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HomeMy WebLinkAbout1992 03-23 CCP Regular Session CITY COUNCIL AGENDA CITY OF BROOKLYN CENTER MARCH 23, 1992 7 p.m. 1. Call to Order 2. Roll Call 3. Opening Ceremonies 4. Open Forum 5. Council Report 6. Approval of Agenda and Consent Agenda -All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed form the consent agenda and considered in its normal sequence on the agenda. 7. Approval of Minutes: *a. March 9, 1992 - Regular Session 8. Planning Commission Items: (7:05 p.m.) a. Planning Commission Application No. 92005 submitted by Mularoni and Associates/ Tomorrow Foods is a request for site and building plan approval to construct a 7,756 sq. ft. office /industrial building at the southeast quadrant of Shingle Creek Parkway and 69th Avenue North. -This application was recommended for approval by the Planning Commission at its meeting on March 12, 1992. b. Planning Commission Application No. 92006 submitted by Mularoni and Associates/ Tomorrow Foods is a request for variance approval from Section 35 -413 of the Zoning Ordinance to allow, on a temporary basis, a buffer strip of less than 50' across Shingle Creek Parkway from R3 zoned property. -This application was recommended for approval by the Planning Commission at its meeting on March 12, 1992. 9. Ordinances: (7:15 p.m.) a. An Ordinance Amending Section 2.05 of the Brooklyn Center City Charter Regarding Council Vacancies -This ordinance amendment is offered for a first reading this evening. This amendment was recommended by the Charter Commission. b. An Ordinance Vacating a Drainage and Utility Easement in Centaur Addition -This ordinance was first read on February 24, 1992, published in the City's official newspaper on March 4, 1992, and is offered this evening for a second reading. CITY COUNCIL AGENDA -2- March 23, 1992 10. Public Hearings: a. Public Hearing (7:30 p.m.) Year XVIII (1992) Urban Hennepin County Community Development Block Grant Program 1. Resolution Approving Proposed Program for Year XVIII Urban Hennepin County Community Development Block Grant Funds and Authorizing Its Submittal b. Public Hearing (8 p.m.) Amendment of Year XVII Statement of Projected Use of Funds for the Urban Hennepin County Community Development Block Grant Program 2. Resolution Amending the Urban Hennepin County Statement of Projected Use of Funds for Year XVII by Reallocating $25,000 from the Rehabilitation of Private Property (Project 52001) to a New Activity, Brooklyn Boulevard Redevelopment Study (Project 52095) 11. Discussion Items: a. Administrative Traffic Committee Report Re: Traffic Control on 59th and 60th Avenues North between Brooklyn Boulevard and Xerxes Avenue 1. Resolution Regarding Traffic Control on 59th and 60th Avenues North between Brooklyn Boulevard and Xerxes Avenue North b. Status Report Regarding 69th Avenue Improvement Project No. 1990 -10 c. Recommendation for Park & Recreation Commission Implementation of an Adopt -A- Park /Trail /Street Program d. Assessing Department Staffing Requests 1. Replace One Authorized Assessment Technician Position with One Assessing Secretary Position 2. Adopt Revised Position Description for Remaining Assessment Technician to Reflect New Responsibilities and Requirements a. Resolution Amending 1992 Pay Plan and 1992 Budget to Reflect Reorganization in the Assessing Department e. Legislative Update f. Review of Civic Center Expansion Needs CITY COUNCIL AGENDA -3- March 23, 1992 g. Communications Coordinator Position - Mayor's Proposal and Tabled Discussion Item from March 9, 1992, Meeting 1. Resolution Amending the 1992 General Fund Budget and the 1992 Pay Plan for the Addition of a Communications Coordinator Position i. Recommendation from Human Rights and Resources Commission to Approve the Revised Application and Evaluation Forms for Nonprofit Human Service Programs /Agencies' Contribution Requests 12. Resolutions: *a. Establishing Improvement Project No. 1992 -04, Trunk Sewer Replacement Brookdale Area, Approving Plans and Specifications, and Directing Advertisement for Bids *b. Accepting Work Performed under Contract 1991 -G (1991 Diseased Tree Removal Program) *c. Establishing the 1992 Diseased Tree Removal Program, Approving Specifications, and Directing Advertisement for Bids, Improvement Project No. 1992 -10, Contract 1992 -E *d. Authorizing the Mayor and City Manager to Enter into an Agreement between the City of Brooklyn Center and North Hennepin Mediation Project *e. Authorizing the Mayor and City Manager to Enter into an Agreement between the City of Brooklyn Center and Brooklyn Peacemaker Center, Inc. f. Amending the 1992 General Fund Budget for Expenses Related to Recruitment of a Police Chief *g. Approving Specifications and Authorizing Advertisement for Bids for Delivery of One Extended Body Compact Mini Passenger Van - Approved in 1992 Fire Department Budget *h. Amending the 1992 General Fund Budget and Approving the Purchase of a Laserjet Printer i. Regarding Multi - Jurisdictional Housing and Human Service Cooperative *13. Licenses 14. Adjournment CITY OF BROOKLYN CENTER Council Meeting Date March 9, 1992 Agcn& Item Number � REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RECOMMENDATION FROM FINANCIAL TASK FORCE REGARDING COMMUNICATIONS COORDINATOR POSITION DEPT. APPR Gerald plinter, City Manager - =~ C MANAGER'S REVIEW/RECOMAMNDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached _) On February 27, 1992, at their regular meeting, the Financial Task Force reviewed the proposed Communications Coordinator concept as presented by Mayor Paulson. The Task Force passed the following motion regarding this 'matter: "There was a motion by member Escher and second by member Christensen that the Financial Task Force refer the concept of the Communications Coordinator position as . outlined by Mayor Paulson back to the City Council with the recommendation this position be considered by the Financial Task Force as a part of the City Council's Financial and Service Prioritization Process dated 1/7/92. the motion passed unanimously," Attached is a draft copy of their minutes. y. RECOMMENDED CITY COUNCIL ACTION Motion to accept /reject /modify recommendation. r.- IL 0 MINUTES OF THE PROCEEDINGS OF THE FINANCIAL TASK FORCE OF THE CITY OF BROOKLYN CENTER FEBRUARY 27, 1992 C BARN - EARLE BROWN HERITAGE CENTER Chair Kelly opened the meeting at 7:05 p.m. Present at roll call were Chair Kelly, members Escher, Boran, Christensen, Boyd, Peppin, and Council Liaison Pedlar. Also present were Mayor Paulson, Finance Director Holmlund, Planning and Inspections Director Warren, Manager Splinter and two citizens. There was a motion by Escher and second by Boyd to approve the minutes of the February 13, 1992, and January 22, 1992, meetings were approved. The motion passed unanimously. Chair Kelly stated he received a call from Mayor Paulson who asked to appear on the agenda to explain the proposal for a Communications Coordinator for the City of Brooklyn Center. Mayor Paulson stated the purpose of this position was basically three- fold: first to improve and enhance the identity of Brooklyn Center, second to provide information to the citizens and to the public and third to improve citizen and community involvement in Brooklyn Center government. He then proceeded to review the job description stating there was professional input from a variety of sources in developing this description. The major aspects of the job description would involve working on communications in the area of newsletter, newspaper, and cable T.V. This position could serve as a volunteer coordinator, assist in handling complaints, advising staff on external and internal communications and coordinate marketing with the Tourism Bureau, Heritage Center, North Metro Mayors, and the Chamber of Commerce. The position would also assist in providing publicity help for the Earle Brown Days. It would also provide assistance to the Mayor and Council as a liaison with staff and he envisioned it as being a free floating position working with staff and elected officials. He stated the initial costs of the position for 1992 would be in the area of $53,510 and that included salary and equipment and the annual ongoing costs would probably be in the area of $40,000 to $45,000. Mayor Paulson asked the Task Force to recommend approval of the position to the City Council. Councilmember Pedlar stated he concurred with the concept of the communications position and goals of it but he questioned approval of it at this time as he believed it should be placed into the prioritization process along with all other proposals and existing services. Member Peppin stated with the State budget shortfalls and the concern over dollars he questioned the position at this time and 2 -27 -92 -1- especially the constituent services portion of the position. He didn't believe the position should be in direct support of the Mayor, Council or elected officials. He concurred with Councilmember Pedlar the concept was good but he had concerns about the timing and portions of the job. Members Christensen concurred with Mr. Peppin stated the timing for him was a problem and it should go through the regular prioritization process which means all the dollars must come together and choices must be made among all items in the budget. Other members expressed concerns that this position might have too many bosses to be effective. Member Boran stated he was not capable of reacting to this recommendation at this time because he couldn't compare it with other services which may have a higher, lower or similar value. Mr. Peppin believed we should look at all the expenditures, including this position, as a part of the prioritization process. Chair Kelly stated it was his understanding the current funding was a Council allocation or set aside in the contingency fund. He stated in reviewing the proposed financial policies and existing policies it appears the contingency. fund should be used for surprise or unanticipated events or situations. This position didn't appear to be a "surprise" and he questioned how this position would be financed in 1993 if the contingency fund was used in 1992. Member Boyd reviewed for the membership, quoting out of the proposed financial policies, the contingency fund should not be used for this type of purpose under the quoted policy. Member Escher stated he believed the Task Force should add this proposal to the regular prioritization process and not give the Task Force approval or blessing at this time. Member Boran asked Mayor Paulson if he believed this position had a higher value than the aquatics director, the domestic intervention program director and the canine unit. Mayor Paulson responded by saying he believed the communications position had a higher value than the aquatics position and a lesser value than the domestic abuse intervention position and the canine position. Mr. Boran further stated he believed it would be premature of the Task Force to consider this communication position at this time. Councilmember Pedlar stated it was clear the Financial Task Force's charge was to prioritize services and programs. It is difficult for him to talk about cutting police and other services when you are considering funding positions such as this. Mayor Paulson asked the Task Force to consider recommending filling the position as soon as possible and then let the position go through the 2 -27 -92 -2- prioritization process. Councilmember Pedlar stated in response to Mayor Paulson's inquiry that he didn't believe it was a good idea to hire a person now and put the position into the prioritization process which could lead to dismissal if it shouldn't make it through the process. Mr. Christensen stated he was not ready to recommend this matter this evening. Chair Kelly stated the Council and staff should consider sharing this type of position with Brooklyn Park or possibly contracting part time for these services or possibly some other type of joint effort. Chair Kelly acknowledged the presence of two citizens and asked if they wished to comment. The first citizen stated that he thanked the Council, or this committee or whoever for getting the Council meetings on cable T.V. He stated it was his understanding Minnetonka did away with this position and he was concerned that with cutbacks in other areas it was difficult to understand how you could add this position at this time. The second citizen inquired as to how this position activity could be coordinated with existing work. Later in the meeting, as he was leaving, he stated he believed the city's finances were in good hands with this Task Force, as it was doing a good job and he was impressed. Member Escher stated the City should consider using a contractual arrangement to avoid an employee /employer relationship for this type of activity. There was a motion by member Escher and second 'by member Christensen that the Financial Task Force refer the concept of the Communications Coordinator position as outlined by Mayor Paulson back to the City Council with the recommendation this position be considered by the Financial Task Force as a part of the City Council's Financial and Service Prioritization Process dated 1/7/92. The motion passed unanimously. Chair Kelly introduced Ron Warren, Director of Planning and Inspections and Mr. Warren made a presentation to the Task Force regarding the activities, functions, expenditures and revenue sources for the department of Planning and Inspections. Written materials were submitted to the Task Force for review and consideration. Members Escher and Boran questioned Mr. Warren after the presentation regarding various aspects of the statistics for planning commission applications and building permit applications. It appears there is a decreasing volume in these areas. Mr. Warren stated these figures were developed for his review within his department and they may not completely match the exact ones in the financial system but they are used for his internal review and they indicate lower volumes over the last few years. He stated the types of inspections now being done by the department are of a smaller nature in terms of project size and cost but they consume more time because they involve a lot of do it yourself type projects. In these projects the building inspector 2 -27 -92 -3- ends up to be somewhat of a consulting service in assisting citizens in making deck expansions or room expansions, or basement remodelings, etc. One question the Council and Task Force will be addressing is that traditionally many of these type of services (inspections on small home projects) have been paid for through taxes and higher fees on non - residential projects. Now because of tight budgets we might consider paying for these inspections through increased fees to cover the actual cost. Chair Kelly thanked Mr. Warren for his presentation and apologized for the lateness of this matter on the agenda and stated if any of the Task Force members had any questions could they call. Mr. Warren stated any time any of the members have any questions about the materials presented or about his department, they could give himself or the City Manager a call. Chair Kelly stated the Task Force should consider when they want to set the March meetings and noted on a preliminary basis the Task Force had approved March 12 and 26. After discussion in which some of the members indicated they would not be able to be present for the March 12 meeting it was consensus that the meeting dates for March should be the 12th and the 26th and the location would be the C -Barn at the Heritage Center and that the Financial Reserve and other policies discussion should be on the March 26th meeting because that is when the most members are assured of being present. Manager Splinter asked if the Task Force would spend some time at an upcoming meeting discussing what types of information or the manner in which it could be presented would be useful for them during the prioritization process. After discussion member Boran stated it would help if there could be some information of the 90% remaining portion of the prioritization as well as the obvious detail that will be in the proposed 10% cut section. After discussion it was agreed that members should contact Manager Splinter if they have any specific suggestions and it would be placed as a discussion item at their next meeting. Manager Splinter said the staff will also be trying to get some kind of comparative data on expenditures levels and measurements which would allow the Task Force to compare Brooklyn Center to other communities. There was a motion by Escher and second by Peppin to adjourn the meeting. The motion passed unanimously. The meeting was adjourned at 9:34 p.m. 2-27-92 -4- * * * ** Facsimile Transmission * * * ** Date : March 19, 1992 Pages : One (1) To s niane SpQctor r Fax Phone 612- 569 --3494 From Tom Slupske Home: 560 -2997 �. Office; 560 -1975 Subject : Stop Signs on 59th and 60th As per our conversation on Wednesday as to the Traffic Committee's recommendation to the City Council. They are proposing 4 -way stop signs on 59th and 60th at Beard and zenith Ages. 2 -way stop signs on all North /South streets. Those will by installed in a few weeks for a one year trial basis. During this time additional information to be collected as to the effectiveness of stop signs as it relates to reducing both the amount and speed of traffic. Also, starting sometime late summer neighborhood meetings will be called as to additional neighborhood input. To the few people I had contacted regarding this input their thoughts are: Unless there is some tanknow n liability factor, we all conclude that stop signs on North /South streets are unnecessary. Neighbors already stop, and this will cause unnReded expense. Consider; 4 -way stops on 59th at Beard and Zenith, alternate the 4 -ways on 60th. That is 4 -ways at Abbott and York. Except for the North /South 2 -ways we would accept the ATC's rpr_ommondation. 7 will not oppose, the 2-ways, but I wo uld prefer NOT to have them. THANK YOU. CITY OF BROOKLYN CENTER council Meeting Date March 23, 1992 Agenda Item Numbcr -_ REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRII'TION: CITY COUNCIL MINUTES OF MARCH 9, 1992 - REGULAR SESSION DEPT. APPROVAL: 9 -- " __10 Patti A. Pag Deputy City Clerk MANAGER'S REVIEW/RECOMMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached } • RECOMMENDED CITY COUNCIL ACTION Mayor Paulson inquired if there was anyone present who wished to address the Council. There being none, he entertained a motion to close the public hearing. There was a motion by Councilmember Pedlar and seconded by Councilmember Rosene to close the public hearing at 8:34 p.m. The motion passed unanimously. In response to Mr. Saliterman's question if "midnight" was arbitrarily picked, Councilmember Rosene explained the Council originally considered 11 p.m. but felt it may be too restrictive. Councilmember Rosene pointed out it would have been advantageous if this issue could have been covered by cable casting sooner so residents could have provided input on this ordinance. He explained the Council tries to keep a balance between residents and business and responds when residents raise concerns by taking steps to cure those problems. Councilmember Cohen indicated this ordinance was brought forward as an outgrowth of the PDQ application when residents expressed concerns about a 24 hour operation. He added he does not want to restrict business development in Brooklyn Center. Councilmember Cohen suggested this matter be tabled to allow the Council and City Attorney time to digest information and legal arguments presented tonight. Councilmember Pedlar concurred and pointed out there were legal issues as well as moral issues involved. He supported having the Chamber of Commerce EDC review this issue and provide a recommendation. There was a motion by Councilmember Pedlar and seconded by Councilmember Rosene to table further consideration of an amendment to Chapter 35 of the city ordinances to provide the opportunity for input and further recommendation from the Chamber of Commerce EDC, staff, City Attorney and the public. The City Manager suggested the Chamber of Commerce serve as a liaison to arrange meetings and coordinate bringing people together. Staff could also work with the Chamber of Commerce to keep the Council informed. The City Manager estimated it may take 60 days for this research. Mayor Paulson expressed concern this matter not be tabled and delayed so it was acted on when people were not present to provide input. He pointed out the City received public input and the Chamber of Commerce EDC did review the amendment and made a recommendation for further study on how it all fits together. Mayor Paulson indicated he does not agree with the legal opinion expressed by Mr. Saliterman that the amendment would result in a taking of land. He supported comments the City needed to consider a comprehensive change with the ordinance and planning and preferred that approach. Mayor Paulson indicated he would like to see the Brooklyn Boulevard RFP increased to include a city -wide proposal so it was addressed as an overall plan and not piecemeal. He hoped the motion on the floor would become that process. 2/24/92 - 13- CORRECTION ✓ Councilmember Scott supported the motion to table and commented the proposed amendment has woke the business community up that they have an interest in Brooklyn Center too. She pointed out the Chamber of Commerce's EDC had not been very active over the past few years and the Council only sees representatives from the Chamber of Commerce at meetings when an issue they disagree with was being considered, Councilmember Scott stated she would like to see the Council work with the Chamber of Commerce and business community as they had in the past to avoid this type of situation, Mayor Paulson indicated Dale Greenwald had become president of the Chamber of Commerce over the past year and was doing a great job with increasing their involvement in many areas including events and programs. He encouraged everyone to provide input and correspondence for Council's consideration. Councilmember Cohen agreed the matter should be tabled until it was brought back with due public notice. He added the business community in Brooklyn Center must not be too bad since this was the first time they had been present to discuss the issue. The motion passed unanimously. RECESS The Brooklyn Center City Council recessed at 8:52 p.m. and reconvened at 9.05 p.m. AGENDA CHANGE Council agreed with Mayor Paulson's suggestion to next consider agenda item 12, in consideration of people in attendance. HOCKEY BOOSTER FUNDING RE_ QUEST The City Manager indicated a request was received by the Brooklyn Center Hockey Boosters as part of the 1992 Budget process. In the past the Council had expressed concern over establishing a precedent by considering a funding request so the overall policy question was referred to the Park & Recreation Commission to develop a policy for Council's consideration. During discussions regarding this matter, the Council had indicated they might consider a "one- time" funding of equipment to keep the program viable. Councilmember Pedlar reported the Park & Recreation Commission recommended the City contribute $10,000 towards the hockey program. This recommendation was discussed considerably by the Council with Councilmember Cohen indicating a one -time contribution was not appropriate and perhaps the Council should consider something long -term with development of the program. Councilmember Pedlar indicated he had requested this item be placed on the agenda tonight because he received a call from representatives of the Hockey Association indicating they were in financial straights at this time. 2/24/92 - 14- CORRECTION Finley, even with four fund raisers Wayne ley representing the Hockey Association, reporte e > their 1991 -1992 season ended with an $1,800 deficit. The Association would need to have more fund raisers or else pass the cost on to the players. The City Manager indicated it was a matter of Council policy to decide how much money to allocate. The Park & Recreation Commission was reviewing the same type of policy that the Human Rights &. Resources Committee uses. The City Manager predicted the City would probably receive more than one request and needed to be consistent in their action. In response to Mayor Paulson's question, Mr. Finley responded the Hockey Association has needs throughout the year be-cause of spring leagues, repairs to equipment, new equipment needs, etc. Councilmember Cohen stated he had no problem in dealing with this request, but would like a written legal opinion on the City's limitations with making a contribution of this type. Another issue was the budget allocates only so much money for assisting programs and a policy needed to be developed since other groups would be making funding requests. The City Manager indicated there were many examples of other communities with similar budget structures making contributions so if the Council decides to adopt a similar policy, staff could work out the details. Mayor Paulson stated he would like to review policies from other communities. Councilmember Scott suggested needs be prioritized and the Council consider purchase of equipment that could be kept within the program and passed down to younger players until it wears out. Councilmember Rosene indicated support of making a contribution if he personally had $1,500 to spare. However, he was concerned about the precedence that would be set with other organizations making requests. He questioned the average cost to take part in the Hockey Association. Mr. Finley reviewed the costs for participation with different ages and indicated players also participate in fund raisers. Mr. Finley explained the Association does help out families if they were not financially able to handle the cost by keeping costs down or providing equipment that the family could lease for a nominal fee. He expressed frustration sometimes it seemed to be a "losing battle" but they were working hard to keep afloat. Another consideration was the Champlin Park High School would also have a hockey program. Councilmember Rosene asked if the Association was contemplating any more fund raisers. He encouraged them to "advertise" this type of information at this time No it could be cable Cast and anyone interested in participating or contributing could contact the Hockey 2/24/92 Association. Mr. Finley indicated many have already made donations or contributions. Others who were interested could contact the City Park & Recreation Department who would refer them to the Hockey Association. In response to Councilmember Cohen's question, Mr. Finley indicated the School District does not contribute towards their budget. He then reviewed the state hockey tournament they were competing in and indicated Brooklyn Center was the only community out of the 18 in their section that does not own a rink. Mayor Paulson questioned the average private contribution. Mr. Finley responded most contributions range from $25 to $150. They also received $1,000 which was provided in the form of a credit towards merchandise. Also, the Lions contributed $800. Mr. Finley reviewed the Booster Book which they sell advertisements in and printed in January. Councilmember Rosene asked if the Hockey Association had a network of alumni who were interested in supporting the program to keep it going. Mr. Finley explained they do not since several different School Districts were involved, and the alumni were difficult to keep track of. Mayor Paulson indicated he would like to do something for the Hockey Association in this time of need to see if the City could find money in the budget to contribute $1,200 to purchase advertising space in the Booster Book. He pointed out this would provide a needed contribution and also derive advertisement. Mayor Paulson suggested this be considered with the indication the Council would not consider any more funding until a policy oli was established. Councilmember Pedlar expressed support of youth programs but felt other programs would come before the Council for contributions if one was approved for the Hockey Association. Councilmember Pedlar indicated he supports the contribution by purchasing advertising in next years book at this time because the community was attracting more young people. He also supported Mayor Paulson's suggestion for a moratorium until a policy was established. There was a motion by Councilmember Pedlar and seconded by Mayor Paulson to contribute up to $1,200 towards the Hockey Association through the purchase of advertisement in next years book or other procedure worked out by City staff and the Association. Councilmember Cohen stated while he would like to see a contribution, he wants to follow the correct procedure so it was not done in a piecemeal manner. He suggested this request be tabled so it could be referred to the Financial Task Force for their recommendation and establishment of a oli P cY . 2/24/92 - 16- F CORRECTION Mayor Paulson felt it was important to create a climate where people wanted to participate in the process and felt it was possible to accomplish something. He felt a contribution at this time would provide seed money so people think it is possible. Councilmember Cohen questioned the reason why the School District does not contribute towards this program. He agreed a $1,500 contribution will not greatly impact the City's budget, but it would establish a precedence. Mayor Paulson suggested the Council's action include a freeze until a policy was established. Councilmember Pedlar agreed with Councilmember Cohen. He indicated he would be willing to rescind his motion so this matter could be tabled until the next meeting to allow time to develop a policy. Councilmember Cohen thanked Councilmember Pedlar for this consideration. He added he does not want to make things difficult for the Hockey Association but would like to scc the legal citation as well as have the Financial Task Force look at putting a certain amount of money into a fund to address this type of request, Councilmember Pedlar rescinded his motion to approve a contribution. Mayor Paulson indicated he would not rescind his second to the motion. A substitute motion was made by Councilmember Cohen and seconded by Councilmember Rosene to table the Hockey Association funding request until the next Council meeting for the purpose of obtaining a written legal citation on how to provide contributions to organizations such as this and to refer the matter to the Financial Task Force for their view on implication of setting a budgeted amount in the $5 to $10,000 range to cover requests of this type with the understanding the Hockey Association request was for $1,200. The motion passed unanimously, Noah Bridges painted out there were many programs within Brooklyn Center that have facilities which were supported by tax dollars. However, the Hockey Program had no facilities and the Association was attempting, through fund raisers and donations, to respond to those children and create access for them to participate. He pointed out the Hockey Association accepts all children within Brooklyn Center's borders who want to play. Mr. Bridges encouraged the Council to consider the Hockey Association's request. In response to Councilmember Cohen's question, Mr. Bridges indicated this would probably be an on- going request. 2/24/92 -17- ORDINANCES (CONTINUED) AN ORDINANCE ADDING CHAPTER 20 REGARDING TREES TO THE CITY ORDINANCES The City Manager presented an Ordinance Adding Chapter 20 Regarding Trees to the City Ordinances. He indicated this is the first step in qualifying to obtain grant money. The Director of Public Works provided a review of items included in the proposed ordinance. He noted the ordinance rovides for annual adoption of a resolutionspecifying P P approved species of boulevard trees by the Council to promote diversity. The ordinance would require tree contractors to register with the City and provide proof of insurance rather than establishing a licensing procedure. A second resolution is proposed for the purpose of setting registration fees for tree contractors. This registration would be handled by the Engineering Department with a January 1st renewal. This ordinance was offered for first reading on January 27, 1992, published in the City's official newspaper on February 5, 1992, and is offered now for second reading and public hearing. I Mayor Paulson opened the y p e for the ur ose of a public hearing on an Ordinance P P P g Adding Chapter 20 Regarding Trees to the City Ordinances at 9:54 p.m. He inquired if there was anyone present who wished to address the Council. There being none, he entertained a motion to close the public hearing. There was a motion by Councilmember Rosene and seconded by Councilmember Scott to close the public hearing at 9:54 p.m. The motion passed unanimously. ORDINANCE NO. 92 -04 Member Celia Scott introduced the following ordinance and moved its adoption: AN ORDINANCE ADDING CHAPTER 20 REGARDING TREES TO THE CITY ORDINANCES The motion for the adoption of the foregoing ordinance was duly seconded by member Dave Rosene. The motion passed unanimously. Councilmember Rosene suggested the list of boulevard trees be telecast via cable tv to inform residents of the types included. In the future, he hoped to advertise this type of topic prior to second reading resident's in ut. p to P g P 2/24/92 - 18 - CITY OF BROOKLYN CENTER Council Meeting Date 3/23/9 Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Planning Commission Minutes - March 12, 1992 DEPT. APPR Ronald A. Warren, Director of Planning and Inspection MANAGER'S REVIEW/RECOMMENDATION No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached x ) MINUTES OF THE PROCEEDINGS OF THE PLANNING COMMISSION OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION MARCH-2, 1992 CITY HALL CALL TO ORDER The Planning Commission met in regular session and was called to order by Interim .m. Chairperson Wallace Bernards at 7:30 p p ROLL CALL Chairperson Wallace Bernards, Commissioners Kristen Mann, Ella Sander Mark Holmes and n Jill Sherritt. Also p resent were Director of Planning and Inspection Ronald Warren and Planner Gary Shallcross. Chairperson Bernards noted that Commissioners Johnson and Kalligher were unable to attend and were excused. APPROVAL OF MINUTES - FEBRUARY 13, 1992 Motion by Commissioner Mann seconded by Commissioner Holmes to approve the minutes of the February 13, 1992 Planning Commission meeting as submitted. Voting in favor: Chairperson Bernards, Commissioners Mann, Sander Holmes and Sherritt. Votin g against: ainst: none. The motion passed. ADMINISTER OATH OF OFFICE The Secretary then administered the oath of office to Commissioners Sander and Holmes for a new two year term. APPLICATION NOS. 92005 AND 92006 (Mularoni and Associates /Tomorrow Foods Following the Chairperson's explanation, the Secretary introduced the first two items of business, a request for site and building plan approval to construct a 7,754 sq. ft. office /industrial building at the southeast quadrant of Shingle Creek Parkway and 69th Avenue North and also a request for a variance from Section 35 -413 of the Zoning Ordinance to allow on a temporary basis a buffer strip of less than 50 feet across Shingle Creek Parkway from R3 zoned property. The Secretary reviewed the contents of the staff reports (see Planning Commission Information Sheets for Application Nos. 92005 and 92006, attached). The Secretary also noted that the townhouses developed across Shingle Creek Parkway had taken future right -of -way into account in their development and that the townhouses were set fairly far back. Commissioner Sander asked when Shingle Creek Parkway would be realigned. The Secretary answered that it would possibly be in 1993. Commissioner Sander asked whether the City would retain some of the land after the realignment was completed. The Planner explained that the City will vacate at least to the center line of 3 -12 -92 1 the existing right -of -way, but that some of the right -of -way will probably be retained for the purpose of covering utilities and possible modifications to 69th Avenue North. Commissioner Sander asked what kinds of foods would be processed by the applicant. The Secretary answered that he thought it would be meats and dairy products. He stated that food waste would be handled inside the building. Chairperson Bernards asked how the property would be accessed from Shingle Creek Parkway. The Secretary noted that there is a median break in Freeway Boulevard and that a u turn would have to be made to come back into the site. Chairperson Bernards asked whether that would create a problem. The Secretary stated that he did not expect a problem given the low intensity of this use. He stated that staff have encouraged the applicant to seek a connection to Shingle Creek Parkway through Palmer Lake Plaza so that they will be able to make left turns in and out of the site through the Palmer Lake Plaza site. Commissioner Sherritt asked whether there had been a discussion about access. The Secretary stated that he could recall discussion of the access to this property in the past. The Planner stated that a covenant had been found which would require a cross access for this parcel across Palmer Lake Plaza property, but that it was not certain whether that document was filed at the County. Chairperson Bernards asked what the traffic impact of this use would be. The Secretary responded that it should be average to low. Commissioner Holmes asked about weight restrictions on 69th Avenue North. The Secretary stated that he assumed there were restrictions on the bridge over Shingle Creek, but that he was not aware of any restrictions on 69th Avenue North. Commissioner Holmes noted that vehicles exiting the site would have to go towards 69th Avenue North. The Secretary responded in the affirmative. In response to a question from Chairperson Bernards regarding the vacation of right -of -way, the Secretary stated that the right -of -way land would go back to the abutting property. Commissioner Sander asked whether it would be appropriate to make a stipulation that cross access would have to be put in if a traffic problem arose as a result of this use. The Secretary responded that the applicant would probably like to have such a cross access agreement and that it is easier to bring about if they have a legal right to it. He questioned whether the City could legally require such a cross access when properties were under separate ownership. He explained some of the background of Shingle Creek Parkway and access to it. Chairperson Bernards stated that it was clearly the Planning Commission's desire to urge the applicant to explore a cross access arrangement with Palmer Lake Plaza. He asked the applicant what would be hours of operation of this establishment. Mr. Jim Kilbury responded that the processing area would be open from 8:00 a.m. to 5:00 p.m. and that the office would probably stay open until about 9:00 p.m. and would be open from 9:00 a.m. until 1:00 p.m. on 3 -12 -92 2 Saturday. Chairperson Bernards asked ;here a similar facility existed at present. Mr. Kilbury responded that they have an establishment in Minneapolis at. present. He stated that there would only be about two trucks per day delivering food and that one truck would go out per day from this location. In response to a question from Chairperson Bernards regarding odor, Mr. Mike Mularoni, the architect for the project, explained the meat processing activity that would go on in the building. He stated that meat is received that is already precut and that some further cutting would have to be done and scraps would go into a 44 gallon drum. He stated that there is very little waste in the operation because of the quality of the beef coming in. He added that there were recycling requirements which would be met. In response to a question from Commissioner Sherritt, Mr. Kilbury explained that they buy a trimmed product and that there is not a lot of waste in the process. Mr. Mularoni explained that the primary activity is the packaging of orders for individual customers. In response to another question from Commissioner Sherritt, Mr. Kilbury stated that sales would be directly to customers not to stores. He stated that Tomorrow Foods would provide their customers with all of their food needs except bread, milk and eggs for a period of as much as three months at a time. He also explained that the items are individually frozen. Commissioner Mann asked how many employees would be working at the site. Mr. Kilbury explained that most of the employees would be away from the building making sales calls, but that there would be one or two in the back room and a receptionist. Commissioner Holmes asked how long Tomorrow Foods had been in business. Mr. Kilbury stated that it was since 1989, but that he had been doing this kind of work since 1958. Commissioner Sherritt asked whether Tomorrow Foods hires salesmen without a commission. Mr. Kilbury stated that they get a commission, that they are actually independent agents. In response to a question from Commissioner Holmes regarding the training room, Mr. Kilbury stated that there are groups of five to six that are trained at one time, not large groups. In response to a question from Commissioner Holmes regarding the parking provided, Mr. Mularoni explained that the parking provided had been a combination of the Zoning ordinance code and the practicality of how many people would actually be on the site at a given time. He explained that during the evening there would be people working in the lunch room on telemarketing. Commissioner Holmes asked when the building would open. Mr. Mularoni stated that they hoped to start construction in April and be open by August or September. PUBLIC HEARING (Application No. 9 2006 Chairperson Bernards then opened the meeting for a public hearing and then asked whether anyone present wished to speak regarding the 3 -12 -92 3 application. Seeing no one, he called for a motion to close the public hearing. CLOSE PUBLIC HEARING Motion by Commissioner Sander seconded by Commissioner Mann to close the public hearing. The motion passed unanimously. Commissioner Holmes stated that he was concerned about u turns in Shingle Creek Parkway. Mr. Mularoni stated that they were definitely going to pursue the possibility of an access through Palmer Lake Plaza. He showed the Commission a copy of the restrictive covenant and stated that they were going to check into whether it had been filed at the County and would pursue the matter diligently. ACTION RECOMMENDING APPROVAL OF APPLICATION OF NO. 92005 S Mularoni and Associates /Tomorrow Foods) Motion by Commissioner Sander seconded by Commissioner Sherritt to recommend approval of Application No. 92005, subject to the following conditions: 1. Building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. 2. Grading, drainage, utility and berming plans are subject to review and approval by the City Engineer, prior to the issuance of permits. 3. A site performance agreement and supporting financial guarantee (in an amount to be determined by the City Manager) shall be submitted prior to the issuance of permits to assure completion of approved site improvements. 4. Any outside trash disposal facilities and rooftop mechanical equipment shall be appropriately screened from view. 5. The building is to be equipped with an automatic fire extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the City Ordinances. 6. An underground irrigation system shall be installed in all landscaped areas to facilitate site maintenance. 7. Plan approval is exclusive of all signery which is subject to Chapter 34 of the City Ordinances and is subject to City Council resolutions regarding signery for industrial buildings along 69th Avenue North. 3 -12 -92 4 3. B612 curb and gutter shall be provided around all parking and driving areas. 9. The applicant shall submit an as -built survey of the property, improvements and utility service lines, prior to release of the performance guarantee. 10. The property owner shall enter into an Easement and Agreement for Maintenance and Inspection of Utility and Storm Drainage Systems, prior to the issuance of permits. 11. The plans shall be modified, prior to the issuance of permits, to indicate additional shrubbery in the greenstrip between the parking lot and Shingle Creek Parkway to provide screening of the parking lot. 12. Approval of site and building plans is subject to approval of variance application #92006. 13. The owner of the property shall obtain all necessary licenses and approvals from the City Sanitarian and the U.S. Department of Agriculture prior to issuance of the certificate of occupancy. 14. The outside storage of trailers, equipment or products is strictly prohibited. 15. There shall be no retail sales of products on the use site. Voting in favor: Chairperson Bernards, Commissioners Mann, Sander, Holmes and Sherritt. Voting against: none. The motion passed. ACTION RECOMMENDING APPROVAL OF APPLICATION NO 92006 (Mularoni and Associates /Tomorrow Foods) Motion by Commissioner Mann seconded by Commissioner Holmes to recommend approval of Application No. 92006, in light of the following findings: 1. The circumstance of unstable soil on a portion of the site and the relationship of the parcel to public streets makes orientation of the building toward the western portion of the site the most rational location for the building. Imposing the required 50' buffer from the existing right -of -way line will unnecessarily burden the development of the property and constitutes a hardship. 2. The circumstance of impending right -of -way vacation is relatively unique. Similarly situated properties have, in the past, been granted variances from the literal provisions of the Zoning Ordinance. 3 -12 -92 5 3. The soil conditions and the future right -of -way vacation work to create a hardship in the development of this property and these circumstances have not been created by anyone presently or formerly having an interest in the parcel of land. 4. The granting of the variance will not be detrimental to other property or improvements in the neighborhood because the property will be in compliance once the realignment of Shingle Creek Parkway has been completed. 5. Variance approval is granted on an interim basis until the realignment of Shingle Creek Parkway is completed. Once the realignment is completed, the property shall comply with the requirement for a 50' buffer strip across from R -1 and R -3 property. No further variance is granted or implied. Voting in favor: Chairperson Bernards, Commissioners Mann, Sander, Holmes and Sherritt. Voting against: none. The motion passed. The Secretary stated that there was no further business, but he intended to have a meeting on March 26 with some study items. ADJOURNMENT Following a brief discussion of the 24 hour commercial operation ordinance which is under discussion by the City Council, there was a motion by a Commissioner Mann seconded by Commissioner Sherritt to adjourn the meeting of the Planning Commission. The motion passed unanimously. The Planning Commission adjourned at 8:50 p.m. Chairperson I 3-12-92 6 Planning Commission Information Sheet Application No. 92005 Applicant: Mularoni & Associates/ Tomorrow Foods Location: Shingle Creek Parkway and 69th Ave. N. Request: Site and Building Plan Location /Use The applicant requests site and building plan approval to construct a 7,754 sq. ft. office/ industrial building at the southeast corner of Shingle Creek Parkway and 69th Ave. North. The property in question is zoned I1 and is bounded on the north by 69th Ave. N., on the east /southeast by Palmer Lake Plaza, and on the southwest by Shingle Creek Parkway. The proposed use is office, processing, storage, and shipping and receiving for Tomorrow Foods. Tomorrow Foods provides food delivery service of meats and other frozen food items. The applicant is not seeking special use permit approval to engage in retail sales of food on the site. There will, therefore, be no retail sales at this site. Access /Parking The proposed plan calls for one access to Shingle Creek Parkway with no median break. We have encouraged the applicant to pursue a connection to the Palmer Lake Plaza site to the east. We believe there is a restrictive covenant providing for cross access for the site in question over the Palmer Lake Plaza site. Such a connection would allow trucks leaving Tomorrow Foods to make a left turn onto Shingle Creek Parkway at the median opening opposite Freeway Blvd. No access to this site will be allowed from 69th Ave. N. in keeping with the policy which applies to all the industrial buildings abutting 69th to the east. The parking is to be situated south and west of the building. Under Section 35 -413 of the Zoning Ordinance, a 50' buffer is required when an I1 use abuts R1, R2, or R3 zoned property across a street. The plan provides a 50' buffer adjacent to 69th Ave. N., consistent with the other industrial buildings to the east. Adjacent to Shingle Creek Parkway, the buffer is as little as 5' in light of the future realignment of Shingle Creek Parkway. The proposed parking area is at least 50' from the future right -of -way line of Shingle Creek Parkway. The applicant has submitted a request for an interim variance to allow a substandard buffer until the right -of -way vacation occurs. The plan proposes 4,259 sq. ft. of office space, which requires 21 parking spaces, and 3,494 sq. ft. of industrial wholesale space, which requires 4 parking spaces, for a total parking requirement of 25 spaces. The plan provides for 27 parking stalls and one garage stall. One handicapped stall will be provided. The plan, therefore, complies with the Zoning Ordinance. The plan also calls for two loading berths and a turnaround area 3 -12 -92 1 for trucks on the east side of the site. Landscaping The proposed plan calls for 16 Maple, 5 Ash, and 20 Spruce trees. The Maples are proposed primarily in the perimeter green areas. Three Ash are to be located in a large island between the parking area and the truck access. Spruce trees are scheduled in strategic locations to provide screening of the loading dock area from public view. The plan also calls for 60 shrubs, primarily around a patio area to the west of the building. Specific species have not been provided, but the general character of the landscaping is evident from the plan. The total point value of the proposed plantings is 350 points based on the Y City's s Landsca ePoint System. This exceeds the point value required. One landscaping feature which still needs to be added is screening of the parking lot from Shingle Creek Parkway. We would suggest appropriate shrubbery such as Red Twig Dogwood be used to accomplish the required screening in the relatively narrow space that will exist until Shingle Creek Parkway is realigned. Grading/Drainage/ Utilities The drainage and utility plan provides for all drainage to be conveyed via storm sewer to a holding pond on the east side of the site. The outlet from the pond willbe a 12" storm sewer line that will connect to a 30" City storm sewer line in Shingle Creek Parkway about 200' southeast of the site. An 8 water line will serve both fire suppression and domestic systems. An 8 sanitary sewer line will have a clean out just outside the building and a manhole at the property line. Berms are indicated in the greenstrip along Shingle Creek Parkway, in the greenstrip northwest of the building, east of the loading dock, and in the main parking lot island separating the parking area from the loading area. We would recommend that more berming be provided adjacent to Shingle Creek Parkway when the realignment is completed. Building The westerly portion of the building will be office and the easterly portion fo the building will be the industrial section, containing ood processing, e and shipping and receiving g P 9. 9 PP g g functions. The exterior of the buildin g will be a combination of face brick and castlerock decorative autoclave concrete block with a metal standing seam roof (copper color). The face brick will be used primarily along the upper portions of the office portion of the building. The roof line will be marked by a high parapet wall which elevates in a decorative facade behind a semi -copal roof over the the semi- circular reception area at the west end of the building (see reduced drawings, attached). A second story addition in the future is a . ossibilit p Y Lighting /Trash The plan indicates 11 15' high light standards evenly spaced around the parking and loading areas with 150 watt high pressure sodium 3 -12 -92 2 light fixtures. Trash and food scraps will be handledin a trash room next to the enclosed shipping bay. Recommendation Altogether, the plans appear to be in order and approval is recommended, subject to at least the following conditions: 1. Building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. 2. Grading, drainage, utility and berming plans are subject to review and approval by the City Engineer, prior to the issuance of permits. 3. A site performance agreement and supporting financial guarantee (in an amount to be determined by the City Manager) shall be submitted prior to the issuance of permits to assure completion of approved site improvements. 4. Any outside trash disposal facilities and rooftop mechanical equipment shall be appropriately screened from view. 5. The building is to be equipped with an automatic fire extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the City Ordinances. 6. An underground irrigation system shall be installed in all landscaped areas to facilitate site maintenance. 7. Plan approval is exclusive of all signery which is subject to Chapter 34 of the City Ordinances. 8. B612 curb and gutter shall be provided around all parking and driving areas. 9. The applicant shall submit an as -built survey of the property, improvements and utility service lines, prior to release of the performance guarantee. 10. The property owner shall enter into an Easement and Agreement for Maintenance and Inspection of Utility and Storm Drainage Systems, prior to the issuance of permits. 11. The plans shall be modified, prior to the issuance of permits, to indicate additional shrubbery in the 3 -12 -92 3 greenstrip between the parking lot and Shingle Creek Parkway to provide screening of the parking lot. 12. Approval of site and building plans is subject to approval of variance application #92006. 13. The ownerof the property shall obtain all necessary licenses and approvals from the City Sanitarian and the U.S. Department of Agriculture prior to issuance of the certificate of occupancy. 14. The outside storage of trailors, equipment or products is strictly prohibited. 15. There shall be no retail sales of products on the use site. I Submitted by, Gary Shallcross Planner Approved by,.. Ronald A. Warren, Director of Planning and Inspections I i i 3 -12 -92 4 Planning Commission Information Sheet Application No. 92006 Applicant: Mularoni & Associates/ Tomorrow Foods Location: Southeast quadrant of Shingle Creek Parkway and 69th Ave. N. Request: Variance The applicant requests approval of an interim variance from Section 35 -413 of the Zoning Ordinance to allow less than a 50' buffer along Shingle Creek Parkway until the realignment of Shingle Creek Parkway is completed. The property in question is zoned I -1 and is the same as for application #92005. It is bounded on the north by 69th Ave. N. , on the southeast by Palmer Lake Plaza, and on the southwest by Shingle Creek Parkway. Section 35 -413 of the Zoning Ordinance requires a buffer strip of not less than 50' where an I -1 or I -2 use abuts R -1, R -2, or R -3 zoned property across a street. In this case, there is R -3 zoned property (the Earle Brown Farm Townhouses and the Earle Brown Farm Estates) across Shingle Creek Parkway. The applicant proposes to build the front parking lot to within approximately 7' of the Shingle Creek Parkway right -of -way line. After the roadway realignment and attendant right -of -way vacation, the buffer will be over 50'. The variance request is, therefore, temporary. The Board of Adjustments an Appeals (Planning Commission) may recommend and the City Council may grant variances from the literal provisions of the Zoning Ordinance in instances where their strict enforcement would cause undue hardship because of circumstances unique and distinctive to the individual property under consideration. A variance may be granted by the City Council after demonstration by evidence that all of the standards for a variance contained in Section 35 -240 are met. The applicant has submitted a letter (attached) in which he addresses the variance standards. A recitation of those arguments and staff comments follow: (a) Because of the particular physical surroundings, shape, or topographical conditions of the specific parcels of land involved, a particular hardship to the owner would result, as distinguished from a mere inconvenience, if the strict letter of the regulations were to be carried out. Applicant "The area of setback to be varied is an area of restrained use due to the vacation of Shingle Creek Parkway R.O.W. South of the intersection of 69th Ave. No. The triangular shape of Tract 'K', organic soil composition on the North East half of the site and topography cause a hardship to the owner in that the site restricts the building location to the West side of the property on the "high" ground;" Staff This site has unstable soils, especially on the east side 3 -12 -92 1 of the site. It is, therefore, preferable to locate the building toward the west side of the site. At the same time, the applicant scant wishes to ut the best p art of the building p dln the front g ( ) toward the intersection to project the most attractive image possible. For parking to be convenient, it is preferable to locate it in front of (west of) the building. The combination of this set of circumstances tends to push required parking into the required green area adjacent to Shingle Creek Parkway. In this particular case, Shingle Creek Parkway is being realigned and some right -of- way will be vacated. In lieu of the future vacation, it seems unreasonable to apply the full buffer requirement and unduly burden this site. (b) The conditions upon which the application for a variance is based are unique to the parcel of land for which the variance is sought, and are not common, generally, to other property within the same zoning classification. Applicant "The Shingle Creek Parkway R.O.W. vacation that has been decided upon by the City of Brooklyn Center, creates a unique condition to justify this temporary variance. There has been a precedence already set in the City for granting such a temporary variance when R.O.W. Vacation occurs;" Staff This sort of interim variance was granted in the case of the Earle Brown Commons where Earle Brown Drive is being partially vacated. In that case, a lesser setback and greenstrip were allowed in lieu of the future vacation. We feel this situation is similarly unique. c The alleged ( ) hardship is related to the requirements of this ordinance and has not been created by any persons presently or formerly having an interest in the parcel of land. Applicant "This condition has not been caused by the Owner but has resulted by the R.O.W. Vacation, an act outside the control of the property owner;" Staff The right -of -way vacation is not so much the cause of the hardship as the soil conditions and topography which push the building to the west. The right -of -way vacation makes it possible for the buffer requirement to be met in the lon g prospect run. The ros ect of that vacation may make observing the letter of the regulations now an unnecessary hardship. Both the soil conditions and the right -of -way vacation are circumstances beyond the control of the property owner. (d) The granting of the variance will not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood in which the parcel of land is located. 3 -12 -92 2 Applicant "By granting this temporary variance, no detrimental impacts will be created to other land or improvements in the neighborhood. There will still be more than adequate buffer between the improvements an Tract 'K' and the realignment of Shingle Creek Parkway." Staff There should be no adverse impacts once Shingle Creek Parkway is realigned. There are, in fact, no townhouses built in the area directly across Shingle Creek Parkway from this site. Conclusion and Recommendation In general, we agree that the proposed variance meets the standards for a variance contained in Section 35 -240. The proposed variance is also consistent with other variances granted to other properties in the similar circumstance of abutting right -of -way that will be vacated in the foreseeable future. We, therefore, recommend approval of this application, based on the following findings: 1. The circumstance of unstable soil on a portion of the site and the relationship of the parcel to public streets makes orientation of the building toward the western portion of the site the most rational location for the building. Imposing the required 50' buffer from the existing right -of -way line will unnecessarily burden the development of the property and constitutes a hardship. 2. The circumstance of impending right -of -way vacation is relatively unique. Similarly situated properties have, in the past, been granted variances from the literal provisions of the Zoning Ordinance. 3. The soil conditions and the future right -of -way vacation work to create a hardship in the development of this property and these circumstances have not been created by anyone presently or formerly having an interest in the parcel of land. 4. The granting of the variance will not be detrimental to other property or improvements in the neighborhood because the property will be in compliance once the realignment of Shingle Creek Parkway has been completed. 5. Variance approval is granted on an interim basis until the realignment of Shingle Creek Parkway is completed. Once the realignment is completed, the property shall comply with the requirement for a 50' buffer strip across from R -1 and R -3 property. No further variance is granted or implied. 3 -12 -92 3 r Submitted by, C cti Gary Shallcross Planner Approved by, Ronald A. Warren Director of Planning and Inspections 3 -12 -92 4 CITY OF BROOKLYN CENTER Council Meeting Date 3 / 2 3 / 9 2 Agenda Item Number _1,17 Q_" REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Planning Commission Application No. 92005 - Mularoni and Associates /Tomorrow Foods DEPT. APPRO Ronald A. Warren, Director of Planning and Inspection' MANAGER'S REVIEW /RECOMMENDATION: No comments to supplement this report Comments below /attached ********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** SUMMARY EXPLANATION: (supplemental sheets attached X ) Planning Commission Application No. 92005 is a request for site and building plan approval to construct a 7,754 sq. ft. office/ industrial building at the southeast quadrant of Shingle Creek Parkway and 69th Avenue North. Attached are minutes, information sheets, a memo from the City Engineer, map of the area and various drawings for the City Council's review. Recommendation This application was considered by the Planning Commission at its March 12, 1992 meeting and approval was recommended subject to the 15 conditions listed on pages 4 and 5 of the minutes from that meeting. MINUTES OF THE PROCEEDINGS OF THE PLANNING COMMISSION OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION MARCH 12, 1992 CITY HALL CALL TO ORDER The Planning Commission met in regular session and was called to order by Interim Chairperson Wallace Bernards at 7:30 p.m. ROLL CALL Chairperson Wallace Bernards, Commissioners Kristen Mann, Ella Sander, Mark Holmes and Jill Sherritt. Also present were Director of Planning and Inspection Ronald Warren and Planner Gary Shallcross. Chairperson Bernards noted that Commissioners Johnson and Kalligher were unable to attend and were excused. APPROVAL OF MINUTES - FEBRUARY 13 1992 Motion by Commissioner Mann seconded by Commissioner Holmes to approve the minutes of the February 13, 1992 Planning Commission meeting as submitted. Voting in favor: Chairperson Bernards, Commissioners Mann, Sander, Holmes and Sherritt. Voting against: none. The motion passed. ADMINISTER OATH OF OFFICE The Secretary then administered the oath of office to Commissioners Sander and Holmes for a new two year term. APPLICATION NOS. 92005 AND 92006 (Mularoni and Associates /Tomorrow Foods Following the Chairperson's explanation, the Secretary introduced the first two items of business, a request for site and building plan approval to construct a 7,754 sq. ft. office /industrial building at the southeast quadrant of Shingle Creek Parkway and 69th Avenue North and also a request for a variance from Section 35 -413 of the Zoning Ordinance to allow on a temporary basis a buffer strip of less than 50 feet across Shingle Creek Parkway from R3 zoned property. The Secretary reviewed the contents of the staff reports (see Planning Commission Information Sheets for Application Nos. 92005 and 92006, attached). The Secretary also noted that the townhouses developed across Shingle Creek Parkway had taken future right -of -way into account in their development and that the townhouses were set fairly far back. Commissioner Sander asked when Shingle Creek Parkway would be realigned. The Secretary answered that it would possibly be in 1993. Commissioner Sander asked whether the City would retain some of the land after the realignment was completed. The Planner explained that the City will vacate at least to the center line of 3 -12 -92 1 the existing right -of -way, but that some of the right -of -way will probably be retained for the purpose of covering utilities and possible modifications to 69th Avenue North. Commissioner Sander asked what kinds of foods would be processed by the applicant. The Secretary answered that he thought it would be meats and dairy products. He stated that food waste would be handled inside the building. Chairperson Bernards asked how the property would be accessed from Shingle Creek Parkway. The Secretary noted that there is a median break in Freeway Boulevard and that a u turn would have to be made to come back into the site. Chairperson Bernards asked whether that would create a problem. The Secretary stated that he did not expect a problem given the low intensity of this use. He stated that staff have encouraged the applicant to seek a connection to Shingle Creek Parkway through Palmer Lake Plaza so that they will be able to make left turns in and out of the site through the Palmer Lake Plaza site. Commissioner Sherritt asked whether there had been a discussion about access. The Secretary stated that he could recall discussion of the access to this property in the past. The Planner stated that a covenant had been found which would require a cross access for this parcel across Palmer Lake Plaza property, but that it was not certain whether that document was filed at the County. Chairperson Bernards asked what the traffic impact of this use would be. The Secretary responded that it should be average to low. Commissioner Holmes asked about weight restrictions on 69th Avenue North. The Secretary stated that he assumed there were restrictions on the bridge over Shingle Creek, but that he was not aware of any restrictions on 69th Avenue North. Commissioner Holmes noted that vehicles exiting the site would have to go towards 69th Avenue North. The Secretary responded in the affirmative. In response to a question from Chairperson Bernards regarding the vacation of right -of -way, the Secretary stated that the right -of -way land would go back to the abutting property. Commissioner Sander asked whether it would be appropriate to make a stipulation that cross access would have to be put in if a traffic problem arose as a result of this use. The Secretary responded that the applicant would probably like to have such a cross access agreement and that it is easier to bring about if they have a legal right to it. He questioned whether the City could legally require such a cross access when properties were under separate ownership. He explained some of the background of Shingle Creek Parkway and access to it. Chairperson Bernards stated that it was clearly the Planning Commission's desire to urge the applicant to explore a cross access arrangement with Palmer Lake Plaza. He asked the applicant what would be hours of operation of this establishment. Mr. Jim Kilbury responded that the processing area would be open from 8:00 a.m. to 5:00 p.m. and that the office would probably stay open until about 9:00 p.m. and would be open from 9:00 a.m. until 1:00 p.m. on 3 -12 -92 2 Saturday. Chairperson Bernards asked where a similar facility existed at present. Mr. Kilbury responded that they have an establishment in Minneapolis at present. He stated that there would only be about two trucks per day delivering food and that one truck would go out per day from this location. In response to a question from Chairperson Bernards regarding odor, Mr. Mike Mularoni, the architect for the project, explained the meat processing activity that would go on in the building. He stated that meat is received that is already precut and that some further cutting would have to be done and scraps would go into a 44 gallon drum. He stated that there is very little waste in the operation because of the quality of the beef coming in. He added that there were recycling requirements which would be met. In response to a question from Commissioner Sherritt, Mr. Kilbury explained that they buy a trimmed product and that there is not a lot of waste in the process. Mr. Mularoni explained that the primary activity is the packaging of orders for individual customers. In response to another question from Commissioner Sherritt, Mr. Kilbury stated that sales would be directly to customers not to stores. He stated that Tomorrow Foods would provide their customers with all of their food needs except bread, milk and eggs for a period of as much as three months at a time. He also explained that the items are individually frozen. Commissioner Mann asked how many employees would be working at the site. Mr. Kilbury explained that most of the employees would be away from the building making sales calls, but that there would be one or two in the back room and a receptionist. Commissioner Holmes asked how long Tomorrow Foods had been in business. Mr. Kilbury stated that it was since 1989, but that he had been doing this kind of work since 1958. Commissioner Sherritt asked whether Tomorrow Foods hires salesmen without a commission. Mr. Kilbury stated that they get a commission, that they are actually independent agents. In response to a question from Commissioner Holmes regarding the training room, Mr. Kilbury stated that there are groups of five to six that are trained at one time, not large groups. In response to a question from Commissioner Holmes regarding the parking provided, Mr. Mularoni explained that the parking provided had been a combination of the Zoning Ordinance code and the practicality of how many people would actually be on the site at a given time. He explained that during the eveming there would be people working in the lunch room on telemarketing. Commissioner Holmes asked when the building would open. Mr. Mularoni stated that they hoped to start construction in April and be open by August or September. PUBLIC HEARING (Application No 92006) Chairperson Bernards then opened the meeting for a public hearing and then asked whether anyone present wished to speak regarding the 3 -12 -92 3 application. Seeing no one, he called for a motion to close the public hearing. CLOSE PUBLIC HEARING Motion by Commissioner Sander seconded by Commissioner Mann to close the public hearing. The motion passed unanimously. Commissioner Holmes stated that he was concerned about u turns in Shingle Creek Parkway. Mr. Mularoni stated that they were definitely going to pursue the possibility of an access through Palmer Lake Plaza. He showed the Commission a copy of the restrictive covenant and stated that they were going to check into whether it had been filed at the County and would pursue the matter diligently. ACTION RECOMMENDING APPROVAL OF APPLICATION OF NO 92005 ( Mularoni and Associates /Tomorrow Foods) Motion by Commissioner Sander seconded by Commissioner Sherritt to recommend approval of Application No. 92005, subject to the following conditions: 1. Building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. 2. Grading, drainage, utility and berming plans are subject to review and approval by the City Engineer, prior to the issuance of permits. 3. A site performance agreement and supporting financial guarantee (in an amount to be determined by the City Manager) shall be submitted prior to the issuance of permits to assure completion of approved site improvements. 4. Any outside trash disposal facilities and rooftop mechanical equipment shall be appropriately screened from view. 5. The building is to be equipped with an automatic fire extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the City Ordinances. 6. An underground irrigation system shall be installed in all landscaped areas to facilitate site maintenance. 7. Plan approval is exclusive of all signery which is subject to Chapter 34 of the City Ordinances and is subject to City Council resolutions regarding signery for industrial buildings along G9th Avenue North. 3 -12 -92 4 8. B612 curb and gutter shall be provided around all parking and driving areas. 9. The applicant shall submit an as -built survey of the property, improvements and utility service lines, prior to release of the performance guarantee. 10. The property owner shall enter into an Easement and Agreement for Maintenance and Inspection of Utility and Storm Drainage Systems, prior to the issuance of permits. 11. The plans shall be modified, prior to the issuance of permits, to indicate additional shrubbery in the greenstrip between the parking lot and Shingle Creek Parkway to provide screening of the parking lot. 12. Approval of site and building plans is subject to approval of variance application #92006. 13. The owner of the property shall obtain all necessary licenses and approvals from the City Sanitarian and the U.S. Department of Agriculture prior to issuance of the certificate of occupancy. 14. The outside storage of trailers, equipment or products is strictly prohibited. 15. There shall be no retail sales of p roducts on the use site. Voting in favor: Chairperson Bernards, Commissioners Mann, Sander, Holmes and Sherritt. Voting against: none. The motion passed. ACTION RECOMMENDING APPROVAL OF APPLICATION NO 92006 (Mularoni and Associates /Tomorrow Foods) Motion by Commissioner Mann seconded by Commissioner Holmes to recommend approval of Application No. 92006, in light of the following findings: 1. The circumstance of unstable soil on a portion of the site and the relationship of the parcel to public streets makes orientation of the building toward the western portion of the site the most rational location for the building. Imposinq the required 50' buffer from the existing right -of -way line will unnecessarily burden the development of the property and constitutes a hardship. 2. The circumstance of impending right -of -way vacation is relatively unique. Similarly situated properties have, in the past, been granted variances from the literal provisions of the Zoning Ordinance. 3 -12 -92 5 3. The soil conditions and the future right -of -way vacation work to create a hardship in the development of this property and these circumstances have not been created by anyone presently or formerly having an interest in the parcel of land. 4. The granting of the variance will not be detrimental to other property or improvements in the neighborhood because the property will be in compliance once the realignment of Shingle Creek Parkway has been completed. 5. Variance approval is granted on an interim basis until the realignment of Shingle Creek Parkway is completed. Once the realignment is completed, the property shall comply with the requirement for a 50' buffer strip across from R -1 and R -3 property. No further variance is granted or implied. Voting in favor: Chairperson Bernards, Commissioners Mann, Sander, Holmes and Sherritt. Voting against: none. The motion passed. The Secretary stated that there was no further business, but he intended to have a meeting on March 26 with some study items. ADJOURNMENT Following a brief discussion of the 24 hour commercial operation ordinance which is under discussion by the City Council, there was a motion by a Commissioner Mann seconded by Commissioner Sherritt to adjourn the meeting of the Planning Commission. The motion passed unanimously. The Planning Commission adjourned at 8:50 p.m. Chairperson 3 -12 -92 6 Planning Commission Information Sheet Application No. 92005 Applicant: Mularoni & Associates/ Tomorrow Foods Location: Shingle Creek Parkway and 69th Ave. N. Request: Site and Building Plan Location /Use The applicant requests site and building plan approval to construct a 7,754 sq. ft. office/ industrial building at the southeast corner of Shingle Creek Parkway and 69th Ave. North. The property in question is zoned Il and is bounded on the north by 69th Ave. N., on the east /southeast by Palmer Lake Plaza, and on the southwest by Shingle Creek Parkway. The proposed use is office, processing, storage, and shipping and receiving for Tomorrow Foods. Tomorrows Foods provides food delivery service of meats and other frozen food items. The applicant is not seeking special use permit approval to engage in retail sales of food on the site. There will, therefore, be no retail sales at this site. Access /Parking The proposed plan calls for one access to Shingle Creek Parkway with no median break. We have encouraged the applicant to pursue a connection to the Palmer Lake Plaza site to the east. We believe there is a restrictive covenant providing for cross access for the site in question over the Palmer Lake Plaza site. Such a connection would allow trucks leaving Tomorrow Foods to make a left turn onto Shingle Creek Parkway at the median opening opposite Freeway Blvd. No access to this site will be allowed from 69th Ave. N. in keeping with the policy which applies to all the industrial buildings abutting 69th to the east. The parking is to be situated south and west of the building. Under Section 35 -413 of the Zoning Ordinance, a 50' buffer is required when an Il use abuts R1, R2, or R3 zoned property across a street. The plan provides a 50' buffer adjacent to 69th Ave. N., consistent with the other industrial buildings to the east. Adjacent to Shingle Creek Parkway, the buffer is as little as 5' in light of the future realignment of Shingle Creek Parkway. The proposed parking area is at least 50' from the future right -of -way line of Shingle Creek Parkway. The applicant has submitted a request for an interim variance to allow a substandard buffer until the right -of -way vacation occurs. The plan proposes 4,259 sq. ft. of office space, which requires 21 parking spaces, and 3,494 sq. ft. of industrial wholesale space, which requires 4 parking spaces, for a total parking requirement of 25 spaces. The plan provides for 27 parking stalls and one garage stall. One handicapped stall will be provided. The plan, therefore, complies with the Zoning Ordinance. The plan also calls for two loading berths and a turnaround area 3 -12 -92 1 for trucks on the east side of the site. Landscaping The proposed plan calls for 16 Maple, 5 Ash, and 20 Spruce trees. The Maples are proposed primarily in the perimeter green areas. Three Ash are to be located in a large island between the parking area and the truck access. Spruce trees are scheduled in strategic locations to provide screening of the loading dock area from public view. The plan also calls for 60 shrubs, primarily around a patio area to the west of the building. Specific species have not been provided, but the general character of the landscaping is evident from the plan. The total point value of the proposed plantings is 350 points based on the City's LandscapePoint System. This exceeds the point value required. One landscaping feature which still needs to be added is screening of the parking lot from Shingle Creek Parkway. We would suggest appropriate shrubbery such as Red Twig Dogwood be used to accomplish the required screening in the relatively narrow space that will exist until Shingle Creek Parkway is realigned. Grading /Drainage/ Utilities The drainage and utility plan provides for all drainage to be conveyed via storm sewer to a holding pond on the east side of the site. The outlet from the pond willbe a 12" storm sewer line that will connect to a 30" City storm sewer line in Shingle Creek Parkway about 200' southeast of the site. An 8 water line ;gill serve both fire suppression and domestic systems. An 8 sanitary sewer line will have a clean out just outside the building and a manhole at the property line. Berms are indicated in the greenstrip along Shingle Creek Parkway, in the greenstrip northwest of the building, east of the loading dock, and in the main parking lot island separating the parking area from the loading area. We would recommend that more berming be provided adjacent to Shingle Creek Parkway when the realignment is completed. Building The westerly portion of the building will be office and the easterly portion fo the building will be the industrial section, containing food processing, storage, and shipping and receiving functions. The exterior of the building will be a combination of face brick and castlerock decorative autoclave concrete block with a metal standing seam roof (copper color). The face brick will be used primarily along the upper portions of the office portion of the building. The roof line will be marked by a high parapet wall which elevates in a decorative facade behind a semi -conal roof over the the semi - circular reception area at the west end of the building (see reduced drawings, attached). A second story addition in the future is a possibility. Lighting /Trash The plan indicates 11 15' high light standards evenly spaced around the parking and loading areas with 150 watt high pressure sodium 3 -12 -92 2 light fixtures. Trash and food scraps will be handledin a trash room next to the enclosed shipping bay. Recommendation Altogether, the plans appear to be in order and approval is recommended, subject to at least the following conditions: 1. Building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. 2. Grading, drainage, utility and berming plans are subject to review and approval by the City Engineer, prior to the issuance of permits. 3. A site performance agreement and supporting financial guarantee (in an amount to be determined by the City Manager) shall be submitted prior to the issuance of permits to assure completion of approved site improvements. 4. Any outside trash disposal facilities and rooftop mechanical equipment shall be appropriately screened from view. 5. The building is to be equipped with an automatic fire extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the City Ordinances. 6. An underground irrigation system shall be installed in all landscaped areas to facilitate site maintenance. 7. Plan approval is exclusive of all signery which is subject to Chapter 34 of the City Ordinances. 8. B612 curb and gutter shall be provided around all parking and driving areas. 9. The applicant shall submit an as -built survey of the property, improvements and utility service lines, prior to release of the performance guarantee. 10. The property owner shall enter into an Easement and Agreement for Maintenance and Inspection of Utility and Storm Drainage Systems, prior to the issuance of permits. 11. The plans shall be modified, prior to the issuance of permits, to indicate additional shrubbery in the 3 -12 -92 3 greenstrip between the parking lot and Shingle Creek Parkway to provide screening of the parking lot. 12. Approval of site and building plans is subject to approval of variance application #92006. 13. The ownerof the property shall obtain all necessary licenses and approvals from the City Sanitarian and the U.S. Department of Agriculture prior to issuance of the certificate of occupancy. 14. The outside storage of trailors, equipment or products is strictly prohibited. 15. There shall be no retail sales of products on the use site. Submitted by, Gary Shallcross Planner Approved by, Ronald A. Warren, Director of Planning and Inspections 3 -12 -92 4 CITY 6301 SHINGLE CREEK PARKWAY F B ROO OF F BROOKLYN CENTER, MINNESOTA 55430 TELEPHONE: 569 -3300 C ENTER FAX: 569 -3494 EMERGENCY - POLICE - FIRE 911 DATE: March 3, 1992 TO: Gary Shallcross, Planner FROM: Mark J. Maloney, City Engineer RE: Tomorrow Foods, Inc. I have reviewed the revised Site Drainage & Utility Plan, dated 3 -2 -92, which was recently submitted for the above project. With regard to the comments generated by this office last week, I offer the following: The revised plan correctly depicts the future alignment (and right -of -way) of Shingle Creek Parkway, for the purpose of determining an interim setback variance. The plan has been revised to incorporate a storm water detention/ treatment pond, which has been correctly sized for the site. Calculations were submitted with the revised plan, and the design philosophy appears to be sound. The site drainage will be routed to the proposed pond, pass through a timber baffled weir (skimmer) and overflow into the City's storm sewer system in Shingle Creek Parkway. I have applied turning radius templates for various vehicles to the driveways and parking areas and find them to be adequately designed. • The sewer and water services have been revised in accordance with my suggestions of last week. Overall, it appears that most of my previous concerns /comments have been accounted for in this most recent revised plan. However, for final approval by my office, the following items should be addressed if not now, certainly before the issuance of building permits (assuming Council approval): A design detail for the construction of the baffled weir (skimmer) should be included on the Site Drainage & Utility Plan. �986111#MEACA tlIY hL. - Details of the storm sewer, sanitary sewer and water main items should be included on the plan, or the plan should note that all such constriction shall conform to the City of Brooklyn Center Standard Plates. In any event, prior to construction, a specification book should be forwarded to my office for approval. A rather specific utility and maintenance agreement will be developed, to detail the responsibilities of maintenance of the on -site utilities and storm sewer facilities. Please notify me approximately one week before the anticipated issuance of building permit(s), and I'll assume responsibility for developing this agreement. - A reminder that an as -built drawing, conforming to the requirements of this office, will eventually be required of the applicant. The applicant should be advised that while this drawing will be produced after construction, the contractors and/or inspectors need to be aware of the necessary measurements during construction. Please refer the applicant to me if any questions arise regarding this requirement. I / � „'; , ;' ' %% ;'; % % :'::: //: �,� : %�,�', , .; ,;; :;':' %;•'; ;, ;'; /; ,'; �'Y' PKIQfi I f--�'rn 71ST AVE. Ltit£ "`y 71ST AVE. . �;; i; ; yk3!6ti;iSa+�E; %iii % ;i / % % %i; ii; -; ii % 'J✓ _ %/ 70TH AVE. N. ( LA. N. I , 92006 <,, , . r_ =a -- - ` y rL A� N. J, CITY Lam_= (I F �F6 _ GARAGE ,57H. AVE. Fy� i r J U m �7 cni u 1 110. , 10. , ' U _6 A'' ✓F ml ®_ `� 67TH. AVE_ N. N �N_ 7' f pA�tl CiR t-- rn rn ARL 1 47 a 6 N — — 02 FREEVAY c � v 6* _ 65TH AVE. _ N. % q �F ?CE 1 O'HENRY RD. y 63RD A N. ''` r •�� �' �N6 RD 02 W 1 Q9V1SY CIA H94EPIN CO. LIi3RANY i 61S7 AVE. N, t / j GOVT. SERVICE L E E.-�p r4:1 - -_ 69 th __ -� _.._AVENU N ORTH `"'-•�� =' • r ea ,3 ProPwa d Bullding PONDING w r P. 's . AREA �i.• •��St t tt i r, r ' � a S �. "•� y , '9 A � , � � � \`. PARKING I a .... wuw .,.. r m ,` ■1 - l \ �' �,f. / ; EVO or w0-0 .wFI Y I. PRA CT- D ..�_...... ... ,,. ur .. � n ,e• aw uc.r n..or.o, a,1 rns. . � ��•'.. �f,. � . � \ -,, �� _ 1 .,.. �a . ",s iMi +t � •••• rrrun a uw,is i;inei. I— un r.n. cMrzsai ° �•� �� �� l��l�¢ .,�� h X / \ \\ \ \ p �g cc .nva.�..� w •�=_ .., . �._ �..,,r �� 0 �1 — •� -• -•- �--• Ll SITE PLAN �� Al _ — � •` o ao ioq 60 CORTH .a C) USDA Dry StwYC Oencr�l Stwate SUCCJ7 Ortice Room _ - -_ RE)MVINQ [JAYS - T r) S-J �Ll T o t ® T Vi � n . i. Q " / SHIPFir10�� �� hoce•unt Roo. Equip— l.geo0 24�(�j` OD �--- TRUCRiRAr, ^. L� r � r.a n. eY.. a.0 l M�tr• iecr. 4 ` p 0 . , v s C1 BASEMENT PLAN I664an S —� � Th—g Roo. M. 121 Ift Casw�•r Rooms B vl am .u...� m ,� /Jaya OITfu Kllc� � I Re eglon C O cc cc co I FIRST FLOOR PLAN .� ~.� .a» ......ad,. A2 Z� INC = Brooklyn Center • Minnesota �i5b`�FY ct tssta e.r -lrtr { `i�Sf 7 sett t e5,�t�sr��zF � i ►�E;�i .T. r ,�3� r o r J s t'�3'fi KrAa `, . s i =.lad 3 Z O ?l \ Y ? ? s }o' ' J I 0 x cc -wwr 3E 0 6=4 12 C — - -- `� frtlat �Q '-i 0 �A XONOMURIC Al A3 ICI C _ _ _ i - -- } MATERIALS KEY N RTH ELEVATION EAST ELEVATION v K r�T ♦ CalTlt.00x ptCd la. Vr.I -t � Q .awn cawcnm tw O ® T.i lT�lo.a lt...00l V i' wTtn.r l:awlw c w. _ Z O o � o � Y `9 • `s / h o Li 0 �-t�7L�•_ +�._ -__ �--== _ - __ - t' =W - �� � i �`IT�I - ���T�'I I :•: � , i f I _ _ O C 00 �OUTH ELEVATION WEST ELEVATION A4 K —sews AE NORTH 6 V NUE 9th ., —. l . 0� 7ropn D.0 _ti TR A C j' Dn.c I , _ ' TREE ►IAMTMe DETAIL •' 1` ii•[a• r Garr n..o•n. awl ,wr. ° \ .' l' �'p j7 Ir l(ari F ]�5 (.1' r _ . II rr.f. Si, U.l. `� f • I r � ®rllrUnr. v.fsre) Ww. Frrr Y (.r.•er I,IN !., rt. ) He � \ � �.` .�.� <u+ww.,..n an+ s.... r.. nest Y. n. n.lw ��� ti i • V �� P HR S 0 Nq U! qI AMTMd DETAIL 5<E }/ Gen C ,.l No( \\ 4 -! .� I>s 31]A area[ • "•O °^^^ r rr .ow ..a r. w. r. r_,r w. - „ (k.. r.. r•...... w... w •.,,. �. w, ..\ �, �� }Vt• eti 16 . •,w w rw., .._ rrrrY ^ryr.r wr \ n.\ mac' �iy' / .'9 rrM F1T ..F� Y 3: S .rw.. r rr. .....r rN .,i�r• rte... . � .. ...... \\����,'� \ \N. � � \ L� . M 1�.�Y� fw_e e' ■ . Q i —_ .w• .rrr a. r . u.� w.w. f ..r r. _ \ S.rrr Ir - ■•� « Q 1 to G LANDSCAPE PLAN o so roe dF -- oD CORTH, T.A--T- ,--- __----------- - - ---- TRACT K Ir. ' e 1 / TRACT D ,ate -�� -- •,... \ + .,•= 111 —aaaa ��i R — \ \ �` - — ti NOTES Q t•i+ rya cw a. •a.r. < aat +s a ..n ar r •< c... v vvt�. n.2a 9 zctanw n[ •r r � u..� \ ` i ns u vatu w <. �v •v. n w� x � a � Q GRAPfIIC SCAlE � am. <«u a a.._,a• .-.... .:.... .. <. tm..c.a i • �5;.�. �--= SIT PLA CE I ..... m , 1 FEE 8583) \\ \ � I a.. • i j a TRA C T' D i �� �->:• U' �� " m � I w, ow �1 � -__.� ,lam � ,•n....�.. v,.wr...,r.w�„R,�.......- _ _ I /� \ s \ \• � NOTES O m. ro. m.w - w .._ -' _ •\ ♦ \ •\ \ \ \\ \� \�� .uw+c �. .r .. w Mai om ...a... �•.� � 9 m R m...nx _ �\ •\ ;� ,m. r ...• «.. .rc .c. M.� ' i Asa 0 o GRAPHIC SCALE SITE DRAINAGE $ .\ �,j. -��' u.,.�. c... .sa• c ..�...� n i F" UTILITYPLAN i rr n.... �. • -• o--�- ,�_ _ CE2 CITY OF BROOKLYN CENTER Council Meeting Date 3 / 2 3 / 9 2 Agenda Item Number o kj REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Planning Commission Application No. 92006 - Mularoni and Associates /Tomorrow Foods DEPT. APPROV Ronald A. Warren, Director of Planning and Inspection m5j MANAGER'S REVIEW /RECOMMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached x ) Planning Commission Application No. 92006 is a request for variance approval from Section 35 -413 of the Zoning ordinance to allow, on a temporary basis, a buffer strip of less than 50' across Shingle Creek Parkway from R3 zoned property. Attached are minutes, information sheets, and ij letter from the applicant addressing the standards for a variance for the City Council's review. Recommendation This application was considered by the Planning Commission at its March 12, 1992 meeting and approval was recommended based on the five findings listed on pages 5 and 6 of the minutes from that meeting. • Planning Commission Information Sheet Application No. 92006 Applicant: Mularoni & Associates/ Tomorrow Foods Location: Southeast quadrant of Shingle Creek Parkway and 69th Ave. N. Request: Variance The applicant requests approval of an interim variance from Section 35 -413 of the Zoning Ordinance to allow less than a 50' buffer along Shingle Creek Parkway until the realignment of Shingle Creek Parkway is completed. The property in question is zoned I -1 and is the same as for application #92005. It is bounded on the north by 69th Ave. N. , on the southeast by Palmer Lake Plaza, and on the southwest by Shingle Creek Parkway. Section 35 -413 of the Zoning Ordinance requires a buffer strip of not less than 50' where an I -1 or I -2 use abuts R -1, R -2, or R -3 zoned property across a street. In this case, there is R -3 zoned property (the Earle Brown Farm Townhouses and the Earle Brown Farm Estates) across Shingle Creek Parkway. The applicant proposes to build the front parking lot to within approximately 7' of the Shingle Creek Parkway right -of -way line. After the roadway realignment and attendant right -of -way vacation, the buffer will be over 50 The variance request is, therefore, temporary. The Board of Adjustments an Appeals (Planning Commission) may recommend and the City Council may grant variances from the literal provisions of the Zoning Ordinance in instances where their strict. enforcement would cause undue hardship because of circumstances unique and distinctive to the individual property under consideration. A variance may be granted by the City Council after demonstration by evidence that all of the standards for a variance contained in Section 35 -240 are met. The applicant has submitted a letter (attached) in which he addresses the variance standards. A recitation of those arguments and staff comments follow: (a) Because of the particular physical surroundings, shape, or topographical conditions of the specific parcels of land involved, a particular hardship to the owner would result, as distinguished from a mere inconvenience, if the strict letter of the regulations were to be carried out. Applicant "The area of setback to be varied is an area of restrained use due to the vacation of Shingle Creek Parkway R.O.W. South of the intersection of 69th Ave. No. The triangular shape of Tract 'K', organic soil composition on the North East half of the site and topography cause a hardship to the owner in that the site restricts the building location to the West side of the property on the "high" ground;" Staff This site has unstable soils, especially on the east side 3 -12 -92 1 of the site. It is, therefore, preferable to locate the building toward the west side of the site. At the same time, the applicant wishes to put the best part of the building (the front) toward the intersection to project the most attractive image possible. For parking to be convenient, it is preferable to locate it in front of (west of) the building. The combination of this set of circumstances tends to push required parking into the required green area adjacent to Shinale Creek Parkway. In this particular case, Shingle Creek Parkway is being realigned and some right-of- way will be vacated. In lieu of the future vacation, it seems unreasonable to apply the full buffer requirement and unduly burden this site. (b) The conditions upon which the application for a variance is based are unique to the parcel of land for which the variance is sought, and are not common, generally, to other property within the same zoning classification. Applicant "The Shingle Creek Parkway R.O.W. vacation that has been decided upon by the City of Brooklyn Center, creates a unique condition to justify this 7 y temporary variance. There has been a precedence already set in the City or rant' y granting such a temporary variance when R.O.W. Vacation occurs ;11 Staff This sort of interim variance was granted in the case of the Earle Brown Commons where Earle Brown Drive is being partially vacated. In that case, a lesser setback and greenstrip were allowed in lieu of the future vacation. We feel this situation is. similarly unique. (c) The alleged hardship is related to the requirements of this ordinance and has not been created by any persons presently or formerly having an interest in the parcel of land. Applicant "This condition has not been caused by the Owner but has resulted by the R.O.W. Vacation, an act outside the control of the property owner;" Staff The right -of -way vacation is not so much the cause of the hardship as the soil conditions and topography which push the building to the west. The right -of -way vacation makes it possible for the buffer requirement to be met in the long run. The prospect of that vacation may make observing the letter of the regulations now an unnecessary hardship. Both the soil conditions and the right -of -way vacation are circumstances beyond the control of the property owner. (d) The granting of the variance will not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood in which the parcel of land is located. 3 -12 -92 2 Applicant "By granting this temporary variance, no detrimental impacts will be created to other land or improvements in the neighborhood. There will still be more than adequate buffer between the improvements an Tract 'K' and the realignment of Shingle Creek Parkway." Staff There should be no adverse impacts once Shingle Creek Parkway is realigned. There are, in fact, no townhouses built in the area directly across Shingle Creek Parkway from this site. Conclusion and Recommendation In general, we agree that the proposed variance meets the standards for a variance contained in Section 35 -240. The proposed variance is also consistent with other variances granted to other properties in the similar circumstance of abutting right -of -way that will be vacated in the foreseeable future. We, therefore, recommend approval of this application, based on the following findings: 1. The circumstance of unstable soil on a portion of the site and the relationship of the parcel to public streets makes orientation of the building toward the western portion of the site the most rational location for the building. Imposing the required 50' buffer from the existing right -of -way line will unnecessarily burden the development of the property and constitutes a hardship. 2. The circumstance of impending right -of -way vacation is relatively unique. Similarly situated properties have, in the past, been granted variances from the literal provisions of the Zoning ordinance. 3. The soil conditions and the future right -of -way vacation work to create a hardship in the development of this property and these circumstances have not been created by anyone presently or formerly having an interest in the parcel of land. 4. The granting of the variance will not be detrimental to other property or improvements in the neighborhood because the property will be in compliance once the realignment of Shingle Creek Parkway has been completed. 5. Variance approval is granted on an interim basis until the realignment of Shingle Creek Parkway is completed. Once the realignment is completed, the property shall comply with the requirement for a 50' buffer strip across from R -1 and R -3 property. No further variance is granted or implied. 3 -12 -92 3 Submitted by, Gary Shal cross Planner Approved by, Ronald A. Warren Director of Planning and Inspections 3 -12 -92 4 i= A M I C H I A L 1 U L A R O N I �& A S S O C A T E S February 28, 1992 Mr. Gary Shallcross, Planner City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 RE: Tomorrow Foods, Inc. Temporary Variance, Architects Project No. 9201 Dear Mr. Shallcross: This letter shall serve as our formal request for a temporary variance from the Zoning Ordinance on the above referenced project. We offer the following evidence to meet the City qualifications for granting a variance. (a) The area of setback to be varied is an area of restrained use due to the vacation of Shingle Creek Parkway R.O.W. South of the intersection of 69th Ave. No. The triangular shape of Tract 'K', organic soil composition on the North East half of the site and topography cause a hardship to the owner in that the site restricts the building location to the West side of the property on the "high" ground; (b) The Shingle Creek Parkway R.O.W. vacation that has been decided upon by the City of Brooklyn Center, creates a unique condition to justify this temporary variance. There has been a precedence already set in the City for granting such a temporary variance when R.O.W. Vacation occurs; (c) This condition has not been caused by the Owner but has resulted by the R.O.W. Vacation, an act outside the control of the property owner; (d) By granting this temporary variance, no detrimental impacts will be created to other land or improvements in the neighborhood. There will still be more than adequate buffer between the improvements on Tract 'K''and the re- alignment of Shingle Creek Parkway. If you require additional information, feel free to contact us. Respectfully submitte , Michial Mularoni, Architect M I C H I A L M U L A R O N I A R C H I T E C T 5 & P i. A N N I N G C O N S U L T A N T 5 765(1 Currell Blvd. • Suite 300 • Woodbury MN 55125 • (612)731.2831 35 -240 d. No less than seven (7) days before the date of the hearing, the Secretary to the Board of Adjustments and Appeals shall mail notice of the hearing to the applicant and to the property owners or occupants within 150 feet (including streets) of the subject property. The failure of any such owner or occupant to receive such notice shall not invalidate the proceedings thereunder. e. The Board of Adjustments and Appeals shall report its recommendations to the City Council not later than sixty (60) days following the date of referral to the Board. f. The application and recommendation of the Board of Adjustments and Appeals shall be placed on the agenda of the City Council within eighteen (18) days following the recommendation of the Board, or in the event the Board has failed to make a recommendation, within seventy -eight (78) days of the date of referral to the Board. g. The City Council shall make a final determination of the application within forty -eight (48) days of the recommendation by the Board of Adjustments and Appeals, or in the event the Board has failed to make any recommendation, within one hundred and eight (108) days of referral to the Board. h. The applicant or his agent shall appear at each meeting of the Board of Adjustments and Appeals and of the City Council during which the application is considered. Furthermore, each applicant shall provide for the Board or the City Council, as the case may be, the maps, drawings, plans, records or other information requested by the Board or the City Council for the purpose of assisting the determination of the application. i. The Secretary of the Board of Adjustments and Appeals following the Board's action upon the application, the City Clerk, following the City Council's action upon the application, shall give the applicant a written notice of the action taken. A copy of this notice shall be kept on file as a part of the permanent record of the application. 2. Standards for Variances The Board of Adjustments and Appeals may recommend and the City Council may grant variances from the literal provisions of this ordinance in instances where their strict enforcement would cause undue hardship because of circumstances unique and distinctive to the individual property under consideration. However, the Board shall not recommend and the City Council shall in no case permit as a variance any use that is not permitted under this ordinance in the district where the affected person's land is located. A variance may be granted by the City Council after demonstration by evidence that all of the following qualifications are met: _ 35 -240 a. Because of the particular physical surroundings, shape, or topographical conditions of the specific parcels of land involved, a particular hardship to the owner would result, as distinguished from a mere inconvenience, if the strict letter of the regulations were to be carried out. b. The conditions upon which the application for a variance is based are unique to the parcel of land for which the variance is sought, and are not common, generally, to other property within the same zoning classification. C. The alleged hardship is related to the requirements of this ordinance and has not been created by any persons presently or formerly having an interest in the parcel of land. d. The granting of the variance will not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood in which the parcel of land is located. 3. Conditions and Restrictions The Board of Adjustments and Appeals may recommend and the City Council may impose conditions and restrictions in the granting of variances so as to insure compliance with the provisions of this ordinance and with the spirit and intent of the Comprehensive Plan and to protect adjacent properties. CITY OF BROOKLYN CENTER Council Meeting Date March 23. 1992 � Agenda Item Number 9 Ltd REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: AN ORDINANCE AMENDING SECTION 2.05 OF THE BROOKLYN CENTER CITY CHARTER REGARDING COUNCIL VACANCIES ******************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** DEPT. APPR Geral G. linter, City Manager MANAGER'S REVIEW /RECOMMENDATION: No comments to supplement this report Comments below attached . • SUMMARY EXPLANATION: (supplemental sheets attached ) RECOMMENDED CITY COUNCIL ACTION CITY 6301 SHINGLE CREEK PARKWAY OF BROOKLYN CENTER, MINNESOTA 55430 B ROOK LY N TELEPHONE: 569 -3300 C ENTER FAX: 569 -3494 EMERGENCY - POLICE - FIRE 911 TO: Todd Paulson, Mayor Phil Cohen, Councilmember Jerry Pedlar, Councilmember David Rosene, Councilmember Celia Scott, Councilmember FROM: Allen Anderson, Chairperson �'r✓ Brooklyn Center Charter Commission DATE: March 18, 1992 RE: Proposed Changes to Section 2.05 of the City Charter This memo is to advise you that the Charter Commission on February 26, 1992, unanimously approved wording changes to Section 2.05, Vacancies in the Council, of the City Charter. Proposed wording for this section is enclosed. In summary, the reasons for the proposed changes are to provide for more specific directions as to how a council vacancy would be filled. The Commission felt modifications were needed in light of the fact that council member and mayor terms are now four years. Therefore, it is proposed that in the case of a vacated term of office being less than 365 days, the City Council will appoint. In the case of a vacated term of office being 365 days or more, an election shall be held. The wording regarding the timing of the election has also been modified to allow sufficient filing time. Pursuant to Minnesota Statutes 410,12 Subdivision 7, the Brooklyn Center Charter Commission recommends the adoption, by ordinance, of the attached proposed amendments to the Brooklyn Center City Charter. This item has been placed on the City Council agenda for March 23, 1992. cb Encls. cc: Charlie LeFevere, City Attorney �*ty Nc a>�y� 986 ALL,NAEPoCA CfiY � CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the -_- day of - at -__- P.M. at the City Hall, 5301 Shingle Creek Parkway, to consider An Ordinance Amending Chapter 2 of the Brooklyn Center City Charter. Auxillary aids for handicapped persons are available upon request at least 96 hours in advance. Please contact the Personnel Coordinator at 561 -5440 to make arrangements. ORDINANCE N0, AN ORDINANCE � MEENDT - NG c"rAPT R 2 OF THE BROOK vN CENT R CITY CHARTER THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. Sect 2.05 of the Brooklyn Center City Charter is hereb y amended as follows: Section 2.05 VACANCIES IN THE COUNCIL, (The office of Mayor or Council member shall become vacant upon death, resignation, removal from office in _ g anv :Danner authorized b law or forfeiture of the office.] y for — 9—ay—reason a vacancy ^houlri oQ Qur it the Cit Council or office of Mayor, the C tv Cauncil must n }b1 i a1 1 y declare such-vacancy within ten days of its QccurrRnce. The Mayor or Council member shall forfeit the office for (1) lack at any time during the term of office of any qualification for the office prescribed by this charter or by law, (2) violation of any express prohibition of this charter, (3) conviction of a crime involving moral turpitude, [or] (4) failure to attend three consecutive regular meetings of the Council without being excused by the Council[.] or (5) departure of rasi deaQa from the i v CA vacancy in the Council shall be filled temporarily by the Council and then by the voters for the remainder of the term at the next regular election unless that election occurs within one hundred (100) days from the occurrence of the vacancy, this period being necessary to allow time for candidates to file. The Council by a majority vote of all its remaining members shall appoint a qualified person to fill the vacancy until the person elected to serve the remainder of the unexpired term takes office. If the Council fails to fill a vacancy within thirty (30) days, the election authorities shall call a special election to fill the vacancy. The election will be held not sooner than ninety (90) days and not later than one hundred twenty (120) days following the occurrence of the vacancy and to be otherwise governed by the provisions of Section 4.03, special elections. The quorum of the Council consists of three (3) members, if at any time the membership of the council is reduced to less than three (3), the remaining members may by unanimous action appoint additional members to raise the membership to three (3).7 Section 2,05A. PRO DIRE TO FITT COUNCIL VACANCIEfi The Council by a majority vote of all its remaining members shall appoint a qualified rcnn to fill the vacancy until the person elected to serve the remainder of th unexpired term takes office f the Council fails to fill -a vacancy within thirty (30) Maya, the City Clerk shall call an election to fill the ORDINANCE N0. — -------- ------------- _ acaucy. mhe ele ion wil' b jd nc; soon r than ozia hundred (200) days occurrence o the v acancy and to be otherwise governed by the provisions of :t� On 4, l�c� �j,•.o ?'I Elec tiogs , x vacancy in the Coin i shall be filled temporari the Council and Tuesday after the first Monday of -govember whic follows the occurrence of h vacancy; provided, however, that if such date oc within one hundred 00) days fr the Occ rr ace of the vacancy + per i od being necessary election sh all be held on The *irs+ ±uesdav after the first Monday cf the following Novamher If mor =n tw 'e file Q t �; ':h o eop� P z�r a va.,an� co,�n`. 1 position i a .a Specia elPCti on, a pr_i_mar ry ahall be r aui reri Die quorum of the Council = ists of three (3) members, if at any time the membership of the Counci 1 is redo! :ed to less than th ree (3). the maini n? members shat 1 ; +heir ':nani mows ar ti an appoi additional bPr; To raise +h emberch' p to jri n imum of three (3), Consideration is to e given to rmer council m embers. mayors, or present and 12ast city n CQmmissioe Ail a "aint.d members h special-election sall serve until a sal election or a reg ular election hold r - is Section 2. This ordinance shall become effective after _publication and ninety (90) days following its adoption. Adotped this - - - -- day of ---------- jgg - _. Mayor, Todd Paulson !— ATTEST: Deputy Clerk Date of Publication: - - - -- ----- - - - - -- Effective Date: Underline indicates new matter, brackets indicate matter to be deleted. CITY OF BROOKLYN CENTER council Meeting Date 3/23/92 Agenda Item Numbe REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: AN ORDINANCE VACATING A DRAINAGE AND UTILITY EASEMENT IN CENTAUR ADDITION (SECOND READING) DEPT. APPROVAL: Sy Knapp, Director of blic Works MANAGER'S REVIEW/RECOMMENDATION: a y No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached Yes The plat of CENTAUR ADDITION, recorded in 1976, dedicated public utility and drainage easements along its perimeter, and adjacent to one of the interior lot lines. Mr. Noah Bridges, the owner of Lot 3, Block 1, has requested that the City vacate the easement adjacent to (address - 6712 Emerson Avenue North) his southerly lot line. It is his desire to build an addition onto his garage, into the area currently dedicated as public easement. The attached exhibit is provided for reference. The reliminar plat p y p for this development (dated 1976) did not indicate a need for an easement along the southerly lot line of Lot 3 (as eventually platted), and staff has not been able to determine why the final plat reflects an easement. It is now proposed that the drainage and utility easement which occupies the southerly 5 feet of Lot 3 be vacated. The private utility companies serving the area have reviewed this request and no objections to the proposed vacation have been received. RECOMMENDED CITY COUNCIL ACTION This ordinance was first read on February 24, 1992, published in the City's official newspaper on March 4, 1992, and is offered this evening for a second reading. I 6718 Lu p� 147, 35 Q o � 5' O f � 3 (50 6712 CD co l , � ROpp T6 ?� 5 Fq SFMFN , LIqcq rl ON LOT 3 , BLOCK -1 aDD�I CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the day of at P.M. at the City Hall, 6301 Shingle Creek Parkway, to consider An Ordinance Vacating A Drainage And Utility Easement in CENTAUR ADDITION. Auxiliary aids for handicapped persons are available upon request at least 96 hours in advance. Please contact the Personnel Coordinator at 569 -3350 to make arrangements. ORDINANCE NO. AN ORDINANCE VACATING A DRAINAGE AND UTILITY EASEMENT IN CENTAUR ADDITION THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. The five foot drainage and utility easement along the southerly line of Lot 3 Block 1 CENTAUR ADDITION Hennepin County Minnesota, except the westerly 10 feet and the easterly 5 feet thereof, is herebv vacated. Section 2. This ordinance shall be effective after adoption and thirty (30) days following its legal publication. Adopted this day of Todd Paulson, Mayor ATTEST: Deputy Clerk Date of Publication Effective Date CITY OF BROOKLYN CENTER Council Meeting Date March 23, 1992 Agcnda Item Numbcr +✓� REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION APPROVING PROPOSED PROGRAM FOR YEAR XVIII URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND AUTHORIZING ITS SUBMITTAL DEPT. APPROVAL: M L - Tom Bublitz, Assistant EDA Coord inator MANAGER'S REVIEW/RECOMMENDATION:�� ='r No comments to supplement this report Comments below PP attached p below/ attached EXPLANATION: (supplemental sheets attached YES The City of Brooklyn Center's allocation for Year XVIII (1992) of the Urban Hennepin County • Community Development Block Grant Program is $217,491.00. The initial estimated allocation was $221,581.00 and the public hearing notices reflect the larger dollar amount. The final allocation for all Hennepin County cities has been reduced from the initial estimates. The Brooklyn Center Community Development Block Grant Citizens Participation Committee met on March 16, 1992, to consider projects for the Year XVIII (1992) CDBG allocation. The chair of the CDBG Citizens Participation Committee recommended the following projects for Year XVIII (1992): 1. Rehabilitation of private property - $130,491.00. This is a continuation of the City's home rehabilitation deferred loan program where up to $10,000.00 per home is spent for major repairs to single family homes. 2. Scattered Site Redevelopment Program - $75,000.00, plus an estimated $31,500.00 in program income. This is the continuation of the City's program where blighted single family properties are acquired and the lots are cleared for single family redevelopment. In addition to the $75,000.00 allocation from Year XVIII funds, there is an estimated $31,500.00 in additional program income from the sale of the EDA owned lots at 5538 Colfax Avenue North and 6730 Perry Avenue North. 3. Neighborhood Public Service Project - $12,000.00. This is a new project proposed for Year XVIII. This program would provide minor home maintenance and repair services to elderly 0 ears and over or disabled P Y( Y ) persons. . Th e types of items to be accomplished under this program include painting, minor electrical and plumbing repair, and minor exterior repair and maintenance. The CDBG Home Rehabilitation Deferred Loan Program requires the entire house be brought up to a specific maintenance standard. Homes receiving maintenance and repair under the neighborhood service project do not have to be brought up to the same standard as homes in the deferred • loan program. The primary reason for establishing the neighborhood service project is to increase the neighborhood impact of the CDBG program. For example, the positive neighborhood impact of painting several homes in the neighborhood can be substantial. The work under the neighborhood service program would be contracted through Senior Community Services, a nonprofit agency working with the Urban Hennepin County Community Development Block Grant Program to provide these services. Senior Community Services provides similar programs to the cities of Richfield, Bloomington, St. Louis Park, Eden Prairie and other southern and western suburbs. Brooklyn Center would be the first northern suburb served in this program. Briefly, r y, program would work in the followin g manner: 1. The City of Brooklyn Center would contract with Senior Community Services to y Y provide the specified home maintenance services for senior citizens and disabled persons. 2. Requests for service and applications would be taken by Senior Community Services. 3. Residents would pay some amount towards the work based on a sliding fee scale. A copy of the sliding fee scale is included with this memorandum. • 4. The CDBG funds for the City of Brooklyn Center would make up the difference between the homeowner's fee and the actual cost of the work done on the house. Copies of informational brochures describing the services and the Senior Community Services organization are included with this memorandum. In reviewing the brochures, please note the recommendation for Year XVIII funds is for home maintenance work only, and would not include homemaking services or seasonal work services. RECOMMENDED CITY COUNCIL ACTION Staff recommends approval of the Resolution Approving Proposed Program For Year XVIII Urban Hennepin County Community Development Block Grant Funds And Authorizing Its Submittal. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING PROPOSED PROGRAM FOR YEAR XVIII URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND AUTHORIZING ITS SUBMITTAL WHEREAS, the City of Brooklyn Center, through execution of a joint cooperation agreement with Hennepin County, is a cooperating unit in the Urban Hennepin County Community Development Block Grant Program; and WHEREAS, the City of Brooklyn Center has developed a proposal for the use of Urban Hennepin County Community Development Block Grant Funds made available to it, following a public hearing on March 23, 1992, to obtain the views of citizens on local and Urban Hennepin County housing and community development needs and the City's proposed use of $217,491.00 from the Year XVIII Urban Hennepin County Community Development Block Grant and $31,500.00 in estimated program- related income; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brooklyn Center approves the following projects for funding from the Year XVIII Urban Hennepin County Community Development Block Grant Funds and program- related income, and authorizes submittal proposal to Hennepin County for,review and inclusion in the Year XVIII Urban Hennepin County Community Development Block Grant Program Statement of Objectives and Projected Use of Funds. Projects Budget Rehabilitation of Private Property $130,491.00 Neighborhood Public Service Project 12,000.00 Scattered Site Redevelopment 75,000.00 Scattered Site Redevelopment Program Income 31,500.00 TOTAL $248,991.00 Date Todd Paulson, President ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. NOTICE OF PUBLIC HEARING YEAR XVIII (1992) URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Notice is hereby given that the City of Brooklyn Center in cooperation with Hennepin County, pursuant to Title I of the Housing and Community Development Act of 1974, as amended, is holding a public hearing on March 23, 1992, at 7:30 p.m. in the City Hall located at 6301 Shingle Creek Parkway, Brooklyn Center, Minnesota. The public hearing is on housing and community development needs of the city and Urban Hennepin County, the Urban Hennepin County Community Development Block Grant Program Statement of Objectives and the proposed use of the Year XVIII Urban Hennepin County Community Development Block Grant Program planning allocation of $221,581.00 by the city. During the July 1, 1992 to June 30, 1993 program year it is estimated that approximately $31,500.00 in additional program income from locally funded CDBG activities will be available to the city or its Scattered Site Redevelopment to men Program. Y P g am. The Statement of Objectives basically consists of the following seven program areas: (1) ADMINISTRATION, to maximize program benefit and effectively administer program funds; (2) HOUSING, to rehabilitate and assist in the development of housing which is affordable to low- and moderate - income households; (3) NEIGHBORHOOD REVITALIZATION, to maintain and preserve viable neighborhoods through concentrated community development activities; (4) PUBLIC FACILITIES, to improve existing and assist in the development of new public facilities which benefit low- and moderate - income persons; (5) ECONOMIC DEVELOPMENT, to provide financial assistance to businesses which will provide or retain employment to the benefit of low- and moderate - income persons; (6) PUBLIC SERVICES, to expand and improve the quantity and quality of public services available to low- and moderate- income persons; and (7) REMOVAL OF ARCHITECTURAL BARRIERS, to alleviate conditions which restrict the mobility and accessiblity of elderly or handicapped persons. The city of Brooklyn Center is proposing to undertake the following activities with Year XVIII Urban Hennepin County CDBG funds starting about July 1, 1992. Activity Budget Rehabilitation of Private Property $126,581.00 Scattered Site Redevelopment 75,000.00 Neighborhood Public Service Project 20,000.00 Subsequent increases or decreases in the community planning allocation or the budget of any funded activity by the greater of $10,000.00 or 50 percent of the allocated amount is a substantial change and pursuant to Urban Hennepin County policy will be subject to a local public hearing. For additional information on the proposed activities, level of funding, program objectives and performance, contact the city of Brooklyn Center at 569 -3300 or the Hennepin County Office of Planning and Development at 348 -6418. (Published Brooklyn Center Sun -Post March 4, 1992) SENIOR COMMUNITY SERVICES H.O.M.E. PROGRAM DESCRIPTION A. Statement of the Problem: According to 1990 census data, the over -60 population in suburban and rural Hennepin County now exceed the elceny in Minneapolis by 35,100, with the fastest growing segment in the 75+ aged group. Many of these seniors have lived in their current residences for 30 years or more. They enjoy the familiarity of their homes and neighborhoods, and society benefits from the independent lifestyle it offers them. However, as seniors age, the maintenance of a resicence becomes increasingly difficult. Adults over 65 represent 49% of the low - income househoics in suburban Hennepin County (Community Action for Suouroan Hennepin study). By their mid -70's the elderly themselves know it is no longer wise for them to do things such as climb ladders or perform other household chores. Chronic ailments can keep them from doing routine housework like vacuuming. It is at this point in their lives that they begin to need some support from the community to continue to live in their residences. Not only co they need someone to assist them with their household chores, but if their financial resources are limited, they need this assistance at a modest cost. In -home assistance prevents the expensive and demoralizing alternative of piac:ne seniors in long -term care facilities. The large capital investment and intensive personnel neecs required for nursing home operations drain private ane puoiic resources. One -third of elceriv couples spend themselves into poverty within three months if one of them enters a nursing home (Congressional Report). B. Target Population The H.O.M.E. Program services are targeted at elderly residents, 60 year and over or disabled persons, living in the suburos. The majority of these individuals live on low to moderate, fixed incomes. Many clients have specific physical disaciiities and others have become too frail to accomplish strenuous household chores. The H.O.M.E. Program serves those clients who need assistance but are not financially cacable of paying the full cost of service as well as those elderly residents wno are frail, vulnerable adults. C. Client Population: Elderly Served - 1991 Data 85.2% are over 65 years 59 °o are low income 853% are physically handicapped 76% are women 50 °o are over 75 years 13 °o are over 85 years D. Goal: To have a positive affect on the elderly's ability to maintain themselves in their residences, remaining independent. Serving Bloomington, Eden Prairie, Edina and Richf lei d Services include: Maintenance: ` • Painting interior /exterior — also wallpapering • Fix leaky faucets, drain cleaning • Trouble shoot electrical problems, replace switches/ receptacles • Carpentry: door, window and trim repair — I • Install safety rails, extension telephones 4 ,• • Major appliance repair • Concrete repair gutter and roof repair l� " j • Call for services not listed 0 Homemaking: • General housecleaning • Laundry • Grocery shopping • Meat preparation seasonal Work: v•.}� ,� • snow removal ����� • • Lawn mowing • Leaf raking {:�!: • Window washing • serves residents 60 years old and over residents under 60 who are disabled may also be eligible • charges are determined by a flexible fee scale based on ability to pay • services are provided by trained and qualified staff the work is guaranteed ine Y/VKel NeT O — .np,t.— t--,,O --, att tmnugh the scum HeMPWn H.- 4erntes COU101 d-1 not- 111Nte On the OM Of g�r i�na o W� hY the Met(Op N— C0un01unuPt an area 11-$ .VMbV the Mrtnesata h -110eh ­1u, m 81m11O or a<(LN t. atnumentaertfpormen [ m • f • • t`y,.{ • F a �a a I r+ " �' A - ttl n t '� !•} r rti7 � r'� " f� ..v' 16 r is { w t r•„ } 4 y t , L �r 'w 1•,aX � U .•,�� '' �. ;, s ;y:Y 1 J v, d At r. rc � ; t e���t s< 'n x: r + � � S , w P ��$k..,,�: r..•�:.: ,... ��:, _,., �. 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Pr '. ..`� . ..' r' ld a :,✓, � �,, ; `: " T .� � Yut,��,� k 'ft' meg' ,Y � :;<r t,'L • * ::w •, A i W c� i A r. � A d yYt '� �.k Y'�#' hlf ��SF � � ��1' a '�."4 `,+ .X �•+,�ti : i. i {{,,t.. �. i rt' +' �r"y;. +'` fi k nt�. ^ � ya:, r :.,.,dry.+' 4, a .f • 'SrPoy �� , u"1''. �' , .�ti, +��,�'� y �3� , El�� � . �� �.,`` •, �y4 �a�,�'��+4r u��Y�: r a i Founded in 1950, Senior Community Services has responded to the needs of ,> the community it serves. T Its mission is to "identify, develop,coordinate and provide services that help meet the needs of people 55 and older. " PICTURED ON THE COVER ARE THREE INDI- viduals who fall within three distinct generations, all over the age of 55. Senior Community Services recognizes that with aging comes increased diversity, individuality and uniqueness. i C t t IT IS MY PLEASURE TO SERVE AS THE CURRENT 1990 IS SENIOR COMMUNITY SERVICES 40TH President of the Board. The agency is experiencing year of service to the suburban area. Decisive greying controlled growth in order to meet the needs of an has taken place in the suburban population, creating ever increasing suburban elderly population. an unprecedented demand for services to the elderly. Our (third) Strategic Plan, developed in 1989, will The number of seniors in the suburbs now exceeds help the Board of Directors focus the resources of those in the City of Minneapolis and the gap will Senior Community Services as we begin the 90s. continue to widen past the turn of the century. Partnerships with local suburban communities On January 1, 1990, Senior Community Services continue to be a key resource. In 1990 Senior acquired the H.O.M.E. (Household and Outside Community Services has over 40 cooperative contracts Maintenance for Elderly) program from South for service with local units of government. Partnerships Hennepin Human Services Council (SHHSC). have allowed us to offer more services to local H.O.M.E. is a high quality program with strong communities at reduced costs to each, and to maximize community roots that was deemed a valuable and our United Way funding necessary service for frail elderly . �� Volunteers play a vital role in the y� clients. The SHHSC Board k& ✓ success of Senior Community j wanted to' choose the best Services. In 1989 we honored i a y possible organization to transfer over 1,043 active volunteers, the ' the program to, in which it could largest number ever recognized. remain strong and productive. Senior Community Services has H.O.M.E. clearly fits both Senior a relatively small, competent, professional staff. It is Community Services' Mission and Strategic Plan. The through the dedication and effort of volunteers that transition of ownership took place with no disruption of many of our services are made possible. service to clients. This year the Board approved the first capital United Way, through its vigorous program campaign. The goal is to raise $700,000 to purchase a evaluation process, awarded "Exceptional" ratings to building to house the growing employment program all Senior Community Services programs in 1989. and the administrative offices. The Board decided to Only I% of the 120 agencies funded by United Way continue to focus agency financial resources on direct received this distinction. services rather than reducing those services to pay for Senior Community Services' Board of Directors, dramatically increased rental costs. Owning our own our experienced professional staff and the 1,043 building will reduce our housing cost. volunteers all share in this honor. Senior Community Services, serving suburban Most importantly, it points to the solid foundation and rural communities, is successful because of our available to Senior Community Services as we move involved Board of Directors, our dedicated volunteers forward to meet the challenges created by an and an excellent professional staff. expanding elderly population. CONNIE MCCULLOUCII BENJAMIN F. WITIIHART President Executive Director THE H.O.M.E. (HOUSEHOLD AND OUTSIDE application is filled out providing information about 'Maintenance for Elderly) program's objective is to income. Individuals are then charged for service on a assist elderly and disabled adults maintain their sliding -fee scale based on their ability to pay. Because dignity and live as independently as possible by 76% of the households served are low- income, they providing accessible, reliable and affordable are not able to pay the full cost of service. homemaker and home maintenance services. Most Friends of H.O.M.E., an organization formed in clients are over 75 with low to near low incomes. 1987, solicits donations from area churches, Maintaining a residence is often physically and financially w very demanding for an elderly or disabled person living on a fixed income. The choice these people often face is to live in a home that is not up to their own or the community's standard, or to move to a nursing home. In Minnesota one -third of couples will spend themselves into F poverty within 3 months if one spouse enters a nursing home. The annual cost to the taxpayer j y is then, on average, about / `7 $25,000. In addition to the !,, u general societal b g benefit of maintaining elders as an integral part of communities, businesses and individuals "We just the vast majority prefer to remain at home if at all to meet the needs of people possible. with low - incomes who are couldn't stay Types of services provided by H.O.M.E. include not able to pay the actual in our home if lawn mowing, snow removal, housekeeping and cost of service. household repair. In 1990 H.O.M.E. expects to serve During 1089, 743 clients we idn II t 800 elderly and disabled residents of Bloomington, (608 households) were have you to Richfield, Edina, Eden Prairie and St. Louis Park. served by this program. When a request for H.O.M.E. service is received, an help us." F� STAFF AND VOLUNTEERS WORK WITH 20 SENIOR groups and in four senior citizen apartments located in 12 suburban and rural comminities. This program provides seniors with many of the same services available AGE RANGE OF in communities which have PARTICIPANTS IN senior centers. For many 1989: seniors, particularly those in 55-64-7% 65-74 33% rural areas, the programs 75-84-44% serve as the principal point of 85+ access to needed services and 78% of these program information. participants were women. ■� " The group is my a PROGRAM HIGHLIGHTS: therapist, it's my 1,126 Social and recreational programs solution to boredom 55 Exercise classes 123 Health Screenings ► and loneliness In 1989, 271 volunteers contributed 15,694 volunteer ••--- ��'' . hours to this program. SENIOR CENTERS PROVIDE A WIDE RANGE OF _. J °•� programs and services to help reduce the stress and anxiety that can accompany the aging process, f ~ increasing the ability of seniors to remain independent. The 55 -90+ age range makes it imperative that PROGRAM 7 " centers offer a variety of HIGHLIGHTS .71 _ programs. Ten full -time staff 1989 and over 500 senior volunteers 43 ,203 meals served E cooperate with a large number 32 ,268 rides provided of organizations to offer varied to grocery shopping x - programs. The organizations medical appointments, 4 center ro rams include: p 9 � 786 educational programs; s ± _ American Association of t u 1,058 social and _ Retired Persons, Legal Aid recreational events 3 Society, Methodist Hospital - 563 volunteers contributed 4+4 A Senior Connection, Metro- 43,203 hours politan Senior Federation, ' Received grant from Minnesota Historical Society Minnesota Humanities Minnesota Humanities Com - Commission for mission, National Council on Architectural History of Aging, Pyramid Mental Minnesota series. Health Center, Regional C0•sponsored, with . AARP "Wornen's Financiat""""°' Transit Board, Retired Senior � Volunteer Program, St. Cloud Information Program for Catholic es VITA older women, Chariti , r Volunteers of America,, AGE RANGE OF f:. Waconia /Ridgeview Hospital, 3 - '� PARTICIPANTS v y�, "��5`•. ��.. . West Hennepin Human 55- 64 -13% Services, West Metro 65- 74 -34% ;, 4 � Transportation Program t 75- 84 -44% .r. Wright County Human ° 't 'r' 85-8 Services. j �, SENIOR OUTREACH PROVIDES IN -HOME counseling and case management to frail elderly and their families throughout all of suburban Hennepin County to help the older person remain in the community. Senior Outreach staff help older adults to identify and connect with the Al combination of �u services thev need to remain inde- pendent. ent. Services e cover a range of needs including transportation, i personal care, home making, medical ` care, finances, home / r maintenance, respite help, and visitors. In many �5 situations, staff can identiy services which are provided "I've had a lot of social to the older person at little or no cost. Senior Outreach G l staff make vi e ome sits to older adults from six office workers in the past, locations: Bloomington, Eden Prairie, Hopkins, but none who have been Mound, Plymouth, and Robbinsdale. � �� able to do as much as Senior Outreach has." ; T .s Toni Anderson Treasurer Karl Dansky Bob DeGhetto 2nd Vice Pre tdent Ed Fuller H..',DYsELL John Blaser SE\IpR CENTERS OFMPLS.(RE) DEGHFfTO ENGINEERING Alison Fuhr P IT RKEf 171s0.NJ LR:'fr ?,'a WATERHOUSE C.A.S.H. r Ed Gerber Tad Jude Member -at -forge Secretary President Put Prs -t ST PAUL COMPAME$ HENNEM COUVII COMM65KAER Ed Kopp Walter Levesque Connie McCullough Medyn'Doc' Meier MOUND CRMANAGER(RET) FNSCAN,INc. NoRwEsTBA.NKS PHARMACIS7(RFT) i 1y John Nelson Gen Olson Carla Pavone Daralyn Pfeifer Jean Rifley Bob Miller Poa GFFICER)RET) SrATESENATOR LD.$• GENERAI. WAS TEACHER IRFT) T &AR 4 X7 y y� e Ste►" r A' Steve Rood Ryan Schroeder Linda Stokes Barbara Thatcher I J k Prsident Er robe 0,-E r I' A,T.. CTry .MANAGER RtwwAu NORTHWESTERN NArrrui LIFE ININI NOM CONU IAN( Tom Tcen Ben Withhart INSURANCE CO. AI'I1 �NNEY SENIOR COMMUNITY SERVICES ACKNOWLEDGES WITH GRATITUDE ALL WHO CONTRIBUTED TO ITS PROGRAMS AND SERVICES. MAJOR FUNDING Program - Region 7 Dick Heidi IN—KIND Minnegasco SOURCES City of Orono Interchurch Community RESOURCES: City of Minnetonka City of Bloomington Orono Lions Club Association City of Bloomington Minnetonka Community City of Brooklyn Park Orono School District Charlotte Iten Boardwalk Apartments Services Calvin Presbyterian Church City of Plymouth Connie McCullough Christ Lutheran Church Nutrition Center Catholic Charities Regional Transit Board Adele Mehta City of Delano Programs - Region 7 City of Chanhassen City of Richfield St. Mary Over 55 Club City of Eden Prairie City of Plymouth Cornerstone City of Robbinsdale Suzanne Roberts Hamel American Legion Pyramid Mental Health City of Crystal Robbinscale Jaycees Ruth Bovey Stevens Hillside Terrace Center City of Deephaven City of St. Bonifacius Barbara Thatcher Apartments Redeemer Lutheran Delano School District St. George Catholic Richard C. Waterbury City of Hopkins Church City of Eden Prairie Church Westonka Senior Center Hopkins Community City of Robbinsdaie City of Edina City of St. Louis Park Benjamin F. Withhart & Center City of St. Bonifacius City of Excelsior City of Shorewood Laures Young Hopkins Knights of St. George Catholic B.C. Gamble& P.W. City of Spring Park Contributed $50 or more Columbus Hall Church Skogmo Fdn. Village of Tonka Bay Hopkins/Minnetonka Joint St. Mary of the Lake Friends of H.O.M.E. Trinity Lutheran Church SENIOR Recreation Catholic Church City of Golden Valley United Way of Delano Area COMMUNITY Loretto High Rise Trinity Lutheran Church Greater Mpls. Council of United Way of Minneapolis SERVICES Apartments Volunteers of America Churches Area THANKS Medicine Lake Community Westonka Community City of Greenwood City of Wayzata THE FOLLOWING Club Services Hennepin County West Metro Coordinated ORGANIZATIONS Messiah United Methodist City of Hopkins Transportation FOR THE Church Long Lake Volunteer Fire Westonka School District PROVISION OF Minneapolis Senior Aide Dept. Wright County SPACE, STAFF AND Project City of Long Lake OTHER State Bank of Long Lake INDIVIDUALS McKnight Foundation AND City of Medina ORGANIZATIONS Minnegasco Ron Bloch Minnesota Humanities Benton J. Case Commission Richard W. Duncan City of Minnetonka Edward Gerber Minnetonka School District William C, Glover City of Minnetrista City of Mound City of New Hope 7. Nutrition Centers EXECUTIVE Roma Hesse Linda O'Hagen H.O.M.E. DIRECTOR Violet Jensen Kristine Orfuck PROGRAM Benjamin F Withhart Beverly Kaufmann JoAnne Pavelka Elizabeth Crouch w Effie LaSalle Muriel Peltz' "`' Donald V. Hauge PROGRAM Helen Lokken Stephen Pieh Timothy J. Hansen ADMINISTRATORS Glen Naze Gail R. Sinkel Julie A. Larson Adele Mehta Lorraine Naze Susan A. Wilkens Gregory J. Rholl JoAnn M. Kvern Rosella Nelson Hazel J. Anderson Ron Bloch Jeanette Norton COUNSELING, Robert Bullock Arthur Olson CASE Amy B. Christiansen EMPLOYMENT Herbert Paul MANAGEMENT, Marian A. Horning PROGRAM Mollie Pesek & OUTREACH Saphrona J. Howell MANAGER Carl Severson Beverly Abbott Hedi Johnson Willard Rodeck Frances Smykal Lori Angus Carolyn M. Kilby Marcus Thompson Ruth Ann Dobbins Laura J, Kincannon Harold Anderson Inez Tobias Carol Gobar Martina Larson Delores Behning Marguerite Uhl Peg Kamholz Vicki L, Larson Ralph Bennethum Doris VanValkenburg Jacqueline Kes Lorraine P. Madcziewski Vernon R. Blomgren Russell VanValkenburg Barbara Lopata Rosemary C. Mitlyng Margaret Boice Gladyce Veilleuz Darleen Noreen Margaret A. Murphy Jenni Clitty Paul Weinblatt Lisa J. Thorson Natalie K. Miller Carolyn Cotton Evelyn Wildermuth Bonnie Webb Cheryl L Nelson Ethel Danielsen Anne Wood Lorrie K. Ogren Lorraine Dillon COMMUNITY Jean Olson Barb Emery SENIOR CENTERS SENIOR GROUPS Tom Reinke Delores Engman Catherine M. Bailey AND HI- RISES Laurie Schmidt Floyd Engman Elaine Dorn Rita DeBruyn Joylene K. Spencer Kathryn Fleming Joyce Farnick Melinda Kohrt Brenda M. Suronen Elizabeth Fontana Susanne Gallus Paula Miller Gayle Gage Jean Hillstrom JoAnne Pavelka SENIOR AIDES Vivian Grande Melinda Kohrt Gloria Allmon Avis Greene Nicki Litke OFFICE STAFF Nancy Reid Frances Hammerot Verda Maidment Bernadette Weber Eva Haywood Paula Miller Audrey Johnson Clarence Hendricksen William Norton Rosalie Fallat SENIOR COMMUNITY SERVICES 1600 2ND STREETS. , HOPKINS MN 55343 933 -9311 Serving Bloomington, Eden Prairie, Richfield and Edina Household & Outside Maintenance for Elderly SLIDING FEE SCALE i`1UNTFiLI' f 1 6ENERAL 15NUW ELECTRICAL INt: %l'1E H(DMENAKER SEASONAL REPAIR. RENOVAL ' PLI r161Nt3 LARGE APPL. I $3 1 - 400 is -0- '$3.25 114.20 $4.00 $5.25 1 $401 -58 $4.25 $5.25 $5.25 $6,30 { -550 $5.25 _$5.25 $6.30 $6.25 $SSC� sl:�Cl $6.30 $6.50 $7.35 $7.25 $8,40 $801 -900 $7.35 $7.50 $9.45 $8.50 $10.50 $901 -1000 $8.40 $8.50 $10.50 $10.50 $11.55 $1001 -1200 $9 A5 $9.50 $11.55 $11.50 $13.65 $- 1201 -1400 $10.50 $10.00 $13.65 $12.00 $15.75 $1401 -1 600 $11,55 '$11.00 $15.75 $ 13.00 $17.85 $1600 -2000 $12.60 $12.00 $21.00 $14.00 $24.00 U & Gver $14.70 $14.00 $24.00 $18.00 $27.00 A Program of Senior community Services A united Way Agency 9801 Penn Ave. So. Room 104 Bloomington, MN 55431 -2991 (612) 888 -5530 CITY OF BROOKLYN CENTER Council Mceting Date 3/23/92 Agenda Item Number O. REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: ADMINISTRATIVE TRAFFIC COMMITTEE REPORT RE: TRAFFIC CONTROL ON 59TH AND 60TH AVENUES NORTH BETWEEN BROOKLYN BOULEVARD AND XERXES AVENUE DEPT. APPROVAL: L Sy Knapp, ' "�ector of ublic Works MANAGER'S REVIEW/RECOMMENDATION• No comments to supplement this report Comments below /at ched SUMMARY EXPLANATION: (supplemental sheets attached No ) • The City's Administrative Traffic Committee (ATC) has met with Mr. Tom Slupske, 5918 Abbott Avenue North, who appeared before the Council at an Open Forum last month. Mr. Slupske argued for installation of four way stops signs at every intersection on 59th and 60th Avenues between Brooklyn Boulevard and Xerxes Avenue North as a means to reduce cut - through traffic on those streets. The Council directed staff to meet with Mr. Slupske to find an alternative which is acceptable to all parties. A few months ago, Mr. Slupske presented a petition regarding four way stop signs to the ATC. After review of current information, and details of several public meetings held in 1985 -86, staff concluded that the most effective solution to the problem was not stop signs but physical barriers. Minutes of the 1985 -86 meetings show that opposition to the barriers came not from residents of the 59th /60th neighborhood, but from residents on 63rd and on Xerxes, who feared the barriers would divert traffic to their streets. Many residents on 59th and 60th approved of the barrier concept. When the ATC met with Mr. Slupske recently, staff reiterated to him their several concerns regarding four way stop signs: creation of serious enforcement problems which existing police staffing levels would not be able to address; creation of noise and air pollution; City liability for installation of signage which does not meet state warrants. Mr. Slupske understood those concerns, and indicated that he "never thought that they'd get all ..." they asked for. He made the suggestion and circulated the petition in order to get discussion of the problem going again. He noted that he would be willing to consider any other alternatives which solved the problem of cut through traffic, including installation of barriers. • Before going through the public meeting process again to debate installation of barriers, the ATC is willing to recommend installation, on a one year trial basis, of four way stop signs at Beard and at Zenith on both 59th and 60th Avenues. The ATC also recommends installation of two way stop signs on the other north /south streets, to improve overall traffic safety. Before and after traffic studies would be conducted on these streets, to determine if the signs have any effect on traffic counts or speed. At the end of that trial period, if the situation has not improved, staff would begin the process of evaluating traffic barriers. The ATC is also willing to consider installation of a sidewalk on the north side of 59th Avenue. Individual petitions would be sent to those property owners to determine their interest, with the results brought to the Council for their consideration. RECOMMENDED CITY COUNCIL ACTION A resolution is provided for consideration by the City Council. • • 1lo-1 Member introduced the following resolution and moved its adoption: RESOLUTION N0. RESOLUTION REGARDING TRAFFIC CONTROL ON 59TH AND 60TH AVENUES NORTH BETWEEN BROOKLYN BOULEVARD AND XERXES AVENUE NORTH WHEREAS, a petition has been presented to the City Council wherein the majority of property owners in the neighborhood of 59th and 60th Avenues between Brooklyn Boulevard and Xerxes Avenue North request the installation of 4 -way Stop signs at each intersection along 59th and 60th Avenues; and WHEREAS, the Administrative Traffic Committee has advised the Council that, in their opinion the installation of traffic diverters would more effectively reduce cut - through traffic volumes and other safety problems than the installation of signs in accordance with the petition; and WHEREAS, in 1986 the City Council rejected the concept of constructing traffic diverters, based on a recommendation from the Central Neighborhood Advisory Committee which concluded that installation of traffic diverters would result in the diversion of traffic through adjacent areas, thus creating new problem areas; and WHEREAS, it is the opinion of the City Council that the safety of citizens in this neighborhood will be improved by the following actions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. 4 -way Stop signs shall be installed at the following intersections: • 59th Avenue and Beard Avenue • 59th Avenue and Zenith Avenue • 60th Avenue and Beard Avenue • 60th Avenue and Zenith Avenue 2. 2 -way Stop signs, controlling north -south traffic, shall be installed 1 at the followin g intersections: • 59th Avenue and Abbott Avenue • 59th Avenue and York Avenue • 60th Avenue and Abbott Avenue • 60th Avenue and York Avenue 3. The Director of Public Works is hereby authorized and directed to conduct "before and after" studies of traffic volumes and accidents on 59th and 60th Avenues, and to report his findings to the City Council approximately one year following installation of the signs. RESOLUTION NO. 4. The Director of Public ' -'orks is also authorized and directed to send individual petitions to property owners on the north side of 59th Avenue to provide them the opportunity to support or approve the installation of a sidewalk along the north side of 59th Avenue between Brooklyn Boulevard and Xerxes Avenue North. He shall report the results of this petition process to the City Council for consideration. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. * * * ** Facsimile Transmission * * * ** Date : March 19, 1992 Pages : One (1) To s ni.anp sp -ctor Pax Phone : 612 - 569 -3494 From : Tom Slupske Home; 560 -2997 Offices 560 -1975 Subject : Stop Signs on 59th and Goth As per our conversation on Wednesday as to the Traffic Committee's recommendation to the City Council. They are proposing 4 -way stop signs on 59th and 60th at Beard and Zenith Ages. 2 -way stop signs on all North /South streets_ These will be installed in a few weeks for a one year trial basis. During this time additional information to be collected as to the effectiveness of stop signs as it relates to reducing both the amount and spend of traffic. Also, starting sometime late summer neighborhood meetings will be called as to additional neighborhood input. To the few people I had contacted regarding this input their thoughts are: iJnl.Rss there i.s some tanknown liability factor, we all conclude that stop signs on North /South streets are unnecessary. Neighbors already stop, and this will cause unneeded expense. Consider; 4 -way stops on 59th at Beard and Zenith, alternate the 4 -ways on 60th. That is 4 -ways at Abbott and York. Except for the North /South 2 -ways we would accept the ATC's rP- nCI=nndati.on. T will not oppose the 7- ways, but I would prefer NOT to have them. THANK YOU. TnTAI P nI CITY OF BROOKLYN CENTER Council Meeting Date 3/23/93 Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: STATUS REPORT REGARDING 69TH AVENUE IMPROVEMENT PROJECT NO. 1990 -10 DEPT. APPROVAL: y Sy Knapp, DirQ for of Public Works 9 - r , MANAGER REVIEW/RECOMMENDATION: e'v S No comments to supplement this report Comments below /attached • SUMMARY EXPLANATION: (supplemental sheets attached Yes On January 27, 1992 staff advised the City Council that a partial failure had occurred in the surcharge area through Palmer Lake. At that time we advised the Council that our consultant, SEH Inc. (in conjunction with STS Consultants Ltd. - SEH'S subconsultants) would need to do additional analyses and develop new recommendations before proceeding with this portion of the 69th Avenue project. SEH and STS have now completed that analysis. A copy of SEH's 3/17/92 memo is attached. Following is a summary of their evaluation of the failure, evaluation of alternatives, recommendations and cost estimates for corrective action: • The new roadway is being built through an area of Palmer Lake which contains up to 55 feet of unstable organic soils. The design concept on which the construction plans were prepared provided for placement of a granular fill and surcharge over a geotextile fabric. On the basis of soil borings and laboratory testing of the subsoils, and on the basis of STS' experience on other projects, STS predicted that this construction procedure would serve to stabilize the subgrade by consolidation settlement (i.e. - by squeezing out excess water). • Unfortunately, the consolidation settlement process is occurring much slower than planned because the soils are not draining according to predictions. The structural failure which occurred is a direct result of the failure of the soil to drain. At this time it appears that, using the current process, it would take approximately 10 years to achieve a stable condition. SEH and ST S now recommend the installation a "llati o n of a "wick drain „ system, i e installation of a large number of synthetic "wicks” into the su bgrade, to greatly hasten the drainage process, so as to achieve the required consolidation settlement. Using this process, they now believe it will be possible to achieve stability so as to allow completion of the roadway through Palmer Lake in 1993. SEH has estimated that the costs for installation of wick drains and other associated design features (including a stability berm, additional instrumentation to allow better monitoring, etc.) will total approximately $190,000 ($155,000 additional construction contract costs, plus $35,000 of additional engineering costs). • SEH and STS are both very optimistic that installation of wick drains will be successful. However, both acknowledge they cannot fully guarantee the success of this method. Accordingly, we asked SEH to evaluate other alternatives. The alternatives which SEH identified, and comments regarding those alternatives are as follows: Alternate 1 - continue with the present process. Comments It would require approximately 10 years to achieve stability. In the interim, a temporary roadway could be constructed. However, there are many other considerations (permit extensions from DNR and Corps of Engineers, continuing repair costs and eventual near -total roadway reconstruction) which make this an unattractive • alternate. Alternate 2 - Construct a bridge (causeway) in lieu of soil correction. Comments While this is the most positive alternative, it is also very expensive (est. cost of $2.5 million). Alternate 3 - Excavation and replacement of all unstable soils. Comments This would also be very expensive and is considered environmentally unacceptable. Alternate 4 - Sand /Stone columns. Comments This Japanese technology is also expensive (est. costs of $1.5 to 2.0 million. Staff Recommendations and Comments After careful consideration of available information, staff concurs with the SEH /STS recommendation to install a wick drain system, noting the following: • On June 24, 1991 staff recommended, and the City Council approved, (Resolution No. 91 -161) plans and specifications for construction of this project in accordance with the original SEH /STS design, with an estimated • construction contract cost of $924,000. • The current contract was awarded to Ames Construction Inc. on August 12, 1991, with a contract cost of $614,937.30 ($359,062.70 below the estimate). • To date one Change Order, providing for a net increase in contract cost of $4660.00 has been executed. • If SEH 's estimate of costs for Feick drains is correct the estimated total contract costs would now total $774,597.30, still well below the 6/24/91 estimate, and certainly much lower than any other alternative. Based on current information, it is apparent that some of the current concerns could have been avoided if SEH /STS had originally recommended installation of wick drains. SEH and STS both acknowledge that would have been a "safer" course. However, based on their successful experiences on a number of similar projects, they believed that specifying wick drains could unnecessarily increase project costs by approximately $150,000. As it turns out, it is now apparent that wick drains are necessary. Certainly there is a considerable frustration and some increase in administrative costs. However, staff believes it was appropriate to "take the risk" for potential savings of $150,000 in exchange for relatively minor cost increases. This information, and information regarding the status of the City's contract with Ames Construction has been reviewed with City Attorney LeFevere. RECOMMENDED CITY COUNCIL ACTION • review III • discuss • comment • consider adoption of a motion "...to authorize SEH to (1) proceed with acquisition of required permit extensions; (2) develop final plans and specifications for installation of a wick drain system; (3) conduct negotiations with Ames Construction for a Change Order to contract No. 1991 -I to provide for installation of a wick drain system; (4) request MNDOT approval of such Change Order and use of Municipal State Aid funds to cover such costs; and (5) to present such Change Order, along with an amendment to the City's professional services agreement with SEH covering the additional engineering costs to the City Council for approval. It is estimated that it will take SEH approximately 2 months to complete these items and present the requested documentation to the City Council for formal consideration. • Adow NC INFERS I ARCHITECTS ■ PLANNERS 3535 VADNAIS CENTER DRIVE, ST PAUL, MINNESOTA 55110 612 490 -2000 March 19,1992 RE: Brooklyn Center, Minnesota 69th Avenue Phase I Construction S.A.P. 109 - 125 -05 City Improvement No. 1990 -10 City Contract No. 1991 -I SEH File No. 90277 Mr. Sy Knapp Director of Public Works City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 Dear Mr. Knapp: This letter report is provided in response to the slope stability failure which occurred on January 22 or 23, 1992, in the embankment being constructed as Phase I of the 69th Avenue Improvement Project, and summarizes the various telephone conversations, meetings and analyses conducted to date as a result of that failure. STS Consultants Ltd. presented their "Geotechnical Engineering Evaluation" of the failure at our meeting of February 20, 1992, and furnished copies of that document to the City. SEH staff have reviewed the STS report and conducted an independent evaluation of the failure Summary The essence of the reviews and evaluations of the failed embankment are as follows: 1. The mechanism of the embankment failure appears to have been a progressive failure P P g beginning at the northern edge (toe) of the embankment and propagating back towards the center of the embankment. The failure began as a localized edge failure in the vicinity of Station 144 +50 some time during embankment construction. The failure zone created by the localized edge failure was then enlarged as subsequent lifts were placed until the entire embankment failed. 2. In the process of assessing the mode of failure of the embankment, stability analyses of the embankment configuration just prior to failure were conducted by both STS and SEH. The evaluations used shear strength data obtained during the November 1991 evaluation of the embankment, after the embankment had been constructed to a 7 -foot thickness. The SEH evaluation applied a vane shear strength correction factor commonly employed for soft materials to the field vane strength data. The STS evaluation employed vane strengths commensurate with successfully completed projects constructed over organic soils at other locations. Neither analysis would have predicted the massive failure which occurred for the 11 -foot -thick embankment. SHORT ELLIOTT 51 PAUL, CHIPPFWA; HENDR.ICKSON INC MINNESOTA WISCONSIN Mr. Sy Knapp March 19, 1992 Page 2 3. The embankment failure has stabilized. That is, vertical settlement plate movements over the past month resemble normal consolidation settlements rather than shear failure displacements. 4. As mentioned at the onset of the project by STS, consolidation settlements and particularly the time rate of such settlements of deep organic deposits, such as the one at this site, are highly variable and there was a risk that this embankment could behave in a manner such that additional measures (other than unaided consolidation settlements) would be necessary to construct the project in a timely manner. Because consolidation settlements have been observed to be on the order of 0.25 to 0.3 feet per month, given the existing embankment loading (approximately 11 feet of fill), it is not feasible to continue building the embankment as planned and meet either a 1992 or 1993 construction completion date. 5. Given the slow consolidation rate performance of the organic foundation soils at this site, it is recommended that wick drains be installed to facilitate consolidation and permit construction of the project in a timely manner. 6. Many examples of successful wick drain applications for embankment construction and /or remediation are available in the literature and STS is currently involved in a wick drain test project for the Ohio Department of Transportation. SEH and STS believe that the wick drains will likely be effective and that the wick drain alternative is the most cost effective approach to completing the project. However, the'use of wick drains does not guarantee that construction can again proceed as scheduled. There have also been unsuccessful wick drain applications, although examples of those instances are not as well documented in the literature. Given the alternatives for this site (which are enumerated in subsequent paragraphs), it is recommended that wick drains be installed at this site to facilitate consolidation of the organic foundation soils. Of all the alternatives initially reviewed, the recommended procedure is still the most economically feasible. 7. It is also recommended that a stability berm be placed outboard of the proposed roadway embankment. The purpose of the berm is to limit the potential for development of local edge failures which could lead to a similar embankment failure. Details of stability berm construction are described in a subsequent paragraph. 8. Permits, Costs, Schedules The proposed stability berm installation will require an amendment to the DNR and Corps of Engineers permits due to the temporary fill outside of the original project limits. The estimated construction cost of wick drain and berm construction is $155,000. It is expected that installation of the berm and drain can be completed by June of 1992. Loading of the reinforced embankment would continue through the end of 1992, and roadway construction may then begin in July of 1993. Mr. Sy Knapp March 19, 1992 Page 3 A more detailed discussion of the failure, subsequent analyses, construction alternatives and cost estimates are provided in the paragraphs which follow and the STS report dated February 20, 1992. The Failure The failure occurred sometime between the conclusion of normal business hours on January 22 and the morning of January 23, 1992, one day after completion of placing a 1 -foot thick lift of fill which brought the total embankment fill height to approximately 11.5 feet. A plan view of the failure is presented on Figure 1. The failure scarp extended from about Station 143 +50 to 145 +00 with surface cracking evident from about Station 142 +00 to Station 146 +00. The "worst area" of the failure occurred between Stations 144 +00 and 145 +00 as shown on the photographs presented on Figure 2. The vertical surface displacement at Station 144 +50 was about 2.5 feet at the time the photographs were taken on the afternoon of January 23. Table 1 summarizes the vertical movement of the settlement plates installed as a part of the instrumentation for the project both before and after the failure. The failure was first noticed by City staff on the morning of January 23. The failure was documented by several of SEH's staff, as well as by staff of STS and the City of Brooklyn Center on January 23 and 24. The embankment was monitored during that period and over the weekend of January 25 by SEH and STS staff. Subsequently, a meeting was conducted at the Brooklyn Center City Offices on January 27 to discuss the failure, post - failure embankment performance, and to determine a course of action with regard to further monitoring and construction activity. At that time,; based on a review of the weekend settlement plate movement measurements, it appeared that the embankment movements were diminishing with time. Accordingly, it was decided to allow the embankment to fully stabilize without emergency remediation measures, such as removal of fill, and to continue the settlement monitoring activities. At that time it was also decided to have STS complete the following activities: P g 1. Conduct field vane shear strength measurements (two weeks hence) in the muck soils in order to locate a failure plane (if one existed), and to determine the post- failure shear strength of the muck soils located beneath the embankment as a bench mark from which to evaluate future remediation and construction activities. 2. Determine the cause of failure and present recommendations with regard to embankment stabilization, and future construction and monitoring activities. STS's subsequent findings and recommendations regarding the failure are presented in the aforementioned report. The following is a summary of that report: Mr. Sy Knapp March 19, 1992 Page 4 STS's Findings and Recommendations STS's general findings and recommendations were presented in a meeting at the City's offices on February 20 and are summarized on the cover page of their February 20, 1992 report. In general, the recommendations are in accordance with the above SUMMARY section. An important aspect of discussions at that meeting is that the need to use wick drains is not specifically related to the failure, but more directly related to the slow rate of consolidation of the foundation soils. That is, the slow rate of consolidation of the foundation soils was bringing the embankment construction schedule to a cross roads. Could the roadway be constructed in the Fall of 1993? The failure merely accentuated the need for wick drains, or some other method, to increase the rate of consolidation of the organic soils in order to permit timely construction of the project. Based on discussions held during the February 20, 1992 meeting, it was determined that a workshop be conducted, with SEH and STS staff in attendance, to determine details of the wick drain and stability berm plan, and additional field instrumentation and construction monitoring necessary to construct the embankment. The workshop was conducted during the afternoon of February 25, 1992. Wick Drain and Failure Remediation Workshop 1. Wick Drain Spacing Recommendation. Recommended wick drain spacing is shown on Figure 3. A 4.5 -foot spacing is recommended in the deepest zone of organic soils encompassing the failure zone. A 6 -foot spacing is recommended along the east bound lane and the western most edge of the area of organic soils where the depth of the organic deposit is less. Wick drain spacing is typically based on the time limitations to effect the desired consolidation, cost concerns, and practical minimum spacing requirements. Some current literature also suggests that there is a practical maximum effective wick drain spacing. Generally accepted wick drain spacings range from 4 to 7 feet. Table 2, which is computed and compiled by SEH staff, provides a summary of computations for wick drain spacing versus time for various degrees of consolidation. The table was constructed using a coefficient of consolidation back calculated from settlement data obtained from the November- December time period at the project site and incorporates a computational method suggested by a recent text which discusses wick drain applications. THE INFORMATION IN TABLE 2 SHOULD BE CONSIDERED APPROXIMATE. The information in Table 2 was used to assess the relative effect that wick drain spacings would have on the time rate of settlement of the existing embankment and subsequent lifts and not used to predict actual consolidation time. 2. Stability Berm Construction. It is recommended that a stability berm be constructed outboard (north) of the proposed highway embankment. The purpose of the berm is to prevent localized edge failure from propagating into a massive failure similar to the Mr. Sy Knapp March 19, 1992 Page 5 failure described above, to enhance the overall stability of the embankment during construction, and to accelerate the regain of shear strength lost as a result of the embankment failure. The stability berm would be removed upon removal of the final embankment surcharge load. The berm would be initially constructed to a 3 -foot thickness. After a two- to four -week period another two feet of fill would be added. The wick drains would then be installed through the stability berm at the same time the drains are installed in the roadway embankment. 3. Embankment Loading Criteria and Schedule A. Background. The question of "How much embankment movement constitutes a failure ?" was addresses at the workshop. The lateral movement of the settlement plates (Table 2) was used to gage how much lateral movement was associated with the failure. It was noted that the lateral movement of the settlement plate at the crest of the embankment at Station 144 +00 was on the order of six to seven feet. Based on that information and assessments from other documented slope stability failure cases, it was determined that the maximum shear strength to be used in determining the criteria for further embankment loading should be limited to strengths associated with five (5) percent strain in the laboratory triaxial test data. This decision will dictate the required time between lift placements. B. Criteria. An embankment loading criteria has been developed based on the existing condition of the organic foundation soils and the anticipated strength gain resulting from the consolidation, (settlement) afforded by the proposed wick drains. The criteria is as follows: Before additional load (fill) is placed, the settlement (percent consolidation) from the previous load will have reached approximately 75% of the anticipated settlement for that load increment. The existing pore pressure cells will be monitored during the filling operations to corroborate the other data monitored during filling operations. C. Loading Rate. Based on the above criteria for determining when to add the next lift of fill, it is estimated that it will take approximately six to eight weeks after wick drain installation before the first lift of fill can be placed. After that, it is estimated that a seven -week waiting period will be required prior to placement of the next lift. The lifts will be limited to a 2 -foot maximum thickness. D. Summary Computations. Detailed computations regarding the embankment loading criteria will be presented in a report to be submitted separately, along with final design and a change order if the City Council chooses to go forward with the proposed wick drains. Additional Field Instrumentation 1. Lateral Deformation of Embankment. As mentioned previously, an evaluation of the lateral deformation of the embankment during loading is a key element in Mr. Sy Knapp March 19,1992 Page 6 successfully constructing this embankment, especially since it has failed previously. In order to monitor lateral deformation during further construction it is recommended that a slope inclinometer be installed near the toe of the embankment near Station 144 +50. The location of the proposed inclinometer is shown on Figure 3. The instrument would be installed immediately after installation of the wick drains and would warn of potential failure. Total lateral movements in excess of 12 inches during a lift placement would trigger actions to remove fill and /or increase the stability berm thickness. In addition, the instrument would be used to measure relative lateral movements between successive lifts to determine if lateral movements associated with a given lift are similar or dissimilar to previous successfully placed lifts. 2. Vertical Movement (Settlement) of Embankment. Additional vertical settlement plates will be required to monitor embankment settlements. The plates are recommended at the following locations: • Adjacent to new inclinometer at Sta. 144 +50, To replace plate at Sta. 144 +00 (north), • At edge of embankment at Sta. 144 +50. The locations of the proposed settlement plates are shown on Figure 3. 3. Heave Outboard of Embankment Toe In order to monitor potential heave outboard of the proposed stability berm, it is recommended that "heave stakes" be placed in a line approximately 20 feet outboard of the existing silt fence. The stakes would be used to sight horizontal alignment and also to monitor vertical heave of the ground surface at the likely location of a failure bulge, if one were to occur. The proposed location of the heave stakes is shown on Figure 3. Wick Drain Costs and Other Alternatives. SEH has estimated the cost to install the wick drains and has reviewed other alternatives to complete the project along the proposed alignment. The estimated additional construction cost to complete the project using the stability berm and the wick drains is $155,000. The cost for the additional instrumentation and monitoring is $35,000. The original reinforced embankment cost was $615,000 for a total cost of this approach of $805,000. The other alternatives include the following: 1. Allow consolidation of the embankment with no wick drain or stability berm. Ninety percent consolidation of the foundation soils would be required prior to adding the next lift. Based on recent embankment settlement information, it is now estimated that the time required for 90 percent consolidation of a given embankment lift is Mr. Sy Knapp March 19, 1992 Page 7 approximately three to five years. Given that four additional 2 -foot lifts would be required to finish the embankment, the roadway could be constructed in the year 2003. If the stability berm were to be constructed with no wick drain, the roadway construction could be completed in the late 1990s. Instrumentation and monitoring costs would be approximately the same a pp y s delineated above for the wick drain alternative except that the costs would have to be annually corrected for inflation. A temporary Y roadwa section could be constructed in the interim. 2. Construct a bridge (causeway) in lieu of the embankment. Bridge costs for the type of construction involved are estimated to be about $50 per square foot of bridge. Thus, for the proposed alignment the estimated bridge cost is $2.5 million. 3. Excavation and Replacement of the Peat Material Excavation and replacement of the peat materials is not a feasible alternative because of the impact to the wetland. Excavation of 50 feet of peat would result in a minimum cut and fill toe of slope that would extend an additional 100 feet each way from the edge of the proposed road. In view of the mitigation effort and cost expended to secure the DNR and Corps of Engineers permit for the reinforced embankment procedure chosen, it is unlikely excavation and replacement would be permitted by the agencies. 4. Sand /Stone Columns Stone columns have been used widely e in Japan an r emerging hn y J p d are an technology in the United States. The process involves construction of a grid 2- to 3 -foot diameter stone/ sand columns through soft soils to a firm bearing stratum. The purpose of the columns is to facilitate consolidation and reinforcement of the soft materials. The construction procedure tends to be highly proprietary. Stone columns could be used at the 69th Avenue site. The construction cost would be on the order of $1.5 to 2.0 million. Accordingly, no detailed studies of this alternative have been completed. Summary and Conclusions SEH and STS have conducted a review of the failure of the proposed 69th Avenue embankment failure which occurred January 29, 1992. The failure has been characterized as a progressive failure which began as localized edge failures earlier during the construction process. The softened soil zone resulting from the edge failure(s) expanded rapidly, both vertically and laterally under the embankment, during filling operations in January when the embankment was raised from a 7- to an 11.5 -foot thickness. By January 22 with the fill approximately 11.5 feet thick, the softened zone had expanded to the extent that the embankment experienced a slope stability failure. As a result of the poor drainage characteristics of the muck foundation soils and the inability to construct the embankment rapidly without a foundation failure, it is Mr. Sy Knapp March 19, 1992 Page 8 recommended that wick drains be installed through the embankment and the full depth of the organic foundation soils, and that a stability berm (with wick drains) be installed outboard (north) of the present embankment. The purpose of the wick drains is to permit more rapid consolidation of the foundation soils and allow construction of the proposed project in a timely manner. Current literature indicates that the wick drains will be successful in decreasing the amount of time required for embankment consolidation and settlement. However m i so e wick drain applications have not been as successful as others, and the possibility exists that the wick drains will not produce the desired result at this site. If the City Council directs SEH to proceed with the recommended wick drain construction, the following steps will occur within the proposed time table. March - April, 1992 • Obtain permit amendments from DNR and Corps • SEH and STS to prepare plan and specification for Ames to obtain subcontract proposals for wick drain installers • Obtain costs from Ames for stability berm installation May, 1992 • Prepare and approve change order for construction of stability berm and wick drains June, 1992 • Install wick drains stability berm embankment August, 1992 - January, 1993 • Continue staged construction of embankment June,1993 • Remove surcharge July, 1993 • Begin Phase 2, Beard to Shingle Creek Parkway, roadway construction We are available at any time to answer your questions or provide more information regarding the reinforced embankment project on 69th Avenue in the Palmer Lake Basin. Mr. Sy Knapp March 19, 1992 Page 9 We appreciate the time and money constraints involved in any project and will continue to work with the City staff to the satisfaction of the Council toward successful completion of the project. Sinc ely, Richard E. Moore, P.E. REM / cih 69th Avenue Improvements Summary of Settlement Ptate Movements 02- Mar -92 FILE = MOVEMENT VERTICAL MOVEMENT, (FT) APPROX. FILL (North) HEIGHT SETTLEMENT PLATE LOCATION STA 141 +00 STA 142 +00 STA 143 +00 STA 144 +00 STA 144 +00 STA 145 +00 STA 146 +00 (FT) --- ---- ---- --- --- -- --- ----- --- ---- -- ------ --- -- ---- - -- ---- -- - -- --- ----- --- -- -- - --- ---- - --- ----- ------- - -- ----- - --- ------ --- --- Movement 9/18/91 - 1/08/92 (ft) 1.85 1.80 2.71 3.20 4.45 2.56 1.16 0 To 7.5 Movement 1/08 - 1/23 (ft) 0.29 0.31 0.23 0.92 2.37 1.44 0.11 7.5 TO 11.5 Movement 1/23 - 1/24 (ft) 0.00 0.00 0.00 0.32 0.17 0.05 0.00 11.5 Movement 1/24 - 1/30 (ft) 0.04 0.05 0.07 0.72 0.44 0.20 0.32 11.5 Movement 1/30 - 2/07 (ft) 0.00 0.06 0.06 0.41 0.29 0.15 0.12 11.5 Movement 2/07 - 2/14 (ft) 0.03 0.08 0.06 0.11 0.14 0.11 0.04 11.5 Movement 2/14 - 2/21 (ft) 0.02 0.08 0.07 0.09 0.10 0.07 0.03 11.5 Movement 2/21 - 2/28 (ft) 0.00 0.05 0.03 0.01 0.07 0.06 0.03 11.5 NOTES: (1) DATA THROUGH 1/30/92 IS APPROXIMATE (2) DATA REPRESENTS VERTICAL MOVEMENT OF TOP OF ROD ATTACHED TO SETTLEMENT PLATE TABLE 1 BROOKLYN CENTER - 69th AVE. N. IMPROVEMENTS WICK DRAIN SPACING ESTIMATE 02- Mar -92 RBF FILE = \BROOKCTR \DRAINPLT DRAIN SIZE = 10 92 mm EQUIVALENT DRAIN DIAMETER, d = 2.56 in. COEFFICIENT OF CONSOLIDATION, Ch = 0.380 ft - 2 /day (HORIZONTAL) COMPUTE TIME FOR VARIOUS DEGREES OF CONSOLIDATION, t GIVEN VARIOUS WICK DRAIN SPACINGS, D USING EQN 5.5, FROM KOERNER, 1st Ed. SQUARE GRID PATTERN PERCENT CONSOLIDATION DRAIN------------------------------------ SPACING Effective 50% 75% 90% D (ft.) D (ft.) (days) (days) (days) ----- - - - - -- ----- - - - - -- ----- - - - - -- ----- - - - - -- ----- - - - - -- 3 3.39 5 11 18 3.5 3.96 8 15 26 4 4.52 11 21 36 4.5 5.09 14 29 47 5 5.65 18 37 61 5.5 6.22 23 46 77 6 6.78 28 57 94 6.5 7.35 34 69 114 7 7.91 41 82 136 7.5 8.48 48 96 160 8 9.04 56 112 186 8.5 9.61 64 129 214 9 10.17 73 147 244 9.5 10.74 83 167 277 TABLE 2 BROOKLYN CENTER - 69TH AVE IMPROVEMENTS SETTLEMENT PLATE LATERAL MOVEMENT FILE = HPLATEMO 02- Mar - 92 LOCATION LOCATION PLATE PLATE : AS INSTALLED 2/ 12/92 MOVEMENT DESIGNATION STATION NORTH EAST NORTH EAST (FT) -- -- ------ ---- - ----- ---------- ---------- ---------- --- ----- -- -- -------- G 141 9983.78 16926.01 9984.49 16927.37 1.53 F 142 9934.88 17014.48 9935.49 17015.62 1.29 i D 144 -CL 9886.81 17178.78 9889.05 17179.74 2.44 C 144 -N 9915.49 17183.67 9922.18 17183.63 6.69 B 145 9882.49 17280.99 9884.86 17280.28 : 2.47 TABLE 3 ` N SCALE 1"=50' SOIL BORINGS ��. APPROXIMATE LOCATION _ OF FAILURE X. SILT FENCE _ ------- - - - - -- -'- - - - - -- - - - - - Z"— TOE OF EX. SLOPE ----__ _' - --- '''` <.�: �:;; `'-.`,- _. �;•.. � � LIMITS _ _ _ _ c9 SETTLEMEN � G � —_ - - -__ - - -- \�" #1g -- --- t +► ••.,, �; � `o+ w -- ._,,,,., SETT�La ...�_ _ � — - ---- -_ — — - -- —$A SETTLEMENT _::- •.- -" _ � --- ♦ 1 B SETTLEMENT == 0 r P LATE A PLATE - :--- .- _...�,.: � £ \ SILT FENCE ZONE OF GREATEST `t \ VERTICAL MOVEMENT ,,,-- "^. -o. •...., , �, �.� ; ;, O CONSTRUCTION a \ GAS H �o T`.`: � "- LIMITS CIA U - 4A D /• i -/ IV- 0 0 CD lb 0 N q % I Mrip owft that tty pia aa. papo by me or aadw my � w+yw*lm mW amt I p a alp FU NM .w Of tr» BROOKLYN CENTER FIGURE 1 nv.... 69TH AVENUE un R nAw A[LRO(YIC fTFY YK`4!`JI - r](LTl rte. u,• 0 -WE SftARd17EC7SffPCAAfo?S MINNESOTA PHASE I CONSTRUCTION /, DATE / 3 i /7 !A •f N . SCALE 1"=50' P 4E_m LAKE PROPOSED HEAVE STAKES (8 ® 50' INTERVALS) PROP. CONST . - `� LIMITS PROP. SLOPE INCLINOMETER (1) EX. SILT FENCE OE OF EX. SLOPE -z d a r m 14 Q M Ali ANY CF 1~X.. SLOP �'�. ..- w.-- ...... `� ' ~_...,�"` a..;�. MEN . i.,,,4�,.. . " "ti" ••.,,` ` ;- °° = = — — --- •- — — ...... -c:. = ~ PROP. — . = EX.,.�CONST _...._._ PLATEf ITS .�Y.. � LIM ,.` `� SETTLFM — c NT p _ PiATE F _. ;, E; p j 8 M SILT FENCE CONSTRUCTION A 4 w.. GAS H �o � LIMITS \; - �.\ C . M . P. Zo s / WICK DRAIN 6' SPACING m $�r `w `t K WICK DRAIN 4.5' SPACING co a ........... CD CD STABILITY BERM �Y owth � my Atr n .o. t t am e,. m. a the ® ppMl/' V1.' /�1.fT�p FIGURE 3 ° Rogb f wmd E g ad Mwt 1 am a o BROOKL. 1 N CENTER ER s w.. « 69TH AVENUE 90277 3 NQ BY IaA7EI ream f(Fx DMGN Date - Pa q. Na s. rtc,�a RS MINNESOTA PHASE I CONSTRUCTION DATE 3 3/2/92 A � - y 1 t. u _ r Y 3,t.} � •x s v z VIEW OF FAILURE LOOKING EAST FROM STA. 143 +75 L A. - ,..y A L �t -M �- t ��.,k',��- .:."�•+�!'r..^ r '� '��'?,A°-Z'` � Via..' *�:xr*� .�••..;a.,.. - &3,i ..T - :fir ..�.,Cs - FAILURE SCARP AT STA. 144 +50 (LOOKING SOUTHWEST) Aw FIGURE 2 FILE N0. v � 69TH AVENUE P PHASE I CONSTRUCTION DRG.N G.NO. 2 CITY OF BROOKLYN CENTER Council Meeting Date 3123/92 Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: PROPOSAL FOR IMPLEMENTATION OF AN ADOPT -A- PARK /TRAIL /STREET PROGRAM �c�k�tc�eyc�k�k�k�k�k�k�k�k�k�k�k��k�k�k�kxxx�k> k�K�k�k�kM�k�k�K��k�k�k�k��k�k�k> k> k�k�F�K�k�k�k�K> k�K�k�k> k�k> k >k�kXX�k>k�k>k�yc�cycxxxxxxxxx� DEPT. APPROVAL: Sy Knapp, Wirector of Public Works MANAGER'S REVIEW/RECOMMENDATION: No comments to supplement this report Comments below /attaed SUMMARY EXPLANATION: (supplemental sheets attached Yes ® The attached memorandum outlines a proposal for an adopt -a- park /trail /street program, designed to solicit volunteer efforts from community groups to help maintain City parks, trails, public grounds, and streets. It is modelled after such successful programs as MNDoT's Adopt -a- Highway, and Adopt -A programs in other cities. This proposal was reviewed by the Park and Recreation Commission at its March 17, 1992 meeting. The Commission has long been supportive of such a program, and approved bringing the proposal to the Council for consideration and adoption. The Commission has suggested that the program begin with an emphasis on parks and trails. As the program becomes more well known and our experience with it grows, then we should consider branching out to streets, highways, etc. If approved, it is expected that an informational packet could be ready to send out within two weeks. RECOMMENDED CITY COUNCIL ACTION Review and discuss the attached proposal and the Park and Rec Commission's suggestions. Suggest other community groups who could be contacted. Make any changes to the proposal and then approve the proposal by motion. MEMORANDUM March 12, 1992 TO: Sy Knapp FROM: Diane Specto��J"" SUBJ: Adopt -a- Facility Program Proposal The following proposal is based on the Adopt -a- Highway program, Champlin's Adopt -a -Park program, and Maple Grove's Adopt -a- Street program. As a first step in implementing an Adopt -a- Facility in Brooklyn Center, staff, in consultation with Park & Recreation Commission members and other interested parties, would determine the parks, trail segments, city streets, and other facilities best suited for "adoption ". Various organizations, such as the following, would be requested to make a two -year commitment to the program: Schools Service organizations Churches Scouts, Camp Fire Clubs Chamber of Commerce Neighborhood Mediation groups advisory groups Services requested would be litter pickup, weed pulling, and perhaps special projects such as painting, or flower planting. The City would provide trash bags, gloves, safety vests if working on a street, and litter pickup sticks. Park maintenance staff suggest that these services be provided at least three times a year, during the following periods: April 10 - May 10; July 1 - 31; and September 1 - 30. Of course, the groups would be welcome to volunteer more often, if they are able. In recognition of their service, a small sign would be posted at the facility, identifying the adopter. The City Council would also be asked to recognize the groups through resolutions or a recognition night. The City would require that participants under 18 years of age or those with special needs be adequately supervised. Program responsibility would lie with the Director of Public Works or his designee. A member of the park maintenance staff is interested in serving as a coordinator; clerical and other help would be provided by Joyce in our office. CITY OF BROOKLYN CENTER Comwa Mmik Doc 03roI92 A a. r® 1 - 1 - -- L/ / !.. • REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: ASSESSING DEPARTMENT STAFFING REQUESTS DEPT. APPROVAL: Mark P. Parish, ity Ass s r MANAGER'S REVIEW/RECOMMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached Please review the attached memorandum describing the proposed staffing changes in the Assessing • Department. These changes are proposed to maintain compliance with our statutory mandates, preserve existing service level, and reduce our costs of operation. RECOMMENDED CITY COUNCIL ACTION: If this solution is acceptable, please give favorable consideration to the resolution which follows the memorandum in order to implement this change. • MEMORANDUM March 18, 1992 TO: Gerald G. Splinter City Manager FROM: Mark P. Parish City Assessor RE: Assessing Department Staffing Requests As you are aware, Cheryl Cameron resigned her position of Assessment Technician on February 28th for a position in the private sector. The vacancy presents a problem as our office is preparing for the Board of Equalization and our 1992 reinspections. However, it also presents an opportunity to implement a reorganization of our staff which would have been recommended in response to the Financial and Service Prioritization process. By making the changes now, we not only avoid downgrading an employee, we also will be able to reorganize, fill the vacancy, and proceed with the summer work with minimal disruption. In recent years, our department has been staffed with the following positions: Assessor Appraiser II Assessment Technician Assessment Technician Part -Time Data Entry Operator Seasonal Clerical or Data Collectors Last November, we eliminated the Data Entry Operator position because our computer enhancements enabled us to accomplish the same tasks with fewer employees. This position was not requested in the 1992 budget. Our Assessment Technicians have made residential reinspections for the past two years. The time spent on that activity was compensated at a higher rate of pay as it exceed the duties in their position description. As the two each spent a good deal of the summer months out of the office, a temporary clerical position was filled to assist in the office. Therefore, in addition to the budgeted costs for our four full -time employees, we had part -time or temporary costs for summer clerical, part -time data entry, and premium pay for the two technicians. March 18, 1992 Assessing Staffing Page 2 While this staffing provided a high quality work product and positive public feedback, I do not believe we can continue given the budget constraints. Therefore, I am recommending a reorganization of our full -time positions, specifically, the two positions of Assessment Technician, in order to eliminate the use of part -time or temporary employees. The potential cost savings, if we are able to eliminate the use of part -time employees, upgrading one assessment technician and reclassifying the other to a lower paid secretarial position, is approximately $15,000. Under my proposal, the vacant Assessment Technician position will be changed to an Assessing Secretary. This new position would be primarily clerical and not used for residential reins ections. Over the past few ears upgrades in our Special Assessment P P years, Pg P system have automated nearly all the financial calculations so that the tasks can be accomplished with less technical knowledge. The second Assessment Technician position would be rewritten to include field inspections, interviews, and appraisal research as tasks of the position. The requirements would be expanded to include receipt of the Certified Minnesota Assessor (CMA) designation within eighteen months of employment. This P designation shows understanding of the appraisal principles and state laws which guide our work. The incumbent currently holds this designation. In addition to these changes, we are modifying the procedures we follow in our office to stream -line wherever possible. Our goal is to continue to meet our requirements of reinspections with less paper and fewer steps in the process. Our goal is to allow employees both in the field and in the office, to concentrate on critical tasks and eliminate any unnecessary steps. An example is reducing the number of notices sent to property owners. We will still advise them of our plans and mail a reminder letter if we are unable to inspect, but we will not follow -up as many times as we have in the past. This reorganization is proposed to recognize two conflicting realities: mandates and declining budgets. In order for the public to have any confidence in or understanding of the tax system, we have to keep our records accurate and provide information and service. However, we are cutting back as much a� possible in hopes that future budgets will have additional flexibility or that technology will continue to provide innovation solutions. 11C CITY OF BROOKLYN CENTER POSITION DESCRIPTION POSITION IDENTIFICATION TITLE: Assessing Secretary DEPARTMENT: Assessing STATUS: Nonexempt SALARY LEVEL: Technical - Secretarial Plan, Schedule D DATE REVISED: March 1992 POSITION SUMMARY Performs secretarial and clerical functions for the assessing department under the general supervision of the city assessor. DUTIES AND RESPONSIBILITIES 1. Performs secretarial and clerical functions and assists in these functions for other employees in the assessing department. 2. Responds to public inquiries over the phone and in person regarding departmental policies, procedures, services, and projects. 3. Coordinates and maintains the assessing department's record management program and maintains assessing files. 4. Types reports, memoranda, legal documents, correspondence, and other material using an electronic typewriter or computer word processing software packages. S. Handles confidential telephone calls, typing, and filing for the city assessor. 6. Operates various office and duplicating machines including use of a computer for word processing. 7. Utilizes computer to prepare spreadsheets for appraisal reports, assessments, and other functions. 8. Reviews reports and correspondence for accuracy and completeness. 9. Coordinates and maintains special assessment files and completes special assessment searches using main -frame computer terminal. 10. Maintains schedule /appointment calendar for assessing staff. 11. Performs printing, collating, photography, and bindery operations. 12. Performs other related duties as assigned or apparent. KNOWLEDGE. SKILLS. AND ABILITIES 1. Knowledge of office procedures and practices. 2. Skill in proper grammar, sentence structure, paragraphing, punctuation, and spelling. 3. Considerable ability to organize and systematize record keeping procedure's and various records. 4. Ability to operate electronic typewriter, voice dictation machine, computer word processing and spreadsheet software packages, and copy machines. 5. Working ability to perform basic mathematical computations. 6. Ability to work tactfully and effectively with all City personnel, outside agencies, and the general public. 7. Ability to communicate clearly and concisely, both orally and in writing. MINIMUM QUALIFICATIONS 1. Must be able to type 50 w.p.m. 2. A high school diploma, G.E.D., or equivalent experience required. 3. Supplementary secretarial and /or business courses preferred. 4. A minimum of two years office experience required; municipal office experience preferred. 5. Must be proficient on an electronic typewriter, using computer word processing software packages, and conducting computer data entry. 6. Proficiency with computer spreadsheet applications is preferred. POSITION DESCRIPTION APPROVED By Department Director Date Approved By City Manager Date Approved CITY OF BROOKLYN CENTER POSITION DESCRIPTION POSITION IDENTIFICATION TITLE: Assessment Technician DEPARTMENT: Assessing STATUS: Nonexempt SALARY LEVEL: Technical- Secretarial Schedule D DATE WRITTEN /REVISED: March 1992 POSITION SUMMARY Assists in the performance of property tax, assessment, and special assessment activities. Performs data entry on department computer, and provides information, explanation, and assistance to the public and other employees on matters regarding assessment activities. Completes field inspections, intervie:as. and other appraisal research. Performs duties under the general, technical, and administrative supervision of the city assessor. DUTIES AND RESPONSIBILITIES 1. Performs property tax, assessment, and special assessment activities. - prepares and /or maintains assessment and property information files and records provides information on property, property tax, assessments, and special assessments - completes assessing field cards by computing data from given information 2. Carries out oral communications and public contact activities. - provides information, explanation, and assistance to the public and other employees - receives and routes phone calls - resolves complaints and problems 3. Performs computer /data processing activities. - enters and /or queries data on a computer terminal - processes or manipulates data using word processing, spreadsheets, or other software applications packages 4. Types information via a typewriter and /or word processing equipment. 5. Collects, organizes, and maintains information. - completes forms - collects and files information - maintains records - performs records management activities 6. Maintains schedule /appointment calendar for assessing staff. 7. Performs photography, printing, collating, and bindery operations. 8. Performs field data collection and appraisal research under the general supervision of the appraiser II and /or city assessor. 9. Performs other related duties as assigned or apparent. KNOWLEDGE, SKILLS, AND ABILITIES 1. General knowledge of assessment laws, rules, regulations, and procedures as they affect the assessment function of a city is preferred. 2. General knowledge of real estate or construction fields. 3. Skill in proper grammar, sentence structure, paragraphing, punctuation, and spelling. 4. Ability to work tactfully and effectively with all City personnel, outside agencies, and the general public. 5. Working ability to perform basic mathematical computations. 6. Ability to operate electronic typewriter, voice dictation machine, computer word processing and spreadsheet software packages, and copy machines. 7. Ability to perform duties neatly and accurately. 8. Ability to communicate clearly and concisely, both orally and in writing. MINIMUM QUALIFICATIONS 1. Must be able to type at least 40 words per minute. 2. A high school diploma, GED, or equivalent is required. 3. Supplementary secretarial and /or business courses are preferred. 4. At least two years experience in progressively responsible secretarial positions is required. 5. Experience in assessing administration preferred. 6. Must be proficient on an electronic typewriter and using computer word processing and spreadsheet software packages. 7. Data entry experience is preferred. 8. Must obtain the Certified Minnesota Assessor (CMA) designation within eighteen months of employment. POSITION DESCRIPTION APPROVED By Department Director Date Approved By City Manager Date Approved Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AMENDING 1992 PAY PLAN AND 1992 GENERAL FUND BUDGET TO IMPLEMENT CHANGES IN THE ORGANIZATION OF THE ASSESSING DEPARTMENT WHEREAS, the City of Brooklyn Center is continually reviewing staffing needs and budgets to provide the most cost effective service; and WHEREAS, the City of Brooklyn Center is currently undertaking a Financial and Service Prioritization process to identify cost savings and rank priorities should additional cuts be necessary and as a part of this process, the Assessing department has been considering alternative staffing methods in an attempt to meet our goals more economically; and WHEREAS, a recent resignation in an authorized Assessment Technician position has created the need to hire an employee and the opportunity to implement a more effective staffing method with minimal disruption; and WHEREAS, after a review of options and the financial impacts, staff has recommended two positions be altered to more accurately reflect responsibilities and requirements of each position. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center that the 1992 pay plan is hereby amended and the 1992 general fund budget is impacted as follows: 1. The Assessing Department section of Schedule A, 1992 Positions Authorized, is amended to reduce the number of authorized Assessment Technician positions from two ( 2 ) to one (1) and add one (1) Assessing Secretary which will not be exempt from overtime. 2. Schedule D is amended to add the position of Assessment Secretary with a grade range of T14A to T18C and a hourly wage of $9.81 to $11.94. 3. Schedule D is amended to classify the one position of Assessment Technician with a grade range of T20A to T24C and an hourly wage of $11.38 to $13.85. RESOLUTION NO. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting Date March 23, 1992 Agenda Item Number �� L REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: LEGISLATIVE UPDATE DEPT. APPROVAL: r Gerald G. Splinter, City Manager MANAGER'S REVIEW /RECOMMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) • RECOMMENDED CITY COUNCIL ACTION • League of Minnesota Cities Cities Bulletin • Number 7 March 13, 1992 League holds news conference Cities oppose .governor's proposed cuts Officials from six Minnesota Cramer, St. Paul Councilmember Bob also serves as the president of the cities took part in a League of Minne- Long, and Greenfield City Administra Association of Metropolitan Munici- sota Cities sponsored news conference for Gail Lippert. Buboltz was acting palities. Lippert is a board member of held at the State Capitol on Thursday, as representative of the Coalition of the Minnesota Association of Small March 12. Greater Minnesota Cities, while Long Cities. JA The purpose of the press confer- ence was to express Minnesota cities opposition to the governor's budget proposal to deal with Minnesota's Governor's aid cuts would go deep revenue shortfall of $569 million. into revenue base LMC 1st Vice President Larry Bakken, mayor of Golden Valley, led the news conference. The Carlson administration A better judge of the severity of "We are shocked that Minnesota's defends the cuts in city aid as being the aid cut is the impact on a city's revenue shortfall should be made up only 2.7 percent of total city revenue revenue base. A revenue base is local { by taking such a gigantic bite out of while state agency budgets are being levy plus state aid, which roughly local government aids intended for use cut by eight percent. This doesn't equals the general operating revenue by city governments," Bakken stated tell the whole story, as 93 cities are of a city. Under the governor's in his opening remarks. "We don't partially or totally exempt from the proposal, 762 cities would see their think that it is fair that cities should be aid cut, and a sizable portion of city revenue base cut a full eight percent. asked to sustain nearly one -third of the revenues are dedicated or otherwise Cuts of this size four months into a state budget cuts, while accounting for unavailable for cuts. budget year would be drastic. TB only six percent of the total state budget." Bakken went on to explain that most cities would be cut over eight State court redistricting percent of the city revenue base for the 1992 calendar year, which will amount to take effect to a 12 percent cut because only three- plan fourths of the year remains. Bakken also reminded the reporters that cities U.S. Supreme Court Justice issue before the end of the month. have already suffered cuts of four Blackmun has issued an order Blackmun's order ruling means that percent to the revenue base by action staying the federal court panel's the March 30 deadline for local taken in the 1991 legislative session. legislative redistricting plan. It redistricting is in effect and requires Also speaking at the conference appears unlikely that the full that it be done in conformance with were St. Paul Mayor Jim Scheibel, Supreme Court will rule on this the state court redistricting plan. SGP Detroit Lakes Mayor Larry Buboltz, Minneapolis Councilmember Steve The Cities Bulletin is a publication of the League of Minnesota Cities and includes an update of state legislative, I administrative, and congressional ac- tions that affect cities. It also includes reviews of metropolitan area issues by the Association of Metropolitan Mu- nicipalities. League legislative staff members are available to answer your questions con- Contents cerning legislation relating to cities. I The Bulletin lists League and AMM 1 / Cities oppose governor's proposed cuts authors of articles and bill summaries 1 / Governor's aid cuts would go deep into revenue base by their initials. I / State court redistricting plan to take effect John Ainley —JA 3 / Senate tax committee blasts governor's city aid cut Gayle Brodt - -GB proposal Tim Busse - -TB 3 / House tax committee expresses less hostility Gary Carlson —GC than the Senate Nicole Debevec - -ND 4 / Orfield urban sprawl bill tabled Jean Mehle Goad - -JMG 5 / Commission approves pension bills Sarah Hackett - -SH 5 / Municipal liquor store bill placed on consent calendar Ann Higgins - -AH 6 / State auditor bill heard in House committee Joel Jamnik - -JJ 6 / "TINT"' bill for counties progresses Sherrie Le - -SL 6 / Parking lot conference to be held in Chanhassen Stanley Peskar - -SP 6 1 Public service delivery seminar targets elected Roger Peterson - -RP officials Donald A. Slater - -DAS B 1 I Bill summaries John Tomlinson - -JT Inside back Peter Tritz - -PT cover / Municipal ads Legislative mission statement The League of Minnesota Cities will vigorously represent the policy positions and interests of its members before the Minnesota State Legislature in a positive and effective manner; characterized by timely, quality information provision and policy advocacy. This representation will be based on greater LMC membership participation in the League's legislative program, which is to be facilitated by the League board and staff. League of Minnesota Cities, 183 University Ave. E., St. Paul, MN 55101 10 (612) 227 -5600 Fax (612) 221 -0986 Page 2 Printed on recycled paper LMC Cities Bulletin Senate tax committee blasts governor's city ' c y aid cut proposal Numerous members of the Senate McClung's answers and Johnson's cities which receive all of their aid in Tax Committee leveled harsh criticism conclusion emphasized that all the form of HACA would be exempt at the governor's proposed $71.6 previous aid cuts have applied to all from any aid cuts, and 30 cities would million cut in 1992 city aids at the non - school aids, including homestead/ receive cuts of less than eight percent committee's March 10 meeting. ag credit aid (HACA), equally affect- of revenue base. The League mailed Committee Chair Senator Doug n 1 cities, al c es counties townships, g g and a printout showing the dollar cuts for Johnson (DFL -Cook) led off by stating special districts. each city to all mayors and clerks/ that he liked much of the governor's Senators Johnson, Carol Flynn managers on March 11.) budget but saw two unacceptable (DFL- Minneapolis), Larry Pogemiller Senator Duane Benson (IR- areas— higher education funding and (DFL- Minneapolis), and Randy Kelly Lanesboro), the Senate minority the property tax aid cuts. He criticized (DFL -St. Paul) all criticized the leader, revealed some of what may be both the high dollar level of the aid governor's proposal for the cuts of involved in the governor's proposal cuts and the unfairness of their $14.7 million for Minneapolis and when he noted that letters suggesting distribution. $9.8 million for St. Paul, when these that the governor had eliminated the Johnson said that he liked the cities clearly have major problems of homestead credit have appeared in Senate Independent - Republican poverty, crime, etc. Pogemiller asked, almost every state newspaper. The proposal to use $200 million of the "Why is Governor Carlson so anti - implication was that these letters state reserve fund, rather than the $140 inner city ?" caused the governor to express his million proposed by the governor. However, Senators Ember strong support for HACA by protecting Johnson suggested that the extra $60 Reichgott (DFL -New Hope), Don it from any cuts. million be used to minimize the Frank (DFL -Spring Lake Park), Len Overall, the Senate Tax Commit- problems areas of city aid cuts and Price (DFL- Woodbury), and Phil tee hearing was favorable for cities. higher education funding. Riveness (DFL- Bloomington) pointed However, the League is concerned that Commissioner of Finance John out that their cities also have problems opposition involved the size and Gunyou responded that the governor's and are affected by the governor's distribution of the aid cuts. There top priority is to avoid state short-term proposal just as severely as the central were no comments that ALL non- borrowing, but he would bring Senator cities. school property tax relief aids are part Johnson's suggestions to the governor. Actually, the governor's proposal of a dedicated fund, the local govern - Johnson also led Revenue Com- has about the same severe effect on the meat trust fund, not the state general missioner Dorothy McClung through a great majority of cities; 762 cities fund; therefore, these aids should not series of questions about how aid cuts would receive the full cut of eight be involved in balancing the state have been distributed in recent years. percent of revenue base. Only 63 general fund budget. n House tax committee expresses less hostility than the Senate The House Tax Committee reacted and that the committee would hold a tax bill, rather than shifting burdens of much more calmly to the budget hearing on Tuesday, March 17 to different levels of local government. proposal than their Senate counter- solicit comments on the proposal to "Absolutely there will be levy in- parts. The two-hour hearing on cut LGA. creases for cities," he said, but stressed Thursday, March 12 included discus- Rep. Bill Schreiber (IR- Brooklyn that cities should levy a greater sion of the governor's proposal to cut Park) supports the governor's budget proportion of the property tax to fund only from the local government aid proposal and is the House author of the their "local" services. The state (LGA) program and the proposal to administration's proposed changes to should set priorities for funding of redesign the trust fund for the future. the local government trust fund. He services they want local g overnments Committee Chair Paul Anders Ogren told members of the House Tax to provide, not the amounts of state aid (DFL- Aitkin) stated that public Committee that they should be more to particular units of government. testimony was needed on this proposal concerned about the level of the total See House tax, page 4 March 13, 1992 Printed on recycled paper Page 3 House tax, continued from page 3 The LGA cut over the next three efforts, and that the cost savings which Orfield urban years would total $231.8 million (the may result from such efforts Y e orts would not calendar 1992 cut is permanent, and be realized immediately, but rather sprawl bill benefits of the cut accrue through over a long period of time. calendar year 1994), according to tabled Ogren. He questioned administration Administration continues staff about the expected proportion of service cuts vs. tax increases to deal support of levy limit A bill, H.F. 1778 (Orfield, with the LGA cuts. repeal DFL- Minneapolis), which was Assistant Revenue Commissi Anderson did verify that the introduced to restrain urban Morrie Anderson responded that the governor's proposal does continue sprawl in the metropolitan area by administration had drawn no conclu- current law concerning the repeal of limiting sewer interceptor sions, and that "city officials are levy limits that will take effect for ' construction was tabled on a 13- perfectly capable to deal with these taxes levied in 1992, payable in 1992 11 vote in the House Local and decisions.' In rather unorthodox and thereafter. He stressed that "truth Urban Committee on Tuesday financial advice, he also advised cities in taxation" hearings are a part of an afternoon. to move funds out of dedicated and accountability process to regulate Representative Iry Anderson, enterprise funds to deal with the cuts. cities considering increasing their tax chair of the committee, issued a Such testimony emphasizes the levies. (In his budget address, how- strong warning that the commit - need for city officials to contact their ever, Carlson stressed that these aid tee will take the issue up again legislators about the effects of LGA cuts should not result in property tax next session, and that those cuts s on their etr ci .Man legis ty y eg ors, increases.) interested in the matter should and the governor, still believe that continue to work on solutions to cities can absorb these large aid cuts the problems that Rep. Orfield without substantial levy increases or Distortions of size of LGA raised as his motivation for the without major service cuts or cuts / protection of HACA bill. personnel layoffs. Anderson also stressed that the cut The committee again heard The proposed cuts affect the 1992 was only 2.8 percent of total revenues testimony against the bill, budget year, only three- quarters of the available to cities. The League has including effective presentations budget year is left to handle these cuts. stressed that this calculation is from Anoka County Commis - Cities must be able to demonstrate to misleading; most cities would be sioner Paul McCarron and Blaine their legislators and the governor that subject to cuts of over eight percent of Mayor El Tinklenberg, who also savings for the state will result in city their revenue base (levy plus local was representing the Northern property tax increases next year and government aid). Anderson justified Metro Mayor's Association. JJ that services and personnel will be cut. his statistic by stating that "there are a There was no explanation at the wide range of resources available to House hearing about the real causes of cities" and that "cities have more the shortfall and the governor's flexibility to deal with the cuts than justification for using LGA to carry the state." He advised that cities can nearly 30 percent of the state's total move dollars in and out of dedicated ' budget cuts. and enterprise funds to address keeping with the governor's commit - to At the House hearing, governor's revenue shortfalls due to these cuts. cre ." protecting the "homestead staff and Schreiber also told the Rep. Steve Sviggum (IR- Kenyon) credi t" This "good public policy" was in response to citizen concern after the committee that cities have "a real questioned whether LGA is still based opportunity to pursue cooperative on a city's need or ability to pay, or governor's 1991 veto of the future efforts with other governments" to whether grandfathering in the program apparently j of the trust fund. This reduce their costs and weather these had seriously disabled the fairness of apparently ustifies the lack of equity cuts. Ogren argued that the large LGA the program. Schreiber responded that in the aid cuts for the administration. cuts appeared to be an awfully "heavy- the equity of the LGA program and its Committee members also ex- handed approach" to forcing coopera- distribution should be called into pressed interest in additional informa- tion among governments. question. tion on the amounts of money cities Administration staff show a poor Anderson clarified that no spend on lobbyists, consultants, understanding of the number of cities homestead and agricultural aid administrative staff, and balances in which are actively pursuing such (HACA) distributions were cut in tax increment financing districts. SH Page 4 Printed on recycled paper LMC Cities Bulletin Commission approves pension bills The Joint Senate/House Legisla- fire fund the formula would go from of benefits based on monthly frac- tive Commission on Pensions and the current 2.5 percent of salary per tional parts of a year of service. It Retirement approved the following year to 2.7 percent per year. would increase the lump sum service bills, and either the House or the The bill would also change the pension maximums in steps, effective Senate will hear them before the actuarial assumption as to salary over the next four years to $3,250 per Friday deadline. increase from the current 6.5 percent year of service on January 1, 1993; H.F.2287 (Reding), S.F.1970 to 6.0 percent, increasing the spread $3,500 after January 1, 1994; $3,750 (Waldorf) deals with local police and between the yield at salary assump- after January 1, 1995; and $4,000 after salaried firefighter relief associations. tions from the current 2.0 percent to January 1, 1996. Maximums would be It would eliminate amortization and 2.5 rent c .This assumption change legal limits the amounts that can be Pe p to g g supplemental pp emental amortization for relief would diminish somewhat the contri- paid. The bill would establish a associations in consolidation accounts bution rate increase that will be penalty for paying pensions greater with no unfunded actuarial. required for employers and employees, than those allowed by disqualifying the H.F.1868 (R. Johnson), S.F.2166 but the bill remains blank as to haw municipality or nonprofit firefighting (Stumpf) would require the state and much actual contribution increase corporation for a period of five years school districts to provide paid health would be required. and would require the recovery of the insurance for employees choosing A strike everything amendment to overpayment. early retirement at age of at least 55 H.F.1334 (Reding), S.F.1220 (Stumpf) The amendment would establish a with at least 25 years in a covered would establish a maximum fire state supposedly easier method for volunteer retirement system. The insurance aid equal to 110 percent of the total firefighter relief associations with would be according to the terms in actuarial requirements of the special book value assets between $500,000 effect for the employee and dependents fund of the relief association for the and $2 million to calculate and report on the date of retirement if the preceding year minus five percent of their return on assets. employee makes the election during the current value of assets in the Finally, the bill would establish a the window period between July 1 and special fund. This portion of the bill maximum of $1,500 on any funeral October 1, 1992. would not be effective until January benefit payable by any deceased active The former mandatory language 1994. or disabled or retired firefighter. applying to cities and counties was It would allow the bylaws of a The bill would be effective upon amended to allow the local governing relief association to allow for payment its passage. SGP body the option of offering the same plan. H.F.2025 (Reding), S.F.1916 (Waldorf) would increase the rate Municipal liquor store bill charged on repayments and late payments to the statewide pension plan placed on consent calendar to the 8.5 percent assumed interest rate. H.F.1902 (R. Johnson), S.F.1845 Over 90 cities with municipal asked if anyone had questions or (Morse) would provide a step formula liquor stores recently received notice opposed the bill. No one raised increase in all the statewide 1 that the had to hold an expensive questions or stated opposition. ans and Y Pe q P PPo the first class city teacher plans. The public hearing because they didn't Chair Jacobs then moved to pass commission amended the proposal to transfer at least one dollar from their H.F. 1761 (Dempsey, IR -New Ulm) provide one -tenth of one percent of liquor store fund to another city and have the bill placed on the salary increase for each year of service mod• consent calendar, which should for both the coordinated and basic plan Legislation removing this ensure easy passage of the bill. in PERA and other statewide funds requirement from taw received It was heartening, given the and two-tenths of one percent in the unanimous approval Tuesday in the usual political atmosphere of the police and fire fund making the House Regulated Industries Commit - Legislature, to see members of both formula for the coordinated 1.1 tee. The chair of the committeee, parties act quickly and in a very percent of the high five for the first 10 Representative Joel Jacobs (DFL- cooperative fashion to remove a years of service and 1.6 percent for Coon Rapids) cut off testimony, and burdensome requirement. JJ each year thereafter. In the police and March 13 1992 Printed on recycled paper Page 5 State auditor bill heard in Public service House committee delivery The House Local and Urban local officials' private use of automo- S eminar Affairs Committee heard H.F.2404 biles and motor vehicles. (Pugh, DFL -St. Paul) which makes Another section of the bill would targets elected several changes in local government require all local governments which accounting and financial reporting, operate a municipal liquor store to ���lclalS as well as prohibiting several have that store audited annually. This expenditures or activities such as could amount to a $2,000 or greater "The challenge for you, as a local cost for these communities. JJ official, is to meet your constituents rising demands for improved public services- -and do it with declining revenues. This seminar offers a proven T I 1 � i T bill for counties approach that includes practical strategies and tools to produce better ro are S S e S results without additional spending. It b provides the kind of direction you as a policy maker so desperately need as A bill which would require all testified against a uniform night as an you face continuing financial difficul- counties to hold their "truth in taxa- additional mandate. ties, said George Latimer, former tion" hearing on the first Tuesday in Both AMC and the League mayor of St. Paul, and past president December passed the Senate Local testified that the advertisement of the League of Minnesota Cities and Government Committee on Thursday, requirement should now be eliminated the National League of Cities. March 12, and will now go to the Tax because of the use of parcel- specific A seminar, Transforming Public Committee. Sen. Don Frank (DFL - notices statewide beginning this year. Service Delivery Duringfimes of Spring Lake Park), authored the bill in As an alternative, and to avoid Scarce Resources, will arm elected response to a request by the Associa- confusion with the information on officials with the insights and tools tion of Minnesota Counties (AMC). notices this year, both organizations needed to creatively deal with today's Scheduling of city and school support a newspaper advertisement demand for services, under tight districts hearings would not change. which only includes the time, date, and budgets. It offers practical proven Shared staff and professional consult- location of the hearing. This would methods for rethinking the way in ants has been a primary issue which mean the elimination of the current which we deliver city services and prevents both cities and schools from requirement for information on gives concrete suggestions for getting participating in a uniform hearing proposed net levies and prior year more out of scarce resources. night process. The League has also taxes. SH The seminar is designed for mayors and councilmembers. Peter Hutchinson and Babak Armajani, former Minnesota state } Parking lot conference to be held executives nationally recognized for in Chanhassen their reform efforts, will lead the seminar. Co-sponsors of the seminar are the The second annual conference on The goals of the conference are to League of Minnesota Cities, Minne- parking lots will ca held at the present concepts to ensure plant rota Mayors Association, Association Minnesota Landscape Arboretum i r om survival in and around parking lots. of Minnesota Counties, and the Chanhassen on Friday, March Cost of the session is $45 per Minnesota Asssociation of Townships. 8 a.m. to 4:30 p.m. The conference from is person ($15 for students). Registra- Contact Government Training sponsored the Minnesota Chapter of tions can be sent to the Minnesota Service (612/222 -7409 or MN Toll the American Society of Landscape Landscape Arboretum, P.O. Box 39, Free 800/652 -9719) for more informa- scape Arboretum. Architects and the Minnesota Land- Chanhassen, MN 55317. tion and a registration brochure. Page 6 Printed on recycled paper LMC Cities Bulletin League of Minnesota Cities 183 University Avenue East St. Paul, MN 55101 (612) 227 -5600 Legislative conference brings city officials together Will the state raid the local government trust fund to balance its budget? Will the Dyrstad Commission on Local and State Government Relation's findings affect the way cities do business? Will the Legislature place a constitutional amendment on the ballot for transportation funding? g Find out about these and other important issues affecting cities at the 1992 Legislative conference on March 24, 1992 at the St. Paul Radisson Hotel. The message to legislators this year, is "DON'T BUST THE TRUST. " We need to work together to communi- cate this important message to all legislators. P g g • There is strength in numbers, so come to St. Paul to attend the Legislative Conference and Capitol rally. Help protect the trust _ter and tell legislators about the important services cities ;- provide. After the Capitol rally, city officials are encouraged to visit their legislators and share with them the importance of maintaining the trust- -not only the local government trust fund, but the trust '' -- , • '�- between the state and cities. -t j := So don't delay, register today. f 1 I DON B E TRUST Ir UST TH U '. � �a • � �.... -. _r� ` arr ay �i � ---�"— _ I1 � ~'� � � _�- 1992 Legislative Conference 8:00 a.m. Registration opens Annexation 9:00 a.m. Presidential message "Review of Annexation Legislative Pete Solinger, LMC President, Proposals" Councilmember, Rochester *Sen. Randy Kelly, Vice chair, Judiciary; 9:15 a.m. State revenues and the local Member, Economic Development and government trust fund Housing, • Member, Taxes; Member, Commissioner John Gunyou, Metro Affairs Department of Finance 10: a.m. Capitol rally, Capitol Rotunda Environment *Governor Arne Carlson "Review of Environmental Legislation" Senate Majority Leader Roger Moe *Sen. Steve Morse, Chair Legislative Senate Minority Leader Duane Benson Commission on Water; Chair, 11:15 a.m. Individual meetings with legislators Environmental Division, Finance; (City officials should make Member, Environment and Natural appointments to see their legislators Resources during this time) 12:15 p.m. Luncheon Transportation House Speaker Dee Long "Perspectives on Dedication House Minority Leader Terry Dempsey of Funding for Transportation 1:45 p.m. Report on the commission on local Systems" and state government relations Fred Corrigan, Executive Director, Lt. Governor Joanell Dyrstad Minnesota Transportation Alliance 2:45 p.m. Break Jack Nawrocki, President, Southern 3:00 p.m. Pay equity Minnesota Highway Improvement Commissioner Linda Barton, Association Department of Employee Relations 5:15 p.m. Reception for city officials 4:15 p.m. Concurrent sessions and legislators * Invited to speak 1992 Legislative Conference Registration 1992 Legislative Conference Housing City (Please print or type) Organization League of Minnesota Cities Name Title I Function 1992LeaislativeConferencs Dates March23- 24.1992 Name Title I All requests for the above group must be received by March 9.1992 I Name Title I leas print or type) I s First Registration fee: $75.00 advance i Address $85.00 on -site ( city state---Lp sharing room with No. of persons AdvanceRegistration I signature Phone Number Deadline —March 17, 1992 I I AbnM Dey Year a Month I Day Y�er I Arr"IDate DepartureDrie Check in time 3:00 p.m. Check out time 12:00 p.m. Accommodations will not be confrrnad wnhcut a check for the nrel nlgltr depoel or use Fee Includes conference registration, luncheon, and I your AAex or Dinars Club credl card number to "rantee your reservation. You will be I evening reception with legislators Invited. charpad for ft first nlpht l reservatkxts are not canceled 48 hours prior to artivai. Cradl card a Amex p Diners Chao VlaaCl Mastercard Q Make check payable and mall to i Expirationdate (Pbaseskaske") League of Minnesota Cities 183 University Avenue East I t;ap'etat Member on 1 °r MaktaeMekpayableand mail tothe N Radbaon Hotel St. Paul St. Paul, MN 55101 I $0 Single 11 East Ksllopp Blvd. I - $40 Dou (2 veePM) at Paul, MN $5101 I Bill Summaries * Indicates League support or general conformance to League policies. ** Indicates League opposed bill. Courts and crime Property tax exemption for ment & Natural Resources) would Implied consent law industrial development district require the state to purchase and use H.F. 2574 (Carruthers, Vellenga, S.F. 2225 (Samuelson) (Taxes & and require contractors to use packing Swenson, Solberg, McGuire) (Judi- Tax Laws) would allow property materials made of renewable re- ciary) would make it a misdemeanor owners or developers to apply for sources. The bill would ban the use for anyone to refuse to take a chemical exemption of the increased value on a and disposal of loose foam polystyrene sobriety test, and would make the Property due to improvements or packing materials. TB offense a gross misdemeanor if the rehabilitations on properties located violation occurs within five years of a within industrial development districts Watershed districts prior license revocation or within 10 (created by port authorities). If cities H.F. 2320 (Peterson, Dille, Winter) years of the first of two prior license approve the application, the exemption (Environment & Natural Resources) revocations. TB would last for five years. The bill would eliminate the requirement that would set a process for determining metro counties must appoint watershed Products containing asbestos the exempt portion of property value. district managers from lists of nomi- S.F. 1915 (Luther) (Judiciary) Effective for taxes levied in 1992, nees submitted by towns and cities. would add cases where liability arises Payable in 1993, and thereafter. SH The bill would also make local from manufacture or distribution of governments subject to watershed asbestos- containing products to the list 'Manufacturing tax increment district permit fees, and would clarify of cases in which there is no limit on financing districts procedures for appealing watershed joint and several liability. TB S.F. 2335 (Davis, Doug Johnson, district decisions. TB Metzen, Beckman, Bernhagen) Parental notification (Economic Development & Housing) Hazardous substance cleanup i would authorize the creation of S.F. 1866 S.F. 1961 (Bertram) (Judiciary) (M ondale, Merriam, J. f manuacturing tax increment districts Johnson, D.R. Frederickson, Dahl would require notification of parents ) or legal guardian of an 18 or 19 year which is in the public interest because (Environment & Natural Resources) old who is arrested. The bill would it would discourage such industry from would provide protection from liability also require that the registered owner moving to another city or state, would for releases of hazardous substances to of a vehicle be notified if the driver is result in increased employment for the people not otherwise liable who arrested, unless the owner was also the state, or would result in preservation or undertake and complete cleanup driver or a passenger in the vehicle. enhancement of the state's tax base. actions under an approved cleanup TB The district would be limited to 10 plan. The bill would specify who years after approval or eight years would and would not be liable for Economic development from receipt of the first increment, releases and would allow agreements whichever is shorter. District would be with property owners affected by a Neighborhood revitalization exempt from aid reductions, however, release originating off -site. TB program funds increment from school aid is not H.F. 2302 (Rice) (Local Govern - supposed to be credited to the district. Recycled CFCs ment & Metropolitan Affairs) would The bill would require county and S.F. 1897 (Dahl) (Environment & require that each city ensures that city school district plan and modification Natural Resources) would require that matching money used for neighbor - approval and prohibit pooling of recycled CFCs used in refrigerators, hood revitalization programs be increment. SH air conditioners, etc. meet federal distributed equitably to all geographic standards. The bill would require the parts of the city. The bill would deem Environment Pollution Control Agency to recom- the distribution of funds through a mend use, recapture, and recycling lottery or other method of random State purchasing methods for CFCs. TB chance as not equitable. TB H.F. 2256 (Winter, McGuire, Bodahl, Steesma, Skoglund) (Environ- March 13, 1992 Printed on recycled paper B 1 Bill summaries continued Waste facility permit fees rate for all late non - homestead taxes) interest collected on real and personal S.F. 1933 (Morse, D.R. for taxes paid after three days after the property taxes among the taxing Frederickson, Stumpf, Lessard, Moe) due date. The same system of penal- jurisdictions in the same proportion as (Environment & Natural Resources) ties would apply to the October the taxes are applied. Currently, only would require that permit fees for solid payments. In addition, upon written counties and school districts split these waste facilities be based on the volume application, penalties would be abated funds. Effective after the May 1992 of waste received at a facility. The bill if the payment was within seven days settlement. (LMC policy RS-4.) SH -,i require that fees be at least $50 of the due date and if the late payment and would allow the Pollution Control was due to "unforeseen circumstances" County tax anticipation certificates Agency to set maximum fees. The bill (illness, death, weather, etc.). The bill S.F. 2139 (Larson, Sams, would require the PCA to adopt would also reduce penalties for Langseth) (Taxes & Tax Laws) would emergency rules setting the fees by agricultural homestead and agricul- not allow any future tax anticipation July 1, 1992. TB tural non - homestead taxes. Effective certificates to become due and payable for taxes payable in 1992 and thereaf- more than 15 months after the deadline Petroleum tank release cleanup ter. SH for certifying the property tax levy. account Effective following enactment. SH S.F. 2001 (DeCramer) (Environ- Limitations on governmental debt ment & Natural Resources) would H.F. 2457 (Kahn, Welker, Paper recycling facilities —taxes allow cities and towns to apply for Greenfield, Orenstein, Wagenius) S.F. 2355 (Solon, Doug Johnson, reimbursement from the Petroleum (Local Government & Metro Affairs) Gustafson, Lessard, Chmielewski) Tank Release Cleanup Account would limit the purposes for which (Taxes & Tax Laws) would reduce the provided they are not responsible for cities, counties, special districts, and property tax rate on property used for the release and they incur state agencies can issue general market pulp for making paper from reimburseable expenses. TB obligation debt. Allowable uses sorted office waste paper or related include acquiring or bettering land; facilities to 1.6 percent (currently Mercury in solid waste financing the acquisition or betterment generally 3.1 percent for the first S.F. 2042 (Dahl, Merriam, of land, buildings, and capital improve- $100,000) and 4.75 percent on the Stumpf, J. Johnson, Morse) (Environ- ments; or paying the costs of issuance remainder. The bill would also provide ment & Natural Resources) would and sale of the obligations. This would a sales tax exemption for construction prohibit the placement of any item not cover tax anticipation notes to of such facilities. Effective for taxes containing mercury into a solid waste cover borrowing for less than two payable in 1993 and thereafter, and or any processing or disposal facility. years. Effective for G.O. debt issued sales made after date of enactment. The bill would require the labeling of after August 1, 1992. SH SH products that contain mercury and would require those who install or "Repeal of local option sales tax Uniform "truth in taxation" hearing repair such products to ensure mercury and local government trust fund date for counties recycling. TB S.F. 1769 (Bertram) (Taxes & Tax S.F. 2403 (Frank, Adkins) (Local Laws) would eliminate the additional Government) would require all Finance and taxation one -half cent sales tax passed by all counties to hold their initial hearing on Reduced penalties for late property counties last summer. It would also the proposed tax levy on the first tax payments delete the local government trust fund Tuesday in December. ('Phis proposal H.F. 2079 (Hasskamp, Gutknecht) and would reinstitute local aid and is supported by the Association of Craxes) would reduce penalties on credit distributions through an annual Minnesota Counties.) Cities and property taxes paid within three days appropriation by the Legislature. All school districts would still be allowed after the due date. The penalty on the trust fund revenue would be returned to select hearing dates during a May tax statement would be one to the general fund on June 30, 1992. specified time period in November and percent if aid within three days SH December. Effective for hearings in pe s after g P Y the due date, or three percent if paid 1992 for taxes payable in 1993. SH after three days of the due date. On `Penalties and interest — non- homestead property, the penalty proportionate distribution General government would be two percent if paid within S.F. 2019 (David Frederickson, Licensing of plumbers three -days after the due date (the Doug Johnson, Chmielewski, D. H.F. 2294 (Farrell) (Labor - current rate for all late homestead Benson, Pariseau) (Taxes & Tax Laws) Management Relations) would taxes), or seven percent (the current would distribute the penalties and B 2 Printed on recycled paper LMC Cities Bulletin Bill summaries continued establish a state board of plumbing to park license to include an approval Human Services) would create a state adopt uniform minimum standards, set from the governing body of the local health assurance board to provide a fees, and certify plumbing inspectors. unit of government in which the park statewide insurance plan to provide The bill would preempt local will be located. The bill proposes comprehensive coverage for necessary licensure, and would require local adoption of a manufactured home health care services. The bill would standards to incorporate state stan- owner's bill of right, and specifies set up a health care trust fund, and dards. The bill would also require resident association right and proce- would specify individual fund ac- notification to the board if a city dures. TB count. TB adopt a local plumbing ordinance. TB State advertising contracts Outdoor recreation bonding H.F. 2587 (Runbeck, Jefferson, S.F. 2047 (Luther, Flynn, Laidig, Government data requirements Leppik, Smith) (Governmental Mondale, Kroening) (Metropolitan H.F. 2335 (Peterson, Reding, Operations) would require contractors Affairs) would authorize the sale of Wejcman, Goodno, Krinkie) (Govern- to provide free services as part of a $29.9 million in state bonds and mental Operations) would make a state contract for advertising, public appropriate the proceeds for the number of changes within the Depart- relations, or marketing services. The acquisition and betterment of regional ment of Administration including free services would be made available recreation open space by the Met classifying RFP responses, specifying to state agencies and political subdivi- Council and by local government. that bidding preferences are not sions. The bill would also require The bill would f require the use o $5 cumulative, setting preference for nonprofit organizations, governmental million for the Lake Minnetonka recycled or recyclable material in bid entities, or businesses that receive state Regional Park, and would limit specifications, and allowing certain money to provide free advertising funding for mandated costs, grant, supplemental construction work prior space to state agencies or governmen- planning, and administration. TB to encumbering funds. TB tal entities in the publications of the organization. TB Residential builder licensing Open meeting requirements S.F. 2050 (Beckman, Adkins, H.F. 2345 (Carruthers, Reding, Municipal utilities surplus funds Halberg, Dicklich, Davis) (Commerce) Knickerbocker, Cooper, R. Johnson) H.F. 2589 ( Schreiber) (Local would repeal the requirement for (Governmental Operations) would Government & Metropolitan Affairs) continuing education, license bond, clarify that the open meeting law would prohibit the transfer of surplus insuran and license number display applies to advisory bodies. The bill funds of a municipal utility to another for residential building contractors. would allow a court to award attorney's city fund for other than utility pur- The bill would exempt project where fees to the prevailing party in an action poses. The bill would be effective the total price is less than $2,500 and brought under the open meeting law unless otherwise stated by a home rule where an individual's annual income TB charter provision, or other general or does not exceed $20,000. TB special law or agreement. TB No insurance for governor or Tanning facility requirements Planning and zoning islature until � passage of health H.F. 2401 (Bodahl, Kelso, S.F. 1828 (Vickerman, Adkins, insurance reform bill Vellenga, Hausman, Runbeck) (Health Hottinger, Bernhagen, Renneke) S.F. 2138 (Johnston, Pariseau & Human Services ) would require cal � (Local Government) would stbntfi Kelly) (Governmental Operations) either state or local operating stan- cantly change the statutes governing would prevent the state from providing dards and licensure for tanning local government planning and zoning. state -paid health insurance and related facilities. The bill would provide The bill would specify procedures for benefit to the governor and legislators specific state standards regarding local government to follow, specify until the Legislature passes, and the equipment, eye protection, and written general authority for comprehensive governor signs, a health insurance warnings. The bill would also prohibit planning, and set standards for reform bill. SH minors from using tanning equipment. comprehensive plan preparation. The TB bill would define the authority of local Accounting standards for state and unit of government. TB local governments Manufactured homes S.F. 2236 (Riveness, Waldorf, H.F. 2471 (Fellow, Olsen, Hanson, Health care Pariseau, Hughes, Ranum) (Govern- Kelso (Housing) (H usm would require the g) S.F. 868 q tt' as Ho to er mental (Pappas, g Operations) would require that application for a manufactured home Beckman, J. Johnson) (Health & the state, metro governments, political March 13, 1992 Printed on recycled paper B 3 Bill summaries continued subdivisions (this includes cities), and Employee Relations, and would allow percent reduction if an employee failed the University of Minnesota meet rather than require the use of HMO to use safety devices. TB specific internal governance and and other health care delivery options. accountability standards. These would The bill provides for DOER to explore Rescue squad workers — workers include following internal control the financial feasibility of individual compensation eligibility structures, incurring expenses only for retirement programs. TB S.F. 1941 (Morse, D. Benson, public purposes, providing equitable Sams, Chmielewski, Beckman) salaries and benefits, and being subject Workers compensation — (Employment) would classify rescue to examination by the legislative rehabilitation regulations squad workers as employees for auditor and the state auditor. SH S.F. 1877 ( Chmielewski) (Employ- purposes of workers compensation. ment) would make rehabilitation The bill would require an evaluation of Housing regulations applicable to vocational whether ambulance personnel are Leasehold cooperative requirements rehabilitation only, and would set an appropriately classified for workers S.F. 2228 (DeCramer) (Taxes & appeals procedure for decisions compensation premiums. Companion Tax Laws) would require a city to imposing sanctions on health care to H.F. 1941. TB make a finding that the reclassifica- providers. The bill would mandate a tion of a cooperative association to a 4.6 percent premium reduction due to public safety leasehold cooperative will not substan- changes in the bill and would bar rate Emergency response commission tially impair the ability of the city or increases before January 1, 1993. TB H.F. 2508 (Trimble) (Environment its agencies to meet debt service & Natural Resources) would add the obligations on any bonds or other Workers compensation — assigned Commissioner of Transportation and outstanding debt. Effective following risk plan S.F. n emergency manager representative enactment and would apply to taxes .F. 1878 ( Chmielewski) (Employ- to the Emergency Response Commis - 1 able in 1993. SH ment) would require the assigned risk payable Sion. The bill would also include tribal plan to use certified managed care representation if a district includes Personnel plans and to implement a medical cost tribal lands. TB containment program. The bill would Ambulance service payroll division require the risk plan to create employer peace officer death benefit claims H.F. 2024 (Cooper, Solberg, grouping programs, and would bar Beard, Welle, Boo) (Labor-Manage- S.F. 2002 (Price) (Governmental g entry into the plan unless two insurers Operations) would require that public ment Relations) would require that have rejected coverage. The bill would safety officer death benefit claims be insurers allow employers licensed to also require the creation of a workers filed within two ears of the date of provide ambulance service to divide a compensation fraud unit in the y payroll among rating classifications Department of Labor and Industry. TB death on a form provided by the most closely fitting the work actually Department of Public Safety. The bill performed based on actual time would set specific conditions for Workers compensation —small worked. Currently, payroll is divided claims nonpayment of benefits including into four -hour blocks for worker S.F. 1879 ( Chmielewski) (Employ- intentional misconduct, gross negli- compensation insurance purposes. TB ment) would limit attorney's fees for g ence ' or intoxication. TB employers and insurers. The bill Law enforcement training Seasonal employees would create a small claims court in g courses H.F. 2350 asskam Kinkel S.F. 2055 (Marty, Ranum) (Judi- � p' � the Department of Labor and Industry Wenzel (Labor-an Management Rela- ciary) would require the Police Officer ; ) ( Lb M � to settle small claims and would set tions) would define seasonal employ- procedures for the court. TB Standards and Training Board to ment for purposes of unemployment develop a training course to assist compensation as employment for 107 Workers compensation —wage officers who respond to crimes of consecutive ( days now 15 weeks ) determination violence against children and women. less. TB termination The bill would require the training of S.F. 1880 ( Chmielewski) (Employ- officers before licensure. Effective went) would include holiday and Employees relations August 1, 1993. TB vacation pay and time for wage H.F. 2435 (Wejcman, Reding, determination purposes. The bill Simoneau, Knickerbocker) (Govern- would impose a 15 percent compensa- Special legislation mental Operations) would delete the tion penalty on employers whose Alden: LGA increase expiration of the labor- management violations caused injury and a 15 H.F. 1899 (Haukoos, Reding, committee in the Department of Kalis, Richard Anderson) (Taxes) B 4 Printed on recycled paper LMC Cities Bulletin Bill summaries continued would increase 1992 local government would authorize the commissioner of ending 1995, and $20 million in fiscal aid payments to the city of Alden by transportation to identify areas where year 1996. ND $1,588. Aid payments in 1993 and the loss of or lack of rail service is thereafter would be increased by $838. detrimental to efficient transportation. LRT bonding These amounts are attributable to an The bill would provide for reimburse- S.F. 2145 (Kroening, Pappas) error in the city's payable 1991 levy, ment to railroad companies for (Transportation) would allow the and would be paid before any propor- maintaining signals and safety devices. Metropolitan Council to issue bonds to tional increases or decreases in the Effective July 1, 1992. SH develop light rail transit. The council local government trust fund. Effective would be able to issue bonds not upon approval by the city council. SH Railroad authorities exceeding $320 million for the H.F. 2303 (Stanius, Valento, development of light rail transit in the Zumbrota: Informational signs Newinski, Pellow, Runbeck) (Transpor- central corridor between downtown St. S.F. 1893 (Mehrkens) ('Transporta- tation) would prohibit regional rail Paul, the University of Minnesota tion) would allow the city of Zumbrota authorities in the metropolitan area Minneapolis campus, and downtown to put up two informational signs on from using property tax revenues, or Minneapolis. The bonding amount Highway 52 within two miles of the revenue from bonds payable from would include costs of acquisition and city, provided the city has the approval property taxes for anything but improvement of right -of -way and of the land owner. TB acquiring real property. It would also capital equipment, and costs related to bar an authority created in any of the the issuance and sale of the bonds. Ely: Local sales tax authority and seven counties of the metro area from ND motor vehicle excise tax using money it was lent or given S.F. 2375 (Doug Johnson) (Local (donated) by the county for purpose "Towns eligible for MSA funds. Government) would authorize the city other than the purchase of real prop- S.F. 2267 ( Knaak, D. Benson, J. of Ely to impose an additional sales erty, if the money was derived from Benson) (Transportation) would tax of up to one cent. The city would county property taxes. ND include towns with populations of also have authority to impose an excise 5,000 or more with those eligible to tax of up to $20 on any retail sales of Transit facilities receive municipal state aid transporta- motor vehicles within the city. Rev- S.F. 2144 (Merriam, Pappas, tion funding. Effective January 1, enues from either tax would have to be Langseth) (Transportation) would 1993. Companion H.F.2301 (Stanius, used for the construction, operation, authorize the Metropolitan Council to Gruenes, Valento, Runbeck, Krinkie). promotion, or development of a issue bonds up to $110 million for SH community revitalization project transit facilities and equipment. Of the known as the Ely Wilderness Gateway total, not more than $87.4 million "Constitutional amendment to project. The bill would require a would be used for fleet replacement, allow towns to receive MSA funds referendum election for voter approval facilities, and capital improvements; S.F. 2415 (Knack) (Transporta- of these taxes. A nine- member citizen $22.6 million would be used for transit tion) proposes that a constitutional committee must be created to review hubs, park -and -ride lots, community amendment be submitted during the and approve strategic plans for the based transit vehicles, and intelligent 1992 general election that would ask: project. Membership is specified. SH vehicle highway systems projects; and "Shall the Minnesota Constitution be the total must include costs related to amended to allow money from the Transportation the sale and issuance of bonds. The municipal state -aid street fund to be Impact of insufficient rail service, council would be allowed to issue $30 used for town roads?" Companion crossing signal reimbursement million of the total amount authorized H.F.2751 (Stanius, Valento, Runbeck, H.F. 2080 (T1anheim, V. Johnson, during fiscal biennium ending 1993, O'Connor). SH Lasley, Trimble) (Transportation) $60 million during fiscal biennium March 13, 1992 Printed on recycled paper B 5 *Dole o99992 R 9 EoC*T 9 0oReY i OF MINNESOTA CITY OFFICIALS Available in February Price $25* The Directory contains: Directory Updates • Names of all city officials and department Updates to this directory will be available heads in Minnesota in May and September for the following • City hall street addresses and zip codes information: Names of mayors, managers, • Designation of Plan A and Plan B cities clerks, and councilmembers and city hall • Council meeting dates addresses, phone numbers, and fax numbers. • Telephone numbers of city hall or city The directory purchase price includes the clerk, when available updates. • Populations from the 1990 federal census Please send changes to Laurie Audette, • Legislative and congressional districts LMC, 183 University Ave. E., St. Paul, MN 1 1 -2 55 0 526. *Advance payment required. Discounts available for member city officials. Mail order form to Finance Department, League of Minnesota Cities, 183 University Ave. E., St. Paul, MN 55101 Order form: 1992 Directory of Minnesota City Officials Name Number `x Title of copies at $25 Finn/State Department Member cities: 25% discount Address Subtotal .065% sales tax City/State/Zip Postage and handling see chart at left Postage and handling If your order is between: $1.00 and $25.00 $1.50 Total enclosed $26.00 and $50.00 $3.00 $51.00 and $75.00 $4.50 Add sales tax if applicable multiply by .065 over $75.00 $6.00 (cities are exempt). Municipal ads cop Se c o nd Strobl South, Hopkins, MN 55343. For a Municipal ads are printed at no charge to member cities. Ads run in one issue only unless notice Is received in to run second time.Tbe Cities Bulletin is published wee d the 1 copy of the bid requirements ct to make Kerber p weekly wring legislative inspection appointment contact Norbert ICetber st the Interim, the time between sessions. Municipal ads will appear in the nest available Cities Bulletin. Cities have the right to reject any or all bids on equipment or proposal m , and to waive any fs6ratitlea therein. the Hopkins public works facility, 939 -1382. The Minnesota cities a City of Hopkins reserves the tight W reject any re equal opportunity employers. and all bids if not in the best interest of the city. PUBLIC WORKS DIRECTOR The City of EQUIPMENT. The City of Lakeville as for Positions Centerville (population 1,639) is seeking a public sale one Toro Groundsmaster 1979 engine ASSISTANT FINANCE DIRECTOR. The side discharge mower deck; one 1984 Toro works director. Responsibilities include Groundsmaster engine rear discharge mower City of Maple Grove (population 42,000) is management, maintenance supervision, and � � � seeking an assistance finance director. Responsi- m eons of the municipal water system deck; one 1986 Toro Groundsmaster three bilities include accounting duties for, daily municipal sewer systemi municipal buildings cylinder diesel side discharge mower deck; one supervision of accounting staff, preparation of 1974 John Deere model 830 diesel tractor, cozy and parks and street maintenance. Class D water, cab, and industrial loader, one 1973 Ford 2000 financial statements, liaison with city's insurance Class C sewer, and Class B driver's licenses agent, and preparation of monthl / required prior to expiration of the employment gas engine tractor with throe point hitch; and one budget reports Qualifications include a probationary period. Salary is expected 964 1 -1/2 ton ected to begin gas engine roll pack roller The Bachelor's degree in business, accounting, equipment is in good condition and bids will be & at 512.00 per hour dependent on qualifications. opened at 9.00 a.m., March 25, 1992 in the finance related field with a CPA or Master's degree. Re For an a M ilion and a job description contact Lakeville city hall 'Ile sealed envelope must be g Requirements include governmental Tamara M. Miltz- Miller, Clerk-Administrator, experience with three years of progressively 1694 Sorel Street, Centerville, MN 55038. clearly marked on the outside that it is an responsible experience and supervisory equipment bid. Send bids to City Clerk, City of Application and resume deadline is March 27, Lakeville, 20195 Holyoke Avenue, Lakeville, MN experience. Starting salary is $37,386 to 543,137 1992. The anticipated starting date is May 1, DOQ. Deadline is April 3 at 4:30 p.m. For an 1992. EOE 55044. For more information or appointments to application and a job description contact Finance SUPERINTENDENT OF PUBLIC inspect the equipment call Bill Hof3beck or Jim Department, City of Maple Grove, 9401 WORKS. The City of Robbinsdale is seeking a Robinette at ( 612 ) 469-4431. Fernbrook Lane, Maple Grove, MN 55369, (612) FIRE UNIT. The City of Brooklyn Center superintendent of public works. Responsibilities 420 -4000, etc. 2506. EOE M/F/H include supervising scheduled and unscheduled has for We a 1973 American LaFrance 1500 BP m c It has a Detroit 6N71 diesel engine and ECONOMIC DEVELOPMENT COORDI- maintenance of the central garage, parks Pub � NATOR. The City of Rosemount (p o p ulatio n buildings and grounds, streets, storm sewers is in excellent condition. Sealed bid deadline is Qualified I0,000) is seeking an economic development sanitary sewer, and water systems; supervise and 10:00 am., Wednesda y April 15, 1992. Q�b coordinator. Responsibilities include developing bidders will be allowed to raise their bids at the s P ° P 8 scbedule all maintenance division employees; strategies for economic development/commercial and inside and outside work. Requirements time of bid opening. Bids must be p laced in a renovation of the community; act as assista include communicating effectively and sealed envelope and marked in the lower left- executive director to the newly formed professionally with employees and public; five hand corner `bid for used fire unit." Minimum Rosemount port authority which carries out the bid is $25,000. To inspect the unit contact Chief years experience l Ron Boman at 612 general public works or 9 -3360. Submit sealed economic development activities for Rosemount; closely related field, three years supervisory ( ) 56 developing financing packages for developments bids to Patti Page, Deputy City Clerk, 6301 experience, and a valid Minnesota class C driver's using tax increment financing, community license. Minnesota class B driver's license is Shingle Creek Parkway, Brooklyn Center, MN development block grants, and department of 4 Lake 55430. preferred Salary range is 540,47 to Lake LADDER TRUCK. The Ci ty of New Ulm 6. trade and economic development programs; Apply at Robbinsdale City Hall, 4221 Road, ' provide leadership and vision to the port Robbinsdale, MN 55422 by April 3, 1992. AA/ has for sale a 1969 Peter Pirsch 75' ladder truck. authority; and day to day administration of alt It has a Waukesha engine, five speed transmis- economic development activities. Requirements FoE, smoke free environment sion, and 5,738 miles. It is ladder certified include a Bachelor's degree in planning, public November 1989. All ground ladders included. administration, business administration, or For sale The truck will be available in July 1992. For more related field; at least three years of responsible FIRE TRUCK. The City of Center City has information or to make and inspection appoint- relevant experience; a Master's degree in for sale on bids a 1965 GMC 4000 fire went contact Chief Jerry Plagge, 100 North planning, public administration, or related field, department tanker truck. It has a V6 gas engine Broadway, New Ulm, MN 56073, (507) 359 - and relevant experience preferred; and communi- with dual tanks; four - spoed transmission; new 8225. Bids must be received by June 1, 1992. The cation, financing, and project development/ tires and rims; approximately a 2000 gallon city of New Ulm reserves the right to reject any management skills. Starting salary is $38,500 to capacity stainless steel oval tank with a manual or all bids $45,000. For more information, a city applica- 8" side discharge (driver side); and comes WATER METER PARTS. The City of tion, and a job description contact Susan Walsh, complete with lights, siren, and radio (if Windom has for sale new water meter parts for City Clerk, 2875 145th Street West, Rosemount, purchased by a fire department). Bids will be Badger (brass) model A -ER 5/8" x 3/4" and MN 55068 (612) 423 -4411. Application deadline opened May 6, 1992 at 7:00 p.m. at the Center Badger Recordall (plastic) model 15 5/8" x 3/4 ". is March 31, 1992. Qualifies minorities are City fire hall. Bids must be put in a sealed Also some good used Badger model A -ER and encouraged to apply. EO /AAE envelope model 15, all 5/8" x 3/4" water meter. For more B aPP Y ope and marked in the lower left -hand PARK AND RECREATION DIRECTOR corner "bid for tanker [tuck." For more information contact Ron Tibodeau, Water The City of Spring Valley is looking for a full- information and to send bids contact Center City Superintendent, City of Windom, (507) 831 - time park and recreation director. Responsibilities Fire Department, P.O. Box 413, Center City, MN 3535. include administrative activities of the park and 55012. The city reserves the right to reject any or recreation board. Qualifications include a formal all bids Wanted education and work experience in a similar field. EQUIPMENT. The City of Hopkins has for e good op , l RATIONS. The City CHRISTMAS DECORATIONS. Wage will be determined upon education and sale by bid one Ford F-6W cab and chassis with a of Mau CHRI RI is interested good condition used 41 experience. Send resumes to City Administrator, reach -all aerial basket model 5048 with a 53' of decorations p 112 West Courtland, Spring Valley, MN 55975 by world king height and one 1972 International lie garlands Call decorations, le 843 and light mount March 21, 1992. A complete job description is F2010 with a model F213J tog loader and box pictures and information to City of or d s s e en d P.O. available at the city office. Bid opening will be at 10:00 a.m. on March 31, Box 316, M information MN 55956. 1992 at the Hopkins public works facility, 1601 Printed on recycled paper FIRST CLASS U.S. POSTAGE PAID St. Paul, MN PERMIT NO. 3220 League of Minnesota Cities 16 183 University Avenue East St. Paul, MN 55101-2526 Phone: 612-227-5600 FAX: 612-221-0986 The League of Minnesota Cities publishes the Legislative Bulletin weekly during the Legislative session and monthly during the interim, the time between sessions. Subscriptions: members-$35 non-members- S50. Contact: Laurie Audette, League of Minnesota Cities. Donald Slater Executive Director Tim Busse Assistant Editor I Jean Mchle Goad Editor League of Minnesota Where to get legislative information at the Capitol* Cities Legislative Staff Copies of bills Joel Jarnrtik House Chief Clerk's Office - 296-2314, Rm. 211, State Capitol i Environment, personnel, public safet Secretary of Senate's Office - 296-2343, Rm. 231, State Capitol general government John Tomlinson Taxes, finance Bill status, authors, Companion, committee referral (by bill number, Sarah Hackett author, or topic) Taxes, finance, transp House Index - 296-6646, Rm. 211, State Capitol Stanley Peskar Senate Index - 296-2887, Rm. 231 State Capitol Pensions, personnel, publi sa Donald Slater Development tools Weekly committee schedules, bill Introductions, and summaries of Ann Higgins committee and floor action Federal legislation, elections, ethics House Information Office - 296-2146, 175 State Office Building Gary Carlson Finance, taxes Senate Information Office - 296-0504, Rm. 231, State Capitol Mary Diedrich Legislative Secretary Recording of the following day's Committee schedule and agenda, Julie Johns (after 4:30 p.m.) Legislative Secretary "House Call" (House committee schedule) - 296-9283 ► Association of Metropolitan Senate Hotline (Senate committee schedule) - 296-8088 Municipalities Legislative Staff To reach a member on the House or Senate floor Vern Peterson House Sergeant at Arms - 2964860 Executive Director Senate Page Desk - 2964159 Roger Peterson Director of Legislative Affairs To notify the governor's office of your concerns Governor Arne Carlson - 296-3391, Rm. 130, State Capitol *All addresses are St. Paul, MN 55155, all area codes 612 See Inside back cover for listing of legislators and their room and phone numbers at the Capitol. z THE 1991 TAX LAW A. LOCAL GOVERNMENT TRUST FUND 1. Programs paid from trust fund were arranged to match with these aid cuts: Fiscal year 1992 - -$85 million. Fiscal year 1993 - -$86 million. These cuts applied even with forecasted sales tax growth. RESULT: Trust fund aids DECLINED from FY91 to FY93, despite sales tax growth. 2. The trust fund approach was widely praised for: Removing local aids from state budget problems. Accountability of local governments. Stability of local budgets. CONCLUSIONS: RAIDING THE TRUST FUND WOULD DESTROY: The benefits of the trust fund. Trust in the state /local partnership. THE 1991 TAX LAW B. THE ADVISORY COMMISSION ON INTERGOVERNMENTAL RELATIONS (ACIR) 1. FOR FISCAL YEARS 1992 -92: The LMC made a presentation favoring no raids on the trust fund. No suggestions or motions were made re: FY92 -93. 2. FOR FISCAL YEARS 1994 -95: The ACIR adopted (15 -4) support for the vetoed language for FY94 -95. (No raid on trust fund, about $80 million for aid growth.) THIS IS THE OFFICIAL AND ONLY RECOMMENDATION OF THE ACIR. Other proposals were discussed proving lesser aid growth - -$29 million to $42 million. None passed, but all members voted for some version with at least $29 million aid growth. The Governor's proposal is about $120 million worse in aid growth than the worst proposal supported by all ACIR members. CONCLUSION: THE GOVERNOR'S PROPOSAL IGNORES ALL EFFORTS OF THE ACIR. II 3 ARGUMENT #1 FOR THE GOVERNOR'S PROPOSAL: "IT'S NOT A REAL CUT, JUST A REMOVAL OF GROWTH." $MILLION CITY TOTAL LGA & EA CITY AID 1989 376 511 1990 336 495 1991 303 473 1992, Current law 299 486 1992, Governor's proposal 228 415 ARGUMENT #2 FOR THE GOVERNOR'S PROPOSAL: "THE CUT IS SMALL, ONLY 2.7% OF THE CITY REVENUES." 1. Percent of total city revenue 71.6 = 2.7% 2650 2. Percent of city revenue base for all cities 71.6 = 6.7% 1071 (Revenue base = approx. General Fund revenue of cities). 3. Percent of city revenue base for the cities subject to full cut 0 8.02% (Method for cut specfied in the bill.) 4. Percent of total cuts in state budget 71.6 = 30% 236 Total city aid is 6.6% of state budget. City LGA is 4.1 % of state budget. NOTES: 1. Cities have 9 1/2 months left in budget year, state has 15 1/2 months. 2. Previous hits on city 1992 budgets: 0 Aid cuts 4% of revenue base. Frozen levy limits - -no population or inflation growth. O S ARGUMENT #3 FOR THE GOVERNOR'S PROPOSAL: "State agencies are being cut 8.7 %, far more than the city revenue cuts." SOME OF THE ITEMS INCLUDED IN "38 MILLION BUDGET CUTS FOR STATE AGENCIES" Million 1. Eliminate "Payment in Lieu of Taxes" to counties 2.1 2. Move state zoo revenues and expenses from general fund to a new dedicated fund 3.6 3. Cut of Minnesota High Technology Council 7.9 4. Improved actuarial estimates on state employee pensions and life insurance 7.4 5. Transfer of OSHA and vocational rehab funding from general fund to Workers' Comp Special Fund (general funds revenues reduced $1.7 million, possible employer assessment $1.2 million, no change in services). 2.9 23.9 IMPACT OF CUTS ON THIS BIENNIUM AND NEXT BIENNIUM $M illion Ratio next biennium FY92 -93 FY 94-95 94 95 to this biennium City aid cut 66 132 2.0 State cuts, 38 26.5 0.7 as listed b ARGUMENT #4 FOR THE GOVERNOR'S PROPOSAL: "CITIES CAN DEAL WITH AID CUTS BY USING UP THEIR LARGE FUND BALANCES." REVMME EASE CASH FLOW OF A CITY 1. For illustration does not include other revenues and expenditures, such as special assessments and user fees. 2. Sample city has 2/3 property taxes, 1/3 aid. 3. Revenue dates: Property taxes -- late June late November AIDS -- July 20 Dec. 15 END MONTH BALANCE MONTH REVENUES EXPENDITURES WITH ZERO WITH $500 RESERVE RESERVE JAN. $0 $100 - $100 $400 FEB. 0 100 - 200 300 MAR. 0 100 - 300 200 APR. 0 100 - 400 100 MAY 0 100 - 500 0 JUNE 400 PT 100 - 200 300 JULY 200 AID 100 - 100 400 AUG. 0 100 - 200 300 SEPT. 0 100 - 300 200 OCT. 0 100 - 400 100 NOV. 400 PT 100 - 100 400 DEC. 200 AID 100 0 500 TOTAL 1200 1200 BALANCE REQUIRED TO AVOID NEGATIVES: 500 = 42$ OF ANNUAL REVENUE BASE. 1200 General Fund Balance City of St. Cloud, 1991 8 .......... ............. .......... .... .... .. Mlnlm'um of 33.5 °la of : general fund needed for.cash flow 6,000,000 ...................................................................... ............ ............. . . . . .. ..--------------....................-----------------.........--------------...............-------------------------- - - - - -- --- .....- 4,000,000 ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 2)000,000 ..... -- - - -- ...... .. ... .................................. 0 January February March April »MaY June July August Septernber October Nomnber December Revenues ■ 559,852 277,334 221,496 290351 2486081 3,360,813 3,676,442 288,516 235,227 266,209 480,425 7,208,229 Expenditures 1,794,301 1,3SS,S18 1,109,701 1,076 433 1 431,033 '.: 1,192,288 1,268,593 1,319,364 1,111,8" 1,418,267 1,483,794 1,734,240 Cumulative Difference (1,234,450) (2,312,634) (3,200,838) (3,986919) (8,164,345):1 (3,000,819) (592,971) (1,623,819) (2,500,438 (3,652,496) (4,655,865) 818,123 ARGUMENT #5 FOR THE GOVERNOR'S PROPOSAL: "LGA DOESN'T SERVE ANY PURPOSE, IS NOT DIRECTED TO NEEDY CITIES." FIG. 1 - -TAX RATE IMPACT OF ELIMINATING LGA AND EQUALIZATION AID (Cities over 1,000 Population) 300 With LGA and Equalization Aid 250 95th Percentile - -53.63 5th Percentile - -13.31 (D 200 co CC XX c� 150 I U 100 50 * * �* � *�y.MlnnMpdb 0 $0 $500 $1,000 $1,500 $2,000 $2,500 $3,000 $3,500 Adjusted 1991 Tax Capacity Per Capita 300 * With LGA and Eq. Aid Eliminated 250 * 95th Percentile -- 131.10 5th Percentile - -15.23 200 CZ a: * 150 * C) 100 * * r� 50 0 $0 $500 $1,000 $1,500 $2,000 $2,500 $3,000 $3,500 Adjusted 1991 Tax i Adjusted Capaci Per Capita Per Capi Sp e nd in g of Minnesota Govern ments Fiscal Year 1989 $ 3,747 (121% of U.S. average) Total State & Local $3,089 Q" (102% of U.S. $903 Average) Cities $888 $0 $1 $ 2 $ 3,000 $4 $5,000 Minnesota 0 U. S. Source Census Bureau � � ' (E) PORTIONS OF FINDINGS, STATE AUDITORS REPORT ON SALARIES 1. STATE LAW FACTORS WHICH HAVE RAISED PUBLIC EMPLOYEE SALARIES PELRA and unionization -- public employees much higher degree of unionization than private sector employees. St. Paul employees over $50,000 85% unionized. 2. PERCENT OF EMPLOYEES WITH SALARIES OVER $50,000 All local governments -------------- 3.50 Minnesota state employees ---------- 5.10 Total public and private ----------- 6.Oo St. Paul --------------------------- 10.50 Ramsey County ---------------------- 10.50 NSP- Maplewood school dist --------- `- 80 Minneapolis ------------------------ 7.I$ Hennepin County -------------------- 8.40 St. Louis Park school dist --------- 60 COMMENTS: 1. Corrective action, if desired, would be gradual, not in time to deal with 1992 aid cuts. 2. Cities with definitely low salaries are included in the aid cuts. _; Il = ". spe ndin Per Capita (Constant Dollars) fyq co mommON co co ImEMMMEN P ImmEENNI \i 0 LO WXI IN \\\\\ MimmOmmomm MEMEMN co 1 I- MIN 'ImIMMEM Mam " E" o i � � fp •F� - C hange Emp loyment in Minnesota Public For the Period 1980 to 1990 (in full -time equivalents per capita or per student) 20.0% 15.4% •I N f+ . 10.0% Y , 1.S 3 'i:I' '•.'4. "'f. -::' : ; ma ?i .1 i23 �� 0.0% r< `` -10.0% -14.9% -20.0% Cities Schools Counties State Source: Bureau of the Census and House Research 12/31/91 i CITY SPENDING IN MINNESOTA How Do We Compare? (1989.1990) Major State & Local Activities Percentage of MN Service Minnesota Rank in U.S. Percentage of City Expense ense Provided by Cities FIRE 93 % 34th E, o - 7% POLICE l0 26(h 12% HOUSING & COMMUNITY DFVF►,OPMENT 61% 11111 10% LIBRARIES 54% 18111 2% SEWAGE 53 % 10111 9% PARKS /RF.C/NAT'L RESOURCES 34 % 7th 10% HIGHWAYS /MAINT /SNOW REMOVAL 29% 8111 20% GOVT ADMIN/F►NANCE/ LEGAL 23 % 20th 8% HEALTH & HOSPITAL 11% 14111 7% PUBLIC WELFARE 2% 41h 2% EDUCATION 0% 8111 0% Direct General Expenditures 1989 Minnesota State and Local Spending per capita = 121 % of the U.S. Average When Minnesota cities have 1989 Minnesota City Only spending per capita = 102 % of the U.S. Average major responsibilities for a service, spending tends to be less compared to the Sources: U.S. Census Bureau Government Finances GF -MS national average than " when Mnnesota State Auditor Report - Revenue, Expenditures and Debt of Cities through Dec. 31, 1990 (11/11) Mnnesota Taxpayers Association - Now Does Minnesota Compare? (January 1992) other Minnesota governmental units provide most of a service. 1991 Changes to Minnesota's Property Tax System September 1991 Property Tax Aids and Aid Reductions I City Aid Cuts Already Taken Table 1 Provisions for 1991 and 1992 Aid Reductions Aid Reductions Aid Payment(s) afrected by Ald Reduction Current Biennium Total July, 1991 December, 1991 1992 (equally divided between July & County 76.2 December payments) City $80.9 million Amount of Reduction S50 million $35 million SM million Town 3.1 Special District 11.1 Affected Local — Counties — Counties — Counties Governments — Cities — Cities — Cities Total $ 171.3 million — Towns — Towns — Special D Special Districts — Special Districts, except hospital except hospital districts districts Revenue Base Used for 1991 certified levy plus 1991 certified levy less 1991 certified levy less Reduction 1991 LGA and 1991 1991 social service levy 1991 social service levy taconite aid plus 1991 LGA and 1991 plus 1991 LGA and taconite aid 1991 taconite aid Percent of Revenue 201% 1.60 % 4.03% Base Used for Reduction FFurther 1992 Aid Reduction by Type Counties —S24.4 Counties —S14.7 Counties —S37.1 of Local Government Cities —S21.0 Cities —S16.7 Cities — $432 2 reductions will (in millions) Towns —$1.7 Towns --S 1.4 Special District -- S 5.9 2 Special District S 2.9 Special District — S 23 cause -- Duration of Reduction One -time reduction One -time reduction Permanent reduction in significant aid base Lperson current itouu Research Department ms and The 1989 special session tax bill included a provision to reduce 1992 aids by about S51 million. This provision was repealed in the 1991 tax bill and replaced with an aid cut of SM million. nel Decd on House Research estimates as of July 1991. P er Cap ita City Sp ending ( in constant dollars per c $500 - $426.30 / $429.64 c-3 M/// 300 / %/i / j / j/ % : ', /j / //„ % / / /i �� / / ��' ' /i /' / / O / / /i.�i / /, / / // // / / %'� /j/ I 'M U /- /�, / IS/ I N 200 i// ji j In j ,! / /�,/ /< / j/ I DIOM // / // /, loo /� MV i/ / UN ON I'l le 3/0 ME/ m@/g/a/m / /i �// �/ �� / /,, /; / �/' / 1980 1981 1982 19 1984- 1985 1986 1987 1988 1989 1990 gig Source: Auditor's Office and U.S. Department of Commerce lt+ ncwpciucs 12/31/91 * 9 w Local Government Spend Increases For the Period 1980 to 1989 4 0.0%- 30.3% 0 n _ 30.0 /o 22.7% °vim O w J <� � < F r ��L�Rti�3. u, y �, k >' � .. �"# � �'° ,C � • i .. 2 0.0 % V,\ F'F iF < Ff' 4rR �1 �j6i�$ S �� • •� r - \ Y�` S �E.�.?�Y ;,.; J9i Via• '• 3SL ffi,` � 2 1 r ¢4 y ' ° t `\ \ ,.R cj p aFy IN 1 4 0. O -10.0% City (per c Comity (per capita) School (per student) Source: Stite Auditor, House Research and U.S. Dept Of Commerce League ofMinnesouCities 12/11/91 1980 to 1990 Percent Chancyc in Revenues b and Exp enditures - C iti es o f in constant dolla pe capita) tf�,�'�'�'�`tfb_f Federal Aid i State Aid - 0% Special Assessments — -41 3 L ? a ° :i 7 x } Other Local Revenue - t 37% Total Revenuc - 3 2% "Total Expenditures - -80.0% -60.0% -d 0.0% -20.0% 0.0% 20.0% 4 0.0% 60.0% r S mrc 1 W.S. Dept of Commerce, Bureau of the Census and MN Auditor Chancre in .Minnesota Public E mpl oym e nt For the Period 1980 to 1990 (in full -time equivalents per capita or per student) 20.0% - 1 5.4% 10.0% ZX 3.9% x f 0.0 f' 3� -10.0% -14.9% -20.0% Cities Schools Counties State Source: 13tireau of the Census and House Research 12/11/91 Association of Igo 0 Metropolitan Municipalities Major issue areas for 1992: Local Government Revenue issues: AMM policy includes elimination of levy limits as per current law for taxes payable in 1993, preservation of LGA and HACA in a new funding formula that recognizes the right of all cities to receive some share in the distribution, and continuation of the guaranteed two -cent sales tax to the Local Government Trust Fund for property tax relief. Tax Increment Financing (TIF): The AMM supports a reinstatement of the features stripped from TIF during the 1990 session which makes it basi- cally unworkable for most cities. Specifically, the aid buyout provisions and tight restrictions should be eliminated. Waste Management: The AMM supports integrated Waste Stream planning involving recycling -reuse- reduction and the handling of household /commercial hazardous waste. Water Supply & Surface Water Management: The Metropolitan Council has suggested significant planning for future water supply management and water con- servation. The AMM supports the basic concept, but opposes Council involvement to the degree of a system or local plan approval. The AMM also opposes the Council's opinion that it has system authority in surface water management. 0 0 9 March 11, 1992 Contact: John Tomlinson (612) 227 -5600 TO: Mayors, Managers, and Clerks FROM: Donald A. Slater, Executive Director SUBJECT: Governor's Proposal for Drastic Cuts in City LGA Governor Carlson has proposed city LGA cuts of $71.6 million for this cittyy budget year, calendar year 1992. The cuts are limited to city aid other than HA& and are 8.0% of city revenue base (levy plus aid). There are NO cuts to the aids of counties, townships, and special districts. Attached are these materials: * City Views giving the facts on the proposal and arguments against it. * A listing of the aid cuts for all cities. Considering that the proposed cuts apply to THIS BUDGET YEAR the aid cuts already made for this year in the 1990 and 1991 sessions, and the frozen levy limits for this year, this is one of the most damaging proposals ever made regarding city aid. It is urgent that you take these steps THIS WEEK expressing your outrage regarding this proposal: 1. Call or write to the Governor. 2. Call or write to both your State Senator and State Representative. 3. Discuss the proposal with news media personnel in your area. 4. Inform your city employees about this proposal. The League of Minnesota Cities has issued a press release expressing our opposition to the Governor's proposal. The League will conduct a followup press conference on this subject featuring a representative panel of leading city officials on Thursday, March 12 at 1:30 pm. Don t assume that someone else will communicate with your legislators or the Governor on this subject. Every city official must personally write and /or call if we are to be effective. Remember, we cannot expect any help from the counties, townships, or schools, since the Governor specifically exempted them from proposed cuts in his budget balancing proposal. Since we are on our own, we must all make a maximum personal effort. Please send copies of any letters on this subject to the League offices. League of Minnesota Cities - C1 V ty iews \umber4 for Minnesota Legislators March 10, 1992 WHY CITIES ARE SHOCKED BY THE GOVERNOR'S BUDGET PROPOSAL A. THE PROPOSAL DESTROYS THE INTEGRITY OF THE DEDICATED LOCAL GOVERNMENT TRUST FUND LESS THAN ONE YEAR AFTER IT WAS CREATED. X Raids the local government trust fund by $198 million over three years. x Takes money from the 1/2-cent local option sales tax adopted in 1991 by local governments. B. THE PROPOSAL CREATES DRASTIC EFFECTS ON CITY BUDGETS THIS YEAR. • Cuts 8% of city revenue bases for calendar year 1992. • With the budget year partly gone, these cuts would be about 12% for the balance of the year. • These cuts are on top of cuts of 4% of city revenue bases enacted in the 1991 session for the 1992 budget year. • These cuts are on top of frozen city levy limits in 1992. • Examples of Governor's proposed cuts: Minneapolis - -$15 million, St. Paul - -$10 million, Duluth - -$2.2 million. C. THE PROPOSAL CREATES EXTREME UNFAIRNESS BETWEEN LOCAL GOVERNMENT UNITS. • City aid cuts are 29% of the total state budget cuts proposed by the Governor, while city aid is only 6.6% of the state budget. • No cuts for counties and townships, which provide many of the same services as cities. • Many cities receive no aid cuts (those getting HACA but no LGA), making the aid cuts to other cities higher. DON'T BUST THE TRUST For more information, contact John Tomlinson at 227 -5600 ESTIMATED IMPACT OF THE GOVERNOR'S BUDGET PROPOSAL ON CITY AID FOR CALENDAR YEAR 1992 GOV'S PERCENT GOV'S PERCENT PROPOSED OF PROPOSED OF NAME CUT AT REVENUE NAME CUT AT REVENUE 8.02°A BASE 8.02% BASE ADA CITY OF 54,4811 8.020 °A BENSON CITY OF 80,802 8.020 °A rADAMS CITY OF 15,5051 8.020% BERTHA CITY OF 12,291 8.020°/. i ADRIAN CITY OF 28 - 8.020% BETHEL CITY OF 8,684 8.020% 1 AFTON CITY OF 1,603 0.308% BIG FALLS CITY OF 5,277 8.020 %1 'T KIN CITY OF 31,757 8.020 BIG LAKE CITY OF 59,730 8.020 %1 AKELEY CITY OF 6,803 8.020% BIGELOW CITY OF 2,424 8.020% AL CITY OF 37,556 8.020%1 BIGFORK CITY OF 10,293 8.020% AL BERT LEA CI TY OF 471,815 8.020%1 BINGHAM LAKE CITY OF 3,638 8.020°'° ALBERTA CITY OF --- 2 8.020% BIRCHWOOD CITY OF 0 0.000%1 ALBERTVILLE CITY OF 31,918 8.020%1 BIRD ISLAND CITY OF 33,252 8.020 %1 I ALDEN CITY OF 15,040 8.020% BISCAY CITY OF 956 8.020%1 ALDRICH CITY OF 263 8.020% BIWABIK CITY OF 55,181 8.020% ALEXANDRIA CITY OF 214,523 'I 8.020% BLACKDUCK CITY OF 15,589 8.020% ALPHA CITY OF 3,1261 8.020% BLAINE CITY OF 528,683 8.020 %1 ALTURA CITY OF 5,949 8.020% BLOMKEST CITY OF 2,838 8.020 ALVARADO CITY OF 2,061 8.020% BLOOMING PRAIRIE CITY OF 47,172 8.020% AMBOY CITY -0F 15,819 8:020% BLOOMINGTON CITY OF 0 0.000% ANDOVER CITY OF 9 1,271 4.620% BLUE EARTH CITY OF 109,083 8.020 %1 ANNANDALE CITY OF 41',950 8.020%1 BLUFFTON CITY OF 1,154 8.020%, ANOKA CITY OF 319,0441 8.020% BOCK CITY OF 429 8.020% i APPLE VALLEY CITY OF 346,439 4.072-/ol BORUP CITY OF 948 8.020% I APPLETON CITY OF 56,6441 8.020% BOVEY CITY OF 39,433 8.020% 1 ARCO CITno F 2,0381' 8.020%1 BOWLUS CITY OF 2,430 8.020% ARDEN HILLS CITY OF 0 0.000%1 BOY RIVER CITY OF 305 8.020 %1 ARGY CITY OF 15;773 8.020 °'0, BOYD CITY OF 9,826 8.020°01 C ARLINGT ON CITY OF 56,8201 8.020%1 1 BRAHAM CITY OF 32,035 8.020 ° / °% I AS CIT OF 9,3841 8.020% 1 BRAINERD CITY OF 291.,211 8.020 %. ASKOV CITY OF 4,421 ; 8.020% 1 BRANCH CITY OF 13,897 3.899% ATWATER CITY OF 33,442 8.020% r BRAND ON CITY OF 7,642 8. %11 AUDUBON CITY OF 9,1221 8.020% BR ECKENRID GE CITY OF 102,211 8.020 %I AURORA CITY OF 79,8711 8.020% BREEZY POINT CITY OF 0 0.00_0 AUSTIN CITY OF 616,288 8.020% BREWSTER CITY OF 8,955 8.020 ° ,�0 1 AVOCA CITY OF 2,143 8.020% BRICELYN CITY OF 12,338 8.020% AVON CITY OF 21,883 8.020%j BROOK PARK CITY OF 1,747 8.020%1 BABBITT CITY OF ' 50,776 8.020%1 BROOKLYN CENTER CITY OF 623,534 8.020 ° ,6 BACKUS CITY OF 6,131 8.020 BROOKLYN PARK CITY OF 931,821 8.020 °0 BADGER CITY OF 7,926 8.020% BROOKS CITY OF 1,707 8.020% i BAGLEY CITY OF 31,373 8.020%1 BROOKSTON CITY OF 723 8.020 0/0 [BALATON CITY OF 28,013 8.020%1 BROOTEN CITY OF 13,905 8.020 %i BARNESVILLE CITY OF 32,117 8,020%1 BROWERVILLE CITY OF 13,197 8 BARNUM CITY OF 13,293 8.020% BROWNS VALLEY CITY OF 26,978 8.020% BARRETT CITY OF 7,730 8.020% BROWNSDALE CITY OF 9,123 8.020°./0 BARRY CITY OF 573 8.020% BROWNSVILLE CITY OF 6,329 8.020 %1 BATTLE LAKE CITY OF 17,883 8.020% BROWNTON CITY OF 24,737 8.020°01 BAUDETTE CITY OF ' 26,138 ' 8.020% BRUNO CITY OF 1,958 8.020 °01 BAXTER CITY OF 64,722 8.020%1 BUCKMAN CITY OF 1,876 8.020- 1 BA YPORT C ITY OF 23,147 2.347% BUFFALO CITY OF _ 102,060 8.0 °,r0! II BEARDSLEY CIT OF 7 ,355 8.020% BUFFALO LAKE CITY OF 24,476 8.0 0 BE AVER _BAY _C OF 5,752 8.02 BUHL CITY OF 5 8.02 0°.'° 1 BEAVER CR EE K CITY OF 6,726 8.020 ° 10 { BU CITY OF 317, 566 2.589 %i, B ECKE R_C ITY OF 0 0.00 %� B URTRUM CITY OF 1,708 8.020 ° 01 BE CIT OF 1,445 8.0 20 % BUTTERFIE CITY OF 13,711 _ 8.020% B ELGRA DE CITY F 19 8.020% BYR N ITY OF 51,297 8 A20°%! BELLE PLA" CITY OF 65,062 8.020% CALEDONIA CITY OF 55,777 8.020 ° .�0 FBBELLINGHAM ELLECHESTER CITY OF CITY OF 6015 1;787 8.020% CALLAWAY CITY OF 3,722 8 .020% , 8.020% CALUMET CITY OF 19,659 8.020% ELTRAMI CITY OF 1,799 8.020% CAMBRIDGE CITY OF 98,557 8.020°,6 BELVIEW CITY OF 10,502 8.020_% CAMPBELL CITY OF 4,394 8.020 %1 I BEMIDJI CITY OF 246,765 8.020% CANBY CITY OF 58,167 8.020% BENA CITY OF 1,681 8.020% CANNON FALLS CITY OF 98,590 8.020% ESTIMATED IMPACT OF THE GOVERNOR'S BUDGET PROPOSAL ON CITY AID FOR CALENDAR YEAR 1992 GOV'S PERCENT GOV'S PERCENT PROPOSED, OF PROPOSED OF 1 NAME CUT AT REVENUE '' NAME CUT AT REVENUE 8,02% BASE 8.02% BASE CANTON CITY OF 7,737 $.020% DAKOTA CITY OF 3;540 8.020% CARLOS CITY OF 3,920 8.020% DALTON CITY OF � 3,6041 8.020% CARLTON CITY OF 21 8.020 %'; DANUBE CITY OF l6j786 8.020 %' CARVER CITY OF 18,824 7.943% DANVERS CITY OF 2,114 8.020% CASS LAKE CITY OF 30,530 $.020% DARFUR CITY OF si 3,174 "$'.020 CEDAR MILLS CITY OF 123 8.020% DARWIN CITY OF 683 8.020 CENTER CITY CITY OF 6,777 8.020% DA SEL CITY OF 33,857 8.020% CENTERVILLE CITY OF 6,462 1.905% DAWSON CITY OF 55,880 8.020% 'CEYLON CITY OF 14 560 8.020% DAYTON CITY OF 32 431 4.320% CHAMPLIN CITY OF 247,524 8.020% DEEPHAVEN CITY OF 0 0.000% CHANDLER CITY OF 5,295 8.020% DEER CREEK CITY OF 5,2711 8.020 %1 CHANHASSEN CITY OF 0 0.000% DEER RIVER CITY OF 27,8591 8.020% CHASKA CITY OF 118,063 8.020% DEERWOOD CITY OF 17,6151 8.020% CHATFIELD CITY OF 61,221 8.020% DEGRAFF CITY OF 7351 8.020% CHICKAMAW BEACH CITY OF 0 0.000% DELANO CITY OF 51,119 8.020% 1 CHISAGO CITY CITY OF 46,985 8.020% DELAVAN CITY OF 9,409 8.020 %' CHISHOLM CITY OF 245,157 8.020% DELHI CITY OF 1,637 8.020% 1 CHOKIO CITY OF 11,435 8.020% DELLWOOD CITY OF 0 0.000% CIRCLE PINES CITY OF 72,892 8.020 DENHAM CITY OF 0 0.000% CLAAA CITY CITY OF 34,157 8.020% DENNISON CITY OF 2,113 8.020% CLAREMONT CITY OF 13,519 8.020%1 DENT CITY OF 1,459 8:020% CLARISSA CITY OF 16,7061 8.020%1 DETROIT LAKES CITY OF 165,794 8.020% CLARKFIELD CITY OF 37,906 8.020% DEXTER CITY OF 8,563 8.020% CLARKS GROVE CITY OF 8,285 8.020% DILWORTH CITY OF 53,577 8.020% CLEAR LAKE CITY OF 5,942 8.020% DODGE CENTER CITY OF 54,377 8.020% CLEARBROOK CITY OF 10,375 8.020% DONALDSON CITY OF 751 8.020%1 CLEARWATER CITY OF 13 8.020% DONNELLY CITY OF . 3,793 8.020% j CLEMENTS CITY OF 3,977 8.020% DORAN CITY OF 809 8.020% CL EVELAND C ITY OF 12,423 8.020% DOVER CITY OF 6,662 8_ 020% CLIMAX CITY OF 6,870 8.020% DOVRAY CITY OF 1,002 8.020% CLINTON CITY OF 16,255 8.020% DULUTH CITY OF 2,244,748 8.020% CLITHERALL CITY OF 1,085 8.020% DUMONT CITY OF 3,056 8.020% CLONTARF CITY OF 678 8.020% DUNDAS CITY OF 7,775 8.020% CLOQUET CITY OF 356,858 8.020% DUNDEE CITY OF 871 8.020% COATES CITY OF 0 0.000% DUNNELL CITY OF > 5,233 8.020% COBDEN CITY OF 213 8.020% EAGAN CITY OF 0 0.000% COKATO CITY OF 42,279 8.020% EAGLE BEND CITY OF 15,792 8.020% COLD SPRING CITY OF 54,882 8.020% EAGLE LAKE CITY OF 19,745 8.020% COLERAINE CITY OF 54,523 8.020% EAST BETHEL CITY OF 65,642 8.020% COLOGNE CITY OF 13,334 8.020% EAST GRAND FORKS CITY OF 232,985 8.020% COLUMBIA HEIGHTS CITY OF 419,632 8.020% EAST GULL LAKE CITY OF 0 0.000% COMFREY CITY OF 17,332 8.020% EASTON CITY OF 7,791 8.020 COMSTOCK CITY OF 1,001 8.020% ECHO CITY OF 9,485 8.020 CONGER CITY OF 3,065 8.020% EDEN PRAIRIE CITY OF 0 0.000% COOK CITY OF 13,383 8.020% EDEN VALLEY CITY OF 18,734 8.020% COON RAPIDS CITY OF 763,524 8.020 /o EDGERTON CITY OF 23,869 8.020% CORC ORAN CITY OF 16,203 2.231% EDINA CITY OF 0 0.000% CORRE CITY OF 464 8.020% EFFIE CITY OF 76 8.020% 'C CI TY OF 14,023 8.020% EITZEN CITY OF 5,092 8.020% 'COTTAGE GROVE CITY OF 453,1 8.020% ELBA CITY OF 552 8.020% COTTON CITY OF _ 24,772 8.020% ELBOW LAKE CITY OF 39,994 8.020% COUR CITY OF 7,528 8,020% ELGIN CITY OF 16,051 8.020% CRO_MWELL CITY OF 4,258 8.020% ELIZABETH CITY OF 2,453 8.020% CR CITY OF 242,269 8.020% ELK RIVER CITY OF 185,186 8.020% CROSBY CITY OF 63 ,478 8.020% ELKO CITY OF 1,73 2.512 CROSSLAKE CITY OF _ 0 0 .000% EL CITY OF 2,349 8.02 °lo CRYSTAL CITY OF 458,244 8.020% ELLENDALE CI OF 8,684 8.020 CURRIE CITY OF 5,422 8.020% ELLSWORTH CITY OF 12,755 8.020% CUYUNA CITY OF 3 8.020% ELMDALE CITY OF 1,071 8.020% CYRUS CITY OF 5,6791 ELMORE CITY OF 21,657 8.020% ESTIMATED IMPACT OF THE GOVERNOR'S BUDGET PROPOSAL ON CITY AID FOR CALENDAR YEAR 1992 GOV'S PERCENT GOV'S PERCENT PROPOSED OF PROPOSED OF 1 NAME CUT AT REVENUE NAME CUT AT REVENUE 8.02% BASE 8.02% BASE ELROSA CITY OF 3,005 8.020% GLENVILLE CITY OF 12,438 8.020 ELY CITY O F 141,665 8.020% GLENWOOD CITY OF 88,431 8.020% ELYSIAN CITY OF 15;708 8.020% GLYNDON CITY OF 18,969 8.020 %, EMILY CITY OF 4,901 3.149% GOLDEN VALLEY CITY OF 18,589 0.257% EMMONS CITY OF 7,200 8.020% GONVICK CITY OF 8,926 8.020% �ERHARD CITY OF 1,457 8.020% GOOD THUNDER CITY OF 16,288 8.020% ERSKINE CITY OF 12,143 8.020%1 GOODHUE CITY OF 16,369 8.020% EVAN CITY OF 824 8,020%1 GOODRIDGE CITY OF 2, _ 8.020 %1 EVANSVILLE CITY OF 10,180 8.020% GOODVIEW CITY OF 63,291 8.020% EVELETH CITY OF 178,912 8.020% GRACEVILLE CITY OF 17,086 8.020 %, 1 EXCELSIOR CITY OF 62,440 8.020% GRANADA CITY OF 6,037 8.020%' EY OTA CITY OF 22,644 8.020% GRAND MARAIS CITY OF 53,094 8.020% FAIRFAX CITY OF 35,563 8.020% GRAND MEADOW CITY OF 17,529 8.020% FAIRMONT CITY OF 296,620 8.020% GRAND RAPIDS CITY OF 251,289 8.020% FALCON HEIGHTS CITY OF 64,980 8.020% GRANITE FALLS CITY OF 62,119 8.020% FARIBAULT CITY OF 422,440 8,020% GRASSTON CITY OF 1,786 8.020%1 FARMINGTON Cl OF 139,278 8.020°/% GREEN ISLE CITY OF 11,488 8.020%1 FARWELL CITY OF 1,558 8.020% GREENBUSH CITY OF 20,001 8.020% j FEDERAL DAM CITY OF 537 1 8.020% GREENFIELD CITY OF ol 0.000% FELT ON CITY OF 3,492 8.020% GREENWALD CITY OF 1,953 8.020 %'. FERGUS FALLS CITY OF 337,6801 8.020% GREENWOOD CITY OF 01 0.000% i FERTILE CITY OF 18,898 8.020% GREY EAGLE CITY OF 8,4401 8.020% FIFTY LAKES, CITY OF 0 0.000% GROVE CITY CITY OF 14,597 8.020% FINLAYS ° ° ON CITY OF 2,854 8.020 /° GRYGLA CITY OF 4,886 8.020 /° , FISHER CITY OF 4,702 8.020% GULLY CITY OF 803 8.020 % FLENSBURG CITY OF 2,286 8.020% HACKENSACK CITY OF 5,392 8.020 FLOODWOOD CITY OF 21;242 8.020% HADLEY CITY OF 464 8.020 %, FLORENCE CITY OF 923 8.020% HALLOCK CITY OF 30,873 8.020% FOLEY CITY OF 41,640 8.020% HALMA CITY OF 983 8.020% FORADA CITY OF 884 7.789%1 HALSTAD CITY OF 16,152 8.020 °. FOREST LAKE CITY OF 122,300 ' 8.020% HAM LAKE CITY OF - 77,897 8.020% F ORESTON CITY OF 4,165 8.020% HAMBURG CITY OF 13,1 8 .020 %1 FORT RIPLEY CITY OF 160 3.671% HAMMOND CITY OF 1,609 8.020 FORT SNELLING 0 0.000% HAMPTON CITY OF 5,0 8 .020 % 1 FOSSTON CITY OF 36,184 8.020% HANCOCK CITY OF 15,698 8.020 °'° FOUNTAIN CITY OF 8,118 8.020% HANLEY FALLS CITY OF 9,046 8.020 %1 FOXHOME CITY OF 1,392 8.020% HANOVER CITY OF 11,504 8.0209.1 FRANKLIN CITY OF 15,541 8.020% HANSKA CITY OF 10,929 8.020 %1 !FRANKLIN CITY OF 1,489 8.020% HARDING CITY OF 165 8.020 %; FRAZEE CITY OF 17,281 8.020% HARDWICK CITY OF 3,294 8.0209., FREEBORN'CITY OF 5,045 8.020% HARMONY CITY OF 34,051 8.020 °i.' FREEPORT CITY OF 13,853 8.020% HARRIS CITY OF 10,080 8.0204-. FRIDLEY CITY OF 499,703 8.020% HARTLAND CITY OF 5,987 8.020% FROST CITY OF 8,645 8.020% HASTINGS CITY OF 379,008 8.020 i FULDA CITY OF >34,315 8.020% HATFIELD CITY OF 672 7.983451 FUNKLEY CITY OF 4 8.020% HAWLEY CITY OF 22,126 8.020 %; GA RFIELD CITY OF 1,850 8.020% HAYFIELD CITY OF 41,032 8.020% GARRISON CITY OF 2,447 8.020% HAYWA CITY OF 4,5 8.020°. G ARVIN CITY OF 4,683 8.020% HAZEL RUN CITY OF 93 6 8.020 GA C ITY OF 6,377 8.020% H CITY OF 45,256 8.020° GA YLORD CITY O F 56,750 8 .020% HEIDEL C ITY OF _293 8.020% 1 GEM LAKE CITY OF 0 0.000 % H END E RSON CITY OF 22,303 8. 0 %� GE NEVA C ITY OF 7,264 8.020% HE NDRICKS CITY OF 15,863 8.020% GENOLA CITY OF _ 0 0.000% HENDRU CITY OF 6,518 8.020 GEORGET CITY OF 1,884 8.020% HENNING CITY OF 2 0,400 8.020 0 G HENT CI TY OF 5,510 8.02 HEN RIETTE CITY OF 3 06 8.020% GIBBON CITY OF 24,069 8.020% HERMAN CITY OF 1 8. 02045 G ILBERT CITY OF 85,962 8.020% HERMANTOWN CITY OF 111,178 8.020 G ILMAN CITY OF 358 8.020% HERON LAKE CITY OF 18,735 8.020 %! [ GLENCOE CITY OF 1 118,108 8.020%1 HEWITT CITY OF 4,379 8.020% ESTIMATED IMPACT OF THE GOVERNOR'S BUDGET PROPOSAL ON CITY AID FOR CALENDAR YEAR 1 O C 992 GOV'S ! PERCENT GOV'S PERCENT PROPOSED OF PROPOSED OF NAME CUT AT REVENUE " NAME CUT AT REVENUE 8.02% BASE 8.02% BASE HIBBING CITY OF 681,071 8.020% LACRESCENT CITY OF 68,709 8.020% HILL CITY CITY OF 16,625 8.020% LAFAYETTE CITY OF 13,898 8.020% HILLMAN CITY OF 195 8.020 % LAKE BENTON CITY OF 21,736 8.020% HILLS CITY OF 10,736 8.020% LAKE BRONSON CITY OF 6,884 8.020% r HILLTOP CITY OF 16,920 8.020 %' LAKE CITY CITY OF ! 105,054 8.020% HINCKLEY CITY OF 26,401 8.020% LAKE CRYSTAL CITY OF 42,371 8.020% HITTERDAL CITY OF 5,0261 8.020% LAKE ELMO CITY OF 0 0.000% HOFFMAN CITY OF 10,458 8.020% LAKE HENRY CITY OF 730 8.020% HOKAH CITY OF .19,096 8.020% LAKE LILLIAN CITY OF 1 6,2211 8.020% 1 HOLDINGFO CITY OF 21,016 8.020% LAKE PARK CITY CF 13,7091 8.020 %° HOLLA CITY OF 4,703 8.020% LAKE SH CITY OF 0 { 0.0 HOL LANDALE CITY OF 5,718 8.020% LAKE ST CROIX BEACH CIT HOLLOWAY CITY OF 3,891 8.020% LAKE WIL CITY OF 6 ,969_ 8.020 %' HOLT CITY OF 757 8.020% LAKEFIELD CITY OF _ +_ 56,671 - 8.0 20% HOPKINS CITY OF 434,846 8.020% LAKELAND CITY OF 0 0.000 %i HOUSTON CITY OF 21,423 8.020% LAKELAND SHORE CITY OF 0 0.000 %' HOWARD LAKE CITY OF 29,864 8.020% LAKEVILLE CITY OF 437,8771 8.020% HOYT LAKES CITY OF 119,865 8.020% LAMBERTON CITY OF 25,105 8.020 %° HUGO CITY OF 24,252 2.651% LANCASTER CITY OF 7,252 8.020 %� HUMBOLDT CITY OF 855 8.020% LANDFALL CITY OF 0 0.000 %' HUTCHINSON CITY OF 320,367 8.020% LANESBORO CITY OF 25,877 8.020% IHLEN CITY OF 1,412 8.020% LAPORTE CITY OF 738 8.020 % i INDEPENDENCE CITYOF 0 0.000% LAPRAIRIE CITY OF 9,520 8.020% I NTL FALLS CITY OF 301,185 8.020% I LASALLE CITY OF 1,111 8.020% IVER GROVE HT CITY 394,700 8.020% LASTRUP CITY OF 961 8.020% IONA CITY OF 4,182 8.020% LAUDERDALE CITY OF 31,372 7.072% I IRON JUNCTION CITY OF 598 8.020% LECENTER CITY OF 39,437 8.020% IRONTON CITY OF 19,946 8.020% LENGBY CITY OF 2,552 8.020% ISANTI CITY OF 35,775 8.020% LEONARD CITY OF 203 8.020% 1 ISLAND VIEW CITY OF 0 0.000% LEONIDAS CITY OF 5,907 8.020 %] ISLE CITY OF 13,390 8.020% LEROY CITY OF 17,029 8 :020 %'I VA CITY E CTY OF /° _ 15,664 8.020 LESTER PRAIRIE CITY OF � 35,743 8.020 /° JACK_SON_CITY OF 112,670 8.020% LESUEUR CITY OF 86 8.0_20 JANESVI LLE CITY OF ° 38,882 8.020% LEWISTON CITY OF 22756 8.020 JASPER CITY OF 12 8.020% LEWISVILLE. CITY OF 4 8.020% JEFFERS CITY OF 8,652 8.020% LEXINGTON CITY OF 32,635 8.020% JENKINS CITY OF 2,680 8.020% LILYDALE CITY OF 0 0.000% JOHNSON CITY OF 468 8.020% LINDSTROM CITY OF 47,133 8.020% JORDAN CITY OF 62,571 8.020% LINO LAKES CITY OF 137,030 7.017% KANDIYOHI CITY OF 7,765 8.020% LIS CITY OF 5,977 8.020 %1 KARLSTAD CITY OF 24,332 8.020% LITCHFIELD CITY OF 137,074 8.020% KASOTA CITY O 6,270 8.020% LITTLE CANADA CITY OF 64,140 3.471% KASS CITY OF 74,461 8.020%1 LITTLE. FALLS CITY OF 194,01 8.020% ' K EEWATIN CITY OF 54,462 8.020% LITTLEFORK CITY OF 12,370 8.020% K ELLIH ER CITY OF 2,948 8.020% LONG BEACH CITY OF 0 - 0.000% KELLOGG CITY OF 6,325 8.020% LONG LAKE CITY OF 48,244 6.834% '_KEN CITY OF 9,104 8,020% LONG PRAIRIE CITY OF 55,183 8.020 %° KENNETH CITY OF 1,206 8.020% LONGVILLE CITY OF 4,127 8.020% KE CITY OF 5,294 8.020% LONSDALE CITY OF " 21,638 8.020% KENT CITY OF 1,730 8.020% LORETTO CITY OF 8,128 8.020% K ENYON CITY OF 55,052 8.020% LOUISBURG CITY OF 713_ 8.020% KERKHOVEN CITY OF 13,444 8.020% LOWRY CITY OF 6,591 8.020% KERRICK CITY OF 521 8.020% LUCAN CITY OF 6 8.020% K ETTLE R IVER CITY OF 4,461 8.020% LUVERNE CITY OF 108,360 8.020% KIESTER CITY OF 16,289 8.020% LYLE CITY OF 13,030 8.020% KILKENNY CITY OF 2,893 8.020% LYND CITY OF 6,774 8.020% KIMBALL CITY OF 15,360 8.020% MABEL CITY OF 21,278 8.020% K INBRA E CITY OF 337 8.020% M_ADELIA CITY OF 51,447 8.020% KINGSTON CITY OF 652 8.020% 1 MADISON CITY OF - 62,408 8.020% KINNEY CITY OF 14,699 8.020% MADISON LAKE CITY OF 14,443 8.020% ESTIMATED IMPACT OF THE GOVERNOR'S BUDGET PROPOSAL ON CITY AID FOR CALENDAR YEAR 1992 GOV'S PERCENT GOV'S PERCENT PROPOSED OF PROPOSED OF NAME CUT AT REVENUE NAME CUT AT REVENUE 8.02% BASE" 8.02% BASE MAGNOLIA CITY OF 2,096 - 8.020% MORRISTOWN CITY OF 15,122 8.020% MAHNOMEN CITY OF 31,892 8.020% MORTON CITY OF 14,761 8.020% MAHTOMEDI CITY OF 102,152 8.020% MOTLEY CITY OF 10,277 8.020% MANCHESTER CITY OF 588 8.020% MOUND CITY OF 158,120 8.020% MANHATTAN BEACH CITY OF 0' 0.000 %a MOUNDS VIEW CITY OF 173,112 8.020% MANK CITY OF 872,428 8.020% MSP INTERNATIONAL AIRPOR 0 0.000% MANTORVILLE CITY OF 19;389; 8.020% MT IRON' CITY OF 119,382 8.020% MAPLE GROV CITY OF 122,916 1.483% MT LAKE CITY OF 61,155 8.020%1 MAPLE LAKE CITY OF 30 841 8.020% MURDOCK CITY OF 6,655 8.020 MAPLE PLAIN CITY OF 39,320 6.666% MYRTLE CITY OF 687 8.020% MAPLETON CITY OF 31',094 8.020 %° NASHUA CITY OF - - 392 6.605 %' MAPLEVIEW CITY OF 5,818 8.020% NASHWAUK CITY OF 61,344 8.020% M APLEWOOD CITY OF 627,214 8.020% NASSAU CITY OF 1,085 8.020% MARBLE CITY OF 32,819 8.020% NELSON CITY OF 962 8.0 20 0 MARIETTA CITY OF 6,090 8.020% NERSTRAND CITY OF 4,404 8.020% MARINE- ON- STCROIX CITY 0 0.000% NEVIS CITY OF 6,5341 8.020% MARSHALL CITY OF 241,070 8.020% NEW AUBURN CITY OF 4,319 _ 8.020% MAYER CITY OF 7,313 8.020% NEW BRIGHTON CITY OF 302,900 8 .020% MAYNARD CITY OF 10 8.020% NEW GERMANY CITY OF 5,742 8.20% MAZEPPA CITY OF 11,601 8.020% NEW HOPE CITY OF 421,527 8.020% 1 MCGRATH CITY OF 181 8.20% NEW LONDON CITY, OF 21,473 8.020 %. 1 MCGREGOR CITY OF 9,662 8.020% NEW MARKET CITY OF 5,795 8.020% MCINTOSH CITY OF > 14,431'' 8.020 %' NEW MUNICH CITY OF 3,8091 8.020% MCKINLEY CITY OF 8,662 8.020% NEW PRAGUE CITY OF 103,512 MEADOWLANDS CITY OF 2,951, 8.020% NEW RICHLAND CITY OF 26,070 8.020% MEDF )RD CITY OF 18,343 8.020% NEW TRIER CITY OF 413 8.020% MEDICINE LAKE CITY OF 0' 0.000 %' NEW ULM CITY OF 345,939 8.020% MEDINA CITY OF 0 0.000% NEW YORK MILLS CITY OF 27,328 8.020% METRE GROVE CITY OF 1,524 8.020% NEWFOLDEN CITY OF 7,1061 8.020% MELROSE CITY OF 59,932 8.020% NEWPORT CITY OF 84,6431 8.020% MENAHGA CITY OF 27,939 8.020% NICOLLET CITY OF 12,3711 8.020% MENDOTA CITY OF 5,462 7.457% NIELSVILLE CITY OF 2,457 , 8.020% MENDOTA HEIGHTS CITY .0 0 0.000% NIMROD VILLAGE OF 465 8.020% MENTOR CITY OF 1,832 8.020%1 NISSWA CI OF 0 0.000% MIDDLE RIVER CITY OF 3,119 8.020% NORCROSS CITY OF 3,123 _ 8.020 MIESVILLE CITY OF 0 0.000% NORTH BRANCH CITY OF 38,741 1 8 .02_0 °o M ILACA CITY OF 50 993 8.020% NORTH MANKATO CITY OF 25 __ __ 8 .0 20 % 1 M ILAN CITY OF 11,346 8.020% NORTH OAKS CITY OF 0I_ 0.0 00 %1 MILLERVILLE CITY OF 80 8.020% NORTH REDWOOD CITY OF 2 ,7 69 _ % 1 M ILLVILLE CITY OF 804 8.020% NORTH ST PAUL CITY OF _ 14 6,875L -1 L 8.020 MILROY CITY OF 8,232 8.020% NORTHFIELD CITY OF 286 ,624 8.020% MILTONA CITY OF 3,807 8.020% NORTHOME CITY OF 5,781 8.020% MINN CITY CITY OF 3,393 8.020% NORTHROP CITY OF 4,257 8.020% MINN LAKE CITY OF 23,237 8.020% NORWOOD CITY OF 25,495 8.020% MINNEAPOLIS CITY OF 14,659,165 8.020% OAK PARK HEIGHTS CITY OF 0 0.000% MINNEISKA CITY OF 1,214 8.020% OAKDALE CITY OF 303,367 8.020% MINNEOTA CITY OF " 31,902 8.020% ODESSA CITY OF 4,369 8.020% MINNETONKA BEACH CITY OF 0 0.000% ODIN CITY OF 2,138 8.020 MINNETONKA CITY OF 0 0.000% O GEMA CI OF 3, 059 8.02 r MINNETRISTA CI OF 0 0.000% OGILVIE CITY OF 9,9451 _ 8.020% MIZPAH CITY OF 348 8.020% OKABENA CITY OF 6_,574 8.020% MONTE CITY OF 157,552 8.020% OKLEE CITY OF 11,738 8.020 %i MONTGOMERY CITY OF 77 289 8.020% OLIVIA CITY OF 73,152 8.020% M ONTICELLO CITY OF 0 0.000 ONAMIA CITY OF 9,247 8.020% M ONTROSE CITY OF 46,817 - 8.020% ORMSBY CITY OF 2,248 8.020% MOORHEAD CITY OF 552,018 8.02 ORONO CITY OF 0 0.000% M OOSE LAKE CITY OF 26,330 8.0 20% ORONOCO CITY OF 8,678 8.020% I MORA CITY OF 5 4,482 8.02 OR R CITY OF 5 ,7 41 8.020% M ORGAN CITY OF 35 052 8.020% ORTONVILLE CITY OF 88,5511 8.020% M ORRIS CITY OF 137,082 8.020% OSAKIS CITY OF 34,6601 8.020% ESTIMATED IMPACT OF THE GOVERNOR'S BUDGET PROPOSAL ON CITY AID FOR CALENDAR YEAR 1992 GOV'S PERCENT GOV'S I PERCENT I PROPOSED OF PROPOSED 'OF NAME CUT AT REVENUE NAME CUT AT REVENUE 8.02% BASE 8.02%' BASE OSLO CITY OF 12,220 8.020% ROGERS "CITY OF 0 0.000 %! 1 OSSEO CITY OF 40,302 8.020% ROLLINGSTONE CITY OF 12,928' 8.020 %i OO ST RANDER CITY OF 6,139 8,020% RONNEBY CITY OF 289 8.020 %I TSE GO CITY OF 32,529 7.117% ROOSEVELT CITY OF 378 8.020 O TTERTAIL CI TY OF 0 0.000% ROSCOE CITY OF 11239 8.020% I OWATONNA CITY OF 482,655 8.020% ROSE CREEK CITY OF 6,464 8.020 %, ! PALISADE CITY OF 1,039 8.020% ROSEAU CITY OF _ 58,320 8:020% I PARK RAPIDS CITY OF 56,802 8.020% ROSEMOUNT CITY OF 243,496' 8.020 %! PARKERS PRAIRIE CITY OF 17 8.020% ROSEVILLE CITY OF 0 0.000% PAYNESVILLE -CITY 68,113 8.020% ROTHSAY CITY OF 8,275 8.020% PEASE CITY OF 910 8.020% ROUND LAKE CITY OF 8 ,683 8.020 PELICAN RAPIDS CITY OF 37,178 8.020% ROYALTON CITY OF 10,310 8.020 PEMBERTON CITY OF 4,230 8.020% RUSH CITY CITY OF 30,320 8.020 %1 PENNOCK CITY OF 6,846 8.020% 1 RUSHFORD CITY OF 36,4341 8.020 PEQUOT L CITY OF � - - _ 21, 486 8.020% RUSHFOR VILLAGE CITY 'O - - 1_1, - 9 j 8.020% j PERHAM CITY OF 40,050 } 8.020% RUS HM - OR E CITY QF 8,862 8.020 'PERLEY CITY OF 1,446 8.020% RUSSELL CITY OF 11,8921 8.020°01 PETERSON CITY OF 3,132 8.020% RUTHTON CITY OF 5,518 8.020 %E PIERZ CITY OF 12,487 8.020% RUTLEDGE CITY OF 627 6.934 PILLAGER CITY OF 9,361 8.020% SABIN CITY OF 7,395 8.020 %I PINE CITY CITY OF 53,840 8.020 SACRED HEART CITY OF 19,447 $.020% PINE ISLAND CITY OF 73,371 8.020% SANBORN CITY OF 11,774 8.020 %1 PINE RIVER CITY OF 21,137 8.020% SANDSTONE CITY OF 30,870 8.020 %1 PINE SPRINGS CITY OF 0 0.000% SARGEANT CITY OF 1,040 8.020% PIPESTONE CITY OF 103,532 8.020% SARTELL CITY OF 79,607 8.020 %I P LAINVIEW CITY OF 69,259 8.020% SAUK CENTRE CITY OF 105,986 8.020 %! TO CITY O F 9,056 8.020% SAUK RAPIDS CITY OF 146,150 8.020% PLE ASANT L AKE CITY OF 01 0.000% SAVAGE CITY OF 50,231 2.154 01 PLUMMER CITY OF 10,239 8.020% SC ANLON CITY OF 25,3 8.02 % PLYM OUTH CITY OF 0 0.000% SEAFORTH CITY OF 1,699 8.020 %I PORTER CITY OF 4,334 8.020 I SEBEKA CITY OF 18,563 [ 8.020 %I PRESTON CITY OF 48,377 8.020% 1 SEDAN CITY OF 2171 8.020 %!. PRINCETON CITY OF 87 ,449 8.020% SHAPER CITY OF 5, 8.020 %j PRI LA UR G C IT Y OF _ 11 665 8.020% SHAKOPEE CITY OF 142,925 5.182%1 PRIOR KE CITY OF 26 989 0.953% SHELLY CITY OF 5,343 8.020 %' PROCTOR CITY OF 70,276 8.020% SHERBURN CITY OF 41,2171 8.020 : QUAMBA CITY OF 352 8.020% SHEVLIN CITY OF 1,090 8.020 %i RACINE CITY OF 3,334 8.020% SHOREVIEW CITY OF 0 0.000 %! RAMSEY CITY OF ° 141,055 8.020 SHOREWOOD CITY OF 0 0.000 j RANDALL CITY OF 7,444 8.020% SILVER BAY CITY OF 83,778 - 80200/. , RANDOLPH CITY OF 2,679 8.020% SILVER LAKE CITY OF 19,642 8.020 %I 1 RANIER CITY OF 1,938 8.020% SKYLINE CITY OF 2,585 8.020 RAYMOND CITY OF 14,365 8.020% SLAYTON CITY OF $5,462 - 8.020% FRE LAKE FAL CITY OF 52,620 8.020% SLEEPY EYE CITY OF 88,345 8.020°/. R WING CITY OF 38,442 0.427 SOBIESKI CITY OF 690 8.020 REDWOOD FALLS CITY OF 153,517 8.020% SOLWAY CITY OF 810 8.020% REGAL CITY OF 297 8.020% SOUTH HAVEN CITY OF 2,599 8.020% R_EMER CITY OF 7,385 8.020% SOUTH ST PAUL CITY OF 507,522 8.020% HE: NVILLE_CITY OF 45,014 8.020% SPICER CITY OF 28,299 8.020 %1 REVERE CIT OF 3 ,058 8.020% SPRING GROVE CITY OF 36_,814 8 .020% RICE CITY OF 10,728 8.020% SPRING HILL CITY OF 887 8.020% R ICHFIELD CITY OF 791,139 8.020% SPRING LAKE PARK CITY OF 93,115 8.020% I RICHMOND CITY O - _ 18,219 8.020% S P R ING PARK CITY OF ` - 0 - 0.000% RICHVILLE CITY OF 7 82 8.020% SPRING VALLEY CIT OF 74,377 8.020% RIV CITY Cl 1,965 T 8,020% 8PRI NGFIELD CI OF m ' 6_4,589 _ 8.02_0 FR 9u Q CITY OF 316,884 8.020% S QUAW LAKE CIT OF 636 8.020 ROCHEST CI OF _ 1,672 ,659 8.020% ST ANT CITY OF 127,316 7.376% R OCK CREEK C OF 7,192 2 0% ST ANTHONY CITY OF _ 444 8.0 R OCKFO D CITY R OF 53,343 8.020% ST BONIFACIUS CITY OF 4 1.525% ROCKVILLE CITY OF 1 7,6721 _ 8.020% S CHAR LES CITY OF 56,096 8.020% ESTIMATED IMPACT OF THE GOVERNOR'S BUDGET PROPOSAL ON CITY AID FOR CALENDAR YEAR 1992 GOV'S PERCENT GOV'S PERCENT PROPOSED OF PROPOSED OF NAME CUT AT REVENUE NAME CUT AT REVENUE 8;02% BASE 8.02% BASE ST CLAIR CITY OF 8;841 8.020% URBANK CITY OF 419 8.0 20% ST CLOUD CITY OF 1,335,171 8.020% UTICA CITY OF 3,336 8.020 %1 ST FRANCIS CITY OF --.. 25 , 13 6 4.956% VADNAIS HEIGHTS CITY OF 0 0.000% ST HILAIRE CITY OF 4,790 8.020% VERGAS CITY OF 2,018 8.020% ST JAMES CITY OF 96,037 8.020% VERMILLION CITY OF 810 0.965% ST JOSEPH CITY OF 43,400 8.020% VERNDALE CITY OF 9,085. 8.020% ST L EO CITY OF `1,082 8.020% VERNON CENTER CITY OF 8,386 8.020% S T LOUIS PARK CITY OF 1,008,535 8.020% VESTA CITY OF 8,011 8.020% ST MARTIN CITY OF 2 504 8.020% VICTORIA CITY OF 0 0.000% ST MARYS POINT CITY OF 0 0.000% VIKING CITY OF 2,0 19 8 .020% ST MICHAEL CITY OF 30;310 8:020 VILLARD CITY OF 5,139 1t _ 8 .020% 1 - -- ST PAUL CITY OF 9,818,125 8.020% VINING CITY OF 1,127 8.020% ST PAUL PARK CITY OF 88,022 8.020% VIRGINIA CITY OF 490,587 8.020%1 ST PETER CITY OF 163,412 8.020% WABASHA CITY OF 76,689 8.020% ST ROSA CITY OF 549 8.020% WABASSO CITY OF 16,933 8.020% ST STEPHEN CITY OF 7,305 8.020% WACONIA CITY OF 86,716 8.020% ST VINCENT CITY OF 890 ; 8.020% WADENA CITY OF 76,408 8.020% STACY CITY OF 8,187 8.020% WAHKON CITY OF 3,203 8.020% STAPLES CITY OF 85,562 8.020% WAITS PARK CITY OF 119,014 8.020% 6 ARBUCK CITY OF 27,912 8.020% WALDORF CITY OF 6,680 8.020% STATE FAIRGROUNDS, 0 0.000% WALKER CITY OF 37,851 8.020% STEEN CITY OF 1,548 8A20% WALNUT GROVE CITY OF 17,361 8.020% STEPHEN CITY OF 14,750 0% 8.02 WALTERS CITY OF 2,600 8.020% STEWART CITY OF 21,349 8.020% WALTHAM CITY OF 3,5041 8.020% STEWARTVILLE CITY OF 71,676 8.020% WANAMINGO CITY OF 21,845 8.020% STILLWATER CITY OF 339,083 8.020% WANDA CITY OF 1,777 8.020% STOCKTON CITY OF 4,680 8.020% WARBA CITY OF 1,493 8.020% STORDEN CITY OF 13,337 8.020% WARREN CITY OF 28,619 8.020% 5 RANDQUIST CITY OF 1;008 8.020% WARROAD CITY OF 28,696 8.020% STRATHCONA CITY OF 262 8.020% WASECA CITY OF 189,732 8.020% STURGEON LAKE CITY OF 2,376 , 8.020 WATERTOWN CITY OF 32,221 8.020% S UNBURG CITY OF 2,342 8.020% WATERVILLE CITY OF 41,421 8.020 SUNFISH LAKE CITY OF 0 0.000% WATKINS CITY OF 20,896 _ 8.020% SiNANVILLE CITY OF 5,638 8.020% WATSON CITY OF 7,590 8.020 %° TACONITE.CITY OF 19,140 8.020%1 WAUBUN CITY OF 5,729 8.020% TAMARACK CITY OF 815 8.020% WAVERLY CITY OF 22, 8.020% TAOPI CITY>OF 339 8.020% WAYZATA CITY OF 0 0.000% TAUNTON CITY OF 1,615 8.020% WELCOME CITY OF 19,714 8.020% TAYLORS FALLS CITY OF 20;958 8.020% WELLS CITY OF 65,1 8.020% TENNEY CITY OF 193 8.020% WENDELL CITY OF 4,901 I 8.020% TENSTRIKE CITY OF 555 8.020% WEST CONCORD CITY OF 18,042 8.020% THIEF RIVER FALLS CITY OF 192,091 8.020% WEST ST PAUL CITY OF 396,677 8.020% THOMSON CITY.0 7777 773W 8.020% WEST UNION CITY OF 395 8.020% TINTAH CITY OF 1,276 8.020% WESTBROOK CITY OF 23 ,262 8.020% TONKA BAY CITY OF 0 0.000% WESTPORT CITY OF 214 8.020% TOWER CITY OF 16,150 8.020% WHALAN CITY OF 1,4 8.020% TRACY CITY OF 70,245 8.020% WHEATON CITY OF 52,281 8.020% TRAIL CITY OF 600 8.020%1 WHITE BEAR LK CITY OF 312,922 8.020% TRIMONT CITY OF -- 25,760 8.020%1 WILDER CITY OF 1,175 8 .020% TROMMALD CITY OF 1,425 8.020% WILLERNIE CITY OF 10,613 8.020% TROS K_Y CITY OF 392 8.020% WILLIAMS CITY OF 3,3_20_ 8.020% TRUMAN CITY OF 31,570 8.020% WILLMAR CITY OF 362,252 8.020% TU RTLE R IVER R IVER CITY OF 7 1.400% WIL OW RIVER CITY OF 2,9_6 8.0 `TWIN LAKES CITY OF 3,718 8.020% WILMONT CITY OF 6,012 8.020% TW VALLEY CIT OF 18,957 8.020% WILTON CITY OF 0 0.000% TWO HARBORS CITY OF 117,218 8.020% WINDOM CITY OF 11 8,09_8 8. 020 °a TYLER CITY OF 26,587 8.020% WINGER CITY OF 5, 436 8.020% ULEN CITY OF 12,173 8.020% WINNEBAGO CITY OF 42,701 8. 020% UNDERWOOD CITY OF 6,865 8.020% WINONA CITY OF 693,275 8.020% UP SALA CI TY OF 6,960 8.020% WINSTED CITY OF 43,872 8.020% ESTIMATED IMPACT OF THE GOVERNOR'S BUDGET PROPOSAL ON CITY AID FOR CALENDAR YEAR 1992 GO 'S PERCENT GOV'S IPERCENT PROPOSED OF PROPOSED OF NAME CUTAT ' REVENUE NAME CUTAT - REVENUE 8.02 BASE 8.02% BASE i WINTHROP CITY OF 35,807 8.020% WRENS HALL:CITY;OF 7,098 8.020% WINTON CITY OF 2,970 8.020% WRIGHT CITY OF 304 1.366 % WOLF LAKE CITY OF 78 8.020% WYKOFF CITY OF 12,373 8.020% WOLVERTON CITY OF 3,181 8.020% WYOMING CITY OF 35,154 8.020% WOOD LAKE CITY OF 10,730 8.020% YOUNG AMERICA CITY OF. 25;527 WOODBURY CITY OF 0 0.000% ZEMPLE CITY OF 435 8.020% WOODLAND CITY OF 0 0.000% ZIMMERMAN,'CITY 'F 3136,1 8.020% WOODSTOCK CITY OF 3,234 8.020% ZUMBRO FALLS CITY OF 2 8.020% WORTHINGTON CITY OF 295 8.020% ZUMBROTA "CITY OF 63;042 8.020% TOTALS I $7.1;600,000 6'.687% prepared by: The League of Minnesota Cities 10— Mar -92 CITY OF BROOKLYN CENTER council Meeting Date March 23, 1992 Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: REVIEW OF CIVIC CENTER EXPANSION NEEDS DEPT. APPR Gerald G linter, City Manager MANAGER'S REVIEW/RECOMMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) • During the City Council's consideration of improvements to the Council Chambers to accommodate cable telecasting of council meetings, the Council asked staff to place as a discussion item a review of the civic center space needs and previous discussions of expansion alternatives. Approximately three years ago the City Council authorized I detailed study of physical facility needs of the all the various departments and activities in the City of Brooklyn Center. From this study it was determined that there were needs for additional space in the following functional areas of the City of Brooklyn Center: 1. The police department - it was observed there is a shortage in virtually every area of space for virtually every activity the police department is involved in - investigation, storage facilities, sergeants and patrol officers, locker room, dispatch, jail, etc. 2. The fire department - it was determined there was need for remodeling and additional space at both the east and west fire stations. (The east station is now 20 years old and the west fire station is more than 30 years old and is especially showing its age.) 3. Community Center - it was determined there is insufficient storage facilities, office space, exercise facilities and need for a senior center /activity room. • 4. Administrative Offices - the study determined there was a shortage of space for the storage of equipment and records, space for personnel was needed in the planning and inspections, engineering, and EDA/housing. The study also identified need for additional, large conference /meeting rooms and the need to update entrance and exiting requirements for the City Hall. 5. City Council Chambers - the study indicated a need to remodel, update and expand the Council Chambers to accommodate cable telecasting of council meetings. 6. Meeting requirements for the Americans for Disability Act - in the original study of Civic Center Space and Community Space Needs it was indicated there were developing federal regulations regarding accommodating disabled people. At this time that act has been enacted and must be considered as a factor as we will be required to modify buildings and other governmental systems to accommodate disabled persons under these new regulations. Some of these provisions will be g P required even though no remodeling is being done. q g b g Since receipt of this study the Council has reviewed the original study and proposed alternatives to major renovation and construction additions to these physical facilities within the community. The alternatives and options involved: 1. Long range alternatives which would require a bond issue referendum to finance construction. This option, at the time of your original review, was rejected because of concerns over the volatility of state aid and the need to reevaluate and study other interim or short range options. 2. Short range or interim options - the City Council asked staff to develop interim or short range solutions which hopefully could be integrated and used as a part of the long range solution. Staff was instructed to develop options to address the space needs of the police department, inspections, Council Chambers, meeting rooms and storage within the civic center complex. The options investigated can be summarized into three general categories: A. Seek leasable space and move certain city departments out of City Hall to other locations. This option was not seriously considered because it involved considerable additional expense to the general fund budget and with levy limits and state aid reductions that was not feasible. B. Move City Council Chamber to an alternate location allowing for relocation of certain police functions to the existing Council Chambers and do minor remodeling in the upstairs of City Hall. 1. One alternative considered was to move the Council Chambers to Constitution Hall or the Tack Room at the Heritage Center. Council members rejected this option. 2. Another option involved the building of a replication of the G Barn on the northern portion of the Heritage Center site and the movement of • the Council Chambers to that location, thus freeing up the current Council Chambers for police department functions. It also involved some remodeling of the upper and lower levels of City Hall. C. Remodel the current Council Chambers and modernize it to accommodate cable telecasting at its present location and build a two story addition to the south side of the City Hall building and remodeling the upstairs and downstairs, thus gaining additional space on the first and second levels of the current City Hall. Attached you will find a plan with layouts and sketches of various alternatives and options. RECOMMENDED CITY COUNCIL ACTION Discuss and review various options and alternatives and give staff direction to develop cost estimates for favored options. In addition, because of operating cost impacts of an expansion alternative on the General Fund budget, staff recommend the option chosen by the City Council be reviewed by the Citizen's Financial Task Force. - : T -�- i I I i 1 N - 11vl 5 5-� PER FLODI; 2 = 3,3505F. 2ba"o00 NEW CANST- SITE PLAN 1' = 20' - 0' _r - PLAN E MJORUD ARCHITECTURE CITY OF BROOKLYN CENTER 12400 12TH AVENUE NORTH MINN CITY HALL EXPANSION 6 301 SHINGLE CREEK PARKWAY MINNEAPOLIS, MN 55441 BROOKLYN CENTER, MINNESOTA 55430 612/544-3871 O!� ONA OKA ORA GSA Site Constraints I TENNIS i SOFTBALL 1 SOFTBALL \. 1 �• AND AND FOOTBALL FOOTBALL x "BAIL I _ y i 1 i SHINGLE CREEK TRAILWR/. VOCE CENTRAL - PARK i:: - ':::.: is ii.• ........... �� ✓ .. . v — l i I ,\ I i� J L_ ...... / I I � 1 I � I At i jp I ✓ .. [ f: _ii �i ��:..... 1 -'� LOMYUNfT''GENTER •:'�".F•:::::. •J•'J')' /� z ari►sio w. p /1M4/� X � G HALL v �' \ uitable- Building_ � '�� �.�•�- �__ -��- � Area Summary =— , o .,..� 25 •�� •ate O�� O�� •�i► BARN "H" I i 1.� 3 N-2 • , �I q % MULC4-4 Cn WE BLACKSMITH 3' II•ve:2 SHOP 131 V-F— r • I � � I I 1131� P.I. VALVE \ I D BARN "G" gl�6 MUL i- SOD • � a = ' • i•NS �. . . .. ITGd -I & ; 3' S ....... .... :i GRASS BARN "D ". IC I � z•�M IN THIS AREA :11______ 1 � > PU M SE__ ' BUNKriv E CITY OF BROOKLYN CENTER Council Meeting Date March 23. 1992 Agenda Item Numbcr REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: COMMUNICATIONS COORDINATOR POSITION DEPT. APPRO Geral G. S 'nter, City anager MANAGER'S REVIEW/RECOMMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) The City Council during the consideration of the 1992 budget designated approximately $53,000 in the contingency fund for possible use to fund the communications coordinator position. Mayor Paulson has requested preparation and submittal of the attached resolution transferring funds from the contingency fund to an appropriate budget account,, establishing the communications coordinator position and amending the pay plan for the position. Also attached please find copies of the materials submitted to the City Council for their March 9, 1992, meeting indicating the discussions and recommendations of the Financial Task Force regarding the proposed communications coordinator position. RECOMMENDED CITY COUNCIL ACTION Discuss /consider /act upon Mayor's Paulson's proposed resolution creating the position of communications coordinator and /or the recommendation of the Financial Task Force to place the consideration of this position in the prioritization process the Task Force is currently undertaking. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AMENDING THE 1992 GENERAL FUND BUDGET AND THE 1992 PAY PLAN FOR THE ADDITION OF A COMMUNICATIONS COORDINATOR POSITION WHEREAS, the City Council has identified a need to add the position of Communications Coordinator to the City staff; and WHEREAS, the City Council earmarked $53,000 in the 1992 budget contingency fund to create a new Communications Coordinator position; and WHEREAS, the actual associated personnel expenses and capital outlay for a Communications Coordinator position prorated for eight months is $39,105; and WHEREAS, Section 7.09 of the City Charter does provide for a contingency appropriation as a part of the General Fund budget, and further provides that the contingency appropriation may be transferred to any other appropriation by the City Council; and WHEREAS, City of Brooklyn Center Resolution No. 91 -283 sets wages and salaries for calendar year 1992; and WHEREAS, it is the City Council's intent to add this position to the 1992 pay plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the General Fund budget be amended as follows: Increase the Appropriations for the following line items- City Manager's Office - Unit 113 Object No. 4100 - Salaries, FT Employees $22,319 Object No. 4142 - PERA Combined 1,000 Object No. 4146 - Social Security 1,384 Object No. 4147 - Medicare 485 Object No. 4151 - Hospitalization Insurance 2,080 Object No. 4152 - Life Insurance 15 Object No. 4153 - Dental Insurance 160 Object No. 4551 - Office Furnishings & Equip. 4,481 Data Processing - Unit 120 Object No. 4551 - Office Furnishings & Equip. 7,181 Decrease the Appropriation for the following line item: Unallocated Dept. Expense - Unit 180, Object No. 4995 $39,105 RESOLUTION NO. BE IT FURTHER RESOLVED that the 1992 pay plan is hereby amended as follows: 1. The City Manager's Office section of Schedule A, 1992 Positions Authorized, is amended to add one (1) Communications Coordinator, nonorganized, with an administrative exemption from overtime and assigned to Salary Schedule C. 2. Schedule C, Supervisory - Professional Positions, is amended to add the position of Communications Coordinator with a grade range of S14A to S18C and a monthly salary range of $2,359 to $2,870. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting Date March 9, 1992 Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RECOMMENDATION FROM FINANCIAL TASK FORCE REGARDING COMMUNICATIONS COORDINATOR POSITION DEPT. APPR . Gerald plinter, City Manager * * * * * ** ********************************* * * * * : * * * * * * * * * * * * * : * * * * * * * : : : :: MANAGER'S REVIEW/RECONEMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) On February 7 1992 at their regular meeting, Financial Task Force reviewed the proposed rY � g, P P Communications Coordinator concept as presented by Mayor Paulson. The Task Force passed the following motion regarding this matter: "There was a motion by member Escher and second by member Christensen that the Financial Task Force refer the concept of the Communications Coordinator position as outlined by Mayor Paulson back to the City Council with the recommendation this position be considered by the Financial Task Force as a part of the City Council's Financial and Service Prioritization Process dated 1/7/92. the motion passed unanimously," Attached is a draft copy of their minutes. zi RECOMMENDED CITY COUNCIL ACTION Motion to accept /reject /modify recommendation. x � r -� MINUTES OF THE PROCEEDINGS OF THE FINANCIAL TASK FORCE OF THE CITY OF BROOKLYN CENTER FEBRUARY 27, 1992 C BARN - EARLE BROWN HERITAGE CENTER Chair Kelly opened the meeting at 7:05 p.m. Present at roll call were Chair Kelly, members Escher, Boran, Christensen, Boyd, Peppin, and Council Liaison Pedlar. Also present were Mayor Paulson, Finance Director Holmlund, Planning and Inspections Director Warren, Manager Splinter and two citizens. There was a motion by Escher and second by Boyd to approve the minutes of the February 13, 1992, and January 22, 1992, meetings were approved. The motion passed unanimously. Chair Kelly stated he received a call from Mayor Paulson who asked to appear on the agenda to explain the proposal for a Communications Coordinator for the City of Brooklyn Center. Mayor Paulson stated the purpose of this position was basically three- fold: first to improve and enhance the identity of Brooklyn Center, second to provide information to the citizens and to the public and third to improve citizen and community involvement in Brooklyn Center government. He then proceeded to review the job description stating there was professional input from a variety of sources in developing this description. The major aspects of the job description would involve working on communications in the area of newsletter, newspaper, and cable T.V. This position *ould serve as a volunteer coordinator, assist in handling complaints, advising staff on external and internal communications and coordinate marketing with the Tourism Bureau, Heritage Center, North Metro Mayors, and the Chamber of Commerce. The position would also assist in providing publicity help for the Earle Brown Days. It would also provide assistance to the Mayor and Council as a liaison with staff and he envisioned it as being a free floating position working with staff and elected officials. He stated the initial costs of the position for 1992 would be in the area of $53,510 and that included salary and equipment and the annual ongoing costs would probably be in the area of $40,000 to $45,000. Mayor Paulson asked the Task Force to recommend approval of the position to the City Council. Councilmember Pedlar stated he concurred with the concept of the communications position and goals of it but he questioned approval of it at this time as he believed it should be placed into the prioritization process along with all other proposals and existing services. Member Peppin stated with the State budget shortfalls and the concern over dollars he questioned the position at this time and 2 -27 -92 -1- especially the constituent services portion of the position. He didn't believe the position should be in direct support of the Mayor, Council or elected officials. He concurred with Councilmember Pedlar the concept was good but he had concerns about the timing and portions of the job. Members Christensen concurred with Mr. Peppin stated the timing for him was a problem and it should o through the regular prioritization on which mea ns g g P P all the dollars must come together and choices must be made among all items in the budget. Other members expressed concerns that this position might have too many bosses to be effective. Member Boran stated he was not capable of reacting to this recommendation at this time because he couldn't compare it with other services which may have a higher, lower or similar value. Mr. Peppin believed we should look at all the expenditures, including this position, as a part of the prioritization process. Chair Kelly stated it was his understanding the current funding was a Council allocation or set aside in the contingency fund. He stated in reviewing the proposed financial policies and existing policies it appears the contingency fund should be used for surprise or unanticipated ated events or situations. T s' P p his position didn't appear to be a "surprise" and he questioned how this position would b p e financed in 1993 if the contingency fund was used 9 Y in 1992. .. Member Boyd reviewed for the membership, uotin out of the q 9' financial policies, proposed p the contingency fund should not be used for this type of purpose under the quoted policy. Member Escher stated he believed the Task Force should add this proposal to the regular prioritization process and not give the Task Force approval or blessing at this time. Member Boran asked Mayor Paulson if he believed this position had a higher value than the aquatics director, the domestic intervention program director and the canine unit. Mayor Paulson responded by saying he believed the communications position had a higher value than the aquatics position and a lesser value than the domestic abuse intervention position and the canine position. Mr. Boran further stated he believed it would be premature of the Task Force to consider this communication position at this time. Councilmember Pedlar stated it was clear the Financial Task Force's charge was to prioritize services and programs. It is difficult for him to talk about cutting police and other services when you are considering funding positions such as this. Mayor Paulson asked the Task Force to consider recommending filling the position as soon as possible and then let the position go through the 2 -27 -92 -2- 10 prioritization process. Councilmember Pedlar stated in response to Mayor Paulson's inquiry that he didn't believe it was a good idea to hire a person now and put the position into the prioritization process which could lead to dismissal if it shouldn't make it through the process. Mr. Christensen stated he was not ready to recommend this matter this evening. Chair Kelly stated the Council and staff should consider sharing this type of position with Brooklyn Park or possibly contracting part time for these services or possibly some other type of joint effort. Chair Kelly acknowledged the presence of two citizens and asked if they wished to comment. The first citizen stated that he thanked the Council, or this committee or whoever for getting the Council meetings on cable T.V. He stated it was his understanding Minnetonka did away with this position and he was concerned that with cutbacks in other areas it was difficult to understand how you could add this position at this time. The second citizen inquired as to how this position activity could be coordinated with existing work. Later in the meeting, as he was leaving, he stated he believed the city's finances were in good hands with this Task Force, as it was doing a good job and he was impressed. Member Escher stated the City should consider using a contractual arrangement to avoid an employee /employer relationship for this type of activity. There was a motion by member Escher and second by member Christensen that the Financial Task Force refer the concept of the Communications Coordinator position as outlined by Mayor Paulson back to the City Council with the recommendation this position be considered by the Financial Task Force as a part of the City Council's Financial and Service Prioritization Process dated 1/7/92. The motion passed unanimously. Chair Kelly introduced Ron Warren, Director of Planning and Inspections and Mr. Warren made a presentation to the Task Force regarding the activities, functions, expenditures and revenue sources for the department of Planning and Inspections. Written materials were submitted to the Task Force for review and consideration. Members Escher and Boran questioned Mr. Warren after the presentation regarding various aspects of the statistics for planning commission applications and building permit applications. It appears there is a decreasing volume in these areas. Mr. Warren stated these figures were developed for his review within his department and they may not completely match the exact ones in the financial system but they are used for his internal review and they indicate lower volumes over the last few years. He stated the types of inspections now being done by the department are of a smaller nature in terms of project size and cost but they consume more time because they involve a lot of do it yourself type projects. In these projects the building inspector 2 -27 -92 -3- i ends up to be somewhat of a consulting service in assisting citizens in making deck expansions or room expansions, or basement to remodelings, etc. One question the Council and Task Force will be addressing is that traditionally many of these type of services (inspections on small home projects) have been paid for through taxes and higher fees on non - residential projects. Now because of tight budgets we might consider paying for these inspections through increased fees to cover the actual cost. Chair Kelly thanked Mr. Warren for his presentation and apologized for the lateness of this matter on the agenda and stated if any of the Task Force members had any questions could they call. Mr. Warren stated any time any of the members have any questions about the materials presented or about his department, they could give himself or the City Manager a call. Chair Kelly stated the Task Force should consider when they want to set the March meetings and noted on a preliminary basis the Task Force had approved March 12 and 26. After discussion in which some of the members indicated they would not be able to be present for the March 12 meeting it was consensus that the meeting dates for March should be the 12th and the 26th and the location would be the C -Barn at the Heritage Center and that the Financial Reserve and other policies discussion should be on the March 26th meeting because that is when the most members are assured of being present. Manager Splinter asked if the Task Force would spend some time at an upcoming meeting discussing what types of information or the manner in which it could be presented would be useful- for them during the prioritization process. After discussion member Boran stated it would help if there could be some information of the 900 remaining portion of the prioritization as well as the obvious detail that will be in the proposed 10 %'cut section. After discussion it was agreed that members should contact Manager Splinter if they have any specific suggestions and it would be placed as a discussion item at their next meeting. Manager Splinter said the staff will also be trying to get some kind of comparative data on expenditures levels and measurements which would allow the Task Force to compare Brooklyn a e rookl n Center to other communities. There was a motion by Escher and second by Peppin to adjourn the meeting. The motion passed unanimously. The meeting was adjourned at 9:34 p.m. 2 -27 -92 -4- CITY OF BROOKLYN CENTER Council Meeting Date 3 -23 -92 , Agenda Item Number f // REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: DISCUSSION ITEM: Recommendation from Human Rights and Resources Commission to Approve the Revised Application and Evaluation Forms for Nonprofit Human Service Programs /Agencies' Contribution Requests DEPT. APPROVAL: Geraly . Barone, Personnel Coordinator MANAGER'S REVIEW/RECONIM ENDATION: No comments to supplement this report Comments below /attached lk lK lk:K 7K C *:K * *k * *%k 7K 7k:UAC * * *K K C 7 K * *'.►' *:Kk:k:k:K K k k * *k *K 7K 7K * * * *K K K * * *7k:k:K C C K * * * * * *c * *H: *yc * *c *�c MC Ic k %c K : K k* SUMMARY EXPLANATION: (supplemental sheets attached ) At its March 11, 1992, meeting, the Brooklyn Center human rights and resources commission finalized amendments and updates to the application and evaluation forms it uses to review financial requests from nonprofit human service programs ; and agencies. The commission is recommending the city council approve these updates. Attached are the updated forms which, if approved, will be used for evaluating 1993 budget requests. RECOMMENDED CITY COUNCIL ACTION Approve the revised application and evaluation forms for nonprofit human service programs /agencies' contribution requests. • APPLICATION FOR CONTRIBUTIONS CITY OF BROOKLYN CENTER (FOR NONPROFIT HUMAN SERVICE PROGRAM /AGENCY) Date Submitted - (Deadline is June 1 for consideration for the following fiscal year, January 1 to December 31.) Applicant Program /Agency Name Address City, State, Zip Phone Number . Contact Person: PROGRAM OVERVIEW 1. Generally describe the program /agency, including its mission, date established, services, and goals. 2. Explain the areas of expertise of the program /agency, including a description of the range of staff capability. 3. Describe the target group for services of the program /agency. March 1992 -1- 4. Describe how the program is marketed, and to what geographical and demographical areas. 5. Discuss the methodology employed in measuring the effectiveness of the program /agency. BUDGET DOLLAR AMOUNT REQUESTED FROM CITY $ TOTAL PROGRAM /AGENCY BUDGET $ CITY AMOUNT AS % OF TOTAL BUDGET % % OF TOTAL BUDGET FOR OVERHEAD AND ADMINISTRATION COSTS % 6. List specific secured and anticipated sources of contributions available to the applicant. SECURED (S) OR SOURCE AMOUNT ANTICIPATED (A) 7. List in -kind contributions requested from the City. -2- 8. Describe use of all in -kind contributions, and include estimated value of each in- kind contribution. 9. a. Describe use of volunteers. b. Describe how the use of volunteers impacts your budget. COMMUNITY NEED 10. a. Explain the community need for the proposed service. b. Discuss possible alternative sources for those services available within the community. c. Describe why those alternative services are not fulfilling the current needs. -3- i 11. Describe how Brooklyn Center benefits from the services provided. 12. State the total numbers of people from all communities who participate or receive direct benefits, and describe how these numbers were determined. PROJECTED TOTAL TOTAL SERVED TO BE SERVED LAST YEAR NEXT YEAR 13. State the numbers of residents from Brooklyn Center only who are served, and describe how these numbers were determined. PROJECTED TOTAL TOTAL SERVED TO BE SERVED LAST YEAR NEXT YEAR ORGANIZATION NEED 14. What would be the consequences to your program /agency of not receiving the amount requested? -4- Include the following supporting documentation that must accompany this application. If any item is not enclosed, please explain why not. 1. Financial statement for the preceding fiscal year. 2. Proposed budget for the upcoming fiscal year. 3. Data substantiating the need for this service in Brooklyn Center. 4. Proof of nonprofit status. 5. List of current Board of Directors. 6. Job descriptions and resumes of key personnel. 7. Statistical or other data measuring effectiveness of the program /agency. Signature Date 0 Title 0 -5- EVALUATION FORM FOR CONTRIBUTION REQUESTS CITY OF BROOKLYN CENTER Applicant Program /Agency Name: Address City, State, Zip Contact Person: Phone Number: Date Application Submitted Budget Year Requested: Score each statement based on the maximum points listed in parentheses next to each item. The higher the score, the more the actual request is equated to the statement. A total of 100 points is possible. For Y/N responses, select Y for yes or N for no. A. PROGRAM OVERVIEW 20 (10) 1. The applicant has a realistic view of their resources and the program is limited to their level of competence. The applicant indicates the availability of an effective staff. (5) 2. The applicant has demonstrated the ability effectively to reach its target /demographical and geographical areas. (5) 3. The methodology employed to measure the program is effective, clear, and concise. B. BUDGET (30) (10) 1. The total amount requested from the City of Brooklyn Center is reasonable given the overall program budget. (10) 2. The budget request is reasonable given the objectives of the proposal for the contribution period. (10) 3. The administrative and program service costs are in reasonable balance. (Y /N) 4. The use of volunteers is reasonable and cost effective. March 1992 C. COMMUNITY NEED (30) (10) 1. The applicant is meeting an important community need. (10) 2. The extent of this service does not overlap with services provided elsewhere in the community. (10) 3. The number of Brooklyn Center residents served is high in relation to the contribution requested. D. ORGANIZATION NEED (20) (10) 1. The program is not viable without local government contributions. (10) 2. There are few, if any, alternate sources of funding available to the applicant. TOTAL SCORE CITY OF BROOKLYN CENTER Council Meeting Date 3/23/92 Agenda Item Number /� �� ✓ " REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1992 -04, TRUNK SEWER REPLACEMENT BROOKDALE AREA, APPROVING PLANS AND SPECIFICATIONS, AND DIRECTING ADVERTISEMENT FOR BIDS DEPT. APPROVAL: _ Sy Knapp, Dire or of Public Works ac�cxye�c ac �k �k�k�k�k�k�k �; cY, cgc��e c Ye�e��; c�! cx�c�k >!eveicrcY,cx�e �k�k�k ,��Ic7R `�• zr MANAGER'S REVIEW/RECOMMENDATION- r i No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached Yes Last fall, after reviewing televised inspection of the segments of the City's sewer system, staff reported to the Council that them existed sections of pipe that were in danger of collapsing. Since that meeting, a section of sewer immediately upstream from the site of last years collapse has been replaced. Also, the project for replacing the sewer under I- 694/94 has been established and is currently out for bids. We now are recommending establishment of a project which replaces a portion of trunk sewer in the Brookdale area. For reference, an updated ma of the known corrugated metal pipe sewer segments in Brooklyn Cente r P g P P g Y and their status has been atta ched to this report. The sewer recommended for replacement is a 27" corrugated metal pipe, similar in material and condition to those which have become problems over the last few years. This portion of the City's sewer system is located south of Brookdale Shopping Center, near TH 100. The sewer circa 1960 was constructed atop wood piling and bents, presumably because of the organic nature of the inplace soils. We are recommending replacement of a partially collapsed section of sewer along its existing alignment with a more rigid pipe material, and to utilize the inplace piling to the maximum extent possible. The City Engineer has prepared plans and specifications for the replacement of the sewer and if approved, the project would occur this spring /summer. The proposed construction schedule and sequence have been developed with assistance • of the Brookdale's management, to minimize the projects impact on the shopping center. The total project costs, including all construction items, engineering, legal, etc. are estimated at this time as $169,005. We have included costs for replacing 4 of the 32 inplace wooden piling, in the event that they cannot be salvaged. We feel that this is a conservative approach; i.e. we may not have to replace any. However, the condition of the inplace wooden piling can't be determined until the time of construction when they will actually be visible, and the actual amount of pile replacement could be substantially higher. Note: A videotape from the above - mentioned televised report, which covers this segment of sewer, will be available for viewing at the City Council meeting. RECOMMENDED CITY COUNCIL ACTION A resolution establishing project, approving plans and specifications and directing advertisement for bids is provided for consideration by the City Council. I 4 F� 01, 2x r „p r tIZO ” � r ' / {. � ! �'� � ' / \ � + > ' ___1:. -11 -_. h ti , �� � . �. i'S•� ! z 'z C/) CL :,I / I + I �% ��\- \'1� \ \.���� L.L C\1 a) � ` �; m y ��1 i /. ��ti�` t, +'" a. \ *' �� T �'\ ' � ` • T i `�� 1 ; �y �� P \ �o / �''. m /� • �' i\ r \ yt W / 1 ` �. D I. u ♦M' Qfi�� OOL0 -1 P LU \ \ ' . L � 0 04 '.j4 V Lij A uj -! /� � : da { � +i I �� � �,X 1 ��.�}�;.; '.�l'. � �-I� �I 1 4� . �1 i �I �'Cn J rf • ;' , - Ir ST. It cl fv 0 Blip 3 - ••��'� ? U r .� 74$•' ^h ..__L n._....._ pe6Q)x�t t 'A Ul 1 L O cf) . O T 7 JA 1p' , f - . ) j - . . .... pf ( "` Q J� 7�'^ ° .�'_'� a� �f {/ " '1 a oil NO zw r 0' ! LU 4"0 14 V g2 0 � bil / ", � =R.. Q ? ♦r l;' � c<i �. ' } ? � � {�XI I �� -?t i%( � r o tt• `Vt• f `� � � - 1 ° I I �j L'� � + 9 ��� ��• ,�o "� i ! j ! J 7 u� ,La 3h i � � 1� � 1 a a LL cc 5 • a'� �,+� •n� I I +l l y t� . n V1 Of Z 1,, * > 4; 4 .1 �A%-, LU / A fit i: f ��__„ l a I ^.� �.• . -t- 'o T. ?'e0 ", UJ ! 2L "P. W .3 1 � v a.0 � � �.. 7 �� } -� r. I e I X � ��, �� !F ��'` >,0: M 3, n -D820:D' 1�. � d' � 4 - o r' i � �`�6Q :;�4 W.'k RIB c CIJ cc T), kV V X Q� � _ - i�. � r..� �p o , t6'+..r•'� 1 7 ;i t2z toEt1._ 0 il ro Or Q20zc w a W IT' io f Nj • W Cif A•t f IJ , 9 -611 _j cc c/) ic CL z-, % - t'' t 1, 1 Ij (6 �.RI-�t�� �,�.1 _,.�. K 41 W � i� •.i '\ �,<. /y : �, 'i1 1 1'I �• •r!H � � •i. T'�ei 1 f l X'1 '' 4 !At aiii NJ ;_ � 20' � I '7E I i � {Z .ttt r . CV�,� u � a 0 cc 1 0 iC(D �r 9 $- 1 ,. �y tial l ;: i 17 I 'o-i 0:}j!� "iO Xx , °����� � •,•sd! I l =Il I_��� -. I I � Z' ! ttl �;� ` Q •ACCAY;b2Cb7' �� a , ` ---- - -.. a. j 0-8 5' r, -m "1 g-00 6 0910- d�ClDtt:. ..��� \ y�,.�iI j :III t( J n t Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1992 -04, TRUNK SEWER REPLACEMENT BROOKDALE AREA, APPROVING PLANS AND SPECIFICATIONS, AND DIRECTING ADVERTISEMENT FOR BIDS WHEREAS, the City Engineer has reported to the City Council that there exists a portion of the City's sewer system in the Brookdale area which requires replacement; and WHEREAS, the required replacement is beyond the scope of usual maintenance performed by City forces. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. Improvement Project No. 1992 -04, Trunk Sewer Replacement, Brookdale Area, is hereby established. 2. Said plans and specifications as prepared by the City Engineer are hereby approved. 3. The Deputy City Clerk shall prepare and cause to be inserted in the official newspaper and in the Construction Bulletin an advertisement for bids for the making of such improvement in accordance with the approved plans and specifications. The advertisement shall be published in accordance with Minnesota Statutes, shall specify the work to be done and shall state the time and location at which bids will be opened by the Deputy City Clerk and the City Manager or their designees. No bids will be considered unless sealed and filed with the Deputy City Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City Clerk for 5 percent of the amount of such bid. 4. The estimated project costs are established as follows: Contract $ 131,007 Contingency (15 %) 19.651 Subtotal Construction $ 150,658 Staff Engineering (8%) $ 12,052 Admin. & Legal (2%) 3,013 Geotechnical Services 1,775 Material Testing (1 %) 1.507 Total Est. Project Cost $ 169,005 RESOLUTION NO. 5. All costs relating to this project shall be charged to the Sanitary Sewer Utility Fund. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting Date 03123/92 Agenda Item Numbe REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIP'T'ION: RESOLUTION ACCEPTING WORK PERFORMED UNDER CONTRACT 1991 -G, (1991 DISEASED TREE REMOVAL PROGRAM) DEPT. APPROVAL: Sy Knapp, Director of Public Works MANAGER'S REVIEW/RECOMMENDATION: No comments to supplement this report Comments below /attached SUNEVURY EXPLANATION: (supplemental sheets attached Yes Work performed under City Contract 1991 -G is now complete and ready for final acceptance. The City Council accepted the proposal from Ceres Tre'e Service by Resolution 91 -135 on May 13, 1991. The final cost of this contract was less than the encumbered amount by $55,605.00 due to an overestimation of the number of trees to be marked and removed. Other metro cities report they have experienced similar levels of reduction. RECOMMENDED CITY COUNCIL ACTION Adoption of the attached resolution. r Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING WORK PERFORMED UNDER CONTRACT 1991 -G (1991 DISEASED TREE REMOVAL PROGRAM) WHEREAS, pursuant to written Contract 1991 -G signed with the City of Brooklyn Center, Minnesota, Ceres Tree Service, St. Paul, Minnesota has satisfactorily completed the following improvement in accordance with said contract: DISEASED TREE REMOVAL PROGRAM IMPROVEMENT PROJECT 1991 -06 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. The work completed under said contract is accepted and approved according to the following schedule: As Approved Final Amount Original Contract $114,768.00 $59,163.00 Z. The value of work performed is less than the original contract amount by $55,605.00 due to a general overestimation of planned quantities. 3. It is hereby directed that final payment be made on said contract, taking the Contractor's receipt in full. The total amount to be paid for said improvement under said contract shall be $59,163.00. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. ATTACHMENT 1 City of Brooklyn Center Diseased Tree Removal Program Summary: 1991 Boulevard Private Park Stumps Trees Trees Tree Only Total By Contractor 93 73 20 4 190 By State Crews 0 0 0 0 0 By County Crews 0 0 1 0 1 By Property Owner 8 183 0 4 195 TOTAL REMOVED IN 1991 101 256 21 8 386 - 1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 1985 1986 1987 1988 1989 1990 1991 TOTAL T REES MA RKED 38 47 267 617 712 487 478 583 389 288 517 574 389 272 479 581 685 378 Boulevard Stumps Marked (No records kept) 102 6 3 1 18 27 16 15 12 17 8 6 7 5 and Removed Private Stumps Marked (No records kept) 68 19 13 14 11 2 4 18 0 1 0 5 0 3 and Removed TOTAL TREES /STUMPS MARKED & REMOVED 38 47 267 617 882 512 494 598 418 317 537 607 401 290 487 592692 386 9 ATTACHMENT 2 City of Brooklyn Center Diseased Tree Removal Program History 1200 - -- - -- HEIGHT OF 1000 DUTCH ELM DISEASE ' 800 600 400 \; r 200 / I I ■ 0 - '7 1976 19'77 - 1 7$ -- 1 - 9980 - AO81 -- 198- 1983 19'541 '85 -- 19'8619'87 -- - 1988 1989 -- - 1990 1991 - CITY OF BROOKLYN CENTER Council Meeting Date 03/23/92 Agenda Item Number 12 (�, REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION ESTABLISHING THE 1992 DISEASED TREE REMOVAL PROGRAM, APPROVING SPECIFICATIONS, AND DIRECTING ADVERTISEMENT FOR BIDS, IMPROVEMENT PROJECT NO. 1992 -10, CONTRACT 1992 -E DEPT. APPROVAL: Sy Kn p, Direc or of Public Works MANAGER'S REVIEW/RECOMM ENDATION: V No comments to supplement this report Comments below /attached • SUMMARY EXPLANATION: (supplemental sheets attached Yes The City of Brooklyn Center annually establishes a Tree Removal project to expedite the removal of diseased and other nuisance trees. Nearly 390 trees were marked for removal under last year's program, 190 of which were removed by the City's tree contractor, Ceres Tree Service. Preliminary estimates by University of Minnesota specialists suggest that there will be minimal increases in the number of diseased trees in 1992. The City utilizes a "fast track" system of procedures for administering this These procedures program. p ures were approved b the Council in 1987 and are intended PP y , to, as the name implies, speed up the process of tree removal. Figure l shows the process which is followed for a typical tree. No changes have been made to the specifications for 1992. RECOMMENDED CITY COUNCIL ACTION It is recommended that the Council adopt the attached resolution establishing the project, approving plans and specifications, and directing advertisement for bids. • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ESTABLISHING THE 1992 DISEASED TREE REMOVAL PROGRAM, APPROVING SPECIFICATIONS AND DIRECTING ADVERTISEMENT FOR BIDS, IMPROVEMENT PROJECT NO. 1992 -10, CONTRACT 1992 -E BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. The following project is hereby established: DISEASED TREE REMOVAL IMPROVEMENT PROJECT NO. 1992 -10 2. The specifications for Contract 1992 -E for said improvement project are approved and ordered filed with the Deputy City Clerk. 3. The Deputy City Clerk shall prepare and cause to be inserted at least twice in the official newspaper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published as required by law, shall specify the work to be done, shall state that said bids will be received by the Deputy City Clerk until the date and time specified, at which time they will be publicly opened at City Hall by the Deputy City Clerk and the City Engineer. Subsequently, the bids shall be tabulated and will then be considered unless sealed and filed with the Deputy City Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City for S percent of the total amount of such bid. 4. The accounting for the project shall be in the Tree Removal Fund. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being eing taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. FIGURE 1 Diseased Tree Removal Program Fast Track Procedures 1 Up To Up To Two Day 1 Week 20 Days - - - -- One To Two Weeks - - -- Weeks Owner Chooses To Inspected By Tree Inspector, Who Remove Tree By Self, Will Approve Or Will Require Within 20 Days Additional Work Or Clean Up I �J Placed on Tree Work List, b Contractor Has Two Tree Owner Owner Requests City Usually Within Two Weeks Weeks To Complete List Marked Notified Tree Contractor To Remove Tree — ---- - - - - -— — _ -- Owner Removes Attempt to Contact By Tree By Self Owner Makes No Phone; If Can't, Delinquent Response Within Notice Delivered By Police 20 Days (in Town) or By Certified Mail (Out of Town) Owner Requests City _ Contractor To Remove Tre �j Council Declares _ Tree A Nuisance _ No Response In 5 Days — City Orders Contractor To Remove Tree CITY OF BROOKLYN CENTER council Meeting Date 3/23/92 Agenda Item Numbe REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Resolution Authorizing the Mayor and City Manager to Enter into an Agreement between the City of Brooklyn Center and North Hennepin Mediation Project DEPT. APPROVAL: Geralyn R. Barone, Personnel Coordinator MANAGER'S REVIEW/RECOMMENDATION: No comments to supplement this report Comments below /attached SUNEWARY EXPLANATION: (supplemental sheets attached ) . The City's 1992 budget has $3 000 allocated for North Hennepin Mediation Project NHMP Y g � P J (NHMP) services (Unit 152 - Social Services). To date, the City has not yet entered into a 1992 agreement with NHMP. Attached is an agreement and resolution authorizing the City to do so. The agreement is virtually identical to the terms of the 1991 agreement with one exception. Under "Services Provided ", item c, the following changes have been made to reflect current practices (underlined material to be added, bracketed material to be deleted): C. Mediation services for resolving noncriminal juvenile [justice system] disputes, [as may be referred from Peacemaker Center,] provided that the records and identity of the juvenile shall be provided to NHMP pursuant to Minn. Stat. 260.161. The police department currently refers criminal juvenile cases to Brooklyn Peacemaker Center and noncriminal juvenile cases to NHMP. The amended language reflects this practice. Both Police Chief Jim Lindsay and NHMP Executive Director Bonnie Lukes have agreed to these changes. RECOMMENDED CITY COUNCIL ACTION Pass a Resolution Authorizing the Mayor and City Manager to Enter into an Agreement Between the City of Brooklyn Center and North Hennepin Mediation Project. • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO ENTER INTO AN AGREEMENT BETWEEN THE CITY OF BROOKLYN CENTER AND NORTH HENNEPIN MEDIATION PROJECT WHEREAS, the City of Brooklyn Center has allocated $3,000 in the 1992 budget, Unit 152, Object 4420 for mediation services; and WHEREAS, the City of Brooklyn Center and North Hennepin Mediation Project are desirous of renewing an agreement for the provision of services from the Project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center: 1. The Council has reviewed the Agreement Between the City of Brooklyn Center and North Hennepin Mediation Project and finds that the execution of the agreement is in the best interest of the City of Brooklyn Center. 2. The Mayor and City Manager are authorized and directed to execute the agreement on behalf of the City. 3. The City Manager is directed to transmit an executed copy of the agreement to North Hennepin Mediation Project. Date Todd Paulson, Mayor ATTEST: Deputy Clerk. The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. AGREEMENT BETWEEN CITY OF BROOKLYN CENTER and NORTH HENNEPIN MEDIATION PROJECT This Agreement is made the day of 1992, between the City of Brooklyn Center, hereinafter referred to as the City, and the North Hennepin Mediation Project, hereinafter referred to as NHMP; In consideration of the covenants set forth herein, the City and NHMP agree as follows: Services Provided. NHMP, within its financial resources, agrees to provide its full range of professional and volunteer services to the residents of the City including, without limitation, the following: a. Mediation services for citizens - City disputes resulting from conflicts in enforcement of City ordinances, rules, and regulations. b. Mediation services for resolving nonordinance related neighborhood disputes. C. Mediation services for resolving noncriminal juvenile disputes, provided that the records and identity of the juvenile shall be provided to NHMP pursuant to Minn. Stat. 260.161. d. Such other services of a similar nature as may be assigned from time to time by the City Manager of the City and as agreed to by the NHMP Board of Directors. Limitations and Report. NHMP shall not compete with the City or other Social Agencies by providing services which overlap with services provided by the City or other Social Agencies unless such services can be provided more efficiently and effectively by NHMP. NHMP shall submit an annual report to the City outlining the services provided to the City during the preceding year. Liabilities. The City shall not exercise control of the process, means, or procedures used in providing services hereunder, shall provide no directive to, and shall not interfere with NHMP or its employees or volunteers in the performance of the services required by this contract. NHMP volunteers and employees shall not be considered employees of the City and shall be under the direct control of NHMP. NHMP agrees to indemnify the City and hold the City harmless from any liability, claim, demand or action of any kind, including legal expenses, arising out of NHMP activities, and NHMP shall carry a policy of comprehensive general liability insurance, including contractual liability insurance, in an amount approved by the City to cover this agreement. NHMP shall provide certificates of insurance to the City with the signing of this agreement. It is understood that this insurance requirement does not constitute all of the insurance that may be necessary. Duration. The services provided by NHMP hereunder shall commence on the 1st day of January, 1992, and continue until December 31, 1992. It is understood between the parties that NHMP intends to continue to provide similar services after expiration of this contract, as a volunteer organization. Nothing in this contract shall be construed to mean that the City shall renew this contract in the event that NHMP continues to provide such services to the residents of the City of Brooklyn Center after expiration of this contract. Payment. The City agrees to pay the sum of Three Thousand ($3,000) Dollars for the services provided hereunder, for the term of the contract. The sum of $3,000 shall be the total obligation of the City under this contract and shall be payable to NHMP as follows: $1,500 on April 28, 1992, and $1,500 on July 28, 1992, in order to provide the services required hereunder. In the event that NHMP fails to provide the services hereunder, discontinues its operation, or otherwise breaches the contract in any material way, NHMP shall refund to the City the amount determined by dividing the number of days remaining under this contract by 365 days and expressing the quotient in percentum and then multiplying the said percentum times the total contract price. In the event the quality of services required by this contract is not acceptable to the City, this agreement may be terminated. Miscellaneous. In an effort to improve the quality of mediation services provided by this agreement, the City and NHMP agree to exchange information and ideas, maintain open communication, and respond to all disputes, misunderstandings, and recommendations. The parties agree that this contract is not assignable and that the contract shall become effective upon approval by the NHMP Board of Directors and the execution thereof by the President and Corporate Secretary, and upon the approval by the City Council of the City of Brooklyn Center and execution thereof by the Mayor and City Manager. The City shall be a corporate member of the NHMP. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first above written. CITY OF BROOKLYN CENTER Mayor City Manager NORTH HENNEPIN MEDIATION PROJECT President Corporate Secretary CITY OF BROOKLYN CENTER council Dleedng Date 1. Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO ENTER INTO AN AGREEMENT BETWEEN THE CITY OF BROOKLYN CENTER AND BROOKLYN PEACEMAKER CENTER, INC. DEPT. "PROV Geraly R. Barone, Personnel Coordinator *k lk K K * * C:K * * * Mc K k k K k k k *k:k It K k k K K k * * * * * * * *Mt * * * * *k * * * * * * * ** *SIC K * *�� * * * * *�Hc gc� * *��� *K *k. *.W, #MM>k 1K* MANAGER'S REVIEW/RECONI NIENDATION: No comments to supplement this report Comments below /attached I SLTNEVIARY EXPLANATION: (supplemental sheets attached ) The City's 1992 budget has $7,000 allocated for Brooklyn Peacemaker Center Services (Unit 152- Social Services). To date, the City has not yet entered into a 1992 agreement with Brooklyn Peacemaker Center, Inc. Attached is an agreement and resolution authorizing the City to do so. The agreement is virtually identical to the terms of the 1991 agreement. RECOMMENDED CITY COUNCIL ACTION: Pass a Resolution Authorizing the Mayor and City Manager to Enter into an Agreement between the City of Brooklyn Center and Brooklyn Peacemaker Center, Inc. Mt Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO ENTER INTO AN AGREEMENT BETWEEN THE CITY OF BROOKLYN CENTER AND BROOKLYN PEACEMAKER CENTER INC. WHEREAS, the City of Brooklyn Center has allocated $7,000 in the 1992 budget, Unit 152, Object 4420 for Brooklyn Peacemaker Center Services; and WHEREAS, the City of Brooklyn Center and Brooklyn Peacemaker Center, Inc., are desirous of renewing an agreement for the provision of services from the Project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center: 1. The Council has reviewed the Agreement Between the City of Brooklyn Center and Brooklyn Peacemaker Center, Inc. and finds that the execution of the agreement is in the best interest of the City of Brooklyn Center. 2. The Mayor and City Manager are authorized and directed to execute the agreement on behalf of the. City. 3. The City Manager is directed to transmit an executed copy of the agreement to Brooklyn Peacemaker Center, Inc. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. AGREEMENT BETWEEN CITY OF BROOKLYN CENTER and BROOKLYN PEACEMAKER CENTER, INC. This Agreement is made the day of 1992, between the City of Brooklyn Center, hereinafter referred to as the City, and the Brooklyn Peacemaker Center, Inc., hereinafter referred to as BPC; In consideration of the covenants set forth herein, the City and BPC agree as follows: Services Provided. BPC, within its financial resources, agrees to provide its full range of professional and volunteer services to the residents of the City including, without limitation, the following: a. Coordination services for citizens of Brooklyn Center needing assistance because of child abuse and domestic abuse. b. Juvenile diversion services for juveniles passing through the juvenile justice system, provided that the records and identity of the juveniles shall be provided to BPC pursuant to Minn. Stat. 260.161. C. Services to establish and maintain peer groups to deal with specific populations, such as troubled youth, who are experiencing conflict and turmoil in their lives. d. Services for referring individuals and families who are experiencing turmoil and conflict in their lives to the appropriate professional counselors. e. Such other services of a similar nature as may be assigned from time to time by the City Manager of the City and as agreed to by the BPC Board of Directors. Limitations and Report. BPC shall not compete with the City or other Social Agencies by providing services which overlap with services provided by the City or other Social Agencies unless such services can be provided more efficiently and effectively by BPC. BPC shall submit an annual report to the City outlining the services provided to the City during the preceding year. Liabilities. The City shall not exercise control of the process, means, or procedures used in providing services hereunder, shall provide no directive to, and shall not interfere with BPC or its employees or volunteers in the performance of the services required by this contract. BPC volunteers and employees shall not be considered employees of the City and shall be under the direct control of BPC. BPC agrees to indemnify the City and hold the City harmless from any tort liability, claim, demand or action including legal expenses, arising out of BPC activities, and BPC shall carry a policy of comprehensive general liability insurance, including contractual liability insurance, in an amount approved by the City to cover this agreement. BPC shall provide certificates of insurance to the City with the signing of this agreement. It is understood that this insurance requirement does not constitute all of the insurance that may be necessary. Duration. The services provided by BPC hereunder shall commence on the 1st day of January, 1992, and continue until December 31, 1992. It is understood between the parties that BPC intends to continue to provide similar services after expiration of this contract, as a volunteer organization. Nothing in this contract shall be construed to mean that the City shall renew this contract in the event that BPC continues to provide such services to the residents of the City of Brooklyn Center after expiration of this contract. Payment. The City agrees to pay the sum of Seven Thousand ($7,000) Dollars for the services provided hereunder, for the term of the contract. The sum of $7,000 shall be the total obligation of the City under this contract and shall be payable to BPC as follows: $3,750 on April 28, 1992, and $3,750 on July 28, 1992, in order to provide the services required hereunder. In the event that BPC fails to provide the services hereunder, discontinues its operation, or otherwise breaches the contract in any material way, BPC shall refund to the City the amount determined by dividing the number of days remaining under this contract by 365 days and expressing the quotient in percentum and then multiplying the said percentum times the total contract price. In the event the quality of services required by this contract is not acceptable to the City, this agreement may be terminated. Miscellaneous. In an effort to improve the quality of services provided by this agreement, the City and BPC agree to exchange information and ideas, maintain open communication, and respond to all disputes, misunderstandings, and recommendations. The parties agree that this contract is not assignable and that the contract shall become effective upon approval by the BPC Board of Directors and the execution thereof by the President and Corporate Secretary, and upon the approval by the City Council of the City of Brooklyn Center and execution thereof by the Mayor and City Manager. The City shall be a corporate member of the BPC. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first above written. CITY OF BROOKLYN CENTER Mayor City Manager BROOKLYN PEACEMAKER CENTER, INC.. .. President' Corporate Secretary CITY OF BROOKLYN CENTER council Meeting Date 7 3/23/92 Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Resolution Amending the 1992 General Fund Budget for Expenses Related to Recruitment of a Police Chief DEPT. APPR VAL. Geralyn R. Ilarone, Personnel Coordinator MANAGER'S REVIEW/RECOMMIENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached X ) ® Police Chief Jim Lindsay has submitted a letter of retirement effective September 12, 1992. In order to replace Chief Lindsay in a timely manner, staff is recommending the initiation 'of the recruitment process for a new police chief. There are related expenses to this process, and a resolution is attached to transfer monies from the contingency fund to the professional services account in the budget for unit 113 (city manager's office) to cover these expenses. Once the council approves this resolution, the recruitment process can begin immediately. We recommend a recruitment process which will be open to qualified applicants both from within and outside of the department. We plan to actively recruit candidates from the upper midwest regional area (Minnesota, Wisconsin, Iowa, Illinois, Michigan, North Dakota, and South Dakota), because we believe this will provide us with a pool of well - qualified applicants and expenses can be minimized by focusing our efforts in this area. Attached is a schedule outlining the specific steps involved in the recruitment process. Completion dates are specified for each step, along with a designation of who will complete each item. Much of the recruitment process can be handled in house, but there are times when the assistance from outside resources is desired to ensure a valid and thorough procedure. Staff has been gathering information from two professional agencies that could provide such assistance. One is The Brimeyer Group, Inc. (BGI) represented by management search professional Jim Brimeyer, and the other is Labor Relations Associates (LRA) represented by consultant Karen Olson. We have received a written proposal from BGI and anticipate receipt of a proposal from LRA this week. We will select the proposal that best fits our needs and budget. Based on information we have collected and some provided in writing from BGI and orally from LRA, the attachment outlining projected expenses is an estimate of anticipated costs, some of which are fixed and others that range depending on various circumstances such as actual time needed to complete each step. The largest variable relates to expenses incurred by out -of -town candidates for airfare, rental car, lodging, and meals. There are also travel expenses related to conducting background investigations, especially for out -of -town candidates. Of the total projected maximum expenses, almost $25,000 relates to potential travel - related costs should all the final candidates be from out of town. Because of the unpredictable variable of travel expenses, with a potential total recruitment cost of $41,340, we suggest transferring $30,000 from the contingency fund to the professional services account in Unit 113 with the assumption that some, but not all, of the candidates will be from out of town. It will be our intent to transfer unused monies back to the contingency fund at the completion of the recruitment process. One item excluded from this budget is relocation expenses the City would incur if an out- of -the- area candidate is hired; this could cost as much as $10,000. We ask the mayor and city council to recognize the sensitivity of the police chief's position and the importance of making an informed hiring decision. Hopefully this process will allow us to do so; therefore, we ask for your support in moving forward on this process. RECOMMENDED CITY COUNCIL ACTION Pass A Resolution Amending the 1992 General Fund Budget for Expenses Related to Recruitment of a Police Chief. l�r Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AMENDING THE 1992 GENERAL FUND BUDGET FOR EXPENSES RELATED TO RECRUITMENT OF A POLICE CHIEF WHEREAS, Police Chief Jim Lindsay has submitted a letter of retirement effective September 12, 1992; and WHEREAS, the anticipated cost of recruiting a replacement police chief is $30,000; and WHEREAS, Section 7.09 of the City Charter does provide for a contingency appropriation as a part of the General Fund budget, and further provides that the contingency appropriation may be transferred to any other appropriation by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the General Fund budget be amended as follows: Increase the Appropriation for the following line item: City Manager's Office - Unit 113, Object No. 4310 $30,000 Decrease the Appropriation for the following line item: Unallocated Dept. Expense - Unit 180, Object No. 4995 $30,000 Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. SCHEDULE 1992 Police Chief Recruitment & Hiring Process CONDUCTED IN BY DATES HOUSE CONSULTANT PROCESS STEPS March 16 X 1. Develop recruitment process and timeline with options. March 23 X 2. Inform city council of process. March 24 -April 8 X X 3. Develop position description and attributes list. March 24 -April 8 X 4. Develop job application materials: a. Application b. Supplementary application (with KSAs & qualifications) c. Vets Preference form d. Tennessen Warning e. Applicant flow sheet f. Affirmative action policy March 24 -April 8 X X 5. Develop application scoring tool. April 10 X X 6. Post notices and publish ads regionally: a. Professional periodicals b. League of MN Cities Bulletin c. Other regional states' league of cities bulletins d. Affirmative action mailing list e. Organizational mailing lists (Regional Police Chiefs Ass'ns., etc.) f. Minority newspapers May 8 X 7. Deadline for accepting applications. April 11 -May 8 X X 8. Develop questionnaire and scoring tool for step 10. May 11 -May 22 X X 9. Review, score applications, and narrow down to 20 applicants. CONDUCTED IN BY DATES HOUSE CONSULTANT PROCESS STEPS May 22 10. Send to 20 applicants questionnaire with essay questions on management style, "what if' questions, tell us about yourself, etc. June 10 X 11. Deadline for returning questionnaires. June 11 -June 26 X X 12. Evaluate and score questionnaires. Narrow down to six candidates. May 22 -June 19 X X 13. Develop interview panel questions and in- basket exam. June 1 -June 5 X 14. Determine make -up of and schedule interview panels. June 29 -July 2 X 15. Schedule interviews. July 6 -July 10 X X 16. Conduct oral interviews and writt basket exam. All interviews will 1 0 videotaped. a. Professional interview panel b. Staff interview panel c. In- basket written exam July 6 -July 10 X X 17. Bring two interview panels together for discussion. July 10 -July 15 X 18. Score in- basket exams. July 17 X X 19. Narrow down to three finalists. July 17 X 20. Schedule next steps. July 20 -July 24 X 21. Conduct psychological exams and administer Myers Briggs management tool. July 20 -July 24 X 22. Conduct interviews with city manager. Week of July 20 X 23. Hold a dinner with three finalists city council, city manager, and department heads. CONDUCTED 0 IN BY DATES HOUSE CONSULTANT PROCESS STEPS July 17- August 14 X X 24. Conduct background invest iloations. Aug. 17 -Aug. 21 X 25. Make final selection by city manager. August 24 26. Obtain final approval by city council. August 25 X 27. Make offer to top candidate. October 5 X 28. Estimated hire date. Projected Expenses 1992 Police Chief Recruitment RECRUITMENT EXPENSES STEPS ITEM DESCRIPTION MINIMUM MAXIMUM 3, 5, 6 Consultant fees to develop position $ 1,625 2,750 description, scoring tool, and advertise position 6 Advertising expenses for ads, 500 1,000 mailing materials, postage 8, 9, 12 Consultant fees to narrow 975 1,650 candidates to 20 and then to six; develop written questionnaire 13, 16, 17 Consultant fees to prep for and 550 1,110 conduct oral interviews and in- basket exams 3- 17 Miscellaneous consultant expenses 50 200 � (mileage, meals, phone calls, etc.) 16 Videotapes for taping oral interviews 30 30 16 Meals for interview panel members 150 200 16 Expenses for candidates (airfare, 4,000 12,000 lodging, meals, rental car) 18 Consultant fees for scoring in- 2,400 3,000 basket exam 21 Psychological exams and Myers 3,000 3,000 Briggs testing for three finalists by licensed psychologist 23 Dinner with local officials 450 800 21 -23 Expenses for finalists (airfare, 300 6,000 lodging, meals, rental car) RECRUITMENT EXPENSES STEPS ITEM DESCRIPTION MINIMUM MAXIMUM 24 Consultant fees and expenses 2,100 6,600 for conducting background investigations 24 Expenses for police department 1,000 3 investigator conducting background investigations TOTAL PROJECTED EXPENSES 17 130 S 41,340 RECOMMENDED BUDGET: $30,000 CITY OF BROOKLYN CENTER council Meeting Date March 23. 1992 Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION i ITEM DESCRIPTION: RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR DELIVERY OF ONE EXTENDED BODY COMPACT MINI PASSENGER VAN DEPT. APPROVAL: . P PO �; �� Patricia A. Pago Deputy City Clerk -- MANAGER'S REVIEW/RECOMMENDATION: No comments to supplement this report Comments below /attached ******************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** i SUMMARY EXPLANATION: (supplemental sheets attached ) An appropriation was approved in the 1992 fire department budget for a mini van. Attached are the specifications for this mini van. If the specifications are approved an advertisement would be placed in the Sun Post and bids would be opened on April 22, 1992, at 11 a.m. RECOMMENDED CITY COUNCIL ACTION I recommend approval of the attached resolution approving specifications and authorizing advertisement for bids for delivery of one extended body compact mini passenger van. • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR DELIVERY OF ONE EXTENDED BODY COMPACT MINI PASSENGER VAN BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center that the specifications for the delivery of one (1) extended body compact mini passenger van are hereby approved. BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise for and receive bids for the delivery of one (1) extended body compact mini passenger van in accordance with said specifications. Date Todd Paulson, Mayor ATTEST: Deputy Clerk P Y The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER 6301 SHINGLE CREEK PARKWAY BROOKLYN CENTER, MN 55430 PROVISIONS AND SPECIFICATIONS FOR ONE (1) EXTENDED BODY COMPACT MINI PASSENGER VAN 1. GENERAL All bids must be received at the office of the City Clerk on or before 11:00 a.m., April 22, 1992, and shall be submitted on the enclosed proposal form in a sealed envelope plainly marked "Bid for Compact Van." It is also understood that the City Council reserves the right to reject any or all bids, to waive informalities, and to award the contract to the best interest of the City. The van proposed and delivered to the City of Brooklyn Center shall be complete in every respect and ready for operation in accordance with these specifications, with certificates of service, and inspection submitted at the time of delivery. Manufacturer's reference, trade name, brand, or description mentioned in this proposal are descriptive, but not restrictive, and used only to indicate type and standard of material or equipment desired. The van bidder proposes to furnish must be of current production. Obsolete equipment is not acceptable. Catalog information showing make, model, and complete specifications of the van the bidder proposes to furnish shall accompany the vendor's bid. Insufficient descriptive information shall be cause for rejection of the bid. The bidder must give assurance to the City of Brooklyn Center in regard to patent infringements and in case of suits against the City by other parties. He must defray all cost in connection with such suit and save the City harmless in all actions. 2. GUARANTEE The bidder shall furnish a manufacturer's standard new car warranty as a minimum and shall guarantee the equipment as to the specified capacity and satisfactory performance and to be free of defects in design, material, and workmanship. All defective parts, material, and labor shall be replaced free of cost to the City of Brooklyn Center. 3. DELIVERY DATE The successful bidder shall schedule delivery to the City of Brooklyn Center for the earliest possible date. 4. AWARD OF CONTRACT Award of contract by the City of Brooklyn Center will be based on, but not necessarily limited to, the factors of price, delivery date, parts and service, as well as analysis and comparison of specifications and performance. 5. OBJECTIONS TO SPECIFICATIONS Any objections to the specifications must be submitted to the City Clerk in writing five (5) days prior to the opening of bids. 6. PROOF OF WORKER'S COMPENSATION Each bid shall be accompanied by proof that the bidder has Worker's Compensation Insurance in force. Such proof shall be in the form of a copy of the bidder's current insurance certificate or certificate of exemption from the State Insurance Commissioner. GENERAL The vehicles and/or / equipment called for herein shall be a new compact cargo van currently advertised, models incorporating all the latest available changes and features, including safety devices and tools to make a satisfactory operating unit. They shall meet the requirements of Minnesota Department of Labor and Industry, Division of Accident Prevention, and the U.S. Department of Labor, Occupational Safety and Health Administration. BODY Compact extended 5 person passenger van with Rust proofing, body style to be an SE, XL Plus or CL type construction. SEATING Two (2) Captain or Bucket seats front and one (1) removable rear bench seat, full foam padded cloth type seats. CHASSIS Wheel Base 109.8 Minimum Brakes Power Disc Front, Drum Rear Transmission e 4S Automatic Speed u omatic Differential Front or Rear wheel drive acceptable Steering Power Assisted Suspension Heavy Duty Wheels and Tires Belted radial tires /all season tread design full sized tire and rim, 205/70R 15 Blackside wall tires with Luxury wheel cover. Engine Compartment . Engine shall be 6 cylinder design minimum 3.3 liter displacement 150 HP with Higher cooling capacity radiator, Heavy Duty Transmission Cooler, Heavy duty fuel filter, oil filter & air cleaner ELECTRICAL Battery Heavy duty 90 AMP Hour Minimum. Gauges Full set of Gauges: Oil Pressure, Amps and Engine temperature. Generator 90 AMP Heavy duty Minimum Radio Standard AM /FM for Model Lights All lights to meet Minnesota Vehicle code. COLOR Color shall be one of the following manufactures standard color: BRIGHT RED, RADIANT RED, APPLE RED OR INDY RED WITH CLEAR COAT FINISH. INTERIOR TRIM Interior trim shall be of a medium Gray Cloth material. MISCELLANEOUS EQUIPMENT: Mini Van must have one (1) of the following group of preferred convience groups 401A, Group 4, Value or Preferred Group 4 or CL 1 Intermitten Wipers Front Floor Mats Power Door Locks Rear Window Defroster Trailer Towing Package Medium Duty MANUAL One (1) Parts Manual and One (1) Service manual to be provided. ALTERNATE BID A MANUFACTURES 1992 MODEL STOCK VEHICLE THAT MEETS THE COLOR SPECIFIED AND HAS ESSENTIALLY THE SAME EQUIPMENT MAY BE CONSIDERED FOR AN ALTERNATE BID. PROPOSAL ONE E (1 ) COMPACT MINI PASSENGER VAN TO: City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 We propose to furnish and deliver one (1) compact mini passenger van according to the specifications at the following price: 1. Total Bid Price 2. Delivery Charge (For any Dealer in excess of a 50 mile radius of Brooklyn Center) 3. Delivery Date (calendar days) 0 4. ALTERNATE BID Signed: Firm Name Address: Date: BID OPENING: APRIL 22, 11:00 AM CITY OF BROOKLYN CENTER Council Meeting Date 3- i Agenda Item Number 1 /� REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION AMENDING THE 1992 GENERAL FUND BUDGET AND APPROVING THE PURCHASE OF A LASERJET PRINTER DEPT. APPROVAL: BARBARA A. GALLO, MIS COORDINATOR /PAUL HOLMLUND, FINANCf- DIRECTOR MANAGER'S REVIEW RECOMMENDATION: No comments to supplement this report Comments below /attached ********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** SUMMARY EXPLANATION: (supplemental sheets attached ) The Finance has need of an additional printer. $482 for a dot matrix printer is part of the Data Processing Division 1992 capital outlay budget. However since the budget was developed and approved, a Hewlett Packard LaserJet III printer is recommended for use with the new financial system (IFAS). This printer with be shared with two IFAS users. The cost of the LaserJet III printer and accessories is $1,550 which is $1,068 more than budgeted for the dot matrix printer. Sufficient funds are available for the purchase of the laser printer because of savings realized due to recent decreases in computer hardware prices. Action Required A resolution is provided for Council consideration. I Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AMENDING THE 1992 GENERAL FUND BUDGET AND APPROVING THE PURCHASE OF A LASERJET PRINTER WHEREAS, Section 7.07 of the City Charter does provide that no obligation shall be incurred for any purpose not in the approved budget or for any amount in excess of the amount appropriated in the budget; and WHEREAS, the Data Processing Division 1992 capital outlay budget includes $482 for a dot matrix printer; and WHEREAS, a Hewlett Packard LaserJet III printer is recommended for use with the new financial system and will be shared with two financial system users; and WHEREAS, the City's Management Information Systems Coordinator estimates that such a printer and accessories would cost approximately $1,550; and WHEREAS, sufficient funds are available in the Data Processing Division 1992 capital outlay budget for the purchase of the laser printer, instead of the dot matrix printer, due to cost savings. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. The sum of $1,550 is authorized to be expended from Object #4551, Division 20 for the purpose of purchase of a Hewlett Packard LaserJet III printer and accessories from funds previously appropriated. Date I Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY Or BROOKLYN CENTER Council Meeting Date March 23. 199 Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION REGARDING MULTI- JURISDICTIONAL HOUSING AND HUMAN SERVICE COOPERATIVE DEPT. APPROVAL- TorwBublitz, Assistant EDA Gordinator MANAGER'S RIJVII;W /RECOMMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached _) Over the past year, the five cities of Brooklyn Center, Brooklyn Park, Crystal, New Hope and Robbinsdale have cooperated on a number of occasions to address issues and to develop projects relative to housing and related issues. Examples of this cooperation include a joint presentation • to the House of Representatives Housing Committee during the October, .1991 mini- sessions, creation of tenant and landlord workshops, and discussions with the metropolitan council regarding the Section 8 Rental Assistance Program in the five city area. The Northwest Hennepin Human Services Council has also been an integral part of these cooperative efforts and projects. The basis for this cooperation between the five cities has been a recognition of issues and problems common to all the cities and a belief that many of the needs of the area, especially in housing and human services, will be best met with a regional and multi - jurisdictional approach. The Metropolitan Council has emphasized the need for regional housing and human service policies and programs. In addition to recognizing the need for cooperation among municipalities, the northwest cities also recognize the need to include area school districts, Hennepin Technical College, the North Hennepin Community College, Hennepin County and the Metropolitan Council in this cooperative effort. The resolution before the Council this evening would formalize this spirit of cooperation between the groups and institutions charged with the delivery of public services to the Northwest Community. The resolution has been distributed to all groups encompassed by this proposed cooperative. RECOMMENDED CITY COUNCIL ACTION Recommend approval of resolution. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION REGARDING MULTI - JURISDICTIONAL HOUSING AND HUMAN SERVICE COOPERATIVE WHEREAS, the Northwest Hennepin suburban area that encompasses the governmental jurisdictions of Brooklyn Center, Brooklyn Park, Crystal, New Hope and Robbinsdale, along with School District No. 11, (Anoka- Hennepin), District No. 279 (Osseo), District No. 281 ( Robbinsdale) and District No. 286 (Brooklyn Center) are faced with common issues concerning housing, families, children, human services, etc.; and WHEREAS, the aforementioned local governmental jurisdictions of the Northwest Hennepin suburban area have concluded that the magnitude of the housing and human service problems are presently growing faster than their individual ability to cope with those needs, both authority wise and financially; and WHEREAS, the census data clearly indicates that those human services and housing issues will continue to multiply in the next decade; and WHEREAS, these five cities, four school districts, the Hennepin Technical College, and North Hennepin Community College are working closely with the Northwest Hennepin Human Services Council which has taken the lead role in coordinating this effort that supports not only the housing and human service needs in this "sub- sector" but also the financial implications; and WHEREAS, the Metropolitan Council has been working with these jurisdictions to help develop a plan of action to deal with these issues on a "sub- regional" basis; and WHEREAS, programs involving the delivery system of housing and human services are administered for the most part by the Metropolitan Council, Hennepin County, and the State of Minnesota; and WHEREAS, the policies that govern the housing and human service programs are enacted j and regulated by Counties, the State of Minnesota and the Federal Government; and WHEREAS, these local governmental jurisdictions have concluded that unless there is a dramatic change in policies and approaches governing the housing and human service delivery system at the State and Federal level, it will become almost impossible for these units of government to deal with the problems facing families and children; and RESOLUTION NO. WHEREAS, the Governor of the State of Minnesota and the Minnesota State Legislature have called upon units of government to collaborate in the delivery and administration of mutually needed services; and WHEREAS, representatives of these five cities and four school districts have held a series of meetings in 1991 and 1992 and have concluded that the mutual problems facing this "sub - sector" can be dealt with most effectively by developing a plan that deals with families and children on a "holistic" basis: NOW, THEREFORE, BE IT RESOLVED: 1. That these five cities and four school districts, along with Hennepin Technical College, North Hennepin Community College, and the Northwest Hennepin Human Services Council, the Metropolitan Council, and the County of Hennepin, urge the State of Minnesota, along with affected federal agencies to work with this cooperative to develop a plan of action that would modernize the housing and human service system so that these local jurisdictions can meet the current and future needs of families and children in this area. 2. That the aforementioned local, county, school district, metropolitan, state and federal participants work to establish a "pilot program" for this geographical area that could be used as a model for changing the housing and human service delivery system both on a state and federal basis. 3. That the Metropolitan Council continue to assist this cooperative with the planning necessary to insure that any "pilot program" conforms to their regional planning goals. 4. That Hennepin County continue to participate with this cooperative to provide any flexibility they have in the administration of their programs to facilitate any "pilot program." 5. That the Hennepin Technical College and North Hennepin Community College continue the important contributions by continued involvement in the "pilot program." 6. That the State of Minnesota be also requested to participate with this cooperative by agency cooperation in order to gain full support for any "pilot program" along with any legislative changes that may be necessary to successfully implement a new direction. RESOLUTION NO. 7. That the federal agencies involved with the housing and human service delivery system also be requested to participate with this cooperative in the same manner as the State of Minnesota. 8. That the goal of this cooperative is to establish a plan with action steps to achieve this new and more effective approach to the delivery of housing and human services is as follows: a. 1992 - March -April - adoption of this resolution by the jurisdictions involved. b. 1992 - May -June - Develop an action agenda, that would include the "Pilot Program', an outline of a 5 -year long -range plan along with an implementation plan for approval by the jurisdictions involved. C. 1992 - July- August - Seek State support for the "Pilot Program ", and the implementation plan in concept. d. 1992 - September- December - Complete development of the "Pilot Program', and implement any portions that can be accomplished. Also complete the draft of a long -range plan that would address the needs for the next five years. This would also include a recommended legislative agenda for 1993. e. 1993 - January - Seek State and Federal legislation that would be necessary to fully implement the "Pilot Program" along with action agenda and the long -range plan. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution as declared duly passed and adopted. ACTION GROUPS craft The following groups need approval as part of our multi - jurisdictional effort: - 1) LEGISLATIVE COMPONENT Purpose: To get legislation enacted which will provide resources and tools to preserve and maintain existing housing stock and to increase housing affordability in Northwest Hennepin. Proposed Lead People Phil Cohen (North Metro Mayors), Dan Donahue (New Hope), Jerry Dulgar (Crystal), Bill Deblon (Robbinsdale) , Gerry Splinter (Brooklyn Center), Craig Rapp (Brooklyn Park), Nancy Reeves (Metropolitan Council), Patty Wilder (Northwest Hennepin Human Services Council), Whitney Thompson (Northwest Hennepin Human Services Council). Proposed Convener Phil Cohen 2) NON - PROFIT DEVELOPMENT CAPACITY IN NORTHWEST HENNEPIN /EXPLORATION OF FOUNDATION AND OTHER FUNDING SOURCES Purpose: Increase non - profit development capacity in Northwest Hennepin and find funding sources for projects. Proposed Lead People Jim Winkels (Brooklyn Park), Ann Norris (Crystal), Brad Hoffman (Brooklyn Center), Bill Deblon (Robbinsdale), Kirk McDonald (New Hope), Kim Aasland (Northwest Hennepin Human Services Council), Nancy Reeves, Hennepin County staff person. Proposed Convener Jim Winkels 3) RESEARCH ON HOUSING AND RELATED HUMAN SERVICE POLICIES/ IMPLEMENTATION OF PROGRAMS FOR THE SUB - REGIONAL AREA Purpose: Determine gaps in programming and policies, replication of programs that work, development of policies and programs as a five city area. Proposed Lead People Donna Datsko (Brooklyn Park), Tom Bublitz (Brooklyn Center), Julie Jones (Crystal), Kirk McDonald (New Hope), Marcia Glick (Robbinsdale), Kim Aasland (Northwest Hennepin Human Services Council). Proposed Convener Tom Bublitz 1 4) PUBLIC RELATIONS FOR SUB - REGIONAL AREA Purpose: Work together as a five -city area to promote positive and realistic ublicit about the qual of life in our communi P Y Y . Y q Proposed Lead People Staff in charge of newsletter /media relations from Brooklyn Park (Carolyn Thompson), Brooklyn Center, Crystal, New Hope and Robbinsdale, District 281, District 297, District 286, District 11, staff from Northwest Community Television, staff from Northwest Hennepin Human Services Council. Proposed Convener Carolyn Thompson 5) HRA CERTIFICATES AND VOUCHERS Purpose: To negotiate with the Metropolitan HRA regarding getting a portion of the fees for the certificate and voucher programs back to the five cities area. Proposed Lead People Dan Donahue (New Hope), Phil Cohen (North Metro Mayors), Jerry Dulgar (Crystal), Gerry Splinter (Brooklyn Center), Bill Deblon ( Robbinsdale), Craig Rapp (Brooklyn Park), Whitney Thompson (Northwest Hennepin Human Services Council) , Tom McCalvern (Metropolitan Council) , staff person from Hennepin County. Proposed Convener Dan Donahue 6) COMMUNITY INVESTMENT PRINCIPLES Purpose: To insure that businesses which receive public dollars from municipalities are encouraged to invest in the community through paying a living wage, providing health insurance and providing child care for employees and investing in other community efforts. Proposed Lead People Patricia Wilder (Northwest Hennepin Human Services Council, Whitney Thompson (Northwest Hennepin Human Services Council), Phil Cohen, staffperson from the Socially Responsible Investment Forum, Hennepin County staffperson, staffperson from each of the school districts in Northwest Hennepin. Proposed Convener Patricia Wilder 2 7) EDUCATIONAL COMPONENT /PILOT PROJECT Purpose: To support the colleges' efforts to be more accessible to people in the five city area who are prevented from attending college due to economic limitations such as such as day care costs or lack of transportation. Proposed Lead People Dr. Fred Capshaw (North Hennepin Community College), John Dawson (North Hennepin Community College), staff from North Hennepin Vocational College, Donna Datsko (Brooklyn Park), Patricia Wilder (Northwest Hennepin Human Services Council), Ed Eide (CEAP), Kim Aasland (Northwest Hennepin Human Services Council), Geralyn Barone (Brooklyn Center), Metropolitan Council staffperson, Hennepin County staffperson, staff person from each of the school districts in Northwest Hennepin. Proposed Convener Dr. Fred Capshaw 8) COORDINATION OF ACTIONS Purpose: To insure that the various working groups are complementing each others work and that information gets shared. This group would be made up of the conveners of the other groups, plus a representative from each of the groups not otherwise represented on the Coordinating Group (eg. School Districts). Proposed Lead People Phil Cohen, Dan Donahue, - Patricia. Wilder, Donna Datsko, Jim Winkels, Dr. Fred Capshaw, Nancy Reeve, Public Relations person, staff person from Crystal, staffperson from New Hope, staffperson from Robbinsdale, staffperson from Hennepin County, staff person from each of the four school districts in Northwest Hennepin. Proposed Convener Dan Donahue 3 ORGANIZATIONAL CHART LEGISLATION NON- PROFIT /FUNDING I � GROUP ( GROUP a POLICIES /PROGRAMS ~y \y PUBLIC RELATIONS GROUP GROUP I COORDINATION " �Y<<x� GROUP* _ COMMUNITY I HRA CERTIFICATES INVESTMENT AND VOUCHERS �:`� �' ��'� PRINCIPLES GROUP � '� � � � GROUP �j 1 EDUCATIONAL -� COMPONENT/ (PILOT PROJECT I * The Coordination Group is made up of representatives from each of the action groups. raf HOUSING FIRST! NORTHWEST POLICIES The Housing First! Northwest is made up of a five city area that has a population of 145,305; making it larger than Duluth, St. Cloud or Rochester. The five cities involved are: Brooklyn Park, Brooklyn Center, Crystal, New Hope, Robbinsdale. The area is also served by School Districts 281, 279, 286, 11. Together, we are a significant player in the State of Minnesota. As such, we need to work together to make and impact on housing and human services in our area. As a sub - regional area, the following policies guide the strategies and programs we pursue: 1) Maintain and enhance commercial and residential property 2) Promote the Northwest suburbs in a unified manner. 3) Preserve and promote quality housing opportunities for all income levels in the five city area. 4) Work to integrate supportive service opportunities with neighborhood housing. 5) Develop multi - sector approaches to addressing citizen's housing and human services needs. 1 In order to make these policies and program a reality, each component must have staff support from each of the cities and organizations involved. This includes making a commitment to professional staff involvement and clerical support. Under each strategy are recommendations for who could be involved and what steps of action should occur next. 1) LEGISLATIVE COMPONENT Purpose: To get legislation enacted which will provide resources and tools to preserve and maintain existing housing stock and to increase housing affordability in Northwest Hennepin. Recommended Lead People Phil Cohen (North Metro Mayors) , Dan Donahue (New Hope), Jerry Dulgar (Crystal), Bill Deblon (Robbinsdale) , Gerry Splinter (Brooklyn Center), Craig Rapp (Brooklyn Park), Nancy Reeves (Metropolitan Council), Patty Wilder (Northwest Hennepin Human Services Council), Whitney Thompson (Northwest Hennepin Human Services Council). Recommended Convener Phil Cohen Recommended First Actions 1) Review housing legislative platform (Jan) 2) Check on platforms of other organizations such as North Metro Mayors Association, MN NAHRO, Metropolitan Council, United Way and MN Association of Local Housing Finance Agencies (Jar_). 3) Review proposed legislation impacting housing, such as the Housing Omnibus Bill from the last session (Jan) 3) Promote legislation through a variety of means, such as a hearing in Northwest Hennepin by Senate Housing Committee (Jan -May) DRAFT LEGISLATIVE PLATFORM o Encourage rehabilitation of multi- family housing through such incentives as property tax reductions and expansion of state and local assistance programs, including possible modification of the tax increment financing program. o Provide financial 'resources for the acquisition and, where appropriate, demolition of units of multi - family housing. o Provide a state standard for relocation benefits if only state and local funds are being used to reduce relocation costs. o Authorize local units of government to raise revenues through fees and special taxes for rehabilitation, acquisition and demolition of multi - family units. 2 o Provide incentives for renters to purchase and homestead housing. o Develop new funding sources to finance public improvements that are part of a neighborhood revitalization program, such as more flexible financing of public improvement. o Expand local taxing authority for neighborhood housing redevelopment. o Expand the Urban Revitalization Action Program (URAP) and the Community Revitalization Program (CRP) to include suburban areas. Though currently defunded, these state programs had provided funds to Minneapolis, St. Paul and Duluth to do neighborhood housing, economic development and human services projects. The legislation known to some as "SUBRAP" would expand the programs to include suburban areas and would fully fund the program. o Develop new funding sources to encourage inter - jurisdictional efforts. 2) NON- PROFIT DEVELOPMENT CAPACITY IN NORTHWEST HENNEPINIEXPLORATION OF FOUNDATION AND OTHER FUNDING SOURCES Purpose: Increase non - profit development capacity in Northwest Hennepin Options: a) Promote new non - profit developers b) Work with existing non - profit developers (eg. PPL, Westminster, Twin Cities Housing Devp. Corp.) to do work in the Northwest Hennepin area C) Create non - profit development organizations through the cities Recommended Lead Peoole: Jim Winkels (Brooklyn Park), Ann Norris (Crystal), Brad Hoffman (Brooklyn Center), Bill Deblon (Robbinsdale), Kirk McDonald (New Hope), Kim Aasland (Northwest Hennepin Human Services Council) , Nancy Reeves, Hennepin County staff person. Recommended Convener Jim Winkels Recommended First Action 1) Meet as a group to determine common goals and action strategies. (Feb.) 2) Determine current non - profit develop capacity in Northwest Hennepin. (Feb. - Mar.) 3 3) RESEARCH ON HOUSING AND RELATED HUMAN SERVICE POLICIES/ IMPLEMENTATION OF PROGRAMS FOR THE SUB - REGIONAL AREA Purpose: Determine gaps in programming and policies, replication of programs that work, development of policies and programs as a five city area Options: a) Compare five -city area housing policies, programs and codes. b) Consider collaborative efforts with other sectors of the community (eg. Property Managers Coalition). C) Develop policies and program for the five city area (eg. MHFA home improvement grant program, coordinated use of CDBG dollars). d) Develop priorities for rehabilitation in conjunction with housing inspectors. e) Coordinate a workshop on landlord's rights and responsibilities. f) Investigate possibility of negotiating with landlords to provide vacant apartments to house people who are homeless. Proposed Lead People Donna Datsko (Brooklyn Park), Tom Bublitz (Brooklyn Center), Julie Jones (Crystal), Kirk McDonald (New Hope), Marcia Glick ( Robbinsdale), Kim Aasland (Northwest Hennepin Human Services Council). Proposed Convener Tom Bublitz Proposed First Actions 1) Research MHFA possibilities (Jan.) 2) Discuss collaborative efforts (Jan.) 4) PUBLIC RELATIONS FOR SUB - REGIONAL AREA Purpose: Work together as a five -city area to promote positive and realistic publicity about the quality of life in our community. Proposed Lead People Staff in charge of newsletter /media relations from Brooklyn Park (Carolyn Thompson), Brooklyn Center, Crystal, New Hope and Robbinsdale, District 281, District 297, District 286, District 11, staff from Northwest Community Television, staff from Northwest Hennepin Human Services Council. Proposed Convener Carolyn Thompson Proposed First Action Meet as a group to determine action strategies to improve publicity about the quality of life in this area. (Jan.) 4 5) HRA CERTIFICATES AND VOUCHERS Purpose: To negotiate with the Metropolitan HRA regarding getting a portion of the fees for the certificate and voucher programs back to the five cities area. Proposed Lead People Dan Donahue (New Hope), Phil Cohen (North Metro Mayors), Jerry Dulgar (Crystal), Gerry Splinter (Brooklyn Center), Bill Deblon (Robbinsdale), Craig Rapp (Brooklyn Park), Whitney Thompson (Northwest Hennepin Human Services Council), Tom McCalvern (Metropolitan Council), staff person from Hennepin County. Proposed Convener Dan Donahue Proposed First Action Review report from Metropolitan Council on the HRA Administrative Costs. (Jan.) 6) COMMUNITY INVESTMENT PRINCIPLES Purpose: To insure that businesses which receive public dollars from municipalities are encouraged to invest in the community through paying a living wage, providing health insurance and providing child care for employees and investing in other community efforts. Proposed Lead People Patricia Wilder (Northwest Hennepin Human Services Council, Whitney Thompson (Northwest Hennepin Human Services Council), Phil Cohen, staffperson from the Socially Responsible Investment Forum, Hennepin County staffperson, staffperson from each of the school districts in Northwest Hennepin. Proposed Convener Patricia Wilder Proposed First Action 1) Review video on community investment principles (Feb.) 2) Review sample community investment principles (March) 5 7) EDUCATIONAL COMPONENT /PILOT PROJECT Purpose: To support the colleges' efforts to be more accessible to people in the five city area who are prevented from attending college due to economic limitations such as such as day care costs or lack of transportation. Proposed Lead People Dr. Fred Capshaw (North Hennepin Community College), John Dawson (North Hennepin Community College), staff from North Hennepin Vocational College, Donna Datsko (Brooklyn Park), Patricia Wilder (Northwest Hennepin Human Services Council), Ed Eide (CEAP), Kim Aasland (Northwest Hennepin Human Services Council), Geralyn Barone (Brooklyn Center), Metropolitan Council staffperson, Hennepin County staffperson, staff person from each of the school districts in Northwest Hennepin. Proposed Convener Dr. Fred Capshaw Proposed First Actions 1) Determine target group for program: working poor people or people receiving public assistance (Jan.) 2) Determine how Hennepin County jobs and training money fits in (Jan.) 3) Discuss models which are currently in place (Feb.) 8) COORDINATION OF ACTIONS Purpose: To insure that the various working groups are complementing each others work and that information gets shared. This group would be made up of the conveners of the other groups, plus a representative from each of the groups not otherwise represented on the Coordinating Group (eg. School Districts). Proposed Lead People Phil Cohen, Dan Donahue, Patricia Wilder, Donna Datsko, Jim Winkels, Dr. Fred Capshaw, Nancy Reeve, Public Relations person, staff person from Crystal, staffperson from New Hope, staffperson from Robbinsdale, staffperson from Hennepin County, staff person from each of the four school districts in Northwest Hennepin. Proposed Convener Dan Donahue Proposed First Action Meet in January 1992 to discuss progress of working groups. 6 METROPOLITAN COUNCIL Mears Park Centre, 230 East Fifth Street, St. Paul, Minnesota 55101 612 291 -6359 TDD 612 291 -0904 DATE. February 20, 1992 TO: 5 -City, 4- School District, 1- county, etc. Group FROM: Nancy Reeves SUBJECT: Possible Application to McKnight Foundation The McKnight Foundation has issued a request for proposals (RFP) that combine innovative human services programs with lower -cost housing opportunities. The Foundation would like to see new ways of offering human services, with strong tenant involvement and mutual support. Although the RFP asks for non - profit housing sponsors as applicants, the Foundation indicated that our proposal could be considered, since there were no such non - profits in the territory. McKnight is offering up to $100,000 per successful applicant, with $5,000 of the funds for planning and $95,000 for implementation over a period of up to 3 years. Matching Funds are required at the rate of 25% the first year, 50% the second year, and 67% the third year. Planning Grant applications are due by May 1, and Implementation Grant applications are due September 1. The following idea is based on what I learned in meetings with 5 Cities, 3 School Districts, 1 County, and Northwest Hennepin Human Services Council FOUNDATION PROPOSAL IDEAS Goal: To improve the management capability of one or more large, affordable apartment complexes in the 5 cities, and to enhance the human services available for residents, through a public - private cooperative model. Elements: - Specialized, individualized management training on -site for each selected apartment complex, provided by an experienced non - profit manager such as Westminster Corp. or Project for Pride in Living. This management training will focus on the skills needed to help residents to meet their human services needs. - Tenant involvement in the management of the complex and in development and implementation of special programs and services for the complex. - Involvement of the County in planning a service delivery system for the residents. This system will include not only County services, but other services as appropriate. - On -site or nearby programs for children, supported by School Districts and City Parks and Recreation or Police Departments, and including parental involvement. Also included could be after - school tutoring and educational enrichment programs. - Connections to higher education programs through North Hennepin Community College and Technical College, with possible on -site classes and child care arrangements. - Physical improvements to the apartment complexes, using city CDBG or other funds, as an incentive for owner participation, and with tenant involvement in planning the improvements. - Incentives w 'v ate i the for tenants who actively participate n apartment impro vement and self - sufficiency programs (rent reductions, transportation services, child care, tuition reductions, etc.) Discussion. What will the Foundation money be used for? The primary use of the funds would be to pay for management training and support for the newly- created services and incentives. A small amount would also be available to reimburse staff costs for putting the program together. How will cities benefit from this program? Problem apartment complexes would become assets to their neighborhoods, with less crime, lower vacancy and turnover rates, less threat of abandonment, improved physical appearance, and more stable, productive residents. How will school districts benefit from this P rogram? There would be lower turnover rates for students whose families and e t school read nei hborhoods would stabilize. Students would com o i g Y to learn, and less school time would have to be devoted to solving non - academic problems. How will the county benefit from this program? Some efficiencies could be developed in planning the service delivery system, and the incentives offered by this program could enhance county programs. Who will do the staff work to apply for funding and get the program started? Everyone in the group should be involved in planning the program. Staff from Northwest Hennepin Human Services Council and the Metropolitan Council will be available to do the initial staff work. Time Line. (Early Estimate) Feb. -Apr. Prepare Foundation proposal for planning grant. Work with all anticipated participants regarding their respective involvement. May 1 Submit Foundation proposal for planning grant to McKnight. June 1 Planning grants awarded by McKnight. June -Aug. Complete program planning with all participants. Prepare to implement the program. Prepare Foundation proposal for implementation grant. September 1 Submit Foundation proposal for implementation grant to McKnight. December Implementation grants awarded by McKnight. Up to 3 yrs. Implementation of the program. Evaluation. It should be noted that a second round of McKnight funding will take place later, with planning grant applications due November 1, 1992, and Implementation grant applications due March 1, 1993. Additional Thoughts. Matching funds are required for this program. They may be able to be provided through in -kind services, or many of the program implementation ideas could constitute match (park and rec services, CDBG funds for building improvements, etc.) It is important that we have sufficient resources committed before we apply for this program. Can this effort be sustained after the funding ends? Are there other resources available to continue the efforts? Perhaps the expenses at the end of the first 3 years will diminish, but the group may wish to expand the program to additional buildings if it is successful. Maybe, if apartment owners feel the program is successful, they may decide to hire non - profits as their permanent managers. Apartment complexes will have to be selected for participation in this program. A list of prospective complexes will have to be developed and prioritized by the group, and, if funding is secured, the owners of the apartments will have to be contacted. This program will be voluntary, of course. If owners are not interested in participating, a backup list will be needed. Attached to this memo is a copy of the RFP from the McKnight Foundation. Request for Proposals The McKnight Foundation Enhanced Housing Initiative: Linking Affordable Housing and Resident Capacity - Building February 1, 1992 The McKnight Foundation 600 TCF Tower • 121 South Eighth Street Minneapolis, Minnesota 55402 612- 3334220 Contact: Carol Berde Vice President for Program THE MCKNIGHT FOUNDATION ENHANCED HOUSING INITIATIVE: LINKING AFFORDABLE HOUSING AND RESIDENT CAPACITY- BUILDING REQUEST FOR PROPOSALS February 1, 1992 INTRODUCTION. The McKnight Foundation is initiating a new program to support pilot projects that combine permanent, affordable rental housing for low - income families with efforts to strengthen the capacity of those families to help themselves and become productive members of their communities. This Request for Proposals outlines the community needs that led to the development of this initiative; describes the elements of the new program; and provides information about eligibility for the program, criteria against which requests will be judged, timing and the application process. BACKGROUND. There is growing recognition of the close relationship between affordable housing and a family's ability to function effectively. Families have increased need for assistance with a range of needs if a large share of their income is consumed by housing costs or if their living conditions are overcrowded or unsafe. These conditions often result in frequent moves, making it harder to develop supportive social relationships and for their children to perform well in school. At the same time, housing owners and managers have difficulty maintaining their properties adequately if drug use, crime and other undesirable activities occur in or near the buildings. Tenants move frequently in an effort to avoid these conditions. Others are evicted because the cost of housing consumes more than half their income and they are unable to pay the rent. The owners and managers of affordable housing for low- income families increasingly recognize that enhancing the individual capacities of their residents leads to a sense of community responsibility which, in turn, helps to reduce their property management problems. As a result, their properties achieve greater financial stability, leading to more stable neighborhoods. PROGRAM PURPOSE. The purpose of The McKnight Enhanced Housing Initiative is to combine permanent, affordable rental housing for low - income families with efforts to strengthen the capacity of those families to help themselves and become productive members of their communities. Specifically, The McKnight Foundation seeks to encourage nonprofit organizations that manage or own nonprofit housing for low- income families with children to help those families: o Gain more effective and appropriate access to social services, o Make connections to community institutions, and 0 Create supportive networks for mutual assistance. The Foundation believes that such a program can provide important assistance to families who seek stability in their own lives and in their neighborhood. At the same time, a more stable community, both in and around the sponsor's properties, will enhance effective property management, protect the sponsor's investment in the housing and make the neighborhood a more desirable place to live. GOALS. There are two complementary goals for this program. The Foundation is especially interested in encouraging housing owners /managers and social service providers to develop working relationships that will help families to achieve these goals. Goal 1 To promote a sense of community and to prevent and help resolve family dysfunction To accomplish this goal, Foundation support will help develop: o Networks among residents, between residents and housing sponsors, and between residents and the community to provide support and assistance in addressing both community and individual family needs; o Resident leadership to address community needs; o Family participation in setting and enforcing standards for community conduct, enabling families to develop the skills and resources needed to live as responsible community members; o Resident involvement in identifying specific social service needs, assessing those needs in the context of available resources, and identifying appropriate responses; and o Residents' use of public and private programs and resources in their community. G oal 2. To strengthen the property management capacity of nonprofit sponsors of housing for low- income families so they are able to address the families' needs more effectively To accomplish this goal, Foundation support will encourage and assist sponsors to: o Educate and organize residents regarding their mutual responsibilities; o Identify service needs among their residents and, working with the residents, . ; Yo assess and develop appropriate program responses; -2- o Develop program and organizational strategies that allow residents to play a role in decision - making concerning service programming and property management; o Widen the array of property management responses available to them to cope with difficulties; and o Enhance their own limited resources by developing collaborations with other private and public organizations. PROGRAM COMPONENTS. The program will consist of four components: 1. Planning Grants Planning grants will be awarded to housing sponsors to assist with the development of an enhanced housing program. (Applicants should note that receipt of a planning grant does not guarantee receipt of an implementation grant.) 2. Implementation Grants Grants to carry out projects will be available without a planning grant to housing providers who already have plans in place that incorporate the values and address the goals of this initiative. Implementation grants will also be available to groups who first get planning grants and who develop a proposed project that incorporates the values and addresses the goals of this initiative. 3. Planning and Technical Assistance Organizations awarded implementation grants will also receive technical assistance to enable them to: o Learn about models in other parts of the country that they might adapt; and o Find the most productive ways to work with housing residents and with social service providers in planning and implementing a project. The Foundation has engaged Joseph Stillman, an experienced consultant in the fields of housing and community development, to provide this assistance to grantees. Mr. Stillman is a partner with The Conservation Company in New York. He will conduct training seminars in the Twin Cities for grantees and provide periodic consultation with each project through on -site visits and telephone contact. 4. Evaluation of Project Outcomes Each project must include an evaluation plan that, among other things, collects uniform data about residents at their entry into and exit from the project, analyzes the changes participants experience, and assesses the degree to which the project has met the goals of the initiative. Mr. Stillman will help grantees develop consistent data collection and monitoring procedures. The Foundation will also contract with an outcome evaluator to analyze the separate project evaluations and to identify key themes and lessons learned. -3- SIZE AND TERM OF GRANTS. Planning grants will not exceed $5,000, covering expenses such as needs assessments, meeting costs, workshop facilitation, and child care. Planning work should ordinarily be completed within three months. Implementation grants will be for up to three years and will provide up to 75 percent of the cost in the first year, 50 percent in the second, and 33 percent in the third year. Total funding for both planning and implementation grants to any one organization may not exceed $100,000 over 3 years. ELIGIBLE APPLICANTS. In Hennepin and Ramsey Counties, nonprofit, community - based organizations that own or manage permanent, affordable housing for low- income families are eligible to apply under this program. In other Minnesota counties, the Foundation will consider applications from non - profit, community -based organizations that own or manage permanent, affordable housing for low- income families, from community action agencies, or from public owners /managers of affordable housing for low - income families. Non - profit applicants must have a 501(c)(3) designation from the Internal Revenue Service. This program is directed principally at residents of rental housing. However, the Foundation may consider selected applications involving home ownership when there is a strong connection between the homeowners and a community -based organization. SELECTION CRITERIA General Three values are of great importance to this program. The extent to which a housing sponsor is committed to these values, as reflected in project proposals and experience in the community, will form the basis for funding decisions. These values are: o The nonprofit housing sponsor must have a long -term interest in maintaining its housing units as community resources. o Projects to be funded must be rooted within the constituency with which they will work. Involvement of residents in developing and overseeing the project is essential. o Relationships between nonprofit housing sponsors and social service providers should restructure how services are offered, rather than duplicate services or add long -term program operating costs. The development of _networks of _ su pport -for mutual assistance, thereby reducing reliance on professional service, should be encouraged. -4- 5 Planning Grants Review of applications for planning grants will also consider these additional criteria: o The capacity of the organization to organize and conduct a planning process; and o The likelihood that the planning process will result in a coherent program of goals, activities and possible partners for the implementation phase. Implementation Grants Review of applications for implementation grants will also consider these additional criteria: o The extent to which the proposed project will further the goals of this initiative; o The likelihood that the housing organization and social service providers will work together effectively, as demonstrated by existing relationships with a range of other agencies; o The organization's capacity to collect data, design and carry out an evaluation and participate in monitoring and evaluation activities of this initiative; and o The likelihood that the organization will be able to secure the required non- McKnight funds. APPLICATION PROCESS Planning Grants Applications for planning grants should be in the form of a letter that includes the following information: o A description of the housing units for low - income families owned or managed by the applicant (including number of such units and location); o Demographic or similar information about the residents who would be involved in the proposed initiative; o A description of how the goals and philosophy of the organization are consistent with the goals of this initiative; o A description of the proposed planning process, including a time schedule and list of products to result from the planning process; and o A budget for the planning process. -5- The following items should be attached to the letter: o The organization's budget for the current fiscal year and financial statement for the most recently completed fiscal year; o A list of the organization's board of directors; and o The organization's letter from the Internal Revenue Service classifying it as a 501(c)(3) organization, if it is a non - profit. Please submit two copies of the letter and attachments. Implementation Grants Applications for implementation grants should consist of a cover sheet, proposal narrative, and attachments. The contents of each are as follows: Cover Sheet o Name of applicant organization, as it appears on your classification letter from the Internal Revenue Service; o Popular name of organization, if different; o Address; o Name and title of chief executive officer; o Phone number; o Name and title of contact person, if different; o Phone number of contact person, if different; o Date organization's fiscal year ends; o Expiration date of IRS advance ruling period (if currently applicable); o Request amount; o Purpose of request (maximum of 5 lines); and o Date proposal submitted. -6- Proposal Narrative t o A description of the hou in units for low-income families owned or p s b is to managed by the applicant (including number of such units and location); o Demographic or similar information about the residents who would be involved in the proposed initiative; o A description of how the goals and philosophy of the organization are consistent with the goals of this initiative; o A description of the proposed project, including activities to be undertaken, proposed partners, and role of residents; o Evidence of involvement of residents in planning the project; o Evidence of commitment by social service or other partner agencies to participate in the project; o Information about the experience of the people who will carry out this project; o A description of plans for evaluating the effectiveness of the project in meeting its goals; and o A three -year budget for the project, showing expected sources of non - McKnight income. Attachments o If the applicant is a non - profit agency, its letter from the Internal Revenue Service classifying it as a 501(c)(3) organization; o The organization's board of directors; o The organization's current year budget and financial statement for the most recently completed fiscal year. o The organization's most recent outside audit. Please submit three copies of the cover sheet and proposal narrative and one copy of the attachments. -7- TINT E SCHEDULE. This initiative will be conducted in two rounds. Round One May 1, 1992 - Planning grant applications due June 1, 1992 - Planning grants awarded September 1, 1992 - Implementation grant applications due December 1992 - Implementation grants awarded Round Two November 1, 1992 - Planning grant applications due December 1, 1992 - Planning grants awarded March 1, 1993 - Implementation grant applications due June 1993 - Implementation grants awarded Organizations wishing to submit implementation grants without a preceding planning grant should do so by March 1 or September 1, 1992 or March 1, 1993. FURTHER INFORMATION. For further information, please contact Carol Berde, Vice President for Program, at (612) 333 -4220. -8- CITY OF BROOKLYN CENTER council Meeting Date 3/ Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: LICENSES DEPT. APPRO AL: ,1'l C1 Sharon Knutson, Deputy City Clerk MANAGER'S REVIEW/REC OI\AENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) Attached is the list of licenses to be approved by the city council. RECOMMENDED CITY COUNCIL ACTION Approve licenses. Licenses to be approved by the City Council on March 23, 1992: BULK VENDOR Brooklyn Center Lions 5324 Oliver Ave. N. n K -Mart 5930 Earle Brown Dr. SanitarianC FOOD ESTABLISHMENT Bakers Square Restaurant 5601 Xerxes Ave. N. Blevins Concession Supply Co. 6800 Shingle Ck. Pkwy. Brookdale Cinema 5801 John Martin Drive B.C. Church of the Nazarene 501 73rd Ave. N. Brooklyn Center High School 6500 Humboldt Ave. N. Brooks Food Market J121 6804 Humboldt Ave. N. Burger King 6110 Brooklyn Blvd. Centerbrook Golf Course 5500 N. Lilac Drive Children's World Learning Center 6020 Earle Brown Dr. Country Store 3600 63rd Ave. N. Days Inn 1501 Freeway Blvd. Denny's Restaurant #1284 3901 Lakebreeze Ave. N. Duke's Amoco 6501 Humboldt Ave. N. Earle Brown Bowl 6440 James Circle Earle Brown Commons 6100 Summit Drive Earle Brown Elementary School 5900 Humboldt Ave. N. Fanny Farmer Candy Shops 1236 Brookdale Center 50's Grill 5524 Brooklyn Blvd. Ground Round 2545 County Road 10 Hardee's 1601 Freeway Blvd. Jerry's New Market 5801 Xerxes Ave. N. K -Mart 5930 Earle Brown Dr. Kids Play 5611 Xerxes Ave. N. Leeann Chin 6800 Shingle Ck. Pkwy. Little Brooklyn 6219 Brooklyn Blvd. Maranatha Place 5415 69th Ave. N. Minnesota Vikings Food Service 5200 West 74th St. U.S. West 5910 Shingle Ck. Pkwy. Num Num Foods, Inc. Brookdale Snack Bar Nutrition World 1271 Brookdale Center The Olive Garden Italian Restaurant 1601 James Circle N. Perkins Family Restaurant 5915 John Martin Dr. Price Candy Company 1200 Brookdale Center Que Viet 6100 Brooklyn Blvd. Red Lobster Restaurant 7235 Brooklyn Blvd. Super 8 Motel 6445 James Circle T. Wright's 5800 Shingle Ck. Pkwy. Taco Bell #3378 5532 Brooklyn Blvd. Taystee Bread 4215 69th Ave. N. Willow Lane School 7020 Perry Ave. N. Sanitarian ITINERANT FOOD ESTABLISHMENT P . n„ James M. Witt 3601 48th Ave. N. ( • L C.► Sanitarian MECHANICAL SYSTEMS Climate Engineering 4336 B Shady Oak Rd. E.A.H. Schmidt and Associates 3245 Win P ark Drive Building Official Qjt NONPERISHABLE VENDING MACHINES A & J Enterprises 6843 Washington Ave. S. Hoffman Engineering 6530 James Ave. N. J. C. Penney 1265 Brookdale Center Principal Financial 6160 Shingle Ck. Pkwy. Ryan Management 6160/6200 Shingle Ck. Pkwy. Bob Ryan Oldsmobile 6700 Brooklyn Blvd. Compact Vending 13196 Foliage Ave. Firestone Master Care 5445 Xerxes Ave. N. K -Mart 5930 Earle Brown Dr. Woodside Vending, Inc. 6317 Welcome Ave. N. City of Brooklyn Center 6301 Shingle Ck. Pkwy. �, �• O�- Sanitarian �t PERISHABLE VENDING MACHINES A & J Enterprises 6843 Washington Ave. S. Hoffman Engineering 6530 James Ave. N. J. C. Penney 1265 Brookdale Center Ryan Management 6160/6200 Shingle Ck. Pkwy. Bob Ryan Oldsmobile 6700 Brooklyn Blvd. Five Star Vending 15034 Fillmore St. NE Hiawatha Rubber 1700 67th Ave. N. Mikros Engineering 3715 50th Ave. N. Jimmy Jingle 1304 East Lake St. Fingerhut Telemarketing 6860 Shingle Ck. Pkwy. North Star Dodge 6800 Brooklyn Blvd. Palmer Lake Plaza 6860 Shingle Ck. Pkwy. P � TCR Corporation 1600 67th Ave. N. i Sanitarian .dlc_ RENTAL DWELLINGS Initial: Teresa Schwartz 6114 Bryant Ave. N. Helen Nelson - Chapman 1341 63rd Lane N. Tom Green - PDI 2812 67th Lane N. Renewal: Egons Podnieks Garden City Court Arthur and Dolores Kvamme 5529 Aldrich Drive Jagdish Trivedi /Bruce Kruger 5500 Bryant Ave. N. Robert and Bonnie Healy 5517 Bryant Ave. N. Duane and Jessie Erickson 7019 Dallas Road Timothy Gramling 5245 Drew Ave. N. Melvin and Mildred Jampsa 5619 Hillsview Road Gregory J. Collins 1600 Irving Lane Richard Arntson 4220 Lakeside Ave. N. David Zemke 6813 Noble Ave. N. Robert Berglund 6835 Noble Ave. N. Curtis Erickson 4809 Twin Lake Ave. Swanson Investments 7240 West River Road Gary and Carol Meinke 3601 47th Ave. N. Dr. John Lescault 3507 62nd Ave. N. Gregory Olson 4006 65th Ave. N. Patricia and Richard Sandeen 1706 71st Ave. N. Director of Planning 10� and Inspection SIGN HANGER e �t /y Attracta Sign 7420 W. Lake St. Building Official XLk- SPECIAL FOOD HANDLING ESTABLISHMENT Adventures in Video 6914 Brooklyn Blvd. n P. Mr. Movies 1964 57th Ave. N. �-( Sanitarian Ale- SWIMMING POOL Beach Condominiums 4201 Lakeside Ave. N. Four Court Apartments 2836 Northway Dr. Garden City Court Apartments 3407 65th Ave. N. Marvin Garden Townhouses 68th and Orchard North Lyn Apartments 6511 Humboldt Ave. N. Northbrook Apartments 1302 69th Ave. N. River Glen 507 70th Ave. N. Twin Lake North Apartments 4539 58th Ave. N. t � Sanitarian �. TAXICAB [� Town Taxi 2500 Washington Ave. N. (" #97 Chief of Police GENERAL APPROVAL: Ltd P. Page, Deput lerk