HomeMy WebLinkAbout2009 09-09 EACMEmployee Action Committee
Meeting Minutes
September 9, 2009
Call to order
Vickie Schleuning called the EAC meeting to order at 9:00 am on September 9, 2009 at EBHC.
Roll call
The following persons were present: Bruce, Amy Phillips, George Jennrich, Linda, Mark Reinking, Nancy Cary, Vickie Schleuning and Danna Mickelson.
Persons not present: Jill Berger, Kristi Commers,
Approval of minutes from last meeting
Minutes from the August meeting were posted to the EAC folder. <Check- Were they approved?>
Agenda Items
1) Open Issues
a. Need to make decision on sick leave policy – by vote. Do we pursue or not?
There are a number of pros & cons and items to consider.
Potential problems such as popularity, confidentiality, bookkeeping, etc.
Pool vs. individual basis. Application process for it.
Another option would be to donate some vacation time, which some cities have.
Some cities ended the sick leave donation program.
Some cities have a “sunshine club”.
Short term/long term disability applies in a number of situations.
Do the benefits of having this outweigh the cons?
Pool is harder to manage than donations on an individual basis.
How are people notified of a need?
Maximum donation.
Maximum use of benefit.
Pay differential factors in.
Is anyone exempt from being eligible for this benefit. FT and earning benefits.
EAC would need to develop a report for the City Manager and HR Director. Sections would include, but not limited to: a) EAC Recommendation b) Benefits to organization c) Solutions to
possible concerns about sick leave donation d) other
This process will take several hours to prepare. Who is going to put it all together? Nancy C volunteered to summarize data pertaining to sick time donation policy, and will have time
toward the end of this year.
Does this need to go to Council? Vickie will check into.
Timing of pursuit of this should be kept in mind. November is open enrollment and very busy. It makes sense to wait until after open enrollment due to everyone’s schedules.
EAC will create list of questions for HR so she can prepare the benefits provider and make sure answers to these questions are available at the employee benefit meetings. I.e. Clarify
how long/short term insurance works, when they kick in, what health issues are covered, etc.
b. Benefits Committee working on one additional health plan option.
Next step: Get questions to HR for Short/Long term disability, FMLA
Can a person from PERA be available to meet with employees?.
Send questions to Paul by end of next week so he can compile and provide to Vickie.
c. Retirement feature: next employee spotlight to focus on retirement dates.
d. Employee events- progress
Best nights for bowling – Monday and Thursday at Earle Brown Bowl. Price depends on number of people. Regular rate = $___. Amy will check out.
Wii systems – Linda has one system, Nancy has one system, Paul has one system. Paul will send e-mail city wide to see if people would be interested. Paul did not receive comments back
from employees yet. Article going into the Employee Newsletter.
Golf starts at 4:45 pm. Donated prizes are not an option since it benefits employees. The plan is to reduce price for food but the price is going up which will allow for more prize
money. If approved, there could be $325.00 for gifts.
Happenings Books – number of books sold is lower at this time, but there is still time to purchase. Contact Jill.
Holiday luncheon planning is coming up- Contact Jill if you would like to help organize. Rick on planning team.
V. New business
None
VI. Adjournment
Vickie adjourned the meeting at 10:10 a.m.
Minutes submitted by: Linda D with Charlene’s assistance
**Next EAC meeting October 14, 2009**