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HomeMy WebLinkAbout1992 12-14 CCP Regular Session 4 CITY COUNCIL AGENDA CITY OF BROOKLYN CENTER DECEMBER 14, 1992 7 p.m. 1. Call to Order 2. Roll Call 3. Opening Ceremonies 4. Open Forum 5. Council Report 6. Approval of Agenda and Consent Agenda -All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed form the consent agenda and considered in its normal sequence on the agenda. 7. Approval of Minutes: *a. November 16, 1992 - Budget Work Session *b. November 23, 1992 - Regular Session *c. November 30, 1992 - Special Session 8. Planning Commission Item: a. Planning Commission Application No. 92015 submitted by Brookdale Office Park Partnership requesting special use permit approval for a night school educational use in the ClA (Service /Office) zoning district. -This application was considered by the Planning Commission at its November 19, 1992 meeting and approval was recommended. 9. Ordinance: (7:15 p.m.) a. An Ordinance Amending Chapter 6 Regarding the Administrative Code -This item will delete the Department of Planning and Inspection and the Director of Planning and Inspection and add the Department of Community Development and Director of Community Development as proposed in the 1993 budget. This item was first read on November 23, 1992, and is offered this evening for a second reading. 10. Discussion Items: a. Joint Meeting of City Council and Advisory Commissions b. Determination of Compliance to Zoning Regulation by Woodco Prefinishing, 6800 Shingle Creek Parkway, Regarding Odorous Emissions CITY COUNCIL AGENDA -2- December 14, 1992 C. Request by Village Properties, the Owners of Evergreen Park Manor Apartments, to Expand an Existing Agreement with the City of Brooklyn Center to Acquire Additional Land 1. Resolution Amending the Approval of Application No. 85016 and Authorizing the Mayor and the City Manager to Enter into a Revised Agreement with the Owners of the Evergreen Park Manor Apartments to Acquire Additional Land d. 1993 Hennepin Recycling Group (HRG) Budget e. Planning Commission Appointment f. Status Report Regarding 69th Avenue Improvement Project 1. Resolution Approving Change Order No. 4 to Contract No. 1992 -B, 69th Avenue Reconstruction, Phase 2 2. Resolution Approving Amendment to Contract for Professional Services with SEH, Inc. for 69th Avenue Improvement Project No. 1990 -10 3. Resolution Approving Plans and Specifications and Directing Advertisement for Bids for 69th Avenue Landscape Plan, Project No. 1990 -10, Contract No. 1992 -N 4. Resolution Approving Revised Project Cost Estimate g. Status Report Regarding Water Management Plan 1. Resolution Establishing Improvement Project No. 1992 -29, Storm Water Treatment Pond in the Southwest Quadrant of the I694 /Brooklyn Boulevard Interchange 2. Resolution Approving Cooperative Agreement with Metropolitan Transit Commission for Preliminary Site Planning of Property in the Southwest Quadrant of the I694 /Brooklyn "Boulevard Interchange, Improvement Project No. 1992 -29 3. Resolution Approving Agreement for Professional Engineering Services Relating to Joint City /MTC Use of Property in the Southwest Quadrant of the I694 /Brooklyn Boulevard Interchange, Improvement Project No. 1992 -29 4. Resolution Approving Agreement for Professional Appraisal Services Relating to Property in the Southwest Quadrant of the I694 /Brooklyn Boulevard Interchange, Improvement Project No. 1992 -29 CITY COUNCIL AGENDA -3- December 14, 1992 h. Funding for Capital Costs of Suburban Head Start Facility 11. Resolutions: *a. Appointing City of Brooklyn Center Emergency Management Coordinator *b. Expressing Recognition of and Appreciation for the Dedicated Public Service of Barbara Jensen *c. Authorizing the Mayor and City Manager to Enter into a Joint and Cooperative Agreement for the Formation and Administration of the Hennepin -Anoka Suburban Drug Task Force *d. Resolution Terminating Contract for Professional Services with Legend Technical Services and Approving a New Contract with Environmental Process Inc. for Phase II Professional Services for Improvement Project No. 1992- 14, Air Quality Study for Civic Center and City Garage *e. Expressing Support for Financing Proposal from the Owner of North Lyn Apartments to the Federal National Mortgage Association 12. Performance Bond Releases: *a. Maranatha Place *b. Investors Savings Bank 13. Performance Bond Reduction: *a. New Horizon Day Care *14. Licenses 15. Consideration of 1993 Liquor Licenses 16. Adjournment EXECUTIVE SESSION OF CITY COUNCIL TO DISCUSS LABOR NEGOTIATIONS. CITY OF BROOKLYN CENTER c«,ned Meeting Date December 14, 1992 Agenda It= N=ber 7 REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: CITY COUNCIL MINUTES OF NOVEMBER 16, 1992 - BUDGET WORK SESSION CITY COUNCIL MINUTES OF NOVEMBER 23, 1992 - REGULAR SESSION CITY COUNCIL MINUTES OF NOVEMBER 30, 1992 - SPECIAL SESSION DEPT. APPROVAL: Patti A. Page, Deputy City Clerk MANAGER'S REVIEW/RECONMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) RECOMMENDED CITY COUNCIL ACTION • MINUTES OF THE PROCEEDINGS OF THE THE BUDGET WORK SESSION OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA SPECIAL SESSION NOVEMBER 16, 1992 CITY HALL CALL TO ORDER The Brooklyn Center City Council met for a budget work session and was called to order by Mayor Todd Paulson at 7 :05 p.m. ROLL CALL Mayor Todd Paulson, Councilmembers Celia Scott, Dave Rosene, and Philip Cohen. Also present were City Manager Gerald Splinter, Finance Director Paul Holmlund, Director of Planning; and Inspection Ron Warren, EDA Coordinator Brad Hoffman, Assistant Finance Director Charlie Hansen, City Assessor Mark Parish and Council Secretary Nancy Berg. Also present were the members of the Financial Commission: Donn Esther, Pat Boran, Ron Christensen, Vi Kanatz, Denis Kelly, Ulyssess Boyd and Gregg Peppin. The City Manager and the EDA Coordinator presented the Economic Development Authority and Housing and Redevelopment Authority 1993 proposed budget anti answered questions of Council and the Financial Commission. Councilmember Scott inquired if the lot located at 53rd Avenue and Lyndale could be used as a Park and Ride. The City Manager answered the MTC and RTB have looked at three areas in Brooklyn Center for Park and Rides, but this was not one of them. He agreed to suggest it to the MTC. The EDA Coordinator explained the appropriations have increased to allow the City to acquire more homes and apartment buildings. He also explained the rental to owner conversions has also increased to provide some incentive for single- family homes that are currently rented to become owner - occupied. He stated there are approximately 40U homes that are non homestead in Brooklyn Center right now, and it is proposed to convert as many as 20 homes a year. The EDA Coordinator presented the Earle Brown Heritage Center Fund 1993 proposed budget. He explained there are three areas to the Heritage Center: the Convention Center, the Inn on the Farm and the commercial office rentals. 11/16/92 -1- The EDA Coordinator explained the 1992 budget had projected more revenue from food and beverage than has been received to date. He further explained after the Superbowl, the management company was dismissed as were four other management companies, and the Convention Center is just beginning to again schedule food and beverage meetings. The EDA Coordinator also explained the 1992 budget included some major events being proposed by the first food and beverage " company (the D'Amico brothers), those revenues were also lost. The EDA Coordinator stated the Convention Center operates at a base cost of $1700 a day, and the Inn on the Farm operates at a base cost of $666 a day. He explained it is projected the Earle Brown heritage Center will break even in about two years. The EDA Coordinator informed Council sales in the last four months have been going up tremendously; therefore, the EDA is proposing to add a third sales position. The EDA Coordinator stated there has been a management change at the Inn on the Farm which has started to successfully promote corporate get- aways. HU further explained the goal with the Inn on the Farm is 65 to 75 percent occupancy, which is the break -even point. The EDA Coordinator reported the Earle Brown Heritage Center office space is doing very well and has always been fully occapicd. Pat Boran suggested the general fund expenditures be decreased for 1993. The City Manager answered the proposed budget includes an increase of only 1.39 pGrcctlt. Mr. Boran asked on average how much the City of Brooklyn Center's tax will be increasing, the City Assessor answered 13 percent, The Finance Director presented the three recommendations provided to Council and staff by the Financial Commission: 1. The Financial Commission supports the property tax increase contained in the proposed 1993 budget because of the need to maintain an adequate fund balance and the possibility of the return of levy limits in 1994. 2. The Financial Commission recommends the City Manager be requested to suggest further expenditure reductions in the amount of $75,000. 3. The Financial Commission recommends any savings from further expenditure reductions be added to the contingency fund. Donn Escher, Chair of the Financial Commission, explained the Financial Commission has been examining this budget at their last four or ;five meetings, and the Financial Commission is very impressed with the competence and leadership of the City Manager, 11/16/92 -2- the Finance Director and the whale staff. Mr. Escher stated the Commission had first thought the budget should be cut by $200,000, and after many hours of discussion, the compromise of $75,000 was reached. Pat Boran stated the City cannot continue to deplete the fund balance; the City cannot spend more than it earns. Councilmember Scott stated the reason the City previously used the fund balance was because monies promised by the State were not provided. Councilmember Cohen stated the Council is looking at two big budget cuts: the health operation and consolidation of the EDA and the Planning and Inspection Departments. He further stuted the City is also looking at consolidating the dispatch services with other surrounding communities. Councilmember Cohen asked the members of the Financial Commission whether the $75,000 should be removed from a priority one, two or three level. Donn Escher recommended the $75,000 be taken from a Priority request so as not to affect services. Councilmember Cohen stated he respects the work of the Financial Commission, and he strongly believed the Council is on the right track and it will take the recommendations of the Financial Commission under serious consideration. Ron Christensen stated the City can no longer fund expenditures through loans requiring interest payments rather than interest earnings. He suggested the Council inform residents if they want to maintain services, they will have to pay for it. Nancy Carlson stated the average citizen just wants to get what they pay for. Ron Christensen asked Ms. Carlson if she is not getting what she paid fur. Ms. Carlson answered no, and gave the Heritage Center as an example. Ms. Carlson disagreed with the addition of another salesperson, especially at the proposed salary. She suggested a management firm be hired to operate the Heritage Center, The Financial llircctor stated the City had unsuccessfully tried a management firm at the Heritage Center. The Finance Director explained the City is required to provide equitable pay to its employees, and the proposed salary falls within those guidelines. Nancy Carlson stated there are so many people on fixed incomes, there is devaluation of property, the Council has to take a real good look at its budget. Shc stated city business must lock at what ether businesses are doing. The people want police, fire, and clean streets. Councilmember Cohen stated when the City hired the Police Chief, the Council had to adjust the salary because of the market for a good police chief. He stated the community is getting older and needs rehabilitation and maintenance, and it takes staff to do this. Councilmember Cohen stated you have to have someone running the City, and you have to pay them fairly. 11/16/92 -3- Nancy Carlson stated people want more police officers. She suggested shifting salaries in the budget so residents have more services. The Finance Director stated hr believes Staff does operate effectively and efficiently. He explained the average home in :Brooklyn Center pays approximately $20 a month in City taxes, and compared to other services you pay for each month, this is a good deal. Nancy Carlson asked where the City adjusts for people on fixed incomes. The City Assessor answered there are programs in the State of Minnesota which provide aid for eligible people. Mayor Paulson stated the Council is looking at either cutting services to decrease the taxes, or increasing taxes to maintain services. The 90s is going to be about huw do we just havo better government, a paragon so to speak. The City Manager stated the increase in this budget is less than 2 percent and noted the City is consolidating services. Ron Christensen agreed the State has contributed to the position the City is in. Nancy Carlson asked if the City always spends money it does not have. The City Manager answered no, the City does not. Nancy Carlson asked why the City continues to trust the State will provide aid. The Finance Director explained this is the reason for the fund balance, to cover such shortfalls. Ron Christensen stated the City cannot ignore the aid just in case it will not be provided, because then the City would have too much in the budget Mr. Christensen agreed this is the problem facing the Council. Councilmember Cohen invited everyone to come to the public hearing on November 30, 1992, and give the Council their opinion to enable the Council to make a fair decision. Nancy Carlson asked what services are proposed to be cut. The City Manager answered it is proposed to transfer the health services to Hennepin County. Nancy Carlson asked if there are ether duplication of services being provided by the City. The City Manager explained the City also contracts with the County for street light maintenance but that is not a duplication, He noted Brooklyn Center consistently tries to avoid duplication. Nancy Carlson asked why there is a payment of $50,000 in the proposed budget for battered women. The City Manager stated the amount is $30,000, which is mandated by the State. He explained State law required that each City provide protective services to a battered person. Couneilmember Scott explained very often the State requires Cities to provide services, but does not give the cities any way to provide funding for these programs. Ron Christensen stated the decision is very complex. The Council must look at the taxes and look at fixed income. He further stated the Financial Commission has looked at the 11/16/92 -4- budget for a whole year, and provided Council and staff with the prioritization process of what is valuable and what is not valuable. Councilmember Scott stated the City Council appreciates the work of the Financial Cumailbz4vii. Ron Chriat;,nsen Atttutl tho Financial Commission bae also woo. kr_al with the City Manager and the Financial Director to develop an understandable presentation for the public 11edtiaig 011 November 30, 1992. Councilmember Cohen stated Brooklyn Center is one of the few communities with a citizens' Financial Commission. He further stated the Financial Commission has beei7 able to review this budget thoroughly with staff, and it is a matter now of ironing out the details. Denis Kelly explained the $75,000 figure was a compromise by the Financial Commission, He suggested staff take a look at all positions in the City, take a look at where the City can cut a minimum of $75,000. Councilmember Cohen stated when the Council approves the budget, the Financial Commission will then start working with administration on the 1994 budget process. lie agreed there must be adequate money in the contingency fund to provide for any possible shortfall Ron Christensen agreed the proposed budget is going up less than the inflation rate, but this does not mean it couldn't be less. Pat 13oran asked for Council's reaction to the 8.6 percent increase and the $75,000 cut for the contingency fund, Councilmember Scott answered she did not think the Council could cut another $75,000 -- the Council can make some cuts, but not the whole $75,000. Councilmember Rosene agreed with Councilmember Scott. He stated he liked the fact licr look at the the Financial Commission compels the staff and Cou ncil to take anal hudget He further stated the Financial Commission is a real asset. Councilmember Rosene also agreed with the 8.6 percent increase in taxes to enable the City to discontinue using general fund balance for operating procedures. Councilmember Rosene also supported the EDA levy to ensure housing renovation and the upkeep of the apartments. Mayor Paulson stated he had voted against the preliminary levy because he thought it was excessive. He believed staff and Council could eliminate the $75,000, however this would create a great deal of animosity. He stated the budget process continues, and encouraged everyone to attend the public hearing on November 3U, 1992. Mayor 11/16/92 -5- Paulson asked everyone to respect each others views as the City continues to go through the budget process. Councilmember Cohen stated if the Council cannot achieve the $75,000, he hoped the City's financial position will be aided through the legislative session. Nancy Carlson asked the Council not view this so negatively. She asked they continue the bu dget pros with a positive ositive attitude -- an attitude which will enable the Council to find the $75,000 in cuts. Councilmember Cohen asked the Financial Commission if they are satisfied with the responses of the Council. Ron Christensen answered he understood the Council's concerns, but the Council must look at cutting the $75,000. Vi Kanatz stated with creativity the Council will be able to find the $75,000. She agreed the public hearing may provide the Council with ideas. Mayor Paulson stated the C.ounciI will continue to work through this process, and the Council will-need the input of the residents at the public hearing. Ulyssess Boyd stated the Council must maintain the quality of life in Brooklyn Center, and to provide the same services will require a tax increase. He encouragcd a strong budget, and agreed with a tax increase. The City Manager announced there will be North Metro Mayor's Association meeting on Wednesday, November 18, 1992 at Constitutional Hall to meet with Representative Qrfield. Mayor Paulson thanked the Financial Commission for their support. ADJOURNMENT The Budget Work Session of the City of Brooklyn Center was adjourned at 10 p.m. I Todd Paulson, Mayor Recorded and transcribed by: Nancy Borg Northern Counties Secretarial Service 11/16/92 -6- x r MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION NOVEMBER 23, 1992 CITY HALL CALL TQ QRDER The Brooklyn Center City Council met in regular session and was called to order by Mayor Todd Paulson at 7 p.m. ROLL CALL Mayor Todd Paulson, Councilmember, Celia Scott, Jerry Pedlar, Dave Roscnc, and Philip Cohen. Also present were City Manager Gerald Splinter, Finance Director Paul Holmlund, Director of Planning and Inspection Ron Warren, City Attorney Charlie LeFevere, PeTSonnel Coordinator Geralyn Barone, and Council Secretary Nancy Berg, -OPENING CEREMONIES Al Johnson offcrcd 111G ilivucatioit. OPEN FORUM Ulysses Boyd addressed the City Council stating his concern for the upkeep of property in Brooklyn Center especially by absentee owners. He reported there are many homcs in need of outside maintenance such as painting and landscaping, and many of these homes are owned by elderly residents. Mr. Boyd suggested the City promote and encourage a paintathon and cleanup in the Spring of 1993. Mayor Paulson thanked Mr. Boyd for his suggestion COUNCIL REPORTS Councilmember Pedlar distributed a brochure to the Council from American Volkssport Association, an organization which promotes physical fitness, Volkssport has requested permission to use Brooklyn Center's trails and walkways for their physical fitness programs. Councilmember Rosene reported the Park and Recreation Commission had unanimously approved Volkssport's request and is asking Council if they would like to see a presentation by Volkssport, Councilmember Rosene inquired to what extent the City's trails would be impeded by this group, Councilmember Fccilar answered it is a season -long event, without a start or stop time, and the trail -ways will not be closed to the residents at any time. He further explained 11/23/92 - 1 R this is an opportunity for economic benefit to the City because so many people would be coming through the City. Councilmember Rosene stated he had no problem with approving this at the Commission level. Councilmember Scott asked how the program works. Councilmember Pedlar answered it is organized as an on -going event, not one in which the members participate all at un(x. Council memeber Cc)hen asked if the Council needs to take any action. Councilmember Pedlar answered he is asking if the Council approves of this type of use of the City's trails and walkways, and does the Council want this type of presentation brought for their review. Councilmember Cohen answered he had no problem approving as long as the rest of the community is not denied use of the trails. Councilmember Pedlar asked the City Manager if he could see any difficulties in granting approval. The City Manager answered no. Councilmember Cohen asked the City Attorney if the City will have any additional liability by endorsing this activity. The City Attorney answered no. There was a motion by Councilmember Cohen and seconded by Councilmember Scott to approve the recommendation by the Park and Recommendation Commission to grant use of the City's trails and walkways to the American Volksssport Association. The motion passed unanimously. There was a motion by Councilmember Cohen and seconded by Councilmember Rosene directing staff and the Housing Commission to organize a paintathon in the Spring of 1993. The motion passed unanimously. Councilmember Rosene reported he had called staff to request preparation of a resolution honoring Dr. Marl Ramsey, and he congratulated staff for having already done No. Councilmember Rosene read the resolution honoring Dr. Marl Ramsey. RESOLUTION NO 92 -261 Mummer Dave Roscnc introduced the following resolution and moved its adoption; RESOLUTION OF CONGRATULATIONS FOR DR. MARL RAMSEY, SUPERINTENDENT OF OSSEO SCHOOL D1S'TRtCt' NO. 279 The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. APPROVAL OF AGENDA AND CONSENT AGENDA Mayor Paulson inquired if any Councilmcmbers requested any items be removed from the consent agenda, None were made. 11423/92 .2- APPROVAL OF MINUTLS NOVEMBER 9-1992 - REGULAR SESSION There was a motion by Councilmember Scott and seconded by CuuncilnlenibOT Pedlar to approve the minutes of November 9, 1992, regular session as printed. The motion passed unanimously. NOVEMBER 1.0. 1.992 - BUDGET WORK SESSION There was a motion by C:ouncilmember Scott and seconded by Councilmumbcr Pedlai to approve the minutes of November 10, 1992, budget work session as printed. The motion passed unanimously. NOVEMBER 12, 1992 - _BUDGET WORK SES51ON There was a motion by Counc:ilmember Scott and seconded by Couneilmember Pedlar to approve the minutes of November 12, 1992, budget work session as printed. The motion passed unanimously, PROCLAMATION Member Celia Scott introduced the following proclamation and moved its adoption. PROCLAMATION DECLARING NOVEMBER 30 - DECEMBER 4, 1992, AS MANUFACTURERS' WEEK The motion for the adoption of the foregoing proclamation was duly seconded by member Jerry Pedlar, and the motion passed unanimously, RESOLUTIONS RESOLUTION NO, 92 -263 Member Celia Scott hitroduccd the following resolution and moved its Adoption: RESOLUTION ACKNOWLEDGING GIFT FROM THE BROOKLYN CENTER LIONS CLUB The motion for the adoption of the foregoing resolution was duly seconded by member Jerry Pedlar, and the motion passed unanimously, RESOLUTf_QN NO. 92 -264 Munibr.r Celia Scott introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING PROJECT, APPROVING PLANS AND SPECIFICATIONS, ACCEPTING PROPOSAL AND AWARDING CONTRACT FOR IMPROVEMENT PROJECT NO. 1992 -26, WELLS NO. 4 & NO. 9 MAINTENANCE. 11/23/92 - 3 - The motion for the adoption of the foregoing resolution was duly seconded by member Jerry Pedlar, and the motion passed unanimously. 0 RESOLUTION NO. 92 -265 Member Celia Sc:vtt introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING MAYOR AND CITY MANAGER TO EXECUTE THIRD -PARTY AGREEMENTS FOR YEAR XVIII URBAN HhNNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM The motion for the adoption of the foregoing resolution was duly seconded by member Jerry Pedlar, and the motion passed unanimously. RESOLUTION NO. 92 -266 IVMcmbor Celia Scott introduced the following; resolution and moved its adoption: RESOLUTION ACCEPTING WORK PERFORMED FOR IMPROVEMENT PROJECT 1992 -02, LOCAL AREA NETWORK SYSTEM FOR THE CITY OF BROOKLYN CENTER FACILITIES The motion for the adoption of the foregoing resolution was duly seconded by member Jerry Pedlar, and the motion passed unanimously. LICENSES There was a motion by Councilmember Scott and seconded by Councilmember Pedlar to f approve the fallowing list ca licenses: GASOLINE SERVICE STATION Brookdale Unocal 76 5710 Xerxes Avenue N. Brookdale Ccnter Service 76 6245 Brooklyn 131vd. Christy's Auto Scrvicc 5300 Dupont Avenue N. MECHANICAL SYSTEMS Dependable Indoor Air Quality, Inc. 2619 Coon Rapids Blvd. RENTAL DWELLINGS Initial; Steven & Marla Gemar 5540 Knox Avenue N. Mike Hannon 1,339 - 67th Lane N. Renewel: Randall B. Cook 5347 Brooklyn Blvd. Ronald L. Nyberg 5301 Dupont Avenue N. Patrick Menth 5302 Fremont Avenue N. 11/23/92 "4- Delores Hanson 7210 Perry Court East Duane &- Jenny Christiunscn 5400 Sailor Lane Gregory M. Ray 3713 Urban Avenue N. The motion passed unanimously. ORDINANCES The City Manager presented An Ordinance Amending Chapter 6 of the City Ordinances Regarding the Administrative Cade of the City. This item will delete, the Department of Planning and Inspection and the Director of Planning and Inspection and add the Department of Community Development and Director of Community Development as proposed in the 1993 budget, This item is offered for a first reading this evening. There was a motion by Councilmember Rosene and seconded by Councilmember Scott to approve for first reading an Ordinance Amending Chapter 6 of the City Ordinances Regarding the Administrative Code of the City. The motion passed unanimously. DISCUSSION ITEMS DESIGNATION OF A THIRD PRESIDING OFFICIAL FOR CITY COUNCIL The City Manager prowntod for discussion a Resolution Establishing and Designating an Acting President Pro Tem of the City Council. He explained on occasion both the Mayor and pro tem of the City Council are absent from a Council meeting at which a quorum is present. The resolution will provide for the designation of an acting pro tem who will preside in the absence of bath the Mayor and pro tem. Councilmember Rosene thanked staff for drafting this resolution; however, he stated it was more specific than he had intended. He stated it was not his intent to designate a third presiding officer by name, but to designate by seniority. He explained by designating by Seniority and not name, when the members of the Council change, a new resolution will not have to be drafted. Councilmember Rosene presented a revised Resolution Establishing and Designating an Acting President Pro Tem of the City Council. Councilmember Cohen asked how often both the Mayor and pro tem are absent. Councilmember Rosene answered twice in the last two months. RESOLUTION NO-92 -262 Mcmber Dave Ro:;ci7c introdiwcd the fallowing resolution Lind moved its adoption: RESOLUTION ESTABLISHING AND DESIGNATING AN ACTING PRESIDENT PRO TEM OF THE CITY COUNCIL The motion for the adoption of the foregoing resolution was duly seconded by member Philip Cohen, and the motion passed unanimously. 11/23/92 - 5 - 1993 COUNCIL MEETING SCHEDULE The City Manager presented the proposed 1993 Council meeting schedule. 0 Councilmember Scott suggested the Council approve only the schedule for January at this time, and allow the new Council to approve the rest in January. Councilmcmber Rosene asked if the Council is scheduling a meeting for the first business day in January to swear in the new Council members. The City Manager answered this can be scheduled anytime after January 1, 1993, and before the first Council meeting. There was a motion by Councilmember Scott and seconded by Councilmember Rosene to set the January 11 and January 2.5, 1993, City Council meeting dates and place, the rest of the 1993 Council Meeting Schedule on the January 11, 1993 agenda. The motion passed unanimously. VIOLA'T'ION OF ZONING ORDINANCE ODOR STANDARD W DCO PLODUCTS._6800 SHINGLE CREEK PARKWAY The City Manager presented the violation of zoning ordinance odor standards - Woodco Products, 6800 Shingle Creek Parkway. He explained the inspection department has requested formal action on a determination of compliance under our Zoning Ordinance at the December 14, 1992, City Council meeting. The City Manager further explained Woodco is currently installing higher stacks which will mitigate some of the problems, and staff is requesting changes in the type of product used which will further reduce emissions. Councilmember Scott asked why Woodco Products did not have a PCA permit. The City Manager answered Woodco Products was unaware of the requirement. Councilmemb�.r Scott asked if the City can require these types of companies to have permits on file with the City. The City Manager answered if a company has a PGA permit, a copy is on file with the C ity. Councilmember Pedlar inquired when the fire department last inspected the property. The City Manager did not know, but stated Woodco has met all the requirements except for the odor standards. There was a motion by Councilmember Pedlar and seconded by Councilmembcr Cohen to approvc staff recommendations, and the motion passed unanimously. 1992 PRIORITIES UPDATE The City Manager presented LliG 1992 priorities update. IIc explained early in 1992 the City Council decided to forego the annual planning process for 1992 to allow staff and advisory commissions time to be directed at the Financial Commission's work with the prioritization process, He further explained the priorities established in 1991 were extended for 1992. I 11 � _ 0 /�3/9.. - 6 The City Manager asked the Council to discuss and decide whether to extend the 1991 -1992 priorities through 1993 or decide on a process for 1993. The City Manager stated the cost of the planning process is approximately $2,000 to $3,000. Councilmember Rosene asked what the City received for this money. The City Manager explained a facilitator was hired, two meetings were held, a computer was rented and mailings went out. Councilmember Scott agreed there is a need to look at the priorities. However, she recommended scheduling a meeting with all commissions for discussion rather than hiring a facilitator and renting a computer. The City Manager offered to provide Council with a scaled down process, Councilmember Pedlar agreed with Councilmember Scott stating there is a definite value to this process and value in the interaction and the brainstorming. Councilmember Rosene stated the Human Rights and Resources Commission is making plans to bring together all commissions and department heads. Mayor Paulson asked staff to work with all the commissions and to include the members of Council, AN ORDINANCE AMENDING CHAPTER 35 OF THE CITY ORDINANCES REGARDING GREENSTRIP REQUIREMENTS The City Manager presented An Ordinance Amending Chapter 35 of the City Ordinances Regarding Grccnstrip Requirements. He explained to Council this Ordinance amendment is directly related to three resolutions regarding Application Numbers 92001, 92002, and 92003. He suggested Council consider the three resolutions and the Ordinance amendment at the same time. Jon Baccus, Phillips 66 Company, requested the site plan application be tabled until the completion of the Brooklyn Boulevard Study. He explained Phillips 66 understands the Council's concerns about the site plan. Councilmember Cohen asked if the underground tanks have been removed from this property. The City Manager answered yes, one year ago and Phillips 66 has up to two years from the date of removal to use this property as a gas station. Councilmember Rosene stated this is a nonconforming use of this property. He explained if the Council believes a filling station is not an appropriate use of this property, the Council should not approve the plat. 11/23/92 -7- Mayor Paulson asked if the Council approved the plat, variance and ordinance, could the Council deny the site plan. The City Manager answered if the Council approved just the plat and not the variance, then the Ordinance governs the use of the site. Councilmember Rosene explained if there is a nonconforming use of a property, and the building is burned more than 50 percent, it cannot be rebuilt for that purpose. Councilmember Rosene stated he would not recommend approving the variance or the site plan, Mayor Paulson stated the question is does the City want a filling station on this property. He stated he would like to wait for the consultant's report. Councilmember Cohen asked if the Council approves the plat and the first reading of the Ordinance, what is the timeline for the second reading and eventual approval. The City Manager stated it must be reviewed by the Planning Commission before the second reading. Councilmember Cohen agreed with Councilmember Rosene that the only use that has come forward for this property is this application. He encouraged the Council to continue to work with Phillips 66 to see this property developed, Councilmember Pedlar asked if the Council approves the plat and the first reading of the Ordinance, would it be possible to receive the consultant's report prior to the second reading of the Ordinance. The City Manager answered it is possible, Councilmember Pedlar stated Council would like to see the results of the study, approve the plat and the first reading of the Ordinance, and then after the presentation of the study, present the, Ordinance for second reading. The Director of Planning and Inspection clarified the Council was reviewing, discussing and giving direction with respect to an Ordinance Amendment to the 15' Greenstrip, and then referring; the matter to the Planning Commission for their required input and recommendation. He further cxplained the City Council was to review the proposed language and discuss the desirability of having the Ordinance affect all zoning districts or perhaps limit it only to a few common districts or allow it only on certain streets such as major thoroughfares. He continued to explain the language presented addressed only one section in the Ordinance which refers to all zoning districts. There are four other sections in the Ordinance that deal with the same requirements and might need to be amended depending on the direction the Council gives. Councilmember Scott stated the first thing the Council needs to decide is whether the Plat is approved or not. Councilmember Nos= stated he was in favor of going along with the plat approval until he realized if the Council approves one step it is harder to deny other steps. Mayor Paulson stated approving the plat would not be detrimental to putting y Pp 8 P p g something nice on the property. 11/23/92 _ 8 _ Councilmember Cohen stated the issue is redevelopment on Brooklyn Boulevard, and the Council may not find our Ordinances neatly packaged to take care of redevelopment on Brooklyn Boulevard. He stated he was not impressed with the progress on the study by the consultant. Councilmember Cohen stressed the need for redevelopment on Brooklyn Boulevard, and this is a corporation willing to redevelop with their own money, Mayor Paulson stated he had met with the consultant, and liked the ideas presented so far. He stated this study is what the City must do for the long run- -the future plan and vision for Brooklyn Boulevard. Councilmember Pedlar stated he was concerned about the progress of the study. He agreed with Mayor Paulson to redevelop Brooklyn Boulevard, however the Council will have to prioritize where the dollars will go, He suggested there may be more benefit to the community as a whole to prioritize the residential property. Councilmember Pedlar advised Council to be cautious. He said the Council has an opportunity to remove an eyestore, and the Council must be realistic. Councilmember Pedlar agreed to wait for the consultant's report. Mayor Paulson stated Council is not shutting down this application, but the Council must take the action that is in the best interest of the City. He explained the frontage road being proposed by the consultant is very unique and must be looked at more closely. Mayor Paulson asked Council to wait until the Study is completed to consider this application. RE5OLIITIONS ( r CONTINUED, The City Manager presented a Resolution Regarding the Disposition of Planciifig Commission Application No. 92002 submitted by Phillips 66 Company. There was a motion by Councilmember Pedlar and seconded by Councilmember Cohen to approve Application No. 92002 submitted by Phillips 66 Company subject to the following conditions; 1. The final plat is subject to review and approval by the City Engineer. 2. The final plat is subject to the provisions of Chapter 15 of the City ordinances. 3. The preliminary plat shall be revised, prior to consideration by the City Council, to indicate a dedication of right -of -way for future widening of 69th Avenue North of 18' in width, The motion passed. Mayor Paulson voted against the motion, The City Manager presented a Resolution Regarding the Disposition of Planning Commission Application No. 92003 submitted by Phillips tiff Company. 11/23/92 - 9 - RESOLUTION N 92 - 267 Mcmbcr Ccliu Scott iutroduc'ed the following resolution and moved its adoption with the removal of Finding Number I and renumbering the subsequent findings accordingly: RESOLUTION REGARDING THE DISPOSITION OF PLANNING COMMISSION APPLICATION NO. 92043 SUBMITTED BY PHILLIPS 66 COMPANY The notion for the adoption of the foregoing resolution was duly seconded by member Dave Rosene. Vote on the motion; four ayes, one nay. The motion passed. Councilmember Pedlar noted nay, Councilmembcr Scott suggested referring the Ordinance Amending Chapter 35 of the City Ordinances Regarding tireenstrip Requirements to the Planning Commission. She stresscd the need to look at the large picture, not just how it applies to one piece of Property. Councilmembcr Rosene stated he had a problem amending an Ordinance. He explained whenever the Council rules on this type of thing, the Council is setting standards, and the Council must be very careful. There was motion by Councilmember Cohen and seconded by Councilmember Scott to refer An Ordinance Amending Chapter 35 of the City Ordinances Regarding Greenstrip Requirements to the Planning Commission to develop a set of standards for greenstrip requirements that would deal with redevelopment of Brooklyn Boulevard and other similar areas of the City. Mayor Paulson asked what else would be added to the requirements. The City Manager answered the Council should allow some flexibility in the standards because of the needs vt redevelopment. Councilmember Rosene stated to deny Councilmember's Cohen motion would be tantamount to saying the only way to make our City look nice is greenstrip. He encourdged the Council to allow the Planning CQmmission to discuss and provide a recommendation. The Director of Planning and Inspecting stated the standards give some flexibility, but it is very difficult to write an ordinance that gives flexibility but also sets a standard for all cases. The motion passed unanimously. The City Manager presented a Resolution Regarding the Disposition of Planning Commission Application No. 92001 submitted by Phillips fib Company. Application x n Phi Com was requesting in tabling of � t Jan Baccus explained the reason Phillips 66 Co a P P P Y Q g g 1p No . 92001 was to wait for the results of the redevelopment study. 11/23/92 - 10 - There was a motion by Councilmember Scott and seconded by Councilmember Cohen to table Application No. 92001 per the applicant's request until the Brooklyn Boulevard Study is completed. The motion passed unanimously, RECESS The Brooklyn Center City Council recessed at 9:05 p.m., and reconvened at 9:18 p.m. RESOLUTIONS (,CONTINUED The City Manager presented a Resolution 1~xprgging Recognition and Appreciation for the Public Service of Organizations Participating in Brooklyn Center's Adopt -A -Park, Adopt -A- Trail, and Adapt- A- Strcct Programs. The groups were: Brooklyn CCntor Community Oriented Policing; Brooklyn Center Charter Commission; Brooklyn Center Rotary Club; Brooklyn Swim Club; Children's World; Evergreen Park School &. P.T.O.; Kids on the Move Daycare; Neighbors of Belivue; Target "Good Neighbors;" Textgron Financial Corporation and Twin Lake Association. RESOLUTION NO. 92 -268 Murribur Jerry Pedlar introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION FOR THE PUBLIC SERVICE OF ORGANIZATIONS PARTICIPATING IN BRQUIKLYN CENTER'S ADOPT -A -PARK, ADOPT -A- TRAIL, AND ADOPT -A- STREET PROGRAMS The motion for the adoption of the foregoing resolution was duly seconded by member Dave Rosene and the motion passed unanimously, Councilmember Pedlar asked staff to provide a copy of this resolution to the Park and Recreation Commission. Councilmember Rosene stated it was a pleasure to have such groups working in the City and there are also a number of individuals and families involved in this activity. HC 111mitloned Bill Price and his wife have been cleaning up the Mississippi, and he asked the City Manager to install a sign with their names, Councilmember Scott reported she met with staff regarding the police canine unit. She stated she had reccivcd many calls supporting this program. There was a motion by Councilmember Scott and seconded by Councilmcmber Rosene to free the funds that were made available in 1992 and put the canine unit back on the street as soon as possible. Councilmember Rosene explained he is not as enthusiastic as Councilmcmber Scott because of the substantial amount of time spent with the dog by its trainer, and tho difficalty of 11/23/92 - 11 - handling the pay for this time. Councilmember Rosene was also concerned about the times the dog is not available and recommended working with other communities to coordinate the use of dogs. Councilmember Scott stated such a plan is underway for after the first of the year, and she reminded Council the cost of a dog is much less than the cost of a police officer. Councilmember Rosene agreed stating the citizens want mere protection, but the budget does not allow for hiring of another officer. Councilmember Pedlar stated Councilmember Scott indicated there are funds for 1992, but asked where the funds will come from in 1993. The City Manager stated the money has been found in the police department budget. He explained the police department had estimated $30,000 for the domestic abuse fund, however with the addition of three ether communities to the program, at least $6,000 of that fund will be available., Councilmember Pedlar was concerned about the availability of the dog. He supported this, but would like to stipulate that the funding is required to come from within the police department, and there would be no reduction of staff in the police department as it relates to the funding for 1993. Councilmember Pedlar believed there are philanthropic funds available, such as donations from the Lions Club. He asked data be collected in early 1993 as to the availability of the dog. The City Manager explained the domestic abuse program would not be cut back, the reduction in proposed expenses was because three other communities are joining the program. He stated the Lions Club and others have helped in the past with one - time expenses, but the base program funds should really come from City funds, Councilmember Pedlar stated there is some difference of opinion in the police department about the use of dogs. He suggested Chief Hampton address this topic during his meetings with staff. Councilmember Scott explained the previous problem was because there were no guidelines by which the canine program operated, She further explained Chief Hampton will communicate with the officers the parameters by which the program operates. Councilmember Cohen asked if the funding with other communities will be handled by mutual aid. The City Manager answered it may be handled under the existing did a�rcement or by creating a new one He stated the three or four police chiefs will get together to coordinate the scheduling. The motion passed unanimously. 11/23/92 - 12- There was a motion by Councilmember Rosene and seconded by Councilmember Pedlar that data be collected on the availability of the dogs and the economics of the situation, and report hack to Council at the end of the first quarter 1993. The motion passed unanimously. Councilmember Pedlar reported the next Planning Commission meeting is scheduled for December 17, 1992, and there will be two vacancies on the Planning Commission in January. He asked Council consider appointing replacements. M Y Y May Paulson stated he was not read to make a recommendation at this time. He asked this item be placed on the December 14, 1992, Council agenda. ADJOURNMENT There was a motion by Councilmember Cohen and seconded by Councilmember Rosene to adjourn the meeting. The motion passed unanimously. The Brooklyn Center City Council adjourned at 9:40 p.m. Deputy City Clerk Todd Paulson, Mayor Recorded and transcribed by: Nancy Berg Northern Counties Secretarial Services 11/23/92 - 13 - MINUTES OF THE PROCEEDINGS OF THE FU13LIC HEARING ON THE PROPOSED 1993 CITY BUDGET OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA SPECIAL SESSION NOVEMBER 30, 1992 CITY HALL CALL TO ORDER The Brooklyn Center City Council met for a public hearing on the proposed 1993 City budget and was called to order by Mayor Todd Paulson at 7:00 p.m. ROLL CALL Mayor Todd Paulson, Councilmembers C41ia Scott, Dave Roscne, Jerry Pedlar, and Philip Cohen_ Also present were City Manager Gerald Splinter, Finance Director Paul Holmlund, EDA Coordinator Brad Hoffman, Assistant Finance Director Charlie Hansen, City Assessor Mark Parish and Council Secretary Nancy Berg. Mayor Paulson welcomed the residents to the Truth in Taxation Hearing. The City Manager explained the purpose of the hearing and stated the presentation would last about one -half hour. The Finance Director introduced Barbara Gallo who provided the technology for the presentation. The Finance Director then proceeded to present a summary of the 1993 proposed City budget. Mayor Paulson opened the meeting for the purpose of a public hearing on the proposed 1993 City budget at 7:35 p,m. Tony Kuefler, 5943 Abbott Avenue North, addressed the Council as a representative of the Brooklyn Center Taxpayers Association (BC'A) and as a homeowner. He stated the value of his home increased slightly and his taxes increased by :10 percent. Mr. Kuefler stated the citizens get a lot for their money, but he is concerned about the increase especially for those whn are retired. Mr, Kuefler stated as a representative of the Board of Directors of the BC:TA, he was concerned about the message a 12 to 14 percent increase will send to the legislature -- it might show that the city cannot control its money. He noted the BUPA is very encouraged by the. work of the Financial Commission to date. Mr. Kuctler suggested the City implement a program called bench - marking, which is a method of comparison between similar entities, He recommended the City compare itself to the best in their class, 11/30/92 -1- stands ready to offer its services in support of the Financial Commission, Council and City staff. Stan Perry, 3831 Eckberg Drive, stated the market value of his home had decreased and his taxes had gone up. Ile asked how the taxes are calculated and stated he is retired aiid can no lcmgcr afford to keep his home. The City Manager explained the formula for the taxes, and asked the City Assessor contact Mr. Perry to ensure his tax statement is correct. Lewis Mathews, 5637 Bryant Avenue North, stated the value of his home had decreased by $100, and his taxes increased by $105, Mr. Mathews stated he was very concerned about the school district taxes. The City Managcr advised Mr. Mathews to attend the public hearing for his school district in order to voice his concerns. Mr. Mathews asked the Council to take a good look at the 15% increase especially for people who are retired or on a fixed income. Councilmember Rosene assured Mr. Mathews that the money paid for school district taxes goes to the school district that his children attend. Mayor Paulson stated the Council must take into account all the taxes, not just the City taxes -- the Council must look at it all as a whole. Councilmember Rosene explained when looking closely at the proposed budget, there are steps staff has taken to assure the taxes will not always go up. He further explahir'd the phasing out of borrowing for the purchase of equipment, and the City will cease to use money from the reserve fund, Councilmember Rosene stated through the EDA levy, the Council hopes to increase property values by removing blighted properties. Mr. Mathews asked if after 1993, the taxes will stabilize. Councilmember Rosene answered he hoped this would be the case. He reminded Mr, Mathews the 14.7 percent increase is not just City taxes, but also includes the school district and the County. Nancy Carlson, 6024 Aldrich Avenue North, introduced herself as a concerned citizen. She stated the election this year was the lowest including such things as name - calling. Ms. Carlson stated the BCTA has control of the City Council, and named Councilmembers Scott, Cohen and Pedlar, and the City Manager as members of the BCTA. Ms. Carlson stated her biggest concern was with the Earle Brown Heritage Center. Ms. Carlson read the salaries of the employees of the Earle Brown Her Center stating all of the salaries were out of line_ She asked the Council how they can justify paying these salaries on a project that does not make any money. Ms, Carlson asked the Council to get a City Manager who will trim the fat. She also asked the Council to justify the need for so much management. Ms. Carlson disagreed with the City's proposal to survey local businesses arguing the City should join the Chamber of Commerce instead. Ms. Carlson called for more police protection and code enforcement. She asked the Council to clean up the slum landlords and slurp homeowners. Ms. Carlson stated crime, is out of control in Brooklyn Center. 11/30/92 -2- Councilmember Pedlar agreed Ms. Carlson raised some valid questions. He asked the City Manager to provide answers to Ms. Carlson. Mayor Paulson asked Ms. Carlson to provide the City Manager with a list of her questions, and also asked staff to respond to Ms. Carlson's concerns. Councilmember Cohen asked Ms. Carlson to explain why she thought crime was out of control. Ms. Carlson answered she had witnessed crime openly in Brookdale Shopping Center. She further stated there were the murders in Brooklyn Park, campaign signs were destroyed, gets ciphening in the neighborhood, and pan - handling. Councilmember Cohen answered the murders in Brooklyn Park were allegedly committed by a person the criminal justice system put back on the street, not someone from [lie community. He explained many incidents in our community are committed by people put bark on the street, and no matter bow many police officers we have, we cannot control all the criminals put back can the street, He stated crime is not something to be scared of in Brooklyn Center, but we must be concerned. Mayor Paulson asked that the discussion be contained to the budget issue. Councilmember Scott asked the City Manager to explain the financial situation of the Earle Brown Heritage Center. The City Manager answered the original purpose of the Earle Brown Heritage Center was to preserve the historic buildings. He explained the Earle Brown Heritage Center was recommended by the Citizen's Committee and the committee stated it would be in the red for three to five years, and the Heritage Center is right on schedule and staff believes it will be in the "black" within five years Noah Bridges, 6712 Emerson Avenue North, stated the salaries for the sales people is out of line at the Heritage Center. He further stated the Council was going W di the canine unit, but yet continues to fund the Heritage Center. He advised putting more money into the police department- and teen programs. Mr. Bridges stated he does not mind tax increases, but he does mind loss of services. The City Manager explained the City cannot transfer funds from the EDA (Heritage Center) or the HRA to the police department. Councilmember Cohen explained when the Earle Brown Heritage Center proposal was brought before the Council, there were public hearings held and it was Ocully stated it would take five years to bring the Heritage Center into the black. He further explained the Heritage Center is not operated by general funds, but by tax increment. The City Manager also explained the salaries as quoted include all benefits including Workman's Compensation, not just the salary. 11/30/92 -3- Ron Christensen, 6101 .Tune Avenue North, pointed out that Ms. Carlson seemed to be making a political statement. He explained the Earle Brown Heritage Center was dcvclopcd to be a benefit to the City, Sylvester Thielman, 5325 France Avenue North, asked what the salary increase for employees will be this year. The City Manager answered the City is in salary negotiations right now, the ballpark figure would be under 3 percent. Mr. Thielman asked what it costs every month to pay City employees who are retired. The City Manager answered the retired employees are paid by PERA, and the City's portion is 4.48 percent of the employee's salary. The Director of Finance explained how PERA, a state pension system, works. Mr. Thielman asked if an employee receives pay for all sick days upon retirement. The City Manager answered yes, approximately one -third of available sick time. Lorraine Gilligan, 6900 Dallas Road, stated the percent of her tax increase was too high. She explained her taxes increased by 26.7 percent and the market value of licr hol1ic increased by $5,000. The Director of Finance recommended she talk to the City Assessor, Ms. Gilligan stated the percentage is really high compared to the increase received by the people. She recommended the City learn to live with less. Ms. Gilligan expressed concern about the slum apartments, and asked the Council to aid the homeowners who live on the river next to these slum apartments. The City Manager explained one of the apartments is in the process of being purchased by the EDA and is scheduled for demolition sometime in the next two years. He further stated the City is currently working on reducing the number of apartment units by 10 percent, but is unsure how this would he financed. Perry Nordquist, 1707 Woodpine .Lane, suggested hiring a property manager for the Earle Brown Heritage Celttcr, Mr. Nordquist asked if the interest rates wcrc low when the Financial Commission recommended paying cash for major purchases. The Finance Director answered the interest_ rates were not much higher at that time, and the Financial Commission thought borrowing was just not good business. Councilmcmber Cohen explained in three years the City had to pay $300,000 in interest. He stated by borrowing the money, the City would be putting the burden of repayment oil the children of Brooklyn Center, The Finance Director explained the City is on a schedule for capital outlay purchase that is somewhat constant, not a large amount in one year. The City Manager explained the City maintains major equipment for as long as it is economical. Lee Snapko, 6931 West Palmer Lake Drive, stated it was not a good fiscal policy to allow an increase in the hlidget during a tight economy -- the economy does not warrant an increase. He asked if the final budget will be submitted the end of this month, The Finance Director answered yes, the Council will adopt a budget either tonight, or can December 10. The City must certify the letiy on December 28, 1992. 11/30/92 -4- Mr. Snapko stated it is too late now to change the budget, and asked why weren't the citizens notified earlier, I'he Finance Director explained the Council adopted a preliminary budget in August and it was published. Councilmember Pedlar agreed with Mr. Snapko's statements. He stated the Financial Commission was directed to look at the City's spending and to make recommendations. Councilmember Pedlar stated his concern was with salaries. He explained the City has mortgaged the future of Brooklyn Center by going into the fund balance, and this can no longer happen. Councilmember Pedlar expressed his concern for senior citizens and for those on fixed incomes. He stated the City can no longer dip into its "savings account" to fund day -to -day operations. He also stated the Council wants to keep spending down in Brooklyn Center, Councilmember Pedlar agreed the City must be lean and mean, but there are services the citizens have come to expect. He recommended the citizens become more involved, come to more Council meetings because what the citizens have to say is very important to the Council. Mayor Paulson compared the budget to purchasing a new car. He stated that many people do not have the monCy to purchase new cars or to have savings accounts. 171C agteed the Council needs the input from the citizens to keep the Council from raising taxes more than is necessary, Mayor Paulson encouragod staff and Council to find new ways to earn income for the City, and new ways to deliver services. Diane Lerbs, 5107 E. Twin Lake Boulevard, stated it was her opinion the Mayor allowed political grandstanding to occur by allowing Ms. Carlson to attack members of tlic City Council, City Manager and members of the BCTA. Ms. Lerbs stated a person cannot just criticize, a person must investigate the facts. Ms. Lerbs also stated it was unacceptable at the Mayor to request an increase in salary, and to request a communications coordinator to help further his political career, She encouraged all the citizens present this evening to do as much as they can to gain knowledge, to get the facts, and to work together. She asked that the hearing be restricted to only budget matters, not political matters. Ms. Lerbs thanked the Council for organizing commissions geographically, and volunteered to join CEAP or any other commission. Mayor Paulson stated he felt very strongly that he must allow citizens the right to speak, and would never use his chair to silence people. Mayor Paulson stated Ms. Lerbs had in the past slurred himself, his wife and his child. Ms. Lerbs denied this, and asked what exactly the Mayor thought she had done. The Mayor answered this public hearing is about the proposed budget, and encouraged everyone to move on with the budget. John Moore, 6606 Ewing Avenue, stated he was against the 14 percent tax increase, and a salary increase of 3 percent is unacceptable. Councilmember Rosene explained to Mr. Moore the taxes in Brooklyn Center were previously too low, the City was using funds from areas it should not have bccu to keep 11/30/92 -5- taxes low. He noted the City was borrowing from the general fund, so the tax rates were artificially low. He explained the Council is allowing the tax rates to raise to their natural level, by not borrowing funds or using the general funds. Councilmember Rosene also stated the citizens have been stating loudly and clearly they want blighted properties taken care of, and this is the reason for the EDA levy. Peter Dragieff, 6431 Emerson Avenue North, stated the 14.7 percent increase is ridiculous. Rodney Mattinen, 5948 Vincent Avenue North, stated no government should be allowed to raise taxes over the rate of inflation. Mr. Mattinen agreed the crime in Brooklyn Park is unacceptable. Councilmember Rosene explained the legislature restructured the property tax system, and in many cases this meant an increase in taxes. He stated the proposed budget is less for 1993 than it was for 1992, Ron Christensen stated the people here have all witnessed an increase in taxes, and he asked if any property owners received a decrease in taxes. The City Manager answered sumo liun- homestcad properties, small businesses and higher value homes received a decrease in taxes. The City Assessor explained that people on fixed incomes can apply to the State of Minnesota for a property tax refund. Joe Ohman, 5804 Pearson Drive, stated he is a member of the 5th District of the American Legion, and when their budget was $4,000 in the red, the members willingly reduced that number to within $500, Ms. Gilligan asked the Council to take another look at the budget. Councilmember Pedlar reiterated a 1 ge part of the budget increase is due to the EDA levy, which is yin aftillpt to purchase blighted properties, for the good of all property owners in Brooklyn Center. Councilmember Pedlar asked Ms. Gilligan if she would support the EDA levy. She answered yes, but there are other places were the budget could be cut. Irving Koponen, 6707 Dupont, complimented Brooklyn Center on doing a good job trying to control the blighted homes and apartments. Mr. Koponen expressed disappointi«cnt that the Mayor did not limit the discussions to the budget. Councilmember Rosene stated as long as blighted properties are a problem in the community, the Council will consider the EDA levy a very high priority. Barbara Sorg, 6117 Camden, stated $183,000 for the EDA levy is very high. Councilmember Cohen stated there are 80 to 90 homes that are in a blighted state, and it takes about $50,000 to remove a blighted property. He further explained the City would like to remove 11/30/92 -6- 5 to 10 properties per year using a variety of funds. He warned the City must act on this before it becomes an epidemic, as is the problem in Minneapolis. Councilmember Rosene explained the City just recently purchased the property at 6637 Humboldt, and hopes to purchase the property at 67th and Humboldt. Tha City must have the EDA funds to accomplish this. Councilmember Scott informed the public the salaries in question are very often union salaries, therefore the Council cannot control. She also explained the City has been responsible for many state mandated programs in the last two years. Councilmember Scott stated each department was cut by 10 percent, and the City has combined services with other communities to cut expenses. Councilmember Rosene added the State is now imposing the sales tax on cities amounting to another $100,000. Councilmember Pedlar stated it was clear to him the citizens understood and accept the EDA levy, but also the City needs to operate differently. Councilmember Pedlar recommended the City investigate the use of bench - marking. He stated he felt strongly that the City has too many levels of management. There was a motion by Councilmember Rosene and seconded by Councilmember Pedlar directing staff and the Financial Commission to explore the possibility of including bcnch- marldng in the fiscal policies. Mayor Paulson agreed the Council should look at salaries and the levels of management. Councilmembcr Cohen stated the report on bench- marking will not be available this year. Councilmember Rosene agreed, and stated it was his intent to receive such a report at the end of the first gvarter of 1993. Councilmember Cohen stated to decrease the budgct anymore, would mean cuts in personnel and in services. He did not feel he could support cutting taxes which affect services. He stated the Financial Commission has done an excellent job of prioritizing, and if the Council does cut budgets, it must look at the prioritization process. . The motion passed unanimously. There was a motion by Councilmember Pedlar and seconded by Councilmember Cohen to continue the public hearing to December 1p, 1992 at 7 p.m. The motion passed unanimously, Mayor Paulson thanked everyone for attending the public hearing. ADJOURNMENT The public hearing on the Proposed 1993 City Budget adjourned at 10:35 p.m. 1 1/30/92 -7- Todd Paulson, Mayor Recorded and transcribed by: Nancy Berg Northern Counties Secretarial Service 11/30/92 -S- CITY OF BROOKLYN CENTER Council Meeting Datal 2 / 14 / 9 Agenda hem Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Planning Commission Commission Application No. 92015 - Brookdale Office Park Partnership ********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** DEPT. APPR L: C . 6,ja,�� Ronald A. Warren, Director of Planning and Inspection ************************ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** A * * * * * * * * * * * * * * * ** MANAGER'S REVIEW RECOMMENDATION: No comments to supplement this report Comments below /attached ********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** SUMMARY EXPLANATION: (supplemental sheets attached X ) • Planning Commission Application No. 92015 submitted by Brookdale Office Park Partnership on behalf of Cardinal Stritch College is a request for special use permit approval to operate an educational use in the five story office building at 3300 County Road 10. The property is zoned ClA (Service /Office), therefore, a special use permit is required because educational uses are considered special uses in that zoning district. This application was considered by the Planning Commission at its November 19, 1992 meeting. Attached are minutes and information sheet from that meeting, two letters from the building property manager and a map of the area for the Council's review. Recommendation The Planning Commission recommended approval of the application subject to the four conditions' on page 4 of the minutes of its November 19, 1992 meeting. MINUTES OF THE PROCEEDINGS OF THE PLANNING COMMISSION OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF AND THE STATE OF MINNESOTA REGULAR SESSION NOVEMBER 19, 1992 CITY HALL CALL TO ORDER The Planning Commission met in regular session and was called to order by Chairperson Wallace Bernards at 7:30 p.m. Chairperson Bernards stated that it was in order to congratulate Commissioners Kalligher and Mann on their election to the City Council. ROLL CALL Chairperson Wallace Bernards, Commissioners Kristen Mann, Ella Sander, Bertil Johnson, Mark Holmes and Barbara Kalligher. Also present were Director of Planning and Inspection Ronald Warren and Planner Gary Shallcross. APPROVAL OF MINUTES - OCTOBER 19 1992 Motion by Commissioner Johnson seconded by Commissioner Mann to approve the minutes of the October 29, 1992 Planning Commission meeting as submitted. Voting in favor: Chairperson Bernards, Commissioners Mann, Sander, Johnson and Holmes. Voting against: none. Not voting: Commissioner Kalligher. APPLICATION NO. 92015 (Brookdale Office Park) Following the Chairperson's explanation, the Secretary introduced the first item of business, a request for special use permit approval by Brookdale Office Park to operate Cardinal Stritch College in the five story office building at 3300 County Road 10. The Secretary reviewed the contents of the staff report (see Planning Commission Information Sheet for Application No.92015, attached). Commissioner Johnson asked why the conditions referred to hours between 6:00 and 10:00 p.m. while the letters submitted by Mr. Carland referred to classes between 6:30 and 9:30 p.m. The Planner stated that it was basically to allow for flexibility in scheduling classes. In response to another question from Commissioner Johnson regarding expansion or alteration of the college, the Secretary answered that, as long as there is no more floor space occupied by the college, the special use permit could continue as approved. Chairperson Bernards inquired as to why the application was being pursued after the fact. The Planner explained that no building permit was required for the college to simply occupy offices that already existed. He stated that the Building Official would like a Certificate of Occupancy for the use to certify code compliance. 11-19-92 1 He stated that the Building Official does not believe there will be a problem. He added that City staff were not aware that the college was in the building until after the fact when the Building Official happen to be in the building. Chairperson Bernards asked where the Commission was at with the question of parking at schools. The Secretary answered that staff did not have a report on that yet. He stated that the City needs to add an amendment allowing educational uses by special use permit in the C1 and ClA zones. He stated that a parking ordinance would probably accompany that. Commissioner Kalligher asked whether there would be classes on the weekend. The Secretary responded that that would probably be the case. Commissioner Holmes asked whether the college was the only occupant on the fourth floor. The Secretary responded in the negative as far as his knowledge. In response to a question from Commissioner Holmes about the college pursuing the special use permit after the fact, the Secretary admitted that this was a technical violation and that the college could be cited for a zoning violation of operating a special use permit without proper approval, but he did not feel that this was necessary in this case since no site problems had resulted. Chairperson Bernards asked the applicant whether he had anything to add. Mr. Bruce Carland of Brookdale Office Park stated that he had nothing to add to the report and apologized that no one from the college was able to appear at the meeting. He noted that the class schedule for the college indicates that the maximum number of students in any class would be 22. Chairperson Bernards asked what the security arrangement was for the building. Mr. Carland answered that there is a security service that monitors the building and that the building is locked after the college classes are over. Chairperson Bernards asked as to the adequacy of the lighting on the site. Mr. Carland stated that the outside lights are on a timer and added that he felt the property was well illuminated. In response to another question from Chairperson Bernards, Mr. Carland pointed out that the average age of the student at the school is 35 years. In response to a question from Commissioner Sander, Mr. Carland explained that he is the property manager for the building and that Cardinal Stritch had originated in Milwaukee, Wisconsin. He noted that prior to moving into the office building, they were operating out of a hotel. Chairperson Bernards inquired as to a break.area for students. Mr. Carland responded that there are vending machines on the second floor. Commissioner Johnson asked as to the course year. Mr. Carland answered that classes start monthly and that students stay in the same group that they start with through their course of study. He stated that classes begin more or less continuously throughout the year. 11 -19 -92 2 0 PUBLIC HEARING (Application No. 92015) Chairperson Bernards then opened the meeting for a public hearing and asked whether anyone present wished to speak regarding the application. Seeing no one, he called for a motion to close the public hearing. CLOSE PUBLIC HEARING Motion by Commissioner Sander seconded by Commissioner Kalligher to close the public hearing. The motion passed unanimously. Commissioner Mann stated that she felt the facility would enhance the community and that the Standards for a Special Use Permit are met in this case. ACTION RECOMMENDING APPROVAL OF APPLICATION NO. 92015 (Brookdale Office Park Motion by Commissioner Mann seconded by Commissioner Johnson to recommend approval of Application No. 92015, subject to the following conditions: 1. The special use permit is issued to the applicant on behalf of Cardinal Stritch College to operate a night school in the Brooklyn Crossing office building at 3300 County Road 10. The school shall occupy 2,316 sq. ft. of rentable space on the fourth floor as indicated in the applicant's submittal. Any alteration or expansion of the school use within the office building shall require an amendment to this special use permit. 2. The applicant shall receive a sewer availability charge determination from the MWCC and a certificate of occupancy from the Building Official prior to December 31, 1992. 3. Classes shall be held between 6:00 p.m. and 10:00 p.m. weekdays and on weekends. No weekday daytime classes are acknowledged by this special use permit. 4. The special use permit is subject to all applicable codes, ordinances and regulations. Any violation thereof shall be grounds for revocation. Voting in favor: Chairperson Bernards, Commissioners Mann, Sander, Johnson, Holmes and Kalligher. Voting against: none. The motion , passed. UPDATE ON STATUS OF PHILLIPS 66 COMPANY PROPOSAL The Secretary then reviewed with the Commission the action taken to date by the City Council regarding the Phillips 66 proposal at 6901 Brooklyn Boulevard. He stated that there had been much discussion regarding the proposal and some negative comments from the neighbors at the City Council meeting. He stated that the City 11 -19 -92 3 Council voted to direct staff to prepare resolutions of denial for all three applications. The Secretary pointed out that if the plat is denied, the other applications really cannot be approved because it would leave the gas station property with an abutment with R1 property and subject to Section 35 -111 relating to nonconforming uses. He stated that the variance application would be the next application dealt with. He noted that the Planning Commission had recommended against the variance and that the Council also desired to deny the variance. Lastly, he stated the site and building plan and special use permit application would be moot if either of the other two applications is denied. He noted that the resolution of denial for the site plan would make findings regarding the potential noise problem from the car wash for the Northwest Residence to the west. The Secretary noted that the votes relating to these applications were three to two in all cases to deny the applications. The Secretary went on to state that staff had put together language for an ordinance amendment relating to greenstrips and that if the Council favors such an ordinance, then it will come back to the Planning Commission for review. The Secretary explained that the ordinance language would require the applicant to bring a plan to the City and demonstrate, through landscaping, screening, etc., that a comparable buffer will be provided and that the City Council must make a finding that it meets the spirit and intent of the ordinance. The Secretary went on to explain that the present ordinance requires a greenstrip of 15' in most cases, except for C1 and CIA uses along major thoroughfares. He noted that the City Council could elect to keep the standard in some zones, but allow flexibility in others or may allow the flexibility in all zones. The Secretary added that the City Council may ask the Planning Commission to consider these options and /or set the issue aside until the 'Brooklyn Boulevard Study is completed. Chairperson Bernards concluded that the only new testimony was that of Northwest Residence. The Secretary responded in the affirmative. He acknowledged that the representative had a good point by stating that the car wash would be too close to their building. Chairperson Bernards asked what would happen now and what would Phillips 66 do in the future. The Secretary answered that he had heard that they would ask the City Council to at least approve the plat. He stated that he had reservations about that course of action. He pointed out that it would be easier to deny the application if the plat is not approved. The Secretary went on to state that they may pursue a redesign of the site or try to use the existing building as a nonconforming use. He stated that if they reoccupy the building, they would not be able to add a car wash. The Secretary also pointed out that Phillips 66 may simply take the City to court. Commissioner Sander stated that she still had a problem with the triangle of land at the corner of the site being subdivided off. 11 -19 -92 4 She stated that this seemed to be a contrived solution. She asked whether it would be allowed in other situations. There followed a brief discussion of the 24 hour ordinance that had been considered last year and provisions in the ordinance restricting abutment of certain uses. The Secretary pointed out that Phillips 66 is not required to buy more property under current ordinance. He stated that the proposal simply represented a classic case of a clash between a developer and a community. There was a brief discussion of the next meeting. Both Commissioner Sander and Chairperson Bernards stated they would be unable to make the December 3 meeting. It was also noted that there was no business for that meeting. Chairperson Bernards stated he would be able to attend the December 17 meeting. It was agreed that the December 17 meeting would begin at 8:00 p.m. Commissioner Mann stated that she had attended a meeting at the Metropolitan Council and another at the North Metro Mayors Association where the concern regarding the spread of decay from the central cities to the first ring suburbs was discussed. She stated that there are many signs of stress in the first ring suburbs and that cities have to do what they can to preserve their communities. She added that the Metropolitan area needs to look again at the fair share concept in low income housing. ADJOURNMENT Motion by Commissioner Kalligher seconded by Commissioner Mann to adjourn the meeting of the Planning Commission. The motion passed unanimously. The Planning Commission adjourned at 8:34 p.m. Chairperson 11 -19 -92 5 PLANNING COMMISSION INFORMATION SHEET Application No. 92015 Applicant: Brookdale Office Park Location: 3300 County Road 10 Request: Special Use Permit The applicant requests special use permit approval on behalf of Cardinal Stritch College to operate an educational use in the five story office building at 3300 County Road 10. The property in question is zoned C -1A (service/ office) and is bounded on the north by single family homes, on the east by a companion low -rise office development, on the south by County Road 10, and on the west by Brooklyn Boulevard. An educational use such as the proposed college was found to be a special use in the case of Metro State University. The college presently occupies 2,316 sq. ft. of rentable space on the fourth floor of the office building in question. It took occupancy of the space without a building permit and is seeking special use permit approval after the fact. The applicant's representative, Mr. Bruce Carland, has submitted two brief letters (attached) providing information on the college. He notes that classroom hours of operation are from 6:30 to 9:30 p.m. Classroom capacity consists of three classrooms of 23 students each for a total capacity of 69. A second letter indicates that 10 to 15 other occupants may be in the building after 5:00 p.m. Since there are approximately 250 parking stalls on the site, there should be no parking problem posed by the college. Mr. Carland explains that Cardinal Stritch College provides working adults with graduate level education in business management and related courses. Most students are working professionals with previous college experience. Mr. Carland states that the college is adequately serviced by the facilities at the Brooklyn Crossing office building and that approval would be consistent with the approval granted to Metro State University for a similar use in the same zone. We agree with the points made by Mr. Carland and would add that, in this case, the occupant load of the classrooms will not overtax the exiting capacity of the building. Therefore, as long as the college remains at its present size, there should be no conflicts with the Building Code. There is room for some expansion of the college, but the precise floor area and occupant load limit depends on where in the building additional classroom space is put. We recommend that the special use permit be limited to the present classroom space and that any expansion or alteration of the use require an amendment to the special use permit. Recommendation Altogether, the requested special use permit appears to be in order. Approval is recommended, subject to at least the following conditions: November 19, 1992 1 0 1. The special use permit is issued to the applicant on behalf of Cardinal Stritch College to operate a night school in the Brooklyn Crossing office building at 3300 County Road 10. The school shall occupy 2,316 sq. ft. of rentable space on the fourth floor as indicated in the applicant's submittal. Any alteration or expansion of the school use within the office building shall require an amendment to this special use permit. 2. The applicant shall receive a sewer availability charge determination from the MWCC and a certificate of occupancy from the Building Official prior to December 31, 1992. 3. Classes shall be held between 6:00 p.m. and 10:00 p.m. weekdays and on weekends. No weekday daytime classes are acknowledged by this special use permit approval. 4. The special use permit is subject to all applicable codes, ordinances and regulations. Any violation thereof shall be grounds for revocation. Submitted by, � r Gary Shallcross Planner Approved by, Ronald A. Warren Director of Planning and Inspections November 19 1992 2 *,= Corporation 2561 T rri e toria/ Road • St. Paul MN 55114-1500-6121646-1717. FAX 6121646 -2404 October 23, 1992 Brooklyn Center Planning Commission City of Brooklyn Center 6301 Shingle Creek Park wa y Brooklyn Center, MN 55430 Re: Brooklyn Crossing Special Use Permit - Cardinal Stritch College Dear Sir /Madam: This letter should serve as our formal request for a Special Use Permit allowing the operation of three adult education classrooms operated by Cardinal Stritch College of Milwaukee, WI at the above - referenced building. The following information concerning the Cardinal Stritch College operation is provided to establish that the evening adult classroom use is consistent with the current building uses and that the building facilities are capable of servicing the classroom use. Classroom Hours of Operation The classrooms operate Monday through Thursday evenings from 6 :30 to 9 :30 PM. Classroom Capacity Cardinal Stritch College occupies three classrooms at Brooklyn Crossing, each with seating for 23 students, for a maximum capacity of 69 students. The available number of parking spots at Brooklyn Crossing during the classroom hours of operation is in excess of 200 stalls. Student Composition Cardinal Stritch College provides working adults with graduate level education in business management and related courses. The vast majority of students are working professionals with previous college experience. P Review It is our opinion that the Cardinal Stritch College classrooms located in the Brooklyn Crossing Office Building are adequately serviced by the facilities of the property, and that the student /professionals attending evening classes are suitable to the tenant mix of the building. Brooklyn Center Planning Commission October 23, 1992 Page 2 It also appears that Metro State University was granted a Special Use Permit for a similar use in the same zoning classification at the Brookdale Corporate Center, with restrictions applicable only to daytime classes. For the above reasons we request that a Special Use Permit be recommended by the Planning Commission for the Brooklyn Crossing Office Building to allow Cardinal Stritch College to operate classrooms under an approved use. Thank you for your consideration of this matter. Sincerely, M1 Bruce Carland Property Manager BC /vb SM Corporation 2561 Territorial Road • St. Paul, MN 55114 - 1500.612/646 -1717 • FAX 6121646 -2404 November 6, 1992 Mr. Gary Shallcross Planning Department City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Re: Cardinal Stritch Special Use Permit Dear Mr. Shallcross: Enclosed with this letter please find a Brooklyn Crossing fourth floor plan detailing the Cardinal Stritch classrooms. The Cardinal Stritch space consists of Z316 rentable square feet. As we discussed Thursday, most Brooklyn Crossing tenant offices have business hours of 8 AM to 5 PM. / would estimate that ten to fifteen tenants would be working in the building during the classrooms' hours of operation. Please contact me if you have more questions concerning this matter. 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O \ � \ �` IIE,.\ +' ♦ r KK , \ " f3UtL*..0 - l g t � - �,L,rJ - 6 --� 6 -� 1 � I \ 9, \ r ✓ y 5.x(..1 +ii \ -O �� ff - �.• "N �_( S...rraw /seJ�- y g s , NO \ ^ 1 Ex \W R Xs lU2 M # /� ., ° �: \ / ` i. \.. r 'jP If a • 8F7�'1 - � 4 41 N o T C S a• \ 'Y1 \ \ � ^ -; ` � Q i - - CP C8 }f /� "7r�G- 3 Oi '�-- -� — = • '�'L�.. � __ � � �� �F. Per jeTe2 Gam¢•- -rte •L ° S. J SEa.A -A "s J. Rxt .tree f5? Ali CITY OF BROOKLYN CENTER council Meeting Date 12/14/92 Agenda Item Number I ? REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION AN ORDINANCE AMENDING CHAPTER 6 REGARDING THE ADMINISTRATIVE CODE DEPT. APPROVAL: Geralyn . Barone, Personnel Coordinator MANAGER'S REVIEW/RECOM MNDATION. ;�" A No comments to supplement this report Comments below /attached SUNEMLARY EXPLANATION: (supplemental sheets attached ) This ordinance amends the administrative code to delete the department and director of planning • and inspection and replace them with department and director of community development. The 1993 approved budget provides for these changes. The ordinance was first read on November 23, 1992, and is offered for a second reading. RECOMMENDED CITY COUNCIL ACTION Consider approval for a second reading an Ordinance Amending Chapter 6 Regarding the Administrative Code. • 9� CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the 14th day of December , 1992, at 7:15 p.m. at the City Hall, 6301 Shingle Creek Parkway, to consider An Ordinance Amending Chapter 6 Regarding the Administrative Code. Auxiliary aids for handicapped persons are available upon request at least 96 hours in advance. Please contact the Personnel Coordinator at 569 -3300 to make arrangements. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 6 REGARDING THE ADMINISTRATIVE CODE THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. Chapter 6 of the City Ordinances of the City of Brooklyn Center is hereby amended in the following manner: Section 6 -102. ADMINISTRATIVE ORGANIZATION. The administrative services of the City shall be divided into the following departments and offices and heads thereof, and said departments, offices and positions are hereby created: City Manager's Office ...................City Manager Deputy City Manager City Clerk's Office. .City Clerk Deputy City Clerk City Assessor's Office ..................City Assessor Deputy City Assessor Department of Finance /City Treasurer's Office ................Director of Finance /City Treasurer Deputy City Treasurer Department of Public Works ..............Director of Public Works Department of Police ....................Chief of Police [Department of Planning and Inspection..Director of Planning and Inspection] Department of Community Development Director of Community Development Department of Parks and Recreation ...... Director of Recreation Fire Department .........................Fire Chief Municipal Liquor Facility ...............Liquor Stores Manager Section 6 -117. FUNCTION OF DEPARTMENT OF [PLANNING AND INSPECTION] COMMUNITY DEVELOPMENT The department of [planning and inspection] community development shall be responsible for community planning, administration of the zoning and sign ordinances, [and] administration and enforcement of housing maintenance and building ordinances and policies adopted by the City economic development economic redevelopment and the Earle Brown Heritage Center Section 6 -118. DUTIES, APPOINTMENT, AND RESPONSIBILITIES OF THE DIRECTOR OF [PLANNING AND INSPECTION] COMMUNITY DEVELOPMENT ORDINANCE NO. 6- 118.10. Duties. The director of [planning and inspection] community development shall be appointed by the city manager and shall be responsible to, and under the supervision of, the city manager for the administration, supervision, and operation of the department of [planning and inspection] community development 6- 118.20. Additional Duties. The director of [planning and inspection] community development shall perform any additional duties that may be assigned from time to time by the city manager. Section 2. This ordinance shall become effective after adoption and thirty (30)days following its legal publication. Adopted this day of 1992. Todd Paulson, Mayor ATTEST: Deputy Clerk Date of Publication Effective Date (Brackets indicate matter to be deleted, underline indicates new matter.) CITY OF BROOKLYN CENTER Council Meeting Date 12 Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: DISCUSSION ITEM: JOINT MEETING OF CITY COUNCIL AND ADVISORY COMMISSIONS DEPT. APPROVAL• Geral R. Barone, Personnel Coordinator MANAGER'S REVIEW/RECOAMENDATION: .` No comments to supplement this report Comments below /attached SUI B ARY EXPLANATION: (supplemental sheets attached ) Earlier this year, the human rights and resources commission recommended, and the city council approved, the scheduling of a joint meeting of the city council and its advisory commissions. The commission would like to begin planning this meeting and has requested it be scheduled on Wednesday, February 10, 1993, in the evening. The commission will be meeting on December 16 to start its planning, but prefers to have city council approval of the date before proceeding. The commission also welcomes suggestions on possible refreshments (a meal or just light refreshments) and a budget to plan for this. RECOMMENDED CITY COUNCIL ACTION Approve February 10, 1993, as the date for the joint meeting of the city council and advisory commissions. Discuss any budget (for refreshments /meal) if desired. • CITY OF BROOKLYN CENTER Council Meeting Datel 2 / 14 / 9 Agenda hem Number �� b REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Determination of Compliance to Zoning Regulation by Woodco Prefinishing, 6800 Shingle Creek Parkway, Regarding Odorous DEPT. APPROVAL: Ronal A. Warren, Director RPlannin and Inspection **************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * * * * * * ** * * * * * * * * * * * * ** MANAGER'S REVIEW /RECOMMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached X ) Numerous complaints have been received from citizens living on the north side of 69th Avenue near Woodco's location in the industrial • park. The complaints refer to the smell of solvent which is emitted by the spray finishing work done by Woodco. When the wind blows from the south, the solvent smell drifts into the residential area. As recently as Wednesday, December 9, this smell was detectable at Logan and 69th Avenue and was noted by staff. This violates Section 35 -413 -6 of Brooklyn Center City Ordinances because the smell was "detectable beyond the limits of the immediate site." No complaints have been received from areas other than to the north. Mr. Richard Wood will explain what steps are and have been taken to abate the emissions. Submitted herewith are the following background materials: - Copies of memos regarding Woodco g g - Ordinance Section 35 -413 Woodco correspondence to the City Recommendation -Take comments from citizens -Take comments from Richard Wood - Require Woodco to obtain Pollution Control Agency (PCA) permit - Empower staff to order Woodco to cease operation when complaints of odor are verified Submitted by, C layton y n A. Larson Building Official 35 -413 12. Compliance None of the permitted uses in either the general industrial district or the industrial park district, during the period of their operations, shall fail to satisfy any of the standards set forth above. In determining compliance with those standards, the majority vote of the City Council shall be the test of detestability for vibration, particulate matter, and odor, glare and heat. Before making this determination, the Council shall personally observe any alleged noncompliance. For noise, odor, smoke and wastes, determination of compliance shall be by any independent testing organization satisfactory to all parties concerned, or if there is failure to agree, by such testing organizations as may be selected by the City Council after 10 days notice to the alleged violator. 13. Utilities On developments of sufficient magnitude so as to require on -site water main or sewer main construction, plans for such facilities shall be designed by and installed under the supervision of a civil engineer registered in the State of Minnesota and shall be submitted to and approved by the City Engineer. In cases where on -site water or sewer main construction is required, the land owner or developer shall enter into a water and sewer main and fire hydrant maintenance and inspection agreement with the City, which agreement shall grant the City the right to enter the development to accomplish maintenance, inspections or repairs that are in the public interest. Section 35 -414. SPECIAL REQUIREMENTS FOR AUTOMOBILE SERVICE STATIONS. Automobile service stations pose particular problems in achieving compatibility with abutting and adjacent land uses because of potentially detrimental aspects of their operation. The problem is basically both functional and esthetic involving traffic hazards, noise, light glare at night, outdoor storage of merchandise, poor architectural design, indiscriminate advertising, etc., all of which contribute to less enjoyment and use of and reduction of property values in surrounding properties. It is hereby determined that the general welfare will be better served by minimizing adverse functional and esthetic conditions which may result from operation of automobile service stations and that the use, enjoyment, and improvement of surrounding property will be enhanced by the following requirements; 1. Automobile service stations must front, and the primary building face, on a street designated by the City Council as a major thoroughfare. The minimum width of the use site shall be 130 feet and the minimum area shall be 20,000 square feet. 2. No service station shall be constructed on a parcel which abuts an R1, R2, or R3 district including abutment at a street line. For the purpose of this paragraph, a parcel which adjoins another parcel at one corner will be deemed to abut. CITY OF BROOKLYN CENTER DEPARTMENT OF PLANNING AND INSPECTION 6301 SHINGLE CREEK PARKWAY 55430 -2199 PHONE (612) 569 -3344 FAX (612) 569 -3494 BUILDING COMPLIANCE ORDER Date: September 24, 1992 Compliance Date: November 2, 1992 To: Woodco Prefinishing (Rick Wood) 6800 Shingle Creek Parkway Suite #370 Brooklyn Center, MN 55430 cc: Building File cc: City Health Department cc: Northco (Chuck Greenberg) 1201 Marquette Avenue Mpls., MN 55403 Location: 6800 Shingle Creek Parkway Suite #370, Woodco Notice! Compliance Official: Clay Larson The following violations of the conditions of building approval were cited during a recent inspection of the above premises. You are hereby informed that these violations must be corrected on or before compliance date indicated. Re- inspection to verify code compliance is scheduled for November 2, 1992 during the morning. If this date or time creates a conflict, please contact our office at 569 - 33.14. The owner and tenant are responsible to make the necessary corrections and call for a follow -up inspection or a citation may be issued. DESCRIPTION OF VIOLATIONS 1 • Cease emission of odorous and /or noxious fumes from facility which violate ordinance sections 19 -103 -9 and 35 -413 -6 (enclosed). MEMORANDUM TO: G.G. Splinter, City Manager FROM: Clay Larson, Building Official DATE: Sept. 24, 1992 RE: Woodco Prefinishing, 6800 Shingle Creek Parkway In response to complaints by residents regarding the emissions from the referenced business, the following actions have been taken: 9- 17 -92 ... Met with owner, Rick Wood, to discuss problem of odors blowing into adjacent neighborhood when wind is from the south. 9- 18- 92 ... Talked with MN PCA Air Quality Division. Woodco must apply for a facilities permit before they can take action. Owner has those forms and is making application. 9 22- 92 ...Woodco was visited by Mike Risse of HENNCO Health Dept. and Pamela Foster of BC Health Dept. Risse was familiar with Woodco at their former location in Rogers. It was determined that Woodco was a hazardous waste generator and will be regulated by HENNCO in that regard. Foster also raised the question of indoor air quality at the facility and will follow up. 9-23- 92 ... I discussed action to be taken with Barbara Freese at MN Attorney General's Office and Pam Foster. 9- 24- 92 ... Sent orders to Woodco to abate odor emission by 11 -2 -92 per sections 19 -103 -9 and 35 -413 -6 of City Ordinances. WOOD FINISHING • EMBOSSED MOLDINGS • MILLWORK • DOORS • CABINETRY " W11 P R E F I N I S H I N G November 9, 1992 Mr. Clay Larson City of Brooklyn Center Dept of Planning and Inspection 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Dear Mr. Larson: This letter is to outline the steps that Woodco Prefinishing is taking to reduce the odorous fumes from our location. The transition to using water -based coatings at our location has proven to be more difficult than originally anticipated. Currently, I am using a water - based topcoat in the spray booth. My supplier has recently fur- nished me with a sample of an acrylic urethane which looks very promising. I have enclosed a material safety data sheet for you to review. On Nov- ember 11, I will be receiving a sample of water -based paint that is to replace a solvent based coating I am currently using. My goal is to be purchasing the clear acrylic urethane and the water -based paint by Dec - ember 1, 1992. I presently have lacquer material to use, but feel- con- fident that'the majority will be gone by the first part of December. This week the exhaust ducts will be raised from 5 feet to 20 feet from the top of the roof. This is an attempt to better disperse the fumes presently being emitted from our facility. Please contact me with any questions or concerns you have regarding my efforts. Sincerely, Richard Wood Owner dcw Enclosures 6800 SHINGLE CREEK PARKWAY SUITE 370 BROOKLYN CENTER, MN 55430 PHONE: (612) 560-8267 FAX: (612) 560 -2687 MEMORANDUM TO: G.G. Splinter, City Manager FROM: Clay Larson, Building Official DATE: 13 NOV 92 RE: Woodco Prefinishing, 6800 Shingle Creek Parkway Attached is a letter from Woodco detailing the measures they have taken to comply with orders sent to them on Sept. 24, for Nov. 2 compliance. This compliance, however, has not been attained as we continue to receive complaints from the residents who live in the neighborhood. To provide you with some background, the urgency of this matter is tied to the fact that when complaints were first received in June the matter was referred to the City Health Dept. who in turn referred it to the PCA. About three months later I received a petition from aprox. 30 residents demanding that something be done about the emissions. When I called the PCA they stated that they were unable to address the problem since Woodco did not have a PCA permit. Had this information been revealed when the initial complaint was referred, we would not have lost three months of enforcement time nor the patience of the residents. I have spoken with Carolena Schutt of the Pollution Control Agency, Air Quality Division, and was told that they had not yet received a permit application from Woodco. Given the above information, I recommend reissue of the previous order to cease emissions with the provision that, pursuant City Ordinance 35- 413 -12, a determination of compliance be made at the Dec. 14, 1992 City Council meeting. At that time the facts can be presented by all interested parties. CHAPTER 19 - PUBLIC NUISANCES AND PETTY OFFENSES NUISANCES GENERALLY Section 19 -101. PUBLIC NUISANCE DEFINED. Whoever, by act or failure to perform a legal duty, intentionally does any of the following is guilty of maintaining a public nuisance, and is punishable as set forth herein: 1. Maintains or permits a condition which unreasonably annoys, injures or endangers the safety, health, morals, comfort, or repose of any number of members of the public; or 2. Interferes with, obstructs, or renders dangerous for passage, public streets, highway or right of way, or waters used by the public; or 3. Is guilty of any other act or omission declared by statutory law, the common law, or this ordinance to be a public nuisance, whether or not any sentence is specifically provided therefor; or 4. Permits real property under his or her control to'be used to maintain a public nuisance or rents the same, knowing it will be so used. Section 19 -102. DEFINITIONS. The following words, when used in this ordinance, shall have the meanings ascribed to them: 1. Garbage includes all putrescible animal, vegetable or other matter that attends the preparation, consumption, display, dealing in or storage of meat, fish, fowl, birds, fruit, or vegetables, including the cans, containers or wrappers wasted along with such materials. 2. Rubbish is nonputrescible solid wastes such as wood, leaves, trimmings from shrubs, dead trees or branches thereof, shavings, sawdust, excelsior, wooden waste, printed matter, paper, paper board, paste boards, grass, rags, straw, boots, shoes, hats ad all other combustibles not included under the term garbage. Section 19 -103. PUBLIC NUISANCES FURTHER DEFINED. It is hereby declared to be a public nuisance to permit, maintain, or harbor any of the following: 1. Diseased animals, fish or fowl, wild or domestic, whether confined or running at large. 2. Carcasses of animals, fish or fowl, wild or domestic, not buried or destroyed within 24 hours after death. 3. Garbage not stored in rodent free and fly -tight containers, or; garbage stored so as to emit foul and disagreeable odors, or; garbage stored so as to constitute a hazard to public health. 4 . Accumulations of rubbish as defined herein. S• The dumping of any effluent, garbage, rubbish, wastewater, or other noxious substance upon public or private property. 19 -103 6. Any open well, pit, excavation, structure, barrier or other obstruction which endangers public health, safety or welfare. 7. The pollution of any public or private well or cistern, any public stream, lake, canal, or body of water by effluent, garbage, rubbish or other noxious substance. 8. Any noxious weeds, or any other vegetation which endangers public health, safety or welfare, or which is contraband within the meaning of state or federal laws. 9. The emitting or production of dense smoke, foul odor, noise, noxious fumes, gases, soot, cinders or sparks in quantities which unreasonably annoy, injure, or endanger the safety, health, morals, comfort, or repose of any number of members of the public. 10. The public exposure of persons having a contagious disease or condition which endangers public health, safety or welfare. 11. Accumulation of junk, disused furniture, appliances, machinery, automobiles and parts thereof or any matter which may become a harborage for rats, snakes or vermin, which creates a visual blight, or which may be conducive to fire, or which endangers the comfort, repose, health, safety or welfare of the public. 12. The parking and /or storage of construction equipment, farm vehicles and equipment, or a commercial vehicle with a length greater than 21 feet, or a height greater than 8 feet, or a gross vehicle weight greater than 9,000 pounds, continuously for more than two hours on any property within a residential zoning district or being lawfully used for residential purposes or on any public street adjacent to such properties. Such equipment and vehicles shall include, but are not limited to, the following: dump trucks, construction trailers, back hoes, front -end loaders, bobcats, well drilling equipment, farm trucks, combines, thrashers, tractors, tow trucks, truck - tractors, step vans, cube vans and the like. The prohibitions of this subdivision shall not apply to the following: a) Any equipment or vehicle described above being used by a public utility, governmental agency, construction company, moving company or similar company which is actually being used to service a residence not belonging to or occupied by the operator of the vehicle. b) Any equipment or vehicle described above which is actually making a pickup or delivery at the location where it is parked. Parking for any period of time beyond the time reasonably necessary to make such a pickup or delivery and in excess of the two hour limit shall be unlawful. c) Any equipment or vehicle exceeding the above described length, height or weight limitations, but which is classified as recreation equipment as specified in Minnesota Statutes 168.011, Subdivision 25. 35 -412 6. Access from a local street intended primarily to serve residential development may only be allowed upon a finding by the City Council that such access will not negatively affect the residential character of that neighborhood. 7. In the case of group day care facilities, outside recreational facilities shall be appropriately separated from the parking and driving areas by a wood fence not less than four feet in height; or Council approved substitute; shall be located contiguous to the day care facility; shall not be located in any yard abutting a major thoroughfare unless buffered by a device set forth in Section 35 -400, Footnote 10; shall not have an impervious surface for more than half the playground area; and shall extend at least 60 feet from the wall of the building or to an adjacent property line, whichever is less, or shall be bounded on not more than two sides by parking and driving areas. Section 35 -413. SPECIAL REQUIREMENTS IN I -1 AND I -2 DISTRICTS. 1. Buffer and Setback Where a proposed I -1 or I -2 development abuts any residential district (R1 through R7) either at a property line or a public street line, buffer provisions shall be established according to the following: a. Where I -1 or I -2 abuts Rl, R2, or R3 at a property line, the protective strip shall be no less than 100 feet in width. The protective strip shall not be used for parking, driveway, off - street loading or storage and shall be landscaped. Parking may be permitted in the buffer strip where an I -1 or I -2 use abuts an institutional use provided it does not extend to within 15 feet of the property line. The landscaped treatment shall contain an opaque fence or wall which shall not extend within 10 feet of any street right -of -way. The fence or wall design must be approved by the City Council as being in harmony with the residential neighborhood and providing sufficient screening of the industrial area. The fence or wall shall be eight feet in height. The protective strip shall contain no structures other than the approved fence or wall. b. Where I -1 or I -2 abuts R1, R2, or R3 at a public street line, the protective buffer strip shall be no less than 50 feet in width, shall contain no structures other than screening devices, shall not be used for parking, off - street loading, storage, or any other industrial activity, and shall be'landscaped. Parking may be permitted in the buffer strip where an I -1 or I -2 use abuts an institutional use provided it does not extend to within 15 feet of the property line. Activity areas shall be effectively screened from view of the residential district in a manner to be approved by the City Council. C. Where I -1 or I -2 abuts R4, R5, R6, or R7 at a property line, the protective buffer strip shall be no less than 50 feet in width, shall contain no structures other than screening devices, shall not be used for off - street loading, storage or any other industrial activity, and shall be landscaped. Parking may be permitted in the buffer strip provided it does not extend to within 15 feet of the property line. Activity areas shall be effectively screened from view of the residential district in a manner to be approved by the City Council. 35 -413 d. Where I -1 or I -2 abuts R4, R5, R6, or R7 at a public street line, the protective buffer strip shall be no less than 25 feet in width, shall contain no structures other than screening devices, shall not be used for parking, off- street loading, storage, or any other industrial activity, and shall be landscaped. The activity areas shall be effectively screened from view of the residential district in a manner to be approved by the City Council. 2. Explosives No activities involving the storage, utilization or manufacture of materials or products which could be detonated shall be permitted except such as are specifically licensed by the City Council. Such prohibited materials shall include but not be confined to: all primary explosives, such as lead oxide and lead sulphate; all high explosives and boosters such as TNT and RDS, tetryl and ammonium nitrate; propellants and components thereof such as nitrocellusous, black powder, ammonium perchlorate and nitro glycerin, blasting explosives such as dynamite powder, magnesium, potassium chlorite, potassium permanganate, potassium nitrate, and potassium nitrite and reactive propellant materials. 3. Noise Noise shall not exceed 40 decibels on any octave band frequency measured at any point along the property line of the use and operation Decibel level shall be measured by equipment meeting the specifications of the American Society for Testing and Materials. 4. Vibration No activity or operation shall at any time cause earth vibrations perceptible beyond the limits of the immediate site on which the operation is located. 5. Incineration The incineration of waste matter shall be conducted in approved equipment located within the building wherein the permitted use is conducted. Equipment shall be considered "approved" when approved by the Zoning Official and the Sanitarian. No smoke or other effusive or particulate matter shall be discharged more opaque or dark than the No. 1 classification of the Ringelman Smoke Chart published by the United States Bureau of Mines. Measurements shall be at the point of emission. No solid or liquid particulars of any type shall be emitted in such concentration that they become detectable at the limits of the immediate site. 35 -413 1W 6. Odor None of the uses shall at any time cause the discharges of toxic, noxious or odorous matters in such concentrations as to be detectable beyond the limits of the immediate site. 7. Glare and Heat Glare and heat whether directed or reflected shall not be detectable beyond the limits of the immediate industrial site from which it originates. 8. Wastes All solid waste materials, debris, refuse or garbage not disposed of through the public sanitary sewage system shall be kept in a completely enclosed building or properly contained in a closed container designed for such purposes. All wastes shall be treated in compliance with existing legislation. 9. Outdoor Storaee and Activity In the industrial park district (I -1) all production, storage, servicing, or merchandising, except off - street parking and off - street loading shall be conducted within completely enclosed buildings. Semi- trailers may not be used for the outdoor storage of materials, equipment, merchandise, inventory, etc. Fuel storage or storage of materials associated with a noncommercial use required for the public welfare which is not located within a completely enclosed building or buried below grade shall be completely screened from view utilizing earth or opaque structural materials. Said screening device shall be appropriately landscaped and shall be esthetically compatible with other structures and landscaping on the site. Detailed plans for said screening shall be submitted to and approved by the City Council. 10. Lakeshore Setback No industrial activity shall extend within 50 feet of a lakeshore or a natural drainage way. 11. Site Layout No building permit shall be issued until a site and parking layout has been approved as provided in Section 35 -230. No parking shall be permitted within 15 feet of the street right -of -way and this 15 foot area shall be maintained as a green strip. The site layout shall include an underground lawn sprinkler system to facilitate maintenance of site landscaping and green areas. CITY OF BROOKLYN CENTER Council Meeting J,�? 14 / 9 2 Agenda hem Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Discussion Item - Request by Village Properties, the Owners of the Evergreen Apartment Manor Apartments, to Expand an Existing Agreement with the City of Brooklyn Center to Acquire Additional Land DEPT. APPROVAL: 0 . Ronald A. Warren, Director of Planning and Inspection ******************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * ** ** * * * * * * * * * * * * * * ** MANAGER'S REVIEW /RECOMMENDATION:';1 No comments to supplement this report Comments below /attached ********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** SUMMARY EXPLANATION: (supplemental sheets attached _ X ) The City Council on October 13 and October 26, 1992 considered a request by Village Properties, owners of the Evergreen Park Manor Apartments (7200, 7206, 7212, 7218, 7224 Camden Avenue North), to expand or revise an existing agreement they have with the City to acquire additional land. That agreement which was a part of the approval of Planning Commission Application No. 85016 allowed a temporary setback variance for a relocated building based on assurances that.Village Properties would acquire and combine with their property surplus MN /DOT right -of -way lying east of and adjacent to their complex. Village Properties is now seeking to have that Agreement expanded or altered whereby they would acquire the underlying rights to surplus MN /DOT right -of -way lying easterly of their property and agree to combine that land with their property through platting or registered land survey when it becomes available for conveyance by MN /DOT which would allow them to meet the density requirements of the Zoning Ordinance and enable them to have up to 8 three - bedroom apartment units within their complex. The City Council tabled consideration of this matter at its October 26, 1992 meeting to allow further review and a report by the City Attorney to the City Council. Mr. Ken Solie of Village Properties, requested that this matter not be reconsidered until the City Council's meeting on December 14 because they were unable to attend the scheduled Council meetings in November. SUMMARY EXPLANATION Page 2 December 14, 1992 • Attached for the Council's review are excerpts from the City Council meetings of 10 -13 -92 and 10 -26 -92 relating to this matter; Mr. Solie's letter of October 29, 1992 requesting a delay in the reconsideration of this matter until December 14; a notice of the Council's reconsideration of this matter on December 14 sent to surrounding property owners and posted at the Evergreen Park Manor complex; the City Attorney's report and response to the City Council request for additional information; and a draft resolution approving Village Properties' request. In addition, the Request for Council Consideration packets presented to the City Council on 10 -13 -92 and 10 -26 -992 have been reproduced in their entirety for the Council's review. Recommendation A resolution approving the expanded Agreement has been drafted and is offered for the City Council's consideration and should be adopted if the City Council is willing to expand or alter the existing Agreement as proposed by Village Properties. • There was a motion by Councilmember Scott and seconded by Councilmember Pedlar to carry over the funds from 1992 to 1993 for tree planting and for reforestation. The motion passed unanimously. REQUEST BY VILLAGE PROPERTIES THE OWNERS OF EVERGREEN PARK MANOR APARTMENTS TO EXPAND AN EXISTING AGREEMENT WITH THE CITY OF BROOKLYN CENTER TO ACQUIRE ADDITIONAL LAND The City Manager presented the request by Village Properties, the owners of the Evergreen Park Manor Apartments, to expand an existing agreement with the City of Brooklyn Center to acquire additional land. The Director Planning and Inspection explained the background of this request, and used transparencies to show the area. He reported Village Properties is planning to convert some of the units to three bedroom apartments with the total number of units remaining at 80. He continued to report if the Council believes the expansion of the agreement to be consistent with the logic and findings made in 1985, it should authorize the Mayor and the City Manager to enter into a revised agreement, in a form and manner approved by the City Attorney, with the owners of the Evergreen Park Manor Apartments assuring that they will acquire excess right -of -way from MNDOT and shall combine the property to the Evergreen Park Manor Apartment complex through platting or registered land survey. Councilmember Cohen asked the Director of Planning and Inspection if the agreement will include approval for three - bedroom units. The Director of Planning and Inspection answered no, this is an interior change requiring no physical expansion or additions. Councilmember Pedlar asked the applicants how they enforce the number of tenants per unit limitation, and what is their percent of occupancy. Ken Solie of Village Properties answered each person is asked to identify themselves on the lease, and the apartment managers are asked to monitor. Councilmember Cohen asked Mr. Solie if the use low- income housing rant y g g s. Mr. Solie answered no, because it is a long, involved process. Councilmember Cohen asked Mr. Solie if they provide indoor recreational facilities. Mr. Solie answered no. Councilmember Scott asked if all eight of the three - bedroom units will be located in one building. Mr. Solie answered no, they will be spread out, and it is not possible to convert anymore than four per building. Councilmember Scott recommended the three - bedroom units be placed on the first floor as there will probably be children in these units and if they run around it will not disturb anyone below. Mr. Solie thanked Councilmember Scott for the excellent idea. 10/13/92 - 12- . a Councilmember Cohen suggested the Council review Brooklyn Center's occupancy requirements as a separate item. He asked staff to review this matter and then put on a future Council agenda. Mayor Paulson asked if residents living near these apartments have been notified about the proposed three - bedroom apartments. Mr. Solie answered no, it was a matter they first wanted to discuss with the Council. Councilmember Pedlar stated he would like to receive public input on this project. He further stated he would like to review the history of these buildings through police reports and fire department reports. Mr. Solie answered he has no problem with the Council reviewing these reports, but asked that this matter be expedited as they would like to proceed. Councilmember Cohen asked if the land had to be acquired first. Mr. Solie answered Village Properties has acquired the rights to acquire, and has signed agreements from the landowners to convey the rights of the properties to Village Properties. The City Attorney explained the Council does not have documents before them to accomplish this right now. He further explained the building owners came to the Council first to see if the Council approved the concept. The City Attorney stated the underlying rights are secured, titles are filed, and the bond for general assumption of the property will be acquired when the Highway Department releases it. Mr. Solie explained the conveyance agreements with property owners have been secured as have the declaration. He stated Village Properties do not want to proceed unless there is approval by the Council. There was a motion by Councilmember Scott and seconded by Councilmember Cohen to request the Staff to prepare a resolution outlining the history of the request by Evergreen Park Manor Apartments and authorizing the expansion of the existing agreement in a form and manner approved by the City Attorney to include various conditions and restrictions to assure that the agreement is properly executed and binding. This matter should be brought back in two weeks along with the reports from the Police, Fire and Inspection departments as requested by Councilmember Pedlar. Mayor Paulson stated concern for adding additional multi- family units in Brooklyn Center and he would prefer these families purchase homes in the area. Mr. Solie suggested there are many families who cannot afford to purchase homes and Village Properties would be providing them a decent place to live. Mayor Paulson asked how much rent will be charged for the three- bedroom units. Mr. Solie answered they are still analyzing this matter, but probably in the $625 to $635 range. 10/13/92 - 13 - > i Jerry Cowan of Village Properties stated the statistics they have show there is really a demand for three - bedroom units as they are difficult to find. Councilmember Cohen agreed with Mayor Paulson it is much better for families to live in homes. He stated the City needs some type of homeowners association for single family units. Councilmember Pedlar stated if the reports he has requested come through positive, he will agree to move forward on Councilmember Scott's motion. He further stated he is not putting himself in a position of agreement as he still has some reservation. Mayor Paulson stated y e the City Attorney and owners need to have a more committed answer from the Council. Councilmember Pedlar stated he would like to reserve the right to his final vote. The City Attorney stated staff can get the resolution and report ready during the next two weeks. He stated the applicants may or may not decide to exercise the rights to the deeds until after the next Council meeting. Mayor Paulson asked if the adjacent residents will be notified. The Director of Planning and Inspection answered es if the Council wants. It was the g eneral consensus of th y � g e Council to notify the adjacent residents to the Evergreen Park Manor Apartments. The motion passed: 3 ayes, 1 nay. Mayor Paulson voted nay. L----- 1993 BUDGET FOR NORTH METRO CONVENTION AND TOURISM BUREAU The City Manager presented the 1993 budget for the North Metro Convention and Tourism Bureau for the Council's review, and recommended a motion by Council to accept or acknowledge receipt of the budget. There was a motion by Councilmember Scott and seconded by Councilmember Pedlar to accept the 1993 North Metro Convention and Tourism Bureau. The motion passed unanimously. UPDATE ON BROOKLYN BOULEVARD STUDY The City Manager presented an update on the Brooklyn Boulevard Study. The Director of Planning and Inspection explained the Brooklyn Boulevard Study Task Force is now in phase 2 which is the development of alternatives. Mayor Paulson asked if the Task Force will have completed Phase 2 by October 20. The Director of Planning and Inspection answered yes, it is possible. 10/13/92 - 14 - forum. Councilmember Rosene asked staff to publish and advertise the date of the forum to the hest of their ability. Councilmember Scott suggested staff contact legislators to determine their availability before setting the date and time of the forum. Councilmember Pedlar asked when the statistics and data comparing the cities will be ready. Captain Kline answered it will take approximately 30 to 60 days. Councilmember Pedlar asked how many neighborhood watch groups there are and could there be more. Captain Kline answered there are 76 neighborhood watch groups and anyone wanting to set up a new neighborhood watch group should contact Officer Dave Grass at 569 - 3333. Greg Thielsen, 5306 Morgan, stated he is a member of the school board and informed Council and residents there will be a meeting on Thursday, October 29, at Brooklyn Center High School to discuss the welfare system in Minnesota. Councilmember Rosene stated as a Council they have been trying to acquire run -down apartment buildings and demolish and Convert run -down homes, and with the residents continued support, Council can continue to work to maintain our neighborhoods Mayor Paulson again thanked the residents for attending the meeting tonight. RECESS The Brooklyn Center City Council recessed at 8:55 p.m. and reconvened at 9 :10 p.m. DISCUSSION ITEMS, (Cont ^nuc,--dj r R�UE BY VILLAGE PROPERTIES, T E Q wN ER S QE EVERGREEN PARK MANOR APARTMENT TO EXPAND AN EXISTING ACi�LEEMENT WITH THE CITY OF BR CENTER TO ACQUIRE ADDITIONAL LAND The City Manager presented the request by Village Properties, the owners of Evergreen Park Manor Apartments, to expand an existing agreement with the City of Brooklyn center to acquire additional land. He further explained Village Properties would like to provide up to 8 three - bedroom apartment units in their complex by combining 2 two- bedroom apartments to make 1 three - bedroom unit and 1 one - bedroom unit. The City manager reported the City's Zoning Ordinance limits the total number of units with more than two bedrooms to ten percent of the total number of units in the complex. He also verified the police, fire and housing inspector reports have been provided to Council. ' 10(26192 .9. Councilmember Pedlar asked how many residents are within 150 feet of the apartment complex, The Director of Planning and Inspection answered he did not know the exact � out d b .i weed p rop ert y h an number but there were not very many be of C it y o p p ty to the s Evergreen Park to the southwest. He further stated the building owners did post the letter of notice, which was mailed to surrounding residents, in each of their buildings. Councilmember Rosene informed Council he had attended several Building and Owners Management Association meetings last summer, and Ken Solie, one of the ownc;rs of Village Properties, emerged as a Ieader in efforts to screen tenants and in stricter enforcement of laws and property rules, He further stated he trusts Mr. Solie is running an operation that is beneficial to the City. Mayor Paulson agreed with the comments of Councilmember Rosene, but stated the Council is dealing with the question of converting to 8 three - bedroom apartments. Councilmember Cohen explained he had raised concerns about the three - bedroom conversions at the Economic Development Workshop in regard to the Federal Fair Housing Law and the Legal Aid lawsuit against Minneapolis. He also expressed concern about opening the door for additional applications for three - bedroom apartments. Councilmember Cohen stated the Maxfield Study has shown this area has the highest concentration of apartments in the Ci t y , � g . He su csted tabling this matter until the next Council meeting to allow the City Attorney time to review these issues. Councilmember Pedlar stated he is still concerned about the number of people who would occupy the apartments, and he did not want to set a precedent in this area. He further stated he would move this item be tabled until the next Council meeting on November 9, 1992, when research would be available from the City Attorney. Councilmember Cohen stated he did not want to raise frivolous issues, but he would like to see if what he is proposing to be examined is valid The City Attorney answered these issues are not frivolous. He stated the implications of the City's three - bedroom rule needs to be looked at. The City Attorney also stated the main problem is the matter of setting a precedent here. He explained it is unusual to give an owner credit for land for density purposes that the owner does not own. Councilmember Rosene agreed this is something the Council needs to be very careful about. He stated he was not adverse to tabling this item until the next meeting. He stated Council is not setting much of a precedent as the 8 three - bedroom apartments does not exceed the City's limit of ten percent of the total units. 10/26/92 -1Q- Ken Solie, one of the owners of Village Properties, stated Village Properties is only asking for what is allowed under the current ordinance and also for the variance in the amount of property. He explained the land they are looking to acquire is excess land that M N L)0'1' had acquired as right -of -way, Patty Thompson, 7224 Bryant Avenue, asked if the owners would be allowed to convert to three - bedroom apartments without asking the Council if they had enough land. The City Attorney answered, yes, as long as no more than ten percent of the total units are converted to three - bedroom. Ms. Thompson stated, as a resident she is against the three - bedroom apartments, even though the owners will have the same number of units, as there will be more people. She pointed out more residents will likely mean more students at Evergreen School which is already bursting at the seams. Linda Sather, 6413 Quail, stated her concern is with crime, and Brooklyn Center has the highest Concentration of low- income housing, The City Manager agreed Brooklyn Center has the second highest concentration of section eight certifications. Ms. Sather asked the Council to seriously consider the impact of low - income housing with the crime rate in Brooklyn Center, Ms, Sather asked the Village Property owners if they are residents of Brooklyn Center. Mr. Solie answered no, they are not. Councilmember Pedlar asked how the section eight subsidiary works. The City Manager answered the resident pays 30 percent of their income and section eight pays the rest. Ken Solie stated even if a person is using a section eight certificate, they run credit checks, but they do not diSCriminate against a tenant based on their welfare statiLs. Councilmember Rosene stated he empathizes with the problem of overcrowding in the schools. He explained he has spoken with employees at Evergreen school about students from Evergreen Park Manor Apartments and the students do not seem to be a problem, Sally Lewis, 7230 Dallas Road, stated she was concerned, about apartment owners being allowed to increase their occupancy. She said she lives near the Willow Lane apartments which are clearly a problem, Denis Kelly stated he felt many of the residents who were at the Council meeting earlier would have stayed for this discussion if they had been aware of this matter. Mr. Kelly suggested this matter be continued until the next Council meeting so residents can speak against this motion, 10/26/92 ,1 i Councilmember Scott clarified the owner is not increasing the amount of his units, only converting 2 two- bedroom units to 1 three - bedroom unit and 1 one - bedroom unit. She further stated a large number of families living in three - bedroom apartments are families who frequently move due to relocations on their jobs, and not everyone moving into these apartments will be undesirable, Denis Kelly stated the people in his neighborhood do not want any thee- bedroom apartments. Councilmember Rosene asked Mr, Kelly why they are against three - bedroom apartments, Mr. Kelly answered there are many apartments in his neighborhood, and there is a problem with the children from the apartments in the schools. Councilmember Cohen asked Mr. Solie if there are elderly or retired people in their apartments, and if so are any of them using section eight housing. Mr. Solie answered yes, there are elderly and retired people in their apartments, and yes, some of them use section eight housing. Councilmember Cohen said many people on assistance are elderly or retired. He said he raised these issues because it is a catch 22 as the Fair Housing Law is very clear and the penalties are very severe. He further stated the issue here is the concentration issue such as the Legal Aid lawsuit in Minneapolis. He suggested waiting for the legal response. Councilmember Scott stated Ms. Lewis brought up the issue of an apartment complex which is a problem and one which the City is trying to purchase. Linda Sather asked if the apartment owners acquire the additional land, will they then have enough property to develop additional apartments, The City Manager answered the land is surplus, right -of -way which will not provide the owner with enough land to further expand or build. The Director of Planning and Inspection stated Mr. Solie could convert 2 two - bedroom apartments to 1 three- bedroom apartment and one efficiency without the approval of the City Council because he would not be required to purchase any additional land. Jerry Cowan, one of the owners of Village Properties, informed Council he and Mr. Solie live in St. Anthony and are very involved in their community. He stated he understands the problems the Council is dealing with tonight. He further stated Village Properties is trying to provide a solution to a problem that exists in Brooklyn Center,'that is the need for three- bedroom apartments. When asked if Village Properties would do this in their own community, he answered yes, Village Properties is doing this in his community. 10/26/92 _12_ Councilmember Rosene asked if Council denies this, what benefit is being given to the community, He explained Brooklyn Center already has a glut of two- bedroom apartments. Councilmember Rosene asked if there is an equivalent of section eight certificates to use for purchasing a home. Councilmember Cohen answered this may be in the new housing bill which is not yet signed. Councilmember Scott explained a section eight certificate does not have to used for renting an apartment, it can also be used to rent a townhouse or single family home as long as it fits into the guidelines. There was a motion by Councilmember Pedlar and seconded by Councilmember Rosene to table consideration of a Resolution Amending the Approval of Application No. 85016 and Authorizing the Mayor and the City Manager to Enter into a Revised Agrccmcnt with the Owncrs of the Evergreen Park Manor Apartments to Acquire Additional Land to the November 9, 1992, Council Meeting to allow for review by the City Attorney. The i m passed unanimously. PUBLIC HEARING PUBLIC HEARING REGARDING SPECIAL ASSESSMENTS FOR WEST RIVER ROAD IMPROVEMENT PROJECT NQ 1988 -18 The City Manager presented the public hearing regarding special assessments for West River Road Improvement Project No. 1988 -18. He explained the special assessments had been objected to by Mr. Harold Swanson, and the Council has continued the hearing to tonight's meeting, The Director of Public Works informed Council a special benefit appraisal was conducted on the Swanson properties by Mr, Brad Bjorklund, a licensed real estate appraiser. He further stated the special benefit attributed to the street improvement project by the appraiser is $11,300, Pro tem Pedlar opened the meeting for the purpose of a public hearing regarding special assessments for West River Road Improvement Project No. 1988 -18 at 10:19 p.m. Harold Swanson, owner of the properties, stated the report of the appraiser is not conclusive, He further stated he does not believe his property value has increased due, to the improvements. Mr. Swanson asked Council to revise the assessment to a reasonable amount in order to eliminate a court hearing. There was a motion by Councilmember Pedlar and seconded by Councilmember Scott to close the public hearing at 1021 p,m, The motion passed unanimously. 10/26/92 -13- 7v "GO 39i'l AvEfNu- NE !'I%j KC4 I El SIC 1 4. Oct0bor 2 1992 Ron We,-rsn f: 1'! I a e O Brooklyn cenz-Gr 6301 Salagle Creek Parkway ProoklYp, Cr4ntqr, !dm 55430 a a a Li ar IC C) u Z'; zi cy �' u - D a r, a q r rY - a - f 2 ncq r.P-rm tt I ng _the , ion ver ion or u n, to 4 �i ^ %I.Lrap_ bedroom alid Q:"= hjedr;DGm n t 2 t „`_ that t'his, iogii-a �qjj c _s bqi:, -q fi acs jerrY Cowan or myself: will be In town for A. - t ­at ' 'Li meating or th-o- next schlz_duls meeting on Novem.')er 23rd, we roaques t :at f ur y . I er c ouLc - a c t 4 0,-L, is t Ah.1 s ;:;-z au -a s h vl meeting schadulAd for December l4th. C�I.l Mn With questions at 78 or Ser COL 4�4 r, o f A..L Our Place 0. the couLcil ag• llua CI - 11 tqe 14t ill to mY or at the labov-a addrQue. Thank Ou, (W ',O\ l jtj CITY 6301 SHINGLE CREEK PARKWAY OF BROOKLYN CENTER, MINNESOTA 55430 :BFROOKLYN TELEPHONE: 569 -3300 C ENTER FAX: 569 -3494 EMERGENCY - POLICE - FIRE 911 December 10, 1992 Owner /Occupant Re: Notice of City Council Consideration of a Request by Village Properties, Owners of the Evergreen Park Manor Apartments (7200, 7206, 7212, 7218 and 7224 Camden Avenue North), to Expand an Existing Agreement with the City of Brooklyn Center to Acquire Additional Land In 1985 the Brooklyn Center City Council granted the owners of the Evergreen Park Manor Apartments a variance to allow the relocation of one of their buildings with a building setback from T. H. 252 right -of -way less than what was required by the City's Zoning Ordinance. At that time the Minnesota Department of Transportation ( MNDOT) was acquiring property for an expanded Highway 252 right - of -way in this area which necessitated the moving of a building at the Evergreen Park Manor Apartments. The variance granted was subject to various conditions and requirements imposed by the City Council. One of those conditions required the owners of the apartment to secure the underlying rights to excess right -of -way lying east of their property to provide for required ordinance setbacks and to enter into an agreement with the City assuring that they would acquire the necessary excess right -of -way from MNDOT once it became available and combined this property through platting or registered land survey with that of the Evergreen Park Manor Apartment complex. The agreement was to be filed with the title to the property binding any future owners to this acquisition agreement. The owners have met all of the conditions imposed by the City Council and have posted a performance bond to assure completion of this acquisition. The surplus property, however, has not been offered as of this date by MN /DOT. �u uwwcA n Owner /occupant Page 2 December 10, 1992 The owners of Village Properties would now like to convert a few of the units within this 80 unit complex so they would have up to 8 three - bedroom apartments in the complex. City ordinances limit the total number of three or more bedroom apartments in a complex to no more than 10 %. To add additional three - bedroom apartments the complex also needs additional land and the owners have requested the City Council to expand the aforementioned agreement to accomplish this. As before, they would secure the rights to surplus highway right -of -way to the east of the complex and agree, once it is available, to acquire it and combine it with the complex in the same manner as before. The City Council discussed this issue at its October 13, 1992 meeting and directed the staff to prepare a resolution that would authorize the extension of such an agreement and to bring it back for further consideration at their October 26 meeting. The City Council also directed the staff to notify people in the area of the City Council's consideration of this matter. The City Council on October 26th, after reconsideration of this matter, again tabled the request to allow the City Attorney to review and report on various matters related to this item. Please be advised that the City Council of the City of Brooklyn Center will consider the request by Village Properties, owners of the Evergreen Park Manor Apartments, to expand an existing agreement with the City of Brooklyn Center to acquire additional land. This matter will be considered at the City Council meeting on Monday, December 14, 1992 in the Brooklyn Center City Hall Council Chambers, 6301 Shingle Creek Parkway. The City Council meeting will begin at 7:00 p.m. and this matter will be considered pursuant to the Council's agenda for that evening. If you have questions or comments or need additional information on this matter prior to the City Council's consideration of it, please contact me at the City Hall, 569 -3300. Thank you for your attention. Sincerely, Ronald A. Warren Director of Planning and Inspection RAW:mll J HOLMES & GRAVEN CHARTERED Attorneys at Law JOHN M. LEFEVRE, JR. 470 Pillsbury Center, Minneapolis, Minnesota 55402 ROBERT J. LI.NDALL ROBERT A. ALSoP (612) 337 -9300 LALRA K. MOLLET RONALD H. BATTY BARBARA L PORTWOOD STEPHEN J. BUBUL Facsimile (612) 337 -9310 JAMES M. STROM.MEN JOHN B. DEAN JAMES J. THOMSON, JR. MARY G. DOBBINS LARRY M. WERTHEIM STEFANIE Y. GALEY BONNIE L WILKINS CORRINE A. HEINE GARY P. WINTER JAMES S. HOLME3 WRITER'S DIRECT DIAL DAVID J. KE*rNEDY DAVID L GRAVEY (1929.1991) JOHN P_ LARsoN OF COUNSEL H. LAW 337 -9215 ROBERT C. AII tC . L CARLSON CHARLES L LEFEVERE ROBERT L DAVIDSON November 10, 1992 Mr. Jerry Splinter City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 RE: Application for Variance Amendment by Evergreen Apartments Dear Jerry: The City Council has requested my advice on two issues relating to the application of the Evergreen Apartments for an amendment to its variance order to allow conversion of several apartments to three - bedroom units. Without such a variance amendment, the applicant would not be entitled to construct the units because it would not have sufficient land area to satisfy the requirements of City code. The applicant is proposing to secure rights to purchase from the Minnesota Department of Transportation (MnDOT) certain excess right -of -way which, once secured, would give the applicant sufficient land area so that it would be able to convert the units as a matter of right without City Council approval. A variance amendment is needed because the excess right -of -way is not currently owned by the applicant. The two issues raised by the City Council in connection with this application are first, whether granting the variance would create a precedent which could cause problems to the City in the future, and second, whether there are other implications to granting or denying the application under the Federal Fair Housing Act or any other constitutional or statutory requirements. The first issue, then, is that of the possible adverse effect which the precedent of granting the variance application might have. The law requires that similarly situated properties be treated alike. Therefore, when a variance is granted, the City may be unable to sustain a variance denial in another, later case unless it can establish that there are significant differences between the two. In the case of the Evergreen Apartment application, the hardship that could form the basis for granting the variance would be the taking of a part of the property for right -of -way by MnDOT. If it had not been for that taking, I understand that the applicant would have had sufficient land area to be entitled to convert the apartments as requested. It should be noted that the City Council has already determined that the taking of the right -of -way does constitute a hardship since that was the basis for the variance cLL44464 BR291 -16 Mr. Jerry Splinter November 18, 1992 Page 2 which has already been granted to the apartment property. In this respect, another party might argue that they are also entitled to a variance to alleviate the impact of a taking by the government of a portion of their property. However, the granting of a variance can be seen as a two part process. The first is a determination that a hardship results from the strict application of the ordinance because of circumstances unique to that property. The second is a determination that the granting of the variance will not have an adverse impact on the health, safety and welfare of the community and is consistent with the spirit, intent and purposes of the ordinances. It is the second part which could form the basis for distinguishing the granting of this variance from others that might come along later. The Council could determine that there are unique circumstances in this case which serve to protect the public in a way that would not be present in other cases involving a hardship caused by a governmental taking. The first such unique circumstance is that the owner has consented to the imposition of occupancy limitations which are more strict than those provided for in the City code. Assuming the purpose of the requirement that additional land be provided for a three - bedroom apartment units is to assure that a given level of density will not be exceeded, the imposition of the proposed occupancy standards as a condition of granting the variance would arguably serve the same purpose. Therefore, in order to be entitled to the same treatment, another applicant for a variance would have to consent to similar restrictions on occupancy. The second unique circumstance in this case is that the applicant would be required, as a condition of the variance, to provide satisfactory assurances to the City that it would secure additional land area when excess right -of -way is made available by MnDOT. I am somewhat concerned about giving a landowner credit for land which it does not own. However, the City Council has already decided to do so in the prior variance granted for this property. I would not recommend giving such a credit in most cases. For example, I would not recommend allowing construction of a new project at a level of density which exceeds the ordinance standards based on an assurance by the owner that additional adjacent property will be acquired at a later date. In this case, however, it does not seem unreasonable to give some consideration to the obligation to acquire property at a later date because the City is not giving credit directly for unowned land; rather, it would be making the acquisition a condition of a variance. Moreover, there would be seem to be little risk that the excess right -of -way would ever be put to any other use so as to cause an undesirable level of density of development in the area. If MnDOT makes the land available for private use, the applicant has the legal rights from prior owners to acquire it, and the legal obligation to the City to do so, which obligation is secured by a performance bond. Moreover, if MnDOT never makes the land available for private use, it will presumably remain as open space and will not contribute to an unacceptable level of density of development in the neighborhood. On the basis of these factors, I believe that the City Council could distinguish this variance from other requests which might arise in the future, and it is unlikely that it would become a troublesome precedent in the future. That is not to say, however, that the City Council is required to grant the variance, I believe that there are CLL44464 BR291 -16 Mr. Jerry Splinter November 18, 1992 Page 3 sufficient grounds to legally sustain either granting or denying the application, and the decision is within the discretion of the City Council. The second question is whether the Federal Fair Housing Act or other laws have implications in the City Council's decision on this application. The City code requires that apartment buildings have a certain number of square feet of land for each apartment unit. For each three - bedroom unit, there must be an additional 250 square feet of land. I do not believe that such a provision violates any provision of state or federal law or constitution. Since the variance application under consideration here relates only to the need for additional land area, I do not see why either granting or denying the application would cause any problems with respect to either state or federal laws or constitutions. The issue in the case of this variance application is not the same as the issue involving the ordinance provision that limits three - bedroom units to 10% of the total number of units in an apartment complex. A host of state and federal laws and constitutional provisions, including state and federal civil and human rights acts, the Federal Fair Housing Act, and the equal protection and due process constitutional guarantees, can be violated by local ordinance provisions which have a disparate and adverse impact on a protected class of persons. Protected classes would include race, sex, creed, national origin, religion, status with respect to public assistance, and the like. All of these laws basically provide that if an ordinance has a disparate (unequal) impact on a protected class, the City must show a legally permissible and sufficient public purpose for the ordinance. Although I do not have actual demographic information, my concern is that an ordinance limiting the number of three - bedroom apartments could have a disparate impact on certain races, ethnic or religious groups. If so, the City could be placed in the position of having to demonstrate that there is a legally permissible and sufficient justification for the restriction. The first such justification that comes to mind is that it is an attempt to regulate density of use. I believe that such a justification is sufficient in appropriate cases assuming it is reasonable. The obvious problem with the Brooklyn Center ordinance, however, is that the prohibition against more than 10% of units being three - bedroom units is absolute. That is, it is not possible under the code to exceed 10% no matter how much extra land area is provided and no matter what amenities are available to residents of the apartments. Unless there are justifications for the. 10% limit of which I am not aware I have serious reservations about the legal defensibility of the ordinance. I believe that the 10% limitation is, or has been, under study by the staff and various commissions of the City; so I assume that this issue will come back to the Council at some future date. It may be that this past history was the reason for the concerns expressed about the potential impact of the Fair Housing Act on the Evergreen Apartments application. However, as noted above, the Evergreen application relates solely to the requirement of 250 feet of additional land area for each three - bedroom unit. I believe that this requirement is a reasonable and defensible density restriction. Therefore, the issues relating to the 105 limitation should not affect the City Council's decision on the application of Evergreen Apartments. CLL6«64 BR291 -16 Mr. Jerry Splinter November 18, 1992 Page 4 If you have any further questions about these issues, please feel free to give me a call. Very truly yours, Charles L. LeFevere CLL /cm CLL44464 BR291 -16 Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AMENDING THE APPROVAL OF APPLICATION NO. 85016 AND AUTHORIZING THE MAYOR AND THE CITY MANAGER TO ENTER INTO A REVISED AGREEMENT WITH THE OWNERS OF THE EVERGREEN PARK MANOR APARTMENTS TO ACQUIRE ADDITIONAL LAND WHEREAS, Village Properties owns Evergreen Park Manor Apartments located at 7200 -7224 Camden Avenue North in Brooklyn Center which is legally described as Lot 2, Block 2, Thomas Construction Company Second Addition; and WHEREAS, the City Council of the City of Brooklyn Center on July 8, 1985 approved Planning Commission Application No. 85016 granting Village Properties a temporary variance from building setback requirements to relocate a building on their property within 50' of T. H. 252 right -of -way; and WHEREAS, the granting of this temporary variance was subject to various conditions and requirements established by the City Council and imposed upon Village Properties; and WHEREAS, those conditions required Village Properties to secure the underlying rights to excess right -of -way lying east of the property; to enter into an Agreement with the City assuring that they would acquire the necessary excess right -of -way from MN /DOT; to combine this property through platting or registered land survey with that of the Evergreen Park Manor Apartment complex; and to file said Agreement with the title to the property binding any future owners to said Agreement; and WHEREAS, Village Properties met all of the City Council imposed conditions and posted an $8,500 performance bond to assure completion of the requirements of the Agreement once the land was available; and WHEREAS, Village Properties has indicated to the City Council that they would like to have up to 8 units in their complex be three - bedroom units which would require the need for additional land area to meet the density requirements of the City's Zoning Ordinance; and WHEREAS, there is potential surplus MN /DOT right -of -way land adjacent to and contiguous with the Evergreen Park Manor Apartments which would, when combined with the complex, exceed the amount of land area requirements contained in the Zoning Ordinance; and RESOLUTION NO. WHEREAS, Village Properties has requested the City Council to expand or alter the existing Agreement and approval to include this additional land area which would allow them to meet the additional land area requirements utilizing essentially the same rationale and conditions imposed upon them in 1985; and WHEREAS, the City Council finds that there is sufficient excess right -of -way available to meet the additional requirements to allow up to 8 three - bedroom apartment units within the Evergreen Park Manor Apartment complex; and WHEREAS, the City Council finds that the expansion of the existing agreement authorized by their approval of Planning Commission Application No. 85016, subject to the conditions hereinafter set forth, is in the City's interest provided Village Properties agrees to limit the occupancies of the apartment complex until the additional land area is attached to the property. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center to approve the amendment of the approval of Application No. 85016 to allow up to 8 three - bedroom apartments in the apartment complex and to authorize the Mayor and the City Manager to enter into a revised Agreement, in a form and manner approved by the City Attorney, with Village Properties to acquire additional land, subject to the following conditions: 1. The Agreement shall limit the occupancy of the apartment complex, until the provisions of the agreement are satisfied, to: no more than three residents for a one - bedroom unit; no more than four residents for a two - bedroom unit; and no more than six residents for a three - bedroom unit. 2. The owners shall provide an appropriate financial guarantee (in an amount to be determined by the City Manager) to assure that Village Properties fully performs all of the terms of this Agreement. 3. Said Agreement shall be filed with the title to the property binding future owners of this property to this acquisition agreement prior to conversion of units to three - bedroom units. Date Todd Paulson, Mayor ATTEST: Deputy City Clerk RESOLUTION NO. The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting DatelO 13 9� Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Discussion Item - Request by Village Properties, the owners of the Evergreen Park Manor Apartments, to expand an existing agreement with the City of Brooklyn Center to acquire additional land. * * * * * * * * * * * * * * * * ** * * * * * * * * * * ** * * * * * * * * * * * * * * * ** ******** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** DEPT. APPROVAL: Ronald A. Warren, Director of Planning nd Inspection 9 P MANAGER'S REVIEW /RECOMMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached_) In 1985 the Brooklyn Center City Council, under Planning Commission Application No. 85016, granted Ken Solie and Jerry Cowan of Village Properties, owners of the Evergreen Park Manor Apartments, a variance to allow a building setback of less than 50' from the o - prop new right- alignment of T. H. 252 subject to variou s conditions and requirements. Solie and Cowan were required to secure underlying rights to excess right -of -way lying east of their property to provide for required ordinance setbacks and to enter into an agreement with the City assuring that they would acquire the necessary' excess right -of -way from MNDOT once it became available and combine this property through platting or registered land survey with that of the Evergreen Park Manor apartment complex. The agreement was to be filed with the title to the property binding any future owner to this acquisition agreement. This action and agreement really amounted to a temporary type of variance because, upon fulfillment of this agreement, there would be no need for the setback variance granted under the above stated application. ion. The reason for the variance request in the first place was that MNDOT was acquiring a portion of the Evergreen Park Manor Apartments' property which included a building addressed 7212 Camden which was attached at a fire wall with a building addressed 7206 Camden. Solie and Cowan's plan was to save the 7212 building and to relocate it on the property thus, not losing any units in the complex. This building relocation would be within 1' of property acquired by MNDOT for right -of -way purposes. However, MNDOT had indicated that all of the property which had to be SUMMARY EXPLANATION Page 2 October 13, 1992 acquired was not necessary for right -of -way and the eventual final right -of -way line would be more than 50' away from the location of the building. A density variance was also implicit in the action taken by the City Council under Application No. 85016 because approximately 38,100 sq. ft. of land was also acquired by MNDOT. Solie and Cowan met all the conditions of the variance by acquiring the underlying rights to the property lying to the east and did enter into an agreement with the City, which they did file with the title to the property, agreeing to acquire the necessary property and combine it with the complex once it became available. The City is currently holding a $8,500 performance bond to assure completion of the requirements of this agreement once MNDOT makes the land available. The amount of land that Solie and Cowan will acquire by this agreement is approximately 18,700 sq. ft., and when attached to the remaining 257,228 sq. ft. of land in the complex will amount to a total of 275,928 sq. ft. Based on the ordinance density requirements of 3,600 sq. ft. of land per unit for R4 zoned property, Evergreen Park Manor Apartments would be allowed 76.6 dwelling units. They have 80 units (thus the acknowledged density variance of Application No. 85016). We have received a written proposal from Ken Solie (copy attached) whereby he proposes to seek the underlying rights to additional excess MNDOT right -of -way in the area of the Evergreen Park Manor Apartments. Like the previous agreement, the owners of the complex would agree to acquire the property and attach it to their property through platting or registered land survey once it becomes available. The purpose of this proposed acquisition is to add additional land area to meet the density requirements of the ordinance for an 80 unit complex (80 units x 3,3600 sq. ft. \unit = 288,000 sq. ft.) and to add additional land area so that they can convert some of their units to three bedroom apartments. The Zoning Ordinance requires 250 sq. ft. of additional land area for each bedroom in excess of two in a multiple family dwelling unit. The ordinance also limits the number of dwelling units having more than two bedrooms to no more than 10% of the total number of units in a complex. The Evergreen Park Manor Apartments would like to have 8 three bedroom apartments in the complex, but to do so they would need a total of 290,000 sq. ft. of land in their complex (288,000 sq. ft. + 2,000 sq. ft.) . SUMMARY EXPLANATION Page 3 October 13, 1992 Their proposal indicates they will attempt to acquire the rights to 27,800 sq. ft. of excess MNDOT right -of -way, and when it is available, acquire and attach it through platting or registered land survey with their property. This would eventually leave them with approximately 303,728 sq. ft. of land area, which is more than required by the ordinance. The basis for this proposal is the logic and agreement which was developed and approved in the 1985 variance proposal and agreement. If the Council accepts this logic, either a new agreement should be executed or the existing agreement amended. In either case the document would have to be filed with the title to the property to bind heirs, successors, or assigns to the fulfillment of the agreement. Attached for the Council's review are the following: 1. Copy of the City Council minutes of 7 -8 -85 approving Planning Commission No. 85016 subject to the seven listed conditions. 2. A map of the area presented at the time of the review of Application No. 85016 showing the location of the property and the existing T. H. 252 right -of -way. 3. A detailed drawing showing the location of the Evergreen Park Manor Apartment complex and surrounding properties as they were effected by the highway taking. 4. A copy of the executed 1985 agreement and the verification of its filing. 5. A copy of Ken Solie's 9 -30 -92 letter requesting the expansion of the agreement to include additional land. Recommendation If, following review and discussion of this proposal, the Council believes the expansion of the agreement to be consistent with the logic and findings made in 1985, it should authorize the Mayor and the City Manager to enter into a revised agreement, in a form and manner approved by the City Attorney, with the owners of the Evergreen Park Manor Apartments assuring that'they will acquire excess right -of -way from MNDOT and shall combine the property to the Evergreen Park Manor Apartment complex through platting or registered land survey. This agreement shall be filed with the title to the property upon its execution. as Platted within the Hellsted Addition. He explained this ordinance was first read on June 10, 1985 published in the City's official newspaper on June 20, 1985, \_ and is offered this evening for a second reading. He stated this ordinance provides for vacation of a platted, but never developed 30' wide street right -of -way, i.e. Irving Avenue North from 69th Avenue North to its dead'end approximately 490' south of 69th Avenue North. Mayor Nyquist opened the meeting for the purpose of a public hearing on An Ordinance Vacating a Portion of Irving Avenue North as Platted within the Hellsted Addition. He inquired if there was anyone present who wished to speak at the public hearing. No one requested to speak and he entertained a motion to close the public hearing. There was a motion by Councilmember Scott and seconded by Councilmember Hawes to close the public hearing on An Ordinance Vacating a Portion of Irving Avenue North as Platted within the Hellsted Addition. Voting in favor: Mayor Nyquist, Councilmembers Lhotka, Scott, Hawes, and Theis. Voting against: none. The motion passed unanimously. ORDINANCE NO. 85 -12 Member Celia Scott introduced the following ordinance and moved its adoption: AN ORDINANCE VACATING A PORTION OF IRVING AVENUE NORTH AS PLATTED WITHIN THE HELLSTED ADDITION The motion for the adoption of the foregoing ordinance was duly seconded by member Bill Hawes, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Gene Lhotka, Celia Scott, Bill Hawes, and Rich Theis; and the following voted against the same: none, whereupon said ordinance was declared duly passed and adopted. RECESS The Brooklyn Center City Council recessed at 8:19 p.m. and reconvened at 8:33 p.m. PLANNING COMMISSION ITEMS PLANNING CCM.MISSION APPLICATION NO. 85016 SUBMITTED BY VILLAGE PROPERTIES FOR A VARIANCE FROM SECTION 35 -400 CF ThE ZONING ORDINANCE The City Manager explained this application would allow temporary 1' setback off Highway 252 right -of -way and would allow a density variance of two units at the Evergreen Park Apartments, 7200 -7224 Camden Avenue North. He stated the City Council tabled the application and continued the public hearing on June 24, 1985. The Director of Planning & Inspection reviewed the history of this application including the location of the current buildings, the description of the original application and the conditions recommended for approval by the Planning Commission at their June 13, 1985 meeting, information presented at the June 24, 1985 City _ Council meeting, and changes affected by the Minnesota Department of Transportation proposals. He added Planning Commission Application No. 85016 was tabled by the City Council at their June 24, 1985 meeting. He stated the Planning Commission, at their June 27, 1985 meeting, expressed concern with a 40' setback from a 6' wall, and felt it did not meet the intent of City ordinance relating to setbacks. He added the Planning Commission felt the noise wall should be at least 12' in height for a 40' setback. � The Housing Coordinator re- entered the Council Chambers at 8.52 p.m. 7 -8 -85 -9- The Director of Planning & Inspection stated the Minnesota Department of Transportation does not wish to install a noise wall, but prefers landscaped berms instead. He added it has been the City's preference in the past to choose berms rather than the noise walls. He explained that for a temporary variance, the issues remain the same regardless of what the MN /DOT'S action will be. If a wall is constructed, a standard setback should be determined. Councilmember Lhotka asked if it would be possible to proceed with the second proposal if landscaped berms are constructed, and the Director of Planning & Inspection stated more land is necessary to construct berms. Councilmember Lhotka asked if it would be possible to construct a berm on private property and add a fence to that property. The Director of Planning & Inspection responded this is a possibility. The Housing Coordinator left the Council Chambers at 9:07 p.m. Councilmember Theis inquired as to what would become of the property on the east side of T. H. 252, and wondered if a noise wall on the west side would make it noisier for those on the east side of T.H. 252. The City Manager stated a duplex is on the east side of T.H. 252, and noted a landscaped berm would be constructed on the east side. Councilmember Scott stated she would prefer a berm over a noise wall any day based on her experience. ce. Mayor Nyquist recognized Mir. Ken Solie of Village Properties who stated in the two story buildings, the second story would be noisier. According to Mr. Solie, Village Properties intends to extend the wings on the east end of the building to / deter the noise. Councilmember Hawes asked if there are any openings on the east end of the building in question, and Mr. Solie responded there are not. The Housing Coordinator returned to the City Council Chambers at 9:08 p.m. Councilmember Theis asked if a landscaped berm and a fence is installed, and half of the berm is on private property, what the maximum number of units would be before a variance is needed. The Director of Planning & Inspection stated it would be necessary to review a plan prior to answering this question. He restated the concern expressed by the Planning Commission of whether or not the intent of the ordinance is met for a noise wall for a 40' setback. Councilmember Hawes inquired as to the setback requirements of the side, rear and front of the 7206 Camden Avenue North building. The Director of Planning & Inspection responded that a ' P 50 setback is required by ordinance but the City Council can utilize a lesser setback. Mayor Nyquist continued the public hearing on Planning Commission Application No. 85016. He inquired if there was anyone in the audience who wished to speak at the public hearing. No one requested to speak and he entertained a motion to close the public hearing. °- There was a motion by Councilmember Hawes and seconded by Councilmember Scott to close the public hearing on Application No. 85016. Voting in favor: Mayor Nyquist, Councilmembers Lhotka, Scott, Hawes, and Theis. Voting against: none. The motion passed unanimously. There was a motion by Councilmember Lhotka and seconded by Councilmember Scott to approve Application No. 85016 with authorization for a 12 combination of landscaped 7 -8 -85 -10- t _ berm and noise wall for a 40' setback, and subject to the following conditions: 1. The variance is justifiable on the basis of a physical hardship created by the highway taking and the public interest in Preserving real property, and is not justifiable on the basis of the owner's financial interests alone. 2. The applicant shall secure from the relevant parties the repurchase rights to any excess right -of -way to the east of the Evergreen Park Apartments property, prior to the issuance of permits for relocation of the 72.12 building. 3• The applicant shall submit, prior to the issuance of permits for building relocation, a letter from MN /DOT acknowledging that there is adequate excess right -of -way and /or potential mitigating improvements in the future to provide for required ordinance setbacks. 4. The applicant shall submit for review and approval by the Planning Commission and City Council a site and building plan application for the property with new building and parking locations and any other site modifications comprehended, prior to the issuance of permits for relocation and reconstruction. 5. In the event that the 7212 building is "substantially destroyed" by the attempted relocation, the density variance shall be voided and any new construction shall conform to the density limitations of the Zoning Ordinance. 6. Following construction of the new Highway 252, the applicant shall acquire the excess right -of -way immediately to the east of the apartment complex and maintain the area in a manner consistent with the proposed site plan and the Housing Maintenance and Occupancy Ordinance. 7• The applicant shall enter into an agreement with the City, in a manner approved by the City Attorney, assuring that they will acquire excess right -of -way from the MN /DOT and shall combine this property to the Evergreen Apartment complex through platting or registered land survey. Said agreement shall be filed with the title to the property prior to issuance of permits for relocation or remodeling. Voting in favor: Mayor Nyquist, Councilmembers Lhotka, Scott, and Hawes. Voting against: Rich Theis. The motion carried. The Director of Planning & Inspection left the Council Chambers at 9:18 p.m. PUBLIC HEARING ON ESTABLISHNEN OF A MULTIFAMILY HOUSING BOND ON BROOKWOOD CONDOM,INIUh - (CONTINUED ) — The City Manager stated there is add t'bnal information on Brookwood condominiums to be added to the record. There was a motion by Councilmem er Lho ka and seconded b C reopen the g � Y ouncilmember Hawes to on stablishm P public hearing 1n of a Multifamily Housing Bond on 7 -8 -85 -11- �B 11 Nis u uj z C�u�ru PON v _ � ii I • ! FI� ,�, *o , r VC0 00 2 f or. Apt i GARAGE L 1 14 21: ' ti 1 0 1 13 OC. r -!� d I , R 03.662 l 1 k l ! T 0 ex t 'x401 • 11. X 30t.12 QQK APT .1 • ui +:.:. » ...y» 2ocTi IV . K t low 31 w 1 • ' part lot L� f. f j at ►7 Sr 235 I � �) 2 `, • , lose, rm H .— O .._ _ 5 � LINT. IT-S �fuGlcr ^ 11 rJ 10100 DECLARATION OF COVENANTS, CONDITIONS AND RESTRICTIONS THIS INDENTURE is entered into by and between Village Properties, a Minnesota partnership, hereinafter called the "Developer" and the City of Brooklyn Center, a Municipal Corporation, under the laws of the S to to of Minnesota, hereinafter called the "City ". WHEREAS, Developer owns Evergreen Park Manor Apartments hereinafter called the "Apartments ", located at 7200 -7224 Camden Avenue North in the City, which is legally described as: Lot 2, Block 2, Thomas Construction Co. 2nd Addition; WHEREAS, on July 8, 1985, the City Council granted Developer a temporary variance to relocate a building on Apartments property which at the time of relocation will be in violation of City Zoning Ordinance Section 35 -400, herein- after called "Section 35- 400 ", which requires a fifty foot (50') setback from Minnesota Highway 252; WHEREAS, the Developer has represented to the City Council that it intends to acquire land which the Minnesota Department of Transportation, hereinafter called the "Depart- ment", intends to convey after completion of the construction on Highway 252, that will enable Developer to comply with Section 35 -400; WHEREAS, Pursuant to the above representations by the Department, Developer has entered into an "Agreement for Reconveyance" with the present fee owners, hereinafter collectively called "Owners ", of the land underlying the Department right -of -way easement (Exhibits A -D, incorporated by reference herein) which if acquired by Developer will bring the Developer in compliance with Section 35 -400; WHEREAS, the City has granted the temporary variance in reliance on the above representations by the Department and the Agreement between the Developer and the Owners, and intends to replat the Apartments property upon Developer's acquisition of the land made available for repurchase by the Department; NOW, THEREFORE, Developer hereby declares that all of the land described above shall be held, sold and conveyed subject to the following covenants, conditions and restrictions which are for the purpose of complying with zoning requirements of the City and which shall run with the land described above and which shall be binding on all parties having any right, title or interest in the land described above or any part thereof, their heirs, successors and assigns, and which shall inure to the benefit of each owner thereof and the City. In consideration of these premises, and for other good and valuable consideration, the receipt and sufficiency of which is hereby expressly acknowledged by Developer and the City, the Developer agrees to the following: 1. Performance Guarantee The Developer agrees to perform fully all the terms of the Agreement with Owners and /or do what is legally necessary to obtain fee title to any and all property made available for repurchase by the Department; provided, however, that if the Department offers for repurchase an amount of land insufficient to bring Developer into compliance with Section 35 -400, Developer will acquire all such land in accordance with the terms of this Covenant and upon so acquiring will not be in violation of this Covenant by reason of the resulting non - compliance with Section 35 -400. fa 2. Petition to Replat The Developer hereby petitions to have the Apartments property replatted upon Developer's acquisition of the land made available for repurchase by the Department and Developer further agrees to sign such plat upon completion. i C. Funds on Deposit In the event that the Financial Guarantee is in the form of cash, certified check or other arrangement making the Financial Guarantee immediately accessible to the City, the City may, after notice to the Developer, deposit the Financial Guarantee in its general account. The City may then proceed to acquire the land necessary to re- plat the property and reimburse itself for the costs of so doing, and return the balance to the Developer. d. Handling of Funds If the Developer shall provide a Financial Guarantee in the form of cash, certified check, certificate of deposit, bank draft, or other liquid assets, such money may, while on deposit with the City, before or after default, be commingled with other City funds in the City Land Investment Trust Fund and invested in the same manner as provided by the City Ordinance without accounting to the Developer or being liable to the Developer for any interest - earnings thereon. e. Waiver of Defense A copy of this Restrictive Covenant shall be attached to the corporate surety bond, if any, and reference to this Covenant shall be made in any such bond, but no corporate surety shall assert as a defense to the performance hereunder, any lack of reference in the bond to this Covenant. 4. Enforcement The City shall have the right to enforce this Covenant in any court of competent jurisdiction. 5. Recording. A copy of this Covenant shall be filed with the Registrar of Titles of Hennepin County. IN WITNESS WHEREOF, the Developer and the City have executed this Agreement this day of ,d�jy� �.�A� 1985. VILLA ' GE R PERTI 1tS I : CITY OF BROOKLYN CENTER Cit Manager Mayor STATE OF MINNESOTA ) )ss. COUNTY OF HE P� If ) _ Ra NiSEy On this '? day of J�� -}Z_ k 1985, before me, a notary public, within and Tor said county, personally appeared ^ to me known to be the person described in and who executed the foregoing Declaration of Covenants, Conditions and Restrictions, ajid.acknowledged that he executed the same as ,k_ tk L a in behalf of Village Properties, a Minnesota partnership. .2c'u2a cs WtirmaR :� NARY rUIL;C —MINNESOTA RAMSEY COUNTY My commission oxpires,&a ch 19, 1991 Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) On this 3 O day of SEP 6E�„ 1985 before me as notary public, within 4nd for s county personally appeared pE> P•N'1t + (;,,) and C tti to me A L-O 6.VL.._jT personally known who, being each b me dui sworn Y g y y did say that they are respectively the Mayor and City Manager of the City of Brooklyn Center, the municipal corporation named in the foregoing Declaration of Covenants, Conditions and Restrictions, and the said ) f-AA R. N y qy ► 5T and U&4 AA - C-7 , gPLJ NTEg acknowledged that they executed the same as Mayor and City Manager, respectively of the City of Brooklyn Center for and in its behalf. Notary Public This instrument was drafted by; ; ,.ma y PAUL W. ��• N07ARY PUBLIC • MIt1NESOTA LeFevere, Lefler, Kennedy, `"' ; HENNEf' COCOUNTY M Com Ex mirslon Expires Grt. 28. 1 98! j O'Brien & Drawz 2000 First Bank Place West Minneapolis, Minnesota 55402 (612) 333 -0543 H(:1016 (4 -85) Office of COUNTY RECORDER of Hennepin County, Minn. Minneapolis, Minn., .................... _l, ���..'...... /.. ..19..c� 10 RECEIVED OF ................................. ................_ . ........................ ..................... ......... .._..__.....,. .................................. ............................... ... __..... _.................. for Record, tlic .. following instruments: NUMBER I KIND OF INST. I i FEES k." 7 fj I I I II CHECK # AMOUNT S RECORDING FEES S REFUND S ..•....+f•�''*�•- L -�`+'� County Recorder By... _ ...................... 1......1��,�.....:`.. _ . . ... ........... Deputy Cotfnty Recorder Q VILLAGE PROPERTIES 2500 -39TH AVENUE NE #230 MINNEAPOLIS, MN 55421 September 30, 1992 Ron Warren City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Dear Ron: Regarding our discussions about the conversion of two two - bedroom apartments at Evergreen Park Manor into one three - bedroom and one one - bedroom apartment, we understand that zoning ordinances require an extra 250 square feet of land area for each additional bedroom above two bedrooms per unit and further that the number of three bedroom units cannot exceed 10 percent of the total units in the complex. We propose to convert up to eight sets of units to the three bedroom /one bedroom format. This would require land area as follows: 80 units x 3600 sqft /unit 288000 sqft 8 additional bedrooms x 250 sqft /bedroom 2000 Total area required 290000 sqft As a result of the 1985 partial condemnation of Evergreen for Highway 252 construction, our present land area is: Original land area 295328 sqft Lost to condemnation 38100 Acquired via reconveyance rights 18700 Total 275928 sqft In 1985, the City Council passed a variance allowing the land represented by the reconveyance rights to be included in the land area of the complex and allowing a four percent shortfall in overall land area. We request an extension of this variance to allow the three bedroom conversions. Referring to the attached maps, we acquired the reconveyance rights to the areas outlined in yellow to meet the requirements of the original variance and are now in the process of acquiring the rights to the areas outlined in green to provide. land area for the' proposed conversions. The new land area is as follows: Present land area 275928 sqft Parcel A 8800 Parcel B 8750 Parcel C 10250 Total 303728 sqft Granting this proposal is critical to the continued successful management of Evergreen Park Manor. In Brooklyn Center's difficult rental market, we need flexibility to meet the housing needs of the community. While there is an ample supply of two bedroom units in the area, one bedroom apartments are in relatively short supply and thara are virtually no three bedroom apartments available. By allowing the proposed conversions to proceed, we can modify our unit mix to better match the market in Brooklyn Center. For the past two years, vacancy rates at Evergreen have increased from historical levels of three percent to an average of twelve percent - at times reaching levels near twenty percent. At these vacancy rates, the property shows a significant negative cash flow. These escalated rates have resulted in part from a considerable reduction in the numbers of potential residents looking for housing in Brooklyn Center and in part from a need to screen applicants more carefully. By offering qualified applicants a better selection of unit types, we anticipate that we can achieve a dramatic reduction in vacancy rates and return the property to economic viability. If we cannot reduce our existing vacancies, we will be unable to continue our ownership. We have owned this property since 1978 and have never experienced problems of this magnatude. This critical situation demands drastic action if the property is to survive. We are committing $5000.00 per unit to this conversion plan and ask the City's support by providing us thn opportunity to carry out our plan. The conversions would add a maximum of eight residents to the apartment community. Our occupancy limits for each apartment type are: 1 Bedroom 3 Residents 2 Bedrooms 4 Residents 3 Bedrooms 6 Residents Please arrange for a Council review of our proposal as soon as possible. Thank u, L� Kenneth 3olie I r J I I I 2 S ar I - -1_ . - - -_.— - - - - -.. � Ap1 o -J �} I GARAGE Vb ' `L N.B. P.1.240+6T. 16 16' 29.00 - LT Q I ' 0 1 15' 00.00 1 R 4583.662 I GAR I L 1301.978 B. R. E . I �� 1 T 655.401 X 894308.924 Y 261536.825 80.10 �C� 2•S-BR B� I Shad 277 19 { APT ac ' ♦ ( 12 98 OUSE - 'L� PAR -, � / art of part a t USE '� 1� ', aaf f 31 33 Y x >� o L 1 ❑ 37 GAR 3 4 ( 2D or of tot 71 9 1 1 -s� 5 F I.S. i 35 36 dam' 3 6 A I 1j z I � 23s � JB11 1 J .- • Cone Ip CD \ - _ - -- - -_ - a -- _-� -- - - -- - — T. 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L�M1T5 _ � Corn- c� P by GO 1 `• � � `..�..•� - 10100 179.71 n a 1 CITY OF BROOKLYN CENTER council Meeting Date 10/2 Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Discussion Item - Request by Village Properties, the owners of Evergreen Park Manor Apartments, to Expand an Existing Agreement with the City of Brooklyn Center to Acquire Additional Land DEPT. APPROVAL: .-- :2) a- Ronald A. Warren, Director of Planning and Inspection MANAGER'S REVIEW /RECOMMENDATION: No comments to supplement this report Comments below /attached ********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** SUMMARY EXPLANATION: (supplemental sheets attached x ) On October 13, 1992 the City Council considered a request by Village Properties, owners of the Evergreen Park Manor Apartments, (7200, 7206, 7212, 7218, 7224 Camden Avenue North), to expand or revise an existing Agreement they have with the City to acquire additional land. That Agreement allowed a temporary setback variance for a relocated building based on assurances that Village Properties would acquire and combine with their property surplus MN /DOT right -of -way lying east of and adjacent to their complex. (See Request for Council Consideration relating to this item dated 10 -13 -92 attached). Village Properties would now like to provide up to 8 three - bedroom apartment units in their complex by combining 2 two- bedroom apartments to make 1 three - bedroom unit and 1 one - bedroom unit. To accomplish this, additional land area is required (250 sq. ft. of land area for each bedroom over 2 in the complex) . They propose to acquire more than enough land area to make up for their current deficiency and to provide for the increased land area requirements for the additional three - bedroom units. The City's Zoning Ordinance limits the total number of units with more than two bedrooms to 10% of the total number of units in the complex. In this case Evergreen Park Manor Apartments would be limited to 8 three- bedroom units. SUMMARY EXPLANATION Page 2 October 26, 1992 Following review and discussion of this request, the Council directed the staff to prepare a resolution authorizing the expansion of the Agreement to be brought back to the City Council for consideration on October 26. Some concerns and reservations were brought up by the Council regarding the proposal. Councilmember Cohen discussed some concerns he had regarding the maximum occupancy standards contained in the Buildin g Maintenance and Occupancy Ordinance and suggested that if the Agreement is modified, that the occupancy standards being proposed by Village Properties be set as maximums until the property acquisition and combination is accomplished. Councilmember Pedlar requested reports from the Police, Fire and Inspection Departments regarding the activities at the complex and how problems are addressed. Mayor Paulson indicated that he was not in favor of adding any three- bedroom units within the City based on past concerns expressed by people living around the Garden City Courts Apartments when that complex made a request to exceed the 10% limit on three - bedroom apartments a few years ago. Attached are copies of reports from the Police Department listing calls for service since October 1, 1991. I have been informed that this is not considered to be an extraordinary amount of calls for the size of the complex. Also a number of the calls result from the management of the property reporting suspicious activity. I have talked with Patrol Officer Dick Fryer, who is the C.O.P. Officer for this complex. He commented that the on -site managers of the complex are very cooperative and, in his opinion, manage the complex well. He believes they do a good job screening perspective tenants and they take effective action when tenants violate lease provisions or create other problems. The Housing Inspector reports that apartment manager cooperation in responding to housing maintenance compliance orders is good and timely. He is not aware of any major maintenance problems that are going uncorrected. It is his opinion as well, that the apartment managers are doing a good job. As of this date I am awaiting response from the Fire Department, but do not anticipate that they are having problems with the apartment management. SUMMARY EXPLANATION Page 3 October 26, 1992 The City Council also requested that staff notify neighbors regarding Village Properties' request. Attached is a copy of a letter of notice of the Council's consideration of this matter which was sent to all properties that received notice of the 1985 variance request. Also, Mr. Solie has agreed to post a copy of this letter in each of the apartment buildings within the complex so that residents would also be aware of the request. The notice indicates that the Council will consider this item as close to 8:00 p.m. as possible on October 26. Recommendation A resolution approving the expanded Agreement has been drafted and is offered for the City Council's consideration and should be adopted if the City Council is willing to expand or alter the existing Agreement as proposed by Village Properties. CITY OF BROOKLYN CENTER Council Meeting Dater 13 9: Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Discussion Item - Request by Village Properties, the owners of the Evergreen Park Manor Apartments, to expand an existing agreement with the City of Brookln Center to acuire additional land. DEPT. APPROVAL: Ronald A. Warren, Director of Planning and Inspection MANAGER'S REVIEW /RECOMMENDATION: No comments to supplement this report Comments below /attached ********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** SUMMARY EXPLANATION: (supplemental sheets attached! ) In 1985 the Brooklyn Center City Council, under Planning Commission Application No. 85016, granted Ken Solie and Jerry Cowan of Village Properties, owners of the Evergreen Park Manor Apartments, a variance to allow a building setback of less than 50' from the proposed new right -of -way alignment of T. H. 252 subject to various conditions and requirements. Solie and Cowan were required to secure underlying rights to excess right -of -way lying east of their property to provide for required ordinance setbacks and to enter into an agreement with the City assuring that they would acquire the necessary excess right -of -way from MNDOT once it became available. and combine this property through platting or registered land survey with that of the Evergreen Park Manor apartment complex. The agreement was to be filed with the title to the property binding any future owner to this acquisition agreement. This action and agreement really amounted to a temporary type of variance because, upon fulfillment of this agreement, there would be no need for the setback variance granted under the above stated application. The reason for the variance request in the first place was that MNDOT was acquiring a portion of the Evergreen Park Manor Apartments' property which included a building addressed 7212 Camden which was attached at a fire wall with a building addressed 7206 Camden. Solie and Cowan's plan was to save the 7212 building and to relocate it on the property thus, not losing any units in the complex. This building relocation would be within 1' of property acquired by MNDOT for right -of -way purposes. However, MNDOT had indicated that all of the property which had to be SUMMARY EXPLANATION Page 2 ` October 13, 1992 acquired was not necessary for right -of -way and the eventual final right -of -way line would be more than 50' away from the location of the building. A density variance was also implicit in the action taken by the City Council under Application No. 85016 because approximately 38,100 sq. ft. of land was also acquired by MNDOT. Solie and Cowan met all the conditions of the variance by acquiring the underlying rights to the property lying to the east and did enter into an agreement with the City, which they did file with the title to the property, agreeing to acquire the necessary property and combine it with the complex once it became available. The City is currently holding a $8,500 performance bond to assure completion of the requirements of this agreement once MNDOT makes the land available. The amount of land that Solie and Cowan will acquire by this agreement is approximately 18,700 sq. ft., and when attached to the remaining 257,228 sq. ft. of land in the complex will amount to a total of 275,928 sq. ft. Based on the ordinance density requirements of 3,600 sq. ft. of land per unit for R4 zoned property, Evergreen Park Manor Apartments would be allowed 76.6 dwelling units. They have 80 units (thus the acknowledged density variance of Application No. 85016). We have received a written proposal from Ken Solie (copy attached) whereby he proposes to seek the underlying rights to additional excess MNDOT right -of -way in the area of the Evergreen Park Manor Apartments. Like the previous agreement, the owners of the complex would agree to acquire the property and attach it to their property through platting or registered land survey once it becomes available. The purpose of this proposed acquisition is to add additional land area to meet the density requirements of the ordinance for an 80 unit complex (80 units x 3,3600 sq. ft. \unit = 288,000 sq. ft.) and to add additional land area so that they can convert some of their units to three bedroom apartments. The Zoning Ordinance requires 250 sq. ft. of additional land area for each bedroom in excess of two in a multiple family dwelling unit. The ordinance also limits the number of dwelling units having more than two bedrooms to no more than 10% of the total number of units in a complex. The Evergreen Park Manor Apartments would like to have 8 three bedroom apartments in the complex, but to do so they would need a total of 290,000 sq. ft. of land in their complex (288,000 sq. ft. + 2,000 sq. ft.). SUMMARY EXPLANATION Page 3 October 13, 1992 Their proposal indicates they will attempt to acquire the rights to 27,800 s . ft. of excess MNDOT right-of-way, q and when it is available, acquire and attach it through platting or registered land survey with their property. This would eventually leave them with approximately 303,728 sq. ft. of land area, which is more than required by the ordinance. The basis for this proposal is the logic and agreement which was developed and approved in the 1985 variance proposal and agreement. If the Council accepts this logic, either a new agreement should be executed or the existing agreement amended. In either case the document would have to be filed with the title to the property to bind heirs, successors, or assigns to the fulfillment of the agreement. Attached for the Council's review are the following: 1. Copy of the City Council minutes of 7 -8 -85 approving Planning Commission No. 85016 subject to the seven listed conditions. 2. A map of the area presented at the time of the review of Application No. 85016 showing the location of the property and the existing T. H. 252 right -of -way. 3. A detailed drawing showing the location of the Evergreen Park Manor Apartment complex and surrounding properties as they were effected by the highway taking. 4. A copy of the executed 1985 agreement and the verification of its filing. 5. A copy of Ken Solie's 9 -30 -92 letter requesting the expansion of the agreement to include additional land. Recommendation If, following review and discussion of this proposal, the Council believes the expansion of the agreement to be consistent with the logic and findings made in 1985, it should authorize the Mayor and the City Manager to enter into a revised agreement, in a form and manner approved by the City Attorney, with the owners of the Evergreen Park Manor Apartments assuring that they will acquire excess right -of -way from MNDOT and shall combine the property to the Evergreen Park Manor Apartment complex through platting or registered land survey. This agreement shall be filed with the title to the property upon its execution. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AMENDING THE APPROVAL OF APPLICATION NO. 85016 AND AUTHORIZING THE MAYOR AND THE CITY MANAGER TO ENTER INTO A REVISED AGREEMENT WITH THE OWNERS OF THE EVERGREEN PARK MANOR APARTMENTS TO ACQUIRE ADDITIONAL LAND WHEREAS, Village Properties owns Evergreen Park Manor Apartments located at 7200 -7224 Camden Avenue North in Brooklyn Center which is legally described as Lot 2, Block 2, Thomas Construction Company Second Addition; and WHEREAS, the City Council of the City of Brooklyn Center on July 8, 1985 approved Planning Commission Application No. 85016 granting Village Properties a temporary variance from building setback requirements to relocate a building on their property within 50' of T. H. 252 right -of -way; and WHEREAS, the granting of this temporary variance was subject to various conditions and requirements established by the City Council and imposed upon Village Properties; and WHEREAS, those conditions required Village Properties to secure the underlying rights to excess right -of -way lying east of the property; to enter into an Agreement with the City assuring that they would acquire the necessary excess right -of -way from MN /DOT; to combine this property through platting or registered land survey with that of the Evergreen Park Manor Apartment complex; and to file said Agreement with the title to the property binding any future owners to said Agreement; and WHEREAS, Village Properties met all of the City Council imposed conditions and posted an $8,500 performance bond to assure completion of the requirements of the Agreement once the land was available; and WHEREAS, Village Properties has indicated to the City Council that they would like to have up to 8 units in their complex be three - bedroom units which would require the need for additional land area to meet the density requirements of the City's Zoning Ordinance; and WHEREAS, there is potential surplus MN /DOT right -of -way land adjacent to and contiguous with the Evergreen Park Manor Apartments which would, when combined with the complex, exceed the amount of land area requirements contained in the Zoning Ordinance; and RESOLUTION NO. WHEREAS, Village Properties has requested the City Council to expand or alter the existing Agreement and approval to include this additional land area which would allow them to meet the additional land area requirements utilizing essentially the same rationale and conditions imposed upon them in 1985; and WHEREAS, the City Council finds that there is sufficient excess right -of -way available to meet the additional requirements to allow up to 8 three - bedroom apartment units within the Evergreen Park Manor Apartment complex; and WHEREAS, the City Council finds that the expansion of the existing agreement authorized by their approval of Planning Commission Application No. 85016, subject to the conditions hereinafter set forth, is in the City's interest provided Village Properties agrees to limit the occupancies of the apartment complex until the additional land area is attached to the property. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center to approve the amendment of the approval of Application No. 85016 to allow up to 8 three - bedroom apartments in the apartment complex and to authorize the Mayor and the City Manager to enter into a revised Agreement, in a form and manner approved by the City Attorney, with Village Properties to acquire additional land, subject to the following conditions: 1. The Agreement shall limit the occupancy of the apartment complex, until the provisions of the agreement are satisfied, to: no more than three residents for a one - bedroom unit; no more than four residents for a two - bedroom unit; and no more than six residents for a three - bedroom unit. 2. The owners shall provide an appropriate financial guarantee (in an amount to be determined by the City Manager) to assure that Village Properties fully performs all of the terms of this Agreement. 3. Said Agreement shall be filed with the title to the property binding future owners of this property to this acquisition agreement prior to conversion of units to three - bedroom units. The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. � N CENTF BROOKLYN CENTER POLICE POLICE DEPARTMENT MEMORAND UM TO: Ron Warren, Director of Planning and Inspection DATE: October 16, 1992 SUBJECT: Evergreen Manor Apartments Request for Land Transfer Attached is the information requested by the City Council as part of their review of a land transfer request. The print -out reflects the type and number of calls for service that the police department responded to at Evergreen Manor Apartments. The only difference in the two reports is the date ranges. Should you have any specific questions about the complex Officer Dick Fryer is their C.O.P. Officer. If I can be of any further assistance, let me know. Trevor Hampton Chief of Police EVERGREEN MANOR APARTMENTS - 10/01/91 - 10/15/92 FRI, OCT 16, 1992, page 1 of 1 0 & CASE -NO ---------------------------- A`,il & ASSIST 4 ALL OTHER 4 ANIMALS IMP. 1 ASSAULT 5 BURGLARY 5 CR AGNST FAMILY 2 DOG BITE 1 DOG TAGS 3 DOMESTIC 5 DRIVING VIOL 1 DRUGS 2 FIGHT 1 FIRE -ALL OTH 3 FIRE -M DWELL 1 H &R PROP DAM 2 IMP. ANIMALS 2 LOCKOUT 5 LOST PERSONS 1 MISC PUBLIC 59 MOTOR VEH THEFT 4 OT. JURISD. 1 PARKING VIOL 1 ROBBERY 1 SEX CRIMES 1 ^K CARED 7 CIDE -ATT. 1 SUS ACT 13 THEFT 6 THREAT PHONE CA 1 THREATS 3 VANDALISM 2 148C EVERGREEN MANOR APARTMENTS - 01/01/92- 10/15/92 FRI, OCT 16, 1992, page 1 of 1 CALL -DESCR CASE -NO ----------------------------------------------------------------------------- A-.J & ASSIST 4 ALL OTHER 3 ANIMALS IMP. 1 ASSAULT 4 BURGLARY 5 CR AGNST FAMILY 2 DOG BITE 1 DOG TAGS 3 DOMESTIC 3 DRIVING VIOL 1 DRUGS 2 FIGHT 1 FIRE -ALL OTH 3 H &R PROP DAM 2 IMP. ANIMALS 2 LOCKOUT 5 LOST PERSONS 1 MISC PUBLIC 48 MOTOR VEH THEFT 2 OT. JURISD. 1 PARKING VIOL 1 ROBBERY 1 SEX CRIMES 1 SICK CARED 4 0 ACT 11 FT 4 THREAT PHONE CA 1 THREATS 2 VANDALISM 2 121C TO: Jerry Splinter City Manager From: Ron Boman Fire Chief Subject: Evergreen Apartments Date: October 22, 1992 1 have reviewed the fire inspection reports over the past couple of years regarding the Evergreen Apartment complex and found only minor violations, such as door closer's not working properly, exit sign lights out ect. These violations were all taken care of as soon as the orders were written by the fire department. Over the years Evergreen Apartment management has been responsive to repairing and taking care of fire violations that the Fire Department has written. October 21, 1992 Owner /Occupant Re: Notice of City Council Consideration of a Request by Village Properties, Owners of the Evergreen Park Manor Apartments (7200, 7206, 7212, 7218 and 7224 Camden Avenue North), to Expand an Existing Agreement with the City of Brooklyn Center to Acquire Additional Land In 1985 the Brooklyn Center City Council granted the owners of the Evergreen Park Manor Apartments a variance to allow the relocation of one of their buildings with a building setback from T. H. 252 right -of -way less than what was required by the City's Zoning Ordinance. At that time the Minnesota Department of Transportation (MNDOT) was acquiring property for an expanded Highway 252 right - of -way in this area which necessitated the moving of a building at the Evergreen Park Manor Apartments. The variance granted was subject to various conditions and requirements imposed by the City Council. One of those conditions required the owners of the apartment to secure the underlying rights to excess right -of -way lying east of their property to provide for required ordinance setbacks and to enter into an agreement with the City assuring that they would acquire the necessary excess right -of -way from MNDOT once it became available and combined this property through platting or registered land survey with that of the Evergreen Park Manor Apartment complex. The agreement was to be filed with the title to the property binding any future owners to this acquisition agreement. The owners have met all of the conditions imposed by the City Council and have posted a performance bond to assure completion of this acquisition. The surplus property, however, has not been offered as of this date by MN /DOT. Owner /occupant �. Page 2 October 21, 1992 The owners of Village Properties would now like to convert a few of the units within this 80 unit complex so they would have up to 8 three - bedroom apartments in the complex. City ordinances limit the total number of three or more bedroom apartments in a complex to no more than 10 %. To add additional three - bedroom apartments the complex also needs additional land and the owners have requested the City Council to expand the aforementioned agreement to accomplish this. As before, they would secure the rights to surplus highway right -of -way to the east of the complex and agree, once it is available, to acquire it and combine it with the complex in the same manner as before. The City Council discussed this issue at its October 13, 1992 meeting and directed the staff to prepare a resolution that would authorize the extension of such an agreement and to bring it back for further consideration at their October 26 meeting. The City Council also directed the staff to notify people in the area of the City Council's consideration of this matter. Please be advised that the City Council of the City of Brooklyn Center will consider the request by Village Properties, owners of the Evergreen Park Manor Apartments, to expand an existing agreement with the City of Brooklyn Center to acquire additional land. This matter will be considered at the City Council on Monday, October 26, 1992 in the Brooklyn Center City Hall Council Chambers, 6301 Shingle Creek Parkway. The City Council meeting will begin at 7:00 p.m. and it is anticipated that this item will come up for discussion at approximately s: oo p.m. or as shortly thereafter as the Council's agenda will permit. If you have questions or comments or need additional information on this matter prior to the City Council's consideration of it, please contact me at the City Hall, 569 -3300. Thank you for your attention. cerely, 6 . Ronald A. Warren Director of Planning and Inspection RAW:mll MEMORANDUM TO: Ron Warren FROM: Matt Moore, Housing Inspector 14, DATE: October 22, 1992 RE: Evergreen Park Manor Apartments In reviewing the compliance orders issued to Evergreen Park Manor, it appears that they have made good attempts to make the necessary repairs in a timely manner. The last rental license inspection was performed in February of 1991, and ninety percent of the orders were completed within thirty days, the rest were finalized 15 days later. Their rental dwelling license was renewed for a two year period effective March 1, 1991. In my experience when writing orders for Section 8 inspections, the repairs usually are completed within two weeks time, although this is in their best interest to do so. I feel that the on -site management and owners of the complex are responsive to my requests as an inspector, and they are also active artici ants in the property managers group that has P P P P Y g g P been organized within the last year. Since October 1, 1991, we have received four tenant complaints and have issued two correction notices. These matters have all been addressed and there are no outstanding complaints or correction notices. CITY OF BROOKLYN CENTER c«mcu Meeting Date December 14. 1992 Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: 1993 HENNEPIN RECYCLING GROUP (HRG) BUDGET DEPT. APPROVAL: 1' _ Jul Jones, HRO Administrator MANAGER'S REVIEW/RECOIVIMENDATION: A6N No comments to supplement this report Comments below /attached SU EVIARY EXPLANATION: (supplemental sheets attached ) • The attached 1993 Hennepin Recycling Group (HRG) budget was approved by the HRG Board at their July 14, 1992, meeting. Since this is the first year in which all recycling related expenses for the cities of Crystal, Brooklyn Center, and New Hope have been organized into a singular budget, there has been some confusion about the budget review process. It has recently been brought to my attention that the approved HRG Budget should be provided to each HRG member city's Council for review. The 1993 HRG Budget balances without increasing the recycling service fee to residents utility bills. This means the recycling service fee will remain at $1.05 per month in 1993. / The overall increase from the 1992 budget amount is less than 1 %. There are no major changes in services from the 1992 budget. the most significant addition in the 1993 budget is purchase of a computer for the HRG staff. RECOMMENDATION No action is necessary by the HRG member City Councils. However, I will forward this information to each HRG city and will be available to respond to any questions regarding the 1993 HRG Budget. SUMMARY DEPARTMENT 95 -22 - HENNEPIN RECYCLING GROUP MANAGER ACTUAL ACTUAL ADOPTED REQUESTED FROPOSED 1990 1991 1992 1993 7393 Personal Services $0 $38,781 $51,982 $46,315 34&,315 Supplies, Repaires and Maintenance 0 3,283 950 4,333 4,333 Other Services and Charges: Professional Services 0 569 3,000 5,000 5,000. .._ .......::.:...... Communications 0 3,830 500 6,691 6,69T. " Transportation 0 243 280 600 600 ..............................: ............................... Advertising 0 19,136 27,250 2,200 2.200 Printing 0 0 0 17,475 17,475 Insurance 0 1,900 3,000 2 2,600 Utilities 0 0 0 500 :::500: Rentals 0 0 0 480Ss} Miscellaneous 0 1,332 9,250 9,830 Contractual Services: Repairs it as 0 0 0 Maintenance 0 0 0 531'` Other Contractual Services 0 74,481 657,277 666 910 f6S,9�0 Capital Outlay 0 0 2,510 6,216 6,216 Other 0 0 5,000 0 Total $0 $143,555 $760,999 $269,681 CITY OF CRYSTAL - OPERATING BUDGET FUND DEPARTMENT & DEPT. # FUNCT70N ACTIVITY HRG 95 HRG - 95 -22 Health and Sanitation Recycling ACCT. 1989 1990 1 1991 1992 DEPT. MANAGER # ITEM ACTUAL ACTUAL ACTUAL ADOPTED REQUEST PROPOSAL PERSONAL SERVICES 4100 Salaries & Wages of Reg. Employees $37,242 $37,242 4111 Overtime - Regular Employees 4130 Salaries & Wages of Temp. Employees 4142 PERA - Coordinated $1,668 $1,668 4144 Social Security/Medicare $2,849 $2,849 4150 Dental Insurance $168 $168 4151 Hospitalization Insurance $3,264 $3,264 4153 Life Insurance - All Employees $49 $qg 4154 Worker's Comp. Insurance $628 $628 4155 Liability Insurance $447 ;447 4156 Unemployment Compensation 4157 Clothing Allowance ITEM TOTAL $0 $0 $38,781 $51,982 $46,315 $46,315 SUPPLIES, REPAIRS & MAINTEIVANC 4210 Office Supplies $500 $250 $250 4211 Duplicator Supplies & Paper $500 $500 4212 Printed Forms 4213 Stationery & Envelopes $150 $150 4220 Misc. Operating Supplies $730 $450 $300'; $300 4221 Motor Fuels 4222 Lubricants & Additives 4223 Cleaning Supplies 4225 Shop Materials 4226 Chemicals & Chemical Products 4227 Safety Supplies (OSHA) 4230 Repair & Maintenance Supplies 4231 Equipment Repair 4232 Tires & Recaps 4233 Building Repair 4234 Street Maintenance Materials 4235 Landscape Materials & Supplies 4236 Street Signs & Striping Materials 4237 Utility System Maint. Supplies 4238 Recreational Equipment Supplies 4239 Commodities Purchased for Resale $2,553 $3,133 $3,133 4240 Small Tools 4243 Tissue & Toweling 4246 Lift Station Repairs 4247 Watermain Repairs 4248 Reservoir Charges 4249 1 Sewer Line Repairs fTE w TOTAL $0 $0 $3,283 $950 $4,333 $4,333 CITY OF CRYSTAL — OPERATING BUDGET FUND DEPARTMENT & DEPT. ,Y FUNCTION ACTIVITY HRG 95 HRG - 95 -22 Health and Sanitation Recycling ACCT. 1989 1990 1991 1992 DEPT MANAGER # ITEM ACTUAL ACTUAL ACTUAL ADOPTED REQUEST ROPOSAL� PROFESSIONAL SERVICES 4310 Miscellaneous Professional Services 4311 Personnel Testing & Recruitment 4312 Legal Professional Services $569 $3,000 $5,000 $5,000 4314 Medical Exams & Evaluation ITEM TOTAL $0 $0 $569 $3,000 $5,000 $s,000 COMMUNICATIONS 4320 Miscellaneous Communications 4321 Postage $3,830 $500 $6,000 $8,000 4322 Telephone & Telegraph $691 $691 4323 Radio Units 4324 Delivery Service ITEM TOTAL $0 $0 $3,830 $500 $6,691 $6,691 TRANSPORTA77ON 4330 Miscellaneous Transportation 4331 Travel Expense $30 $30 $30 4334 Use of Personal Auto $243 $250 $570 $570 ITEM TOTAL $0 $0 $243 $280 $600 $600 ADVER77SING 4340 Miscellaneous Advertising $19,136 $27.250 $2,200 $2.200 4341 Employment Advertising ITEM TOTAL $0 $0 $19,136 $27,250 .$2,200 $2.200 PRINTING 4350 Miscellaneous Printing $17,275 $17,275 4351 Legal Notices Publishing $200 $200 4352 General Notices & Public Info. 4353 Ordinance Publication ITEM TOTAL $0 $0 $0 $0 $17,475 $17,475 INSURANCE 4361 General Liability Insurance $1,900 $3,000 $2,600 $2,600 4364 Equipment Floaters Insurance 4365 Automotive Insurance ITEM T OTAL $0 $0 $1,900 $3,000 $2,600 $2,600 U77LMES 4371 Electric Service 4372 Gas Service 4376 Rubbish Removal $500 $500 ITEM TOTAL $0 $0 $0 $0 $5o0 $500 CITY OF CRYSTAL - OPERATING BUDGET FUND DEPARTMENT & DEPT. # FUNCTION ACTIVITY HRG 95 HRG - 95 -22 Healt and Sanitation Recycling ACCT. 1989 1990 1991 1992 DEPT. MANAGER # ITEM ACTUAL ACTUAL ACTUAL ADOPTED "REQUEST PROPOSAL REPAIR- CONTRACTUAL 4381 Automotive Equipment Repair 4382 Other Equipment Repair 4383 Buildings Repair 4384 Streets Repair 4385 Reservoir Repairs 4386 Water Line Repairs 4.387 Sewer Repair - Contractual 4388 lLift Station Repairs - Contractual ITEM TOTAL $0 $0 $0 $0 $0 $0 MAINTENANCE-CONTRACTUAL 4390 Service Contracts 4391 Communication Systems Maintenance $531 $531 4392 Traffic Signal Maintenance ITEM TOTAL $0 $0 $0 $0 $531 $531 RENTALS 4400 Miscellaneous Rentals 4401 Ice Rental 4402 Machinery & Equipment Rental 4403 Office Equipment Rental 4404 Data Processing Equipment Rental $480 $480 ITEM TOTAL $0 $0 $0 $0 $480 $480 MISCELLANEOUS 4410 Miscellaneous 4411 Conference & Schools $877 $900 $1,500 $1,500 4412 Meeting Expenses $180 $180 $180 4413 Dues & Subscriptions $455 $250 $250 $250 4414 Licenses & Taxes 4415 Awards $7,800 $7,800 $7,800 4416 Senior Citizen Rebate 4417 Books & Publications $120 $100 $100 4418 Special Education Reimbursement - 4419 Tree Disease ITEM TOTAL $0 $0 $1,332 $9,250 $9,830 $9,830 OTNER CONTRACTUAL SERVICES 4420 Miscellaneous Contractual Services $74,481 $657,277 $666,910 $666,910 4422 R.E. Tax Roll - County 4423 Assessment Roll - County 4425 Board of Prisoners 4427 Dog Control Cost 4428 Water Commission Payments 4429 Robbinsdale Water Payments 4430 New Hope Sewer 4437 Sewage Disposal Charges - MSB ITEM TOTAL $0 $0 $74,481 $657,277 $666,910 $666,910 CITY OF CRYSTAL - OPERATING BUDGET FUND DEPARTMENT & DEPT. # FUNCTION AC77V(TY HRG 95 HRG - 95 -22 Health and Sanitation Recycling ACCT. 1989 1990 1991 1 DEPT. MANAGER # ITEM ACTUAL ACTUAL ACTUAL ADOPTED REQUEST PPOPOSA CAPITAL OUTLAY 4530 Other Improvements $755 $755 4540 Machinery Equipment $300 4550 Furniture & Fixtures $2,000 54 $4,566 4551 Office Furnishings & Equipment $210 4552 Mobile Equipment >5895', $895 4553 Miscellaneous Capital Outlay ITEM TOTAL 50 $0 $0 $2,510 $6,216 $6,216 OTHER 4990 Contingency /Admin Charges 55,000 a 55,000 ITEM TOTAL $0 $0 $0 $5,000 50 $5,000 GRAND TOTAL ALL ITEMS $0 $0 $143,555 $760,999 $769,681 $774,681 DETAIL OF PERSONAL SERVICES JOB # OF BASE ANNUAL # OF BASE ANNUAL CLASS MOs. SALARY 1992 MOs. SALARY 1993 1992 1992 1993 1993 Department #95 -22 - Hennepin Recycling Group (Recycling) Recycling 12 $3,484.17 $20,905.00 12 $3,484.17 $20,905.00 Coordinator (1/2 to Fund #94 -37) HRG Intern 12 $11.00 $11,484.00 12 $10.00 $10,400.00 (Part-time) C.D. Secretary 12 $404.37 $4,852.40 (20% time) TOTAL $32,389.00 TOTAL $36,157.40 DETAIL OF CAPITAL OUTLAY Department 95 -22 Department Request Acct. Description of # of Unit Totat # Item Units Cost Cost Trade Remarks 4530 Seperate Phone Line $155 Answering Machine with installation 5200 3200 LOGIS Line and shared printer connection $400 3400 4550 Computer and Software $4,566 34,566 4552 Curbside Containers 100 $8.95 $895 SS,216: CITY OF CRYSTAL — RECYCLING REVENUES 1989 1990 1991 1992 1993 OBJECT DESCRIPTION ACTUAL ACTUAL ACTUAL ADOPTED ESTIMATED 3.330 County Grants $254,968 $425,697 $442,827' 3500 Miscellaneous Receipts 3510 Containers, Wheels & Lids $2,520 $200 $3,133 3780 Recycling Revenues (Billings) $265,231 $253,044 3599 Interest Earned $8,490 $0 $5,000` Yardwaste Refund $77,246 $77,246 Source of Fund Balance ($12,175) ($6;569) Total Recycling Revenues $0 1 $0 $265,978 1 $756,199 $774,681 BUDGET EXPLANATION Department: Recycling Dent. T: 22 P age 1 of 3 Pages Acct. Number Explanation 4100 Based on reinstatement of HRG Intern position at 20 hours /week. Includes 20% of Health Dept. Secretary's time, which was not calculated in 1992 budget. See Detail of Personal Services. 4150/4153 Benefit calculations include 20% of Health Dept. Secretary's benefits and are based on single health coverage for all three employees. 4154 Based on $.57/100 clerical rate for Joan Tatley. Based on $2:46/100 rate for Intern & Administrator. 4210/4211 1993 request is based on Y.T.D. 1992 expenditures. 4220 1992 expenditures Y.T.D. in this account are $2,598 for the cost of interior recycling containers at HRG municipal buildings. Costs for additional or replacement containers in 1993 will be greatly reduced. 4239 This account includes curbside recycling containers which are purchased for resale at city halls. Based on current sales figures, expect HRG will sell 350 containers in 1993. Sales receipts included in object 3510 on Recycling Revenues sheet. 4312 With HRG Board beginning to study organized refuse collection, 1993 legal costs are expected to greatly increase. 4321 Figure includes two recycling booklet mailings, which will cost about $5,400 in postage, plus routine monthly postage costs. 4322 Monthly fee for new separate telephone line dedicated to recycling. BUDGET EXPLANATION Department: Recycling Dept.n: 22 Page 2 of 3 Pages Acct. Number Explanation 4334 1992 costs in this account have greatly exceeded budget projections due to lack of vehicle availability. 1993 projection is based on Y.T.D. expenditures. 4340 Cost to sort, label, and distribute two issues of recycling booklet. 4350 Includes cost of $11,400 to print two issues (22,000) of recycling booklet, cost to print one newsletter insert in each City newsletter (@ est. cost of $.25 /copy x 22,000) at a cost of $5,500, and misc. printing for special events of $375. 4351 If organized refuse collection is pursued by HRG Board, several legal notices will need to be published. 4361 Based on current insurance rate, which has been very consistent last two years. 4376 This account is a - set aside in case illegal dumping occurs at Goodwill ADC. 4390 Service contract on new answering machine ($31) and a service contract on new computer ($500). 4404 ' Monthly fees to LOGIS for computer access. 4411 Account request includes one national conference, computer training, and misc. local seminars. Account increase due to computer training costs. 4412/4413 Same amount at dedicated in 1992 HRG Budget. 4415 Cost to award three $50 recycling winners each week. 4417 Occasionally need to purchase materials on recycling /waste handling. BUDGET EXPLANATION Department: Recycling Dept. : 22 Page 3 of 3 Pages Acct. Number Explanation 4420 Includes contracts with 4 companies: 1) Lynde - McLeod Yardwaste Site - $120,000 (estimate based on increasing use of site) 2) Goodwill ADC - $15,570 (based on an estimated 5% cost increase) 3) BFI curbside recycling contract - $518,740 (based on an estimated 3% increase in CPI and $.20 /hh /mo. increase for adding mixed paper to the program effective January 1993.) 4) Aagard Environmental Services contract for recycling service to municipal buildings - $12,600 (based upon current contract agreement and occasional charges for large volumes of materials). 4530 Cost to install a separate phone line for recycling ($155) plus the cost of an answering machine, including installation ($200). Also includes $200 for installation of LOGIS line for new computer and $200 for connection to existing (shared) printer. 4551 - See Justification for Capital Outlay Request 4553 Cost to replace an estimated 100 stolen or damaged curbside recycling containers. The 100 estimate figure is based on 2 -3 stolen containers /mo /City. JUSTIFICATION OF CAPITAL OUTLAY REOIIESTS 1. Department Recycling 2. Department Number 22 3. Account Number 4551 4. Give descriiotlon and quantity of item requested. Indicate date desired. One Vectra 486 S /20 mg hd computer with color monitor and necessary software. Purchase desired January 1993. 5. Describe the necessity for and /or benefits or sayings expected from this item. HP 150 currently used for data collection cannot process and type and quantity of data necessary to properly monitor recycling activities. 6. If the item recmires an increase in personal services for the activity state the lob titles) contingent upon the item none 7. Indicate an expenses necessary to place this item in operation and whether these expenses are included in your budaet request Installation of LOGIS line - $200 (acct. 4530) Connection to printer (existing, shared) - $200 (acct. 4530) Service contract - $500 (acct. 4390) Monthly fees to LOGIS - $480 (acct. 4404) 8. List any item which will be replaced by this purchase State ecommendatlons for di osition for disposition t r s p 1 n of his item. m. For example, trade -in salvacte, discard etc none - HP 150 currently being used is not property of HRG 9. Estimated Cost: $4,566 uant't .' Unit Cost. . $ Total Cost: $ 1 Vectra 486 S /20 $2800 $2800 1 Color monitor 509 509 1 Lotus 1 -2 -3 345 345 1 MS Word 5.5 227 227 1 DOS 5.0 85 85 1 Reflections ( LOGIS) 480 480 1 Fastback 120 120 REQUEST FOR ADDITIONAL PERSONNEL 1. Acct. No.& Dent. , Dept. 22 2. Derart;nent Activity Recycling 3. Indicate need for position tsl_ ( ) New Operation ( ) Expanded Services (X) Increased Workload 4. Position Title: Administrative Intern S. Number Required: one 6. Salary Range: $10 /hr. @ 20 hrs. /wk. 7. First Year Cost: $10,400 8. List below the lob duties to be performed in the'reguested rosition(s). Maintain recycling program participation and tonnage records, develop publicity materials, establish new recycling programs as directed by the HRG Administrator, answer telephone calls regarding recylcing, answer walk -in recycling inquiries, attend HRG Board meetings, and complete various recycling administrative tasks as assigned b G HR � y Administrator. . 9. Specifv how the above listed job duties are currently performed Duties are currently handled by extra hours spent by HRG Administrator. 10. Explain the need for this position in detail (attach additional sheets, if necessary) ary) Many tasks are currently being delayed due to lack of available hours to spend on projects. A part -time intern is particularly needed to handle the volume of recycling telephone calls, which are estimated to be 20 - 30 per day on average. 11. Additional cost associated with requested position (s) Contractual Services: $ Commodities: $ Capital Outlays $ Total. $0� City Managers Comments: CITY OF BROOKLYN CENTER council Meeting D ate December Ia, 1992 Agenda Item Number �� 4 REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: PLANNING COMMISSION APPOINTMENT DEPT. OV erald plinter, City anager MANAGER'S REVIEW/RECOAMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) Below is a list of those commission members whose terms will expire on December 31, 1992. HUMAN RIGHTS AND RESOURCES COMMISSION Donna Stoderl Susan Larsen Kate Windsor PARK AND RECREATION COMMISSION Sarah Robinson Pollock Don Peterson Art Mead HOUSING COMMISSION Jon Perkins * PLANNING COMMISSION One current vacancy Wallace Bernards Two vacancies created by Barbara Kalligher and Kristen Mann taking Council seats FINANCIAL COMMISSION No terms expire this year. NORTHWEST HENNEPIN HUMAN SERVICES ADVISORY COMMISSION Jerry Eiserman *If one appointment or reappointment is not made to the Planning Commission before its first meeting (January 14, 1993) the Commission will not have a quorum. SPECIAL NOTE: The applications submitted by Ned Storla and Wayde Lerbs were received after the deadline of November 13, 1992. Mayor Paulson has asked that these two applications also be given consideration on Monday, December 14, 1992. • A CITY App lication For , * ] I Roo A ppointment to 6 CENTER Advisor 569 -3300 Commission 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430 . Ccfy lTse Only Dale IZecetved �` . t P-EASE DNATI COMMISSION YOU ARE APPLYING FOR:. Last Name First Name Middle Name Date of Application tHow eet Address Apt. No. Date Available y, State, Zip Home Phone many years have you lived in Brooklyn Center? Work Phone /fax �/Jr? ( —) x /93 -8'l73 Occupation Employer May we call at work? _ 1 H Yes ❑ No How many years of school have you had? (circle one) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 017 18 19 - :. : :.:: ::.:.;; :.::.:_: :::::::::::::: :::::. : ::. VOLUNTEER ACTIVITY WORK PERFORMED No. From To Hrs /Month Month /Yr Month /Yr yr i� ,ws/✓i /2 - �G Y - 7`7 is ............ . ................. ............ .......... ..... .... `12t�SSIt3At1I5I�ATNS . ..... ... ........ ........ ;fist releva _: .. rtl current professaoraal nembershaps, re tratcons, ar laeenses ............ .:..:::.::.. ,;:... ..::.::...::. ...... cable ::::.: ............. ....._ .._..._ fhas. om a dolt. Fr.::>:. >:. >::: <_'::: >:: >: nc <':.1 hide. at s e tsu /��� f S£r ✓ta2 A�c_ro£.- i3F_rz o��c �?�� £So;�v c3oa2c r cc. SJoic S ., ... ...... IMF' - ::..............:::::::::. .. .::..................... ::. :..... .......::::::::: .................... :.....: ............ ......:::::: :......::::::::::.: Describe any additional education, experience, or skills which qualify you for appointment to this commission. Include remarks concerning your ideas or observations on the role of this commission. �' t✓�4�/� �q[ w/!YS ��TUY£r] i�£c F� ivG ZH i �/Ga ✓� �F/G GiT�S �7fA C, --f vC �w o 2. w a ie .F £ q i=-O 2 S / Z rN °; iS £_ £ T N A T I j Z �� S «' [/O !/ {yI N T Z�✓ L'--OG �9 C.._ �O </ L' -- C—Q i✓ o rr� j �^x �' c- / " mo o �! T ?'o ,o I have read the Enabling Resolutions which define the purpose, authority, and responsibility of this advisory commission. ® Yes ❑ No Comments: I have received and read the City of Brooklyn Center's business ethics policy. Yes ❑ No i I wish to disclose the following potential conflicts of interest that may or will arise if I become a member of this advisory commission. G�ZC T c' Z nil 2.4- S i ors l C rw6 O AJ r - /,/� �G orv/vlrv6 G�yrllss YrJrvn� /� Q/ZaoG G Y/"� G�w Z 2 4tip /3 � iwG - Z /= r "' 1 E . Are you aware of the importance of regular commission meeting attendance, and do you feel you have the time available to be an active participant? K Yes ❑ No Comments: i I • I I I I � I MOT FA.fiS FOB► TONO . NI O R APPL ATh Minnesota law requires that you be informed of the purposes and intended uses of the information you P1 to the City of Brooklyn Center during the application process. Any information about yourself that you provide to the City of Brooklyn Center during the application process will be used to identify you as an applicant; to distinguish you from all other applicants; to enable us to contact you when additional information is required; send you notices; and to assess your qualifications for appointment to a City advisory commission. If you wish to be considered for appointment, you are required to provide the information requested in this application. If you refuse to supply information requested by the City, it may mean that your application will not be considered. You are hereby advised that, under Minnesota law, the information contained in this application about you must be made available to any member of the public who requests it. Materials submitted in support of an application are normally not returned. You should not submit an original document if it is your only copy. I authorize investigation of all statements contained in this application for appointment as may be necessary to arrive at an appointment decision. I certify that all answers to the above questions are true and understand that any false information on or omission of information from this application will be cause for rejection of this application or termination from a commission without notice. APPLICANT'S SIGNATURE DATE SUBMIT APPLICATION TO: City Clerk City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 y� Aa :t �:... wx - 'I A I O N CElt l'"lCA OF APPREu' V, / l is� r t, 1.. [ ^� ��� =a'T �_�i` Jn'�.. .'- �p..rtw�.�r_ J _'..:: a . Y "" r' ....i�r F A '^'TJn..�'+�!' _.+ -•_ �'FY: � '✓ S t: I I MINNESOTA TY OF FR DLEY, r" FL s THE CITY COUNCIL OF THE CITY OF FRIDLEY EXTENDS ITS APPRECIATION TO YOU FOR YOUR SERVICES RENDERED AS A j%fE,l.1BER OF THE HU�IIAN RESOURCES COj11j",1ISSION FROM DECEMBER 6, 1976 TO APRIL 1, 1979; CHAIR;lfAN OF THE HUMAN RESOURCES COMMISSION AND i'•1EMBER OF THE PLANNING COMMISSION FROM APRIL, 1978 TO w_ APRIL, 1979. YOUR CONTRIBUTION OF TIME AND EFFORT TOWARD THE BETTEZIENT OF YOUR CO(iMUNITY HAS BEEN APPRECIATED. THE WILLINGNESS AND DEVOTION YOU DISPLAYED IN THE SERVICE OF YOUR COMMUNITY HAS BEEN COMMENDABLE AND YOU CAN BE ASSURED THAT YOU HAVE CONTRIBUTED VERY MUCH TO THE IMPROVEidENT OF YOUR CITY. -,_ DATE APRIL 23 1979 FOR THE CITY COUNCIL: Y �. )i � yy L , i.-. �, .. ,,,- :.:. ....: �: ��� ,: .,.�.�,y"...r::�:tCW,rt...r ...� ...E.... _n_ . s ,r::��,. - -- ..,..�.�a r C: <, r�'' �;,a�:�� r a.a a..a•., � _ �s.,�w[',f,, .,s.; ti c -. 0l •,. !; ,At t r <yi, ^, �* ,.1 %''.. ry { • r Stan i# M inn es orta Board Assessors Has qualified in accordance with the requirements established for the designation of Senior Arcre&ud Mdi&er Together with its privileges and responsibilities and is entitled to be recognized by public officers and ad other citizens for the r attainment of professionaf competence. Given this / " day of 19,ft Chaff rpe rs o n A pp lic a ti on for CITY B ROOKLYN A p p ointme nt to CENTER Advisor 569 -3300 Commission 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430 • Ccty Xlse Q «ly . Aafe Re...... wit (PLEASE PRINT) COMMISSION YOU ARE APPLYING FOR: :....... I,I Last�Name First Name Middle Name Date f A plication �-- treet Address Apt. No. Date Available 10 E ,N t Al i fM M 06( y ity, State, Zip Home Phone How many years have you lived in Brooklyn Center? Work Phone (6r�) 33 I- /TOO x fis Occupation /Nlir-L-c Employer �+ May we call at work? SoNN1. � MIN v, METP-o 14,E X Yes ❑ No How many years of school have you had? (circle one) 1 2 3 4 5 6 7 8 9 10 11 12 13 1 1� 6 17 18 19 .. f:: :::. T .�.::E st van ...volume. _ >.::>:< >::: » >::::�:::: er exxence..a Taeuli A..,....:::.::::::.:::.::: PP:::::: :::::::::::....:::::::PP.:...:. :::::::: :: :: . .................. VOLUNTEER ACTIVITY WORK PERFORMED No. From To Hrs /Month Month /Yr Month /Yr . ALA D I N: s �e < >:..;. a a rr urrent pro essaonalrnember ha t Xa P .�.. r•�gis gallons ,or:. Xacenses to >= to thas:: coi' nmass�o nT::::>;:>::>:.:>;:::.;::::;:.:;;:»:.;.;:.: ...;....:.;::. >:::::.:..::..::. ,:.... ncLr�de.:rlate�:? .:;rs�u .... ...... i ...... ................:..:::::::::::, Describe any additional education, experience, or skills which qualify you for appointment to this commission. include remarks conc erning your ideas or observations on the role of this commission. �7'rsi V� �..Teou�nN� I>l�Pk �(�cw✓D tN ®JPP ©s iT or% - P Awu A-TLsY-,cM i fit.vQ" 7 tN V' �LNt2�folr Mvo Yj�u )C+ �'P arc. J� Pf- tj74 -6r-F i,v iMPP.ov /,v4 i 1 I I have read the Enabling Resolutions which define the purpose, authority, and responsibility of this advisory commission. P4 Yes ❑ No Comments: 1'r r� � PoJ s �d r� f�iz �!� �� aF I have received and read the City of Brooklyn Center's business ethics policy. Yes ❑ No I wish to disclose the following potential conflicts of interest that may or will arise if I become a member of this advisory commission. Are you aware of the }mportance of regular commission meeting attendance, and do you feel you have the time available to be an active participant? A Yes ❑ No Comments: .. 't T N IM ACTS �' ► TO ► N0 ONCE Minnesota law requires that you be informed of the purposes and intended uses of the information you provide to the City of Brooklyn Center during the application process. i Any information about yourself that you provide to the City of Brooklyn Center during the application process will be used to identify you as an applicant; to distinguish you from all other applicants; to enable us to contact you when additional information is required; send you notices; and to assess your qualifications for appointment to a City advisory commission. If you wish to be considered for appointment, you are required to provide the information requested in this application. If you refuse to supply information requested by the City, it may mean that your application will not be considered. You are hereby advised that, under Minnesota law, the information contained in this application about you must be made available to any member of the public who requests it. Materials submitted in support of an application are normally not returned. You should not submit an original document if it is your only copy. 1 authorize investigation of all statements contained in this application for appointment as may be necessary to arrive at an appointment decision. I certify that all answers to the above questions are true and understand that any false information on or omission of information from this application will be cause for rejection of this application or termination from a commission without notice. 0 PLICANT S SIGNATURE DATE i SUBMIT APPLICATION TO: City Clerk City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 CITY OF BROOKLYN CENTER TEL. 1- 612 -569 -3494 Nov 12,92 9:18 No.001 P.02 ][B lication For CITY �� OOKLYN Ap poin t rYlent to C EN TER � 569 -3300 Advisor * 0 COM 6301 Shingle Creek Parlwy, Brooklyn Center, MN 55430 M MXWM n.1.*` .....-:�.. W ��� j' � F �� w (PLEASE PRIM) COMM YOU ARE APPL FOR., la n �IW ♦ M k.1.IM w- f�INYn WNYIYM II+W �..VYA> V. �I - .. MM { y - -...�- �,. � 5rt wlaXoua�' - �sr.tXfa'�T"• Lau�>? ;P� I rib r, a>. �t! rtrr r «' Ii +� {u.cx�'+ � a +Mt:�cr yuitlWM�� s kwooT "�, .r�,: x III s.1.. � a Zy� w .y. 3 ?� � F `� -[ '�i'+'+�.+++ a - ii tl 1 t+„ - y „+�".++� s , k• a .a M. ..t � I ,. -..r -. ♦r :...: ... .a rl •:. A h K tl � ) - --.W N me First Nalne Middle Name Dnte of pplication Strect Addruss Apt, No. Date A anal% 12f3 0 city, State, 7,i g 4rnc Phone How many years have you lived in Brooklyn Ccntcr? g Work Phone Occupation ` mss Employer y �No"'o i y � 1-5 0 How many years of school hgvp, you b.fAd? (circle nose) 1 2 3 4 S 6 7 8 9 10 11 12 13 (9) 15 16 17 1$ 19 A I 4<'�Mk •TI ti,.W.1.NI/t� w y k � f W V- �Y Xw'WrW .! k'�_ '� M �r� I M 1.. '..•X M � h -� ( .+. 1 NIM _, - { ^ �.. „. ' S �++ ^ / i, �K+V r�1`„}YNtn I S"- R.+Y�14wr kl,Nw+�+'1NY e•N... —�.,�. M i ''JR,� „yr� NYW A4k•kf 1 Y'+ > , a,r Mhoµ A.w. *� ,Ji >•M IM MM+IrINY i+. �vr y 11 +N YIXV hiMI MINH i M l: ...1 \ + YOY.UN'�'EIE AG'TIVI' WORT.' PERFORMED NO, From T o Hr 5 Montt► / Monthf ZVIUnth/I'r 10 --3o L1IY_Ut tfKUUKLYN LLNItK IbL: V 1'2 'J- 9:16 - NO.UU1 v,US I'j ■� ■fHN�.�' {�M,I. W�� -' { .:N 1 Fr eM Yl AF IM aF K H YM N �. .. � -� � ■ ■ ■ U — S ■ { / + ■ � A "-� � priccct het up�ain friz�nt l9 hits cal�trr��� tun :i`�ItGlllfjB !1"CL1CS f7�31 ►�SSll�l�. . » , t � � r x„ " . """ , „� y............. / w .,.s ..,.'� M � l .W {t. �,.xir��to" MwN . i�i� ?:. III .�1 i 1t.R t1 .1�1{ 1f :� \:.x S .'1 - . r. �_ � -a A:'.F.r. .t.�r++v /?^ ��.j�y.ar• .�\r.rn- Describe any add itional tdueatioo, experlence, or skills which qualify you for appointment to this commission. include - concce ning your ideas or observations on the role of this commission. �7�✓ .�' �Q s .��:���!' C- '.� -�r i- /�,..- .Y -„�,- `l'� S �.- [/`mod r i•c ;�,4�� C1 "� i have read the EnabUng Resolutions whteh deGnt the purpose, authority, and responsibility of this sdvi .sUry commission. la No Comments: I havc rceeivcd and read tite City of Rrooktyn Center's business ethics policy, to Yes No I wish to disclose tite following potential conflicts of interest that may or will arise if I become a member of this advisory commission, Arc you aware of the impertancc of regular commission meeting attendance, and do you feel you havc the time available to be an active participant? Yes Q No Comments: f ETTY OF BROOKLYN CENTER TEL: 1- 612- 569 -3494 Fln�� 12 +92 —�� =1�i No .uu r d1M vx A r rr».y ota.r - Minncsota law requires that you be informed of the purposes and intended uses of the information you provide to the City of Brooklyn Center during the application process. Any information about yourself that you provide to the City of Brooklyn Center during the application process will be used to identify you as an applicant; to distinguish you from all other applicants; tc enable us to contact you when additional information is required; send you notices; and to assess your qualifications for appointment to a City advisory Commission. If you wish to be considered for appointment, you are required to provide the information requcstec in this application. If you refuse to supply information requested by the City, it may mean that you; application wilt not be considered. You are hereby advised that, under N41 law, the information contained in this application abou.. you must be made available to any member of the public who requests it. Materials submitted in support of an application are uornially not returned. You should not subriL an original document if it is your only copy. F rl ?e lnvestiyution of all statenietlts contained in this application► for appointment as may b ry to arrive at an appointment decision, I ceilify that all answers tv the above questions ar: d understand that any false information on or omission of information from this applicatio; cause for rejection of this application or termination from a commission without notice. PPLICANT'S S ATURE BATE SUBMIT APPLICATION TO: City Clerk City of Brooklyn Center 6301 Shingic Creek Parkway Brooklyn Center, Minnesota 55430 November 12, 1992 Mayor Todd Paulson and Council City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center MN 55430 Honorable Mayor and Council: Enclosed please find a copy of my application for appointment to the Brooklyn Center Planning Commission. I have been a resident of Brooklyn Center for more than three years and am currently serving on the Brooklyn Center Park and Recreation Commission. I feel that my background in civil engineering together with my experience on the Park and nd Recreation Commission will 've me g i a strong ase g to rovide the City Council direction in planning P y P g issues. Should you have any questions or would like to meet with me P lease give me a call at work 595 -5725 ( ) or home (561 -7522) . Thank you for • your consideration of my application. Sincerely Charles T. Rickart 3408 66th Avenue No. Brooklyn Center, MN. 55429 cc: Ronald Warren, Director of Planning and Inspection Enclosure App For � ][BROOKLY � A to C ENTER . Advisor 569 -3300 Commission 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430 City ITs t9rrly * ......... Dale ReCeavetl '. K 1 ..'�...... (P LEA SE PRINT) IL COMMIS - SION YOU ARE APPLYING FO .... .. :;:.: S� ;:; :;::;::;i:' '' Y -? :::::: <::::::$`':? :::i ?::'' ;:' '':;::: t:`;:::::::::......'::::::::: ;'::::::::::::;:..,':.>:::;:::. . - - :';.'::l;+ �li`' �f. �: � .:�:Y:::UG:S;;::i5::�i;t�:S;::; >:- is %•:::a::.;:ii N : : :::::::::::::::: > _::: : Last Name First Name Middle Name Date of Application 4j R.C- V.A� AV-41 s 5 treet Address Apt. No. Date Available 34 v $ Lo to /U�/EN E 1.� o�y t l z City, State, Zip Home Phone P.- -t>o1�L N e -# C3 1� M N S� � (C¢1Z How many years have you lived in Brooklyn Center? 11 Work Phone 5115 - .57z;5 Occupation (V 1� Employer 0 c vf'r1 May we call at work? E-'J6ti EFG 4'Q+iL.- S � 6r Yes F-1 No L How many years of school have you had? (circle one) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1018 19 4 :::::.....::::::::.::..................:::::: ..:::.:::::::::..........::...: .:' �N.. E::::.::::.. ..............................: . :.:::,:: T,st:leuant:;olunteer-: >. :.............::::::. :::...............................:::::::::._::::.. ............................... :: €..:::...::n titmen..:..a..... ...yam. mrssr n�... ....._::....................... PP.....:::......................... PP.........:.:::::: ::::...:.::._::::::::: :::.::::. VOLUNTEER ACTIVITY WORK PERFORMED No. From To Hrs /Month Month /Yr Month /Yr o 5,10 LOF LC N A D IAA ::::....s : :..:::::::::::::.:::::.:::::::: ±current; ro essaona i:V'em P bershaps� ate t .. :.::.:.:... APP....... atntmeut:av t ::.::::;: »::;:: >: >::::;: <::;:.;:; .:...::::.......... .....::::.: :...........:::::.:p ..................:..:.:.. his::_. eam�i�swn.........::::::::::::........ ......................:........ ncltlde issued...,::.:;;:.;:.;:;::::„:. �.::::.:..:;;::.;:.:.;::.;>;;.::.;;;;;;:.: :::::._;; »:;.;:;.;;:::;:.;.:::. ST) 7VTf. t; c `rjZ.p►n,sFper, Ti 0.3 C.'J Ea, N E�eS /nC —C6era /JA /ovAV E vim" ... .:::.:1 A .::I : ;:: .:. . :::::.::..:::::::: :::: ::: :::.::.::.::.::.:.:::::::::: : ::CII.: ::.::::: ::::::: .. :: _ _ _ Describe any additional education, experience, or skills which qualify you for appointment to this commission. Include remarks concerning your ideas or observations on the role of this commission. = 4w. A 1 -18 - S (.za Plvv prrF- ti' /v'DSV w.7s4 A $ S M, S ►,a e E P. oa VvA S 0% q¢ % V--, A cam' TQ q„ ora.'Tp-rT, v L n,J �. tJ Es / N E�.'Q;,...L /�� p lD AN N t ..J6 . Ti-h S t.�lpE,Q, � tom,.., G E 1-0s - -r - -O doP% Pe„ a )ice bs of p LPmN 1 ti6. A.•. p �NI�6 tSSc�ES. S NAxk r A R - r bowt E. 4r rn% I have read the Enabling Resolutions which define the purpose, authority, and responsibility of this advisory commission. Z Yes ❑ No omments: of 77 1pwa ►A ,1. P CorY� t s sip, 7a 3 ___. E AN Aov, a 10 tA,...,�,,, S 2 T� C ?-� �ov �U C ... D,J � .1� \ - TVCV Aja%..+%, i ^A Iv C - i - A .,T ?.OL* b T►'tE 17c�lEt.aQ�*t �) i I have received and read the City of Brooklyn Center's business ethics policy. Yes ❑ No i i I wish to disclose the following potentiai conflicts of interest that may or will arise if I become a member of this advisory � m commission. Stbat.p 't1iE �+J b►,� ti�J� f+Rr� 1r vatR-4 F60Z Se Iw�vot.v ,.J ICI EU, Ewe l3`-1 TYI`E �1,�►.�N� .a. L_o.•►rry, 6S�o�.7 S woc1� ABsrA,..� Are you aware of the importance of regular commission meeting attendance, and do you feel you have the time available to be an active participant? ty Yes ❑ No Comments: S rw-N L 9 2E 71., m P- r &UZ bG TAE ' pP+2lL AI%C> Q 2 Go rr` rv„ t'fiAI.*- 1r"cL- -,;. JE c- A5 ft Qom MErou QS EQ_ Fb r.- A LOGA v I ,�►..� Elc^2%.. � So C e-T, . Yik 5 ey f ' - % e-J C C _j N S (v t V eyo ( E b i tzebuL.ft-2 M r�T,.,j1 � x ;:. 1` :; : ANT W �1► N+ :.::: _DILATION : : Minnesota law requires that you be informed of the purposes and intended uses of the information you provide to the City of Brooklyn Center during the application process. Any information about yourself that you provide to the City of Brooklyn Center during the application process will be used to identify you as an applicant; to distinguish you from all other applicants; to enable us to contact you when additional information is required; send you notices; and to assess your qualifications for appointment to a City advisory commission. If you wish to be considered for appointment, you are required to provide the information requested in this application. If you refuse to supply information requested by the City, it may mean that your application will not be considered. You are hereby advised that, under Minnesota law, the information contained in this application about you must be made available to any member of the public who requests it. Materials submitted in support of an application are normally not returned. You should not submit an original document if it is your only copy. I authorize investigation of all statements contained in this application for appointment as may be necessary to arrive at an appointment decision. I certify that all answers to the above questions are true and understand that any false information on or omission of information from this application will be cause for rejection of this application or termination from a commission without notice. t APPLICANT'S SIGNATURE DATA SUBMIT APPLICATION TO: City Clerk City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 CHARLES T. RICKART 3408 66th Avenue North Brooklyn Center, Minnesota 55429 (612) 566 -7522 Traffic Operations Engineer Orr- Schelen- Mayeron & Associatis, Inc.; Minneapolis, Minnesota March 1992 to present Project manager and /or project engineer on a varity of transportation projects including: Signal design and construction, Traffic control plans, transportation planning studies, traffic sign design and construction observation. Senior Associate Barton- Aschman Associates, Inc.; Minneapolis, Minnesota March 1985 to March 1992 Responsibilities include being the project manager or project engineer on a varity of . projects such as: The preparation of site engineering studies, traffic signal design and warrant analysis, traffic and air quality analysis for the environmental process, traffic control and signing plans, preliminary roadway design and construction staging plans Transportation Engineer /Planner St. Cloud Area Planning Organization; St. Cloud, Minnesota March 1984 to March 1985 Responsibilities as project engineer /planner included traffic analysis for long- and short- range metropolitan transportation plans, transit planning and operations, traffic control studies and preliminary street design. Engineering Technician Westwood Planning and Engineering; St. Louis Park, Minnesota June 1983 to March 1984 Worked for a project engineer in designing and drawing sanitary sewer, water main, storm sewer, and street construction plans. Worked with engineers on traffic and transportation engineering projects. Worked with survey crew on construction projects. s A pplication F or CITY OF • ]BROOKLYN Ap p o i ntment to ENT ER Advisory 569 -3300 Commission 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430 ><C'ify lls Qxily ►:!>< »:< >Dat:::Recered::«:::> :. (PLEASE PRINT) COMMISSION YOU ARE APPLYING FOR: L�/y/�j'/�' ��S / �• j � P R :: ==><' :..::.::. ...................:::::::::... O ::::::.:.::.............................. ...................:::::::::::: Last Name First Name Middle Name Date of Application treet Address Apt. No. Date vailable City, State, Zip Home Phone zle l/ c rti S L - /) .S'�C - 3 How many years have you lived in Brooklyn Center? Work Phone Ogeupation Employer _ May we call at work? c ��— �- JZ Yes ❑ No How many years of school have you had? (circle one) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 1 1 18 19 :::::.�� uant vaXunteer.::.: ,enerzce >a Ttcabl�::t >:�z VOLUNTEER ACTIVITY WORK PERFORMED No. From To Hrs /Month Month /Yr Month /Yr Aft -( 6-W ,*r-V SSI0 ::L DESI ......:..:.. ....:...: . e. �arzt current m essaonal member�haps?> ' tmhon . .. P ..:.....:.: .. ppo�ntmeni s:; omrt�ass O..n�:: ..... 1'nctrde dates :.. :: I:I ........... : :: ----------- Describe any additional education, experience, or skills which qualify you for appointment to this commission. Include remarks concerning your ideas or observations on the role of this commission. rA M ebcve,4l-�,17 C®1 pX(� I have read the Enabling Resolutions which define the purpose, authority, and responsibility of this advisory commission. Yes ❑ No Comments: / �� /� �' �� i►t f /.� 5,9 . ��R Pr I have received and read the City of Brooklyn Center's business ethics policy. X Yes ❑ No I wish to disclose the following potential conflicts of interest that may or will arise if I become a member of this advisory commission. Are you aware of the importance of regular commission meeting attendance, and do you feel you have the time available to be an active participant? fYes ❑ No Comments: I ©� -,�7� /> 1��-�Q '" //1/ ('11121 SsIV / /T MPO.T►1T FACTS FOB SOU TO :NO LIB X.X Minnesota law requires that you be informed of the purposes and intended uses of the information you provide to the City of Brooklyn Center during the application process. Any information about yourself that you provide to the City of Brooklyn Center during the application process will be used to identify you as an applicant; to distinguish you from all other applicants; to enable us to contact you when additional information is required; send you notices; and to assess your qualifications for q appointment to a City advisory commission. PP ty rY If you wish to be considered for appointment, you are required to provide the information requested in this application. If you refuse to supply information requested by the City, it may mean that your application will not be considered. You are hereby advised that, under Minnesota law, the information contained in this application about you must be made available to any member of the public who requests it. Materials submitted in support of an application are normally not returned. You should not submit an original document if it is your only copy. I authorize investigation of all statements contained in this application for appointment as may be necessary to arrive at an appointment decision. I certify that all answers to the above questions are true and understand that any false information on or omission of information from this application will be cause for rejection of this application or termination from a commission without notice. i i I 3 9 1 Z--- APPLICANT'S SIGNATURE DATE SUBMIT APPLICATION TO: City Clerk City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 Application for CITY \ OF BROOKLYN Appointment to C ENTER Advisor S69 -3300 Commission 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430 lse;:. .................... �Dae:.: Recer�?ed:.::.::.:::::.::.::.:::::.:::.::.::.::.::.:.>:::.::.:::.;:.;:.;:.;;:. ;:.;:.;:.;:.;:.;:.:;;:;: »:: >:.: (PLEASE PRINT) COMMISSION YOU ARE APPLYING FOR: P► a n n ; n Co rn m i s s i o r1 PEA Last Name First Name Middle Name Date of Application Bri d es Benjam i ri N oaf ► 1 - icy - q - z, treet Address Apt. No. Date Available b'112 Emerson Avenue Nor+Vj Ar, City, State, Zip Home Phone BrooK. r� C.Gr1A -ce MKI '654 3 (biz) 5b6.85'Sp How many years have you lived in Brooklyn Center? t, Work Phone (b 12) - 1 6 Ot 40 4 Occupation Co G +Or' � Ma we call at work? � Em to er � C, '� C M � y � bE G' P Y C C� � P � °� P LtiYYes ❑ No How many years of school have you had? (circle one) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 6 17 18 19 de �eG yeov vo -+cc T� :.:::::::::...................:::::::::..............:.::::::::... .........:::.::................ NCB.....:.:::::::._::...... ............................... .............. ....................::.:::..... :. a la .fa otntmen::o.:: . >::; > :::<: » >:: »::: >:: >:: >:::. has.. amm. xsstc�t�a... ............................... ............ VOLUNTEER ACTIVITY WORK PERFORMED No. From To Hrs /Month Month /Yr Month /Yr Cptr W orK.- 'Res+ored otd arm TD iru� 12o hrs. S,prir4 ati Lu+hvanC►tiWch of o o u;-h re.� � #• ++ctca 1 t °I B� I q T +h c a s Car Pte^ WOr tack on shce+ r ocK i ng In 200 hrs, March epi-. s5�o ice Arre.no► Order +o receive reduced +o+ct) igg0 tg90 ice ren+ct % +irne F or Ljoui -h sp r +s . pr an ized volunteer Crews, B 1 C . Amer 1 ca U nmcs i on siand re pcx i r t o hrs . May J u r►G U +Ht i - e q uc. two r• K. I i-oi-a 1 l a c k t tot q l C C kJ.� W. .. 'AL �,� T iC NS - ...:.:.:..... ............::...........::.::: .' .:.:.....:..::.::::::'.::.:.. Lzst. relev :.:.:a current pro essaanal;membe�!�hx ze trarion ::: . f i.. ...:': ii':: 4;: ": i:: vii:wii :iiii' :::::::n ?i::.i::' .. ...... : :: .... .. .... XtC1l�Jl.1`Q:<:Q Oln :::...:::::.::..i:::::.::: PP.:..:.:::.:. _. tmentao thZ :: otn ntss o. n...:.:::.::. ..:.:.:..:::........::.::...... . 1?P:::::::::: i ............:....::....:::::::..............................:::.:::::.::.::..... ........::..::: ::.......:::..:. :;i >: - » >:«' :::» <::: >::i» ' :: ii : <:: >::i::iii:i::; ; <i »:<- >::...... ....... ..... ;:::: >:: i i> .:...::<i:: >:: de >�at 'i' .::.:..::.:::::::.::........ . - ........... J ourrk" rActn Car? en er - S4 -a+us awarde. d :.:..:::. 'q . g : ` :::::::::::::_::::> ::;.::::::::. >::_:.:_::_:::_;:: . Grentrai Cor%�rac, -or License- S+a +e issued i qq 2- 6rooK.ly,n Cen+er Chamber e& Cormlrnerce. Iqq 2. II� :i T :.::.::.;:: .: _ ::::::CTI. :.::.:: :.: : :.:.: ::::::.: :... Describe any additional education, experience, or skills which qualify you for appointment to this commission. Include remarks concerning your ideas or observations on the role of this commission. Un -y o; M i nneso +a- B.A.S. i social g ereniolOSt. I haue. Concern 4or sento o AAAizens 'in 4raer Ce n+ar , and wo uJ d„ See 44ie`r l cornfor ♦able and Pro \Oer +Y Coach, Pas + - reside-n In �you+h SPor+S . tn#'ai ned . on "e, p �-h er srd of 4-h 0 0 1 n = wo 1 K.e. '1 c�+�-racK 1 h in I have read the Enabling Resolutions which define the purpose, authority, and responsibility of this advisory commission. Oeyes ❑ No Comments: I have received and read the City of Brooklyn Center's business ethics policy. [P"Yes ❑ No I wish to disclose the following potential conflicts of interest that may or will arise if I become a member of this advisory commission. Z occassionali y clo cjroni- programs through oenncpi n Covem Are you aware of the importance of regular commission meeting attendance, and do you feel you have the time available to be an active participant? [eyes ❑ No Comments: �M '0 T T l� ACTS 0R T 0 0 o: A zATON: Minnesota law requires that you be informed of the purposes and intended uses of the information you provide to the City of Brooklyn Center during the application process. i Any information about yourself that you provide to the City of Brooklyn Center during the application process will be used to identify you as an applicant; to distinguish you from all other applicants; to enable us to contact you when additional information is required; send you notices; and to assess your qualifications for appointment to a City advisory commission. If you wish to be considered for appointment, you are required to provide the information requested in this application. If you refuse to supply information requested by the City, it may mean that your application will not be considered. You are hereby advised that, under Minnesota law, the information contained in this application about you must be made available to any member of the public who requests it. Materials submitted in support of an application are normally not returned. You should not submit an original document if it is your only copy. I authorize investigation of all statements contained in this application for appointment as may be I to arrive at an appointment decision. I certify that all answers to the above questions are true and understand that any false information on or omission of information from this application will be cause for rejection of this application or termination from a commission without notice. APPLICANT'S SIGNATURE DATE SUBMIT APPLICATION TO: City Clerk City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 a w.� CITY Ap � For BROOKLYN A to CENTER Advisor 569 -3300 Commission 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430 City Ilse Ortl i flate Recealrecl ( > (PLEASE PRIND COMMISSION YOU ARE APPLYING FOR: (-216z rt i-i Last Name First Name Middle Name Date of Application I C S,C C 163 i F. 4 f C � �tt C� 42 0 2- Street Address �� Apt. No. Date Available Q'j IQ City, State, Zip Home Phone � f'C�i t.. -`�v� �_� . i�-=1. ILO �J �� A; Z How many years have you lived in Brooklyn Center? Work Phone Occupation - Employer - G �� ck � May we call at work? tom ° ��d� i - 0I= `�C, sic vtit �t ! _5 ❑ Yes ❑ No How many years of school have you had? (circle one) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16' 17 18 19 S� :<:::: ���<:<> ::..........................::: �, �l�uanf ;:�olunteer....:a►�nr..k.:e.� .�nen ::::::: ._:..:::: :._::: :::::.::.::.�::. VOLUNTEER ACTIVITY WORK PERFORMED No. From To Hrs /Month Month /Yr Month /Yr ti .: ROSSIC}AI A TICN s reteatr� iurrenl, ro essbonat membez has ..re trattons:: >: ble to >:a otntrttent >to th : >`Inctrre ::....:.:................. dates. ar <......:::::::>::>::>::» d ::<::::>:;;:.>:> :.;::::.;:; »;;;;:.:;.:;.;::.;:: ..:::::::::...:..::::::...:::::..:.::::.:::::::..:: :::...::.:::.::....:::::..::.:: .:... �ZC SCE Q�- - T���� C'i�hLS : >:<< >: , P`LIT. Describe any additional education, experience, or skills which qualify you for appointment to this commission. Include remarks concerning your ideas or observations on the role of this commission. i CCs tj c C if 4 1 �3 �� '}���_� t l= C} 6 F - LO CT t\ 4 wt at e cx GA� C_ G I have read the / Enabling Resolutions which define the purpose, authority, and responsibility of this advisory commission. Cl Yes © Nom Comments:. 'j- tom; L.- r-C k -- 1 Ui I have received and read the City of Brooklyn Center's business ethics policy. ❑ Yes VNo - 7k -- I wish to disclose the following potential conflicts of interest that may or will arise if I become a member of this advisory commission. Are you aware of the importance of regular commission meeting attendance, and do you feel you have the time available to be an active participant? Wes ❑ No Comments: III FACT F OU:: .... fA Minnesota law requires that you be informed of the purposes and intended uses of the information you provide to the City of Brooklyn Center during the application process. Any information about yourself that you provide to the City of Brooklyn Center during the application process will be used to identify you as an applicant; to distinguish you from all other applicants; to enable us to contact you when additional information is required; send you notices; and to assess your qualifications for appointment to a City advisory commission. If you wish to be considered for appointment, you are required to provide the information requested in this application. If you refuse to supply information requested by the City, it may mean that your application will not be considered. You are hereby advised that, under Minnesota law, the information contained in this application about you must be made available to any member of the public who requests it. Materials submitted in support of an application are normally not returned. You should not submit an original document if it is your only copy. I authorize investigation of all statements contained in this application for appointment as may be I to arrive at an appointment decision. I certify that all answers to the above questions are true and understand that any false information on or omission of information from this application will be cause for rejection of this application or termination from a commission without notice. /C Est 2 APPLI ANTS SIGN RE DATE SUBMIT APPLICATION TO: City Clerk City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 ROBERT JOHN MICKELSON, JR. 4006 61st Avenue North • Brooklyn Center, MN 55429 -2416 (612) 536 -9187 OBJECTIVE A position in management or personnel capitalizing on my strengths in leadership, communication, and administration combined with a formal education. EDUCATION B.A., University of St. Thomas, St. Paul, MN May 1993 Major: Business Administration/Human Resource Management Minor: Theology Activities: • Volunteer Intern, Minnesota Multiple Sclerosis Society • Volunteer Facilitator, Young Adults M.S. Support Group • Senate District 47 Central Committee - Minnesota State Central Committee • City of Brooklyn Center's Brooklyn Boulevard Study Taskforce A.A., North Hennepin Community College, Brooklyn Park, MN June 1990 Activities: • Vice President of External Relations, Minnesota Community College Student Association • Student Senate representative - originated /organized Mental Health Week • Legislative Coordinator - North Metropolitan Region • NHCC Student Member: Presidential Search Committee • Curriculum Committee • Advisory Board Representative • Marketing Task Force PROFESSIONAL Cryptologic Technician, Communications: US Navy EXPERIENCE US Naval Communications Unit, London, United Kingdom (1984 -1988) Administrative Assistant to Operations Officer • Security Clearance based on TS /SBI dated 11/19/80 • Responsible for the secure management of classified files and documents • Managed Operations Department personnel - collateral duties included: Department Training Representative • Red Cross Multi -Media Standard First Aid Instructor • Navy Rights and Responsibilities (Affirmative Action Facilitator) • Vice Chair of Command's Morale, Welfare and Recreation Committee • Physical Fitness Representative • Assigned sponsors for newly reporting personnel USS Jouett (CG -29), San Diego, California (1981 -1984) Performed detailed communications work for Naval Security Group Detachment onboard ship • Assisted writing job qualifications manual for Pacific Fleet • Represented Jouett at Pacific Fleet Communications Conference • Collateral Duties included: Food Advisory Board • Morale, Welfare and Recreation Committee • Volunteer Choir (performed at hospital in Korea) ORGANIZATIONS • Naval Cryptologic Veterans Association • Naval Intelligence Professionals • American Legion • Disabled American Veterans (Life Member) AFFILIATIONS • Society for Human Resource Management • • Student Member, Twin Cities Personnel Association (TCPA) AWARDS Available upon request REFERENCES Available upon request • Robert J. Mickelson, Jr. 4006 61st Avenue North Brooklyn Center, MN. 55429 -2416 (612) 536 -9187 The Honorable Todd Paulson Mayor of Brooklyn Center City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN. 55430 November 30, 1992 Dear Mayor Paulson, I am writing to you to volunteer my time and services for the City of Brooklyn Center. I would appreciate consideration for appointment in the following two commissions: The Planning Commission and Human Rights Commission. Please accept this letter and enclosures as my application for the Human Rights Commission, as I have previously submitted my application for the Planning Commission. As my resume and enclosures confirm, I would continue to represent the city to the best of my ability, with a diverse and experienced background. Please feel free to contact me at your convenience to discuss my resume, or if you have any questions. I look forward continuing to serve the citizens and City of Brooklyn Center. U . Respectfully Enclosures ROBERT JOHN MICKELSON, JR. 4006 61st Avenue North Brooklyn Center, MN 55429 -2416 (612) 536 -9187 OBJECTIVE A position in management or personnel capitalizing on my strengths in leadership, communication, and administration combined with a formal education. EDUCATION B.A., University of St. Thomas, St. Paul, MN May 1993 Major: Business Administration/Human Resource Management Minor: Theology Activities: • Volunteer Intern, Minnesota Multiple Sclerosis Society • Volunteer Facilitator, Young Adults M.S. Support Group • Senate District 47 Central Committee • Minnesota State Central Committee • City of Brooklyn Center's Brooklyn Boulevard Study Taskforce A.A., North Hennepin Community College, Brooklyn Park, MN June 1990 Activities: • Vice President of External Relations, Minnesota Community College Student Association • Student Senate representative - originated /organized Mental Health Week • Legislative Coordinator - North Metropolitan Region • NHCC Student Member: Presidential Search Committee • Curriculum Committee - Advisory Board Representative • Marketing Task Force PROFESSIONAL Cryptologic Technician, Communications: US Navy EXPERIENCE US Naval Communications Unit, London, United Kingdom (1984 -1988) Administrative Assistant to Operations Officer • Security Clearance based on TS /SBI dated 11/19/80 • Responsible for the secure management of classified files and documents Managed P P� ed O erations Department personnel - collateral duties included: Department Training Representative • Red Cross Multi -Media Standard First Aid Instructor • Navy Rights and Responsibilities (Affirmative Action Facilitator) • Vice Chair of Command's Morale, Welfare and Recreation Committee • Physical Fitness Representative • Assigned sponsors for newly reporting personnel USS Jouett (CG -29), San Diego, California (1981 -1984) Performed detailed communications work for Naval Security Group Detachment onboard ship • Assisted writing job qualifications manual for Pacific Fleet • Represented Jouett at Pacific Fleet Communications Conference • Collateral Duties included: Food Advisory Board • Morale, Welfare and Recreation Committee • Volunteer Choir (performed at hospital in Korea) ORGANIZATIONS • Naval Cryptologic Veterans Association • Naval Intelligence Professionals • American Legion• Disabled American Veterans (Life Member) AFFILIATIONS • Society for Human Resource Management • • Student Member, Twin Cities Personnel Association (TCPA) AWARDS Available upon request REFERENCES Available upon request ROBERT JOHN MICKELSON, JR. 4006 61st Avenue North Brooklyn Center, MN 55429 -2416 (612) 536 -9187 REFERENCES Mr. John G. Allen 7413 Golden Horseshoe Court Springfield, VA 22153 (703) 569 -0374 Mr. Ed Green Associate Dean of Students North Hennepin Community College 7411 Eighty-Fifth Avenue North Brooklyn Park, MN 55445 (612) 424 -0811 Ms. Louann Replogle Programs Coordinator Minnesota Multiple Sclerosis Society 2344 Nicollet Avenue • Suite 280 Minneapolis, MN 55404 -3381 (612) 870 -1500 S DEPARTMENT OF THE NAVY US. NAVAL COMMUNICATION UNIT LONDON. ENGLAND Box 44 FPO NEW-YORK 09510-1200 IN REPLY REFER TO: 1650 Ser C3/106 11 Feb 86 From: Commanding Officer, U.S.. Naval Communication Unit, London, UK To: Commander, U.S. Naval Activities, United Kingdom (ATTN: A11) Subj: NOMINATION FOR NAVY LONDON SAILOR OF THE QUARTER Ref: (a) COMNAVACTUKINST 1650.2H I. In accordance with reference (a), I nominate CT02 Robert J. Nickelson as the NAVCOMMU London candidate for Navy London Sailor of the Quarter. 2.- Petty Officer Mickelson is a completely dedicated Navy professional who genuinely cares about his performance, his people, and the mission of my command. He'is a Training Petty Officer, Assistant Administrative Clerk. and Technical Control Operator (on a fill -in basis). He is responsible for the formal training of 33 personnel, which includes both RMs and CTs' This includes an extensive Personnel Qualification Standards (PQS) program, a two week mini technical control school, and an excellent in -rate training program. Additionally, he continually monitors operator performance and provides basic and remedial -training g. He personally has been one o£ the prime motivating forces in keeping over 95Z of the personnel assigned to tech control ahead of their PQS qualification guidelines. Petty Officer Mickelson's ability to work with and train personnel has made him an extremely valuable member of the Operations Department- 3. Petty`Officer Mickelson has displayed superb leadership skills. Leading by personal example, he applies high standards of professionalism to every situation and accepts nothing less than superior performance from himself and his fellow shipmates. He has a keen sense of responsibility and emphasizes the need for accuracy in all his professional contacts. 4. Petty Officer Mickelson has an extensive list of collateral duties of which he is always the first to volunteer. They include Welfare and Recreation Board member, Command Training Team member, Navy Rights and Responsibilities facilitator, Multimedia Standard First "Aid instructor, CFC key person, Navy Relief department coordinator, PFT coordinator, NWP /NTP publication librarian, and Captain's Cup representative for C3 department. 5. Petty Officer Mickelson was selected as the Tech Controller of the Month for December. In addition, he received a NAVCOMMU London Letter of Appreciation for identifying a cross -talk problem on the DCINC's AUTOSEVOCOM phone line. He also received a CINCUSNAVEUR Letter of Appreciation for his participation in Exercise WINTER -CIMEX 85. Subs: ,DOMINATION FOR NAVY LONDON SAILOR OF THE QUARTER . 6. Petty Officer Mickelson exemplifies the qualities of a model sailor in his bearing, behavior, appearance and attitude. His maturity, good judgment and impeccable appearance make him an outstanding naval ambassador, both at work and Gith the local British nationals. Just one example is his participation as one of the "London Fogg" players, a local theater group. Petty Officer Mickelson is an extremely dedicated individual who is a front runner in his peer group. He has immense potential for professional growth and further, advancement. His consistently superior performance and his motivation have greatly benefitted the communications effort of every command in the London area. He is a most deserving candidate for the honor of Navy London Sailor of the Quarter. ALLAN W. TULLOCH s 2 • ,\ULTI PL Z ~` J Uj I r i J I i i 4. • SCLEROS1~ � ® % ." 00 " 0/ Someone coping helps ev eiryon co p& A Newsletter_ or &I Hel y f V OLUME 2 - - ' r f NUMBER BE 2 R , i WINTER 1992 On the Fine Art of Facilitating Some Whys and Hows From Three Support Groups Robert Mickelson facilitates the Young Minnesota and Adults Support Group of the Minnesota r North Star Ch Members include those Oregon Share P , with MS, their families and friends up to the a Discussion age of 40. The age parameters were made be- f cause it was agreed younger people with MS feel "ill at ease" with people two to three times their age. S On the other hand, William Kachmarik and Nell Apparcel facilitate the Southern Oregon Self -Help Group of the Oregon Chap- ter, a group they best describe as a support group open to "all in- terested persons." We asked the opinions of both these group lead - ers on a number of questions. Their selected answers follow: 1 What topics have stimulated lively discussions in your group and why do you think this is so? Robert: The group has shared everything from adaptive living skills such as using a mini -tape recorder in lieu of taking notes at school John Shantz or at home, to the knowledge that we wereri t alone with MS. The Tom Kaiinowski conversations range from, - "What should I tell people at work ?" to :onsulrant "Why should I tell them ?" Shirley Silverberg William & Nell: Members can share ideas and ways that they cope with particular problems. Guest speakers (usually neurologists) can offer expertise and current treatment for problems with MS. National Multiple Most important, members actively support one another in all Sclerosis Society aspects of their lives. (continued on page ?) On the Fine Art of Facilitating... Minnesota and Oregon Through a phone conversation we (continued from page 1) find out the age, sex, symptoms a* interests of the newly diagnosed 2 Why do you think your members person. Then, through our member keep returning to the group? volunteers, we try to match two people Robert: I believe it is due to the who initially meet in a one -on -one group's social /self -help aspect and situation. It is an effective icebreaker, the mutuality of interest generated and the newly diagnosed person is by the rather homogenous age less likely to have negative reactions group. Friendships have grown out at his or her first group session. of our meetings, along with a net- work of members who check on 4 What advice would you give to a each other between meetings, which new facilitator? in turn reinforces the caring aspect Robert: From personal experience, I of the group. would say "keep your chin up "! It William & Nell: There is a genuine may take a couple of meetings for care and concern among the mem- members to feel secure enough to bers of our group about the welfare share their private lives, but once of everyone involved, whether they they feel the love and the caring, it have MS or not and no matter what will be like opening floodgates. That the age. Members go to dinner, at- is when you know the group is a , tend baseball games, plays and mu- GROUP. sicals, see movies, have pizza and William & Nell: It is imperative that beer (salads optional), They are in- facilitators be there to answer ques- volved in living! tions and give support, especially to newly diagnosed. They should learn 3 As a facilitator, what was a all they can about the disease and /or difficulty you encountered, and how where they can get help and did you deal with it? information. Robert: The initial stages were a bit frustratin g and it took Helen Za some time to g er, M' id _ jersey get the momentum going. We had MS Chapter, writes about had social meetings prior to becom- "her ou . " ing a self -help group. The transition � P made people a little apprehensive. The Bayshore MS support group in William & Nell: Many of those new- New Jersey is a group of about 40 1_y diagnosed come to a meeting, see people with MS, their spouses and members in wheelchairs, and be- significant others, who meet month - come afraid of their future. After the ly in a cheerful conference room ato first few times this occurred, we be- local hospital. My husband, Bob, gan a process we call "sensitizing." who has MS and I, who don't, are Page 2 DEPARTMENT OF THE NAVI U.S. NAVAL COMMUNICATION UNIT I LONDON. ENGLAND BOX 44 FPO NEW YORK 09510-1200 IN REPLY REFER TO: 1650 Ser C003/ 18 Apr 86 From: Commanding Officer, U.S. Naval Communication Unit, London, UK To: CT02 Robert J. Mickelson, USN, 477 -82 -7536 Subj: LETTER OF COMMENDATION 1. Petty Officer Mickelson, you were chosen to be a candidate for the NAVCOMMU London Sailor of the Year competition because you are one of the top performers in this command of over 200 members. You competed against six other sailors who represent the finest professional and personal attributes. The competition was keen. The final selection was difficult. 2. Although another sailor was selected to represent the command in the COMNAVTELCOM competition, you can be proud of your achievement. I commend you for your performance this past year and extend to you my hearty best wishes for your continued success. Keep charging! ALLAN W. TULLOCH DEPARTMENT OF THE NAVY COMMANDER i U.S. NAVAL ACTIVITIES UNITED KINGDOM •FPO NEW YORK 09510-1000 0 2 OCT 1 From: Commander, U.S. Naval Activities, United Kingdom To: CT02 Robert J. MICKELSON, U.S. Navy, 477 -82 -7536 Via: Commanding Officer, Naval Communication Unit, London Subj: LETTER OF APPRECIATION 1. On 20 September 1986 you and your wife Angela noticed a shoplifter stealing a sheepskin rug from a local merchant in Windsor, England. You not only informed the store owner of the theft but followed the thief to a local cafe and kept him in your sight until the police arrived and apprehended him. 2. Thanks to your quick action and willingness to "get involved" the stolen merchandise was returned and the thief is awaiting criminal charges. 3. The action taken by you and your wife projects the image of good citizens itizens and neighbors •L g that we want our hosts in the United Kingdom t g o see. 4. Your actions reflect credit upon yourself and upon the entire U.S. Naval Community n the United Kingdom. You ou a d our wife have m g n sincere thanks Y Y and congratulation ratulation for being ing outstanding ambassadors for the United States Navy. D. M. HEATH .Dopy to: +..,'Service Record �i.. ,{� .c�Z ,.. � ��', ,� r<+a�T' ♦- ! �'1 :\ �7n r / qc`..' ti �"P vie 7::♦ .J : .;�^v;'. '..... o.: „�::, .♦ Y.. .:>Y i :iii'. •,�wa. , SFec . /;;:�,.. 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' �� r , rrf , ar,,� n ,.t, .r 1 ;i• "" A _ A y I r � � A \ ^: •.:r u1� ,,\.,� , a.% �4 �.. a ♦ 1. +b �.•....:..� / 1 +,tr 44 ^'j .y_ ,'� < .,. • 1 t �: •; ! a \ ;-.� .: a .a \. � . �. y 4. .,•,a.• c , r.,..V.t,•. .;1�..1 �. j �d �lR� v. � - r ,/ t�... •� Y> t� c� S: `,,- C, r . t ' ! y k,. •r' " ay � :' .4�L,� `, ,\.y:_. 6 X J.� \i��\ �.:r Y - , 1� \� ., _� yr f .�P....;�, ;.. t ,. , r�'V�:4i.'r✓.r�Y,�.t ,� �` r gi�� �t.,7#�v`�` /.N•.�r_'��� r Irk.: �' x. � r .i/c••, �� 1R 3�' i � � , •��1��`:o" . � � } 'ti..� urno IN U.S .A. n�u�tir otter Of commenbat,Dlt Commanding Officer, U.S. Naval Communication Unit, London, UK takes pleasure in commending: CRYTOLOGIC TECHNICIAN (COMMUNICATIONS) SECOND CLASS • ROBERT J. MICKELSON U.S. NAVY r for selection as Naval Communication Unit Sailor of the Quarter jor the period October through December 1985. Your performance as Training Petty Officer and Assistant Administrative Petty Officer has been of such superior quality to distinguish you from your co— workers at this command. The initiative, competence and integrity demonstrated by you justifies my confidence in your ability and significantly enhances the g h professional y p nal reputation of this Unit in the Commander in Chief, United States Naval Forces Europe, Headquarters. This distinguished performance is in keeping with the highest traditions of the United States Naval a al Service On behalf of myself and your shipmates, at Naval Communication Unit London, I extend to you a well deserved "Bravo Zulu." ALLAN W. TULLOCH DEPARTMENT OF THE NAVY U.S. NAVAL COMMUNICATION UNIT LONDON. ENGLAND BOX 44 FPO NEW YORK 09310.1200 IN REPLY REFER' C:), 1650 Ser C01 /999 29 Dec 86 From: Commanding Officer, U.S. Naval Communication Unit, London, UK To: CT02 Robert J. Mickelson, USN, 477 -82 -75367 Subj: LETTER OF APPRECIATION 1. I would like to express my appreciation for your fine performance in representing your division as a key person for the 1986 Combined Federal Campaign. 2. As a member of the CFC team you . y contributed a significant amount of time and effort to ensure that this year's fund drive was the most successful ever held at this command. Your active participation was an integral part of this success and resulted in a significant increase in the money ' ears a Y raised over previous s well it as overall increased command participation. Your energy and effort will help to ensure that the Combined Federal Campaign can continue to carry on its worthwhile ro rams in P g meeting the needs of many charitable • and beneficial agencies. WELL DONE! ALLAN W. TULLOCH \Copy to: ervice Record DEPARTMENT OF THE NAVY U.S. NAVAL COMMUNICATION UNIT .1' LONDON.ENGLAND BOX 44 �. FPO NEW YORK 09510-1200 rC IN REPLY REFER TO: 1650 Ser COO/ 8 From: Commanding Officer, U.S. Naval Communication Unit, London, UK To: CT02 Robert J. Mickelson, USN, 477 -82 -7536 Subj: AWARDING OF THE MERITORIOUS UNIT COMMENDATION Encl: (1) Meritorious Unit Commendation Citation I. Enclosure (1) is delivered with pleasure. 2. It is always heartening to see that the many hours we devote to developing a reputation for providing professional support to our customers is recognized as the best when it counts the most. You should take great pride on your personal contribution to this team effort. ALLAN W. TULLOCH Copy to: Service Record THE SECRETARY OF THE NAVY WASHINGTON 30 July 1986 The Secretary of the Navy takes pleasure in presenting the MERITORIOUS UNIT COMMENDATION to STAFF, COMMANDER IN CHIEF UNITED STATES NAVAL FORCES, EUROPE for service as set forth in the following CITATION: For meritorious service while conducting consistently superb planning and execution of critical military operations in the European theater from 1 February 1985 to 1 May 1986. Staff, Commander in Chief, United States Naval Forces, Europe successfully managed the most visible and highly volatile area of the world. While overseeing complex military contingencies and operations such as the- ACHILLE LAURO hijacking, Attain . Document phases I, II, and III, PRAIRIE FIRE, and ELDORADO CANYON, this relatively small Fleet Commander in Chief Staff also excelled in conducting routine, but always crucial- Staff evolutions. Working exceedingly- long hours under most demanding conditions, they ensured that each nationally important operation, as well as logistics, planning, intelligence, cryptologic, communications, and other equally significant functions were carried out with utmost professionalism and attention to detail. By their self- sacrifice, concern for the security of the United States and its Allies, and complete dedication to duty, the officers, enlisted personnel, and civilian employees of Staff, Commander in Chief, United States Naval Forces, Europe reflected credit upon themselves and upheld the highest traditions of the United States Naval Service. O e Secre he Navy o Ap For � B ROO"K LYN A pp o in tment 3 to CENTER Advisor 569 -3300 y � Commission 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430 g • Crt� Usk Qtrty r ai Receaned ...:. ,:: ..... (PLEASE PRINT) COMMISSION YOU ARE APPLYING FOR: -PL/ "< WE Last Name First Name Middle Name Date of pplica ion treet Address to Apt. t. No. Date Available Ors f d� t C)A City, State, Zip Home Phone How many years have you lived in Brooklyn Center? Work Phone ( ) OCCU pation —F.� to er May we call at work? Ali aC6CRPC �` �G }} 17 j P y A F�3� Q aDof 'y Yes ❑ No How many years of school have you had? (circle one) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 1 17 18 19 ...;;: >:. >::> i en..nce : : a Tacab�:::ao;:z oarztmen::o.has..a :;::«:;::: >:::;:;;:: >:::.;;::.::.;;: >:;.: ................:.:.:..:::.::.:: .::.:.:.:<::.;:........::::.::: , :::::.; :::.,:;; ;;:::::.::::.:::::.::..:.:::;:: P......,................ 1?P...:::..::...::::::.......:::. �P, P................. .....:......::...:.....:::..:.. mmts�rort.. .............:..:::::::::..:::. VOLUNTEER ACTIVITY WORK PERFORMED No. From To Hrs /Month Month /Yr Month /Yr Not1-n>i Q6 cz* , . Ch e 6 a!—SaT ..: O ' SAO U VE ICON . relevanturrenl: ro essao nal membershxps� :: rgrstmhvn� ar 7acen xr�u eta : ::::::.: . :::::::::::::::............ ............................... . C - 1T T� Describe any additional education, experience, or skills which qualify you for appointment to this commission. Include remarks concerning your ideas or observations on the role of this commission. Ate A Ir✓lemBe1Z- 2 [ cX. u G-c> U5E MY AU2) LYo W i K rt USA AVO vN O6P S - Atom►t T- f4rAW6 C-1 A-�' - Vp�)M - 1 t o con -1 k, . 'rC D5j6LOFA46&7r Ak CO & Lo t n) 7th" c t`ry i' I have read the Enabling Resolutions which define the purpose, authority, and responsibility of this advisory commission. es ❑ No Comments: I I have received and read the City of Brooklyn Center's business ethics pol ey-� Yes ❑ No I wish to disclose the following potential conflicts of interest that may or will arise if I become a member of this advisory commission. Are you aware of the importance of regular commission meeting attendance, and do you feel you have the time available to be an active participant? ,9 Yes ❑ No Comments: Y � : ... ::::::::::: ?'::i::: ?.:::: ?:. :::::::`:.':. :4>::.'::i:::::::::f.`'.::.:::: M `t 2. IAN . . . . . . . . . . T 'ACT O SOU TC h►NXN SOUR ALI A'IN Fr Minnesota law requires that you be informed of the purposes and intended uses of the information you provide to the City of Brooklyn Center during the application process. Any information about yourself that you provide to the City of Brooklyn Center during the application process will be used to identify you as an applicant; to distinguish you from all other applicants; to enable us to contact you when additional information is required; send you notices; and to assess your qualifications for appointment to a City advisory commission. If you wish to be considered for appointment, you are required to provide the information requested in this application. If you refuse to supply information requested by the City, it may mean that your application will not be considered. i i You are hereby advised that, under Minnesota law, the information contained in this application about you must be made available to any member of the public who requests it. i i i Materials submitted in support of an application are normally not returned. You should not submit an original document if it is your only copy. I authorize investigation of all statements contained in this application for appointment as may be necessary to arrive at an appointment decision. I certify that all answers to the above questions are true and understand that any false information on or omission of information from this application will be cause for rejection of this a lication or termination from a commission without notice. APPLI S IGNATURE DATE SUBMIT APPLICATION TO: City Clerk City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 Application F CITY BROOKLYN Ap t CENTER Advisor 569 - 3300 Commission 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430 • Cif' Ilse Orrl _r _ _ ___ __ _ )...... :.lafe Recetred.: ..:::.:.:..:... (PLEASE PRINT) COMMISSION YOU ARE APPLYING FOR: .. _........: .......................:::::....::::.::.; >;::.: >;:::::::::.:::::. ,:::: :.... : : :::::::::::::::::: PE , ...:: . 1. ::::::::...........:: ..:::............L ::: . .. . . :......... Last Name First Name Middle Name Date of i:rn CK tree, Address Apt. o. Date Ava e Ka C , t Sate, p _ Home Phone - _ 0 How many yea have you lived in Brooklyn Center? Work Phone - Occupation Employer May we call at work? Yes ❑ No How any years of school have you had? (circle one) 1 2 3 4 5 6 7 8 9 0 11 12 914 15 16.17 18 19 :.....................::::................::::...::.:::::.:................:.:::::.:...................:::::..:.:..... ....................::........: .......(..: \✓.. :relvant:.alunteer..::. ..::.:::�aork;;�x ;. :.... :.:,,,:..:;:.; ..:::::.......... ........:...::::::.:::::.::. 1 S." V si1n...: .........:::::::.:::::......... VOLUNTEER ACTIVITY WORK PERFORMED No. From To Hrs /Month Month /Yr Month /Yr f r--, E. S N ► Il DELI . TI N .... : � ::::...... ant ±curre nt %:essaonal:.membersha s <:: >re ::::::::..:..;:,::.::: ::.:....:.::::...::.::.APP.:::: aantttterat omma s an.: >:: >::::;; ..::....... :. .:: :::.............:::::.::::.._:::::........... ..............::.:..: :...._.... Pl?........::::..::..::.::.:::::::...:::::::........................................................ ...........::::::::::::.:.::: :. 1n ............ .... 1 9 91 R. TIM >:: > .:::.::::.T .:.:.i .�... ::. ::::.:::::..............................:........ ...........::............... ... .:..:::::............ ...... .......... ............................... .:................ . Describe any additional education, experience, or skills which qualify you for appointment to this commission. Include remarks concerning your ideas or observations on the role of this ommission. I have read the Enabling Wesolutions which define the purpose, authority, and responsibility f this advisory commission. X Yes ❑ No Comments: I I have received and read the City of Brooklyn Center's business ethics policy. Yes ❑ No I I wish to disclose the following potential conflicts of interest that may or will arise if I become a member of this advisory commission. Are you aware of the importance of regular commission meeting attendance, and do you feel you have the time available to be an active participant? X. Yes ❑ No Comments: I - �M fiaa OR :. _; :: ONh Y . N L A . . . . . . . . . . . . Minnesota law requires that you be informed of the purposes and intended uses of the information you provide to the City of Brooklyn Center during the application process. Any information about yourself that you provide to the City of Brooklyn Center during the application process will be used to identify you as an applicant; to distinguish you from all other applicants; to enable us to contact you when additional information is required; send you notices; and to Q , y as sess your qualifications for appointment to a i advisory Q pp City a sory commission. If you wish to be considered for appointment, you are required to provide the information requested in this application. If you refuse to supply information requested by the City, it may mean that your application will not be considered. You are hereby advised that, under Minnesota law, the information contained in this application about you must be made available to any member of the public who requests it. Materials submitted in support of an application are normally not returned. You should not submit an original document if it is your only copy. I authorize investigation of all statements contained in this application for appointment as may be necessary to arrive at an ap decision. Ice i PP rt that all answers to the abov cer tify a q uestions are true and understand that any false information on or omission of information from this application will be se for rejection of this application or termination from a commission without notice. dx U PLI ATURE DATE SUBMIT APPLICATION TO: City Clerk City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 • June 17, 1992 I am a full time REALTOR very interested in the real estate market in the city as I do 50% of my business of listing and selling in the northern suburbs. I started in real estate in May of 1_981 and have been very active in all aspects of the real estate community in the north Hennepin area I believe that it takes action and relating to the neighborhoods to keep the people of Brooklyn Center appraised of what they can do to help the city officers plus the Police Department and the other departments in the city to keep this a very quiet and safe community. When listing or selling properties in Brooklyn Center, in all my years as a REALTOR I have portrayed to everyone what an ideal area to raise a family because of the nearness of the better things that the city can offer plus being near a famous Medical Center as we have in Robbinsdale, plus the Brockdale Mall and all the fine stores and churches that are close by plus all of the parks, walking paths in the city. I purchased my home in Brooklyn Center in May of 1982 closed and moved into my home in July of 1982. In the summer of 1983 I was one of the people that • started the Neighborhood Watch at the present time we have one meeting per year with, the neighborhors, Police Officer Dave Grass, and other Brooklyn Center dignitaries at my home plus each August we have National Night Out at my home. I feel that this arrangement has worked to the betterment of our area plus making the people in Brooklyn Center aware of the help they can give and receive from the community. I do believe that my experience as a REALTOR will give me the insight to do a very creditable job as a member of the Planning Commission plus helping to make the city of Brooklyn Center a much better place to live. i • For A pplication CITY BROOKLYN Ap to CENTER Advisor 569 -3300 Commission 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430 City LTs Orrly . ,Qale Xe...... --- l (PLEASE PRINT) COMMISSION YOU ARE APPLYING 'FOR: i. _. ::.� I'I Last Name First Name Middle Name Date of Application treet Address Apt. No. Date Available 3 y 4 ,, ri) --� -vn v'h City, State, Zip Home Phone How many years have you lived in Brooklyn Center? Work Phone L Occupation Employer May we call at work? ` Yes ❑ No How many years of school have you had? (circle one) 1 2 3 4 5 6 7 8 9 10 11 12 14 15 16 17 18 19 - S� PBt qua �.....:....:::.:hc$.: Vic?. mmr: �si�► tz}:>::>:::<:>::>: >:::::::::;:.;;::.;:::: >;:::::. VOLUNTEER ACTIVITY WORK PERFORMED No. From To Hrs /Month Month /Yr Month /Yr S� . o f M �► i v C4- r c4t� r 'S / ' O`SIONAL.I L)EI�ATICNS :: .mss _ .. ; :.:, �. relevant current ro essaonal rtiembershi s re trattons, ar lacenses P f P, :> :.. aRP cable to ppoanfrnent to thzs otnM! to. :: ` ::;:::: >::::.::.::.;...;::::: >1'ncrrr ...:....:.::..:..:..::. ::::.:..:..::...::.:::..:.::.:. :.::.::.:::..:.:.::.:.: .. de dates <: >:; :.;::::::::.: >;. ::: >::.::.: jo s u ice, C vc rre ," /�.c .. _ : I`Ai} :: I : ...: .. N`C:1 Describe any additional education, experience, or skills which qualify you for appointment to this commission. Include remarks concerning your ideas or observations on the role of this commission. Cu i/ I have read the Enabling Resolutions which define the purpose, authority, and responsibility of this advisory commission. Yes ❑ No Co ments: , (((JJJ r I have received and read the City of Brooklyn Center's business ethics policy. es ❑ No I wish to disclose the following potential conflicts of interest that may or will arise if I become a member of this advisory commission. A,6 Are you aware oft e ' portance of regular commission meeting attendance, and do you feel you have the time available to be an active participant ❑ No Comments: YMTT �'Q? 'TC� N lift fNCT►I N�- C�LTR.APP LX.N .. ....... Minnesota law requires that you be informed of the purposes and intended uses of the information you provide to the City of Brooklyn Center during the application process. Any information about yourself that you provide to the City of Brooklyn Center during the application process will be used to identify you as an applicant; to distinguish you from all other applicants; to enable us to contact you when additional information is required; send you notices; and to assess your qualifications for appointment to a City advisory commission. If you wish to be considered for appointment, you are required to provide the information requested in this application. If you refuse to supply information requested by the City, it may mean that your application will not be considered. You are hereby advised that, under Minnesota law, the information contained in this application about you must be made available to any member of the public who requests it. Materials submitted in support of an application are normally not returned. You should not submit an original document if it is your only copy. I authorize invest igation t gation of all statements contained in this ap for ointment as may be PP PP Y necessary to arrive at an appointment decision. I certify that all answers to the above questions are true and understand that any false information on or omission of information from this application will be cause for rejection of this application or termination from a commission without notice. APPLICANTS SIGN T'UI DATE t SUBMIT APPLICATION TO: City Clerk City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 Ap p lic at i on For Om CITY � BROOKLYN Appointment t C ENTER 569 -3300 Advisor Commission 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430 City Usk Ouly.:. Dafe Xecettretl (PLEASE PRINT) COMMISSION YOU ARE APPLYING FOR: `< N . Last Name First Name Middle Name Date of Application � ���5��1 �.e - it✓ r G �z � 1 � I - � 1 treet Address n Apt. No. Date Available 2,4 Cit ,State, Zip Home Phone r7o �Y�O/L'72 ( How many years have you lived in Brooklyn Center? Work Phone Occupation Employers e f ys �� ay we call at work? Yes ❑ No How many years of school have you had? (circle ate) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 ) 17 18 19 O >. >: :: EN ..... ant.. alunteer: >� orl� h :.: ::::.:::::::::: ::............:: ex : ence u : >:a , hcb� :::ae► >:u . 0 ::> ::::::<::: >:: >:: »:: > ::::.... _ .....::...:.........:....:...:.....::....:.:...:.:.::::::::::::::::: .::::............:..: �itmejz :. a:..... :: cammxssian .:.:::::::::. VOLUNTEER ACTIVITY WORK PERFORMED No. From To Hrs /Month Month /Yr Month /Yr CU ES SI'OI-TAL DESK GSA T C N1S rede.vana. aurreut profess aii memberships; regzsxrahons, or laeenses .:::...::,» X�ca APP bete to czppocntntent to this comm�ssn >.In cliff de ...:.:.....:::::...:.:.:. :.::.:::.:..: es. �ssu Describe any additional education, experience, or skills which qualify you for appointment to this commission. Include remarks concerning your ideas or observations on the role of this commission. / (` a l l le, IIT Of 51-ea ►,� P� � ��cz�, . �� 1 kv f ,l y atlep; A�i �4zckl ,IvLll)S r CD U kv d-55(4 10 Ae-� 416 O >,06r1` I have read the Enabling Resolutions which define the purpose, authority, and responsibility of this advisory commission. Yes ❑ No Comments: I I have received and read the City of Brooklyn Center's business ethics policy. X Yes ❑ No I wish to disclose the following potential conflicts of interest that may or will arise if I become a member of this advisory commission. N OAIL� Are you aware of the importance of regular commission meeting attendance, and do you feel you have the time available to be an active participant? 1XYes ❑ No Comments: �MPO T ►NT iiFIVUWF C) TO NG N A G aU APPLI A`TI Minnesota law requires that you be informed of the purposes and intended uses of the information you provide to the City of Brooklyn Center during the application process. Any information about yourself that you provide to the City of Brooklyn Center during the application process will be used to identify you as an applicant; to distinguish you from all other applicants; to enable us to contact you when additional information is required; send you notices; and to assess your qualifications for appointment to a City advisory commission. If you wish to be considered for appointment, you are required to provide the information requested in this application. If you refuse to supply information requested b the City it ma y m PP Y Q Y ty, y can that your application will not be considered. You are hereby advised that, under Minnesota law, the information contained in this application about you must be made available to any member of the public who requests it. Materials submitted in support of an application are normally not returned. You should not submit an original document if it is your only copy. I authorize investigation of all statements contained in this application for appointment as may be necessary to arrive at an appointment decision. I certify that all answers to the above questions are true and understand that any false information on or omission of information from this application will be cause for rejection of this application or termination from a commission without notice. LZ /�— l —"?, e'2 - APPLICANT'S SIGNATURE DATE SUBMIT APPLICATION TO: City Clerk City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 F or CITY Application BR OOKLYN Appointment t o CENTER Advisor 569 -3300 Commission 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430 • Cct }* Ilse O��ly.:'' flab Recetv�rl r� � �� �. �.� '� ��. _ _ _ _ . _ (PLEASE PRINT) COMMISSION YOU ARE APPLYING FOR: ...,..:,...,...... Last ame First Name Middle Name Date of Applicatign «fns ✓ / / -' - C Y�7 I tr:et Address Apt. No. Date Available ity State, Zip / Home Phone How many years have you lived in Brooklyn Center? Work Phone Occupation /3zl / /Q/ :' "- �1i,2 Employer /� May well at ork 3 � J 9 Yes ❑ No How many years of school have you had? (circle ate) 1 2 3 4 5 6 7 8 9 10 11 12 13 015 16 17 18 19 . 7'e VOLUNTEER ACTIVITY WORK PERFORMED No. From To Hrs /Month Month /Yr Month /Yr 'RCS `ES SLOIN D SI I T, T INN N aa his ....::: re�e arrt current pro essaonal ember ha re tmtzans ar.::Iaeen;re ::; :"`* < >:: P:.z.....::b'?� s ............ s.. to a , . aP .... _ _.._ i tment. ta..�hzs.;: omtt��ssian..:>:::>::::>::>.....<> ::::: >:::< :::....::...........: P .::::::::.::::::::::::......Pp .::::::::::::.:::::::::.::::::......:::::: ::::::: €: °r nct ude domes :.;::.:.::.;:. ;:: >::.: >:.::....;:.;:.;:.;::.. ::....: .....::::::::.. ....;.::::.:.:.:.....:::.:.;:.. r suet: >:'' <'' >': >: » ><' <:: >:> :» > >`:::::;' >: /l/Vlt�SC�7�Y fit /C'Ll /c`.Jla� 0� �✓ � r' �, ✓. Q CC- J X � L!l �l/l�� �fYaSS�Q� �;�31^ i :J� �E?�% .:CTL :..:: :::::::::::::::::............. _ ...::::, :;:::; ::::: :: .::::..::.::..... Describe any additional education, experience, or skills which qualify you for appointment to this commission. Include remarks concerning your ideas or observations on the role of this commission. /7 .S' wed / 6l M1121 ohl � /1116` 145111 �r �lr� Q 5 Cz -,G IST�.n f � /J I have read the Enabling Resolutions which define the purpose, authority, and responsibility of this advisory commission. X Yes ❑ No Comments: i i i I have received and read the City of Brooklyn Center's business ethics policy. q Yes ❑ No i I wish to disclose the following potential conflicts of interest that may or will arise if I become a member of this advisory commission. Are you aware of the importance of regular commission meeting attendance, and do you feel you have the time available to be an active participant? Yes ❑ No Comments: i i i i i r f :.. M'O.TT FACTS F C�SU TO ENO C: N XN OL R .A ' .. . . Minnesota law requires that you be informed of the purposes and intended uses of the information you provide to the City of Brooklyn Center during the application process. Any information about yourself that you provide to the City of Brooklyn Center during the application process will be used to identify you as an applicant; to distinguish you from all other applicants; to enable us to contact you when additional information is required; send you notices; and to assess your qualifications for appointment to a City advisory commission. If you wish to be considered for appointment, you are required to provide the information requested in this application. If you refuse to supply information requested by the City, it may mean that your application will not be considered. You are hereby advised that, under Minnesota law, the information contained in this application about you must be made available to any member of the public who requests it. Materials submitted in support of an application are normally not returned. You should not submit an original document if it is your only copy. I authorize investigation of all statements contained in this application for appointment as may be necessary to arrive at an appointment decision. I certify that all answers to the above questions are true and understand that any false information on or omission of information from this application will be cause for rejection of this application or termination from a commission without notice. APPLICANT'S SIGNATURE DATE SUBMIT APPLICATION TO: City Clerk City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 For CITY A pp lication * A to C ENTER Advisor 569 -3300 Commission 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430 Ctty Ilse 4rtly' : Aale IteCecved (PLEASE PRINT � ( COMMISSION YOU ARE APPLYING FOR: SON ::::: � ::.:....:..::. �:......... ............::::: :.:........... Last Name f First Name Middle Name Date of Application �z Y M 0 V1 VA Z fi Z i Z Street Address Apt. No. Date Available ('3IZ r3 ( 0 0(1 t C) r,`,i e 5 Soovl Gz 5 n e C C-5 S cz r City, State, Zip Home Phone 3 -0 <z <k � f K'o 65 *3 0 How many year have you lived in Brooklyn Center? 1 Work Phone Occupatio Employer May we call at work? 8 < 5 L 40 - I o c& e r Gr vi e r c, L A Yes How many years of school have you had? (circle one) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 :.::.;;;;;:.::.;:;.:: <_:.;: <.: VOLUNTEER ACTIVITY WORK PERFORMED No. From To Hrs /Month Month /Yr Month /Yr cviif, b u , l '�M� � vc�r�'0 cs / 2 25'C �fCc�< c iSS �G Q1��'Oc?.�j Cct1iV1�I�Y /E�Qt�PCt 7C �C'cf��J,f��r^ G�rrCr t� C` Lti A C 'vu - e v" emu: �� �- - i' � 7 `� L G� .'V� Y1 . �-. � `, v � C'� -` � I`� ,� r'�'� C� r� � � C �� ��� �'in ✓tn I'ROFESSIOAL� DS�ATIN Est relevant current pro essaonal <rnember ha re tratzons ar tae ;::;. f P:.�..;;;:,,...:: ..:..:;... raca ble as fhzs ::..: >;;;;;.;:.;;; :.::.:::.::....:.:..::.;::...:. r ...........::::::::.::.:::.:.::.::.::.:::::::...::.:.:::.:::::: :::.:...:.::.::.:.:::::::;.::::: :::.:::..::.;::.::::.:...:....: de dates fztst rssuerl.,:>:::.:;::..:.;:»::>:..:>;:. .:::..;:..;:. >:: >::::::: >::.: >: Describe any additional education, experience, or skills which qualify you for appointment to this commission. Include remarks concerning your ideas or observations on the role of this commission. ,rat l�l ca l r s 5 0-1V\ c` v1 d Cz i I have read the Enabling Resolutions which define the ur ose authority, and responsibility of this a vi P P d so commissi o. ad visory n X Yes ❑ No Comments: I have received and read the City of Brooklyn Center's business ethics policy. )A'Yes ❑ No I wish to disclose the following potential conflicts of interest that may or will arise if I become a member of this advisory commission. 420 Y) e__ Are you aware of the importance of regular commission meeting attendance, and do you feel you have the time available to be an active participant? Yes ❑ No Comments: czn. -1- l2av� ic� �a e ' v r V,/\ 5 5 Q c� V -e e 'A c . �c� E b c vt Yl Q c �' ✓ c v� G �/ o c c3 �/V.�w.�p�— L T hfc��. . 12 (S t (�F' �� ✓�n ,�, �i�!IP0�2TNT Ft R U T :NOW ►�:QLR .PPLI A'TI 4. Minnesota law requires that you be informed of the purposes and intended uses of the information you provide to the City of Brooklyn Center during the application process. Any information about yourself that you provide to the City of Brooklyn Center during the application process will be used to identify you as an applicant; to distinguish you from all other applicants; to enable us to contact you when additional information is required; send you notices; and to assess your qualifications for appointment to a City advisory commission. If you wish to be considered for appointment, you are required to provide the information requested in this application. If you refuse to supply information requested by the City, it may mean that your application will not be considered. You are hereby advised that, under Minnesota law, the information contained in this application about you must be made available to any member of the public who requests it. Materials submitted in support of an application are normally not returned. You should not submit an original document if it is your only copy. I authorize investigation of all statements contained in this application for appointment as may be necessary to arrive at an appointment decision. I certify that all answers to the above questions are true and understand that any false information on or omission of information from this application will be cause for rejection of this application or termination from a commission without notice. APPLICANT'S SIGNATURE DATE SUBMIT APPLICATION TO: City Clerk City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 CITY Ap p lication For OF � BROOKLYN Ap to CENTER Advisory 569 -3300 Commission 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430 • Crty Usk 4 rcly..' t1al Rscec. .:::: ;:> <:< ... (PLEASE PRINT ) COMMISSION YOU ARE APPLYING FOR: >... R Last Name First Name Middle Name Date of Application } 5reet Address Apt. No. Date Available / (no fa P { City, State, Zip Home Phone How many years have you lived in Brooklyn Center? Work Phone so May '`� d we call at work? Occupation Employer Y es ❑ No How many years of school have you had? (circle one) 1 2 3 4 5 6 7 8 9 10 11 12 4 5 16 17 18 19 >' .'::: ' ' ;;„ :• yi fci :yiric % %[> y} i j � iii[ i }`'. _i {` ?' r F a i > "� 2 } -{ i� ___i i y i___` iv it is iii <i <� i�'? < ' >' "' ii r "> `' s ? <' >k 2< %y [ c % . c> :::::.:» >:::::::.....:.::::: >:;.: >. :::::._:::::::::::::::::::::::: VOLUNTEER ACTIVITY WORK PERFORMED No. From To Hrs /Month Month /Yr Month /Yr .....::...::::.:.. .`SICK INA I1 DI 1I .:.::..::.:.:.::.;... eteva nl current ;;; p %f'essaorra� r�tembershaps appotntme to..l�i�s omrr�� s on ...... : <:..:::.::.::;: ><< `' >>> T ...I + :.:� 11 I� I: .::.::.:::.::::::.::.:.:::: ll:: Describe any additional education, experience, or skills which qualify you for appointment to this commission. Include remarks concerning your ideas or observations on the role of this commission. I have read the Enabling Resolutions which define the purpose, authority, and responsibility of this advisory commission. l'Yes ❑ No . /6omments: I have received and read the City of Brooklyn Center's business ethics policy. Yes ❑ No I wish to disclose the following potential conflicts of interest that may or will arise if I become a member of this advisory commission. Are you aware of the importance of regular commission meeting attendance, and do you feel you have the time available to be an active participant? Yes ❑ No Comments: �MPO AN T FAQ C ► 'TC NO N OLR .tPPIA'ION:::: Minnesota law requires that you be informed of the purposes and intended uses of the information you provide to the City of Brooklyn Center during the application process. Any information about yourself that you provide to the City of Brooklyn Center during the application i process will be used to identify you as an applicant; to distinguish you from all other applicants; to enable us to contact you when additional information is required; send you notices; and to assess your qualifications for appointment to a City advisory commission. If you wish to be considered for appointment, you are required to provide the information requested in this application. If you refuse to supply information requested by the City, it may mean that your application will not be considered. You are hereby advised that, under Minnesota law, the information contained in this application about you must be made available to any member of the public who requests it. Materials submitted in support of an application are normally not returned. You should not submit an original document if it is your only copy. I authorize investigation of all statements contained in this application for appointment as may be necessary to arrive at an appointment decision. I certify that all answers to the above questions are true and understand that any false information on or omission of information from this application will be cause for rejection of this application or termination from a commission without notice. i r APPLICANT'S SIGNATURE ATE SUBMIT APPLICATION TO: City Clerk City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 Resume Brooklyn Center Planning and Zoning Commission November 11, 1992 Tim Willson phone: 6718 Colfax Avenue North Home 566 -6423 Brooklyn Center, MN 55430 -1516 Work 643 -3051 Married 11 years with two children aged 3 and 8. Leadership Skills: Elected two (4) year terms as a councilmember for the city of Kasota Served from 1982 - 1990 Served as President Pro Tem Laison to the St.Peter Area Ambulance Committee Served (6i years as a Member of the Kasota Volunteer Fire Department Served on the Early Childhood and Family Development Board Served on the AFSCME Council 6 Executive Board Vice- President of Local 920 Local 920 Steward Served as a Steward & Treasurer of Local 614 St Peter Treatment Center Served as President of Local 14.66 the International Labourer's Union Served as Vice- President Local 1466 Served as Steward of Local 1466 Democratic Farmer Labor Party: Treasueur of Senate District 47 Precinct Vice -Chair Kasota LeSueur County Delegate Work History; Currently employed at the MN State Board of Medical Practice as a Information Systems Specialist 1 1990- present St, Peter Reginal Treatment Center working with the Mentally Ill and Mentally Retarded 1987 -1989 Two year program at Mankato Technical College in Computer Maint, 1986 -1988 National Poly Products Extruder Operator 1 1983 -1986 Babcocks, Kasota Stone 1972 -1983 In addition to these experiences I have worked for short terms for Shopko, Taco Johns, Roofing Contractor, Hiniker Cab, and as a Busperson, Cook, Bartender, Dish Washer during High school and Post secondary schooling, Other experiances include ASA Umpire for two years, Couch of softball teams both genders, softball team member, fishing, hunting, biking and computers. In December of 1989 I was offered a position with the MN Board of Medical Practice which I accepted. I had to then make arrangements to move to the Twin Cities area to work in St. Paul. I commuted seven months from Jan 90 to Jul 90 to Brooklyn Center where I was able to stay with relatives. During the transition period I took some time to look over the area of Brooklyn Center and decided I liked the area and purchased a home here in July of 1990, As noted I am volunteering my services to the City of Brooklyn Center to serve on it's Planning and Zoning Commission. I believe that I have good skills and past experiences which will aid the city of Brooklyn Center in this area. CITY OF BROOKLYN CENTER Council Meeting Date 13 /14/92 Agenda Itcm Number fQ • REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: STATUS REPORT REGARDING 69TH AVENUE IMPROVEMENT PROJECT DEPT. APPROVAL: Sy Knapp, D rector of Public Works MANAGER'S REVIEW /RECOMMENDATION: No comments to supplement this report Comments below /at hed SUMMARY EXPLANATION: (supplemental sheets attached Yes Attached is a detailed report covering the status of various portions of the 69th Avenue project, detailing recommended contract amendments and updating project cost estimates for this project. In summary: Construction Status: Construction contracts for Phase I and II have been awarded, most work under these contracts is complete, and it is expected that a contract for Phase III construction (roadway construction through the Palmer Lake area) may be appropriate in late summer of 1993 ... if consolidation of soils occurs according to current predictions. Two separate landscape contracts will need to be awarded — one for 1993 work and one in 1994. Contract Change Order: Council approval is requested for a change order to the City's contract with S.M. Hentges Inc. for two required changes, with a net cost increase of $11,216. Amendment to Engineering Services Agreement: Council approval is recommended for an amendment to the City's agreements with SEH, Inc. which provide for increases in fees totaling $156,700. The major portion of this increase has occurred as a result of the extended construction schedule which has become necessary because the soil correction process through the Palmer Lake area has taken much longer than originally anticipated. Review of all • Project Costs: On June 24, 1992 the City Council reviewed and approved a project cost summary which estimated that the total costs for this project would be $7,669,700. Based on all contracts, change orders and amendments approved to date, and on current estimates of contract work which remains to be completed, the current estimate of total costs is $7,645,920. Municipal State Aid Street Fund Account Balances: Based on current cost estimates for 69th Avenue, the currently unencumbered balance of all accounts within this fund is approximately $2.9 million. Based on an estimate of the City's 1993 MSA allocation, scheduled distribution of those funds and the 1993 capital improvement projects chargeable to the MSA fund, it is estimated the unencumbered balance at year -end 1993 will be approximately $3.3 million. RECOMMENDED CITY COUNCIL ACTION Four resolutions are provided for consideration by the City Council. • i CITY 6301 SHINGLE CREEK PARKWAY OF BROOKLYN CENTER, MINNESOTA 55430 BROOKLYN TELEPHONE: 569 -3300 CENTER FAX: 569 -3494 EMERGENCY - POLICE - FIRE 911 MEMORANDUM Date: December 10, 1992 To: G.G. Splinter, City Manager, and City Council Members From: Sy Knapp Subject: Status Report Regarding 69th Avenue Improvement Project Project Status Following is a status report regarding the improvement of 69th Avenue: Type of Work and Segment Limits Status General Construction Contractor S.M. Hentges has completed all Brooklyn Boulevard -France Ave. underground utility work, grading and base work, installation of concrete curb and gutter, installation of bituminous base and binder courses and work on the traffic signal systems at Brooklyn Boulevard and at France Ave. Remaining work, which has been suspended until next year, includes installation of the final bituminous "wearing" course, some sidewalk and driveway work, final grading and topsoil and sod placement. General Construction Contractor S.M. Hentges has achieved substantial France Avenue to completion of all general construction work on this West Palmer Lake Drive segment. _YN 1986U1#MEACA CYtt i:L Type of Work and Segment Limits Status General Construction Contractor Ames Construction completed installation West Palmer Lake Drive of the "wick drain" system in early summer, and to Shingle Creek Parkway installation of two 18" "lifts" since then. Two additional "lifts" are now tentatively scheduled for early March and for mid -May. If consolidation continues to occur as now forecasted, the "surcharge" could be removed by mid - August, to allow construction of the roadway in late summer and fall of 1993. Depending on when that level of consolidation is achieved, it may, or may not be possible to complete this segment of new roadway and associated utility work and reconstruction of the service drive (on the old 69th Avenue alignment) between Zenith and Beard Avenue in 1993. Wetland Mitigation in Palmer Ames Construction has completed the wetland Lake Basin and along Shingle Creek mitigation area in Palmer Lake Basin. Development and completion of the wetland mitigation areas adjacent to Shingle Creek, between 69th Avenue and Shingle Creek Parkway, will be accomplished in conjunction with the work on the 69th Avenue roadway. Landscape Improvements SEH Inc. has developed plans and specifications Brooklyn Boulevard to for landscaping (installation of trees and shrubs), West Palmer Lake Drive privacy fencing, and irrigation of this roadway in accordance with directions of the City Council, and based on (1) individual visits with each abutting property owner and (2) two "open house" meetings to which all abutting property owners were invited for the purpose of reviewing final plans. Landscape Improvements Because this work will need to be contracted West Palmer Lake Drive to separately following completion of the general Shingle Creek Parkway and construction work in these areas, it will probably establishment of wetland vegetation be necessary to defer it until 1994. in wetland mitigation areas. 2 Change Order To Construction Contract During the progress of the construction contract with S.M. Hentges it has been determined that two changes should be made, i.e.: Item 1 784 feet of watermain on 69th Avenue were found to have insufficient cover, (i.e. — less than 7 feet) to assure that it would not freeze. Accordingly, the contractor was directed to place insulation above the watermain to prevent it from freezing. This resulted in additional costs of ........... $17,840 Item 2 The contractor proposed to recycle some of the old bituminous street surface for on -site use as an aggregate base. After checking that the recycled material would meet specifications, this proposal was accepted, based on negotiated credit of ....... ............................... (6,624) Net cost increase .. ............................... $11,216 It is recommended that Change Order No. 4, covering these changes be approved by the City Council. Review of Engineering Services Agreement Costs As required by their contracts with the City, SEH Inc. has reviewed charges for services to -date and has estimated the costs for their services, based on the work which remains before this project is completed. Their current estimate of total costs to complete the project exceeds their original estimate of cost by a substantial amount. City staff has reviewed the estimates in detail with SEH Inc. and find that the scope of services provided by SEH Inc. has increased from that originally anticipated. Following is a description of the additional services provided, and their costs: Item No. Description Additional Costs 1 Redesign of plan elements to provide roadway and landscape enhancements based on requests from city staff and residents, and individual meetings with all abutting property owners, to discuss landscape plans, fencing, etc. $14,610 2 development of plans and specifications for installation of an irrigation system as approved by City Council (this was not anticipated to be included at the time SEH's contracts were developed). $25,000 3 additional plan elements required to obtain Mn /DOT and HCDOT approvals $ 2,990 3 Item No. Description Additional Costs 4 the original agreements with SEH Inc. contemplated (1) that all general construction work would be included in two construction contracts and be completed in 1992; and (2) that all landscape work would be included in a single construction contract, with completion in 1993. Because the soil correction process through the Palmer Lake area has taken much longer than originally anticipated, it is now necessary (as described above) to prepare an additional set of plans and specifications for general construction and one additional set of landscaping plans and specifications. In addition it will be necessary to have SEH Inc. provide resident construction inspection services during an additional construction season, to have S.T.S. (their soils engineering subconsultant) provide additional field testing and laboratory work on the surcharge area. Following is a summary of the additional costs for services relating to the extended project schedule: • plans and specs for Phase III general construction $ 8,800 • plans and specs for Phase II landscaping 6,000 • plans and specs for temporary bypass and traffic control at West Palmer Lake Drive 4,400 • additional materials testing services 5,500 • additional services by S.T.S. 9,000 • additional construction inspection services, for Phase I general construction 7,000 • additional construction inspection services for Phase III general construction and Phase II landscape contract 68,110 • additional salary costs resulting from cost -of- living adjustments during the extended construction schedule 5.290 Subtotal, Item 4 = 114 100 Total Cost Increase: Items 1 thru 4 $156,700 These are very significant additional costs, increasing the estimated total costs for services under the two agreements from $396,800 to $553,500, a 39.5% increase. However, it is staff opinion that (1) none of these items were anticipated or included in the original agreements; (2) all additional costs resulted from items and conditions which were beyond the control of SEH Inc.; (3) that the current estimate of total costs represents the scope of work now anticipated and which we believe to be necessary to assure proper completion of this project; and (4) their request for additional reimbursement complies with the contract, and that it is fair and reasonable. Accordingly, we recommend approval of the amendments to these two agreements. 4 Approval of Plans and Specifications for Phase I Landscape Improvements SEH Inc. has prepared plans and specifications for Phase I Landscape Improvements between Brooklyn Boulevard and West Palmer Lake Drive. This work includes (1) trees and shrubs, (2) construction of a 6 -foot high wooden privacy fence along the entire north property line (parallel with the south property line of property owners on the north side of 69th Avenue), and (3) installation of an irrigation system covering the center median island, the north boulevard area (between the curb and the trail) and the area behind the trail. SEH's estimate of construction contract costs for this work is as follows: • trees and shrubs $ 93,900 • privacy fence $ 70,000 • irrigation system ✓ in center median $ 27,700 ✓ in North boulevard $ 40,800 ✓ between trail and North property line 62,500 Subtotal, irrigation system $ 131,000 Estimated total contract costs = $295,600 It is requested that the City Council again review the question of whether the irrigation system should include all three areas as described above. City maintenance staff has expressed serious concern about the costs incurred in maintaining such an extensive system. Based on our discussions with maintenance staff we recommend consideration be given to not irrigating the area between the trail and the north property line. If the City Council decides to delete the irrigation system from this area, SEH Inc. can easily revise the plans accordingly. SEH Inc. has contacted the Minnesota Department of Agriculture to obtain information regarding the Japanese Tree Beetle threat to new landscape plantings. The entomologist from the Agriculture Department advised SEH Inc. that there is no reason not to proceed with a landscape project so long as proper safeguards are taken. SEH Inc. will use this information to incorporate the proper safeguards into the project specifications We recommend the Council approve the plans and specifications at this time to allow publication of advertisements for bids in mid - January, with opening of bids and award of contract in mid - February. Review Of All Project Costs Based on information available at this time, we now estimate that the total costs for all items relating to the 69th Avenue project will stay within the $7,669,700 cost estimate which was approved by the City Council on June 24, 1991. Details of the June 1991 cost estimate and our current estimate are shown in the fourth resolution attached to this report. 0 5 Note The $80,000 increase in engineering costs between the June 1991 estimate for total engineering - related costs and the "As Approved or Estimated" column represents amendments to agreements with SEH Inc. which have previously been approved by the City Council. All of these cost increases were for increased design and construction services relating to problems with the soil correction process in Palmer Lake — including testing, monitoring, and design of the wick drain system. The difference between the "As Approved" column and the "December 1992" column for Engineering related costs represents the Amendments to the SEH Inc. agreements which are presented for Council consideration tonight. Mun State Aid Street Fund Account Balances cc�u Based on current cost estimates for 69th Avenue, the currently unencumbered balance of all accounts within this fund is approximately $2.9 million. Based on an estimate of the City's 1993 MSA allocation, scheduled distribution of those funds and the 1993 capital improvement projects chargeable to the MSA fund, it is estimated the unencumbered balance at year -end 1993 will be approximately $3.3 million. i 6 ESTIMATED IMPACT OF 69TH AVENUE PROJECT ON MUNICIPAL STATE AID ACCOUNT BALANCES #.B g! < > < ?: IUnretr�t+el >;:: {loci(► ..... Estimated Balance Net of 69th Avenue Projects $2,660,505 $3,259,331 $610,053 $3,000,000 69th Avenue Costs Charged to Account ($2,357,572) ($677,639) ($592,924) ($3,000,000) Estimated Balance After 69th Avenue $302,933 $2,581,692 $ 17,129 $0 Estimated 1993 Activity Revenues $831,827 $175,000 $44,959 Expenditures Bond Payment $306,180 To General Fund $75,000 Pavement Management Program $30,000 1993 CIP Proposed Projects: Miscellaneous trails /sidewalks $118,000 Streetscapes: CR10 /Xerxes $120,000 Estrrr�ated.Balatt�e. :: »:<: >: _ ...........................� ....f ........:............................................. ......:.:.::.::;;,.::..,i� ......... ....�2.5�$.692'.............�32 E: \ENG \PROJECT\SHEETS \69TH \BALANCE 10- Dec -92 /OF � Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING CHANGE ORDER NO. 4 TO CONTRACT 1992 -B, 69TH AVENUE RECONSTRUCTION, PHASE 2 WHEREAS, the City of Brooklyn Center previously entered into Contract 1992 -B with S.M. Hentges & Sons for the construction of Improvement Project No. 1990 -10; and WHEREAS, the City Engineer has recommended that certain additional items and /or quantities of work should be added to the existing contract; and WHEREAS, the contractor, S.M. Hentges & Sons has agreed to the prices and quantities for said additional work; and WHEREAS, the value of this additional work is estimated as $11,216.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. Change Order rder No. 4, Contract 1992 -B is hereby approved. 2. The additional costs attributable to this change order shall be financed as follows: Estimated Cost Public Utility Water Fund $ 17,840.00 Local MSA Fund No. 2911 $ (6.624.00) Total $ 11,216.00 Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. ®: CHANGE ORDER ENGINEERS N ARCHITECTS N PLANNERS 3535 VADNAIS CENTER DRIVE, Sr PAUL, MN 55110 -5108 612490-2000 800325-2055 CITY OF BROOKLYN CENTER December 9, 1992 OWNER DATE S.A.P. 109- 125 -06, CITY PROJECT 1990 -10, CONTRACT NO. 1992 -B 4 OWNERS PROJECT NO. CHANGE ORDER NO. 69TH AVENUE RECONSTRUCTION 90277.02 PROJECT DESCRIPTION SEH FILE NO. The following changes shall be made to the contract documents Description: 1. Add 784 L.F. 2" polystyrene insulation at $10.00/L.F. 2. Delete 1.00 per 6,624 tons of agg. base Cl. 5 100% crushed when utilizing recycled bituminous for base material. Purpose of Change Order: 1. To protect the watermain from potential freezing from decreased cover due to new roadway grades. 2. To gain economic benefit from utilizing acceptable on -site recycled material Insulation - Add $17,840 Recycled Agg. Delete - ($6,624 Basis of Cost: IN Actual ❑ Estimated Net Change Order $11,216 Attachments (list supporting documents) Change Order Requests from Contractor Letter from engineer Time Cost Contract Status N Original Contract /A $1,499,942.80 Net Change Prior C.O.'s I to 3 38,428.84 Change This C.O. 11,216.00 Revised Contract N/A $1,549,587.6 Recommended for Approval: SHORT ELLIOTT HENDRICKSON, INC. By Susan M. Mason, RE. v� Agreed to by Contractor: S.M. Ilentges & Sons Approved for Owner: City of Brooklyn Center BY BY TITLE TITLE Distribution Contractor 2 Owner 1 Project Representative 1 SEH Office 1 SHORT ELLIOTT HENDRICKSON INC. Sr CLOUD, MN CHIPPEWA FALLS, WI MADISON Ili CHANGE ORDER S.M.Hentges PO. BOX 212 SHAKOPEE, MN 55379 REQUEST &Sons /nc. (612) 445 -7004 FAX (612) 496 -2088 DATE OF CUSTOMER REFERENCE REQUEST 1990 -10 8/20/92 To Ms. Sue Mason SEH Ll JJ z r JOB. NO. JOB DESCRIPTION JOB LOCATION 92-147 69th Avenue Brooklyn Center MN DESCRIPTION OF WORK PERFORMED: Insulating existing watermain. ACTUAL COSTS: 4° w ��� �N3 U�.� - n 0►.s o of S=� A. Excavation /backfill 1. 1,800 LF x 10' x 5' div by _27 = 31333 CY 2. 3,333 CY x $3.50 /CY = $11,665.50 B. 2 poly insulation (bid unit price) 1. 800 SY C $8.00 /SY = -$ 6,400.00 TOTAL $18,065.50 C. Unit price = $10.00 /LF Total Change Order Request ........ $ ENGINEERS 2ARCHITECTS =PLANNERS 3535VADNAISCENTER DRIVE, ST PAUL, MINNESOTA 55110 612490-2000 August 4,1992 RE: Brooklyn Center, Minnesota 69th Avenue SEH File No: 9 d 2.7 7. a Z S.M. Hentges & Sons, Inc. P.O. Box 212 Shakopee, MN 55379 Attn: Steven M. Hentges We have contacted the City regarding your proposed use of recycled bituminous as Class 5 aggregate base. The use of recycled bituminous for Class 5 is acceptable if you reduce the cost of the material by $1.00 per ton and if it meets the requirements of Mn /DOT Specification 3138. The material proposed for use on 69th Avenue shall be sampled and tested prior to delivery and placement. Final approval of the recycled bituminous Class 5 will be made based on the material test results. Sincerely, Stisan M. Mason, P.E. SMM /cih Enclosure cc: Mark Maloney, City Engineer ,I fORr [I I I0rT `,1 PAM "I rdl)VIr V1'Orj Illr 1 , Iwp `,,01/) AMW AZASEH ENGINEERS N ARCHITECTS N PLANNERS 3535 VADNAIS CENTER DRIVE, Sr PAUL, MN 55110 -5108 612490-2000 800325-2055 December 8,1992 RE: Brooklyn Center, Minnesota 69th Avenue Reconstruction City Project No. 1990 -10 Contract No. 1992 -B S.A.P. 109 - 125 -06 SEH File No: 90277.02 Mark Maloney, City Engineer City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Dear Mark: Attached is Change Order No. 4 for the 69th Avenue Roadway Construction Project from Brooklyn Boulevard to Beard Avenue. The purpose of the change order is to increase the contract amount for additional polystyrene insulation installed to protect the watermain from potential freezing. The actual depth of the watermain was unknown at the time of plan and specification preparation. It wasn't until construction revealed that the amount of cover over the existing watermain was not adequate. The other purpose of the change order is to provide the City with a cost savings from using recycled bituminous for class 5 base material. The total amount added to the contract is $17,840. The total amount subtracted from the contract for the class 5 recycled aggregate base is $6,624. The net change order amount is $11,216. The items on the change order have been reviewed and the costs are reasonable and justified. We therefore recommend that the City Council consider the change order for approval. Sincerely, W1 %Urv JS - an M. Mason, P.E. SHORT ELL IOTT HENDRICKSON INC ST CLOUD, MN CHIPPf WA FALLS. WI MADISON WI 14FA Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING AMENDMENT TO CONTRACT FOR PROFESSIONAL SERVICES WITH SEH, INC. FOR 69TH AVENUE IMPROVEMENT PROJECT NO. 1990 -10 WHEREAS, on April 22, 1991 the City of Brooklyn Center entered into agreement with Short - Elliott - Hendrickson, Inc. (SEH Inc.) for professional services relating to 69th Avenue Improvement Project 1990 -10, Phase I Improvements — Embankment and Wetland Mitigation Construction, at an estimated cost of $88,200; and WHEREAS, on September 3, 1991 the City of Brooklyn Center entered into another agreement with SEH Inc. for professional services relating to 69th Avenue, Improvement Project 1990 -10, Final Design and Construction, at an estimated cost of $308,600; and WHEREAS, SEH Inc. has advised the City that the costs for work under the April 22, 1991 agreement are now estimated to total $104,200, and that the costs for work under the September 3, 1991 agreement are now estimated to total $449,300; and WHEREAS, the Director of Public Works has advised the City Council that, in his opinion, that: (1) none of these items were anticipated or included in the original agreements; (2) all additional costs resulted from items and conditions which were beyond the control of SEH Inc.; (3) that the current estimate of total costs represents the scope of work now anticipated and which we believe to be necessary to assure proper completion of this project; and (4) their request for additional reimbursement complies with the contract, and that it is fair and reasonable. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. proposed amendment No. 3 to the April 22, 1991 agreement with SEH Inc. increasing the estimated costs under that agreement from $88,200 to $104,200 is hereby approved. 2. proposed amendment No. 1 to the September 3, 1991 agreement with SEH Inc. increasing the estimated cost under that agreement from $308,600 to $449,300 is hereby approved. 3. the Mayor and City Manager are hereby authorized and directed to execute these amendments on behalf of the City of Brooklyn Center. RESOLUTION N0. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. AMENDMENT TO AGREEMENT BETWEEN CITY OF BROOKLYN CENTER, MINNESOTA AND SHORT ELLIOTT HENDRICKSON INC. FOR PROFESSIONAL CONSULTING SERVICES 69TH AVENUE - FINAL DESIGN AND CONSTRUCTION AMENDMENT NO. 1 CITY IMPROVEMENT NO. 1990 -10 SEH FILE NO: 90277.02 The Agreement made and entered into by and between the City of Brooklyn Center, Minnesota, and Short Elliott Hendrickson Inc., dated September 3, 1991, is hereby amended as set forth and is annexed and made part of the original contract. SEH has provided and will furnish additional services due to significant changes in the general scope of the project and its design, including but not limited to, changes in schedule, complexity of character, or type of construction. I. EXHIBIT A - SCOPE OF WORK II. PROJECT SCHEDULE Project schedule for the overall scope of work shall be changed to: 1) Landscaping plans and specifications for the mitigation areas will be prepared for spring of 1994 installation. 2) Phase III Final Roadway Improvements from Beard Avenue to Shingle Creek Parkway will be prepared for a 1993 construction season. 3) The second phase of roadway landscaping plan preparation will be scheduled for spring of 1994 installation. III. BASIC SERVICES OF THE ENGINEER A. General The scope of work the Engineer agrees to perform, including the final design and construction services in connection with the project, shall be increased to include the following work as outlined. B. Plans and Specifications. 2. Final Roadway Improvements a. SEH will prepare a separate plan for construction to be known as Phase III Construction - 69th Avenue from Beard Avenue to Shingle Creek Parkway. b. SEH will prepare additional traffic control plan for staging of the third phase construction. c. SEH will prepare an additional specification for Phase III Construction of the Roadway. d. SEH will review trunk watermain location alternates to provide streamlined construction phasing for the Phase III Roadway Construction. e. SEH will conduct additional coordination with City and State agencies for the Phase III plan approval and construction. f. SEH will prepare an additional engineer's cost estimate for the Phase III construction project. g. SEH will meet with property owners at the final plan review. h. SEH will assist City in obtaining and evaluating bids and awarding contracts for the Phase III construction project. 4. ROADWAY LANDSCAPING a. SEH will prepare plans and specifications for an irrigation system from Brooklyn Boulevard to Beard Avenue for the median, north boulevard and area north of the trail. b. SEH will prepare plans for the Phase III Landscaping of 69th Avenue from Beard Avenue to Shingle Creek Parkway. c. SEH will coordinate landscaping design with the property owners and attend one open house. d. SEH will prepare specifications and bidding documents for the Phase III Landscaping. e. SEH will prepare an additional engineering cost estimate for the Phase III Landscaping. f. SEH will assist the City in obtaining and evaluating bids and awarding bids for the construction of the Phase III Landscaping portion of the project. 5. SEH provided additional services for the Phase II 69th Avenue reconstruction p j roect as follows: a. Designed a temporary bypass at Palmer Lake Drive and Beard Avenue and designed additional traffic control between the Phase II Roadway Construction and Phase III Roadway Construction. b. Prepared signal revisions and extra traffic control coordination for Hennepin County. c. Designed and coordinated roadway enhancement items including retaining walls, tree protection, tree removal, optimum grade design and utility placement. d. Provided additional design and coordination with property owners for fencing along the north side of Brooklyn Boulevard. e. Made traffic control plan revisions for state -aid approval. f. Designed additional lateral sanitary sewers to serve the existing property owners on the south side of 69th Avenue. g. Incurred increased cost of living expenses. C. Construction Services SEH proposes to provide continued construction services for the Phase III Roadway Construction and Phase III Landscaping Construction identified under Section I.C.1, 2, 3, 4, 5, and D.1 and D.2 of the standard agreement. In addition, SEH proposes to provide continuing construction field surveying and staking for the additional phases of work. SEH proposes to subcontract the testing services considered necessary. The scope of work is similar to the original contract but is hereby extended. IV. PAYMENTS TO THE CONSULTANTS The total payments to the consultants for services described in IV shall be increased for design services from $100,490 to $167,580. The total estimated cost for the construction services shall be increased from $208,110 to $281,720. The total estimated cost of this contract shall then be amended and increased to $449,300. IN WITNESS WHEREOF the P arties hereto have caused this amendment to be executed and approved on the day of , 1992. CITY OF BROOKLYN CENTER SHORT ELLIOTT HENDRICKSON INC. Mayor Department Manager City Manager BROOKLYN CENTER, MN 69TH AVENUE — FINAL DESIGN AND CONSTRUCTION CONTRACT AMENDMENT NO.1 DETAILED COST INCREASES B. Plans and Specifications 2. Final Roadway Improvements a. Phase III Design (Beard Ave. to Shingle Creek) $8,800.00 4. Roadway Landscaping a. Phase III Design (Beard Ave. to Shingle Creek) $6,000.00 b. Irrigation Plans and Specifications $25,000.00 5. Extra Services a. Temp. Bypass and Additional Traffic Control Design $4,400.00 b. Signal Revisions and Traffic Control— Henn. Co. $2,030.00 c. Roadway Enhancement $11,540.00 d. Additional Property Owner Coordination for Fence Issues $1,140.00 e. Traffic Control Plan Revisions per Mn /DOT $960.00 f. Design Lateral Sewer $1,930.00 g. Cost of Living Increase $5,290.00 SUBTOTAL DESIGN $67,090.00 C. Construction Services a. Additional Construction Services for Phase III Construction $68,110.00 c. Additional Construction Testing Services for Phase III Construction $5,500.00 SUBTOTAL CONSTRUCTION $73,610.00 TOTAL AMENDMENT $140,700.00 PAGE NO. 1 AMENDMENT TO AGREEMENT BETWEEN CITY OF BROOKLYN CENTER, MINNESOTA AND SHORT ELLIOTT HENDRICKSON INC. FOR PROFESSIONAL CONSULTING SERVICES 69TH AVENUE - PHASE I IMPROVEMENTS EMBANKMENT AND WETLAND MITIGATION CONSTRUCTION AMENDMENT NO. 3 CITY IMPROVEMENT NO. 1990 -10 SEH FILE NO: 90277.01 The Agreement made and entered into by and between the City of Brooklyn Center, Minnesota, and Short Elliott Hendrickson Inc., dated April 22, 1991, is hereby amended as set forth and is annexed and made part of the original contract. I. EXHIBIT A - SCOPE OF WORK III. BASIC SERVICES OF THE ENGINEER D. Construction Services The scope of work for the construction services as identified in Exhibit A, Section III, Basic Services of the Engineer, Article B, shall be increased to include the final construction observation, testing, and monitoring services performed both by SEH and STS Consultants, Ltd., as SEH's subcontractor. The instrumentation monitoring and construction observation must be increased to correspond with the estimated time for completion of the project. The current filling schedule is to place three (3) more lifts on December 1, 1992, March 1, 1993, and May 15,1993. The estimated schedule at this time assumes the surcharge material will be able to be removed in August. The scope of the additional work required for this project is summarized as follows: 1. Additional instrumentation reading monitoring for STS consisting of inclinometer and pore pressure cell readings. 2. Data reduction and transmittal of results by STS, assuming data reduction and transmittals will be formed twice for each lift. The total is seven (7) instrumentation updates. i 3. Settlement plate elevations surveyed by SEH. 4. Additional field construction services consisting of observation of fill placement, settlement plate instrumentation and monitoring necessary as required by the increased time needed for construction of the reinforced embankment. 5. Additional geotechnical engineering evaluation of the additional information collected and the reporting of results. The scope of work for SEH proposed in the original contract to provide construction services identified under Section I, C.1, 2, 3, 4, 5, and D.1 and D.2 of the Standard Agreement and also under III of Exhibit A, Basic Services of the Engineer, Articles D, Construction Services, shall also be increased under this amendment to provide for additional observation and resident project representative time correlating to the additional testing and time required by the consolidation of the reinforced embankment. IV. PAYMENTS TO THE CONSULTANTS The total payments to the consultants for services described in Exhibit A - Scope of Work, under Section IV, Phase I Construction Engineering Services, shall be increased from $88,200 to $104,200, which includes reimbursable expenses and equipment utilization. This compensation includes an estimated amount of $7,000 for additional field testing and laboratory work performed by STS and $9,000 for SEH for additional observation, survey and resident project representative costs. The total increase in the project is estimated to be $16,000. IN WITNESS WHEREOF the parties hereto have caused this amendment to be executed and approved on the day of , 1992. CITY OF BROOKLYN CENTER SHORT ELLIOTT HENDRICKSON INC. Mayor Department Manager City Manager D �3 Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND DIRECTING ADVERTISEMENT FOR BIDS FOR 69TH AVENUE LANDSCAPE PLAN, PROJECT NO. 1990 -10, CONTRACT 1992 -N WHEREAS, Short - Elliott Hendrickson Inc. (SEH Inc.), consulting engineers have prepared plans and specifications for landscaping on 69th Avenue North between Brooklyn Boulevard and West Palmer Lake Drive and have presented such plans and specifications to the Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. The plans and specifications as prepared by SEH Inc. are approved. 2. The Deputy City Clerk shall prepare and cause to be inserted in the official newspaper and in the Construction Bulletin an advertisement for bids for the making of such improvement in accordance with the approved plans and specifications. The advertisement shall be published in accordance with Minnesota Statutes, shall specify the work to be done and shall state the time and location at which bids will be opened by the Deputy City Clerk and the City Manager or their designees. No bids will be considered unless sealed and filed with the Deputy City Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City Clerk for 5 percent of the amount of such bid. 3. The estimated project costs and revenues are established as follows: Estimated Costs Contract $ 164,600 Contingency (15 %) 24.700 Subtotal Construction $ 189,300 Consultant Engineering $ 66 Staff Engineering (2 %) 3,800 Admin. & Legal (2 %) 3.800 Total Est. Project Cost $ 263 Estimated Revenues Regular State Aid Fund No. 1496 $ 42,600 Local State Aid Fund No. 2911 221.200 Total Est. Project Revenue $ 263 ,800 RESOLUTION NO. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 4 Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING REVISED PROJECT COST ESTIMATES WHEREAS, City Council resolution number 90 -66 ordered improvement project 1990 -10, the reconstruction of 69th Avenue North from Noble Avenue North to Shingle Creek Parkway; and WHEREAS, resolution number 91 -160 estimated the total cost of the project as of June, 1991 to be $7,669,780; and WHEREAS, more detailed information now available allows for a more realistic estimate of cost. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that the estimated cost of improvement project number 1990 -10 is hereby amended according to the folowing schedule: June, 1991 As Approved December, 1992 Estimate Or Estimated Estimate PART I - ROADWAY COSTS A. STREET CONSTRUCTION COSTS Roadway construction, including storm $2,528,400 $2,299,977 $2,273,000 surcharge, basic landscaping, wetland mitigation, and compensating storage PHASE l - Soil Correction and Wetland 732,607 675,000 PHASE ll - Road Construction 917,370 948,000 PHASE 111 - Road in Palmer Lake Area 650,000 650,000 Special landscaping and fencing 200,000 210,000 210,000 Phase l 20,000 Phase ll 164,600 Phase 111 25,400 Traffic signals at France Avenue 95,000 80,500 80,500 Private utility relocation and street lighting 350,000 258,109 258,109 Irrigation system N/I 80,000 131,000 SUBTOTAL, CONSTRUCTION COSTS $3,173,400 2 2 $2,9 8,586 $ ,952,609 NOTE: Cost is estimated at this time RESOLUTION NO. *B. ENGINEERING AND OTHER COSTS RELATING TO STREET IMPROVEMENTS $708,900 $788,870 $945,788 Consultant costs - design 280,000 324,290 400,900 Project concept 195,000 184,200 Phase I 33,100 35,000 Phase II 81,290 127,000 Phase III N/I 8,800 Landscaping - Phase 1 14,900 34,900 Landscaping - Phase II N/I 11,000 Consultant costs - construction 230,000 265,680 336,990 Phase I 124,850 134,500 Phase II 103,830 80,490 Phase III N/I 85,000 Landscaping - Phase 1 32,000 32,000 Landscaping - Phase li 5,000 5,000 Staff costs - engineering (2 %) 56,500 56,500 59,100 Legal and administrative costs (2 %) 56,500 56,500 59,100 Testing, etc. (1 -1/2 %) 37,900 37,900 20,000 Bonding costs 28,000 28,000 59,466 Archaeological services 20,000 20,000 10,232 OS UBTOTAL, ENGINEERING COSTS $708,900 $788,870 $945,788 C. RIGHT OF WAY ACQUISITION $2,585,380 $2,577,381 $2,557,042 Direct Payments to Owners a. Acquisition 2,000,000 2,000,000 1,993,103 Residential 1,778,103 Commercial 215,000 b. Relocation 500,000 500,000 440,270 Residential 339,360 Commercial 100,910 Professional Services 156,000 156,000 202,232 a. Evergreen Land Services (Acquisitions) 80,000 80,000 70,305 b. Conworth Inc (Relocation) 40,000 40,000 39,508 c. Holmes and Graven (Legal) 30,000 30,000 52,032 d. Maintenance & Security 6,000 6,000 8,635 e. Appraisals N/I 15,013 f. Board of Commissioners (Condemnation) N/I 16,740 Building Demolition 20,000 15,271 15,271 1030ding Resale RESOLUTION NO. Other Costs 39,380 42,373 36,429 a. Taxes & Titles 24,380 27,373 27,373 b. Miscellaneous (Utilities, Survey, Testing, 15,000 15,000 9,056 NET SUBTOTAL, RIGHT OF WAY COSTS $2,585,380 $2,577,381 $2,551,042 D. CONTINGENCY 388,200 388,200 389,840 GRAND TOTAL, ROADWAY COSTS $6,855,880 $6,683,037 $6,839,280 REVENUE SUMMARY: ROADWAY MSA #1496 $2,357,572 MSA #1496/2911 $3,750,880 $3,471,892 MSA #2911 592,924 MSA #2900 677,639 MSA #2912 (Bonds) 2,955,000 3,000,000 3,000,000 Water Utility Fund 550 550 Sanitary Sewer Utility Fund 200 200 Storm Drainage Utility Fund 4,520 4,520 Hennepin County 55,875 55,875 pecial Assessments 150,000 150,000 150,000 $6,855,880 $6,683,037 $6,839,280 PART II - CITY UTILITY IMPROVEMENTS A. WATER MAIN IMPROVEMENTS Construction costs $304,700 $329,000 $329,000 PHASE 11 $252,000 252,000 PHA SE 77,000 77,000 Consultant costs - engineering 48,400 33,490 32,850 Staff costs - engineering (2 %) 6,100 6,600 6,600 Legal and administrative costs (2 %) 6,100 6,600 6,600 SUBTOTAL, WATER $365,300 $375,690 $375,050 B. SANITARY SEWER IMPROVEMENTS Construction costs $285,400 $285,400 $315,000 Consultant costs - engineering 45,600 30,140 30,660 Staff costs - engineering (2 %) 5,700 5,700 6,300 W egal and administrative costs (2 %) 5,700 5,700 6,300 SUBTOTAL, SANITARY SEWER $342,400 $326,940 $358,260 RESOLUTION NO. CONTINGENCY 106,200 105,390 73,330 GRAND TOTAL, UTILITY COSTS $813,900 $808,020 $806,640 REVENUE SUMMARY: UTILITIES Water Utility Fund 420,100 432,040 412,555 Sanitary Sewer Utility Fund 393,800 375,980 394,085 $813,900 $808,020 $806,640 GRAND TOTAL PROJECT COSTS. ROAD AND PUBLIC UTILITES $7,669,780 $7,491,057 $7,645,920 Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO ENTER INTO A JOINT AND COOPERATIVE AGREEMENT FOR THE FORMATION AND ADMINISTRATION OF THE HENNEPIN -ANOKA SUBURBAN DRUG TASK FORCE WHEREAS, the City believes that drug abuse, and related criminal activities are an important law enforcement problem to be addressed within the community; and WHEREAS, the nature of drug law enforcement does not lend itself to jurisdictional boundaries; and WHEREAS, the City recognizes resource shortages which make effective, organized drug enforcement difficult on a jurisdiction by jurisdiction basis; and WHEREAS, the cities of Brooklyn Park, Maple Grove, Coon Rapids, and Anoka all agree with these premises and propose a joint powers agreement for the formation and administration of a drug task force; and WHEREAS, the City of Brooklyn Center deems this joint powers agreement to be desirable and within 1993 budget requests. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center to authorize the Mayor and City Manager to enter into a joint and cooperative agreement for the formation and administration of the Hennepin -Anoka Suburban Drug Task Force. Date Todd Paulson, Mayor ATTEST. Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote bein g taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 0 JOINT AND COOPERATIVE AGREEMENT FOR THE FORMATION AND ADMINISTRATION OF THE HENNEPIN -ANOKA SUBURBAN DRUG TASK FORCE I. PARTIES The parties of this agreement are political subdivisions of the State of Minnesota. This agreement is made pursuant to Minnesota Statutes Section 471.59, as amended. II. GENERAL PURPOSE The parties hereto find that drug abuse, and related criminal activities, have increased significantly within their communities in recent years. The completion and opening of the Highway 610 bridge over the Mississippi River has provided a corridor for drug trafficking between the parties. The nature of drug law enforcement does not lend itself to jurisdictional boundaries, and the individual parties hereto suffer from resource shortages which make effective, organized drug enforcement difficult on a jurisdiction by jurisdiction basis. The general purpose of this agreement is to provide coordination and joint enforcement within the parties of controlled substance violations as defined in federal, state and local statutes. III. NAME The joint enforcement project shall be known as the Hennepin- Anoka Suburban Drug Task Force. IV. MEMBERSHIP The parties to this agreement shall be the cities of Anoka, -1- Brooklyn Center, Brooklyn Park, Coon Rapids and Maple Grove. All parties shall execute a copy of this agreement and conform to all provisions herein. V. ADMINISTRATION A Task Force Advisory Board consitting of the Chief of Police or his or her designee from each party, the coordinator, and a prosecuting attorney each from Anoka and Hennepin Counties shall have overall responsibility for administration of the project. The City of Brooklyn Park will provide the day to day administration through a line supervisor assigned full time to the task force. The Task Force Advisory Board shall hold meetings as determined to be necessary by the members of the board. The Advisory Board members which have voting authority will be the Chief of Police or his or her designee from each party. The coordinator and prosecuting attorneys will serve in an advisory capacity and have no voting authority. The Advisory Board members will have a vote which is weighted in proportion to the number of officers committed to the task force as follows: Brooklyn Park 3 votes Coon Rapids 3 votes Anoka 1 vote Brooklyn Center 1 vote Maple Grove 1 vote In any issue requiring a vote of the advisory board, a quorum of four voting members must be present to vote. In order for a motion to pass, a majority vote shall consist of at least five votes. The Advisory Board shall elect a chair to conduct board -2- meetings and serve as liaison between the parties, the coordinator, and the board. VI. OPERATION Section 1. The Task Force shall consist of eight full -time peace officers P.O.S.T. licensed to practice law enforcement as defined in Minnesota Statutes, Chapter 626. The officers will be assigned to the task force by the parties as follows: Brooklyn Park 1- Sergeant, 2- Officers Coon Rapids 3- Officers Anoka 1- Officer Brooklyn Center 1- Officer Maple Grove 1- Officer Section 2. Chain of Command. The Task Force coordinator shall be the supervisor of the Task Force and will be the Sergeant assigned to the Task Force from Brooklyn Park. The coordinator shall serve at the pleasure of the Advisory Board and may be removed by a majority vote of the board. The coordinator reports directly to the advisory board. The officers assigned to the Task Force report to the coordinator. Section 3. Clerical. The Task Force may hire clerical support for the task force from the grant budget. Section 4. Equipment. Equipment purchased by the Advisory Board during the grant period for Task Force usage shall be divided amongst the parties by the advisory board at the end of the grant period if this agreement is not renewed. -3- Upon a mutually agreed dissolution of this Task Force, all equipment owned by the task force will be distributed between the parties as decided by the Advisory Board. Parties are expected to also utilize their own equipment such as body transmitters and surveillance vans on an as needed basis. Section 5. Facilities. Each Task Force member will work out of a centrally located office furnished and maintained by the Task Force as provided in the annual grant budget. Section 6. Purchase of Evidence/Information. The Task Force coordinator will maintain an accounting of all confidential funds utilized for the purchase of evidence and information and to pay investigative expenses incurred by the Task Force. Each Task Force officer will fill out a "Confidential Funds Receipt" when obtaining advances of confidential funds from the coordinator. Upon expenditure of confidential funds by a Task Force officer, a "Payment for Evidence and Information" form will be completed by the officer making the expenditure and this form will be forwarded in a timely fashion to the coordinator. The coordinator will maintain a master expenditure log for all Task Force officers. Each individual officer will maintain an individual expenditure log for confidential funds. The coordinator will audit the confidential funds on a regular basis and will file the necessary quarterly report with the Office of Drug Policy of the Minnesota Department of Public Safety. Any evidence obtained or seized by the Task Force will be -4- maintained in the department property room of the officer assigned as the case agent. Section 7. Supplies. Office supplies will be provided by the Task Force under the grant budget. Any supplies not itemized in the annual budget will be provided by the officer's agency. Operating supplies such as vehicle fuel and vehicle maintenance will be the responsibility of the officer's agency. Section 8. Sworn Personnel Each party is providing licensed peace officers under the conditions outlined herein. Wages and benefits for these officers will be absorbed by the officer's employing agency during the grant period. Wage and benefit reimbursement, to include overtime costs, may be reimbursed through the grant as approved by the Advisory Board. An officer assigned to the Task Force by a party may be removed from the Task Force through a majority vote of the Advisory Board. The party shall then appoint a suitable replacement for the removed officer. Peace officers assigned to the Task Force shall be equipped by their employing parties with appropriate police credentials and suitable firearms. The employing party will be responsible for providing any P.O.S.T. required training to their officers assigned to the Task Force. The Advisory Board may direct additional, specialized training to be paid through the grant budget. -5- Section 9. Vehicles The Task Force shall lease one vehicle for each officer assigned to the Task Force. Each party will be responsible for fuel, insurance, and maintenance costs incurred by the vehicle leased for them. Upon termination of this agreement, the leased vehicles will either be absorbed by the parties or returned to the leasing agency. VII. TASKS Section 1. The primary function and responsibility of the Task Force is to detect, investigate, gather evidence, and apprehend drug traffickers within the geographic area of the parties. As a result of the nature of covert undercover operations it is anticipated that undercover operatives may detect or become aware of other crimes. The Task Force will continue to pursue those avenues of investigation only upon recommendation of the Task Force coordinator and by permission of the Chief of Police of the particular party involved. Section 2. It is the mission priority of this unit to investigate drug wholesalers (those individuals that bring drugs into the task force area), street level drug distributors, those persons involved in the clandestine laboratory manufacturing of illicit drugs, and individuals who attempt to acquire pharmaceutical drugs in violation of the provisions of Minnesota Statutes, Chapter 152. Section 3. A function of the Task Force will be to gather and to disseminate controlled substance intelligence information. The Task Force will maintain an ongoing -6- intelligence filing system. The Task Force will attempt to investigate those leads, maintain on file that information, and upon request disseminate that information to the parties hereto. Section 4. With permission of the Task,Force coordinator, the Task Force will provide training to member parties requesting that service. Requests for community drug education and drug awareness will be provided only upon permission of the Task Force coordinator and the police department of that particular party. Section 5. Public announcements concerning the function of the Task Force will be made only by permission of the Advisory Board in conjunction with the parties to this agreement and by approval of the Chief of Police of the party in which that release is to be made. Section 6. Public announcements concerning arrests or investigations conducted by the Task Force will be made by the Chief of Police of that party or his or her designee where that arrest was made and upon approval of the Task Force coordinator. News releases concerning the Task Force's function, investigations, and /or arrests will not be made by any Task Force officer unless specifically requested by the Chief of Police with permission of the Task Force coordinator or the Advisory Board. VIII. Financial Matters Section 1. The fiscal year of the Task Force shall be the calendar year. -7- Section 2. The Finance Department of the City of Brooklyn Park will be responsible for the administration of all funds coming under the direct supervision of the Task Force whether Federal grant funds, contributions of the parties or seized assets pending forfeiture. Section 3. The Task Force Advisory Board shall direct the coordinator to prepare an annual grant application including proposed budget which will be submitted to the parties on or before the first day of August. The Advisory Board shall submit the approved grant application and budget to the Office of Drug Policy by the deadline established by the Office of Drug Policy. Y Section 4. Funding shall be in the form of a matching grant from the Federal government. The contributions of the parties shall be at least 25% of the total budget of $180,000. An individual party's financial contribution shall be proportioned to the number of officers committed to the task force as follows: Brooklyn Park $15,000 (1/3) Coon Rapids $15,000 (1/3) Anoka $ 5,000 (1/9) Brooklyn Center $ 5,000 (1/9) Maple Grove $ 5,000 (1/9) Section 5. Any assets seized by the Task Force and awarded to the Task Force through administrative of judicial proceedings, shall be distributed to the parties on a periodic basis as determined by the board. The formula for distribution of these assets shall be proportioned as follows: -8- 0 Brooklyn Park 33.330 Coon Rapids 33.330 Anoka 11.11% Brooklyn Center 11.11% Maple Grove 11.11% Section 6. The coordinator, upon direction and approval of the Advisory Board, is authorized to sign and enter into contracts on behalf of the Task Force as may be necessary. IX. DEPUTATION Officers assigned to the Task Force, while performing their assigned duties as Task Force officers in a member city other than their own jurisdiction, shall have the same powers, duties, privileges and immunities as conferred upon them by their own jurisdiction. The authority granted hereunder does not constitute employment by the Task Force or by the member city in which the duty or duties are being performed. Any worker's compensation claim or work related injury that may occur as a result of working with the task force shall be the sole responsibility of the officer's home jurisdiction. Any civil or criminal litigation that may be taken against any officer as a result of working with the Task Force will be the sole responsibility of the officer's home jurisdiction. Further, the authority granted hereunder extends only so far as may be necessary to complete the duties assigned to the officers, and terminates at the expiration of this agreement and any extension thereof. The intent of the indemnification requirement of this Section is to impose on each city a limited duty to defend and indemnify other cities for claims arising within its -9- jurisdiction. The purpose of creating these reciprocal duties to defend and indemnify is to simplify the defense of liability claims by eliminating conflicts among defendants, and to permit liability claims against multiple defendants in a single occurrence to be defended by a single attorney. Therefor, each city's duty to defend and indemnify as provided in this Section shall not apply to any claim that would not be covered by the League of Minnesota Cities Insurance Trust's standard liability coverage document, including optional errors and omissions coverage. Further, each city's duty to indemnify shall not exceed $600,000 less any amount which must be paid for such claim on behalf of the indemnitor as the covered party. X. DURATION Section 1. The Task Force shall commence operations on January 1, 1993 and continue through December 31, 1993. The task force may then be renewed on a year to year basis through the execution of a new agreement. -10- DATED: CITY OF ANOKA By l Its By Its DATED: - - ' - CITY OF BROOKLYN CENTER By Its By Its DATED: CITY OF BROOKLYN PARK By Its By Its DATED: CITY OF COON RAPIDS By I Its By Its DATED: CITY OF MAPLE GROVE By Its By Its -11- CITY OF BROOKLYN CENTER Council Meeting Date 12/14/92 Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: STATUS REPORT REGARDING WATER MANAGEMENT PLAN DEPT. APPROVAL: Sy Knapp, Director of Public Works MANAGER'S REVIEW /RECOMMENDATION: No comments to supplement this report Comments below /attac d ************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** SUMMARY EXPLANATION: (supplemental sheets attached Yes On 1/27/92 the City initiated development of a Water Management Plan as required to comply with state mandates and to provide a blueprint for future improvements to the City's storm drainage system. One priority issue which is being addressed under Phase I of this study is the 63rd /65th Avenue storm drainage system, with emphasis on resolving periodic flooding problems west of Brooklyn Boulevard. On 7/22/93 the City Council received a preliminary report regarding the 63rd /65th Avenue system. That report indicated a need for three storm water ponds, one in Orchard Lane Park, one in Marlin Park and one in the SW quadrant of the I694 /Brooklyn Boulevard interchange. At that time, staff also advised the Council that MNDOT and the MTC were also interested in developing facilities in the southwest quadrant of the I694 /Brooklyn Boulevard interchange. Since the July meeting, conferences have been held with MNDOT and the MTC, and meetings have been held with the Water Management Task Force and the Park and Recreation Commission. The attached report covers details of these meetings, discussions and staff recommendations. Agreement has now been reached with MNDOT that they will not need to participate in developments in the southwest quadrant of the 1694 /Brooklyn Boulevard interchange. However, MTC and the City staff both believe that it is vital for them to cooperate in the joint development of a Park and Ride facility and a storm water pond. Accordingly, it is recommended that an agreement between MTC and the City be executed to develop a preliminary plan for development of such a joint -use facility, splitting the costs for this study on a 50/50 basis. MTC and City staff also recommend that the consulting firm of Strgar Roscoe Fausch Inc. (SRF) be selected to do the recommended study, as described in SRF's proposal, at a total cost of $31,500. Also, the 4.1 acre vacant parcel in this area is currently being actively marketed. Because acquisition of that parcel before its development is a key issue in accomplishing the joint -use development proposed by MTC and the City, • staff recommends that the City hire an independent appraiser, Peter J. Patchin, of Peter J. Patchin Assoc. to appraise the value of that parcel. RECOMMENDED CITY COUNCIL ACTION Four resolutions are provided for consideration by the City Council; i.e. - • a resolution establishing the storm water pond project and providing that all City costs relating to this project be charged to the Storm Drainage Utility fund. • a resolution approving the proposed agreement with MTC. • a resolution approving the proposed agreement with SRF to prepare preliminary plans for joint -use facilities; and • a resolution approving the proposed agreement with Patchin Associates to prepare an independent appraisal of the value of the 4.1 acre vacant parcel. In addition, staff recommends that the Council direct staff to conduct a series of 4 public informational meetings relating to the overall storm drainage plan for the 63rd /65th Avenue drainage area, and relating to each of the 3 ponding areas (including the proposed joint -use facility with MTC). • CITY 6301 SHINGLE CREEK PARKWAY OF :BROOKLYN BROOKLYN CENTER, MINNESOTA 55430 TELEPHONE: 569 -3300 C ENTER FAX: 569 -3494 EMERGENCY - POLICE - FIRE 911 MEMORANDUM Date: December 9, 1992 To: G. G. Splinter, City Manager and City Council Members From: Sy Knapp Subject: Staff Report Regarding Water Management Plan Background • on 1/27/92 the City Council approved an agreement with Bonestroo Rosene Anderlik and Associates (BRAA) for development of "Phase I of a water management plan which will comply with state mandates and provide a "blueprint" for future improvements to the City's storm drainage systems ". That planning process is still underway by BRAA, with oversight by the Water Management Task Force and by City staff. We now expect Phase I to be completed within 3 to 4 months. Upon completion of Phase I consideration will need to be given to initiation of Phase Il, based on the findings of Phase I and on compliance with state mandates. • one priority issue which BRAA was directed to address under Phase I is the 63rd /65th Avenue storm drainage system, with emphasis on resolving periodic flooding problems which occur west of Brooklyn Boulevard. • on 7/22/92 a preliminary report regarding the 63rd /65th Avenue system was presented to the City Council. That report indicated the need to consider development of three storm water ponds, i.e.: ✓ one pond in Orchard Lane Park ✓ one pond in Marlin Park ✓ one pond in the Southwest quadrant of the 1- 694 /Brooklyn Boulevard interchange. Note see Exhibits A,B,C,D and E attached. !'1�lC At that time the City Council took the following action: ✓ referred the question of park land use to the Park and Recreation Commission, to the City Planning Commission, and to the Brooklyn Boulevard Task Force ✓ requested a legal opinion as to the use of park property for a holding pond; and ✓ recommended that neighborhood residents be invited to attend a meeting to discuss this issue. • at the 7/27/92 meeting staff also: ✓ noted that, in 1989, the Minnesota Department Of Transportation (Mn/DOT) had expressed an interest in cooperating with the City in the development of a storm water pond in the Southwest quadrant of the I- 694Brooklyn Boulevard interchange. ✓ advised the Council that the Metropolitan Transit Commission (MTC) was interested in establishing a "Park and Ride" site in this same area. • Since July several meetings have been held with representatives of Mn/DOT, MTC and BRAA to discuss the needs of each agency relating to the properties in the Southwest quadrant of I -694 and Brooklyn Boulevard. As a result of those meetings the following agreements have been reached with staff members representing Mn /DOT and the MTC: ✓ Mn /DOT has now determined they can and will meet their needs without the use of this site ✓ development of a pond in this area is considered critical to development of a cost - effective solution to the City's need for storm water quantity control and quality improvement ✓ development of a Park and Ride site accommodating 200 to 300 cars in this area is a very important element of MTC's plans to encourage and facilitate transit ridership ✓ any plan for development of the proposed facilities must be sensitive to their compatibility with the neighborhood — i.e., setbacks, landscaping, security, etc. Our goal ... to be a good neighbor. ✓ accordingly, MTC and city staffs recommend development of a preliminary plan for joint development of a storm water pond and Park and Ride facility. 2 ✓ MTC staff and city staff have agreed that the consulting firm which is best qualified to develop a preliminary plan is Strgar- Roscoe - Fausch, Inc. (S.R.F.) because: • S.R.F. is currently doing the joint transportation study for Brooklyn Center and Brooklyn Park. • S.R.F. has completed numerous studies for the MTC, and in particular, is fully aware of the functional aspects of Park and Ride facilities. ❑ S.R.F. works very closely with Mn/DOT — an important consideration in the design of access to /from this site to Brooklyn Boulevard and the HOV ramp to I- 941694. ❑ S.R.F.'s environmental staff has expertise in the design of stormwater ponds and in new State and Federal regulations which apply to wetlands (a significant portion of the vacant 4.1 acre site is wetland). ✓ attached hereto is a copy of a proposal from S.R.F. to provide the requested services at a cost not -to- exceed $31,500. ✓ MTC staff and City staff recommended acceptance of this "sole source" proposal on the basis of (1) S.R.F's unique qualifications for this assignment, (2) it is our opinion that the scope of work described in the proposal covers our needs to the extent that they can now be defined; and (3) it is our opinion that the compensation schedule is fair and equitable. ✓ MTC staff and City staff recommend that the costs for S.R.F.'s services be shared on a 50150 basis between MTC and the City. It is recommended that an agreement for this purpose be executed between the City and MTC. • members of the Water Management Task Force and City staff met with the Park and Recreation Commission on October 14 and again on November 17 to discuss the possible use of portions of Orchard Lane Park and Marlin Park for storm water ponding. After consideration of this matter the Park and Recreation Commission (see minutes of 11/17 meeting, attached) recommended that: ✓ the possible construction of storm water ponds in these parks be discussed with residents at neighborhood information meetings ✓ along with the consideration of storm water ponds, consideration should also be given to functional short and long -term needs at each park for park and recreational purposes. ✓ the Park and Recreation Commission is willing to consider approval of the development of storm water ponds in these parks if it can be shown that the park and recreational needs are met. 3 • as requested by the City Council, staff requested the City Attorney to issue an opinion on the City's ability to use parklands for storm water ponding purposes. In essence, the City Attorney has advised staff that: ✓ a preliminary review of the City's ownership documents to these park properties does not show any categorical prohibition of such use; and ✓ whether or not such use is permitted would most probably depend on the extent to which it interferes with the property's ability to also be used as a park; and ✓ if an when tentative agreement is reached as to the use of park properties for storm water detention, and details are available as to the extent to which such use interferes with, or is compatible with, the use of the property for park purposes, an abstract be prepared and a title opinion be requested, based on details available at that time. If, conversely, a decision is made that park properties should not be used for this purpose, there obviously would be no need for such opinion. • the Park and Recreation Commission also requested information regarding the impact of constructing storm water ponds in or adjacent to City parks on the City's liability. The City's Risk Management consultant has advised staff that construction of such ponds would not change the City's insurance rating. • City staff recommends that consideration be given to acquisition of the vacant 4.1 acre parcel of property in the southwest quadrant of the 1- 694Brooklyn Boulevard interchange, with the intent that most, or all of this parcel would be used for development of a storm water pond. It is noted that this property is now being actively marketed by Edina Realty. City and MTC staff have tentatively agreed that the Park and Ride facility would most probably extend along Brooklyn Boulevard to 65th Avenue. • because there is a substantial difference between the City Appraisers estimate of market value for this parcel, and the owners' asking price, staff recommends that the City hire an independent appraiser to appraise the value of that parcel. Because this parcel offers a number of unique issues, i.e. — zoning issues, restricted access, soil problems, wetland issues, etc. we believe it is important to obtain the services of an appraiser who has experience in evaluating each of these issues. For this reason, we recommend that the City hire Mr. Peter Patchin of Peter V. Patchin Associates to conduct this appraisal. Mr. Patchin estimates that the costs for his appraisal will be in the range of $3000 to $3500. • if, after receiving S.R.F.'s report and the appraiser's report, and conducting an informational meeting(s) with property owners in the neighborhood surrounding the proposed improvements, the City Council decides to proceed with acquisition of the vacant 4.1 acre parcel, we would then recommend the City employ Evergreen Land Services Co. to negotiate the purchase of this property for the city. Evergreen is the company which competently and successfully negotiated the purchase of all properties needed for the 69th Avenue project. Because the extent of such negotiations is difficult to judge, it is virtually impossible to estimate these costs. However, Evergreen estimates these costs could range up to $5000 if good -faith negotiations are conducted to completion. 4 Council Action Required For the City Council's consideration at the 12/14/92 Council meeting, city staff recommends consideration of the following formal actions: 1. a resolution establishing a project for the proposed pond. This resolution would order all city costs for this project to be charged to the Storm Drainage Utility Fund. 2. a resolution approving an agreement with MTC for cooperative site study, with costs to be shared on a 501501 basis 3. a resolution approving the proposed agreement with S.R.F.; and 4. a resolution approving agreement with Patchin Associates. PP g an g In addition, city taff recommends that the Council direct staff to conduct the following initial ty g neighborhood information meetings: • a general meeting to present and discuss BRAA's entire preliminary proposal for the 63rd /65th Avenue storm drainage area. • a meeting to present and discuss the concept for development of both a storm water pond and an MTC Park and Ride facility in the Southwest quadrant of the 1- 694/Brooklyn Boulevard interchange • a meeting to discuss the functional park and recreational needs, and the possible development of a stormwater pond at Marlin Park • a meeting to discuss the functional park and recreational needs and the possible development of a stormwater pond at Orchard Lane Park. If the Council directs staff to conduct these information meetings, we would notify Council members, Planning Commission members, Park and Recreation Commission members, and Water Management Task Force members of such meetings so that interested members could attend the meetings. Following completion of such initial meetings. and the completion of the studies described above, additional informational meetings and /or formal public hearings should be held as necessary to assure adequate opportunities for public input prior to any final decision to purchase properties and /or proceed with project development. Sy Knapp Attachments: Exhibits A,B,C,D and E Park and Recreation Commission minutes of 11/17/92 S.R.F. proposal 5 —� ... _ .1..� JO — 1ul kao — -- - _ _ — - - -• — _ x r�' t_EO -____0 .�__ LL REGENT :_ -- N '3l /AVE. _ l - z. _ 1 I - - - LL l ltr39 U — _ — I - IlkcErif n E �� - - -_- - - -- — — — — _ r I UAIL AVE t PLIMY nvk.__N. T _ - _ - t U=M - — ORQIA AVE. it. —] - T I l 1i 111E AV N •h t)y \ 11 Ir E�.N� ` - J.' -� .1 1 . - tttt�N_��_ _ AVt_ -_ ..._ _ I z � — � �2'�L T RL11i OR • I I i -�_ _ � � S3nIU9 � 1y21 --� N JNId3.J in — tn 01 - 1 ' S' v_M3110 Z — _ 'N '30 M3UU i AVr. I! � rti -- — ., r IT _ o q10 ^ il �Vk�_N• I y C 3n '3nV_ - _ - - AVI. - _ v - o IW— LC v N II T:_ - o ill IIII co - 63 rd. & 65 th. Ave. Storm Sewer System 1 Year storm 5 Year storm Cost ( *) Alternatives Features Area Serviced Percent of total Area Serviced Percent of total ac. ac. Existing 191 37.5 36 7.1 $0.00 1 A 224 43.9 138 27.1 $237,440.00 2 A -B 392 76.9 284 55.7 $362,748.00 3 A -B -D 490 96.1 337 66.1 $441,648.00 4 A -B -D -F 490 96.1 376 73.7 $566,672.00 5 A -B -D -G 490 96.1 383 75.1 $487,034.00 6 A -B -D -E 510 100.0 406 79.6 $634,176.00 7 A- B -D -E -F 510 100.0 445 87.3 $759,200.00 8 A- B -C -D -F 490 96.1 441 86.5 $897,288.00 9 A- B- C -D -E -G 510 100.0 510 100.0 $1,010,178.00 10 A- B- C -D -E -F 510 100.0 510 100.0 $1,089,816.00 11 A -C -D -F + 1 510 100.0 510 100.0 $1,539,621.00 12 A -B -E + II 510 100.0 510 100.0 $1,756,722.00 13 III 510 100.0 510 100.0 $2,916,849.00 A Brooklyn Blvd. /1694 Pond and the Brooklyn Dr. pipe and outlet add! $237,440.00 B Marlin Park Pond $125,308.00 C 65 th Ave. N. Pipe replacement (54" RCP form Orchard to Kyle) $330,616.00 D Orchard Lane Park Pond $78,900.00 E Parallel pipe additions (27" RCP Brooklyn Blvd. south of 63rd. Ave. $192,528.00 42" RCP Garden City School grounds) F Parallel pipe additions (27" RCP Orchard Ave. 65 th. to 63 rd. Ave. $125,024.00 G Orchard Lane School Pond $45,386.00 1 Equivalent in performance to features B, E it Equivalent in performance to features C, D, F III Equivalent in performance to features A, B, C, D, E, F ( *) Estimates do not include land acquisition and easement costs Note: Alternatives Existing through 6 do not include rehabilitation cost for existing segment C pipe. Cost of not building Marlin Pond $449,805.00 Orchard Park $666,906.00 EXHIBIT 13 Brooklyn Blvd. / 1694 Pond $710,322.00 Sonestroo Client: Page '�2 3 ® Rosene Project: Proi- No. 2z Anderlik & Associates Calculations For: MAR Prepared By: Date: , ts>✓ Z 2 FO N O 22 ( Reviewed By: Date: n� MAg�4 A p z- -- 7 7 Q 0 `>n1- �h3 49 loo i tP = S�oT -4 5L-t 57 \/ ,4 \T , , vNJ EXHIBIT C t : too' Bonestroo Client: Qo �, ��,�,y Page F3 Rosene Project: p. Pro'. No. t282 Anderlik & Calculations For: Associates Prepared B : Da te j� 2 R« o Reviewed By: Date: 6 AR�,A X52 5 07 Nv� z 0- R$ (5 t--kR) -� (IJO (: �o •r, 85 s•2 �7 V - 7Y6 MZ 00 *A loo 'f P— �-L'� AF. V 0 vie EXHIBIT D N Bonestroo Client: zYL Page l aF3 m� 7,v Rosene Project: W. M . P. Proj. No. o Anderlik & Calculations For: $ L /16 4 Prepared By: ? Date: 2 - z Associates P O S Reviewed B : I Date: "kj,OVK 7 AF � 3 .� (I �E�� 21.E �F. 473 f l ay ��. , w _ $53A L��/. a i EXHIBIT E ' u 15�r MINUTES OF THE PROCEEDINGS OF THE PARK AND RECREATION COMMISSION FOR THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION NOVEMBER 17, 1992 CALL TO ORDER Chairperson Sorenson called the meeting of the Parks & Recreation Commission to order at 7:32 p.m. ROLL CALL Present for the meeting were Chairperson Sorenson, Commissioners Shinnick, Mead, Rickart, Pollock and Peterson. Also present were Councilperson Pedlar, Director of Recreation Mavis and Director of Public Works, Knapp. In addition, the following members of the Water Management Task Force were in attendance: Tim Teas, Grady Boeck, Kristen Mann, Dan McGroarty Also in attendance was Ismael Martinez, BRA, Donna Seline from the MN Volkssport Association was also present. Commissioner Russell was excused from this meeting. APPROVAL OF MINUTES NOVEMBER 17 1992 Chairperson Sorenson asked for a motion to approve the minutes of November 17, 1992. A motion was made by Commissioner Rickart and seconded by Commissioner Pollock to approve the minutes. The motion passed. MN VOLKSSPORT ASSOCIATION Donna Seline a representative of the MN Volkssport Association explained the purpose of the program and how it works. She went on to explain how a march is carried out, and told about the awards given out. Ms. Seline went on to say that her group would like to do a walk on the Brooklyn Center trail system. She said the group was making sure they had permission to use the trail system and put up some signage to direct the walkers. Ms. Seline mentioned that the MVA would also like to have the parks and recreation department be a co- sponsor of an event. She was asked how many participants were involved in a walk, to which she replied 200 to 600. She said having people coming into the community could have an economic impact. Chairperson Sorenson asked if there was any- restriction as to whom could use the trail system. The Director of Recreation answered no, the trail system was for everyone. A general discussion followed. Commissioner Pollock thought it was a good idea, and that the MVA should work with the engineering department on the signage. Councilperson Pedlar asked it there is a senior walk event. The answer was no, but it is being worked on. -1- A motion was made by Commissioner Shinnick to have the city work with the MVA. The motion was seconded by Commissioner Mead. The motion passed. Councilperson Pedlar said he would pass this information on to the council. STORM WATER PONDING Director of Public Works, Knapp gave a brief review of the storm water ponding plan and how important it is to implement the plan. The 63rd -65th Avenue area needs to have something done soon because it has a flooding problem. Mr. Knapp explained what is happening in that area now. chairperson Sorenson asked if construction of ponds in the parks would be feasible. Director of Public Works, Knapp replied this is a question that the Parks and Recreation Commission and City Council need to answer. He also went on to say he had talked to the city attorney who said it is legal to have ponds in the parks if it is done right. This does need to be looked at in more detail. In answer to a question from a previous meeting, Mr. Knapp also has talked to our "at risk" management who said this should not be a problem and insurance rates should not go up. A general discussion about water quality followed. Chairperson Sorenson questioned if ponding hurts recreational use in the parks while Commissioner Mead said he is against giving up park land. There was a discussion about Marlin Park and how ponding would affect it. It was agreed the neighbors should be involved in any plan affecting that park. Chairperson Sorenson says we have to look to the future of the parks, and he is against giving up park land. Mr. Knapp gave a brief explanation of the Storm Water Ponding plan and went on to say we need to do something with this problem. He went on to explain the purpose of the Water Management Task Force. It will take 16 to 24 months to finish the plan. General discussion between both groups followed with both acknowledging that something needs to be done. Mr. Beck from the WMTF stated there is a need to look at the cost if parks are not used for storm water ponding and there is a need for a compromise. Director of Public Works Knapp said he also wants to save the parks for recreational use, and thus maybe buying existing homes and land is a way to go. Councilperson Pedlar explained his feeling about the plan. He wanted to know how the parks are being used, and is there a way to make them more useable. A motion was made by Commissioner Shinnick to recommend to the city council that we keep as much park land for recreational use as -2- possible, but that storm water ponding be in the parks even if it means buying land around the park. The motion was seconded Commissioner Mead. The motion passed. The Parks and Recreation Commission recessed at 9:45 p.m. and re- convened at 9:50 p.m. SWIM MEET There was a brief discussion about the 1993 swim meet. It was decided to put on the next agenda and invite members of the Brooklyn Swim Club to that meeting. SET NEXT MEETING DATE AND AGENDA It was agreed there would be a meeting December 15 starting at 7:30 p.m. The following items will be on the agenda: Swim Meet, Evergreen Park Project, Human Rights Commission Prioritizing System and the Mississippi River Project. ADJOURNMENT Chairperson Sorenson asked if there was any other business to discuss. After no comments were made, the chairperson asked for a motion to adjourn. Commissioner Shinnick made a motion to adjourn which was seconded by Commissioner Pollock. The motion passed. The Parks and Recreation Commissioner meeting adjourned at 10:15 p.m. -3- SRF STRGAR- ROSCOE- FAUSCH, INC. CONSULTING ENGINEERS & PLANNERS TRANSPORTATION ■ CIVIL ■ STRUCTURAL ■ ENVIRONMENTAL ■ LAND SURVEYORS December 1, 1992 Mr. Sy Knapp, P.E. Director of Public Works CITY OF BROOKLYN CENTER 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 RE: STORMWATER POND AND PARK - AND -RIDE FACILITY AT 1 -694 AND COUNTY ROAD 152 (BROOKLYN BOULEVARD) BROOKLYN CENTER, MINNESOTA Dear Mr. Knapp: We are pleased to submit our proposal to provide preliminary design services for the subject project. Attached for your review and approval are the following: • Detailed Scope of Services • Estimated Person Hours • Financial Proposal This proposal is based on the information received from you and the MTC at the meeting held in your office on November 24, 1992. The hours are based on the assumption that an EAW is not required and that a topographic survey with 2 foot contours is available from the City. The site is not identified on the NWI maps and also is not listed as a protected wetland by the DNR. We would propose to be reimbursed for our services on an hourly basis at a rate of 2.5 times salary cost for the actual time expended, for out -of- pocket expenses (printing, reproduction, etc.) at cost and for mileage at a rate of $.26 per mile. Invoices would be submitted on a monthly basis for work performed during the previous month with payment due within 30 days. Based on our understanding of the work required at this time and our Scope of Services, we estimate the cost of our services to be $31,500. We will not exceed this figure without your approval. Supplemental work, if desired, will be performed at the above referenced hourly rates plus,expenses. Our work load is such that we can start work on this project immediately upon receipt of notice to proceed. Suite 150, One Carlson Parkway North, Minneapolis, Minnesota 55447 612/475 -0010 FAX 612/475 -2429 Mr. Sy Knapp, P.E. -2- December 1, 1992 We appreciate the opportunity to work with you, your staff and the MTC on this project. If you have any questions or need additional information, please contact us. Sincerely, STRGAR - ROSCOE- FAUSCH, INC. rz - - Ferrol O. Robinson Principal FOR:bba Attachments PRELIMINARY DESIGN OF PARK - AND -RIDE LOT AND STORMWATER HOLDING POND AT THE SOUTHWEST QUADRANT OF 1 -694 AND COUNTY ROAD 152 BROOKLYN CENTER, MINNESOTA Summarized below are the work tasks required for the completion of the preliminary design of a park- and -ride lot and stormwater holding pond at 1 -694 and County Road 152. The work tasks are based on discussions with the Brooklyn Center's Director of Public Works and the MTC Project Manager. TASK 1 -- PROJECT FAMILIARIZATION Subtask A We will review available documentation, base data and previous study results pertinent to the site locations. This will include the review of environmental rules and regulations as they relate to constructing a stormwater holding pond and a park- and -ride facility in the unmapped wetland area. Subtask B The appropriate design references, including MTC's "Guidelines for the Design of Transit Related Roadway Improvements ", Mn /DOT standard specifications and manuals, AASHTO's "Guide for Design of Pavement Structures ", AASHTO's "A Policy on Geometric Design of Highways and Streets ", AASHTO's "Guide for the Design of Park- and -Ride Facilities ", and the requirements of the Americans with Disabilities Act of 1990 (ADA) will be reviewed for this project. Subtask C Brooklyn Center's planning and engineering departments will be contacted to determine what guidelines and regulations apply to this site. TASK 2 - -SITE INVESTIGATION Subtask A We will obtain plat maps, existing surveys, existing soils investigations and as -built roadway plans for the project site. We are assuming that topographic surveys with 2 foot contours are available from the City. 1 TASK 3 - -BASE MAP Subtask A This proposal does not include any field surveys. A base map and associated reports will be prepared, which clearly describe the site as it exists based on the available plat maps, existing surveys and topographic information obtained from the site investigation. The base map may include property boundaries, above and below ground utilities, critical spot elevations, major contours, soil conditions, soil boring locations, structures, vegetation, streets, driveways and sidewalks. TASK 4 -- PRELIMINARY DESIGN Subtask A Preliminary design of the proposed facility will be completed and guided by the existing base map, desired capacity of the improvement, access considerations for buses and automobiles, landscaping objectives, and stormwater pond requirements. The design will incorporate MTC design guidelines, WDOT design practices, AASHTO specifications, applicable ADA requirements and input from the project manager, management personnel, the City planning and engineering departments and Hennepin County. The major design considerations for the project will be: • Traffic flow and safety impacts on existing roads • Parking capacity • Paving • Geometrics • Grading /drainage for the park- and -ride lot • Parking /accessibility /alternate transportation modes • Lighting • Aesthetics (minimize impacts to neighborhoods and surrounding businesses) • Sizing and locating the stormwater holding pond based on the City's needs as defined by its stormwater management consultant Alternative site plans may need to be developed depending on access and acquisition issues and considerations. Subtask B Cost estimates based on MnIDOT construction specifications will be prepared. Cost estimates will be preliminary and will be based on historic unit costs for similar type J projects. 2 Subtask C Regular scheduled meetings with the project manager will be held to discuss the design and present recommendations and exchange ideas on how to best proceed with the project. The plan sheets that will be prepared for preliminary approval will include: • Site plan • Grading and drainage • Geometric layout • Stormwater pond plan Preliminary plans and recommendations will be coordinated with the following agencies as necessary and appropriate: • City f Brooklyn n y y Center • Metropolitan Transit Commission • Hennepin County Department of Transportation • Minnesota Department of Transportation The preliminary design will be coordinated with other consultants under contract to the City including Bonestroo Rosene Anderlik and Associates and Dahlgren Shardlow and Uban, Inc. TASK 5 -- REVIEWS REPORTS, HEARINGS AND PERMITS Subtask A We will prepare all applicable reports, drawings or permits for the site. These will include: • Permit application for driveway entrances onto the County Road • Permit applications to the watershed district, Department of Natural Resources and Corps of Engineers as necessary • Reports and drawings for meetings and hearings • Reports and drawings for project approvals APPROVED BY CITY COUNCIL ON ACCEPTED BY: Todd Paulson, Mayor Date G. G. Splinter, City Mana 4 er Date 3 9 30- Nov-92 WORK TASKS AND PERSON HOUR ESTIMATES 0 * * ATTACHMENT A * *GE 1 CLIENT: CITY OF BROOKLYN CENTER CONSULTANT: STRGAR-ROSCOE INC. PROJECT: PARK RIDE LOT AND STORMWATER POND PLAN AT I-694 AND COUNTY ROAD 152 BROOKLYN CENTER, MN * * * ** E S T I M A T E D P E R S 0 N- H 0 U R S * * * ** ASSOCIATE TASK NO. WORK TASK DESCRIPTION _ PRINCIPAL SR. PROF. PROF. TECH. CLERICAL TOTALS 1.0 PROJECT FAMILIARIZATION 1.1 Subtask A 1 2 8 0 0 11 1.2 Subtask B 1 2 3 0 0 6 1.3 Subtask C 0 1 0 0 0 1 SUBTOTAL - TASK 1 2 5 11 0 0 18 2.0 SITE INVESTIGATION 2.1 Subtask A 0 1 1 0 0 2 SUBTOTAL - TASK 2 0 1 1 0 0 2 3.0 BASE MAP 3.1 Subtask A 2 4 12 32 0 50 SUBTOTAL - TASK 3 2 4 12 32 0 50 4.0 PRELIMINARY DESIGN 4.1 Subtask A 28 64 136 24 0 252 4.2 Subtask B 0 2 4 4 0 10 4.3 Subtask C 8 12 24 56 2 102 SUBTOTAL - TASK 4 36 78 164 84 2 364 5.0 REVIEWS /REPORTS /PERMITS 5.1 Subtask A 16 16 20 12 4 68 SUBTOTAL - TASK 5 16 16 20 12 4 68 STRGAR-ROSCOE-FAUSCH, INC. CONSULTING ENGINEERS AND LAND SURVEYORS MINNEAPOLIS, MINNESOTA 3#92 WORK TASKS AND PERSON -HO TIMATES * *ATTACHMENT A ** I RGE 2 CLIENT: CITY OF BROOKLYN CENTER CONSULTANT: STRGAR- ROSCOE- FAUSCH, INC. PROJECT: PARK RIDE LOT AND STORMNATER POND PLAN AT 1 -694 AND COUNTY ROAD 152 BROOKLYN CENTER, MN * * * ** E S T I M A T E D P E R S 0 N- H 0 U R S * * * ** ASSOCIATE TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR. PROF. PROF. TECH. CLERICAL TOTALS --------- ------------------------------------------------ ------------------ _____ ______ ----------- ___________ ----------- ----------- ----------- TOTAL ESTIMATED PERSON -HOURS 56 104 208 128 6 502 AVERAGE HOURLY BILLING RATES $90 $75 $55 $50 $40 TOTAL ESTIMATED LABOR $5,040 $7,800 $11,440 $6,400 $240 $30,920 ESTIMATED DIRECT NON- SALARY COSTS $415 TOTAL ESTIMATED FEE $31,335 *********************************************************************************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ESTIMATE OF DIRECT PROJECT EXPENSES MILEAGE: 250 MILES @ $0.26 $65 PRINTING /REPRODUCTION: $350 TOTAL ESTIMATED DIRECT PROJECT EXPENSES $415 I II /off Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ESTABLISHING PROJECT NO. 1992 -29, STORM WATER TREATMENT POND IN THE SOUTHWEST QUADRANT OF THE I694 /BROOKLYN BOULEVARD INTERCHANGE WHEREAS, Bonestroo, Rosene, Anderlik and Associates (BRAA), in accordance with their professional services agreement as approved by the City Council on January 27, 1992, has identified the development of a storm water pond in the Southwest quadrant of the I694 /Brooklyn Boulevard interchange as a critical element in achieving compliance with water quality standards and in achieving improvements to the capacity of the 63rd /65th Avenue storm drainage system; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. the following improvement project is hereby established: IMPROVEMENT PROJECT NO. 1992 -29 STORM WATER TREATMENT POND IN THE SOUTHWEST QUADRANT OF THE 1694 /BROOKLYN BOULEVARD INTERCHANGE 2. All costs relating to this improvement shall be charged to the Storm Drainage Utility fund. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. _ 2 Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING COOPERATIVE AGREEMENT WITH METROPOLITAN TRANSIT COMMISSION FOR PRELIMINARY SITE PLANNING OF PROPERTY IN THE SOUTHWEST QUADRANT OF THE I694 /BROOKLYN BOULEVARD INTERCHANGE, IMPROVEMENT PROJECT NO. 1992 -29, WHEREAS, Improvement Project No. 1992 -29 has been established for the purpose of constructing a storm water treatment pond in the Southwest quadrant of the I694 /Brooklyn Boulevard interchange; and WHEREAS, the Metropolitan Transit Commission (MTC) has advised the City that it wishes to consider the development of a Park - And -Ride facility in the same area; and WHEREAS, the City Council finds and determines that it will be beneficial to both the City and MTC to develop a preliminary site plan for this area to accommodate the needs of both agencies and to assure compatibility of the proposed facilities with the neighborhood, and the MTC has agreed to participate in developing such a plan on the basis of a 50/50 cost split; WHEREAS, a proposal has been received to develop the proposed preliminary plan at a cost not to exceed $31,500. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that the Mayor and City Manager are hereby authorized to enter into agreement with the MTC which provides that the City will enter into a professional services agreement with a consulting engineering firm selected jointly by the City and MTC, to develop the preliminary plan at a total cost not to exceed $31,500, and that MTC will reimburse the City for one half of actual total costs for development of such plan. RESOLUTION NO. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. /0� 3 Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES RELATING TO JOINT CITY /MTC USE OF PROPERTY IN THE SOUTHWEST QUADRANT OF THE I694 /BROOKLYN BOULEVARD INTERCHANGE, IMPROVEMENT PROJECT NO. 1992 -29 WHEREAS, the City has entered into agreement with the Metropolitan Transit Commission (MTC) C for development of a e development ( ) p preliminary plan for of a joint storm water treatment and and nd Park and Ride facilities in the P southwest quadrant of the I694 /Brooklyn Boulevard interchange; and WHEREAS, a proposal for development of such a plan in accordance with the terms of that agreement has been submitted to the City by Strgar Roscoe Fausch Inc. SRF at a cost not-to-exceed ( $31 and WHEREAS, MTC and the City agree that SRF has unique qualifications which justify selection of SRF as a sole- source provider for this study, and that the costs proposed by SRF are fair and reasonable. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. SRF is determined to be a sole- source provider in accordance with the policy for procurement of professional services which the City Council adopted on August 21, 1991. 2. The proposal submitted by SRF is hereby accepted. 3. The Mayor and City Manager are hereby authorized and directed to execute a contract with SRF on the basis of their proposal. 4. As provided by the agreement between the City and MTC, one half of the costs for development of the preliminary plan shall be reimbursed to the City by the MTC. RESOLUTION NO. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. /D Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING AGREEMENT FOR PROFESSIONAL APPRAISAL SERVICES RELATING TO PROPERTY IN THE SOUTHWEST QUADRANT OF THE I694 /BROOKLYN BOULEVARD INTERCHANGE, IMPROVEMENT PROJECT NO. 1992 -29 WHEREAS, the City Council has established Improvement Project No. 1992 -29, Development of a Storm Water Treatment Pond in the southwest quadrant of the I694 /Brooklyn Boulevard interchange; and WHEREAS, acquisition of the 4.1 acre vacant parcel of property in that area is considered to be a critical element to implementation of that project; and WHEREAS, that parcel is now being actively marketed by its owners; and WHEREAS, the City Council determines that it is important to obtain an independent appraisal of the value of that parcel; and WHEREAS, a proposal has been received from Peter J. Patchin Associates to conduct an independent appraisal of that property at an estimated cost of $3,500.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. The proposal of Peter J. Patchin Associates is hereby accepted. 2. The Mayor and City Manager are hereby authorized and directed to execute a contract with Peter J. Patchin Associates to conduct the appraisal on the basis of their proposal, at a cost not -to- exceed $3,500.00. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER council Meeting Date December 14, 1992 Agenda Item Number Z 2 REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: FUNDING FOR CAPITAL COSTS OF SUBURBAN HEAD START FACILITY DEPT. APPR erald G. nter, City Manager MANAGER'S REVIEW/RECOMMENDATION: No comments to supplement this report Comments below /attached SLTvEVIARY EXPLANATION: (supplemental sheets attached ) • Attached please find copies of materials relating to the development and financing of a proposed suburban Head Start facility to be located in the city of Brooklyn Park to serve the northwest suburbs. The suburban Hennepin county area has been working for over five years to bring the Head Start programs closer to the suburban children who need them. In 1989 the suburban Head Start Access Task Force was formed by the three human services councils and Community Action for Suburban Hennepin (CASH) to find a way to improve the accessibility and availability of Head Start services for suburban children. In 1991 thirteen potential sites were examined in the northwest Hennepin area and final selection was the old Brooklyn Park City Hall. The City of Brooklyn Park has graciously offered this facility as an Early Childhood Resource Center with Head Start being its primary occupant. Other programs proposed to operate from the facility are advocacy and family services, public health services, child care and school programs. To accomplish this program and facility there is a need for $778,300 to cover the renovation costs of the old Brooklyn Park City Hall. This Task Force has identified approximately $100,000 in Federal funds, a maximum grant of $200,000 from State sources and about $200,000 raised from corporate foundations. The remaining amount, $278,300 is proposed to be financed from one time contributions from cities in the northwest suburbs. Brooklyn Center's share of this cost is proposed to be $38,100. The attached materials indicate justification and need for this type of facility and program plus a table indicating the share of each of the northwest communities costs. i RECOMMENDATION Staff recommends the City Council review and discuss the feasibility of joining northwest suburbs in supporting and financing this facility. Should the Council express interest the staff could bring back for your consideration formal resolutions dedicating the funding. Initially staff has identified Community Development Block Grant funds available after July 1, 1993, in next years assignment as a possible source of funding. If funding is needed prior to July 1, 1993, a loan from the Capital Improvement Projects fund would be feasible. Office of the City Manager �� D � � YN 5200 85th Ave. No.. Brooklyn Park. MN 55443 -4300 ■ Phone 612 424 -8000 ■ Fax 612 41)_5-8391 3 L TDD 612 493 -8392 CRAIG R. RAPP City Manager s November 30, 1992 Gerald Splinter, City Manager City f Brook Center Y Yn 6301 Shingle Creek Parkway Brooklyn Center MN 55430 Dear Gerry: The City of Brooklyn Park is ready to enter into a formal agreement with PARENTS IN COMMUNITY ACTION (PICA) to establish a suburban Head Start facility in Brooklyn Park, and we respectfully request the financial support of the City of Brooklyn Center. The suburban Hennepin area has been working for over five years to bring Head Start programs closer to the suburban children who need them. In 1989, a suburban Head Start Access Task Force was formed by the three human service councils and Community Action for Suburban Hennepin (CASH) to find a way to improve the accessibility and availability of Head Start services for suburban children. Although 197 children from the northwest suburbs are currently served in Head Start, over 1,588 are eligible for services, and no facility exists in the community to house the programming for our children. In 1991, thirteen potential Head Start sites in northwest Hennepin were presented to PICA by the suburban Head Start site selection committee. After inspecting each site, PICA chose the old Brooklyn Park City Hall as the site that would most easily meet federal Head Start performance standards, state licensing requirements and all building codes - -after renovations. The City of Brooklyn Park offered its facility as an early childhood resource center, with Head Start as its primary occupant. Other proposed programs are advocacy and family services, public health services, child care and school programs. This letter is a request for a one -time financial contribution from your city to help cover the renovation costs that are estimated at $778,300. Potential sources of funding are $100,000 in federal funds, a maximum grant of $200,000 from the state and about $200,000 to be raised from corporate foundations. This amounts to $500,000 of the needed funds. The 10 cities served by PICA would be looked to for the remaining $278,300 A preliminary contribution formula was developed by area city managers and Northwest Hennepin Human Services Council that shows how the 10 communities might contribute to this fund. It is important to note that all operating costs are covered through PICAs federal and state Head Start dollars. This one -time investment to support the renovation costs to bring this suburban Head Start facility to Brooklyn Park will have a significant return in the dollars that are invested in our children. Although northwest Hennepin children are currently being served at the north and south Minneapolis sites, those locations have had their capital costs heavily funded by the City of Minneapolis. There is a waiting list of Minneapolis children that rightfully have a priority. We must act now to assure that northwest suburban children continue to be served- -both now and in the future. Thank you for your concern in this matter. If you have any questions, please do not hesitate to contact me at 493 -8001. Sincerely, Craig R. app City Manager Encl.: Attachments (Listed by Title) Office of the Mayor CrrY OF IMOnYN 5`200 351h Ave. No., fjrookiyn Park, MN 55443 -4300 ■ Phone 612 424 -8000 ■ Fax 612 4 -3391 TDD 612 4 -3392 November 30, 1992 JESSE VENTllRA Mayor Dear Mayor and City Council Members: The City of Brooklyn Park is ready to enter into a formal agreement with PARENTS IN COMMUNITY ACTION (PICA) to establish a suburban Head Start facility in Brooklyn Park, and we respectfully request the financial support of the City of Brooklyn Center. Head Start is a federal and state funded, pre- school program offered at no charge to eligible families. Head Start provides comprehensive services to enable children and their families to develop their full potential, including a developmentally appropriate educational program for children, and services to help parents meet the needs of the family. Other services include: • Free physical and dental exams; • Vision, hearing and developmental screening; • Mental health services; • Nutritionally balanced meals; • Transportation; • Advocacy and social services. Research shows that for every dollar invested in early childhood development programs like Head Start, society saves over $6 in future costs of remedial education, welfare payments, and court and prison expenses. Over the past 27 years, Head Start has worked to improve the lives of countless children. Because of these efforts, those children who have been served have been given a: • 27% better chance of graduating from school; • 17% better chance of enrolling in college; • 20% decrease in arrests, and • 14 % better chance of staying off of welfare. Head Start supports the philosophy that parents are the primary educators of their children and seeks to involve and empower parents in all aspects of program design, operation and administration. The suburban Hennepin area has been working for over five years to bring Head Start programs closer to the suburban children who need them. In 1989, a suburban Head Start Access Task Force was formed by the three human service councils and Community Action for Suburban Hennepin (CASH) to find a way to improve the accessibility and availability of Head Start services for suburban children. N.c ciea v v w« Although 197 children from the northwest suburbs are currently served in Head Start, over 1,588 are eligible for services, and no facility exists in the community to house the programming for our children. In 1991, 13 potential Head Start sites in northwest Hennepin were presented to PICA by the suburban Head Start site selection committee. After inspecting each site, PICA chose the old Brooklyn Park City Hall as the site that would most easily meet federal Head Start performance standards, state licensing requirements and all building codes - -after renovations. The city of Brooklyn Park offered their facility as an early childhood resource center, with Head Start as its primary occupant. Other proposed programs are advocacy and family services, public health services, child care and school programs. This letter is a request for a one -time financial contribution from your city to help cover the renovation costs that are estimated at $778,300. Potential sources of funding are $100,000 in federal funds, a maximum grant of $200,000 from the state and about $200,000 to be raised from corporate foundations. This amounts to $500,000 of the needed funds. The 10 cities served by PICA would be looked to for the remaining $278.300 A preliminary contribution formula was developed by area city managers and Northwest Hennepin Human Services that shows how the 10 communities might contribute to this fund. It is important to note that all operation costs are covered through PICA's federal and state Head Start dollars. This one -time investment to support the renovation costs to bring this suburban Head Start facility to Brooklyn Park will have a significant return in the dollars that are invested in our children. Although northwest Hennepin children are currently being served at the north and south Minneapolis sites, those locations have had their capital costs heavily funded by the City of Minneapolis. There is a waiting list of Minneapolis children that rightfully have a priority. We must act now to assure that northwest suburban children continue to be served- -both now and in the future. Thank you for your concern in this matter. If you have any questions, please do not hesitate to contact me at 493 -8010. rel , Jes e Ventura M or, City of Brooklyn Park ncl.: Attachments (Listed by Title) WHEREAS, the ten cities of northwest Hennepin County served by Parents In Community Action (PICA) — (Brooklyn Center, Brooklyn Park, Champlin, Crystal, Golden Valley, Maple Grove, New Hope, Osseo, Plymouth and Robbinsdale) are working together with Success By 60 Northwest and with PICA to bring a Head Start site into northwest Hennepin; and WHEREAS, Parents in Community Action (PICA) operates three Head Start sites which are located in South Minneapolis (McKnight), Richfield and North Minneapolis (Grant Park), no Head Start site currently exists in northwest Hennepin County; and WHEREAS, 197 northwest suburban children are currently being served by PICA in north Minneapolis, however an estimated 1,588 are eligible; and WHEREAS, research shows that $6 are saved for every $1 spent on preventive early childhood programs such as Head Start; and. WHEREAS, the City of Brooklyn Park has agreed to a long term lease of their old city hall at $1 per year as a resource center housing Head Start and other early childhood programs; and WHEREAS, the City of Minneapolis has donated six million dollars to the Grant Park Head Start site and requests that Minneapolis children be given priority for services; and WHEREAS, Head Start is strongly supported by the state Legislature, which has provided increases to serve underserved areas; and WHEREAS, this is a federally funded program that covers mostly "operational" costs, with very little money to cover capital expenditures, and WHEREAS, our children are being transported to the north and south Minneapolis facilities; and WHEREAS, this new facility is at capacity, with Minneapolis children waiting for space that currently is occupied by children from northwest Hennepin County; and WHEREAS, a suburban Head Start Access Task Force formed by the three human service councils and Community Action for Suburban Hennepin (CASH) has been trying for five years to find a way to improve the accessibility and availability of Head Start services for suburban children; and WHEREAS, the Head Start Site Selection Committee and PICA, after inspecting 13 potential Head Start sites in northwest Hennepin County, chose the old Brooklyn Park city hall as the site that would most easily meet federal Head Start performance standards, state licensing requirements and all building codes: NOW, THEREFORE, BE IT RESOLVED: That the City of will contribute a total of $ over a three -year period, starting in 1993, to support renovation of the City of Brooklyn Park's previous city hall, at 5800 85th Avenue North, to meet the needs of the Head Start program. STATISTICS ON CITIES CONTRIBUTING TO FAMILY RESOURCE CENTER IN BROOKLYN PARK TOWNSHIP % OF FAMILIES BELOW % OF KIDS AGE CONTRIBUTIONS POVERTY LEVEL 6 AND BELOW TO HEAD START Brooklyn Center 16.1% 9.2% $ 38,100 Brooklyn P a r k 35.2% 22.7% $ 86,700 Cza"Olin 3.1% 9.1% $ 18,300 Crystal 7.2% 7.2% $ 21,600 Golden Valley 5.2% 5.5% $ 15,900 Maple Grove 6.4% 17.45 $ 35,700. New Hope 10.2% $ 24,300 Osseo 1.2% .8% $ 3,000 Plymouth 11.0% 17.8% $ 43,200 Robbj.nsdale 4.45 4.3°% $ 13,200 TOTAL 100.0% 100.0% $300,000 Children Enrolled in Head Start and on the Waiting List Northwest Suburban Area 1992 -93 TrI _J6 i 0 o R v I `-- LLJ 5 ' 1 a I 1 In. = 2.4 M. + Shows Geographical Distribution of Head Start Children I� Early Childhood Family Development Center 5800 85th Avenue North Brooklyn Park Proposed Building Program Ai I Head Start Advocacy and Transportation Public Health La Cr6che Osseo Schools Family Services Services Programs Comprehensive Services to meet Door -to -door Medical, Full time child . Proposed: services for the educational r n t a s rtation development Po dental, p ECFE, ECSE, children aged vocational, social services for nutritional, program for ABE, GED, 3 -5 and their and material children and mental he children Earl Fiv e Y parents needs of Head families and rams renatal aged 0 -5 Pro 9 P 9 Start families services Sample Linkages Hennepin County Library Edinbrook Elementary Farmer's Market North Hennepin N Brooklyn Park Community College Community Helpers: Washburn Child Guidance Center �. Police, Fire, Post Office and Parks S Hamilton Park Crestview Elementary North Memorial Hospital Established in 1969, Parents In Community Action, Inc. (PICA) is the federally designated Head Start grantee for Hennepin County. PICA supports the Head Start philosophy that parents are the primary edu- PICA cators of their children, and involves parents in all aspects of program design, operation and administration. Town Hall Early Childhood Family Development Center Vital Statistics Location: -85th Avenue North and Zane Avenue in Brooklyn Park; -Surrounded by community resources. Target Populations: - Focus on children aged 0 -5 and their families; -Low- income children and families, as well as paying clients. Jobs Created: -Town Hall would create approximately 12 permanent full time jobs with benefits; - Employment preference given to parents. Existing Operational Resources: -Head Start-- ongoing state and federal funds; - Health Services -- Hennepin County Public Health, MA, CHP, etc.; -La Creche -- Hennepin County contracted child care provider, and fee - for - service; - School Programs- -Osseo Public Schools. One -Time Resources Needed: - $729,000 to cover building renovation; - Configuration of building into 8 classrooms, kitchen, play area and auxillary space. Possible Funding Sources: - Brooklyn Park and other municipal governments in the northwest metro area; - United Way of Minneapolis Area -- Northwest Success by Six; - Foundations and corporations. Parents In Community Action, Inc. Head Start Enrollment, Waiting List and Eligible Children 1992 -93 Northwest Suburban Area SAY Enrolled/Waiting Estimated Eligible Brooklyn Park 67 467 Brooklyn Center 57 302 New Hope 32 166 Plymouth 12 131 Crystal 8 151 Maple Grove 8 124 Robbinsdale 6 82 Golden Valley 5 49 Champlin 2 89 Osseo 0 27 Total 197 1,588 40 off ce s e classroom classroom .large �� • '�'� - - muscle play y s pate � : � ce t. � -- ... - •-_- f� - -- heal spa I - - parent classroom classroom meeting kitchen room o e classroom t F� c lunch d room t - ro classroom , 'd j X : classroom classroom p, � L i � n COST ESWATE l ow cA CUP.W. NO. PROJECT EST. NO. -- - JC.t�L ]��('all:�)1 a 4t l.itl(Istmrn, Inc. f ROJECf —. - - -- - - - -- -- SHEET NO. _ _ - - - -- _ (IArF. — -- Arch�lrcls. Fn(T rx�ers A Plarmms BY t I — •— IU1I M.c(d!ei Man. fAro �apnhs, Nil nesoia 5510.1 • Ph f 1'2 3.4t M AI P110JECT LOCATION — _ —. — nEF (GUAM 1 !N LABOR & MATERIAL SUBCONTRACTOR TOTAL on DESCRIPTION SOURCE -- - - - - -- — -- --- SPEC . NO. OF t1Nff� M11 UNIT TRICE TOTAL UNIT MICE (OTAL COS I L I -VIM — RUAR I( � - - � �l_ to - t- �c? U c o _ 10 8 g oo D 000 r1 q8 r lyy eijtUW t'u ti Odd : , kfll* Sf I cd N 11 tv1 •��oY�t � �Y1��1 r�� t� �n S�llrrvl��5' �1}� TW A (ro lL�f2Y1 1� �3t'� 9N 1�-- -- q nS �t9us�nNl �� r �C �n tt�dlw�.il CITY OF BROOKLYN CENTER council Meeting Date 12/14/92 Agenda Item Number Il a— REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION. RESOLUTION APPOINTING CITY OF BROOKLYN CENTER EMERGENCY MANAGEMENT COORDINATOR DEPT. APPROVAL: Geral . Barone, Personnel Yn o e sonnet Coordinator MANAGER'S REVIEW/RECOAMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) The City f Brooklyn Center s disaster and emergency operations tan provides for the designation Y g cY nation P P P g of an Emergency Management Coordinator. Retired Police Chief Jim Lindsay held this position during his tenure with the City. In anticipation of Chief Lindsay's retirement, Fire Chief Ron Boman has been attending emergency management training courses sponsored by the state and federal governments. The attached resolution would officially appoint Chief Boman as the City's new Emergency Management Coordinator. RECOMMENDED CITY COUNCIL ACTION Approve a Resolution Appointing City of Brooklyn Center Emergency Management Coordinator. • / /ate Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPOINTING CITY OF BROOKLYN CENTER EMERGENCY MANAGEMENT COORDINATOR WHEREAS, the City of Brooklyn Center's disaster and emergency operations plan provides for the designation of an Emergency Management Coordinator; and WHEREAS, retired Police Chief Jim Lindsay served as the City's Emergency Management Coordinator during his tenure as Police Chief; and WHEREAS, in anticipation of Chief Lindsay's retirement, Fire Chief Ron Boman attended emergency management training courses sponsored by the State and Federal governments; and WHEREAS, the City Council wishes to appoint a new Emergency Management Coordinator. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center that Fire Chief Ron Boman is hereby appointed as City of Brooklyn Center Emergency Management Coordinator. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER council Meeting Date December Ia, 1992 Agenda Item Number 11h REQUEST FOR COUNCIL CONSIDERATION 16 ITEM DESCRIPTION: RESOLUTION EXPRESSING RECOGNITION OF AND APPRECIATION FOR THE DEDICATED PUBLIC SERVICE OF BARBARA JENSEN DEPT. APPROVAL: T bm Bublitz, Assistant FDA Coordinator MANAGER'S REVIEW/RECOMaIENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) Ms. Jensen has submitted her resignation from several City advisory committees, including the Housing Commission and the CDBG Advisory Committee, This resolution recognizes Barbara Jensen's volunteer efforts to the City through service to several City advisory commissions. RECOMMENDED CITY COUNCIL ACTION Staff recommends approval of resolution. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION EXPRESSING RECOGNITION OF AND APPRECIATION FOR THE DEDICATED PUBLIC SERVICE OF BARBARA JENSEN WHEREAS, Barbara Jensen served on the Brooklyn Center Housing Commission from July, 1987 to November, 1992; and WHEREAS, Barbara Jensen served on the Brooklyn Center Conservation Commission from 1974 to June, 1987; and WHEREAS, Barbara Jensen served as Chair of the Brooklyn Center Community Development Citizens Participation Committee from 1978 to November, 1992; and WHEREAS, her public service and civic effort for the betterment of the community merit the gratitude of the citizens of Brooklyn Center; and WHEREAS, her leadership and expertise has been greatly appreciated by her fellow Commission and Committee members; and WHEREAS, it is highly appropriate that her service to the community should be recognized and expressed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the dedicated public service of Barbara Jensen is hereby recognized and appreciated by the City of Brooklyn Center. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting D ate December la. 1992 Ageada Item Number // C 40 REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO ENTER INTO A JOINT AND COOPERATIVE AGREEMENT FOR THE FORMATION AND ADMINISTRATION OF THE HENNEPIN -ANOKA SUBURBAN DRUG TASK FORCE DEPT. APPROVAL: Trevor A. Hampton, Chief o Police MANAGER'S REVIEW/RECOMNIENDATION: A�t::E No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached yes ) In 1990, Brooklyn Center entered into a joint powers agreement with Brooklyn Park, Maple Grove, and Coon Rapids for a Drug Task Force. Since its inception, the task force has been a very productive unit making many arrests across the metropolitan area for drug activities. The initial agreement was for a three year commitment for the Task Force. The federal grant received for this period has expired. At this time, the Task Force is recommending a new joint powers agreement which adds the City of Anoka who will add one additional officer to the existing team. This agreement is for a one -year period and will be reviewed for renewal on a year -to -year basis. A copy of the agreement is attached for the City Council's review. Brooklyn Center's financial commitment for 1993 would be $5,000 according to the agreement which is within the amount requested in the department's 1993 budget request. The Task Force has applied for and received approval for a new Federal matching -funds grant for 1993. RECOMMENDED CITY COUNCIL ACTION The City Council authorize the Mayor and City Manager to enter into a joint and cooperative agreement for the formation and administration of the Hennepin -Anoka Suburban Drug Task Force. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO ENTER INTO A JOINT AND COOPERATIVE AGREEMENT FOR THE FORMATION AND ADMINISTRATION OF THE HENNEPIN -ANOKA SUBURBAN DRUG TASK FORCE WHEREAS, the City believes that drug abuse, and related criminal activities are an important law enforcement problem to be addressed within the community; and WHEREAS, the nature of drug law enforcement does not lend itself to jurisdictional boundaries; and WHEREAS, the City recognizes resource shortages which make effective, organized drug enforcement difficult on a jurisdiction by jurisdiction basis; and WHEREAS, the cities of Brooklyn Park, Maple Grove, Coon Rapids, and Anoka all agree with these premises and propose a joint powers agreement for the formation and administration of a drug task force; and WHEREAS, the City of Brooklyn Center deems this joint powers agreement to be desirable and within 1993 budget requests. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center to authorize the Mayor and City Manager to enter into a joint and cooperative agreement for the formation and administration of the Hennepin -Anoka Suburban Drug Task Force. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. JOINT AND COOPERATIVE AGREEMENT FOR THE FORMATION AND ADMINISTRATION OF THE HENNEPIN -ANOKA SUBURBAN DRUG TASK FORCE I. PARTIES The parties of this agreement are political subdivisions of the State of Minnesota. This agreement is made pursuant to Minnesota Statutes Section 471.59, as amended. II. GENERAL PURPOSE The parties hereto find that drug abuse, and related criminal activities, have increased significantly within their communities in recent years. The completion and opening of the Highway 610 bridge over the Mississippi River has provided a corridor for drug trafficking between the parties. The nature of drug law enforcement does not lend itself to jurisdictional boundaries, and the individual parties hereto suffer from resource shortages which make effective, organized drug enforcement difficult on a jurisdiction by jurisdiction basis. The general purpose of this agreement is to provide coordination and joint enforcement within the parties of controlled substance violations as defined in federal, state and local statutes. III. NAME The joint enforcement project shall be known as the Hennepin - Anoka Suburban Drug Task Force. IV. MEMBERSHIP The parties to this agreement shall be the cities of Anoka, -1- Brooklyn Center, Brooklyn Park, Coon Rapids and Maple Grove. 40 All parties shall execute a copy of this agreement and conform to all provisions herein. V. ADMINISTRATION A Task Force Advisory Board consitting of the Chief of Police or his or her designee from each party, the coordinator, and a prosecuting attorney each from Anoka and Hennepin Counties shall have overall responsibility for administration of the project. The City of Brooklyn Park will provide the day to day administration through a line supervisor assigned full time to the task force. The Task Force Advisory Board shall hold meetings as determined to be necessary by the members of the board. The Advisory Board members which have voting authority will be the Chief of Police or his or her designee from each party. The coordinator and prosecuting attorneys will serve in an advisory capacity and have no voting authority. The Advisory Board members will have a vote which is weighted in proportion to the number of officers committed to the task force as follows: Brooklyn Park 3 votes Coon Rapids 3 votes Anoka 1 vote Brooklyn Center 1 vote Maple Grove 1 vote In any issue requiring a vote of the advisory board, a quorum of four voting members must be present to vote. In order for a motion to pass, a majority vote shall consist of at least five votes. The Advisory Board shall elect a chair to conduct board -2- meetings and serve as liaison between the parties, the coordinator, and the board. VI. OPERATION Section 1. The Task Force shall consist of eight full -time peace officers P.O.S.T. licensed to practice law enforcement as defined in Minnesota Statutes, Chapter 626. The officers will be assigned to the task force by the parties as follows: Brooklyn Park 1- Sergeant, 2- Officers Coon Rapids 3- Officers Anoka 1- Officer Brooklyn Center 1- Officer Maple Grove 1- Officer Section 2: Chain of Command. The Task Force coordinator shall be the supervisor of the Task Force and will be the Sergeant assigned to the Task Force from Brooklyn Park. The coordinator shall serve at the pleasure of the Advisory Board and may be removed by a majority vote of the board. The coordinator reports directly to the advisory board. The officers assigned to the Task Force report to the coordinator. Section 3. Clerical. The Task Force may hire clerical support for the task force from the grant budget. Section 4. Equipment. Equipment purchased by the Advisory Board during the grant period for Task Force usage shall be divided amongst the parties by the advisory board at the end of the grant period if this agreement is not renewed. -3- Upon a mutually agreed dissolution of this Task Force, all equipment owned by the task force will be distributed between the parties as decided by the Advisory Board. Parties are expected to also utilize their own equipment such as body transmitters and surveillance vans on an as needed basis. Section 5. Facilities. Each Task Force member will work out of a centrally located office furnished and maintained by the Task Force as provided in the annual grant budget. Section 6. Purchase of Evidence /Information. The Task Force coordinator will maintain an accounting of all confidential funds utilized for the purchase of evidence and information and to pay investigative expenses incurred by the Task Force. Each Task Force officer will fill out a "Confidential Funds Receipt" when obtaining advances of confidential funds from the coordinator. Upon expenditure of confidential funds by a Task Force officer, a "Payment for Evidence and Information" form will be completed by the officer making the expenditure and this form will be forwarded in a timely fashion to the coordinator. The coordinator will maintain a master expenditure log for all Task Force officers. Each individual officer will maintain an individual expenditure log for confidential funds. The coordinator will audit the confidential funds on a regular basis and will file the necessary quarterly report with the office of Drug Policy of the Minnesota Department of Public Safety. Any evidence obtained or seized by the Task Force will be -4- maintained in the department property room of the officer assigned as the case agent. Section 7. Supplies. Office supplies will be provided by the Task Force under the grant budget. Any supplies not itemized in the annual budget will be provided by the officer's agency. operating supplies such as vehicle fuel and vehicle maintenance will be the responsibility of the officer's agency. Section 8. Sworn Personnel Each party is providing licensed peace officers under the conditions outlined herein. Wages and benefits for these officers will be absorbed by the officer's employing agency during the grant period. Wage and benefit reimbursement, to include overtime costs, may be reimbursed through the grant as approved by the Advisory Board. An officer assigned to the Task Force by a party may be removed from the Task Force through a majority vote of the Advisory Board. The party shall then appoint a suitable replacement for the removed officer. Peace officers assigned to the Task Force shall be equipped by their employing parties with appropriate police credentials and suitable firearms. The employing party will be responsible for providing any P.O.S.T. required training to their officers assigned to the Task Force. The Advisory Board may direct additional, specialized training to be paid through the grant budget. -5- Section 9. Vehicles The Task Force shall lease one vehicle for each officer assigned to the Task Force. Each party will be responsible for fuel, insurance, and maintenance costs incurred by the vehicle leased for them. Upon termination of this agreement, the leased vehicles will either be absorbed by the parties or returned to the leasing agency. VII. TASKS Section 1. The primary function and responsibility of the Task Force is to detect, investigate, gather evidence, and apprehend drug traffickers within the geographic area of the parties. As a result of the nature of covert undercover operations it is anticipated that undercover operatives may detect or become aware of other crimes. The Task Force will continue to pursue those avenues of investigation only upon recommendation of the Task Force coordinator and by permission of the Chief of Police of the particular party involved. Section 2. It is the mission priority of this unit to investigate drug wholesalers (those individuals that bring drugs into the task force area), street level drug distributors, those persons involved in the clandestine laboratory manufacturing of illicit drugs, and individuals who attempt to acquire pharmaceutical drugs in violation of the provisions of Minnesota Statutes, Chapter 152. Section 3. A function of the Task Force will be to gather and to disseminate controlled substance intelligence information. The Task Force will maintain an ongoing -6- intelligence filing system. The Task Force will attempt to investigate those leads, maintain on file that information, and upon request disseminate that information to the parties hereto. Section 4. With permission of the Task Force coordinator, the Task Force will provide training to member parties requesting that service. Requests for community drug education and drug awareness will be provided only upon permission of the Task Force coordinator and the police department of that particular party. Section 5. Public announcements concerning the function of the Task Force will be made only by permission of the Advisory Board in conjunction with the parties to this agreement and by approval of the Chief of Police of the party in which that release is to be made. Section 6. Public announcements concerning arrests or investigations conducted by the Task Force will be made by the Chief of Police of that party or his or her designee where that arrest was made and upon approval of the Task Force coordinator. News releases concerning the Task Force's function, investigations, and /or arrests will not be made by any Task Force officer unless specifically requested by the Chief of Police with permission of the Task Force coordinator or the Advisory Board. VIII. Financial Matters Section 1. The fiscal year of the Task Force shall be the calendar year. -7- Section 2. The Finance Department of the City of Brooklyn Park will be responsible for the administration of all funds coming under the direct supervision of the Task Force whether Federal grant funds, contributions of the parties or seized assets pending forfeiture. Section 3. The Task Force Advisory Board shall direct the coordinator to prepare an annual grant application including proposed budget which will be submitted to the parties on or before the first day of August. The Advisory Board shall submit the approved grant application and budget to the Office of Drug Policy by the deadline established by the Office of Drug Policy. Section 4. Funding shall be in the form of a matching grant from the Federal government. The contributions of the parties shall be at least 250 of the total budget of $180,000. An individual party's financial contribution shall be proportioned to the number of officers committed to the task force as follows: Brooklyn Park $15,000 (1/3) Coon Rapids $15,000 (1/3) Anoka $ 5,000 (1/9) Brooklyn Center $ 5,000 (1/9) Maple Grove $ 5,000 (1/9) Section 5. Any assets seized by the Task Force and awarded to the.Task Force through administrative of judicial proceedings, shall be distributed to the parties on a periodic basis as determined by the board. The formula for distribution of these assets shall be proportioned as follows: -8- Brooklyn Park 33.33% Coon Rapids 33.33% Anoka 11.11% Brooklyn Center 11.11% Maple Grove 11.110 Section 6. The coordinator, upon direction and approval of the Advisory Board, is authorized to sign and enter into contracts on behalf of the Task Force as may be necessary. IX. DEPUTATION Officers assigned to the Task Force, while performing their assigned duties as Task Force officers in a member city other than their own jurisdiction, shall have the same powers, duties, privileges and immunities as conferred upon them by their own jurisdiction. The authority granted hereunder does not constitute employment by the Task Force or by the member city in which the duty or duties are being performed. Any worker's compensation claim or work related injury that may occur as a result of working with the task force shall be the sole responsibility of the officer's home jurisdiction. Any civil or criminal litigation that may be taken against any officer as a result of working with the Task Force will be the sole responsibility of the officer's home jurisdiction. Further, the authority granted hereunder extends only so far as may be necessary to complete the duties assigned to the officers, and terminates at the expiration of this agreement and any extension thereof. The intent of the indemnification requirement of this Section is to impose on each city a limited duty to defend and indemnify other cities for claims arising within its -9- jurisdiction. The purpose of creating these reciprocal duties to defend and indemnify is to simplify the defense of liability claims by eliminating conflicts among defendants, and to permit liability claims against multiple defendants in a single occurrence to be defended by a single attorney. Therefor, each city's duty to defend and indemnify as provided in this Section shall not apply to any claim that would not be covered by the League of Minnesota Cities Insurance Trust's standard liability coverage document, including optional errors and omissions coverage. Further, each city's duty to indemnify shall not exceed $600,000 less any amount which must be paid for such claim on behalf of the indemnitor as the covered party. X. DURATION Section 1. The Task Force shall commence operations on January 1, 1993 and continue through December 31, 1993. The task force may then be renewed on a year to year basis through the execution of a new agreement. i -10- i DATED: CITY OF ANOKA By Its By Its DATED: -"- CITY OF BROOKLYN CENTER By Its By Its DATED: CITY OF BROOKLYN PARK By Its By Its DATED: CITY OF COON RAPIDS By Its By Its DATED: CITY OF MAPLE GROVE By Its By Its -11- CITY OF BROOKLYN CENTER Council Meeting Date 12/14/92 Agenda Item Number Zzd i REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION TERMINATING CONTRACT FOR PROFESSIONAL SERVICES WITH LEGEND TECHNICAL SERVICES AND APPROVING A NEW CONTRACT WITH ENVIRONMENTAL PROCESS INC. FOR PHASE II PROFESSIONAL SERVICES FOR IMPROVEMENT PROJECT NO. 1992 -14, AIR QUALITY STUDY FOR CIVIC CENTER AND CITY GARAGE DEPT. APPROVAL: Sy Knapp, Difector of Public Works MANAGER'S REVIEW /RECOMMENDATION: No comments to supplement this report Comments below /atta ed SUMMARY EXPLANATION: (supplemental sheets attached Yes On 10/26/92 the City Council adopted Resolution 92 -249, accepting and approving a proposal from Legend Technical Services to provide professional services relating to the study of air quality problems at the Civic Center and at the City Garage (see attached memo dated October 22, 1992 which was submitted to and considered by the City Council on 10/26/92). Subsequently a contract was signed with Legend. However, no work has yet been started under that contract. On 12/8/92 I was advised that the two Legend employees who have been their primary contacts with the City, and in who we have a great deal of confidence, left Legend and are now working with Environmental Process Inc. (EPI). We believe it is very important to have those two employees provide the leadership for this study because of their demonstrated abilities and knowledge of previous work, and because of their ability and willingness to work with the architect and mechanical engineer who have also signed contracts with the City relating to this project. Also, because of the significant air quality problems at the City Garage, it is very important to get this study started as soon as possible. On 12/9/92 I contacted Legend and advised them that I intended to recommend termination of their contract for these reasons. After discussion, Legend indicated they understand this decision and agreed to sign a letter terminating their contract without compensation. That letter was sent to them on 12/9/92 and we expect to receive their acceptance before the 12/14/92 Council meeting. On 12/9/92 I also contacted EPI and requested them to submit a proposal. They have agreed to submit a proposal to provide the same services as contemplated in Legend's contract, and that the costs for these services will be equal to, or less, than the costs under the Legend contract. EPI has assured me they will be able to start on this work in the near future and complete it with dispatch. RECOMMENDED CITY COUNCIL ACTION A resolution terminating the contract with Legend and accepting EPI's proposal is submitted for consideration by the City Council. • • El CITY 6301 SHINGLE CREEK PARKWAY OF ROOK BROOKLYN CENTER, MINNESOTA 55430 TELEPHONE: 569 -3300 C ENTER FAX: 569 -3494 EMERGENCY - POLICE - FIRE 911 TO: G. G. Splinter, City Manager FROM: Sy Knapp, Director of Public Works DATE: October 22, 1992 SUBJ: Air Quality Studies of the Civic Center and the City Garage Part I - History On June 8, 1992 the City Council received and discussed a staff report regarding a recommendation from the Employee Safety Committee that air quality studies be conducted at the Civic Center and at the City Garage. Based on that report and discussion, the City Council adopted Resolution No. 92 -133, establishing the project, accepting a proposal from Legend Technical Services to conduct the study at a cost of $5,000, and allocating funds for this purpose from the Capital Projects fund. Submitted herewith are two reports - (one for each complex) - as prepared by Legend. Briefly, these findings and recommendations may be summarized as follows: Civic Center This study has revealed a number of deficiencies in the mechanical systems which serve these buildings. Most of these deficiencies relate to the "comfort level" of the occupants of these buildings. However, the study also identified two "life safety hazards" which must be corrected (see the Executive Summary on page 1 of that report and /or the complete report). Since receiving Legend's verbal report of their findings, and during the completion of their report, staff has initiated a program of "interim" improvements and procedural changes to deal with the life safety hazards immediately, and to achieve some air quality improvements. Most of these are relatively low cost and can be completed within the 1992 operating budget for the Government Building division. However, we are still evaluating several items which may incur costs totaling in the range of $6,000 to $10,000. C7 If the costs of individual items exceed $5000 and /or the total costs cannot be covered within the operating budget, we will submit them to the City Council for approval at a future Council meeting. In addition to interim improvements, Legend also recommends development of a long -term plan for corrective action. This issue is addressed in Parts II and III of this memo. City Garage Legend's study of the City Garage has revealed a number of serious deficiencies, both as to comfort level and as to life safety (see the Executive Summary on page 1 of that report and /or the complete report). Since receiving Legend's verbal report of their findings, and during the completion of their report, staff has taken the following action: • two operational systems (the paint room and the silk screening operation for signs) have been deactivated "until further notice "; • a number of operational and procedural changes have been implemented; • an air quality monitoring program is being established; • some low -cost interim improvements are being made; • a proposal for developing a long -term plan for corrective action has been developed and is addressed in Parts II and III of this memo. Part II - Staff Analysis of Legend's Studies Both of Legend's reports recommend preparation of a long -term proposal for permanent corrective actions. These recommendations have been reviewed by City Manager Chief Building Official Clay Larson, Fire Chief Ron Boman (Ron is also the Chair of the Employee Safety Committee), and me. The following plans for action are recommended to the City Council for consideration. Civic Center At the Civic Center the long -term requirements to comply with Legend's recommendations are relatively limited. At this complex the costs for these improvements will be quite small in comparison to other needs (i.e. - space needs, ADA compliance, etc.). Also, it appears that the physical changes needed to achieve air quality 2 improvements can be completed without "activating" current requirements of the building code, fire code, etc. City Garage Discussion of the long -term air quality requirements at the City Garage indicates that very extensive changes will be required, and that implementation of those changes will be of such magnitude that they will activate ADA, building code and fire code requirements to bring that entire building up to full compliance. Because these improvements will be extensive, we also recommend that the functional and space needs of this facility be included in a feasibility study. These needs include the following: ■ The employee lunch room is located on the second floor and has no provision for handicap access. ■ The Public Works Dispatcher is located in the parts room. This provides a very poor environment for this employee and greatly reduces his ability to function efficiently. ■ The Public Utilities division now employees a female maintenance worker. There is no separate shower room for female employees. ■ The existing offices for supervisors, assembly areas for employees and other work spaces need to be upgraded to provide improved work environments. Note The 1992 operating budget for the Government Buildings division includes a $24,000 appropriation for "Phase II'° of a contemplated 3 or 4 phase remodeling program. We have placed that improvement "on hold" because it is now obvious a feasibility study may well result in recommendation for changes which conflict with our contemplated remodeling program. Part III - Recommendation for Feasibility Studies Based on our evaluation, staff recommends that a feasibility study be completed at each of these facilities, i.e.: Civic Center A study should be conducted by Legend in cooperation with Oftedahl Locke and Broadston (OL&B) - (the mechanical engineers who have worked for the City on remodeling projects during the past 8 years). A copy of their joint proposal is attached. While the proposal submitted by Legend and OL &B covers services totaling an estimated $11,150 in costs, staff recommends 3 acceptance and approval of only the following portions of that (( proposal at this time: Legend Technical Services for Tasks I -IV — $4000 for Option II — $ 750 less deduct, if City Hall and City Garage studies are authorized concurrently — ( 500) Net Cost for Legend's Services — $4250 Oftedahl Locke and Broadston Services Phase I only — 1800 Total — $6050 Completion of these portions of their proposal will provide the City with the feasibility analysis and will include services which will assist in improving the energy efficiency of this facility. Once the feasibility portion of this study is completed, decisions can then be made whether to proceed with: Option 1 - Continue to function on the basis of the interim improvements which are being implemented Option 2 - Proceed with implementation of the improvements covered by the feasibility study. Under this option we would then authorize development of the plans and specifications for needed improvements (as contemplated by the Legend /OL&B proposal), or Option 3 - Plan to include the improvements recommended by the feasibility study into a larger project. City Garage Here we recommend that a detailed feasibility study be conducted by Legend in cooperation with OL&B and with Mjorud Architecture (this firm has provided architectural services relating to this facility during the past 8 years). A copy of their joint proposal which covers services totalling $19,900 is attached. As noted in Part II, staff believes it is necessary to complete a comprehensive analysis of this facility. Accordingly, we recommend acceptance of this entire proposal as submitted. It should be noted, however, that proceeding with the entire feasibility study does not mean that the entire long -term plan would need to be implemented at once. As shown in the proposal, 4 Task II would define the long -term plan, whereas Task III would define an "Intermediate" action plan. { A Final Note A representative of Legend Technical Services will attend the 10/26/92 Council meeting to present and discuss their Phase I study in more detail and to discuss their proposals for the needed feasibility studies. Sy y6app 5 f �C1 Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION TERMINATING CONTRACT FOR PROFESSIONAL SERVICES WITH LEGEND TECHNICAL SERVICES AND APPROVING A NEW CONTRACT WITH ENVIRONMENTAL PROCESS INC. FOR PHASE II PROFESSIONAL SERVICES FOR IMPROVEMENT PROJECT NO. 1992 -14, AIR QUALITY STUDY FOR CIVIC CENTER AND CITY GARAGE WHEREAS, on October 26, 1992 the City Council adopted Resolution No. 92 -249 wherein proposals from Legend Technical Services (Legend) to provide professional services relating to Improvement Project No. 1992 -14, Air Quality Study for Civic Center and City Garage, Phase II, at costs not -to- exceed $4250 at the Civic Center and not -to- exceed $12,100 at the City Garage were accepted and approved; and WHEREAS, contracts for those services were subsequently executed between the City and Legend; and WHEREAS, the Director of Public Works has advised the City Council that the two Legend employees who were expected to provide the greatest amount of professional expertise under the Legend contract have now left employment with Legend and are now employed by Environmental Process Inc. (EPI), and that he believes the City's best interests will be served by terminating the City's contract with Legend and executing a new contract with EPI; and WHEREAS, Legend has agreed to terminate their contract without compensation; and WHEREAS, EPI has submitted a proposal to provide the needed services at costs not exceeding the maximums stipulated under the Legend contracts. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. The contract with Legend is hereby terminated without compensation to Legend. 2. The following proposals for professional services by EPI are hereby accepted. ■ for feasibility study relating to Civic Center $ 4,250 ■ for feasibility study relating to City Garage — 12 100 Total $16,350 RESOLUTION N0. 3. The Mayor and City Manager are hereby authorized and directed to execute contracts with EPI on the basis of those proposals. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting Date December I4.1992 Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION EXPRESSING SUPPORT FOR REFINANCING PROPOSAL FROM THE OWNER OF NORTH LYN APARTMENTS TO THE FEDERAL NATIONAL MORTGAGE ASSOCIATION DEPT. APPROVAL: Tom'Bublitz, Assistant EDA CoordiAator MANAGER'S REVIEW/RECOnZIENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached The resolution enclosed with this request form has been requested to be considered by the Brooklyn Center City Council by Mr. Norman Chazin and by Mr. Chazin's attorney, who drafted the resolution. Mr. Chazin's property at 6511 Humboldt Avenue North in Brooklyn Center, the North Lyn Apartments, is currently in foreclosure to the Federal National Mortgage Association ( "Fannie Mae "). Mr. Chazin has presented a proposal to Fannie Mae which would allow him to retain ownership of the apartment complex. To date, Fannie Mae has apparently not been willing to negotiate with Mr. Chazin on his proposal. The resolution before the City Council essentially expresses recognition of Mr. Chazin's quality of management of North Lyn and urges Fannie Mae to negotiate with Mr. Chazin to allow him to continue as owner and manager of the North Lyn Apartments. RECOMMENDED CITY COUNCIL A TION Staff recommends approval of Resolution Expressing Support for Refinancing Proposal from the Owner of North Lyn Apartments to the Federal National Mortgage Association. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION EXPRESSING SUPPORT FOR REFINANCING PROPOSAL FROM THE OWNER OF NORTH LYN APARTMENTS TO THE FEDERAL NATIONAL MORTGAGE ASSOCIATION WHEREAS, the City of Brooklyn Center is extremely concerned about the preservation of high quality, well maintained housing within the City; and WHEREAS, the North Lyn Apartments, located at 6511 Humboldt Avenue North, have been and continue to be a high quality, well maintained apartment complex in the City; and WHEREAS, the developer of the North Lyn Apartments, Norman Chazin, has a long record in the City of developing high quality housing and maintaining it in a first class condition; and WHEREAS, the area surrounding the North Lyn Apartments has experienced rapid, detrimental changes over recent years in tenant population, causing values to decline, preventing rent increases and increasing operating costs, all of which have been made quality of management critical for property in this area; and WHEREAS, in the vicinity of the North Lyn Apartments, a number of properties have already been abandoned, boarded up or are in receivership, further increasing the importance of continued stable, strong management of the North Lyn Apartments; and WHEREAS, the mortgage on the North Lyn Apartments is currently in default because rents in the development are not increasing and the mortgage is at an interest rate of 11 7/8 %; and WHEREAS, the City believes that it is in the best interest of housing preservation and community development in Brooklyn Center for the Federal National Mortgage Association ( "Fannie Mae ") to work cooperatively with the current property owners in a reasonable restructuring of the mortgage on the North Lyn Apartments, rather than proceeding with foreclosure; and WHEREAS, the property owners are committed to further investment in the property in the event of a reasonable mortgage restructuring. NOW, THEREFORE, BE IT RESOLVED: 1. The City of Brooklyn Center commends the current owners of the North Lyn Apartments for their high quality management and their continued commitment to property maintenance. Resolution No. 2. The City urges Fannie Mae to negotiate in good faith in a reasonable restructuring of the mortgage debt on the North Lyn Apartments with the current owners, rather than proceeding with foreclosure and sale, because such continued stable operation is in the best interest of multi- family housing, the tenants, and community development, and will maximize the long term value of the property. 3. The City Manager shall communicate this resolution to Fannie Mae and urge them to engage in suitable loan negotiations with the owners of the North Lyn Apartments. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting Date 2 / 1 4 / 9 2 Agenda hem Number /. REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Performance Bond Releases /Reductions ********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** DEPT. APP L: Ronald A. Warren, Director of Planning and Inspection MANAGER'S REVIEW /RECOMMENDATION: No comments to supplement this report Comments below /attached ********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** SUMMARY EXPLANATION: (supplemental sheets attached ) • The following performance guarantees are recommended for release or reduction as specified: 1. Maranatha Place 5415 69th Ave. N. Planning Commission Application No. 87010 Amount of Guarantee - $59,500.00 bond Obligor - Keller Construction Company / Maranatha Care Center All site complete re now improvements and accepted and an P P acceptable as -built utility survey has been submitted. Recommend total release. 2. Investors Savings Bank 5540 Brooklyn Boulevard Planning Commission Application No. 91005 Amount of Guarantee - $40,000 savings certificate Obligor — Investors Savings Bank All site improvements have been completed in accordance with the approved plans and an acceptable as -built survey has been submitted. Recommend total release. Performance Bonds Page 2 December 14, 1992 3. New Horizon Day Care 6800 Humboldt Ave. N. Planning Commission Application No. 92010 Amount of Guarantee - $10,000 cash escrow Obligor - Weis Asset Management Landscaping is complete. Curbing is complete. The fence is up. Playground equipment and rock remain to be placed. Recommend Reduction to $2,000 until spring to determine the visibility of landscape plantings. Respectfully Submitted, Gary Shallcross Planner • CITY OF BROOKLYN CENTER Council Meeting Date I2n4r92 Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: LICENSES DEPT. APPROVAL: Sharon Knutson, Deputy City Clerk MANAGER'S REVIEW/RECOMINAENDATION: No comments to supplement this report Comments below /attached ******************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** SLIVPVIARY EXPLANATION: (supplemental sheets attached ) Attached is the list of licenses to be approved by the city council. • RECOMMENDED CITY COUNCIL ACTION Approve licenses. i Licenses to be approved by the City Council on December 14, 1992: BOWLING ALLEY Earle Brown Bowl 6440 James Circle City Clerk Zi CONIlI ERCIAL KENNEL Q � Brooklyn Pet Hospital 4902 France Ave. N. Sanitarian ,),— GASOLINE SERVICE STATION Holiday #504 6849 Brooklyn Blvd. City Clerk 4C MECHANICAL SYSTEMS j Quality Air, Inc. 7907 5th Street NE Building Official 41. NONPERISHABLE VENDING MACHINES Service America Corporation 7490 Central Ave. NE U.S. Post Office 6848 Lee Ave. N. ie Sanitarian +Ole PERISHABLE VENDING MACHINES Service America Corporation 7490 Central Ave. NE U.S. Post Office 6848 Lee Ave. N. Sanitarian p( PUBLIC DANCE Days Inn 1501 Freeway Blvd. Earle Brown Bowl 6440 James Circle City Clerk ok RENTAL DWELLINGS Initial: Craig Scherber 907 - 57th Ave. N. Diane Barnes 1342 - 67th Lane N. Renewal: Lenny Mazurek 4200 Lakebreeze Ave. Mrs. Delbert P. Bruce 4741 Twin Lake Ave. Director of Planning` and Inspections Aft TAXICA113 Blue & White, #555 415 - 5th Ave. SE a ' Chief of Police TOBACCO RELATED PRODUCT Applebee's 1347 Brookdale Center Brookdale Unocal 76 5710 Xerxes Ave. N. Brooklyn Center Municipal Liquor #1 1500 - 69th Ave. N. Brooklyn Center Municipal Liquor #2 6250 Brooklyn Blvd. Brooklyn Center Municipal Liquor #3 1966 - 57th Ave. N. Brooklyn Center Service 76 6245 Brooklyn Blvd. Brooks Food Market 6804 Humboldt Ave. N. Duuos Bros. American Legion Post 630 4307 70th Ave. N. Earle Brown Bowl 6440 James Circle Holiday #504 6849 Brooklyn Blvd. City Clerk ,®�L GENERAL APPROVAL: P. Page, Deputy' -elerk CITY OF BROOKLYN CENTER Council Meeting Data Deeember 1 . 4 11 Agcnda Item Number /J REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: CONSIDERATION OF 1993 LIQUOR LICENSES DEPT. APPROVAL: Trevor A. Hampton, Chief of Police MANAGER'S REVIEW/RECOAE ENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached yes ) All liquor licenses in Brooklyn Center run for the calendar year. In the case of intoxicating liquor, clubs, and wine licenses, forms must be sent to the State of Minnesota before the renewal date to inform them of the licenses granted by the City. For the convenience of the City Council, we have included the report as compiled by the investigative division of incidents occurring at liquor establishments during the past twelve months. The next item attached is the list of licenses for renewal for 1993. You will note that the Yen Ching restaurant has elected at this time not to renew their wine and 3.2 beer licenses for 1993. The only other change is that we have lost the T Wrights license with the closing of their restaurant. RECOMMENDED CITY COUNCIL ACTION The City Council approve the issuance of liquor licenses for 1993. 0Q'pyV N CFNTF9 BROOKLYN CENTER POLICE POLICE DEPARTMENT MEMORANDUM TO: Chief 'T'revor Hampton rROH: Captain Scott Kline DATE: December 10, 1992 SUBJECT: Police Department Annual Liquor License Report This report is a summary of all police department action taken in and around all establishments holding on -sale beer, wine and liquor licenses within the city of Brooklyn Center. The report covers the entire 12 month period up to November 1, 1992. 'There are 22 licensed establishments included in this report, although, two of these will cease to be licensed establishments; the first being T. Wright's which has gone out of business, the second being e'en Ching which has notified the department of their intention not to renew their license for Caine and 3.2 beer at their establishment. There was a total of 700 police actions involving licensed establishments with 663 being calls for service, 29 being traffic related incidents and eight being background investigations involving license holders or managers. The parking and traffic citations noted in this report are only those which are reported by citizens at the establishment and do not include any incidents generated by the officers when tagging for handicapped parking or any traffic violation they may witness on the street. None of the drug arrests made at or near any of the licensed establishments were related in any way to the operation of the establishment and were simply locations selected by either the drug task force or a suspect they were involved with. American Legion Club - 4307 70th Avenue North There were seven calls to the American Legion Club during the reporting period. The assault noted in the summary did not involve the establishment itself and was a fight between two patrons arriving at the establishment over who took whose parking place. Hemorandum to Chief Trevor Hampton Page 2 December 10, 1992 Aid and Assist - 1 Assault - 2 H&R Property Damage - 1 Miscellaneous Public - 1 Motor Vehicle Theft - 1 Suspicious Act - 1 hpplebee's Grill and Bar - 1347 Brookdale Center There were 27 calls for service reported at this location. The assault noted in the summary was not involving the liquor license at all and was simply an employee who had returned to the establishment to threaten a manager after being terminated. Aid and Assist - 1 All Other - 1 Assault - 1 Background - 1 Bar Check - 3 Domestic - 1 Drugs - 2 Lockout - 2 Miscellaneous Public - 4 Other Jurisdiction - 2 Sick Cared - 2 Suspicious Act - 1 Theft - 5 To Detox - 1 ChiChi's Mexican Restaurante - 2101 Freeway Boulevard There were 21 calls to this location during the reporting period. Of these, one was a background investigation on a manager who was hired during the year. The two Rules and Regulations violations noted are both food handling violations which were cited by the sanitarians. Alarms - 2 Background - 1 Found Property - 1 H &R Property Damage - 1 P- Iemorandum to Chief Trevor Hampton Page 3 December 10, 1992 Lockout - 4 Miscellaneous Public - 3 Mules and Regulations - 2 Sick Cared - 2 Theft - 3 Vandalism - 2 Days Inn - 15 01 Freeway Boulevard There were 135 calls for service reported at the Days Inn during this reporting period. Calls of note: The assault which was reported a day after it supposedly had occurred was a man trying to report that he had been assaulted the previous evening by a woman in the pool area and the sex crime reported was an anonymous phone call to the police department reporting a woman in one of the motel rooms having sex with five or six small boys which was totally unfounded. The weapons offense was also determined to be unfounded. There were three background checks on a liquor license investigation during the year which involved a total changeover in management personnel at the Inn and it appears as though the new management has taken a much stronger role in policing the establishment and controlling what goes on throughout the entire motel. Aid and Assist - 3 All Other - 3 Assault - 1 Background - 3 Bar Check - 3 Bikes Found - 2 DAS /DAR /DAC - 2 Disturbing the Peace - 2 Domestic - 1 Drugs - 1 Fire, All Other - 1 Forgery - 3 Pound Property - 1 Fraud - 2 H &R Property Damage - 2 Impounded Animals - 1 Memorandum to Chief Trevor Hampton Page 4 December 9, 1992 Liquor License - 1 Lockout - 7 Mental Case - 1 Miscellaneous Public - 44 Motor Vehicle Theft - 2 Obstructing Justice - 1 Other Jurisdiction - 3 Property Damage MV /MV In - 2 Robbery - 2 Sex Crimes - 1 Sick Cared - 6 Snow Removal - 1 Suspicious Act - 2 Theft - 18 Traffic Stop - 1 Vandalism - 11 Weapons Offense - 1 Earle Brown Bowl - 6440 James Circle There were 140 incidents reported as calls for service to this establishment during the reporting period. The significant calls described below had no relationship to the bar or liquor license itself. The first incident would be an assault which took place out in the lot between two parties over some driving conduct on the freeway prior to pulling into the lot. The second incident would be the homicide which involved approximately eight people, all of whom had just arrived at the establishment to bowl and none of which had been in the bar at the Earle Brown Bowl prior to the incident taking place. The officer injury noted concerned an officer who slipped on ice out in the parking lot as he was arriving at the establishment on a call. Aid and Assist - 4 All Other - 3 Assault - 2 Bar Check - 2 Drugs - 1 Falls - 1 Memorandum to Chief Trevor Hampton Page 5 December 9, 1992 Forgery - 2 H &R Property Damage - 3 Homicide - 1 Improper Registration - 1 Lockout - 20 Miscellaneous Public - 39 Motor Vehicle Theft - 4 Officer Injury - 1 Other Jurisdiction - 2 Property Damage MV /MV In - 3 Rules and Regulations - 2 Sick Cared - 5 Suspicious Act - 4 Theft - 21 Threats - 3 Traffic Accident - Personal Injury - 3 Traffic Stop - 1 Vandalism - 12 Earle Brown Heritage Center - 6155 Earle Brown Drive There were 14 calls to this location during the reporting period. Ot these 14 calls, none were believed to have been of any significance. Alarms - 1 All Other - 1 Fire - All Other - 1 Lockout - 7 Miscellaneous Public - 2 Theft - 1 Theft Related - 1 The Ground Round - 2545 County Road 10 There were 41 calls for service during the reporting period. Of these 41 calls, none were deemed to be of any significance. Aid and Assist - 3 Alarms - 6 Bar Check - 4 Fire, All Other - 1 Memorandum to Chief Trevor Hampton Page 6 December 9, 1992 Handicapped Parking - 1 Lockout - 9 Miscellaneous Public - 8 Sick Cared - 2 Suspicious Act - 2 Theft - 2 Vandalism - 3 Holiday Inn - 2200 Freeway Boulevard There were 113 calls for service at this location during the reporting period. In the summary of the calls, you will note two assaults and three fights reported. With the exception of one fight, all assaults and fights were between guests and took place in the upper areas of the hotel, either in the rooms or in the hallways immediately adjacent to the rooms, and had nothing to do with the liquor license of this establishment. The other fight was two parties who had been in the bar and got into an argument out in the lot as they were leaving over who was driving which lady home and for the most part, was a verbal confrontation. Other than those incidents, there were no significant calls to the Holiday Inn during the reporting period. Aid and Assist - 3 Alarms - 3 Assault - 2 Bar Check - 14 Domestic - 1 Fight - 3 H &R Property Damage - 4 Lockout - 8 Hiscellaneous Public - 31 Motor Vehicle Theft - 5 Other Jurisdiction - 1 Property Damage 1AV /1AV In - 2 Robbery - 1 Sick Cared - 5 Suspicious Act - 4 tiemorandum to Chief Trevor Hampton Page 7 December 9, 1992 Theft - 16 Traffic Accident - Personal Injury - 2 Vandalism - 8 Lynbrook Bowl - 6357 North Lilac Drive There were 57 calls for service to the Lynbrook Bowl during this reporting period. Of the two assaults listed, both involved assaults which had taken place in other places and were reported to this department after the parties got to the Lynbrook where they felt they would be safe and could call us. The fight listed turned out to be an argument over a property damage accident which had taken place prior to the two parties arriving at the Lynbrook Bowl. The weapons offense concerned a young juvenile who had come into the bowling alley with a pellet gun stuffed in the waistband of his pants in an attempt to frighten some people. Alarms - 1 All Other - 1 Assault - 2 Bar Check - 1 Disturbing the Peace - 1 Domestic - 1 Fight - 1 Found Property - 1 Gambling - 1 H &R Property Damage - 1 Junk Car Violation - 1 Lockout - 10 Miscellaneous Public - 12 Motor Vehicle Theft - 3 Other Jurisdiction - 2 Sick Cared - 2 Suspicious Act - 2 Theft - 10 Traffic Stop - 1 Vandalism - 2 Weapons Offense - 1 Memorandum to Chief Trevor Hampton Page 8 December 9, 1992 The Olive Garden - 1601 James Circle There were 47 calls for service during the reporting period at the Olive Garden restaurant. Of the 47 calls, there were only three of any significance. The first would be the assault which was a fight between two employees, and an obstructing justice call which turned out to be a violation of a protection order. A former boyfriend was calling an employee at work which was a violation of the order. The third was a threat call which was an incident involving a former employee and one of the managers. The former employee was calling the manager at work because he was disgruntled over being fired. Alarms - 10 Assault - 1 Lockout - 16 Lost Property - 1 Miscellaneous Public - 3 Obstructing Justice - 1 Property Damage MV /MV In - 1 Suspicious Act - 1 Theft - 8 Threats - 1 Vandalism - 4 The Red Lobster - 7235 Brooklyn Boulevard There were 16 calls for service at the Red Lobster during the reporting period. None of the calls were of any significance. Alarms - 4 Fire, All Other - 1 Local Recovery - 1 Lockout - 1 Miscellaneous Public - 2 Sick Cared - 2 Theft - 5 Memorandum to Chief Trevor Hampton Page 9 December 9, 1992 T. Wrights - 5800 Shingle Creek Parkway The parent organization for T. Wright's in Brooklyn Center went through a reorganization during 1992 and as part of that reorganization, made the decision to close the location in Brooklyn Center and concentrate on their large location at the Target Center. Prior to the closing of this establishment, there were no problems seen by the police department. The following is the list of the ten license holders that during 1992 held beer and wine licenses. During the reporting period, none of these license holders had any significant calls. Beacon Bowl, 6525 West River Road. Chuck Wagon Inn, 1928 57th Avenue North Davanni's, 5937 Summit Drive Dayton's, 1000 Brookdale Center Denny's Restaurant, 3901 Lakebreeze Avenue The 50's Grill, 5524 Brooklyn Boulevard Little Brooklyn, 6219 Brooklyn Boulevard Pizza Hut, 6002 Shingle Creek Parkway Scoreboard Pizza, 6800 Humboldt Avenue North Yen Ching Restaurant, 5900 Shingle Creek Parkway As noted previously, in 1993 Yen Ching will no longer be holding a beer and wine license at their establishment. 1993 Liquor Licenses On -Sale Intoxicating_ Liquor License - Class A (80% or greater food): General Mills Restaurants, Inc. d/b /a The Olive Garden Italian Restaurant #1253 1601 James Circle North Brooklyn Center, MN 55430 General Mills Restaurants, Inc. d/b /a Red Lobster Restaurant #358 7235 Brooklyn Boulevard Brooklyn Center, MN 55429 On -Sale Intoxicating Liquor License - Class B (50 to 79% food): Midwest Restaurant Associates, Inc. d/b /a Applebee's Neighborhood Grill & Bar 1347 Brookdale Center Brooklyn Center, MN 55430 GBM of Brooklyn Center, Inc. d /b /a Chi -Chi's 2101 Freeway Boulevard Brooklyn Center, MN 55430 LaSalle Group, Ltd. d /b /a Day's Inn 1501 Freeway Boulevard Brooklyn Center, MN 55430 Earle Brown Bowl, Inc. d /b /a Earle Brown Bowl 6440 James Circle North Brooklyn Center, MN 55430 On -Sale Intoxicating Liquor License - Class B (50 to 79% food) (Continued) GR of Minn., Inc. d/b /a The Ground Round 2545 County Road 10 Brooklyn Center, MN 55430 Larken, Inc. d/b /a Holiday Inn, Brooklyn Center 2200 Freeway Boulevard Brooklyn Center, MN 55430 Steven J. Nelson, Inc. Lynbrook Bowl 6357 North Lilac Drive Brooklyn Center, MN 55430 On -Sale Club Intoxicating Liquor License: Brooklyn Center American Legion Post #630 4307 70th Avenue North Brooklyn Center, MN 55429 On -Sale Wine License: Dayton's Iron Horse Liquors, Inc. d /b /a Dayton's Brookdale Inn 1100 Brookdale Center Brooklyn Center, MN 55430 Denny's, Inc. d /b /a Denny's Restaurant #1284. 3901 Lakebreeze Avenue North Brooklyn Center, MN 55429 On -Sale Nonintoxicating Malt Liquor License. Beacon Bowl 6525 Lyndale Avenue North Brooklyn Center, MN 55430 City of Brooklyn Center Centerbrook Golf Course & Central Park 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 ChuckWagon Grill 1928 57th Avenue North Brooklyn Center, MN 55430 Davanni's, Inc. d /b /a Davanni's Pizza and Hot Hoagies 5957 Summit Drive Brooklyn Center, MN 55430 Dayton's Iron Horse Liquors, Inc. d /b /a Dayton's Brookdale Inn 1100 Brookdale Center Brooklyn Center, MN 55430 Denny's, Inc. d /b /a Denny's Restaurant #1284 3901 Lakebreeze Avenue North Brooklyn Center, MN 55429 50's Grill 5524 Brooklyn Boulevard Brooklyn Center, MN 55429 Little Brooklyn Restaurant 6219 Brooklyn Boulevard Brooklyn Center, MN 55429 On -Sale Nonintoxicating Malt Liquor License (Continued) Pizza Huts of the Northwest, Inc. d/b /a Pizza Hut #426005 6002 Shingle Creek Parkway Brooklyn Center, MN 55430 Scoreboard Pizza 6816 Humboldt Avenue North Brooklyn Center, MN 55430 Off -Sale Nonintoxicating Malt Liquor License: Jerry's Enterprises, Inc. d/b /a The Country Store 3600 - 63rd Avenue North Brooklyn Center, MN 55429 Jerry's Enterprises, Inc. d/b /a Jerry's New Market - Brookdale 5801 Xerxes Avenue North Brooklyn Center, MN 55430 SuperAmerica Group, Inc. d/b /a SuperAmerica #4058 1901 - 57th Avenue North Brooklyn Center, MN 55430 SuperAmerica Group, Inc. d/b /a SuperAmerica #4160 6545 West River Road Brooklyn Center, MN 55430