on 11/22/93: There was a motion by Councilmember Rosene and seconded b Councilmember Kalli her to Y g follow the Building Block process and have staff collect necessary data to propose concrete proposals at a worksession on January 31 when a vote will take place to adopt one concrete solution to the problem on Humboldt Avenue. As a second part of this motion a public hearing should take place by March 14 and notices should go to all in the greater area surrounding Humboldt Avenue. The motion passed unanimously. Question 1 : Which procedure is intended by the City Council? Option A: Step 1: A "Step 5" meeting with citizens (see attached copy of the Building Block process) prior to the City Council's 1/31/94 worksession. Step 2: Staff prepares and submits concrete proposal(s) to City Council. Step 3: City Council considers the issues at its' 1/31/94 worksession. �cn or Option B: Staff prepares concrete proposal(s) to City Council, without conducting the "Step 5" meeting(s), and presents those proposals directly to the City Council for discussion and action at the City Council's 1/31/94 worksession. Question 2 : Regarding the Council's earlier direction to coordinate consideration of proceedings regarding Humboldt Avenue and 73rd Avenue, what direction should now be taken re: 73rd Avenue? Question 3 : If Option A (above) is selected, should mailed notices of "Step 5" be sent to: a. only the property owners abutting Humboldt Avenue between 69th and 73rd Avenues? b. only the property owners abutting Humboldt Avenue between 69th and 73rd Avenues and the property owners on 73rd Avenue between Humboldt Avenue and T.H. 252? or C. other (please describe) Question 4 : Whether Option A or Option B above is selected, should mailed notices of the City Council's 1/31/94 worksession be sent to: a. only the property owners abutting Humboldt Avenue between 69th and 73rd Avenues? b. only the property owners abutting Humboldt Avenue between 69th and 73rd Avenues and the property owners on 73rd Avenue between Humboldt Avenue and T.H. 252? or C. other (please describe) Question 5 : Is it the City Council's intent to take official action (i.e. - "adopting one concrete solution" and setting a Public Hearing for 3/14/94) at their 1/31/94 meeting? Note: Normally, the City Council does not take such official action at a worksession, but certainly may do so, so long as it is an official meeting. Question 6 : At which point in the process does the City Council wish to make a determination of benefit (for special assessment purposes) and what process should be used to determine benefits? Note 1 : Past practice has always been to define the proposed special assessment rates prior to calling a public hearing, so that property owners may know what their costs will be prior to the improvement hearing, and consider that factor in determining their support or opposition to a project. Under the law, however, this is not required. Note 2 : Because of the many unanswered questions regarding Humboldt Avenue improvements, and because of the legal requirement that special assessments shall not exceed increased market values resulting from an improvement, I recommend that: (1) no attempt be made to define benefits until a specific proposal is established and (2) a professional, independent appraiser be employed at that time, to conduct detailed appraisals of benefit. SUMMARY OF PROCESS TIMETABLE If "Option A" is approved in answer to Question No. 1 above, the following timetable is provided for the Council's review, comment, and approval, as is or as revised by the Council. If "Option B" is approved p pp ved m answer to Question No. 1 above, this timetable can be revised by deleting the inappropriate actions. Date Description week of 1/4/94 ✓ notices of a "Step 5" meetin g mailed to citizens on Humboldt Ave. (and 73rd Avenue ?) (...and others ?) week of 1/17/94 ✓ Step 5 meeting conducted ✓ minutes of this meeting sent to Councilmembers ASAP week of 1/24/94 ✓ staff prepares concrete proposal(s) (in the format of a "feasibility study" as required by MS 429), for distribution to City Council with the agenda for the 1/31/94 City Council worksession 1/31/94 ✓ Council worksession agenda includes discussion of Humboldt Avenue (and 73rd Avenue ?) on 1/31/94 ✓ City Council considers adopted of a resolution which or 2/14/94 "adopts one concrete solution" and sets 3/14/94 as the date for a public hearing on the proposed improvement mid- February ✓ public informational meeting(s) (Step 7 of the Building Block process) - if so directed by the City Council ✓ individual petitions sent to all abutting property owners - if so directed by the City Council week of February 28 ✓ notice of public hearing(s) sent to all property owners on Humboldt Avenue (and on 73rd Avenue ?) March 2 and 9, 1994 ✓ notices of public hearing(s) published in the Brooklyn Center Post (the City's official newspaper) March 14, 1994 ✓ public hearing(s) conducted ✓ resolution(s) ordering improvement(s) considered by City Council at this meeting, or at a future meeting Please review and comment as soon as possible. f Sy "BUILDING BLOCK" PROCESS OUTLINE FOR PROPOSED 1994 STREET IMPROVEMENT PROGRAM -10- Construction (if ordered by) City Council following Public Hearing) -8- -9- Individual Public Hearing Petitions by Following City Council Informational Meetings & (Citizen's fifth Mailings opportunity (Authorized by for City Council) J participation) -4- -5- - -6- -7- Field Surveys Studies Staff Complete • TV sewers Worksessions Feasibility Informational • Inspect with Report Meetings watermains Citizens & • other (continued Initiate Plans (conducted by (Authorized by discussion) and City Staff) City Council) Specifications -1- -2- -3- Preliminary Studies Preliminary Meeting with Selection of •Costs - (by staff) Property Owners need for project -?- Candidate •Benefits related improvements Projects (by independent • design issues (by City Council) appraiser) • costs, special • Financing (by City staff) assessments • others (by staff) CITY OF BROOKLYN CENTER Council Meeting Date December 20, 1993 � Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ******************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ITEM DESCRIPTION: RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR PURCHASE OF ONE (1) COPIER /DUPLICATOR DEPT. APPROVAL: Karla K. Wickre, Deputy City Clerk MANAGER'S REVIEW/RECOnINMNDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached Yes ) On November 22, 1993, the Council approved a $30,000 appropriation in the 1993 Unallocated Departmental Budget for the purchase of a copier /duplicator. At that time, Council also approved transfer of these funds to the 1994 budget if a copier could not be obtained by December 31, 1993. If the attached specifications are approved, the advertisement for bids will be published in the Brooklyn Center Sun Post on December 29 with an opening date of January 5, 1994. Council can expect a recommendation at their January 10, 1994, meeting. RECOMMENDED CITY COUNCIL ACTION Approve Specifications and Authorize Advertisement for Bids for Delivery of One (1) Copier /Duplicator • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR PURCHASE OF ONE (1) COPIER /DUPLICATOR WHEREAS, the City Council appropriated $30,000 for the purchase of a copier /duplicator and approved the transfer of this allocation to the 1994 Unallocated Departmental Budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center that the specifications for the delivery of one (1) copier /duplicator are hereby approved. BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise for and receive bids for the delivery of one (1) copier /duplicator in accordance with said specifications. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing p go g resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CALL FOR BIDS FOR ONE (1) COPIER /DUPLICATOR Sealed proposals endorsed with the title of the equipment and the bidder's name will be received at the office of the City Clerk of the City of Brooklyn Center, Hennepin County, Minnesota, up to 11:00 a.m. on Wednesday, January 5, 1994, at which time bids will be opened and read. The equipment to be furnished consists of the following as called for in the specifications: One (1) Copier /Duplicator Proposed forms of contract documents, including the forms and specifications therefor, are on file in the office of the City Clerk of the City of Brooklyn Center, Minnesota, where they may be examined. Specifications and proposal blanks may be had for the contractor's individual use by applying to the City Clerk. No bidder may withdraw his bid within thirty (30) days after scheduled time of opening bids without the consent of the City. Bids must be made on the basis of cash payment for the equipment. No bids will be considered unless sealed and filed with the City Clerk prior to the closing time for receiving bids. The City Council reserves the right to waive any informalities in any bias received and reject without explanation any or all bids received. Mailed bids should be addressed to: City Clerk City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 By order of the City Council K. K. Wickre, Deputy City Clerk Date: December 21, 1993 (Published in the Brooklyn Center Sun Post December 29, 1993) • CITY OF BROOKLYN CENTER 6301 SHINGLE CREEK PARKWAY BROOKLYN CENTER, MINNESOTA 55430 PROVISIONS AND SPECIFICATIONS FOR ONE (1) COPIER /DUPLICATOR 1. GENERAL All bids must be received at the office of the City Clerk on or before 11:00 a.m., January 5, 1994, and shall be submitted on the enclosed proposal form in a sealed envelope, plainly marked 'Bid for Copier /Duplicator ". It is also understood that the City Council reserves the right to reject any or all bids, to waive informalities and to award the contract to the best interest of the City. The Copier /Duplicator proposed and delivered to the City of Brooklyn Center shall be complete in every respect and ready for operation in accordance with these specifications. Catalog information showing make, model, and complete specifications of the • copier /duplicator the bidder proposes to furnish shall accompany the vendor's bid. Insufficient descriptive information shall be cause for rejection of the bid. The bidder must give assurance to the City of Brooklyn Center in regard to patent infringements and in case of suits against the City by other parties. He must defray all cost in connection with such suit and save the City harmless in all such actions. 2. GUARANTY The bidder shall furnish a manufacturer's standard product warranty as a minimum and shall guarantee the equipment as to the specified capacity and satisfactory performance and to be free of defects in design, material, and workmanship. All defective parts, material, and labor shall be replaced free of cost to the City of Brooklyn Center. 3. DELIVERY DATE The successful bidder shall schedule delivery to the City of Brooklyn Center for the earliest date possible. 4. AWARD OF CONTRACT Award of contract by the City of Brooklyn Center will be based on, but not necessarily limited to, the factors of price, delivery date, parts and service; as well as analysis and comparison of specifications and performance. 5. OBJECTIONS TO SPECIFICATIONS Any objections to the specifications must be submitted to the City Clerk in writing five (5) days prior to the opening of the bids. 6. PROOF OF WORKER'S COMPENSATION Each bid shall be accompanied by proof that the bidder has Worker's Compensation Insurance in force. Such proof shall be in the form of a copy of the bidder's current insurance certificate or a certificate of exemption from the State Insurance Commission. 7. SPECIFICATIONS It is the intent of the City of Brooklyn Center to purchase one (1) copier /duplicator with the following specifications: a. Configuration: Console, stationary b. Published monthly recommended volume: Up to 200,000 c. Copy process: Plain paper, dry toner d. Copy speed: 85 copies per minute minimum (letter) e. Duplexing: 1:2, 2:2, 2:1 with 100 -sheet duplex capacity (8 /2" x 11" to 11" x 17" paper size) f. Document Feeder: 100 sheet with ability to feed 11" x 17" originals through the feeder g. Reduce /Enlarge: 50% to 200% in 1% increments h. Sorter /Stapler: 40 Bin - i. Three position stapling j. Three -hole punch k. Computer forms feeding with duplex capability 1. All paper drawers user adjustable m. 24 -hour timer n. Remote diagnostics o. Three -year manufacturer guaranty p. Must be new, original equipment manufacturer only q. Optional features: Bidder to bid all currently available optional features with appropriate bid prices if not previously required. r. Bidder to submit the names of three (3) references within the seven (7) county metropolitan area, one of which must be a municipality. Proposal of Proposed Manufacturer Proposed Model DETAILED .REQUIREMENTS: (NOTE: All statements, numbers, etc., must be supported by manufacturer's data /specifications.) MANUFACTURER'S RANGE ITEM REQUIREMENT (Data /Part No. or Yes or No) Volume Range 50,000 - 200,000 Configuration Console, stationary Auto Document Feeder 40 -Bin Sorter /Stapler Copy Speed 85 cpm First Copy Speed 3.6 seconds or less Warm -Up Time 9 minutes or less Paper Supplies Minimum: 5 1 /2" x 8 /2" Maximum: 11" x 17" Weight: 17 to 22 pounds Adhesive Labels Transparencies Recycled - Content 50% Paper Capacity Primary: 2,600 1st Drawer: 1,000 2nd Drawer: 1,000 Bypass: 50 Document Feeder Original sizes: 5 /z" x 8 /z" to 11" x 17" Number of originals: 100 Features Duplexing: 1:2, 2:2, 2:1 Border Erase 0 Margin Shift Features (Cont'd.) Reduce /Enlarge: 50% to 200% in 1% increments Reduce /Enlarge: Preset ratios Auto Paper Selection Photo Mode Auto Job Recovery Cover Insertion Standard Computer Forms Feed 24 -Hour Timer Three- and Two -Hole Punch Keys Stapler Sorter Staples in Three Positions Power Source 220 V, 16 A Dedicated Outlet Copy Controls On /Off Switch Copy Quantity: 1 -999 copies Paper Supply Selection Copy Interrupt Maintenance Service Guaranteed Response Time OPTIONAL FEATURES Tandem 20 -Bin Sorter Self Diagnostics (Explain): Operator Aids OTHER OPTIONAL FEATURES AVAILABLE FOR PROPOSED MODEL Name of Feature Mfg. No. Bid Price /Unit I Power Consumption: Running Standing Warranty Period Service /Supply Program: Bidder to provide a copy of maintenance contract along with a three (3) year cost projection based upon 100,000 copies per month (includes all service, parts and labor, pm's, emergency calls, drums, rollers, black toner, and black developer). References: Provide name, address, phone number, and contact person. 1. 2. 3. I . PROPOSAL One (1) COPIER /DUPLICATOR TO: City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 We propose to furnish and deliver one (1) copier duplicator according to the specifications at the following bid price: Model to be furnished (Photocopier to include automatic document feeder, 20 -bin sorter /stapler, and toner cartridge) Tandem 20 -Bin Sorter (Optional) 1. Bid price per unit $ 2. Bid price tandem 20 -bin sorter $ 3. Delivery and /or setup charge $ 4. 6.5% sales tax $ Trade -In Allowance (IBM Series III, Model 60) $ TOTAL NET BID $ Delivery Time: Bidder Estimate Weeks In guaranty of sincerity of purpose in entering this bid, the undersigned enclosed a certified check or bidder's bond in the amount of five percent (5 %) of the total amount bid, made payable to the City of Brooklyn Center, which it is agreed will be forfeited to the City in the event that said contract is not executed as herein stipulated in the event that said proposal is accepted. Signed Firm Name Address Date Bid Opening: January 5, 1994, at 11:00 a.m. NOTE: Bidders must provide proof of Workman's Compensation Insurance. CITY OF BROOKLYN CENTER Cwmcd Meeting Date 12/20/93 Agm& Item Number a 6 REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION RECIA ON OF KATE WINDSOR FOR HER DEDICATED PUBLIC SERVICE ON THE HUMAN RIGHTS AND RESOURCES COMMISSION DEPT. APPROVAL: Sharon Knutson, Deputy City Clerk MANAGER'S REVIEW/RECOM M[ENDATION: � No comments to supplement this report Comments below /attached SU EVIARY EXPLANATION: (supplemental sheets attached ) Ms. Kate Windsor resigned from the Human Rights and Resources Commission on November 20, 1993. The attached resolution recognizes her service on the commission. RECOMMENDED CITY COUNCIL ACTION RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF KATE WINDSOR FOR HER DEDICATED PUBLIC SERVICE ON THE HUMAN RIGHTS AND RESOURCES COMMISSION I Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF KATE WINDSOR FOR HER DEDICATED PUBLIC SERVICE ON THE HUMAN RIGHTS AND RESOURCES COMMISSION WHEREAS, Kate Windsor served on the Brooklyn Center Human Rights and Resources Commission from April 22, 1991 to November 20, 1993; and WHEREAS, her public service and civic effort for the betterment of the community merit the gratitude of the citizens of Brooklyn Center; and WHEREAS, her leadership and expertise have been greatly appreciated by the Brooklyn Center Human Rights and Resources Commission; and WHEREAS, it is highly appropriate that her service to the community should be recognized and expressed. NOW THEREFORE BE IT RESOLVED b the City Council of the , Y Y City of Brooklyn Center that the dedicated public service of Kate Windsor is hereby recognized and appreciated by the City of Brooklyn Center. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting Date December 2200, 1993 Agenda Item Number AR 0 — REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: AUTHORIZING THE INVESTMENT TRUST FUND TO ISSUE A TEMPORARY IMPROVEMENT NOTE TO LOAN FUNDS TO THE EARLE BROWN HERITAGE CENTER FUND DEPT. APPROVAL: Brad Hoffman, D6Actor of Community Development MANAGER'S REVIEW/RECOAMENDATION: No comments to supplement this report Comments below /attached SU MARY EXPLANATION: (supplemental sheets attached ) RECOMMENDED CITY COUNCIL ACTION Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING THE INVESTMENT TRUST FUND TO ISSUE A TEMPORARY IMPROVEMENT NOTE TO LOAN FUNDS TO THE EARLE BROWN HERITAGE CENTER FUND WHEREAS, in the past, the City has issued Temporary Improvement Notes to finance a project either during construction or as an alternative to outside financing; and WHEREAS, the Inn on the Farm at the Earle Brown Heritage Center desires to enhance its operation by opening a restaurant on the premises; and WHEREAS, the anticipated cost to fund the opening of said restaurant is approximately $25,900. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, as follows: 1. The Investment Trust Fund is authorized to issue a Temporary Improvement Note to the Earle Brown Heritage Center Fund for the purpose of capital improvements in the form of a restaurant. 2. The Temporary Improvement Note shall be in the amount of $25,900 shall be repayable over one year, and shall bear an interest rate of seven percent. Date Todd Paulson, Mayor ATTEST: Deputy City Clerk The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Mating Date December 20.1993 Agenda Item Number /q d REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION AUTHORIZING THE PURCHASE OF EIGHT (8) H.T. 1000 MOTOROLA PORTABLE RADIOS DEPT. APPROVAL: Trevor A. Hampton, Chief of Po 'ce MANAGER'S REVIEW/RECOMIVIENDATION: No comments to supplement this report Comments below /attached SUVIrVIARY EXPLANATION: (supplemental sheets attached yes) The Brooklyn Center Police Department requested eight (8) H.T. 1000 Motorola Portable Radios in the 1994 Budget process (attachment). During the process the requested portable radios were eliminated because it was perceived that the City would be going to Hennepin County for dispatching services. If the City elected to go to the County for these services the police department would lease the portable radios through them. Since Brooklyn Center is maintaining their Communication Center we are in desperate need of this request. The police department currently is short three (3) portables for patrol officers and the five (5) the investigators use are non - repairable due to age. Monies from the Hennepin County Auction that salvaged police vehicles have been put into the 1993 police department budget. The police department is requesting that out of the available $14,000 in the 1993 budget (4553 Mobile Equipment) that $9,280 be allocated to the purchase of eight (8) H.T. 1000 Motorola Portable Radios. RECOMMENDED CITY COUNCIL ACTION Authorize the purchase of eight (8) H.T. 1000 Motorola Portable Radios. CITY OF BROOKLYN CENTER GENERAL FUND BUDGET JUSTIFICATION OF CAPITAL OUTLAYS REQUEST 1. Department: Police Dept #: 131 Object #: 4552 2. Give description and quantity of item requested. Indicate date desired. 1994 - Eight (8) H.T. 1000 Motorola Portable Radios 16 channel 3. Describe the necessity for and /or benefits or savings expected from this item. To replace 10 year old portables which are now non - repairable due to age. 4. If the item requires an increase in personal services for the activity, state the job title(s) contingent upon the item. N/A 5. Indicate any expenses necessary to place this item in operation and whether these expenses are included in your budget request. N/A 6. List any item which will be replaced by this purchase. State recommendations for disposition of this item: for example, trade -in, salvage, discard, etc. G.E. Portables discarded when they fail and are non - repairable. 7. Estimated Net Cost: $9,280 (Including tax) Quantity Unit Cost Total Cost Trade -in Net Total Cost 8 $1,160 $9,280 $0 $9,280 Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING THE PURCHASE OF EIGHT (8) H.T. 1000 MOTOROLA PORTABLE RADIOS WHEREAS, the police department requested eight (8) H.T. 1000 Motorola Portable Radios in the 1994 Budget process; and WHEREAS, during the budget process the requested portable radios were eliminated because it was perceived the City would be going to Hennepin County for dispatching services; and WHEREAS, if the City elected to go to the County for these services the portable radios would be leased through the County; and WHEREAS, Brooklyn Center is maintaining their Communication Center; and WHEREAS, the police department is short three (3) potables for patrol officers and the five (5) the investigators use are non - repairable due to age; and WHEREAS, monies from the Hennepin County Auction that salvaged police vehicles have been put into the 1993 police department budget; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the Mayor and City Manager hereby authorize the purchase of eight (8) H.T. 1000 Motorola Portable Radios in the amount of $9,280 (4553 Mobile Equipment). Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting Date 12/20/93 Agenda Item Number ,a REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION ACCEPTING WORK PERFORMED AND APPROVING FINAL PAYMENT FOR CONTRACT 1993 -E, BROOKLYN BOULEVARD SIDEWALK REPAIRS, IMPROVEMENT PROJECT NO. 1993 -08; ADA TRAIL IMPROVEMENTS, IMPROVEMENT PROJECT NO. 1993 -09; REPLACEMENT OF DEFECTIVE SIDEWALKS IN MISCELLANEOUS LOCATIONS, IMPROVEMENT PROJECT NO. 1993 -10; EXPANSION OF PARKING LOT IN SOUTH PALMER LAKE PARK, IMPROVEMENT PROJECT NO. 1993 -11; REPAIR OF FREEWAY BOULEVARD, IMPROVEMENT PROJECT NO. 1993 -12; AND RECONSTRUCTION OF APPARATUS AREA IN NORTHPORT PARK, IMPROVEMENT PROJECT NO. 1993 -13 DEPT. APPROV : Sy Kna , Director of Public Works , MANAGER'S REVIEW/RECOMNIENDATION: V No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached Contract 1993 -E, Improvement Project Nos. 1993 - 08,1993- 09,1993 - 10,1993 - 11,1993 -12 and 1993 -13, have been completed by Alber Construction, Inc. The City Council accepted Alber Construction, Inc. proposal per Resolution No. 93 -93 and a contract was subsequently executed. The actual value of work performed is $1,139.54 more than the original contract value plus approved change orders, due to a minor underestimation of contract quantities. Staff recommends acceptance of the work performed and authorization to make final payment to Alber Construction, Inc. RECOMMENDED CITY COUNCIL ACTION A resolution accepting work performed and authorizing final payment to Alber Construction, Inc. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING WORK PERFORMED AND APPROVING FINAL PAYMENT FOR CONTRACT 1993 -E, BROOKLYN BOULEVARD SIDEWALK REPAIRS,IMPROVEMENT PROJECT NO. 1993 -08; ADA TRAIL IMPROVEMENTS, IMPROVEMENT PROJECT N0. 1993 -09; REPLACEMENT OF DEFECTIVE SIDEWALKS IN MISCELLANEOUS LOCATIONS, IMPROVE- MENT PROJECT NO. 1993 -10; EXPANSION OF PARKING LOT IN SOUTH PALMER LAKE PARK,IMPROVEMENT PROJECT NO. 1993 -11; REPAIR OF FREEWAY BOULEVARD,IMPROVEMENT PROJECT NO. 1993 -12; AND RECONSTRUCTION OF APPARATUS AREA IN NORTHPORT PARK, IMPROVE- MENT PROJECT NO. 1993 -13 WHEREAS, pursuant to written contract signed with the City of Brooklyn Center, Minnesota, Alber Construction, Inc. has satisfactorily completed the following improvements in accordance with said contract: BROOKLYN BOULEVARD SIDEWALK REPAIRS, IMPROVEMENT PROJECT NO. 1993 -08; ADA TRAIL IMPROVEMENTS, IMPROVEMENT PROJECT NO. 1993 -09; REPLACEMENT OF DEFECTIVE SIDEWALKS IN MISCELLANEOUS LOCATIONS, IMPROVEMENT PROJECT NO. 1993 -10; EXPANSION OF PARKING LOT IN SOUTH PALMER LAKE PARK, IMPROVEMENT PROJECT NO. 1993 -11; REPAIR OF FREEWAY BOULEVARD, IMPROVEMENT PROJECT NO. 1993 -12; AND RECONSTRUCTION OF APPARATUS AREA IN NORTHPORT PARK, IMPROVEMENT PROJECT NO. 1993 -13 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. The work completed under said contract is accepted and approved according to the following schedule: As Amended Per Approved As Bid Change Orders Final Amount Original Contract $152,395.10 $159,789.10 $160,928.64 2. The actual value of work performed is $1,139.54 more than the original contract value plus approved change orders due to a minor underestimation of quantities. 3. It is hereby irected that final be made on said 1 Y contract, taking the Contractors's receipt in full. The amount to be paid for said improvements under said contract shall be $160,928.64. RESOLUTION NO. IMPROVEMENT PROJECT 1993 -08 BROOKLYN BOULEVARD SIDEWALK REPAIR As Amended Per Bid and Approved As Established Change Order Final Contract $33,000.00 $47,906.05 $45,782.98 Contingency $ 4,950.00 $ 4,790.61 $ 0.00 Subtotal Construction $37,950.00 $52,696.66 $45,782.98 Eng., Admin., Legal (13 %) $ 4.950.00 $ 6,850.57 $ 5.951.79 Total Est, Project Cost Improvement Project No. 1993 -08 $42,900.00 $59,547.23 $51,734.77 IMPROVEMENT PROJECT 1993 -09 ADA TRAIL IMPROVEMENTS As Amended Per Bid and Approved 0 As Established Change Order Final Contract $62,300.00 $72,786.05 $74,451.59 Contingency $ 9.350.00 $ 7,278.61 $ 0.00 Subtotal Construction $71,650.00 $80,064.66 $74,451.59 Eng., Admin., Legal (13 %) $ 9,350.00 $10,408.41 $ 9,678.71 Total Est. Project Cost Improvement Project No. 1993 -09 $81,000.00 $90,473.07 $84,130.30 IMPROVEMENT PROJECT 1993 -10 REPLACEMENT OF DEFECTIVE SIDEWALKS IN MISCELLANEOUS LOCATIONS As Amended Per Bid and Approved As Established Change Order Final Contract $17,500.00 $13,302.80 $14,517.81 Contingency $ 2,630.00 $ 1,330.28 $ 0.00 Subtotal Construction $20,130.00 $14,633.08 $14,517.81 Eng., Admin., Legal (13 %) $ 2,620.00 $ 1,902.30 $ 1,887.00 Total Est. Project Cost Improvement Project No. 1993 -10 $22,750.00 $16,535.38 $16,405.13 RESOLUTION NO IMPROVEMENT PROJECT 1993 -11 EXPANSION OF PARKING LOT IN SOUTH PALMER LAKE PARK As Amended Per Bid and Approved As Established Change Orders Final Contract $11,200.00 $12,382.70 $12,574.89 Contingency $ 1,680.00 $ 1,238,27 $ 0.00 Subtotal Construction $12,880.00 $13,620.97 $12,574.89 Eng., Admin., Legal (13 %) $ 1,720.00 $ 1,770.73 $ 1.634.74 Total Est. Project Cost Improvement Project No. 1993 -11 $14,600.00 $15,391.70 $14,209.63 IMPROVEMENT PROJECT 1993 -12 REPAIR OF FREEWAY BOULEVARD As Amended Per Bid and Approved As Established Change Order Final Contract $ 6,350.00 $ 6,008.50 $ 5,794.87 Contingency $ 950.00 $ 600.85 $ 0.00 Subtotal Construction $ 7,300.00 $ 6,609.35 $ 5,794.87 Eng., Admin., Legal (13 %) $ 950.00 $ 859.22 $ 753.33 Total Est. Project Cost Improvement Project No. 1993 -12 $ 8,250.00 $ 7,468.57 $ 6,548.20 IMPROVEMENT PROJECT 1993 -13 RECONSTRUCT APPARATUS AREA IN NORTHPORT PARK As Amended Per Bid and Approved As Established Change Order Final Contract $20,600.00 $ 7,403.00 $ 7,806.50 Contingency $ 3.090.00 $ 740.30 $ 0.00 Subtotal Construction $23,690.00 $ 8,143.30 $ 7,806.50 Eng., Admin., Legal (13 %) $ 3,080.00 $ 1,058.63 $ 1,014.85 Total Est. Project Cost Improvement Project No. 1993 -13 $26,770.00 $ 9,201.93 $ 8,821.35 TOTAL COST CONTRACT 1993 -E $196,270.00 $198,617.88 $181,849.37 RESOLUTION NO Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting Date 12/20/93 Agenda Item Numbe is REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR IMPROVEMENT PROJECT NO. 1993 - 24, WELL NO. 6 MAINTENANCE, AND IMPROVEMENT PROJECT NO. 1993 -26, WELL NO. 8 MAINTENANCE, CONTRACT 1993 -J DEPT. APPROVAL: Sy Knapp; hector of Public Works MANAGER'S REVIEW/RECOMMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ® Bids for Contract 1993 -J were received on December 1, 1993. The bidding results are tabulated as follows. Bidder Bid Amount Layne Minnesota,Co. $14,590.00 Bergerson - Caswell $16,269.00 M.J. Traut Wells, Inc $18,682.75 Steffl Drilling & Pump $22,142.50 Thein Well Co. $22,360.00 E.H. Renner & Sons $22,371.00 Of the six bids received, the lowest bid of $14,590.00 was submitted by Layne Minnesota Company of Minneapolis, MN. This compares favorably to the previously established Engineer's Estimate of $18,000.00. Layne Minnesota Co. has experience in performing all of the various items of work included in this contract, and Layne has satisfactorily performed similar work for the City of Brooklyn Center. Accordingly, staff recommends acceptance of the low bid and award of the contract to Layne Minnesota Company of Minneapolis, MN. RECOMMENDED CITY COUNCIL ACTION A resolution which accepts the low bid and awards the contract to Layne Minnesota Company, of Minneapolis, MN, is attached for consideration. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR IMPROVEMENT PROJECT NO. 1993 -24, WELL NO. 6 MAINTENANCE, AND IMPROVEMENT PROJECT NO. 1993 -26, WELL NO. 8 MAINTENANCE, CONTRACT 1993 -J WHEREAS, pursuant to an advertisement for bids for Contract 1993 -J, bids were received, opened, and tabulated by the Deputy City Clerk and City Engineer, on the lst day of December, 1993. Said bids were as follows: Bidder Bid Amount Layne Minnesota Co. $14,590.00 Bergerson - Caswell $16,269.00 M.J. Traut Wells, Inc $18,862.75 Steffl Drilling & Pump $22,142.50 Thein Well Co. $22,360.00 E.H. Renner & Sons $22,371.00 WHEREAS, it appears that Layne Minnesota Company, of Minneapolis, Minnesota, is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. The Mayor and City Manager are hereby authorized and directed to enter into a contract, in the amount of $14,590.00, with Layne Minnesota Company of Minneapolis, Minnesota in the name of the City of Brooklyn Center for Contract 1993 -J according to the plans and specifications approved by the City Council and on file in the office of the Deputy City Clerk. 2. The Deputy City Clerk is hereby authorized and directed to return to all the bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. 3. The estimated project costs for Improvement Project No. 1993 -24, Well No. 6 Maintenance are ammended according to the following schedule: RESOLUTION NO. As Amended As Established per Low Bid Contract $ 10,000.00 $ 8,815.00 Contingency 1.500.00 882.00 Subtotal Construction $ 11,500.00 $ 9,697.00 Staff Engineering (8%) $ 920.00 $ 776.00 Admin. & Legal (2%) $ 230.00 $ 194.00 Total Est. Project Cost $ 12,650.00 $ 10,667.00 Improvement Project 1993 -24 4. The estimated project costs for Improvement Project 1993 -26, Well No. 8 Maintenance are ammended according to the following schedule: As Amended As Established per Low Bid Contract $ 8,000.00 $ 5,775.00 Contingency 1.200.00 578.00 Subtotal Construction $ 9,200.00 $ 6,353.00 Staff Engineering (8%) $ 736.00 $ 508.00 Admin. & Legal (21) $ 184.00 $ 127.00 Total Est. Project Cost $ 10,120.00 $ 6,988.00 Improvement Project 1993 -26 Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting Date /a /a * Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION AUTHORIZING THE CITY MANAGER TO WRITE -OFF UNCOLLECTIBLE CHECKS DEPT. APPROVAL: 2 10-1t,�cR Charlie Hansen, Finance Director MANAGERS REVIEW/RECOMNIENDATION: No comments to supplement this report Comments below /attached kk## �cKIt 7 1[ 7 Kyc 7 Ic 7 KKYkyc* 1 C 7k7k* �t7lcycycyc�c% c7k7kkK * *k *�cMc1k #It *kkK * #7K Ac 7kKAc* AckM t: It%: AcAcA: BcAcgc * * * *�c *k:KAc #A1K * * *1k * * *M SUIVIrVIARY EXPLANATION: (supplemental sheets attached ) The attached resolution, if adopted by the City Council, will write -off uncollectible checks received by the City in 1992. The payors' checking accounts have been closed or the checks have been presented for collection by the bank the maximum times allowable. Attempts to locate the payors on closed accounts have been unsuccessful. All of the checks have been turned over to a collection agency which is under contract to the City. The last time the City wrote off uncollectible checks was July 13, 1992. At that time, the City wrote -off the 1991 uncollectible checks in the amount of $5,117.54. The amount of uncollectible checks for the liquor stores for 1992 of $5,902.00 is .22% of total sales of $2,664,667.00. RECOMMENDED CITY COUNCIL ACTION Passage of the attached resolution. • 65 Member introduced the following resolution and moved its doption: RESOLUTION NO: RESOLUTION AUTHORIZING THE CITY MANAGER TO WRITE -OFF UNCOLLECTIBLE CHECKS --------------------------------------------------------------------------- WHEREAS, the City Manager has reported the following checks made payable to the City of Brooklyn Center are uncollectible because the payors' checking accounts upon which they are drawn have been closed and that attempts to locate the payors have been unsuccessful: NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brooklyn Center to authorize the City Manager to write -off from the City records as uncollectible the following checks: Check Reason for Check Payor Dated Return Amount ------------------------------ - - - - -- --- - - - - -- ------------------- - - - - -- --- - - - - -- MUNICIPAL LIQUOR STORES FUND: ----------------------------- Anderson, Charles 12/22/92 Account Closed 20.24 Anderson, Charles 11/28/92 Non - Sufficient Funds 7.51 Anderson, Charles 12/23/92 Account Closed 13.66 Ash, Kimberly 01/10/92 Account Closed 7.62 Aulwes, Mary 09/21/92 Non - Sufficient Funds 8.16 Babcock, Victor 10/20/92 Non - Sufficient Funds 12.24 Baharmel, Praveen 08/21/92 Forgery 49.10 Bean, Keith 11/21/92 Account Closed 22.87 Boeser, Jeffrey S. 09/15/92 Non - Sufficient Funds 5.93 Bouie, Deneesia 12/16/92 Account Closed 27.76 0 Brown, Rachelle 12/12/92 Non - Sufficient Funds 36.28 Brown, William 03/03/92 Non - Sufficient Funds 17.11 Bryant, Sedreanic 07/17/92 Non - Sufficient Funds 24.78 Burt, Darius /Bates, Janice 07/10/92 Account Closed 9.65 Burt, Darius /Bates, Janice 07/10/92 Account Closed 6.53 Burt, Darius /Bates, Janice 07/11/92 Account Closed 31.24 Burton, Jennifer 10/31/92 Account Closed 74.99 Bye, Debra /Glenn 01/03/92 Non - Sufficient Funds 17.61 Bye, Debra /Glenn 12/29/91 Non - Sufficient Funds 17.72 Bye, Glenn /Debra 08/05/92 Non - Sufficient Funds 11.28 Bye, Glenn /Debra 08/01/92 Non - Sufficient Funds 12.92 Carroll, Beverly 08/29/92 Account Closed 10.66 Carroll, Beverly 08/27/92 Account Closed 16.40 Carroll, Beverly 08/28/92 Account Closed 10.55 Cartharn, Jeffrey 10/10/92 Account Closed 33.49 Christen, Douglas /Virginia 12/28/91 Account Closed 28.45 Daley, Jeanine 01/18/92 Account Closed 16.23 Ehigiamusoe, Friday 11/20/92 Account Closed 21.12 Falesnik, Clara 10/28/92 Account Closed 37.01 Falesnik, Clara 10/28/92 Account Closed 20.37 Fayerweather, Michael 12/17/92 Account Closed 13.05 Ford, Eugene 09/18/92 Account Closed 18.80 Ford, Eugene 09/11/92 Account Closed 22.18 Ford, Eugene 09/12/92 Account Closed 21.51 Ford, Eugene 09/17/92 Account Closed 22.17 Ford, Eugene 09/18/92 Account Closed 20.64 Ford, Eugene 09/19/92 Account Closed 25.68 Ford, Eugene 09/09/92 Account Closed 22.97 Ford, Eugene 09/10/92 Account Closed 8.28 Ford, Eugene 09/22/92 Account Closed 25.92 Garner, Dwayne A. 12/07/92 Account Closed 3.70 Glennie, Gabriel 06/06/92 Non - Sufficient Funds 6.63 Goddard, Andrew 10/31/92 Non - Sufficient Funds 14.89 Harenza, Michael 07/10/92 Non - Sufficient Funds 21.45 Henry, Robert 07/03/92 Non - Sufficient Funds 7.32 Hoskins, Erma 12/15/92 Non - Sufficient Funds 13.82 Imasuen, Peter 01/22/92 Account Closed 4.07 Jackson, Benita 03/06/92 Non - Sufficient Funds 6.79 James, Thomas /Mitchell, Sharon 08/08/92 Account Closed 13.24 Jenkins, Jeffrey 06/19/92 Non - Sufficient Funds 32.45 Johnson, P.D. 10/03/92 Forgery 61.43 Johnson, Vernette 11/03/92 Account Closed 32.35 Kilpatrick, Pamela 04/17/92 Non - Sufficient Funds 39.31 Kokesch, Carmelle 03/02/92 Account Closed 20.66 Lewis, Diane 04/27/92 Non - Sufficient Funds 7.61 Lewis, Diane 04/30/92 Non - Sufficient Funds 6.97 Lewis, Diane 04/20/92 Non - Sufficient Funds 17.06 Lewis, Diane M. 04/28/92 Non - Sufficient Funds 5.44 Libby, Fred 06/15/92 Forgery 22.51 Lumpkins, Willie 08/28/92 Non - Sufficient Funds 23.79 Lyons, Patty /Timothy 07/17/92 Account Closed 38.93 Martin, Carolyn 09/05/92 Non - Sufficient Funds 18.51 McDonald, Kenneth 03/04/92 Non - Sufficient Funds 7.15 McGarvey, Patrice 05/28/92 Non - Sufficient Funds 8.16 McNeill, Cheryl 10/17/92 Refer to Maker 25.05 McWilliams, Jon 06/08/92 Forgery 42.97 Murray, Sherence 07/14/92 Non - Sufficient Funds 8.71 Naigow, Prince 09/15/92 Refer to Maker 7.39 Novotny, Bridgid 09/25/92 Non - Sufficient Funds 9.57 Novotny, Bridgid 09/26/92 Non - Sufficient Funds 11.71 Ocampo, Sharon 12/01/92 Non - Sufficient Funds 16.33 Parpart, Randy 03/17/92 Account Closed 26.78 Rasinski, Gerald 06/20/92 Non - Sufficient Funds 16.34 Rhine, Terry 03/31/92 Non - Sufficient Funds 21.55 Richards, Stacy 05/27/92 Account Closed 123.49 Robinson, Sheila 05/29/92 Account Closed 8.71 Roth, Leaha 08/22/92 Non - Sufficient Funds 11.67 Sandgren, Kelle 07/18/92 Account Closed 43.45 Sandgren, Kelle 07/17/92 Account Closed 38.67 Sandgren, Kelle J. 09/18/92 Account Closed 31.81 Shea, Kelly M. 06/12/92 Non - Sufficient Funds 21.11 Shimeles, Yvonne 11/21/92 Non - Sufficient Funds 26.29 Smith, Anthony 12/19/92 Non - Sufficient Funds 35.19 Solum, Karri /Scott 01/31/92 Account Closed 17.24 Solway, Keith 11/06/92 Non - Sufficient Funds 9.22 Soumphonphakdy, Sengmany 07/26/92 Non - Sufficient Funds 8.17 Starkweather, Roxanne 11/22/92 Non - Sufficient Funds 17.53 Steffen, Dale C. 11/19/92 Non - Sufficient Funds 6.93 Strickling, Nathaniel 05/30/92 Account Closed 6.84 Sundberg, Sue 05/04/92 Non - Sufficient Funds 16.34 S.S. Janitorial Services 06/10/92 Non - Sufficient Funds 18.94 Tims, Treena 08/08/92 Account Closed 21.44 Tucker, Calvin /Jo Ann 07/11/92 Account Closed 29.96 Tucker, Calvin /Jo Ann 07/11/92 Account Closed 14.23 Tucker, Morise 05/16/92 Account Closed 13.60 Turner, Johnnie Mae 10/27/92 Account Closed 15.45 Welch, Lori 10/10/92 Account Closed 24.50 Whitfield, Tressie 04/11/92 Account Closed 23.54 Williams, Gloria 07/25/92 Refer to Maker 18.99 Young, Curly 07/25/92 Account Closed 21.68 Young, Curly 07/22/92 Account Closed 36.08 Young, Curly 07/18/92 Account Closed 19.95 Young, Michael /Debra 12/23/91 Non - Sufficient Funds 13.80 TOTAL HUMBOLDT LIQUOR STORE: 2,146.14 Anders, Charlene 07/30/92 Account Closed 48.11 Andersen, Stephan James 12/30/92 Account Closed 97.39 Andrews, Jacqueline 12/23/92 Account Closed 37.46 Babcock, Victor 11/12/92 Non - Sufficient Funds 28.78 Barney, Richard 09/22/92 Non - Sufficient Funds 8.02 Berg, Michael 12/08/92 Account Closed 13.40 Berg, Olga 11/28/92 Forgery 57.52 Bickham, Corey 05/16/92 Account Closed 17.06 Burger, Thomas 05/18/92 Non - Sufficient Funds 11.75 Burt, Darius /Bates, Janice 07/04/92 Non - Sufficient Funds 29.17 Burt, Darius /Bates, Janice 07/02/92 Non - Sufficient Funds 12.51 Burt, Darius /Bates, Janice 07/03/92 Non - Sufficient Funds 23.08 Byrd, E. Francis 05/05/92 Non - Sufficient Funds 22.23 Cattledge, Dwayne 10/17/92 Account Closed 57.84 Crockett, Kim 08/29/92 Account Closed 13.42 Cuffe, Dale D. 04/30/92 Non - Sufficient Funds 16.34 Cuffe, David 05/01/92 Non - Sufficient Funds 16.34 Davis, Ruth 10/28/92 Account Closed 28.85 Dickerson, Leon 07/29/92 Account Closed 77.96 Donakowski, Timothy 06/23/92 Forgery 286.65 Eidson, Susanne 08/12/92 Account Closed 9.95 Ellingson, Bradely /Cheryl 11/18/92 Account Closed 25.46 Evans, Brenda 05/22/92 Non - Sufficient Funds 8.49 Forbragb, Dale 06/30/92 Account Closed 17.33 Gaines, Victor 08/22/92 Account Closed 28.75 Henry, John A. 03/25/92 Account Closed 13.94 Hicks, Curtis 08/12/92 Forgery 20.44 Houle, Charlene 05/15/92 Non - Sufficient Funds 29.84 Jackson, Johnnie 10/27/92 Account Closed 31.47 Johnson, Kristi 04/23/92 Non - Sufficient Funds 30.27 Johnson, Michael 07/03/92 Account Closed 45.41 Jones, Charles 07/13/92 Account Closed 9.29 Jones, Charles 07/13/92 Account Closed 12.15 Jones, Debra 05/18/92 Non - Sufficient Funds 50.92 Jones, Donald 09/21/92 Account Closed 16.87 Kiley, Patrick 06/25/92 Account Closed 10.55 Kimbrough, Wayne 04/29/92 Account Closed 34.84 Kimbrough, Wayne 04/21/92 Account Closed 42.89 Kokesch, Carmelle 02/25/92 Account Closed 7.51 Kolquist, Audrey 02/04/92 Forgery 178.02 Kulkay, James P. 10/28/92 Account Closed 30.48 Kulkay, James P. 10/30/92 Account Closed 22.86 Lapsley, Janice 02/21/92 Account Closed 44.54 Larkin, Terran 05/01/92 Non - Sufficient Funds 17.96 Larkin, Terran 05/01/92 Non - Sufficient Funds 2.49 Lawson, Bobbie 11/02/92 Non - Sufficient Funds 5.98 Lee, Akva 03/28/92 Account Closed 10.88 Lee, Mark 12/10/92 Non - Sufficient Funds 14.75 Libra, David /Karen 07/21/92 Forgery 138.68 Loeffler, Pamela /Ide, James 11/14/92 Non - Sufficient Funds 16.85 Loeffler, Pamela /Ide, James 11/30/92 Non - Sufficient Funds 6.82 Loeffler, Pamela /Ide, James 11/12/92 Non - Sufficient Funds 28.18 Loeffler, Pamela /Ide, James 11/20/92 Non - Sufficient Funds 10.85 Matters, Timothy 10/14/92 Account Closed 9.80 Momoh, Francis 12/21/92 Account Closed 28.68 Moody, Carolyn 05/15/92 Account Closed 13.47 Murphy, Mary S. 01/10/92 Account Closed 26.84 Murphy, Rahelia 02/07/92 Account Closed 53.32 Noll, Betty 12/23/92 Account Closed 61.42 Nyabiosi, Tom 06/28/92 Account Closed 14.80 Payton, Alvin 10/15/92 Non - Sufficient Funds 15.74 Plunkett, Latrena 09/21/92 Account Closed 78.93 Rhine, Terry G. 12/24/91 Account Closed 15.03 Robertson, Edmund 06/20/92 Account Closed 29.62 Ross, Ralph 10/30/92 Account Closed 24.50 Rowley, Ramona 05/19/92 Non - Sufficient Funds 15.51 Sandager, Roxanne 04/04/92 Forgery 85.76 Sanders, Patricia 01/31/92 Refer to Maker 15.93 Schroeder, Kay Marie 07/30/92 Account Closed 16.79 Starkweather, Roxanne 12/02/92 Non - Sufficient Funds 14.65 Steele, Janice 05/05/92 Payment Stop 45.54 Stokes, Harold 06/23/92 Non - Sufficient Funds 18.73 S.S. Janitorial Services 06/24/92 Non - Sufficient Funds 7.51 Thurston, Theodore 06/02/92 Account Closed 35.83 Tims, Treena 08/21/92 Account Closed 20.16 Townsend, Albertine 01/28/92 Account Closed 75.41 Turner, Charles 11/19/92 Account Closed 36.61 Vanderbeek, Roxann 01/31/92 Non - Sufficient Funds 31.83 Violette III, George 06/13/92 Non - Sufficient Funds 11.85 Whitfield, Tressie 04/11/92 Account Closed 48.01 Woods Jr., Jesse 11/06/92 Non - Sufficient Funds 70.83 TOTAL BOULEVARD LIQUOR STORE: 2,802.69 Barr, Kelly 07/20/92 Account Closed 33.87 Berry, Christine 10/22/92 Non - Sufficient Funds 81.89 Blackmon, Tracy 03/27/92 Non - Sufficient Funds 52.04 Bretzman, Terry 11/12/92 Non - Sufficient Funds 15.25 Burt, Darius /Bates, Janice 07/06/92 Non - Sufficient Funds 13.60 Burt, Darius /Bates, Janice 07/07/92 Account Closed 9.25 Cook, Chris 02/15/92 Non - Sufficient Funds 4.08 Dempsey, Douglas 03/23/92 Account Closed 20.34 Dunkley, Roberta 05/02/92 Non - Sufficient Funds 9.11 Epps, Trent 11/12/92 Non - Sufficient Funds 7.40 Ferguson, David L. 07/07/92 Account Closed 28.09 Finbraaten, Duane 05/11/92 Non - Sufficient Funds 14.92 Forbragb, Dale 07/01/92 Account Closed 22.88 Garland, Budd 12/11/92 Non - Sufficient Funds 13.07 Griep, Terrance 06/26/92 Account Closed 9.35 Griep, Terrance 06/27/92 Account Closed 4.68 Griep, Terrance 06/27/92 Account Closed 9.35 Hansen, Todd 05/16/92 Account Closed 28.41 Harris, Brenda 01/18/92 Non - Sufficient Funds 13.25 Jackson, Benita 04/04/92 Account Closed 5.00 Jackson, Benita 05/21/92 Account Closed 3.00 Jacobson, Steve 01/03/92 Non - Sufficient Funds 27.27 Mack, Kevin 10/28/92 Account Closed 31.00 Malenke, Tracey 10/01/92 Non - Sufficient Funds 8.00 Millerbernd, Gail 03/03/92 Non - Sufficient Funds 10.50 Moengen, Ruthmary 11/30/92 Account Closed 59.25 Pixley, Scott 10/24/92 Non - Sufficient Funds 28.05 Reker, Lisa 10/19/92 Forgery 95.67 Rencher, Russell 12/23/91 Payment Stop 39.40 Rivers, John 05/06/92 Account Closed 16.55 Rodgiguez, Emilio 07/02/92 Account Closed 36.11 Rojas, Antonio 10/24/92 Refer to Maker 20.00 Rowley, Ramona 06/11/92 Non - Sufficient Funds 16.34 Sanders, Patricia 01/27/92 Refer to Maker 12.42 Sanders, Yvette 01/30/92 Account Closed 21.07 Sandgren, Kelle J. 09/19/92 Account Closed 32.55 Spence, Rebecca 06/22/92 Account Closed 21.56 Wicklund, David 10/14/92 Non - Sufficient Funds 8.16 Woods Jr., Jesse 11/18/92 Account Closed 70.83 TOTAL NORTHBROOK LIQUOR STORE: 953.56 MUNICIPAL LIQUOR STORES FUND TOTAL 5,902.39 GENERAL FUND: Bell. Barbara 06/06/92 Account Closed 25.00 Chapman, Mark 02/10/92 Non - Sufficient Funds 96.00 Dennie, Marjorie 07/12/92 Account Closed 8.25 Dietz, Lisa Ann 01/08/92 Non - Sufficient Funds 20.00 Tasa, Susan 05/20/92 Non- Sufficient Funds 20.00 Winter, Marcia /Paul 07/12/92 Non - Sufficient Funds 5.90 GENERAL FUND TOTAL 175.15 GOLF COURSE FUND: --------------- -- Hamm, Gregory 08/29/92 Account Closed 18.00 Morriss, William 05/07/92 Non - Sufficient Funds 7.00 Strachen, Joel 06/15/92 Non - Sufficient Funds 6.50 Thayer, Mark 08/16/92 Non - Sufficient Funds 18.00 GOLF COURSE FUND TOTAL 49.50 PUBLIC UTILITIES FUND: ---------------------- Lord, Lawrence 12/09/92 Non - Sufficient Funds 84.35 Scott, William 04/17/92 Non - Sufficient Funds 0.30 PUBLIC UTILITIES FUND TOTAL 84.65 TOTAL ALL FUNDS 6,211.69 Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for adoption of the foregoing resolution was duly seconded by member and upon vote being taken, the following voted in favor thereof: le and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting Date / oZ o 19,: Agenda Item Number /af REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION APPOINTING AUDITORS FOR THE YEAR ENDED DECEMBER 31, 1993 DEPT. APPROVAL: CZt, m&- N a.►� Charlie Hansen, Finance Director MANAGER'S REVIEW/RECONEMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) ® In 1987, the City signed a three year contract with Deloitte & Touche for audit services. In 1990, this contract was extended for another three years. That contract was completed with the audit of 1992. Staff had anticipated negotiating another extension with Deloitte & Touche, but the City Council expressed an interest in requesting proposals from other auditing firms. In considering this, staff concluded that it was too late in the year to begin such a process and recommended a one year extension with Deloitte & Touche. The City Council agreed to this and the attached engagement letter is Deloitte's proposal. During the summer of 1994, staff plans to do a full request for proposals open to all audit firms in keeping with City Council wishes. RECOMMENDED CITY COUNCIL ACTION Passage of the attached resolution. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPOINTING AUDITORS FOR THE YEAR ENDED DECEMBER 31, 1993 ------------------------------------------------------------ WHEREAS, Section 7.01 of the City Charter provides that the City Council shall have full authority over the financial affairs of the City, including the conduct of an annual audit; and WHEREAS, the City Council has contracted with the firm Deloitte and Touche for the conduct of these audits for the years 1987 through 1992; and WHEREAS, the City Council expressed interest in going out for requests for proposals from other firms, but it was too late to accomplish this for the audit of 1993; and WHEREAS, Deloitte and Touche has submitted a proposal to audit the City for the year 1993 at a fee of $25,500. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, as follows: 1. Deloitte and Touche be appointed to conduct the City audit for the year 1993 at a fee of $25,500. 2. Staff is directed to request proposals for audit services during the summer of 1994. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Deloifte & buche 400 One Financial Plaza Telephone: (612) 397 -4000 O► 120 South Sixth Street Facsimile: (612) 397 -4450 Minneapolis, Minnesota 55402 -1844 November 29, 1993 The City Manager and Members of the City Council City of Brooklyn Center Brooklyn Center, Minnesota Dear City Manager and Council Members: In connection with your appointment of auditors for the City of Brooklyn Center (the City) for the fiscal year ending December 31, 1993, we are pleased to provide you with the following information regarding our services as your independent auditors. Mr. Cliff Hoffman will be the partner in charge of all work we perform for you. We believe that frequent and timely communication throughout the year reduces the problems that are often associated with an annual audit. In addition, we have found that we can often assist clients on the current problems as they arise. We hope you will call Mr. Hoffman whenever you feel that he can be of assistance. This letter sets forth our understanding of the terms and objectives of our engagement, the nature and scope of the services we will provide, and the related fee arrangements. We will audit the City's: • General purpose financial statements as of and for the year ended December 31, 1993 • Schedule of federal financial assistance • Compliance with laws and regulations related to federal financial assistance Our audit will be conducted in accordance with the following standards: • Generally accepted auditing standards • Government Auditing Standards, issued by the Comptroller General of the United States • Office of Management and Budget Circular A -128, "Audits of State and Local Governments," dated April 12, 1985 The objective of an audit carried out in accordance with these standards and regulations is (i) the expression of our opinion concerning whether the general purpose financial statements present Deloittebuche Tohmatsu International The City Manager and Members of the City Council City of Brooklyn Center November 29, 1993 Page 2 fairly, in all material respects, the financial position, results of operations, and cash flows of the organization in conformity with generally accepted accounting principles, (ii) whether the schedule of federal financial assistance is presented fairly in relation to the financial statements taken as a whole, (iii) the reporting on our determination whether the internal control structure provides reasonable assurance of compliance with federal and other laws and regulations; and (iv) the expression of an opinion on whether the organization complied with specific terms and conditions of its major federal award programs. Our audit will include tests of the accounting records of the City and such other procedures as we consider necessary to enable us to render the following reports: • Opinion on whether the City's general purpose financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles • Report on the internal control structure related to our audit of the general purpose financial statements • Report on compliance with laws and regulations with which noncompliance may be material to the general purpose financial statements • Report on the schedule of federal financial assistance • Report on the internal control structure used in administering major federal awards • Opinion on compliance with the specific requirements related to major federal awards identified in the schedule of federal awards • Report on compliance with general requirements of federal awards In addition, we will render a report on illegal acts and a report on findings and questioned costs, as required, depending on the results of our audit procedures. The management of the City is responsible for establishing and maintaining an internal control structure. To fulfill this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs for internal control structure to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of financial statements in accordance with generally accepted accounting principles. Because of inherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions, or that the effectiveness of the design and operation of policies and procedures may deteriorate. The City Manager and Members of the City Council City of Brooklyn Center November 29, 1993 Page 3 As part of our audit, we will consider the organization's internal control structure and assess control risk, as required by generally accepted auditing standards, for the purpose of establishing a basis for determining the nature, timing, and extent of auditing procedures necessary for expressing our opinion concerning the general purpose financial statements, and not to provide assurance on the internal control structure. The report on our understanding of the organization's internal control structure and the assessment of control risk made as part of the general purpose financial statement audit will include (1) the scope of our work in obtaining an understanding of the internal control structure and in assessing the control risk; (2) the organization's significant internal controls or control structure, including the controls established to ensure compliance with laws and regulations that have a material impact on the general purpose financial statements; and (3) the reportable conditions, including the identification of material weaknesses identified as a result of our work in understanding and assessing the control risk. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements and the schedule of federal financial assistance; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. Also, we will plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. However, because of the concept of reasonable assurance and because we will not perform a detailed examination of all transactions, there is a risk that material errors, irregularities, or illegal acts, including fraud or defalcations, may exist and not be detected by us. Management is also responsible for compliance with laws, regulations, contracts, and grants, and for establishing and maintaining an internal control structure to assure such compliance with federal award requirements. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we will perform tests of the City's compliance with certain provisions of laws, regulations, contracts, and grants. However, our objective is not to P rovide an opinion on overall compliance with such provisions. As part of our audit of compliance with the general requirements of federal financial assistance and specific requirements of major programs, we will obtain an understanding of the organization's internal control structure related to administering ' g m ]or federal financial assistance programs, and we will assess control risk as required by OMB Circular A -128 for the purpose of establishing the nature, timing, and extent of auditing procedures necessary for expressing our opinion concerning gP P g P g compliance with laws and regulations related to major or federal awards and for positive P expressing osrti g 1 P gP assurance as to items tested and negative assurance as to items not tested for general compliance requirements. The City Manager and Members of the City Council City of Brooklyn Center November 29, 1993 Page 4 As required by OMB Circular A -128, our audit will also include tests of transactions related to federal assistance programs for compliance with applicable laws and regulations. However, because of the concept of reasonable assurance and because we will not perform a detailed examination of all transactions, there is a risk that material errors, irregularities, or illegal acts, including fraud or defalcations, may exist and not be detected by us. We will advise you, however, of any matters of that nature that come to our attention, and will include such matters in the reports required for an audit in accordance with OMB Circular A -128. Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that arise during any later periods for which we have not been engaged as auditors and for which we have performed no auditing procedures. Similarly, in performing our audit we will be aware of the possibility that illegal acts may have occurred. However, it should be recognized that our audit provides no assurance that illegal acts generally will be detected, and only reasonable assurance that illegal acts having a direct and material effect on the determination of financial statements amounts will be detected. Our auditing procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. It is our understanding that you will provide us with the basic information required for our audit and that you are responsible for the accuracy and completeness of that information. We will advise you about accounting principles and their application and will assist in the preparation of your financial statements, but the responsibility for the financial statements remains with you. This responsibility includes the maintenance of adequate records and related internal control structure policies and procedures, the selection and application of appropriate accounting principles, and the safeguarding of assets. As required by Government Auditing Standards, our report on our tests of compliance with applicable laws and regulations related to our audit of the financial statements will contain a statement of positive assurance on those items that were tested for compliance, negative assurance on those items not tested, and a description of all material instances of noncompliance. As required by OMB Circular A -128, our report on compliance will contain our opinion on the City's compliance, in all material respects, with the laws and regulations that apply to its federal award programs. Because, in addition to our report on the general purpose financial statements, the scope of the engagement includes an audit in accordance with Government Auditing Standards and the requirements of OMB Circular A -128, our reports on compliance with laws and regulations, The City Manager and Members of the City Council City of Brooklyn Center November 29, 1993 Page S including legal compliance and reports on your systems of internal control may be accompanied by observations (findings) on your compliance or on your systems of internal control and a schedule of questioned costs, if the results of our audit procedures require such observations or questioned costs. If any observations or findings are reported to you, you must provide a written corrective action plan under the requirements of the OMB Circular A -128. Our audit is not specifically designed and cannot be relied on to disclose all reportable conditions (that is, significant deficiencies in the design or operation of the internal control structure). However, during the audit, if we become aware of such reportable conditions that affect the financial internal control systems or of ways that we believe management practices can be improved, we will communicate them to you in a separate letter. At the conclusion of the audit, we will request the City's management to provide us a representation letter that, among other things, will confirm management's responsibility for the preparation of the financial statements in conformity with generally accepted accounting principles, and availability of financial records and related data, the completeness and availability of all minutes of meetings, the absence of irregularities involving management or those employees who have significant roles in the control structure and, further, to confirm management's responsibility for compliance with laws and regulations, applicable to federal financial assistance programs. We understand that our reports on the internal control structure as part of the general purpose financial statement audit and on compliance with laws and regulations are intended for the information of the City Council, management, and others within the City. As required by Government Auditing Standards and OMB Circular A -128, we will maintain the working papers for a minimum of three years from the date of our reports. These working papers will be made available to representatives of the cognizant audit agency (or its designee), other government audit staffs, and /or the United States General Accounting Office upon their request and after they have properly notified you of their request to review the working papers. As part of our ongoing program of quality control, Deloitte & Touche provides that: • The individuals who will be responsible for planning, directing, and reporting on the audit and who will be spending a substantial portion of the hours expended for the audit will have completed a minimum of 24 hours of continuing professional education programs in state and local government accounting, auditing, financial reporting, and related subjects during the two -year period ending December 31, 1994. • As a member of the SEC Practice Section of the AICPA Division for CPA firms, Deloitte & Touche submits to regular peer reviews of our accounting and auditing practice. Prior reviews have culminated in unqualified opinions regarding our quality control system. These reviews do include a representative sample of audits of governmental units performed by Deloitte & Touche. The City Manager and Members of the City Council City of Brooklyn Center November 29, 1993 Page 6 Based on our prior year's experience, the fee should not exceed $25,500 for the City. This estimate is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. We appreciate the opportunity to be of service to the City, and we believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Yours truly, Accepted on behalf of the City of Brooklyn Center by: Signature Date CITY OF BROOKLYN CENTER Council Meeting Date 12/20/93 Agenda Item Number �a , • REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: AUTHORIZING THE TRANSFER OF FIXED ASSETS AND CASH AND INVESTMENTS FROM VARIOUS OTHER FUNDS TO THE CENTRAL GARAGE INTERNAL SERVICE FUND TO BEGIN OPERATIONS AND COVER UNFUNDED PAST DEPRECIATION AS OF JANUARY 1, 1994 AND APPROVING A CENTRAL GARAGE MISSION STATEMENT AND OPERATING PRINCIPLES DEPT. "PROV Sy KnajV, Dire for of Public Works; Charles Hansen, Director of Finance MANAGERS REVIEW/RECOMMENDATION. , No comments to supplement this report Comments below /attached SUAEVIARY EXPLANATION: (supplemental sheets attached Yes The City Council on September 27, 1993, by Resolution No. 93 -161, established a Central Garage Internal Service Fund. This Fund was to be "seeded" with monies from various sources, to establish a pool from which to purchase future vehicle replacements. This pool would be supplemented each year with annual depreciation charges collected as part of a vehicle rental charge. This "seed money" was to represent accumulated depreciation on existing vehicles and equipment. Staff were directed to calculate the exact amount of accumulated depreciation and report to the Council, along with recommended sources of funding. A working group composed of several Public Works and Finance Department staff have been establishing a number of details regarding the operations of the Central Garage. These are summarized in the attached "Central Garage Mission Statement and Operating Principles ". A list of vehicles and equipment to be owned by the Central Garage was established according to those policies, and accumulated depreciation was calculated. The purpose of this resolution is to authorize the transfer of funds and assets from various sources to the Central Garage Internal Service Fund, and to approve by resolution the Mission Statement and Operating Principles. The table on the next page shows the original asset costs and accumulated depreciation, by fund source. The accumulated depreciation figures are the amounts which should be transferred from the respective fund to the Central Garage Internal Service Fund, with the exception of the amount shown for the General Fund. It is recommended that the Council transfer $750,000 from the General Fund, and the remainder from the Special Assessment Refunding Bonds of 1987. Table 1 Central Garage Vehicle and Equipment Accumulated Depreciation ACCUMULATED FUND ORIGINAL COST DEPRECIATION General Fund $3,074,041.97 $1,635,437.37 Economic Development 11,699.22 8,078.03 Liquor Fund 14,001.55 4,333.81 Golf Course Fund 103,283.74 69,055.32 Water Utility 128,469.10 55,646.63 Sanitary Sewer Utility 131,043.88 99,830.98 Storm Drainage Utility 62,555.00 13,683.91 TOTAL $3,525,094.46 $1,886,066.05 RECOMMENDED CITY COUNCIL ACTION Review the attached Mission Statement and Operating Principles. Approve by resolution the transfer of funds and assets to the Central Garage Internal Service Fund and the Mission Statement and Operating Principles. BROOKLYN CENTER CENTRAL GARAGE MISSION STATEMENT & OPERATING PRINCIPLES It Is The Mission Of The Central Garage: To provide quality and efficient repair and maintenance service on all city equipment and the vehicle fleet. To provide emergency repairs and scheduled maintenance to keep all city vehicles and equipment in operation. To be a supportive central hub for city operations. To ensure a practical vehicle replacement schedule, and to provide for sufficient funding for future years' operations and replacement schedule. OPERATING PRINCIPLES 1. All vehicles and equipment will be owned by Central Garage except unique and specialized equipment which is not maintained by the Central Garage. 2. Specialized equipment unique to a given department will be requested, purchased, and owned by that department. The Central Garage will maintain such equipment if requested, at prevailing rates. 3. The Central Garage will fund the purchase of vehicles or equipment replacing existing vehicles or equipment. Vehicles or equipment which expand the fleet will be charged to the requesting department. All such purchases will be considered through the regular budget process, except in emergency situations, when purchases will be considered by special action of the City Council, or the City Manager or representative as allowed by established purchasing policy. 4. Departments will continue to be responsible for obtaining council authorization for purchase of vehicles and equipment, ordering vehicles, and coordinating information on prices, outfitting etc. with Central Garage. 5. Departments using vehicles or equipment owned by the Central Garage will be charged by the Central Garage their share of: the costs of ownership of vehicles and equipment, including depreciation, insurance, license, and overhead; the costs of operating vehicles and equipment, including fuel charges, inspection fees, etc.; and the costs of repairing or maintaining vehicles and equipment, including parts, labor, outside repair, and overhead. 6. All maintenance and service of vehicles and equipment owned by the Central Garage will be provided by the Central Garage unless previously authorized by the City Manager or representative. December, 1993 /0? Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING THE TRANSFER OF FIXED ASSETS AND CASH AND INVESTMENTS FROM VARIOUS OTHER FUNDS TO THE CENTRAL GARAGE INTERNAL SERVICE FUND TO BEGIN OPERATIONS AND COVER UNFUNDED PAST DEPRECIATION AS OF JANUARY 1, 1994 AND APPROVING A CENTRAL GARAGE MISSION STATEMENT AND OPERATING PRINCIPLES ------------------------------------------------------------ WHEREAS, Section 7.11 of the City Charter does provide the City Council with full authority to make transfers between all funds which may be created, provided that such transfers are not inconsistent with the provisions of related covenants, the provisions of the City Charter, or State Statutes; and WHEREAS, the City Council, on September 27, 1993, approved Resolution 93 -161 which created a Central Garage Internal Service Fund and estimated the unfunded past depreciation to be $1,500,000 on vehicles operated by the General Fund; and WHEREAS, a more accurate determination has now been made for all funds of the vehicles to be transferred and the unfunded past depreciation; and WHEREAS, City staff have developed a Mission Statement and Operating Principles to guide the Central Garage. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, as follows: 1. Fixed Assets will be transferred to the Central Garage Fund as follows: General Fixed Assets $3,074,041.97 Economic Development Authority 11,699.22 Liquor 14,001.55 Golf Course 103,283.74 Water 128,469.10 Sanitary Sewer 131,043.88 Storm Drainage 62,555.00 $3,525,094.46 i RESOLUTION NO, 2. Money will be transferred to the Central Garage Fund to cover past depreciation as follows: General Fund $750,000.00 Special Assess Bonds of 1987 885,437.37 Economic Development Authority 8,078.03 Liquor 4,333.81 Golf Course 69,055.32 Water 55,646.63 Sanitary Sewer 99,830.98 Storm Drainage 13,683.91 $1,886,066.05 3. That the attached Mission Statement and Operating Principles are approved. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER council Meeting Date 12120/93 Agenda Item Numbe REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION EXPRESSING RECOGNITION OF AND APPRECIATION FOR THE DEDICATED PUBLIC SERVICE OF DOUGLAS M. ROSSI, SUPERINTENDENT OF BROOKLYN CENTER SCHOOL DISTRICT NO. 286 DEPT. APPROV Gerald G. Splinter, d ty Manager MANAGER'S REVIEW/RECONEMENDATION: No comments to supplement this report Comments below /attached • SUMMARY EXPLANATION: (supplemental sheets attached _) RECOMMENDED CITY COUNCIL ACTION PASS A RESOLUTION EXPRESSING RECOGNITION OF AND APPRECIATION FOR THE DEDICATED PUBLIC SERVICE OF DOUGLAS M. ROSSI, SUPERINTENDENT OF BROOKLYN CENTER SCHOOL DISTRICT NO. 286. • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION EXPRESSING RECOGNITION OF AND APPRECIATION FOR THE DEDICATED PUBLIC SERVICE OF DOUGLAS M. ROSSI, SUPERINTENDENT OF BROOKLYN CENTER SCHOOL DISTRICT NO. 286 WHEREAS, Douglas M. Rossi has served as Superintendent of Brooklyn Center School District No. 286 since 1971; and WHEREAS, Douglas M. Rossi will retire as Superintendent on December 31, 1993; and WHEREAS, Douglas M. Rossi has been a resident of the City of Brooklyn Center for 22 years; and WHEREAS, his public service and civic effort for the betterment of the community and school district merit the gratitude of the citizens of Brooklyn Center; and WHEREAS, it is highly appropriate that his service to the community and school district be recognized and expressed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the dedicated public service of Douglas M. Rossi is hereby recognized and appreciated by the City of Brooklyn Center. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER council Meeting Date 12-20-93 Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Performance Bond Reduction - Twin View Meadows ********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** DEPT. APPROVAL: RONALD A. WARREN, PLANNING AND ZONING SPECIALIST MANAGER'S REVIEW /RECOMMENDATION: r No comments to supplement this report Comments below /attached ********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** SUMMARY EXPLANATION: (supplemental sheets attached ) The following performance guarantee is recommended for reduction as specified. Twin View Meadows 51st Avenue North, west of France Avenue Planning Commission Application No. 90028 Amount of Guarantee - $25,000 cash escrow Obligor - Twin View Development, Inc. All of the lots in this single family residential development, except for the lot at 3806 51 st Avenue North (second lot west of France Avenue on the north side of 51 st Avenue), have been built on and completed in accordance with the approved plans. Remaining work to be completed in addition to the landscaping for the last lot includes some sodding of a relatively minor area along France Avenue and the replacement of a few dead trees along the south side of the development. The siltation pond at the west end of 51st Avenue must be dredged of accumulated silt and sand deposits due to the construction project. The Engineering Department estimates approximately 12 cubic yards will need to be removed. Also, monuments need to be either placed or found at 15 locations throughout the entire replatted site. We have met with the developer, Rick Hartmann, and have advised him of, and he has acknowledged his responsibility for, the remaining work to be completed. Recommend reduction of the cash escrow from $25,000 to $5,000 for the balance of the work remaining. It is anticipated that this project will be completed in its entirety by June, 1994. CITY OF BROOKLYN CENTER Council Meeting Date December 20, 1993 Agenda Item Numbe REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION CONSIDERATION OF 1994 LIQUOR LICENSES. DEPT. APPROVAL: Trevor A. Hampton, Chief of olice MANAGER'S REVIEW RECOMMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached yes) All liquor licenses within the city of Brooklyn Center run concurrent with the calendar year. In the case of intoxicating liquor, clubs, and wine licenses, forms must be forwarded to the State of Minnesota before the renewal date to inform them of the licenses granted by the City. For the convenience of the City Council, a report delineating all police calls for service at liquor establishments for the previous eleven months has been included. A complete list of licenses to be renewed for 1994 is also attached. RECOMMENDED CITY COUNCIL ACTION The City Council approve the issuance of liquor licenses for 1994. i �� CEp BROOKLYN CENTER POLICE POLICE DEPARTMENT MEMORANDUM TO: Trevor A. Hampton, Chief of Police FROM: Pamela Anderson, Staff Services Supervisor DATE: December 20, 1993 SUBJECT: Annual Liquor License Report The following is a summary of police activity involving those establishments within the city of Brooklyn Center possessing intoxicating liquor licenses, classes A through F and On -Sale Club. The reporting period is January 1, 1993 through • November 30, 1993. CLASS A: On -Sale Intoxicating Liquor License (80% or greater food) & Sunday The Olive Garden Italian Restaurant - 1601 James Circle North Total calls for service January 1 - November 30, 1993: 36 Breakdown: Alarms 7 Driving After Revocation 1 Fire - Vehicle 1 H &R Prop Damage 1 Lockout 11 Miscellaneous Public 1 Obstructing Justice 1 Sick Cared 5 i Suspicious Activity 1 Theft 4 i Theft Related 2 Vandalism 1 Notes: None of the calls above were related to violations of city ordinances or state statutes which govern the operations of a licensed liquor establishment. Red Lobster Restaurant - 7235 Brooklyn Boulevard Total calls for service January 1, 1993 - November 30, 1993: 21 Breakdown: Aid & Assist 1 Arson 1 Fire - All Others 1 Handicapped Parking 1 Impound Animals 1 Lockout 4 Miscellaneous Public 4 Sick Cared 1 Suspicious Activity 2 Theft 3 Theft Related 1 Threats 1 Notes: None of the calls above were related to violations of city ordinances or state statutes which govern the operations of a licensed liquor establishment. CLASS B: On -Sale Intoxicating Liquor License (50 to 79% food) & Sunday Applebee's Neighborhood Grill & Bar - 1347 Brookdale Mall Total calls for service January 1, 1993 - November 30, 1993: 13 i Breakdown: Aid & Assist 1 Burglary 1 Lockout 7 Miscellaneous Public 1 Rules & Regulation 1 Theft 2 Notes: None of the calls above were related to violations of city ordinances or state statutes which govern the operations of a licensed liquor establishment. Chi -Chi's Mexican Restaurant - 2101 Freewav Boulevard Total calls for service January 1, 1993 - November 30, 1993: 18 Breakdown: Alarms 1 Assault 2 Background 1 Forgery 3 Handicapped Parking 1 Lockout 1 Miscellaneous Public 3 Sick Cared 5 Theft 1 Notes: None of the calls above were related to violations of city ordinances or state statues which govern the operations of a licensed liquor establishment. The Ground Round - 2545 County Road 10 Total calls for service January 1, 1993 - November 30, 1993: 21 Breakdown: Alarms 1 All Other 1 Assault 1 Fraud 1 H &R Property Damage 1 Lockout 5 Miscellaneous Public 3 Property Damage Accident 2 Sick Cared 1 Suspicious Activity 1 Theft 3 To Detox 1 Notes: On May 13, 1993 at approximately 2225 hours, officers of the Brooklyn Center Police Department who were assigned to conduct bar checks on that • particular evening, did observe a female whom they believed to be underage drinking an alcoholic beverage in the bar area of the Ground Round. The subject was subsequently identified and arrested for consumption of alcohol by a minor. Although the management did state that the establishment has stringent policies and guidelines regarding the carding of minors, the bartender did admit that he had not properly identified the subject before serving her alcohol. This incident is classified under "All Other" in the list above. No other violations relating to liquor licensing issues were reported at the Ground Round in the previous eleven months. Holiday Inn - 2200 Freeway Boulevard Total calls for service January 1, 1993 - November 30, 1993: 85 Aid & Assist 1 Alarms 3 All Other 1 Assault 5 Disturbing the Peace 3 Domestic 1 Drugs 1 H &R Property Damage 2 Lockout 10 Miscellaneous Public 23 Motor Vehicle Theft 1 No Insurance 1 Parking Violations 1 Sex mes 1 Sick Cared 6 • Suspicious Activity 6 Theft 11 DUI 1 Vandalism 6 Weapons Offense 1 Notes: Althcw.gh there were a few calls which were "vice- type" in nature (drugs, sex crimes and weapons), none of them were directly or indirectly linked to the licensed liquor establishment at the Holiday Inn. Therefore, there were no violations of city ordinances or state statues which govern the operations of a licensed liquor establishment at the above address during the course of the past eleven months. Earle Brown Bowl - 6440 James Circle North Total calls for service January 1, 1993 - November 30, 1993: 89 Breakdown: i Aid & Assist 2 Assault 4 Bar Check 1 Crime Against Family 1 Dog Tags 1 Domestic 1 Drugs 1 Fight 6 Forgery 2 Found Property 1 H &R Property Damage 3 Lockout 13 Misc. Public 17 Motor Vehicle Theft 1 Obstructing Justice 1 Other Jurisdiction 1 Property Damage Accident 1 Personal Injury Accident 1 Sick Cared 4 Suspicious Activity 3 Terroristic Threats 1 Theft 15 Theft Related 1 Threats 1 DUI 1 Vandalism 4 Weapons Offense 1 Notes: None of the calls above were related to violations of city ordinances or state statutes which govern the operations of a licensed liquor establishment. CLASS C: On -Sale Intoxicating Liquor License (40 - 49% food) & Sunday Lynbrook Bowl - 6357 North Lilac Drive Total calls for service January 1, 1993 - November 30, 1993: 70 Breakdown: After Hours Consumption 1 Alarms 1 Assault 4 Drugs 1 False ID 2 Fight 1 Forgery 1 Handicapped Parking 1 Improper Registration 1 Loitering 1 Miscellaneous Public 26 . Motor Vehicle Theft 2 Obstructing Justice 2 Other Jurisdiction 3 PD - All Other 1 Personal Injury Veh /Ped 1 Robbery 1 Sex Crimes 1 Sick Cared 1 Suspicious Activity 3 Theft 6 Threats 1 Vandalism 7 Weapons Offense 1 Notes: On July 18, 1993 an officer of the Brooklyn Center Police Department entered Lynbrook Bowl at 0105 hours. He immediately noted alcohol being displayed on the bar counter and being consumed by several patrons. One patron was arrested for Consumption After Hours in an On -Sale Establishment. The bartender on duty and the owner were advised that they were in direct violation of city ordinance 11 -406, Hours of Operation for Consuming or Displaying Alcoholic Beverages Between 1:00 a.m. and 8:00 a.m. on Saturday, and also city ordinance 11- 110, Consuming or Permitting Consumption at an On -Sale Establishment Between 1:00 a.m. and 8:00 a.m. No formal complaint was issued to either the bartender or the owner of the establishment. CLASS F On -Sale Intoxicating Liquor License & Sunday D'Amico's Catering Inc - Earle Brown Heritage Center/6155 Earle Brown Drive Total calls for service January 1, 1993 - November 30, 1993: 28 Breakdown: Alarms 6 Assault 1 Background 1 H &R Property Damage 1 Lockout 2 Miscellaneous Public 7 Parking Violation 1 Sick Cared 2 Suspicious Activity 1 Theft 4 Vandalism 2 Notes: None of the calls above were related to violations of city ordinances or state statutes which govern the operations of a licensed liquor establishment. On -Sale Club Intoxicating Liquor License Duoos Brothers American Legion, Post 630 - 4307 70th Avenue North Total calls for service January 1, 1993 - November 30, 1993: 3 f Breakdown: Background 1 H &R Property Damage 1 Vandalism 1 Notes: None of the calls above were related to violations of city ordinances or state statutes which govern the operations of a licensed liquor establishment. 0 1994 Liquor Licenses CLASS A On -Sale Intoxicating Liquor License (80% or greater food) & Sunday General Mills Restaurants, Inc. The Olive Garden Italian Restaurant #1253 1601 James Circle North Brooklyn Center, MN 55430 General Mills Restaurants, Inc. d /b /a Red Lobster Restaurant #358 7235 Brooklyn Boulevard Brooklyn Center, MN 55429 CLASS B On -Sale Intoxicating Liquor License (50 to 79% food) & Sunday Apple American Limited Partnership of Minnesota dba Applebee's Neighborhood Grill & Bar 1347 Brookdale Mall Brooklyn Center, MN 55430 Chi -Chi's USA, Inc. dba Chi -Chi's Mexican Restaurante 2101 Freeway Boulevard Brooklyn Center, MN 55430 GR of MN, Inc. d /b /a The Ground Round 2545 County Road 10 Brooklyn Center, MN 55430 Larken, Inc. d /b /a Holiday Inn, Brooklyn Center 2200 Freeway Boulevard Brooklyn Center, MN 55430 Madden, James E. d /b /a Earle Brown Bowl 6440 James Circle North Brooklyn Center, MN 55430 Class C On -Sale Intoxicating Liquor License (40 - 49% Food /Liquor Split) Nelson, Steven John d /b /a Lynbrook Bowl 6357 North Lilac Drive Brooklyn Center, MN 55430 Class F On -Sale Intoxicating Liquor License D'Amico's Catering, Inc. dba D'Amico Catering at Earle Brown Heritage Center 6155 Earle Brown Drive Brooklyn Center, MN 55430 On -Sale Club Intoxicating Liquor License Duoos Bros. American Legion, Post 630 4307 70th Avenue North ,Brooklyn Center, MN 55429 On -Sale Wine License Dayton's Iron Horse Liquors, Inc. d /b /a Dayton's Brookdale Inn 1100 Brookdale Center Brooklyn Center, MN 55430 Denny's, Inc. Denny's Restaurant #1284 3901 Lakebreeze Avenue North Brooklyn Center, MN 55429 On -Sale Non - Intoxicating Liquor License 50's Grill 5524 Brooklyn Boulevard Brooklyn Center, MN 55429 (On -Sale Non - Intoxicating Liquor Licenses - continued) Beacon Bowl 6525 Lyndale Avenue North Brooklyn Center, MN 55430 Chuckwagon Grill 1928 57th Avenue North Brooklyn Center, MN 55430 City of Brooklyn Center Centerbrook Golf Course & Central Park 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Davanni's, Inc. d /b /a Davanni's Pizza and Hot Hoagies 5957 Summit Drive Brooklyn Center, MN 55430 Dayton's Iron Horse Liquors, Inc. d /b /a Dayton's Brookdale Inn 1100 Brookdale Center Brooklyn Center, MN 55430 Denny's, Inc. Denny's Restaurant #1284 3901 Lakebreeze Avenue North Brooklyn Center, MN 55429 Little Brooklyn Restaurant 6219 Brooklyn Boulevard Brooklyn Center, MN 55429 Pizza Huts of the Northwest, Inc. d /b /a Pizza Hut #426005 6002 Shingle Creek Parkway Brooklyn Center, MN 55430 Scoreboard Pizza, Inc. d /b /a Scoreboard Pizza 6816 Humboldt Avenue North Brooklyn Center, MN 55430 Off -Sale Non- Intoxicating Malt Liquor License Birch Bru, Inc. d /b /a SuperAmerica #4160 6545 West River Road Brooklyn Center, MN 55430 Birch Bru Inc. d /b /a SuperAmerica #4058 1901 - 57th Avenue North Brooklyn Center, MN 55430 Jerry's Enterprises, Inc. d /b /a The Country Store 3600 - 63rd Avenue North Brooklyn Center, MN 55429 Jerry's Enterprises, Inc. d b a Jerry's New Market - Brookdale 5801 Xerxes Avenue North Brooklyn Center, MN 55430 CITY OF BROOKLYN CENTER Cmmeil Meeting Date 12/20/93 Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: LICENSES DEPT. APPROVAL: znt�� Sharon Knutson, Deputy City Clerk MANAGER'S REVIEW/RECOM IENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached Attached is the list of licenses to be approved by the city council. RECOMMENDED CITY COUNCIL ACTION Approve licenses. Licenses to be approved by the City Council on December 20, 1993: GASOLINE SERVICE STATION Brookdale Unocal 76 5710 Xerxes Ave N owe Company 4821 Xerxes Ave N etropolitan Transit Commission 6845 Shingle Creek Pkwy Mobil #504 6849 Brooklyn Blvd Osseo - Brooklyn Bus Company 4435 68th Ave N Total Petroleum, Inc. 6830 Brooklyn Blvd U.S. Post Office 6848 Lee Ave N U.S. West 6540 Shingle Creek Pkwy Bill West's Service Center 2000 57th Ave N City Clerk ,Ulu MECHANICAL SYSTEMS Air Corp, Inc. 4088 83rd Ave N Pierce Refrigeration 1920 2nd Ave S l: Building Official 4k PUBLIC DANCE Holiday Inn 2200 Freeway Blvd City Clerk 4k- RENTAL DWELLINGS Renewal: Egons Podnieks Garden City Court Bruce Kruger /Jagdish Trivedi 5500 Bryant Ave N Dr. Akbar Sajady 4207 Lakeside Ave N #131 Dr. Akbar Sajady 4207 Lakeside Ave N #326 Director of Community Development SIGN HANGER American Installers 9154 Parkington Circle Electric Sign and Lighting 11328 Zane Ave N p Topline Outdoor Advertising, Inc. 12652 Hastings St NE a Building Official TOBACCO RELATED PRODUCT Brookdale Unocal 76 5710 Xerxes Ave N Brooks Superette #21 6804 Humboldt Ave N Duoos Bros. American Legion #630 4307 70th Ave N F & M Distributors 5951 Earle Brown Drive Holiday Inn 2200 Freeway Blvd K -Mart 5930 Earle Brown Drive Mobil #504 6849 Brooklyn Blvd otal Petroleum 6830 Brooklyn Blvd City Clerk GENERAL APPROVAL.. Sharon Knutson, Deputy City Clerk