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HomeMy WebLinkAbout1994 08-22 EDAP Regular Session EDA AGENDA CITY OF BROOKLYN CENTER AUGUST 22, 1994 (following adjournment of City Council meeting) 1. Call to Order 2. Roll Call 3. Approval of Agenda and Consent Agenda -All items listed with an asterisk are considered ' to be routine by the Economic Development Authority and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. 4. Approval of Minutes: a. August 8, 1994 - Regular Session 5. Resolutions: * a. Creating a Sales Director Position for Earle Brown Heritage Center M- ' b. Authorizing Renovation of Morgan and Belgian Meeting Rooms and Amending the 1994 Earle Brown Heritage Center Budget ;. 6. Adjournment Council Meeting Date August 22, 1994 31 City of Brooklyn Center A Item Number 'Y Request For Council Consideration Item Description: EDA Minutes - August 8, 1994 - Regular Session Department Approval: PO Brad Hoffm irector of Community Development Manager's Review/Recommendation: g No comments to supplement this report Comments below /attached Recommended City Council Action: • Summary Explanation: (supporting documentation attached ) I� f MINUTES OF THE PROCEEDINGS OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION AUGUST 8, 1994 CITY HALL CALL TO ORDER The Brooklyn Center Economic Development Authority (EDA) met in regular session and was called to order by President Todd Paulson at 7:21 p.m. ROLL ,,ALL President Todd Paulson and Commissioners Celia Scott and Kristen Mann. Also present were City Manager Gerald Splinter, Community Development Specialist Tom Bublitz, Director of Public Services Diane Spector, City Attorney Charlie IxFevere, and Council Secretary Barb Collman. Commissioners Dave Rosene and Barb Kalligher were excused from tonight's meeting. 4.PPPRO OF AGENDA AND CONSENT AGENDA President Paulson inquired if any Commissioner requested any items be removed from the consent agenda. No requests were made. There was a motion by Commissioner Mann and seconded by Commissioner Scott to approve the August 8, 1994, EDA agenda and consent agenda as presented. The motion passed unanimously APPROVAL OF MINUTES JULY 25. 1994 - REGULAR SESSION There was a motion by Commissioner Mann and seconded by Commissioner Scott to approve the minutes of the July 25, 1994, EDA meeting as printed. The motion passed unanimously. RESOLUTIONS RESOLUTION NO, 94 -32 Commissioner Kristen Mann introduced the following resolution and moved its adoption: 8/8/94 - 1 - RESOLUTION AUTHORIZING PRESIDENT AND EXECUTIVE DIRECTOR TO EXECUTE THIRD -PARTY AGREEMENT FOR YEAR XX URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM The motion for the adoption of the foregoing resolution was duly seconded by Commissioner Celia Scott, the d unanimously. tt, motion passe u animausly. RESOLUTION NO, 94 -33 Commissioner Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION ADJUSTING INCOME LIMITS FOR THE EDA'S HOUSING REHABILITATION DEFERRED LOAN PR O GRAM TO COMPLY WITH 1994 HOUSING AND URBAN DEVELOPMENT (HUD) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM INCOME LIMITS The motion for the adoption of the foregoing resolution was duly seconded by Commissioner Celia Scott, and the motion passed unanimously. PUBLIC HEARING ON PROPOSED SALE OF EDA OWNED PROPERTY AT 6601 BRYANT AVENUE NORTH The Community Development Specialist reminded the EDA it had previously accepted an offer on the lot at 6601 Bryant Avenue North and a public h earing remained open. The Community Development Specialist reviewed the documents and the process expected to lead to the completion of the sale. Initially, there will be a purchase agreement with a contingency provision which allows 90 days (until October 6, 1994) for the buyer to sell his current Brooklyn Center home. He noted the EDA cannot accept any other offers on the property during the 90 -day period. If the buyer does follow through on the agreement, the assumed closing date would be December 6, 1994. At that time, a Contract For Deed would be issued. At closing, the abstract would be updated. The Contract For Deed would provide for a downpayment of $500 to be followed by the balance of $23,500 30 days after closing. The addendum of the Contract For Deed allows for a full construction season for the house to be built, so the assumed date of completion would be September 27, 1995. At that time, final payment of the lot will be due, He commented insurance to cover the EDA during construction is built into the agreement. Also, the City would receive a copy of the building plans for the record. The Community Development Specialist noted the buyer, Sheldon Wright is P p y gh � resent at P tonight's meeting. President Paulson opened the meeting for the ur ose of a public hearing on p sale P P A $ p P of EDA owned property at 6601 Bryant Avenue North at 7:27 p.m. He inquired if there was anyone present who wished to address the EDA. There were none. 8/8i94 -2. There was a motion by Commissioner Scott and seconded by Commissioner Mann to close the public hearing at 7:28 p.m. The motion passed unanimously. The City Manager presented a Resolution Authorizing President and Executive Director to Execute Purchase Agreement and Contract for Deed for the Sale of the EDA Owned Property Located at 6601 Bryant Avenue North. RESOLUTION NO, 94 -34 Commissioner Celia Scott introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING PRESIDENT AND EXECUTIVE DIRECTOR TO EXECUTE PURCHASE AGREEMENT AND CONTRACT FOR DEED FOR THE SALE OF THE EDA OWNED PROPERTY LOCATED AT 6601 BRYANT AVENUE NORTH The motion for the adoption of the foregoing resolution was duly seconded by Commissioner Kristen Mann, and the motion passed unanimously. RESOLUTIONS - CONTINUED The City Manager presented a Resolution Approving One (1) Brooklyn Center Economic Development Authority Grant (File No. H -121 [8047]). Commissioner Scott thanked the Community Development Specialist for the modification made to the presentation, which provides more information than the previous format. President Paulson noted the Table of Contents on the application provides a space for the dollar amounts. This space would be helpful to figure run ning total run t of expenses; however, P p g $ xp � , the space is not filled in. The Community Development Specialist said those amounts are entered after the bid amounts are received from the contractors. He said it is difficult for the inspectors to estimate the amounts but he would study the issue and report back to the EDA. He went on to say perhaps generic costs could be obtained for standard items. President Paulson said generic costs would be helpful; it would allow the EDA to ascertain if priorities are being met. He also mentioned a comparison of exterior work to interior work would be a benefit. The Community Development Specialist commented the homes being considered for grants at this time have adequate exteriors. Commissioner d she " Scott state a had meant she appreciated the breakdown into electrical etc. The Community Development Specialist suggested there could be a breakdown between interior and exterior work. President Paulson agreed that would be a desirable addition. 8/8/94 -3- RESOLUTION NO 94.35 Commissioner Celia Scott introduced the following resolution and moved its adoption: RESOLUTION APPROVING ONE (1) BROOKLYN CENTER ECONOMIC DEVELOPMENT AUTHORITY GRANT (FILE NO. H -121 [8047]) The motion for the adoption of the foregoing resolution was duly seconded by Commissioner Kristen Mann, and the motion passed unanimously. The City Manager presented a Resolution Approving One (1) Brooklyn Center Economic Development Authority Grant (File No. H -122 [8048]). RESOL=N NO 94-36 Commissioner Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION APPROVING ONE (1) BROOKLYN CENTER ECONOMIC DEVELOPMENT AUTHORITY GRANT (FILE NO. H -122 [8048]) The motion for the adoption of the foregoing resolution was duly seconded by Commissioner Celia Scott, and the motion passed unanimously. ADJOURNMENT There was a motion by Commissioner Scott and seconded by Commissioner Mann to adjourn the meeting. The motion passed unanimously. The Brooklyn Center Economic Development Authority adjourned at 7:35 p.m. to Executive Session of the City Council to discuss pending litigation under the attorney /client privilege. 0 Todd Paulson, President Recorded and transcribed by: Barb Coltman TimeSaver Off Site Secretarial 8/8/94 -4- Council Meeting Date August 22, 1994 City of Brooklyn Center Agenda Item Number, Sim- Request For Council Consideration • Item Description: Creating a Sales Director position for the Earle Brown Heritage Center Department Approval: Brad Hoffman, Community Dev ment Director Manager's Review /Recommendation: Comments below and attached. Recommended City Council Action: Approve Resolution Creating a Sales Director Position for the Earle Brown Heritage Center. • Summary Explanation: (supporting documentation attached X ) To maintain the level of growth and increased sales this facility has experienced in the last three years, it is necessary to establish a Sales Director to supervise the work of the sales staff. Currently the sales direction is mandated in the General Manager's position. However, with the addition of the catering operation and the opening of Earle's, less and less time is available to the GM for sales work. By creating this position, which will work closely with the GM, sales efforts will be streamlined and the high growth level can be maintained. There will be no adjustments to the 1994 budget required to accomplish this staffing change. The position will be filled within from the current sales staff. Due to the loss of one sales manager in June, two months of salary are available to cover the slight increase in salary commensuate with the position. A position description is attached as well as a memorandum detailing the request more fully. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION CREATING A SALES DIRECTOR POSITION FOR THE EARLE BROWN HERITAGE CENTER WHEREAS, maintaining the level of growth in sales activity is vital to the continued success of the Earle Brown Heritage Center; and WHEREAS, additional corporate clients and the continued development of new profit centers will be the catalyst to achieve financial success at the Center; and WHEREAS, the addition of the catering operation and Earle's operation have increased the supervision work of the General Manager and decreased available time to pursue such new profit centers; and WHEREAS, the creation of a Sales Director position to supervise the work of the sales team will provide much needed assistance to the General Manager and create a more solidly focused sales effort; • NOW, THEREFORE, BE IT RESOLVED by the Economic Development Authority in and for the City of Brooklyn Center that: 1. The position of Sales Director be established at the Earle Brown Heritage Center at a grade level C18. 2. The position be funded from monies currently available in the 1994 budget of the Earle Brown Heritage Center. Date Todd Paulson, Mayor ATTEST: Deputy Clerk i RESOLUTION NO. The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Council Meeting Date August 22, 1994 3 City of Brooklyn Center Agenda Item Number_ Request For Council Consideration • Item Description: Authorizing renovation of Morgan and Belgian meeting rooms and amending the 1994 Earle Brown Heritage Center Budget Department Approval: � Brad Hoffman, Communit D velopment Director Manager's Review /Recommendation: Comments below and attached. Recommended City Council Action: Approve Resolution Authorizing Renovation of Morgan and Belgian • Meeting Rooms and Amending the 1994 Earle Brown Heritage Center Budget Summary Explanation: (supporting documentation attached X ) Currently these rooms are difficult to rent due to appearance. The rooms were labeled "below average quality" by the Marquette Partners report of 1993. The requested changes are detailed on the attached memo and will bring the rooms up to the finish of the Tack Room, also a lower level meeting space. This upgrade will eliminate ongoing complaints from meeting planners regarding their ability to use the space for breakouts and will increase room rental revenues. All costs will be absorbed within the Center's 1994 budget as outlined in the resolution. Member introduced the following resolution and moved its adoption: EDA RESOLUTION NO. RESOLUTION AUTHORIZING RENOVATION OF MORGAN AND BELGIAN MEETING ROOMS AND AMENDING THE 1994 EARLE BROWN HERITAGE CENTER BUDGET WHEREAS, continued growth of the meetings business places ever increasing demand on the facilities that comprise the Earle Brown Heritage Center; and WHEREAS, two of the meeting rooms (Morgan and Belgian) are currently finished in ainted concrete block surface and deemed b clients and p y the Marquette Partners management study to be "below average quality "; and WHEREAS, the EDA has directed EBHC staff to obtain quotes for the work necessary to bring the rooms up to the standards of the balance of the facility; NOW, THEREFORE, BE IT RESOLVED by the Economic Development Authority in and for the City of Brooklyn Center that: 1. Staff is directed to proceed with the remodeling of the Morgan and Belgian rooms in the lower level of the Hippodrome. 2. The project budget is established at $4,650 to be funded from the Earle Brown Heritage Center fund. 3. The 1994 Earle Brown Heritage Center budget is amended as follows: Increase the appropriation for the following line item: Convention Center - No. 8950, Object No. 4520 $4,650 Decrease the appropriation for the following line items: Convention Center - No. 8950, Object No. 4650 591 Convention Center - No. 8950, Object No. 4100 503 Convention Center - No. 8950, Object No. 4226 1,200 Inn - No. 8910, Object 4650 1,872 Commerical Office - No. 8930, Object 4650 484 Date Todd Paulson, Mayor ATTEST: Deputy Clerk RESOLUTION NO. The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted.