HomeMy WebLinkAbout1997 Duties and Responsibilities • i o rookl n Center
City .f B y
Employee Action Committee
Effective Date: April 1, 1997
itle • This committee shall be known as the City of Brooklyn Center Employee Action Committee.
Scope: The scope of activity of this committee shall consist of advising the City Manager regarding
matters relevant to the enhancement of communications between City departments; employee issues
and community service activities that would prove mutually beneficial to staff and the City at- large;
and recommend recognition programs.
P urpose: The purpose.of this committee is to increase communications within the City enabling
staff to work more effectively and efficiently thereby improving the service the City provides to the
residents of Brooklyn Center.
Duties and Responsibilities:
■Discuss communication issues and develop practical solutions to handle these issues.
■Develop programs and activities designed to improve communication among staff.
• ■Establish policy for handling donations to employees for medical emergencies, loss of loved ones,
etc., and review requests from said employees for staff assistance.
■Make recommendations regarding employee recognition programs.
■Develop and promote community service programs recommended by the committee and approved
by the City Manager.
■To provide employees with information through the BC Briefs newsletter.
■To suggest employee training to meet with staff needs.
■To serve as a network for information to departments from the City Manager and to provide a
system of feedback from departments to the City Manager.
Comp. sig tion: The committee shall be composed of a chairperson, recording secretary, and twelve
(12) members.
Members method of selection — term of appointment — removal
Chairperson: The chairperson shall be appointed by the City Manager and may be removed by the
City Manager. The chairperson shall assume fulfillment of the following responsibilities in addition
to those otherwise described herein:
(1) Preside over meetings of the committee
(2) Meet, or appoint a representative to meet, with the City Manager to present the viewpoint of the
• committee in matters relevant to employee communications issues.
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• Recording Secretary: The recording secretary shall be selected by the committee members and
shall be responsible for taking, transcribing, and distributing minutes from meetings.
Members' terms of appointment: Members of the committee shall be appointed by the City
Manager and may be removed by the City Manager. The terms of appointment shall be staggered
two -year terms, except that any person appointed to fill a vacancy occurring prior to the expiration
of the term for which his or her predecessor was appointed shall be appointed only for the remainder
of such term. Upon expiration of his or her term of office, a member shall continue until his of her
successor is appointed and shall have qualified. Terms of appointment for members of the
committee shall expire on December 31 of respective calendar years. Members may be reappointed
to serve more than one term.
In the event an appointed member suffers from an extended illness, disability, or other activity
preventing their fulfillment of duties, responsibilities, rules, and regulations of the committee, the
member may be temporarily replaced during the temporary leave by an interim member appointed
by the City Manager.
Representation requirements:
(1) One member from finance
(2) One member from administration
• (3) One member from communi development
(4) One member from liquor stores
(5) One member from the Heritage enter
(6) One member from assessing
(7) One member from community activities, r ecreation, and services
(8) One member from the golf course
(9) Two members from public wor ci an the garage) ✓
(10) Two members from the police (one being a sworn officer)
(11) One member from the fire department —
(12) One member from maintenance /custodial services
Rules and procedures: The committee shall adopt such rules and procedures not inconsistent with
these provisions for the proper execution and conduct of business.
eetings: The initial meeting of the committee shall be convened at the call of the chairperson
within sixty (60) days after appointment by the city manager. Thereafter, regular meetings shall be
to and t to be determined by the committee.
ear, with date held at least six times within a calendar y ,
meetings may be called b
Special g y y the chairperson.
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