HomeMy WebLinkAbout1991 01-14 CCP Regular Session CITY COUNCIL AGENDA'
CITY OF BROOKLYN CENTER
JANUARY 14, 1991
7 p.m.
1. Call to order
2. Roll Call
3. Flag Ceremony /Invocation
- Webelos Pack #540 from Fair Oaks
4. Open Forum
5. Council Reports - Commission Liaisons
6. Approval of Agenda and Consent Agenda
-All items listed with an asterisk are considered to be
routine by the City Council and will be enacted by one
motion. There will be no separate discussion of these
items unless a Councilmember so requests, in which event
the item will be removed from the consent agenda and
considered in its normal sequence on the agenda.
7. Mayoral Appointments:
a. Human Rights and Resources Commission
b. Park & Recreation Commission
c. Housing Commission
d. Planning Commission
8. Council Vacancy Appointment
a. Making an Appointment to Fill the Vacancy on the
Council Created by the Election of Councilmember
Paulson to the Mayor's Seat
9. Ordinance: (8 p.m.)
An Ordinance Amending Chapter 35 of the City Ordinances
Regarding the Zoning Classification of Certain Land
-This item was first read on December 18, 1990, published
in the City's official newspaper on December 26, 1990, and
is offered this evening for a second reading. This
pertains to property located at 7100 Brooklyn Boulevard.
10. Discussion Items:
a. Status Report Regarding 69th Avenue Street
Reconstruction Project No. 1990 -10
-City staff will present a report regarding the status
of right -of -way acquisition, plan development,
neighborhood meetings, plan and permit approvals by
various agencies, consultant contracts, cost estimates,
and project schedule.
b. Discussion of T.H. 100 /France Avenue Intersection
Design
CITY COUNCIL AGENDA -2- January 14, 1991
C. Procedures Regarding Petitions for Public Improvements
-City staff recommends adoption of a procedure using
individual petitions rather than petitions circulated
by proponents or opponents of a project.
1. Establishing Procedure for Petitioning for
Public Improvements
d. Report on 1990 Activities of the Administrative Traffic
Committee
e. Assignment of Claims - Centerbrook Golf Course Land
Title Disposition
- Motion authorizing the Mayor and City Manager to
execute an assignment of claims
11. Resolutions:
*a. Expressing Recognition of and Appreciation for the
Dedicated Public Service of Darlene K. Weeks
*b. Expressing Recognition of and Appreciation for the
Dedicated Public Service of John Casey
*c. Expressing Recognition of and Appreciation for the
Dedicated Public Service of Louis Sullivan
d. Approving Plans and Specifications and Directing
Advertisement for Bids - Landscaping on West River Road
between 66th and 73rd Avenues North, Improvement
Project No. 1990 -25, Contract 1991 -A
*e. Approving Purchase Agreement for 69th Avenue Right -of-
Way, Improvement Project No. 1990 -10
f. Approving Joint Powers Agreement for the Formation of
the Twin Lakes Joint Powers Organization
*g. Relating to Animal Control: Amending Resolution No.
90 -190 Authorizing Membership of the City in Pets under
Police Security (PUPS)
*h. Approving Specifications and Authorizing Advertisement
for Bids for Delivery of Four (4) Police Patrol Sedans
- Approved in 1991 budget
*i. Approving Specifications and Authorizing Advertisement
for Bids for Delivery of One (1) D.A.R.E. Van
- Approved in 1991 budget
j. Awarding Contract for the Annual Audit
k. Approving Purchase of a Microcomputer
CITY COUNCIL AGENDA -3- January 14, 1991
1. Accepting the Recommendations of the Brooklyn Center
Housing Commission Contained in Housing Commission
Resolution No. 91 -1
*12. Licenses
13. Adjournment
SUGGESTED AGENDA FORMAT
Call to Order
Roll Call
Invocation
Open Forum
Council Report
Approval of Agenda and Consent Agenda
Approval of Minutes
Mayoral Appointments
Presentations
Proclamations
Public Hearings
Planning Commission Items
Ordinances
Discussion Items
Resolutions
Performance Bond Reductions /Releases
Licenses
Adjournment
CITY OF BROOKLYN CENTER council tweeting Date I /�
Agenda Item Number _
REQUEST FOR COUNCIL CONSIDERATION
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ITEM DESCRIPTION:
MAYORAL APPOINTMENTS
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DEPT. APPROVAL:
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Administrative Aide
Signature - title
* * * * * * * * * * * * * * * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * * * ** * * ** * ** * * * * * * * * * * * * * * * * ** IN OR
MANAGER'S REVIEW /RECOMMENDATION: P
No comments to supplement this report Comments below /attached
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SUMMARY EXPLANATION: (supplemental sheets attached
Several terms of appointment for advisory commissioners are due for consideration of reappointment
by the mayor and city council. Each of the commissioners has been notified, and they have
expressed their intentions on whether or not they wish to be reappointed. Below is a summary of
these positions.
HUMAN RIGHTS AND RESOURCES COMMISSION
Kevin Smith resigned
Louis Sullivan resigned
There are three vacancies on this commission.
A city council liaison will also need to be appointed.
PARK AND RECREATION COMMISSION
Bud Sorenson wants to be reappointed to serve through 12 -31 -93
John Russell wants to be reappointed to serve through 12 -31 -93
There are no vacancies on this commission.
HOUSING COMMISSION
Nicholas Eoloff wants to be reappointed to serve through 12 -31 -93
Pamela Frantum wants to be reappointed to serve through 12 -31 -93
John Kalligher wants to be reappointed to serve through 12 -31 -93
A city council liaison will also need to be appointed.
PLANNING COMMISSION
Kristen Mann wants to be reappointed to serve through 12 -31 -92
Lowell Ainas wants to be reappointed to serve through 12 -31 -92
Wallace Bernards wants to be reappointed to serve through 12 -31 -92
NORTHWEST HENNEPIN HUMAN SERVICES ADVISORY COMMISSION
John Casey resigned
There is one vacancy on this commission.
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COUNCILMEMBER SELECTION PROCESS
STAGE I - NOMINATION
Purpose: Reduce number of applicants from nine to three.
- Preliminary unofficial written ballot in which each
member of the current council chooses three of the nine
applicants.
- Top three vote recipients pass on to stage II.
- In case of a tie for the third position a second
unofficial ballot will be conducted among the tied
applicants. If another tie occurs four applicants pass
on to State II.
STAGE II - PRIMARY
Purpose: Reduce number of applicants to two (four or more
if tie in stage I).
- Preliminary unofficial written ballot in which each
member of the current council chooses two of the three
(four or more if tie in Stage I).
- Top two vote recipients pass on to Stage III.
- In case of a tie for the second position a second
unofficial ballot will be conducted. If another tie
occurs the remaining applicants pass on to Stage III.
STAGE III - ELECTION
Purpose: Reduce the number of applicants to one.
1- Preliminary unofficial written ballot in which each
member of the current council chooses one of the
remaining applicants.
2- If there is unanimous consensus, proceed to adopting
resolution (Stage IV).
3- If there is a majority (3 -1) another ballot is taken to
allow the dissenting vote the opportunity to change or
abstain.
- Proceed to adopt appointment resolution (Stage IV).
- If there is a 2 -2 tie then subsequent ballots will be
taken to obtain a majority or unanimous vote. A maximum
of ballots will be taken followed by a recess.
After the recess additional ballots would be taken.
If the council does not achieve majority vote for one
applicant prior to February 1, 1991, the City Clerk must
commence planning for a special election in accordance
with City Charter provisions.
STAGE IV - APPOINTMENT RESOLUTION
Adopt appointment resolution.
i
Member introduced the following
resolution and moved its adoption:
RESOLUTION NO.
RESOLUTION MAKING AN APPOINTMENT TO FILL THE VACANCY ON
THE COUNCIL CREATED BY THE ELECTION OF COUNCILMEMBER
PAULSON TO THE MAYOR'S SEAT
WHEREAS, Todd Paulson has been a member of the City
Council of the City of Brooklyn Center since January 2, 1989; and
WHEREAS, Councilmember Paulson was elected at the regular
election in 1988 to serve a four -year term until his replacement
was elected and qualified in accordance with City Charter; and
WHEREAS, Councilmember Paulson was elected at the regular
election in 1990 to serve a four -year term as Mayor; and
WHEREAS, the City Council has duly received the
resignation of Councilmember Paulson effective January 2, 1991; and
WHEREAS, a vacancy on the Council exists by reason of
said resignation and has existed since January 2 1991; and
WHEREAS, there will not be an intervening general
election between the date of this resolution and the end of the
unexpired term of Councilmember Paulson; and
WHEREAS, under these circumstances, Section 2.05 of the
City Charter authorizes the City Council to fill the vacancy on the
Council, within 30 days of the occurrence of the vacancy, for the
remainder of the unexpired term of the resigning council member by
a majority vote of all of its remaining members; and
WHEREAS, the City Council has considered various
candidates for appointment to the City Council to fill such vacancy
and has determined that the appointee named below is well qualified
to serve as council member of the City and that such appointment is
in the best interests of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Brooklyn Center that:
1. is hereby appointed as
council member on the City Council of the City of
Brooklyn Center to fill the vacancy on the Council
created by the resignation of Todd Paulson, said
appointee to serve in said position for the
remainder of the unexpired term of former
Councilmember Paulson.
RESOLUTION NO.
2. This appointment is effective immediately, provided
that the appointee may not enter upon the
appointee's official duties or transact any of the
business or exercise any of the privileges of said
office until the appointee has taken the oath of
office required by Minnesota Constitution Article V,
Section 6 and Minnesota Statutes Section 358.05.
Date Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly
seconded by member , and upon vote being taken
thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
WHEREAS (name) has an established record of service to the
City of Brooklyn Center, and
WHEREAS (name) has demonstrated to the City Council the
skills necessary to do a fine job as a member of the City Council, and
WHEREAS applying for appointment to the City Council, in itself, demonstrates
both a commitment to the city and personal strength of character, and
WHEREAS the fact that (name) was not appointed at this time
should be" viewed as a result of the very high quality of a large
number of applicants, but in no way due to any problems of the
Council with (name) ,
THEREFORE BE IT RESOLVED that the City Council of the City of Brooklyn Center
commends (name) for (his /her) civic spirit, wishes
(name) well in all future governmental endeavors, and
extends to (name) its gratitude for all that (he /she) has
already done to make Brooklyn Center a desirable place in which to live.
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CITY OF BROOKLYN CENTER
Notice is hereby given that a public hearing will be held on the
14th day of January , 1991 at 8 p.m. at the City
Hall, 6301 Shingle Creek Parkway, to consider an amendment to the
Zoning Ordinance regarding the zoning classification of certain
land.
Auxiliary aids for handicapped persons are available upon request
at least 96 hours in advance. Please contact the Personnel
Coordinator at 561 -5440 to make arrangements.
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 35 OF THE CITY ORDINANCES
REGARDING THE ZONING CLASSIFICATION OF CERTAIN LAND
THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS
FOLLOWS:
Section 1. Chapter 35 of the City Ordinances of the City
of Brooklyn Center is hereby amended in the following manner:
Section 35 -1120. MULTIPLE FAMILY RESIDENCE DISTRICT
(R3). The following properties are hereby established as being
within the (R3) Multiple Family Residence District zoning
classification:
-- Lot 1, Block 1 Boulevard Plaza Condominium Addition
Section 35 -1140. MULTIPLE FAMILY RESIDENCE DISTRICT
(R5). The following properties are hereby established as being
within the (R5) Multiple Family Residence District zoning
classification:
All of Lot 7, Auditor's Subdivision No. 57, except
highway and that part of Section 27 described as follows:
Commencing at a point in the west line of the northwest
1/4 of the southwest 1/4 of the south 1/2 of Section 27
a distance of 5 rods north from the southwest corner
thereof; thence east 561 feet; thence SO 49' E a
distance of 82.5 feet to the north line of Lot 4,
Auditor's Subdivision No. 57; thence west to a point in
the north line of said Lot 4 distance 396 feet east from
the east line of Lot 7, Auditor's Subdivision No. 57;
thence south 82.5 feet; thence west to the northeasterly
line of State Highway No. 152; thence northwesterly along
said northeasterly line to the south line of Lot 7;
thence north to the northeast corner thereof; thence west
to the west line of the northwest 1/4 of the southwest
1/4 of said Section 27; thence north to the point of
beginning; except highway.
ORDINANCE NO.
That part of the south 80 feet of the north 125 feet of
Lot 5, Auditor's Subdivision No. 57 lying west of the
following described line: Commencing at a point on the
south line of said Lot 5 distant 55 feet east of the
southwest corner thereof; thence NO 33 feet;
thence N12 48 feet to the north line of said
south 80 feet, and there terminating; except highway.
That part of the north 75 feet of the south 131 feet of
Lot 5, Auditor's Subdivision No. 57, lying west of a line
running north at right angles from a point in the south
line of said Lot 5 distant 185 feet east from the
southwest corner thereof, to the north line of said north
75 feet of the south 131 feet; except highway.
That part of the south 134.5 feet of the north 259.5 feet
of Lot 5, Auditor's Subdivision No. 57 lying west of a
line bearing NO 33 11 W from a point in the south line
of Lot 5 distant 55 feet east from the southwest corner
thereof; except highway.
That part of the south 56 feet of Lot 5, Auditor's
Subdivision No. 57 lying west of the east 768.3 feet
thereof; except highway.
That part of Lot 17, Auditor's Subdivision No. 57,
described as follows: Beginning at the southwest corner
of Lot 11, Auditor's Subdivision No. 57; thence west
62.64 feet; thence south 268 feet to the point of
beginning.
The south 269 feet of Lot 11, Auditor's Subdivision No.
57; except highway.
Lot 10, Auditor's Subdivision No. 57; except highway.]
Lot 1, Block 1_ Elnicky's Addition
That part of the SW 1/4 of the SW 1/4 of Section 27
T119, R21 described as follows: Beginning at the
southwesterly corner of Lot 1 Block 1 Realty Terrace on
file and of record with the County Recorder Hennepin
County, Minnesota, thence East assumed bearing along
the south line of said Lot 1, to the southeast corner
thereof, thence North for 243 feet thence northwesterly
along tangential curve concave to the west having a
radius of 175.73 feet and a central angle of 24 degrees
29 minutes, 14 seconds, for 75.11 feet thence N 89
degrees, 25 minutes, 18 seconds W for 410.19 feet to the
easterly right -of -way of Hennepin County Road No 152
ORDINANCE NO.
La.k.a. Brooklyn Boulevard) thence southeasterly along
said right -of -way to point of beginning
Section 35 -1170. SERVICE /OFFICE DISTRICT (Cl). The
following properties are hereby established as being within the
(Cl) Service /Office District zoning classification.
Lots 1 and 2, Block 1 7100 Corporate Plaza 2nd Addition
Section 2. This ordinance shall become effective after
adoption and upon (30) days following its legal publication.
Mayor
ATTEST:
Clerk
Date of Publication
Effective Date
(Brackets indicate matter to be deleted, underline indicates new
matter) .
CITY OF BROOKLYN CENTER Council Meeting Date 1/14/9
Agenda Item Number
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION:
STATUS REPORT REGARDING 69TH AVENUE STREET RECONSTRUCTION PROJECT NO. 1990 -10 (DISCUSSION
ITEM)
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DEPT. APPROVAL:
SY KNAPP, DIRE R OF PUBLIC WORKS
MANAGER'S REVIEW /RECOMMENDATION:
No comments to supplement this report Comments below /attached
SUMMARY EXPLANATION: (supplemental sheets attached Yes )
On March 26, 1990 the City Council conducted a public hearing regarding proposed
reconstruction of 69th Avenue North. Following that hearing the Council ordered the
improvement of 69th Avenue between Noble Avenue and Shingle Creek Parkway.
Subsequently, the Council has adopted numerous resolutions relating to the
implementation of this project.
Attached hereto, in outline format, is a status report regarding this project. In
summary:
• Property acquisition is on schedule and within budget.
• Regarding the Brooklyn Boulevard /69th Avenue intersection, City staff has
negotiated a 2 -step implementation plan with Hennepin County staff.
• One neighborhood informational meeting has been conducted. Additional meetings
will be held over the next several months.
• Alternative plan layouts have been developed for the various segments of the
project. These are being presented for review and discussion at the
neighborhood meetings.
• Numerous permits need to be acquired from state and federal agencies for work
in the Palmer Lake area. Meetings have been held with these agencies to
clarify these issues, so as to allow the City to properly prepare the
applications for these permits.
• The consultant has reviewed the status of their "Stage 1 - Plan Development"
contract and now expects to complete this work within the maximum fee specified
in the contract.
• Project cost estimates, as presented at the May 21, 1990 Council meeting,
appear to be "on- target ". A more detailed cost estimate will be prepared upon
completion of "Stage 1 - Plan Development ".
• It appears the proposed project schedule can be met, i.e.:
- acquisition of properties in 1991
- award soil correction contract for segment through Palmer Lake area in 1991
- general construction in 1992
- landscape plantings in 1993
City staff and SEH staff will be prepared to discuss this report in more detail at
the 1/14/91 Council meeting.
Council Action Required
No formal action is required at this time.
L
CITY 6301 SHINGLE CREEK PARKWAY
OF BROOKLYN CENTER, MINNESOTA 55430
B ROOK LY N TELEPHONE: 569 -3300
C ENTER F ax: 561 -0717
EMERGENCY - POLICE - FIRE
911
TO: G.G. Splinter, City Manager
FROM: Sy Knapp, Director of Public Works
DATE: January 9, 1991
RE: Status Report Regarding 69th Avenue
Street Reconstruction Project 1990 -10
On March 26, 1990 the City Council conducted a public hearing regarding
proposed reconstruction of 69th Avenue North. Following that hearing, the
Council adopted a resolution ordering the improvement of 69th Avenue between
Noble Avenue and Shingle Creek Parkway. Subsequently, the Council has adopted
numerous resolutions relating to the implementation of this project.
This status report is submitted in outline format. City staff and SEH, Inc.
will be prepared to discuss this project in more detail at the 1/14/91 Council
meeting.
Property Acquisition Status
• Of 23 single - family homes to be acquired:
- Ten have been purchased (6 of these have been re -sold and have
been moved out).
- Appraisals have been completed, and offers made to all the other
13 property owners.
- At this time, it appears that the total costs for acquisition and
relocation benefits for all 23 homes will be between $2,100,000
and $2,200,000. This compares very closely to the City Assessor's
original estimate of these costs.
- Two appraisals are being conducted for the commercial properties
which must be acquired at the northwest corner of the Brooklyn
Blvd. /69th Avenue intersection. These appraisals should be
completed within 4 to 6 weeks, at which time we can then make an
offer to purchase these properties.
• isasau��cacm
Brooklyn Boulevard /69th Avenue Intersection Design
• City's original plan for 69th Avenue, west of Brooklyn Blvd. proposed 3
eastbound lanes (left turn, through, and through /right -turn) and a
single westbound lane.
• Hennepin County Department of Transportation ( HCDOT) recommended two
westbound lanes (instead of one). This would require much more
extensive right -of -way acquisition.
• HCDOT also recommended widening Brooklyn Blvd. - at least through the
intersection area. This would also require extensive right -of -way
acquisition along Brooklyn Blvd.
• HCDOT is still in preliminary stages of developing plans for upgrading
Brooklyn Blvd. from 63rd to the north City limits.
• Accordingly: City staff has proposed, and HCDOT staff has (verbally)
accepted, a 2 -step proposal, i.e.:
Step 1: In conjunction with the City's project, no reconstruction
will be done west of Brooklyn Blvd. Under this step, no
acquisition will be required but traffic signals and
pavement markings will need to be modified.
Step 2: Property acquisition and reconstruction west of Brooklyn
Blvd. will be coordinated with a future HCDOT project for
improvement of 69th Avenue.
Note Because of the uncertainty of HCDOT's plans for improvement of
Brooklyn Blvd., City staff also recommends that no concrete median be
constructed on 69th Avenue between Brooklyn Blvd. and June Avenue at
this time (see attached concept plans).
Neighborhood Meetings
• One meeting has been held with the property owners who will abut 69th
Avenue between France Avenue and Palmer Lake Park (a copy of meeting
notes is attached).
• A meeting will be held soon with the property owners who will abut 69th
between Brooklyn Blvd. and France Avenue (this meeting was delayed
pending agreement with HCDOT regarding the Brooklyn Blvd. intersection).
• A third meeting will be held with property owners between West Palmer
Lake Drive and Shingle Creek Parkway - after we receive additional
information from state and federal regulatory agencies.
• Then, a general neighborhood informational meeting will be held.
Plan Development
Attached are copies of current concept plans which have been developed by SEH,
Inc. for the various segments of this project, showing alternate plans for
improvement of various segments:
Segment No. of Alternates
Brooklyn Blvd. intersection area 1
Indiana Avenue to France Avenue 2 basic alternates
with 2 subalternates
France Avenue to West Palmer Lake Drive 3 basic alternates
with subalternates
West Palmer Lake Drive to Shingle Creek Parkway 1
Permit Approvals by Various Agencies
See attached memo from SEH, Inc. re:
• Archaeological Study
• Floodplain Encroachment /Mitigation
• Wetlands Encroachment /Mitigation
• Storm Water Treatment
Consultant Contract
(See attached memo from SEH, Inc.)
Note SEH advised that they now expect to complete the "Stage 1 - Project
Development" phase of their contract within the maximum $195,000 fee, unless a
great deal of extra work is required to obtain needed permits from state and
federal agencies.
Under their contract with the City, SEH is required to provide another report
at the 75% completion level. At that time, we should have a good "handle" on
the amount of work required to complete the permit process.
Project Cost Estimates
Based on current information regarding property acquisition, engineering costs
and construction (see SEH's report) it appears that the total cost estimate of
$5,924,000 as reported to the Council on May 21, 1990 is still a realistic
estimate.
A more detailed estimate will be prepared and reported to the Council after it
becomes more obvious what requirements will be imposed by state and federal
agencies, and the plan development phase nears completion.
Project Schedule
During 1991, we expect to complete all property acquisition and removal
of structures, and award a contract for "soil correction" work in
the Palmer Lake area.
During 1992, construction with completion by late fall.
In early 1993, landscape plantings under a separate contract.
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69th Avenue Neighborhood Meeting
Segment 3 - France Avenue to West Palmer Lake Drive
September 6, 1990
Attendance: Thirteen property owners
Staff: Glen Van Wormer, Gina Pizzo (SEH), Gerry Splinter, Sy Knapp, Mark
Maloney, Diane Spector, Joyce Gulseth
Note: These are not verbatim minutes
Splinter provided introductory remarks
General discussion by Knapp, including:
• Schedule of events
• Update on house purchasing /moving
• Maintenance and security plans
• Update on archaeologists
Glen Van Wormer described the three concepts: a minimal median, a 30 foot
median, and a very wide median. He discussed median openings, and noted that
closing Ewing to left turns would provide more opportunities for a parkway -like
road.
Van Wormer described the south side sidewalk, which would be eight feet from
the curb, and two options for the trail on the north side. One option shows
the straight - alignment trail six feet from the curb; another would meander
the trail.
Van Wormer noted that the three options would have varying landscaping options,
with the option with the narrowest median providing no landscaping opportunity
on the median.
Knapp showed slides of the segment three area, with emphasis on the mature
trees which it may be possible to retain.
Q: Regarding the trees in the median, if they are disturbed inside the drip
line, they won't live.
GGS: We are aware of this, and do know that some of those trees won't survive.
Some species are hardier than others.
Q: It would be better if you kept the trail by the street, to reduce the
chance of pedestrians cutting through our yards [on Urban].
40 GGS: This is something we'll have to address. We're not sure yet whet the
answer is.
i Q: Will you put in berms?
GGS: We can put those in, and we will consider them. But keep in mind the more
we berm, the more we have to disturb the existing trees.
Q: We live on the corner of Drew and 69th. We have enough traffic now - if
you close off Ewing we will have even more and we don't want it.
GVW: You would get perhaps 25 -30 percent of the traffic which is now on Ewing
Avenue. There will still be right turns in and out, and residents wanting
to turn left (westbound) onto 69th will go down to France.
Q: Without berms, what could be done about the additional noise?
GGS: SEH has looked at the additional noise, and has concluded that nothing
additional needs to be done to meet the noise standards.
Q: Did you put in a decibal meter?
GGS: We've done that elsewhere, down on 252. We can do this here.
Q: If you walk the paths around Palmer Lake, there is a lot of garbage. I
want the trail next to the street so I don't get garbage in my back yard.
Several people noted: put the trail next to the street, and put berms between
the trail and the houses.
Q: Will there be signals at France? Stop signs?
GGS: We will be putting in the conduit for signals so that if in the future
they are needed, we won't have to tear up the road. There will be a Stop
sign on France, but we probably won't put in a four way at first.
[Explained the "gaps" that would be occur.]
Q: Who will maintain the area between the road and our back yards?
GGS: The City will, just like in the parks.
General Notes:
• Primary concensus expressed by the people living on Urban Avenue: "No
intrusion of our privacy "... by the people who use the proposed trail.
Desire to have privacy maintained by a combination of distance from
trail, fences, mounds and /or landscaping.
• Following the general meeting, several property owners expressed possible
interest in acquiring some surplus right -of -way which may be available
following completion of the project.
• Another possible accomodation, for homeowners on south side of 69th with
driveways to 69th Avenue: construction of "backarounds" on these driveways.
ANEW
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INEERS ■ ARCHITECTS ■ PLANNERS 3535 VADNAIS CENTER DRIVE, S( PAUL, MINNESOTA 55110 612 490-2000
January 8, 1991 RE: BROOKLYN CENTER, MINNESOTA
69TH AVENUE PRELIMINARY DESIGN
50% REVIEW
CITY IMPROVEMENT NO. 1990 -10
SEH FILE NO: 90277
Mr. Sy Knapp,
Director of Public Works
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430
Dear Mr. Knapp:
Enclosed is the 69th Avenue project status update in outline
format. To date we have completed approximately 50% of the tasks
outlined in the project scope for the Stage 1 preliminary design
for street and utility improvements for 69th Avenue from Noble
Avenue to Shingle Creek Parkway. The enclosed outline addresses
the roadway alternates, the various components of the Palmer Lake
basin area including the Historical Society, the surcharge plan,
and wetland mitigation. Finally, both engineering services costs
and construction costs are discussed.
Also included are illustrations of the roadway alternates, and
mitigation sites. Also attached for your review is the detailed
project task scope and the estimated project schedule as defined
in the contract.
If there is any other information or concerns you need addressed,
please contact me.
Sincerely,
0 a 00
M. Mason, P. E.
SMM /cih
Enclosure
cc: Gina Pizzo
Dick Moore
Glen Van Wormer
SHORT ELLIOTT ST PAUL, CHIPPEWA FALLS,
HENDRICKSON INC MINNESOTA WISCONSIN
69th AVENUE STAGE I PRELIMINARY DESIGN
PROJECT STATUS REPORT
I. ROADWAY ALTERNATE
A. Noble to Indiana
1. Hennepin County agreed to Alternate 4.
a. No construction west of Brooklyn Boulevard.
b. Painted medians to approximately Indiana.
C. Some signal work.
2. Will not impact gas stations, Pilgrim Cleaners or
Post Office.
B. Indiana to France
. 1. Concept A
a. Minimum cross section (Median width 16').
b. Trail location options.
C. Option to close Indiana and Grimes.
2. Concept B
a. Maximum medium width. (Median width 25
b. No trail options - parallel to street.
C. Option to close Indiana & Grimes.
C. France to Palmer Lake Drive
1. Concept A
a. Minimum cross - section (median 16').
b. Trail location options.
C. Option to close Ewing Avenue North.
2. Concept B
a. Medium cross section (median 30').
b. Trail location options.
C. Option to close Ewing.
3. Concept C
a. Maximum cross section (median 60').
b. Trail location options.
C. Option to close Ewing.
D. Palmer Lake Drive to Shingle Creek Parkway
1. No alternates.
2. Concrete curb and gutter on frontage road.
3. Locate new watermain and storm sewer in frontage
road.
4. No public meetings have been held.
II, PALMER LAKE BASIN
A. Minnesota Historical Society - Native American
Artifacts
1. Site will require additional excavation to recover
artifacts at City cost.
2. Project can move ahead.
3. Waiting for letter from them before contracting
with archeological consultant.
B. Surcharge Plan
1. Peat was found up to 50' deep for approximately
300' - 400' along alignment.
2. Construct surcharge fill over peat in order to
preconsolidate the organic soils and to limit the
amount of post construction settlement.
3. Maintain fill a height of 5' above final grade.
(Proposed grade 2' above 100 year flood)
4. Staged fill placement to take place Spring, 1991
to July, 1991.
5. Monitor with re pressure cells and settlement
P
plates to test expected results, predict long term
settlements and monitor against failures.
6. Leave fill in place for one year.
C. Wetland Encroachment and Mitigation
1. Floodplain
a. Total flood storage loss 4.08 ac -ft.
b. Loss is calculated volume between outlet
elevation 840.5 and 100 year flood 846.0
C. Mitigate at South Palmer Lake Park.
Must be within the basin.
Retain observation deck.
Provide some open water.
Will satisfy floodplain mitigation.
• 2. Wetlands
a. Total wetland encroachment is 2.02 acres.
b. Mitigate at two sites for 1:1.
South Palmer Lake site will provide 1.05
acre wetland mitigation.
West side of Shingle Creek will provide
0.97 acres mitigation.
C. May need to provide 1 -1/2 :1 instead of 1:1 -
could use some of the property east of
Shingle Creek.
3. Permits Required
a. Corps of Engineers - U.S. Fish & Wildlife,
and EPA also review.
B. Minnesota DNR
C. Watershed
D. Storm Water Treatment
1. Treat in pond proposed in existing wetland.
a. DNR does not favor this alternate.
2. Treat in area between new roadway and frontage
road.
a. Removes natural buffer.
b. Create a "big hole ".
3. Do not treat
a. Not able to provide storm water pretreatment
upland.
b. Treatment is not required but preferred.
III. ENGINEERING COSTS AND WORK COMPLETED
A. Estimate for Stage I - Project Development -
$195,000.
Spent to 12/22/90 = $111,795.80 = 57% of total
estimate.
B. Proposed task hours complete /total budget hours =
54 %.
Proposed actual labor hours complete /total budget
hours = 49%.
See enclosed project task scope for detail.
IV. CONSTRUCTION COSTS
A. Previous cost estimate for roadway = $1,936,000.
B. Review of estimated costs - (Preliminary design cost
estimate has not been prepared).
Roadway Construction $ 1,005,000
Surcharge Construction 500,000
Mitigation 400,000
Signal 45,000
$1,950,000
C. These costs do not include sanitary sewer, watermain
and landscaping costs.
V. ESTIMATED PROJECT SCHEDULE
A. We are on schedule prepared for contract - Permits must
be sent as soon as possible. They will control.
B. See attached original schedule in contract for detail.
EXHIBIT C
ESTIMATED PROJECT SCHEDULE
The Council accepts agreement for
Engineering Services July 9, 1990
SEH commences work July 10, 1990
Neighborhood informational meeting Aug. thru Dec., 1990
Completion of Stage I March, 1991
Complete Plans & Specifications for
Palmer Lake Basin Soil Correction March, 1991
Negotiate Contract with SEH for
Stage II Final Design March /April, 1991
SEH begins final plans and specs. April /May, 1991
Construction Begins on Palmer Lake
Basin Soil Correction Project June, 1991
Right -of -way acquired July 31, 1991
Final plans and specifications Dec. 1, 1991
Construction begins March /April, 1992
I
Construction complete Sept. 30, 1992
Exhibit C - 1
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6 9TH AVENUE PROJECT
'MITIGATION AREA LOCATION MAP
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Amw REALIGNMENT PROJECT FILE N0.
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WETLAND MITIGATION AREA SHINGLE CREEK REALIGNMENT PROJECT
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CITY OF BROOKLYN CENTER Council Meeting Date 1/14/9
Agenda (tem Number e
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION:
PROCEDURES REGARDING PETITIONS FOR PUBLIC IMPROVEMENTS
DEPT. APPROVAL:
- 4
SY KNAPP" DIREC OR OF PUBLIC WORKS
MANAGER'S REVIEW /RECOMMENDATION: ,
No comments to supplement this report Comments below /attached
SUMMARY EXPLANATION: (supplemental sheets attached )
Historically, when property owners in Brooklyn Center wished to initiate the
• construction of a public improvement (Examples: curb and gutter, street
reconstruction, watermains, sanitary sewers, storm sewers, etc.), one or more of
the proponents have requested that City staff prepare and issue to them a
"petition" form which they could use to obtain the signatures of all property
owners who favored the proposed improvement. In response to those requests, City
staff has prepared the following information and submitted it to the requesting
party, with a request that they share this information with all affected
property owners:
• a petition requesting approval of the proposed improvement
• a petition requesting that the proposed improvement be denied
• information regarding the cost of the improvement, and the City's
special assessment policies regarding such improvements
• information regarding procedures which the City uses to notify
property owners regarding public hearings, etc.
In most cases, we believe this procedure has worked fairly well, providing the
City Council with a reasonably accurate "poll" of the opinions of property
owners. However, there have been a number of cases in which the apparent
results of this petition process conflicted with the opinions which property
owners expressed at a later stage of the proceedings. In summary, the type of
complaints expressed may be summarized as follows:
0 "We never saw all of the information . . . "
• "the information we received (verbally) doesn't match what you are now
telling us ."
o "we signed because we didn't want to offend, or argue with, the person
who asked us to sign. . ."
• "we weren't told that there was a petition requesting the project be
denied ."
• "we signed in a hurry because it sounded good, but now we have changed
our minds . . ."
• "we thought the City was proposing this, and wanted it done .
• "we were told that, if we didn't sign the petition . . .( x x) would
happen
To avoid (or at least reduce) these problems in the future, City staff
recommends that a resolution be adopted which establishes anew procedure
whereby, when preliminary requests for improvements are received, individual
petitions, along with information regarding costs, policies and procedures would
be sent to all owners whose properties might be affected by special
assessments levied as a result of the proposed improvements, so that petitions
then received would be based on more complete information which was received by
all property owners, and owners have had adequate opportunity to evaluate the
information, to call for additional information, and to "vote" for or against
the improvement in the privacy of their homes.
City staff will be prepared to discuss this matter in more detail at the 1/14/91
Council meeting.
City Council Action Required
A proposed resolution is provided for consideration by the City Council.
TO: City Council Members
FROM: Sy Knapp
DATE: January 14, 1991
RE: Resolution Establishing Procedure for
Petitioning for Public Improvements
The attached copy contains a revision (highlighted in yellow) which was
recommended by City Attorney LeFevere. Staff supports that revision, and
recommends adoption of this revised resolution (with further revisions, if
desired by the Council).
Y
,r
Member introduced the following resolution and
. moved its adoption:
RESOLUTION NO.
RESOLUTION ESTABLISHING PROCEDURE FOR PETITIONING FOR PUBLIC
IMPROVEMENTS
WHEREAS, the City Council wishes to establish a procedure for
requesting public improvements which will assure that all property owners who
will be affected by special assessments if the proposed improvement is
constructed will receive reliable information regarding the proposal and will
have an opportunity to support or oppose the proposal on a personal basis.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of
Brooklyn Center, Minnesota, that:
1. Preliminary requests for improvements may be initiated by a written
request signed by the owners of five percent (5%) of the number of
properties who would be specially assessed under current City
policies if the proposed improvements were installed.
2. Upon receipt of such written request, the City Engineer shall,
unless otherwise directed by the Council, prepare an evaluation of
the proposed improvement and prepare a preliminary report
. including, but not limited to, a description of the proposed
improvement, a preliminary cost estimate, and information regarding
the special assessments which would be levied under the current
City policies.
3. The City Engineer shall then send the following information, by
mail, to each property owner who would be affected by special
assessments if the proposed improvement is constructed: a copy of
the preliminary report, information describing the City's
procedures and policies regarding processing requests for public
improvements, and a petition which the property owner may sign on
which the owner either petitions the City Council to approve the
proposed improvement or requests the Council to deny the improvement.
4. These procedures and all subsequent procedures relating to public
improvements shall comply to Minnesota Statutes, Chapter 429.
5. This resolution is effective immediately, including any request for
public improvements to be considered in 1991.
Date Mayor
ATTEST:
Clerk
RESOLUTION NO.
The motion for the adoption of the foregoing resolution was duly seconded by
member and upon vote being taken thereon, the following
voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
CITY OF BROOKLYN CENTER Council Meeting Date 1/14/91
Agenda Item Number �Q
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION:
REPORT OF 1990 ACTIVITIES OF THE ADMINISTRATIVE TRAFFIC COMMITTEE
********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
DEPT. APPROVAL:
SY KNAPP, ECTOR OF PUBLIC WORKS
MANAGER'S REVIEW/RECOMMENDATION:
No comments to supplement this report Comments below /attached
********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
SUMMARY EXPLANATION: (supplemental sheets attached )
The City's Administrative Traffic Committee meets monthly to discuss requests and
complaints from the public and from City staff regarding traffic safety. This
Committee is composed of the City Manager, Director of Public Works, and Chief of
Police. The Committee's 1990 activity is summarized in the attached report.
The Traffic Committee was established in 1981. There are three primary advantages
to the makeup of the Committee and the process it follows: first, it reduces the
burden of work on Council members; second, it results in faster decisions by
eliminating steps; and third, it promotes coordination and communication among City
staff.
As the annual report indicates, the bulk of the requests or complaints made are
requests for miscellaneous signs or requests for road or right -of -way improvements.
Most of these requests or complaints, if they were to be considered by the Council,
would simply be referred to staff for resolution or recommendation. The Traffic
Committee eliminates this referral step by immediately acting upon the requests or
complaints, making recommendations to the Council where necessary. This process
reduces the number of cases which the Council need consider, and increases
responsiveness.
Lastly, the monthly meetings of the Committee promote cooperation and communication
between the affected departments, and facilitate the sharing of information.
Decisions are made on the basis of input from all parties. The meetings also serve
as a forum for the discussion of related items and for the sharing of ideas.
Recommendation
A report is provided for rev'
p p review and comment.
CITY
6301 SHINGLE CREEK PARKWAY
OF BROOKLYN CENTER, MINNESOTA 55430
B ROOKLYN TELEPHONE: 569 -3300
C ENTER FAX: 561 -0717
EMERGENCY - POLICE - FIRE
MEMORANDUM 911
TO: Gerald G. Splinter, City Manager
Sy Knapp, Director of Public Works
Jim Lindsay, Chief of Police
FROM: Diane Spector, Public Works Coordinator
Administrative Traffic Committee Coordinator
DATE: January 7, 1991
SUBJ: Report of 1990 Committee Activity
The Administrative Traffic Committee met monthly in 1990 to consider
traffic - related requests and complaints and other related business. The 50
• requests and complaints considered were received from Brooklyn Center
residents, persons who work in the City, the Brooklyn Center Police
Department, and other City staff.
• Major items approved by the Committee this past year included:
• Installation of four -way Stop signs at Earle Brown Drive and Summit
Avenue;
• Recommendation to the Council that the City's street lighting policy be
amended to allow for installation of street lights in alleys (approved
by the Council on 4/23/90);
• Remarking the intersection of Humboldt and 57th Avenues to provide a
right -turn lane from 57th Avenue onto southbound Humboldt Avenue;
• Recommendation to the Council that it seek approval from MNDOT of a 25
mph speed limit on Unity Avenue (approved by the Council on 4/23/90 and
by MNDOT on 6/14/90);
• Request Hennepin County DOT to install an "extending detector" for
southbound traffic on Brooklyn Boulevard at 49th Avenue. This detector
would allow the southbound signal to remain green after the northbound
signal has turned red, as long as traffic is waiting to turn left onto
49th Avenue. This would reduce the "stacking" problem in the inner lane
which often occurs during rush hour; and
• 1986ALLAMF.A47A�tiY �
Page Two
January 7, 1990
• Construction of a short path to connect the Shingle Creek
pedestrian /bicycle path with the crosswalk installed at the newly
signalized Shingle Creek Parkway entrance to Brookdale Square. This
allows bicyclists and pedestrians to cross Shingle Creek Parkway at an
intersection less busy than County Road 10.
Summary of Requests Complaints and Their Resolution
Table 1 summarizes the types of requests or complaints considered by the City,
and their resolution. The attached map shows the locations of the requests or
complaints. The Committee considered 50 "cases" in 1990, compared to 55 in
1989 and 47 in 1988. However, each "case" may have included more than one
request or complaint, so that the total shown on Table 1 is greater than the
number of "cases ".
The largest category of requests in 1990 was requests for miscellaneous signs.
Those which were approved include signs indicating: Dead End, speed limits,
bicycle trail No U -Turn, -
use. Requests for
rn curve chevrons and lane
Y ,
additional speed limit signs often come from police officers who note
particular problem areas.
A second item of note is the eleven requests for road or right -of -way
improvements. These include requests for trimming of trees or brush
obstructing drivers' line of sight or view of Stop signs; requests for
crosswalks, lane designations, or other pavement markings; and requests for
maintenance of boulevards, rights -of -way, or turnarounds.
Other requests /complaints include complaints about better enforcement for
speeding, installation of alley /street lights, boulevard parking, and a
request for a pedestrian bridge over T.H. 252.
Other Discussion Items
The Committee discussed a number of related items over the y ear. Possible
amendments to City Ordinances regarding removal of obstructions in the
boulevard were brought to the Council for discussion; the Council did not wish
to make those amendments.
The Committee also approved the use of a shortened version of the MNDOT
accident reporting form to record property damage accident data. This
information will be used to supplement the state - reported traffic accident
data when the accident history of particular locations is evaluated. The data
is not reported to the state, is collected by the Police Department, and
forwarded to the Engineering Department. A number of other policy items were
discussed for possible recommendation to the Council. Finally, the monthly
meetings have served as a forum for sharing related information.
Re pectfully submitted,
Diane Spector
Administrative Traffic Coordinator
Attachment
TABLE 1
1990 ADMINISTRATIVE TRAFFIC CONLMITTEE DECISIONS
Denied Put
Alternate
Approved Action Taken` Denied
Request for Stop Sign 2 2
Request for 4 -Way Stop 2%* 2 1
Request for No Parking Sign 5 2 2
Request for Other Sign 9 7 3
Request to Remove /Change Sign 1 1
Request for Road or ROW Improvements 6 2 3
Other Requests /Complaints 2 3 1
TOTAL 25 19 12
%Includes those which were initially denied but which will be reevaluated at
a later date.
**The 4 -Way Stop at Earle Brown Drive and Summit Avenue was requested by two
different individuals.
NOTE: The total will be greater than the number of "cases," because a case
may have more than one request /complaint.
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CARSON AND GEELLAND
ATTORNEYS AT Z,AW
BROOKDALE CORPORATE CENTER
SUITE 305
6300 SHINGLE CREEK PARKWAY
JEFFREY A. CARSON MINNEAPOLIS, MINNESOTA 55430 TELEPHONE
WILLIAM G. CLELLAND (612) 561 -2800
MARGARET C. HEPPER
FAX
STEVEN C. HEY 31 December 1990 (612) 561 -1943
Gerald G. Splinter, City Manager
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430
Dear Gerry:
As I advised you in our recent call, I have sent the deed in
for recording and I enclose herewith the Assignment of Claims.
Please have the document executed by yourself and the Mayor
after council approval and return it to me. The Judge has
scheduled a pre -trial conference for 29 January 1991, so I would
like to have the original of the document back to the Attorney
General prior to that time.
This document is faithful to the statute in that it assigns
to the State of Minnesota any and all claims the City has against
the sellers of this land and against any party which provided an
abstract of title, which of course is North Star. To protect the
City, the document states that the City makes no representations
or warranties concerning the merits of the claim.
I will try to schedule an appointment with you soon to
discuss any residual claims.
Sincerely,
CARSON AND CLELLAND
Willia 1 lland
WGC:lln
enclosure
ASSIGNMENT OF CLAIMS
WHEREAS, Act of April 6, 1988, Chapter 461, 1988, directs the
State of Minnesota to convey certain real property described in
Subdivision 3 thereof to the City of Brooklyn Center, and
WHEREAS, the State of Minnesota has drafted a deed pursuant
to said Act in a form approved by the Attorney General and the
City of Brooklyn Center, and
WHEREAS, in Subdivision 2 of said Act the legislature directs
that said deed shall be given in consideration of an assignment
to the State of Minnesota by the City of Brooklyn Center of any
claims which the City may have with respect to previous
conveyances to the City of lands described in Subdivision 3
thereof against the vendors of said land and against any party
which provided an abstract of title covering said lands to the
City or its attorneys,
NOW, THEREFORE, in consideration of the execution and
delivery of the above - referenced deed, receipt of which is hereby
acknowledged, the City of Brooklyn Center, herein referred to as
assignor, sets over, transfers and assigns to the State of
Minnesota, acting through its Department of Transportation,
herein referred to as assignee, any and all claims which the
assignor may have with respect to the previous conveyances to the
City of lands described in Subdivision 3 of the above cited Act
against the vendors of said lands and against any party which
provided an abstract of title covering said lands to the City or
its attorneys, including but without limitation the claims raised
in the Hennepin County District Court action styled City o
Brooklyn Center and Richard J Schieffer v North Star Title
Company, Inc. Hennepin County District Court File No. Ct 87-
14134. By this assignment it is the intention of the assignor to
transfer all of the assignor's rights, title, interest, claims
and demands in the above titled pending litigation. The assignee
shall be substituted in the full place and stead of the assignor
plaintiff in said litigation. It is understood that in making
said assignment the City makes no representations or warranties
concerning the merits of the plaintiff's claims therein.
IN WITNESS WHEREOF, we have hereunto set our hands this
day of , 1991.
Toad Paulson, mayor
Gerald G. Splinter, City Manager
-2-
a
ACCEPTANCE BY ASSIGNEE
I, David L. Phillips, Special Assistant Attorney General,
accept the above assignments on behalf of the assignee and agree
to make the proper motion pursuant to such assignment, in the
Hennepin County District Court referred to above, for the purpose
of substituting the State of Minnesota in the place and stead of
assignor in the above - entitled cause.
Dated:
DAVID L. PHILLIPS
-3-
Member introduced the following
resolution and moved its adoption:
RESOLUTION NO.
RESOLUTION EXPRESSING RECOGNITION OF AND APPRECIATION FOR
THE DEDICATED PUBLIC SERVICE OF DARLENE K. WEEKS
WHEREAS, Darlene K. Weeks was hired by the City of
Brooklyn Center as the executive secretary to the city manager on
September 25, 1972, and continued to serve in this capacity when
she was appointed office manager and deputy city clerk on
January 1, 1982; and
WHEREAS, on January 1, 1986, she was appointed city clerk
and completed the requirements and became a Minnesota Certified
Municipal Clerk in 1989; and
WHEREAS, she was a member of the Municipal Clerks and
Finance Officers Association since 1982 and served on the Hennepin
County Elections Committee; and
WHEREAS, Darlene passed away on December 21, 1990, after
18 dedicated years of service to the City of Brooklyn Center; and
WHEREAS, her public service and civic effort for the
betterment of the community merit the gratitude of the citizens of
Brooklyn Center; and
WHEREAS, it is highly appropriate that her service to the
community should be recognized and expressed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Brooklyn Center that the dedicated public service of
Darlene K. Weeks is hereby recognized and appreciated by the City
of Brooklyn Center.
Date Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly
seconded by member , and upon vote being taken
thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Our City Clerk, Darlene Weeks, passed away on December 21st after a long battle
with cancer. Darlene had been an employee of the City for eighteen years and
actively employed until approximately a week before her death.
I'd like to think that growing up in a small rural town on the windswept plains
of western Minnesota molded the calm quiet courage that Darlene exhibited in her
battle. I'd like to think that - because we shared that home town. Although
many years before her - as she so often loved to remind me and tell others. I'd
like to think that some of that same molding would rub off on me.
But I'm sure that that was only one small part of the development of character
that allowed Darlene to face her illness with courage and a resolve to continue
to live her life as normal as possible. Much more important was her family
training and deep religious faith.
I'm sure that during Darlene's battle, which included two lenghtly sessions of
chemotherepy treatments, there were many times when there was the temptation to
throw in the towel, stay home, and feel sorry for herself. She never did that -
and earned the admiration and respect of everyone that knew what she was going
through. She never complained, but instead kept a positive attitude in all she did.
Darlene was a very private person. Because of that, she avoided telling people of
her illness and shared the pain with very few. As recent as the November election,
she continued to carry out her duties - so well and so professionally that some of
the election judges that worked beside her never knew that she was ill.
Unfortunately, because of her determination to live the normal life, she never
did retire and there was no retirement party which would have given the opportunity
for those who worked with her to say the many good things that we wanted to say about
her and, as in most retirement parties, maybe some of the not so good things.
s a
So tonight I would just like to state for the record that Darlene Weeks has earned
the love, admiration, and respect of those with whom she worked. Her dedication
to her job and to her co- workers, her positive attitude, and the example she set in
facing adversity will serve as an inspiration to all who knew her.
Darlene will be sorely missed and truly remembered by all of her co- workers.
i
Member introduced the following
resolution and moved its adoption:
RESOLUTION NO.
RESOLUTION EXPRESSING RECOGNITION OF AND APPRECIATION FOR
THE DEDICATED PUBLIC SERVICE OF JOHN CASEY
WHEREAS, John Casey served on the Northwest Hennepin
Human Services Council advisory commission from May 5, 1986, to
December 31, 1990; and
WHEREAS, he was the advisory commission's secretary in
1989 and vice chairperson in 1990; and
WHEREAS, he served as co- chairperson of the Northwest
Family nd Child Abuse Network; work• and
WHEREAS, his public service and civic effort for the
betterment of the community merit the gratitude of the citizens of
Brooklyn Center; and
WHEREAS, it is highly appropriate that his service to the
community should be recognized and expressed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Brooklyn Center that the dedicated public service of John
Casey is hereby recognized and appreciated by the City of Brooklyn
Center.
Date Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly
seconded by member , and upon vote being taken
thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Member introduced the following
resolution and moved its adoption:
RESOLUTION NO.
RESOLUTION EXPRESSING RECOGNITION OF AND APPRECIATION FOR
THE DEDICATED PUBLIC SERVICE OF LOUIS SULLIVAN
WHEREAS, Louis Sullivan served on the Brooklyn Center
Human Rights and Resources Commission from December 9, 1985, to
December 31, 1990; and
WHEREAS, his public service and civic effort for the
betterment of the community merit the gratitude of the citizens of
Brooklyn Center; and
WHEREAS, it is highly appropriate that his service to the
community should be recognized and expressed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Brooklyn Center that the dedicated public service of Louis
Sullivan is hereby recognized and appreciated by the City of
Brooklyn Center.
Date Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly
seconded by member , and upon vote being taken
thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
CITY OF BROOKLYN CENTER Council Meeting Date 1 14 Z90
Agenda Item Number
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION:
RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND DIRECTING ADVERTISEMENT FOR BIDS -
LANDSCAPING ON WEST RIVER ROAD BETWEEN 66TH AND 73RD AVENUES NORTH, IMPROVEMENT PROJECT
NO. 1990 -25, CONTRACT 1991 -A
DEPT. APPROVAL:
SY KNAPP, DIRECT OF PUtLIC WORKS
MANAGER'S REVIEW /RECOMMENDATION:
No comments to supplement this report Comments below /attached
SUMMARY EXPLANATION: (supplemental sheets attached )
• During the period 1988 -1990 a proposal to reconstruct West River Road between 66th
Avenue and 73rd.Avenue North was developed, approved and implemented. A
construction contract, awarded in 1990 was completed, with the exception of minor
corrections and clean -up which will be completed in early 1991.
Following is a summary of estimated costs for this project - as per the original
Engineer's report, and the current estimate; as reported to the Council on 12/3/90:
Per Engineer's
Report Current Estimate
Contract $1,200,660 $1,094,333.98
Contingency 60,000 - --
Landscaping 100,000 100,000.00
Right -of -Way Acquisition 85,800 83,589.56
Underground Electrical
System & Street Lights 56,500 62,695.00
Engineering 174,174 223,200.00
Administrative 12,600 10.943.34
Legal and Bonding 12.600 $ 10.943.34
Total Estimated
Project Costs $1,702,334 $1,585,705.22
•
Per Engineer's
Report Current Estimate
Special Assessments $ 79,402 $ 68,593.82
Public Utility Fund 70,000 85,551.69
Minnesota Dept. of Transp. 677,155 658,872.10
Local Municipal
State Aid Fund 2611 875.777 772,687.61
Total $1,702,334 $1,585,705.22
Both the original report and the current estimate include a $100,000 allocation for
landscape plantings. This work was not included in the general construction
contract because we strongly believe that the City will obtain much better results
by having this work done under a separate contract, by a landscaping contractor, at
the correct time of the year.
Accordingly, SEH, Inc. has now completed plans and specifications for installation
of the landscape plantings. Those plans and specifications will be available for
detailed review and discussion at the 1/14/91 Council meeting. Essentially, the
plans include the following treatments:
o On the west boulevard (between the curb line and the trail) installation of
2 -inch diameter trees, in groups of 3 to 18 trees, with 40 -foot spacing
between trees in each group. Four varieties of trees are specified, i.e.:
Skyline honeylocust, Norway maple, hackberry, and Century ginkgo.
• o At the face of the retaining wall, 3 varieties of ivy will be planted.
o On top of the mound, trees and shrubs to be planted include Austrian pines,
Black Hills spruce, Japanese tree lilacs, Amur maple, snow drift crab,
common purple lilac, smooth sumac, dwarf amur maple, and rugosa rose. In
addition, plantings include a few fleece flowers and day lilies, with
native grasses and a small area of wild flowers specified for ground cover.
o On the east side (i.e. - the property owner side) of the street, 9 trees
and 23 shrubs will be planted at locations where property owners requested
them and where they will not create sight distance problems.
Note All property owners were invited to attend one of two "open houses"
held on December 11 and 12, 1990. Twelve owners attended these meetings,
reviewed the plans, and submitted their requests. The specifications
provide for an additional 12 trees which can be made available to other
property owners if additional requests are received. If these are not
needed, their cost will be deducted from the contract. (The entire
contract is a unit price contract.)
This selection of plantings was made on the basis of
• durability of the species,
• salt and drought tolerance,
o low maintenance,
•
• appearance, and
• screening purposes from T.H. 252 - and for their appearance from the
T.H. 252 side (i.e. - to improve the appearance of this gateway entrance
to the City).
SEH, Inc. now estimates that the total contract costs for these plantings will be
$106,590, if all trees and shrubs are installed under a "balled and burlaped" (B and
B) specifications. That estimate considers the fact that tree prices during the
past 2 years have risen dramatically because of the drought years and because of the
"Gulf crisis ". Accordingly, the plans and specs also request that bidders submit an
alternate bid for the use of the "bare root" method of planting trees and shrubs
instead of the "B and B" method. On this basis, SEH estimates the total cost at
$99,440.
Proposed Schedule
Following is the proposed schedule for this improvement.
Item Date
Council Approval January 14
Advertise for Bids January 24 and 31
Open Bids February 12
Award Contract February 25
Start of Work Under Contract early spring, 1991
Specified Contract Completion Dates all trees and shrubs by June 10, 1991
final completion July 1, 1991
It is our belief that the early bid date will assure bidders the best opportunity to
obtain reasonable prices for nursery stock, and provide the contractor adequate time
to place orders for delivery during optimum planting time.
Staff recommends that the Council approve the plans and specifications and direct
advertisement for bids for this work. Then, when the bids are received, the City
Council can decide which alternate to accept, based on the low bids received under
each alternate, and based on the Council's decision as to which alternate best
satisfies the City's needs.
City Council Action Required
A resolution is provided for consideration by the City Council.
Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND DIRECTING
ADVERTISEMENT FOR BIDS - LANDSCAPING ON WEST RIVER ROAD
BETWEEN 66TH AND 73RD AVENUES NORTH, IMPROVEMENT PROJECT
NO. 1990 -25, CONTRACT 1991 -A
WHEREAS, Short - Elliott Hendrickson Inc. (SEH Inc.), consulting
engineers have prepared plans and specifications for landscaping on Wes
P P P P g t River
Road between 66th and 73rd Avenues North and have presented such plans and
specifications to the Council for approval.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of
Brooklyn Center, Minnesota, that:
1. The plans and specifications as prepared by SEH Inc. are approved.
2. The City Clerk shall prepare and cause to be inserted at least
twice in the official newspaper and in the Construction Bulletin
an advertisement for bids upon the making of such improvement
under such approved plans and specifications. The advertisement
shall be published as required by law, shall specify the work to
be done, shall state that said bids will be received by the City
Clerk until the date and time specified, at which time they will
be publicly opened at City Hall by the City Clerk and the City
Engineer. Subsequently, the bids shall be tabulated and will then
be considered by the City Council at a meeting of the City
Council. The advertisement shall state that no bids will be
considered unless sealed and filed with the City Clerk and
accompanied by a cash deposit, cashier's check, bid bond, or
certified check payable to the City for 5 percent of the total
amount of such bids.
3. All costs relating to this improvement shall be charged to the
Municipal State Aid Street Fund, Account No. 2611.
Date Mayor
ATTEST:
Clerk
The motion for the adoption of the foregoing resolution was duly seconded by
member , and upon vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
CITY OF BROOKLYN CENTER Council Meeting Date 1/14/9
Agenda Item Number I ZE FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION:
RESOLUTION APPROVING PURCHASE AGREEMENT FOR 69TH AVENUE RIGHT -OF -WAY, IMPROVEMENT PROJECT
NO. 1990 -10
DEPT. APPROVAL:
— J
SY KNAPP, DIRECTOf OF PU15LIC WORKS
MANAGER'S REVIEW /RECOMMENDATION: i�r'°/•,+�,�',��,
No comments to supplement this report Comments below /attached
SUMMARY EXPLANATION: (supplemental sheets attached )
• Evergreen Land Services has negotiated purchase agreements with the property owners
at 3506 and 4014 69th Avenue North.
These agreements are based on appraised values of: Tim & Marlys Hamilton 3506 69th
PP y >
Avenue - $80,000 and Stan and Diane Hahn, 4014 69th Avenue - $103,000. These offers
are acceptable to the property owners, and they have signed the agreements. Both
property owners plan on building new homes; it is expected that closings will be
scheduled for April or May, 1991. The City Attorney is working with Evergreen and
Public Works staff to-review and finalize all details.
Previous Council Action
The Council on May 7, 1990 approved a resolution which provided for the negotiated
purchase of real property for project 1990 -10. This resolution authorized the City
Manager to negotiate with the owners of the properties to be acquired for this
project, and directed him to offer to the owners the amount determined by appraisal
and review appraisal. Such purchase agreements are subject to approval and
ratification by the City Council.
City Council Recommendation
As all parties agree to the sale of the properties for their appraised value, a
resolution is provided that approves and ratifies the purchase agreements.
�L
Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION APPROVING PURCHASE AGREEMENTS FOR 69TH AVENUE
RIGHT -OF -WAY, IMPROVEMENT PROJECT NO. 1990 -10
WHEREAS, by Resolution No. 90 -66 adopted on March 26, 1990, the City
Council ordered the reconstruction of 69th Avenue between Noble Avenue North
and Shingle Creek Parkway, Improvement No. 1990 -10; and
WHEREAS, by Resolution No. 90 -84 adopted on April 23, 1990, the City
Council approved a right -of -way plan depicting properties to be acquired for
the project; and
WHEREAS, by Resolution No. 90 -95 adopted on May 7, 1990, the City
Council authorized the City Manager to negotiate the purchase of these
properties, and directed the City Manager to offer to the property owners the
amount determined by appraisal and review appraisal; and
WHEREAS, the owners of the property at 3506 69th Avenue have accepted
the City Manager's offer of the appraised value, and have executed a purchase
agreement to that effect; and
WHEREAS, the owners of the property at 4014 69th Avenue have accepted
the City Manager's offer of the appraised value, and have executed a purchase
agreement to that effect; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of
Brooklyn Center, Minnesota, that:
1. The terms of the purchase agreements are hereby approved.
2. The City Manager is directed to proceed with the purchase of the
properties at 3506 and 4014 69th Avenue North.
3. The City Manager and Mayor are authorized to execute the purchase
agreements.
Date Mayor
ATTEST:
Clerk
The motion for the adoption of the foregoing resolution was duly seconded by
member , and upon vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
CITY OF BROOKLYN CENTER Council Meeting Date
Agenda item Number
REQUEST FOR COUNCIL CONSIDERATION
*********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
ITEM DESCRIPTION:
RESOLUTION APPROVING JOINT POWERS AGREEMENT FOR THE
FORMATION OF THE TWIN LAKES JOINT POWERS ORGANIZATION
DEPT. APPROVAL:
Signature - titl - Jae Lindsay, Chief of P '
MANAGER'S REVIEW /RECOMMENDATION:
No comments to supplement this report Comments below /attached
. SUMMARY EXPLANATION: (supplemental sheets attached yes
Attached is a memorandum to G.G. Splinter outlining the background which led to
this request for a joint powers agreement for the formation of the Twin Lakes Joint
Powers Organization.
RECOMMENDATION:
The City Council approve the resolution authorizing the execution of a joint powers
agreement for the formation of the Twin Lakes Joint Powers Organization.
Member introduced the following resolution
and moved its adoption:
RESOLUTION NO.
RESOLUTION APPROVING JOINT POWERS AGREEMENT
FOR THE FORMATION OF THE TWIN LAKES JOINT
POWERS ORGANIZATION
BE IT RESOLVED by the City Council of the City of Brooklyn
Center, Minnesota:
Section 1. Background: Findings.
1.01. The City is one of three communities which border on
sections of Twin Lake.
1.02. The police department has problems with enforcement on
the lake including noise and other disturbance type violations.
1.03. The City s unable to ass ordinances regulating these
tY P g g types
of activities unless in conjunction with the other bordering communities.
1.04. Minnesota Statutes, Section 471.59 (Act) authorizes the City
to perform municipal functions by contract jointly with other political
subdivisions of the State. The City has participated in a study of the Twin
Lake problems with Crystal and Robbinsdale (the Cities). The Cities have
recommended the formation of an organization.
1.05. A form of contract (Contract) creating the Twin Lakes Joint
Powers Organization and setting forth its basic powers and duties has been
presented to the Council. The Council has reviewed the Contract and a copy
is on file with the Clerk.
1.06. It is found and determined that it is in the best interests of
the City that the City execute and deliver the Contract.
Section 2. Authorization: Findings.
0 2.01. The Contract is approved.
2.02. The Mayor and City Manager are authorized and directed
to execute and deliver the Contract on behalf of the City.
2.03. Chief James Lindsay is named as the City's representative to
the board and Captain Scott Kline is named as alternate.
Date Mayor
ATTEST:
Clerk
The motion for the adoption of the foregoing resolution was duly seconded by
member , and upon vote being taken thereon,
the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
TO: Gerald G. Splinter, City Manager
FROM: James Lindsay, Chief of Police
DATE: January 10, 1991
SUBJECT: Twin Lake
During the winter of 1989 -1990, the police department experimented with using
the department's all - terrain vehicle on Twin Lake as a preventative patrol. The
vehicle is kept at a private residence located on Middle Twin. Review of the
project has determined that it accomplished the goals set for it. This was
mainly to reduce noise disturbances late at night, reckless driving of
snowmobiles, teenage parties on the island which is a wildlife refuge, and
burglary of fish houses.
In November of 1990, the Chiefs from Brooklyn Center, Robbinsdale and
Crystal met to look at the feasibility of a joint project for patrolling Twin Lake.
Twin Lake is actually divided into three lakes which we now identify as Lower
Twin, Middle Twin, and Upper Twin. Lower Twin is located one hundred
percent (100 %) within the city of Robbinsdale. Middle Twin is bordered by
the three communities with ninety percent (90 %) of the lake surface under
Crystal's jurisdiction. Upper Twin is bordered by Crystal and Brooklyn Center
with ninety percent (90 %) of the lake surface falling within Brooklyn Center.
Because two of the lakes fall within multiple jurisdictions, local ordinances
cannot be enacted for controlling noises and other disturbance type violations.
The county is the only one that can enact ordinances in this type of situation.
As you know, the cities have presented the Hennepin County Board with
several ordinance proposals. They have declined to address the matter.
Memo to G.G. Splinter
Page 2
January 10, 1991
City Attorney, Charlie LeFevere, is of the opinion that a joint powers
agreement by the affected communities will enable the affected communities
to establish local ordinances; if and when all communities agree on the
wording and each Council passes the ordinance. It is intended that the three
departments provide roughly eight to twelve (8 -12) hours of patrol a week on
the lakes with an emphasis on the weekends. This will provide twenty -four to
thirty -six (24 -36) hours of patrol each week. Staffing will be done in Brooklyn
Center by code enforcement officers (CEO's). Crystal and Robbinsdale will
use community service officers ( CEO's) and reserve officers. The schedule will
vary from week to week to cover the busiest times the lakes are in use.
The park building at Twin Lake Beach on Middle Twin will be used as a police
substation for this activity. The all - terrain vehicle (ATV) will not fit in the
building, so it will again be kept at a private resident's house on Upper Twin.
With the help of the Hennepin County Water Patrol instructors, we have
trained thirty (30) people from the three communities. Preventative patrols
were started on Saturday, January 5, 1991. It is anticipated if the winter
enforcement is a successful venture, consideration will be given to extending
the detail to water patrol also.
Charlie LeFevere has drafted a joint powers agreement covering this activity
on Twin Lake. The Robbinsdale City Council has reviewed the agreement and
have not recommended any changes. I recommend that the council consider
the joint powers agreement at this next council meeting.
r
JOINT AND COOPERATIVE AGREEMENT FOR THE
FORMATION OF THE TWIN LAKES JOINT POWERS ORGANIZATION
The parties to this agreement are governmental units of the State of
Minnesota. This agreement is made and entered into pursuant to Minnesota
Statutes 1990, Sections 471.59 and 459.20.
ARTICLE I. GENERAL PURPOSE f
The parties hereto are all of the cities having parts of Twin Lakes within
their municipal boundaries. The parties find that there is a need for local
regulation of activities on Twin Lakes and for coordinated and cooperative law
enforcement on the Lakes. The purpose of this agreement is to create an
organization to enable the parties jointly to exercise the powers authorized by
Minnesota Statutes 1990, Section 459.20 and jointly and cooperatively to provide
for law enforcement activities on the Lakes.
ARTICLE II . DEFINITIONS
Section 1. For purposes of this agreement the terms defined in this Article
have the meanings given them.
Section 2. "Agreement" means this agreement.
Section 3. "Board" means the board of directors created by Article IV.
Section 4. "Director" means a director or alternate director appointed
under Article IV of this Agreement.
Section 5. "Governing body" means the city council of a member.
Section 6. "Member" means a governmental unit which is a party to this
Agreement and is in compliance with and in good standing under this Agreement.
Section 7. "Twin Lakes Joint Powers Organization (Twin Lakes JPO)" means
the organization established by this Agreement.
Section 8. "Lakes" means Twin Lake (which is comprised of the lakes which
are commonly referred to as Upper Twin and Middle Twin) and Lower Twin Lake.
ARTICLE III. MEMBERSHIP
Section 1. The members of the Twin Lakes JPO are the cities of Brooklyn
Center, Crystal and Robbinsdale.
ARTICLE IV. BOARD OF DIRECTORS
Section 1. The governing body of the Twin Lakes JPO is its board of
directors. A member must appoint one director to the Board. A director has one
vote. A member may appoint one alternate director. The alternate director may
attend meetings of the Board and may vote in the absence of that member's
director.
Section 2. Directors are appointed by resolution of the governing body of a
member. The appointing resolution must be filed with the secretary. The
resolution must be accompanied by the director's address for purposes of notice.
Section 3. The term of a director is one year. The terms of directors
initially appointed expire on December 31, 1991. Directors serve until their
respective successors are appointed and qualify.
Section 4. A director may be removed from the Board at any time, with or
without cause, by resolution of the governing body making the appointment. The
resolution removing the Director must be filed with the secretary.
Section 5. A vacancy on the Board is filled in the same manner that an
appointment of a director is made.
Section 6. Directors may not vote by proxy.
Section 7. A director may not vote if the Board determines that the
member represented by the Director is not in compliance with this Agreement or if
the Director has been removed from the Board.
2
ARTICLE V. MEETINGS
Section 1. The directors of the initial members must conduct an
organizational meeting no later than 30 days after the effective date of this
agreement. At the organizational meeting, or as soon thereafter as is reasonably
possible, the Board must elect its officers and adopt such by -laws and other
procedures governing the conduct of its meetings and its business as it deems
r
appropriate.
Section 2. The Board must conduct an annual meeting t a date and lace
g P
specified in its by -laws to elect officers and to undertake such other business as
may properly come before it. The Board may provide for a schedule of regular
meetings. A regular meeting must be held once in each calendar quarter in the
year 1991 and thereafter as provided by the by -laws.
Section 3. A special meeting of the Board may be called by the president or
by the secretary upon written request of such number of Directors as is specified
by the by -laws. Notice of a special meeting must be mailed to Directors at least
five days prior to the special meeting and in accordance with law. Business at
special meetings is limited to matters contained in the notice of the special
meeting.
ARTICLE VI. OFFICERS: COMMITTEES
Section 1. The officers of the Board are a president, vice president and
secretary elected for a term of one year by the directors at the organizational
meeting and at the annual meeting. The Board may designate directors to act as
officers in the absence of an officer.
Section 2. The president presides at meetings of the Board. The secretary
is responsible for records of proceedings of the Board and such other matters as
may be delegated to the secretary by the Board.
3
Section 3. The Board may in its by -laws provide for and define the duties of
such other officers as it determines necessary from time -to -time.
Section 4. The Board may in its by -laws provide for such committees as it
determines necessary from time -to -time. A by -law providing for an executive
committee and defining the powers and duties of an executive committee may be
adopted only by a favorable vote of all members of the Board.
ARTICLE VII. POWERS AND DUTIES
Section 1. The Board may take such actions as it deems necessary and
convenient to accomplish the general purposes of this agreement.
Section 2. The Board may:
a. provide for the prosecution, defense, or other participation in
proceedings at law or in equity in which it may have an interest;
b. purchase, hold or dispose of personal property;
C. contract for personal services with a member or group of members or
private parties;
d. recommend to the governing bodies ordinances for adoption which
ordinances shall become effective on dates specified therein. Such
effective dates shall not be earlier than the date when such
ordinances become effective under Charter provisions of all members
and under applicable provisions of state law; and
e. coordinate training and law enforcement activities on the Lakes of
the police departments of the members.
ARTICLE VIII. LAW ENFORCEMENT
Section 1. The parties currently plan to share responsibilities of law
enforcement on the Lakes. The police department of each member shall continue
to enforce laws on those parts of the Lakes which lie within its jurisdiction.
4
Additionally, sworn officers of all members are deputized and authorized to
enforce on the Lakes: state laws; local ordinances applicably only to violations
occurring within one city; and local ordinances adopted by all three member cities
pursuant to Minnesota Statutes Section 429.20 and this Agreement.
Section 2. Each member may adopt ordinances authorizing non -sworn
personnel to issue citations on the Lake which may include non -sworn personnel of
the other cities but only to the extent authorized in such ordinances.
Section 3. The Board shall coordinate training and law enforcement
activities of the police departments of the members. Training may include both
sworn and non -sworn personnel.
Section 4. Sworn and non -sworn personnel acting on the Lakes but outside
of their jurisdiction pursuant to this Agreement and the direction of the Board,
shall remain under the supervision of their own police department and shall not
become an employee of the party within whose jurisdiction they are acting for
workers' compensation, unemployment compensation or any other purposes. Each
city shall supply its personnel with all necessary equipment, support and
administrative services.
Section 5. Prosecution of violations shall be undertaken by the member in
which the violation occurred.
Section 6. The City of Brooklyn Center agrees to make available to law
enforcement personnel of all three members one all terrain vehicle (ATV) subject
to recall by the Brooklyn Center police department at any time. During the time
the ATV continues to be available to all parties' personnel for law enforcement
activities on the Lakes it shall be scheduled for use by the Board. The City of
Brooklyn Center shall maintain insurance on the vehicle and provide for its fueling,
5
maintenance and repair. Upon invoice from the City of Brooklyn Center for fuel,
insurance and repair costs each party will promptly reimburse Brooklyn Center for
one -third of such costs provided that no repair work exceeding a cost of two
hundred dollars ($200) will be undertaken without prior approval of the Board.
Section 7. Cash or asset forfeiture seized by law enforcement activities
pursuant to this Agreement on the Lakes shall become the property of the
jurisdiction in which the offense which authorized the seizure was committed.
ARTICLE IX. FINANCIAL MATTERS
Section 1. The fiscal year of the Twin Lakes JPO is the calendar year.
Section 2. The Board must adopt an annual budget prior to July 1 of each
year. The Board must give each member a reasonable opportunity to comment or
object to the proposed budget before adoption. Notice of the adopted budget must
be mailed promptly thereafter to the chief administrative officer of each member.
The budget is deemed approved by each member unless, prior to October 1 of that
year a member gives written notice to the secretary that the member is
withdrawing at the end of the year as provided in this agreement.
Section 3. Operational and capital costs are to be shared according to
methods agreed upon by unanimous vote of the Board.
Section 4. Billings to members are due and payable no later than 30 days
after mailing. In the event of a dispute as to the amount of a billing, a member
must nevertheless make payment as billed to preserve membership status. The
member may make payment subject to its right to dispute the bill and exercise any
remedies available to it. Failure to pay a billing within 60 days results in
suspension of voting privileges of the member's director. Failure to pay a billing
within 120 days is ground for termination of membership but Twin Lakes JPO rights
to the obligation represented by the billing are not affected by termination of
membership.
6
Section 5. Purchases and contracts on behalf of the Twin Lakes JPO may be
made by any of the parties upon the unanimous authorization of the Board.
ARTICLE X. WITHDRAWAL
Section 1. A member may withdraw from the Twin Lakes JPO no later than
30 days after the adoption of the budget by giving written notice to the secretary.
The notice shall be accompanied by a certified copy of a resolution adopted by the
governing body of that member authorizing its withdrawal from membership. The
withdrawal is effective at the end of the calendar year in which notice is given.
Section 2. The withdrawal of a member does not affect that member's
obligation to pay fees, charges or contractual charges for which it is obligated
under this Agreement.
ARTICLE XI. DISSOLUTION
Section 1. The Twin Lakes JPO shall be dissolved at the effective date of
the withdrawal of any member.
Section 2. In the event of a dissolution, the Board must determine the
measures necessary to effect the dissolution and must provide for the taking of
such measures as promptly as circumstances permit, subject to the provisions of
this Agreement and law.
Section 3. In the event of dissolution and following the payment of all
outstanding obligations, assets of the Twin Lakes JPO will be distributed among the
then existing members in equal shares. If those obligations exceed the assets of
the Twin Lakes JPO, the net deficit will be charged to and paid by the members in
equal shares. Property loaned or _made available to the Twin Lakes JPO by one of
the parties on the condition that that party has a right to recall such property,
shall be returned to such party.
7
ARTICLE XII. EFFECTIVE DATE; DURATION
This Agreement continues in effect indefinitely unless terminated in
accordance with its terms. This Agreement is effective on the day that executed
copies of this Agreement accompanied by the member resolution authorizing its
execution is filed by the members with the City Clerk of the City of Brooklyn
Center.
8
IN WITNESS WHEREOF, the undersigned governmental unit has caused this
Agreement to be executed by its duly authorized officers and delivered on its
behalf.
CITY OF BROOKLYN CENTER
By
Its Mayor <
By
Its Manager
CITY OF CRYSTAL
By .
Its Mayor
By
Its Manager
CITY OF ROBBINSDALE
By
Its Mayor
By
Its Manager
Received and filed by the City
of Brooklyn Center this day
of , 1991.
BR291 -020
9
CITY OF BROOKLYN CENTER Council Meeting Date /! 9/
Agenda Rem Number
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION:
RESOLUTION RELATING TO ANIMAL CONTROL: AMENDING
RESOLUTION NO. 90 -190 AUTHORIZING MEMBERSHIP OF THE CITY IN
PETS UNDER POLICE SECURITY (PUPS)
*********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
DEPT. APPROVAL:
s
Signature - title - 4arfie Lindsay, Chief of Police
MANAGER'S REVI /RECOMMENDATION:
No comments to supplement this report Comments below /attached
0 *********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
SUMMARY EXPLANATION: (supplemental sheets attached yes
In the past, the Brooklyn Center Police Department, along with several other
communities, had contracted with Funk Animal Hospital to provide kennel facilities
for their animal control functions. In May of 1989, Funk Animal Hospital notified
all cities in writing they would be discontinuing this service. Several communities
joined together to research other options. In the interim, Funk agreed to allow the
communities use of his boarding facilities, but stated he would be unable to staff
them. This function is currently being staffed by Brooklyn Park community service
officers (CSO's). As the group discovered no viable alternative vendor, the decision
was made to enter into an agreement to build a facility. A location for the building
was picked in Maple Grove, just off Highway 81 on 89th Avenue North.
In September of 1990, the City Council approved Resolution No. 90 -190 which
authorized the City of Brooklyn Center to enter into the joint powers contract for
an animal control facility. Copies of the joint powers contract and Resolution No. 90-
190 are attached for your convenience. At the time these items were approved, two
of the cities included in the agreement were Robbinsdale and Golden Valley. At this
time Robbinsdale and Golden Valley have decided not to participate in the program;
and the City of Plymouth has now decided to join in. This resolution revises the
joint powers contract by dropping Robbinsdale and Golden Valley and adding
Plymouth.
Bids on the construction of the building will be opened on January 15, 1991 at 2:00
p.m. in Maple Grove. Twenty -four (24) bidders have already submitted bids on the
project. There will be a pre- construction meeting with the selected builder on
• February 4, 1991. It is anticipated the building will be completed by the fall of 1991.
Also attached is a breakdown of the estimated costs per community of the facility
and how the costs were figured. It is anticipated the actual costs of construction will
be lower because of the high numbers of bidders on the project.
RECOMMENDATION:
The City Council approve the resolution to amend the resolution authorizing
membership in pets under police security (PUPS).
•
I 1
Member introduced the following resolution
and moved its adoption:
RESOLUTION NO.
RESOLUTION RELATING TO ANIMAL CONTROL:
AMENDING RESOLUTION NO. 90 -190 AUTHORIZING
MEMBERSHIP OF THE CITY IN PETS UNDER POLICE
SECURITY (PUPS)
BE IT RESOLVED by the City Council of the City of Brooklyn
Center, Minnesota:
Section 1. Findings.
1.01. B Resolution No - authorized m
. 90 190 the City auto ed me bershi
Y Y P
in Pets Under Police Security (PUPS) and approved the execution of a joint
powers contract (Contract) pursuant to Minnesota Statutes, Section 471.59.
The Contract contemplated that the Cities of Robbinsdale and Golden Valley
would be initial members of PUPS.
1.02.. A revised contract (Revised Contract) omitting the cities of
Robbinsdale and Golden Valley and including the City of Plymouth has been
reviewed by the Council and is on file with the Clerk.
Section 2. Authorization.
2.01. The Revised Contract is approved.
2.02. The Mayor and City Manager are authorized and directed
to execute and deliver the Revised Contract on behalf of the City.
2.03. The Clerk is authorized and directed to deliver a certified
copy of this resolution and Resolution No. 90 -190 together with the executed
Revised Contract to the City Clerk of the City of Crystal.
2.04. Resolution No. 90 -190 is otherwise unaffected by this
resolution.
Date Mayor
ATTEST:
Clerk
The motion for the adoption of the foregoing resolution was duly seconded by
member , and upon vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
r
M
Member Philip Cohen introduced the following
resolution and moved its adoption:
RESOLUTION NO. - 90-190
RESOLUTION RELATING TO ANIMAL CONTROL: AUTHORIZING
MEMBERSHIP OF THE CITY IN PETS UNDER POLICE SECURITY
PUPS
BE IT RESOLVED by the City Council of the City of
Brooklyn Center, Minnesota:
Section 1. Background: Findings
1.01. The City is authorized to protect the public
health, safety, and welfare by conducting an animal control
program (Program). The Program consists, among other things, of
the impoundment of dangerous, stray, unlicensed, and unvaccinated
animals.
1.02. The City has been unable to contract with a
suitable private animal control agency to assist the City in the
Program. It is found and determined that it is necessary and
desirable to provide for municipally owned and operated
facilities to perform impoundment services under the Program.
1.03. Minnesota Statutes, Section 471.59 (Act)
authorizes the City to perform municipal functions by contract
jointly with other political subdivisions of the State. The City
has participated in a study of a joint animal impound facility
conducted by the cities of Brooklyn Center, Brooklyn Park,
Crystal, Golden Valley, Maple Grove, New Hope, and Robbinsdale
(the Cities). The Cities have recommended the formation of an
organization under the Act to be known as Pets Under Police
Security (PUPS).
1.04. A form of contract (Contract) creating PUPS and
setting forth its basic powers and duties has been presented to
the Council. The Council has reviewed the Contract and a copy is
on file with the Clerk.
1.05. It is found and determined that it is in the
best interests of the City that the City execute and deliver the
Contract.
Section 2. Authorization: Findings
2.01. The Contract is approved.
2.02. The Mayor and City Manager are authorized and
directed to execute and deliver the Contract on behalf of the
City.
r
RESOLUTION NO. - 90-190
2.03. The Clerk is authorized and directed to deliver
a certified copy of this resolution together with the executed
contract to the City Clerk of the City of Crystal.
Section 3. Representative Appointment
3.01. Police Chief Jim Lindsay is appointed the City's
representative on the PUPS Board and Police Captain Scott Kline
as alternate representative.
September 10, 1990
Date Mayo
ATTEST •
Clerk
The motion for the adoption of the foregoing resolution was duly
seconded by member Philip Cohen , and upon vote being taken
thereon, the following voted in favor thereof:
Dean NNyyquist, Celia Scott Todd Paulson, Jerry Pedlar, and Philip Cohen;
and tfie following voted against the same:
g none,
o
n said o ,
whereu
P resolution was declared duly passed and adopted.
J
JOINT AND COOPERATIVE AGREEMENT
PETS UNDER POLICE SECURITY
The parties to this agreement are governmental units of the
State of Minnesota. This agreement is made and entered into
pursuant to Minnesota Statutes, section 471.59.
ARTICLE I. GENERAL PURPOSE
The general purpose of this agreement is to create an
organization by which the parties may jointly and cooperatively
provide for the efficient and economical impoundment of animals
coming into their possession in the course of the conduct of
municipal animal control programs in a jointly owned and operated
animal control impound facility.
ARTICLE II. DEFINITIONS
Section 1. For purposes of this agreement the terms defined
in this Article have the meanings given them.
Section 2. "Agreement" means this agreement.
Section 3. "Board" means the board of directors created by
Article IV.
Section 4. "Director" means a director or alter'hate
director appointed under Article IV of this agreement.
Section 5. "Governing body" means the city council or other
governing body of a member.
Section 6. "Governmental unit" means a home rule city, a
statutory city, and any political subdivision of the state
authorized to take possession of and impound animals as part of
an animal control program.
Section 7. "Member" means a governmental unit which is a
party to this agreement and is in compliance with and in good
standing under this agreement.
Section 8. "Pets Under Police Security (PUPS) means the
organization established by this agreement.
ARTICLE III. MEMBERSHIP
Section 1. Any governmental unit is eligible to be a member
of PUPS.
Section 2. The initial members of PUPS are the cities of
Brooklyn Center, Brooklyn Park, Crystal, Golden Valley, New Hope,
Maple Grove and Robbinsdale.
Section 3. A governmental unit other than an initial member
desiring to be a member of PUPS may do so by executing and
delivering a copy of this agreement in the manner provided by
Article XII and complying with its terms. The board must approve
or disapprove the admission of a governmental unit. The board
may impose reasonable conditions on the admission of members and
establish procedures for the removal of a member for cause. A
governmental unit becoming a member must pay to PUPS a sum equal
to the capital contribution obligation of the initial members
pursuant to Article VIII.
ARTICLE IV. BOARD OF DIRECTORS
Section 1. The governing body of PUPS is its board of
directors. A member must appoint one director to the board. A
director has one vote. A member may appoint one alternate
director. The alternate director may attend meetings of the
board and may vote in the absence of that member's director.
Section 2. Directors are appointed by resolution of the
governing body of a member. The appointing resolution must be
filed with the secretary- treasurer. The resolution must be
accompanied by the director's address for purposes of notice.
Section 3. The term of a director is one year. The terms
of directors initially appointed expire on December 31, 1990.
Directors serve until their respective successors are appointed
and qualify.
Section 4. A director may be removed from the board at any
time, with or without cause, by resolution of the governing body
making the appointment. The resolution removing the director
must be filed with the secretary- treasurer.
Section 5. A vacancy on the board is filled in the same
manner that an appointment of a director is made.
Section 6. Directors may not vote by proxy.
Section 7. A director may not vote if the board determines
that the member represented by the director is not in compliance
with this agreement or if the director has been removed from the
board.
ARTICLE V. MEETINGS
Section 1. The directors of the initial members must
conduct an organizational meeting no later than 30 days after the
effective date of this agreement. At the organizational meeting,
or as soon thereafter as is reasonably possible, the board must
elect its officers and adopt such by -laws and other procedures
governing the conduct of its meetings and its business as it
deems appropriate. ro riate.
Section 2. The board must conduct an annual meeting at a
date and place specified in its by -laws to elect officers and to
undertake such other business as may properly come before it.
The board may provide for a schedule of regular meetings. A
regular meeting must be held once in each calendar quarter in the
year 1990 and thereafter as provided by the by -laws.
Section 3. A special meeting of the board may be called by
the president or by the secretary- treasurer upon written request
of such number of directors as specified by the by -laws. Notice
of a special meeting must be mailed to directors at least five
days prior to the special meeting and in accordance with law.
Business at special meetings is limited to matters contained in
the notice of the special meeting.
ARTICLE VI. OFFICERS: COMWITTEES
Section 1. The officers of the board are a president, a
vice president and a secretary- treasurer elected for a term of
one year by the directors at the organizational meeting and at
the annual meeting. The board may designate directors to act as
officers in the absence of an officer.
Section 2. The president presides at meetings of the board.
The secretary- treasurer is responsible for records of proceedings
of the board, the funds and financial records of the board, and
such other matters as may be delegated to the secretary- treasurer
by the board.
Section 3. The president and the secretary- treasurer
must sign vouchers or orders disbursing funds of PUPS.
Disbursement must be made in the method prescribed by law for
statutory cities.
Section 4. The board may in its by -laws provide for and
define the duties of such other officers as it determines
necessary from time to time.
Section 5. The board may in its by -laws provide for such .
committees as it determines necessary from time to time. A by-
law providing for an executive committee and defining the powers
and duties of an executive committee may be adopted only by a
favorable vote of all members of the board.
ARTICLE VII. POWERS AND DUTIES
Section 1. The board may take such actions as it deems
necessary and convenient to accomplish the general purposes of
this agreement.
Section 2. The board may:
a) enter into contracts with public or private agencies or
persons to carry out its powers and duties;
b) provide for the prosecution, defense, or other
participation in proceedings at law or in equity in
which it may have an interest;
c) employ such persons as it deems necessary on a part-
time, full -time or consultant basis;
d) purchase, hold or dispose of real and personal
property;
e) contract for space, commodities or personal services
with a member or group of members;
f) conduct research in animal control matters;
g) accept gifts, apply for and use grants or loans of
money or other property from the state, the United
States of America, and from other governmental units
and may enter into agreements in connection therewith
and hold, use and dispose of such money or property in
accordance with the terms of the gift, grant, loan or
agreement relating elating thereto; and
h) apply for and pay premiums on policies of insurance and
surety bonds for personnel in such amounts as deemed
necessary, provided that the board must provide that
the organization or each of its members has public
liability insurance coverage in the maximum liability
amounts specified in Minnesota Statutes, section
466.04.
ARTICLE VIII. FINANCIAL MATTERS
Section 1. The fiscal year of PUPS is the calendar year.
Section 2. The board must adopt an annual budget prior to
July 1 of each year. The board must give each member a
reasonable opportunity to comment or object to the proposed
budget before adoption. Notice of the adopted budget must be
mailed promptly thereafter to the chief administrative officer of
each member. The budget is deemed approved by each member unless
a member gives written notice to the secretary- treasurer that the
member is withdrawing at the end of the year as provided in
Article X.
Section 3. Operational and capital costs are to be shared
according to methods agreed upon by unanimous vote of the board.
Those methods may include membership dues and fees, charges for
services to members, and charges for capital costs to members.
Section 4. Billings to PUPS members are due and payable no
later than 30 days after mailing. In the event of a dispute as
to the amount of a billing, a member must nevertheless make
payment as billed to preserve membership status. The member may
make payment subject to its right to dispute the bill and
exercise any remedies available to it. Failure to pay a billing
within 60 days results in suspension of voting privileges of the
member's director. Failure to pay a billing within 120 days is
grounds for termination of membership but PUPS rights to the
billing are not affected by termination of membership.
Section 5. The board must provide in the by -laws for the
reporting to the members of the receipts and disbursements and
the financial condition of the organization at regular intervals
not less than quarterly.
ARTICLE IX. ADMINISTRATOR
Section 1. PUPS may appoint an administrator. The
administrator may be employed on a full -time, part -time or
consulting basis.
Section 2. The administrator, if appointed, has those
Powers and duties specified in the by -laws and delegated by the
board. The administrator reports to and is responsible to the
board.
ARTICLE X. WITHDRAWAL
Section 1. A member may withdraw from PUPS no later than 30
days after the adoption ion of
p the budget by giving written notice to
the secretary- treasurer. The notice must be accompanied by a
certified copy of a resolution adopted by the governing body of
that member authorizing its withdrawal from membership. The
withdrawal is effective at the end of the calendar year in which
notice is given.
Section 2. The withdrawal of a member does not affect that
member's obligation to pay fees, charges or contractual charges
for which it is obligated under this agreement.
ARTICLE XI. DISSOLUTION: AMENDMENT
Section 1. PUPS may be dissolved by a two- thirds vote of
the members in good standing. Dissolution is mandatory when the
secretary- treasurer has received certified copies of resolutions
adopted by the governing bodies of the required two- thirds of the
members requesting dissolution of PUPS.
Section 2. In the event of dissolution, the board must
determine the measures necessary to effect the dissolution and
must provide for the taking of such measures as promptly as
circumstances permit, subject to the provisions of this agreement
and law.
Section 3. In the event of dissolution and following the
payment of all outstanding obligations assets of PUPS will be
distributed among the then existing members in direct proportion
to their cumulative annual membership contributions. If those
obligations exceed the assets of PUPS the net deficit of PUPS
will be charged to and paid by the then existing members in
direct proportion to their cumulative annual membership
contributions.
Section 4. In the event of dissolution the City of Maple
Grove has the right of first refusal to purchase the land and
buildings on which the initial PUPS impound facility is located.
Section 5. This agreement may be amended by an affirmative -
vote of all members.
ARTICLE XI 1 . EFFECTIVE DATE; DURATION
This agreement continues in effect indefinitely unless
terminated in accordance with its terms. This agreement is
effective on the day that executed copies of this agreement
accompanied by the member resolution authorizing its execution is
filed by the initial members with the city clerk of the City of
Crystal.
IN WITNESS WHEREOF, the undersigned governmental unit has
caused this agreement to be executed by its duly authorized
officers and delivered on its behalf as of this 10th_ day of
_Eep-tsml�_� , 19 9 0.
CITY OF Brookl Center
Its� ado
And
Its - ------- -- - - --
Received and filed by the City
of Crystal this _ -_ day of
------------- - - - - -- , 1990.
CR205 -47
PUPS COST ESTIMATE
TOTAL OPERATIONS &
CAPITAL ANIMAL
COSTS ONLY
BROOKLYN PARK CAPITAL $214,613
ADM. $4,075 $214,613 $18,389
ANIMAL $14,314
MAPLE GROVE CAPITAL $157,955
ADM. $4,075 $157,955 $15,218
ANIMAL $11,143
BROOKLYN CENTER CAPITAL $103,541
ADM. $4,075 $103,541 $10,592
ANIMAL $6,517
CRYSTAL CAPITAL $76,381
ADM. $4,075 $76,381 $8,527
ANIMAL $4,452
GOLDEN VALLEY CAPITAL $0
ADM. $0 $0 $0
ANIMAL $0
NEW HOPE CAPITAL $57,932
ADM. $4,075 $57,932 $6,351
s ANIMAL $2,276
ROBBINSDALE CAPITAL $0
ADM. $0 $0 $0
ANIMAL $0
DAYTON CAPITAL $0
ADM. $0 $0 0
ANIMAL $0
WAYZATA CAPITAL $0
ADM. $0 $0 $0
ANIMAL $0
MEDINA CAPITAL $0
ADM. $0 $ $0
ANIMAL $0
PLYMOUTH CAPITAL $138,693
ADM. $4,075 $138,693 $10,119
ANIMAL $6,044
TOTALS: $749,115 $69,195
1
PUPS CALCULATIONS
87 -89
AVG
CITY HOUSEHOLD POPULATION IMPOUND TOTAL
BP 0 55,294 384 55678 28.65%
MG 0 37,729 299 38028 21.09%
BC 0 28,578 175 28753 13.82%
CRY 0 22,815 119 22934 10.20-
GV 0 0 0 0 0.00%
NH 0 22,680 61 22741 7.73%
ROB 0 0 0 0 0.00%
DAY 0 0 0 0 0.00%
WAY 0 0 0 0 0.00%
MED 0 0 0 0 0.00%
PLY 0 51,390 162 51552 18.51%
TOTAL 0 218,486 1,199 219,685 100.00%
10POPULATION FIGURES OBTAINED FROM MET COUNCIL. FIGURES ARE FOR 1989
HOUSEHOLD FIGURES ARE 1989 SINGLE FAMILY UNITS AS RECORDED BY
HENNEPIN COUNTY PROPERTY DIVISION
THE PERCENTAGES ARE BASED ON A FORMULA OF WEIGHTED AVERAGES.
POPULATION FIGURES WEIGH 50% OF TOTAL
IMPOUND FIGURES WEIGH 50% OF TOTAL
PUPS COST ESTIMATES 29- Nov -90
CAPITAL COSTS: (SPLIT BY PERCENTAGE)
------------------------------------------------------------
LAND $50,000 150FT BY 240FT, APPROX .82 ACRES
BUILDING $519,100 BUILDING AND SITE DEVELOPMENT
$39,800 ARCHITECTURAL AND ENGINEERING FEES
$4,000 SOIL TESTING AND SURVEYS
$12,300 BUILDING PERMIT AND SAC CHARGES
$77,865 BUILDING CONTINGENCY 15%
$30,000 FINANCING COSTS
EQUIPMENT $16,050 EQUIPMENT & FURNITURE NEEDED
TOTAL CAPITAL: $749,115 ESTIMATE
ADMINISTRATIVE COSTS: (SPLIT EQUALLY)
------------------------------------------------------------
UTILITIES $13,500 ELE, GAS, WTR /SWR, REFUSE, PHONE
MISC. EQUIP. $750 OFFICE SUPPLIES AND SMALL TOOLS
INSURANCE $5,000 GEN. LIA, PROPERTY, E &O
SECURITY $600 SECURITY MONITORING
CONTRACT $500 EQUIPMENT MAINTENANCE CONTRACT
VET $500 LICENSED VETERINARY CONSULTANT
EXTERIOR MAINT. 600 MAINTENANCE ON EXTERIOR OF BLDG.
FINANCING $3,000 MAPLE GROVE FEES - FINANCIAL PROCESSING
TOTAL ADM: $24,450 ESTIMATE
ANIMAL COSTS: (SPLIT BY IMPOUND USE)
------------------------------------------------------------
PERSONNEL $35,620 1 FULL TIME, 1 PART TIME EMPLOYEE
TRAINING $500
COUNSELING $500 EUTHANASIA RELATED
FOOD ETC. $3,750 FOOD, BEDDING, AND SUPPLIES
REMOVAL $4,175 $12.50 PER ANIMAL EST.(25% EST.)
SUPPLIES $200 EUTHANASIA SUPPLIES
TOTAL ANIMAL: $44,745 ESTIMATE
CITY OF BROOKLYN CENTER Council Meeting Date
Agenda hem Number
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION:
RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING
ADVERTISEMENT FOR BIDS FOR DELIVERY OF FOUR (4) POLICE
PATROL SEDANS
*********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
DEPT. APPROVAL:
Signature - titl - Ja es Lindsay, Chief of Police
MANAGER'S REVI /RECOMMENDATION: fy,
No comments to supplement this report Comments below /attached
SUMMARY EXPLANATION: attached O (supplemental sheets es
a
pp �l'_—
In accordance with its policy of annual replacement of four (4) police patrol sedans,
these vehicles were requested in the 1991 budget. The attached specifications were
compiled and reviewed by police staff and staff of the city garage. We are requesting
the approval of the specifications and authorization for advertisement for bids. If
approved, we anticipate publication of call for bids on January 23, 1991 and bid
opening February 5, 1991 with a return to the Council for acceptance of bids on
February 11, 1991.
RECOMMENDATION:
The City Council adopt the resolution approving the specifications and authorizing
advertisement for bids for delivery of four (4) police patrol sedans.
Member introduced the following resolution
and moved its adoption:
RESOLUTION NO.
RESOLUTION APPROVING SPECIFICATIONS AND
AUTHORIZING ADVERTISEMENT FOR BIDS FOR
DELIVERY OF FOUR (4) POLICE PATROL SEDANS
BE IT RESOLVED BY THE CITY COUNCIL of the City of
Brooklyn Center that the specifications for the delivery of four (4) police
patrol sedans are hereby approved.
BE IT FURTHER RESOLVED that the City Clerk is hereby
authorized and directed to advertise for and receive bids for the delivery of
four (4) police patrol sedans in accordance with said specifications.
Date Mayor
ATTEST:
Clerk
The motion for the adoption of the foregoing resolution was duly seconded by
member , and upon vote being taken thereon,
the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
CITY OF BROOKLYN CENTER
6301 SHINGLE CREEK PARKWAY
BROOKLYN CENTER, MN 55430
PROVISIONS AND SPECIFICATIONS FOR
FOUR (4) COMPACT SEDANS
1. GENERAL
All bids must be received at the office of the City Clerk on or before 11
a.m., February 5, 1991, and shall be submitted on the enclosed proposal
form in a sealed envelope plainly marked 'Bid for Compact Police
Patrols."
It is also understood that the City Council reserves the right to reject any
or all bids, to waive informalities, and to award the contract to the best
interest of the City.
The police sedans proposed and delivered to the City of Brooklyn
Center shall be complete in every respect and ready for operation in
accordance with these specifications, with certificates of service, and
inspection submitted at the time of delivery.
Manufacturer's reference, trade name, brand, or description mention in
this proposal are descriptive, but not restrictive, and used only to indicate
type and standard of material or equipment desired.
The police sedans the bidder proposes to furnish must be of a current
production. Obsolete equipment is not acceptable.
Catalog information showing make, model, and complete specifications
of the sedans the bidder proposes to furnish shall accompany the
vendor's bid. Insufficient descriptive information shall be cause for
rejection of the bid.
The bidder must give assurance to the City of Brooklyn Center in regard
to patent infringements and in case of suits against the City by other
parties. He must defray all cost in connection with such suit and save
the City harmless in all actions.
2. GUARANTEE
The bidder shall furnish a manufacturer's standard new car warranty as
a minimum and shall guarantee the equipment as to the specified
capacity and satisfactory performance and to be free of defects in design,
material, and workmanship. All defective parts, material, and labor shall
be replaced free of cost to the City of Brooklyn Center.
3. DELIVERY DATE
The successful bidder shall schedule delivery to the City of Brooklyn
Center for the earliest date possible.
4. AWARD OF CONTRACT
Award of contract by the City of Brooklyn Center will be based on, but
not necessarily limited to, the factors of price, delivery date, parts and
service, as well as analysis and comparison of specifications and
performance.
5. OBJECTIONS TO SPECIFICATIONS
Any objections to the specifications must be submitted to the City Clerk
in writing five (5) days prior to the opening of bids.
6. PROOF OF WORKER'S COMPENSATION
Each bid shall be accompanied by proof that the bidder has Worker's
Compensation Insurance in force. Such proof shall be in the form of a
copy of the bidder's current insurance certificate or certificate of
exemption from the State Insurance Commissioner.
GENERAL
The vehicles and /or equipment called for herein shall be new compact sedans
currently advertised, models incorporating all the latest available changes and
features, including all the safety devices and tools to make a satisfactory
operating unit; and including a police package. They shall meet the
requirements of Minnesota Department of Labor and Industry, Division of
Accident Prevention, and the U.S. Department of Labor, Occupational Safety
and Health Administration.
BODY
Four (4) door.
SEATING
Split bench seating, cloth upholstery, full foam padded seats, with electric 6-
way adjust for driver's seat.
Head room front 38" minimum.
Leg room front 41" minimum.
Shoulder room front 57" minimum.
TRUNK RELEASE
Power release within easy reach of driver.
WINDSHIELD WIPERS
Should have high and low setting and intermittent control.
MISCELLANEOUS EQUIPMENT
Cigarette lighter.
Rear window defogger or defroster.
Tinted glass throughout.
Factory air conditioning.
Trunk light.
Right and left hand remote adjustable mirrors.
Speedometer.
Rear door handles and windows inoperative.
MISCELLANEOUS EQUIPMENT (Continued)
*All vehicles to be fleet keyed alike
Door edge guards.
Tilt steering wheel.
Power door locks.
Carpet floor mats.
Quartz clock.
Electric windows.
Moldings, front door delete (shipped loose with vehicle).
CHASSIS
Wheel Base: 106" minimum.
Brakes: Power disc front and rear.
Front and rear semi - metallic brake linings.
Transmission: Automatic transmission.
4 -speed with overdrive.
Differential: Front wheel drive configuration.
Suspension: Heavy duty front and rear suspension,
shocks and springs, stabilizer bar front and
rear, manufacturer's maximum capacity
suspension for handling.
Steering: Power assisted.
Wheels and Tires: Wheels 15" belted radial tires.
Engine Compartment: Engine 3.1 L - V -6 design, 191 cu. in.
displacement minimum, higher cooling
capacity radiator - heavy duty, fuel filter,
oil filter, air cleaner, heavy duty
transmission cooler, etc.
*This item is not optional.
ELECTRICAL
Heavy Duty Battery: Heavy duty (70 amp hour minimum).
Generator: 120 amp.
Radio: Standard.
Lights: All lights to meet Minnesota Vehicle
Code.
COLOR
Four at manufacturer's standard color - color to be chosen at time of order.
MANUAL
One (1) Parts Manual and One (1) Service Manual to be provided.
OPTIONS
1. Left hand spotlight to be added or deleted at time order is placed.
2. Roof mounted spotlight to be added or deleted at time order is placed.
PROPOSAL
FOUR (4) COMPACT SEDANS
TO:
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430
Gentlemen:
We propose to furnish and deliver four (4) police sedans according to the
specifications at the following bid price:
1. Bid Price Per Unit
2. Total Bid Price
(Four (4) Units)
3. Delivery Date
(calendar days)
Signed:
Firm Name:
Address:
Date:
Bid Opening: February 5, 1991, 11 a.m.
CITY OF BROOKLYN CENTER Council Meeting Date
Agenda Item Number
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION:
RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING
ADVERTISEMENT FOR BIDS FOR DELIVERY OF ONE (1) D.A.R.E. VAN
DEPT. APPROVAL:
Signature - title Ja es Lindsay, Chief of Police
MANAGER'S RE /RECOMMENDATION:
No comments to supplement this report Comments below /attached
• SUMMARY EXPLANATION: (supplemental sheets attached yes )
In the 1991 budget, the police department requested to purchase a van to be used
by the D.A.R.E. officers and the crime prevention officer. The vehicle was requested
as currently other department vehicles can be tied up for long periods while these
officers are on speaking engagements or other of these types of assignments. We
believe a van is preferable as they are often transporting cartons of equipment such
as brochures, notebooks, et cetera; or items such as the TV /VCR. The attached
specifications were drawn up by police staff and staff of the city garage. If approved,
we anticipate publication of call for bids on January 23, 1991 and bid opening
February 5, 1991 with a return to the Council for acceptance of bids on February 11,
1991.
RECOMMENDATION:
The City Council adopt the resolution approving the specifications and authorizing
advertisement for bids for delivery of one (1) D.A.R.E. van.
ll�
Member introduced the following resolution
and moved its adoption:
RESOLUTION NO.
RESOLUTION APPROVING SPECIFICATIONS AND
AUTHORIZING ADVERTISEMENT FOR BIDS FOR
DELIVERY OF ONE (1) D.A.R.E. VAN
BE IT RESOLVED BY THE CITY COUNCIL of the City of
Brooklyn Center that the specifications for the delivery of one (1) D.A.R.E.
van are hereby approved.
BE IT FURTHER RESOLVED that the City Clerk is hereby
authorized and directed to advertise for and receive bids for the delivery of
one (1) D.A.R.E. van in accordance with said specifications.
Date Mayor
ATTEST:
Clerk
The motion for the adoption of the foregoing resolution was duly seconded by
member , and upon vote being taken thereon,
the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
CITY OF BROOKLYN CENTER
6301 SHINGLE CREEK PARKWAY
BROOKLYN CENTER, MN 55430
PROVISIONS AND SPECIFICATIONS FOR
ONE (1) D.A.R.E. VAN
1. GENERAL
All bids must be received at the office of the City Clerk on or before 11
a.m.,.February 5, 1991, and shall be submitted on the enclosed proposal
form in a sealed envelope plainly marked 'Bid for D.A.R.E. Van."
It is also understood that the City Council reserves the right to reject any
or all bids, to waive informalities, and to award the contract to the best
interest of the City.
The vans proposed and delivered to the City of Brooklyn Center shall be
complete in every respect and ready for operation in accordance with
these specifications, with certificates of service, and inspection submitted
at the time of delivery.
Manufacturer's reference, trade name, brand, or description mention in
this proposal are descriptive, but not restrictive, and used only to indicate
type and standard of material or equipment desired.
The van the bidder proposes to furnish must be of a current production.
Obsolete equipment is not acceptable.
Catalog information showing make, model, and complete specifications
of the van the bidder proposes to furnish shall accompany the vendor's
bid. Insufficient descriptive information shall be cause for rejection of
the bid.
The bidder must give assurance to the City of Brooklyn Center in regard
to patent infringements and in case of suits against the City by other
parties. He must defray all cost in connection with such suit and save
the City harmless in all actions.
2. GUARANTEE
The bidder shall furnish a manufacturer's standard new car warranty as
a minimum and shall guarantee the equipment as to the specified
capacity and satisfactory performance and to be free of defects in design,
material, and workmanship. All defective parts, material, and labor shall
be replaced free of cost to the City of Brooklyn Center.
3. DELIVERY DATE
The successful bidder shall schedule delivery to the City of Brooklyn
Center for the earliest date possible.
4. AWARD OF CONTRACT
Award of contract by the City of Brooklyn Center will be based on, but
not necessarily limited to, the factors of price, delivery date, parts and
service, as well as analysis and comparison of specifications and
performance.
5. OBJECTIONS TO SPECIFICATIONS
Any objections to the specifications must be submitted to the City Clerk
in writing five (5) days prior to the opening of bids.
6. PROOF OF WORKER'S COMPENSATION
Each bid shall be accompanied by proof that the bidder has Worker's
Compensation Insurance in force. Such proof shall be in the form of a
copy of the bidder's current insurance certificate or certificate of
exemption from the State Insurance Commissioner.
GENERAL
The vehicles and /or equipment called for herein shall be a new Compact
Cargo Van currently advertised, models incorporating all the latest available
changes and features, including all the safety devices and tools to make a
satisfactory operating unit. They shall meet the requirements of Minnesota
Department of Labor and Industry, Division of Accident Prevention, and the
U.S. Department of Labor, Occupational Safety and Health Administration.
BODY
Compact Cargo Van w /Rustproofing
SEATING
Two (2) bucket seats, vinyl upholstery, full foam padded seats
MISCELLANEOUS EQUIPMENT
Cigarette lighter.
Tinted glass throughout.
Factory air conditioning.
Left and right outside mirrors approximately 6" x 8"
Speedometer.
Tilt steering wheel
Front and rear bumpers painted
Left and right visors
CHASSIS
Wheel Base: 109" minimum.
Brakes: Power disc front
Drum rear
Transmission: Automatic transmission.
Differential: Front /rear wheel drive configuration.
Suspension: Standard duty
Steering: Power assisted.
Wheels and Tires: Belted radial tires /All season design tread
Spare: Full -sized tire & rim
Engine Compartment: Engine 6 cyl. F.I. design, 3 liter
displacement minimum, higher cooling
capacity radiator - heavy duty transmission
cooler, heavy duty fuel filter, oil filter, air
cleaner, etc
ELECTRICAL
Heavy Duty Battery: Heavy duty (70 amp hour minimum)
Generator: 80 amp minimum
Radio: Standard.
Lights: All lights to meet Minnesota Vehicle
Code.
COLOR
Manufacturer's standard color to be selected at bid opening.
MANUAL
One (1) Parts Manual and One (1) Service Manual to be provided.
PROPOSAL
ONE (1) COMPACT CARGO VAN FOR D.A.R.E.
TO:
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430
Gentlemen:
We propose to furnish and deliver one (1) compact cargo van according to the
specifications at the following bid price:
1. Total Bid Price
2. Delivery Date
(calendar days)
Signed:
Firm Name:
Address:
Date:
Bid Opening: February 5, 1991, 11 a.m.
CITY OF BROOKLYN CENTER Counal Meeting Date_4Z/yZfL
Agenda Item Numbe /
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION:
RESOLUTION AWARDING CONTRACT FOR THE ANNUAL AUDIT
*********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
DEPT. APP OVAL:
q o, 4 .4VJ Director of Finance
Signature - title
MANAGER'S REVIEW /RECOMMENDATION:
No comments to supplement this report Comments below /attached
SUMMARY EXPLANATION: (supplemental sheets attached
I have attached a copy of the proposal of Deloitte and Touche, our independent
auditor, to conduct the annual audit of the financial statements and.transactions
of the City.
Deloitte and Touche has conducted the City audit for the past three years. In 1987
the City requested proposals from qualified certified public accounting firms to
conduct the audit and awarded the contract to Deloitte and Touche. I believe that
both the City Council and the staff have been pleased with both the quality of the
audit and the presentation of the audit to the Council.
The proposed cost of the audit by year can be found on page four of the proposal.
For comparative purposes, the cost of the 1989 audit for the City (exclusive of the
Fire Relief Association) was $19,735 compared to the 1990 projected cost of $22,000.
The increased cost reflects the growth in the City's financial transactions over the
past three years (including the activities of the Economic Development Authority; i.e.
the Earle Brown Heritage Center, and Centerbrook Golf Course); new mandated audit
requirements; and cost of living. It is the opinion of Staff that the increase in
cost is justified and reasonable.
It is also the opinion of Staff that the City should retain our present auditors for
the next three years. What Deloitte and Touche have learned about the City's
organization, operation, and plans in the past three years will be valuable experience
in providing even better service to the City in the next three years. At the end of
this three year period, Staff believes that the City should again seek proposals
from other qualified certified public accounting firms.
STAFF RECOMMENDATION
Staff recommends that the certified public accounting firm of Deloitte and Touche
be retained for three more years. Staff also recommends that the City request
proposals from other qualified certified public accounting firms in 1993 for future
• audits.
SPECIFIC ACTION REQUIRED BY THE CITY COUNCIL
--------------- - --
Pass the attached resolution awarding the contract for the annual audit for the years
1990, 1991, and 1992 to the certified public accounting firm of Deloitte and Touche.
J
(ACBCRAB)
Member introduced the following resolution and moved its
adoption:
RESOLUTION NO.
RESOLUTION AWARDING CONTRACT FOR THE ANNUAL AUDIT
----------------------=--------------------------
WHEREAS, in 1987, the City requested proposals from qualified certified
public accounting firms to conduct the annual audit of the financial statements
and transactions of the City; and
WHEREAS, on December 28, 1987, the City Council reviewed the proposals
and determined that the proposal of Deloitte and Touche was the best proposal
submitted and awarded a three year contract for professional services to conduct
the annual audit for the years 1987, 1988, and 1989; and
WHEREAS, Deloitte and Touche has completed the three year contract and
the City has been pleased with the professional services provided; and
WHEREAS, Deloitte and Touche, at the request of the City, has submitted
a proposal to conduct the annual audit for the calendar years 1990, 1991, and
1992; and
WHEREAS, the City Council has reviewed the proposal and determined that
the contract renewal is in the best interests of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center to accept the proposal of Deloitte and Touche to conduct the
annual audit of the financial statements and transactions of the City for the
calendar years 1990, 1991, and 1992 and to authorize the Mayor and City Manager
to execute an agreement for those services.
Date Mayor
ATTEST:
Clerk
The motion for the adoption of the foregoing resolution was duly seconded by
member and upon vote being taken thereon, the following
voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Deloifte &
! Touche
®� 900 Pillsbury Center Facsimile: (612) 375 -5418
Minneapolis, Minnesota 55402 -1483
Telephone: (612) 333 -2301
January 4, 1991
Mr. Paul Holmlund
Director of Finance
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430
Dear Paul:
I have enclosed a revised proposal on our fee estimate for the
audit for the City of Brooklyn Center. I have reviewed our time
budgets for fiscal year 1989 and have included a breakdown in
the engagement hours:
Audit of General Purpose Financial Statements 558
Single Audit 55
Audit of Fire Department Relief Association and
Preparation of Form 990 117
Board Presentation 20
750
As we discussed in our meeting Wednesday, we will work with
Charlie Hanson in an effort to further reduce the professional
hours.
Please let me know if I can be of further assistance.
Sincerely,
T
Patti L. Warden
Manager
PLW /mz
Enclosure
Member
:::International
CITY OF BROOKLYN CENTER council Meeting Data
Agenda
hem Number
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION:
RESOLUTION APPROVING PURCHASE OF A MICROCOMPUTER
********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
DEPT. APPROVAL:
BARBARA A. GALLO, MIS COORDINATOR
MANAGER'S REVIEW RECOMMENDATION: -'
No comment t
s o supplement this report Comments below /attached
SUMMARY EXPLANATION: (supplemental sheets attached )
The MIS Coordinator has determined that the microcomputer used by the license
secretary in the City Manager's department is not worth repairing because the cost
of repair is excessive in relation to the value of the five year old computer. The
Department has need to purchase a replacement microcomputer and new wordprocessing
software. The cost is estimated at $2,300.
It is recommended that the Council approve the purchase of this microcomputer and
new wordprocessing software, utilizing $2,300 of surplus Division 20 (Data
Processing) capital outlay funds.
Action Required
A resolution is provided for Council consideration.
Ilk
Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION APPROVING PURCHASE OF A MICROCOMPUTER
WHEREAS, the City's Management Information Systems Coordinator has
determined that microcomputer (HP Vectra) used by the license secretary in the
City Manager's department is not worth while to repair. The cost of repairing
is excessive in relation to the value of the five year old computer; and
WHEREAS, it is essential for that position to have a computer and the
MIS Coordinator estimates a replacement could be purchased for $2,050; and
WHEREAS, to maximize the effectiveness of this new computer, a new
wordprocessing package should be purchase to go with it for an estimated $250;
and
WHEREAS, sufficient funds are available in the Data Processing
Division 1991 capital outlay budget for this purchase because the cost for
microcomputer hardware have fallen since the budget was prepared.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of
Brooklyn Center, Minnesota, that:
1. The sum of $2,300 is appropriated from Object #4551, Division 20
for the purpose of purchase of a microcomputer.
Date Mayor
ATTEST:
Clerk
The motion for the adoption of the foregoing resolution was duly seconded by
member , and upon vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
CITY OF BROOKLYN CENTER Council Meeting Date 1 14 1
Agenda Item Number — L — L
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION:
Resolution Accepting the Recommendations of the Brooklyn Center Housing Commission Contained in Housing
Resolution No. 91 -1
DEPT. APPROVAL:
Assistant EDA Coordinator
SignattiKe title
MANAGER'S REVIEW /RECOMMENDATION:
No comments to supplement this report Comments below /attached
SUMMARY EXPLANATION: (supplemental sheets attached YES
• Housing Commission Resolution No. 91 -1, which is included with this memorandum, essentially recommends
the following two items to the City Council:
1. Adoption of an ACTION AGENDA which will serve as the framework for implementing the
recommendations for the southeast neighborhood contained in the Housing Implementation Plan.
2. Appointment by the City Council of an ongoing advisory committee called the Earle Brown Neighborhood
Housing Advisory Committee to implement the items contained in the ACTION AGENDA and consider
any additional housing issues from the Housing Implementation Plan which are pertinent to the southeast
neighborhood.
Members of the original ad hoc southeast neighborhood advisory committee, which developed the ACTION
AGENDA, are as follows:
John Kalligher, Chair of the Ad Hoc Southeast Neighborhood Advisory Committee
Nicholas Eoloff, Housing Commission Chairman
Pamela Frantum, Housing Commission Member
Robert Torres, Housing Commission Member
Phil Cohen, Council Liaison
Wallace Bernards, 5540 Bryant Avenue North
Louis Sullivan, 2321 55th Avenue North
Everett Lindh, 2107 55th Avenue North
Jody Brandvold, 5345 Colfax Avenue North
Ben Davidson, 5800 Girard Avenue North
June Scofield, 5543 Fremont Avenue North
Dolores Hastings, 5813 Aldrich Avenue North
The following members from the original ad hoc southeast neighborhood advisory committee have expressed
a willingness to serve on the Council- appointed Earle Brown Neighborhood Housing Advisory Committee:
John Kalligher
Pamela Frantum
Robert Torres
Everett Lindh
Jody Brandvold
June Scofield
Dolores Hastings
•
1 1L-
Member introduced the following
resolution and moved its adoption:
RESOLUTION NO.
RESOLUTION ACCEPTING THE RECOMMENDATIONS OF THE BROOKLYN
CENTER HOUSING COMMISSION CONTAINED IN HOUSING
COMMISSION RESOLUTION NO, 91 -1
WHEREAS, the Brooklyn Center Housing Commission has
adopted Resolution No. 91 -1 which contains specific
recommendations to the City Council for the implementation of the
elements of the Housing Implementation Plan for the southeast
neighborhood.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Brooklyn Center that the recommendations of the
Brooklyn Center Housing Commission contained in Housing Commission
Resolution No. 91 -1 are hereby adopted.
Date Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly
seconded by Commissioner and upon vote being
taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Commissioner Erickson introduced the following
resolution and moved its adoption:
HOUSING COMMISSION RESOLUTION NO. 91 -1
RESOLUTION ACCEPTING RECOMMENDATIONS OF THE SOUTHEAST
NEIGHBORHOOD ADVISORY COMMITTEE FOR ADOPTION OF A
SOUTHEAST NEIGHBORHOOD ACTION AGENDA AND CREATION OF THE
EARLE BROWN NEIGHBORHOOD HOUSING ADVISORY COMMITTEE
WHEREAS, the Brooklyn Center City Council has adopted
Resolution No. 90 -152 entitled Resolution Accepting Recommendation
of the Brooklyn Center Housing Commission and Adopting the
Brooklyn Center Housing Implementation Plan; and
WHEREAS, the Housing Implementation Plan recommends
working with residents in the southeast neighborhood to develop a
neighborhood revitalization strategy; and
WHEREAS, the Southeast Neighborhood Advisory Committee
was appointed as a temporary ad hoc committee of the Brooklyn
Center Housing Commission to solicit neighborhood input for
development of a southeast neighborhood revitalization strategy
and to assist in creation of an ongoing residents' advisory
committee in the southeast neighborhood; and
WHEREAS, the Southeast Neighborhood Advisory Committee
has formulated a Southeast Neighborhood Action Agenda addressing
various housing issues in the southeast area; and
WHEREAS, the Southeast Neighborhood Advisory Committee
recommends creation of a council- appointed committee of between
seven and 11 members from the southeast neighborhood to serve as
an advisory committee to the Housing Commission to implement the
Southeast Neighborhood Action Agenda and to consider other housing
issues contained in the City's Housing Implementation Plan; and
WHEREAS, the Southeast Neighborhood Advisory Committee
recommends the name of the council - appointed committee be called
the Earle Brown Neighborhood Housing Advisory Committee in
recognition of the importance of the school districts in the
overall identity of neighborhoods.
NOW, THEREFORE, BE IT RESOLVED by the Brooklyn Center
Housing Commission as follows:
1. The Southeast Neighborhood Action Agenda attached
to this resolution is hereby accepted and forwarded
to the Brooklyn Center City Council with a
recommendation from the Housing Commission that it
be adopted.
HOUSING COMMISSION RESOLUTION NO. 91 -1
2. The recommendation for establishment of a housing
advisory committee to be called the Earle Brown
Neighborhood Housing Advisory Committee is hereby accepted and
forwarded to the Brooklyn Center City Council with
a recommendation from the Brooklyn Center Housing
Commission for adoption of this recommendation.
3. The Brooklyn Center Housing Commission also
recommends that in establishment of any future
housing advisory committees for other Brooklyn
Center neighborhoods consideration should be given
in the naming of the committee to the school
district and /or specific schools pertinent to the
particular neighborhood.
CHAIRMAN DATE
The motion for the zot.on of the foregoing resolution was duly
seconded by Commissioner PERKINS and upon vote being
taken thereon, the following voted in favor thereof: COMMISSIONERS
JENSEN, FRANTUM, NELSON, ERICKSON, TORRES, PERKINS, KALLIGHER AND EOLOFF.
and the following voted against the same: NONE_
whereupon said resolution was declared duly passed and adopted.
SOUTHEAST NEIGHBORHOOD ACTION AGENDA
THE PROBLEM
A. Homes needing maintenance.
B. Homes that should be removed.
C. Homes /premises in code violations.
D. Rental properties.
E. Other.
POSSIBLE SOLUTIONS
A. Encourage homes needing maintenance be brought up to code.
B. Identify homes that should be removed.
C. Enforce codes and ordinances where violations are found.
D. Emphasize the City's rental licensing ordinance to bring
absentee landlords into the process of keeping their
properties up to code, general upkeep, etc.
E. Other.
IMPLEMENTATION TOOLS
A. CODE ENFORCEMENT AND MAINTENANCE
1. Make it known publicly that the City intends to enforce
the codes and ordinances. Start the process of working
with home owners early on with the goal of gaining
voluntary compliance within a specified time period.
2. The City should increase code enforcement efforts in the
area of housing maintenance and related items, such as
junked vehicles, outside storage, etc. Housing
maintenance and related codes should be enforced as
aggressively as possible. Code enforcement should also
include commercial areas.
3. A major effort should be made to gain support of the
neighborhood with regard to code enforcement.
4. New ordinances should be created if it is found they are
necessary to accomplish neighborhood maintenance goals.
5. Develop "plain English" version of City's housing
maintenance code.
6. Initiate code enforcement "sweeps" of entire southeast
area. A "sweep" is a term used to describe a
comprehensive block -by- -block enforcement effort aimed at
covering an entire neighborhood. Neighborhood support
for this type of enforcement effort is a key element for
success.
7. Meet with the absentee landlords, either individually or
together, to advise them of the intentions of the City
regarding rental properties.
8. Work with City inspection department and vocational
schools to develop a "primer" for home maintenance
basics.
9. Sponsor neighborhood workshops on basic home
maintenance.
10. Require as many home improvement grant recipients as is
reasonably possible to attend basic home maintenance
workshop.
11. Organize volunteer groups to perform painting and clean-
up projects in the southeast neighborhood.
B. FINANCE
1. Provide information on home rehab loans and grants that
are available, including Home Equity Loans.
2. Provision of direct financial assistance from the City
through the Economic Development Authority (EDA).
Financial assistance to be provided to home buyers in
the form of down - payment assistance or mortgage interest
rate reduction. Target groups would be renters desiring
to purchase a single- family home, including tenants
presently occupying single- family rental homes.
Minnesota Housing Finance Agency (MHFA) programs which
target specific neighborhoods should also be considered
as a source of financing.
3. Provide detailed information on a wide variety of
mortgage financing and home improvement financing, both
public and private. Information would include a
description of the type of financing, program contacts
(names, phone numbers, etc.), qualifying information
etc.
4. Provide buyer counseling services for persons desiring
to qualify and purchase single- family homes in the city.
5. Sponsor neighborhood workshops on basic mortgage and
home improvement loan financing.
C. NEIGHBORHOOD RENEWAL
1. Continue "spot renewal" program in which the City,
through the EDA, purchases single - family properties for
demolition and construction of new single- family homes.
2. Provide funding for the removal of two to three homes
annually.
D. COMMUNICATIONS AND PUBLIC RELATIONS
1. Commence an ongoing public relations program to advise
all concerned residents of the area of the problems,
proposed solutions and plan implementations /remedies,
etc.
2. Explore the use of seniors in the southeast area to
assist other seniors with housing- related items, such as
home improvement grants and housing maintenance
resources.
3. Create a newsletter focusing on housing- related issues
and information in the southeast neighborhood. The
newsletter should include items on code enforcement and
housing maintenance and should emphasize positive things
that are going on in the southeast area.
E. ORGANIZATIONAL ISSUES
1. Use neighborhood watch groups as initial contact groups
for feedback on southeast neighborhood housing
initiatives and programs.
2. Form advisory group of professionals (i.e. bankers,
social service providers, home construction experts,
etc.) to serve as consultants to the southeast
neighborhood committee.
3. Develop a joint purchasing group in the southeast
neighborhood. The intent would be to provide lower cost
housing- related goods and services, such as roof repair,
ow removal,
landscaping. painting, sn rem v . etc. p g
F. ARCHITECTURAL /DESIGN SERVICES
1. Consider provision of design services to neighborhood
residents interested in property improvements.
2. Consider development of prototype home designs that
could be used for new construction or rehabilitation.
l�
Licenses to be approved by the City Council on January 14, 1991:
BOWLING ALLEYS
Beacon Bowl 6525 Lyndale Ave. N.
Deputy Clejk
CIGARETTE (OVER THE COUNTER SALES)
Brooklyn Center American Legion 4307 70th Ave. N.
Brooklyn Center Service, Inc. 6849 Brooklyn Blvd.
Duke's Amoco 6501 Humboldt Ave. N.
Gift Shop, Too (Days Inn) 1501 Freeway Blvd.
Deputy C1
GASOLINE SERVICE STATION
Brooklyn Center Service, Inc. 6849 Brooklyn Blvd.
Duke's Amoco 6501 Humboldt Ave. N.
Total Petroleum, Inc. 6830 Brooklyn Blvd.
Deputy Cl k
ITINERANT FOOD ESTABLISHMENT ^^+
Orchard Lane Elementary School 6201 Noble Ave. N.
Sanitarian
LODGING ESTABLISHMENT
Brookdale Motel 6500 West River Road
Budgetel Inn 6415 James Circle
Days Inn 1501 Freeway Blvd.
Sanitarian
OFF -SALE NONINTOXICATING LIQUOR
Jerry Enterprises
d/b /a Jerry's NewMarket 5801 Xerxes Ave. N.� G�GL
h of of Police
POOL AND BILLIARDS TABLES
Days Inn 1501 Freeway Blvd.
Deputy Cl k
PUBLIC DANCE
Days Inn 1501 Freeway Blvd.
Deputy C1 k
RENTAL DWELLINGS
Initial:
Muchtar Sajady 7205 Perry Court East
Renewal:
Real Estate Equities Brookside Manor Apartments
John and Diane Stephens 3824 Burquest Lane
H. E. Homes, Inc. 6804 Fremont Place
H. E. Homes, Inc. 6809 Fremont Place
Jerry and Karen Fobbe 4811 Lakeview Ave. N.
Swanson Investments 7230 West River Road
Swanson Investments 7250 West River Road
Edward C. Sass 5101 -03 Xerxes Ave. N. ��
Howard and Harriet Oien 3606 58th Ave. N. � -
Director of Planning Q1l
and Inspection l �
SWIMMING POOL
Brighton II Ltd. Ptnshp. Timber Ridge Apartments
6507 Camden Ave. N. Sanitarian
f�
GENERAL APPROVAL:
P. Page, Deb ty Clerk