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1993 07-12 CCP Regular Session
CITY COUNCIL AGENDA CITY OF BROOKLYN CENTER JULY 12, 1993 7 p.m. 1. Call to Order 2. Roll Call 3. Opening Ceremonies 4. Open Forum 5. Council Report 6. Approval of Agenda and Consent Agenda -All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. 7. Approval of Minutes: a. June 21, 1993 - Special Work Session * b. June 28, 1993 - Regular Session 8. Discussion Items: a. Air Quality Study Reports Regarding City Hall and Central Garage b. Tow Truck Ordinance Amendment 9. Resolutions: * a. Authorizing Execution of an Agreement Between MCC Behavioral Care and the City of Brooklyn Center for an Employee Assistance Program * b. Amending the 1993 General Fund Budget to Provide for Office Furniture for the Communications Coordinator c. Accepting Bid and Awarding Contract for 69th Avenue North, Phase III, Improvement Project No. 1990 -10, Contract 1993 -D -This contract includes all work to complete roadway and utility improvements in the Palmer Lake section of the 69th Avenue project. Acceptance of the low bid of $583,503.91 is recommended. CITY COUNCIL AGENDA -2- July 12, 1993 * d. Accepting Bid and Awarding Contract for Sanitary Sewer Repairs (Southeast Neighborhood) Improvement Project No. 1993 -16 and Water Main Replacement (Lawrence Road and Aldrich Court) Improvement Project No. 1993 -07, Contract 1993 -C * e. Declaring a Public Nuisance and Ordering the Removal of Diseased Trees (Order No. DST 7/12/93) f. Appropriating $70,000 from the Capital Projects Fund for the City of Brooklyn Center's Share in Building the Fire Training Facility at 71st Avenue in Fridley * g. Expressing Recognition of and Appreciation for the Dedicated Public Service of the Earle Brown Days Committee 10. Licenses 11. Adjournment CITY OF BROOKLYN CENTER Council Meeting Date July 12, 1993 Agenda Item Number — � REQUEST FOR COUNCIL CONSIDERATION ************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ITEM DESCRIPTION: CITY COUNCIL MINUTES - JUNE 21, 1993 - SPECIAL WORK SESSION CITY COUNCIL MINUTES - JUNE 28, 1993 - REGULAR SESSION DEPT. APPROVAL: Sharon Knutson, Deputy City Clerk ************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** • MANAGER'S REVIEW/RECOMMENDATION: IV No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached i i MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA SPECIAL WORK SESSION JUNE 21, 1993 CITY HALL CA LF TO O1 DER The Brooklyn Center City Council met in special work session and was reconvened by Mayor Todd Paulson at 7:10 pxi, RQLZ. CALL Mayor Todd Paulson, Dave Rosene, and Celia Scott. Councilmembers Barb Kalligher and Listen Mann were excused from tonight's meeting. Also present were City Manager Gerald Splinter, Director of Public Works Sy Knapp, Director of Community Development Brad Hoffman, Community Development Specialist Tom Bublitz, Public Works Coordinator Diane Spector, and Council Secretary Carla Wirth. i ROOKLYN BOULEVARD PHASE if. STUDY The City Manager reported three proposals were received for the Brooklyn Boulevard Phase III Study. After review, staff recommends BRW be selected as the consultant/planner to develop the Brooklyn Boulevard stmctscape. The Director of Community Development indicated all three firms, Westwood Planning; Oahlgren, Shardlow and Uban, Inc, (DSU); and BRW were interviewed and analyzed by staff. He stated staff's recommendation of BRW is based on several key issues such as their thorough knowledge with ISTEA applications and ability to help the City generate an effective grant that will receive funding. Also, BRW is currently involved with a similar project in Bloomington, and is a strong national firm whose strong suit is transportation and urban, design. Mr. Arijs Pakalns, BRW Project Manager, provided a short presentation in which he reviewed their staff expertise and bow they organize professional service teams to best respond to the needs of their client. He discussed how they will approach the project with a project team made up of senior associates from BRW who have experience with similar projects. He emphasized and explained two key aspects BRW will provide, design creativity and design buildability. 6121/93 - 1 - Mr. Pakalns pointed out Brooklyn Boulevard has different segments varying from R -1 to regional shopping which may be addressed through a "layer" design to provide Continuity and still respond to specific corridor needs or unique uses. He stated this may involve sonic redirection or re- emphasis, Councilmember Scott stated she is familiar with several BRW reconstruction projects and was very impressed. She further stated Brooklyn Center lacks a major entryway, but felt the Highway 140 bi7idge could became this feature. Mr. Pakalns explained Brooklyn Center will need to identify the image, or style, they would like to project (antique, classic, etc.). Councilmember Rosene stated he likes the various styles shown in BRW's proposal book because they show a wide variety. He questioned their source for lighting fixtures. Mr. Pdk .lns responded they use many vendors and make available everything from stock to custom futures. Mayor Paulson asked how the study can be designed to carry the impact beyond the side - a.lk and into building design and character. Mr. Pakalns stated the study can include different applications such as an overlay zone district that contains design standards. He explained these standards are difficult to include in the Zoning Ordinance, especially if too many design standards are included, and it depends on how much the City wants to require. He farther explained once a theme is determined, every project should be reviewed to see how it complies with those standards. He pointed out Bill Weber of BRW has 15 years experience in code and ordinance specifications and will be involved in developing the design standards of the study, With regard to BRW's bid amount, the City Manager explained it is higher but includes more meetings than the other proposals, and if fewer meetings are held, the cost would be educed. ".___ -c ncilmember Scott expressed concern that the study will be designed to realistically fit the City's needs. The City Manager stated work shop meetings will be scheduled with BRW so the Council can provide input and direction once several options are developed. He further stated another meeting will be scheduled before, finalization. Mr. Pakalns agreed and stated thoy absolutely do not want to build a proposal that just "sits on the shelf'. He stated they want to develop a realistic plan so it will be realized. He added they prefer to held several meetings with staff and Council so they have a competent understanding of what the Council wants to accomplish. Council briefly discussed the need for community input to generate their support and enthusiasm for the plan. The City Manager agreed resident involvc:ineiit is critical since special assessments will probably be involved with this project. Because of the length of Brooklyn Boulevard and the distinct differences, the Director of Community Development suggested two groups be formed, one for the area north of 65th Avenue and the other for area to the south. 6121,`43 -2- Councilmember Rosene su ggested the use of video as a means to effectively keep residents informed. The Director of Community Development suggested the Planning Commission be involved with the public hearing procedure, He also suggested the Chamber of Commerce be involved due to the heavy impact on businesses, Mayor Paulson agreed the Chamber should be involved, but not exclusively, The Director of Community Development commented on the need to have business "buy" into the project through their input and providing input. The Director of Public Works agreed and stated the overall goal is to enhance development along Brooklyn Boulevard. Councilmember Rosene questioned the development of the Phillips 66 property. The Director of Community Development reported plans have been submitted and are being reviewed by staff, He also reported Mr. Pakalns has reviewed these plans and made several recommendations. Mr. Pakalns commented the overall space in the plan is very tight but tic landscaping plan includes a screening wall and nice architectural treatment. Mayor Paulson asked if a moratorium should be considered until the study is completed. Mr. Pakalns stated this may be a good idea but could generate opposition. The City Manager stated a moratorium can be considered after an application is received, as it has in the past, as long as the City is involved in an analysis. Councilmember Scott questioned the time frame for the study. The Director of Community rN evelopment stated it should be Oo by the end of the year so the ISTEA application can ho nrnhmitted No P iV iIns stitf-d thf- rir-sian snnuirlinps S hni ld hr, n s tahliOnd sowral mouths into the process. Council consensus was reached to place this item on the June 28, 1993, Council agenda. BUSINESS DETENTI /JOB EXPANSION PROD AM The Community Development Director responded to Council questions by sLati members r d b CRP. The are also re sp onsible for - �f 1 d and co]lecte � t JPA own the data gener p g Y Y maintaining the information in a confidential manner and not use it for profit or gain. He then reviewed the three year revenue projections and 1993 budget. The Community Development Director asked if the Council would like the Human Rights Commission to hold public hearings on an economic development issue or the Housing Commission. Councilmember Rosene stated the next Human Rights Commission meeting will be Septomher 8, so perhaps the Finance Committee should be considered. Thu Community Development Director agreed and suggested this task be assigned to another group for more formal hearings. 6,11/93 - 3 . C.ouncilmember Scott stated the Chamber of Commerce is very excited CDBG funds are tieing used for business and not just housing. She further stated the entire City will benefit from the Business Retention /Job Expansion Program. The Community Development Director commented on the use of CDBG funds. C.ouncilmember Rosene explained the Human Rights Commission is breaking "new ground" in the human rights arena and may feel reviewing this matter would sidetrack them from where their interests tic at the moment. Council consensus was reached to refer the CDBG program to the Finance Commission in 1993, The Council also decided to take up the CDBG public hearing issue this fall and possibly assign it to one of the Commissions. BROOKLYN CENTER, REDEVELOPMENT POLICY The Community Development Director stated staff has prepared information for consideration in developing a policy dealing with development/redevelopment issues. The Community Development Specialist presented a draft outline dealing with management process, multifamily housing issues, single family housing issues, commercial /industrial strategy by area, financial resources. He then presented thepmmunity Vision Draft Outline and reviewed issues dealing specifically with single - family housing. He explained staff suggests a marketing program be devclopcd for single- family lots currently owned by tale EDA. He further explained staff supported reduced use of CDBG funds to acquire single- family properties due to limitation of redevelopment options on CDBG funded acquisitions. He suggested staff be directed to investigate options for working with the Hennepin County HRA to create funding mechanisms, and with the Minnesota Housing Finance Agency to mare a more intensive effort to promote MHFA housing programs. The Community Development Specialist next reviewed neighborhood issues including a recommendation to expand the Earle Brawn Neighborhood Housing Advisory Committeo to smaller geographical areas. He stated staff recommends continued cooperation with the Chamber of Commerce, realtors, schools and apartment managers and owners, and to investigate resources to promote and conduct workshops for potential home buyers on various topics. Staff also recommends the continued development of pilot projects such as the rental to owner conversion program and landscape demonstration program. Finally, staff recommends review of current building maintenance codes addressing exterior maintenance to determine if any improvements can be made. Councilmember Scott commented on the need to consider a housing retention program and to encourage realtors to tell employers about homes available in Brooklyn tenter. The Community Development Director agreed and stated there is also a need to create a more U- /93 - a - positive image to improve the public's perception. C.ouncilmember Rosene suggested a packet be compiled of housing information which can be distributed to major employers. Councilmember Scott agreed and commented on a realtor who is keeping businesses informed of available housing which resulted in selling eight homes within six months. 'Fhe Council discussed options for allowing construction into the front yard area and directed staff to prepare options which may result in amending the thirty -five foot front yard setback requirement. The Council indicated sup for the olio issues as resented b q PP p olicy P Y staff. The City Manager explained staff is unable to devote the time necessary to bring this draft policy to a conclusion. Based on staffs recommendation, Council consensus was reached to direct staff to obtain proposals to finalize the development/redevelopment policy. PROURAM /COST CENTER BUllCiETINU The Public works Coordinator stated it is staffs intention to prepare the 1994 budget with line items as the Council is accustomed to seeing and also providing a program -type budget. She reviewed the subdivisions within the proposed budget and asked Council if these are the 7� n d n h ne ed for staff to think in typos of programs they want to include. She cornmc to o t he, e terms of "billable hours" and to categorize these hours for use in a program budget. The Public Works Coordinator reviewed the changes being proposed to comply with the Auditor's recommendation to establish a central garage internal service fund, She explained that some cities take the concept even farther by recovering the cost of building maintenance by charging rental to certain programs and departments, that rental including supplies, utfities, depreciation, etc. The City Manager reported the city of Fridley calculated these costs and found 23.8% is needed to cover these factors. He pointed out this percentage is important so staff can charge out costs, The Director of Public Works requested Council input regarding the programs as presented by staff. A brief discussion was held with consensus being reached to accept the subprograms, as presented, with the understanding more detailed information will be presented if requested by Council. BROOKDALE TASK FORCE This item was tabled to the next work session. AUTHORI THE INVESTMENT TRUST TO LOAN MONEY TO THE EARLE BRt7WN HERITAGE CENTER The City Manager introduced a Resolution Authorizing the Investment Trust Fund to Issue a Temporary Improvement Dote to Loan Funds to the Earle Drown Heritage Center Fund. 6/21/93 - 5 - He. stated the Earle Brown Heritage Center needs to purchase catering equipment and small arcas to comply with the provisions of its contract with D'Amico & Partners Hospitality Consultants, Inc. He recommended the Council consider approval of an internal loan at 7% to the EDA to finance this purchase. The Community Development Director explained this proposal results in a $7,000 savings in interest to the, Heritage Center while paying a higher interest to the City than they are currently receiving. RES!QLUTION N(�93-88 Mc:wher Celia Scott introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE INVESTMENT TRUST FUND TO ISSUE A TEMPORARY IMPROVEMENT NOTE TO LOAN FUNDS TO THE EARLE BROWN HERITAGE CENTER FUND 'T'he motion for the adoption of the foregoing resolution was duly seconded by member Dave Rose and the motion passed unanimously. AI JQQRNMENT Tbere was a motion by Councilinember Scott and seconded by Councilmember Rosene to adjourn the meeting. The motion passed unanimously. The Brooklyn Center City Council adjourned at 10:14 p.m. Deputy City Clerk Todd Paulson, Mayor Recorded and transcribed by: C;Kirla Wirth TimeSaver Off Site Secretarial 6/211/93 6 MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER iN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION JUNE 28, 1993 CITY HALL ALTO ORDER The Brooklyn Center City Council met in regular session and was called to order by Mayor Todd Paulson at 7 p.m. I L CALL Mayor Todd Paulson, Councilmembers Celia Scott, Dave Rosene, Barb Kalligher, and Kristen Mann. Also present were City Manager Gerald Splinter, Director of Finance Charlie Hansen, Director of public Works Sy Knapp, Public Works Coordinator Diane Spector, City Attorney Charlic LeFevere, Police Chief Trevor Hampton, Personnel Coordinator Geralyn Barone, and Council Swrctary Nancy Berg. Qj!HNING CEREMONIES Eluiur, Berilards offered the invocation. QPEN FORUM_ n Mayor Paulsen noted the Council had received o requests to use forum session the open this evening. He inquired uired if there was anyone present who wished to address the Council. There being none, he continued with the regular agenda items, NCI REPORTS Councilmember Mann thanked City staff and residents for their involvement with Earle Brown Days, which were a success, Councilmcmber Rosene added his thanks and stated he was proud of this special event. He reported Councilmcmber Kalligher has suggested staff be directed to prepare resolutions of appreciation to all who put forth cffprt to make this an outstanding event. The Council agreed. Councilmember Rosene reported he received a request asking if the Council could establish an informal way for citizens to telephone during Council meetings to provide input. He asked the listening audience to respond to City staff if they are interested in volunteering to answer g hones and take notes during the meetings. Councilmcmber Rosene asked staff p 6/28/93 - 1 - 7 to place this item on a future agenda as a discussion item. APPI&OVAL OF AGENDA AND C ENT A ENDA Mayor Paulson inquired if any C:ouncilmembers requested any items be removed from the consent agenda. The City Manager requested the addition of item 10.1, consideration of a Resolution in Support of Hennepin County's Proposed Improvements to Brooklyn Boulevard, 64th Avenue North to 71st Avcnue N. APPRO MINUTE JJJN'E 14, 199' - REGULAR. SE�SIQ The.ro was a motion by Cuunc;iliiieinber Roscne and seconded by Councilmember Scott to approve the minutes of June 14, 1993, regular session as printed. The motion passed unanimously. R L TAT IONS RES UPON NO. -89 feniher Dave R osene introduced the following resolution and moved its adoption' RESOLUTION ACKNOWLEDGING GIFT FROM THE ROTARY CLUB OF BROOKLYN CENTER of the foregoing lia The motion for the adopt resolution was duly seconded by member Ce Scott, and the motion passed unanimously. R ESOLUT . IQN NO. 93 -9 d cc d the following PF'i;�mlicr Dave Rosene intro u g resolution and moved its adoption: RESOLUTION ACCEPTING PROPOSAL. TO PROVIDE PROFESSIONAL. ENGINEERING SERVICES FOR THE BROOKDALE AREA STORM WATER PLANNING STUDY oin = resolution was duly seconded by member Celia ion for the adoption of the fore Y The mot fore p 1 . Scott, and the motion passed u n animously. ?DES LUTION NO. 93 -91 Member Dave Rosenc introduced the following resolution and moved its adoption. RESOLUTION ESTABLISHING LOAD LIMITS ON PENN AVENUE NOR'T'H BETWEEN 53RD AND 55TH AVENU NORTH AND ON 55TH AVENUE NORTH FROM PENN AVENUE TO LOGAN AVENUE NORTH 6r8/93 - 2 - The motion for the adoption of the foregoing resolution was duly seconded by member Celia ott, and the motion passed unanimously. R NO. 93 -92 lkScmber Dave Ruscnc imroduccd the following resolution and moved its adoption: RESOLUT ACCEPTING WORD PERFORMED AND APPROVING FINAL PA.YMEN`>;' VOK 1992 DISEASED TREE REMOVAL PROGRAM, IMPROVEMENT P NO. 1992 -10, CONTRACT 1992 -E The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. RESQLUTION NO, 93 -93 Nfcmh(;r D Re sel IC i1 111 'Q L1C-e- i 1 11c• folluwing resulutiun a nd moved its adoption; RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR BROOKLYN BOUL SIDEWALK REPAIRS (IMPROVEMENT PROJEGTNO.1993 -08), ADA TRAIL IMPROVEMENTS (IMPROVEMENT PROJECT NO, 1.993 -09), REPLACEMENT OF DEFECTIVE SIDEWALKS IN MISCELLANEOUS LOCATIONS (IMPROVEMENT P ROJECT NO, 1993 - 10), EXPANSION OF PARKING LOT IN SOU PALMER LAKE PARK (IMPROVEMENT PROJECT NO. 1993 -11), REPAIR OF FREEWAY BOULEVARD (IMPROVEMENT PROJECT NO. 1993 AND RECONSTRUMON OF APPARATUS AREA IN NORTHPOR'T PARK (IMPROVEMENT PROJECT NO, 1993 -13), CONTRACT 1993 -E The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. RESOLUTION NO. 93 - 94 Member Dave Ruscnc intruduvcd the following rcmbolutiorl and mt yQd its uduptiun; RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR FURNISHING AND INSTALLING PLAYGROUND APPARATUS AT NORTHPORT PARK AND AT FREEWAY PARK, IMPROVEMENT PROJECT NO. 1993 -14, CONTRACT 1993 -F The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. R L TI N NO. 93 -95 Nfe,mber Dave Roscoe the following rr,5o1utivn and mpvQd its adoption: RESOLUTION APPROVING AN AMENDED JOINT POWERS AGREEMENT FOR T'14E SHINGLE CREEK WATERSHED MANAGEMEN COMMISSION 6128193 - 3 - The motion for the adoption of the foregoing resolution was duly seconded by member Celia Sett, and the motion passed unanimously, RAF UTION NO. 93 -96 ivicinber Dave Roscnc introduced the following resolution and moved its adoption: RESOLUTION APPROVING AN AMENDED JOINT POWERS AGREEMENT FOR THE NEST MISSISSIPPI WATERSHED MANAGEMENT COMMISSION The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. RE QLUTION N0,_93 -97 Membur Davc Roseno introduced the following resolution and moved its adoption: RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE REMOVAL OF DISEASED TREES (ORDER NO. DST 6('28(93) The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. RE 8QLUTION NQ. 93 -98 Mcmbcr Davo Rosene introduced the following resolution and moved its adoption: N RESOLUTION AMENDING THE 1993 GENERAL FUND BUDGET TO RECOGNIZE THE GRANT FOR THE "AT RISK YOUTH OU'T'REACH WORKER" PROGRAM The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously, RESOLUTIO NO,, 'viumber Dave Roscne introduced the following resolution and moved its adoption: RESOLUTION APPROVING MODIFICATION TO COMMUNITY DEVELOPMENT BLOCK. GRANT JOINT COOPERATION AGREEMENT TO PROVIDE YOR ADMINISTRATIVE SERVICES FOR THE BROOKLYN CENTER COMMUNITY DEVELOPMENT BLOCK GRANT HOME REHABILI'T'ATION DEFERRED LOAN PROGRAM The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. 61893 -4- ESQLUTION NO, 93 -100 Member Dave Rosene introduced the fulluwiiig resolution and moved its adoption: RESOLUTION AUTHORIZING PURCHASE OF TWENTY AIR TANKS APPROVED IN THE 1993 FIRE DEPARTMENT BUDGET The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. F_ES-Q L.UT'ION NO, 93 -101 N=lember Dave Roaeix iritruJuccj the following resolu.tign and moved its adoption: RESOLUTION AUTHORIZING PURCHASE OF FOUR SCOTT AIR PALS WITH TWO SPARE MASKS APPROVED IN THE 1993 FIRE DEPARTMENT BUDGET The motion for the adoption of the foregoing resolution was duly seconded by member Celia ,Scott, and the motion passed unanimously. T RESQLUTION NO. 93 -102 Nlembcr Davc Rusenc ititruduWtil t11e following 1'Mltitign and moved its adoption: PESOLUTION ACCEPTING QUOTE AND AUTHORIZING THE PURCHASE OF 1,600 FEET OF FIRE HOSE The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. LICENSES There was a motion by Councilmember Rosene and seconded by Councilmember Scott to approve the following list of licenses: AMUSEMENT DEVICES - OPERATOR Chi -Chi's 2101 Freeway Boulevard Lynbrook Bowl 6357 N. Lilac Drive AMUSEMENT DEVICES - VENDOR American Amusement Arcades 850 Decatur Avenw, Q AR13AGE AND REFUSE COLLECTION 'VEHICLES Aagard Sanitation 875 Prior Avenue N. Hilger Transfer, Inc. 8550 Zachary Lane Mcngelkoeh Company 119 NE 14th Street 6/28/93 -5 - Yi C11ANICAL SYSTEMS A5s0 wiaTed Mechanical Contractors, 1n4, P,0. Box 237 A. Binder & Son, Inc. 222 Hardman Avenue Northern States Power Company 414 Nicollet Mall R F_NTAL DWELLINGS Initial: Pow -Bel Company Hi -Crest Apartments Norwest Enterprises, Inc. 5533 James Avenue N, John & Gail Lambert 59UU Washburn Avenue N. Renewal; Henry Ulhorn 5207 E. Twin Lake Boulevard Douglas G, Finch 6637 Xerxes Place N. Mcnningcr Youth Program of MN 6012 Zenith Avenue N, Craig & Barbara Bennel 1847 70th Avenue N, $ 1GN HANGER Signage Systems, Inc. 10814 County Road 81 The motion passed unanimously. .D TSCUSSTQNITEMS AM BZLI"I'IE A ADA - S F E ICAI'�IS .... W 'ITH_._ QQA S CT f ) TA' -US REPORT O R.A.NSITIQN PLAN DEVELOPMENT AND REQUEST FOR.-FUN The City Manager explained a committee comprised of City employees has developed the City's Ame ricans with Disabi Act (A.DA) transition plan based can the accessibility evaluation conducted by Mee Quarve- Peterson, Inc. He further explained each item has been prioritized by year and staff requests Council approval to fund items that should be completed in 1993 but have no current budget authorization, In response to Councilmember Kalligher's question, the City Manager responded the plan implementation casts $8,00 more than estimated. The Personnel Coordinator reviewed budgeted items that can be covered by existing funding and those that will be included as a separate request, Councilmember Scott expressed her ap to staff for the informative report which p PP p t° G Th e Pers C gas pres in an ail understand format, e nnei Goo ato r indicated the e easil Y Committee worked hard to refine the information. Councilmember Mann expressed her support for the program, stating it is a proactive approach. 6/*8/93 - 6 - T he City Manager introduced a Resolution Amending the 1993 General Fund Budget for Certain ADA Compliance Expenditures. RESOLUTIQN NO. 9 -103 i` ember Krlstun Mann intrudut;od the follow►irg I•esolution np and III ved its adtiOn: REISOLUTION AMENDING THE 1993 GENERAL FUND BUDGET FOR CERTAIN ADA COMPLIANCE EXPENDITURES The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. STAEF RECOMMENDATION TO CREATE THE POSITI N OF IMS TECHNICIAN WITHIN THE PUBLIC WORKS DEPARTMENT The City Manager stated staff is requesting consideration of creating the position of IMS Technician in the Public Works Department which can be funded from several sources, He further stated one of the. primary reasons for the request is the need for computer capability in the Public Works Department. The Director of Public Works reviewed staffs recommendation which is being made at this time, in part, because of the upcoming retirement of the current dispatcher. He explained th need for overlap between the retiring employee and new employec, and staff's desire to deal with the central garage recommendation by the City's auditor, He further explained staff supports this recommendation and hopes to have the central garage in operation by rnuary I, 1994; however, accomplishing this will rewire an employec who understands the concept and has computer knowledge. Councilmember Rosene expressed his support for computerization which is more efficient. In response to Councilmember Rosene's question regarding salary, the Director of Public Works explained this position would be equivalent to an Engineering Tech 3 and the maximum yearly salary would be $39,000, which is the top range, not starting wage. He added staff will review the Camp Worth Plan to determine the exact level. The Director of Public Works stated the total cost, including fringe benefits is $47,000 which would be charged to the public utility fund, not the general fund. Councilmember Scott asked what will happen prior to the retirement, and if the part -time position would be eliminated when the IMS Technician is hired. The Director of Public Works clarified the part -time clerk is not needed once the IMS Tech is hired. He added thw part -tune employee may be, interested in the permanent position. Councilmember Mann asked if existing staff could absorb the duties once a system is organized and set up rather than adding a position. The Director of Public Works answered staff could not, especially since computer knowledge is essential. 60/93 - 7 - I Councilmember Kalligher asked if the Council had determined to establish a central garage, and whether there was adequate funding in the budget for this new position. The Director of Public Works responded at this point both the clerk and part time clerk are paid from the general fund, He explained in the future these costs for staffing, if the concept is approved by Council, would be charged to the central garage, The public utility fund will l r substantial costs result in a net break -even impact to the general fond, or possibly a so ca sub 1 p g carry even a reduction, Councilmember Scott and the Public Works Director reviewed the responsibilities that will be assumed by an IMS "Technician, Mayor Paulson expressed concern that consideration of this issue is on somewhat of a "fast track," and consideration of creating a central garage should take place during 1994 budget discussions, He pointed out a lot of time was spent investigating the City's dispatching service as wc11 as the communication position, which he felt resulted in a better proposal. He stated more time should be spent considering this issue. The Director of Public Works stated this issue is being brought up at this time for two reasons. 1. the present employee will be retiring and there is a need for overlap, and 2. compliance with the auditor's recommendation to establish a central garage system so it becomes an enterprise fund and the need for computer knowledge to accomplish task. He further stated staff is recommending whatever is necessary to implement the central garage by January 1, 1994. d approval of staff's recommendation would The City Manager state app a upgrade the current 0 position to someone with computer capabilities, The Director of Public Works Informed the Council one, factor for the employee's retirement by January 1, 1994 is the window of r Legislature which ma not be available the opportunity established pp tY Y Y again. Councilmember Rosene indicated support of staff's recommendation. He stated he sees the need for computerized systems which are morC efficient and saves tax dollars, but hopes staff hears the Council's desire to receive more information, as soon as possible, regarding upcoming retirements, The City Manager introduced a Resolution Amending the 1493 Pay Plan. R EESQ L . NQ. 93 -104 MIumbGr DuvG Rubonu the fQliQwing resolution and moved its adoption. RESOLUTION AMENDING THE 1993 PAY PLAN The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, I 6/228/93 - 8 - v. ote. four ayes, one nay. The motion passed. Mayor Paulson voted nay. 1992 ANNUAL REPORTS FROM THE SHINGLE GREEK WATERSHED MANAGEMENT COMMISSION AND THE WEST MISSISSIPPI WAt'ERSHEI) COMMISSION The City Manager explained Brooklyn Ccntcr is part of two watershed commissions, the Shingle Creek Watershed Management Commission and the West Mississippi ' watershed Management Commission, He stated the 1992 annual reports from these commissions have been submitted for Council review and acceptance. The Director of Public Works reviewed the area encompassed by each district and the State requirement to prepare annual reports for each. He also reviewed the responsibilities and duties of the Watershed Commissions in reviewing construction prof "ts, assuring conformance with their standards and making recommendations. He stated the City is in the process of preparing a local water management plan which will compliment the C'ommission's plan. Councilmember Mann questioned funding for the Watershed Districts. The Director of Public Works explained funding is allocated 507o on the basis of area and 50% of the tax capacity of the nine cities involved in the JPA. He explained that the city's annual costs of participating in these organizations is paid from the Storm Drange Utility, There was a motion by Councilmember Rosene and seconded by Councilmember Scott to accept the 1992 annual reports from the Single Creek Watershed Management Commission and the West Mississippi Watershed Commission. The motion passed unanimously, I1?I QISSION OF RFP FOR TOWING SERVICE (REQUEST OF COUNCILMEMBER M -ANN) Councilmember Mann expressed concern the City is using a towing service they are currently in litigation with. The City Attorney stated this case was referred to the League of Minnesota Insurance Trust and is not yet resolved, Councilmember Mann stated she realizes the costs do not warrant an RFP but she was concerned about comments made by Mr, Cardinal in his court testimony indicating "...they don't give contracts, nobody does. Nobody gives written contracts any more, they just give it to their buddy,.," Councilmember Mann stated she does not think this is right and an ktFF should be considcrcd so any one of the fine towing companies in the City can submit a bid. Councilmember Kalligher asked if Cardinal Towing and West Towing are the only services with storage facilities that meet Police Department requirements. The police Chief stated they are, He explained the Department's current policy to use these two towing companies on a rotating basis, and this decision traditionally resides with his office, He further stated for five years West Towing was used exclusively until March of 1993 at which time Cardinal Towing was included, 6/28/93 - 9- Councilmember Rosene asked if the Council could request RFP's from only Brooklyn c :enter towing services, or if it had to be opened to companies from all communities. The City Attorney stated it may not be lawful to restrict the RFP to Brooklyn Center towing services, however, a prompt response clause could be included which would require proximity but not necessarily residency. Councilmember Mann expressed concern regarding Cardinal's agility to respond to calls for picking up a vehicle and the public safety issues involved. The City Manager stated there are a great number of towing services in Brooklyn Center but not many have the required storage capability in a socurcd yard that is reasonably convenient to the public. He reviewed the four larger towing services in the area. Councilmember Rosene stated he would normally agree with Councilmember Mann's suggestion to requiro an RFP process to assure the best quality and price, but in this case, it may be creating more problems than would be solved. He further Stated he has talked with Mr. Cardinal who indicated he has all of the required licenses, and not all other towing services do. Councilmember Scott stated she does not feel an RFP is necessary in this case, but there may be other lacensod towing services who have adequate storage, She suggested staff contact other towing services to see if they are interested in working with the City. If they are, they can contact the police Chief and be rotated into the schedule. Councilmember Mann agreed with this suggestion. Mayor Paulson said a "level playing field" was needed so there is no favoritism. The Police Chief reported a survey had been done less than a year ago on the cost for towing services which indicates Cardinal Towing and West Towing are the lowest available. Council consensus was reached to direct staff to contact other towing services and inform them of the City's need for towing services and secured storage. FIJBL -TEARING RE_ QARD ING PROPOSED STORM WATER D PARK AN RIDE FA ILF Y DTI? PARK DEVELOPMENT IN THE SOUTHWESTERLY QUADRANT CAF THE I- 96 415RO KLYN INTERCHANGE The City Manager stated on May 24, 1993, the City Council adopted a resolution calling for a public hearing regarding the City's proposed storm water pond, MTC's proposed park and ride facility and passible additional park land. These improvements are proposed for the s - authwesterly quadrant of the 1- 694/Brooklyn Boulevard Interchange. 6(2 1 8/93 - 10- T he Director of Public Works stated public hearing notice was published in the Brooklyn Center Post on June 9, 1993, and individual notices mailed out to all property owners and residents within 300 feet of the proposed facilities. He explained this project was initiated bt a City study of the 99th Avenue storm drainage system, resulting in a recommendation to construct three storm water ponds. He further explained residents were also notified of the four informational meetings held regarding these improvements, The Director of Public Works reported the City Council approved hiring SRF to develop a dctailcd plan which shows storm water pond construction. In response, SRF developed three plans, Alternates 1, 2 and 3, The Director of Public Works explained the MTC is studying the potential of constructing a park and ride facility in the same area, and would like a minimum of 200 parking spaces, He then provided a detailed review of each alternate for the Council and audience, pointing out the number of parking spaces, ingress, egress, intended circulation pattern, and landscaping used for screening. The Director of Public Works pointed out the proposed apparatus area in Alternative 3 which could accommodate a use such as a basketball area. He explained if Alternative 3 were approved, staff would have to work with the neighborhood and Park and Recreation department to determine specific recreational uses for the property. The Director of Public Works next reviewed the estimated costs for each alternative. He reported acquisition of property and development of a two stage pond for Alternative 3 would be $600,000 to $650,000, and the cast for the park and ride facility (acquisition and construction) is estimated at $1.4 to $1.7 million. He explained the additional recreational space would cost an additional $600,000 to $700,004 for acquisition and development, He. farther explained the City has an agreement with MTC whereby they will cover the costs relative to acquisition and development of the park and ride facility. He added the City would be responsible for costs associated with the pond and recreational area. With regard to funding, the Director of Public Works explained the acquisition costs for the pond are programmed into the 1993 storm drainage utility budget, and the construction costs will need to be included in the 1994 storm drainage utility budget, He further explained these costs are not part of the general fund or tax levy. Staff recommends the costs for the font' to five properties on 65th Avenue be split between the drainage utility fund and capital improvement project fund. The Director of Public Works reported Park and Recreation Commissioners attended the informational meetings and after considering all the information, unwiimously recommended consideration of Alternative 3. Aaron Isaacs, MTC, stated their interest in this site is part of a larger plan to upgrade service to Brooklyn Center and Brooklyn Paris, especially the express bus service. Mr. Isaacs explained they are looking for a location that provides direct access to 1 -694 in an effort to provide faster, more competitive service. He further explained they approached staff regarding this four acre site and found the City was also looking at it for storm water ponding, Because of this, a joint project was considered to lower design costs. Mr. Isaacs reviewed the intended bus routes that would use this facility and their access onto I -694. 0/28/93 11 He stated this park and ride facility will attract people who drive from neighborhoods west and north of the site. Mr. Isaacs explained MTC has budgeted money for land acquisition this year and will approach the federal government for construction dollars, or will approach the MTC Commission for local funds for construction in 1994. He pointed out Mayor Paulson is a member of the MTC Commission. Farrol Robinson, MTC, reviewed the circulation for each of the three alternatives and reported MnDOT plans to reconstruct the bus lane from the freeway to 65th Avenue, Mr, Robinson pointed out the site improvements which separate vehicle movement from bus movement. He stated Alternative 3 best serves their purposes and will provide a scrvice level of C or B. The Director of Community Development provided a brief review of the Brooklyn Boulevard Study and the potential that this site be developed to provide service to the community, such as a convenience store, deli, day care, etc. Mayor Paulson opened the meeting for the purpose of a public hearing regarding proposed storm waste pond, park and rifle facility and park development in the southwesterly quadrant t -)f the I- 964/t3rooklyn Boulevard interchange at 8:37 p.m. Bob McGowan, 6407 N. Marlin Drive, questioned the advisability of retiring tax property and asked what the tax impact will be. He also expressed concern with adding more congestion to the I -694 entrance. He stated on Friday it sometimes takes him twenty minutes to gain access to 1-694, Mr. McGowan suggested : another site be considered, such as Builders Square. The Director of Public Works responded staff has reviewed the impact of removing this property from the tax base. He reported the grand total of the 1993 taxes paid for all property involved is $30,008 and the City's annual portion is $6,600. Regarding the Builders Square site, Mr. Isaacs stated they have not talked with them because they prefer to stay as close to I -694 as possible, and most of the people coming from the north want to minimize their travel distance. He explained MTC has park and ride facilities all along 1 -694 that result in reducing freeway traffic from the site towards downtown. He further explained this facility will reduce traffic east of the site, The Director of Public Works explained the lane expansion will probably not be constructed until 1997 but may be l rought forward one year, depending on funding. He further explained a High Occupancy Vehicle (HOV) lane will be constructed west of Brooklyn Boulevard. He stated MnDOT plans to build a HOV lane from Rogers to downtown so this site would fit into their total plan. Rose Owens, 6520 Brooklyn Boulevard, stated she does not think Brooklyn Boulevard is the right place for single - family homes. She explained she has lived on Brooklyn Boulevard and because of the traffic levels and tight turn lanes, does not think a bus will be able to travel 6128/93 - 12 - north on Brooklyn Boulevard and make a right turn into the bus lane. Scott Schultz, 6425 Marlin Drive, presented the following petition; June 21, 1993 NVe are OPPOSED to the PARK &. RIDE proposed for the northwest corner of 65th and Brooklyn Boulevard in Brooklyn Center, Name Addr Floyd Schmidt 6436 Marlin Dr. Katherine Adams 6442 Marlin Dr. Eugene J, Adams 6442 Marlin Dr. Shane Wald 4013- 65th Ave. N. Scott Wald 4013- 65th Ave. N. Eleanor Baldy 4007- 66th Ave. N. Thomas Bally 4007 - 65th Av e, N. Bill Wendt 4001- 65th Ave. N. Rose Friedl 4012- 65th Ave. N, Arnold J. Friedl 4U12- 65th Ave. N. Julie A. Bible 6443 Marlin Dr. Larry Schultz 6437 Marlin Dr. Shirley Schmidt 6436 Marlin Dr. Brian Jones 6443 June Ave. N. Cheryl Vilipiak 4412- 651h Ave. N. Ken Halvorsen 4312- 65th Ave. N. Debra Siddings 4312- 66th Ave. N. Patty Gorman 4212 - 66th Ave. N. Eero Mattson 4206- 65th Ave. N. Russell M. Wald 4013- 66th Ave. N, David L. Sversun 6431 Marlin Dr. Kalcn M. Schultz 6425 Marlin Dr. Scott R. Schultz 6425 Marlin Or. Elizabeth M. Schick 6419 Marlin Dr. F.R. Welma 6419 Marlin Dr, Mary Ann McGoulan 6407 N. Marlin Dr. Robert. E. McCoulan 6407 N. Marlin Dr. Patricia A. Skomars 6419 Marlin Dr. E.A. Welna 6419 Marlin Dr. Mrs. Joe Bednarczyk 6412 Marlin 1.)r. Mr. Joe Bednarczyk 6412 Marlin Dr. Mr. Jerry Y We land 6400 Marlin Dr. Cathy Weyland 6400 Marlin Dr. Cheryl Larson 6311 Indiana Ave. N. - 6, ,., t - 13 .,8,93 Homer Carey 6307 Indiana Ave. N. Muth Carey 6307 Indiana Ave. N. Jim Fischer 6330 Indiana Ave. N, Irene Fischer 6330 Indiana Ave. N. Charles B, Skomans 6418 Marlin Dr. Anne I4, Vik 6436 Indiana Ave. N, Mr. W.K. Tamblyn 4201- 65th Ave. N. Mrs, W.K, Tamblyn 42U1- 65th Ave. N. Al Engleman 6343 Indiana Ave, N, Mr, Scott Candiff 6424 Indiana Ave. N. Mrs. Scutt Cundiff 6424 Indiana Ave. N. Mr. Sidney Chaffee 6431 Indiana Ave, N. Mrs, Sidney Chaffec 6431 Indiana Ave. N. David H, Turnbull 6325 Indiana Ave, N, Joe Lovitt 6406 Indiana Ave, N, David A. Nyquist 6412 Indiana Ave, N, Eric S, Pcohlcr 4101 Winchester Lane Mr. Douglas Vickman 6506 Indiana Ave, Mrs. Douglas Vickman 6506 Indiana Avc. Mr. Cleon Larson 6424 Marlin Dr. Mr. Schultz stated he s with n h f notification and found rnan poke 1 h residents beyond the 300 oat y supportcd the storm water improvements but were concerned about the park and ride facility and felt they should be treated as separate issues, Mr. $chvltz stated he heard the following concerns from residents he contacted; dual use of property such as the Builders Square site, the Brookdale park and ride facility is not being used to capacity, desire for less paved -over property, cost versus return, use of undeveloped property for this facility rather than residential property, increase in crime since the facility will be screened from Brooklyn Boulevard, the need for a telephone at the facility, impact on surrounding property values, treatment of ponding water, mosquito control, and Safety of children and pets. The City Manager explained the two stage pond allows solids to settle out before going into the creels and river, He further explained a dra line. will be used occasional) to remove p g Y solids from the pond. He stated the City has not received complaints about the smell from other ponds and the Mosquito Control District treats the ponds, if necessary. He further stated issues regarding safety were addressed at the informational meetings, and other communities with similar ponds have not had problems with children or pets. The Director of Public Works explained the proposed pond was designed to provide a gentle slope, 4 to I above the water level and 6 to 1 below. He further explained this design was recommended as desirable by the Shingle Creek Watershed Commission who also rccommcnd a fence not be constructed, The Director of Public Works stated staff will continue to work with adjacent property owners to reach a consensus regarding the fence. 6/28/93 - 14- 0 RPC'E_ Mayor Paulson recessed the meeting at 8:57 p.m. The meeting was reconvened at 9:05 p.m. The City Manager addressed concerns expressed regarding increase in traffic to this site by pointing out a light industrial, retail, or medium density residential use would generate more traffic than the proposed park and ride facility. Mr. Isaacs explained this facility is the cornerstone for their plan to speed service from the northern portion of Brooklyn Center and is the highest priority for park and ride facilities. With regard to a joint use, Mr. Isaac stated they have several and found churches are compatible. He explained they have not found retail sites to work as well because of the parking concern, Councilmember Kalligher asked if they have studied ridership and number of cars per day that will use a facility like this. Mr. Isaacs responded there is no definite guarantee so they have- based their assumptions on the number of units per acre and past experience. Couneilrnember Rosene commented on the benefit of increasing MTC ridership since it reduces treeway traffic. Bill Wendt, 4001 65th Avenue N,, stated this area already has a lot of traffic and is quite congested. He pointed out with Alternate 3, each bus will pass by his home twice. He further stated a major ramp reconstruction would be, noodod to accommodate bus traffic. Mr. Wendt stated he supports the storm drainago project but is concerned about the park and ride facility and resulting safety for neighborhood children who will be attracted to the site. He further stated the plan shows many plantings and landscaping berms which look wonderful, but only if they are planted and cared for. Mr. Isaacs responded the HOV ramp reconstruction will result in buses being able to easily make_ turning movements. Debra Braun, 4023 65th Avenue N., stated she doubt buses will be able to handle the curve on 65th .Avenue because it is too narrow. She reported she has Iived in this neighborhood for ten years and her house, and her neighbor's house have been hit by cars that cannot T n x ri need at the dental crake the curve. Ms. Braun reported on the congestion also bet e e e p b g F office. Mrs, Leroy Evensen, 4112 65th Avenue N. stated she has lived in this area for 16 years and found no one has developed the site in question because it is a swamp. She further stated 200 cars going into this site every day during rush hour will be very dangerous and cause longer traffic delays. She asked that more detailed plans be presented on how traffic circuiation will work, Ms. Evansen reported she asked for a stop sign at Indiana Avenue 16 years ago but it was never approved. She commented she did not know the Mayor was on the MTC Commission, 6/28/93 _ 15 - Ken Halvorsen, 4312 65th Avenue N., stated a park and ride facility on this side will result in major reconstruction. Because of this, he suggested the undeveloped property at the northeast earner of Xerxes Avenue and I -94 be considered. Clarence Dudley, 6510 Brooklyn Boulevard, stated he has lived in Brooklyn Center for 35 years and felt the pollution on irooklyn Boulevard has become a problem. He objected to the added pollution this facility would create and removing it from the tax base. He explained he is on a fixed income and is concerned that his taxes increase every year. Ilan Ryan, 6442 Indiana Avenue N., expressed concern about traffic patterns, especially access to the proposed park and ride facility. KC, stated the freeway entrance being discussed is one of the busiest intersections in the metro area and adding a park and ride facility will cause nothing but further problems. He further stated he is concerned about the safety of neighborhood children and how this facility would function during peak hours. He suggested the northeast corner of Brooklyn Boulevard and 69th Avenue be considered. Ms. Dale Anderson, 6313 Indiana Avenue N., expressed concern regarding traffic cutting through the neighborhood on Indiana Avenue if they cannot get freeway access. Floyd Schmidt, 6436 Marlin Drive, commented on the traffic delays he experiences getting to his property during the day. He stated a park and ride facility will result in traffic stackiig up if they try to make a left turn onto Brooklyn Boulevard, Doug Vickman, 6506 Indiana Avenue N., stated residents were told in February the parking lot would hold only 2UU cars, and now the number has increased to 235. The City Manager stated the saute three alternatives, holding 200 to 235 cars, were presented at the informational meetings. Ron Christensen, 6101 June Avenue, stated it appears the MTC needs a park and ride facility sornewherc in this area but this may not be the appropriate site. He suggested MTC be ask - cd to find a diffcrrent site. Crystal Solem, 3910 65th Avenue N., expressed concern about the intersection being dangerous and school children will be attracted to the site, especially during the summer months. Leroy Evensen, 4112 65th Avenue N., questioned whether this low property would ever be developed. He stated he has no objection to the storm pond improvements but felt the proposed park and ride access from Brooklyn Boulevard was dangerous. He questioned past proposals for this site. The City Manager reviewed past proposals which included a church and mini storage business, He noted a retail store or deli would require a rezoning. Mr. Evensen stated every freeway improvement has come ten years too late. He added the free=way cut off north /south and east/west residential Streets which changed traffic patterns 6'28/93 -16- and resulted in 65th Avenue carrying more traffic. He stated approval of the park and ride facili ty g would mean the residents of this neighborhood would have to sacrifice their health and welfare. He stated Brooklyn Center residents should not be asked to do this for people who live miles away. Doug Stewart, 6518 Indiana Avenue, stated he works for a courier service and is in traffic all day. He further stated traffic on the north end of the metro area is terrible and tioniC of the intersections are the worst in town, He stated he does not feel the builders Square site is appropriate because of the left turn needed to get onto the site, which he felt would be backed up all the way to the freeway. Mr, Halvorson commented cars wanting to use this facility may find it is already full and nave to reenter traffic, which will cause even more congestion, Hazel Beterick, 4010 65th Avenue N., stated she owns the four -plex apartments and was surprised to learn they are paying 20 of the taxes from the 14 properties involved. She stated they were. required to do a $5,000 upgrade of their property several years ago and had ,.o expand their parking lot, Ms, Betcrick stated she has no objection to the traffic situation since she dues not live in this area. She requested a timely response from the Council so they can determine whether to make improvements before winter. M or Paulson explained the process usually taken involves holding a public hearing to receive public input and then directing staff to address those concerns in the proposal to the resi dents satisfaction. He stated he feels City staff does a good jots in incorporating those c oncerns into proposals, He explained this is an early phase for the project under discussion and he welcomes resident's input, Mayor Paulson inquired if there was anyone else present who wished to address the Council. There tieing none, he entertained a motion to close the public hearing. There was a motion by Councilmember Kalligher and seconded by Councilmember Rosene to close the public hearing at 9:44 p,m, The motion passed unanimously. Councilmember Mann addressed the concern expressed by Linda Evanson that the Mayor was on the MTC Commission and stated she felt a conflict of interest exists. Councilmcmber Mann suggested the Mayor take part in the discussion but abstain from the final Vote. She, stated her concern the park and ride facility will adversely impact the quality if lifo for residents due to traffic congestion and pollution. She further stated residents supported Alternative 3 because the two stage pond would reduce the impact on the two parks, but she does not feel the storm water improvement and park and ride facilities needed to be combined. Councilmember Mann indicated her support of Alternate 3 without the park and ride facility. 6128/93 7 i Cou3,cilmcmber Kalligher concurred regarding traffic congestion and pollution concerns. She stated she supports park and ride facilities but not at this corner. She suggested MTC look for alternate sites such as 69th Avenue and Xerxes Avenue or the Country Store. Q,) neilmember Kalligher indicated her support for the storm water pond, C:ouncilmember Scott concurred. She stated a park and ride is badly needed to serve residents of Brooklyn Center but the proposed site is not suitable bccausc of the curve on 65th Avenue, Councilmember Scott pointed out she suggested six months ago that MTQ look at the vacant property can 53rd Avenue and Lyndale which has direct access to the freeway ramp and is available for purchase. She stated residents of this area have had to attend many meetings regarding this site. She supported Alternativc 2 or 3 without the park and ride facility. Councilmember Rosene stated it appears the Council has not done their homework well enough, He further stated residents comments indicate they are not against the Storm water ponding project, believe the park and ride facility is needed, but this is not the proper location. He indicated he is not going to farce residents to accept a park and ride facility T ssince. t their sentiment is clearly a at. H4� asked how this process got so tar without the Council being aware of the sentimcnt against the park and ride facility. Mayor Paulson commented this facility was supported by the Council following a work session because they felt it would bring money into the community from federal ISTEA money, but now after i h rin heir o p inion has changed. He stated this indicates the publ Ga t p to F g the Council is listening to their constituents. He requested a legal opinion regarding this 0 position as an MTC Commissioner. The City Attorney responded in addressing a legal conflict of interest as a court would, he does not think anything under discussion would rise to tho level where a court would invalidate a decision based on the Mayor's participation or abstention, Regarding a political conflict of interest, the City Attorney declined to comment since the public's perception of an action is not a leg uestion. He stated it is u p to each C ouncilmember to be mindful g � of the perception of the public in rtlattcCt they have an interest or bias in. Councihnember Rosene questioned whether the public's sentiment would have been different if the proposal had taken some land from the park and ride facility to widen 65th Avenue, He reported one resident from the apartment contacted him indicating support: of the park and ride facility. The City Manager introduced a Resolution Ordering Storm Water Pond Improvements Project No. 1992 -29 and Appropriating Funds Therefore. 6/28/93 - 18- i RES 93 -105 Kristen M introduced he following resolution and moved its Member lir Mann nt t � adoption: p RESOLUTION ORDERING STORM WATER POND IMPROVEMENT PROJECT NO. 1992 - 29 AND PARK DEVELOPMENT The motion for the adoption of the foregoing resolution was duly seconded by member Barb Kalligher. The Director of Public Works clarified the resolution would approve the non-park-and ride facility portion of Alternate 3, which includes the acquisition of four properties on 65th Avenue. .Bill Williams, 4018 65th Avenue N., stated the residents voicing objections tonight should have provided input at the informational meetings He further stated a park and ride facility would be goad for the city and will reduce the number of cars on the freeway. He pointed out a park and ride facility would produce less traffic than ether uses, and the traffic would onl be heavy during limited periods of time. Scott Schultz stated he attended the informational meetings and it was his impression they were just that, to obtain information abo th proposal. He reiterated his previous comments stating support for the storm water pond but not the park and ride facility. Councilmember Kalligher explained it is never too late to provide input for Council's consideration and she appreciated all who attended to state their opinion, Ken Halvorson asked if less property could be acquired, thus reducing the cost, if the park and ride facility is not included, The City Manager suggested this be left flc:u'ble so the Council can consider whether the existing house should be left adjacent to the apartments. Mayor Paulson asked what type of development could take place on this parcel. The Director of Public Works stated fused on its existing zoning of C -1, an office /coniniercial type. of development could talk place. He further stated the Brooklyn Boulevard Study indicates approval of this type of development (Alternative 3). He suggested the Council direct staff to work with the MTC to final alternative sites. Counciimember Rosene concurred there are alternate sites which could be considered, however, he does not want to eliminate this site from consideration. He stated lie is not anxious to see this site used for a park and ride facility until all other alternatives have been fully addressed. The City Manager stated the City usually does not renotify residents but felt in this case it should be done so all are aware. 6/28/93 - 19- Councilmember Scott called the question. Vote: Four ayes, one abstain. The motion carried, Mayor Paulson abstained from voting. There was a motion by Councilmember Scott and seconded by Councilmember Rosene to direct City staff to work with MTU reprewntatives and to provide alternate locations for a park and ride facility in Brooklyn Center. Vote: Four ayes, one abstain. The motion carried, Mayor Paulson abstained from voting. The City Manager introduced a Resolution providing for the Acquisition of Real Property for Storm Water Pond Improvoment Project No 1992 - 29. RESOL NO, 93 -106 NSembcr Scott introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR THE ACQUISITION OF REAL PROPERTY FOR STORM WATER POND IMPROVEMENT PROJI CI' NO. 1992 -29 The motion for the adoption of the foregoing resolution was duly seconded by member Kallilghcr the motion . assed unanimously y RECESS Mayor Paulson recessed the meeting at 10:16 p.m. The meeting was reconvened by Mayor Pro tem Rosene at 10 :27 p.m., at which time Mayor Paulson chaired the meeting. DISC USSION OF FEASIBILITY OF CABLECASTING COUNCIL WQRK SE STONS (RE RE ) EST QF EMBER MANN Councilmember Mann stated families today are very busy and often times unable to attend meetings. She suggested staff obtain a cost estimate to cablecast Council work sessions so this information can be made available to residents. The City Manager reported it costs $57-50 per hour to cablecast. He added another consideration is the Council Chambers is the only room available for cablecasting, which may make scheduling more difficult. Councilmember Mann stated she felt this would be money well spent. There was a motion by Councilmember Mann to Broadcast work sessions held in the Council Chambers. No second was received for this motion. Councilmember Rosene pointed out most items brought forward at work sessions are discussed again at Council meeting,. He added the work sessions are open t o the public for any one interested in attending. Councilmember Kalligher agreed and added she prefers a more relaxed atmosphere for work session discussions. i 6/2� ,9/93 -20- Coun� ilmember Rosene stated major issues, such as the town forum on the budget, have Neon cablecast. He suggested this matter be considered on a case by case basis depending on the topic under discussion. He also suggested the meeting agenda be cablecast. Mayor Paulsen stated he always advocates communication with residents but did have one resident tell him he would have spoken at the public hearing tonight if the cameras were turned off. He further stated the Council also needs to respect the resident's privacy. Councilmember Scott stated she supported cablecasting the work session agenda and location of the meeting. She further stated she has not been asked why work sessions are not - .ablecast but has received calls from residents who are intimidated by the cameras and would not speak at the meeting because of them, $he felt a more informal setting ;.ncouraged discussion, Council consensus was reached to tape no action to cablecast work sessions. R(3L N S - CONTINUED The City Manager introduced a Resolution in Support of Hennepin County's Proposed Imp. ovoments to Brooklyn Boulevard, 64th Avenue North to 71 st Avenue North. The Director of Public Works explained Hennepin County is in the process of developing an ISTEA/STF grant application for funding its proposed Brooklyn Boulevard improvement project. One requirement of this application is the inclusion of resolutions of support from affected jurisdictions. CounCilrriember Kalligher questioned the resolution section referring to a park and ride facility. The Director of Public Works poinwd out it does not indicate a location. Councilmember Mann stated this was added to the agenda tonight and asked if it can be held over to the next meeting. The Director of Public Works stated it cannot since the application deadline is July 7, 1993. RESOLUTION NQ. 93 -1 Member Dave Rosene introduced the following resolution and moved its adoption; RESOLUTION IN SUPPORT OF HENNEPIN COUNTY'S PROPOSED IMPROVENIENTS TO BROOKLYN BQULEVARD, 64'-'H AVENUE NORTH TO 71ST MMNUE NORTH The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott. Vote: four ayes, one abstain. The motion passed. Councilmembcr Mann abstained from voting, 6/28193 -21 - AUJQURNM�NT There was a motion by Councilmember Kalligher and seconded by Councilmember Rosene to adj tho muting. The motion passed unanimou The B rooklyn Center City C`- ouncil adjourned at 10:47 p,m, I Deputy City Clerk Todd Paulson, Mayor Recorded and transcribed by; Carla Wirth TimeSever Off Site Secretarial b128/93 -22- CITY OF BROOKLYN CENTER Council Meeting Date 7112193 Agenda Item Number �U • REQUEST FOR COUNCIL CONSIDERATION ************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ITEM DESCRIPTION: AIR QUALITY STUDY REPORTS REGARDING CITY HALL AND CENTRAL GARAGE DEPT. APPROVAL: S pp, i ector of Public Works MANAGER'S REVIEW /RECOMMENDATION: No comments to supplement this report Comments elow/attached SUMMARY EXPLANATION: (supplemental sheets attached Yes In March 1992 the City's Employee Safety Committee requested that studies be conducted to evaluate complaints regarding air quality in City Hall and at the i City Garage. On June 8, 1992 the City Council approved contracts with Legend Technical Services Inc. to conduct "Phase I" air quality evaluations at those two facilities. Legend's reports were completed and presented to the City Council October 26, 1992. Based on Phase I findings, the Council then approved contracts for "Phase II" studies by Legend (this contract was subsequently reassigned to Environmental Process Inc. (EPI) - because-the two Legend employees most directly involved in Brooklyn Center's studies switched to EPI). Based on staff recommendations (see attached copy of Sy Knapp's 10/22/92 memo), the Council also approved contracts with Mjorud Architecture and Oftedahl, Locke and Broadston (OL &B) to work with EPI to develop feasibility studies for improvements at both facilities. City staff also implemented some immediate operational procedures to deal with "life safety issues" and some of the air quality issues which had been identified by Legend. Copies of EPI's feasibility reports which incorporate all work completed by Mjorud Architecture and OL &B are submitted for review and discussion at the July 12 Council meeting. Representatives from EPI and from Mjorud Architecture will attend that meeting to present their reports and answer questions. Summarizing Analysis of City Hall Report This report describes the analyses which were completed and physical and operational changes which have been made to deal with life safety issues and to improve air quality. It also describes some remaining air quality issues and recommends that these be addressed by (1) additional changes to the existing HVAC system, or (2) by re- distributing employee work spaces in the Police Department, or (3) incorporating needed changes in a near future major renovation project. Summary Analysis of City Garage Report EPI's studies have identified very significant air quality issues and a few life safety issues. To deal with life safety issues, two operational systems (the paint room and the silk screening operation for signs) were deactivated in early fall 1992 ... and will remain deactivated until major improvements are made. One additional action needs to be completed "ASAP" - i.e., construction of a "flammable storage room or facility" (see EPI report section 6.1.b.). It is estimated that this will cost between $20,000 and $30,000. In addition numerous operational and procedural changes have been made to improve air quality at this building. EPI's report (see section 6.1 a through j) details the actions that must be continued until corrective long -term measures are implemented. These operational changes seriously impact the cost - effectiveness of the City Garage operations - and the entire Public Works maintenance staff which operates from this base. In addition to air quality issues and life safety issues, the report also addresses the following issues: • ADA compliance • EEO compliance • Building Code compliance • Asbestos and PCB removal • Space needs and details three basic options to deal with these issues, along with cost • estimates, i.e.: Description Cost Estimate Plan 1 (including Plan 1A) $ 486,350 Plan 2 $1,279,630 Plan 3 $ 986,655 The report also includes a "Master Plan" for upgrading site facilities outside the building, with estimated costs up to $839,250. Staff evaluation of these options is as follows: PLAN 1 : Represents only the minimum improvement needed to meet air quality and life safety standards, including compliance with building code and fire code standards which would be activated by construction required for air quality improvements. Under this plan, the paint booth and silk screening operation would remain deactivated, ADA and EEO standards would not be met, equipment storage space would be lost and the cost - effectiveness of the garage operations would remain at a low level. While this is the lowest first cost option to accomplish minimum air quality improvements, we believe it is the highest cost option on a long -term basis because of operating inefficiencies and the fact that other improvements will need to be made sometime soon to meet ADA, EEO and other requirements. The existing building does not meet the City's current space needs. Under Plan 1, that deficiency increases significantly. Also, this plan is not suited for staged improvements. Rather, a substantial portion of the costs under this plan would be wasted if a future retrofit were to be implemented to achieve code compliance, functional improvements, or to meet space needs. Staff strongly recommends that Plan 1 not be considered. Plan 2 : Was developed to meet all current needs and anticipates only minor future growth in future services operating from this facility. Plan 3 : Was developed to meet all code requirements but to limit costs by meeting absolute minimum space needs. The Master Plan provides a good basis for future site improvements. In particular, it includes: ■ replacement of the fuel storage facility (the current system has a remaining life expectancy of less than 10 years), and ■ construction of a cold (i.e. unheated) storage building at this location to house park equipment here instead of replacing storage buildings in parks. While the need for these improvements is not immediate, it mgy be cost - effective to consider them in conjunction with building improvements. RECOMMENDED CITY COUNCIL ACTION Staff recommends selection of Plan 2 for implementation within one or two years. If it is decided to submit this improvement to the public for approval of a General Obligation bond issue, we recommend considering the inclusion of the "Master Plan" for site improvements. City Council Action Requested • receive, review and discuss the reports • adopt motion to direct staff to develop implementation plan for construction of a flammable storage room or facility • provide direction to staff regarding City Council's evaluation of needs, incorporation into the Capital Improvement Program, and financing and implementation • r CITY 6301 SHINGLE CREEK PARKWAY OF BROOKLYN CENTER, MINNESOTA 55430 :BROOKLYN TELEPHONE: 569 -3300 C ENTER FAX: 569 -3494 EMERGENCY - POLICE - FIRE 911 TO: G. G. Splinter, City Manager FROM: Sy Knapp, Director of Public Works DATE: October 22, 1992 SUBJ: Air Quality Studies of the Civic Center and the City Garage Part I - History On June 8, 1992 the City Council received and discussed a staff report regarding a recommendation from the Employee Safety Committee that air quality studies be conducted at the Civic Center and at the City Garage. Based on that report and discussion, the City Council adopted Resolution No. 92 -133, establishing the project, accepting a proposal from Legend Technical Services to conduct the study at a cost of $5,000, and allocating funds for this purpose from the Capital Projects fund. Submitted herewith are two reports - (one for each complex) - as prepared by Legend. Briefly, these findings and recommendations may be summarized as follows: Civic Center This study has revealed a number of deficiencies in the mechanical systems which serve these buildings. Most of these deficiencies relate to the "comfort level" of the occupants of these buildings. However, the study also identified two "life safety hazards" which must be corrected (see the Executive Summary on page 1 of that report and /or the complete report). Since receiving Legend's verbal report of their findings, and during the completion of their report, staff has initiated a program of "interim" improvements and procedural changes to deal with the life safety hazards immediately, and to achieve some air quality improvements. Most of these are relatively low cost and can be completed within the 1992 operating budget for the Government Building division. However, we are still evaluating several items which may incur costs totaling in the range of $6,000 to $10,000. iseeui�aceatt If the costs of individual items exceed $5000 and /or the total costs cannot be covered within the operating budget, we will submit them to the City Council for approval at a future Council meeting. In addition to interim improvements, Legend also recommends development of a long -term plan for corrective action. This issue is addressed in Parts II and III of this memo. City Garage Legend's study of the City Garage has revealed a number of serious deficiencies, both as to comfort level and as to life safety (see the Executive Summary on page 1 of that report and /or the complete report). Since receiving Legend's verbal report of their findings, and during the completion of their report, staff has taken the following action: • two operational systems (the paint room and the silk screening operation for signs) have been deactivated "until further notice "; • a number of operational and procedural changes have been implemented; ■ an air quality monitoring program is being established; • some low -cost interim improvements are being made; • a proposal for developing a long -term plan for corrective action has been developed and is addressed in Parts II and III of this memo. Part II - Staff Analysis of Legend's Studies Both of Legend's reports recommend preparation of a long -term proposal for permanent corrective actions. These recommendations have been reviewed by City Manager Splinter, Chief Building Official Clay Larson, Fire Chief Ron Boman (Ron is also the Chair of the Employee Safety Committee), and me. The following plans for action are g p recommended to the City ouncil for consideration. y id ration. Civic Center At the Civic Center the long -term requirements to comply with Legend's recommendations are relatively limited. At this complex the costs for these improvements will be quite small in comparison to other needs (i.e. - space needs, ADA compliance, etc.). Also, it appears that the physical changes needed to achieve air quality 2 improvements can be completed without "activating" current requirements of the building code, fire code, etc. City Garage Discussion of the long -term air quality requirements at the City Garage indicates that very extensive changes will be required, and that implementation of those changes will be of such magnitude that they will activate ADA, building code and fire code requirements to bring that entire building up to full compliance. Because these improvements will be extensive, we also recommend that the functional and space needs of this facility be included in a feasibility study. These needs include the following: ■ The employee lunch room is located on the second floor and has no provision for handicap access. ■ The Public Works Dispatcher is located in the parts room. This provides a very poor environment for this employee and greatly reduces his ability to function efficiently. ■ The Public Utilities division now employees a female maintenance worker. There is no separate shower room for female employees. ■ The existing offices for supervisors, assembly areas for employees and other work spaces need to be upgraded to provide improved work environments. Note The 1992 operating budget for the Government Buildings division includes a $24,000 appropriation for "Phase II" of a contemplated 3 or 4 phase remodeling program. We have placed that improvement "on hold" because it is now obvious a feasibility study may well result in recommendation for changes which conflict with our contemplated remodeling program. Part III - Recommendation for Feasibility Studies Based on our evaluation, staff recommends that a feasibility study be completed at each of these facilities, i.e.: Civic Center A study should be conducted by Legend in cooperation with Oftedahl Locke and Broadston (OL&B) - (the mechanical engineers who have worked for the City on remodeling projects during the past 8 years). A copy of their joint proposal is attached. While the proposal submitted by Legend and OL &B covers services totaling an estimated $11,150 in costs, staff recommends 3 acceptance and approval of only the following portions of that proposal at this time: Legend Technical Services for Tasks I -IV — $4000 for Option II = $ 750 less deduct, if City Hall and City Garage studies are authorized concurrently = 500 Net Cost for Legend's Services — $4250 Oftedahl Locke and Broadston Services Phase I only 1800 Total = $6050 Completion of these portions of their proposal will provide the City with the feasibility analysis and will include services which will assist in improving the energy efficiency of this facility. Once the feasibility portion of this study is completed, decisions can then be made whether to proceed with: Option 1 - Continue to function on the basis of the interim improvements which are being implemented Option 2 - Proceed with implementation of the improvements covered by the feasibility study. Under this option we would then authorize development of the plans and specifications for needed improvements (as contemplated by the Legend /OL&B proposal), or Option 3 - Plan to include the improvements recommended by the feasibility study into a larger project. City Garage Here we recommend that a detailed feasibility study be conducted by Legend in cooperation with OL&B and with Mjorud Architecture (this firm has provided architectural services relating to this facility during the past 8 years). A copy of their joint proposal which covers services totalling $19,900 is attached. As noted in Part II, staff believes it is necessary to complete a comprehensive analysis of this facility. Accordingly, we recommend acceptance of this entire proposal as submitted. It should be noted, however, that proceeding with the entire feasibility study does not mean that the entire long -term plan would need to be implemented at once. As shown in the proposal, 4 Task II would define the long -term plan, whereas Task III would define an "Intermediate" action plan. A Final Note A representative of Legend Technical Services will attend the 10/26/92 Council meeting to present and discuss their Phase I study in more detail and to discuss their proposals for the needed feasibility studies. Sy app 5 CITY OF BROOKLYN CENTER Council Meeting Date? /z- T3 Agenda hem Number & 6 REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Proposed Ordinance Amendments To Allow Tow Trucks To Be Parked In Residential Areas ********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** DEPT. APPROVAL: BRAD HOFFMAN, COMMUNITY n EVELOPMENT DIRECTOR MANAGER'S REVIEW /RECOMMENDATION: WAR No comments to supplement this report Comments below /attached ********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** SUMMARY EXPLANATION: (supplemental sheets attached ) At the June 14, 1993 meeting, the City Council directed the staff to prepare an ordinance amendment that would allow tow trucks to be parked in residential areas. Attached is a copy of a letter from the City Attorney with suggested language that would address the City Council's request. The City Attorney also notes a number of other points that the Council may wish to consider and give direction on in forming any final ordinance language. Recommendation It is recommended that the City Council review the City Attorney's letter and proposed ordinance language. If the ordinance language is acceptable, it can be considered for first reading and published to be brought back formally for second reading and adoption at a specific date. • _ L n 3 1 _ = H'.= LM._, ti. SPA P. c rl =i "� �= HOLMES & GRAVEN CHARTERED Attane7s at Law J OHN M. LZMXE..n. 470 KlsburT Coatar, Mlnneapalls, ,MWn0ota $5442 ROURT J. LxNPALL ROBERT A tT A. Alcor (612) 337 -9300 LAURA Jr. AVOLLr1' R LS PY BARBARA. I- PORTWOOD o.sALD J. .-M F- al aids (612) 737.4310 JAatas M. .VMOM) t= S J B JOHN B. . B f JAlk= J. THOMSON, Ji. J OHN G. DO *tiT*is WRY M. Wmrniu ; m BoxmtL. Wm xm ST "a N. t STIMLNL GARY P. Wuffn CORRINE A. M INE JA.�B S. HOLMM WRITE &'S D IRECT DIAL 'DAviD L. GRAM (19Z'1.1A9>, DAVID J. WNIMY OF COUNbII. JOH.+t R. LA&SO -V Roz=T C. CARLSON a't<LL aroN S. raw 337 -9215 ROBUT L. DAVOMN CRAXtM t` LEF EVEte July 7, 1993 Jerry Splinter City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 E R.... Tow Truck Ordinance Amendment Bear Jerry: At its meeting of Tune 14, 1993, the city council 'requested staff to prepare an ordinance for its consideration which would delete tow trucks from the list of nuisances in code section 19 -103, paragraph 12. Attached is a copy of a draft ordinance which would delete tow trucks, for review and comment by the city council. Essentially, this amendment is the same as that which was proposed the Cardinals' attorney, except that the word "existing" has been deleted from the requirement that tow trucks be parked in "existing" garages. It seems to me that any land owner is entitled to build whatever garages are permitted by the zoning and building codes of the city. Once those garages are built, I see no reason for allowing greater privileges to Mr. Cardinal or others who currently have garages on their city. T attached ordinance also an other resident o£ the he than to Y property Y adds a new section to amend the home occupation. ordinance. The ordinance proposed by Mr. Wilson's attorney raises a number of questions about the intent and effect of the ordinance which do not directly affect the Cardinals but ' should be considered by the city council prior to adoption of the ordinance. Additionally, the change requested by the Cardinals will not be'sufficient, by itself, to allow the Cardinals to dispatch tow trucks from their residence. It will also to necessary to make at least one change in the zoning code. It would be helpful for staff to have guidance on these issues, which include the following: 1. The ordinance has no limit on the size of tow trucks which would be permitted by height, length, width, gross vehicle weight, etc. Some tow trucks, obviously, are quite large. If the council wishes to limit the size of tow trucks which may be parked in residential zones, some such direction should be given to staff . 2. As a part of the litigation with the Cardinals, the city has introduced the affidavit of Ron Warred, A Oopy of that affidavit In attached- The C1.LS4758 ax291 -a _L t_., ''33 13:37 H LINES RF+1 EP1 P.3 Jerry Splinter July 7 , 1993 Page 2 affidavit lists the reasons why parking of commercial vehicles in residential zones may be seen to be objectionable. Some of these objections are addressed by the limitations in the proposed ordinance (e.g., no repair of the vehicle may be done on the residential site), but others are not. If the council wishes to impose further conditions to address some of the other concerns which are identified in the affidavit, staff should be advised accordingly. 3. If the council determines that parking a commercial vehicle inside a garage is satisfactory protection for the neighborhood in all cases, the exception should not be limited to tow trucks. However, if the basis for the council's action is that parking all commercial vehicles in a residential district is a nuisance, but allowing tow trucks is acceptable because of the need for such vehicles to respond to emergency calls for police or fire departments, the council may wish to consider some requirement that the owner demonstrate a bona fide need for the services by governmental emergency authorities. For example, should the owner be required to show a contract with a police department or proof that the owner receives a certain number of calls on an annual basis? In its current form, the ordinance would simply allow all tow trucks to be permitted without making any such showing of need. This would place the burden on the city to demonstrate that any tow truck parked in a residential zone was not used to respond to police, highway patrol or fire department requests for assistance. 4. 1 understand that the Cardinals are basing the tow truck operations at their home during oubusi ss hours. business g ne During normal b hours, I believe that the trucks are operated from their commercial facility. The proposed ordinance amendment would not limit the Cardinals, or any other tow truck operators, from operating the tow truck from their home during all hours. If the council wishes to restrict the hours during which tow trucks can be operated from the home, staff should be so advised. 5. The proposed amendment arises because of the request of the Cardinals who wish to park a tow truck at their residence. However, if the reason for the exception is to allow the parking of emergency response- type vehicles, there may be other vehicles which the council would wish to include in this exception. For example, other types of trucks, vehicles and e quipment are called upon to respond to situations > p p in which vehicles are disabled. These could include large tow trucks, cranes, flatbeds, service vehicles for on -site repair, etc. I assume that the truck parked at the Cardinals' property is capable of towing automobiles which are not totally disabled from the site of an accident. However, other types of vehicles would be required to move trucks, trailers, completely disabled vehicles, and the like. Additionally, there could be some requests to be allowed to park other such emergency response vehicles as snow plow equipment and fire or ambulance vehialda. 1�rt251 -� ' jL C7 ''-2' 1- - HOLHES G. 4 Jerry Splinter July 7, 1893 Faga 3 B. Finally the amendment proposed by Mr. Cardinals' attorney is not sufficient, by itself, to allow Mr. Cardinal to continue to operate a tow truck business from his house. Requiring the vehicle to be parked in the garage would make it a special home occupation, requiring a hearing and issuance of a special use permit. Assuming that the Council does not wish the ordinance to have this effect, I have added to the attached ordinance amendment language which would essentially make Mr. Cardinal's business a permitted home occupation. If you have any questions on any of these matters, please feel free to give me a call. Very truly yours, r �> Charles L. LeFevere CLL . ckr ru,o�»e Dh201- 4 ' 13 : _ _ HOLMES a GF'hbVF d P. S CITY OF BROOKLYN CENTER ORDINANCE NO. ORDINANCE AMENDING BROOKLYN CENTER CITY CODE SECTION 19 -103, PARAGRAPH 12 DELETING TOW TRUCKS FROM THE LIST OF NUISANCES SET FORTH IN PARAGRAPH 12 THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN as follows: Section I. Brooklyn Center Code Section 19-103, paragraph 12 is hereby amended as follows: Section 19 -103. PUBLIC NUISANCES FURTHER DEFINED. 12. The parking and /or storage of construction equipment, farm vehicles an vehicle with a length eater than 21 d equipment, or a commercial ehi gt greater feet, or a height greater than 8 feet, or a gross vehicle weight greater than 9,000 pounds, continuously for more than two hours on any property within a residential zoning district or being lawfully used for residential purposes or on any public street adjacent to such properties. Such equipment and vehicles shall Include, but are not limited to, the following: dump trucks, construction trailers, back hoes, front -end loaders, bobcats, well drilling equipment, farm trucks, combines, thrashers, tractors, tow trucks, truck - tractors, step vans, cube vans and the like. The prohibitions of this subdivision shall not apply to the following: a) Any equipment or vehicle described above being used by a public utility, governmental agency, construction company, moving company or similar company which is actually being used to service a residence not belonging to or occupied by the operator of the vehicle. b) Any equipment or vehicle described above which is actually making a pickup or delivery at the location where it is parked. Parking for any period of time beyond the time reasonably necessary to make such a pickup or delivery and in excess of the two hour limit shall be unlawful. c) Any equipment or vehicle exceeding the above described length, height or weight limitations, but which is classified as recreation =54M equipment as specified in Minnesota Statutes, 168.011, Subdivision 25. d) Any equipment or vehicle described above which is parked or stored on property zoned residential and being lawfully used as a church, school, cemetery, golf course, park, playground or publicly owned structure provided the equipment or vehicle is used by said use in the conduct of its normal affairs. e) Any equipment or vehicle described above which is parked or stared on property which is zoned residential and the principal use is nonconforming within the meaning of Section 35 -111 of the City Ordinances, provided such parking or storage is not increased or expanded after the effective date of this ordinance. Any tow truck which is used to respond to police, highway patrol, or fire department requests for assistance, provided that 1) such tow truck is parked in a garage with the garage door closed, 2) such town truck engines and motors are kept off, and 3) no maintenance, cleaning or repair is done on the tow truck while at the residential site . Section II, Brooklyn Center Code Section 35405 is amended as follows.- Sec_ t 35 -405 ADDITIONAL REQUIREMENTS FOR HOME OCCUPATIONS: 1. No home occupation shall produce light, glare, noise, odor or vibration perceptible beyond the boundaries of the lot. 2. No home occupation shall involve the use of any accessory structures or installations except for the parking in garages of tow trucks described in Section 19 -103, paragraph 12f 3. No home occupation shall involve the use of equipment other than that customarily found in a residential dwelling unit. 4. No home occupation shall involve the retail sale of merchandise produced off the lot. 5. No home occupation shall involve the employment on the lot of persons who are ; not members of the family residing on the lot. 6. No home occupation providing day care shall serve more than twelve (12) children in the R.y district, five (5) children in the R2 and R3 districts, or five (5) children, including children of the family occupying a dwelling unit in other residential districts (R4 through R7) . This subsection is not intended to supersede any lease arrangements which may be more restrictive. 7. No home occupation shall cause traffic congestion on the lot containing the home occupation or on the streets adjacent thereto. c.ta. i1RSf1 a l IS "? H_LPIEIS ;RH' P.7 8 . No automobile parking related to the home occupation shall be permitted on the street. This ordinance shall become effective after adoption and upon thirty (30) days following its legal publication. Adopted by the City Council of the City of Brooklyn Center this day of 1993. Todd Paulson, Mayor ATTEST: Clerk Date of Publication , 1993. Effective Date 1993. (Underlining indicates new matter; brackets indicate matter to be deleted.) CLL5o7s2 bA:91 -4 _'UL G -r "9= i4:r1 HCUIES: :. GFA'viEN P.c r STATE OF MINNESOTA DISTRICT COURT COUNTY OF HENNEPIN FOURTH JUDICIAL DISTRICT OTHER CIVIL -----_ ---------- ------ -------------- COURT FILE NO. MX91- 019273 Dennis Cardinal. and Gloria Cardinal, Plaintiffs, V . AFFIDAVIT OF RONALD A. WARREN The City of Brooklyn Center, Phil Cohen, Gerald Pedlar, Celia Scott, Dave Rosene, as members of the Brooklyn Center City Council, Todd Paulson, as Mayor of the City of Brooklyn Center, Defendants. Affiant Ronald A. Warren being first duly sworn deposes and states that : �uJ- 1. Affiant is and has been since january 1978 the Director of Planning and Inspection for the City of Brooklyn Center. 2. The ordinance relating to storage of certain smaller commercial vehicles under limited circumstances which was in effect prior to amendment by ordinance adopted by the City Council of the City of Brooklyn Center on December 5, 1988 was ' found at Section 35 -700 which provided in part: "O££- street parking in any residence district may include not more than one commercial vehicle of 25 feet or less in length per dwelling unit if used by the occupant of the premises for transportation to and from his job." 1 JUL J,; `3_3 1-4:51 H lLHES =. GR.f= "'E1 P.3 3. In the opinion of affiant, the use of the Cardinal property for towing business purposes for the last 20 years as described in the amended complaint was not authorized by said Section 35 -700 nor was it a lawful use of residential. property. 4. in affiant's opinion the ordinance which makes the parking of certain commercial vehicles in residential areas a nuisance is not arbitrary, capricious, or unreasonable and that such ordinance is substantially related to the protection of the health, safety and welfare of the public. Affiant further states that among the factors :which may form the basis for such an ordinance are the following: at Allowing parking of commercial vehicles and use of such vehicles in residential neighborhoods will tend to increase commercial traffic through the neighborhood. b. Commercial vehicles often are marked with advertising or commercial messages which are out of place in a residential setting. c. Allowing use of commercial vehicles will tend to increase road maintenance costs due to greater vehicle weight and frequency of travel. d. Allowing commercial vehicle storage and use may displace automobiles, thereby encouraging outside, front yard, and on- street vehicle storage. e. Allowing storage of large commercial vehicles may encourage larger garages, more of a commercial nature and out of scale with Brooklyn Center residential neighborhood buildings. 2 LL 0 "S 1-4: =2 H! LIIE5 GRA' Ef P. 4 f. Commercial vehicle storage often results in an increased likelihood and an increased adverse impact of maintenance and repair activities on those vehicles. g. Commercial vehicles may create additional -noise eration s , as r fri unit due to auxiliary equipment such e g Y hydraulic equipment, cranes, slings, doors, and the like. h. Large commercial vehicles tend to be noisier than normal, non- commercial, private vehicles. i. More large commercial vehicles tend to have diesel engines which are often left idling for long periods of time. A. More vehicle trips will be generated if residential lots are allowed to be used for commercial bases of operations, and some of these vehicle trips involving larger commercial vehicles will occur during nighttime hours. k. commercial vehicles are more likely to generate unpleasant odors such as diesel fumes, bakery and loud product odors, refuse odors, and the like. 1. Open commercial trucks may generate litter from objects bouncing or blowing from the truck. ' m. Larger commercial vehicles may be out of scale with other residential structures and vehicles, limiting views, access to light and air, and open space. n. Commercial vehicles are generally not expected to be a part of the single- family residential scene and therefore give the neighborhood a more commercial atmosphere 3 • P_iL � � "�� �: _ � HCLt'lE� �. �F'H`.'Et a F'. 5 Y and are incompatible with the residential character of the area. o. All of these factors, among others, have an adverse impact on the quiet enjoyment of neighborhood properties, and will tend to reduce property values, contribute to disinvestment in the community, and impair normal and desirable maintenance and upkeep of properties in the neighborhood. 6. The property which is the subject of the above - referenced action is zoned R -1. Uses allowed by special use permit are listed in Brooklyn Center City Code Section 35 -310, paragraph 2, a true and copy of which is attached hereto as Exhibit One. Neither a tow truck business not parking of a tow truck are listed as special uses in an R -1 district in the City. Therefore, affiant determined that the proposed business or use was not eligible for consideration as a special use. This decision was confirmed by the City Council on appeal by plaintiffs. 7. Further affiant sayeth not. Ronald A. Warren Subscribed and sworn to before me this day of October, 1991. Notary Public 4 P.6 35 -310 2. is ses a. Chapels, churches, temples and synagogues, provided primary vehicular access shall be gained to the uses by a collector or arterial street. b. Public and private elementary and secondary schools offering a regular course of study accredited by the Mi=esota Department of Educations, provid primary vehicular access shall be gained to the uses by a collector or arterial street. c. Golf courses and accessory buildings essential to the operation of a golf course. d. Cemeteries, e. Publicly -owned structures, other than poles and underground facilities lfties in easements or in rights-of-way of public scree alleys. P is or f. Special horse occupations as defined in Section 35 -900. g. Other, noncommercial uses required for the public welfare in an R1 district, as determined by the City Council, , Section 35 -311 R2 TWO FAMILY RESIDENCE DISTRICT. I. permitted Tlses a. One and two family dwellings. b. Accessory uses incidental to the foregoing principal uses or to the following special uses when located on the same property with the use to which it is accessory, but not including any business or industrial accessory use. Such accessory uses to include but not be restricted to the following: 1. Offstreet parking and offstreet loading. 2. Renting of not more than two indoor parking spaces. 3. Accessory buildings or carports, either detached or attached to the dwelling building, subject to the following limitations: aa. The ground coverage of any single accessory building shall be no greater than 1.000 square feet, bb. No more than two accessory structures shall be permitted on any one residential premises, CC. The total ground coverage of the accessory building or buildings shall not exceed the ground coverage of the dwelling building. EXHIBIT ONE CITY OF BROOKLYN CENTER Council Meeting Date 07 /12/93 Agenda Item Number C« REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN MCC BEHAVIORAL CARE AND THE CITY OF BROOKLYN CENTER FOR AN EMPLOYEE ASSISTANCE PROGRAM DEPT. APPROVAL: Gera R. Barone, Personnel Coordinator MANAGER'S REVIEW/RECONEVIENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached Yes ) The contract for the City's employee assistance program is due for renewal for the July 1, 1993, to June 30, 1994, period. Attached is a memorandum and supplementary materials describing the program and its use by employees in the past year, along with the existing agreement and the proposed amendment to it. The City's utilization of the program in the 1992 -1993 period through the third quarter increased over last year. (Fourth quarter statistics are not yet available.) The cost per employee for the 1993 -1994 period will increase by $0.50 from the previous contract year. The contract has been changed from a sliding scale schedule to an annual rate which would be the maximum of the old sliding scale system. RECOMMENDED CITY COUNCIL ACTION: Pass a Resolution Authorizing Execution of an Agreement between MCC Behavioral Care and the City of Brooklyn Center for an Employee Assistance Program. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN MCC BEHAVIORAL CARE AND THE CITY OF BROOKLYN CENTER FOR AN EMPLOYEE ASSISTANCE PROGRAM BE IT RESOLVED by the City Council of the City of Brooklyn Center that: 1. The Mayor and City Manager are hereby authorized to execute an agreement with MCC Behavioral Care to provide an Employee Assistance Program for permanent, full-time City employees and their dependents and household members. 2. The cost of the Employee Assistance Program shall not exceed $2,828 for the 1993 -1994 contract period. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof. and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 0 ATTACHMENT C -1 FEES MCC's fee for the service contained herein will be $4.875 per employee per quarter. Employer agrees to pay MCC on the first day of each covered quarter. Payments by Employer shall be sent to MCC at the address listed in this Agreement. Fee Renegotiation The parties shall negotiate the service fees for each successive twelve (12) month period not less than three (3) calendar months prior to any renewal date. Notwithstanding the foregoing, the fees charged by MCC for services hereunder may be modified by separate written agreement of the parties, executed at any time during the existence of this Agreement. Any such modification of fees shall be effective in accordance with the terms of such separate agreement, and shall not affect the validity of any other provisions of this Agreement. AMENDMENT ONE This Amendment, effective July 1, 1993, is the first Amendment to the Agreement made and entered into the 1st day of July, 1992, by and between City of Brooklyn Center (hereinafter referred to as "Employer ") and MCC Managed Behavioral Care, Inc. (hereinafter referred to as "MCC ".) For good and valuable consideration, Employer and MCC agree to amend the Agreement as follows: 1. MCC Behavioral Care, Inc. is hereby substituted for MCC Managed Behavioral Care, Inc. in the Agreement to reflect MCC's name change. 2. Attachment C, Fees, of the Agreement shall be deleted in its entirety and replaced with the attached Attachment C -1. 3. Except as expressly amended hereby, the Agreement shall remain unchanged and in full force and effect. IN WITNESS THEREOF, the parties have executed this Amendment One. CITY OF BROOKLYN CENTER MCC BEHAVIORAL CARE, INC. By: By Name: Name: Julian Cohen Title: Title: President Date: Date: - " " c13 MEMORANDUM TO: Gerald G. Splinter, City Manager FROM: Geralyn R. Barone, Personnel Coordinator DATE: July 7, 1993 SUBJECT: EMPLOYEE ASSISTANCE PROGRAM In 1977, the Brooklyn Center City Council adopted a "Statement of Policy for the Employee Assistance Program." The policy (attached) established a program in Brooklyn Center and defines the purpose of the program. The policy established a procedure whereby employees experiencing chemical dependency, financial, marital, family, or other problems which may affect job performance could voluntarily seek professional diagnostic and referral services. When possible, employee benefits, such as sick leave and hospitalization, can be used for treatment and counseling. All contact with the diagnostic and referral service is confidential. One other option available under the program is a supervisory referral, in contrast to the self referral, under which the employee voluntarily uses the service; under a supervisory referral, a supervisor may refer an employee to the diagnostic and referral service if job performance is affected. The City has contracted with MCC Behavioral Care (formerly known as Metropolitan Clinic of Counseling and MCC Managed Behavioral Care) to provide diagnostic and referral services under the City's program. The service is provided through an annual contract paid by the City and there is no direct charge to employees. If an employee is referred to some form of treatment and the employee chooses to participate in the recommended treatment, such cost is assumed by the employee or his or her medical insurance coverage. COST OF THE PROGRAM In the past, the City's agreement with MCC Behavioral Care included a sliding scale payment schedule based on utilization. Most years, the City paid the maximum rate. This year's amendment to the existing agreement features a set rate regardless of utilization. The formula to calculate the annual fee is as follows: Per Number of Employee Four Annual Employees Rate Quarters = Total 145 4.875 4 $2,827.50 Gerald G. Splinter, City Manager er g July 7, 1993 Page 2 The maximum cost of the program as noted will be $2,827.50 HOW THE PROGRAM WORKS The services to employees provided by the Employee Assistance Program include an assessment of the problem and its severity, the development of an individualized treatment plan, assistance in obtaining appropriate and effective treatment, and followup to review the treatment results. If the employee and the employee assistance counselor decide that further professional treatment is advisable, the cost of future treatment will be the responsibility of the employee or his or her insurance provider. A monthly progress report of the 1992 -1993 contract period through March 1993 is attached to this memorandum. (The fourth quarter statistics for April through June 1993 are not yet available.) RECONIMENDATION Utilization of the program by employees continues to increase. Staff is recommending renewal of the Employee Assistance Program through MCC Behavioral Care. Attachments CITY OF BROOKLYN CENTER EMPLOYEE ASSISTANCE PROGRAM CONTRACT PERIOD COST TO CITY UTILIZATION RATE 1977 -1978 $119 (City received Information not available a 90% reimbursement from State of MN 1978 -1979 $605 (50% reim- Information not available bursement from State 1979 -1980 $1,020.00 4.3% 1980 -1981 1,476.00 7.3% 1981 -1982 868.00 2.4% 1982 -1983 854.00 Less than 1% 1983 -1984 1,457.50 4.8% 1984 -1985 1,166.25 3.2% 1985 -1986 1,250.00 3.2% 1986 -1987 937.50 1.6% 1987 -1988 1,679.58 4.8% 1988 -1989 2,080.00 7.7% 1989 -1990 2,278.00 6.2% 1990 -1991 2,346.00 7.2% 1991 -1992 1,986.17 4.7% 1992 -1993 2,774.00 9.1% City of Brooklyn Center Monthly Overview of Services Provided Plan Year: 07/01/92 — 06/30/93 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total Number of People Presenting 1 1 0 0 1 3 1 1 2 10 Source of Presentations Self Referral 0 1 0 0 1 3 0 1 2 8 Manager /Supr. Referral 1 0 0 0 0 0 1 0 0 2 Mandatory Referral 0 0 0 0 0 0 0 0 0 0 Other 0 0 0 0 0 0 0 0 0 0 Crisis Calls 0 0 0 0 0 0 0 0 0 0 i Management Consultations 0 0 0 0 0 0 0 0 0 0 Number of Employees: 149 146 146 146 146 146 146 146 146 1317 Annualized Presentation Rate: 8.1% 8.2% 0.0% 0.0% 8.2°x6 24.7% 8.2% 8.2% 16.4% 9.1% Page 1 MCC Behavioral Care Statement of Policy Employee Assistance Program City of Brooklyn Center The City of Brooklyn Center recognizes that a wide range of problems, not directly associated with an employee's job responsibilities, can affect job performance. In most cases, the employee will overcome such personal problems independently and the employee's job performance will not be affected. In other cases, usual supervisory assistance or discipline will serve to motivate or guide the employee to solve his or her problems and the employee's job performance will return an acceptable level. In some instances, neither the efforts and resources of the employee nor the guidance by the supervisor has the desired effect of resolving the employee's problems. In such cases, unsatisfactory job performance may persist over a period of time, either on a constant or intermittent basis. The City of Brooklyn Center believes it is in the best interest of the employee, the employee's family and the City to provide an employee service which deals with such persistent problems. Beginning June 15, 1977 it is - the policy of - the City of Brooklyn Center to handle such employee problems within the following framework: 1. The City of Brooklyn Center is concerned with the health and well -being of its employees but it has no desire to interfere with employees' private lives. The administration will be concerned with an employee's personal problems only when job performance is adversely affected or when problems reflect dis- credit on the City. 2. This policy applies to all regular full -time employees of the City of Brooklyn Center regardless of their job title or responsibilities. 3. The program is available to families and dependents of employees as well as the employees themselves since it is recognized that problems at home can have an adverse effect on an employee's ability to function while at work. 4. If employees or their dependents. realize that they have personal problems that may benefit from the assistance provided by the Employee Assistance Program, they are encouraged to seek assistance on their own and will be supported in efforts to do so. 5. Participation in the program will not jeopardize an employee's job security, promotional opportunities, or reputation. Page 2 Statement of Policy Employee Assistance Program 6 All records and discussions of personal problems will be handled in a confidential manner as are other medical records. Records will be kept by the diagnostic and referral agency and will not become part of the employee's personnel file. 7. Past experience shows that a significant portion of the problems encountered in such programs are related to problems involving the use of alcohol and /or other drugs. It will be a policy of the City of Brooklyn Center that chemical dependency is generally recognized as a treatable illness and assuming the cooperation of the employee in treatment, will be dealt with as such. 8. When performance problems are not corrected with normal super- visory attention, employees may be referred to assistance to determine if personal problems are causing unsatisfactory per- formance. If performance problems are corrected, no further action will be taken. If performance problems persist, the employee will be subject to normal corrective procedures. 9. In cases where it is necessary, employees may be granted sick leave, vacation or unpaid leave of absence for time for treatment or rehabilitation on the same basis as it is granted for health or disability problems. 10. Employee compliance with the program is strictly voluntary. If an employee is referred to the Employee Assistance Program in lieu of other corrective or disciplinary measures and chooses not to participate in the Employee Assistance Program, then normal corrective measures will apply. Refusal to participate cannot be used as evidence to evaluate job performance. 11. There is no charge for the diagnostic and referral services, however, if costs are incurred for rehabilitation services that are not covered by insurance or other benefits, that cost will be the responsibility of the employee. 12. The program is not designed to provide ongoing treatment or counseling, but rather to provide early identification, motivation, and referral to appropriate care - giving resources in order to facilitate the resolution of any serious personal problems the employee might have. 13. This policy does not alter or replace existing administrative Policy or contractual agreements, but serves as an adjunct to assist in their utilization. AGREEMENT Employee Assistance Program This Agreement, effective July 1, 1992, is by and between MCC Managed Behavioral Care, Inc., hereinafter referred to as "MCC ", 11095 Viking Drive, Suite 350, Eden Prairie, MN 55344 and the City of Brooklyn Center, hereinafter referred to as "Employer ", 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430. MCC's Responsibilities MCC has agreed to provide the services set forth in Attachment A. Service Availability. The services as set forth in Attachment A will be available in the service area identified in Attachment B. Employer's Responsibilities Employer agrees to participate in program exposure and employee education of the services available as set forth in Attachment A. mailings to employees shall be at the expense of the Employer. The Employer agrees to provide MCC with a roster of names of employees covered under this Agreement, and a copy of its current, relevant hospitalization and health insurance policies. Employer agrees to pay MCC under the terms identified in Attachment C. Relationship Between The Parties None of the provisions of this Agreement are intended to create nor shall be construed to create an agency, partnership, joint venture, quasi- corporation or any other relationship between the parties other than that of independent parties, contracting hereunder solely for the purpose of implementing the provisions of this Agreement. Indemnification Employer shall indemnify and hold harmless MCC for any losses resulting from the negligent, dishonest, fraudulent, or criminal acts of Employer, its officers, employees, agents, or representatives. MCC shall indemnify and hold harmless Employer for any losses resulting from the negligent, dishonest, fraudulent, or criminal acts of MCC, its officers, directors, or employees. Nothing herein shall be deemed a waiver by Employer of any limitations on liability set forth in Minnesota Statutes, Chapter 466; and the Employer does not hereby agree to indemnify MCC for any amounts in excess of such limitations as are set forth in Minnesota Statutes, Chapter 466. I i .• Amendment This Agreement constitutes the entire agreement between the parties, and no modification or amendment hereto shall be valid unless in writing and signed by both parties. Term This Agreement shall remain in effect for an initial period of twelve (12) months from its effective date and shall be renewed thereafter for successive periods of twelve (12) months without further action by either party, unless either party shall, not less than three (3) calendar months prior to any renewal date, notify the other party in writing of its intention not to renew this Agreement. Termination Either party may terminate this Agreement at any time without cause upon the giving of three (3) calendar months prior written notice. Arbitration The parties agree to submit any disputes or claims arising out of or related to this Agreement to binding arbitration pursuant to the commercial rules of the American Arbitration Association and to conduct such an arbitration in the city of Brooklyn Center. There shall be a single arbitrator chosen by both parties within thirty (30) days after notice to arbitrate a claim is received. If the parties are unable to agree upon a single arbitrator in a timely fashion, the arbitrator shall be appointed by the American Arbitration Association in the city where the arbitration is to be held. Judgment may be entered upon the award of the arbitrator. Cost of the arbitration shall be borne equally by the parties unless the arbitrator's award directs otherwise. Confidentialitv MCC shall maintain medical, financial, and administrative records, concerning services provided to employees and their dependents pursuant to this Agreement, in accordance with applicable Federal and state laws. IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed as of the day and year first written above. MCC MANAGED BEHAVIORAL CARE, INC. By: -JVIAA 9 By: Its: Its: Date: 2 Z Date: a ATTACHMENT A Employee Assistance Program services PROGRAM SERVICES /Program Development For any additional future locations or divisions and in consultation with Employer management, MCC will prepare a detailed program for Employer outlining the responsibilities, procedures, information, activities (including supervisory orientation and training), schedules,_and tasks needed to implement consultative and referral EAP services. PROGRAM SERVICES /Ongoing Management Consultation Through MCC, MCC will provide consultation as requested by Employer's management or staff who are considering the referral of an employee to the EAP. In addition, senior consultants involved with MCC will provide, upon request, confidential consultation and assistance for key management officials within Employer. MCC will also provide consultation, as reasonably requested by Employer, to corporate management regarding improvement or alteration to Employer's anti -drug program. PROGRAM SERVICES /Diagnostic- Motivational Counseling MCC will be available to Covered Individuals in three modes: a) Covered Individuals may use the National Service Center or the local EAP Counselor for consultation only; b) Covered Individuals can use the National Service Center EAP telephone number to arrange for EAP assessment services with a local MCC affiliate; or c) Employer management may utilize the National Service Center staff or the local MCC affiliate for consultation regarding management of troubled employees, EAP procedures, or the EAP relationship to any of Employer's personnel policies or procedures. MCC will assure that the local MCC affiliate will be available by appointment on weekdays, evenings, and Saturdays. Emergency requests for service will be accorded prompt attention. Through its MCC MCC will provide managers acces s to a g P g 24 -hour to 11 -free .W ATS line to the EAP National Service Center which is equipped to provide personnel management consultation to managers for special or sensitive employee situations. The assessment and referral services contemplated by this Agreement shall be provided by MCC personnel or MCC affiliates. No service requiring state licensure shall be provided by MCC, its employees or any person acting as a MCC affiliate whether or not the employee or person is licensed to perform a relevant service. No person acting as a MCC affiliate in assessing the personal problem of an employee shall provide treatment to the employee. PROGRAM SERVICES /Screened and Monitored Referral Service For those Covered Individuals whose personal problems require extended personal counseling or treatment, EAP affiliates or the National Service Center counselors will provide recommendations for referrals to local treatment resources. Fees for services other than those rendered by MCC or EAP affiliates will be the responsibility of the employee. It is expressly understood by MCC and Employer that the identification of, and recommendations for referral to, a local treatment resource does not automatically constitute coverage of such local treatment resource under the provisions of the medical coverage plan applicable to the Covered Individual. Coverage of such provider, clinic, agency or hospital will be determined in accordance with the provisions of the applicable medical plan without regard to the fact that the identification of, and recommendations for referral to, such local treatment resource occurred under the provisions of this Agreement between MCC and Employer. PROGRAM SERVICES /Case Management Services For those Covered Individuals to whom a recommendation for referral to a local treatment resource has been made, MCC staff will maintain contact with the provider of care and the Covered Individual until the Covered Individual has made contact with a provider of care and has expressed satisfaction with the provider to MCC or has indicated to MCC staff that no further services are requested. PROGRAM EVALUATION Through MCC, MCC will provide ongoing analysis of service utilization. Quarterly reports to Employer corporate management representatives will include reporting on the number of employees utilizing MCC affiliates, the types of problems identified, a review of all consultative activities for the quarter, and suggestions for improvements. All reporting will preserve the confidentiality of the Covered Individual. Every individual using the EAP will be given the opportunity to anonymously evaluate the service received. EMPLOYMENT RELATED RESPONSIBILITY MCC assumes no responsibility for employment- related supervision of an employee; mployee; such supervision and /or decisions regarding the employee are the sole responsibility of Employer. h MISCELLANEOUS Posters: 1 Each Quarter to 1 Site Brochures: 1 For Each Employee Supervisor Guides: 1 For Each Supervisor (Assumes 1 Supervisor for Every 10 Employees) Wallet Cards: 1 For Each Employee Flyers (Payroll Stuffers): 1 For Each Employee a ATTACHMENT B Service Area Minneapolis /St. Paul Metropolitan Area 1 T , ATTACHMENT C FEES The base retainer fee for the agreement period is $1,387.00. This fee is based upon the per employee rate of $9.50 for 146 employees). The base retainer fee will cover all assessment and referral services up to a 3.0% annual utilization. The utilization fee will be billed for each one percent (1%) or portion thereof increase in the utilization above 3.0 %, in accordance with the following schedule: Utilization Rate Price /ee # of employees Total Cost 3.0% $ 9.50 146 employees $1,387.00 3.1 - 4.0% 12.67 146 employees 1,849.82 4.1 - 5.0% 15.83 146 employees 2,311.18 5.1% or > 19.00 146 employees 2,774.00 As utilization increases, the above specified amounts will be added to Employer's account, and will be integrated into subsequent billings. Pro -rata adjustments in the retainer fee will be computed quarterly when deviations occur which are greater than five percent (5 %) of the original number of employees as stated in this Agreement. Payments by Employer shall be sent to MCC at the address listed in this Agreement. Fee Renegotiation The parties shall negotiate the service fees for each successive twelve (12) month period not less than three (3) calendar months prior to any renewal date. Notwithstanding the foregoing, the fees charged by MCC for services hereunder may be modified by separate written agreement of the parties, executed at any time during the existence of this Agreement. Any such modification of fees shall be effective in accordance with the terms of such separate agreement, and shall not affect the validity of any other provisions of this Agreement. CITY OF BROOKLYN CENTER Council Meeting Date g 07 L 11219; Agenda It= Numbcr / REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION AMENDING THE 1993 GENERAL FUND BUDGET TO PROVIDE FOR OFFICE FURNITURE FOR THE COMMUNICATIONS COORDINATOR DEPT. APPROVAL: &XAatle� Geral . Barone, Personnel Coordinator MANAGER'S REVIEW/RECONEMENDATION: No comments to supplement this report Comments below /attached SUAW[ARY EXPLANATION: (supplemental sheets attached ) • In March of this year, the City ired its first art -time communications coordinator, Ms. Terri tY P , Swanson. The city council appropriated funds for general office furniture for Ms. Swanson's work space, which is located in the open office area of the city manager's office. It has now become evident that this position would be better served if some privacy panels were installed and some work area added. Therefore, the council is requested to allocate $2,500 to complete the office for the communications coordinator. The original appropriation for office furniture included a desk, chair, file cabinet, phone, and some miscellaneous items. In consultations with Ms. Swanson havin g Y a work area where layouts can be done would enhance her ability to complete projects that require this extra space. Also, Ms. Swanson often deals with personnel from other City offices in her work area and spends ' time on the phone with media representatives and vendors. The installation of privacy panels would provide a more professional environment by reducing the noise from the surrounding office and allow for more confidential discussions if necessary. For these reasons, the city council is asked to approve funding for the additional work tables and privacy panels for the communications coordinator. REQUESTED CITY COUNCIL ACTION: Approve a Resolution Amending the 1993 General Fund Budget to Provide for Office Furniture for the Communications Coordinator. • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AMENDING THE 1993 GENERAL FUND BUDGET TO PROVIDE FOR OFFICE FURNITURE FOR THE COMMUNICATIONS COORDINATOR WHEREAS, the City of Brooklyn Center hired its first part-time communications coordinator in March 1993; and WHEREAS, the City Council had appropriated funds for general office equipment; and - WHEREAS, it is desirable to add privacy panels and an extra work space area to enhance the communications coordinator's ability to successfully perform the duties of this position. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the 1993 General Fund Budget is hereby amended as follows to provide for this additional office furniture: 1. Increase the appropriation for the following line item: • Department 113, City Manager's office • Object Number 4551, Office Furniture and Equipment • Program Number 1047, Communications $2,500.00 2. Decrease the appropriation for the following line item: • Department 182, Unallocated Departmental Expenses • Object Number 4995, Contingency $2,500.00 Date Todd Paulson, Mayor ATTEST: Deputy Clerk RESOLUTION NO. The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the followin g g voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting Date 07/12/93 Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR 69TH AVENUE NORTH, PHASE III, IMPROVEMENT PROJECT NO. 1990 -10, CONTRACT 1993 -D DEPT. APPROVAL: SAnapp, ffirector of Public Works MANAGER'S REVIEW/RECOMMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached Bids for Contract 1993 -D received 1 B were r i ed on July , 1993. This contract consists of the completion of all roadway and utility improvements for the Palmer Lake Basin portion of the 69th Ave. project. The bidding results are tabulated as follows: Bidder Bid Amount C.S. McCrossan Construction $583,503.91 Hardrives, Inc. $594,838.28 Valley Paving $609,273.77 Thomas & Sons $633,876.76 Driveway Design $645,768.12 Alber Construction $668,645.05 Of the six bids received, the lowest bid of $583,503.91 was submitted by C.S. McCrossan Construction of Maple Grove, MN. The Engineer's Estimate at the time of the bid opening was P g $700 $ C.S. McCrossan Construction has extensive experience in performing larger roadway and utility projects for MnDOT and a number of metro area cities and counties, and is regarded by staff as having ample resources available to perform the work required of this contract. Accordingly, staff recommends acceptance of the low bid and award of the contract to C.S. McCrossan Construction of Maple Grove, MN. RECOMMENDED CITY COUNCIL ACTION • A resolution which accepts the low bid and awards a contract to C.S. McCrossan Construction, of Maple Grove, MN, is attached for consideration. 1 Member introduced the followin g resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR 69TH AVENUE NORTH, PHASE III, IMPROVEMENT PROJECT NO. 1990 -10, CONTRACT 1993 -D WHEREAS, pursuant to an advertisement for bids for Improvement Project No. 1990 -10, bids were received, opened, and tabulated by the City Engineer, on the lst day of July, 1993. Said bids were as follows: Bidder Bid Amount C. S. McCrossan Construction $583,503.91 Hardrives, Inc. $594,838.28 Valley Paving $609,273.77 Thomas & Sons $633,876.76 Driveway Design $645;768.12 Alber Construction $668,645.05 WHEREAS, it appears that C.S. McCrossan Construction, of Maple Grove, Minnesota, is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. The Mayor and City Manager are hereby authorized and directed to enter into a contract in the amount of $583,503.91, with C.S. McCrossan Construction, of Maple Grove, Minnesota in the name of the City of Brooklyn Center, for Improvement Project No. 1990 -10 according to the plans and specifications approved by the City Council and on file in the office of the Deputy City Clerk. 2. The Deputy City Clerk is hereby authorized and directed to return forthwith to all the bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. RESOLUTION NO. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. s CITY OF BROOKLYN CENTER Council Meeting Date 07/12 Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ITEM DESCRIPTION: RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR SANITARY SEWER REPAIRS (SOUTHEAST NEIGHBORHOOD), IMPROVEMENT PROJECT NO. 1993 -16, AND WATER MAIN REPLACEMENT (LAWRENCE ROAD AND ALDRICH COURT), CONTRACT 1993 -C DEPT. APPROVAL: - 'X A S ap irector of Public Works MANAGER'S REVIEW/RECOMMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached 1 Bids for Contract 1993 -C were received on July 7, 1993. This contract consists of the water main replacement project for which bids were rejected by the Council at the June 14, 1993 meeting (Improvement Project No. 1993 -07), together with a sanitary sewer repair project located in the Southeast Neighborhood (Improvement Project No. 1993 -16). The bidding results are tabulated as follows: Improvement Improvement Bidder Project 1993 -07 Project 1993 -16 Total Bid Metro Utilities $41,433.00 $12,900.00 $ 54,333.00 Thomas & Sons, Inc. $47,211.40 $17,100.00 $ 64,311.40 Dave Perkins Contracting $49,259.00 $21,500.00 $ 70,759.00 W.B. Miller, Inc. $50,265,00 $23,000.00 $ 73,265.50 Volk Sewer & Water $58,343.50 $32,055.00 $ 90,398.50 Bonine Excavating, Inc. $57,683.58 $47,979.32 $105,662.90 Of the six bids received, the lowest bid of $54,333.00 was submitted by Metro Utilities, Inc. of Plymouth, MN. This compares to the previously established Engineer's Estimate of $71,353.00. The portion of the low bid which relates to the re- bidding of Improvement.Project 1993 -07, Water Main Replacements, totals $41,433, which compares to the previous (rejected) bid amount of $50,478.75. Metro Utilities, Inc. has recent experience in sanitary sewer and water main construction work in the metro area, and their key personnel were employed by Glendale Contracting for previous projects in Brooklyn Center. Accordingly, staff recommends acceptance of the low bid and award of the contract to Metro Utilities, Inc. of Plymouth, MN. 'b a � , 1, O w AAAV� i:F §' ,A 4- � 3f 3 N � i f Y l r ti - b.. i 3 � R .. i r x,"" t sL,y h a� J , WAY lz , r i > a . '.; r IX, son sot r � 4P r `m- Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR SANITARY SEWER REPAIRS (SOUTHEAST NEIGHBORHOOD), IMPROVEMENT PROJECT NO. 1993 -16 AND WATER MAIN REPLACEMENT (LAWRENCE ROAD AND ALDRICH COURT), IMPROVEMENT PROJECT NO. 1993 -07, CONTRACT 1993 -C WHEREAS, pursuant to an advertisement for bids for Contract 1993 -C, bids were received, opened, and tabulated by the City Engineer, on the 7th day of July, 1993. Said bids were as follows: Bidder Bid Amount Metro Utilities $ 54,333.00 Thomas & Sons, Inc. $ 64,311.40 Dave Perkins Contracting $ 70,759.00 W. B. Miller, Inc. $ 73,265.50 Volk Sewer & Water $ 90;398.50 Bonine Excavating, Inc. $105,662.90 WHEREAS, it appears that Metro Utilities, Inc., of Plymouth, Minnesota, is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. The Mayor and City Manager are hereby authorized and directed to enter into a contract in the amount of $54,333.00, with Metro Utilities, Inc., of Maple Grove, Minnesota in the name of the City of Brooklyn Center, for Contract 1993 -C according to the plans and specifications approved by the City Council and on file in the office of the Deputy City Clerk. 2. The Deputy City Clerk is hereby authorized and directed to return forthwith to all the bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. 3. The estimated costs for Improvement Project No. 1993 -07, Replacement of Water Mains on Lawrence Road and on Aldrich Court, are amended as follows: As Amended As Established Per Low Bid Contract $41,253 $41,433.00 Contingency 6,188 4,143.00 Subtotal Construction $47,441 $45,576.00 Staff Engineering (10 %) 4,744 4,558.00 Admin. & Legal (3%) 1.423 1.367.00 Total Est. Project Cost $53,608 $51,501.00 Improvement Project 1993 -07 4. The estimated costs for Improvement Project No. 1993 -16, Sanitary Sewer Repairs (Southeast Neighborhood) are amended as follows: As Amended As Established Per Low Bid Contract $30,100 $12,900.00 Contingency 4,515 1.290.00 Subtotal Construction $34,615 $14,190.00 Staff Engineering (10 %) 3,462 1,419.00 Admin. & Legal (3%) 1.038 426.00 Total Est. Project Cost $39,115 $16,035.00 Improvement Project 1993 -16 Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting Date 8 07/12/93 Agenda Item Number / REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE REMOVAL OF DISEASED TREES DEPT. APPROVAL: Sy app, bifector of Public Works MANAGER'S REVIEW/RECOMMENDATION: ZO No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached The attached resolution represents the official Council action required to expedite removal of the trees most recently marked by the City tree inspector, in accordance with approved procedures. It is anticipated that this resolution will be submitted for Council consideration each meeting during the summer and fall as new trees are marked. RECOMMENDED CITY COUNCIL ACTION It is recommended the Council adopt the attached resolution. • 9E Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE REMOVAL OF DISEASED TREES (ORDER NO. DST 07/12/93 ) WHEREAS, a Notice to Abate Nuisance and Diseased Tree Removal Agreement has been issued to the owners of certain properties in the City of Brooklyn Center giving the owners twenty (20) days to remove diseased trees on the owners' property; and WHEREAS, the City can expedite the removal of these diseased trees by declaring them a public nuisance: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota that: 1. The diseased trees at the following addresses are hereby declared to be a public nuisance: TREE PROPERTY OWNER PROPERTY ADDRESS NUMBER ---------------------- - - - - -- ----------------------- - - - - -- -- - - - - -- IMPACT MANAGEMENT SYSTEMS N OF 1121 63RD LN 29 BJERKEBEK /SIMNING 7208 BRYANT AVE N 32 MARY WRIGHT 900 72ND AVE N 33 BRADLEY & BRENDA KNIGHT 2307 BROOKVIEW DR 34 WILLIAM & JILEEN ALTMEYER 7036 GRIMES AVE N 35 FRANCIS & MARILYN HAUPERT 6413 PERRY AVE N 36 ROBERT & DONNA CARLSON 6430 PERRY AVE N 37 HARVEY & PATRICIA JOHNSON 6418 NOBLE AVE N 38 GERALD & DELORES LANE 6437 NOBLE AVE N 39 RICHARD & JANE EWING 4230 66TH AVE N 40 JOSEPH & JENNIFER ARMITAGE 6442 LEE AVE N 41 MARY MC NAMARA 6342 JUNE AVE N 42 ELEANOR BALDY 4007 65TH AVE N 43 CLARENCE DUDLEY 6510 BROOKLYN BLVD 44 s CHARLES & RUTH DENNISON 6527 BROOKLYN BLVD 45 GILES & MARJORIE PATNODE 3906 JANET LA 46 DEBRA FARNHAM 3912 JANET LA 47 SABIRA & SHABIR WALJI 6107 JUNE AVE N 48 DENNIS & ALICE SNOOK 5836 HALIFAX AVE N 49 DISTRICT 279 6201 NOBLE AVE N 50 DONALD SULLIVAN 6336 ORCHARD AVE N 51 THOMAS DAVISON 3824 57TH AVE N 52 NEIL & TONNIA WHITE 5261 TWIN LAKE BLVD E 53 TARSIA KALWAY 3306 53RD AVE N 54 KEVIN GROVES 5556 LOGAN AVE N 55 PETER MILINKOVICH 5541 LOGAN AVE N 56 CLIFFORD & BETTY FORREST 5533 IRVING AVE N 57 WM. & PATRICIA TALMADGE 5406 LOGAN AVE N 58 RICHARD SAYTHER 5627 KNOX AVE N 59 BLAKE & HOLLI EGERSTROM 5007 HOWE LANE 60 GENE & MARY RATTEI 5200 65TH AVE N 61 ALFRED & AMANDA BJORNGJELD 5706 IRVING AVE N 62 RESOLUTION NO. 2. After twenty (20) days from the date of the notice, the property owner(s) will receive a second written notice providing five (5) business days in which to contest the determination of the City Council by requesting, in writing, a hearing. Said request shall be filed with the City Clerk. 3. After five (5) days, if the property owner fails to request a hearing, the tree(s) shall be removed by the City. All removal costs, including legal, financing, and administrative charges, shall be specially assessed against the property. Date Mayor ATTEST: Deputy City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting Date 1993 Agenda Item Numbs / REQUEST FOR COUNCIL CONSIDERATION • ITEM DESCRIPTION: RESOLUTION APPROPRIATING $70,000 FROM THE CAPITAL PROJECTS FUND FOR THE CITY OF BROOKLYN CENTER'S SHARE IN BUILDING THE FIRE TRAINING FACILITY AT 71ST AVENUE IN FRIDLEY. DEPT. APPROVAL: "n e PJx , - Ron Boman, Fire Chief **************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * * * * * * * ** * * * * * * * ** MANAGER'S REVIEW/RECOM ENDATION: No comments to supplement this report Comments below /attached SU EVIARY EXPLANATION: (supplemental sheets attached ) • HISTORY: On January 29, 1990, the council passed a motion expressing preliminary approval of joining together with the cities of Fridley, Blaine -Spring Lake Park - Moundsview and Brooklyn Center to build and maintain a fire training facility at 71st Avenue NE behind the Columbia Arena in Fridley. Columbia Heights was originally a member of the group but has dropped out of the Joint Powers agreement. I would like to point out that this type of facility is a necessity if we are to keep our firefighters trained properly in entering hot and smokey buildings. This type of facility is necessary because of the lack of old homes and buildings to do training burns in. This facility will give our department personnel experience in very hot and smokey buildings so our personnel can keep up their effectiveness in • handling these intense and dangerous situations. This facility will allow us to duplicate hot and smokey situations and give our veteran personnel needed retraining and our new personnel valuable experience in handling the hottest and smokiest of fires with our training personnel being able to maintain complete control of the fire. A joint powers agreement was entered into by our respective cities and we were in the final stages of design and development of the project and were ready to request bids on the project on 71st Avenue NE when we were contacted by the City of Minneapolis who was considering the development of a similar facility down by the water works in Minneapolis. This took place in June of 1990 and the 71st Avenue NE location was put on hold. i After many meetings with Minneapolis and the rest of the cities involved, we tried to come up with a facility that would commodate and fill the needs of all the cities. Minneapolis indicated that a burn building would not be a number one priority on their site, but I feel this is a number one priority of the Fridley site. We also ran into other problems as the needs of Minneapolis Fire Department and the needs of the suburban fire departments vaned in what was needed by each. In the fall of 1991, Minneapolis could not come up with any type of commitment as to when their project might be started or what was going to be proposed. Since the fall of 1991 the four cities: Brooklyn Center, Fridley, Columbia Heights and Blaine - Moundsview -Spring Lake Park went into a holding pattern to see what was going to happen. During this time, Columbia Heights dropped out of the Joint Powers Agreement leaving the three cities of Brooklyn Center, Fridley and Blaine- Moundsview -Spring Lake Park in the 71st Avenue NE project. The three cities started meeting again in May of 1993 to reinstate the 71st Avenue NE site and to have Fridley's Engineering Department finalize the design and site plan. This has been completed and will be put out for bids in July. Since two years have past since we originally were going to bid out the site project and Columbia Heights has dropped out of the project, I am requesting that we appropriate an amount of $70,000 from the capital project fund for this project. If the actual construction costs are less than the $70,000 per city, Brooklyn Center will receive a refund of any excess capital expenditure. I am enclosing information from the original motions and copies of past memorandums. RECOMMENDED CITY COUNCIL ACTION I recommend the council by motion authorize the appropriation of $70,000 for Brooklyn Center's share in the Fire Training Facility. 9F r Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROPRIATING $70,000 FROM THE CAPITAL IMPROVEMENTS FUND FOR THE CITY OF BROOKLYN CENTER'S SHARE IN BUILDING THE FIRE TRAINING FACILITY AT 71ST AVENUE IN FRIDLEY ------------------------------------------------------------ WHEREAS, the City Council of the City of Brooklyn Center passed Resolution 68 -246 which established a Capital Improvements Fund in order to provide for certain major, permanent facilities needed by the city; and WHEREAS, the City of Brooklyn Center has entered into a joint powers agreement to build a fire training facility with the cities of Fridley and Blaine- Moundsview- Spring Lake Park; and WHEREAS, construction is now ready to begin and the City's $70,000 contribution must be made. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, as follows: 1. The plans and specifications as proposed by the Fire Chief's Training Officers and prepared by the City of Fridley's Engineering Department be approved. 2. The amount of $70,000 is appropriated from the Capital Improvements Fund for the Fire Training Facility. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. TO: JERRY SPLINTER CITY MANAGER FROM: RON BOMAN FIRE CHIEF SUBJECT: REQUEST TO BE PART OF A 4 FIRE DEPT. CONSORTIUM BURN BUILDING DATE: DECEMBER 21, 1989 I have received some information from Chief Bob Aldrich of the Fridley Fire Department regarding Brooklyn Centers Fire Department interest in joining into some type of joint powers agreement in developing and constructing a training burn facility for training firefighters. I have long felt the need for a dedicated training facility for training firefighters, at the present we have a very extensive training course before a person can become a firefighter for the City, but we lack the necessary hands on type training that a facility of this type would give us. This type of facility would allow us to train firefighters under very simular conditions that they would encounter when entering a actual house or building fire something we can,iot do at the present time. I will address the needs for such a facility in the next few paragraphs and also give some background on how we are presently training our firefighters and the need to up grade that training. Currently, firefighters in Brooklyn Center conduct training at various locations throughout the City. These include city streets, private properties, and occupied as well as unoccupied structures. These makeshift training sites are minimally satisfactory, and are limited to basic rather that advanced fire fighting skill development. If fire fighting consisted only of water application to a burning object, it would probably be sufficient to continue training in the above fashion. The role of fire suppression forces has changed dramatically in recent years. No longer is the extinguishment of a burning structure the primary goal. Dramatic changes have occurred throughout society that have had a tremendous impact on today's fire service. the extensive utilization of high speed highways and transportation modes within the City of Brooklyn Center have necessitated the acquiring of additional skills and tools to treat injured and, extricate victims of accidents. The industrialzation of the City has brought about the need to develope rescue techniques and abilities in the workplace. Hazardous material leaks, spills and toxic cloud releases have added the requirement of new tools, implements, knowledge bases to fire fighting personnel. Page Z Multiple storied high occupancy dwellings create the need for new skills, equipment and techniques. The theory of all of the above can be taught in the classroom; but to be able to convert an understanding of theory to a ability to preform a task, it is necessary to be able to develope actual scenarios and events whereby personnel can actually perform those hands -on activities and skills that are necessary to complete the task there assigned. Inherent to firefighter training is the need to expose firefighters to live burn scenarios. In the past we have used vacant buildings that may have had undetected structural weaknesses. Use of this type of structure can also cause public inconvenience and nuisance. The uncertainty of availility of a structure for live burns also creates difficulty in the organization of a training plan and schedule. There have been many times in the past few years we have had firefighters join our fire department that have completed the classroom instruction but due to lack of any structure to burn in our city or any adjoining city, have not been subjected to any type of live training. Without being able to subject a new firefighter to any type of live burn and heat related realistic type training we do not know how a firefighter will react under fire conditions until he /she is subjected to the real scenario of fighting a fire. I feel this is a dangerous practice to continue to follow, but up until now we have had no reasonable alternative to follow or pursue. This chronic problem will remain with us in the future of having no structures to conduct live burns in. Faced with new training standards by N.F.P.A. and OSHA, the ever increasing threat of hazardous materials incidents, the public liability created by training in public streets and non city owned buildings and ongoing development of the City reducing suitable training locations, all point to the need of a dedicated training ' facility. A designed facility for firefighter training will increase safety factors in fire fighting, firefighter training and most certainly reduce public nuisance, criticisms and inconvenience. When we take into consideration that we have no place in Brooklyn Center large and remote enough to house a training facility and not generate complainants while being used, the prospal to join with four (4) other Cities to build such a facility would be a excellent decision to make. This proposal would use land presently owned by the City of Fridley located immediatley east of the Columbia Arena, it would consist of a 3 story metal drill tower with an attached live burn room. Page 3 A drafting /pump test pit as well as a fammable liquids burn pit and an area to train on wrecked cars, would be a part of this facility. This prospal would cost the City of Brooklyn Center between $35,000 and $40,000 for its share in the project with the balance being divided equally between the other communities of Fridley, Columbia Heights, Spring lake Park. Chief Aldrich from Fridley would like to meet as soon a possiable to start to draw up a joint powers agreement for the Cities involved and also get some more accurate figures for the cost of building the facility, the amount I have quoted in this letter would be the maximum amounts Brooklyn Center would have to budget for. There would be some yearly fee for maintaining this facility but this would not be extreamly costly to maintain. I would appreciate your comments and help in presenting this to the council so Brooklyn Centers Fire Department Can become a part of this much needed training facility. 1 CITY OF FRiDLEY CIVIC CENTER • 6431 UNIVERSITY AVE. N.E. FRIDLEY, MINNESOTA 55432 • PHONE (612) 571 -3450 TO: CHIEFS RON BOWMAN, CHARLIE KEWATT, RON FAEGERSTROM AND CHUCK MCKUSICK FROM: DAVE SKIRKA & LARRY HAMER DATE: APRIL 3, 1991 SUBJECT: FIRE TRAINING SITE The purpose of this memorandum is to advise you of the training site progress. 1. Bids have been let for concrete and asphalt. 2. The area has been scrubbed of brush. 3. We will be staking the area in the next week. 4. The entry gate is being installed. 0 5- We are awaiting the cost proposal for a concrete burn building and tower vs. prefab metal construction. 6. We have evaluated a propane fed burn pit vs. flammable liquid fuel, under MPC'A regulations. This option will be discussed and decided at the next user committee meeting. 7. We have met with Northern States Power who expressed interest in use of the site. Private sector use is a value judgement which the Chiefs must decide. That partnership offers opportunities, particularly in subsidizing annual operating costs. 8. jtiTe V i sited the BU nsville trainir,- site. they believe or. -site storage facilities , are an asset. We will discuss that feature with you. The timetable for the project is: 1. Complete staking in April. 2. Soil borings in May and finalize the site plan for location of each station, based on soil boring tests. 3. Complete gate and fencing in May. 0 4. Hold a user committee preconstruction meeting in May to finalize site plan, construction details, and discuss private sector participation. 5. Begin construction in June. As you are aware, there's a lot of time being devoted by us to the planning details summarized above. Please advise if you have any questions. �OZ :� ✓�ei2U : = +7 0 CITY OF BROOKLYN CENTER Council Meeting Date 1/29/90 Agenda Item Number Q REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: JOINT POWERS FIRE TRAINING FACILITY DEPT. APPROVAL: Signature - title ************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * ** ** ** * * * * * * * * * * * * * * * * * * * * * * * * * * * ** MANAGER'S REVIEW /RECOMMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached _) Attached please find a copy of a memorandum from Fire Chief Ron Boman detailing a request and recommendation that the City of Brooklyn Center consider becoming a part of a four city joint powers agreement to build and maintain a fire training facility. The City of Fridley has taken the lead in developing a proposal , which, if adopted by four cities, will provide a permanent facility for training our firefighters. The fire chief points out that this type of facility is almost a necessity if we are to keep our firefighters trained properly in entering hot and smokey buildings. This type of facility is necessary because the average fire does not give our fire department personnel enough experience in very hot and very smokey buildings that they can keep up their effectiveness in handling these intense and dangerous situations. With this type of facility we could duplicate these difficult situations and give our veteran personnel needed retraining and our newer personnel valuable experience in handling the hottest and smokiest of fires. RECOMMENDATION: We recommend the Council pass a motion expressing preliminary approval of the concept of a joint powers agreement and instructing the city manager or his designee to proceed with finalization of a Joint powers agreement to be brought back for Council approval. If a final joint powers agreement is developed and approved, it would be my recommendation to fund the initial capital cost assessment (estimate $30,000 to $50,000) for this facility out of the capital projects funds and the ongoing maintenance and operation costs of this facility out of the annual fire department budget (estimate $2,000 to $3,000 annually). CITY OF BROOKLYN CENTER Council Mcuing Date _ 6-i 49( Agenda Itcm Numbcr_ZZ�L REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Minneapolis /North Suburban Fire Training Facility Concept DEPT. APPROVAL: MANAGER'S REVIEW/RECOM MNDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) HISTORY: W e City of Brooklyn Center in conjunction with Fridley, Columbia Heights, Blaine and other north suburban communities have formed a joint powers agreement to develop a Fire Training Facility in Fridley. We are in the final stages of design development on this proje and we have been recently contacted by the City of Minneapolis inquiring as to the interest of our group in joining the City of Minneapolis in developing a similar facility on the water works site along East River Road north of the Camden bridge. Attached please find a co of a chart labeled beled Fire Training Site Feature Comparison. The 71st Avenue facility is in Fridley and the water works site is also in Fridley. This is an initial attempt to roughly compare the two sites from a suburban prospective. The Fire Chief and I have been involved in a number of discussions with Minneapolis and the other suburban communities in an attempt to evaluate the pros • and cons of either of the approaches. We are attempting to pin down some costs to the suburbs and we have yet to finalize these costs but at least initially it appears to offer the opportunity for a similar dollar investment to possibly get a higher quality and more diverse training facility. I am bringing this to your attention at this time to get your concurrence in the staff continuing to evaluate the proposed Minneapolis joint facility. It is possible that in evaluating this Minneapolis proposal we could experience a delay in construction on our current proposal. The staff members of our joint powers agreement believe, and I concur, that spending a month or so more evaluating the Minneapolis proposal, while risking some delay is a worthy expenditure of our time and effort. The main thrust of our review would be to seek solid assurance that the Minneapolis Fire department is committed to work with suburban Fire departments to make the facility an asset for all users. 0 COLUMBIA ARENA I AREA j EXISTING PARKING LOT UGN7 x RECYCLING CENTER woe NK I I I , EXISTING CHAINUNK FENCE — — — /'� 206.88' ENTRANCE X- 1 -- x - - -' —_ �JE - - -_�. EXISTING TREES I I I ST. �-' GATE I C lid "� I 0 R l C � l W I ars I UI Ia J� q 0 f � I U u z 1 1 I c— q Y CK I I J � l i I i TOWER I I I COLUMBIA ARENA I I 3 I I�I an°A1 oa sas wu S L^ 6 S \ I I r rat m+e rya art � ) I I (gl U J f _85 U I DI � &p Ef S x� ntn. owaaac rc>,a Z X TRAIN TONER Q C—,i31 v !MODE FT -6 LL_ �� S o� j <L W i LA 0 The largest and most versatile "Ready -To- Assemble" Training Tower O available to the fire service today. Z Z • o The !lodel FT -5 contains as standard features: Q r TOWER': Three full floors with attic area above. Stairs and Decks. LL Floor space measuring 25'4" x 25'4 ". A 16 degree sloping .. J O p LW roof, 34'11" on the high side and 27'6" on the low side. 11_ uJ Z o Roof mounted vent hatch. Q SHED ROOF:A sloping roof attached to the side of the tower containing a roof hatch for low level ventilation drill. This roof J extends 14'6" from the Tower and spans the 25'4" dimension. ;. O tray be enclosed if desired for storage purposes. J It is Z Z _ ± 12'3" on the high side and 14'0" at the eave. O ° o f a W BALCO':Y: The FT -6 design includes a second floor balcony with door. Q d w Z ' The balcony extends 4'0" from the Tower and is 1'0" wide. 7 tl = v. Atl!lE %: Located on the side of the Tower, this larger, 14'1';" x .Jwv W 4 11 „?o + -.oa 1 �� 25'4" room accommodates partitions if desired and can be ! d W c ai converted to a Live Fire Burn Room with the selection of the Z ; optional Burn Room Kit. �dJ tY _ p w �} � a r 1 ACCESSABILITY: With the shed roof and burn room positioned on the sides of LL) ? the Tower, both the front and rear of the Tower are available O a � for ground ladder work. W ` . believe that W, / you will find that this advancement in To p Z � d � Q r Q We sincerer I design represents the finest "Hands -On" training tool available to the O ►' V, J $ . Fire Service and is offered at an "affordable" price. j ^ __ _� V) O- ; W -' J s z 7 d �„ � 9os Z S i r F i • J ';�;;' « -,7 laneyville, WI • Page 9 CITY OF BROOKLYN CENTER Council Meeting Dale 7/12/93 Agenda Item Number 9 C )4 REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION EXPRESSING RECOGNITION OF AND APPRECIATION FOR THE DEDICATED PUBLIC SERVICE OF THE EARLE BROWN DAYS COMMITTEE DEPT. APPROVAL: f1 Sharon Knutson, Deputy City Clerk MANAGER'S REVIEW/RECONEMENDATION: s No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) • Each year the Earle Brown Days Committee puts forth many hours of volunteer time to organize the Earle Brown Days celebration. Each year the Earle Brown Days celebration is a great success. The success of the celebration is contributed to the members of the Earle Brown Days Committee, and it is important to recognize the members with a resolution of appreciation and thanks. RECOMMENDED CITY COUNCIL ACTION Pass a Resolution Expressing Recognition of and Appreciation for the Dedicated Public Service of the Earle Brown Days Committee. 9 Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION EXPRESSING RECOGNITION OF AND APPRECIATION FOR THE DEDICATED PUBLIC SERVICE OF THE EARLE BROWN DAYS COMMITTEE WHEREAS, the main goal of the Earle Brown Days Committee is to organize, coordinate, and plan the activities of the Earle Brown Days celebration; and WHEREAS, the Earle Brown Days Committee has been vital in the continuation and success of the Earle Brown Days celebration; and WHEREAS, the members of the Earle Brown Days Committee have volunteered many hours of their time; and WHEREAS, their public service and civic effort for the betterment of the community merit the gratitude of the citizens of Brooklyn Center; and WHEREAS, it is highly appropriate that their service to the community should be recognized and expressed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the dedicated public service of the Earle Brown Days Committee is hereby recognized and appreciated by the City of Brooklyn Center. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER council Meef Date 1, 93 Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: LICENSES DEPT. APPRI AL: Sharon Knutson, Deputy City Clerk MANAGER'S REVIEW/RECOAMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) Attached is the list of licenses to be approved by the city council. • RECOMMENDED CITY COUNCIL ACTION Approve licenses. • i 0 1icenses to be approved by the City Council on July 12, 1993: AMUSEMENT DEVICES - OPERATOR Beacon Bowl 6525 West River Road Davanni's 5937 Summit Drive Earle Brown Bowl 6440 James Circle N. Ground Round 2545 County Road 10 Holiday Inn 2200 Freeway Blvd. K -Mart 5930 John Martin Drive Kids "R" Us 5717 Xerxes Ave. N. Metropolitan Transit Commission 6845 Shingle Ck. Pkwy. Park Inn International 1501 Freeway Blvd. �j ✓�2 Scoreboard Pizza 6816 Humboldt Ave. N. �J City Clerk` AMUSEMENT DEVICES - VENDOR r Theisen Vending Co. 3804 Nicollet Ave. S. City Clerk GARBAGE AND REFUSE COLLECTION VEHICLES Browning Ferris Industries of MN 9813 Flying Cloud Drive Gallagher's Service, Inc. 1691 91st Ave. NE *G ordon Rendering P. O. Box 12785 K & S Sanitation 24 Crossway Drive Randy's Sanitation, Inc. P. O. Box 169 Super Cycle, Inc. 775 Rice Street T & L Sanitation Service P. O. Box 34695 Twin City Sanitation 279 Meadowwood Lane Walz Bros. Sanitation, Inc. P. O. Box 627 (} a Waste Management- Blaine 10050 Naples Street NE Woodlake Sanitary Service, Inc. 4000 Hamel Road City Clerk ILL MECHANICAL SYSTEMS Fore Mechanical P. O. Box 130788 ti Gilbert Mechanical 4451 W. 76th Street City Clerk RENTAL DWELLINGS Initial: Linda L. Jensen 6700 Quail Ave. N. Renewal: ROI Properties 6306 Brooklyn Drive Helene Ebhardt 5639 Girard Ave. N. Leslie G. Reinhardt 5713 Humboldt Ave. N. Lewis /Vivian Hedlund 5316 Russell Ave. N. Director of U Zk Community Development GENERAL APPROVAL: ����✓� Sharon Knutson, Deputy City Clerk INDOOR AIR QUALITY, LIFE SAFETY RE IJLATORY AND FUTURE SPACE NEEDS EV"ALVATION FIITAI REPORT` FOR 'THE BROOK CENTER CITY GARAGE 844 SHINGLE CREEK PARKWAY....... . BROOKLYN :CENTER, MIIITI�TESOTA :55430 EPI #92 -174 ENVIRONMENTAL PROCESS, INC. 1220 GLENWOOD AVENUE MINNEAPOLIS, MN 55405 (612) 377 -8316 JULY 1, 1993 ENVIRONMENTAL PROCESS, INCORPORATED ' 1220 Glenwood Avenue, Minneapolis, Minnesota 55405 • 612 - 377 -8316 • Fax 612 - 377 -4984 ePL ' July 1, 1993 ' Mr. Sy Knapp Director of Public Works City of Brooklyn Center ' 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 ' R Indoor ndoor Air Quality, Life- Safety, Regulatory, and Future Space Needs Evaluation Final Report ' Brooklyn Center City Garage EPI #92 -174 ' Dear Mr. Knapp: ' Environmental Process, Inc. (EPI) is pleased to submit our fmal report of our evaluation of the Brooklyn Center City Garage located at 6855 Shingle Creek Parkway, Brooklyn Center, ' Minnesota 55430. The report incorporates the efforts of Mjorud Architecture and Oftedal, Locke, Broadston and Associates, Inc. Consulting Engineers (OLB). The report includes our findings and recommendations and three (3) corrective action plan options and a Master Site ' Plan with preliminary construction cost estimates. Please call us at (612) 377 -8316 if you have any questions on the report. We look forward to ' continuing to work with you in the future. Sincerely, ENVIKONmE TAL PROCESS, INC. I lie ' Charles A. Lane, AIA, P.E. Vice President ' CAL /maa pc: Mjorud Architects OLB Consulting Services INDOOR AIR QUALITY, LIFE SAFETY, REGULATORY, AND FUTURE SPACE NEEDS ' EVALUATION FINAL REPORT ' FOR THE BROOKLYN CENTER CITY GARAGE ' 6844 SHINGLE CREEK PARKWAY BROOKLYN CENTER, MINNESOTA 55430 EPI #92 -174 ' TABLE OF CONTENTS ITEM PAGE ' EXECUTIVE SUMMARY 1.0 INTRODUCTION l 2.0 DESCRIPTION OF THE FACILITY ...... .. .. ..... ... 2 2.1 Architectural Systems ...... . 2.2 Code Classification . 3 2.3 Ventilation System ..... .......... .... . . .. 4 2.3.1 Vehicle Parking Area ... ....... ........: . ..... 4 2.3.2 Shop Areas ........ .......... ..... ...... . .... 5 2.3.3 Office Areas and Locker Rooms ............................. 5 3.0 PROCEDURE :.. 5 3.1 General 5 3.2 HVAC System Performance 6 ........... ......... E: 3.3 Carbon Monoxide Sampling .......... .......... .. .. ..... 7 ' 3.4 Other Air Sampling .... .. ...... . .............. .. 7 t TABLE OF CONTENTS ' ITEM PAGE ' 3.5 Code and Life e Sa ety Evaluation ................................. 8 3.6 Sampling Strategy ........................ ....... ......... . 8 ' 3.7 Information Meetings ......................................... 8 ' 4.0 CRITERIA ......... ....... . ............................... 9 5.0 FINDINGS .................. ............................... 10 ' 5.1 Facility Survey........................ ........... ...... 10 5.2 HVAC System Evaluation ....................... .. .. . 10 5.3 Air Monitoring Finding .... . .... . ..... 13 ' 5.4 Code Review .............................. .... .. 14 5.4.1 Minimum Life Safety Code Requirements ... ... . 15 5.5 ADA and EEO ........ .......... ... .......... 16 5.6 Future Space Needs ..................... .. ..... . 16 ' 6.0 RECOMMENDATIONS ............ ....... ... ....... 17 ' 6.1. Interim Operations Plan ............. ......... . ........ 17 6.2 General Recommended Modifications .... ....... ... ..... 18 6.2.1 Vehicle Parking Area .............. ........ .. .. 18 6.2.2 Repair Shop Area ........... ...... 19 6.2.3 Office Area .......... .. ... ... 20 6.2.4 Oil Storage ................... ........... 20 6.2.5 Wood Shop ....... ............... ... .. 20 6.2.6 Silk Screen ........... ........ ....... .... . . 21 ' 6.3 Code and Life Safety .... ............ ...... .... 21 6.3.1 General ` ......... .................... .. ...... 21 6.3.2 Firewalls, Doors and Stairways ........ ..... ......... 22 ' 6.4 Long Term Action Plan Options ....... ... .... 22 ' TABLE F NT • ENT ITEM PAGE 7.0 REMARKS .................................................... 23 8.0 STANDARD OF CARE .......... ............................... 23 APPENDICES Appendix A - Location of Tracer Test Sites Table 1 - Ventilation Summary Tracer Decay Curves Appendix B - Table 1- Volatile Organic Compounds Table 2 - Particulate and Metal Fume Air Sampling Table 3 - Dust Analysis ' Appendix C Occupancy and Area Separations Applicable Code Excerpts Appendix D - Corrective Action Plan Options with Preliminary Cost Estimates (Narrative) ' Appendix E - Plan Options A -1 - Plan 1 & 1 A IAQ & Associated Code Corrections & Minor Remodeling t M -1 - Plan 1 & lA Mechanical Revisions A -2 - Plan 2 IAQ, Code, ADA, EEO, Space Correction Asbestos & ' PCB Removal M -2 - Plan 2 Mechanical Revisions A -3 Plan 3 IAQ, ADA, EEO, Partial Space Correction, Asbestos & ' PCB Removal , M -3 - Plan 3 IAQ, ADA, EEO, Partial Space Correction, Asbestos & PCB Removal ' Master Site Plan Site Planning, Fuel and Cold Storage INDOOR AIR QUALITY, LIFE SAFETY, REGULATORY, AND FUTURE SPACE NEEDS ' EVALUATION FINAL REPORT ' FOR THE BROOKLYN CENTER CITY GARAGE 6844 SHINGLE CREEK PARKWAY BROOKLYN CENTER, MINNESOTA 55430 ' EPI #92 -174 ' EXECUTIVE SUMMARY Environmental Process, Inc. (EPI) coordinated a comprehensive evaluation of the City of ' Brooklyn Center Street Garage facility. The purpose of the evaluation was: 1) to determine if the existing mechanical ventilation systems were adequate to maintain ' acceptable indoor air quality; 2) to perform a limited life safety code review to determine if the facility is in compliance with minim applicable code requirements; 3) address present and future space needs of the city; and 4) to achieve compliance with Americans with Disabilities ' Act (ADA) and Equal Employment Opportunity (EEO) requirements. ' The evaluation revealed deficiencies in the existing facility. Specifically, the mechanical ventilation systems and applicable life safety requirements are inadequate in the vehicle parking area, repair shop, oil storage room, hazardous material storage area, wood shop, silk screen ' shop, painting room and the welding areas. Furthermore, the existing facility does not meet ADA or EEO criteria. i Indoor air monitoring was performed over the full work shift on Jul 15, 1992. Even though Y g volatile organic compounds (VOC) contaminant levels detected were within their respective ' OSHA permissible exposure limits (PELs), the activities taking place in the garage did not represent worst case winter conditions when contaminant levels are expected to be significantly higher. p% Simulation of air quality conditions when trucks are running to attach plow blades was ' attempted by running six trucks at one time inside the garage. The carbon monoxide (CO) level of 90 ppm measured five minutes after the trucks were started in the garage exceeds the OSHA TWA of 35 ppm and indicates that an air quality problem exists in the facility during this ' operation. Additional continuous CO monitoring was performed for a one -week time period Executive Summary Page 2 ' in the winter of 1993 to determine if specific patterns of exceedances occurred. No definite exceedance pattern was revealed, however CO levels did occasionally exceed 35 ppm. In ' response to these and other deficiencies, an Interim Operations Plan and three (3) long term action plan options were developed. The interim plan included corrective actions that city staff could immediately implement, and primarily addressed life safety issues. A Master Site Plan is also included. ' The three (3) long term action O g on plan options and estimated costs are below (See Appendix D for preliminary cost estimate schedules): OPTION PLAN DESCRIPTION ESTIMATED COST ' PLAN 1 IA Correction Only Y $358,000 PLAN 1 -A Minor Remodeling 128,350 ' PLAN 2 IAQ, Code, ADA, EEO & Space Correction, Asbestos & PCB Removal 1,279,630 PLAN 3 IAQ, Code, ADA, EEO & Partial Space t Correction, Asbestos & PCB Removal 986,655 MASTER SITE PLAN Site Planning, Fuel & Cold Storage 839,250 1 OPTION PLAN DESCRIPTIONS: PLAN 1: This plan would meet only minimum requirements for indoor air quality, fire separation, and exiting. This plan also includes minor repairs or encapsulation ' of asbestos containing materials. PLAN 1 -A: This is an old design, first identified in the 1980s, and it was originally titled, "Office and Entrance Areas ". At that time it was a second priority project for the City Garage, intended to be completed in May of 1990. The scope of work increased in 1992 to include new finishes and HVAC corrections for the Administration Area. This work also encompassed partial ' remodeling, the addition of two work stations within the Equipment Storage Executive Summary Page 3 Room and the removal of the vinyl asbestos floor tile. Plan 1 -A was developed prior to the studies by Julee Quarve - Peterson, Inc., and Environmental ' Process, Inc. Neither Plan A or 1 -A are recommended by city staff or the evaluation team. ' These plans do not address the ADA, EEO, or Space Planning needs of the city. ' PLAN 2: Plan 2 would meet all the requirements . and objectives of the project. Plan 2 would: (1) Implement Plan 1 modifications; ' (2) Comply with ADA requirements; t (3) Provide provisions for equal opportunity for all employees, noting the improved facility would contain shower, toilet and locker facilities for female employees; (4) Provide indoor housing of priority vehicles; (5) Provide adequate work space for City Garage staff; ' (6) Remove asbestos and PCB's; ' (7) Provide safe exiting conforming to codes; and (8) Providing for cleaning and/or painting of walls, beams, joists, and ceilings r' throughout the facility. ' City staff and the evaluation team recommend implementation of Plan 2. PLAN 3: This is a compromise to Plan 2 in order to consider a lower cost solution while at the same time attempting to meet ADA and EEO requirements. However, the compromises resulting from Plan 3 are listed below: '. Executive Summa Page 4 ' (1) Limits expansion of the Equipment Storage Room; ' (2) Reduces Parts Storage (but still deleting non - conforming wood construction and closing all openings in fire separation walls with fire dampers and concrete masonry units); (3) Deletes the enclosed stairway exist from Second Floor; ' 4 Deletes the Briefing Room; O g and , ' (5) Deletes the expansion of Meter Shop and Utility Engineering. MASTER SITE PLAN: Work on the Campus is divided into three parts and it is identified graphically as the Master ' Site Plan. The three parts are identified as General Construction Work, Fuel System, and a New Cold Storage Building and are briefly discussed below: ' PART 1 GENERAL CONSTRUCTION WORK ' The purpose of this part is to: l) improve the traffic circulation for Brooklyn Center equipment; 2) separate employee and visitor parking stalls from the pathway of equipment; 3) provide a new 30' wide driveway around the Equipment Storage Building; 4) provide larger radii on internal campus curbs; 5) provide continuation of the screen wall on Shingle Creek Parkway, including grading and landscaping to better screen the campus operations and storage from public view; and 6) improve existing exterior lighting. This work consists of excavating and grading; paving and concrete curbs; sod and landscaping; ' exterior lighting; relocating existing fire hydrant; and irrigation system revisions. f ` PART 2 - FUEL SYSTEM The purpose of this part will be to provide a new central fuel system for city vehicles that is isolated from employee parking and other segments of the campus. Police vehicles, for example, can enter and leave the campus without conflicting with other equipment or parking. '. Executive Summary Page 5 I The new fuel system would include electronic metering and record keeping for each city vehicle. The three new fuel storage tanks would all be double wall fiberglass construction meeting Federal and State regulations, including sensors to alert the staff of any problems.. ' This work consists of new tanks and fueling system equipment; excavation and removal of existing fuel tanks and systems; paving, crushed rock and concrete curbs; ballast slabs, island ' slab and tank slab, island lighting; electrical; sod and landscaping repair. PART 3 - NEW COLD STORAGE BUILDING 1 This part is a new building addition to the existing Salt Storage and Cold Storage Buildings. ' The primary purpose of this structure would be to house park and recreation equipment.. Presently the staff must drive to remote locations to pick up equipment that should be stored at the City Garage Campus. The construction of a cold storage building will reduce the need ' to add storage facilities to the new and existing Park Department structures. The structure proposed would match the existing facility with load bearing masonry walls supporting steel bar joints and metal deck. INDOOR AIR QUALITY, LIFE SAFETY, REGULATORY, AND FUTURE SPACE NEEDS ' EVALUATION FINAL REPORT ' FOR THE BROOKLYN CENTER CITY GARAGE 6844 SHINGLE CREEK PARKWAY BROOKLYN CENTER, MINNESOTA 55430 EPI #92 -174 1 4 INTRODUCTION Environmental Process, Inc. (EPI) was requested by the City of Brooklyn Center to perform indoor air quality and life safety code evaluation of the City Garage facility. The evaluation L ' was requested in response to indoor air quality concerns by some of the occupants working in the facility. The evaluation was authorized by the Honorable Mayor Mr. Todd Paulson and ' City Manger Mr. Gerald Splinter and was coordinated by Mr. Sy Knapp, Director of Public Works. ' City staff requested that the evaluation also reflect other regulatory and space planning needs of the facility. Thus, an evaluation team was assembled to work with city staff. The evaluation team included EPI, Mjorud Architecture, and Oftedal, Locke, Broadston & ' Associates, Inc., Consulting Engineers OLB g � . ( ) The primary objective of the evaluation was to provide information that can be used to develop both an interim correction plan and long term corrective action plan options for the facility. The purpose of the interim plan is to provide operation procedures that the city can implement immediately and maintain until a long term corrective plan is developed. The long term ' corrective action plan options are intended to address future space planning needs for the city ' EPI #93 -174 - Page 2 as well as to correct the indoor air quality, life safety code and other regulatory deficiencies. ' Therefore, the evaluation was closely oordinated with city staff, EPI M'orud Architecture Y Y J ' and OLB. This coordination was necessary to assure that all work efforts were not redundant or counterproductive and achieved the multiple objectives of the evaluation. The city requested that any recommendations or modifications to the mechanical ventilation t system necessary for indoor air quality improvements also be sensitive to both energy and ' operating cost considerations and assure that minimum life safety concerns are achieved. ' To compliment this evaluation, EPI also was directed by the city to perform a general asbestos survey and PCB verification of the facility. These results were submitted to the city under a separate report, however the costs for corrective actions are included in the total budget in this report. ' 2.0 DESCRIPTION OF THE FACILITY 2.1 Architectural Systems The two story facility includes a vehicle parking and repair area, a mechanical equipment and storage mezzanine, offices, lunch room, locker rooms, restrooms, parts storage, and a small ' water testing laboratory. The total area of the facility is approximately 36,000 square feet including the mezzanine and second story. The exterior walls consist of painted concrete masonry block. The structural support system is concrete block supporting bar joists and metal decking. Interior walls include metal and ' wood studs, sheetrock and non - bearing concrete block. Most of the interior walls are covered with a glass board insulated panels. Floor finishes include vinyl floor tile, ceramic tile, and EPI #93 -174 - Page 3 ' concrete. Ceiling finishes include exposed metal steel decking and 2' x 2' suspended ceiling tiles in the offices, lunch room, and locker rooms and precast concrete ceiling decks. 2.2 Code Classification ' The garage is a fully sprinkled, two -story building. The type of construction is concrete with open steel framing and no fireproofing (UBC Table 17A - Appendix Q. The offices, parts ' room, and second story lunch room are heated by two Lennox furnaces which are located on ' the second floor in an open mezzanine adjacent to the vehicle parking area. The vehicle parking and repair areas are heated by gas fired radiant tube heaters suspended from the ceiling ' and two direct fired gas makeup air handling units (AHUs). Each AHU is rated over 400,000 BTUs per hour and are located in the mezzanine and is open to the vehicle parking area. The facility is classified as a mixed occupancy building with several distinct separate uses. The uses identified are as follows (UBC Table 5A - Appendix C pP ) 1 • The main area of the facility is used as a garage to park city vehicles. This parking ' area is equipped with a ducted exhaust system with 1.5 feet x 3 feet floor level openings approximately every 15 feet to 20 feet along the exterior walls. Overhead garage doors are located at opposite ends of the garage. These doors are generally kept open during warm weather but closed during cold weather. ' • A car wash is located in a walled in area in the east end of the garage. • A paint storage area containing flammable storage cabinets and 5 gallon containers of paints and solvents is located at the southwest corner of the garage. The front of EPI #93 -174 - Page 4 the storage area is open to the parking garage and contains a concrete dike across the ' front of the opening for liquid s ill control_ P g P ' • A wood shop, sign screen painting, paint both and vehicle repair area are located in separate rooms along the south side of the facility. Doors open into the vehicle ' parking area from each of these areas. • The paint booth is equipped with a separate exhaust ventilation system. ' • The silk screening/sign painting area is not equipped with local ventilation. ' • A moveable local exhaust hood is located over the welding station in the repair area. 2-3 Ventilation Systems 2.3.1 Vehicle Parking Area ' The vehicle parking area is serviced by supply fan unit No. 1(F -1). F -1 is a natural gas, direct fired 100 % outdoor air heating unit located in the west mezzanine area above the silk screen shop. The heating input is 838,000 BTUH and it provides 10,000 cfm of tempered outdoor air to the vehicle parking area. F -1 is designed to maintain approximately 50° F indoor temperature during winter design conditions. Under normal operating conditions, F -1 ' activates when there is a call for heat. The outdoor air dampers open to the 100% outdoor air position and discharge the tempered air directly into the space. No supply air ducts are ' provided. 1 F Air is exhausted from the vehicle parking area by exhaust fan 1 (EF -1). EF -1 provides 8,436 1 cfm exhaust air through a duct system located under the ceiling deck with perimeter drops to allow air to be removed from the vehicle parking area through grilles located near the floor. EPI #93 -174 - Page 5 2.3.2 Short' Areas The vehicle repair shop, wood shop, and silk screen shop, are served b supply fan unit 2 F -2 p p p� P, Y pP Y . ( ) ' F -2 is also a natural gas direct fired unit located in the mezzanine. F -2 provides approximately 6,000 cfm of tempered outdoor air. Air is indirectly provided to the silk and wood shop i through wall transfers. A Reznor unit heater is also present in the silk screen shop. Supply air is provided to the repair shop area through one rill 1 high n the west wall. Pp Y p p p g grille located g o A common outdoor air intake is shared by F -1 and F -2. ' Exhaust from the shop areas is provided by a duct system located under the precast concrete ceiling and exhaust fan EF -2 which is located on the roof. EF -2 provides a total of 5,940 cfm of exhaust. Exhaust from the repair shop is provided by two, low -wall grilles. One grille is on the east wall, the other is on the west wall. Observations revealed the grille on the west wall was ' completely obstructed by debris stored in front of the opening p g 2.3.3 Office Areas and L ocker R oQ The office areas and second story locker and lunch rooms are serviced by two (2) natural gas' furnaces located in the east mezzanine. 3.0 PROCEDURE w 3.1 General EPI began the evaluation with a meeting to discuss the type of complaints, their occurrences, specific problems, and concerns. Present at the meeting with EPI representatives were Mr. Sy ' Knapp, Director of Public Works, along with the other City personnel. EPI #93 -174 - Page 6 After the meeting, EPI walked through and performed a visual survey of the facility. The purpose of this survey Y Y was to identify likely suspect sources of air contaminants further review p ' occupant concerns, visually observe the different building uses, observe the heating, ventilating and air - conditioning (H VAC) systems, and characterize the processes and activities occurring ' in the facility. The results of the survey were then used to develop a strategy for air testing and HVAC system evaluation. 3.2 HVAC System Performance ' The erform p ance of the HVAC system was evaluated using air flow visualization techniques and tracer analysis. The purpose of this exercise was to determine if air pressure differentials between the various areas in the facility were adequate to control air movement and to ' determine the actual number of total air changes per hour (ACH) to the occupied space being provided by the HVAC system. These data were then compared with applicable minimum code ' and performance criteria. Deficiencies in HVAC system performance were then identified and served as the basis for developing the corrective action plans for the HVAC systems. ' Tracer gas testing was performed by injecting a controlled quantity of sulfur hexafluoride (SF in a pre - selected portion of the HVAC system and measuring the decay of the gas over time (i.e., decrease in gas concentration with time) using a Miran 1B fixed wavelength infrared spectrophotometer. SF is an inert odorless, non -toxic material commonly used in tracer, e analysis. It results in no adverse health affects when concentrations. The Y e used inappropriate ' data was then logarithmic analyzed to provide HVAC performance information and actual air exchange rates. EPI #93 -174 - Page 7 I 3.3 Carbon Monoxide Sampling CO levels were monitored in the vehicle arkin area using a NTeotromics digital CO meter. CO p g g g also was continuously monitored for a 7 -day period in the winter of 1992 and the data recorded using a Rustak digital data logger and downloaded to a PC. For comparison purposes CO ' was also measured using and Draeger colorimetric chemical detector tubes. The data were analyzed to determine time patterns or conditions when CO levels were elevated. Y For reference, the Time Weighted Average (TWA) Permissible Exposure Limit (PEL) for CO is 35 parts per million (ppm) averaged over an 8 hour work shift. The maximum allowable ceiling level is 200 ppm which cannot be exceeded anytime (29 CFR 1910.1000). CO is a product of vehicle exhaust. I 3.4 Other Air Sa . n V olatile Organic Compounds (VO s Air samples were collected on activated carbon tubes using calibrated low flow vacuum pumps The tubes were desorbed with carbon disulfide and analyzed for VOCs using Gas ' Chromatography with a Flame Ionization Detector (FID). Compounds were identified by retention time and quantified by comparison with known standards. Air samples were collected on 0.8 micron Mixed Cellulose Ester MCE using calibrated low p ( ) g ' flow vacuum pumps. The samples were analyzed using Atomic Absorption Spectrometry and the metal constituents quantified. EPI #93 -174 - Page 8 3.5 Code and Life Safety Evaluation ' EPI identified deficiencies in the code life/safety requirements in the facility that are also likely Y q Y Y ' to contribute to the indoor air quality problems. For example, codes prescribe the necessary fire separation and provide restrictions on the mixing of air between the various areas in the ' facility and set forth the minim requirements for adequate ventilation exhaust and supply rates. Thus, a code evaluation was performed to identify the occupancy classification hazards in the facility with the required separations, and minimum ventilation standards and life safety q A Y requirements. This information was then used in the development of the correction action plans, - 3.6 S ainl2ling Strategy ' The garage doors were closed during the air sampling period in an attempt to simulate winter conditions when most of the indoor air quality problems occur. Air sampling was done in the ' paint storage area, in the oil and carburetor cleaner storage area off of the repair area, and in g p ' the repair area while welding was being done over the work shift. Employees simulated truck operation which takes place in the winter when snow plows are attached to the trucks. Frequently, as many as ten trucks are running at one time, according to information provided by city staff. 3.7 Information Meet'n �� Seven information meetings were held g between September 17, 1992 and July 1, 1993 betwee n ' EPI, Brooklyn Center City staff, Mjorud Architecture and OLB Engineers. The purpose of these meetings was to coordinate the progress of the development of the corrective action plans. EPI #93-174 - P age 9 4.0 CRITERIA ' Criteria provided by the American Society f Heating, Refrigerating, and Air- Conditionin Y b g ' Engineers, Inc. (ASHRAE) Standard 62 -1989, Ventilation for Acceptable Indoor Air (kuality ASHRAE Guideline 1 Conunissioning of HVAC Systems the American Conference of ' Government Industrial Hygienists (ACGIH), the American Society of Testing and Materials (ASTM), and the State Uniform Building, Fire and Mechanical Codes were used to evaluate the acceptability of the indoor air. Recommended modifications to improve indoor air quality ' were also based on these criteria. Criteria for review of minimum life safety requirements were used, in part, as set forth by the adoption of Minnesota State Statutes, 299F.011 which adopts the Minnesota State Fire Code and, by reference, the Uniform Fire (UFC), the Uniform Building (UBC), and the Uniform Mechanical (UMC) Codes for classifying the building occupancy uses, types of construction, ' height, quantity, type, and environmental contents. Table 5 -B of the UBC outlines the occupancy fire separations in hours and Table 17A outlines construction types. ' Exiting use conditions are also a concern and were Table 22 -A and Article 12 outline specific requirements. For purposes of HVAC requirements the use of fire and mechanical codes, and ' ASHRAE Standard 62 -1989 were used in harmony for each specific occupancy use to determine adequate ventilation requirements. In addition, the American Conference of Governmental Industrial Hygienists ACHIG Industrial Ventilation M n yg ( ), Indust a Man was used to ' assess local ventilation requirements such as painting and welding. ' EPI 93 -174 - Page 10 # g 5.0 FINDINGS Facility Survey The visual survey and occupant discussions revealed that air containment levels periodically become objectionable, especially in the winter season when the garage doors are generally closed. Welding fumes in the repair shop are often objectionable even when the existing local exhaust system is operating. ,Vehicle exhaust odors are often perceived in the office areas, and the parking area has strong vehicle exhaust odors, especially during the winter. 5.2 HVAC System Evaluation The tracer analysis revealed that the number of Air Changes per Hour (ACH) provided in the vehicle parking area, repair shop and oil storage room were all below minim code ' recommended levels. The location of the tracer gas test sites are shown in Appendix A, Figure 1. Appendix A, Table 1 shows the results of the analysis. Column A lists the seven areas ' tested. Columns B, C, and D list the existing ventilation being provided by the ventilation systems. Column B lists the number of air changes per hour (ACH). Column C lists the total air being provided to the area in cubic feet per minute (CFM). Column D lists the air provided ' to the area in CFM /ft2. It is the CFM /ft number that is often used to determine compliance with applicable codes and standards. Columns E, F, and G list the additional ventilation required to achieve compliance with applicable criteria. Columns E, F, and G, also represent k the ACH, total CFM, and CFM /ft2 requirements, respectively. ' The seven rows in Appendix A, Table 1 list the individual areas and operating conditions that were evaluated. Area 1 is the vehicle parking area. As seen in Appendix A, Figure 1, thirteen test sites were measured in the parking area using tracer analysis. The air exchange rates varied by less than 5% between the thirteen test areas in the parking area. This suggest relatively EPI #93 -174 - Page 11 uniform air exchange in the vehicle parking area and that existing locations of the exhaust ' grilles is ad (Note: Several exhaust air grill were partially 1 b q (N b es e e p y eked or obstructed at the blocked ' time of the test). Thus, relocation of the existing exhaust grilles is not recommended. The existing exhaust fan (EF -1) is providing 0.45 cfm/ft Thus, an additional 1.05 cfm/ft exhaust systemis needed to comply with minim ventilation requirements in the vehicle parking area. Appendix A Table l Row ow 2 fists the average air flow rates for test sites 1 and 2 which are in the repair shop. Test site 1 is near the east door and test site 2 is in the welding area. The welding exhaust system fan was off during this test. Note the average existing air flow rate is 0.53 efm/ft2 which is less than the required rate of 1.5 cfm/ft Thus an additional 0.97 cfm /ft 2 exhaust system is needed: Appendix A, Table 1, Row 3 lists the average air flowrates for the two test sites in the repair shop when the weldin g exhaust system fan was m. Note that the air flow rate was 0.46 CFM /ft which is less than the required rate of 1.5 cfm/ft Furthermore Row 3 reveals that the average air flow rate when the welding fan is on is actually less than the flow rate when the fan ' is off. The reason for this phenomenon is that the operation of the welding system fan actually "short circuits" the air being supplied from the one supply air grille located high on the upper ' west wall. In other words, the supply air is being exhausted by the welding fan before it thoroughly mixes throughout the repair shop. This situation results in under- ventilation of the occupied zones of the repair shop and is also very energy wasteful. This short circuiting of air may also help explain why the air in the repair shop during welding is perceived to be no better even when the welding exhaust fan is operating. Under the existing ventilation system, operation of the welding exhaust fan results in no improvement in indoor - 12 EPI #93 174 -Page air quality and adds an energy cost penalty to heat the exhausted air. Only when welding is ' performed directly under the hood or when the local capture octopus hood is laced directly p p P Y above the welding activity (i.e., within approximately 2 feet) does the welding exhaust fan provide any air quality benefits. When welding is performed elsewhere in the repair shop, the ' positive benefit of the exhaust fan is negligible and actual makes the indoor air quality worse.. Examination of Appendix A, Table 1, Rows 4 and 5 reveal that operation of the welding p p g exhaust fan results in non - uniform air flow rates in the repair shop. Specifically, the air flow ' rate in the welding rea i.e. adjacent f ft which is g ( ce t to the welding hood) is a 0.52 c ml ' approximately equal to the average air flow rate when the fan is not operating (i.e., 0.53 cfm/ft). However, the air flow rate in the east half of the repair shop lowers to 0.39 cfm/ft This is approximately a 25% reduction in air flow. Ironically, the operation of the existing ' welding exhaust system is actually a detriment to indoor air quality in the repair shop. Appendix A, Table 1, Row b reveals that the existing air flow rate in the oil storage room is ' 0.23 cfm/ft This rate is below the recognized code recommended rate of 1.5 cfm/ft ' Appendix A, Table 1, Row 7 reveals that the air flow rate in the office area was uniform, but low (i.e. 0.27 cfm/ft). Furthermore, contaminated air from the vehicle storage area was infiltrating into the 1st story and 2nd story office area. This occurs even when EF -1 is operating. Thus, we recommend that the air flow rate supplied to the office be increased to 0.8 cfm/ft and that it include a minimum of 200 cfm outdoor air. This will help reverse the air flow ' rate and prevent contaminants in the vehicle storage area from entering the office area. EPI #93 -174 - Page 13 The tracer analysis decay curves are also found at the end of Appendix A. ' 5.3 Air Monitoring Finding Appendix B, Tables 1, 2 and 3 present the results of air samples collected within the facility on ' July 15, 1992. Appendix B, Table 1, presents results of volatile organic compounds (VOCs) detected in the oil storage area off the repair garage and the chemical storage area in the ' southwest corner of the garage. The major VOC detected was gasoline at concentrations of 1.2, and 1.5 ppm. The toluene at 1.0 ppm detected in the chemical storage area probably resulted from the pouring of toluene while preparing to do road painting. Note that all levels of solvents were within their respective Occupational Health and Safety Administration (OSHA) permissible exposure limits (PELs) on the sampling date. This would be expected as very little ' activity was taking place in the areas on the sampling dates. A cresol odor was detected in the oil storage area by smell but levels of cresol were actually below the lower detectable limit of 0.01 parts per million (ppm). The odor threshold for cresol is in the arts - er- billion b) � r (pp b) Appendix B, Table 2, lists the results of particulate and metal fume air sampling was performed in four areas of the facility. Sample #1 collected in the welding area shows the highest levels of the typical welding contaminants of iron oxide, chromium, and manganese of the four sample locations. Only very limited welding was performed in the area on the date of the sampling (probably 1 h - p g (p y ess than one-half hour), hence this probably does not represent worst case 1 conditions. ' Table 3 shows the results of a typical dust sample collected in the facility. Appendix B, Table 3 presents the results of analysis for lead and chromium which are likely contaminants of dust EPI #93 -174 - Page 14 within the facility. The levels detected 4 mg/kg (ppm) and 12 mg/kg (ppm) do not represent a ' significant concentration for this type of dust. Normal dust cleaning methods which do not b YP g ' disperse a significant portion of the dust into the air can be used to clean dust from surfaces. During our visit, employees commented on the poor air quality in the facility during the winter and when trucks are run inside the building as the snow plows are attached to them. It is our ' understanding that as many as ten trucks may be operating in the garage at one time for a 10 ' to 20 minute period while the snow plows are attached. In an attempt to simulate the conditions when this occurs, six trucks were operated at one time and carbon monoxide levels ' were measured. After approximately 5 minutes of operation, the carbon monoxide level in the garage had climbed to 90 ppm and a level of 14 ppm was measured in the mezzanine level lunch ' room. The 90 ppm is significantly above the currently OSHA time weighted average (TWA) for carbon monoxide of 35 ppm. It is likely carbon monoxide levels exceed the OSHA maximum allowable level of 250 ppm for carbon monoxide during the time the trucks are P g ' operating to attach the plow blades. Employee complaints of headaches and lightheadedness during times when the trucks are operating indicate excessive levels of carbon monoxide. 5.4 Code Review The State Uniform Building, Mechanical, and Fire Codes were used to perform the minimum g p life safety code review of the facility. The results of the code review, including applicable code , ' excerpts, are shown in Appendix p pp dix C, Figure 1. Note that Figure 1 shows the occupancy rating ' for each functional area. Accordingly, the locations of the required 1 and 2 hour rated fire walls, additional required exists, fire doors, and stairway are also indicated. Fire rated dampers are required in specific ventilation ducts whenever they pass through a rated wall system. This review is based on the existing building conditions at this time and date. Page EPI #93 -174 _ Pa 15 5.4.1 Minimum Life Safety Code Requirements ' a. The facility as mixed occupancies which are not currently fire separated with Y P Y P appropriate occupancy separations (UBC - Table 5B). ' b. With the several "H" (hazardous) occupancies open to one another without adequate separations, the facility allowable area is too large (UBC, Table 5C, with UBC Chapter 5 - Section 506 allowable area increases). C. Because the capacity of the direct fire gas AHUs are over 400,000 BTUH, these units ' should be in their own fire separated room (UBC Chapter 9 - Section. 908). ' d. Because the H occupancy uses are not being properly separated, the building type and construction characteristics are inadequate (UBC - Table 17 -A). ' e. In addition to not having proper occupancy separation for the H occupancies, the mechanical system supply, exhaust and return air provisions are inadequate to achieve ' proper air exchange rates (UFC - Chapter 29, Section 29103, Chapter 79 - Section 79.804, Chapter 45 Sections 45.206, 45.405). f. The gas fired AHUs and furnaces located in the mezzanine are not elevated properly off k ' the floor and are not provided with adequate outdoor air for combustion (UBC Chapter ' 9, Section 908). ' g. ; The visual survey on the roof revealed that exhaust air was being re- entrained into the outdoor air intakes (UBC - UMC Chapter 1.9, Section 9, Section 906.) . EPI #93 -174 - Page 16 h. Most offices did not appear to be properly recirculating air, either by not having proper ' air supply distribution or sufficient returns (UBC Chapter 9, Sections 905, and 910). i. The upper level lunch room supply and return air system was not adequately disturbing air to the occupied spaces (UBC Chapter 7, Section 705). j. No fire dampers were observed in the duct work to the office and second floor lunch room serving the furnace located in the open mezzanines (UBC Chapter 43, Section 43060). 0) . k. An additional item of concern is the inadequate exiting systems from several of the H occupancies and other building areas (UFC - Article 12 Reference UBC Chapter 33). 1. Procedure la f p ns or different type processes for operation are not present. Appendix C also contains applicable code excerpts for informational purposes. 5.5 ADA and EEO The existing facility does not meet ADA and EEO requirements. Options to address these deficiencies are found in Appendix D and E. 5.6 Future Snace Need The existing facility does not meet present or future space needs of the city. Options to address these needs are found in Appendix D and E. EPI #93 -174 - Page 17 6.0 RECOMMENDATION ' 6. . 1 Interim 012erations Pl ' Based on the results of the initial evaluation, education, and experience, EPI recommended that the city implement an interim options plan until a corrective long term plan is completed. The ' interim plan has been initiated by city staff and is currently in force. The plan includes the following operating procedures: ' a. Continue to not use the paint booth in the facility. 1 b. Continue efforts to remove or limit the storage of flammable and combustible materials throughout the facility. Per code requirements in Table 9A in the Uniform State Fire ' and Building Codes. Separate storage provisions should be immediately provided to store flammable materials. ' C. Continue to open the east and west overhead doors in the parking area as much as possible to provide cross ventilation. Doors can be opened partially or as needed to circulate air through the area depending on weather conditions. �j d. Continue to limit welding to the repair area where the local exhaust provisions are p p provided. e. Continue to operate all exhaust fans at all times when the garage is occupied. ' f. Until permanent corrective HVAC system changes are implemented, continue to operate only one vehicle at a time or as carbon monoxide levels allow. Before starting any EPI #93 -174 - Page 18 vehicles, the east and west overhead doors should be opened as needed to allow increased ' ventilation. g. Continue to periodically monitor carbon monoxide levels throughout the garage to ' ensure compliance with OSHA regulations. h. Continue to verify that the lunch room supply and return HVAC system is operating pP Y Y properly. i. Continue not using the sign shop until a permanent solution is developed. J. Continue to inspect exhaust fans to ensure they P are operational. 6.2 General Recommended Modifications ' 6.2.1 Vehicle Parking Area The existing ventilation system should be upgraded to achieve the air flow rates recommended in Appendix A, Table 1. We recommend that the existing exhaust system (i.e., EF -1) serving the vehicle storage area be increased to a minimum of 0.75 cfm/ft as per minimum Minnesota G State Code requirements and be operated whenever the facility is occupied. This should be the normal operating mode. A second exhaust system be designed and installed to provide the an additional air flow rate of 0.75 cfm/ft recommended by ASHRAE. Operation of the second ' system should be controlled by three (3) carbon monoxide (CO) sensors located in the vehicle parking area. The sensors should be located as follows: the 1st where the existing sensor is ' located, the other two (2) should be located at each spaced from end of the garage. The sensors should be field calibrated annually by a qualified person and a protective guard cage over the ' EPI 93 -174 - Page 19 Page sensors should be installed. The secondary exhaust and supply air system should be designed ' to operate whenever any sensor detects CO levels above 9 ppm. Manual switch control of the secondary ventilation system to override the CO sensor should also be provided. We recommend that the secondary ventilation system be manually activated during all high activity ' times such as snow plow installation. ' 6.2.2 Repair Shop Area We recommend that welding be discontinued in the existing repair shop area. A new exhaust ' and supply airs stem dedicated to the repair shop should be designed and installed to provide Pp Y Y p p g P ' the air flow rates to the occupied areas as recommended in Appendix A, Table 1 It may be feasible and code approved to use the existing F -2 to supply air only to the repair shop, the oil ' storage, and the parts storage area. A new exhaust fan and ductwork should be designed and installed in the repair shop area to provide uniform exhaust air flow rate throughout the shop ' area as per minimum code and ASHRAE requirements. We recommend that the spray paint equipment be removed from the building or that an approved "packaged" paint booth unit be installed in place of the existing system. If the option to remove the painting from the facility is selected, we recommend that the welding operations be moved into the old paint booth room and a mechanical ventilation system should be designed. If neither option is selected, to the extent possible, welding should not be performeds ' until the local exhaust system or in the exhaust hood in the repair shop area is correctly ' installed to meet minim code requirements. ' EPI 93 -174 - Page 20 # g 6.2.3 Office Area ' Modifications to the existing ventilation system should be implemented to comply with the P PY performance criteria in Appendix A, Table 1. Increasing the quantity of outdoor air will help minimiz air containments generated in the garage from entering the office areas. i Themodified design for the offices, lunch room, and lockers should provide for a ducted supply ' and return air grille in each space. Currently, not all areas have return air grilles. This situation results in low air exchange rates and stagnant indoor air conditions when the room ' doors are closed. Twenty fm r person of y pe pe outdoor . air is required. 6.2.4 Oil Storage ' The oil storage room should be provided with its own general exhaust system. The system should exhaust air directly to the outdoors. The exhaust air should not be mixed with exhaust ' air from any other area (i.e., a separate exhaust fan and exhaust duct serving only the oil storage room). A minimum supply air rate of 8 air changes per hour (ACH) should be provided (i.e., approximately 1.0 cfm/ft). The existing grille in the entrance door must be removed and a fire door installed. 6.2.5 Wood Shop The wood shop should be provided with its own general exhaust system. The system should exhaust air directly to the outdoors. The exhaust air should not be mixed with exhaust air from ' any other building area (i.e., a separate exhaust fan and exhaust duct serving only the wood shop). A minim supply air rate of 8 air changes per hour should be provided (i.e., ' approximately 1.0 cfm/ft). Outdoor must be included at a rate of 20 cfm/person. ' EPI #93 -174 - Page 21 6.2.6 Silk Screen ' The silk screen room should be provided with its own general exhaust system. The system ' should exhaust air directly to the outdoors. The exhaust air should not be mixed with exhaust air from any other area (i.e., a separate exhaust fan and exhaust duct serving only the silk screen room). A minim supply air rate of 8 air changes per hour should be provided (i.e., approximately 1.0 cfm/ft). Outdoor must be included at a rate of 20 cfm/person. The existing Reznor unit heater is not code approved for use in this type occupancy and should be removed. 6.3 Code and Life Saf l y Modifications ' To achieve both indoor air quality and life safety objectives, the following modifications should be implemented: 6.3.1 General ' Approved occupancy separation walls and doors should be installed as shown in P Y se P ' Appendix C, Figure 1. • The hazardous materials room should be completely enclosed in a rated explosion type occupancy as shown in Appendix C, Figure 1. • Additional exits to each H or hazardous occupancy should be installed as shown in ' Appendix C, Figure 1, 4: • The air handling units F -1 and F -2 in the west mezzanine should be enclosed by a rated wall system. Each unit should be provided with its own separate outdoor air intake ' rather than the existing shared intake. A second stair exit from the west mezzanine is required to be installed because of its use and equipment capacities. ' All mechanical ventilation supply and exhaust systems require updating as required by codes. This includes all fire dampers, fire emergency shut downs and warning. systems. EPI #93 -174 - Page 22 6.3.2 Fire Walls Doors and Stau • A 2 -hour fire rated door system must separate the wood shop, silk screen, and the paint areas from the vehicle parking area. • The oil storage room must be separated from the parts room and the office area by a 2- ' hour rated wall system. • The upper level of the paint area must be separated from the west mezzanine area by a 2 -hour rated wall system. ' The hazardous material storage area must be separated from the vehicle storage area by a 1 -hour rated wall system. ' The repair shop must be separated from the adjacent areas by a l -hour rated wall and door system. • The upper level parts area must be separated from the vehicle storage area and repair shop by a 1 -hour rated wall system. • The east and west mezzanine areas must be separated from the adjacent areas by ,a 1- ' hour rated wall system. • The west mezzanine area is required to be provided with another exit direct to the facility exterior. 6.4 Long Term Action Plan 012tions ' The three (3) long term action plan options are designed to address the objectives of the evaluation in varying degrees. For example, some options are intended to achieve indoor air quality and life safety code objectives only. However, they may not address present or future space needs or ADA or EEO objectives. EPI #93 -174 - Page 23 Thus, we recommend that the city thoroughly review the three (3) options. City staff and the evaluation team recommends that plan 2 be implemented as it addresses all the objectives of the project. The three (3) long term options and preliminary cost estimates are found in Appendix D and E. 7.0 REMARKS Upon final implementation of the selected option plan, the performance of the mechanical p P p p system should be re- evaluated. The re- evaluation should use the procedures found in ASHRAE Guideline 1 Commission of HVAC Systems to verify and document that the 1 indoor air quality objectives have been achieved. i 8.0 STANDARD OF CARE The recommendations in this report represent our professional opinions. These opinions were ' arrived at in accordance with currently accepted architectural, engineerin minim code, and � ie g industrial hygiene practices at this time and location. Other than this, no warranty is implied or intended. Sub t ed By: r ' arles A. Lane, AIA. P.E. Michael F. Berreau, CCI Vice President Vice President APPENDIX A LOCATION OF TRACER GAS TEST SITES TABLE 1 VENTILATION SUMMARY TRACER DECAY CURVES ■ , APPENDIX A FIGURE GURE 1 , Q, lY �lA a W 9-1 aM�P.• r«-MriM I�cM.. Peon e f P_t PeN Upp./ PMnM SMP W�.n+w h] ' �.�4 Pole l.� Prw�e .� o IT jT,Ou EL TOR' lo 9 } .�.�.. 3 .Q AREA 1' i v Pe,.�e. ; GARAGE AREA [12 r°'.� 7 — ^6 »... OFFICE AREA . teen shop Pen. 8 -7 SA S.-e.n Pe t 4.• Re N S^ p 4 -7 NCI H -7 M -7 w af• r. P -] l.e•nn In a.. r.. twM.. ' . rnt fbe• / n. AREAS 2 & 3 wW(► TRACER GAS, TEST SITES " °` "' Ti TABLE 1 BROOKLYN CENTER GARAGE FACILITY ' VENTILATION SUMMARY EPI ##92 -174 Additional Ventilation A €ea Existin Conditions Re wired h Cde and.: g q .. C D E F ACH CFM CFIft� ACH CFM CFIlft 1 Vehicle parking 1.34 8,629 0.45 3.07 19,790 1.05 2 Shop w /weld fan .Qff 1.55 1,509 0.53 2.84 2,765 0.97 3 Shop w /weld fan 1.35 1,315 .46 3.04 2,964 1.04 avg (2) ' 4 Shop w /weld fan on 1.17 570 0.39 3.27 1,593 1.11 site 1 (3) 5 Shop w /weld fan 1.53 741 0.52 2.98 1,397 0.98 site 2 (4) 6 Oil storage (5) 1.75 39 0.23 8.0 225 1.35 (exhaust) 7 Office area (6) 1.78 392 0.27 6.0 1150 (200 0.8 ' CFM OA) Notes: ' (1) Add 5% to include mezzanines. 13 test sites. (2) Average of sites 1 and 2. (3) Site 1 by door - 1/2 area of shop. (4) Site 2 by weld hood - 1/2 area of shop. (5) No mechanical ventilation provided - air infiltration only. (6) 100 ft /occupant for office area and 15 CFM total air /occupant = 15 occupants. Outdoor air is 5 CFM /occupant. 13CGnfR 13-FEB-33 17:q5 rage 1 1Cl_I 1 SA S + { rr' 1, i . _ + 6. y 1, 'rte v r c. {_7 r {% L� �Y. 4.0 c 1' S i 4»S S r c .1 _ I 1 1 1 1 1 1 C.1 C C - - : �c Cl C c - J 1 _ i � {'1 c cc •• ' time min c decal ' 3. 582188xEXP C (-©. 022322) xX) - > �DCSHDR 13- B -83 18:33 Page 1 f-1CH r �ti i 2 4 5 4� . I Y ._2- v. J • �. y 1 5 - - 14 - 1 • V'`y.'o 12 5 10 15 25 - Eime r min ' o decay 40. 901882*EXP t ( 019557) xX) i .. �-r•h- ..ems.,. l'....:_,,:.: -...r _:.3:,�.« ....�+.».:: _.._:.:..— ..:�.. - __ _ . BSSHtd 13—FEB i 8: , 7j G rage i ' nclli 1' 5� tll ' r, r/4 4 a i p yn ' P �'''s�, m h� 4t •jam °. n 1 1 �3 t : _ - 5 i � 1.� :.� : i_� . 'F . � J �J _a s time, rnin deca 42. 328001xEXP C (-0. 02-5.5 13) xX) 1 iop 13 j7: J' ncli ' I V. 11I f� 1 I� Lr'. 1 I, r,• 'yt 7 q t y 1.1 't p fr •t 1. p o Y� C I. X1 4 .I Y•. t y� 14- `..h ' 1 i '•o. � 1�1 u `+ 1 - 4 t_t +c c 17J 55 ' time, min o decay 39. 953471 # EXP C (-0. 025795) X) :s .,COIL2 13- FEB -33 18:13 rage 1 (1CH 17.C_x' s� I 15. c >ti 1 5,5 15. G_- �ti 5 ' 14. J ! � 1 4 Cl '4. •r. �. 1 2. 5--- •,•11' F 1 '9. m •.,� r •' t_1 ! �A • ly , . 0 7. IL +ry, . C h• v 4 17 2 4 h = 1 i� 12 14 1 G 18 2:10 22 4 '26 2 - , : , 3 time n, in x decal 17. 541814*EXP ( ( -0. 029207) #X) 1 T;CDFFI CF .- 1J t'L'li - 9J 1i�: 23 Page j f�Cli " *sr 1 t'' 'S i 4_ r 1 _.1 i •A P m , 1 J h4 4 n 1 ca s� t3 5 1 Cl 15 a •, 1 1 5 time, min . O decay 2$. 497256xEXP ( (-0. 029709) xX) APPENDIX B TABLE I - VOLATILE ORGANIC COMPOUNDS TABLE 2 - PARTICULATE AND METAL FUME AIR SAMPLIN G ' TABLE 3 - DUST ANALYSIS TABLE 1 VOLATILE ORGANIC COMPOUNDS ' EPI #92 -174 Sample 5 - Oil Storage 9:48 a.m. to 2:16 p.m. Sample 6- Paint storage 8:55 a.m. to 2:16 p.m. Conc (ppm) CONTAINMENT #5 #6 1 NM NT OSHA PEL Toluene 0.15 1.0 100 Xylenes 0.05 0.1 100 Cresols <0.01 <0.01 5 Mineral Spirits 0.45 0.09 100 t Gasoline 1.2 1.5 350 ' OSHA PEL - Occupational Safety Health Administration permissible exposure limit is defined as the maximum time weighted average of a contaminant to which an employee can be exposed for eight hours a ' day, 40 hours a week without adverse effect. TABLE 2 PARTICULATE AND METAL FUME AIR SAMPLING ' EPI #92 -174 Sample 1 - Welding Area - 8:19 a.m. to 2:25 p.m. Sample 2 - Lunch Room - 8:41 a.m. to 2:30 p.m. Sample 3 - Office Area - 8:44 a.m. to 2:25 r .m. ' Sample 4 Sign Shop - 8:53 a.m. to 2:16 p.m. CONTAINMENT 1 1 # #2 #3 #4 OSHA: PEL Total Particulate 1.8 0.11 0.14 0.16 15 ' Iron Oxide 0.43 0.004 0.019 0.006 10 ' Chromium 0.025 0.008 0.003 0.001 5 Manganese 0.004 0.0001 <0.0004 0.0004 5 ' Nickel <0.0003 <0.0003 <0.0003 0.0007 1 Lead <0.0002 <0.0002 <0.0002 <0.0002 0.05 OSHA PEL - Occupational Safety Health Administration permissible exposure limit is defined as the ' maximum time weighted average of a contaminant to which an employee can be exposed for eight hours a day, 40 hours a week without adverse effect: ' TABLE 3 DUST ANALYSIS 1 EPI #92 -174 Dust sample collected from blade grinding area in the wood shop. CONTAMINANT CONC (mg/kg) 1 Lead 4 ' Chromium 12 1 1 1� 1 i 1 1 1 1 1 1 1 1 1 APPENDIX C 1 OCCUPANCY AND AREA SEPARATIONS APPLICABLE CODE EXCERPTS i f E i 1 1- 1 APPENDIX , `, FIGURE 1 , CL a� 0 B -1 W u �,. >_ n s... o L.I H- H -4 B -1 B -2 V U T P V 3 O O �c O U 'v a- 0 MEZZANINE E `u U u P U E.� U T V1 T imp N<C --- — 1 -HR i I ' 2 -HR * =FIRE DOOR b *=ROLL FIRE DOOR E E =EXIT j H -2 H -2 H- H -4 0 E E E ,-E FIRST-FLOOR' OCCUPANCY AND ' AREA SEPARATIONS ;he following is a lint of the effective dnten of the adoption of past rules to the present: July 1, 1971 Surcharges July 1 1972 Stetc A „ i ldinr C� shall apply atatewido and mupormodo and take the place of the building code of any municipality. Specifically the code shall apply to any municipality which as Of May 28, 1971, has a building code and shall further apply to any municipality which chooses to adopt a building code thereafter. StejC_.R CQe_ ,dnl2t Y_,cf r n e L7ti Uni' �_c R= 1 1Sinc .od c Q October 1972 Suppleme to the 1972 SRC June /July 1973 Amendmtn! t a 0 la7? SRC January 14, 1974 Adoption by reference of the 1973 Uniform ' Ruitdinc Co - October 3 1975 Minnesota Uniform Fire Code which adopts by .+ reference the 1 Unifo_TM Tire Codes November 18, 1975 Adoption of the Handlcaooed Cod Ch-- 5S ' and new Vniform By idir.c -�+- Se tion 1717 Foam Play i s -- January 14, 1976 January 30, 1976 Enc-cv Qo t::vnIJcn In B ,1 0clinrn October 29, 1,977 5olrr Fn�rry od• September 19, ]978 1978 Statue B„1t dirt: ode adopting by reference the 1976 tinifo -e A, it ire C od e . amending the E1,e�cv Gon.ervrtlo i.. B,t1_dinc, October 27, 1978 1878 Nttlnr r, ' September 9, 1980 7980 Strt B,tta+ �Sa nc nr+ -- —� adopting by reference Lhe l7P Ur. ±torn R „ ii inc October 20, 1980 t v.•or Rule+ - Uo n. ,” ' March 9, 1981 Ensrcv Con�ervr.•.ic e...,i,_+ rc„ R +id�n April 6, 1981 1981 Natiolal rt r t ' April 11, 1983 Hinnesota Uniform Fire Code which adopts by reference the 1982 Uri`o- F +- d1 March 1, 1983 Amended 1980 `; +rte Ru +i +rc Cndr adopting by reference the �9$� ltniyo_, A� +1d +nr Code April 25, 1983 QDtional Paern +Y 'r, Automatic Fire Suppression Systems. January 1, 1984 Energy Conservation in Buildings adopting the , 083 Modet r ._�,• od January 14, 1985 Adopted Rules updating the `ct•- _P vildina and governing Y- ^d+r�oD / r C. biltty r..lset- +cat r tevrto' n P1 , bing,� February 18, 1966 Amended the rnerco Cedr Rules. and 2nr�r,r..t{ .. or R_ntal Fov +inc r•,ercv E•fiei y S ,: February 17, 1987 Amended 19F5 t -tom R + , ildinr�odc adopting by 3 reference the ,gFS Un +fo- A „ +tdt r and revising certain other chapters of the Minnesota State Building Code. January 11 1988 Adopted the Crot•a r- Di.Yi 3 RR�llc� April, 15, 1988 Adopted Permanent Rules to t!anuf-c +_„ d Mom t n G5r 1 • i � _' S _ . � gn July 2,1990 too a'ion - P N__�1 rl arlr 1 C' r+ July 16, 1990 Amen ?,• +td+ r„d adopting by referenc 1 ecP o-c Rc +trttrg Codr ti lgog '* 1QR7 t Co _ T,S1 a `'o t amendments to o and other moving devices with each code and revising other chapters of he Minnesota Building Code as well as amending the State Plumbing Code. i I - i �. CLASSIFY THE BUILDING: 1 A. Occupancy Classifi 1 . B. Type of Constructi 1 p on ._ I C. Location on Property D. Allowable Floor Area i �. 1 E. Heig and d Number of Stories 1 i- 1 1 ' EFFECTIVE USE OF THE UNIFORM CODE Page xxi CONTENTS- RELATED HAZARDS • QUANTITY of contents i TYPE of: contents • ENVIRONMENT of contents :__, OCCUPANCY CLASSIFICATION CRITERIA:', #.. st U.S.C. 1 C_ nC 1 r O] ' D.• :, ;nan i Occuo—cy ocscrioGon , Any assemoiy building or por,icn of a building with a legitirnale stake and occupant load of 1000 or more A Any building or portion of building having assembly room with occupant load of less than 1000 and a I legitimate stage. A -2.1 j Any building or ponion of building having assembly room with occupant load of 300 or more without , ' II I stage, including such buildings used for educational purposes and not classed as Group E or Group B. Division 2 Occupancy. A -3 Any building or porion of building having assembly room with occupant load less than 300 without stage, including such buildings used for educational purposes and not classed as Group E or Group t B. Division 2 Occupancy. A-s Stadiums, reviewing stands and amusement park structures not included within other Group A Occupancies. Additional requirements for grandstands, bleachers and reviewing stands are in Chapter 33. including 7 B -1 Gasoline service stations, storage garages where no repair work is done except exchange of parts dories, and maintenance requiring no open flame, welding or the use of highly flammable liquids. e and B•2 tti holesale or retail stores, office buildings, drinking and dining establishments having an occupant ;e load of tess than 50, printing plants, municipal police and fire stations, factories and workshops ' using materials not highly flammable or combustible, storage and sales rooms for combustible goods, paint stores without bulk handling. Buildings or portions of buildings having rooms used for educational purposes beyond the 12th grade with less than 50 occupants in any room. B -3 Aircraft hangars where no repair work is done except change of parts and maintenance requiring no ' open flame. welding or use of highly flammable liquids. Open parking garages, Wistops. B-4 Ice plants, power plants, pumping plants, cold storage, creameries. Factories and workshops ' using noncombustible and nonexplosive materials. Storage and sales rooms containing only noncombustible and nonexplosive materials that are not packaged or crated in or supported by combustible material. a al 8 E-1 Any building used for educational purposes through 12th grade by 50 or more persons for more than twelve hours per week or four hours in any one day. E -2 Any building used for educational purposes through 12th grade by less than 50 persons for more than twelve hours per week or four hours in any one day. E•3 Any building used for day -care purposes for more than six children. s 9 H -1 Occupancies with materials which present a high explosion hazard, including explosives, blasting agents, fireworks and black powder, unclassified detonable organic peroxides, Class 4 oxidizers, and Class 4 or Class 3 detonable unstable (reactive) materials. H -2 Occupancies with materials which present a moderate explosion hazard or a hazard from accelerated buming, including Class I organic peroxides; Class 3 nondetonatable unstable (reactive) materials; pyrophoric gases; flammable or oxidizing gases; Class 1, fl, or III -A flammable or combustible liquids in open containers or systems or in closed containers pressurized at more ' than 15 pounds per square inch; combustible dusts in suspension or capable of being put into suspension; and Class 3 oxidizers. H -3 Occupancies with materials which present a high fire or physical hazard, including Class 11,111 or IV organic peroxides; Class 1 or 2 oxidizers; Class I, iI or Ill -A flammable liquids or combustible liquids in closed containers or systems and pressurized at 15 pounds- per - square -inch gauge or less; Class III -B combustible liquids; pyrophoric liquids or solids; water reactives; flammable solids, including combustible fibers or dusts, except for dusts included in Division 2; flammable or oxidizing cryogenic fluids (other than inert); and Class 1 or 2 unstable (reactive] materials. H-4 ( Repair garages not classified as Group B. Division 1. 1 i , ' H -5 Aircraft repair hangars and heriports not classified as Group B, Division 3, H -6 Semiconductor fabrication facilities and comparable research and development areas when the facilities in which hazardous production materials are used are designed and constructed in ' accordance with Section 911 and when storage, handling and use of hazardous materials is in accordance with the Fire Code. H.7 Occupancies having quantities of materials in excess of those listed in Table No. 9-13 that are health hazards, including corrosives, highly toxic materials, irritants, sensitizers and other health hazards. 10 1 -1 Nurseries for full-time care of children under the age of six (each accommodating more than five persons). Hospitals, sanitariums, nursing homes with nonambulatory patients and similar buildings (each accommodating more than five persons).: j 1 -2 I Nursing homes for ambulatory patients, homes for children six years of age or over (each accommodating more than five persons). 1-3 Mental hospitals, mental sanitariums, jails, prisons, reformatories and buildings where personal liberties of inmates are similarly restrained. EXCEPTION: Group 1 Occupancies shall not include buildings used only for private residential purposes for a family group. :11 s 11 M•1 Private garages, ca u g g rports, sheds and agricultural buildings. (EXCEPTIONS: Where applicable, see Appendix Chapter i 1 for agricultural buildings. (Also see Section 101)) M -2 Fences over 6 feet high, tanks and towers. to t 12 R-1 Hotels and apartment houses. Convents and monasteries (more than 10 persons). R -3 Dwellings (one- and two-family) and todclng houses (not more than live guest rooms).! g 1 1 � T �o`�STcVCTIOu I 1 F: R. NAPA 2�0 'T`�P`•�- C�-�3 ��� � �� 222 1 � ? ` N u T ; NSA . N�'p �zoT t000) y y �- sue. C� �J ��A zzoT�� Cz�.$) • 6 . - � - C' � Wflod t'r�r�e.: u lac T I AF . ' PA N ?A7F zzo`S",� (oo ; CO7j�Y4C -, n OT Ye G} ` 1 1 TABLE NO. 5 -13- RE=QUIRED SEPARATION IN BUILDINGS OF MIXED OCCUPANCY y rn, (In Hours) A•1 A•2 A -2,1 A -3 A -4 B -1 B -2 B -3 B•4 E H•1 H -2 H -3 H•4.5 H -6.7' I M R-1 R 3 A -1 N N N . N A 3 3 3 N 4 4 4 4 3 I I I I A -2 N N N N 3 I 1 I N 4 4 4 4 3 I I I I A•2.1 N N N N 3 1 1 I N o 4 4 4 4 3 A -3 N N N N 3 N I N N 4 4 4 3 3 I I ' A -4 N N N N 3 1 1 I N 4 4 4 4 B -1 4 3 3 3 3 ! I I 3 n M44 1 4 I 1! B -2 3 I 1. N 1 1 1 I 1 2 B -3 3 1 1 1 1 l 1 I 1 4 B -4 3 1 I N 1 l 1 1 1 0" 4 N E N N N N N 3 1 1 1 3 1 I 1 I H -1 Not Permitted in Mixed Occupancies. See Chapter 9. J H -2 4 4 4 4 4 2 2 2 2 2 4 I 4 a H -3 4 4 4 4 4 1 1 1 1 4 1 1 1 4 1 3 3 H -4.5 4 4 4 4 4 I 1 1 1 4. n I I 1 4 I 3 3 H -6 -7 4 4 4 3 4 I l t 1 3 2 I I 4 3 4 I 3 3 3 3 3 4 2 4 4 I 4 4 4 4 I 1 I M 1 I 1 1 I I ( ! N 1 l I 1 3 1 I I 3' l 1 l I 4 3. 3 4 1 I N R -3 1 1 I I E I I 1. I l 4 3 3 =4 1 I N Note: For detailed requirements and exceptions, see Section 503. 'For special provisions on highly toxic materials, sce Fire Code. 'For agricultural buildings, see also Appendix Chapter 11. JFor reduction in fire - resistive rating, see Section 503 (d), VERTICAL 1 1 HORIZONTAL 1 BOTH VERTICAL AND HORIZONTAL 1 Rte: ANY SUCH FORM AS TO AFFORD A COMPLETE SEPARA710N i 4 ' FORMS OF OCCUPANCY SEPARATIONS Section 503(b) 12 r . TABLE NO. 17 -A —TYPES OF CON STRUCTION— FIR E - RESISTIVE REQUIREMENTS (In Hours) For details see chapters under Occupant and Types of Construction and for exceptions see Section 1705. g2j� TYPE 11 TYPE 1U TYPE IV TYPEV ONCOLABUSTiBI.E COuBUSTt8tE Flr• SUtL WIG EL.E MEKT •alsU" i�t N 1 fiC N H.T. 1-HG •. N F,tcrior Bearing Walis 4 4 4 4 903 (n) 1 • N 2003 (a) 2003 (a) 2103 (a) 1 N interior Bearing W.Ils 2 1 Exterior Nonbt2xing 4 1 4 4 4 W]IIS 403 (a) 1903 (a) N 2003 (a) 2003 (a) 2I03 (a) 1 N I or uucturzl Framcl 2 1 N 1 N H.T. r ,, I N l or Partitioa5— Permanent 12 12 N 1 N H.T. ' 1 N ' 1 1 haft Eoclossrres 2 2 1 1 1' 1 i' 1706'. 1705 Floor- Ccilings/Floors 2 2 I N 1 N- --H.T. – .v..1.: N 2 i 1 oofs- Ceilirlgs/Roofs Sec. 1806 1906 1406 N I N H.T. 1 ` N " Exterior Doors and Sec. Windows 1803 (b) 1403 (b) 1903 (b) 1403 (b) 2003 (b) 2003 (b) 2103 (b) 2203 2203 --No Scrag requircme -nu for fire resisunce. H.T. - -Heavy Trmbet l SuUaural frame cknxnts is the txwior wall shall be pratcm d agairui cztcrnal rue exposure ss required foruterkw bevinb walls or the suucuual frame, whidsever is Sremat Fire- rcurdz t treated wood (sce S=ioo 407) ma be uuE in the assembly prorided rut -ms isunte requir mmLs are =- intained. Set Sccdons 1801 and 1401, respectively. I TRUCTU RAL FRAME CONSIDERED TO BE. • COLUMNS • GIRDERS ' • BEAMS HAVING DIRECT CONNECTION , • TRUSSES TO THE COLUMNS SPANDRELS ! o e 0 • OTHER MEMBERS ESSENTIALTOTHE STABILITY OF THE BUILDING AS A WHOLE ! TYPES OF CONSTRUCTION Table No. 17 -A 19 ' CHAPTER TY P E OF CONSTRUCTION 18 I -RR. 19 II -F.R., H One -hour, - T-N 20 III Cane -hour, III -N 21 IV H.T. 22 V One -hour, V N NONCOMBUSTIBLE I U ' ' HIGH FIRE RESISTANCE OF HIGH TO NO FIRE RESISTANCE MOST BUILDING COMPONENTS OF BUILDING COMPONENTS ' UNLIMITED AREA LARGE AREAS Type I F.R. Type If F.R. ' Type II One -hour Type II -N COMBUSTIBLE ' 111 IV V ' LOW FIRE RESISTANCE HEAVY TIMBER ANY CONSTRUCTION NON - COMBUSTIBLE NO CONCEALED SPACES LOW OR NO FIRE EXTERIOR WALLS NONCOMBUSTIBLE RESISTANCE ' EXTERIOR WALLS . MEDIUM AREAS SMALL AREAS. MEDIUM AREAS h ' Type III One -hour. Type V One -hour Type I I I - N Type N H.T. Type Y N TYPES OF CONSTRUCTION '. 18 [ TYPE OF MINIMUM ' MINIMUM AMOUNT OF OCCUPANCY FIRE - RESISTIVE OPENING OPENING SEPARATION"" "CONSTRUCTION PROTECTION PROTECTION FOUR -HOUR- FOUR -HOUR NO OPENINGS NO OPENINGS FIRE- RESISTIVE PERMITTED PERMITTED MAXIMUM THREE-HOUR ' FIRE RESISTIVE THREE-HOUR THREE-HOUR 25% OF WALL LENGTH AND MAXIMUM 120 SO. FT l OPENING 1 TWO -HOUR FIRE- RESISTIVE TWO -HOUR ONE AND ONE -HALF -HOUR UNLIMITED ' ONE -HOUR ONE -HOUR ONE -HOUR UNLIMITED FIRE - RESISTIVE 1 Applies only to openings in walls. All openings in floors shall be protected by vertical ' enclosures extending above and below such openirQs. The walls of such vertical. enclosures shall be of not less than two -hour fire - resistive construction and all openings therein shall be protected by a fire assembly having a one and one-half -hour ` fire- protection rating. l TYPES OF OCCUPANCY SEPARATIONS Sec. 503(c) 11 ' APPENDIX D ' CORRECTIVE ACTION PLAN OPTION WITH PRELIMINARY COST ESTIMATES (NARRATIVE) 1 WORUD ARCHITECTURE 1 12400 12th Avenue North, Minneapolis, MN 55441 - 4612 612 -544 -3871 1 1 June 4, 1993 (Revised June 29, 1993) 1 Mr. Sy Knapp, Director of Public Works City of Brooklyn Center 6301 Shingle Creek Parkway 1 Brooklyn Center, MN 55430 RE: COST ESTIMATE FOR WORK AT CITY GARAGE Brooklyn Center, Minnesota 1 Dear Mr. Knapp, 1 Here is our cost estimate as a result of the INDOOR AIR QUALITY (IAQ) EVALUATION at the City Garage. This project in it's original form was primarily 1 cleaning and painting the City Garage; it then expanded to include some minor remodeling (identified as Plan 1 -A); and now due to the air quality analysis, it has led to a comprehensive review of buildings and site. 1 The "Plans" as they are called, begin with the corrections concerning air quality. Plans 2 and 3 respond to facility problems, leaving the site issues as a separate category. 1 Here is mm a summary of the costs of the various plans for possible consideration by the City Council: 1 PLAN DESCRIPTION COST PLAN 1 IAQ & Associated Code Correction $ 358,000 PLAN 1 -A Minor Remodeling 128,350 PLAN 2 IAQ, Code, ADA, EEO, Space Correction, 1 Asbestos & PCB removal 1 PLAN 3 IAQ, ADA, EEO, Partial Space Correction, 986,655 Asbestos & PCB removal MASTER Site Planning, Fuel & Cold Storage 839,250 1 - The: ensuing pages first synopsize the work of the various plans, followed by cost estimates of these same plans. 1- F ' IAQ Cost Estimate June 4, 1993 (Revised June 29, 1993) ' PROJECT DESCRIPTION: � T(ON. ' PLAN 1' This plan would meet the minimum requirements to provide a safe, Code - conforming environment from the standpoint of air quality and fire separation. This plan also includes the minor repairs or encapsulation ' of asbestos containing materials. PLAN 1A: This is an old design, first identified in the 198os, as a project called, ' "Cffice and Entrance Areas." At that time it was a second priority project at the City Garage, intended to be completed in May of 1990. The scope of work increased in 1992 to include new finishes and HVAC corrections for the Administration Area. This work also encompassed partial remodeling, the addition of two work stations within the Equipment Storage Room and the removal of the vinyl asbestos flooring; all prior to the studies by Julee Quarve - Peterson, Inc. and Environmental Process, Inc. ' This plan does not address the minimum requirements of Air Quality, nor equal opportunity, it doesn't completely satisfy ADA, and it takes storage space away from the Equipment Storage Room. This plan Is net ' recommended by the staff or the consultant team. PLAN 2: This design would supplement Plan 1 and to the best of the Team's ' knowledge would meet the Federal and State Regulations as well as the Staff's request for immediate space necessities. The following items would be met under this plan: (1) Building conformance to The Americans with Disabilities Act. ' (2) Provisions for equal opportunity for all employees, noting the - improved facility would contain shower, toilet and locker facilities for women employees. (3) Indoor housing of priority vehicles. - -- (4) Adequate space for City Garage staff. ' (5) Removal of hazardous materials (asbestos and PCBs). ' (6) Safe exiting provisions conforming to Code. (7) Cleanup (the cleaning and / or painting of all walls, beams, joists, ' and ceilings throughout the facility). IAQ Cost Estimate June 4, 1993 (Revised June 29, 1993) 3 ' PL-AN 3: This is a compromise to Plan 2 in order to consider a lower cost solution u on to problem solving, while at the same time attempting to meet the requirements of The Americans with Disabilities Act and equal opportunity. Here is a list of these compromises taken to reduce the cost: ' (1) Limited expansion of the Equipment Storage Room, ' (2) Reduced Parts Storage (but still deleting non - conforming wood construction and closing all openings In fire separation walls with concrete masonry units), ' (3) Delete enclosed stairway exit from Second Floor. (4) Delete Briefing Room. (5) Delete expansion of Meter Shop and Utility Engineering. MASTER SITE PLAN: Work on the Campus is divided into three parts and it is identified graphically as the Master Site Plan. The three parts are identified as ' General Construction Work, Fuel System, and a New Cold Storage Building. ' PART 1 - GENERAL CONSTRUCTION WORK. ' The purpose of this project would be to improve the traffic circulation for Brooklyn Center equipment; separate employee and visitor parking stalls from the pathway of equipment; provide a new 30' wide driveway around the Equipment Storage Building; install larger radii on internal campus curbs; continue the screen wall on Shingle Creek Parkway, revise grading and landscaping to better screen the campus operations and storage from Public view; and improve existing exterior lighting. This work consists of excavating and grading; paving and concrete ' curbs; sod and landscaping; exterior lighting; relocating existing fire hydrant; and irrigation system revisions. IAQ Cost Estimate June 4, 1993 (Revised June 29, 1993) Pace 4 PART 2 - FUEL SYSTEM. ' The purpose of this project will be to provide a new central fuel system for City vehicles that is isolated from employee parking and other segments of the campus, Police vehicles, for example, can enter and leave the campus without conflicting with other equipment or parking. The new fuel system would include electronic metering and record ' keeping for each City vehicle, The three new fuel storage tanks would all be double wall fiberglass construction meeting Federal and State regulations, including sensors to alert the staff of any problem. This work consists of new tanks and fueling system equipment; excavation and removal of existing fuel tanks and systems; paving, crushed rock and concrete curbs; ballast slabs, island slab and tank slab, island lighting; electrical; sod and landscaping repair PART 3 - NEW COLD STORAGE BUILDING. This is a new building addition to the existing Salt Storage and Cold Storage Buildings. The primary purpose of this structure would be to house Park Department vehicles and recreation equipment. Presently the staff must drive to remote locations to pick up equipment that should be stored at the City Garage Campus. For example, the one way distance to the Warming House is 5 miles, The construction of a cold ' storage building will also reduce the need to add storage facilities to new and existing Park Department structures, The structure proposed would match the existing facility with Icad bearing masonry walls supporting steel bar foists and metal deck, End of Project Descriptions IAQ Cost Estimate ' June 4, 1993 (Revised June 29, 1993) Pa ^e 5 ' PRELIMINARY COST ESTIMATES: PLAN 1: Remodeled general constructicn S169,800 Mechanical & electrical 160,000 Mechanical & electrical fees 12,000 Architectural & structural fees 16,200 Plan 1 Total 358,000 PLAN 1-A: Previous estimate 123,414 4% inflation update 4,936 Plan 1 -A Total 128,350 Less fumehood included in both Plans (5,000) Total Plan 1 and 1 -A 481,350 PLAN 2: PLAN 1 remodeled general construction 169,800 Additional general construction remodeling 121 700 New general construction ' 557,000 Removal of hazardous materials New mechanical & electricals y stems 14'900 t Mechanical & electrical fees 3 2 2 ' 000 _ Architectural & structural fees 22'230 Plan 2 Total 52,000 1,279,630 PLAN 3: PLAN 1 remodeled general construction Additional general construction remodeling 2,00 g New general construction 211,0000 ' Removal of hazardous materials 411'000 New mechanical & electricals stems 14,900 Systems Mechanical & Electrical fees 307,000 Architectural & structural fees 19,955 43,000 Plan 3 Total 986,655 MASTER SITE PLAN GENERAL CONSTRUCTION WORK Excavating, grading, screen walls, 276,000 Paving, concrete curbs, Sod and landscaping repair Exterior lighting 10,000 Relocate existing fire hydrant 4,000 Irrigation system revisions 22,000 Mechanical & electrical fees 2,700 - Architectural & structural fees :14,800 Subtotal for general construction work $3 29,500 IAQ Cost Estimate June 4, 1993 (Revised June 29, 1993) 3'are 6 FUEL SYSTEM ' New fueling system equipment and installation 118,900 Existing soil stockpiled for use to fill existing ' excavation of abandoned fuel system. Paving, crushed rock and concrete curbs 18,600 Ballast slabs, island slab and tank slag 12,OOD Electrical 4,000 DemQiition, existing tank removal & testing 13,5D0 (Note: contaminated soil not anticipated nor figured in cost estimate since existing system is compliant) Sod and landscaping repair 500 Mechanical & Electrical fees 9,300 Architectural and Structural fees 14,700 Subtotal for Fuel System 191,5001 t NEW COLD STORAGE BUILDING Building cost and associated sitework 268,000 Mechanical & electrical systems 33,500 Mechanical & electrical fees 3,350 Architectural & structural fees 13,400 ' Subtotal for new cold storage building 318 MASTER SITE PLAN CAST SUMMARY: General Construction Work 329,500 Fuel System 191,500 Cold Storage Building 318,250 ' Total Master Site Plan work $ 839,250 ' Sincerely, MJORUD ARCHITECTURE -� Al Mjorud; AIA AM:vlp 1 y W Z. 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KUM""LD'"QSuffe MINNEAPOLIS, MN 55441 Juan, r BROOKLYN CENTER, MINNESOTA 55430 �or� U416 612/544 -3871 "2 1 ' 6 Y 9th AVE w P NVE NDRT'H RAISE BERM AND SCREEN WITH V �Q EVERGREEN TREES 1 € WETLAND Y • • 4 y • MITIGATION AREA PROPOSED EQUIPMENT STORAGE ADDITION he t EXISTING EQUIPMENT STORAGE BUILDING ,rr , , , \c . 1 PROPOSED ADMINISTRATION ADDITION i5 24 ' ✓',�`,,. EXISTING SHOPS�� ; �� ��� x %f WETLAND ` MITIGATION AREA _ .—A s PROPOSED PARKING: 76 STALLS WETLAND $ 12 3 MITIGATION 1. AREA NEW FUEL;- s SYSTEM' RELOCATE ... . �~ FUEL SYS MTING FIRE HYDRANT. IL NEW SCREEN WALL 3c 0 EXISTING COLD STORAGE BUILDING M ATCH EXISTING >' \, ' y NEW COLD STORAGE BUILDING - h \ OUTDOOR STORAGE gR DBE NORTH 1RJil � fl - M � S F Coe, Jill MASTER SITE P LAN � K p qR �,, REVISED: JUNE 4 f i l d NO SCALE KbVq y _ _ , 1993 MAY 6, 1993 FINAL REPORT INDOOR AIR LTw EVALUATI0N FOR THE: CITY► $RoLN CENT IT H.A LL FACILITY B1 OOKL'iT CENTER, MITNESTA ' EPI 92 -1 # 75 1 ENVIRONMENTAL PROCESS, INC. ' 1220 GLENWOOD AVENUE MINNEAPOLIS, MN 55405 (612) 377 -8316 JULY 1, 1993 t S ' ENVIRONMENTAL PROCESS, INCORPORATED 1220 Glenwood Avenue, Minneapolis, Minnesota 55405 • 612 - 377 -8316 • Fax 612 - 377 -4984 ePL July 1, 1993 Mr. Sy Knapp Director of Public Works ' City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 ' Re: Final Report ' Indoor Air Quality Evaluation City Hall/Community Center City of Brooklyn Center 1 Brooklyn Center, Minnesota EPI #92 -175 ' Dear Mr. Knapp: Environmental Process, Inc. (EPI) is pleased to submit this final report of our Phase II indoor air quality (IAQ) evaluation of the City Hall facility. This report contains our findings and recommendations. Please call us at (612) 377 -8316 if you have any questions on the report. We look forward to ' continuing to work with you in the future. Sincer ly, harles A. Lane, AIA, P.E. Vice President CAL /maa Enclosure TABLE OF CONTENTS ' TM PG EXECUTIVE SUMMARY ' 1.0 INTRODUCTION ............ ..:............................ 1 2.0 DESCRIPTION OF THE FACILITY ..... .. .. ............ 1 1 3.0 CRITERIA .............................. 2 4.0 PROCEDURE ... 2 Phase I Evaluation ........ ............................ . 2 4.1 Meeting with StaffNisual Survey ..................... 2 ' 4.2 Ventilation System Evaluation ......................... 3 4.3 Microbiological Samples ......... . ...... . ..... 3 4.4 Phase I Modifications ...... ..................... ....... 4 ' Phase II R - eE valuation 4 4.1 Staff Discussions ............... ................. . 4 4.2 Ventilation System Evaluation ............. ....... . . 4 4.3 Microbiological Samples . ............................... 4 4.4 Final Modifications ........... .... .. ... .......... 4 5.0 FINDINGS... 5 Phase I and II Evaluations ........ . .. . .. .......... 5 5.1 Ventilation System Evaluation .. ................ .. 5 ' 5.2 Air Flow Data - AHUs .. ............................... 6 5.3 AHU Mechanical amcal Room ......... ............. ...... 7 ' 5.4 Boiler Room ................... ................. .. 7 5.5 Microbiological Data ...... .......... ... 8 5.6 AHU Controls . .................. . ............. 8 6.0 RECOMMENDATIONS ...................................... 8 Phase I Evaluation ............. ..............................8 6.1 Ventilation System ..................................... 8 6.2 Air Filters ..................... ........... 9 6.3 Mechanical Room ...................................... 9 6.4 Boiler. Room . ........................... ....... 9 TABLE OF CONTENTS (CONT.) ' ITEM PAGE 6.5 Microbiological ....... ............................... 10 6.6 AHU -Controls ....... ............................... 10 7.0 RECOMMENDATIONS ...... ............................... 10 Phase II Re- Evaluation ....................................... 10 7.1 Ventilation System .............. ............. .... 11 7.2 Air Filters 11 7.3 Mechanical Room .. .................... 11 7.4 Boiler Room 11 7.5 Microbiological ...................................... 12 7.6 AHU Controls ....................................... 12 ' 8.0 REMARKS ................................ ............ 12 9.0 STANDARD OF CARE .................. ... ......... 13 APPENDICE APPENDIX A - Building Floor Plans APPENDIX B - Final Outdoor Air Exchange Rates ' APPENDIX C - Final Performance Results of AHU's Air Flow APPENDIX D - Carbon Dioxide (CO) Data . APPENDIX E - Phase I Microbiological Data Phase II Microbiological Data APPENDIX F - Tracer Analysis Curves } FINAL REPORT ' INDOOR AIR QUALITY EVALUATION ' FOR CITY OF BROOKLYN CENTER ' CITY HALL BROOKLYN CENTER BROOKLYN CENTER, MINNESOTA EXECUTIVE SUMMARY ' Environmental Process, Inc. (EPI) performed an indoor air quality evaluation of the Brooklyn Center City Hall facility. A Phase I evaluation revealed several deficiencies and provided recommendations to improve indoor air quality. The recommendations were implemented by ' city staff. A Phase II re- evaluation was then performed by EPI which revealed that the deficiencies found in the Phase I evaluation had been substantially corrected. However, several minor deficiencies still exist and are addressed in the recommendations. Generally, the deficiencies primarily concerned the mechanical systems serving the facility. ' These deficiencies are discussed below. 1. Air from the occupied spaces on both floors was not being properly returned to air handling units (AHUs) 4 and 5. This resulted in low air exchange rates in the occupied spaces and the perception by the occupants of "stuffy air ". It also resulted in reduced energy efficiency in the operation of the AHUs. The installation of additional ceiling return air grilles, by city staff, improved the air exchange rates to meet or exceed minimum code requirements. 2. Previous construction modifications to the boiler . room and adjacent hallway had resulted in the boiler room air to change from negative to positive conditions with ' respect to the adjacent areas. When under positive pressure conditions, air migrated from the boiler room into the Police Department through the ceiling plenum. This ' resulted in odors and combustion products contaminating the Police Department. This situation has been corrected by city staff by sealing openings in the wall separating the boiler room and adjacent hallway leading to and connecting with the Police Department. 1 3. The mechanical room is used for storage of large amounts of paper products. This is a potential fire and life safety hazard since the mechanical room is also part of the return air system. The Phase II re- evaluation revealed that it is not practical to install a ducted ' return air system through the mechanical room due to physical space constraints. Thus, the city installed a smoke detection interlock system in the air handling units (AHU) to shut down the units in the event of fire. 1 Executive Summary ' Page 2 ' EPI recommended that all combustibles be restricted to metal cabinets or appropriate ' file cabinets. Also, flammable liquids or other chemicals must = be stored in the mechanical room. ' 4. Adequate outdoor air is being supplied to the AHUs and to the occupied spaces, except in the Police Department Investigation Area work station areas and the TAP Room 42 in the Police Department. In the Investigation Area, two staff occupy a very small office room. This unusually high occupant density results in a buildup of air contaminants, including carbon dioxide (CO). To help improve the air exchange rate ' in these offices, one 2' -0" x 2' -0" ceiling return air grille should be installed in each office. If this solution does not improve air quality, either the small offices should be limited to one officer, or modification to the mechanical system will likely be required. The TAP has no supply pp y au diffuser or return_ air grille. It appears that this room was originally a storage room. The room does have an air exhaust fan, however when ' operating, it pulls in contaminated air from the garage. This exhaust fan should be deactivated and a supply air diffuser and a return grille from the AHU should be installed. Also, a transfer duct with fire damper should be installed through the corridor wall above the ceiling. ' S. The original air filters in the AHUs were a low efficiency particulate type. This resulted in minimal filtration of airborne particulates, such as paper dusts, fibers, pollens, and dirt. Medium efficiency pleated filters (i.e., 30 %) were installed by city staff to correct this deficiency. 6. Microbiological analysis of the original air filters and duct liner revealed that they had moderate to high levels of fungal growth. The original air filters in AHU 4 were considered by definition to have heavy contamination. The organisms found on filters can illicit allergic reactions according to published literature. However, all airborne microbiological levels were very low. This suggests that the growth on the duct liner is stationary and at this time the ducts probably do not need cleaning. The AHU filters should be checked and changed on a regular basis to assure avoidance of the spread of any microbiological growth in the duct liners. 7. More than adequate outdoor air is being provided to AHUs 4 and 5. Thus, the minimum outdoor air position in AHUs 4 and 5 should be decreased by ten (10) percent from their current position. This will reduce energy waste and help control building pressurization and yet meet the required outdoor air to the occupied spaces of the facility. FINAL REPORT INDOOR AIR QUALITY EVALUATION FOR CITY OF BROOKLYN CENTER CITY HALL BROOKLYN CENTER BROOKLYN CENTER, MINNESOTA INTRODUCTION 1 Environmental Process, Inc. (EPI) performed an indoor air quality evaluation of the Brooklyn Center City Hall located at 6301 Shingle Creek Parkway, Brooklyn Center, Minnesota. The evaluation was requested in response to the findings of an earlier evaluation of an indoor air quality survey that was conducted as a result of complaints by some of the occupants. The ' complaints included odors, eye and upper respiratory irritation fatigue, headaches thermal pp P y g , ' discomfort, and the perception of "stuffy air ". The evaluations were performed in two phases. The Phase I evaluation was performed in June 1992. Recommendations for modifications were made and the modifications where then implemented by city staff. The Phase II re- evaluation was performed in April 1993, to verify whether or not the corrective actions from the Phase I evaluation eliminated the major indoor air problems. 2.0 DESCRTPTTl1N nF TH FAC'TT TTY The City Hall facility is a two story complex with the lower level being partially underground. The lower level consists of the Police Department, boiler room, and mechanical room. The upper story includes the city offices and City Council Chamber. Heating is provided by a natural draft boiler and cooling is provided by chilled water. Air is ' distributed by two main air handling units (AHUs 4 and 5) through a dual -duct supply air system with constant air volume (CAV) mixing boxes. AHU No. 4 serves the lower story and AHU No. 5 serves the upper story. Outdoor air is directly ducted to each AHU. Air from the EPI #92 -175 - Page 2 occupied spaces is returned to the AHUs through newly installed grilles located in the ceiling which allow air to travel through the ceiling plenum back to the AHUs. Initially, the air filters ' in the AHUs were a low particulate efficiency type (less than 10 %). These now have been upgraded to 30% efficient filters. Approximately 60 people occupy the upper story and 25 people occupy the Police Department. Occupant levels in the City Council Chamber vary. It was EPI's understanding that smoking ' is = allowed anywhere in the building. 3.0 CRITERIA Criteria provided by the American Society of Heating, Refrigerating, and Air- Conditioning ' Engineers, Inc. ASHRAE Standard - l� � ( ) da d 62 1989, Ventilation for Acceptable Indoor Air Quality, the American Conference of Government Industrial Hygienists (ACGIH), the American Society of Testing and Materials (ASTM), and the State and Uniform Building and Mechanical Codes were used to evaluate the acceptability of the indoor air. Recommended modifications to improve indoor air quality were also based on these criteria. ' 4.0 PRO .EDI TR F PHASE I - EVAL ATION ' 4.1 Meeting With StaffNisual Survey ' EPI met with the city staff to discuss the types of complaints and the frequency of occurrence. After this meeting, a visual survey of the facility was performed. The purpose of the survey was ' to identify sources of unusual air contaminants converse with some of the occupants, observe s p ts, ' the condition and operation of the mechanical ventilation systems, and observe the processes and activities occurring within the facility. t EPI #92 -175 - Page 3 4.2 Ventilation System Evaluation EPI used air flow visualization and tracer analysis techniques to evaluate ventilation system. ' performance characteristics. These techniques revealed the internal air movement characteristics of the ventilation system. ' Tracer analysis was used to determine the total air and outdoor air exchange rates being provided by the mechanical ventilation system throughout the facility. Tracer analysis was ' performed by injecting sulfur hexafluoride (SF,) in a pre - selected portion of the HVAC system and measuring the decay of the material (i.e., decrease in concentration with time) using a Miran 1B fixed wavelength infrared spectrophotometer. SF6 is an inert odorless, non -toxic material commonly used in tracer analysis. It results in no adverse health affects when used in ' appropriate concentrations. The data were then _analyzed to provide ventilation system. ' performance information. The analysis was performed on both levels of the facility. Actual outdoor air flow measurements were measured in AHUs 4 and 5. Measurements were made with the outdoor air dampers set in their normal "minimum" position. This was done to ' stimulate "worst case conditions for outdoor air. These data were then used in the tracer analysis and for quality control purposes. ' 4.3 Microbiological Sample, Bulk microbiological samples were obtained from the air filters in AHUs 4 and 5. The samples were then sent to an independent laboratory for analysis. The laboratory, took a weighed portion of the bulk samples, which were then diluted with sterilized buffered distilled water and spread on an Inhibitory Mold IMA Agar rates and incubated at 25° C. g ( )p Fungal organisms were identified by the Scotch Tape Technique. The Scotch tape was placed ' on the edge of the fungal colony and then placed on a slide with a small amount of lactophenol EPI #92 -175 - Page 4 ' aniline blue mounting fluid. The gross morphology of the fruiting body was examined under a microscope, identified and quantified. 4.4 Phase I Modifications Based on the results of the Phase I evaluation, recommendations were outlined to make ' modifications to improve indoor air quality. These changes were made and were implemented by city staff. A Phase II re- evaluation was then performed. Phase II - R .- EVALUATTO 4.1 Staff Disc innc Conversations with city staff were held to assess the effectiveness of the Phase I modifications ' that were implemented.. 4.2 VentilatlOn Syctpm Fvahiatinn Tracer analysis and air flow measurements in the AHUs 4 and 5 for both levels of the facility were again performed and compared with the Phase I data and criteria for acceptability of ' indoor air standards. 4.3 Microbiological Samples ' Bulk and airborne microbiological samples were obtained and compared with the initial data ' to determine whether the ducts should be cleaned. 4.4 Final Modifications Based on the results of the Phase II re- evaluation, several minor modifications should be ' performed to assure proper indoor air quality. EPI #92 -175 - Paae 5 .0 FINDINGS ' PHASE I AND PHA E II EVALUATIONS 5.1 Ventilation System Evaluation The Phase I evaluation revealed that more than adequate outdoor air was being provided to ' the two AHUs. However, deficiencies in the performance of the ceiling return air system resulted in inadequate total air exchange rates in some areas of the facility. This was especially ' apparent in the Police Department and in the large "open office" areas in the upper story. The excessive outdoor air levels provided to the AHUs result in unnecessary energy costs. rY gY However, the poor performance of the return air system resulted in areas of inadequate indoor air ualit and provided little q Y p the comfort benefit from the high energy costs incurred to condition ' (heat and cool) the excessive outdoor air being supplied to the AHUs. As a result of the Phase I evaluation, additional ceiling return air grilles were installed by city staff on both stories to ' improve the performance of the return air system. The Phase II re-evaluation t on revealed that the air exchange rates showed substantial ' improvement in all but two areas in the facility. The two (2) areas were the Investigation Area and TAP Room 42 in the Police Department. Outdoor air exchange rates measured in the ' Police Department during the re- evaluation ranged between 1.83 to 3.93 air changes per hour (ACH). The average rate in the Police Department was 3.00 ACH. The average rate in the ' upper level was 3.2 ACH. All these rates are greater than nunimum recommended rate of 1.0 ACH. However, the differences in measured rates represents the variation in the performance of the return airs stem in the various test sites. The Y e measured rate (i.e., 1.83 ACH) was ' the TAP Room 42 in the Police Department. The reason for this relatively low rate is that the TAP Room 42 has no supply air diffuser or return air grille. However, an exhaust fan is EPI #92 -175 - Page 6 1 present in the room, which suggests that this room may have originally been a storage room and was not intended to be occupied. The outdoor air exchange rate in the Investigation Area in the Police Department area (i.e., measured in Room 32) was 3.56 ACH. This rate exceeds acceptable criteria, however the Investigation Area also has the highest occupant density in the entire facility. Specifically, two people occupy each of the relatively small rooms. Indoor air contaminants, including carbon dioxide (CO) are likely to increase when the rooms are occupied by more than one person and especially when the doors are closed. This opinion was supported by the relatively high CO levels measured in Room 32 which exceeded the maximum limit of 1000 parts per million (ppm) recommended by ASHRAE. The CO data measured in Room 32 are found in Appendix D. All other CO measurements throughout the facility were consistently well below 1000 2 g Y s Y PP m The remaining areas in the facility exhibited adequate air exchange rates and outdoor air as a result of the modifications recommended in Phase L The locations of the test sites and air sampling locations are shown in Appendix A. The final outdoor air exchange rates are found in Appendix B. The tracer analysis curves are shown in Appendix E. 5.2 Air Flow Da - AHUs The evaluation revealed that more than adequate outdoor air was being provided to AHUs 4 ' and 5 when the outdoor air dampers were set in the minimum position. Now that the return air system has been improved, it is likely that the outdoor air flow rates in the AHUs can be reduced without adversely impacting indoor air ualit ant comfort. This will result q Y or occupant in energy savings by not having to condition so much outdoor air. The measured outdoor air flow data results in the AHUs are found in Appendix C. EPI #92 -175 - Page 7 5.3 AHU Mechanical Room The mechanical room contains AHUs 4 and 5 and is also part of the return air system. EPI observed the storage of large amounts of paper products stored in this room. Paper products are a large generator of dust and particulates and will tend to quickly load the air filters and supply air ducts. The storage of paper large quantities of a products in an air handling return q P P ' is also a fire safety hazard since the mechanical room is part of the return air system. However, the Phase II re- evaluation and discussions with city staff, revealed that efforts to install a ducted air return system in the storage room is not practical due to physical space constraints and original design conditions. 5.4 Boiler Room ' The Phase I evaluation revealed that the boiler room contributed to several indoor air quality problems. First, because of the addition of the rear entrance /exit corridor to the Police Department, both the size of the boiler room and the outdoor air intake louvers were reduced. ' This resulted in negative to positive pressure conditions occurring in the boiler room at different times during operating conditions of the boilers. Negative air pressure in the boiler room can induce chlorine odors from the adjacent sw immin g pool equipment room when the door separating these two areas is open. Also, when the boiler room becomes negatively pressurized, ' p , rt can result in down-drafting of the boiler flue gases. Second, the incomplete wall system separating the boiler room, corridor, and the ceiling plenum ' in the Police Department allowed air from the boiler room to migrate into the Police Department. Odors from the boiler room were the source of past complaints. Subsequently, city staff corrected the situation b sealing and properly closing openings h 1 Y g P p Y g p gs ul the wall that ' separates the Police Department rear corridor plenum from the boiler room. EPI #92 -175 - Page 8 ' 5.5 Microbiological Data The Phase I microbiological data revealed that the air filters in AHU 5 had moderate levels of fungal growth. The microbiological samples in AHU 4 air filters met the quantitative definition for heavy fungal contamination at greater than one million colony forming units per ' gram (cfu/g). However, the primary fungal organism was Clados orium s . which is a g g p P common organism found in mechanical systems and should not cause occupant reactions unless in extremely high levels. Replicate and control samples were obtained and confirmed. ' for quality control purposes. The existing low efficiency AHU air filters that had the elevated fungal organisms were replaced with higher efficiency air filters to provide better air filtration i and capture airborne microbiological organisms. The Phase II re- evaluation revealed that airborne (i.e., in the air that the occupants are exposed ' to) microbiological levels were very low. The microbiological data are found in Appendix E. 5.6 AHU Cont roll During the Phase I evaluation EPI discovered that several of the thermostats and mixing boxes were still not operating correctly as determined from the tracer analysis. 6_0 RECOMMENDAIIONe PHAS . I- VAT TTATTnN ' Based on the results of the Phase I evaluation, the following recommendations were made. Ventilatim . y= ' Additional 2' x 2' "egg crate" returns should be installed in the ceilings on both stories. One (1) egg crate should be installed approximately every 400 square feet of interior zone office area and uniformly distributed throughout the facility. Furthermore, each enclosed office should EPI #92 -175 - Page 9 t have an egg crate return at least one square foot in area. This will improve internal air distribution in the occupied zones and indoor air quality. Placement of the egg crates needs to be carefully planned to assure proper air exchanges to the area served and also to avoid any potential life safety problems, for example, penetrating a fire wall in an exit corridor without ' the installation of proper fire dampers. Also, depending on the occupant density and ace p g P Y P ' usage, large egg crates sometimes are needed. Sound transfers may need to be installed in private offices to facilitate both return air movement and for noise control. 1 6.2 Air Filters The existing ir filters located in AH g U 4 and 5 should be replaced with filters at least 30% efficient based on the ASHRAE 52 -1991 D- Shot Method (e.g., 2 thick pleated filters). The existing roll type filters may remain as a pre -filter if space in the AHUs permits. 6.3 Mechanical Room The storage of large quantities of exposed paper products in the mechanical room should be discontinued or discouraged. Paper items should be removed or stored in metal fireproof file ' cabinets where possible. No solvents, cleaning fluids, or other combustible or flammable ' materials should be stored in the mechanical room. Efforts to explore options to install return air ducts through the mechanical room should be performed. ' 6.4 Boiler Room The entrance /exit corridor separating the boiler room should be modified to provide a proper fire separation and method to stop air transfer between the boiler room, corridor, and Police EPI #92 -175 - Page 10 ' Department air plenum. All openings in the boiler room wall should be sealed to provide a proper fire rated barrier and non -air transfer cavity. One recommendation is to install a spray ' sealed type fire rated separation material between the boiler room, mechanical ducts and corridor, or use a fire rated corridor separation wall between the Police Department and exit ' corridor. The boiler room requires adequate make -up air to assure proper equipment operations and to avoid over pressurization to contaminated adjacent occupied spaces. We concur with the recommendations made by Oftedal, Locke, Broudston and Associates, Inc. dated July 10, 1991 ' that additional mechanical ventilation should be provided to the boiler room. 6.5 Microbiological_ ' Because of the heavy fungal contamination in the air filters in ABU 4 and moderate contamination in the air filters in AHU 5, additional sampling was recommended to determine ' the extent of airborne fungal contamination in the facility. A corrective solution should be developed to clean the duct system, if the additional sampling deems it necessary. 6.6 AHU -Controls All thermostats and Waxing box controls should be checked by a qualified mechanical/controls ' contractor and repaired or replaced as necessary. 7.0 RECOMMENDATION ' PHASE II RE-EVALUATION After the recommendations made in Part 6.0, Phase I Evaluation, were completed, the Phase II re- evaluation revealed the following final recommendations. 1 EPI #92 -175 - Page 11 7.1 Ventilation System One (1) ceiling egg crate plenum return with a fire dampered at the return air wall transfer (if ' a fire wall) should be installed in the TAP Room 42 in the Police Department. ' One (1) 2' -0" x 2' -0" e crate return should be install R 1 egg installed m Rooms 5, 29, 30, 31, 32, and 33 ' in the Police Department Investigation Area. ' One (1) 2' -0" x 2' -0" ceiling egg crate return should be installed in the EDP Coordinator room on the upper story. 7.2 Air Filters The installation of the medium efficient (i.e., 30%) au filters will likely control the microbiological growth found on the previous, less efficient air filters. The new medium efficiency filters will also provide a more protective barrier for the ABU unit and the duct ' system. 7.3 Mechanical Room The continued storage of paper products in the mechanical room area needs to be carefully ' controlled to prevent paper dust from entering the AHU filters and duct insulation. Until the ' paper is properly protected, the ABU filters need to be changed more frequently and the duct insulation checked on a biannual or annual basis to assure no further fungal growth occurs in i the duct insulation. 7.4 Boiler Room The sprayed seal between the boiler room and police corridor appeared to be properly functioning at the time of our Phase II site evaluation. This barrier and the boiler room 1 EPI #92 -175 - Page 12 makeup air system should be periodically checked to assure air currents in the boiler room do not migrate into other areas of the facility. 7.5 Microbiological_ ' The further testing of the AHU duct insulation and likely air borne microbiological growth revealed relatively low to a levels of growth. The City's good maintenance program currently in place, including the frequent changing of the new AHU air filters and the removal or concealing of the paper products in the mechanical room, should control or stop future growth. If these conditions continue to be controlled, it is likely that neither the AHU nor the duct ' insulations will have to be cleaned. 7.6 AHU Controls All thermostats and mixing boxes should be checked and calibrated by a qualified mechanical/ controls contractor. 8.0 REMARKS 1 Energy Co n easures More than adequate outdoor air is being provided to the AHUs and facility. Thus, the ' minimum outdoor air position in AHUs 4 and 5 can be decreased by ten (10) percent from their current position. This will reduce energy waste and help control building pressurization. Appropriate Energy Conservation Measures (ECMs) should be investigated, especially in light ' of the relatively high outdoor air levels. However, all ECMs should be responsive to both indoor air quality as well as energy saving objectives. Improper ECMs can adversely impact indoor air quality. EPI #92 -175 - Page 13 ' 9.0 STANDARD OF CARE The recommendations in this report represent our professional opinions. These opinions were ' arrived at in accordance with currently accepted architectural, engineering, minim code, and industrial hygiene practices at this time and location. Other than this, no warranty is implied ' or intended. Submitted By: ENV - NMENTAL PROCESS, INC. Charles A. Lane, AIA, P.E. Michael F. Berreau, CCI Vice President Vice President �i a � � q� o z w w a A ',, � � � � � � � � � � � � � � � � � � r � 107 109 © a 105 0 102 61 I10 j 1 I CARBON DIOXIDE 2 113 TRACER .GAS TEST SITES a 115 114 I17 116 13 1 32 133 _1 19 120 131 Z fl, a, 12 3 I24 EI BROOKLYN CENTER CITY HALL 5 �' �i 6301 SHINGLE CREEK PARKWAY, t 3O BROOKLYN CENTER MN 55430 1 i z 5 SCALE NONE REVISIONS BY DATE ! _ J _ DATE iz7. 5/21/93 1 4O CARBON DIOXIDE DR N. CK 26 M.B. MICROBIOLOGICAL AP' C.A.L. TITLE NO. MAIN LEVEL FLOOR PLAN 93 -175 MENOMONEE c _° Office e _ � •e r. n,n,ser• Id• u L -ew.wa Io.r+ae u Clerical dp 61 ` ■ V Ad+,fp Aid T 2• O 1 y ] Public Inquiry 6 63 ordt 7 I f• tp - x Polio. ch ief °�. '°' 0 --4 13 Fire 1 3 — cn „f -� 20 cau 22 TRACER GAS TEST SITES 30 15 23 1 2t: 31 y 29. 28 - �++••� au 26 CARBON 33 - 27 (' c . DIOXIDE 4 x = 3 ser9,.�tt _ MICROBIOLOGICAL . 3L O a tp ” O evoote ,TO•.a . <3 � � � ,ow, •eer MICRO sx BIOLOGICAL MICROBIOLOGICAL a tS �� 44 SF -6 GAS INJECTION • � , • K 9 lDC•b •ee.. ■ BROOKLYN CENTER CITY HALL 6301 SHINGLE CREEK PARKWAY BROOKLYN CENTER, MN 55430 MICROBIOLOGICAL to SCALE REVISIONS DT DATE NONE DATE 5/21/93 OWN. CKO. M.B. AP' VD. C.A.L. TITLE NO. LOWER LEVEL FLOOR PLAN 93 -175 W W W C7 � U W A4 O O A O w FINAL OUTDOOR AIR EXCHANGE RATES POLICE DEPARTMENT Site No. L ocation Measured. Minimu;n Outdoor ACH Recommended Outdoor ACH 1 Room 42 (TAP) 1.83 1.0 2 Room 52 (Squad Room) 2.03 1.0 ' 3 Room 34 (Sergeants Room) 3.93 1.0 4 Room 32 (Investigation) 3.56 1.0 5 Room 12 (Administrative 3.39 1.0 Analyst) 6 Room 4 (Clerical) 3.42 1.0 7 Room 11 (Dispatcher) 3.36 1.0 Average 3.00 UPPER LEVEL STORY Site No:. Locafaon Measured Minimum Outdoor ACH Recommended Outdoor ACH ' 1 Room 113 3.45 1.0 2 Room 102 2.75 1.0 ' 3 Room 109 3.41 1.0 4 Room 127 3.22 1.0 5 Room 125 3.20 1.0 Average 3.20 1 1 1 i 1 1 1 1 1 APPENDIX C FINAL PERFORMANCE RESULTS OF AHU'S AIR FLOW � 1 1 � 1 1 1 1 FINAL VENTILATION PERFORMANCE AHUs AIR FLOW RESULTS BROOKLYN CENTER CITY HALL Measured Air Flows at Minimu Outdoor Air Damper Position AHU No. 4 5 Serves Lower Story Police Upper Story City Hall Department Outdoor air duct size (ft) 7.3 25 Outdoor air velocity (fpm) 335 217 Outdoor air flow (cfm) 2,442 5,425 CFM outdoor air /occupant *97 *45 (at design occupancy) Return air duct size (ft) 8.4 25 Return air velocity (fpm) 555 377 Return air flow (cfm) 4,666 9,425 Total supply air flow cfm pP Y ( ) 7,108 14,850. Percent outdoor air 34 36 *Exceeds American Society of Heating, Refrigerating, and Air - Conditioning Engineers, Inc. (ASHRAE) recommended minimum outdoor air rate of 20 cubic feet per minute per occupant (cfm/occupant). APPENDIX D CARBON DIOXIDE (CO) DATA BROOKLYN CENTER CITY HALL CARBON DIOXIDE- POLICE DEPT �-- April 8, 1993 11:50 - f =-------------------------------- -------------------------------------- 0o O L , O C IO O N M W) '0' *i Al ttil h1 AI T i A x i s File: BCCITY --B CHI CO2 APPENDIX E PHASE I MICROBIOLOGICAL DATA PHASE II MICROBIOLOGICAL DATA PHASE I MICROBIOLOGICAL BCCH BROOKLYN CENTER CITY HALL ' Summary of Results for Bulk Fungal Growth on Dilution IMA Plates Sample No. Location CFU /Gram Primary Organisms Plate Count 1 AHU #5 Air Filter 120,000 Cladosporium sp. *28% (moderate) Hyaline Mycelia 10% Penicillium sp. 10% Aspergillus niger *8% ' Aspergillus Nidulans 5% The rest are less than 5% Aspergillus fumigatus ' Trichoderma sp. Paecllomyces sp. Mucor sp. ' Geotrichum sp. Humicola sp. Acremonium sp. ' Trichophyton sp. Phoma sp. 2 AHU #4 Air Filter (1 /10,000 1,100,000 Cladosporium sp. *33% ' dilution) (heavy) Acremonium sp. 16% Aspergillus glaucus *16% Hyaline Mycelia 16% 3 AHU #4 Air Filter (no 300,000+ Cladosporium sp. *40% dilution) (moderate) Aspergillus niger 5% Alternaria sp. 5% The rest are less than 5% 5% Penicillium (biverticillium gp.) Trichothecium sp. Paecilomyces sp. Aspergillus glaucus Fusarium sp. Rhizopus sp. ' Yeast (Candida sp.) Penicillium (tetraverticillate gp.) e tuitions ' CFU Colony forming unit - a distinctly separate colon on a culture late Y p Y p gp. A subgroup within a genus t sp. Member of the genus listed subsequent to this abbreviation * Allergenic type molds and fungus according to published literature PHASE H MICROBIOLOGICAL DATA BROOKLYN CENTER CITY HALL ' Summary of results for airbome fungal growth on Andersen stage #6 plates (2 minute samples at 20 liters per minute) Sample Location CFLJ�IVI ^3 Prunary Plate Number Organisms Count 1 Room #32 Investigation Area None None 2 Room #11 Dispatch None None 3 Air 3 Outdoors 225 Hyaline Mycelia 56% Aspergillus sp. *11% Penicillium sp. 11 Yeast 11% Other 11% i Sample of results for bulk fungal growth on dilution IMA plates Sample Loca #ion CFU /gram Primary Plate:-*. Number Qrgansms Count 1 AHU 5 Duct Insulation 920,000 - 440,000 Cladosporium sp. *92% (moderate) Penicillium sp. 8% DefLnitions CFU Colony forming unit - a distinctly separate colony on a culture plate. M ^3 Cubic meter sp Member of the genus listed subsequent to this abbreviation. *Allergic type molds and fungus according to published literature. 1 1 1 1 1 1 1 1 i APPENDIX F TRACER ANALYSIS CURVES '� •r +T rJ J CO III r f y' r � ^1 I,J U ii 1 +� •r { PJ CI) u I 1 . VI q• lC1 \ LL Cl E 1, • BCCH1 27- APR -33 16:62 Page 1 ' a c t t tI t " , eo f 'r 4 Cl ? t, + r r yr i 1 i r4 'r a r, r! r, a 15 a 15 P 1 P M •, 11 �".'• N " 44 v 5 O r�C r' C �-' 4 C C_ 5 1. .� 1 �9 5 1 15 �t� 25 ::o :: � J 5 M t - time, min o decay 24. 865286mEXP ( (-0. 038428) X) BCC112 27 - APR -�3 ach 10:17 Page 1 7 1. ,. -- r r r r, , i r 'q r l e �r y 'r r, a , 1r "' 4 y rr i 1 r. rr t� f 6 i4 1 � 1 .J Y•rrrr. .. , P G 4 11. J 4 4 5 10 15 40 2 -:Cl 3 5 40 45 50 55 fS0 . time, min ' o decay " 26. 589502xEXP t (-0. 033848) xX) ' BCCH3 27— APR -63 16:23 Page 1 acts 5 i1 t Il f 44 III II 4 I I ° I I I l + I t r t r r 6 P P 4 m r 2 r t r r - 'r .` 13 rtf r 14 ,r 12 . •rr s .r k 4 O 13 5 10 15 -7'13 2:5 13 35 40 45 c13 « 6,0 ' time min o decay 49. 64639xEXP ( (-0. 065506) xX) BCCHq 27- i�PR -93 16:2+3 Page 1 ' aci 44 d =•'� dt t d _ rr r r� 4 • 4 r r S P 2 2 P m 14 1 �� �';k. Yk 4 2 1 0 5 10 15 20 25 _ 35 40 45 50 55 60 _ time, min o decay ' 43. 763576x EXP ( (-0. 059359) x X) fi L� M L U? ii cr) ii X I I ;r 7K OC �• ^ r' to N ;• � L!7 i , r C v L �, +" E IL � ' W W '` E N s� N a Q� U7 }i T . r a ri 04 :M r0 to 'D M 0 I T 'r 4v � i Q •,li 'Y - hj'`+ -'1 — CCHG 27— APR -93 16:g0 P age i anti 4 ci r, if rr y ti E• 4, ' 4 r r 24 r ¢ f 2 k �1 P m v 1 �_1 y4 i A 4 4 2 C ' ' 5 10 15 20 25 =aj ZZ 40 45 50 5 5 E-0 time, min ' o decay 38. 843313x EXP ( (-0. 057082) x X) ' BCCH7 27- APR -93 16:45 Page 1 aclZ r rr n n jj er f r, r r i r l, 4 r rrl i 22 i r , ` s � 6 5r ' P 1 m 14 1: M O O 1 ci- - _ 'R 'J Fj �M1 ^v �j 10 15 20 25 20 5 40 4 5 50 5 5 60 time, min ' o decay 36. 981044N EXP ( ( -0. 055593) x X) v t�7 Lo LO -r IV ,-a r� n m ++, co I M N :`Sf C4 f sp LO V Lij � X +� M .r M to Qi N 't1 �� �� (' •.1? V7 `�' (• j l�`J U Ulq- (D aaE wl w w' w w w w w w ww w w ■w w ww ',