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HomeMy WebLinkAbout1988 09-14 CCM Special Session MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA SPECIAL SESSION SEPTEMBER 14, 1988 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in special session and was called to order by Mayor Dean Nyquist at 7:07 p.m. ROLL CALL Mayor Dean Nyquist, Councilmembers Bill Hawes, Rich Theis, and Celia Scott. Also present were City Manager Gerald Splinter, Finance Director Paul Holmlund, and Administrative Aid Patti Page. Councilmember Lhotka was absent from this evening's meeting. PUBLIC HEARING Mayor Nyquist reconvened the public hearing on the 1989 annual City Budget. Councilmembers began review of the 1989 projected revenues for the City. A brief discussion then ensued regarding the projected revenues and the debt service which would be aid off a t the end P of 1988. Mayor Nyquist proceeded with the review of the Appropriation's Budget and began with the City Council Budget, Unit No. 11. The City Manager noted within this budget the professional services account includes fees for Lyle Sumek. The City Council next reviewed the Charter Commission Budget, Unit No. 12. The Council had no questions at this time. The Council proceeded to review the City Manager's Office Budget, Unit No. 13. The Cit Manager stated he had cut the request for video platforms which would. be needed if the City Council and Commission meetings were to be cable televised. The Council next reviewed the Elections and Voters Registration Budget, Unit No. 14. The City Manager stated staff Y is presently ntl checking into P y g o whether or not it is necessary for the City Council to continue canvassing the election when using the City's new scanner equipment. The Council had no questions on the Assessing Department Budget, Unit No. 15. The Council went on to review the Finance Department Budget, Unit No. 16. The Council had no questions at this time. The Council proceeded to review the Independent Audit Budget, Unit No. 17. Councilmember Theis inquired how the costs for the 1988 audit compared to the 1987 costs. The Finance Director stated the 1988 audit cost slightly more than 1987 but was within the 1988 budget limits. 9 -14 -88 -1- The Council then reviewed the Legal Counsel Budget, Unit No. 18. The Council had no questions at this time. The Council proceeded to review the Government Building's Budget, Unit No. 19. The City Manager noted at this time staff is faced with the issue of part -time employees versus full -time employees. He noted if the City stays with part -time employees the City will have to raise the budget by $10,000 to allow for a higher wage per hour. He noted staff is experiencing some problems hiring part - employees help at $6.35 per hour. He stated if the decision is made to stay with part -time help staff feels they should be paid $8.04 an hour which is the same as the full -time wage, except no benefits would be paid to the part -time employees. He added the staff could also decide to contract the work out as is done in the police department. The City Manager noted in the Capital Outlay section of this budget rebuilding of two mechanical hoists is being requested. He noted one of them is in need of repair at this time, and he is recommending rebuilding one mechanical hoist now using funds from the contingency account and then reducing this budget accordingly. The City Council next reviewed the Data Processing Budget, Unit No. 20. The City Manager stated he had removed $6,000 from the Fire Department Budget request for software, but staff now believes they may have found the right program for the Fire Department. He stated he is recommending the Council approve the funds for this software as a contingency appropriation in either 1988 or 1989. The City Manager explained he removed the funding request for the Ultimap System from Department 20. He noted the public utility's fund will be paying for the hardware on this system. The Council continued their review of the 1989 Budget by proceeding to the Police Department Budget, Unit No. 31. Councilmember Theis inquired how much money could be saved if the police officer request were cut down to one additional personnel. -The Finance Director stated it would. cut approximately - $35,000 from the budget. Councilmember Hawes inquired if the City would need to purchase another vehicle if two officers were added. The City Manager stated there would not be a need for an additional car at this point, but if any more than two officers were added there would be a need to purchase a new vehicle or not rotate one of the existing vehicles out of the Police Department. The City Council reviewed the Fire Department, Unit No. 32. There was a brief discussion regarding the request for additional personnel and the vehicle repair account. The City Council went on to review the Planning and Inspection Department, Unit No. 33. There was a brief discussion regarding transferring the weed inspection duties to the Planning and Inspection office and also the request for one housing inspector. Next, the Council reviewed the Emergency Preparedness Department, Unit No. 34. The Council had no questions at this time. 9 -14 -88 -2- The City Council went on to review the Animal Control Budget, Unit No. 35. The Council had no questions at this time. The Council proceeded to the Engineering Division Budget, Unit No. 41. Councilmember Hawes inquired as to the number of hours per year which are worked by the part -time engineering technicians. The City Manager explained this is summer help and is usually two or three people. The Council then reviewed the Street Maintenance Budget, Unit No. 42. The Council had no questions at this time. The City Council reviewed the Vehicle Maintenance Division Budget, Unit No. 43. The Finance Director noted there should be a correction made on page 65 for the total cost of capital outlay items. He noted the correct total should be $28,400. There were no questions or comments on the Traffic Signals Budget, Unit No. 44. There were no questions or comments on the Street Lighting Budget, Unit No. 45. The Council reviewed the Weed Control Budget, Unit No. 46. The Council had no questions at this time. The Council then reviewed the Health Regulation and Inspection Budget, Unit No. 51. The City Manager noted included in this budget is the request for one .additional health inspector. He noted that Brooklyn Park may be dropping out of the joint agreement between the cities of Crystal, Brooklyn Center, and Brooklyn Park. He added staff would recommend continuing this agreement with the City of Crystal. The Council went on to review the Recreation and Parks Administration Budget, Unit No. 61. There was a brief discussion regarding the request for a paging system. There were no questions or comments on the Adult Recreation Programs Budget, Unit No. 62. The City Council reviewed the Teen Recreation Programs Budget, Unit No. 63. The City Council had no questions at this time. There were no questions or comments on the Children's Recreation Programs Budget, Unit No. 64. The Council then reviewed the General Recreation Programs Budget, Unit No. 65. The Council had no questions at this time. The Council went on to review the Community Center Budget, Unit No. 66. Councilmember Theis stated it appears staff may be over budgeting in this department for gas service. The City Manager stated staff has done a survey on gas rates and are expecting them to increase. Councilmember Theis stated it appears they are expecting a 60% increase and that is quite high. The City Manager stated he would have staff investigate this. 9 -14 -88 _3_ Next, the Council reviewed the Parks Maintenance Budget, Unit No. 69. Councilmember Theis inquired what the appropriation for professional services covered in this department. The City Manager stated it is for the goose control program. g on g The City Council then reviewed the Convention and Tourism Bureau Budget, Unit No. 70. The Finance Director noted this is the first year this item has been carried as an individual department. The Council had no questions at this time. The Council proceeded to review the Unallocated Departmental Expenses Budget, Unit No. 80. There were no questions or comments on this item. Councilmember Theis stated he would like further information regarding the gas service costs contained in department No. 66, rebuilding of the truck hoist contained in department No. 19, and the additional police officer in department No. 31. He noted he would like to be able to find some money to put towards more boulevard trees. There was a brief discussion regarding the deadlines for adoption of the budget and it was noted the budget should be adopted on Monday, September 19, 1988, or a special meeting date would have to be set. The Finance Director stated he would prepare the appropriate resolutions for the September 19, 1988, City Council meeting. There was a motion by Councilmember Scott and seconded by Councilmember Theis to continue the public hearing on the 1989 annual City Budget to September 19, 1 §88. The meeting adjourned at 8 :55 p.m. i City Clerk Mayor 9 -14 -88 _4_