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HomeMy WebLinkAbout1993 02-01 CCP Special Work Session CITY COUNCIL AGENDA CITY OF BROOKLYN CENTER FEBRUARY 1, 1993 7 p.m. EARLE BROWN HERITAGE CENTER C BARN 1. Call to Order 2. Roll Call 3. Discussion of Committee of the Whole Meeting Thursday Prior to City Council Meetings and /or Council Work Sessions 4. Discussion of Council 1993 Priorities and Project Schedules 5. Adjournment MEMORANDUM TO: Mayor Todd Paulson Councilmember Celia Scott Councilmember Dave Rosene Councilmember Barb Kalligher Councilmember Kristen Mann FROM: Gerald G. Splinter, City Manager DATE: January 29, 1993 SUBJECT: COMMITTEE OF THE WHOLE MEETINGS AND /OR COUNCIL WORK SESSIONS I am enclosing for your information copies of the agenda materials from your last meeting on this subject, and I have also included our commission, council, and special meeting schedules for February and March as of this date. As the council discusses the relative merits of committee of the whole meetings g and /or council work sessions and as it discusses priorities and work project timing for 1993, I can offer the staff's suggestions as they relate to projects we believe the council should spend special time on in work sessions. I have attached a memorandum on these subjects from the directors of community development, public works, and recreation. From my perspective, the most critical of these, which I believe demands the council's most immediate attention, is the Brooklyn Boulevard study followed by the neighborhood street improvement program for 1993 and the management audit and status of the Earle Brown Heritage Center. Attachment CITY OF BROOKLYN CENTER Council Meeting Date 1/25/93 Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: COMMITTEE OF THE WHOLE MEETING SCHEDULE DEPT. APPROVAL: Gerald G. Splinter, City Manager MANAGER'S REVIEW/RECOMMENDATION: No comments to supplement this report Comments below /attached SUL EVLARY EXPLANATION: (supplemental sheets attached ) Attached for your information and review are calendars for the months of November and December of 1992 and January of 1993. On these calendars are indicated the various council meeting dates and, if the committee of the whole system were implemented, the dates where these meetings would have occurred. Staff discussed any complications this proposed committee of the whole meeting schedule may have, and there will have to be some adjustments in the way we publish. There could be some initial confusion and delays because of changes in publishing dates, but these are relatively minor problems. From a staff perspective, the major problem would be the loss of the work session meetings which allowed the council to discuss items which were not agenda orientated and more long -term in nature. There will be additional staff work involved as we will have to at least take informal minutes of these meetings, and there will be staff time consumed in preparation for and at these meetings. Also, it is important to understand that most of the materials for the council meeting will not be developed by the Thursday evening committee of the whole meeting. Staff does not believe there will be any conflict with the planning commission meetings held the second and fourth Thursday of the month. RECOMMENDED CITY COUNCIL ACTION Discuss the concept of establishing committee of the whole meetings on the second and fourth Thursdays prior to city council meetings and direct staff to prepare proper resolution detailing the schedule of such meetings and the rules and regulations pertaining thereto. NOVEMBER 1992 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 ■ 6 7 8 9 • 10 11 12 13 14 15 16 17 18 19 O ■ 20 21 22 23 • 24 1 25 1 26 27 28 29 30 DECEMBER X992 . Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 8 9 10 ■ 11 12 13 14 • 15 16 17 18 19 20 21 22 23 ■ 24 25 26 27 28 • 1 ,20 30 31 JANUARY 1993, Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 ■ 8 9 10 11 • 12 13 14 O 15 16 17 18 19 20 21 ■ 22 23 24 25 • 26 27 28 29 30 31 • City Council Meetings ■ Committee of the Whole Meetings O Planning Commission Meetings (NOTE. Regular meetings are. scheduled for the 2nd and 4th Thursday of the month.) 1993 CITY COUNCIL MEETING AND WORK SESSION SCHEDULE CITY OF BROOKLYN CENTER January 11 July 12 January 19, Work Session, Tuesday July 19, Work Session January 25 July 26 February 8 August 9 February 16, Work Session, Tuesday August 16, Work Session February 22 August 23 March 8 September 13 March 15, Work Session September 20, Work Session March 22 September 27 April 12 October 12, Tuesday April 19, Board of Equalization October 19, Work Session April 26 October 25 May 10 November 8 May 17, Work Session November 15, Work Session May 24 November 22 June 14 June 21, Work Session June 28 BROOKLYN CENTER CITY HALL MEETING CALENDAR FOR FEBRUARY, 1993 KEY: CC- Council Chambers Conference Room A Conference Room B Conference Room C Monday Tuesday Wednesday Thursday Friday Saturday Sunday 1 2 *2 .m. C.C. 3 *1 p.m. C.C. 4 7 p.m. Constitution H. 5 6 9:30 -12:30 p.m. C.C. 7 * 7 p.m. C.C. staff meeting Safety /65th Ave Storm esker 1 table-instructor nancud Commission 7 p.m. A Drainage tables (3 chairs at each 7 p.m. C -Barn Housing table) classroom style special meeting of facing screen) Council 8 7 p.m. C.C. 9 7:30 -9 a.m. A 10 11 7:30 p.m. C.C. 12 13 9:30 -12:30 p.m. C.C. 14 City Council Earle Brown Days Planning Commission Flesher 1 table- instructor *9 a.m. C.C. 7 p.m. Constitution Hall 3 tables (3 chairs at each staff meeting Joint Meeting Council & able classroom style :30 p.m. C.C. Advisory facing screen) ark & Recreation 15 16 s a.m. A 17 7 p.m. A 18 7 M. A 19 20 21 Drug Education Communications Earle Brown Neigbor *2 p.m. C.C. 7 R.M. C.C. Housing Advisory HOLIDAY staff meeting Crime Prevention 7 p.m. B Housing 22 7 p.m. C.C. 23 *9 a.m. C.C. 24 *7 p.m. C.C. 25 7:30 p.m. C.C. 2 2 7 28 City Council staff meeting Charter Commission Planning Commission 1 ®p i * ** SE SET UP- F�LAR ARE TABLE TABLE( 0 BROOKLYN CENTER CITY HALL MEETING CALENDAR FOR MARCH, 1993 KEY: CC- Council Chambers Conference Room A Conference Room B Conference Room C Monday Tuesday Wednesday Thursday Friday I Saturday Sun 4 ay 1 2 3 7 p.m. A 4 5 6 7 7 p.m. ComC.C. Human Rights & Resources Financial mission 8 7 p.m. C.C. 9'7:30-9 a.m. A 10 11 7:30 p.m. C.C. 12 13 14 City Council Earle Brown Days Planning Commission 15 16 8 a.m. A 17 7 p.m. A 18 7 p.m. A 19 0 1 Drug Education Communications Earle Brown Neigbor 7 p.m. B 7 p.m. C.C. Housing Advisory Housing Crime Prevention 7:30 p.m. A Park & Recreation 227 p.m. C.C. 3 4 7 p.m. A 5 7:30 p.m. C,C. 6 7 8 C i ty Council Human Rights & Planning Commission Resources MEMORANDUM TO: Gerald G. Splinter, City Manager FROM: Brad Hoffman, Director of Community Development DATE: January 27, 1993 SUBJECT: Council Workshop Topics The following topics should be considered for workshop agendas: 1. Brooklyn Boulevard Study; 2. Enforcement of ordinances chapters 12, 19, 34 and 35; 3. Redevelopment policies, both commercial and residential; and 4. Status of Earle Brown Heritage Center. Note that there are numerous subtopics for each subject. I would recommend that an agenda be developed by staff as each topic is scheduled. Also, each of these topics should be the subject of several workshops. MEMORANDUM Date: January 27, 1993 To: G. G. Splinter From: Sy Knapp Subject: Public Works Items For Discussion At City Council Worksessions Following is a "short list" of items which I believe merit discussion at City Council "worksessions" within the next 3 months: Item No. Item Comments 1. a review of the proposed Neighborhood We are planning to present a very Street Improvement Program for 1993, preliminary feasibility report to EBNAC and a status report re: the Pavement on February 18. Before proceeding Management Program beyond that point we want to be certain that current Council members are comfortable with this program. If, after reviewing this program, the Council continues to support it, we will need to schedule information meetings and a public hearing ASAP if we wish to get any work accomplished this year. 2. a review /status report covering current p g See Attachment No. 1 improvement projects, and those scheduled for 1993 in the Capital Improvement Program 3. a review of needs for improvements to These needs include: Government Buildings • space needs in City Hall, including Police Department, Air Quality requirements and ADA requirements • upgrade cable casting facilities • facilities for seniors • improvements at City garage, including air quality and ADA requirements • improvements at Fire Stations 4. a review and status report re: various (See Attachment No. 2) studies currently under way 5. a complete review and update of the In 1991, the CIP was developed City's Capital Improvement Program primarily by Public Works department (CIP) with limited participation by other departments and the City Council, and little participation by advisory boards or the public. In 1992 the City Council adopted a policy requiring that a CIP be considered along with the general fund operating budget. Only token consideration of the CIP was included with the 1993 operating budget. We recommend that a process be established to assure that the CIP will be fully integrated with the 1994 budget process, with participation by all departments, advisory groups, the public and the City Council 6. Implementation of a new Information The development and implementation of Management System (IMS) in the Public an IMS system would provide Works Department opportunities to monitor and improve services and /or reduce costs for services. ATTACHMENT NO. 1 LISTING OF CURRENT PROJECTS AND PROJECTS SCHEDULED FOR 1993 Current Projects 1990 -10 69th Avenue North 1990 -05 Lift Station No. 2 1992 -29 Stormwater pond at 694 /Brooklyn Blvd. Potential 1993 Projects PROJECT CURRENT RECOMMENDATION FOR SCH WATER UTILITY IMPROVEMENTS • 69th Avenue Water Main - Well 6 to defer to '94 or later Shingle Creek Parkway • 2MG Reservoir & Pumping Station deferred, with water use restrictions • Loop Water Main at Lawrence Circle proceed in 1993 • Replace Water Main in Aldrich proceed in 1993 Court • Routine Well Maintenance proceed in 1993 • Cathodic Protection develop RFQ in '93 SANITARY SEWER UTILITY IMPROVEMENTS • Lift #1 Rehab, Replace Forcemain defer to '94 or '95 • Sewer Replacement @ 69th Avenue defer to '94 of '95 to Lift Station #1 STORM DRAINAGE UTILITY IMPROVEMENTS • Repair or Replace Defective Sections proceed in '93 of System • Stormwater pond - Br. Blvd. /I -694 acquire roe in ' q property riy 93 SIDEWALK & TRAIL IMPROVEMENTS • Twin Lakes Trail System Submit application for funding with Crystal and Robbinsdale • Sidewalk - 73rd Avenue, Humboldt under discussion with Brooklyn Park to TH 252 PARK IMPROVEMENTS • Playground Equipment Replacement: proceed on schedule 2 Year PUBLIC BUILDING IMPROVEMENTS • CITY HALL - City Office need direction! Improvements • COMMUNITY CENTER - Senior need direction! Center /Elevator • FIRE STATIONS - East Station need direction! West Station need direction! • CITY GARAGE Air Quality /Functional Needs study in progress • ADA COMPLIANCE Transition Plan getting started STREET IMPROVEMENTS • Sealcoating proceed in '93 • Neighborhood Street Improvement proceed in '93 Program • Landscaping Co. Rd. 10 Streetscape defer to '94 ATTACHMENT NO. 2 CURRENT STUDIES AND PROGRAMS ADA COMPLIANCE PROGRAM AIR QUALITY STUDY BROOKDALE STORMWATER PLANNING STUDY (w /City of Minneapolis) BROOKLYN BOULEVARD STUDY (Coordination w /Community Dev.) GOVERNMENT BUILDING SERVICE CONTRACT (RFQ) NEIGHBORHOOD STREET IMPROVEMENT PROGRAM (Coordination w/EBNAC) PARK BUILDING AND FACILITY INVENTORY AND MAINTENANCE PROGRAM PAVEMENT MANAGEMENT PROGRAM (by Braun Intertec) Mn /DOT PLANS FOR T.H. 100 IMPROVEMENTS Mn/DOT PLANS FOR I -694 IMPROVEMENTS - BROOKLYN BOULEVARD TO I -94 TRANSPORTATION SYSTEM STUDY W /BROOKLYN PARK TWIN LAKES TRAIL STUDY LOCAL WATER MANAGEMENT PLAN DEVELOPMENT MEMORANDUM Date: January 26, 1993 To: Gerry G. Splinter From: Arnie Mavis Subject: Item For Work Sessions 1. Park Buildings 2. Play ground equipment 3. Information meeting about what the Parks & Recreation Department is doing.