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HomeMy WebLinkAbout1994 03-14 CCP Regular Session CITY COUNCIL AGENDA CITY OF BROOKLYN CENTER MARCH 14, 1994 7 p.m. 1. Call to Order 2. Roll Call. 3. Opening Ceremonies 4. Open Forum 5. Council Report 6. Approval of Agenda and Consent Agenda -All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda., ��, .• e 7. Approval of Minutes: * a. February 28, 1994 - Regular Session' 8. Proclamations: p * a. Declaring April 3 through April 10, 1994, as Days of Remembrance of the Victims of the Holocaust * b. Declaring April 17 through April 23, 1994, as Brooklyn Center Volunteer Recognition Week C. Declaring April 9, 1994, to be a Day of Spiritual Rededication in Brooklyn Center 9. Discussion Items: a. Policy and Procedure Relating to City Contractual Services for Nonprofit Organizations P ti b. Brookdale Area Drainage Study ;; Y e, �, k . -A presentation by SEH, Inc., the consultant who prepared the study, will-be given. C. Staff Report on City Attorney Selection f3 _ + , .._h, d. Update on Status of Humboldt Avenue Petition 10. Resolutions: * a. Awarding Various City Insurance Contracts x CITY COUNCIL AGENDA -2- March 14, 1994 * b. Accepting Bid and Authorizing the Purchase of One (1) Sixteen -Foot (16') Rotary Mower with ROPS Cab -This acquisition is included in the 1994 budget. *' C. Approving Specifications and Authorizing Advertisement for Bids for the Purchase of One (1) Trailer- Mounted Pothole Patcher } d. Accepting Quote and Authorizing the Purchase of 2,400 Feet of Fire Hose -This acquisition is included in the 1994 budget. * e. Expressing Recognition and Appreciation of Susan Warner for Her Dedicated Public Service on the Ad Hoc City Communications Task Force * f. Expressing Recognition and Appreciation of Gerald Nelson for His Dedicated Public Service on the Ad Hoc City Communications Task Force * g. Amending the 1994 General Fund Budget to Provide Funding for Purchase of U.S. West SearchDisc Electronic Directory and CD -ROM Drive and SCSI Express Software r kJ h. Authorizing xecution of an Amended Joint and Cooperative Agreement for the g P g Formation and Administration of the Hennepin -Anoka Suburban Drug Task Force i. Authorizing Execution of an Amended Joint Powers Agreement for Construction and Operation of Fire Training Site * ` j. Establishing Project, Approving Plans and Specifications, and Directing Advertisement for Bids for 1994 Sealcoating Program, Improvement Project No 1994 -21, Contract 1994 -D k. Amending the 1993 General Fund Budget to Increase Appropriations for Various Operating Departments * 1. Rescinding Resolution No. 94 -29, Resolution Selecting Permanent Improvement Options for 73rd Avenue North, and Calling for a Public Hearing * m. Accepting Proposal for Professional Services Relating to Land Acquisition, Improvement Project No. 1992 -29, Storm Water Pond; and Improvement Project No. 1993 -18, MTC Park and Ride r * n. Providing for the Negotiated Purchase of Real Property for Improvement Project Nos. 1992 -29 and 1993 -18 *l1. License to Utilize Explosives Permits for The Howe Company `*12. Licenses 13. Adjournment CITY OF BROOKLYN CENTER council Meeting Date Match 14, 1994 Agenda Item Numbe REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: CITY COUNCIL MINUTES - FEBRUARY 28, 1994 - WORK SESSION i DEPT. APPROVAL: L9 4 Sharon utson, Deputy City Y Cler MANAGER'S REVIEW/RECOMI��NDATION: s No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) • RECOMMENDED CITY COUNCIL ACTION i CORRECTION The City Engineer said there is no current emergency, however, the condition of the pavement is just about gone. He said there is little life left and it is rotting from the bottom up. Councilmember Rosene said he respects Councilmember Mann's opinion now is not the time for something permanent, but he would like a solution tonight since the residents are not comfortable with being in limbo about the property values, etc. He said the interim plan would limit landscaping, and he thinks landscaping is a very important part of making this road seem like a residential area rather than a speedway. Mayor Paulson said landscaping could be discussed next, but since the policy is to preserve neighborhoods, then this Council will take steps to do something about it. Councilmember Rosene said because residents have complained about people driving on their lawns he would like to see curb and gutter installed. Councilmember Scott said she would like to go ahead with the 'Build in 1994" option because sealcoating will not change anything. She continued she is not in favor of medians because it is a waste of money to have to pay back the State for the improvements between 65th and 69th Avenues. She said she thinks we have to go ahead and reconstruct at 30 -foot width with stop signs, curb and gutter, and any other traffic control measures as well as a very strong statement we will not tolerate other cities sending us their traffic. Mayor Paulson reminded the audience that applause doesn't help their cause. " Councilmember Mann said she is not opposed to road construction, but if a task force finds this road needs to be even wider, then it is wasting money doing anything now. She added if T.H. 252 can be changed to accommodate traffic, she would like to see Humboldt Avenue narrowed. Councilmember Rosene stated he did not want to see Humboldt Avenue become an arterial, and pressure should be put on Mn /DOT and Brooklyn Park to come up with alternate ways of moving their citizens. He concluded it is their problem. Councilmember Mann asked Councilmembers Rosene and Kalligher if they were for construction with or without assessments, and the response was that would be discussed later on. There was a motion by Mayor Paulson and seconded by Councilmember Kalligher to include landscaping and streetscaping. The motion passed unanimously. 2/14/94 -5- MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION FEBRUARY 28, 1994 CITY HALL CALL TQ QRDER The Brooklyn Center City Council met in regular session and was called to order by Mayor Todd Paulson at 7:02 p.m. ROLL CALL Mayor Todd Paulson, Councilmembers Celia Scott, Dave Rosene, Barb Kalligher, and Kristen Mann. Also present were City Manager Gerald Splinter, Public Works Coordinator Diane Spector, City Engineer Mark Maloney, Community Development Specialist Tom Bublitz, Planning and Zoning Specialist Ron Warren, City Attorney Charlie LeFevere, and Council Secretary Kathy Stratton. OPENING CEREMONIES Ulysses Boyd offered the inyoc;ation. OPEN FORUM Mavor Paulson noted the Council had received two requests to use the open forum session this evening. Mr. Boyd thanked the Council for its work and stated he thought community members should be reminded of the words of a former president: "Ask not what your country can do for you, but rather what you can do for your country," He. suggested the word "community" be substituted for country and applied. in Brooklyn Center. Gisele Grunwald, 824 69th Avenue North, stated she had sent a letter to each C -ouncilmembcr regarding HIV prevention and education. She said she is a certified American Red Cross HIV instructor and would offer herself as a resource to the community, and she would like the Counci'l's help to get more programs going on in the area. She said she had talked to Sergeant Frank Roth to find out if space could be made available for presentations to youth and parents. Councilmember Rosene asked what type of support Ms. Grunwald was seeking from the City Council, and she responded she would like guidance on who to call and direction as to how to proceed to get something started, He asked if a weekend seminar would be well- received, and Ms, Grunwald said either weekend or weeknights would be acceptable. He also 2P -8/94 - 1 - suggested a class at the Community Center and a class for the Human Rights and Resources Commission. Nis. Grunwald agreed those were good suggestions. Mayor Paulson commented the Community substation should be offered for meeting space and suggested a lot could be done using Ms. Grunwald as a resource. Councilmember Rosene suggested Ms. Grunwald work with staff regarding the possibility of a proclamation to designate a day for HIV awareness. The City Manager stated the Duman Rights and Resources is a good place to start working toward getting more programs going and said Ms. Grunwald should contact him, COUNCIL REPORTS No Council reports wcrc given. APPROVAL OF AGENDA AND CONSENT AGENDA Mayor Paulson inquired if any Councilmember requested any items be removed from the consent agenda. Councilmembcr Scott asked for removal of agenda item 7c, and Councilmember Kalligher asked for removal of agenda item 11a, and the addition of llf regarding a settlement. There was a motion by Councilmember Mann and seconded by Councilmember Kalligher to approve the February 28, 1994, agenda and consent agenda without items 7c and I Ia. The motion passed unanimously. RESOLUTIONS RESOLUTION NO. 94 -29A Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) ONE -HALF -TON PICKUPS The motion for the adoption of the foregoing resolution was duly seconded by member Barb Kalligher, and the motion passed unanimously, RESOLUTION NO. 94-30 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING BID AND AUTHORIZING THE PURCHASE OF ONE (1) SIDEWALK SNOWPLOW WITH SNOW BLOWER The motion for the adoption of the foregoing resolution was duly seconded by member Barb Kalligher, and the motion passed unanimously. 2/28/94 -2- RESOLUTION NO, 94 -31 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION ACCEPTINGs BID AND AUTHORIZING THE PURCHASE OF ONE (1) WATER TANKER AND FLUSHER The motion for the adoption of the foregoing resolution was duly seconded by member Barb Kalligher, and the motion passed unanimously. RESOLUTION NO. 94 -32 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING PROPOSALS FOR PROFESSIONAL SERVICES RELATING TO HAZARDOUS SUBSTANCE REMOVAL AND INDOOR AIR QUALITY EVALUATION, CENTRAL GARAGE IMPROVEMENT PROJECT NO. 1993 -19 The motion for the adoption of the foregoing resolution was duly seconded by member Barb Kalligher, and the motion passed unanimously. LICENSES There was a motion by Councilmember Mann and seconded by Councilmember Kalligher to approve the following list of licenses; MECHANICAL SYSTEMS Allied Fireside, dbu Firoplace Corner 2704 Fauvicw Avenue Anderson Heating and A/C 4347 Central Avenue NE McQuillan Brothers Plumbing & Heating Co. 452 Selby Avenue RENTAL DWELLINGS Renewal: Ewing Square Associates Ewing Square Townhouses Curtis Erickson Lake Shore Apartments George I. Kosmides Lyn River Apartments Robert & Marilyn Cashman 5622 Emerson Avenue N. Eugene L. Temple 4207 Lakeside Avenue N. #235 JRJ Properties 6825 -27 Noble Avenue N. Gary and Carol Mcinke 3601 47th Avenue N. Lee Marwede 4700 -02 68th Avenue N. SIGN HANGER Scenic Sign Corporation P.O. Box 881 The motion . assed unanimously. Y 2/28/94 - 3 - APPROVAL OF MINUTES JANUARY 31, 1994 - WORK SESSION Councilmembcr Mann stated she had been in attendance at the January 31, 1994, mccting, but the minutes showed her as absent, The City Manager explained there had been an updated version which included Councilmember Mann in the roll call distributed this evening. There was a motion by Councilmember Kalligher and seconded by Councilmember Scott to approve the minutes of January 31, 1994, work session with the revision adding Councilmcmber Mann. The motion passed unanimously. FEBRUARY 7 1994 - REGULAR SESSION There was a motion by Cnuncilmember Kalligher and seconded by Counciliuember Mann to approve the minutes of February 7, 1994, regular session as printed. Councilmember RnsLne abstained from voting because of his absence from most of the meeting. The motion passed unanimously. FEBRUARY 14, 1994 - REGULAR, SSION O)uncilmember Scott said her statement on page five, paragraph five of the minutes should include the words "between 65th and 69th Avenues." Councilmember Kalligher said her motion on the bottom of page five should delete the words "do reconstruction on Humboldt Avenue, and" There was a motion by Councilmember Kalligher and 'seconded by Councilmember Scott to approve the minutes of February 14, 1994, regular session with corrections. The motion passed unanimously. MAYORAL APPOINTMENTS Mayor Paulson explained he had not contacted the applicants for the North Metro Convention & Tourism Bureau Board of Directors or the Shingle Creek Watershed and West Mississippi Watershed Commissions, and therefore appointments would have to wait until the next Council Meeting. PLANNING COMMISSION ITEM - PLANNING COMMISSION APPLICATION NO. 94001 The Planning and Zoning Specialist reviewed Application No. 94001 and explained the Planning Commission had given a favorable recommendation to the Council regarding this application. He said the proposed Nickels & Dimes entertainment facility would be located at Brookdale in the site where Musicland was formerly located. Councilmember Kalligher asked if the special use permit needed periodic renewal or if it stayed the same once granted. The Planning and Zoning Specialist explained it is difficult 2/28/94 -4- to revoke a special use permit once granted, but licensing is a better way to handle any revocations. Councilmember Scott asked if there had been any further indications as to what age group this facility would be, geared toward. The Planning and Zoning Specialist said his understanding is it would appeal to all ages with some kiddie rides, possibly a ball -crawl, and all types of electronic games, He added the concern of the Planning Commission was to have a light, bright atmosphere. The Planning and Zoning Specialist said there is a letter on file from the management of Brookdale in which some concerns are expressed, but they are confident the business would be a plus, not a negative. Councilmember Scott said the secret is a business that will attract families, and the problem with Picadilly Circus was it only attracted teens. Councilmember Rosene asked if this business would resemble Circus Pizza, and the Planning and Zoning Specialist explained there would be no food service. The Planning and Zoning Specialist said he wouldn't stand before the Council and say there won't be any problems, but how they are dealt with will be what's important. He added the main concern of the City was to prevent amusement centers in small locations directly located in neighborhoods. A representative of the applicant said he lives three blocks from Knollwood Mall where the Gold dine, one of 210 such centers around the U.S. and Australia operated by Nickels & Dimes, Inc. is located. He said the facility there is definitely a family operation, and he hoped the Council would approve the application before them this evening. Councilmember Rosene asked if any resolutions were necessary, and the City Manager explained only a motion was needed at this time, and if there are any problems in the future of the operation, the licensing could be, revoked. There was a motion by Councilmember Rosene and seconded by Councilmember Kalligher to approve Planning Commission Application No. 94001 submitted by Nickels and Dunes, Inc. for special use permit approval to operate an Amusement Center at Brookdale Center subject to the following conditions; 1. The special use permit is issued to the applicant to operate an amusement center at Brookdale Center. No other use is acknowledged or implied by this approval. Any expansion of this use shall require an amendment to this special use permit. 2/28/94 - 5 - 2. The granting of this special use permit is subject to the applicant complying with all applicable codes, ordinances, and regulations relating to the operation. Any violation thereof may be grounds for revocation. 3. The applicant shall apply for and receive the appropriate amusement device licenses prior to occupancy of the site. The motion passed unanimously. DI 1'E M DISCUSSION I S ALLOCATION OF 'YEAR XX (1994 -1993) COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS The City Manager explained the purpose for having this item on this evening's agenda is to set the date for the formal hearing for March 28, 1994, The Community Development Specialist said staff was attempting to get requests out on the table earlier this year than had taken place last year. He said including the dollar amounts with the requests does not mean each requesting agency should be in the program, but gives the Council the opportunity to look at the requests and ask staff to do any additional research necessary, Councilmember Scott wanted to know what to do if there was a problem with the amounts some of the groups were asking. She asked if they should be addressed this evening or on the night of the hearing. The Community Development Specialist said it was fine to ask questions now. Councilmember Scott said there are 76 families waiting for relocation and to pull money from that designation for some agency's last minute needs when these people have been waiting for such a long time is wrong, She said she would like to sec the Council retain more money for the home rehabilitation program because keeping up the appearance of the community is important and there arc. a lot of low- income families who can't afford improvements. She added in the past when houses have been rehabilitated and sold, the City has always gotten its money back if the property was sold within the five year lien period. The City Manager said staff would summarize its recommendations for the March 28th meeting. Councilmember Mann said she would like to see documentation of how many Brooklyn Center residents receive benefits from each of the services, and the Community Development Specialist said he would include as much of this information as possible. 2128(94 -6- There was a motion by Councilmember Scott and seconded by Councilmember Rosene to approve the public hearing for March 28, 1994, and to authorize publication of the hearing notice. Councilmember Kalligher asked why DIED had reduced its grant award by $25,000. Staff will report on this at the March 28 meeting. Councilmember Rosene said the budget grew by $25,000 and there were $30,000 in new requests for a $6,000 difference. He asked if the difference came because the City is no longer funding Head Start, and the Community Development Specialist said yes, that was the major difference, as well as some change on programs for the elderly. Mayor Paulson asked to what degree rehabilitation funds could be shifted to scattered site redevelopment. The Community Development Specialist said $50,000 was recommended to repay the EDA reserve fund for the acquisition and demolition of the apartments on Humboldt Avenue, but staff recommendation was made not to pursue any single family home acquisition. The City Attorney recommended a statement be added to the motion saying the amounts requested by various agencies and specified in the hearing notice may be subject to change at the public hearing, The aforementioned motion passed unanimously. FREEDOM OF SPEECH/OPINION SIGNS The City Manager explained the need to form a policy regarding the use of signs in Brooklyn Center and said the basic request of the Council is to send the issue to the Planning Commission for its review and recommendation. The Planning and Zoning Specialist explained all Councilmembers had received a copy of a letter from the City Attorney regarding non - commercial signs. He said based on court cases and constitutional challenge, the City cannot regulate non - commercial signs any more than it regulates commercial signs. He added the °anent sign ordinance does regulate campaign signing, but it appears Brooklyn Center's sign ordinance is not in keeping with recent constitutional developments. He said the City can regulate signs in the right -of -way or on power poles, etc., and an individual has the right to post signs on his or her property, but the issue is whether the City should regulate the size, type, or number of signs allowed. He said there have been some signs appearing and some concerns in the community, and the staff is seeking direction from the Council. Councilmember Rosene said he would not want to do anything regarding the regulations for political signs, but he thought it would be a good idea to refer this to the Plannix g Commission to do some groundwork. He said he would be interested in seeing what the 2/28/94 -7- Planning Commission could come up with, and mentioned it is a source of pride for Brooklyn Center not to allow billboards because someone could abuse that privilege and the whole community would suffer. Mayor Paulson asked what is currently being done to enforce any sign regulations, and the Planning and Zoning Specialist said the City is not taking any overt action at this time. Councilmember Rosene said he thought State Law superseded the jurisdiction of cities, and the Planning and Zoning Specialist said Minnesota statute states there is no size limit for political signs between 60 days before and 10 days after a state general election, otherwise local regulations prevail. Mayor Paulson asked staff to convey to the Planning Commission this is an opportunity to retain the free h o keep the commun look speec right and also t p ty g nice. There was a motion by Councilmember Rosene and seconded by Councilmember Mann to direct the Planning Commission to take up the issue of signs, including areas such as size, number, type, and length of time for posting. The motion passed unanimously. RECOMMENDATION FROM PARK AND RECREATION COMMISSION TO REQUEST_ COUNCIL TO RECONSIDER THE 1994 FUNDING CUT FOR BROOKLYN COMMUNITY BAND The City Manager explained there had been a request from the Brooklyn Community Band to continue its funding. He asked if the Council would wish to do so. Councilmember Rosene said he had not realized this specific item had been removed from the budget when cuts were made, and he said he would move to continue funding bexduse there are so many members of the community who participate. Councilmember Kalligher said she thought there were many similar requests from other organizations whose funding was also cut, including several kids' sporting organizatiuns. She recommended tabling this request until there is a policy made on what will or will not be funded and also said the band could increase its own fund - raising activities. The City Manager explained when the Council was in a tight situation to cut some funds, money went to a contingency fund and was to be used for youth activities while Gutting adult activities. Councilmember Mann said the band has been part of the community for 31 years which o �d perhap ' t h at fundm was has a.i e a giv es, historical value. She said she thoug cutting th g ha P P g g there could be savings on the budget because of overtime staffing charges. 2/28/94 -8- The City Manager explained the overtime staffing is necessary because events are on weekends, and equipment hauling and storing cannot be done by lay people, but by licensed City employees. Councilmember Rosene conveyed his regret the band was not contacted in advance of the funding cut so they'd have time to so alternative . �rch for funding s There was a motion by Councilmember Rosene and seconded by Councilmember Mann to reinstate funding for the band for this year. Wayne Schaffran, President of Brooklyn Community Band, said he thought the Council made the budget decision without input from the band; therefore, he provided a packet of information about the band and its activities. He ve a brief overview of the p acket and � P stated all members of the band feel it should continue. He explained the operating budget is $7,485, and that 1/3 came from Brooklyn Center, 1/3 from Brooklyn Park, and 1/3 from the band or the Lions clubs, Councilmember Kalligher asked how many residents of Brooklyn Center were in the band, and Mr, Schaffran said there were 13. She asked if the band had any fund - raisers of its own and said she would like to read more about the band and have the Park and Recreation Commission look into this more before making a decision. Mr. Schaffran said the Council should consider the band provides a service to all the residents because of its performances for nursing homes and the concerts, including concerts in the park. Mayor Paulson, suggested the motion be amended to include reinstating funding for this year, directing the Park and Recreation Commission to work along with the Human Rights and Resources Commission to set policy an how to prioritize funding and funding cuts, and n directin g g g the band to investigate other funding sources, Co uncilmembers Rose a an d Mann accepted that amendment. Mr. Carl Carlson, a professional musician who got his start in a community band, said the comparison to sports really bothered him because music is not just recreation but an art form. He said musicians cannot just play once a week to be in a band, and the band plays for others, not just for the benefit to the band member. He said Brooklyn Center spends money to train kids in music, but then there is nowhere for adults to use that talent. He said the band is a sort of minor league of music after high school and people get a lot of enjoy from heari the band, g Councilmember Kalligher said if the Council gives the band $2,450, then everybody else will be asking for it too. She said she is sorry to compare music to sports, but there are other groups that have their own merit that also received cuts. She urged the Council to look at 2/28!94 -9- the whole picture rather than looking piece -meal at the requests, especially if nobody knows g P Y Y if there is money in the fund for it. Councilmember Rosene said he is also concerned about precedent but did not see this as precedent setting because the band was funded and had planned on a performance schedule for the year. He joked if there is not $2,450 in the contingency fund, then the City is in trouble, He rcpcated he is willing to fund the band for this year but not for the next. Mayor Paulson said it is not an either -or situation between the band and other groups, and stated he is aware Councilmember Kalligher has been an advocate for youth sports, But he said he is comfortable with the motion. Councilmember Rosene said in youth sports each athlete chips in to play and asked if the band members do the same Mr. Schaffran said each member pays $25 to join or $40 per couple. RESOLUTION NO, 94 -33 Member Dave Rosene introduced the following resolution and moved its adoption: RESOLUTION AMENDING THE 1994 GENERAL FUND BUDGET TO PROVIDE FUNDING FOR THE BROOKLYN COMMUNITY BAND The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mann, and the motion passed unanimously. NORTH METRO HIGHWAY 100 COUNCIL The City Manager explained there has been interest conveyed in forming this Council and he recommended the City give staff ability to fund it. He offered to answer any questions. Councilmember Scott said creating the Highway 100 Council is the only way to see Highway 100 improved. She said in the last 15 years no progress has been made because improvements are proposed but they keep being cut. She said there are drastic needs because of bottle- necking and the overlay is breaking up, and because of the congestion people's safety is in jeopardy. The City Manager presented a Resolution Amending the 1994 General Fund Budget to Provide Funding for North Metro Highway 140 Council, Inc. RESOLUTION NO. 94 -34 Member Celia Scott introduced the following resolution and moved its adoption; RESOLUTION AMENDING THE 1994 GENERAL FUND BUDGET TO PROVIDE FUNDING FOR NORTH METRO HIGHWAY 100 COUNCIL, 1NC. 2P2$194 _10- The motion for the adoption of the foregoing resolution was duly seconded by member Barb Kalligher, and the motion passed unanimously. Mayor Paulson abstained from voting because of his service on the Board of Directors for the Metropolitan Transit Commission. NORTHWEST AREA IMPRO )LENTS The City Manager explained the staff needs authorization to proceed on the proposed improvements and introduced the City Engineer to answer any questions. The City Engineer stated the feasibility study goes into detail about the improvements and the primary concern which is drainage conditions. He said there had been good discussion with the residents and recommended the Council approve a public hearing for March 28, 1994. He said one action in the resolution is to direct staff to mail petitions to property owners on which they can indicate their support or non- support of improvements, The City Manager explained that if favorable petitions are not received from the owners of at least 35% of the property in the area, there would need to be a 4 /5ths majority vote on March 28 to approve construction. The City Manager presented a Resolution Receiving Engineer's Report Regarding Improvements in the Northwest Area (Improvement Project Nos. 1994-11 and 1994-12) and Calling for a Public Hearing, RE TI N N . 94- Mcinbor Barb Kalligher introduced the fullowing resolution and moved its adoption: RESOLUTION RECEIVING ENGINEER'S REPORT REGARDING IMPROVEMENTS IN THE NORTHWEST AREA (IMPROVEMENT PROJECT NOS, 1994 -11 AND 1994 - 12) AND CALLING FOR A PUBLIC HEARING The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mann, and the motion passed unanimously, JAMESIKNOX154TH AVENUES IMPROVEMENTS The City Engineer said the situation here is similar, but the main issue is the sanitary sewer mains. He said there has been a limited response from the residents in this area, Councilmember Kalligher asked that Councilmembers be notified of dates and times of resident meetings, and the City Manager said they would be. The City Manager presented a Resolution Receiving Engineer's Report Regarding Improvements on James/Knox/54th Avenues (Improvement Project Nos. 1994 -01 and 1994 - 02) and Calling for a Public Hearing. 2/28194 RE _ RESO LUTION 94 NQ, 36 Member Barb Kalligher introduced the following resolution and moved its adoption: RESOLUTION RECEIVING ENGINEER'S REPORT REGARDING IMPROVEMENTS ON JAES/KNOX/54TH AVENUES (IMPROVEMENT PROJECT NOS 1994 AND 1994-02) AND CALLING FOR A PUBLIC FEAtING The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously, There was a recess called at 8:45 p.m., and the Council reconvened at 8 :53 p.m. HUMBOLDT/73RD AVENUE IMPROVEMENTS The City Manager reminded the Council of its series of 8 -10 motions regarding Humboldt Avenue that were passed on February 14, 1994. He said one of the motions was regarding stop sign plaCement, and explained signs were installed last Saturday on 70th and 72nd Avenues. He said staff is recommending delay in installation of the other stop signs because of several issues, and he stated if curvilinear construction is done, at least 25 % of existing trees will be sacrificed, He used an overhead to show the cost savings if State Aid funding is retained and showed the Council is choosing to increase the tax levy if it foregoes State funding, He listed several other possible delays that could occur in the construction process. The Public Works Coordinator explained there may be amendments necessary to � Y scary the Comprehensive Plan if the street is changed from a collector street to a local street which would have to go through the Planning Commission. She also said if any action is perceived to be in violation of the City's Transportation Plan or the Metropolitan Council's Transportation Plan, the City would be counted out of eligibility for other federal grants and funding. She said removing traffic from one road and not replacing it to another or increasing congestion on T.H. 252 were both ways to be in violation of these plans. The City Engineer explained that pursual of a variance from State Aid standards would preclude construction in 1994, He presented funding options and reviewed a chart regarding Cost and Financing Options. He explained for an identical amount of State Aid to transfer to another road, with no reduction in State Aid, it would have to have the same amount of traffic, not already be in State Aid program, and be under the City's jurisdiction (L it can't be a County road like Brooklyn Boulevard.) He said requiring that parking be maintained on Hilmholdt may he forcing the issue of even doing the improvements at all, He showed "Option 2," in which parking is pr ohibited and the project is funded entirely by regular and local State Aid. Councilmember Rosene stated if parking is taken away it "saves" residents between $1500 - 122,50 in assessments, He asked what other ways the City could lose State Aid funding. 2/28/94 -12- The City Engineer explained the intent of the State Aid system is to provide continuity, safe M conveyance, and accommodate higher volumes of traffic, and anything that goes against that such as speeds lower than 30 mph, gutting off the rvud, 5pccd humps, of NO TRUCKS ALLOWED signs would be grounds for non - qualification for funding, Councilmember Rosene asked what number of cars per day could change a street's designation from a collector to a minor arterial, and the City Engineer said there is no specific number given for either label. Councilmember Rosene said if Humboldt is called a collector street in the Comp Plan, then it should be a goal to get it to local street status by lowering the number of cars, The City Engineer explained three resolutions in the agenda. He said 10gl is most like the motions made at the last meeting, 1082 is identical but prohibits parking and therefore retains State funding, and 10g3 calls for interim measures. Mayor Paulson asked if there had been any results from the stop signs, and City staff members said there had not been any phone ca115 nor enough time to make any determination, He said he had received calls ,about the signs and wondered if overtime was paid to workers for putting them up on Saturday, The City Manager explained the workers were already out that day and it was a good time to do it, Councilmember Scott said she is concerned about getting into trouble with the Metropolitan Council and asked for some verbal input from the representative in attendance this evening, Carl Ohre, Planning Analyst for the Metropolitan Council and principal author of the 19$$ and 1959 policy plan, stated the Met Council withholds funding unless plans are consistent with its policy. He said the intent of the policy is to ensure the system for allowing short trips without adding to congestion of major highways. Councilmember Scott asked how the Met Council expects suburbs to solve problems that are not from short trips but cut - through traffic. Mr. Ohrn suggested the Task Force be formed to look at details. He said it seems the City of Brooklyn Center is coming up with solutions that might not be best for the overall picture, and he'd like to think there is a good compromise, Councilmember Rosene said sadly Brooklyn Center is in the position of treating the symptoms rather than the illness. He said it seems a third lane on T,H. 232 would be a good suggestion and asked what it would take to get that type of thing added. 2/28/94 - 13- Mr. Ohrn responded adding a third lane is consistent with goals of the Council, but the current plan is already significantly over budget and includes proposals through the year 2015 but does not currently include improvements to T.H. 252. He added its possible a federal policy may favor funding for this type of project, especially if it were to be an tiOV lane. Mayor Paulson mentioned the Team Transit project in which all it took was a can of paint and the determination to "just do it" and get something done. . Mr. Ohrn said in the Team Transit project the situation was looked at and studied by engineers for a year and a half before action was taken to make sure it was safe and therefore prevent litigation. He said if it is discovered the solution in Brooklyn Center costs less than 5 million dollars it is a better possibility than if it is more expensive. Mayor Paulson asked what the policy is on neighborhoods, and Mr. Ohrn said everybody wants to preserve neighborhoods but some roads still have to carry traffic. Councilmember Kalligher asked how long Mr. Ohm would see a task force taking, and he responded si;i months would be reasonable, and the trick is balance since no solution will completely satisfy everybody. Mr. Ohrn added after having a Task Force research options, then when the decision is made at least there can be the confidence that there wasn't a solution that could have been done more easily and cheaply. He said the Task Force should seek to determine whether there is a low cost solution on T,H, 252, if there is a transit solution, if traffic could be split with another road, or some form of compromise between all of these, Councilmember Kalligher said the residents need to be given some relief and asked what if the 'Task Force is unable to come up with a solution. She also stated the citizens need assurance the City will not let this drag out. Mr. Ohrn said there must be some way for Brooklyn Center and the Metropolitan Council not to be at odds because it is not their desire to penalize communities, He said the Metropolitan Council would be willing to have representation on the Task Force, and six months is reasonable but he would not commit to that totally without knowing more about the situation. Mayor Paulson asked if metropolitan area roads are already at capacity and if new projects will already have been outgrown when they are complete. Mr. Ohrn responded it is impossible to accommodate needs for everyone to drive everywhere alone, so the goal is to reward car- pooling and penalize solitary drivers. He said the current projected plan only meets 50 %n of the perceived needs for road construction. He added he would be happy to look for a transit solution as opposed to a road construction solution. 2/28/94 - 14 - In response to a question from Councilmember Rosene whether there is any way to slow down northern development, Mr. Ohrn said development is seen as a solution to many problems in a community because it broadens the tax base. He, apologized for not being a harbinger of joy this evening, but said he would really like to work with the City of Brooklyn Center. Councilmember Kalligher said in light of Mr. Ohrn's comments, she thinks the resolution to pass is 10g3, the interim plan, but with taking out the overlay and adding a date for Task Force to complete its work by December of 1994. She said any other options would involve budding a road the City is not even sure it needs. Councilmember Scott said there is a definite need for the Task Force, but she thought it should be completed by the first meeting in October when the budget for next year has to be considered. The City Manager commented he did not know how long it would take to get membership for the Task Force set, and therefore October completion would be ambitious, especially since citizen involvement is desired. Councilmember Scott said it shouldn't take over a month to get it farmed, but rather the problem would be keeping membership down because there have already been so many who have volunteered. Councilmember Kalligher said "Let's be ambitious and shoot for the second meeting in October." Councilmember Mann said it is important for Brooklyn Center to take the lead in setting this Task Force to work. The City Manager said that is the assumption, and Councilmember Mann requested it be stated in the resolution. Councilmember Scott said she is concerned with spending the residents' money and not solving anything. She said there are mixed feelings about the stop signs, and residents deserve a permanent solution. She said she does not want to spend money if it turns out not to give a permanent solution. She concluded the Task Force gives a chance for this to be investigated by people with training and technical background and expertise needed for a real solution. Mayor Paulson stated actions speak louder than words and this is an issue the City Council will take action on if the Task Force is unable to come up with a viable solution. He said the Council should set a level for how much traffic is allowable on the street, and the Council still has some available options to try if suggestions by the Task Force don't solve the problem. 2/28/94 - 15- Councilmember Rosene likened his fear about retaining State Aid to a beautiful pair of shiny new handcuffs, and that it may become restrictive in what action can be taken. He said he hopes that little -by- little the levels of traffic on Humboldt could be reduced and a liveable situation achieved by compromise on all parts. He said if curvrfinear construction and stop signs fail to work, the City should retain some other options, all of which would be impossible if State Aid funding is retained. Councilmember Scott said while the Task Force is working on a solution, there should be a request to Brooklyn Park City Council to place a NO RIGHT TURN sign on Brookdale Drive for some immediate relief to the traffic problem. The City Manager explained that request would be part of these resolutions. Councilmember Rosene pointed out if the overlay is scratched, the Council returns to the point it was at last August and this action is a radical switch, Councilmember Kalligher said there is not much choice since construction is not necessarily a solution. There was a motion by Councilmember Kalligher and seconded by Councilmember Scott to adopt Resolution Ng3 without the overlay and with the addition the Task Force should present its findings at the second meeting in June and be finished with its recommendations by the second meeting in October. Russ Snyder, 7234 Humboldt Avenue, said he wanted to clarify the sentiment of the residents. He said it is not that they; do not want an overlay, they just do not want a delay Li at,tion. IIc said if the pcaplo who worked for him did what the City staff has drone tonight, waiting until the last night and saying nothing should be done, he'd fire them. Chuck Lenthe, a resident of Irving Avenue, said he represented the greater community area and recommended rather than a 30 -foot road, Humboldt should be constructed at 32 feet with a variance. Dave Olsen, 150173rd Avenue, explained he has become a designated speaker of sorts. He asked why the pedestrian crossing signs had come down in order for the stop signs to go up. The City Manager said there has to be a warning sign before a stop which replaces the pedestrian crossing sign. Mr. Olsen thanked Mr. Ohrn and commented no one should have to live next to such a road as Humboldt, He said they are quite Gpnfident 50% of the traffic is using Humboldt as a Highway 100 extension. He said because losing State funding on Humboldt may jeopardize rather projects, it seoms Humboldt Avenue is the most important piece of road in the City. He expressed his disappointment that after six months the people on Humboldt are being 2/28/94 -16- told to live with the problem. He explained that H.A.R.A. had drafted its own resolution which he distributed to the Council. He said he was sorry 8 if draf a resolution was inappropriate, but wanted the sentiment of the community to go on record. He pointed out T.H. 252 is not even four miles long, so it would not qualify as a road for long trips. He concluded the residents would like a 30 -foot road, no Mate Aid, parking, and a street that can become liveable little by little. Tony Kuefler, 5943 Abbott Avenue, said stop signs on 59th and 60th Avenues are helping the problem and it would be unfair to give up State funding and make residents pay the full assessment. Larry Cuskey, 7024 Humboldt Avenue, stated there may be a conflict of interests because CouncUmember Kallighor derives income from sale of advertising to businesses. He suggested maybe she should not vote. CouncInember Kalligher stated less than 2 of her income could be derived from sale of advertising to businesses. She asked the City Attorney to comment on the issue. The City Attorney stated the written opinion on the subject is there is no legal conflict of interest in Counccilmembcr Kalligher's cast. He said a conflict of interest would invulvc substantial pecuniary interest in the, outcome of a matter. He said it would be difficult for any business person to serve on any City Council if unsubstantial cases were considered conflict of interest. He said the regulation is for when a Councilmember directly does business with people affected by a vote. Mr. Cuskey continued by expressing his disappointment that staff had never given option 11 to the City Council, or that it was "conveniently left out." He said he is questioning the ability famili are directs affected the of staff to do as th until req uests, He said 38 am�1 ty e Co q Y by Council's decision to do nothing and wanted to talk about liability because his stress level is high and he is breaking down over this issue. He urged the Council to give him back a life and went on to inquire about the status of Sy Knapp's position. Councilmember Kalligher called for a point of order and asked Mr. Cuskey to stop attacking City officials. Mayor Paulson thanked Mr. Cuskey for his input. Barb Lippold, 7012 Humboldt Avenue, said the stop. signs are great and they did help a little, She urged the Council not to put this off and said the picture frames its her house have to be straightened every day from the shaking as traffic goes by. She asked the Council not to be paralyzed by politization and urged the Council to pass the resolution. Councilmember Kalligher called the question. 2/28/94 -17- Mayor Paulson said he had not stated his position yet. Councilmember Mann asserted a point of order and explained calling the question means discussion should stop and there should be a vote. Counc lmember Rosene clarified calling the question is to limit discussion if each member has stated a position. Mayor Paulson said the Council needs to do something on Humboldt that will last for a long time. He said some of his experience has been that a Task Force doesn't always pan out into action. He said his decision is not political at all but it matches his beliefs. RES LUTI N NO, 94-37 Membcr Barb Kallighor introduced the following resolution and moved its adoption, with the subtraction of the overlaying procedure and addition of dates for completion of the work of the Task Force for June and October: RESOLUTION SELECTING INTERIM IMPROVEMENT AND STUDY OPTIONS FOR HUMBOLDT AVENUE NORTH The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott. Voting aye: Councilmembers Scott, Kalligher, and Mann. voting nay: Mayor Paulson and Councilmember Rosene. The motion passed. Councilmember Scott suggested staff study the situation on Humboldt where pedestrians cross to apartment homes. She said she is concerned about kids running across the street and concerned about the setting of that stop sign. The City Manager said staff would like to investigate that situation further, along with the possibility of a stoplight. There was a motion by Councilmember Scott and seconded by Councilmelnber Rosene not to put in the stop sign at 67th Avenue North at this time but to study it further bccausc it is important to the safety of all in the area. The motion passed unanimously. Mayor Paulson said there should still be discussion on what levels of traffic should be acceptable for Humboldt, but he stated it should take place at another time. RESOUTI NS - (CONTINUED) The City Manager presented a Resolution Authorizing the Transfer of Funds from the Drug Forfeiture Fund for the Purchase of Police Department Items Requested. 2/28194 -18 - Councilmember Kalligher stated she had this item removed from the consent agenda because she thought the Police Department wanted the remaining balance to transfer to the work station, but they need to come back with another request in order to do that. The City Manager said the resolution does not include authorization of additional funding. RESOLUTION NO. 94 -38 Member Barb Kalligher introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM THE DRUG FORFEITURE FUND FOR THE PURCHASE OF POLICE DEPARTMENT ITEMS REQUESTED The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously, The City Manager presented A Resolution Providing for Settlement of Claim and explained this resolution means the City is not admitting liability. RESOLUTION NO. 94 -39 Member Barb Kalligher introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR SETTLEMENT OF CLAIM The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously, ADJOURNMENT Thcre was a motion by Councilmember Kalligher and seconded by Councilmember Rosene to adjourn the meeting. The motion passed unanimously. The Brooklyn Center City Council adjourned at 11:04 p.m. Deputy City Clerk Todd Paulson, Mayor Recorded and transcribed by: Kathy Stratton TimcSaver Off Site Socrctarial 2128/94 - 19 - CITY OF BROOKLYN CENTER Council Melling Daft 3l14/% Agenda Iftm Number �+ Q a-" REQUEST FOR COUNCIL CONSIDERATION ******************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ITEM DESCRIPTION: PROCLAMATION DECLARING APRIL 3 THROUGH APRIL 10, 1994, AS DAYS OF REMEMBRANCE OF THE VICTIMS OF THE HOLOCAUST DEPT. APPROVAL: aamx-wmitaf�( Sharon Knutson, Deputy City Clerk MANAGERS REVIEW/RECONEMENDATION. � =- No comments to supplement this report Comments below /attached ******************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** SUNMARY EXPLANATION: (supplemental sheets attached ) RECOMMENDED CITY COUNCIL ACTION Proclaim April 3 through April 10, 1994, as Days of Remembrance of the Victims of the Holocaust. • PROCLAMATION DECLARING APRIL 3 THROUGH APRIL 10 1994 , AS DAYS OF REMEMBRANCE OF THE VICTIMS OF THE HOLOCAUST WHEREAS, Six million Jews were systematically murdered by Nazi Germany and their collaborators from 1993 to 1945, as well as hundreds of thousands of Sinti and Roma (Gypsies) and the handicapped; millions of Poles, religious and political dissidents, and those deemed by the Nazis to be "unworthy of life" were swept into this abyss; and WHEREAS, All citizens of the United States should remember the atrocities committed by Nazi Germany and their collaborators and recognize that each of us must remain vigilant against tyranny; and WHEREAS, Friday, April 8, 1994, has been designated, pursuant to an Act of Congress, as a Day of Remembrance of the Victims of the Holocaust, known internationally as Yom Hashoah; and WHEREAS, It is appropriate for the citizens of Brooklyn Center to join in this commemoration with the United States Holocaust Memorial Museum, this nation's center for learning and remembrance of the Holocaust. NOW, THEREFORE, I, AS MAYOR OF THE CITY OF BROOKLYN CENTER, State of Minnesota, do hereby proclaim April 3 through April 10, 1994, as Days of Remembrance of the Victims of the Holocaust in memory of those victims and in the hope that we will strive, as a nation and individually, to overcome prejudice and inhumanity through education, vigilance, and tolerance. Date Mayor Attest: Deputy Clerk CITY OF BROOKLYN CENTER Council Meeting Date a 3 / Agenda Item Number C/ Q U REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: PROCLAMATION DECLARING APRIL 17 THROUGH APRIL 23, 1994, AS BROOKLYN CENTER VOLUNTEER RECOGNITION WEEK ******************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** DEPT. APPROVAL: -GiEvolv Sharon Knutson, Deputy City Clerk ************************************ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * r te * * * *1k * * * * * * * * ** MANAGER'S REVIEW/RECOM MNDATION: No comments to supplement this report Comments below /attached SUNEVIARY EXPLANATION: (supplemental sheets attached ) RECOMMENDED CITY COUNCIL ACTION Proclaim April 17 through April 23, 1994, as Brooklyn Center Volunteer Recognition Week. • �6 PROCLAMATION DECLARIN 4 A G APRIL 17 THROUGH APRIL 23, 199 , S BROOKLYN CENTER VOLUNTEER RECOGNITION WEEK WHEREAS, Volunteerism is an integral part of our great culture and heritage; and WHEREAS, In Minnesota, more than two million volunteers of all ages annually contribute volunteer service valued at $4.7 billion; and WHEREAS, Volunteers make significant contributions to the quality of life in Minnesota and through their efforts help to ensure a brighter future for our state; and WHEREAS, Volunteerism promotes personal, social, and intellectual development of young people and prepares them to become involved and responsible citizens; and WHEREAS, Individuals and groups volunteering at the local and state levels are making their neighborhoods better places in which to live by providing support to those in need, solving community problems, improving schools, helping people with disabilities, and preserving the environment; and WHEREAS, Volunteers are Minnesota's magic, and recognition should be given to our dedicated volunteers who have demonstrated their commitment to the betterment of our communities through the year. NOW, THEREFORE, I, AS MAYOR OF THE CITY OF BROOKLYN CENTER, State of Minnesota, do hereby proclaim April 17 through April 23, 1994, to be Brooklyn Center Volunteer Recognition Week. Date Mayor Attest: Deputy Clerk CITY OF BROOKLYN CENTER Council Meeting Date 3/14/94 Agenda Item Num Q ber V c, REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: PROCLAMATION DECLARING APRIL 9, 1994 TO BE A DAY OF SPIRITUAL REDEDICATION IN BROOKLYN CENTER ******************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** DEPT. APPROVAL: &W-4 — 4� Sharon Knutson, Deputy City Clerk MANAGER'S REVIEW/RECONEMENDATION: i No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) RECOMMENDED CITY COUNCIL ACTION Proclaim April 9, 1994, to be a Day of Spiritual Rededication in Brooklyn Center. • �c PROCLAMATION DECLARING APRIL 9 1994 TO BE A DAY OF SPIRITUAL REDEDICATION IN BROOKLYN CENTER WHEREAS, In 1952, an event was inaugurated by the Christian Leadership groups in the United States Senate and the House of Representatives; and WHEREAS, The annual National Prayer Breakfast has become a time for the rededication of the individual and the Nation to God; and WHEREAS, Many states and local communities have sponsored similar events at the state and local level; and WHEREAS, A volunteer committee of concerned citizens have joined together as the Brooklyn Center Prayer Breakfast Committee, Inc. to sponsor an annual Brooklyn Center Community Prayer Breakfast for a similar rededication of local community lead business representatives, our city, and its citizens to high Judeo- Christian ideals; and WHEREAS, The committee is planning the sixteenth annual Brooklyn Center Prayer Breakfast on the 9th of April, 1994, at the Earle Brown Heritage Center; and WHEREAS, The committee acknowledges the importance of our future leaders, the youth of our community, and are placing a particular emphasis upon our youth; and WHEREAS, Pat Hurley, nationally recognized television personality and youth speaker, will address the breakfast on the theme "How To Like People Even Though They Don't Deserve It." NOW, THEREFORE, I, AS MAYOR OF THE CITY OF BROOKLYN CENTER, State of Minnesota, do hereby proclaim that April 9, 1994, be designated as a Day of Spiritual Rededication in Brooklyn Center; that it calls upon all citizens to reflect upon our heritage and join in quiet reverence and dedication; and that it calls upon the citizens of Brooklyn Center, both youth and adult, to join hundreds of their neighbors and fellow citizens at the Annual Prayer Breakfast on Saturday, April 9, 1994, at the historic Earle Brown Heritage Center. Date Mayor Attest: Deputy Clerk CITY OF BROOKLYN CENTER Council Meeting Date 3 / y 9� Agenda Item Number do REQUEST FOR COUNCIL CONSIDERATION ***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ITEM DESCRIPTION: Policy and Procedure Relating to City Contractual Services For Nonprofit Organizations DEPT. APPROVAL: cklo_ N aAL4Z4 Charles Hansen, Finance Director MANAGER'S REVIEW/RECONEVIENDATION:. r < ' r No comments to supplement this report Comments below /attached ***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** SUNEVIARY EXPLANATION: (supplemental sheets attached ) About a year ago, the City Council received a request for funding from Coop Northwest. The City Council felt there should be a uniform way for the City to receive and evaluate such requests. By state law, the City isn't allowed to make direct contributions to non - profit organizations. It may only contract with them for the provision of services to the City or its residents in exchange for payment. The City Council asked the Financial Commission to develop a policy to guide the process of awarding contracts for services to nonprofit agencies. To do so, the Financial Commission first looked at policies which were already in use by the Human Rights and Resources Commission and the Parks Commission. It found these to be good policies and made only minor changes and additions to them. The new draft policy was submitted back to the Human Rights and Resources Commission and the Parks Commission and they each made some minor changes and additions. The proposed policy before you is the result of the efforts of the three commissions. The Financial Commission concluded its work on this issue at its meeting of February 15, 1994 and recommends the attached policy. RECOMMENDED CITY COUNCIL ACTION Review and discuss the attached policy for consideration and adoption as a City Council Policy. CITY OF BROOKLYN CENTER 0 POLICY AND PROCEDURE RELATING TO CITY CONTRACTUAL SERVICES FOR NONPROFIT ORGANIZATIONS General The City of Brooklyn Center is aware that there are many worthwhile nonprofit organizations serving Brooklyn Center residents, and that such organizations are supported primarily through public and private funding. Contractual services between such organizations and the City of Brooklyn Center, when made, will be distributed in accordance with this policy. Purpose ✓ To develop an effective method for receiving and considering requests made to the City of Brooklyn Center from nonprofit organizations. ✓ To maximize the benefits to the citizens of Brooklyn Center from the limited resources available. ✓ To maintain objectivity and equity in granting contractual service requests. ✓ To provide a means of monitoring and responding to community needs and interests that may change from year to year. General Policy Guidelines The Brooklyn Center City Council is responsible for determining whether financial or in -kind contractual services will be made by the City to assist nonprofit organizations. The City Council will consider the following guidelines in determining which nonprofit organization(s), if any, receive contractual services from the City. This policy should not be construed to obligate the City Council to provide financial or in -kind contractual services. 1. The City Council shall offer contractual services to nonprofit organizations for one year, with the option for contractual services after review and approval by the City Council on an annual basis. All requests for contractual services must be submitted to the City by June 1 for consideration for the following fiscal year (January 1 to December 31). 2. The City Council will give high priority to contractual services to organizations which can demonstrate that the contractual services are used to provide services to Brooklyn Center residents. 3. Contractual service requests will normally be considered in relation to existing City commitments and the target populations served. March 1994 - 1 - 4. The City Council may request proposals from a variety of alternative sources. S. Preference will be given to organizations which: a. Have taken affirmative efforts to raise funds to support their efforts. b. Demonstrate in their budgets that there is a continuing concentration on minimization of administrative and overhead costs. c. Cannot be effectively or fully funded through other sources. d. Sponsor programs which have verifiable benefits to the community at large; for example, programs that enhance the effectiveness of City programs. e. Make effective use of volunteer skills and in -kind contributions to reduce the cost of program /service delivery. 6. Final approval of requests are subject to the City's public hearing and budget approval process. Contractual Service Request Guidelines The completion of the following procedures is the responsibility of the City Council. 1. A letter specifying the required information for consideration for contractual services and the deadline for application will be sent to the organizations which have previously provided contractual services to the City. This information will be available to other interested parties upon request. 2. All written requests for contractual services must be submitted prior to June 1 for consideration for the following fiscal year (January 1 to December 31). An application for contractual services form must be filled out completely and submitted as part of the written request. 3. The City Council may request an oral explanation of the written request from each applicant. 4. The City Council may designate an appropriate City advisory commission to research and monitor groups requesting and /or receiving City contractual services. At the request of the City Council, the designated commission shall monitor and /or evaluate the requesting organization by methods available at the time of assessment. 5. City staff may make contractual service recommendations to the City Council based upon use of the evaluation form for requests. March 1994 - 2 - EVALUATION FORM FOR CONTRACTUAL SERVICES CITY OF BROOKLYN CENTER City Commission Conducting Evaluation: Date of Evaluation: Applicant Organization /Program /Agency Name: Address: City, State, Zip Contact Person: Phone Number: Date Application Submitted: Budget Year Requested: Score each statement based on the maximum points listed in parentheses next to each item. The higher the score, the more the actual request is equated to the statement. A total of 100 points is possible. For Y/N responses, select Y for yes or N for no. A. PROGRAM OVERVIEW 20 (Y /N) L The application and supporting documents were submitted in a timely fashion for inclusion in the annual budget. (5) 2. The applicant has a realistic view of its resources and the organization is limited to its level of competence. The applicant indicates the availability of an effective staff, if applicable. (5) 3. The applicant has demonstrated the ability effectively to reach its target/ demographical and geographical areas. (5) 4. The methodology employed to measure the organization's effectiveness is effective, clear, and concise. B. BUDGET (30) (10) 1. The total amount requested from the City of Brooklyn Center is reasonable given the overall organization's budget. (10) 2. The budget request is reasonable given the objectives of the proposal for the contractual services. (10) 3. The administrative and program service costs are in reasonable balance. (Y /N) 4. The use of volunteers is reasonable and cost effective. (Y /N) 5. Other funding sources have been explored. C. COMMUNITY NEED (35) (10) 1. The applicant is meeting an important community need. (10) 2. The extent of this service does not overlap with services provided elsewhere in the community. (15) 3. The number of Brooklyn Center residents served is high in relation to the amount requested. D. ORGANIZATION NEED (20) (10) 1. The program is not viable without local government support. (5) 2. There are few, if any, alternate sources of funding available to the applicant. (5) 3. The organization's request does not create an ongoing demand for funding in future budgets. TOTAL SCORE March 1994 APPLICATION FOR CONTRACTUAL SERVICES CITY OF BROOKLYN CENTER is (FOR NONPROFIT ORGANIZATION /PROGRANI /AGENCY) Date Submitted: (Deadline is June 1 for consideration for the following fiscal year, January 1 to December 31.) Applicant Organization /Program /Agency Name: Address: City, State, Zip - Phone Number: Contact Person: PROGRAM OVERVIEW 1. Generally describe the organization, including its mission, date established, services, and goals. 2. Explain the areas of expertise of the organization, including a description of the range of staff capability. 3. Describe the target group for services of the organization. _1_ March 1994 4. Describe how the organization is marketed, and to what geographical and demographical areas. S. Discuss the methodology employed in measuring the effectiveness of the organization. BUDGET Current Budget Yr. Requested Year — Actual Budget Year DOLLAR AMOUNT REQUESTED FROM CITY $ $ TOTAL ORGANIZATION BUDGET $ $ CITY AMOUNT AS % OF TOTAL BUDGET % % o OF TOTAL BUDGET UDGET FOR OVERHEAD AND ADMINISTRATION COSTS % % 6. List specific secured and anticipated sources of contributions available to the applicant. SECURED (S) OR SOURCE AMOUNT ANTICIPATED (A) 7. List all other funding organizations explored and the outcome. _2_ March 1994 S. List in -kind items requested from the City. 9. Describe use of all in -kind contributions, and include estimated value of each in -kind contribution. 10. a. Describe use of volunteers. b. Describe how the use of volunteers affects or reduces your budget. CONLVWNITY NEED 11. Explain the community need for the proposed service. 12. Explain the community benefits including what you do for groups with special needs in the proposed service (if applicable). -3- March 1994 13. Describe how Brooklyn Center benefits from the services provided. 14. a. Discuss possible alternative sources for those services available within the community. b. Describe why those alternative services are not fulfilling the current needs. 15. State the total numbers of people from all communities who participate or receive direct benefits, and describe how these numbers were determined. PROJECTED TOTAL TOTAL SERVED TO BE SERVED LAST YEAR NEXT YEAR 16. a. State the numbers of residents from Brooklyn Center only who are served, and describe how these numbers were determined. PROJECTED TOTAL TOTAL SERVED TO BE SERVED LAST YEAR NEXT YEAR b. What percent of the total residents served are from Brooklyn Center? -4- March 1994 ORGANIZATION NEED 17. What would be the consequences to your organization of not receiving the amount requested? The following supporting documentation must accompany this application. If any item is not enclosed, please explain why not. 1. Financial statement for the preceding fiscal year. 2. Proposed budget for the upcoming fiscal year. 3. Data (backup documentation) substantiating the need for this service in Brooklyn Center. 4. Proof of nonprofit status. 5. List of current Board of Directors. 6. Job descriptions and resumes of key personnel. 7. Statistical or other data measuring effectiveness of the organization. Signature Date Title -5- March 1994 CITY OF BROOKLYN CENTER Council Meeting Date 03 -I4-94 Agenda Item Numbe REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: DISCUSSION ITEM - BROOKDALE AREA DRAINAGE STUDY DEPT. APP OV W Mzk Malo y, City Engineer MANAGER'S REVIEW/RECOMMENDATION:),/ No comments to supplement this report Comments TOw /attached PP P �. SUMMARY EXPLANATION: (supplemental sheets attached Yes Last summer, the city accepted a proposal from the consulting engineering firm of Short - Elliott- Hendrickson, Inc. (SEH) for the preparation of a specialized storm water study for the greater Brookdale area. The major storm water concerns and drainage issues identified include: - It is inevitable that either Brookdale or the adjacent commercial area will contemplate expansion or renovation which will trigger Watershed requirements for treatment of storm runoff. It is to the benefit of both the City of Brooklyn Center and Brookdale to be proactive with regard to an acceptable approach for dealing with these requirements. - Past discussions with the City of Minneapolis have indicated a potential for jointly restoring a degraded wetland located south of Centerbrook Golf Course, and utilization of the area at least in part for the treatment of runoff prior to discharge into the creek. - Other drainage facilities (Northport "lake ", ponds at golf course, on- and off -site detention basins for Brookdale) have been identified as possible opportunities for providing water quality enhancements for the area. The scope of this study was essentially to examine what type of water quality enhancements would be feasible and appropriate for the larger Brookdale area. It is important to note that the scope of SEH's work did not include detailed analysis or appraisals of the potential land acquisition costs. This financial analysis, we believe, will ultimately be essential to working out an approach that will be mutually agreeable to Brookdale and the cities of Brooklyn Center and Minneapolis. SEH has completed the study, and a representative of their firm is scheduled to make a presentation. A copy of the Study is attached for reference. ® RECOMMENDED CITY COUNCIL ACTION It is recommended that the Council formally receive the Study as prepared by the consulting firm SEH, Inc. and direct staff to further define the cost components of the contemplated improvements. • w CITY OF BROOKLYN CENTER eameil Meeting new 3 /14/% Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: STAFF RECOMMENDATION FOR LAW FIRM TO REPRESENT THE CITY OF BROOKLYN CENTER IN CIVIL MATTERS DEPT. APPROVAL: p ull moore-Sykes, A strative /Personnel Assistan' MANAGER'S REVIEW/RECOM MNDATION: 2( _; f No comments to supplement this report. Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) • STAFF RANKING OF LAW FIRMS: 1. Holmes & Graven, Chartered 2. Carson and Clelland 3. Popham, Haik, et. al. 4. Bama, Guzy & Steffen 5. Sweeney, Borer & Ostrow HOLMES & GRAVEN, CHARTERED Based on the oral interviews and firm presentations, the staff panel (City Manager, Finance Director, Community Development Director and Acting Assistant City Manager) unanimously chose the law firm of Holmes & Graven as the firm best qualified to represent the City of Brooklyn Center in all civil law matters as it relates to providing legal services to the City of Brooklyn Center. • Holmes & Graven is a full- service municipal civil law firm. They handle all civil law matters, including labor /employment law, tax increment financing, bond financing, redevelopment, zoning, code enforcement, etc., which are issues that are at the very forefront of what Brooklyn Center is dealing with. • Holmes & Graven reports that eighty percent (80 %) of their business is the representation of the public sector and, as such, they rarely have conflicts of interest. This represents a major commitment by Holmes & Graven to the area of civil law where they are recognized by many firms as experts. In addition to being the city attorneys for several cities, they also represent approximately 100 others as special counsel because the respective city attorneys have conflicts of interest or lack the required level of expertise to adequately represent their client. If Brooklyn Center should select another law firm as its counsel, chances are Holmes & Graven will be used as an outside counsel in several specialized areas of civil law, especially in zoning, land use, bond financing, tax increment financing and employment /labor law. • This law firm has many years of experience with Brooklyn Center. In retaining them as the City's civil law counsel, there would be no loss in continuity in the provision of service. If Brooklyn Center chose to hire another firm, it would be a costly transition, consuming a large amount of the City's money, project time and staff time in bringing a new firm up to speed on various issues. This is an especially important factor because Brooklyn Center, in the last two years has lost, through retirement and resignations, four senior experienced managers (Police Chief, Finance Director, Public Works Director and Assistant City Manager). • The firm has enjoyed and continues to enjoy a good working relationship with staff in all of the City's departments. • Holmes & Graven has a good record of providing quality and timely service for all types of legal work. • Holmes & Graven is completely committed to alternate dispute resolution and mediation as it is less expensive and offers a more appropriate forum to settle differences. This is in line with the City's philosophy of supporting mediation services. Mr. LeFevere chairs the Board of the Mediation Center and has authored the Mediation Handbook. Holmes & Graven has been involved in much of the legislation that is initiated and developed in this area. • • This firm has a zoning and related land -use law staff. Two members of this department also have master's degrees in urban planning. They have demonstrated their expertise in number of precedent- setting cases this area of civil law to the point that other firms use them when dealing with zoning or land -use litigation. • Martindale - Hubbel, a legal service rating firm, gives Holmes & Graven the highest rating that a law firm can achieve. In January, 1994, The American Research Association found that in the category of urban, state, and local government law, the top rated five percent of attorneys practicing in this specialty selected Charles LeFevere, Jim Thompson and Dave Kennedy as the individual attorneys that they would refer clients to. • Holmes & Graven's philosophy regarding city representation is to head off problems before they occur. By being pro- active in their approach in providing representation, they feel they can save money for the City. They can also save the City money because of the number of years of experience that Holmes & Graven brings to the City of Brooklyn Center, both individually and collectively. • Legal fees for Holmes & Graven for the last five years have been kept to about $40,000 a year. Their proposed fee schedule is $100 per hour for general civil law matters and $105 per hour for matters that go to litigation. This fee structure is competitive with other law firms practicing civil law. CARSON AND CLELLAND • Carson and Clelland is a law firm in Brooklyn Center of four lawyers with practices in municipal civil law and represents a number of smaller suburban communities and does prosecution work for the City of Brooklyn Center and others. This firm is capable of handling the needs of Brooklyn Center in most areas, with the exception of the bond financing area and has less experience than other firms in the area of tax increment and redevelopment projects. • Carson and Clelland reports that fifty percent (50 %) of their business is in representing the public sector, and, while this firm does not have the commitment to the public sector law that others have, it is a significant percentage of their work and their expertise. When other law firms have conflicts, their firm is often contacted to handle those municipal civil law situations for other communities. Their strength appears to be largely in municipal civil law, zoning, and employment /labor law and prosecution. • This firm currently handles the prosecution work for the City of Brooklyn Center. Members of this firm enjoy the respect of those staff members they work with, and the quality of their work is excellent, timely and professional. • Carson and Clelland indicated they used mediation or other alternative dispute resolution processes, but did not seem to have quite the involvement in these processes as other firms. Mr. Clelland has served as an arbitrator and has encouraged the use of mediation in "neighborhood dispute resolution ". • • If chosen, this firm indicated they would hire additional personnel, if needed, to supplement their work in the private law practice area, and Mr. Carson would take the lead In representing Brooklyn Center with Mr. Clelland supporting. Carson and Clelland stated their philosophy of representing the City would be a pro- active one in terms of trying to head off problems before they occur. They believe it is important to have attorneys involved in the early stages of potential problems, as this approach would save money in the long run. This philosophy matches Brooklyn Center's philosophy, which has been in place for many years. • Carson and Clelland's proposed hourly rates are $70.00 per hour. This rate is lower than the rate of Holmes & Graven and others listed, but the City would have to go outside for bond counsel and those hourly rates are generally more expensive, although it would appear that the hourly rates for Carson and Clelland could represent an overall lower legal service cost for the City. The disadvantage of this firm is that we would have to go outside for specialized services such as bond counsel, and the size of the firm would not provide as much backup as a firm such as Holmes and Graven, Popham, Haik and Barna, Guzy and Steffen. POPHAM, HAIK, et. al. • Popham, Haik offers the services of a full- service municipal civil law firm similar to Holmes & Graven's services. They are a larger firm with a smaller group of that firm • specializing in municipal civil law. • While they report approximately six percent (6 %) of their overall business is in the municipal civil law area, because of the size of this firm that still represents a substantial commitment and level of service to the municipal civil law area. Mr. Sheehy and Mr. Parker represented this firm at their interview. Mr. Sheehy indicated he would be the lead attorney for the firm in Brooklyn Center with support from Mr. Parker and others in the firm. Because this firm has a substantial private practice, there is the possibility • of this firm having the potential for more conflicts between the municipal service arm of their firm and the private law side of their firm in representing clients. Staff is assured by their experience in St. Louis Park that they have handled this area and potential conflicts effectively. • This firm offers full services in bonding, redevelopment activity (EDA, HRA) and redevelopment financing service mechanisms. They are a full - service firm capable of handling all of the services the City needs, similar to the Holmes & Graven firm. This firm, by their own admission, is not as strong as Holmes &Graven in the tax increment financing and bonding areas, but is probably stronger and has had more experience in the environmental law area, especially due to their involvement in St. Louis Park with the Riley tar pits contamination lawsuits. • This law firm also demonstrates a significant commitment in the area of alternative dispute resolution, such as mediation and other mechanisms. Members of their firm are very active in support of the alternative dispute resolution processes. • Popham, Haik employs a total of approximately 230 lawyers with the public sector practice group of approximately 12 -15 lawyers in this area. • The fee structure for Popham, Haik is higher than that of Holmes & Graven and Carson and Clelland and their general practice rate is $115 per hour with a cap of $75,000, but does not include finance or bond work, site specific environmental work or advisory to committees or commissions, nor does it include comprehensive rezoning. Because of this factor, it would virtually assure that our legal costs would rise somewhat. BARNA, GUZY AND STEFFEN • This law firm has significant experience in the area of representing inner ring type suburbs and its experience level is similar to that of Popham, Haik and not as great as Holmes & Graven. This firm represents the City of Fridley, a suburb nearly identical to Brooklyn Center in its size and configuration. They also represent the City of St. Francis and the EDA /HRAs of Columbia Heights and Fridley. • This firm has a significant commitment of their business to the municipal civil law area, though not as great as Holmes & Graven, but more than Popham, Haik. • This firm does not provide services in the area of bond counsel for the communities they serve. They stated they had worked frequently with Holmes & Graven in this area. • This firm, while possessing quality experience in a wide range of municipal civil law matters, appears to be exceptionally strong in the area of labor and employment law and • represents the cities of Coon Rapids and Maple Grove in this area. • This firm also acknowledges significant meaningful support for alternative dispute resolution processes as members of the firm have served for a number of years on ADR committees. • A member of this firm has also served on the Minnesota Pollution Control Agency board for five years, and served two years as its chair. Through its work in Anoka County with landfill problems, it has a significant amount of experience in the environmental law area. • This firm also has a high rating by the Martindale - Hubbel rating service. The firm is composed of 26 lawyers and has significant experience in the area of personnel and labor law and environmental law. Mr. Steffen, a member of this firm, has previously served as Anoka County manager and brings considerable experience and expertise to the firm in this area. • This firm's hourly rate is $75.00 per hour for the primary attorney, senior attorney is $85.00 per hour and associate attorney is $75.00 per hour. Fixed fees are guaranteed until January, 1995. This firm is considered by staff committee as being very close in its ranking to Popham, Haik. It does not have internal expertise in the bonding area, but does have expertise in all other areas. SWEENEY, BORER & OSTROW • This is a five member law firm that practices primarily in the area of municipal civil law. This firm currently represents the City of Blaine and, until recently, represented the City of White Bear Lake. It has significant experience in the municipal public law area, though not as extensive as the other law firms interviewed. • • The firm has handled and works with HRA and EDA issues on a regular basis. However, it does not possess the depth of experience other law firms interviewed possessed. • This law firm does not have the internal services of bond counsel and we would have to go to another firm for that service. • This firm also possesses a significant commitment to alternative dispute resolution and has used mediation extensively. • This firm possesses significant strength in the area of environmental law as they have handled a number of litigation situations for the City of Blaine regarding the Oak Grove landfill and others. They have also been involved in lobbying in this area in Washington and at the state level. • The hourly rate for this firm is $85.00 per hour. City Council asked the City staff to interview the five above mentioned law firms out of a total of 13 who submitted RFPs. Our instructions were to rank those law firms in terms of staff's view of their capabilities and the above paragraphs describe our preferences and recommendation. It is my understanding that it is Council's wish to take all or part of this group of law firms and set up e interviews before the City Council as a whole. CITY OF BROOKLYN CENTER Council Meeting Date 3114/% Agenda Item Numbe REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: UPDATE ON STATUS OF HUMBOLDT AVENUE PETITION DEPT. APPROVAL: Gerald G. Splinter, City Manager MANAGER'S REVIEW/RECOAUdENDATION: No comments to supplement this report Comments below /attached SUIVIrVIARY EXPLANATION: (supplemental sheets attached ) As previously reported to the Council last week, a citizen from Humboldt Avenue requested the City staff prepare a petition for circulation on Humboldt Avenue asking the residents their support, opposition, or no opinion for a 1994 construction project on Humboldt Avenue, 30 foot wide, no assessments, no parking, State Aid financed, with the amenities package of plantings, additional lighting, and the undergrounding of overhead utility wires. We sent a copy of the petition out to the citizen requesting it and asked him to try and return the results of the petition by Wednesday evening, March 9. We have since learned the petition process was slightly modified. Residents circulated a petition with the same wording but in single petition form for each resident on Humboldt to mail back their signed petitions indicating their preferences to Brooklyn Center City Hall. The result is at this time, we have only received a few of the petitions. We will update the Council on Monday night regarding the status of receipt of the mailed in petitions. We will make copies of those petitions received by Friday, March 11, 1994, and make a special delivery to your residence. CITY OF BROOKLYN CENTER Council Meeting Date Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION AWARDING VARIOUS CITY INSURANCE CONTRACTS DEPT. APPROVAL: Charles Hansen, Finance Director MANAGER'S REVIEW/RECOMMENDATION: r (i No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) Attached is a resolution which will authorize renewal of the following insurance contracts: Comprehensive Municipal Property and Casualty Insurance Worker's Compensation Insurance Boiler and Machinery Insurance Accident Plan for Volunteers The resolution also will, if the City Council desires it, give the City insurance protection for the first time for defense against lawsuits alleging open meeting law violations. The resolution also will renew annual contracts with the City's insurance agent and risk management consultant. The City has an agreement with BHK &R Insurance Agency for agent services on a flat "fee for services" basis rather then paying BHK &R a commission based on premiums. BHK &R Insurance Agency has agreed to extend its contract to January 1, 1995 at no increase in the fee of $8,600. American Risk Management, Inc. has also agreed to extend its contract to February 28, 1995 at no increase in its fee of $5,340. Premiums for property and casualty insurance have increased substantially for several reasons. First of these is that insurance rates have been increased due to a larger number of claims against our insurance in 1993 than in earlier years. Second is that the City's expenditure levels will be higher in 1995. Third is that staff re- evaluated and increased the values placed on City buildings in the policy. The rates are multiplied against the expenditures and building values to determine the premiums for the property and casualty insurance premiums. The resolution also proposes to transfer money from the contingency account to the insurance premium accounts to cover these increases. It should be noted that the City has received dividends back from the LMCIT in each of the last seven years. We expect to receive one again in 1994, but the LMCIT has told us to expect it to be smaller because of a change in the way they calculate their premiums. Good news comes in the area of worker's compensation insurance. The 1993 estimated total premium was $257,702. For 1994 this has been reduced to $179,482 in spite of increased payrolls. This is due to substantially fewer worker injuries during the last three years, compared to earlier years. The $78,220 savings is spread across the General and Enterprise funds, but we were able to reduce the 1994 General Fund Budget by $50,000 on the basis of these savings. The attached spreadsheet provides more detail on the City's insurance premiums. RECOMMENDED CITY COUNCIL ACTION Passage of the attached resolution awarding city insurance contracts. CITY OF BROOKLYN CENTER INSURANCE CONTRACTS FOR 1994 1994 1993 Percent Net Net Increase Increase COVERAGE Premium Premium (Decrease) - Decrease Comprehensive Municipal Property & Casualty Property $28,117 $21,982 $6,135 27.91% Inland Marine 3,350 4,047 (697) - 17.22% Miscellaneous equipment on vehicles 1,111 0 1,111 General Liability 162,974 134,626 28,348 21.06% Automobile liability 14,576 15,591 (1,015) -6.51% Automobile Physical Damage 10,015 10,783 (768) -7.12% Bonds 5,521 5,560 (39) -0.70% Money & Security 875 876 (1) -0.11% ------- - - - - -- ------- - - - - -- ------- - - - - -- ------- - - - - -- Total Property & Casualty 226,539 193,465 33,074 17.10% Worker's Compensation 179,482 257,702 (78,220) - 30.35% Boiler & Machinery 4,823 3,215 1,608 50.02% Accident Plan for Volunteers 2,175 2,175 0 0.00% Open Meeting Law Defense 2,445 2,445 ------- - - - - -- ------- - - - - -- ------- - - - - -- ------- - - - - -- TOTAL $415,464 $456,557 ($41,093) -9.00% - - - - - -- - - - - - -- - - - - - -- - - - - - -- ------- - - - - - -- - - - - - -- - - - - - -- Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AWARDING VARIOUS CITY INSURANCE CONTRACTS ---------------------------------------------------- WHEREAS, the Director of Finance and the City's Insurance Agent have negotiated annual renewal premiums for the City's comprehensive municipal property and casualty, liquor liability, boiler and machinery, and workers' compensation insurance coverage for the period from January 1, 1994 to January 1, 1995 and they are as follows: 1. Comprehensive Municipal Property and Casualty Insurance from the League of Minnesota Cities Insurance Trust (LMCIT): Property $ 28,117 Inland Marine 3,350 Misc Equipment on Vehicles 1,111 General Liability 162,974 Automobile Liability 14,576 Automobile Physical Damage 10,015 Crime 875 Bonds -- - 5,521 Estimated Total Annual Premium $226,539 2. Workers' Compensation Insurance from the League of Minnesota Cities Insurance Trust (LMCIT): Total Annual Estimated Premium $179,482 3. Boiler and Machinery Insurance from the Hartford Steam Boiler Inspection & Insurance Company: Total Annual Premium $ 4,823 4. Accident Plan for Volunteers Total Annual Premium $ 2,175 5. Open Meeting Law Defense Total Annual Premium $ 2,445 and RESOLUTION NO. WHEREAS, Brandow Howard Kohler & Rosenbloom, Inc. (BHK &R) has been the City's insurance agent since January 1, 1990 on a fee - for - services basis, has provided good agent services to the City of Brooklyn Center, and wishes to extend the agreement for services or another year; and WHEREAS, American Risk Services, Inc. has been retained as the City's insurance consultant since June of 1988 on a contract for services, has provided good consulting services to the City of Brooklyn Center, and wishes to extend the contract for consulting services for another year. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center to: 1. Accept the negotiated insurance renewals and award the contracts as stated. 2. Designate the Brandow, Howard Kohler & Rosenbloom, Inc. (BHK &R) Agency as the agent of record for said insurance. 3. Renew the fee - for - services contract as City insurance agent with BHK &R for the period of January 1, 1994 through December 31, 1994 at an annual fee of $8,600. 4. Renew the contract for consulting services with American Risk Services, Inc. for the period of March 1, 1994 through February 28, 1995 at an annual rate of $5,340. 5. Reduce the appropriation in the Contingency Account in the Unallocated Department by $38,200. 6. Increase the appropriations for insurance premiums in the Unallocated Department as follows: Liability insurance $35,500 Property insurance 1,100 Boiler & Machinery insurance 1,600 $38,200 Date Todd Paulson, Mayor ATTEST: Deputy Clerk RESOLUTION NO. The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting Date March 14, 1994 Agenda hem Number Al b REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION ACCEPTING BID AND AUTHORIZING THE PURCHASE OF ONE (1) SIXTEEN -FOOT (16') ROTARY MOWER WITH ROPS CAB DEPT. APPROVAL: Karla K. Wickre, Deputy City Clerk MANAGER'S REVIEW/RECO ; NDATION: r No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) An appropriation in the amount of $63,900 was approved in the 1994 central garage internal service fund budget for the parks department to purchase one 16 -foot rotary mower with ROPS cab. On February 14, 1994, the City Council approved specifications and authorized advertisement for bids for one 16 -foot rotary mower with ROPS cab. Two bids were received on March 2, 1994. I recommend acceptance of the bid from MTI Distributing Company in the amount of `$62,699. RECOMMENDED CITY COUNCIL ACTION Approval of Resolution Accepting Bid and Authorizing the Purchase of One (1) Sixteen -Foot (16') Rotary Mower with ROPS Cah. • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING BID AND AUTHORIZING THE PURCHASE OF ONE (1) SIXTEEN -FOOT (16') ROTARY MOWER WITH ROPS CAB WHEREAS, an appropriation was approved in the 1994 budget for the purchase of One (1) Sixteen -Foot (16') Rotary Mower with ROPS Cab; and WHEREAS, $63,900 was originally appropriated for the purchase of One (1) Sixteen -Foot (16') Rotary Mower with ROPS Cab; and WHEREAS, two bids were received as follows: Company Bid MTI Distributing Company $62,699 Reinders, Inc 63,794 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the purchase of one (1) Sixteen -Foot Rotary Mower with ROPS Cab from MTI Distributing Company in the amount of $62,699 is hereby approved. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting Datc March id. 1994 Agenda Item Number 4 REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE PURCHASE OF ONE (1) TRAILER - MOUNTED POTHOLE PATCHER DEPT. APPROVAL: Karla K. Wickre, Deputy City Clerk MANAGER'S REVIEW /RECOMMENDATION: ,'• ''� t No comments to supplement this report Comments below /attached ' k K : * *c 8c *c c:k *:k k KHck *Mc Nt c� *NIc Bc Nc c * *c * * *H: *K K * *K yc gc c * *8c * *8c *c * *c *%M *Nc K *Mc%K K M: c Nc Nc:K Bc c yc ;c Nk gc *N: Kc Bc *:k Xc��Nc SU EVIARY EXPLANATION: (supplemental sheets attached Yes ) An appropriation in the amount of $31,740 was approved in the 1994 central garage internal service fund for the street department to purchase one trailer - mounted pothole patcher. Attached are the specifications for this pothole patcher. If the specifications are approved, an advertisement for bids would be placed in the Sun -Post, and bids would be opened on April 6, 1994, at 11:00 "A.m. RECOMMENDED CITY COUNCIL ACTION Approval of Resolution Approving Specifications and Authorizing Advertisement for Bids for the Purchase of One (1) Trailer- Mounted Pothole Patcher. /De, Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE PURCHASE OF ONE (1) TRAILER- MOUNTED POTHOLE PATCHER BE IT RESOLVED BY THE CITY COUNCIL OF THE City of Brooklyn Center that the specifications for the purchase of one (1) trailer - mounted pothole pitcher are hereby approved. BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise for and receive bids for the purchase of one (1) trailer- mounted pothole patcher in accordance with said specifications. Date Todd Paulson, Mavor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CALL FOR BIDS FOR ONE (1) TRAILER - MOUNTED POTHOLE PATCHER Sealed proposals endorsed with the title of the equipment and the bidder's name will be received at the office of the City Clerk of the City of Brooklyn Center, Hennepin County, Minnesota, up to 11:00 a.m. on Wednesday, April 6, 1994, at which time bids will be opened and read. The equipment to be furnished consists of the following as called for in the specifications: One (1) Trailer - Mounted Pothole Patcher Proposed forms of contract documents, including the forms and specifications therefore, are on file in the office of the City Clerk of the City of Brooklyn Center, Minnesota, where they may be examined. Specifications and proposal blanks may be had for the contractor's individual use by applying to the City Clerk. No bidder may withdraw his bid within thirty (30) days after scheduled time of opening bids without the consent of the City. Bids must be made on the basis of cash payment for the equipment. No bids will be considered unless sealed and filed with the City Clerk prior to the closing time for receiving . bids. The City Council reserves the right to waive any informalities in any bids received and reject without explanation any or all bids received. Mailed bids should be addressed to: City Clerk City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 By order of the City Council K. K. Wickre, Deputy City Clerk Date: March 15, 1994 (Published in the Brooklyn Center Sun -Post March 23, 1994) • i CITY OF BROOKLYN CENTER 6301 SHINGLE CREEK PARKWAY BROOKLYN CENTER, MN 55430 MARCH 15, 1994 • PROVISIONS AND SPECIFICATIONS FOR ONE (1) TRAILER - MOUNTED POTHOLE PATCHER BID OPENING: APRIL 6, 1994 11:00 A.M. • CITY OF BROOKLYN CENTER 6301 SHINGLE CREEK PARKWAY BROOKLYN CENTER, MINNESOTA 55430 PROVISIONS AND SPECIFICATIONS FOR ONE (1) TRAILER- MOUNTED POTHOLE PATCHER 1. GENERAL All bids must be received at the office of the Deputy City Clerk on or before 11:00 a.m., Wednesday, April 6, 1994, and shall be submitted on the enclosed proposal form in a sealed envelope plainly marked "Bid for Trailer - Mounted Pothole Patcher ". It is understood that the City Council reserves the right to reject any or all bids, to waive informalities and to award the contract in the best interest of the City. The pothole patcher proposed and delivered to the City of Brooklyn Center shall be complete in every respect and ready for operation in accordance with these specifications, with certificates of service and inspection submitted at the time of delivery. Manufacturer's reference, trade name, brand, or description mentioned in this proposal are descriptive but not restrictive and used only to indicate type and standard of material of equipment desired. Catalog information showing make, model, and complete specifications of the pothole patcher the bidder proposes to furnish shall accompany the vendor's bid. Insufficient descriptive information shall be cause for rejection of the bid. The bidder must give assurance to the City of Brooklyn Center in regard to patent infringements and in case of suits against the City by other parties. He must defray all costs in connection with such suit and save the City harmless in all such actions. 2. BID SECURITY Proposals shall be accompanied with a five (5) percent bidder's bond, cash deposit, certified or cashier's check made payable to the City of Brooklyn Center and shall be a guaranty to provide equipment as specified and to enter into an agreement with the City for the pothole patcher. 3. GUARANTY The bidder shall guarantee this equipment as to the specified capacity and satisfactory performance and to be free of defects in design, materials and workmanship. All defective parts and material shall be replaced free of cost to the City of Brooklyn Center, including labor for a period of two (2) years from date of delivery. S 4. CONSIDERATION OF BIDS The availability of adequacy of parts and service, and the costs of operation and maintenance of this equipment are all important factors which the City of Brooklyn Center will consider in making the award of contract. No prequalification requirements are specified herein. However, each bidder shall submit written statements with his bid which provide the following information. 1. Length of time this manufacturer has been manufacturing Pothole Patchers. 2. Length of time the dealer has been handling this product line. g g P 3. Number, location and ownership of all comparable units in service in Minnesota, or in dealer's service area: (for usage by the City in checking references). 4. Description of parts and service availability for this machine from the dealer and from the manufacturer. Following opening f id h m require the bidder to submit such o the bids, the City a e g P g Y Y q additional information as may reasonably be required in order to evaluate the proposed bid for the benefit of the City. In addition, the City of Brooklyn Center reserves the right to consider the previous performance of both the dealer and the manufacturer relating to the parts and service records to the City of Brooklyn Center as related to other City -owned equipment. 5. DELIVERY DATE The successful bidder shall schedule delivery to the City of Brooklyn Center for the earliest date possible. 6. AWARD Award of contract by the City of Brooklyn Center will be based on, but not necessarily limited to the factors of price, delivery date, parts and services; as well as analysis and comparison of specifications and performance. Because the maintenance of this equipment in good operating condition without down time for repairs is very important, it is essential that repair parts and service be adequate and readily available. The bidder shall state clearly in his proposal the location in the Metro area where parts and service facilities are available. Included in the final bid award determination will be a performance evaluation based on City experience and experience of others with similar equipment as to the past performance of the bidders to determine the best parts and service facilities available. i 7. EXCEPTIONS Exceptions to any item or part of these specifications shall be submitted in writing one week prior to bid opening. None will be accepted after this date. It shall be the responsibility of the bidder to furnish proof that the exceptions or substitutions are equal or superior to the specifications. This may require demonstration, travel to existing machines and locations for demonstration and viewing of such substitute proposal items. This is to be accomplished at no expense to the City of Brooklyn Center. SPECIFICATION FOR TRAILER MOUNTED POTHOLE PATCHIER This unit shall be combination of the latest production models as currently advertised meeting the terms of this Specification. Furnish all standard equipment advertised whether or not specifically called for except where over standard or conflicting equipment is specified. This unit shall be complete with all equipment needed for immediate use, shall function as listed below, and shall meet applicable codes and standards. FUNCTION • Transport Asphalt material at highway speeds. • Conveniently distribute asphalt for patching potholes. • Function and transport without undue risk to the operators, motorists or bystanders. • Function as specified in Performance Test Section of this Specification. BODY/PATCHER • Hopper shall have a four (4) tons of bituminous minimum capacity. • Hopper shall have hydralically operated insulated doors. • The unit shall be equipped with a solvent flush tank with 12 volt DC electric pump for tool cleaning. Unit with 12 volt DC electric pump for tool cleaning. Unit shall have a flame out of control to automatically stop the burner when solvent pump is operating. Furnish with minimum five (5) gallon solvent tank, spray wand and hose reel. • The body shall be insulated to an R value of 11 and form a heat retarding shield (do not install Tack Tank). HEATING SYSTEM • Unit shall be equipped with a heating capacity not to exceed 100,000 BTU's /hour input by two independently controlled 50,000 BTU infrared propane gas burners. • Control system shall incorporate a burner temperature control, flame -out, automatic re- ignition, 12 volt D.C. on board electric system, electric ignition systems, all valves and regulators. • • On board 12 volt battery charging system shall be provided to operate on 120 volt AC. • The unit shall be equipped with veneer adjustable throttle mechanism. TRAILER /LIGHTING • Trailer shall have tandem axles with dual wheels, with tires of sufficient size to handle four (4) tons of asphalt and miscellaneous gear. • Axles shall each have a rated capacity of at least 7,000 lbs. • Trailer shall be of heavy duty construction. Trailer shall have 5,000 pound capacity tongue jack with wheel. • Trailer shall have storage compartments incorporated with side fenders if possible. • DOT approved lighting package integral with fenders and rear bumper. • Trailer shall have two (2) hydraulic surge brake system and ICC tractor /trailer lighting system with Standard Plus TCP 77F plug (or equal). • Electric lines shall be fully concealed in protective sheath. • Unit shall be equipped with standard three (3) inch I.D. pintle hitch ring mounted on tongue with height & length such that it can be safely towed by Brooklyn Center single axle dump trucks. PERFORMANCE TEST • Two speed Auger system shall deliver entire load of mix to rear chute without operator assistance. • Unit shall have automatic re- ignition and fail safe shut down for over heating or flame out. • All electric heaters and related electrical components shall have a single supply hookup and be U.L. approved. • Unit shall allow plant mix to be held for 48 hours minimum without stripping or overheating or having an operator present. • Unit shall be equipped with the equivalent of two 100 pound capacity vapor withdrawal tank or tanks permanently mounted with fuel gauges. • • Thermostats must be shock resistant. Thermostats shall operate both the propane burner and the electric heater, so that only one setting is necessary. Thermostats shall be provided at the rear of the unit so that the operator may observe the temperature at all times. Vendor shall submit with bid, documentation signed by a factory representative verifying that the burner meets all applicable codes and safety standards. • All electrical wiring shall meet electrical codes and have UL label on the components. HYDRAULIC SYSTEM • Anti - Bridge Bar system with hydraulic motor. hydraulic oil, reservoir shall have a thirty (30) gallon minimum capacity. • Hydraulic pump shall be Tyrone H.P. 16 -180C or approved equal. • Hydraulic pump capacity shall not be less than 15 GPM at 2200 PST and 1000 RPM driven by a diesel engine of 18 N.P. or greater. • Diesel Engine mounted to hydraulic pump shall be equipped with electric start, largest battery available, gauges for oil pressure, temperature, voltage or amperes and hour meter. • Hydraulic motor shall be Char -Lyn 103 -1008 or approved equal. • Hopper shall be equipped with a screw auger. • The unit shall be equipped with a minimum nine (9) foot long by six (6) inch diameter screw auger external bearing mounted. The screw auger shall be driven forward and reverse via a hydraulic motor, of at least 14 horsepower. • Unit shall be equipped with an agitator driven via a hydraulic motor, at least twelve (12) horsepower. PROPOSAL ONE (1) TRAILER- MOUNTED POTHOLE PATCHER TO: City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 We propose to furnish and deliver one (1) trailer- mounted pothole pitcher according to the specifications at the following price: 1. Total Bid Price $ (Including 6.5% Sales Tax) 2. Delivery Date (Calendar Days) 4 9 Signed: Firm Name: Address: Date: BID OPENING: APRIL 6, 1994, 11:00 A.M. CITY OF BROOKLYN CENTER Council Meeting Date March 14, 1994 Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION ACCEPTING QUOTE AND AUTHORIZING THE PURCHASE OF 2,400 FEET OF FIRE HOSE DEPT. APPROVAL: Karla K. Wickre, Deputy City Clerk MANAGER'S REVIEW/RECOMMENDATION: J V No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) An appropriation was approved in the 1994 fire department budget for the purchase of 1,600 feet of 1 3 /4 -inch fire hose and 800 feet of five -inch fire hose. Two quotations were received. I recommend accepting the quotation from Front Line Plus Fire & Rescue in the amount of $11,544. RECOMMENDED CITY COUNCIL ACTION Recommend approving Resolution Accepting Quote and Authorizing the Purchase of 2,400 Feet of Fire Hose hod Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING QUOTE AND AUTHORIZING THE PURCHASE OF 2,400 FEET OF FIRE HOSE WHEREAS, an appropriation was approved in the 1994 fire department budget for the purchase of 1,600 feet of 1 fire hose and 800 feet of five -inch fire hose; and WHEREAS, $16,680 was originally appropriated for the purchase of 2,400 feet of fire hose; and WHEREAS, two quotations were received as follows: Company Quote Front Line Plus Fire & Rescue $11,544.00 Angus Fire Armour Corporation 11,720.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the purchase of 2,400 feet of fire hose from Front Line Plus Fire & Rescue in the amount of $11,544 is hereby approved. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting Date 3/14/94 Agenda Item Numbe REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF SUSAN WARNER FOR HER DEDICATED PUBLIC SERVICE ON THE AD HOC CITY COMMUNICATIONS TASK FORCE DEPT. APPR VAL: Sharon Knutson, Deputy City Clerk MANAGER'S REVIEW/RECOM MNDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) Susan Warner resigned from the ad hoc City Communications Task Force effective February 28, 1994. RECOMMENDED CITY COUNCIL ACTION PASS A RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF SUSAN WARNER FOR HER DEDICATED PUBLIC SERVICE ON THE AD HOC CITY COMMUNICATIONS TASK FORCE. Member introduced the following is resolution and moved its adoption: RESOLUTION NO. RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF SUSAN WARNER FOR HER DEDICATED PUBLIC SERVICE ON THE AD HOC CITY COMMUNICATIONS TASK FORCE WHEREAS, Susan Warner served on the Ad Hoc City Communications Task Force from August 9, 1991, through February 28, 1994; and WHEREAS, her public service and civic effort for the betterment of the community merit the gratitude of the citizens of Brooklyn Center; and WHEREAS, her leadership and expertise have been greatly appreciated by the Brooklyn Center Ad Hoc City Communications Task Force; and WHEREAS, it is highly appropriate that her service to the community should be recognized and expressed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the dedicated public service of Susan Warner is hereby recognized and appreciated by the City of Brooklyn Center. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting Date 3n4/94 Agenda Item Number /D F REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF GERALD NELSON FOR HIS DEDICATED PUBLIC SERVICE ON THE AD HOC CITY COMMUNICATIONS TASK FORCE DEPT. APPROVAL: Sharon Knutson, Deputy City Clerk MANAGER'S REVIEW/RECOMIVIENDATION: y =' F"? % J s- No comments to supplement this report Comments below /attached • SUMMARY EXPLANATION: (supplemental sheets attached ) Gerald Nelson resigned from the ad hoc City Communications Task Force effective February 28, 1994. RECOMMENDED CITY COUNCIL ACTION PASS A RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF GERALD NELSON FOR HIS DEDICATED PUBLIC SERVICE ON THE AD HOC CITY COMMUNICATIONS TASK FORCE. for Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF GERALD NELSON FOR HIS DEDICATED PUBLIC SERVICE ON THE AD HOC CITY COMMUNICATIONS TASK FORCE WHEREAS, Gerald Nelson served on the Ad Hoc City Communications Task Force from March 9, 1992, through February 28, 1994; and WHEREAS, his public service and civic effort for the betterment of the community merit the gratitude of the citizens of Brooklyn Center; and WHEREAS, his leadership and expertise have been greatly appreciated by the Brooklyn Center Ad Hoc City Communications Task Force; and WHEREAS, it is highly appropriate that his service to the community should be recognized and expressed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the dedicated public service of Gerald Nelson is hereby recognized and appreciated by the City of Brooklyn Center. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting Date 3/14/94 Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION AMENDING THE 1994 GENERAL FUND BUDGET TO PROVIDE FUNDING FOR SUBSCRIPTION TO U.S. WEST SEARCHDISC ELECTRONIC DIRECTORY AND TO PURCHASE CD -ROM DRIVE AND SCSI EXPRESS SOFTWARE DEPT. APPROVAL: Gerald G. Splinter, City Manager MANAGERS REVIEW/RECOAMENDATION. No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) For o many years the City of Brooklyn Center has annually subscribed to the CATALIST Reference Directory through U.S. West Marketing Resources. The CATALIST Reference Directory is a street by street address guide and phone number cross reference digest of Minneapolis. The directory is used daily in both the police department and city hall to identify names with addresses or to identify ames or phone fy o e numbers with addresses see attached memorandum from Captain P ( P Joel Downer to City Manager Jerry Splinter). This year U.S. West has discontinued the CATALIST Reference Directory, and there appears to be no other vendor that publishes such a directory. U.S. West has developed SearchDisc Electronic Directory, a compact disc used with a PC and a CD -ROM drive. The City does not have a CD- ROM drive to utilize this disc and is requesting to purchase .a CD -ROM drive and SCSI Express software to utilize SearchDisc on the local area network. The attached resolution amends the 1994 General Fund Budget to fund the subscription to U.S. West SearchDisc Electronic Directory and to purchase a CD -ROM drive and SCSI Express software. RECOMMENDED CITY COUNCIL ACTION PASS A RESOLUTION AMENDING THE 1994 GENERAL FUND BUDGET TO PROVIDE • FUNDING FOR SUBSCRIPTION TO U.S. WEST SEARCHDISC ELECTRONIC DIRECTORY AND TO PURCHASE CD -ROM DRIVE AND SCSI EXPRESS SOFTWARE. l� Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AMENDING THE 1994 GENERAL FUND BUDGET TO PROVIDE FUNDING FOR SUBSCRIPTION TO U.S. WEST SEARCHDISC ELECTRONIC DIRECTORY AND TO PURCHASE CD -ROM DRIVE AND SCSI EXPRESS SOFTWARE WHEREAS, Section 7.09 of the City Charter of the City of Brooklyn Center does provide for a contingency appropriation as a part of the General Fund Budget and further provides the contingency appropriation may be transferred to any other appropriation by the City Council; and WHEREAS, the City Council hereby approves an allocation of $2,500 from the 1994 Budget to provide funding for subscription to U.S. West SearchDisc Electronic Directory and to purchase CD -ROM drive and SCSI Express software. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center to amend the 1994 General Fund Budget as follows: Increase the appropriations for the following line item: Data Processing Dept Office Furniture & Equipment $1,600 Unallocated Dept Dues & Subscriptions 900 Decrease the appropriations for the fallowing line item: Unallocated Dept Contingency Account $1,600 Unallocated Dept Office ,Supplies 900 Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. N CFN BROOKLYN CENTER POLICE DEPARTMENT POLICE MEMORANDUM TO: Trevor Hampton, Chief of Police FROM: Joel Downer, Captain DATE: March 10, 1994 SUBJECT: CD -ROM Drive for U.S. West Searchdisc The Brooklyn Center Police Department has relied upon cross directories provided by R. L. Polk Company for the last several years. Cross directories are a valuable reference when attempting to locate victims, suspects or witnesses. Often during the course of a criminal investigation information obtained is vague regarding addresses of subjects the police need to contact. A cross directory provides a wealth of information if the investigator either knows the specific phone number of the subject or the approximate address. A cross directory , capability is used several times per day by all divisions of the Police Department. I attempted to contact R. L. Polk & Company to determine the cost of replacing our 1993 vintage cross directories. R. L. Polk apparently is no longer in business as their phone is disconnected with no forwarding number. The U.S. West Searchdisc appears to be a viable option to the hard copy cross directories we have used in the past. If the expenditure for the quarterly update featured is approved, it provides the Police Department with current telephone subscriber information which is a vital need. JD /deh cc: Gerald Splinter, City Manager CITY OF BROOKLYN CENTER council Meeting Date 3114194 Agenda Item Number /O 1 REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION AUTHORIZING EXECUTION OF AN AMENDED JOINT AND COOPERATIVE AGREEMENT FOR THE FORMATION AND ADMINISTRATION OF THE HENNEPIN-ANOKA SUBURBAN DRUG TASK FORCE DEPT. APPRO •� Gerald G. tAter, City Manager MANAGER'S REVIEW/RECOMNIENDATION: / 77/7 No comments to supplement this report Comments be /attached SUVIrVIARY EXPLANATION: (supplemental sheets attached ) The Hennepin -Anoka Suburban Drug Task Force has acquired its own insurance to indemnify its assigned officers while working as members of the unit. The unit insurance has caused the joint powers agreement to be altered (see attached memo to City Manager Jerry Splinter from Police Captain Scott Kline outlining the changes). The attached resolution authorizes the Mayor and City Manager to enter into the amended agreement. RECOMMENDED CITY COUNCIL ACTION PASS A RESOLUTION AUTHORIZING EXECUTION OF AN AMENDED JOINT AND COOPERATIVE AGREEMENT FOR THE FORMATION AND ADMINISTRATION OF THE HENNEPIN -ANOKA SUBURBAN DRUG TASK FORCE • o� Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING EXECUTION OF AN AMENDED JOINT AND COOPERATIVE AGREEMENT FOR THE FORMATION AND ADMINISTRATION OF THE HENNEPIN -ANOKA SUBURBAN DRUG TASK FORCE WHEREAS, on August 9, 1993, the City Council of the City of Brooklyn Center in its Resolution No. 93 -122 authorized the Mayor and City Manager to enter into a Joint and Cooperative Agreement for the Formation and Administration of the Hennepin- Anoka Suburban Drug Task Force; and WHEREAS, the Hennepin -Anoka Suburban Drug Task Force has acquired its own insurance to indemnify its assigned officers while working as members of the unit; and WHEREAS, this unit insurance has caused the joint powers agreement to be altered. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center to authorize the Mayor and City Manager to enter into an Amended Joint and Cooperative Agreement for the Formation and Administration of the Hennepin -Anoka Suburban Drug Task Force. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. ��� N CE�rF9 .BROOKLYN CENTER POLICE DEPARTMENT POLICE MEVIORANDU7 TO: Jerry Splinter, City Manager FROM: Scott Kline, Police Captain DATE: February 17, 1994 SUBJECT: Joint Powers Agreement Anoka /Hennepin Suburban Drug Task Force The task force has now acquired their own insurance to indemnify their assigned officers while working as members of the unit. This unit insurance has caused the joint powers agreement J P g Bement to be altered in the manner outlined in the following 0 owing memo. In section 9 deputation found on page 9 of the complete agreement, all areas shave been eliminated in the new document. A new section is added has section 10 covering insurance, which is included at the back of the joint powers agreement, and on page 10 of the original document, the section which is listed there as section 10 duration has been changed to section 11 with the same wording. Capsulizing, they dropped the indemnification information in the section 9 deputation section and added a new section for insurance to cover indemnification and then moved the duration section to the end again. These changes in the joint powers agreement will require new passage by the council and new signatures by the mayor and city manager agreeing to the new document. SK:vt JOINT AND COOPERATIVE AGREEMENT FOR THE FORMATION AND ADMINISTRATION OF THE HENNEPIN -ANOKA SUBURBAN DRUG TASK FORCE I. PARTIES The parties of this agreement are political subdivisions of the State of Minnesota. This agreement is made pursuant to Minnesota Statutes Section 471.59, as amended. II. GENERAL PURPOSE The parties hereto find that drug abuse, and related criminal activities, have increased significantly within their communities in recent years. The completion and opening of the Highway 610 bridge over the Mississippi River has provided a corridor for drug trafficking between the parties. The nature of drug law enforcement does not lend itself to jurisdictional boundaries, and the individual parties hereto suffer from resource shortages which make effective, organized drug enforcement difficult on a jurisdiction by jurisdiction basis. The general purpose of this agreement is to provide coordination and joint enforcement within the parties of controlled substance violations as defined in federal, state and local statutes. III. NAME The joint enforcement project shall be known as the Hennepin- Anoka Suburban Drug Task Force. IV. MEMBERSHIP The parties to this agreement shall be the cities of Anoka, -1- Brooklyn Center, Brooklyn Park, Coon Rapids and Maple Grove. All parties shall execute a copy of this agreement and conform to all provisions herein. V. ADMINISTRATION A Task Force Advisory Board consisting of the Chief of Police or his or her designee from each party, the coordinator, and a prosecuting attorney each from Anoka and Hennepin Counties shall have overall responsibility for administration of the project. The City of Brooklyn Park will provide the day to day administration through a line supervisor assigned full time to the task force. The Task Force Advisory Board shall hold meetings as determined to be necessary by the members of the board. The Advisory Board members which have voting authority will be the Chief of Police or his or her designee from each party. The coordinator and prosecuting attorneys will serve in an advisory capacity and have no voting authority. The Advisory Board members will have a vote which is weighted in proportion to the number of officers committed to the task force as follows: Brooklyn Park 3 votes Coon Rapids 3 votes Anoka 1 vote Brooklyn Center 1 vote _ Maple Grove 1 vote In any issue requiring a vote of the advisory board, a quorum of four voting members must be present to vote. In order for a motion to pass, a majority vote shall consist of at least five votes. -2- The Advisory Board shall elect a chair to conduct board meetings and serve as liaison between the parties, the coordinator, and the board. VI. OPERATION Section 1. The Task Force shall consist of nine full -time peace officers P.O.S.T. licensed to practice law enforcement as defined in Minnesota Statutes, Chapter 626. The officers will be assigned to the task force by the parties as follows: Brooklyn Park 1- Sergeant, 2- Officers Coon Rapids 3- Officers Anoka 1- Officer Brooklyn Center 1- Officer Maple Grove 1- Officer Section 2. Chain of Command. The Task Force coordinator shall be the supervisor of the Task Force and will be the Sergeant assigned to the Task Force from Brooklyn Park. The coordinator shall serve at the P leasure of the Advisory Board and may be removed by a majority vote of the board. The coordinator reports directly to the advisory board. The officers assigned to the Task Force report to the coordinator. Section 3. Clerical. The Task Force may hire clerical support for the task force from the grant budget. Section 4. Equipment. Equipment purchased by the Advisory Board during the grant period for Task Force usage shall be divided amongst the parties by the advisory board at the end of the grant period if this agreement is not renewed. Upon a mutually agreed dissolution of this Task Force, all -3- equipment owned by the task force will be distributed between the parties as decided by the Advisory Board. Parties are expected to also utilize their own equipment such as body transmitters and surveillance vans on an as needed basis. Section 5. Facilities. Each Task Force member will work out of a centrally located office furnished and maintained by the Task Force as provided in the annual grant budget. Section 6. Purchase of Evidence /Information. The Task Force coordinator will maintain an accounting of all confidential funds utilized for the purchase of evidence and information and to pay investigative expenses incurred by the Task Force. Each Task Force officer will fill out a "Confidential Funds Receipt" when obtaining advances of confidential funds from the coordinator. Upon expenditure of confidential funds by a Task Force officer, a "Payment for Evidence and Information" form will be completed by the officer making the expenditure and this form will be forwarded in a timely fashion to the coordinator. The coordinator will mai -ntain a master expenditure log for all Task Force officers. Each individual officer will maintain an individual expenditure log for confidential funds. The coordinator will audit the confidential funds on a regular basis and will file the necessary quarterly report with the Office of Drug Policy of the Minnesota Department of Public Safety. Any evidence obtained or seized by the Task Force will be maintained in the department property room of the officer -4- assigned as the case agent. Section 7. Supplies. Office supplies will be provided b the PP PP P Y Task Force under the grant budget. Any supplies not itemized in the annual budget will be provided by the officer's agency. Operating supplies such as vehicle fuel and vehicle maintenance will be the responsibility of the officer's agency. Section 8. Sworn Personnel Each party is providing licensed peace officers under the conditions outlined herein. Wages and benefits for these officers will be absorbed by the officer's employing agency during the grant period. Wage and benefit reimbursement, to include overtime costs, may be reimbursed through the grant as approved by the Advisory Board. An officer assigned to the Task Force by a party may be removed from the Task Force through a majority vote of the Advisory Board. The party shall then appoint a suitable replacement for the removed officer. . Peace officers assigned to the Task Force shall be equipped by their employing parties with appropriate police credentials and suitable firearms. The employing party will be responsible for providing any P.O.S.T. required training _ to their officers assigned to the Task Force. The Advisory Board may direct additional, specialized training to be paid through the grant budget. Section 9. Vehicles The Task Force shall lease one vehicle -5- for each officer assigned to the Task Force. Each party will be responsible for fuel, insurance, and maintenance costs incurred by the vehicle leased for them. Upon termination of this.agreement, the leased vehicles will either be absorbed by the parties or returned to the leasing agency. VII. TASKS Section 1. The primary function and responsibility of the Task Force is to detect, investigate, gather evidence, and apprehend drug traffickers within the geographic area of the parties. As a result of the nature of covert undercover operations it is anticipated that undercover operatives may detect or become aware of other crimes. The Task Force will continue to pursue those avenues of investigation only upon recommendation of the Task Force coordinator and by permission of the Chief of Police of the particular party involved. Section 2. It is the mission priority of this unit to investigate drug wholesalers (those individuals that bring drugs into the task force area), street level drug distributors, those persons involved in the clandestine laboratory manufacturing of illicit drugs, and individuals who attempt to acquire pharmaceutical drugs in violation of the provisions of Minnesota Statutes, Chapter 152. Section 3. A function of the Task Force will be to gather and to disseminate controlled substance intelligence information. The Task Force will maintain an ongoing intelligence filing system. The Task Force will attempt to -6- investigate those leads, maintain on file that information, and upon request disseminate that information to the parties hereto. Section 4. With permission of the Task Force coordinator, the Task Force will provide training to member parties requesting that service. Requests for community drug education and drug awareness will be provided only upon permission of the Task Force coordinator and the police department of that particular party. Section 5. Public announcements concerning the function of the Task Force will be made only by permission of the Advisory Board in conjunction with the parties to this agreement and by approval of the Chief of Police of the party in which that release is to be made. Section 6. Public announcements concerning arrests or investigations conducted by the Task Force will be made by the Chief of Police of that party or his or her designee where that arrest was made and upon approval of the Task Force coordinator. News releases concerning the Task Force's function, investigations, and /or arrests will not be made by any Task Force officer unless specifically requested"by the chief of Police with permission of the Task Force coordinator _ or the Advisory Board. VIII. Financial Matters Section 1. The fiscal year of the Task Force shall be the calendar year. -7- Section 2. The Finance Department of the City of Brooklyn Park will be responsible for the administration of all funds coming under the direct supervision of the Task Force whether Federal grant funds,• contributions of the parties or seized assets pending forfeiture. Section 3. The Task Force Advisory Board shall direct the coordinator to prepare an annual grant application including proposed budget which will be submitted to the parties on or before the first day of August. The Advisory Board shall submit the approved grant application and budget to the Office of Drug Policy by the deadline established by the Office of Drug Policy. Section 4. Funding shall be in the form of a matching grant from the Federal government. The contributions of the parties shall be at least 25% of the total budget of $188,748. An individual party's financial contribution shall be proportioned to the number of officers committed to the task force as follows: Brooklyn Park $15,729 (1/3) Coon Rapids $15,729 (1/3) Anoka $ 5,243 (1 /9) Brooklyn Center $ 5,243 (1 /9) Maple Grove $ 5,243 (1/9) Section 5. Any assets seized by the Task Force and awarded to the Task Force through administrative of judicial proceedings, shall be distributed to the parties on a periodic basis as determined by the board. The formula for distribution of these assets shall be proportioned as follows: -8- Brooklyn Park 33.33% Coon Rapids 33.33% Anoka 11.11% Brooklyn Center 11.11% Maple Grove 11.11% Section 6. The coordinator, upon direction and approval of the Advisory Board, is authorized to sign and enter into contracts on behalf of the Task Force as may be necessary. I%. DEPUTATION Officers assigned to the Task Force, while performing their assigned duties as Task Force officers in a member city other than their own jurisdiction, shall have the same powers, duties privileges and immunities as conferred upon them by their own jurisdiction. The authority granted hereunder does not constitute employment by the Task Force or by the member city in which the duty or duties are being performed. Any worker's compensation claim or work related injury that may occur as a result of working with the task force shall be the sole responsibility of the officer's home jurisdiction. - -Arm -- Vii CE ur st! any nf, -f,,,^ -� a icauii criitftr3 - e t e - Further, the authority granted hereunder extends only so far as may be necessary to complete the duties assigned to the officers, and terminates at the expiration of this agreement and any extension thereof. e 1eateaireme rs to ttn�'6s� ea�tr -e- z�� rm- rued duty- to- de•€e and iademrri ty- ottrer -titre g- c•Fi -�1� -� its 0 _­J - trr - i - sd±ct-i-on-.--1 1 he -purpose zf- crea-t i-ng_ these_r- eE-i cz i -9- 1 i^ }-, ; t �- r 1 a i m G h V p l i FNS- -E�e�'elkE�3t2'�9 l � and -indemnify b-y the- Lea of Minnesota G--J I i i y cove , s a , any amount which must be o�a_ the X. DURATION Section 1. The Task Force shall commence operations on January 1, 1994 and continue through December 31, 1994. The task force may then be renewed on a year to year basis through the execution of a new agreement. -10- IX. DEPUTATION Officers assigned to the Task Force, while performing their assigned duties as Task Force officers in a member city other than their own jurisdiction, shall have the same powers, duties, privileges and immunities as conferred upon them by their own jurisdiction. The authority granted hereunder does not constitute employment by the Task Force or by the member city in which the duty or duties are being performed. Any worker's compensation claim or work related injury that may occur as a result of working with the Task Force shall be the sole responsibility of the officer's home jurisdiction. Further, the authority granted hereunder extends only so far as may be necessary to complete the duties assigned to the officers, and terminates at the expiration of this agreement and any extension thereof. X. INSURANCE The Task Force shall purchase insurance to provide liability and property damage coverage in the amount determined by the Advisory Board. In no event will the insurance coverage be less than the League o� Minnesota Cities Insurance Trust standard liability coverage. The insurance shall provide coverage for all authorized Task Force operations by Task Force members. XI. DURATION Section 1. The Task Force shall commence operation on January 1, 1994 and continue through December 31, 1994. The Task Force may then be renewed on a year to year basis through the execution of a new agreement. CITY OF BROOKLYN CENTER Council Meeting Date 3 r14i94 Agenda Item Number Za REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION AUTHORIZING EXECUTION OF AN AMENDED JOINT POWERS AGREEMENT FOR CONSTRUCTION AND OPERATION OF FIRE TRAINING SITE DEPT. APPROVAL: Gerald G. Splinter, City Managii MANAGER'S REVIEW/RECONEIJENDATION: �. 41r No comments to supplement this report Comments below /attached SUAMARY EXPLANATION: (supplemental sheets attached ) ® The City of Columbia Heights chose not to participate in the construction and operation of a joint fire training facility. Therefore, the attached amended agreement has been drafted deleting references to Columbia Heights. The attached resolution authorizes the Mayor and City Manger to enter into the amended agreement. RECOMMENDED CITY COUNCIL ACTION PASS A RESOLUTION AUTHORIZING EXECUTION OF AN AMENDED JOINT POWERS AGREEMENT FOR CONSTRUCTION AND OPERATION OF FIRE TRAINING SITE D� Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING EXECUTION OF AN AMENDED JOINT POWERS AGREEMENT FOR CONSTRUCTION AND OPERATION OF FIRE TRAINING SITE WHEREAS, on January 2, 1991, the City Council by motion authorized the Mayor and City Manager to enter into an agreement titled "Joint Powers Agreement - Fire Training Association "; and WHEREAS, a party to the agreement, the City of Columbia Heights, has given written notice to the other parties via letter dated August 10, 1992, that it no longer wishes to participate in the agreement; and WHEREAS, the necessary modifications to the agreement have been made and the amended agreement is titled "Amendment of Joint Powers Agreement for Construction and Operation of Fire ,Training Site." NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center to authorize the Mayor and City Manager to enter into an Amendment of Joint Powers Agreement for Construction and Operation of Fire Training Site. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 0 AMENDMENT OF JOINT POWERS AGREEMENT FOR CONSTRUCTION AND OPERATION OF FIRE TRAINING SITE WHEREAS, the parties who are signators below had entered into an agreement titled "Joint Powers Agreement - Fire Training Association ", a copy of which is attached hereto; and WHEREAS, the only expenditure of funds to date pursuant to said agreement has been by the City of Fridley; and WHEREAS, a party to the agreement, the City of Columbia Heights, has given written notice to the other parties via letter dated August 10, 1992 that it no longer wishes to participate in the agreement; and WHEREAS, the remaining, parties desire to amend said agreement in order to continue the project of constructing and operating a fire training site. NOW, THEREFORE, the undersigned parties agree to the following modifications of the agreement: 1. Deletion of Columbia Heights: Delete from the "Joint Powers Agreement - Fire Training Association" (copy attached, and hereafter called the AGREEMENT), the City of Columbia Heights, wherever that name appears, and change the number of "member departments" from four to three wherever stated. The undersigned hereby acknowledge receipt of a termination notice from the City of Columbia Heights by letter dated August 10, 1992 from its attorney Greggory J. Woods, and accept the termination in accordance with paragraph 16 of the AGREEMENT. There exists no claim against Columbia Heights for proportionate share of initial construction costs or operating costs. 2. Initial Construction: The "initial construction costs" identified in paragraph 6 of the AGREEMENT shall be changed to $150,000, it being understood that the parties may later increase this amount if additional contributions are approved by the parties' respective governing bodies. 3. Operating Budget: The statement in paragraph 7 of the AGREEMENT citing the 1991 Operating Budget is deleted. PAGE 2 OF 2 PAGES 4. Amendment: The AGREEMENT amendment procedure shall require unanimous approval of the parties, in lieu of majority approval, reflecting the existence of three rather than four parties. IN WITNESS WHEREOF, the undersigned governing bodies approve these amendments by authority of their duly authorized governing bodies on the date of their signature below. CITY OF FRIDLEY: CITY OF BROOKLYN CENTER: Mayor Mayor City Manager City Manager Date Date CITY OF SP G L P CITY O LAINE: l ' Mayor Mayor City Administrator City Manager /Z Septe 2 , 1993 Date Date CITY OF MOUNDS VIE r City Ad finis o February 17, 1994 Date CITY OF BROOKLYN CENTER Council Meeting Date 3/14/94 Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION ESTABLISHING PROJECT, APPROVING PLANS AND SPECIFICATIONS, AND DIRECTING ADVERTISEMENT FOR BIDS FOR 1994 SEALCOATING PROGRAM, IMPROVEMENT PROJECT NO. 1994 -21, CONTRACT 1994 -D DEPT. APPROV Mark Maloney, ity Engineer MANAGERS REVIEW /RECOMMENDATION. No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached Yes • The 1994 General Fund budget for Division 142 - Street Maintenance - includes an appropriation of $140,000 for the continuation of the City's established street sealcoating program. Accordingly, the City Engineer has prepared plans and specifications for this year's proposed sealcoating program. This year's proposed program, like those of the previous four years, provides for the use of smaller, less aggressive aggregate on lower traffic residential streets, while larger, more durable aggregate is specified for use on the higher- traffic routes. Also, similar to the previous programs, the specifications call for bids on different combinations of material types and sizes, and allows the City to select the best alternative for the City's budget /needs. Using this approach in the past has assured the greatest competition between material suppliers and allowed the City Council to make its choice of alternatives. A map showing the area(s) included in this year's proposed sealcoating program is attached for reference. The low- traffic areas using the smaller, less aggressive aggregate are shown as FA -2, while the high- traffic areas using the larger, more durable aggregate are shown as FA -3. RECOMMENDED CITY COUNCIL ACTION A resolution approving plans and specifications and directing advertisement for bids is provided for consideration. /D " J Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ESTABLISHING PROJECT, APPROVING PLANS AND SPECIFICATIONS, AND DIRECTING ADVERTISEMENT FOR BIDS FOR 1994 SEALCOATING PROGRAM IMPROVEMENT PROJECT NO 1994-21, CONTRACT 1994 -D WHEREAS, the City Engineer has reported to the City Council that it is necessary and in the best interests of the City to sealcoat various streets; and WHEREAS, the City Engineer has prepared plans and specifications for the proposed work; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. The following project is hereby established. 1994 SEALCOATING PROGRAM, IMPROVEMENT PROJECT NO. 1994 -21 2. The specifications for Contract 1994 -D for said improvement project prepared by the City Engineer are hereby approved and ordered filed with the Deputy City Clerk. 3. The Deputy City Clerk shall prepare and cause to be inserted in the official newspaper and in the Construction Bulletin an advertisement for bids for the making of such improvement in accordance with the approved plans and specifications. The advertisement shall be published in accordance with Minnesota Statutes, shall specif y the work to be done and shall state the time and location at which bids will be opened by the Deputy City Clerk and the City Manager or their designees. No bids will be considered unless sealed and filed with the Deputy City Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the Deputy City Clerk for 5 percent of the amount of such bid. 4. The accounting for Project No. 1994 -21 will be done in the General Fund, Street Maintenance Division No. 142. RESOLUTION NO. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. " lHl �� r�� -� ■:���rrr����rr�r���rrrr��� �►::� ���'� on loss 02 VOR Eras It RIM OWN MMUM � ■ ■ice ■ ■� - � - � s� �� ���i •: ,�� � . , ��� ,� � � .■ � � ili iit�,ii� ����1 i i �= � " � � : ■ i������• +���� � � i i ■ �r � 1� � ��;' ii ii �� � • i ��■ ii � � III .��� �i i � = � i � i)♦ ■ � w �■ �i i� i ii ii �■ � � - -- CITY OF BROOKLYN CENTER Council Meeting Date Agenda Item Number �— REQUEST FOR COUNCIL CONSIDERATION *************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ITEM DESCRIPTION: RESOLUTION AMENDING THE 1993 GENERAL FUND BUDGET TO INCREASE APPROPRIATIONS FOR VARIOUS OPERATING DEPARTMENTS DEPT. APPROVAL: Charles Hansen, Finance Director ************************************ * * * * * * * * * * * * * * * * * * * * * * * MANAGER'S REVIEW/RECOMNIENDATION: v No comments to supplement this report Comments below /attached SUMPIARY EXPLANATION: (supplemental sheets attached ) The attached resolution adjusts the 1993 General Fund Budget so that no department exceeds its appropriation. This adjustment is necessary because of the eighteen month span of time between budget preparation and the conclusion of the budget year. In the case of most departments listed, there simply were higher levels of activity than were anticipated and these costs will have to be covered by a transfer from the contingency appropriation. Teen Recreation Programs experienced an increase in receipts to go along with its increased expenditures. Accordingly, the offset to its budget is from estimated revenues, rather than from the contingency account. The Community Development Department had to pay unemployment compensation for two full - time employees who were laid off at the end of 1992, as directed by the adopted 1993 budget. At the time, we had no idea of how long they would collect unemployment benefits before finding other employment, so no provision for such benefits were made in the budget. Actual costs for unemployment benefits came to $13,936, which pushed the department over budget. The Engineering Department experienced a lower than usual level of reimbursements from capital projects funds due to the completion of earlier projects and a slow down in new projects. Examples of this are the Neighborhood Street Program which was proposed for 1993 but not undertaken and 69th Avenue which was very active in 1992 but neared completion in 1993. The Vehicle Maintenance Department expended more than had been expected on motor fuel and repair parts to support the City's vehicle fleet. The Weed Control had to do more mowing of private property than in past years. These costs will be collected as special assessments, but not until future years. Accordingly, it is necessary to transfer appropriations from contingency rather than increase estimated revenues for this activity. RECOMMENDED CITY COUNCIL ACTION Passage of the attached resolution. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AMENDING THE 1993 GENERAL FUND BUDGET TO INCREASE APPROPRIATIONS FOR VARIOUS OPERATING DEPARTMENTS ------------------------------------------------------------- WHEREAS, Section 7.08 of the City Charter provides the City Council with the authority to transfer unencumbered appropriation balances from one office, department or agency to another within the same fund; and WHEREAS, Section 7.08 of the City Charter provides the City Council with the authority to increase a budget appropriation if the actual receipts exceed the estimates, but not to exceed the actual receipts; and WHEREAS, Section 7.09 of the City Charter does provide for a contingency appropriation as a part of the General Fund Budget, and further provides that the contingency appropriation may be transferred to any other appropriation by the City Council; and WHEREAS, in the course of carrying out city operations during 1993, some departments found it necessary to operate at higher levels of activity than was anticipated in the 1993 budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center to amend the 1993 General Fund Budget for increased activity as follows: Increase the estimated revenue for Teen Recreation Programs by $1,100. Reduce the appropriation of the Contingency Account in the Unallocated Department by $72,100. Increase the appropriations of the following departments: Community Development $12,500 Engineering 41,000 Vehicle Maintenance 17,000 Weed Control 1,600 Teen Recreation Programs 1,100 $73,200 RESOLUTION NO. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting Date 03 -14 -94 Agenda Item Number /p G REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION RESCINDING RESOLUTION 94 -29, RESOLUTION SELECTING PERMANENT IMPROVEMENT OPTIONS FOR 73RD AVENUE NORTH,AND CALLING FOR A PUBLIC HEARING DEPT. AP ROV a� ark Maloney, city Engineer MANAGER'S REVIEW/RECOMMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached yes • At the regular meeting of February 14, 1994, the City Council adopted Resolution 94 -29, which selected permanent improvement options for 73rd Avenue North and called for a public hearing, in accordance with Minnesota Statutes, Chapter 429. It was the intent of the Council at that time to pursue and develop a program of permanent improvements to 73rd Avenue North, for construction in 1994. Because the cities of Brooklyn Center and Brooklyn Park share jurisdiction over this portion of 73rd Avenue North, plans for improvements need to be thus coordinated. We have recently received notice from the City of Brooklyn Park that, for various reasons, they cannot consider an improvement project for 73rd Avenue North in a time frame necessary for construction in 1994. Accordingly, I have concluded that permanent improvements for 73rd Avenue North cannot be considered for 1994. At this time it appears that the City of Brooklyn Park will be able to address the concerns of their citizens and, with Brooklyn Center, develop a plan for permanent improvements for construction in 1995. A copy of the correspondence from Brooklyn Park is attached for reference. Because the Council adopted a resolution which intended to establish a date for a public hearing, and considering the above issues, it is now appropriate to for the Council take actions necessary to rescind the previously adopted resolution. RECOMMENDED CITY COUNCIL ACTION A resolution which rescinds Resolution 94 -29, Selecting Permanent Improvement • Options for 73rd Avenue North and calling for a Public Hearing is provided for consideration. l0L Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION RESCINDING RESOLUTION 94 -29, RESOLUTION SELECTING PERMANENT IMPROVEMENT OPTIONS FOR 73RD AVENUE NORTH, AND CALLING FOR A PUBLIC HEARING WHEREAS, the Brooklyn Center City Council had previously initiated a process for the consideration of street and utility improvements on 73rd Avenue North; and WHEREAS, it was the desire of the City Council to pursue and develop a program for improvements to be constructed in 1994, which included the consideration of special assessments pursuant to Minnesota Statutes, Chapter 429; and WHEREAS, the City Council had previously adopted Resolution 94 -29, which selected permanent improvement options for 73rd Avenue North and called for a Public Hearing; and WHEREAS, the final design and construction of the proposed improvements for 73rd Avenue North must be coordinated by cooperative agreement with the City of Brooklyn Park; and WHEREAS, the City of Brooklyn Park has informed the City of Brooklyn Center that Brooklyn Park staff believes it is not possible to coordinate the proposed permanent improvements to 73rd Avenue North to assure construction completion in 1994. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that Resolution 94 -29, Selecting Permanent Improvement Options for 73rd Avenue North and calling for a Public Hearing, which was adopted at the regular meeting of February 14, 1994, is hereby rescinded. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 1 �CP fV11CT � Engineetzing 11YN 5200 85th Ave. No., Brooklyn Park. MN 55443-4300 ■ Phone 612 424 -8000 ■ Fax 612 493 -8391 * "" � � TDD 612 493 -8392 GARY E. BROWN, P.E. City Engineep- March 2, 1994 Mr. Mark Maloney City Engineer 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Dear Mr. Maloney: The City f Brooklyn Park recently received a petition against the Y t Y Y g P installation of sidewalks along 73rd Avenue. Since it is now March 1st and we have not had an opportunity to review preliminary drawings and to hold public meetings with the neighbors in both of our communities, and since any plans would have to be approved by the State Aid office of MNDOT (a 6 -8 week approval process) , I believe it would be impossible to construct 73rd Avenue during the 1994 construction season. Furthermore, any design work should be tied in with the ultimate decision the City of Brooklyn Center makes regarding Humboldt Avenue. I estimate that this project could easily be constructed during one construction season and therefore plans would have to be completed by no later than April 15th in the year in which construction is desired. It is my recommendation that we continue with the process by meeting with neighbors and our respective City Councils with design alternatives so that this project may be let early in 1995, which will reSUlt in good bids as well as an early start for the construction season. This will ensure that the project will not go over the winter and will result in less disruption to the residents living along 73rd Avenue. Sincerely, Gary rown, P.E. Director of Engineering GEB /gh cc: Craig Rapp Mayor and City Council Z pnq Our Emnronmem CITY OF BROOKLYN CENTER Council Meeting Date 3/14/94 Agenda Item Numbe REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION ACCEPTING PROPOSAL FOR PROFESSIONAL SERVICES RELATING TO LAND ACQUISITION, IMPROVEMENT PROJECT NO. 1992 -29, STORM WATER POND; AND IMPROVEMENT PROJECT NO. 1993 -18, MTC PARK AND RIDE DEPT. APPROVAL: 1 Diane Spector, Public Wor Coordinator MANAGER'S REVIEW/RECOMMENDATION: �/�". �^ No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached No The Council on February 7, 1994 approved the solicitation of proposals for professional services relating to the land acquisition necessary for the Park and Ride /Storm Water Pond projects. This acquisition is required to be in compliance with 49 CFR Part 24, the Uniform Relocation and Assistance Act. These regulations are very detailed and specific, and are intended to eliminate any "subjectivity" in rights and benefits. In general, the services to be provided include: • Appraisal of each property to determine its fair market value; • An "appraisal review" by a second appraiser unaffiliated with the first, to assure that the appraisal meets required standards; • Establishing a "just compensation " offer, the amount of which is no less than the reviewer's certificate of fair market value; • Negotiations for purchase of the properties; and • Calculation of relocation benefits for persons displaced by the land acquisition process. In accordance with the City's established Policy for the Procurement of Professional Services, an RFP was developed and sent to nine firms which provide these types of services. Four proposals were submitted to the City. A review board was established consisting of myself; Marilyn Porter, Manager of Public Facilities Improvements for the MTC; and Sy Knapp, working in a consultant capacity to the City for this project. The RFP's were submitted in two parts; Part A consisted of a description of the firm's qualifications, understanding of and approach to the project, and various background information. These proposals were evaluated independently by the three members of the panel. After these evaluations and rankings were established, the Part B's, the cost proposals, were opened. Rankings were then reevaluated and adjusted as necessary based on the cost proposals. The four firms submitting proposals and their rankings are as follows: RANK BASED ON COST RANK BASED ON FIRM SUBMITTING PROPOSAL QUALIFICATIONS PROPOSAL QUALIFICATIONS AND COST Evergreen Land Services 1 $50 1 W.D. Schock Company, Inc. 2 $185,863 4 Wilson Development 3 $51,850 2 Services (With BCL Appraisals) Wilson Development 4 $56,750 3 Services (With C.E. LaSalle) The rankings of the firms, both based strictly on qualifications and also g Y q based in combination of qualifications and cost, were unanimous. It is the recommendation of both city staff and MTC that the proposal of Evergreen Land Services be accepted. Under the proposal as submitted, Evergreen would be responsible for management of the project, and would provide land acquisition services. Evergreen will subcontract with BCL Appraisals for appraisals, Champagne Realty for review appraisals, and Conworth, Inc. for relocation services. This is the same team which worked together on the 69th Avenue project. Property acquisition on that project went very smoothly, with property owners reporting that the team was professional, knowledgeable, sensitive, and very helpful in what can be a very stressful situation. In addition to being unanimously ranked first based on qualifications, Evergreen Land Services submitted the lowest cost proposal. It is useful to note that the 69th Avenue services provided by this team came in substantially under budget. NOTE: Most of the cost for property acquisition services would under the terms of the City's joint powers agreement with MTC be reimbursed to the City by the MTC; the City's portion of the cost, estimated to be $5,000, would be funded by the Storm Drainage Utility. RECOMMENDED CITY COUNCIL ACTION A resolution accepting the proposal of Evergreen Land Services Co., for a total cost not to exceed $50,150, is provided for consideration. 10M Member introduced the following resolution and moved its adoption: RESOLUTION N0. RESOLUTION ACCEPTING PROPOSAL FOR PROFESSIONAL SERVICES RELATING TO LAND ACQUISITION, IMPROVEMENT PROJECT NO. 1992 -29; STORM WATER POND; AND IMPROVEMENT PROJECT NO. 1993 -18, MTC PARK AND RIDE WHEREAS, on June 28, 1993 the Council adopted Resolution No. 93 -105, ordering a Storm Water Pond in the southwest quadrant of the Brooklyn Blvd. and I- 94/694 interchange, and on October 25, 1993 the Council adopted Resolution No. 93 -188, authorizing an MTC Park and Ride facility; and WHEREAS, the Council on February 7, 1994 approved a Joint Powers agreement by which the City would provide all necessary services for land acquisition, engineering, and construction of the Park and Ride facility, the cost of which would be reimbursed by MTC; and WHEREAS, proposals for land acquisition services were solicited and reviewed in accordance with the City's Policy for Procurement of Professional Services; and WHEREAS, it is the recommendation of the review panel, with concurrence by MTC, that the proposal of Evergreen Land Services be accepted, at a cost not to exceed $50,150. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. The proposal for services submitted by Evergreen Land Services Co. is hereby accepted and approved. 2. The Mayor and City Manager are hereby authorized and directed to execute a contract with Evergreen Land Services on the basis of its proposal. 3. The City's share of the cost of land acquisition, estimated at $5,000, is to be funded by the Storm Drainage Utility. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting Date 3/14/94 Agenda Item Number ION REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION PROVIDING FOR THE NEGOTIATED PURCHASE OF REAL PROPERTY FOR IMPROVEMENT PROJECT NOS. 1992 -29 AND 1993 -18 DEPT. APPROVAL: L bir, ne Spector, Public Works Coordinator MANAGER'S REVIEW/RECOMMENDATION: J No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached No Under federal and state regulations relating to the acquisition of properties and the Uniform Relocation and Assistance Act, the City is required to follow established procedures in offering "just compensation" to the owners of properties to be acquired. The attached resolution establishes a process for final approval of all purchases by the City Council, in compliance with those procedures. This process is similar to that used for the 69th Avenue project. RECOMMENDED CITY COUNCIL ACTION Adoption of the attached resolution. In� Member introduced the followin g resolution and moved its adoption: RESOLUTION NO. RESOLUTION PROVIDING FOR THE NEGOTIATED PURCHASE OF REAL PROPERTY FOR IMPROVEMENT PROJECT NOS. 1992 -29 AND 1993 -18 WHEREAS, by Resolution No. 93 -105 adopted on June 28, 1993, and Resolution No. 93 -188 adopted October 25, 1993, the City Council ordered the construction of a storm water pond and authorized the construction of an MTC Park and Ride facility, both improvements located in the southwest quadrant of the Brooklyn Boulevard and I- 94/694 interchange, said improvements to be referred to collectively hereinafter as "The Improvement "; and WHEREAS, the Council wishes to provide a procedure for acquiring the properties required to be purchased for construction of The Improvement, (the "Acquisition Properties ") by negotiated purchase when possible. :NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. The City Manager is authorized and directed to commence negotiations with the owners of the Acquisition Properties. 2. The City Manager is authorized and directed to offer to the owners of the Acquisition Properties for the purchase thereof, the amount ,determined by appraisal and review appraisal (the "Appraised Value ") 'in accordance with the procedure set forth in the Federal Uniform Relocation and Assistance Act (the "Uniform Act "). Any such purchase agreement executed by the City Manager shall contain the provision that it is subject to approval and ratification by the City Council. 3. In cases in which the owners of the Acquisition Properties do not agree to the sale of such properties for the Appraised Value, the City Manager shall attempt to negotiate with such owners a purchase agreement acceptable to the landowner and secure the execution of such purchase agreement by the owner, which purchase agreement shall be submitted for approval to the City Council. 4. Claims for relocation benefits required by the Uniform Act duly submitted and in accordance with the requirements of the Uniform Act may be approved by the City Manager and paid in accordance with the City Purchasing Policy adopted by City Council Resolution No. 83 -172. 5. The City Council hereby dispenses with the requirements of Minnesota Statutes Section 462.356, Subd. 2. Resolution No. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Co mcil Meeting Date 3/14194 Agenda Item Numbe REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: LICENSE TO UTILIZE EXPLOSIVES PERMITS FOR THE HOWE COMPANY DEPT. APPROVAL: .hw4y'j�� Sharon Knutson, Deputy City Clerk f''' MANAGER'S REVIEW/RECOAMENDATION: V , No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) Section 35 -413.2 of the Brooklyn Center City Ordinances requires that the utilization of explosives • must be licensed by the City Council. The following items are recommended conditions for the utilization and discharge of explosives at The Howe Company facility, 4821 Xerxes Avenue North, Brooklyn Center, Minnesota. 1. :The permit is issued to The Howe Company, 4821 Xerxes Avenue North, Brooklyn Center, and is nontransferable. 2. The Howe Company shall continue to use a two- component compound, kinestik, or a similar two- component compound. 3. The Howe Company shall comply with all applicable federal, state, and local legislation governing the transportation, storage, handling, and detonation of explosives. 4. The Howe Company shall notify the Chief of Police in advance of all blasting operations. 5. City employees shall have the right to inspect upon reasonable notice given to The Howe Company. 6. Authorization to discharge explosives in the City of Brooklyn Center granted under this permit shall expire March 27, 1995. RECOMMENDED CITY COUNCIL ACTION Approve license for The Howe Company to utilize explosives permits subject to the above conditions. CITY OF BROOKLYN CENTER council Meeting Date 3/14 /94 Agenda Item Numbe REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: LICENSES DEPT. APPROVAL: Sharon Knutson, Deputy City Clerk MANAGER'S REVIEW/RECOM MNDATION: No comments to supplement this report Comments below /attached ******************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** SUNEMMY EXPLANATION: (supplemental sheets attached ) Attached is the list of licenses to be approved by the city council. • RECOMMENDED CITY COUNCIL ACTION Approve licenses. I Amended 3/14/94 Licenses to be approved by the City Council on March 14, 1994: MECHANICAL SYSTEMS a Total Mechanical Services 153 E. Thompson Ave. G� Building Official RENTAL DWELLINGS Renewal: Muchtar /Fatima Sajady 7205 Perry Court E. Kenneth R. Johnson 5301 Winchester Lane William and Linda Bjerke 3614 -16 50th Ave. N. Selwin and Odelia Ortega 610 53rd Ave. N. Ivan and Hazel Vetterick 4010 65th Ave. N. Eugene and Diane Wright 4408 69th Ave. N. Richard W. Sandeen 1706 71st Ave. N. Director of Community Development GENERAL APPROVAL: U� Sharon Knutson, Deputy City Clerk