HomeMy WebLinkAbout2007 09-18 EACM
Employee Action Committee
Meeting Minutes
09-18-07
I. Call to order
Curt Boganey called to order the regular meeting of the EAC at 9:00 am on September 18, 2007
in the Council Commission Conference Room.
II. Roll call
The following persons were present: Curt Boganey, Bruce Miller, Danna Mickelson, George
Jennrich, Jill Berger, John Rued, Tom Agnes, Tom Bublitz, Virginia Carter, Camille Worley, Mark
Reinking, Rick Nelson
Persons not present: Kristi Commers, Tara Meyer, Bruce Johnson, Sue Remjeske
III. Approval of minutes from last meeting
This is the first meeting to discuss the launch of the revised purpose and scope of the EAC. The
purpose of the change in the committee roles and responsibilities is to have the committee be a
catalyst for communication and ideas for the organization, in contrast to being the planning and
implementation committee for employee events.
IV. Agenda Items
Review draft EAC bylaw language.
1)
a. Under Purpose, it was recommended that “increase communications” be changed to
“enhance communications” to avoid an unmeasurable goal.
b. Under Duties and Responsibilities, it was recommended to change “including United
Way” to “such as United Way” to clarify the flexibility of programs.
Review scope and operating parameters
2)
a.
Membership
i) The intent of membership is to have employees on the committee who want to be
part of this committee. Members will represent their department, be a significant
link for communications, and facilitate organizational ideas and initiatives that will
influence the culture of the organization. (No more short straw effect).
ii) Because of membership times or previous reorganization, some individuals have
not been listed as current committee members. However, their efforts and
participation will continue as the direction of the committee moves forward. For
instance, Danna will continue her wonderful work on the employee blood drive,
and Tom will continue to serve as a technical advisor.
iii) In order to provide ongoing continuity and energy, committee members whose
terms expire in 2007 are requested to sign up for additional terms, some 1 year
terms in order for half of the member terms to expire each year.
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b. Time allowance for participation.
A reasonable time should be allowed for employees to participate on committee and
plan activities. Some projects may require some after hour work. If a specific situation
arises regarding time concerns, the supervisor or committee chair should be consulted.
Employees and supervisors are encouraged to use good judgment when setting time
allowances.
c. Committee sponsorship of events.
i) Does committee have to approve or deny event? Is a quorum required? May want
to use discretion. Items or issues endorsed by the EAC will be considered
endorsed by the City Manager and City. If an event is endorsed by EAC, the use of
the Everyone Email is acceptable, but should be used judiciously.
ii) Activities of strictly social nature must be paid by employees, but may be supported
by the committee through communication efforts. Some programs may meet
organizational goals and be financially supported, in whole or part, by the EAC
and/or Administration. An example of how an event may be managed is where an
employee recognition event would be facilitated by HR and sponsored by EAC with
specific involvement determined by the committee.
d. Meeting times.
It was suggested that meetings be scheduled the second Wednesday of every month
at 9 am – 10 am in order to establish the framework and core operations of the
committee. The frequency and length of the meetings will be reviewed as the
committee work progresses.
e. Funds.
i) Existing funds.
Sue Fogal thinks there is a few hundred dollars currently in the EAC account.
Some events may receive additional funding through administration, depending on
applicability to city policies and Minnesota State regulations.
f. Minutes.
Vickie was assigned to record minutes today.
V. Open Issues
1) Consider an EAC calendar of events, maybe monthly
2) Consider communication strategies- to employees, management and City Manager
a. Specifically consider how to get word out regarding the changes to the committee
and for plebiscite.
VI. Adjournment
Curt adjourned the meeting at 10:02 a.m.
Minutes submitted by: Vickie Schleuning
With Charlene’s assistance
Minutes approved by: EAC Committee on 10-10-07
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