Loading...
HomeMy WebLinkAbout1980 05-05 CCM Regular Session MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION MAY 5, 1980 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in regular session and was called to order by Mayor Dean Nyquist at 7:10 p.m. ROLL CALL ` Mayor Dean Nyquist, Councilmembers Gene Lhotka and Celia Scott. Also present were City.Manager Gerald Splinter, Director of Public Works Sy Knapp, Director of Finance Paul Holmlund, Director of Planning and Inspection Ron Warren, City Attorney Richard Schieffer, Fire Chief Ron Boman, and Administrative Assistant Tom Bublitz. Mayor Nyquist noted that Councilmember Tony Kuefler would be absent.from this evening's meeting and was excused, and that Councilmember Bill Fignar would be late for this evening's meeting and was also excused. INVOCATION The invocation was offered by Councilmember Gene Lhotka. APPROVAL OF MINUTES - APRIL 21, 1980 There was a motion by Councilmember Scott and seconded by Councilmember Lhotka to approve the. minutes of the City Council meeting of April 21, 1980 as sub- mitted. Voting in favor: Mayor Nyquist, Councilmembers Lhotka and Scott. Voting against: none. The motion passed unanimously. OPEN FORUM Mayor Nyquist noted the Council had not received any requests to use the Open Forum session this evening. Mayor Nyquist inquired of the audience if anyone was present who wished to address the Council. There being none, the Mayor proceeded with the regular agenda items. RESOLUTIONS The City Manager introduced a resolution accepting bids for furnishing bituminous materials. He stated it is recommended that the bid of Koch Asphalt for cutback asphalts, and Richards Asphalt for asphalt emulsions be accepted. The Director of Public Works added the specifications stated that the bids must be good to May 15 of 1981 but that the low bidder promises the bids to be good through December 31, 1980. He stated that there should be no problem with this change in the date since the City does not use any of these materials prior to May 15 of each year. RESOLUTION NO. 80 -108 Member Gene Lhotka introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING BIDS FOR BITUMINOUS MATERIALS The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Gene Lhotka, and Celia Scott; and 5 -5 -80 -1- the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. The City Manager introduced a resolution accepting bids for furnishing and i loading of plant -mixed bituminous materials. He stated it is recommended the bid of C. S. McCrossan be accepted. RESOLUTION NO. 80 -109 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING BID FOR PLANT -MIXED BITUMINOUS MATERIALS The motion for the adoption of the foregoing resolution was duly seconded by member Gene Lhotka, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Gene Lhotka, and Celia Scott; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. The City Manager introduced a resolution accepting bids for furnishing, loading and delivery of stabilized gravel and fine aggregate for seal coat mixtures. He recommended the bid of Buesing Brothers for Class #5 gravel and Class FA -2 crushed rock, and Barton Contracting Company for FA -1 sand and for FA -2 buckshot be accepted. RESOLUTION NO. 80 -110 Member Gene Lhotka introduced the following resolution and moved its adoption RESOLUTION ACCEPTING BIDS FOR STABILIZED GRAVEL AND FINE AGGREGATE FOR SEAL COAT The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Gene Lhotka, and Celia Scott; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. The City Manager introduced a resolution establishing parking restrictions on the north side of 53rd Avenue North between Camden Avenue North and Bryant Avenue North. He stated that this resolution is recommended as _a follow -up to the resolution adopted on April 21, 1980 which ordered reduction of the street width in this area. RESOLUTION NO. 80 -111 Member Gene Lhotka introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING PARKING RESTRICTIONS FOR 53RD AVENUE NORTH BETWEEN CAMDEN AVENUE NORTH AND BRYANT AVENUE NORTH The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Gene Lhotka, and Celia Scott; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. 5 -5 -80 -2- I The City Manager introduced a resolution authorizing execution of a contract for engineering services with Black and Veatch, Consulting Engineers, to conduct a study of the water system. The City Manager referred Council members to a memorandum regarding a staff recommendation to employ a consultant to conduct the water system study and to additional information from Black and Veatch, the consulting engineers. He explained the total cost of the study would be $15,000. The City Manager explained that for a minimum amount of money the water rates could be analyzed for the options of softening or not softening the City water recognizing the fact that many people already have water softeners in their homes. The Director of Public Works added that the ground water supply will be adequate for the foreseeable future; however, there are some advantages with regard to treatment of surface water as opposed to ground water. Councilmember Lhotka expressed a concern over the amount of money that the City is expending for various studies. The City Manager explained that the last water study was done ten years ago and that the water rates have not been changed for twenty -five years. He noted that the staff believes the study is being requested on a timely basis and that a study should be done within the next year or so. He noted that one of the major considerations with regard to changing the water rates is the potential of the addition of a treatment plant. The Director of Public Works added the study is not designed as a detailed analysis and that the staff is mainly concerned with the water rates. He noted that within one or two years a rate adjustment will likely be necessary and that it is essential to know the existing system and the potential for a treatment system in order to establish the rates. He stated that a study of the rate structure based on the current -well system, and not considering a treatment option, will cost $12,500, saving only $2,500. RESOLUTION NO. 80 -112 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING EXECUTION OF A CONTRACT FOR ENGINEERING SERVICES TO CONDUCT A STUDY OF THE WATER SYSTEM The motion for the adoption of the foregoing resolution was duly seconded by member Gene Lhotka, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Gene Lhotka, and Celia Scott; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. The City Manager introduced a resolution authorizing the issuance of temporary improvement bonds and noted that the amount would be $300,000 at the interest rate of 7 %. RESOLUTION NO. 80 -113 Member Gene Lhotka introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE ISSUANCE OF TEMPORARY IMPROVEMENT NOTES The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Gene Lhotka, and Celia Scott; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. 5 -5 -80 -3- The City Manager introduced a resolution authorizing the purchase of Fire Department equipment and explained that the equipment includes fiberglass pike poles, bunker pants, fire coats, bunker boots, and 225 gallons of light water. i RESOLUTION NO. 80 -114 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE PURCHASE OF FIRE DEPARTMENT EQUIPMENT The motion for the adoption of the foregoing resolution was duly seconded by member Gene Lhotka, and upon vote being taken thereon, the following voted in favor thereof Dean Nyquist, Gene Lhotka, and Celia Scott; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted.. The City Manager introduced a resolution authorizing the purchase of Fire Department equipment and noted that the equipment includes ceiling hooks, a quartz light, air packs, mounting brackets, air bottles, and super vac smoke ejectors. RESOLUTION NO. 80 - 115 Member Gene Lhotka introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE PURCHASE OF FIRE DEPARTMENT EQUIPMENT The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Gene Lhotka, and Celia Scott; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. The City Manager introduced a resolution authorizing the purchase of Fire Department equipment and explained that the equipment includes a hydraulic cutter head and 2,600 feet of 1i" bilateral fire hose. RESOLUTION NO. 80 - 116 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE PURCHASE OF FIRE DEPARTMENT EQUIPMENT The motion for the adoption of the foregoing resolution was duly seconded by member Gene Lhotka, and upon vote being taken thereon, the following voted in favor thereof:, Dean Nyquist, Gene Lhotka, and Celia Scott; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. The City Manager.explained that one of the reasons the City hasn't purchased all of the fire hose at one time is that the Fire Department has chosen the bilateral type hose over other types of hose on the market. Mr. Ron Boman, the Fire Chief, explained that the bilateral hose is guaranteed for a lifetime against bursting and that some of the bilateral hose has been in service in the City of Brooklyn Center for over twenty -five years. He explained that there is only a 25G to 50� per foot difference in the cost 5 -5 -80 4- of the bilateral hose compared to other types of hose on the market and that the bilateral hose lasts approximately ten years longer than the less expensive types. He added that the bilateral hose is sold by only one distributor in the State of Minnesota. i The City Manager introduced a resolution authorizing the purchase of Fire Department equipment and explained that the equipment includes rear step belts, exhaust fan door bars, hangers for the super vac, and one set of maxi- force air bag units. RESOLUTION NO. 80 -117 Member Gene Lhotka introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE PURCHASE OF FIRE DEPARTMENT EQUIPMENT The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Gene Lhotka, and Celia Scott; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. APPROVAL OF RENEWAL OF PUBLIC OFFICIAL LIABILITY INSURANCE P OLICY The City Manager stated.that the renewal of the public official liability insurance policy would continue liability coverage for elected and appointed officials in the City including members of City Commissions. He noted that an additional endorsement is being offered which would cover all other City employees with the exception of the Police and Fire Departments. He.added that a motion by the City Council is required for approval. He referred Council members to a memorandum from the Director of Finance regarding additional coverage under the public official liability insurance policy and explained that the additional endorsement will cost an additional $425 over the cost of the renewal of the public official liability insurance policy. He added the cost for renewing the public official liability insurance policy is the same as last year. The Director of Finance noted that the premium cost has remained the same partially due to the relatively few claims that have been processed under this type of policy nationwide. There was a motion by Councilmember Scott and seconded by Councilmember • Lhotka to approve the renewal of the public official liability insurance policy and to add the additional endorsement which would cover the remainder of the City employees under the policy excluding the Police and Fire Depart - ments. Voting in favor Mayor Nyquist, Councilmembers Lhotka and Scott. Voting against: none. The motion passed unanimously. APPROVAL OF FIRE RELIEF ASSOCIATION INVESTMENT The City Manager stated it is recommended that a motion by made by the City Council approving the Fire Relief Association purchase of the following: a. $30,000 Montgomery Ward Credit Corporation bonds at 100 with a coupon rate of 13 -5/8% and a due date of December, 1987. The yield to maturity is 13.6% at a cost of $30,000 plus accrued interest of $295.21 for a total cost of $30,295.21. 5 -5 -80 -5- I b. $25,000 Federal National. Mortgage Association bonds at 74.479 with a coupon rate of 7.9% and a due date of September 10, 1986. The yield to maturity is 13.6% at a cost of $18,619.75 plus accrued interest of $971.04 for a total cost of $19,590.79. There was a motion by Councilmember Lhotka and seconded by Councilmember Scott to approve the Fire Relief Association investments as described by the City Manager. Voting in favor: Mayor Nyquist, Councilmembers Lhotka and Scott. Voting against; none. The motion passed unanimously. The Director of Finance explained that in the past the volunteer firefighters have been covered for disability under the pension plan and that this has presented some difficulty in its administration. He stated that a long -term disability policy is now available for the entire Fire Department at an annual premium of $400. He noted that it is offered under the Fire Chief's Association and that in the staff's estimation it appears to be an advisable purchase. He explained that the City now only has short -term coverage for two years and does not have -long -term disability coverage. ORDINANCES The City Manager introduced an ordinance amending Chapters 34 and 35 of the City Ordinances regarding administrative permits for signs for civic functions and community events. He explained this ordinance would amend Chapter 34 -130 and Chapter 35 -800 to allow special cpnsideration for the promotion of City- wide civic events. He added that the ordinance is recommended for a first reading this evening. Councilmember Lhotka questioned whether Councilmember Kuefler had previously requested not limiting the number of signs in the ordinance. The Director of Planning and Inspection stated that experience has shown that groups usually request one or two locations for the promotion of civic events and that this ordinance does not limit them to a specific number of locations. . He added'that the City Council must approve the event before any signs can be permitted and that he felt there were mixed feelings on the Council as to the definition of a civic function or event. In response to a question by Councilmember Lhotka, the Director of Planning and Inspection stated that the staff would look at the placement of signs by parcel. He added that a permit would be required by parcel and not by sign and that the staff would want to know the number of signs per parcel. Councilmember Lhotka expressed a concern over how the ordinance amendment would affect the current sign ordinance. The City Attorney stated that he does not believe the ordinance amendment would affect other areas of the sign since the amendment is quite specific and would not have a bearing on other aspects of the sign ordinance. Councilmember Lhotka stated that he would like to see additional restrictions in the amendment regarding the limiting of the number of signs and the limiting of specific locations for the signs. The Director of Planning and Inspection stated that the permit would allow the placement of a sign at only one site for ten days. The City Manager suggested that, perhaps the wording of the ordinance amendment could be changed to state "per sign location ". The Director of Planning and Inspection stated that the group requesting the sign would have to come before the City Council to get approval and that the signs would be limited to those which promote only 5 -5 -80 -6- i City -wide civic events. He indicated the ordinance could state that no more than one sign per location would be permitted. He added that a civic event ` could be promoted now without the ordinance amendment if the owners of f commercial property would give up one of their two allowable promotional events. Mayor Nyquist inquired of Councilmember Lhotka whether he was requesting that specific changes be made in the ordinance amendment. Councilmember Lhotka stated that he would like to see a limit on the number of locations where signs would be permitted. He cited the example of Early Bird Days where there might be several locations for the promotional event signs and that he would like to see the total number of locations limited and also a limit of one sign per location. The City Manager stated that the staff could examine the definition of civic functions and also examine the number of locations where signs would be permitted for a promotion of a civic event. Mayor Nyquist inquired whether there might be a problem with limiting the allowable signs to a specific number. The City Attorney stated that he does not see a problem with limiting the number of signs to a specified number. There was a motion by Councilmember Lhotka and seconded by Councilmember Scott to return the ordinance amendment to the City staff for revision. Voting in favor: Mayor Nyquist, Councilmembers Lhotka and Scott. Voting against: none. The motion passed unanimously. DISCUSSION ITEMS The City Manager introduced the first item for discussion which was the extension of a temporary occupancy permit for the CEAP building located on Brooklyn Boulevard. Mayor Nyquist stated that the parking situation appears to be a problem around the CEAP building. The City Manager stated that he has the authority to post no parking signs and that perhaps a sign on one side of the street would help the parking situation. He added that the staff will talk to the CEAP staff and inform them that they should be instructing their employees to park in the library parking lot. There was a motion by Councilmember Scott and seconded by Councilmember Lhotka to approve the extension of the temporary occupancy of the properties at 5607 and 5625 Brooklyn Boulevard by CEAP subject to the following con - ditions: 1. Use and occupancy for each floor of each building shall be as indicated on the approved floor plans. Changes must be approved by the City. 2. Storage of clothing, dry goods and other items for distribution is limited to those areas shown on the approved plans, and as directed by the City. 3.. The basement areas are not to be accessible by the public. 4. There shall be no public assembly or group meetings in either building. 5. All storage and trash disposal is to be within the building or within approved screening devices. Trash and garbage must be kept in approved containers. 5 -5 -80 -7- 6. Adequate off - street parking on approved areas is to be provided. Use of the City or County adjacent properties (Library or Northport Park) should be coordinated with the City Public Works Department and the County Library. 7. Any signery must conform with the Sign Ordinance. 8. The yard areas must be maintained in a clean and aesthetic manner. 9. Smoking is not permitted anywhere in the building located at 5625 Brooklyn Boulevard. 10. Violation of the above stated conditions shall be grounds for the City Council to consider revocation of the temporary occupancy for these buildings Voting in favor: Mayor Nyquist, Councilmembers Lhotka and Scott. Voting against: none. The motion passed unanimously. REPORT ON PARK SERVICE AREA MEETINGS The City Manager stated that during the past two weeks eleven meetings were held at various City parks and that most of the comments received by City staff at these meetings were directed at the problems of drinking in the parks and the mayhem caused by young adults in the parks. He added that, the residents appeared to appreciate the staff coming out and talking to them at the various park locations. He indicated that one thing the staff will have to begin to address is the anonymous call that residents often make to the Police Department to inform them of some violation in the parks. He stated that people are sometimes reluctant to give their name when making a call but that their reasons for calling are legitimate. The City Manager noted that the Council might want to consider conducting various meetings around the City and invite various department heads to meet with residents and allow them a forum to express their concerns. He stated that Council members and City staff could appear at various schools to answer questions that residents may have. He added that many of the questions at the park service area meetings went beyond concerns related to City parks and that perhaps meetings could be held on a quarterly or annual basis to address these concerns. The general consensus of Council members present was in support of the City Manager's comments and suggestions for meetings with residents at various locations around the City. The City Manager stated that the staff will prepare a format for some type of meeting schedule and present this to the City Council this fall. LETTER AND RESOLUTION FROM COMMISSIONER DERUS REGARDING MOTORIZED WATERCRAFT ON TWIN LAKE The City Manager explained that he had called Commissioner Derus' office on Friday, April 25, 1980 to relay the concern of the City Council regarding motorized watercraft on Twin Lake and that on Tuesday, April 29, 1980 Commis- sioner Derus introduced a resolution to the County Board which would ban motorized watercraft on Twin Lake. The City Manager stated that the next agenda item is a request to place a water ski ramp on Upper Twin Lake and that the County is required to approve permits for placement of such a structure and is apparently looking for City input before they issue any permits. 5 -5 -80 -8- Councilmember Lhotka stated that he had contacted the DNR and that they have Changed their position on limiting horsepower and have suggested the possibility of limiting horsepower on Twin I:ake. He added, that if the County denies Commissioner Derus's- resolution the City of Brooklyn Center can go directly to the DNR to request a horsepower limitation for Twin Lake. He explained that Administrative Assistant Bublitz and he had been told that the provisional approval for such a horsepower limitation could be granted in as short a time as two weeks. The City Manager stated that the City staff contacted the DNR regarding Mr. Longo's request a ski ramp. Administrative Assistant Bublitz explained that the DNR does not regulate the placement of temporary structures on a lake and that the County Sheriff's office regulates these types of structures. Councilmember Lhotka stated that Mr. Longo's request appears to be dependent on the County's action on banning motor boats on Twin Lake. Mayor Nyquist recognized Mr. Hank Longo who addressed the Council and indicated that he would place a bar and warning sign on the ramp so that the ramp would not be used by unauthorized persons when not in use by him. The City Attorney stated that he does not believe the City Council has the authority to approve or deny the placement of a "ski ramp on Twin Lake and that the County has the authority to do so, not the City. He added that the lake is not controlled by the City of Brooklyn Center, rather is it regulated by Hennepin County. A discussion ensued regarding the prohibition of motorized watercraft on Twin Lake. Mayor Nyquist stated that it appears to be the consensus of the Council that the Council has no authority to either approve or deny the .placement of a water ski ramp on Twin Lake. Mr. Longo stated that the County informed him that the permission of the City of Brooklyn Center is required to issue such a permit. The City Manager stated that the City of Brooklyn Center will react to a County request but that the City is not in a position to initiate a request for the placement of a ski ramp on Twin Lake. Mr. Longo thanked the City Council for taking the time to hear his request at this evening's meeting and noted his appreciation for their consideration of his request. BINGO LICENSE There was a motion by Councilmember Scott and seconded by Councilmember Lhotka to approve a bingo license for the Brooklyn Center Jaycees. Voting in favor Mayor Nyquist, Councilmembers Lhotka and Scott. Voting against: none. The motion passed unanimously. There was a motion by Councilmember Lhotka and seconded by Councilmember Scott to waive the $10,000 fidelity bond for the Brooklyn Center Jaycees. Voting in favor: Mayor Nyquist, Councilmembers Lhotka and Scott. Voting against: none. The motion passed unanimously. There was a motion by Councilmember Scott and seconded by Councilmember Lhotka to waive the restrictions on the number of bingo games which may be played for the Brooklyn Center Jaycees. Voting in favor: Mayor Nyquist, Councilmembers Lhotka and Scott. Voting against: none. The motion passed unanimously. APPROVAL OF BROOKDALE TEN RENTAL DWELLING LICENSE The City Manager stated that the staff is recommending approval of the rental dwelling license for Brookdale Ten. 5 -5 -80 -9- There was a motion by Councilmember Scott and seconded by Councilmember Lhotka to approve the rental dwelling license for Brookdale Ten. Voting in favor: Mayor Nyquist, Councilmembers Lhotka and Scott. Voting against: none. The motion passed unanimously. LICENSES There was a motion by Councilmember Lhotka and seconded by Councilmember Scott to approve the following list of licenses: BINGO LICENSE Brooklyn Center Jaycees 7100 Dupont Ave. No. MECHANICAL SYSTEM'S LICENSE Berghorst Plumbing & Heating 10732 Hanson Blvd. Central Air Conditioning 1971 Senca Road Cool Air Mechanical 1441 Rice Street Mill City Heating & Air Cond. 13005 -B 16th Ave. No. Ryan Air Conditioning, Inc. 9240 Grand Ave. So. MOTOR VEHICLE DEALERSHIP LICENSE Brookdale Ford, Inc. 2500 County Road 10 Bob Ryan Oldsmobile 6700 Brooklyn Blvd._ RENTAL DWELLING LICENSE Renewal: Bennie Rozman Brookdale Ten Apts. SIGN HANGER'S LICENSE Gold Medal Beverage Co. P. 0. Box 3466 Midway Sign Co., Inc. 444 North Prior Ave. Naegle Outdoor Advertising 1700 W. 78th St. SWIMMING POOL LICENSE Chippewa Park Properties 790 Cleveland Ave. So. Chippewa Park Apts. 6507 Camden Ave. No. Holiday Inn 1501 Freeway Blvd. Voting in favor: Mayor Nyquist, Councilmembers Lhotka and Scott. Voting against: none. The motion passed unanimously. RECESS The Brooklyn Center City Council recessed at 8 :40 p.m. and reconvened at 8:56 p.m. PLANNING COMMISSION ITEMS The City Manager introduced Planning Commission Application No. 80011 submitted by Community Emergency Assistance Program requesting site and building plan approval to construct a 6,000 square foot office building on Lot 2, Block 1, 5 -5 -80 -10- Picadilly Ponds Addition (the property north of Shingle Creek and west of Brooklyn Boulevard). He noted that Planning Commission Application No. 80011 was recommended for approval by the Planning Commission at its April 24, 1980 i Planning Commission meeting. h The Director of Planning and Inspection presented the April 24, 1980 Planning Commission minutes to the City Council and referred Council members to pages 1 through 3 of the April 24 Planning Commission minutes. The Director of Planning and Inspection then reviewed the location of the proposed building site for Council members. He also presented and reviewed the Planning Commission information sheet prepared for Application No. 80011. He noted that CEAP is requesting the parking requirements for their building, which stipulates thirty stalls, be deferred to sixteen on -site parking stalls. He added that the request for the reduction in the number of stalls is based on CEAP's experience with the number of required parking spaces at their present site. The Director of Planning and Inspection then reviewed the landscaping plan proposed for the site and also noted that the parking area will be required to be bound by B612 curb and gutter. He stated that LEAP is requesting deferral of curb and gutter on the private roadway providing access to the building until the adjoining parcels are developed. He added that, CEAP has provided the City Council with an environmental quality worksheet but that this worksheet need not be submitted to the Environmental Quality Board since the project is of only local significance. The Director of Planning and Inspection noted, an additional zoning requirement where a C -1 zone abuts an R -3 zone which stipulates a 15' greenstrip and a 4' high opaque wall as a buffer. He stated that the staff suggests the Council acknowledge the easement area with its natural vegetation and trees as adequate screening. He noted that the applicant is present at this evening's meeting and that the Planning'Commission has recommended approval of Application No. 80011 subject to eleven conditions which the Director of Planning and Inspection proceeded to review for the City Council. Councilmember Lhotka inquired what type of vegetation�is in the area to be left in its natural state in lieu of screening. The Director of Planning and Inspection stated that the easement area is a low wooded area. Mayor Nyquist expressed a concern with the parking requirements as requested by CEAP and suggested that there may be a need for more parking. The Director of .Planning and Inspection stated that the parking requirement estimates were based on discussions with LEAP and noted that the zoning requirment stipulates thirty parking stalls and that space is available on the site for the addi- tional parking if it becomes necessary. Councilmember Scott questioned what types of meetings will be held at the CEAP offices. Mr. Howard Heck, repre- senting CEAP, stated that various types of groups will be meeting at the building such as counseling groups and staff groups and indicated it will be a multi- purpose use building. Councilmember Scott indicated that she believes parking might be a problem at the site. Mr. Heck stated that CEAP is anticipating approximately thirty customers per day at its building and believes that the sixteen parking stalls will be adequate. Councilmember Scott inquired whether the CEAP building is accessible for handicapped persons. Mr. Heck stated that the building is accessible for handicapped and meets all the handicapped codes. Councilmember Scott also questioned whether vegetation will be maintained along the private roadway. Mr. Heck replied that the vegetation along the roadway will be maintained. 5 =5 -80 -11- The City Manager stated that the City has allowed other applicants with similar applications to assess their parking needs and that if the staff detects a problem with the parking situation at the LEAP building the staff will return to the City Council to request a change in the parking requirement for the CEAP building. There was a motion by Councilmember Scott and seconded by Councilmember Lhotka to approve Planning Commission Application No. 80011 submitted by Community Emergency Assistance Program requesting site and building plan approval to construct a 6,000 square foot office building on Lot 2, Block 1, Picadilly Ponds Addition sub t h following o t e lowin J g 1. Building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. 2. Grading, drainage, utility and berming plans are subject to review and approval by the City Engineer prior to the issuance of permits. 3. A site performance agreement and supporting.financial guarantee (in an amount to be determined by the City Manager) shall be submitted prior to the issuance of permits to assure completion of approved site improvements. 4. Any outside trash disposal facilities and rooftop mechanical equipment shall be appropriately screened from view. 5. The building is to be equipped with an automatic fire extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the City Ordinances. 6. An underground irrigation system shall be installed in all land - scaped areas to facilitate site maintenance. 7. Plan approval is exclusive of all signery which is subject to Chapter 34 of the City Ordinances. 8. B612 curb and gutter shall be provided around all driving and parking areas. 9. Plan approval acknowledges the natural vegetation and trees to be appropriate screening in lieu .of the 4' opaque fence or wall where the subject C -1 property abuts R -3 property. 10. Plan approval acknowledges the temporary deferral of the installation of curb and gutter and sodding along the private roadway leading to Brooklyn Boulevard for a period not to exceed three years. If development of either of the two abutting properties that will make use of this road occurs prior to that time, the improvements shall be installed. The financial guarantee shall not be released in its entirety until said improvements are installed. 5 -5 -80 -12- I 11. Plan approval is subject to the review of the Minnesota Department of Transportation with respect to the drive entrance. The applicant shall comply with the recommendations of the district office as l specified in the drive entrance permit and a copy of said permit shall be filed with the City Engineer. I Voting in favor: Mayor Nyquist, Councilmembers Lhotka and Scott. Voting against: none.. The motion passed unanimously. ADJOURNMENT There was a motion by Councilmember Scott and seconded by Councilmember Lhotka to adjourn the meeting. Voting in favor: Mayor Nyquist, Councilmembers Lhotka and Scott. Voting against: none. The motion passed unanimously. The Brooklyn Center City Council adjourned at 9:24 p.m. 7 De uty Clerk 10 Mayor 5 -5 -80 -13-