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HomeMy WebLinkAbout1993 11-01 CCP Work Session /7 CITY COUNCIL AGENDA CITY OF BROOKLYN CENTER NOVEMBER 1, 1993 7 p.m. Council Work Session . . . . .. . CITY HALE COTJN IL. �CHAN BUDS 1. Call to Order 2. Roll Call 3. Report on RFP for Civil Law Services 4. Discussion of Proposed November Town Meeting on Crime and Video Taping for Documentary Program 5. Continued Review (2nd Session) of 1994 Proposed Budget 6. Adjournment ` 32 2< ! >:; `> � ':: r(:; 2; ;? ; %<:' 2 1'e a ping nth tc o the trzeet ng arcr� 1994 a c sec l ud et MEMORANDUM TO: Gerald G. Splinter, City Manager FROM: Geralyn R. Barone, Personnel Coordinator DATE: October 27, 1993 SUBJECT: RFP for Civil Law Services The RFP for civil law services has been finalized pursuant to city council action on October 25, 1993. Attached is a copy of the RFP with a deadline of accepting proposals set for December 15, 1993. The notice for accepting RFPs will be published in the November 3, 1993, issue of the Brooklyn Center Sun Post the City's official newspaper. Notices will also be published in the October 30, 1993, issue of Finance and Commerce a daily business and legal newspaper, and the December 1993 issue of Law & Politics (distribution begins November 12). There will not be a publication in Bench & Bar because distribution for its next issue does not begin until early December, which would delay our process. A copy of the RFP will be sent directly to those law firms listed as providing civil law services in our 1993 legal fees survey. It is expected that the staff committee reviewing the submitted proposals will have a report to you by early January, and you should be able to recommend finalists to the city council b the second regular city council meeting in January 1993. Y � - t3' g rY If you need additional information regarding this, please let me know. NOTICE REQUEST FOR PROPOSALS FOR CIVIL LAW SERVICES The City of Brooklyn Center is accepting proposals for legal services for civil law cases for the City. Proposals must be received by 4:30 p.m. on December 15, 1993. For specific information, including instructions and requirements, call Deputy City Clerk Karla Wickre at 569 -3300. SECTION I. REQUEST FOR PROPOSALS The City of Brooklyn Center is accepting proposals for legal services for civil law cases for the City. Included in this RFP are the following: 1. A more detailed description of the services to be provided. 2. An outline of proposal requirements. Submitted proposals will be reviewed by a committee whose members will consist of representatives from those City of Brooklyn Center departments with personnel who regularly interact with the city attorney. This committee will make recommendations to the city manager. The city manager will review the committee's recommendations and will recommend to the city council no more than three firms as finalists for city council consideration. In order to ensure a fair review and selection process, firms submitting proposals are specifically requested not to make other contacts to the City staff or council members regarding these proposals SECTION II. INSTRUCTIONS TO PROPOSERS A. Proposals should be submitted to Karla Wickre, Deputy City Clerk, City of Brooklyn Center, 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430. Proposals must be received no later than 4 :30 p.m. on December 15, 1993. B. All proposals submitted must provide information as indicated in this request. Any other information that the proposer wishes to include for evaluation and consideration by the City as part of the proposal may also be included. SECTION III. REQUIRED CONTENTS FOR PROPOSALS A. Firm Background 1. Name of firm 2. Address(es), phone number(s), and FAX number(s) of the firm 3. Brief history of the firm 4. Number of attorneys by their specialties -1- 5. Number of paralegals by their specialties 6. Number and position titles of support personnel 7. Description of office organization (organizational chart) 8. Flow chart of work process for municipal civil law work B. Attorney Qualifications 1. Identify each attorney, paralegal, and support personnel who will be supplying services for which the City will be billed. 2. For each person identified, please state: (a) their relevant academic training and degrees (b) a description of their prior experience in civil law matters and an estimate of the hours or percentage of their work in this area during the past four years (c) number of years with your firm, position title(s) and years in these positions, and areas of responsibility with your firm (d) other background or experience which may be helpful in evaluating your proposal 3. A description of the proposed allocation of work between the attorneys) and support personnel identified (i.e., who will be the primary city attorney and what work will be handled by junior partners, associates, or paralegals). 4. Current principal responsibilities for individual designated as primary city attorney including a statement indicating future availability. 5. A description of the availability of and identification of experienced backup attorneys in the case of illness, turnover, or other loss of personnel. C. Firm Qualifications 1. The names and telephone numbers of three client references whom the City may contact. If your firm has represented any municipalities or governmental agencies during the last four years, state the name of that municipality or agency and the name, title, and telephone number of a reference at that municipality or agency whom the City may contact. If your firm has represented such an entity but does not wish the City to contact that entity, list the name of the municipality or agency, and state your reasons why no contact is requested. -2- 2. A statement of how the workload of Brooklyn Center would be accommodated and what kind of priority it would be given. 3. Statement of total 1992 billings related to municipal civil law services and percentage of municipal civil law services to total billings. D. Fees 1. Your proposal for the dollar amount of fixed and /or hourly fees and costs your firm will charge for providing the legal services for civil law matters to the City of Brooklyn Center covered by your proposal. For the hourly fees portion of your proposal, please identify the hourly rate of each attorney, paralegal, and support personnel. Also state separately the rate for any firm cost items to be billed (e.g., photocopying). 2. The City of Brooklyn Center requests monthly billing statements which: (a) itemize the date of services (b) identify the attorney, paralegal, and /or support personnel providing the services (c) list time spent (d) provide a detailed description of the services performed (e) state the fees for those services (f) organize billing on the basis of activity and contact (g) summarize monthly (and annually) costs by type of activity If another billing format will be proposed, please describe that format and provide a sample. SECTION IV. CIVIL LAW SERVICES DESCRIPTION The services and qualifications that are required for Brooklyn Center civil law services include, but are not limited to, the following areas: A. Handling of a variety of legal activity in general obligation bonds, revenue bonds, tax increment bonds, tax exempt bonds, and other bonding and financial processes. B. General municipal laws and charters. C. General state and federal laws relating to municipal government. D. Zoning, housing, and economic development activities including development, redevelopment, enforcement, and property and real estate law. -3- E. Laws relating to human resources including employment law, labor law, and workers' compensation. F. Ordinance and resolution development and interpretation. G. Contract law. H. Environmental law. I. The primary city attorney or a qualified backup from the firm must attend and participate in city council and department head meetings. I Trial activity. K Location of a FAX machine at your firm's office. L. The primary city attorney for the City must have a minimum of at least five years experience in the municipal law field. SECTION V. PROPOSAL EVALUATION AND CONTRACT AWARD A. The City intends to award a contract to the proposer evaluated to be best qualified to perform the work for the City, cost, and other factors considered. B. Based upon the evaluation, the city manager will recommend to the city council the selection of the firms judged to be the most responsive and responsible proposers. The actual selection of the firm and contract award will be made by the city council. C. The City shall not be liable for any expenses incurred by the proposer including, but not limited to, expenses associated with the preparation of the proposal, preparation of a cost proposal or final contract negotiations. D. The City of Brooklyn Center reserves the right to reject any and all proposals or to request additional information from all proposers. SECTION VI. CONTRACT EXECUTION A. Contract Negotiations Notwithstanding a contract award, the City reserves the right to negotiate the final terms and conditions of the contract to be executed. Should the City and the proposer to whom the contract is recommended to be awarded be unable to mutually agree upon the entire contract, the City reserves the right to -4- discontinue negotiations, select another proposer or reject all the proposals. Upon completion of negotiations agreeable to the City and the proposer, a contract shall be executed. B. Contract Ethics 1. No elected official or employee of the City who exercises any responsibilities in the review, approval, or implementation of the proposal or contract shall participate in any decisions which affects his or her direct or indirect personal or financial interest. 2. It is a breach of ethical standards for any person to offer, give or agree to give any City employee or council member, or for any City employee or council member to solicit, demand, accept, or agree to accept from another person or firm, a gratuity or an offer of employment whenever a reasonably prudent person would conclude that such consideration was motivated by an individual, group or corporate desire to obtain special, preferential, or more favorable treatment than is normally accorded to the general public. 3. The firm shall not assign any interest in this contract and shall not transfer any interest in the same without the prior written consent of the City. 4. The firm shall not accept any client or project which places it in a conflict of interest with its representation of the City of Brooklyn Center. If such a conflict of interest is subsequently discovered, the City shall be promptly notified. SECTION VII. CITY INFORMATION A. City Organization The City of Brooklyn Center was incorporated in 1911 and is a charter city. It has a council /manager form of government. The City provides a full array of municipal services and general administrative functions. 1. City Council. The Brooklyn Center city council is the final review and approval authority regarding all contracts, payments, plans, improvements, policies, procedures, and other business of the City. The city council, composed of four members and the mayor, is the legislative and policy making body of the City. The mayor, who presides over the city council meetings, is elected at large. All council members are also elected at large. Council members and the mayor are elected for four -year terms. -5- Set forth in the following table is information pertaining to the city council: Term Expires Mayor Todd Paulson December 31, 1994 Councilmember Celia Scott December 31, 1994 Councilmember Dave Rosene December 31, 1994 Councilmember Barb Kalligher December 31, 1996 Councilmember Kristen Mann December 31, 1996 2. City Manager. The city manager is the chief executive and administrative officer of the City. The city manager reviews and coordinates all matters coming before the city council. He is responsible for the implementation of council direction and the coordination and management of City departments on a daily basis. 3. City Staff. The city manager implements council direction through the department heads of seven City departments. -6- Daniel P. Reiva WRITER /PRODUCER FOR PROGRAM PRODUCTION ) y� 1707 AMY LANE (612) 566 -3889 BROOKLYN CENTER. MN S5430 DOCUMENTARY "Community and Family Violence Prevention" Concept /Proposal Objective: To raise awareness of the interrelated issues surrounding the subject of community and family violence. To express the point -of -view of the population at risk. To act as a catalyst to acheive community consensus on specific actions to take. Description: Brooklyn Center and other first -tier suburbs are now facing several issues usually associated with the inner -city, including: - -an increasingly diverse population in need of social services. - -a rising crime rate. - -the need for neighborhood revitalizaiton. Residents need an opportunity to express their concerns and priorities. Racial tensions and mistrust between youth and older residents must be addressed if a discussion of community needs and effective solutions is to proceed. The video documentary program will explore the work of several social service organizations; present voices from the population -at -risk; and integrate responses from the mainstream community. Treatment: The program narrative intercuts group interviews of resident peers from several social service agencies with in -depth verite interviews of individuals from the populations -at -risk. Weaving through the program are direct documentary scenes of a door knocking campaign for a social service agency in a neighborhood of residents -at- risk (apartment or townhouse complex). Reflecting the programs message will be three symbolic scenes: - -Mural painting with brightly colored chalk on a neighborhood driveway; a sidewalk along a busy street; and on the side of a park building. - -A folk duo /trio singing a theme song in a park playground. - -A multi - cultural group of children playing together at a playground. Interview segments will be presented at a townmeeting. A small group discussion will be taped to integrate responses from mainstream community residents. The program intro is a montage of voices describing incidents of family /community violence and resident responses. The voices are intercut with music and impressionistic visuals of the cityscape. A character presents himself as a retired city street maintenance worker, who provides a tour of . the city through a monologue. He represents a historical and "street- wise" perspective. We see him in three scenes.that provide transitions to topics: painting a garage door; taking his granddaughter on a wagon ride through a neighborhood; swinging his granddaughter at a park. Resources: Brooklyn Center ECFE Sandy Lenthe CEAP Ed Eide Broodlyn Center Domestic Abuse Program Church of the Masters Dwayne Betker Social Ministry Invite, Inc. Karen Stack Neighborhood Watch Hmong Community Leaders Mr. Yang North Hennepin Human Serivices Mary Dolan Council Adivsory Commission Background: Brooklyn Center, like many first -ring suburbs is a community in transition. We experience dramatic demographic changes that result in a more diverse population. We must also deal with an increasing crime rate. According to statistics, serious crimes increased significantly from the mid - eighties to the early nineties. Even though our population has decreased, the proportion of low income families, single parent households, public assistance recipients, educationally disadvantaged children and racial minorities has increased. Along with this has been an increase in the use of food stamps, WIC, AFDC, subsidized housing, energy assistance and emergency assistance. The incidences of family violence, chemical abuse and community crime has also risen. The rise in violence and domestic abuse can be attributed to the multiple stressors on the families -at -risk. The community needs to come together to discuss intervention efforts to support families -at -risk and consequently provide for a safer community. Families -at -risk need the skills, education and resources to acheive economic self- sufficiency, prevent abuse in the home and strengthen community crime prevention. Questions: What gripes you most about TV's portrayal of these problems? .If you could talk back to your TV, what would you say? If you had a TV station, how would you use it to help? What do you need to make it possible to live the way you would like to live? What conditions would you like to see changed? What kinds of things do you need to know to make things better? What is the importance of diversity in a community? Does our community have families -at -risk? What is the importance of independence and self - sufficiency? Is there a need for communication between different groups in our community? Do residents lose a sense of community pride in the face of these problems? How can we expand our efforts to address the 0 problems of crime, alienation and domestic abuse in our community? Production: The program will be shot on 3/4 inch and 8mm video tape. A submaster will be edited on 3/4 inch, to be bumped to 1 -inch for videographics and audio mix. Budget: Writer /Producer $1500.00 (deferred) Composer /Musician 1500.00 (deferred) Shooter /editor 750.00 Production assistance 350.00 Audio recorder 175.00 Mural artist 175.00 V/0 talent 175.00 On -cam talent 450.00 Production /edit equip. 575.00 On- line /mix 350.00 (deferred) Video tape 150.00 (deferred) Transportation 100.00 (deferred) Townmeeting 250.00 -------------------------------------------------- Total: $6500.00 GRAND TOTAL: 2900.00 (less deferred amounts) Ensemble: Writer /Producer Dan Reiva Composer /Musician Kurt Teich Shooter /Editor Dan Reiva Production Assistance Sayer Frey Audio Recording Kurt Teich On- camera talent Scott Keely V/0 talent Madeleine Hart Mural artist Tom Karason Schedule: Sept. 7 -17 Advisory Group meeting Schedule group intv.'s Press release Sept. 17 -Oct 2 Cityscape shooting Mural painting Group intv.'s Oct.4 -30 Additional group intv.'s Verite intv.'s Doorknock campaign Nov.1-9 Soundtrack recording Worktape edit Rehearsals Nov. 10 Townmeeting: Preview -Live narrative reading - Interview segments Nov.- Dec. Post - production Dec. 30 Completed Jan. 1994 Showings including State Capitol