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HomeMy WebLinkAbout2010 07-26 CCM Study Session MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION JULY 26, 2010 CITY HALL — COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:00 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Kay Lasman, Tim Roche, and Dan Ryan. Absent and excused at roll call was Councilmember Mark Yelich. Also present were City Manager Curt Boganey, Public Works Director /City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, City Attorney Charlie LeFevere, and Carla Wirth, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Councilmember Lasman requested discussion on Item 6d, Resolution Amending Special Assessment Levy Roll Nos. 17591 and 17592 to Provide the Deferment of Special Assessments. She asked what is the difference between the certified amount versus the deferred amount. It was noted the resolution does not contain the amount of original assessment. Public Works Director /City Engineer Lillehaug stated the original assessment was for $4,466. The amount to be certified is what is left over from the original assessment after you subtract what qualifies to be deferred. Councilmember Ryan requested discussion on Item 6f, Resolution Amending the 2010 -2024 Capital Improvement Program. In particular, he asked about the funding source for the Bass Lake Road improvements to extend the project to the other side of Highway 100 to Logan Avenue. Mr. Lillehaug explained that at this point staff is recommending the $375,000 be funded from Tax Increment Financing (TIF) District 3 Redevelopment Bond proceeds, which has an adequate balance. He advised that staff has talked with the Hennepin County Transportation office and they are considering participating in the same ratio as the Bass Lake Road Project; however, that is not yet formalized. Mr. Lillehaug advised that the County will mill and overlay west of Highway 100 but not east of Highway 100 so staff wants to be sure that project expectations east of Highway 100 are not for a full reconstruction. With regard to the middle area on Brooklyn Boulevard, it will be finished 07/26/10 -1- during the Bass Lake Road mill and overlay work and the new lighting will mimic the same elements as on Bass Lake Road. The Council discussed the condition of the bridge and its approaches, which are in need of work. Mr. Lillehaug explained this is a State -owned bridge so the State has full jurisdiction and given preliminary indications it may do some rehabilitation to the bridge and entrance ramps at some point. The City's project starts on either side of the bridge and does not involve the bridge itself. Mayor Willson noted the task force looked at changing access feeds to the bridge and asked if those options can be presented to the State. Mr. Lillehaug stated the City can present those options but the State has indicated its rehab of the entrance ramps and bridge does not include any revisions. Mr. Boganey explained that when the redesign was being considered, it was part of the Comprehensive Plan to redevelop the opportunity site. There may be less leverage with the State at this time. Mayor Willson supported asking the State to consider those options when it addresses plans for this bridge. MISCELLANEOUS Councilmember Lasman requested an update on the renaming of Central Park. Mr. Boganey stated he has not heard back from the Park and Recreation Commission and will check to see if it is on their upcoming agenda. Councilmember Lasman informed staff of three errors on information contained in the Housing Commission packet for new homeowners and suggested they be corrected prior to the next printing. Councilmember Roche commented on the Sister City program that Mayor Willson had brought forward and stated his friend from Liberia may be a potential contact since he is involved in public relations and currently in the States. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS CENTENNIAL CELEBRATION Mr. Boganey introduced the item and noted the attendance of Mr. Lester. Keith Lester, Centennial Celebration Committee Chair, updated the Council on their plans for the Centennial Celebration scheduled for next year. He addressed the challenges of finding enough volunteers and fundraising, and advised of the strong interest in a band shell if donations can be secured. Mr. Lester distributed and reviewed an informational and promotional flyer for the events and draft letter for the purpose of fundraising. He explained the next steps will be to confirm events and schedule meetings with potential benefactors. 07/26/10 -2- Mr. Lester suggested the event be kicked off by a Council signed proclamation, everyone signing a scrapbook, opening a time capsule, and starting a new time capsule. He stated they would like to get the Council involved in a committee, work group, fundraising, and ways to expedite processes such as erecting a bandshell if funding can be secured. The Council indicated support of a bandshell and discussed how it can become involved with securing event sponsors. ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL Councilmember Roche moved and Councilmember Lasman seconded to close the Study Session at 6:45 p.m. Motion passed unanimously. RECONVENE STUDY SESSION Councilmember Lasman moved and Councilmember Ryan seconded to reconvene the Study Session at 6:47 p.m. Motion passed unanimously. CENTENNIAL CELEBRATION — CONTINUED The discussion continued on the Centennial Celebration. The Council agreed it can be helpful in preapproving ideas when presented rather than waiting for full funding before taking action. The Council expressed its appreciation to Mr. Lester for Chairing this important celebration and indicated the Council wants to work with the Centennial Committee to assure it's a great event. Mr. Lester stated the ideas have been written down and now commitments need to be made. It was the majority consensus of the City Council to discuss the list of Centennial Celebration event ideas at the next Work Session to prepare a "game plan" so considerations can move forward expeditiously. BUS SHELTER REPORT FROM ADMINISTRATIVE TRAFFIC COMMITTEE Mr. Boganey introduced the item and presented the recommendation of the Administrative Traffic Committee (ATC) to submit a request to Metro Transit for the installation of bus shelters, at its expense, at the warranted locations in accordance with ATC recommendations. If authorized by the Council, staff will submit the requests to expedite the installation of bus shelters at these locations. It was noted that the location of Brooklyn Boulevard and 51" Avenue meets warrants but is not being recommended due to traffic safety issues at that location. 07/26/10 -3- The Council discussed how the shelter locations would be prioritized. Mr. Boganey advised the staff report is not in order of priority, and locations where the demand is greatest would be the priority locations. It was clarified the City is not asking for the removal of any bus shelters. Staff has asked Metro Transit about relocating the shelter at the garage, but it has no intent or desire to move it. The majority consensus of the City Council was to direct staff to proceed with the request to Metro Transit for the placement of bus shelters, with priority on the locations of highest warrants. ADJOURNMENT Councilmember Lasman moved and Councilmember Ryan seconded to close the Study Session at 6:58 p.m. Motion passed unanimously. 07/26/10 -4- STATE OF MINNESOTA) COUNTY OF HENNEPIN) ss. Certification of Minutes CITY OF BROOKLYN CENTER) The undersigned, being the duly qualified and appointed City Clerk of the City of Brooklyn Center, Minnesota, certifies: 1. That attached hereto is a full, true, and complete transcript of the minutes of a Study Session of the City Council of the City of Brooklyn Center held on July 26, 2010. 2. That said meeting was held pursuant to due call and notice thereof and was duly held at Brooklyn Center City Hall. 3. That the City Council adopted said minutes at its August 9, 2010, Regular Session. City Clerk Mayor 07/26/10 -5-