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Home My WebLink About1988 11-21 CCP Regular Session /44 CITY COUNCIL AGENDA CITY OF BROOKLYN CENTER NOVEMBER 21, 1988 7 p.m. 1. Call to Order 2. Roll Call 3. Invocation 4. Open Forum 5. Approval of Consent Agenda -All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal'sequence on the agenda. 6. Approval of Minutes: a. October 10, 1988 - Regular Session 7. Resolutions: a. Approving and Adopting the City of Brooklyn Center's Equal Employment Opportunity /Affirmative Action in Employment Policy *b. Reducing the Earle Brown Days Committee Account Receivable for Constitution Hall Signage *c. Accepting Streetscape Work Performed under Contract 1986 -5 (Earle Brown Farm Phase III Streetscape, Landscaping) *d. Accepting Work Performed under Contract 1988 -G (1988 Diseased Tree Removal Program) e. Accepting Proposal for Engineering Services Relating to Water System Improvement Project No. 1988 -23 (Reconditioning of Well No. 8 - Located at Camden Avenue North and Woodbine Lane) f. Establishing Improvement Project No. 1988 -26 (Phase 2- B Plantings at Centerbrook Golf Course), Accepting Proposal for Landscape Architectural Services Relating Thereto, and Authorizing a Capital Funds Appropriation Therefor a� CITY COUNCIL AGENDA -2- November 1988 g. Establishing Improvement Project No. 1988 -19 (Trailway Construction along North Lilac Drive from Centerbrook Clubhouse to 57th Avenue North), Accepting Proposal for Landscape Architectural Services Relating Thereto and P g Appropriating Municipal State Aid Street Funds Therefor *h. Approving Specifications and Authorizing Advertisement of Bids for Delivery of Four (4) Compact Police Patrol Vehicles - Appropriation in 1989 budget. i. Appropriating Forfeited Property to the Police Department Training Budget 8. Planning Commission Items: (7:30 p.m.) a. Planning Commission Application No. 88020 submitted by Brooklyn Center Economic Development Authority requesting site and building plan and special use permit approval for restoration and re -use of the Earle Brown Farm as an exhibit /banquet hall, restaurant, office space, and bed and breakfast complex -This item was recommended for approval by the Planning Commission at its November 10, 1988, meeting. b. Planning Commission Application No. 88021 submitted by Brooklyn Center Economic Development Authority requesting special use permit approval to have off -site accessory parking for the Earle Brown Farm located on the site of Brookdale Corporate Center III, 6160 Summit Drive -This item was recommended for approval by the Planning Commission at its November 10, 1988, meeting. c. Planning Commission Application No. 88022 submitted by Brooklyn Center Economic Development Authority requesting an interim variance to allow a 5 ft. greenstrip adjacent to Earle Brown Drive at the Earle Brown Farm, 6105 Earle Brown Drive, etc. -This item was recommended for approval by the Planning Commission at its November 10, 1988, meeting. 9. Private Kennel License - 5729 Bryant Avenue North 10. Charitable Gambling License - Lions Club 11. Discussion Item: a. Meeting Dates for 1989 *12. Licenses 13. Adjournment Z q_.. MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION OCTOBER 10, 1988 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in regular session and was called to order by Mayor Dean Nyquist at 7:02 p.m. ROLL CALL Mayor Dean Nyquist, Councilmembers Celia Scott, Bill Hawes, and Rich Theis. Also present were City Manager Gerald Splinter, Director of Public Works Sy Knapp, Finance Director Paul Holmlund, Director of Planning and Inspection Ron Warren, City Attorney Charlie LeFevere, City Engineer Bo Spurrier, Personnel Coordinator Geralyn Barone, and Administrative Aid Patti Page. Councilmember Lhotka was absent from the meeting. INVOCATION The invocation was offered by Reverend Rick Olson, representing the Brooklyn Center Prayer Breakfast Committee. OPEN FORUM Mayor Nyquist noted the Council had not received any requests to use the open forum session this evening. He inquired if there was anyone present who wished to address the Council. There being none, he continued with the regular agenda items. CONSENT AGENDA Mayor Nyquist inquired if any Councilmembers requested any items removed from the consent agenda. No requests were made. APPROVAL OF MINUTES - SEPTEMBER 19 1988 - REGULAR SESSION There was a motion by Councilmember Scott and seconded by Councilmember Hawes to approve the minutes of the September 19, 1988, City Council meeting. The motion passed unanimously. PERFORMANCE BOND RELEASE There was a motion by Councilmember Scott and seconded by Councilmember Hawes to release the performance bond for registered land survey No. 1537. The motion passed unanimously. FINAL PLAT APPROVAL - BEISNER RLS There was a motion by Councilmember Scott and seconded by Councilmember Hawes to approve the final plat of the Beisner RLS. The motion passed unanimously. FINAL PLAT APPROVAL - WHITLEY 2ND ADDITION There was a motion by Councilmember Scott and seconded by Councilmember Hawes to approve the final plat for Whitley 2nd Addition. The motion passed unanimously. 10 -10 -88 -1- APPOINTMENT OF ELECTION JUDGES FOR 1988 GENERAL ELECTION There was a motion by Councilmember Scott and seconded by Councilmember Hawes to approve the list of election judges for the 1988 general election. The motion passed unanimously. PROCLAMATION Member Celia Scott introduced the following proclamation and moved its adoption: PROCLAMATION DECLARING OCTOBER 16 -22, 1988, AS NATIONAL BUSINESS WOMEN'S WEEK The motion for the adoption of the foregoing proclamation was duly seconded by member Bill Hawes, and the motion passed unanimously. RESOLUTIONS RESOLUTION NO. 88 -163 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING WORK PERFORMED UNDER CONTRACT 1987 -M (REHABILITATION OF WELLHOUSES NO. 5 AND 6, PROJECT 1987 -20) The motion for the adoption of the foregoing resolution was duly seconded by member Bill Hawes, and the motion passed unanimously. RESOLUTION NO. 88 -164 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING WORK PERFORMED UNDER CONTRACT 1988 -1 (1988 SEALCOATING PROGRAM, IMPROVEMENT PROJECT NO. 1988 -15) The motion for the adoption of the foregoing resolution was duly seconded by member Bill Hawes, and the motion passed unanimously. RESOLUTION NO. 88 -165 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION PERTAINING TO SUPPLEMENTAL AGREEMENT NO. 2 FOR LOGAN AVENUE NORTH RECONSTRUCTION IMPROVEMENT PROJECT NO. 1988 -04 (CONTRACT 1988 -H) The motion for the adoption of the foregoing resolution was duly seconded by member Bill Hawes, and the motion passed unanimously. RESOLUTION NO. 88 -166 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE REMOVAL OF SHADE TREES (ORDER NO. DST 10/10/88) The motion for the adoption of the foregoing resolution was duly seconded by member Bill Hawes, and the motion passed unanimously. 10 -10 -88 -2- RESOLUTION N0, 88 -167 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION ACKNOWLEDGING GIFT FROM THE BROOKLYN CENTER LIONS CLUB The motion for the adoption of the foregoing resolution was duly seconded by member Bill Hawes, and the motion passed unanimously. LICENSES There was a motion by Councilmember Scott and seconded by Councilmember Hawes to approve the following list of licenses: CIGARETTE American Amusement Arcades 850 Decatur Ave. N. Bosa Donuts 1912 57th Ave. N. COMMERCIAL KENNEL A Dog's Best Friend 6830 Humboldt Ave. N. Pet Centers, Inc. Brookdale Center FOOD ESTABLISHMENT New Horizon Day Care Center 6625 Humboldt Ave. N. ITINERANT FOOD ESTABLISHMENT Korean Presbyterian Church 6830 Quail Ave. N. Knights of Columbus c/o Bob Kohls 640 Cheryl St. N.E. St. Alphonsus Catholic Church 7025 Halifax Ave. N. The motion passed unanimously. APPROVAL OF MINUTES - SEPTEMBER 14 1988 - SPECIAL SESSION There was a motion by Councilmember Hawes and seconded by Councilmember Scott to approve minutes of the September 14, 1988, meeting. The motion passed unanimously. RESOLUTIONS (CONTINUED) The City Manager presented a Resolution Retaining a Consultant to Provide a Study of Planning and Land Use Issues Relating to Residential Facilities and to Amend the 1988 General Fund Budget. RESOLUTION NO. 88 -168 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION RETAINING A CONSULTANT TO PROVIDE A STUDY OF PLANNING AND LAND USE ISSUES RELATING TO RESIDENTIAL FACILITIES AND TO AMEND THE 1988 GENERAL FUND BUDGET The motion for the adoption of the foregoing resolution was duly seconded by member Rich Theis, and the motion passed unanimously. i 10 -10 -88 -3- ORDINANCES The City Manager presented An Ordinance Extending Interim Ordinance No. 87 -16. He noted this item pertains to community based residential facilities and is offered this evening for a first reading. He added this would extend the moratorium to April 1989. Councilmember Theis inquired if there was a limit for the length of extension. The City Attorney stated the moratorium can be extended up to 18 months after the initial moratorium by using as many extensions as the City wishes. He added there must be a legal reason for the extension, in this case the planning study. Councilmember Scott inquired when the studies would be complete. The Director of Planning and Inspection stated staff would like them completed by March 1989. He explained the moratorium was extended until April to allow time for any ordinance amendments if necessary. Councilmember Scott stated she does not feel that will give her enough time to review the results of the study, and she would like another 30 days added on to the moratorium. The City Attorney stated an additional 30 days could be added in March if the deadline were approaching and the Council was not ready to make a decision. There was a motion by Councilmember Theis and seconded by Councilmember Hawes approving for first reading An Ordinance Extending Interim Ordinance No. 87 -16 and setting the public hearing date for November 7, 1988, at 7:30 p.m. The motion passed unanimously. RESOLUTION NO. 88 -170 Member Rich Theis introduced the following resolution and moved its adoption: RESOLUTION EXTENDING MORATORIUM ON DEVELOPMENT OF ADULT HALFWAY HOUSES, COMMUNITY BASED RESIDENTIAL FACILITIES AND SIMILAR FACILITIES The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. The City Manager presented a Resolution Supporting Amendments to HR -2530 and Urging Withdrawal of the Bill from the Omnibus Parks Bill. He explained a draft of this resolution had been sent to the City by the City of Fridley. He noted the House of Representatives passed the Omnibus Parks Bill without the Durenberger amendment. RESOLUTION NO. 88 -169 Member Rich Theis introduced the following resolution and moved its adoption: RESOLUTION SUPPORTING AMENDMENTS TO HR -2530 AND URGING WITHDRAWAL OF THE BILL FROM THE OMNIBUS PARKS BILL The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. ORDINANCES (CONTINUED) The City Manager presented An Ordinance Amending Chapter 1 Regarding Animals. He noted this amendment would allow him to waive certain fees in cases where an animal has not been claimed from the City's designated pound after a specified period of time. He added this item is offered this evening for a first reading. 10 -10 -88 -4- There was a motion by Councilmember Scott and seconded by Councilmember Hawes approving for first reading An Ordinance Amending Chapter 1 Regarding Animals and setting a public hearing date for November 7, 1988, at 7:30 p.m. The motion passed unanimously. DISCUSSION ITEM - REHABILITATION WORK ON WELL NO. 8 The Director of Public Works noted for the fourth time in four years an operational problem has developed at well No. 8, which is located at Camden Avenue and Woodbine Lane. He stated this well requires special rehabilitation work in order to assure that the well can serve its function properly. He went on to briefly review the City Engineer's report which detailed the history of the well and described the proposed rehabilitation procedures. He explained the work is being proposed in two separate phases. He noted the estimated cost for phase I would be $9,600, and the estimated cost of phase II would be less than $15,000. He stated staff would be prepared to address the Council at the next meeting with a proposal for the Phase II work. Councilmember Theis inquired what assurances the City has that the soil will not break away from the outside edge of the grout. The Director of Public Works stated the grout adheres to the pipe casing and sinks into the crevices of the sandstone. He noted this well driller is probably the most experienced in Minnesota and has done this procedure numerous times without any reports of failure. PLANNING COMMISSION ITEMS PLANNING COMMISSION APPLICATION NO. 88015 SUBMITTED BY JOHN SCHULTIES REQUESTING SITE AND BUILDING PLAN APPROVAL TO CONSTRUCT A TWO -STORY 14,000 SO FT OFFICE BUILDING AT THE NORTHWEST CORNER OF FREEWAY BOULEVARD AND XERXES AVENUE NORTH The City Manager noted this item was recommended for approval by the Planning Commission at its September 22, 1988, meeting. The Director of Planning and Inspection stated this application and Planning Commission Application No. 88016 relate to the same property, and he would like to review the two applications together. He noted Planning Commission Application No. 88016 divides the parcel and Planning Commission Application No. 88015 is for the development of the site. He went on to briefly review the site and noted the site plan is on the Shingle Creek Watershed Management agenda for October 13, 1988. He noted the Planning Commission recommended approval of these applications, and their findings can be found on pages four and five of the September 22, 1988, Planning Commission minutes and the attached information sheets. He then went on to review the five conditions recommended for Planning Commission Application No. 88016 and the 15 conditions recommended for Planning Commission Application No. 88015. He explained a public hearing has been scheduled for Planning Commission Application No. 88016. Councilmember Hawes stated he has some concerns with the townhouses facing an open parking lot. He inquired if some sort of screening could be added to the south side of the parking lot. The Director of Planning and Inspection explained there is a higher berm and hedge plantings along the northerly edge of the townhouse development. The City Manager stated it is possible some lower growing trees could be allowed on the boulevard to help screen the parking lot from the townhouses. 10 -10 -88 -5- Mayor Nyquist opened the meeting for the purpose of a public hearing on Planning Commission Application No. 88016 submitted by Shingle Creek Land Company requesting preliminary plat approval to subdivide into two lots the vacant, Cl zoned parcel of land at the southwest corner of Shingle Creek Parkway and Xerxes Avenue North. He inquired if there was anyone present who wished to speak at the public hearing. No one requested to speak,' and he entertained a motion to close the public hearing. There was a motion by Councilmember Scott and seconded by Councilmember Hawes to close the public hearing on Planning Commission Application No. 88016. The motion passed unanimously. There was a motion by Councilmember Theis and seconded by Councilmember Scott to approve Planning Commission Application No. 88016 subject to the following conditions: 1. The final plat is subject to review and approval by the City Engineer. 2. The final plat is subject to the provisions of Chapter 15 of the City Ordinances. 3. The preliminary plat shall be revised, prior to consideration by the City Council, to indicate a utility and drainage easement at the southeast corner of Lot 1 near Xerxes Avenue North for water and sewer service to Lot 2. 4. The owner of the property shall enter into a subdivision agreement prior to final plat approval to cover at least the following items: a) water hookup charges b) existing and pending special assessments c) necessary storm water detention facilities 5. The drainage plan for the plat shall be approved by the Shingle Creek Watershed Management Commission prior to final plat approval. The motion passed unanimously. There was a motion by Councilmember Hawes and seconded by Councilmember Scott to approve Planning Commission Application No. 88015 subject to the following conditions: 1. Building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. 2. Grading, drainage, utility and berming plans are subject to review and approval by the City Engineer, prior to the issuance of permits. 0 10 -10 -88 -6- 3. A site performance agreement and supporting financial guarantee (in an amount to be determined by the City Manager) shall be submitted prior to the issuance of permits. 4. Any outside trash disposal facilities and rooftop mechanical equipment shall be appropriately screened from view. 5. The building is to be equipped with an automatic fire extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the City Ordinances. 6. An underground irrigation system shall be installed in all landscaped areas to facilitate site maintenance. 7. Plan approval is exclusive of all signery which is subject to Chapter 34 of the City Ordinances. 8. B612 curb and gutter shall be provided around all parking and driving areas. 9. The applicant shall submit an as -built survey of the property, improvements and utility service lines, prior to release of the performance guarantee. 10. The property owner shall enter into an Easement and Agreement for Maintenance and Inspection of Utility and Storm Drainage Systems. 11. The storm drainage system shall be approved by the Shingle Creek Watershed Management Commission prior to the issuance of permits. 12. Ponding areas required as a part of the storm drainage plan shall be protected by an approved easement. The easement document shall be executed and filed with Hennepin County prior to the issuance of permits. 13. Plan approval acknowledges general office occupancy of the building. No medical or dental clinics are to be allowed within the building since parking spaces provided do not comprehend this occupancy. 14. The grading and utility plan shall be revised prior to consideration by the City Council to indicate two hydrants to serve the site, one at the northeast corner of the site and one just to the east of the entrance drive. 15. The lighting plan shall be modified before issuance of permits for the project so that it is consistent with Section 35 -712 regarding light intensity and glare. 16. The applicant shall revise the landscape plan to provide decorative trees on the southwesterly portion of the site around the holding pond area. Said trees may extend into the boulevard area and are to be provided to provide a landscape break for the townhouse development 10 -10 -88 _7_ from the parking proposed for this site. The motion passed unanimously. SPECIAL CONSIDERATION OF RENTAL DWELLING LICENSE FOR 6525 6527 AND 6529 NORTH WILLOW LANE The City Manager briefly explained the problems which the City has encountered at this apartment complex and noted staff is recommending approval of the license with a conditional inspection after one year. There was a motion by Councilmember Scott and seconded by Councilmember Theis to approve the rental dwelling license for 6525, 6527, and 6529 North Willow Lane with a conditional inspection after one year. The motion passed unanimously. ADJOURNMENT There was a motion by Councilmember Hawes and seconded by Councilmember Theis to adjourn the meeting. The motion passed unanimously. The Brooklyn Center City Council adjourned at 8 :24 p.m. City Clerk Mayor 10 -10 -88 -8- CITY OF BROOKLYN CENTER Council Meeting Date 11 -21 -88 Agenda Item Number 7a, REQUEST FOR COUNCIL CONSIDERATION ® ITEM DESCRIPTION: RESOLUTION APPROVING AND ADOPTING THE CITY OF BROOKLYN CENTER'S EQUAL EMPLOYMENT OPPORTUNITY /AFFIRMATIVE ACTION IN EMPLOYMENT POLICY DEPT. APPROVAL: k I c4a"X-R— Personnel Coordinator Sig ature - title *************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * * * * * * ** MANAGER'S REVIEW /RECOMMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) 1 November 7, 1988 - The city council received the proposed City of Brooklyn Center Affirmative ® Action plan and tabled any discussion or action on it until its November 21, 1988, meeting. The plan must be submitted to the State of Minnesota Department of Human Rights by December 1, 1988. There is a change to the previously submitted proposed plan. There is one employee in the administrative support job group who should have been categorized as a minority and had not been. With that correction, the City is in balance with the number of minority employees in this job group. RECOMMENDED CITY COUNCIL ACTION: Review and discuss the ro osed City of Brooklyn Center p p tY Y Affirmative Action plan. Pass a Resolution Approving and Adopting the City of Brooklyn Center's Equal Employment Opportunity /Affirmative Action in Employment Policy. w Member introduced the following resolution and moved its adoption: I RESOLUTION NO. RESOLUTION APPROVING AND ADOPTING THE CITY OF BROOKLYN CENTER'S EQUAL EMPLOYMENT OPPORTUNITUAFFIRMATIVE ACTION IN EMPLOYMENT POLICY WHEREAS, City of Brooklyn Center Resolution No. 77 -103 reaffirmed the policy and intent of the City of Brooklyn Center is to provide equality of opportunity in employment to all persons and to prohibit discriminatory employment policies, programs, and practices contained in the State of Minnesota Human Rights Act; and WHEREAS, Laws of Mn. 1988, Chapter 660, Section 8 amended Mn. Statutes 1986, Section 363.073, subdivision 1 and subdivision 3 to require agencies of the state which (a) have more than 20 full -time employees in Minnesota at any time during the previous 12 months, and (b) enter into or accept any bid or proposal for a contract or execute any contract for goods, services, or the performance of any function or any agreement to transfer funds for any reason in excess of $50,000 to receive a Certificate of Compliance issued by the commissioner of the Minnesota Department of Human Rights which signifies an affirmative action plan for the employment of minorities, women and disabled persons approved by the commissioner is in place; and WHEREAS, the City of Brooklyn Center intends to assure that all segments of society have an opportunity to enter public service on the basis of open competition and advance according to individual ability. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the City hereby approves and adopts the Equal Employment Opportunity /Affirmative Action policy dated November 1988 to the extent that such policy is reasonable and realistic and is not in conflict with applicable laws of State or Federal authorities. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following against the same: whereupon said resolution was declared duly passed and adopted. Lr A� CITY OF BROOKLYN CENTER AFFIRMATIVE ACTION PLAN NOVEMBER 1988 i i CITY OF BROOKLYN CENTER AFFIRMATIVE ACTION PLAN TABLE OF CONTENTS I. PROJECT DESCRIPTION .......... ..............................1 II. EQUAL EMPLOYMENT OPPORTUNITY /AFFIRMATIVE ACTION POLICY .....2 III. ASSIGNMENT OF RESPONSIBILITY FOR AFFIRMATIVE ACTION PROGRAM .............................3 IV. DISSEMINATION OF POLICY ...... ..............................5 V. ORGANIZATIONAL CHART ......... ..............................6 VI. UTILIZATION ANALYSIS ......... ..............................7 VII. ESTABLISHMENT OF GOALS AND TIMETABLES ......................8 VIII. PROBLEM IDENTIFICATION AND CORRECTIVE ACTION ..............12 IX. MEASURES TO FACILITATE IMPLEMENTATION .....................14 X. AUDITING AND MONITORING ...... .............................18 XI. AFFIRMATIVE ACTION PLAN FOR DISABLED INDIVIDUALS ..........19 XII. APPENDIXES ................... .............................24 1. EMPLOYMENT RESOURCE & REFERRAL AGENCIES .............25 2. SEXUAL HARASSMENT STATEMENT OF POLICY ...............26 3. EQUAL OPPORTUNITY IS THE LAW POSTER .................27 I PROJECT DESCRIPTION Relationship of the City of Brooklyn Center to the State of Minnesota In a paper entitled "Cities, Counties and Towns and State -Local Relations ", the relationship between cities and the State is described as follows: Cities in Minnesota may be defined generally as involuntary corporations organized as political subdivisions of the State for governmental purposes. They are the agencies through which the function of State government are, to a certain extent, exercised within their territorial limits. They are public corporations, bodies politic and corporate. Within constitutional limitations the control of the legislature over cities is absolute. Within this framework, the City of Brooklyn Center acts as an agent of the State in the enforcement of statewide standards and policies as defined in rule and statute. The City has received Minnesota State aids for streets, local government aid, police and fire pension aid, peace officers POST board reimbursement, homestead credits, and building permit surcharge rebates. At the Federal level, the City has received funding for emergency preparedness and community development block grants. Occasional grant funding is received from county, metropolitan, regional and state levels to carry out specific programs authorized by state statutes. 1 II. _EQUAL EMPLOYMENT OPPORTUNITY AFFIRMATIVE ACTION POLICY This is to affirm the City of Brooklyn Center's policy of providing Equal Opportunity to all employees and applicants for employment in accordance with all applicable Equal Employment Opportunity /Affirmative Action laws, directives and regulations of Federal, State, and Local governing bodies or agencies thereof, specifically Minnesota Statutes 363. The City of Brooklyn Center will take Affirmative Action to ensure that all employment practices are free of such discrimination. Such employment practices include, but are not limited to, the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, selection, layoff, disciplinary action, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The City of Brooklyn Center will commit the neee-izsary time and resources,`` both financial and human, to achieve the goals of Equal Employment Opportunity and Affirmative Action. The City of Brooklyn Center will evaluate the performance of its management and supervisory personnel on the basis of their involvement in achieving these Affirmative Action objectives as well as other established criteria. Any employee of this City who does not comply with the Equal Employment Opportunity policies and procedures as set forth in this statement and plan may be subject to disciplinary action. No part of this program is to be construed as a contract between the City of Brooklyn Center and any individual employee. It does not describe in any way the terms and conditions of employment of City employees. Such terms and conditions are set forth in, and the employment relationship is governed by, applicable collective bargaining agreements, employment agreements, or the personnel code of the City. The City of Brooklyn Center has appointed the personnel coordinator to manage the Equal Employment Opportunity /Affirmative Action program. The personnel coordinator's responsibilities will include monitoring all Equal Employment Opportunity activities and reporting the effectiveness of this Affirmative Action program, as required by Federal, State and Local agencies. The city manager of the City of Brooklyn Center will receive and review reports on the progress of the program. If any employee or applicant for employment believes he /she has been discriminated against, please notify the personnel coordinator, 6301 Shingle Creek Parkway, Brooklyn Center, Minnesota, 55430, or call (612) 561 -5440. City Manager, City of Brooklyn Center Date 2 III. ASSIGNMENT OF RESPONSIBILITY FOR AFFIRMATIVE ACTION PROGRAM The personnel coordinator has been designated as EEO /AA coordinator to monitor all employment related activity to ensure that the City's EEO /AA policy is being carried out properly. DUTIES OF THE EEO /AA COORDINATOR 1. Develops the City's EEO /AA policy statement and Affirmative Action plan /program, consistent with the City's policies, and establishes Affirmative Action goals and objectives. 2. Implements the Affirmative Action plan /program including internal and external dissemination of the City's EEO /AA policies and plan. 3. Conducts and /or coordinates EEO /AA training and orientation of City department heads and supervisors to inform them of their responsibilities pursuant to the Affirmative Action plan /program. 4. Ensures that department heads and supervisors understand it is their responsibility to take action to prevent the harassment of protected class employees and applicants for employment. 5. Holds regular discussions with department heads, supervisors, and employees to ensure the City's Equal Opportunity policies are being followed. 6. Ensures all minority, women and handicapped employees are provided Equal Opportunity as it relates to City- sponsored training programs, recreational /social activities, benefit plans, pay and other working conditions without regard to race, sex, color, creed, religion, national origin, disability, age, marital status, or status with regard to public assistance. 7. Reviews the qualifications of all employees to ensure that minorities and women are given full opportunities for transfers and promotions. 8. Periodically audits training programs and hiring and promotion patterns to remove impediments to the attainment of goals and objectives. 9. Designs, implements and maintains EEO audit, reporting and record systems which will measure the effectiveness of the City's Affirmative Action plan /program, determines whether or not the City's goals and objectives have been attained and makes available to the appropriate enforcement agencies. 10. Maintains, monitors and measures the City's progress toward meeting its Affirmative Action goals. 11. Identifies problem areas and recommends a solution to the problems. 12. Coordinates the implementation of necessary remedial actions to meet compliance requirements and goals. 3 Duties continued 13. Serves as liaison between the City and relevant or applicable governmental enforcement agencies. 14. Serves as liaison between protected class groups and the City. 15. Coordinates recruitment and employment of women, minority and handicapped persons. 16. Receives, investigates and attempts to resolve all EEO complaints. 17. Keeps management informed of latest developments in the area of EEO. 4 IV. DISSEMINATION OF AFFIRMATIVE ACTION POLICY AND PLAN A. INTERNAL DISSEMINATION 1. The policy statement and nondiscrimination posters should be permanently posted and conspicuously displayed in areas available to employees and applicants for employment such as employee bulletin boards and lunchrooms throughout City of Brooklyn Center facilities. 2. The EEO /AA policy statement should be communicated to employees in the same way that other major personnel policies or decisions are communicated to employees. 3. The city manager, department heads and supervisors shall be furnished a full copy of the Affirmative Action plan /program and amendments. 4. Each employee shall be furnished a copy of the policy statement and have access to the Affirmative Action plan /program. This policy will be made available to all employees, including part - time, temporary and seasonal employees. 5. Orientation and training sessions shall be conducted to thoroughly inform all employees and management of the City's EEO /AA commitment and of individual responsibility for effective implementation. 6. The EEO /AA policy shall be reviewed with minority, female, and disabled employees. 7. The EEO /AA policy shall be reviewed with all employees and management on a periodic basis. B. EXTERNAL DISSEMINATION 1. The personnel coordinator will file copies of the Affirmative Action plan with the State of Minnesota Department of Human Rights, State Employment Service, and such minority, handicapped and womens' organizations which benefit from open recruitment and hiring. Efforts shall be made to communicate this policy to local community agencies, schools and community leaders. 2. The City shall make readily available to minorities, handicapped persons, women, and protected class groups within the City the current listing of job opportunities in the City offices. The City will advertise available positions in a manner determined by the City to be most appropriate to reach local minority, handicapped and female residents. 3. The City's personnel coordinator will be available to discuss the City's Affirmative Action program and nondiscrimination policy with any interested community or civic groups. 5 ORGANIZATION CHART COUNCIL - MANAGER PLAN City of Brooklyn Center, Minnesota ADVISORY — CHARTER COMMISSION Capital Improvement Review Board (appointed by district court) ELECTORATE C ADVISORY Housing Commission CITY ATTORNEY O 4� z ADVISORY CITY COUNCIL HRA COORDINATOR N Human Rights & Resources Commission H H O z I ADVISORY n PERSONNEL COORDINATOR x Parks and Recreation Commission �3 CITY MANAGER ADVISORY Planning Commission CITY CLERK rn DIRECTOR Emergency Prepared- ness DIRECTOR DIRECTOR DIRECTOR CHIEF DIRECTOR CHIEF MANAGER DIRECTOR ASSESSOR Planning of Finance Police of Volunteer Liquor Public Tax and Recreation Department Department Environ- Fire Stores Works Assessment Inspection City mental Department Department Department Department Treasurer Health Golf Recreation Park Government Engineering Street Public Course Programs Maintenance Buildings Division Division Utilities and Division Division Division Community Center U U L= ... .. ...... VI. UTILIZATION ANALYSIS The City conducts separate in -depth utilization analyses of each job group for minorities and for women (protected groups). The purpose of these utilization analyses is to determine if minorities and /or women are currently being underutilized in one or more of our job groups. The results of these utilization analyses then become the basis for establishing the objectives detailed in this document. A. WORK FORCE ANALYSIS A work force analysis report is prepared annually. This analysis contains job titles ranked from the lowest paid to the highest paid within each department. For each job title, the total incumbents, by race and sex, and total incumbents, by the total males and females, are listed. This profile includes maximum wage rates for all positions. B. JOB GROUPS The establishment of job groups is a part of the Affirmative Action program prepared to meet standards by Revised Order No. 4. These job groups are used solely in the context of the Affirmative Action objectives of such order. They have no meaning for any other purpose. For Affirmative Action job groups, see Section VII. - Establishment of Goals and Timetables. C. AVAILABILITY ANALYSIS Availability data was developed for total minorities and total women for each job group by using data in the July 1987 Minnesota Department of Jobs and Training Affirmative Action Report for the Minneapolis -St. Paul Metropolitan Statistical Area. Underutilization will be declared when there are fewer minorities or women in a particular job group than would reasonably be expected between their availability. Underutilization is determined annually for each job group within the City. The declaration of underutilization in any job group does not imply or admit any form of discrimination. 7 DEPARTMENT City Manager's Office WORKFORCE ANALYSIS COMPANY City of Brooklyn Center DATA AS OF November 1, 1988 (CURRENT BY DEPARTMENT) ADDRESS 6301 Shingle Creek Parkw Brooklyn Center, MN 5543 J0B TITLE(S) WAGE RATE OR TOTAL EMPLOYEES MINORITY EMPLOYEES ( SALARY RANGE TOTAL TOTAL TOTAL MALE FEMALE MALE FEMALE B H AI/ A/ B H AI/ A/ AN PI AN PI Switchboard Operator/ ReceDtionist $ 1545 1 0 1 Administration/ $1583 1 0 1 Administrgtion Licenses ecre ary $1747 1 0 1 Administrative Aide $2136 1 0 1 a City Clerk $2945 1 Personnel Coordinator $3588 1 0 1 Economic Development iarhr tordi na o $3864 1 1 0 City Manager $5788 1 1 0 TOTALS 8 2 6 0 0 0 0 0 0 (`) _B - Black; H - Hispanic; AI /AN - American Indian /Alaskan Native; A /PI - Asian /Pacific Islander. 7/85 Minn a' Department of human Rights , DEPARTMENT COMPANY of Brooklyn Cent Assessing WORKFORCE ANALYSIS DATA AS OF T7nvPmb 1, 1988 (CURRENT BY DEPARTMENT) ADDRESS 6301 S h i ngle Creek Parkway Brooklyn Center, MN 554 JOB TITLES) WAGE RATE OR TOTAL EMPLOYEES MINORITY EMPLOYEES (•) SALARY RANGE TOTAL TOTAL TOTAL MALE FEMALE MALE FEMALE B H AI/ A/ B H AI/ A/ AN PI AN PI Assessment Technician $1930 2 0 2 i Appraiser II $2803 1 1 0 City Assessor $3877 1 1 0 TOTALS 4 2 2 0 0 0 0 0 0 0 0 (") _B - Black; H - Hispanic; AI /AN - American Indian /Alaskan Native; A /PI - Asian /Pacific Islander. 7/85 Minnesota'Department or Human Rights DEPARTMEl :T _Finance WORKFORCE ANALYSIS COMPANY City of Brooklyn Center DATA AS OF November 1, 1988 (CURRENT BY DEPARTMENT) ADDRESS 6301 Shingle Creek Parkw Brooklyn Center, MN 5 30 JOB TITLE(S) WAGE RATE OR TOTAL EMPLOYEES MINORITY EMPLOYEES (•) SALARY RANGE TOTAL TOTAL TOTAL MALE FEMALE MALE FEM7UH AI/ A/ B H AI/ A/ AN PI AN PI Data Entry O erator $1747 1 0 1 Finance Secretary $1747 1 0 1 1 Accounting Technician $1930 1 0 1 Utilities Technici $1930 1 0 1 Payroll/Personnel Technician $2027 1 0 1 Staff Accountant $3019 1 1 0 1 Assistant Director $3770 1 1 0 nf Finance Director of Finance $4748 1 1 0 TOTALS 8 3 '5 1 0 0 0 0 0 1 0 (�) _B - Black; H - Hispanic; AI /AN - American Indian /Alaskan Native; A /PI - Asian /Pacific Islander. 7/85 Ming' Department of Human Rights DEPARTMENT Police WORKFORCE ANALYSIS COMPANY of Brooklyn Center DATA AS OF November 1, 1988 ADDRESS 6 _301 Shingle Creek Parkwa (CURRENT BY DEPARTMENT) Brooklyn Center, MN 55430 JOB TITLE(S) WAGE RATE OR TOTAL EMPLOYEES MINORITY EMPLOYEES (•) SALARY RANGE TOTAL TOTAL TOTAL MALE FEMALE MALE FEMALE B H AI/ A/ B H AI/ A/ AN PI AN PI Police Receptionist $1545 1 0 1 Police Secretary $1747 2 0 2 P lice Classification �ecretary $1790 1 0 1 Code Enforcement Office $1790 1 1 1 0 a Public Safety Dispatcher $2027 6 1 5 Administrative Servic 2668 1 0 1 Police Officer $2781 24 23 1 Police Sergeant $2981 5 5 0 Administrative Assista $3094 1 0 1 Police Captain $3864 3 3 0 Police Chief $4625 1 1 0 TOTALS 46 34 1'2 0 0 0 0 0 0 0 0 ( #) _B - Black; H - Hispanic; AI /AN - American Indian /Alaskan Native; A /PI - Asian /Pacific Islander. 7/85 Minnesota'Department of Human Rights / DEPARTMENT Fire WORKFORCE ANALYSIS COMPANY City of B rook lyn Center DATA AS OF ADDRESS 6 301 Shingle Creek Parkwa November 1 1988 (CURRENT BY DEPARTMENT) Brooklyn Center MN 5543 JOB TITLES) WAGE RATE OR TOTAL EMPLOYEES MINORITY EMPLOYEES ( *) SALARY RANGE TOTAL TOTAL TOTAL MALE FEMALE MALE FEMALE AI/ A/ T H AI/ A/ B H AN PI A N PI Fire Chief $3876 1 1 0 I m i TOTALS 1 1 0 0 ]1[ 0 0 (") _B - Black; H - Hispanic; AI /AN NOTE: Fire Chief is only employee on staff. All other American Indian /Alaskan Native; firefighters are volunteer positions. A /PI - Asian /Pacific Islander. 7/85 Minn (fa'Department of Human Rights c. Planning and Inspection COMPANY City of Brooklyn Center DEPARTMENT g P WORKFORCE ANALYSIS DATA AS OF No vember 1, 1988 (CURRENT BY DEPARTMENT) ADDRESS 6301 Shingle Creek Parkw Brooklyn Center, MN 55 430 JOB TITLE(S) WAGE RATE OR TOTAL EMPLOYEES MINORITY EMPLOYEES !') SALARY RANGE TOTAL TOTAL TOTAL MALE FEMALE MALE FEMALE AI/ A/ AI/ A/ B H AN PI B H AN PI Planning & Inspection Receptionist $1747 1 0 1 Planning & Inspection Sprretary $1790 1 0 1 Inspector $2735 1 0 1 Inspector Building Official $3019 1 1 0 Planner $3094 1 1 0 Director of Planning ction 3966 1 1 0 I TOTALS 6 3 3 0 0 0 0 0 0 0 do (•) _B - Black; H - Hispanic; AI/AN - American Indian /Alaskan Native; A /PI - Asian /Pacific Islander. 7/85 Minncsota'Department of Human Rights DEPARTMENT Public Works /Government Buildings Div. WORKFORCE ANALYSIS COMPANY City of B rookl yn Center ' DATA AS OF November 1, 1988 (CURRENT BY DEPARTMENT) ADDRESS 6301 Shingle Creek Parkwa Brooklvn Center, MN 5543 JOB TITLE S) WAGE RATE OR TOTAL EMPLOYEES MINORITY EMPLOYEES (') SALARY RANGE TOTAL TOTAL TOTAL MALE FEMALE MALE FEMALE B H AI/ A/ B H T AN PI j Custodian $1470 1 1 0 Lead Custodian $2078 1 1 0 Maintenance Custodian $2293' 1 1 0 Maintenance Supervisor. $2603 1 1 0 ~ TOTALS 4 4 •0 0 0 0 0 0 0 0 0 (") B - Black; H - Hispanic; AI /AN - American Indian /Alaskan Native; A /PI - Asian /Pacific Islander. 7/85 Minn Department or Human Rights / COMPANY Ci _V Qf Brook 1 ynCentr -r DEPARTMENT Public Works /Engineerin Division WORKFORCE ANALYSIS DATA AS OF November 1, 1988 (CURRENT BY DEPARTMENT) ADDRESS 63 Shingle Creek Park way Brooklyn.Center, MN 55 430 J09 TITLE S) WAGE RATE OR TOTAL EMPLOYEES MINORITY EMPLOYEES (�) SALARY RANGE TOTAL TOTAL TOTAL MALE FEMALE MALE FEMALE B H AI/ A/ B H AI/ A/ AN PI AN PI Engineering Receptioni t $1747 1 0 1 i s a i_ve Aide $2136 1 0 1 Engineering rQ Technician III $2469 3 3 0 Ln Public Works Coordinator $2945 1 1 0 Engineering Technician IV 3160 City Engineer $4060 1 1 0 Director of Public Wor $5009 1 1 0 TOTALS 9 7 •2 0 0 0 0 0 0 0 0 (") _B - Black; H - Hispanic; AI /AN A - merican Indian /Alaskan Native; A /PI - Asian /Pacific Islander. 7/85 ' Mlnnesota'Department of Human Rights / ' DEPARTM °1;T Public Works /Street Division WORKFORCE ANALYSIS COMPANY City of Brooklyn Center DATA AS OF November 1, 1988 (CURRENT BY DEPARTMENT) ADDRESS 6 301 Shinqle Creek Parkwa Brooklyn Center, MN 5543 JOB TITLE(S) WAGE RATE OR TOTAL EMPLOYEES MINORITY EMPLOYEES (•) SALARY RANGE TOTAL TOTAL TOTAL MALE FEMALE MALE FEMALE B H AI/ A/ B H AI/ A/ AN PI AN PI Maintenance I $1996 1 1 0 Public Works Dispatcher $2027 1 1 0 Night Service Person 2102 Maintenance II $2137 10 10 n Mechanic $2225 3 3 0 Supervisor o Streets and Parks $2873 1 Public Works u erintenden TOTALS 18 18 0 0 0 0 0 0 0 0 0 (•) _B - Black; H - Hispanic; AI /AN - American Indian /Alaskan Native; A /PI - Asian /Pacific Islander. 7/85 ' Minrea' Department or Human Rights / DEPARTMENT Public Works /Public Util ites, Division WORKFORCE ANALYSIS COMPANY City of Brooklyn Center DATA AS OF November 1, 1988 ADDRESS 6301 Shingle Creek Parkw (CURRENT BY DEPARTMENT) Brooklyn Center, MN 5543 JOB TITLE S) WAGE RATE OR TOTAL EMPLOYEES MINORITY EMPLOYEES ( SALARY RANGE TOTAL TOTAL TOTAL MALE FEMALE MALE FEMALE B }{ AI/ A/ TFAI/ A/ AN PI PI Maintenance II $2137 6 6 0 Supervisor of Public Utilities $2873 1 1 0 u I I TOTALS 7 7 '0 0 0 1_ 0 1 0 0 1 0 10 1 0 (•) _B - Black; H - Hispanic; AI /AN - American Indian /Alaskan Native; A /PI - Asian /Pacific Islander. 7/85 Minnesota'Department of Human Rights / DEPARTMENT Parks and Recreation WORKFORCE ANALYSIS COMPANY City of Brooklyn Center ADDRESS 6301 Shingle Creek Parkway DATA AS OF __November 1, 1988 (CURRENT BY DEPARTMENT) Brooklyn Center, MN 5543 JOB TITLE(S) WAGE RATE OR TOTAL EMPLOYEES MINORITY EMPLOYEES !') SALARY RANGE TOTAL TOTAL TOTAL MALE FEMALE MALE FEMALE B B H AI/ A/ H AI/ A/ AN PI AN PI Parks & Recreation Secretary $1747 1 0 1 Maintenance I $1996 1 1 0 Aquatics Supervisor $2136 1 1 0 Maintenance II $2137 6 6 0 Supervisor of Streets & Parks $2873 1 1 0 Program Supervisor $2873 3 1 2 Director of Recreation $4009 1 1 n TOTALS 1 4 1 3 0 0 0 0 0 0 0 0 (") _B - Black; H - Hispanic; AI /AN - American Indian /Alaskan Native; A /PI - Asian /Pacific Islander. 7/85 ' Min a'Department of Human Rights / DEPARTMENT Municipal Golf Course WORKFORCE ANALYSIS COMPANY City of Brooklyn Center DATA AS OF November 1. 1988 (CURRENT BY DEPARTMENT) ADDRESS 6301 Shingle Creek Parkway Brooklyn center. MN -)54 EJOBTLE S) WAGE RATE OR TOTAL EMPLOYEES MINORITY EMPLOYEES ( *) SALARY RANGE TOTAL TOTAL TOTAL MALE FEMALE MALE FEMALE B H AI/ A/ B H AI/ A/ AN PI AN PI Golf Course Manager $2873 1 1 0 M r. J TOTALS 1 1 0 0 0 0 0 0 0 0 0 (") _B - Black; H - Hispanic; AI /AN - American Indian /Alaskan Native; A /PI - Asian /Pacific Islander. 7/85 Minnesota'Department of Human Rights / �� Liquor Stores COMPANY City of Brooklyn Center DEPARTMENT q WORKFORCE ANALYSIS DATA AS OF November 1, 1988 (CURRENT BY DEPARTMENT) ADDRESS 6301 Shingle Creek Parkw Brooklyn Center, MN 554 JOB TITLE S) WAGE RATE OR TOTAL EMPLOYEES MINORITY EMPLOYEES (') SALARY RANGE TOTAL TOTAL TOTAL MALE FEMALE MALE FEMALE B H AI/ A/ B H AI/ A/ AN PI AN PI Supervisor, " Liquor Retail $2136 2 1 1 Liquor Stores Manager $3390 1 1 0 TOTALS 3 2 • 1 0 0 0 0 0 0 0 0 (•) _B - Black; H - Hispanic; AI /AN - American Indian /Alaskan Native; A /PI - Asian /Pacific Islander. 7/85 MinnIva'Department or Human Rights , CITY OF BRO KLYN CENTER AVAILABILITY /UTILIZATION /UNDERUTILIZATION FEMALES MINORITIES UTILIZATION AVAILABILITY UTILIZATIO4 VAILABILITY NUMBER NUMBER UNDER- UNDER - JOB GROUP TOTAL NUMBER % NUMBER % UTILIZED NUMBER BER % UTILIZED Executive Admini- strative, 16 1 6.3% 4.7 29.6% 3.7 0 0% .5 2.9% 0 - Managerial Professional 10 3 30.0% 4.7 47.2% 1.7 1 10% .4 4.0% 0 Technical 6 1 16.7% 2.3 38.2% 1.3 0 0% .3 4.2% 0 Sales 3 1 33.3% 1.4 46.8% 0 0 0% .1 2.4% 0 Administrative .- Support 29 27 93.1% 22.7 78.3% 0 1 3.4% 1.2 4.0% -0 I Protective Services 30 1 3.3% 3.1 10.3% 2.1 0 0% 1.74 5.8% 1.74 Cleaning /Building Services 4 0 1 0% 1.2 28.9% 1.2 0 0% .3 7.6% 0 Craft & Repair 29 0 0% 2.6 8.9% 2.6 0 0% .8 2.9% 0 Laborer 2 0 0% .4 19.3% 0 0 0% .1 7.3% 0 SMALL COMPANY WEIGHTED AVAILABILITY * SOURCE OF AVAILABILITY % MN Dept. of Jobs & Training July 1987 Mpls. /St. Paul Statistical Area VII. ESTABLISHMENT OF GOALS AND TIMETABLES A. DEFINITIONS Tables for job groups follow this section. Definitions of line items: 1. Profile # The total number of employees in the job group is a count of protected and nonprotected individuals. The number of minorities and of women are specified under their respective columns. 2. Profile % These columns are derived by dividing the minorities count by the total count, and by dividing the women count by the total count, respectively, then writing the resultant decimal fractions as percentages rounded to hundredths place. 3. Availability % For external calculations, the respective percentages of people in the relevant labor market possessing the necessary skills required for the specified job group, as well as the interest to work in that job group, are the base. 4. Underutilized (Yes or No) To determine underutilization, the profile of women and the profile of minorities in the specified job group are compared, statistically, with their respective availabilities. Whenever there are significantly fewer women or minorities in a job group than would reasonably be expected by their respective availabilities, underutilization is declared. S. Annual goals: Profile # Goals and timetables are established annually for total minorities and for total women, for job groups in which they are underutilized and movement is forecasted. 6. Annual goals: Movement % This section is applicable only in instances where no movement is anticipated. 7. Estimated Year of Utilization The expected year in which the profile percent will equal the availability percent. B. GOAL ATTAINMENT 0 The goal, by job group, is equal to the availability for total women and total minorities in each job group. Selection rates should match availability. 8 C. TIMETABLES Projected movement for each job group has been used to estimate the time frame in which utilization will be attained. Since goals are set based on availability and are only estimates and not rigid quotas, it is conceivable that circumstances may sometimes result in their not being achieved. When this occurs, the department head must document all good faith efforts. D. ALL JOB GROUPS IN THE CITY OF BROOKLYN CENTER 1. Executive Administrative Managerial: City Manager, Director of Public Works, Chief of Police, Director of Finance, Fire Chief, City Assessor, Director of Planning and Inspection, Director of Recreation, Economic Development Authority Coordinator, Personnel Coordinator, Assistant Director of Finance, Golf Course Manager, Public Works Superintendent, and Police Captain. 2. Professional Planner, Public Works Coordinator, Appraiser II, Administrative Assistant /Police, Staff Accountant, City Engineer, Aquatics Supervisor, and Program Supervisor /Recreation. 3. Technical Engineering Technician IV, Engineering Technician III, Building Official /Inspector, and Inspector /Planning and Inspection. 4. Sales Liquor Stores Manager and Supervisor /Liquor Retail. 5. Administrative Support City Clerk, Administrative Aide /City Manager's Office, Administration /Licenses Secretary, Administration /Elections Secretary, Assessment Technician, Switchboard Operator /Receptionist, Planning and Inspection Receptionist, Administrative Aide /Engineering, Data Entry Operator, Finance Secretary, Accounting Technician, Utilities Technician, Payroll /Personnel Technician, Police Receptionist, Police Classification Operator, Police Secretary, Administrative Services Manager /Police, Public Safety Dispatcher, Public Works Dispatcher, and Parks and Recreation Secretary. 6. Protective Services Police Sergeant, Police Officer, and Code Enforcement Officer. 7. Cleaning/Building Services: Custodian, Lead Custodian, Maintenance Custodian, and Maintenance Supervisor. 8. Craft and Repair Mechanic, Night Service Person, Maintenance II, Supervisor /Streets and Parks, and Supervisor /Public Utilities. 9. Laborer Maintenance I. E. JOB GROUP IDENTIFICATION 1. Executive Administrative P Managerial Occupations in which - employees set broad policies, exercise overall responsibility for execution of these policies, or direct individual departments or special phases of the City's operations, or provide specialized 9 consultation. Includes: city manager, department heads, auditor /accountant, purchasing agent, personnel specialist, and other executive, administrative, or managerial positions. 2. Professional Occupations which require specialized and theoretical knowledge which is usually acquired through college training or through work experience and other training which provides comparable knowledge. Includes: engineers, scientists, health professionals, teachers, social, recreation, and religious workers, lawyers, judges, writers, and other professionals. 3. Technical Occupations which require a combination of basic scientific or technical knowledge and manual skill which can be obtained through post- secondary school education or through equivalent on- the -job training. Includes: health technicians, engineering, science and other technicians, and computer programmers. 4. Sales Occupations engaged wholly or primarily in direct selling. Includes: supervisors, proprietors, sales representatives, and sales workers. 5. Administrative Support Occupations in which workers are responsible for internal and external communication, recording and retrieval of data and /or information and other paper work required in an office. Includes: supervisors, computer equipment operators, secretaries, stenographers, typists, receptionists, bookkeepers, shipping, receiving, and stock clerks, general office clerks, and other similar personnel. 6. Protective Services Occupations in which workers are entrusted with public safety, security, and protection from destructive forces. Includes: police officers, fire fighters, guards, deputy sheriffs, bailiffs, correctional officers, detectives, marshals, harbor patrol officers, game and fish wardens, park rangers (except maintenance), and kindred workers. 7. Cleaning Services Workers in both protective and nonprotective service occupations. Includes: attendants, clean- up workers, janitors, waiters and waitresses. 8. Craft and Repair Manual workers of a relatively high skill level, having a thorough and comprehensive knowledge of the processes involved in their work. They exercise considerable independent judgement and usually receive an extensive period of training. Includes: building trades, hourly paid foremen and leadmen who are not members of management, mechanics and repairmen, skilled machinery occupations,and electricians. 9. Laborer Workers in manual occupations which generally require no special training. They perform elementary duties which may be learned in a few days and which require the application of little or no independent judgement. Includes: garage laborers, car washers, gardeners, lumber workers, laborers performing lifting, digging, mixing, loading and pulling operations. 10 F. GOALS AND TIMETABLES NARRATIVE The City of Brooklyn Center has established goals and timetables for all job groups that are underutilized. Taking into consideration expansion, contraction, and turnover, the City will make a good faith effort to hire qualified women and minorities into those job groups where underutilization exists. The following pages identify deficiencies by race and sex and set forth the timetables to accomplish our Affirmative Action goals. 11 CIT Y O F BROOKLYN CENTER ESTABLISHMENT Of= GOALS & TIMETABLES Executive/ Administrative/ J 011 (I it 0 it 1':Managerial J 0 D U It 0 11 P: Professional J 0 11 0 It 0 11 1' : Technical TOTA1, hill10I1ITIEJ W0Ai1;N TOTA1, 6LINORITIE9 1YOME11 TOTAL. MINORITIES WOMEN 1. PROFILE a` 16 0 1 10 1 3 6 0 1 2. PROFILE % 100.0 100.0 100.0 0% 6.3 10.0% 30.0% 0% 16.7% IN a �� ^• \ v v 9. AVAILABILITY % X 2.9% 29.6% 4.0% 47.2% 4.2% 38.2% •r 4 f If 111)1, It11TI1, 1ZEi1) L 0" 4 . (Yr:9 Oil 110) � N ES /3. � ` NO ES /1. NO YES /1.3 b. AItIfUA1, COA1.9: X MoVENtENT % yX 29.6% < ;X` 47.2% 38.2 O.EBT. YR. OF UTILi?.ATION 1993 `�• ; 1993 1993 NOTE: Titia "Undurotilization Annlysie h pert of lho Af fit inntivo Action Progrnm propnral to moot, 1.110 "in ndn011 roquirvxi Iry Ifovi.ied Orvlor No. 4. Tito forms unod itoroin such on "Underulilization" end •• Availmbility ", are u0041 eololy in file come :t, of t110 Affirmntivo Action Progrnm for 1.1►o purpumo of complying v,ifh Iito Affirmntivo � Action 044ctivou of sucJ► Or►lor. They llavo no moaning for noy othor 0. S O111tCG: MN De pt. of Jobs & Training, Minneapolis -St. Pau Metro Statistical Area Affirmative Action Analyo July 1987 CITY OF BROOKLYN CENTER ESTABL1SI-IMENT Of= GOALS & TIMETABLES Administrative Protective J 0 if C It 0 U 1 Sales J o n U It O 11 P: support J 0 II C It 0 11 1' : Services TOTA1, MINORIT11',9 WOMEN '1OTA1. M111011ITIE9 WOME31 TOTA1, MINORITIES WOML•'t1 1. PROFILE $ 3 0 1 29 1 27 30 0 1 I 2. I' R O F I I, E °G 100.0 , 100.0 100.0 y am . 0% 33.3% 3.4% 93.1% 0% 3.3% v J\ ti l • f 3 . AVAILAIf 1LITY % l � Y 2.4% 46.8% 4.0% 78.3% 4 f 5.8% 10.3% I1NU } ;IIIITILl7.1;U ` yY� 4 4 . (Y E.9 O ll 110) xx ��" NO NO , i1K NO NO �<jy(/, YES /1.74 YES/2.1 •��V4• T f T T r, 6. A1111UA1, c0A1,7: 1 ,t x� �w M O V E M E N 'f % � ` ti r x� 5.8% 10.3% ' y Y r a.EBT. Y11. OF UTIL17,AT10N )/,,, 1993 1993 110 T E: Thia "Undarutilizeliou Annlyeim" Is pert of Oho Affirmnlivo Action Progrnm prnpnted (o Inert tho elnwInnla raluiral by Itoii.iod Ordor No. 4. Tho lntnu ttnod heroin much an "Underuliliration" and "Availnbility", are ueod eololy in Oho could :t of the Affirmalivo Action Program for tho pnrpono of complying with Iho Affirrnnlive Action ob}rcliven of such Ottlur. They havo no moaning for noy othor purpono. SOI1Rcr :MN Dept. of Jobs & Training, Minneapolis -St. Paul Metro Statistical Area Affirmative Action Analysis July.1987 C 1 TY O BROOKLYN CENTER ESTABLISHMENT Of= GOALS & TIMETABLES Cleaning/ Craft & 10 11 C It 011 P: Building Services J 0 11 It It 0 I P: Repair J 0 13 0 It 0 11 P: Laborer TOTA1, hIIUOItf'rlF;l WOMEN TOTAL. M111O111TIE.9 WOMEN 'TOTAL himmirrIE9 W0?,IIiN 1. PROFILE a` 4 0 0 29 0 0 2 0 0 2. PROFILE. 100.0 100.0 100.0 0% 0% 0% 0% 0% 0% 3. AVAII,AIIILITY %�v� . X `J Y X 7.6% 28.9% 2.9% 8.9% f 7.3% 19.3% IINI)EIt11T11,1ZE'1) xx 4. (Y F-1 011 110 � NO ES /1.2 Y NO Yes /2.6 NO NO 1• . 6. ANNUAL G0AL3: t M0VEMEIIT % 28.9% X` 8.9% O.EBT. Y11. OF UTILIZATION y �~xf �. k 1993 �� 1993 NOTE: This `Ilndurulilizalion Annlysis" I& pert of lho Affirtnnlivo Action Progrnm ptopntal lip In,wl lho ate 114100 raluirwl by Itori.iod Orvlor No. 4. Tho tofu,& uned herein such so "Underulilizalion' and "Availrfbility ", are uood solely in file coot of the Affirmelivo Action Progrnm for lho purpvno of complying with Iho Affinnnlive co uLjoctivoa of such Or,ler. They havo no fnonning for nny olhor t a 611 SOI11tCE :MN Dept. of Jobs & Training, Minneapolis -St. Pau etro Statistical Area Affirmative Action Analysi uly.1987 VIII. PROBLEM IDENTIFICATION AND CORRECTIVE ACTION A summary analysis of problem /deficiency areas at the City of Brooklyn Center indicates the following: 1. The work force composition is underutilized in several areas. Please refer to City Plan of Action below. 2. The total selection process dictates a need to expand our recruiting efforts to attract qualified women and minorities. 3. No other problem areas were identified, i.e., applicant flow composition, transfer and promotion practices, City facilities and City- sponsored activities, seniority practices and contract provisions for same, apprenticeship programs, training programs, work force attitude, and application retention. CITY PLAN OF ACTION A. Job Group: EXECUTIVE ADMINISTRATIVE MANAGERIAL Problem Identification There is a profile imbalance for women in this job group. We do not aniticipate openings but will select at least by availability rate. Corrective Action Recruitment for women will be expanded to colleges and areas outside of Minnesota. B. Job Group: PROFESSIONAL Problem Identification There is a profile imbalance for women in this job group. We do not aniticipate openings but will select at least by availability rate. Corrective Action Recruitment for women will be expanded to colleges and areas outside of Minnesota. C. Job Group: TECHNICAL Problem Identification There is a profile imbalance for women in this job group. We do not aniticipate openings but will select at least by availability rate. Corrective Action One female was hired into this job group in 1987. Recruitment will continue to encourage women to apply for openings in this job group. 12 D. Job Group: PROTECTIVE SERVICES Problem Identification There is a profile imbalance for minorities and women in this job group. Corrective Action The police department has been authorized to hire two additional police officers in 1989. The City will recruit for qualified minorities and women. Also, the market availaility for qualified personnel wil be reviewed more closely to determine true availability of those who meet the State of Minnesota's POST Board licensing requirements; the licensing is required to hire sworn police personnel. E. Job Group: CLEANING /BUILDING SERVICES Problem Identification There is a profile imbalance for women in this job group. We do not aniticipate openings but will select at least b availabili Y rate. Corrective Action The City will recruit for qualified women. F. Job Group: CRAFT AND REPAIR Problem Identification There is a profile imbalance for women in this job group. We do not aniticipate openings but will select at least by availability rate. Corrective Action The City will recruit for qualified women. IX. MEASURES TO FACILITATE IMPLEMENTATION To assure progress towards Affirmative Action goals and to guarantee Equal Employment Opportunity to all persons, the City of Brooklyn Center shall pursue the following actions relating to hiring, promotion, training opportunities, classification, recruitment and compensation. The City of Brooklyn Center's personnel practices shall adhere to the principles of Equal Employment Opportunity and be conducted in accordance with the City Affirmative Action program. The principles of Equal Employment Opportunity shall be introduced into all City written personnel policies and shall be reflected in all negotiations between the City and labor unions who represent authorized bargaining units of City employees. A. POSITION DESCRIPTIONS 1. A written position description or job description shall exist for all permanent positions within the City of Brooklyn Center. These descriptions shall include a position or job title, a general description of the work, minimum qualifications required to perform the work, and shall be available to all employees and prospective job applicants for review prior to application. 2. Position titles and minimum qualifications contained in written descriptions shall be used in all recruitment advertising. 3. The minimum qualifications of each position shall be periodically reviewed by the personnel coordinator to determine if all qualifications required are related to actual job performance. 4. Position descriptions for managerial and supervisory positions shall contain a section describing Affirmative Action responsibilities. B. RECRUITMENT The City of Brooklyn Center will advertise entry job openings in the appropriate media for its labor market. All job advertisements shall state the title of the position, the minimum qualifications, where applications can be obtained, and location of job if other than within City Hall, how the position will be filled and other relevant information. All job advertisements shall include the statement "An Equal Opportunity Employer ". In special circumstances the City may add or substitute the wording "Minorities and Women are Encouraged to Apply ". All job advertisements shall indicate the last day of filing for is application of the position advertised. Those positions advertised as "open competitive" shall be posted for ten (10) days. 14 All job advertisements for open competitive and promotional positions shall be posted on designated bulletin boards in all conspicuous areas for employee or applicant review. 1. The City personnel coordinator will notify the area Job Services Office of appropriate job openings. 2. The personnel coordinator shall send appropriate job vacancy announcements to appropriate governmental, institutional, civic, educational, handicapped and minority representative agencies within its labor market area. 3. Announcements of appropriate job openings shall be regularly sent to organizations within the labor market who specifically represent women, minorities, and the handicapped. 4. The personnel coordinator will establish and utilize a list of minority organizations and will develop contacts for communicating mutual employment needs and concerns. 5. The personnel coordinator will inform job applicants of the Affirmative Action policy and furnish applicants with a written statement of such policy. C. SELECTION AND HIRING 1. All applications for employment at the City of Brooklyn Center shall be reviewed to determine if applicants meet minimum qualifications for the position. Applicants who do not meet minimum qualifications shall be so informed by written notice. 2. The selection process shall give prime consideration to minimum qualifications necessary to perform the job. The selection process shall give consideration to future potential and extra qualifications of candidates only when career ladders are structured so that employees are likely to advance to a higher level position within a reasonable period of time. 3. The City shall make a "good faith" effort to meet its Affirmative Action goals by giving maximum consideration to those protected class candidates who possess minimum qualifications for the City positions. 4. No applicant shall be prohibited from applying for a City position because of a past criminal conviction. 15 D. TRAINING 1. Training programs shall be extended to all Y o em P t ees if the program is job related and would result in better work performance. No employee shall be restricted from attending such programs or courses because of race, color, sex, creed, marital status, religion, national origin, age, disability, or status with regard to public assistance. Special efforts shall be made to include and encourage employees in protected classes to attend such programs and courses. 2. Training programs shall be made available to facilitate g P g to upward mobility for all City employees. Attention shall be given to the preparation of employees for mobility across occupational fields. 3. All employees, particularly protected class members, shall be informed of the opportunity and encouraged to take career related courses and /or formal training. Information on the City's policy regarding tuition reimbursement shall be widely disseminated. 4. Training for supervisory staff shall acquaint them with the provisions, goals, and intent of the City's Affirmative Action program. This training shall include an explanation of: a. All the provisions of the City's Affirmative Action plan /program. b. The legal basis for an Affirmative Action plan /program. C. Supervisory responsibilities related to Affirmative Action. d. The legal options available to a person making a complaint of alleged discrimination and the legal responsibilities of the supervisor. 5. All City departments shall consider the implementation of apprenticeship training for protected class members and employ those who successfully complete an apprenticeship training program whenever possible. E. CAREER ADVANCEMENT (TRANSFER & PROMOTION) 1. All qualified City employees shall be encouraged to consider career advancement through promotions and /or transfers. 2. All job openings shall be posted on all designated "Departmental Boards ". No present employee shall be discouraged or prevented from applying for any vacancy for which she/he is qualified. 3. A combination of education, n, past work experience and experience gained in the City's employ shall be considered in assessing the qualifications of an applicant. 16 it Unnecessarily narrow job requirements which might reduce competition for promotion across department or division lines or within the department or division shall be eliminated. 4. Protected class members employed by the City who have increased their skills and job potential shall be encouraged to apply and compete for promotion. 17 I X. AUDITING AND MONITORING In order to successfully evaluate the implementation of the City's Affirmative Action Program the following data shall be maintained by the personnel coordinator: A. RECRUITMENT SOURCES Data shall be maintained regarding all recruitment and media sources notified of City job vacancies. B. APPLICANT FLOW DATA AND NEW HIRES Data shall be maintained that indicates, by job classification, EEO job category, the total number of applicants interviewed, those offered positions, and those hired, in order to determine the effectiveness of the City's recruitment process and to access the City's progress toward Equal Opportunity Employment. C. APPLICANT REFERRALS A file of all interested applicants shall be maintained in order to notify such applicants when vacancies occur for which they would be qualified. D. TRAINING Data shall be maintained indicating, by job classification and EEO job category, the number of City employees participating in all City training programs and activities and tuition reimbursement programs. E. PROMOTIONS /TRANSFERS Data shall be maintained regarding promotions and transfers indicating by job classification and EEO job category those employees who are promoted or transferred. F. TERMINATIONS Data shall be maintained on all terminations by job classification and EEO job category including the reasons for terminations. This data will be used to determine if a disproportionate number of employees belonging to protected classes are terminated. G. DOCUMENTATION OF GOOD FAITH EFFORTS TO MEET GOAL 1. There shall be regular documenting of City efforts to meet City goals for employment of protected class employees. 2. Semiannual reports will be forwarded as requested to the Minnesota State Department of Human Rights. 18 XI. AFFIRMATIVE ACTION PLAN FOR DISABLED INDIVIDUALS A. DISABLED INDIVIDUALS AFFIRMATIVE ACTION CLAUSE The City of Brooklyn Center shall not discriminate against any employee or applicant for employment because of physical or mental disability in regard to any position for which the employee or applicant for employment is qualified. The City of Brooklyn Center agrees to take Affirmative Action to employ, advance in employment, and otherwise treat qualified disabled individuals without discrimination based upon their physical or mental disability in all employment practices such as the following: employment, promotion, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, and training. The City of Brooklyn Center agrees to post in conspicuous places, available to employees and applicants for employment, notices in a form to be prescribed by the commissioner of the Minnesota Department of Human Rights. Such notices shall state the City of Brooklyn Center's obligation under the law to take Affirmative Action to employ and advance in employment qualified disabled employees and applicants for employment and the rights of applicants and employees. The City of Brooklyn Center shall notify each labor union or representative of workers with which it has a collective bargaining agreement or other contract understanding that the City is bound by the terms of Minnesota Statutes, Section 363.073 of the Minnesota Human Rights Act and is committed to take Affirmative Action to employ and advance in employment physically and mentally disabled individuals. B. SCHEDULE FOR REVIEW The minimum physical and mental job qualifications of each position shall be reviewed annually by the city manager's office to ensure that, to the extent qualification requirements tend to screen out qualified disabled individuals, they are job related and are consistent with business necessity and the safe performance of the job. C. PRE - EMPLOYMENT MEDICAL EXAMS The City of Brooklyn Center may require a comprehensive medical exam prior to employment. The results of such an examination will not be used to screen out qualified disabled individuals. Information obtained in response to such inquiries or examination shall be kept confidential except that (a) supervisors and managers may be informed regarding restrictions on the work or duties of disabled individuals and regarding accommodations, (b) first aid and safety personnel may be informed, where and to the extent appropriate, if the condition might require emergency treatment, and (c) officials, employees, representatives, or agents of the Minnesota Department of Human Rights or local human rights agencies investigating compliance with the act or local 19 human rights ordinances shall be informed if they request such information. D. ACCOMMODATIONS TO PHYSICAL AND MENTAL LIMITATIONS OF EMPLOYEES The City of Brooklyn Center shall make a reasonable accommodation to the physical and mental limitations of an employee or applicant unless such an accommodation would impose an undue hardship on the conduct of the City. E. COMPENSATION In offering employment or promotions to disabled individuals, the City of Brooklyn Center shall not reduce the amount of compensation offered because of any disability income, pension, or other benefit the applicant or employee receives from another source, F. OUTREACH, POSITIVE RECRUITMENT AND EXTERNAL DISSEMINATION OF POLICY The City of Brooklyn Center shall review employment practices to determine whether the personnel programs provide the required Affirmative Action for employment and advancement of qualified disabled individuals. Based upon the findings of such reviews, the City of Brooklyn Center shall undertake appropriate outreach and positive recruitment activities, such as those listed below. 1. Develop internal communication of obligation to engage in Affirmative Action efforts to employ qualified disabled individuals in such a manner as to foster understanding, acceptance, and support among executive, management, supervisory, and all other employees and to encourage such persons to take the necessary action to aid the City of Brooklyn Center in meeting this obligation. 2. Develop reasonable internal procedures to ensure that the obligation to engage in Affirmative Action to employ and promote qualified disabled individuals is being fully implemented. The City shall make readily available to disabled individuals the current listing of job opportunities in the City offices. The City will advertise available positions in a manner determined by the City to be most appropriate to reach local disabled individuals. 3. Periodically inform all employees and prospective employees of the commitment to engage in Affirmative Action to increase employment opportunities for qualified disabled individuals. 4. Enlist the assistance and support of recruiting sources (including state employment security agencies, state vocational rehabilitation agencies or facilities, sheltered workshops, college placement officers, state education agencies, labor organization and organizations of or for disabled individuals) of the City of Brooklyn Center's commitment to provide meaningful employment opportunities to 20 qualified disabled individuals. 5. Establish meaningful contacts with appropriate social service agencies, organizations of and for disabled individuals, vocational rehabilitation agencies or facilities, for such purposes as advice, technical assistance, and referral to potential employees. 6. Review employment records to determine the availability of promotable and transferable qualified known disabled individuals presently employed and to determine whether their present and potential skills are being fully utilized or developed. 7. Include disabled workers when employees are pictured in consumer, promotional, or help wanted advertising. 8. Take positive steps to attract qualified disabled persons not currently in the work force who have requisite skills and can be recruited through Affirmative Action measures. G. INTERNAL DISSEMINATION OF POLICY Realizing that an outreach program is ineffective without adequate internal support from department heads and supervisory personnel and other employees, who may have had limited contact with disabled persons in the past, and in order to assure greater employee cooperation and participation, the City of Brooklyn Center shall disseminate this policy internally as follows: 0 1. The city manager or the city manager's designee shall schedule meetings with all employees to discuss the policy and explain individual employee responsibilities. 2. Meet with union officials to inform them of the City of Brooklyn Center's policy, and request their cooperation. 3. Review all union contractual provisions to ensure they are nondiscriminatory. 4. Include articles on accomplishments of disabled workers in City publications. 5. Post the policy on City bulletin boards, including a statement that employees and applicants are protected from coercion, intimidation, interference, or discrimination for filing a complaint or assisting in an investigation under the Minnesota Human Rights Act. 6. When employees are featured in employee handbooks or similar publications for employees, include disabled employees. H. RESPONSIBILITY FOR IMPLEMENTATION The personnel coordinator has been designated director of Brooklyn Center's Affirmative Action activities. The personnel coordinator's title shall appear on all internal and 21 external communications regarding the City of Brooklyn Center's Affirmative Action programs. The personnel coordinator has been given necessary support to manage the implementation of this program, including the following activities: 1. Develop policy statements, Affirmative Action programs, and internal and external communication techniques to be certain the City of Brooklyn Center's policies are being followed. In addition, supervisors shall be advised that: a. their work performance is being evaluated on the basis of their Affirmative Action efforts and results, as well as other criteria; and b. the City of Brooklyn Center is obligated to prevent harassment of employees placed through Affirmative Action efforts. 2. Identify problem areas in conjunction with department heads and known disabled employees, in the implementation of the Affirmative Action plan, and develop solutions. 3. Design and implement an audit and reporting system that will: a. measure effectiveness of the City of Brooklyn Center's plan; b. indicate need for remedial action; C. determine the degree to which objectives have been attained; d. ensure that each department is in compliance with the Minnesota Human Rights Act. 4. Serve as liaison between the City of Brooklyn Center and the Minnesota Department of Human Rights. 5. Serve as liaison between the City of Brooklyn Center and organizations of and for disabled persons, and arrange for the active involvement by City representatives in the community service programs of local organizations of and for the disabled. 6. Keep department heads informed of the latest developments in the entire Affirmative Action area. I. DEVELOPMENT AND EXECUTION OF AFFIRMATIVE ACTION PROGRAMS The Affirmative Action Plan for the City of Brooklyn Center shall be developed and executed as follows: 1. Job qualification requirements reviewed shall be made available to all employees involved in the recruitment, screening, selection, and promotion process. 2. The City of Brooklyn Center shall evaluate the total selection process including training and promotion to ensure 22 freedom from stereotyping disabled persons in a manner which limits their access to all jobs for which they are qualified. 3. All personnel involved in the recruitment, screening, selection, promotion, disciplinary, and related processes shall be carefully selected and trained to ensure that the commitments in its Affirmative Action program are implemented. 23 XII. APPENDIXES 1. Employment Resource and Referral Agencies 2. Sexual Harrassment Statement of Policy 3. Equal Opportunity Is The Law Poster 24 APPENDIX NO. 1 MINNESOTA DEPARTMENT OF HUMAN RIGH'T'S 500 Bremer Tower 7th Place and Minnesota Street St. Paul, Minnesota 55101 CONTRACT COMPLIANCE 6/88 EMPLOYMENT RESOURCE & REFERRAL AGENCIES 25 t ASIAN /PACIFIC ISLANDERS ANISHINAB$ COUNCIL OF JOB DEVELOPERS CAMBODIAN BUDDHIST ASSOCIATION 1515 E. Lake Street, Suite 206 1885 University Ave., Suite 36 Minneapolis, MN 55407 St. Paul, MN 55104 612 -729 -5654 612- 645 -7077 Center for Asians & Pacific Islanders LAO FAMILY COMMUNITY, INC. 1304 E. Lake Street 976 W. Minnehaha Avenue Minneapolis, MN 55407 St. Paul, MN 55104 612- 721 -1229 612 -487 -3466 Neighborhood House T.C. Opportunity Indust. Ctr. 179 E. Robie 1015 Olson Memorial Hwy. St. Paul, MN 55107 Minneapolis, MN 55406 612 - 227 -9291 612 - 377 -0150 Chinese American Association of MN Vietnamese Community MN 7032 Stratford Road P.O. Box 14572 Woodbury, MN 55125 Minneapolis, MN 55414 25a AMERICAN INDIAN American Indian Center American Indian Center O.I.C. 341 University 2300 Cedar Avenue S. St. Paul, MN 55103 Minneapolis, MN 55404 612- 222 -0690 612 - 721 -4409 ANISHINABE Council of Job Developers Indian Neighborhood Club 1515 E. Lake Street, Suite 206 1805 Portland Ave. Minneapolis, MN 55407 Minneapolis, MN 55404 612 - 729 -5654 612 -871 -7412 Neighborhood House Red School House 179 E. Robie 643 Virginia St. Paul, MN 55107 St. Paul, MN 55103 612 - 227 -9291 612 -488 -6626 T.C. Opportunity Indust. Ctr. Upper Midwest Am. Indian Crt. 1015 Olson Memorial Hwy 1113 W. Broadway Minneapolis, MN 55406 Minneapolis, MN 55411 612 - 377 -0150 612- 522 -4436 Minneapolis Am. Indian Ctr. Institute of Technology 1530 E. Franklin Ave. Minority Engineering Program Minneapolis, MN 55404 Project Technology Power 612 -871 -4555 339 Walter Library 117 Pleasant St. S.B. American Indian OIC /J.T.P.A. Minneapolis, MN 55455 2495 - 18th Ave. So. 612 -626 -0219 Minneapolis, MN 55404 (612)724 -3653 Indian Upward Bound (IUB) 106 Nicholson Hall 216 Pillsbury Drive S.B. UofM Minneapolis, MN 55455 25b BLACK ANISHINABE Council of Job Developers Hallie Brown - Martin L. King Ctr. 1515 E. Lake Street 270 N. Kent Street Minneapolis, MN 55407 St. Paul, MN 55101 612 -729 -5654 612 -224 -4601 Institutute of Technology Neighborhood House Minority Engineering Program 179 E. Robie. Project Technology Power St. Paul, MN 55107 339 Walter Library 117 Pleasant St. S.E. Sabathani Community Center Minneapolis, MN 55455 310 E. 38th Street 612- 626 -0219 Minneapolis, MN 55409 612 - 827 -5981 St. Paul Urban League (LEAP) T.C. Opportunity Indust. Ctr. 401 Selby Avenue 1015 Olson Memorial Hwy. St. Paul, MN 55102 Minneapolis, MN 55406 612- 224 -5771 612 - 377 -0150 Black Women's Program Minneapolis Urban League 2616 Nicollet Avenue South 2000 Plymouth Ave. No. Minneapolis, MN 55408 Minneapolis, MN 55411 ® (612)521 -1099 •Black Women's Program - Minneapolis Comm. Bus. Empl. All. 2104 Stevens Ave. So. 15 S. 5th Street Minneapolis, MN 55404 Minneapolis, MN 55402 Y.W. C.A. Career Climci Nat'l Assoc. of Minority Contr. Attn: Job Placement Coord. Attn: Job Placement Coord. 1130 Nicollet Ave. 1014 Plymouth Ave. N. Minneapolis, MN 55403 Minneapolis, MN 55411 Dept. of Equal Opportunity Affirmative Action Room 419, Morrill Hall Minneapolis, MN 55455 25c HANDICAPPED ANISHINABE Council of Job Developers Neighborhood House 1515 E. Lake St., Suite 206 179 E. Robie Minneapolis, MN 55407 St. Paul, MN 55107 612 -729 -5654 612 -227 -9291 St. Paul Rehabilitation Center State Services for the Blind 319 Eagle Street 1745 University Avenue St. Paul, MN 55102 Minneapolis, MN 55104 612 - 227 -8471 612 - 296 -6080 Minneapolis Society for the Blind T.C. Opportunity Indust. Ctr. 1936 Lyndale Ave. So. 1015 Olson Memorial Hwy. Minneapolis, MN 55403 Minneapolis, MN 55406 612- 871 -2222 612 - 377 -0150 Human Resource Development Inst. MN Council for the Disabled 175 Aurora Street 208 Metro Square Building St. Paul, MN 55103 7th and Robert Street St. Paul, MN 55101 Goodwill Industries 2543 Como Avenue Courage Center St. Paul, MN 55108 3915 Golden Valley Road Golden Valley, MN 55422 Specialists in Rehabilitation Placements 6985 - 55th Street N. St. Paul, MN 55109 25d HISPANIC ANISHINABE Council of Job Developers Centro Cultural Chicano 1515 E. Lake Street, Suite 206 1704 Dupont Ave. Minneapolis, MN 55407 Minneapolis, MN 55411 612 -729 -5654 612- 588 -9330 CLUES Hispanos En Minnesota 220 South Robert St., Room 103 179 E. Robie Street St. Paul, MN 55107 St. Paul, MN 55107 612 - 292 -0117 612 - 227 -0834 Institute of Technology Minnesota Migrant Council Minority Engineering Program 220 S. Robert St., Suite 104 Project Technology Power St. Paul, MN 55107 339 Walter Library 612 - 222 -2121 117 Pleasant St. S.E. Minneapolis, MN 55455 Spanish Speaking Affairs Council 612 - 626 -0219 506 Rice Street St. Paul, MN 55103 612 - 296 -9587 T.C. Opportunity Indust. Ctr. 1015 Olson Memorial Hwy. Minneapolis, MN 55406 612 - 377 -0150 25e WOMEN ANISHINABE Council of Job Developers Neighborhood House 1515 E. lake Street, Suite 206 179 E. Robie Minneapolis, MN 55407 St. Paul, MN 55107 612 - 729 -5654 612- 227 -9291 Rise Report Newsletter Genesis II for Women, Inc. 8406 Sunset Road N.E. 3036 University Ave. S.E. Spring Lake Park, MN 55432 Minneapolis, MN 55414 612 - 786 -8334 612 - 348 -2762 T.C. Opportunity Indust. Ctr. Women's Community Housing, Inc. 1015 Olson Memorial Hwy. c/o Whittier Alliance Minneapolis, MN 55406 9 East 26th Street 612 - 377 -0150 Minneapolis, MN 55404 612 -871 -7756 MN Women's Consortium CHART 316 West University Avenue 104 Union Plaza St. Paul, MN 55103 333 N. Washington 612 - 228 -0338 Minneapolis, MN 55401 (612)332 -1942 Working Opportunities for Women (WOW) Women's Resource Center 2700 University Avenue Normandale Community College Suite 120 9700 France Avenue South St. Paul, MN 55114 Bloomington, MN 55431 (612)874 -6636 (612)830 -9387 Women in the Trades Putting It All Together 1033 Lowry Avenue Northeast 60 Kent Street Minneapolis, MN 55418 St. Paul, MN 55102 (612_788 -6647 (612)291 -8553 Minnesota Women's Center 5 Eddy 192 Pillsbury Drive SE Minneapolis, MN 55455 25f NEWSPAPERS & PERIODICALS TWIN CITIES AREA ASIAN COMMUNITY NEWSLETTER CHRYSALIS NEWSLETTER 396 Roy Street 2104 Stevens Avenue S. St. Paul, MN 55104 Minneapolis, MN. 55455 612 -645 -9102 612- 871 -0118 COMMISSION OF ECONOMIC STATUS OF WOMEN CONTINUING EDUCATION FOR WOMEN 85 State Office Bldg. 77 Pleasant St. S.B. St.'Paul, MN 55155 200 Westbrook Hall 612 - 296 -8590 Minneapolis, MN 55455 612 -373 -9743 LA VOZ MPLS. SPOKEMAN /ST. PAUL RECORDER P.O. Box 19206, Diamond Lake Station 3744 4th Avenue S. Minneapolis, MN 55419 Minneapolis, MN 612 -825 -1490 612 - 827 -4021 THE CIRCLE TWIN CITIES COURIER 1530 E. Franklin 84 South 6th Street, Suite 501 Minneapolis, MN 55404 Minneapolis, MN 55402 612- 332 -3211 WEST SIDE VOICE 209 W. Page St. St. Paul, MN 55107 612 - 227 -4414 25g ADDITIONAL REFERRALS 10 (METRO AREA) Anoka County Job Service Carver County Ceta 8008 Hwy 65 NE Carver Co. Courhouse Spring Lake Park, MN 55432 Chaska, MN 55318 (612)784 -1800 (612)448 -3661 Centro Cultural Chicano City of Mpls, Ceta 1704 Dupont Ave. 334 City Hall Minneapolis, MN 55411 Minneapolis, MN 55404 (612)588 -9330 (612)348 -5700 MN Div. of Vocational Rehab. Multi Resource Centers (MRC) 390 N. Robert St., 5th Floor 1900 Chicago Ave. St. Paul, MN 55101 Minneapolis, MN 55404 (612)296 -5616 (612)871 -2402 Nat'l Allinace of Business - Mpls. Pilot City Neighborhood Services 15 So. 5th St. 1315 Penn Ave. No. Minneapolis, MN 55402 Minneapolis, MN 55411 (612)333 -2316 (612)348 -4700 Scott Carver Economic Council Scott County Human Services 1257 Marshall Rd. Courthouse 300 Shakopee, MN 55379 Shakopee, MN 55379 -1375 (612)496 -2125 - (612)445 -7750 Sister Kenny Institute Veterans Resource Center 2727 Chicago Ave. 2020 Minnehaha Ave. Rm. 201 Minneapolis, MN 55407 Minneapolis, MN 505 (612)874 -4400 (612)874 -4400 Mpls. Comm. Business Employ All 15 South 5th Street Minneapolis, MN 55402 25h JOB SERVICE OFFICES - MN DEPARTMM OF ECONOMIC SECURITY (METROPOLITAN AREA) BLOOMINGTON AREA OFFICE, serving part of Hennepin and Scott Counties, 9100 W. Bloomington Freeway, Bloomington, MN 55431 (612)341 -7241. BURNSVILLE AREA OFFICE, serving Dakota County, 3460 Washington Dr., Eagan, MN 55122 (612)297 -2626. COON RAPIDS AREA OFFICE, serving Anoka, part of Hennepin Counties, 80 Coon Rapids Blvd., Coon Rapids, MN 55433 (612)341 -7373. CRYSTAL AREA OFFICE, serving NW Hennepin County, 5600 W. Broadway, Crystal, MN 55428 (612)341 -7168. FOREST LAKE AREA OFFICE, serving Washington County, 568 S. Lake St., Forest Lake, MN 55025 (612)297 -2876. HASTINGS AREA OFFICE, serving Dakota County, 205 E. Third St., Hastings, MN 55033 (612)437 -2032 HOPKINS AREA OFFICE, serving part of Hennpin, Carver, Scott Counties, 135 Shady Oak Rd. S., Hopkins, MN 55343 (612)341 -7163. MINNEAPOLIS AREA OFFICE, serving Hennepin County, 309 Second Ave. S., Minneapolis, MN 55401 (612)341 -7300. ROSEVILLE AREA OFFICE, serving Ramsey County, 1910 W. Cty. Rd. B, Roseville, MN 55113 (612)297 -8708. ST. PAUL CENTRAL AREA OFFICE, serving City of St. Paul, 290 N. Robert st., St. Paul, MN 55101 (612)296 -8708. ST. PAUL MIDWAY AREA OFFICE, serving Ramsey County, 2233 University Ave., St. Paul, MN 55114 (612)297 -4520. ST. PAUL NORTH AREA OFFICE, serving Washington and Ramsey Counties, 113 Wildwood Rd., White Bear Lake, MN 55110 (612)777 -8162. ST. PAUL SOUTH AREA OFFICE, serving Dakota and Ramsey Counties, and Inver Grove Heights, Mendota Heights and W. St. Paul, 918 Robert St., W. St. paul, MN 55118 (612)296-6008. STILLWATER AREA OFFICE, serving Washington County, 110 S. Greeley St., Stillwater, MN 55082 (612)297 -2440. 25i i RESOURCE AND REFERRAL SOURCES (OUT -STATE MINNESOTA) DULUTH INDIAN ACTION COUNCIL COMMUNITY WORK /DEVELOPMENT CTR. 217 N. 4th Ave. W. 1500 18th Street S. Duluth, MN 55806 Virginia, MN 55792 (218)723 -4726 (218)741 -7273 AMERICAN INDIAN PROGRAM U OF M LAKE REGIONAL REHAB. IND. 2400 Oakland Ave. 1205 N. Tower Road Duluth, MN 55812 Fergus Falls, MN 56537 (218)726 -7160 (218)736 -5668 DULUTH LIGHTHOUSE FOR THE BLIND NORTH CENTRAL WORKSHOP, INC. 2701 W. Superior Street Industrial Park, Box D Duluth, MN 55806 Bemidji, MN 56601 AMERICAN INDIAN FELLOWSHIP ASSOC. BOIS FORTE R.B.C. 8 East Fourth Street P.O. Box 16 Duluth, MN 55802 Nett Lake, MN 55772 (218)727 -1115 (218)757 -3261 FOND DU LAC R.B.C. LEECH LAKE R.B.C. 105 University Road Route 3 - Box 100 Cloquet, MN 55702 Cass Lake, MN 56633 RED LAKE TRIBAL COUNCIL WHITE EARTH R.B.C. P.O. Box 310 Box 37 Red Lake, MN 56671 Waublin, MN 56589 (218)679 -3306 (218)473 -2141 MANKATO REHABILITATION CTR. CEDAR VALLEY REHAB. WORKSHOP INC. 15 Map Dr. 2111 N.W. 4th Street Mankato, MN 56001 Austin, MN 55912 (507)345 -4507 (507)433 -2303 OCCUPATIONAL REHABILITATION CTR. ABILITY BUILDING CENTER 1053 E. Mark St. 1911 14th St. N.W. Winona, MN 55987 P.O. Box 6938 (507)452 -1855 Rochester, MN 55903 BRIGHTER DAY ACTIVITY CENTER OPPORTUNITY TRAINING CTR. 500 S. Walnut St. 318 14th Ave. N. Mora, MN 55051 St. Cloud, MN 56302 (612)679 -2354 (612)252 -2651 WEST CENTRAL INDUSTRIES, INC. MILLE LACS BAND OF CHIPPEWA INDIAN 1300 S.W. 22nd St. Star Route - Box 194 Box 813 Onamia, MN 56259 Willmar, MN 56201 (612)532 -4181 (612)235 -5310 25j St. Cloud Vietnam Community Women's Resource Center 222.- lith Avenue North 14 Exchange Building St. Cloud, MN 56301 Winona, MN 55987 Native Americans in Medicine Bemidji State University 14th and Burchmont Bemidji, MN 56601 25k i JOB SERVICE OFFICES - MN DEPARTIi W OF ECONOMIC SECURITY (OUT -STATE MINNESOTA) j ALBERT LEA AREA OFFICE, serving Freeborn County, 916 S. Broadway, Albert Lea, MN 56007, (507)373 -3951. ALEXANDRIA AREA OFFICE, serving Douglas, Pope and Stevens Counties, 418 Third Ave. E., Alexandria, MN 56308, (612)762 -2131. AUSTIN AREA OFFICE, serving Mower County, 1900 Eighth Ave. N.W., Austin, MN 55912, (507)433 -0555. BEMIDJI AREA OFFICE, serving Beltrami, Clerwater, N. Cass, Hubbard and Mahnomen Counties, 1819 Bemidji Ave., Bemidji, MN 56601, (218)755 -2936. BRAINERD AREA OFFICE, serving Crow Wing and S. Cass Counties, 1919 S. Sixth St., Brainerd, MN 56401, (218)828 -2450. CROOKSTON AREA OFFICE, serving Norman and Polk Counties, Hwy 75 S. & Minnesota St., Crookston, MN 56716, (218)281 -3593. DULUTH AREA OFFICE, serving Carlton Lake, Cook and S. St. Louis Counties, 320 W. Second St., Duluth, MN 55802, (218)723 -4730. !, ELY AREA OFFICE, serving N.B. St. Louis and N.W. Lake Counties, 30 S. First Ave. E., Ely, MN 55731, (218)365 -3177. FARIBAULT AREA OFFICE, serving Rice, part of Goodhue and Steele Counties, 218 Central Ave. N., Faribault, MN 55021, (507)332- 3220. i FA'_?.MONT AREA OFFICE, serving Martin and Faribault Counties, 923 N. State St., Farimont, MN 56031, (507)235 -5518. FERGUS FALLS AREA OFFICE, serving Otter Tail, Wilkin, Grant and Traverse Counties, 125 W. Lincoln Ave., Fergus Falls, MN 56537. GRAND RAPIDS AREA OFFICE, serving Aitkin and Itasca Counties, 310 NW Third St., Grand Rapids, MN 55744, (218)327 -1780. HIBBING AREA OFFICE, serving W. Central St. Louis and Itasca Counties, Mesabi Mall, Hibbing, MN 55746 (218)262 -6777. HUTCHINSON AREA OFFICE, serving McLeod and Meeker Counties, 117 First Ave. S., Hutchinson, MN 55350, (612)587 -4740. INTERNATIONAL FALLS AREA OFFICE, serving Koochiching County, 407 Fourth St., International Falls, MN 56649, (218)283 -9427. LITTLE FALLS AREA OFFICE, serving Morrison, Todd and Wadena Counties, 106 First Ave. S., Little Falls, MN 56345 (612)632 -5427. MANKATO AREA OFFICE, serving Blue Earth, Waseca, LeSueuer and Nicollet Counties, 709 N. Front St.. Mankato. MN 56001, (507)389 -6723. 251 'MARSHALL AREA OFFICE, serving Lyon, Lincoln, Redwood and Pipestone Counties, 1210 E. College Dr., Marshall, MN 56258, (507)537 -6236. MONTEVIDEO AREA OFFICE, serving Chippewa, Yellow Medicine, Lac Qui Parle, Big Stone and Swift Counties, 125 S. First St., Montevideo, MN 56265, (612)269 - 8819. MOORHEAD AREA OFFICE, serving Clay and Becker Counties, Townsite Center, 810 Fourth Ave. S.,, Moorhead, MN 56560, (218)236 -2191. MORA AREA OFFICE, serving Kanabec, Isanti, Pine, Mille Lacs and Chisago Counties, 100 S. Park St., Mora, MN 55051, (612)3611. NEW ULM AREA OFFICE, serving Brown, Sibley and Watonwan Counties, 1200 S. Broadway, New Ulm, MN 56073, (607)354 -3138. RED WING AREA OFFICE, serving Goodhue and part of Wabasha County, Ste. 302, 2000 W. Main St., Red Wing, MN 55066, (612)388 -3526. ROCHESTER AREA OFFICE, serving Olmsted, Dodge, and part of Fillmore County, 1200 S. Broadway, Rocheters, MN 55902, (507)285 -7315. ST. CLOUD AREA OFFICE, serving Stearns, Benton, Sherburne and Wright Counties, 111 Lincoln Ave. S.E., St. Cloud, MN 56301, (612)255 -3266. THIEF RIVER FALLS AREA OFFICE, serving Lake of the Woods, Pennington, Kittson, Roseau, Marshall and Red Lake Counties, 318 N. Knight Ave., Thief River Falls, MN 56701, (218)681 -1100. VIRGINIA AREA OFFICE, serving N.W. & E. Central St. Louis County, 505 W. 12th Ave., Virginia, MN 55792, (218)749 -3123. WILLMAR AREA OFFICE, serving Kandiyohi, Meeker, Renville and McLeod Conties, 2015 S. First St., Willmar, MN 56201, (612)231 -5174. WINONA AREA OFFICE, serving Winona, Houston, Wabasha and NE Fillmore Counties, 52 E. Fifth St., Winona, MN 55987, (507)457 -5460. WORTHINGTON AREA OFFICE, serving Nobles, Rock, Murray, Cottonwood and Jackson Counties, 511 10th St., Worthington, MN 56187, (507)376 -3116. 25m MINNESOTA MIGRANT COUNCIL (OUT - STATE) BLOOMING PRAIRIE, Box 456, Blooming Prairie, MN 55917 CROOKSTON, serving Kitton, Marshall, Polk, Pennington and Red Lake, 223 East 7th Street, P.O. Box 22, Crookston, MN 56716 (218)281 -7893. MOORHEAD, serving Norman, Clay, Wilkin, Pope, Ottertail, Traverse, Grant, Steven, and Douglas, 1625 - 1st Ave., No., P.O. Box 904, Moorhead, MN 56560. WILLMAR, serving Bit Stone, Swift, Chippewa, Kandiyohi, Meeker, Lac Qui Parle, Yellow Medicine, Renville, McLeod, Sibley, Nicollet, Redwood, Lyon, Lincoln, 500 Industrial Drive, P.O. Box 1334, Willmar, MN 56201 (612)235 -9624. ST. JAMES, serving Blue Earth, faribault, Watonwan, Martin, Jackson, Nobles, Rc,::k, Pipestone, Murray, Cottonwood and Brown, 119 South 7th Street, P.O. Box 344, St. James, MN 56081 (507)375 -3303. BLOOMING PRAIRIE, serving LeSeur, Rice, Waseca, Steele, Dodge, Freeborn and Mower, 110 West Highway Ave., N., P.O. Box 456, Blooming Prairie, MN 55917 (507)583 -4405. ** Also Check Your Local Technical Institutes For Referrals. 25n Placement Specialists COLLEGES INSTATE AND OUTSTATE American Indian Student Center University of Minnesota ig University of Minnesota American Indian Student Center 104 Jones Hall 104 Jones Hall Minneapolis, MN 55455 Minneapolis, MN 55455 624 -0243 624 -0243 American Resource Indian Center Augsburg College 125 Fraser Hall Minority Student Affairs Coordinator 106 Pleasant Street S.E. Minneapolis, MN 55454 Minneapolis, MN 55455 330 -1022 624 -2555 Bethel College Black Learning Resource Center Bill Chambiss University of Minnesota Minority Advisor 323 Walter Library 3800 Bethel Drive 117 S.E. Pleasant St. Paul, MN 55112 Minneapolis, MN 55455 638 -6410 625 -1365 Bethel College Black Cultural Center Terry Coffee University of Minnesota International Director North Apple Hall 3900 Bethel Drive Minneapolis, MN 55445 St. Paul, MN 55112 625 -0045 Hamline University Asian Resources Center Jim Price 117 Pleasant S.E. Minority Program Director Room 306 Walter Library St. Paul, MN 55104 Minneapolis, MN 55455 641 -2203 624 -2317 Macalester College Chicano Studies Nancy Tellett -Royce 489 Ford Hall Snelling and Grand 224 Church Street S.E. St. Paul, MN 55075 Mir- .eapolis, MN 55455 696 -6384 624 -6309 Macalester College Office for Minority Students Michael O'Rielly 1901 University Avenue S.E. Minority Program Minneapolis, MN 55414 Snelling and Grand 624 -9556 St. Paul, MN 55075 University of Minnesota 696 -6309 Martin Luther King Program College of St. Thomas Room 19 Johnson Hall Kathy Beecham 101 - Pleasant Street S.E. 2115 Summit Minneapolis, MN 55455 St. Paul, MN 55105 625 -2300 647 -5239 Afro American Studies Metropolitan State Univ. 808 Social Science Building Jill Beaulieu Sabathiani 267 19th Avenue South Minority Service Minneapolis, MN 55455 121 Metro Square Bldg. 624 -9847 St. Paul, MN 55101 341 -7466 250 University of Minnesota St. Olaf College Becky Baylor Charlotte Hartwig College of Business Admin. Intercultural Liaison 206 Business Admin. Tower Northfield, MN 55057 . Minneapolis, MN 55455 (507) 663 -3368 373 -4174 College of St. Theresa University of Minnesota k3reen Oppriecht Don - Birmingham ;;i ona, MN . 55987 Institute of Technology (;C:) 663 -3368 Minneapolis, MN 55455 373 -2697 Carleton College Marilyn Hill University of Minnesota Placement Director Santiago Northfield, MN 55057 (Latin- Chicano Resource Center) (507) 663 -4294 College of Liberal Arts 345 Frazer Hall Concordia College Minneapolis, MN 55454 Sylvia Lell 376 -8021 Moorhead, MN 56560 University of Minnesota (218) 299 -3492 Vera Rorie Gustavus Aldophus College (Black Learning Resource Center) *r. College of Liberal Arts St. Peter, MN 56082 345 Frazer Hall (507) 931 -7524 Minneapolis, Mn 55454 373 -7947 Southwest State University Charles Kirby University of Minnesota Marshall, MN 56258 Flo Wiger (507) 537 -6221 (American Indian Resource Center) College of Liberal Arts St. Cloud State University 345 Frazer Hall Tod Ewing Minneapolis, MN 55454 Minority Student Prog. 376 -2982 St. Cloud, MN 56301 255 -3003 Bemidji State University Placement Services St. John's University June Bender Jim McConnell Assistant to Director Collegeville, MN 56321 14th & Birchmont Drive 363 -3791 Bemidji, MN 56601 755 -7038 University of Minnesota at Duluth Mankato State University Katherine Mattocks Dave Hendel Minority Advisor Mankato, MN 56001 Room 225, Admin. Bldg. 389 -6061 Duluth, MN 55812 Winona State University 726 -7535 Affirmative Action Officer University of Minnesota, Morris Winona , MN 55987 Bill Stewart Morris, MN 56267 589 -6095 25p University of Minnesota, Waseca Hamline University Bob Hendricks Dir. of Minority Programs Waseca, MN 56093 Hewitt & Snelling Avenue (507) 835 -1000 St. Paul, MN 55104 Chicano - Latino College of St. Catherine Humphrey Juarez Minority Student Affairs Learning Resource Center 2004 Randolph Avenue 332 Walter Library St. Paul, MN 55101 117- Pleasant St. S.E. Minneapolis, MN 55458 College of St. Thomas Minority Student Affairs American Indian OIC P.O. Box 5014 2300 Cedar Ave. S. St. Paul, MN 55105 Minneapolis, MN 55404 Marquette University Twin Cities Opportunities Office of Minority Student Affairs Industrialization Center 1216 West Wisconsin Avenue 1015 Olson Memorial Highway Milwaukee, WI 53233 Minneapolis, MN 55405 Wisconsin University of Milwaukee Augsburg College Office of Minority Student Affairs Job Placement Coordinator P.O. Box 749 Black Student Affairs Milwaukee, WI 53201 731 - 21st Avenue South Minneapolis, MN 55454 Wisconsin University of Stevens Point Office of Minority Student Affairs Leticia Assad c/o Black Student Coalition Community Program Specialist Stevens Point, WI 54481 University of Minnesota Health & Sciences Minority Program Wisconsin University of Eau Claire 614 Delaware Street Office of Minority Student Affairs Minneapolis, MN 55455 Eau Claire, WI 54701 376 -7564 Wisconsin - Stout University William Anderson Metro State University Office of Minority Student Affairs Minority Services Menomonie, WI 54751 121 Metro Square 7th & Robert Huron College St. Paul, MN 55101 Office of Minority Student Affairs Minority Program Huron, South Dakota 57350 Macalester College National College 1600 Grand Avenue Office of Minority Student Affairs St. Paul, MN 55105 321 Kansas City Street Rapid City, SD 57709 Terry S. Coffee Coord. of Multicultural Development South Dakota State University Bethel College Office of Minority Student Affairs 3900 Bethel Drive Brookings, SD 57007 St. Paul, MN 55112 University of Wisconsin - Madison Minneapolis Community College Office of Minority Student Affairs Black Student Support Program Madison, WI 53706 1501 Hennepin-Avenue Minneapolis, MN 55403 25q University of Iowa University of Minnesota Office of Minority Student Affairs Rebecca Green Iowa City, IA 52242 240 Williamson Hall 231 Pillsbury Drive, S.E. College of Liberal Arts Minneapolis, MN 55455 Lisa Keiser 642 -5555 Career Development Office 345 Fraser Hall Northeast Metro Tech (916) 106-Pleasant Street SE Brenda Johnson Minneapolis, MN 55455 3300 Century Avenue North White Bear Lake, MN 55110 Minneapolis Technical Institute 770 -2351 Kathy Beecham 1415 Hennepin Avenue University of Minnesota Minneapolis, MN 55403 Linda Johnston 370 -9453 240 Williamson Hall 231 Pillsbury Drive S.E. Hennepin Technical Centers Minneapolis, MN 55455 Mae Beecham 624 -5555 9000 North 77th Avenue Brooklyn Park, MN 55445 St. Paul Schools 425 -3800 Teresa Mardenborough 360 Colbourne Metro State University St. Paul, MN 55102 Jewelean Davison 293 -7760 Hennepin Center for the Arts 528 Hennepin Avenue Lakewood Community College Suite 404 Willie Nesbit Minneapolis, MN 55403 _ 3401 Century Avenue 341 -7253 (Mpls) White Bear Lake, MN 55110 297 -2258 (St. Paul) 779 -3313 Post High School Planning St. Cloud AVTI Diana Dearring Alesia Stone 550 Cedar Street 1540 Northway Drive Suite 400 St. Cloud, MN 56301 St. Paul, MN 55101 1- 252 -0101 296 -9681 Passage Community Macalester College Hester Stone Juanamarie Dixon 17 E. 14th Street 1600 Grand Avenue Minneapolis, MN 55404 St. Paul, MN 55105 872 -9553 or 872 -9658 696 -6534 Dakota County AVTI Ram3ey County Dept of Welfare Jennifer Robinson -West Fenita Foley 1300 E. 145th St. 160 E. Kellogg Blvd. Rosemount, MN 55068 St. Paul, MN 55101 423 -8217 298 -4880 2 Sr APPENDIX NO. 2 1987 CITY OF BROOKLYN CENTER SEXUAL HARASSMENT POLICY PURPOSE It is the City's policy that the work force environment and City employees will be free of sexual harassment. POLICY 1. Sexual harassment by City employees toward any member of the public or any other City employee is prohibited and will be cause for disciplinary action. 2. This policy will apply to all employees of the City of Brooklyn Center. 3. Sexual harassment includes, but is not limited to, unwelcome sexual advances, requests for sexual favors, sexually motivated physical contact, and other verbal, visual or physical conduct of a sexual nature when: a. Submission to such conduct or communication is made either implicitly or explicitly a term or condition of an individual's employment; b. Submission to or rejection of such conduct or communication by an individual is used as a basis for an employment decision affecting that individual's employment; C. Such conduct or communication has a purpose or effect of substantially interfering with an individual's work performance or creating an intimidating, hostile, or offensive working environment. 4. Behavior which may constitute sexual harassment includes, but is not limited to a. Verbal harassment (e.g., epithets, unwelcomed sexual jokes, sexual overtures and innuendos, derogatory remarks, or slurs); b. Physical harassment (e.g., touching gestures, assault, impeding or blocking movement, or any physical interference with normal work or movement); C. Visual forms of harassment (derogatory posters, sexual gestures, offensive and intimate personal gestures or touching, letters, poems, graffiti, cartoons, or drawings); and d. Requests for sexual favors or unwelcome sexual advances. 26 5. Any employee who feels he or she is being subjected to sexual harassment in any form, or who believes he or she has witnessed sexual harassment in any form, must notify his or her supervisor, the personnel coordinator, or the city manager immediately. All supervisors are required to report immediately any allegations to the personnel coordinator or the city manager. 6. Any complaints which are made will be investigated confidentially and in a timely fashion. All employees shall cooperate in any investigation of such a complaint. If the facts support the allegations, the perpetrator of the sexual harassment will be subject to disciplinary action. Any employee found to have made a false complaint of sexual harassment, to have withheld information, or found to have given knowingly false information during an investigation of such a complaint may also be subject to disciplinary action. "Discipline," as used in this paragraph, shall mean any of the courses of action described in the City's personnel ordinance, including dismissal. 26a APPENDIX NO 3 qual 1P.Mi) lo yment oruni 1... F „ivate Employment, Employers holding Federal Programs or activities State and Local contracts or subcontracts receiving Federal Government, Educational financial assistance Institutions Race, actor, Religion, Sex, National Origin Handicap Executive Or der 17248, as amended, pro- Section 501ofthe Rehabitltation_Act of Race, (Dolor, Religion, Sex, National habits job discrimination on the basis of 1973, as amended, prohibits employment Origin race, color, religion, sex or national origin, discrimination on the basis of handicap in Title VII of the Civil R1ghts Act of 1964 as and requires affirmative action to ensure any program or activity which recetves amended, prohibits discrimination in hir equality of opportunity in all aspects of Federal financial assistance. ing, promotion, discharge, pay, fringe employment. Discrimination is prohibited in all aspects benefits, and other aspects of employ- of employment against handicapped ment, on the basis of race, color, religion, Handicap persons who, with reasonable sex or national origin. Section 503 o the Reha Act of accommodation, can perform the essential 1973, as amended. pmhihitsiob discrimi- f nrti ons of ajob. Applicants to and employees of most nation because of handicap and requires private employers, State and local gov- affirmative action to employ and advance Race, color, National Orrgvt ernments and public or private edu- in employment qualified handicapped indi- in addition to the protection of Title VII of rational institutions are protected. Em- viduals who, with reasonable accommoda- the M Rights Act of 7964,'nde VI of the ployment agencies, labor unions and cep Lon, can perform the functions of a job. C ivil R�tr ct prohibits rvn d scir anion on prenticeship programs also are covered. the basis of race, colon or national origin in Vietnam Era and Disabled Veterans programs or activities receiving Federal Age S ection 4 02 of the Viet nam Era Veterans financial assistance. Employment The Age Dis criminati on in Employm Readjustment A ance ssist Act of 1974 discrimination is covered by Tide VI if the ' Act of 196 7, as amended, prohibits age prohibits job discrimination and requires primary objective of the financial discrimination and protects applicants affirmative action to employ and assistance is provision of employment, or and employees aged 40 -70 from discrimi- advance in employment qualified where employment discrimination causes nation in hiring, promotion, discharge, Vietnam era veterans and qualified or may cause discrimination in providing pay, fringe benefits and other aspects of disabled veterans. services under such programs. employment. The law covers most pri- vate employers, State and local govern- Applicants to and employees of If you believe you have been discriminated ments, educational institutions, employ- companies with a Federal government against in a program which receives ment agencies and labor organizations. contract or subcontract are protected Federal assistance, you should under the authorities above. Any person immediately contact the Federal agency Sex (wages) who believes a contractor has violated its providing such assistance. In addition to the sex discrimination nondiscriadmatien or affirmative action prohibited by Title VII of the Civil Rights obligations under Executive Order 11246, Act ( see above) The _Equal Pay Act of as amended, Section 503 of the 1963, as amended, prohibits sex mmi Rehabilitation Act section of the Don't nation in payment of wages to women Vietnam Era Veterans Readjustment and men performing substantially equal Assistance Act should contact work in the same establishment. The law immediately: covers most private employers, Stale and The Office of Federal For • • local governments and educational in- contract ( stitutions. labor organizations cannot � Programs s (OFOCP) cause employers to violate the law. Many Employment Standards Eq ual employers not covered by TStle VII, be- Adm n stration cause of size, are covered by the Equal U.S. Department of Labor �e�r� Pay Act. ingto nAvenue, N.W. Wa Employment Was n,, D.C. D.C . 20210 _ Opportunity If you believe that you have been dis- or an OFCCP regional or area office, V (]portunity criminated against under any of the listed in most telephone directories r above laws, you should immediately under U.S. Government, Department of is the Law contact: labor • The Equal Employment Opportunity commission 2401 "E' Street, N.W. A Washington, D.C. 20506 '(. or an EEOC District Office, 27 listed in most telephone directories under U.S. Government. I CITY OF BROOKLYN CENTER Council Meeting Date Agenda Item Number 7b REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION REDUCING THE EARLE BROWN DAYS COMMITTEE ACCOUNT RECEIVABLE FOR CONSTITUTION HALL SIGNAGE DEPT. APPROVAL: Personnel Coordinator ignature - title ************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * * * * ** MANAGER'S REVIEW /RECOMMENDATION: No comments to supplement this report . Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) As part of the community center remodeling project, the social hall was renamed Constitution Hall. • A wall emblem, door entry way signs, and a framed copy of the Constitution were purchased and paid for by the City as part of this project. The Earle Brown Days Committee agreed to cover costs associated with this signage in the amount of $7570, to be paid in three annual installments beginning in 1988. During 1988, the Earle Brown Days Committee absorbed some unanticipated costs associated with the carnival. The committee has requested a reduction in the amount due to the City for the signage; the reduction would be about equal to the unanticipated expenses. RECOMMENDED CITY COUNCIL ACTION Pass a Resolution Reducing the Earle Brown Days Committee Account Receivable for Constitution Hall Signage. - 7b Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION REDUCING THE EARLE BROWN DAYS COMMITTEE ACCOUNT RECEIVABLE FOR CONSTITUTION HALL SIGNAGE WHEREAS, the City Council of the City of Brooklyn Center passed Resolution 87 -38 which established Improvement Project No. 1987 -05 for community center improvements; and WHEREAS, as part of the remodeling of the Brooklyn Center community center social hall and the renaming of this hall to Constitution Hall, the Earle Brown Days Committee agreed to incur expenses for a wall emblem, door entry way signs, and framing of a copy of the Constitution for the hall in the amount of $7570.00; and WHEREAS, the City of Brooklyn Center has paid for this signage and invoiced the Earle Brown Days Committee for the expenses, to be paid to the City in three annual installments; and WHEREAS, the Earle Brown Days Committee has incurred other unanticipated expenses in 1988; and WHEREAS, it is the desire of the Brooklyn Center City Council to reduce by $3,030.00 the balance due from the Earle Brown Days Committee for the Constitution Hall signage . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the receivable from the Earle Brown Days Committee be reduced by $3,030.00. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting Date 11/21/88 Agenda Item Numbe REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION ACCEPTING STREETSCAPE WORK PERFORMED UNDER CONTRACT 1986 -S (EARLE BROWN FARM PHASE III STREETSCAPE, LANDSCAPING) DEPT. APPROVAL: SY K,PPP DIRECTOR OF PUBLIC WOR S MANAGER'S REVIEW /RECOMMENDATION:." (i No comments to supplement this report Comments below /attached *********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** SUMMARY EXPLANATION: (supplemental sheets attached Yes Previous Council Action ® January 12, 1987 - Adopted Resolution 87 -15 Approving Plans March 9, 1987 - Adopted Resolution 87 -43 Accepting Bid and Awarding Contract Explanation The attached report, prepared by Westwood Planning and Engineering Company, covers the inspection report and recommendation for acceptance of the work. Accordingly it is Staff's recommendation that the work be accepted. Council Action Required The attached resolution is submitted for consideration by City Council. Member introduced the following resolution and moved its adoption: RESOLUTION N0. RESOLUTION ACCEPTING STREETSCAPE WORK PERFORMED UNDER CONTRACT 1986 -5 ( EARLE BROWN FARM PHASE III STREETSCAPE, LANDSCAPING) WHEREAS, pursuant to written Contract 1986 -5, signed with the City of Brooklyn Center, Minnesota, Fair's Garden Center has satisfactorily completed the following improvement in accordance with said contract: EARLE BROWN FARM STREETSCAPE IMPROVEMENT PROJECT PHASE III STREETSCAPE, LANDSCAPING IMPROVEMENT PROJECT NO. 1986 -21 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. The work completed under said contract is accepted and approved according to the following schedule: As Approved Final Amount Original Contract $58,835.50 $54,056.00 Change Order No. 1 1,575.00 1,575.00 Total $60,410.50 $55,631.00 Technical Services Design 4,200.00 4,200.00 Inspection 6,800.00 6,603.00 Administration 588.00 556.00 Legal 588.00 556.00 $72,586.50 $67,546.00 2. The value of work performed is less than the original contract by $4,779.50 due to a general under estimation of planned quantities. 3. It is hereby directed that final payment be made on said contract, taking the Contractor's receipt in full. The total amount to be paid for said improvement under said contract shall be $55,631.00. BE IT FURTHER RESOLVED BY THE CITY COUNCIL, of the City of Brooklyn Center, Minnesota that: 1. The appropriation will be financed by: As Approved Final Amount E.D.A. $72,586.50 $67,546.00 RESOLUTION N0. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. WESTWOOD PLANNING & ENGINEERING COMPANY November 15. 1988 Mr. Bo Spurrier. City Engineer City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 Dear Mr. Spurrier: This letter documents the completion of the Streetscape Planting Project for Earle Brown Farm Area (Contract No. 1986 -S; Project No. 1986 -21) by Fair's Garden Center Inc. This letter also documents the acceptance of the installation by us, Westwood Planning and Engineering Company. The project had a completion date of May 30, 1988 but due to drought conditions and unavailability of some plant materials, the project was completed as of Fall 1988. The winter of 1987 -1988 lacked adequate snow fall which resulted in minimal to no snow cover and minimal to below normal moisture conditions. The summers of 1987 and 1988 were both dry, (1988 was abnormally dry and windy). The cumulative effects of these weather conditions took their toll on installed plant material and nursery stock yet to be planted. The contractor had a failure (or rejection) rate substantially higher than usual; requiring us to insist on repeated replacement. Fair's could not locate adequate amounts of plant materials to finish planting Spring 1988 nodes and street trees or to replace plant material that would be covered under a guarantee period for Spring 1987 and Fall 1987 installation. For project completion and acceptance, Fair's was at times hard to reach, however to their credit they did honor the guarantee period on plant materials and in some instances replaced the same plant materials more than once (Fall 1987, Spring 1988, Fall 1988). Sincerely, WESTWOOD PLANNING & ENGINEERING COMPANY P Ak� Gordon P. Anderson GPA /jg cc: Mr. Kevin Fair 8525 EDINBROOK CROSSING, BROOKLYN PARK, MINNESOTA 55443 (612) 424 -8862 (Business Office) 7415 WAYZATA BOULEVARD, ST. LOUIS PARK, MINNESOTA 55426 (612) 546 -0155 iL CITY OF BROOKLYN CENTER Council Meeting Date ?.1 Agenda Item Number / d REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION ACCEPTING WORK PERFORMED UNDER CONTRACT 1988 -G (1988 DISEASED TREE REMOVAL PROGRAM) DEPT. APPROVAL: Y SY KNPPP IRECTOR OF PUBLIC WORKS MANAGER'S REVIEW /RECOMMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached Yes Explanation • Attached is a summary of the diseased shade trees identified and removed under the City's sanitation program. This year there was an increase in the number of trees removed due primarily to the severity of drought. We are pleased with the work performed by this year's contractor. The contractor was able to remove all assigned trees in accordance with the contract. Council Action Required The attached resolution is submitted for consideration by City Council. 7d Member introduced the following resolution and moved its adoption: RESOLUTION N0. RESOLUTION ACCEPTING WORK PERFORMED UNDER CONTRACT 1988 -G (1988 DISEASED TREE REMOVAL PROGRAM) WHEREAS, pursuant to written Contract 1988 -G signed with the City of Brooklyn Center, Minnesota, North Wood Company, Coon Rapids, Minnesota has satisfactorily completed the following improvement in accordance with said contract: DISEASED SHADE TREE REMOVAL PROGRAM IMPROVEMENT PROJECT NO. 1988 -11 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. The work completed under said contract is accepted and approved according to the following schedule: As Approved Final Amount Original Contract $59,954.00 $59,302.10 2. The value of work performed is less than the original contract amount by $651.90 due to a general under estimation of planned quantities. 3. It is hereby directed that final payment be made on said contract, taking the Contractor's receipt in full. The total amount to be paid for said improvement under said contract shall be $59,302.10. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 1988 DISEASED TREE REMOVAL SUMMARY 1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 1985 1986 1987 1988 - - -- - - -- - - -- - - -- - - -- - - -- - --- - - -- - - -- - - -- - - -- - - -- - - -- - - -- - - -- Elms Marked and Removed 34 47 267 614 712 487 178 583 389 288 517 574 389 272 401 Oaks Marked and Removed 4 0 0 3 0 0 0 0 0 0 0 0 0 0 5 Other Trees Marked and Removed 73 - - -- - - -- - - -- - - -- - - -- - - -- - - -- - - -- - - -- - - -- - - -- - - -- - - -- - - -- - - -- TOTAL 38 47 267 617 712 487 178 583 389 288 517 574 389 272 479 Boulevard Stumps Marked and (No records kept) 102 6 3 1 18 27 16 15 12 17 8 Removed Private Stumps Marked and (No records kept) 68 19 13 14 11 2 4 18 0 1 0 Removed or Debarked - - -- - - -- - - -- - - -- - - -- - - -- - - -- - - -- - - -- - - -- - - -- - - -- - - -- - - -- - - -- TOTAL TREES /STUMPS MARKED 38 47 267 617 882 512 194 598 418 317 537 607 401 290 487 Number of Brush /Log Piles (No records kept) 128 44 58 47 41 45 25 39 21 5 8 Noted and Removed Boulevard Private Park Stumps TREES /STUMPS REMOVED IN 1988 Trees Trees Trees Only Total Reforestation projects were done in --- - - -- -- - - - - - -- - - -- - - - - -- - - - -- 1977 -1981 with totals as follows: by Contractor 115 111 92 4 322 Year Trees by State Crews 3 5 0 0 8 1977 90 1978 90 by Property Owner 13 140 0 4 157 1979 90 - - -- - - -- - - -- - - -- - - -- 1980 75 Total 131 256 92 8 487 1981 75 CITY OF BROOKLYN CENTER Council Meeting Date 11/21/88 Agenda Item Number 76 REQUEST FOR COUNCIL CONSIDERATION *********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ITEM DESCRIPTION: RESOLUTION ACCEPTING PROPOSAL FOR ENGINEERING SERVICES RELATING TO WATER SYSTEM IMPROVEMENT PROJECT NO. 1988 -23 (RECONDITIONING OF WELL NO. 8 - LOCATED AT CAMDEN AVENUE NORTH AND WOODBINE LANE) DEPT. APPROVAL: inn SY KNAPP 13 IRECTOR OF PUBLIC WORKS MANAGER'S REVIEW /RECOMMENDATION: 41*29MA 0 61 No comments to supplement this report Comments below /attached *********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** SUMMARY EXPLANATION: (supplemental sheets attached �) E xplanation /Past Actions On October 24, the City Council adopted a resolution establishing Water System ]Improvement No. 1988 -23 for Reconditioning of Well No. 8, located at 7230 Camden Avenue North. At that time, preliminary "Phase I" work consisting of exploratory drilling and pressure grouting the ceiling of the well cavity had been completed, and proposals had been received to complete "Phase II" work, i.e. drill through the grout seal, bail the obstruction from the well chamber .and return the well to service. Accordingly, the resolution adopted by the Council approved payment for Phase I work in the total amount of $14,631.25, and accepted the lowest proposal received for Phase II work in the total amount of $11,290.00. Accordingly, the contractor (Layne Minnesota Company) proceeded with Phase II ; work until November 9, at which time it became obvious that the project could not be completed as planned because conditions found in the well cavity were greatly different than what was anticipated; i.e.: The anticipated condition was that after drilling through the grout seal we would first find a shallow layer of broken limestone (which had caved in from the top of the well cavity), then find a mixture of broken limestone and loose sandstone filling the bottom portion of a stable sandstone well cavity, which could be bailed out with the use of a mechanical bailing machine. - The condition which was found was that after drilling through the grout seal we did first find the shallow layer of broken limestone (as expected). • However, in trying to bail out the lower portion of the well cavity, it has been found that the cavity is filled will loose sandstone, and that the walls of the cavity consist of a very unstable sandstone which continues to cave in - making it impractical and unproductive to continue to bail out the cavity using the mechanical bailing machine which the contractor has on the ® job. Accordingly, a Stop Work Order was issued, to allow re- evaluation of the project. Since then, consultations have been held with the contractor, with our staff, and with Mr. Will Liebenow, a professional engineer with the firm of Short Elliott Hendrickson Inc. (S.E.H.) who has considerable expertise in the area of well construction and rehabilitation. Based on these consultations, it is our opinion that the soil conditions which exist in the cavity of this well are such that we can never expect the walls of the cavity to stabilize (as they have in the other 7 wells which the City operates). Rather, it must be expected that the walls of an open cavity would continue to cave in, making it impossible to operate this well properly with an "open cavity ". The recommended alternative to an open cavity well is to install a large screen into the cavity, then to fill the entire cavity outside of that screen with a "gravel pack ". Following are the advantages and disadvantages of this treatment: Advantage Upon completion, the well is fully stabilized requiring only minimal, infrequent maintenance of the screen. Disadvantages • - the capacity of the well may be reduced slightly the pumping costs may be increased by as much as 5% to 10% - the costs for installation of a screen and gravel pack are high (we estimate that these costs for Well No. 8 will be in the order of $125,000 to $150,000) Despite these major disadvantages, it is our opinion that the only other option is to abandon this well and construct a new one. As noted in our earlier memo, the estimated cost of a new well is $650,000. On this basis, we believe that the most cost - effective option is to rehabilitate the existing well, using the "screen and gravel pack" system. Accordingly, we have taken the following actions: 1. We have advised the contractor that we wish to terminate the existing contract and we have negotiated a proposed settlement with him, based on the amount of work completed, in the total amount of $7,750 (vs. the contract amount of $11,290). We believe that this is a favorable settlement for the City. 2. We have obtained a proposal from S.E.H. to provide engineering services related to the newly - proposed rehabilitation plan. We believe it is necessary to hire these specialized services since none of the members of ® the City staff have the specialized knowledge skills and experience which are needed to develop construction plans and specifications and to monitor the installation of the screen and gravel pack system. In their proposal, SEH proposes to provide the needed services on an hourly basis, with an estimated cost of $9,300, and a not -to- exceed cost of $14,000. We believe this is a fair and reasonable cost for these specialized services, and we believe that hiring SEH for this work will assure optimal results from the rehabilitation contract. Future Action If this proposal is approved by the City Council, SEH will prepare detailed plans and specifications for the project, and the project will then be advertised for bids. If acceptable bids are received, we will recommend that the Council then award a contract. It is anticipated that all rehabilitation work can be completed prior to May 1, 1989, so that this well is back "on line" for the heavy water consumption season. Council Action Required A resolution accepting SEH's proposal is provided for consideration by the City Council. 7� Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING PROPOSAL FOR ENGINEERING SERVICES RELATING TO WATER SYSTEM IMPROVEMENT PROJECT NO. 1988 -23 (RECONDITIONING OF WELL NO. 8 - LOCATED AT CAMDEN AVENUE NORTH AND WOODBINE LANE) WHEREAS, the City Council on October 24, 1988, adopted Resolution No. 88 -171 wherein Project No. 1988 -23 (Reconditioning of Well No. 8 located at 7230 Camden Avenue North) was established, Phase I work thereon was accepted, and a contract for Phase II work thereon was awarded; and WHEREAS, the Director of Public Works has advised the City Council that upon completion of a portion of the work contemplated in Phase II it has become apparent that the conditions now found in the well are greatly different than the conditions anticipated within the contract for that work; and WHEREAS, the Director of Public Works recommends that all work under the contract with Layne Minnesota Company for Phase II work be terminated and has negotiated a proposed reduction in that contract, based on work completed to date from the contract amount of $11,219.00 to a reduced amount of $7,750.00; and WHEREAS, the Director of Public Works has advised the City Council that it is necessary and desirable to obtain specialized, professional services from a consulting engineering firm with experience in the rehabilitation of wells with the type of problem which has now been diagnosed at Well No. 8, and he has obtained a proposal from the firm of Short Elliott Hendrickson Inc. (SEH) to provide these required services with fees charged on an hourly basis, with an estimated total cost of $9300 and with a not -to- exceed cost of $14,000. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. Change Order No. 1 to the contract with Layne Minnesota Company, terminating the contract, with payment for work completed to date in the total amount of $7750 is hereby approved. 2. The proposal submitted by SEH to provide needed professional engineering services at a cost estimated at $9300 with a not -to- exceed limit of $14,000 is hereby accepted. The Mayor and City Manager are authorized and directed to execute an agreement with SEH in accordance with those terms. 3. Payments for all work completed under all phases of this project shall be charged to the Public Utility Fund. RESOLUTION NO. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting Date 1 /21/88 Agenda Item Numbe REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1988 -26 (PHASE 2 -B PLANTINGS AT CENTERBROOK GOLF COURSE), ACCEPTING PROPOSAL FOR LANDSCAPE ARCHITECTURAL SERVICES RELATING THERETO, AND AUTHORIZING A CAPITAL FUNDS APPROPRIATION THEREFORE DEPT. APPROVAL: L' * * * * * * * * * * * *KNAPP�k * DIRECTOR OF PUBLIC WORKS * * ** * * ** * * * * * * * * * * * * * * * * * * * * ** MANAGER'S REVIEW /RECOMMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached Summary Explanation • On September 6, 1988, City staff recommended to the City Council that additional trees and plantings be installed at the Centerbrook Golf Course, in two phases, i.e.. "Phase 2A Installation of large coniferous trees using a tree spade, with installation completed in the fall of 1988., at a estimated cost of $11,500; and "Phase 2B" = Installation of deciduous trees and plantings, either "balled ;and burlapped" or "bare root ", using small equipment, during the optimal planting season in the spring of 1989. No estimated cost has been developed for this phase. Based on City Council,approval of "Phase 2A" on September 6, 1988, that work has been completed at a cost of $10,230.40. So as to proceed with Phase 2B, it is recommended that the City employ Brauer and Associates, the landscape architects who developed plans for the golf course, to prepare plans, specifications and cost estimates for this work. Accordingly, we have obtained a proposal from the firm, and they propose to complete this work based on the following fee schedule: Prepare preliminary concept plan and cost estimate for review by City, then develop plans, specifications and final cost estimate .............$1400 (lump sum) ® Construction observation services, as needed, on an hourly basis ...... ..........................$1000 (estimate) Estimated Total Fees $2400 • We believe this proposal to be fair and reasonable and recommend its acceptance since Brauer and Associates is fully familiar with the golf course and its needs. Future Action If this proposal is approved by the City Council, we will authorize the consultant to prepare the preliminary plans and cost estimate, then present them to the Council for review and approval. If these preliminary plans are approved as submitted, or subject to specified amendments, the consultant would then prepare final plans and specifications. Bids would then be taken and if acceptable, a contract for the work would be awarded in time to allow installation of the landscape materials in spring or early summer of 1989. Fundine It is recommended that funding for the landscape architect's fees be appropriated from the Capital Projects fund. Additional funds, as needed for construction, would be appropriated at the time that the contract for construction is awarded. Council Action Required A resolution is provided for consideration by the City Council. • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1988 -26 (PHASE 2 -B PLANTINGS AT CENTERBROOK GOLF COURSE), ACCEPTING PROPOSAL FOR LANDSCAPE ARCHITECTURAL SERVICES RELATING THERETO, AND AUTHORIZING A CAPITAL FUNDS APPROPRIATION THEREFOR' WHEREAS, the City Council finds and determines that it is desirable to install additional trees and plantings at the Centerbrook Golf Course; and WHEREAS, the City has established a Capital Projects fund to provide funds and to account for the expenditure of such funds for major capital outlays (which shall include, but not be limited to, construction or acquisition of major permanent facilities having a relatively long life); and /or to reduce debt recurred for capital outlays; and WHEREAS, the Director of Public Works has recommended that the City employ the services of a landscape architect to develop plans, specifications and cost estimates for the proposed improvement, and he has obtained a proposal from Brauer and Associates Ltd. to provide said professional services, with reimbursement according to the following fee schedule: Prepare preliminary concept plan and cost estimate for review by City, then develop plans, specifications and final cost estimate .............$1400 (lump sum) Construction observation services, as needed, on an hourly basis ...... ..........................$1000 (estimate) Estimated Total Fees $2400 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. The following improvement project is hereby established: Improvement Project 1988 -26 Centerbrook Landscaping Phase 2 -B 2. The proposal of Brauer and Associates Ltd. to provide professional services at an estimated total cost of $2400 is hereby accepted. The Mayor and City Manager are hereby authorized and directed to execute an agreement for these services on behalf of the City. 3. The sum of $2400 is hereby appropriated to the Capital Projects Fund Golf Course Project No. 40 from the Capital Projects fund balance to fund the costs of the professional services authorized by this resolution. I RESOLUTION NO. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting Date 11/21/88 Agenda Item Numbe REQUEST FOR COUNCIL CONSIDERATION ® *********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ITEM DESCRIPTION: RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1988 -19 (TRAILWAY CONSTRUCTION ALONG NORTH LILAC DRIVE FROM CENTERBROOK CLUBHOUSE TO 57TH AVENUE), ACCEPTING PROPOSAL FOR LANDSCAPE ARCHITECTURAL SERVICES RELATING THERETO, AND APPROPRIATING MUNICIPAL STATE AID STREET FUNDS THEREFORE DEPT. APPROVAL: SY K RECTOR OF PUBLIC WORKS MANAGER'S REVIEW /RECOMMENDATION: r4 V No comments to supplement this report Comments below /attached *********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** SUMMARY EXPLANATION: (supplemental sheets attached Yes Explanation On October'l0, 1988, the City Council approved the deletion of the construction S of the Lilac Drive trail (from 57th Avenue North to the Centerbrook Clubhouse - see attached map) from Contract 1988 -H (i.e. the contract for construction of the Logan Avenue area improvements and the France Avenue area improvements) based on our recommendation to establish this as a separate project which would include "a full evaluation of all alternative trailway designs (including alternative retaining wall designs), checking for compliance with safety standards, developing a landscape plan, etc." I City is now prepared to proceed with the design of this trailway project. However, we recommend that the City obtain the services of a landscape architect to work with us in the preparation of plans and specifications for landscaping this entire segment and for special design services as needed in relation to the design of the retaining walls and other special features. Accordingly, we have obtained a proposal from Brauer and Associates Ltd. to provide these services. Their proposed fee schedule is as follows: Prepare landscape plans, specifications and cost estimates ..... ............................... ..$1500 (lump sum) Special design services, as needed, on an hourly basis...... ......... ..........................$ (estimate) Construction observation services, as needed, on an hourly basis .. ..............................$ 600 (estimate) Estimated Total $3900 We believe this proposal to be fair and reasonable and recommend its acceptance, since this project is to a large degree, an extension of the Centerbrook Golf Course, which was designed by Brauer and Associates. Future Action I£ the proposal is approved, the City and the consultant will develop plans, specifications and cost estimates for the entire project and submit them to the City Council for its review and approval. If the Council then approves the plans and specifications, and authorizes advertisement for bids, and if acceptable bids are received, the City Council could award a contract for construction of this project during the summer of 1989. Funding Funds for this improvement are available within the Municipal State Aid Street Fund, Account No. 2611. Council Action Required A resolution is provided for consideration by the City Council. It is noted that this resolution appropriates funds only for the architectural services relating to the project. Funds for project construction will not be appropriated until the full estimate of costs for the entire project are developed. • k!0 ARD r T r r J f n E r -..�` • ,v P BDUt EV t -- ----, i -r ✓' " 6 RQUKL ;r — _ �-- - - - - - 1 { !- nr T _ q I U .l � c. Z 2 In t _ IT C� t XERXES It In 1 t s \ I 1' I l Q. D 1 ti r. J N jL l PIT: N k L'i 1 � � 6s VI L :- ..`�JfEN..1� PET,N � y a � � - Z �I l_LOLIVERj _i I__ __l/ `�� ', _ ��1 `• t CO 0 Hl ill yAVEN ,Ir TT ii `r `Y v , A N � 1 I I �� •� �� - - i _ I T. r Ik A l r I 1 f { }A \\ . _. 1 11. 1 1� l 11_.1 'i ll �l � Ll. I ING - VE h { � � � I o r►i��TTT. lr� �.�_ J s k _ i ='' x = E LI - r. Al V1 1 �I - UM90LDT .... AVE N,! Gnuwtr pnc �9 Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1988 -19 ( TRAILWAY CONSTRUCTION ALONG NORTH LILAC DRIVE FROM CENTERBROOK CLUBHOUSE TO 57TH AVENUE), ACCEPTING PROPOSAL FOR LANDSCAPE ARCHITECTURAL SERVICES RELATING THERETO, AND APPROPRIATING MUNICIPAL STATE AID STREET FUNDS THEREFOR. WHEREAS, the City Council finds and determines that it is desirable to construct a pedestrian/bicycle trailway on Lilac Drive North from the Centerbrook Clubhouse to 57th Avenue North; and WHEREAS, the Director of Public Works has recommended that the City employ the services of a landscape architect to assist City staff in the development of plans, specifications, and construction supervision of landscape treatment, retaining walls and other special features relating to the proposed trailway, and he has obtained a proposal from Brauer and Associates Ltd. to provide said professional services, with reimbursement according to the following fee schedule: Prepare landscape plans, specifications and cost estimates .............. ..........................$1500 (lump sum) Special design services, as needed, on an hourly basis ................. ..........................$1800 (estimate) Construction observation services, as needed, on an hourly basis .. ..............................$ 600 (estimate) Estimated Total $3900 AND WHEREAS, it is proposed to provide funding for these improvements from the Municipal State Aid Fund, Account No. 2611. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. The following improvement project is hereby established: IMPROVEMENT PROJECT NO. 1988 -19 LILAC DRIVE TRAILWAY 2. The proposal of Brauer and Associates Ltd. to provide professional design services at an estimated total cost of $3900 is hereby accepted. The Mayor and City Manager are hereby authorized and directed to execute an agreement for those services on behalf of the City. 3. The sum of $3900 is hereby appropriated from the Municipal State Aid Street Fund for the purpose of paying fees incurred under said agreement. RESOLUTION N0, 0 Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting Date 11 -21 -88 Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Resolution Approving Specifications and Authorizing Advertisement for Bids for Delivery of Four (4) Compact Police Patrol Sedans *********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** DEPT. A PROVAL- Administrative Aide Signature - title MANAGER'S REVIEW /RECOMMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached Attached are the proposed specifications for the police patrol sedans approved in the 1989 budget. • The bid opening has been scheduled for December 15, 1988, at 2 p.m. I hope to award the contract at the December 19, 1988, City Council meeting. I recommend approval of the attached resolution. i - 711 1 Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR DELIVERY OF FOUR (4) COMPACT POLICE PATROL SEDANS BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center that the specifications for the delivery of four (4) compact police patrol sedans are hereby approved. BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise for and receive bids for the delivery of four (4) police patrol sedans in accordance with said specifications. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution as declared duly passed and adopted. CALL FOR BIDS FOR FOUR (4) COMPACT POLICE PATROL SEDANS Sealed proposals endorsed with the title of the equipment and the bidder's name will be received at the office of the City Clerk of the City of Brooklyn Center, Hennepin County, Minnesota up to 2:OO p.m. on Thursday, December 15 1988, at which time bids will be opened and read. The equipment to be furnished consists of the following as called for in the specifications: Four (4) Compact Police Patrol Sedans Proposed forms of contract documents, including the forms and specifications therefor, are on file in the office of the City Clerk of the City of Brooklyn Center, Minnesota where they may be examined. Specifications and proposal blanks may be had for the contractor's individual use by applying to the City Clerk. No bidder may withdraw his bid within thirty (30) days after scheduled time of opening bids without the consent of the City. Bids must be made on the basis of cash payment for the equipment. No bids will be considered unless sealed and filed with the City Clerk prior to the closing time for receiving bids. The City Council reserves the right to waive any informalities in any bid received and reject without explanation any or all bids received. Mailed bids should be addressed to: City Clerk City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 By order of the City Council D. K. Weeks, Clerk Date: November 22, 1988 (Published in the Brooklyn Center Post December 1, 1988) CITY OF BROOKLYN CENTER 6301 SHINGLE CREEK PARKWAY BROOKLYN CENTER, MN 55430 PROVISIONS AND SPECIFICATIONS FOR FOUR (4) COMPACT SEDANS 1. GENERAL All bids must be received at the office of the City Clerk on or before 2 p.m., December 15, 1988, and shall be submitted on the enclosed proposal form in a sealed envelope plainly marked "Bid for Compact Police Patrols." It is also understood that the City Council reserves the right to reject any or all bids, to waive informalities, and to award the contract to the best interest of the City. The police sedans proposed and delivered to the City of Brooklyn Center shall be complete in every respect and ready for operation in accordance with these specifications, with certificates of service, and inspection submitted at the time of delivery. Manufacturer's reference, trade name, brand, or description mention in this proposal are descriptive, but not restrictive, and used only to indicate type and standard of material or equipment desired. The police sedans the bidder proposes to furnish must be of a current production. Obsolete equipment is not acceptable. Catalog information showing make, model, and complete specifications of the sedans the bidder proposes to furnish shall accompany the vendor's bid. Insufficient descriptive information shall be cause for rejection of the bid. The bidder must give assurance to the City of Brooklyn Center in regard to patent infringements and in case of suits against the City by other parties. He must defray all cost in connection with such suit and save the City harmless in all actions. 2. GUARANTEE The bidder shall furnish a manufacturer's standard new car warranty as a minimum and shall guarantee the equipment as to the specified capacity and satisfactory performance and to be free of defects in design, material, and workmanship. All defective parts, material, and labor shall be replaced free of cost to the City of Brooklyn Center. 3. DELIVERY DATE The successful bidder shall schedule delivery to the City of Brooklyn Center for the earliest date possible. l 4. AWARD OF CONTRACT Award of contract by the City of Brooklyn Center will be based on, but not necessarily limited to, the factors of price, delivery date, parts and service, as well as analysis and comparison of specifications and performance. 5. OBJECTIONS TO SPECIFICATIONS Any objections to the specifications must be submitted to the City Clerk in writing five (5) days prior to the opening of the bids. 6. PROOF OF WORKER'S COMPENSATION Each bid shall be accompanied by proof that the bidder has Worker's Compensation Insurance in force. Such proof shall be in the form of a copy of the bidder's current insurance certificate or certificate of exemption from the State Insurance Commissioner. GENERAL The vehicles and /or equipment called for herein shall be new compact sedans currently advertised, models incorporating all the latest available changes and features, including all the safety devices and tools to make a satisfactory operating unit. They shall meet the requirements of Minnesota Department of Labor and Industry, Division of Accident Prevention, and the U.S. Department of Labor, Occupational Safety and Health Administration. BODY Four (4) door notchback. SEATING Standard seating, cloth upholstery, full foam padded seats. Head room front 38" minimum. Leg room front 42" minimum. Shoulder room front 56" minimum. TRUNK RELEASE Power release within easy reach of driver. MISCELLANEOUS EQUIPMENT Cigarette lighter. Rear window defogger or defroster. Tinted glass throughout. Factory air conditioning. Trunk light. Left hand remote adjustable mirror. Right hand mirror. Speedometer. Rear door handles inoperative. All vehicles to be fleet keyed alike. Door edge guards. Tilt steering wheel. Power door locks. Carpet floor mats. Quartz clock. Electric windows. OPTION Left hand spotlight to be added or deleted at time order is placed. CHASSIS Wheel Base: 140" minimum. Brakes: Power disc front. Drum -rear, front and rear semi- metallic brake linings. Transmission: Automatic transmission. Differential: Front wheel drive configuration. Suspension: Heavy duty front and rear suspension, shocks and springs, stabilizer bar front and rear, manufacturer's maximum capacity suspension for handling. Steering: Power assisted. Wheels and Tires: Wheels 14" belted radial tires. Engine Compartment: Engine - V -6 design, 173 cu. in. displacement minimum, higher cooling capacity radiator - heavy duty, fuel filter, oil filter, air cleaner, heavy duty transmission cooler, etc. ELECTRICAL Heavy Duty Battery: Heavy duty (70 amp hour minimum). Generator: 80 amp. Radio: Standard AM. Lights: All lights to meet Minnesota Vehicle Code. COLOR Four at manufacturer's standard color - color to be chosen at time of order. MANUAL One (1) Parts Manual and One (1) Service Manual to be provided. PROPOSAL FOUR (4) COMPACT SEDANS TO: City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Gentlemen: We propose to furnish and deliver four (4) police sedans according to the specifications at the following bid price: 1. Bid Price Per Unit 2. Total Bid Price (Four (4) Units) 3. Delivery Date (calender days) Signed: Firm Name: Address: Date: Bid Opening: December 15, 1988, 2 p.m. CITY N N I � h S OF BROOKLYN CENT Council Me eting oats � 9 Agenda Item Number 7 ; REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION APPROPRIATING FORFEITED PROPERTY TO THE POLICE DEPARTMENT TRAINING BUDGET DEPT. AP VAL: p41W , Director of Finance Signature - title MANAGER'S REVIEW /RECOMMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) EXPLANATION ® State law allows for seizure and forfeiture of property used in commission of crime and proceeds of crime and contraband. The law also directs that the proceeds of the sale of the forfeited property be divided between the city (70 %), the county (20%), and the state (10 %). The law also requires that the city use its share of the proceeds to supplement its operating fund or similar fund for use in law enforcement. From time to time, the City will receive these proceeds. Normal procedure would be for staff to come to the City Council each time these proceeds are received to ask the Council to appropriate the funds to the Police.Department budget. However, staff is requesting authority for the Director of Finance to routinely appropriate these funds to the police training budget as they are received rather than to come to the Council each time. We do not expect these forfeitures to amount to a lot of money. However if, in any one calendar year, it exceeds $5,000 staff proposes to bring the excess to the Council for its appropriation. LISTING OF ANY PAST ACTIONS BY THE COUNCIL ON THIS ITEM None. ANY FUTURE ACTIONS BY THE COUNCIL THAT WILL BE NECESSARY Only if forfeitures exceed $5,000 in any calendar year. STAFF RECOMMENDATION .Authorize the Director of Finance to appropriate proceeds from crime forfeitures • (not to exceed $5,000) to the Police Department training budget. SPECIFIC ACTION REQUIRED BY THE CITY COUNCIL Adopt the attached resolution. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROPRIATING FORFEITED PROPERTY TO THE POLICE DEPARTMENT TRAINING BUDGET WHEREAS, Section 7.08 of the City Charter does provide for the increase of a budget appropriation by the City Council if the actual receipts exceed the estimates, but not to exceed the actual receipts; and WHEREAS, 1988 Laws of Minnesota C. 665 provides for seizure and forfeiture of property used in commission of crime and proceeds of crime and contraband; and WHEREAS, said laws require that said property kept under said laws may be used only in the performance of official duties of the appropriate agency and may not be used for any other purpose; and WHEREAS, proceeds from the sale of the property kept under these laws must be disbursed as follows: 70% to the appropriate agency for deposit'as a supplement to its operating fund or similar fund for use in law enforcement, 20% to the county attorney or other prosecuting agency that handled the forfeiture, 10% to the state treasury; and WHEREAS, from time to time, the City will come into possession of such forfeited funds. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center to authorize the Director of Finance to appropriate said proceeds to the Police Department Budget, as they are received, to be used for police training. However, in the event that said proceeds exceed five thousand dollars in any calendar year, said excess will be reported to the City Council for its appropriation. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. MINUTES OF THE PROCEEDINGS OF THE PLANNING COMMISSION OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION OCTOBER 27, 1988 CITY HALL CALL TO ORDER The Planning Commission met in study session and was called to order by Chairman George Lucht at 7:35 p.m. ROLL CALL Chairman George Lucht, Commissioners Molly Malecki, Wallace Bernards, Mike Nelson, Bertil Johnson and Ellamae Sander. Also present were Director of Planning and Inspection Ronald Warren, City Engineer Bo Spurrier and Recording Secretary Mary Lou Larsen. Chairman Lucht stated Commissioner Lowell Ainas was unable to attend this evening's meeting and was excused. APPROVAL OF MINUTES - SEPTEMBER 22, 1988 There was a motion by Commissioner Nelson seconded by Commissioner Malecki to approve the minutes of the September 22, 1988 Planning Commission meeting as submitted. Voting in favor: Commissioners Malecki, Bernards, Nelson, Johnson and Sander. Voting against: none. Not voting: Chairman Lucht, as he was not present at that meeting. The motion passed. APPLICATION NO. 88019 (Buetow and Associates, Inc.) Following the Chairman's explanation, the Secretary introduced the first item of business, a request for site and building plan approval to construct an approximate 20,000 sq. ft. office building for the City- County Credit Union on the vacant parcel of land between Park Nicollet Medical Clinic and the Learning Tree Day Care Center. The Secretary reviewed the staff report (see Planning Commission Information Sheet for Application No. 88019 attached). He stated that drainage calculations do not have to be submitted for the 5 -year and 100 -year storm prior to City Council consideration as indicated in the staff report, but must be submitted to and approved by the City Engineer before building permits are issued. Commissioner Bernards asked if the the drive -up window traffic would affect the nearby Learning Tree Day Care Center. He also asked if there is proper screening around the day care center. The Secretary responded that there is a fence for screening. He stated that the first floor of the office building is retail rather than office with different peaks of traffic, therefore, no major traffic impact is expected. He noted that he did not believe the bank traffic would adversely effect the day care operation. Commissioner Bernards asked what hours are planned for the credit union. The Secretary answered that they would probably be from 8:00 a.m. to 5:30 P.M. weekdays. He commented the building is attractive and should fit in well with the surroundings. Chairman Lucht asked the applicant if he had anything to add. Mod Feders, representative of the architect, Buetow and Associates, Inc., stated he sensed there has been a lack of communication on the grading, drainage and utility plans, but the applicant plans to do what is required. The Secretary asked the applicant When he plans to get the project underway. Mr. Feders answered they hope to start in early 1989. Chairman Lucht asked if there is a credit union in the area now. Thomas Nord, President of City County Credit Union, stated that there is a credit union office next to the Target store on Shingle Creek Parkway. 10 -27 -88 -1- CORRECTION i ACTION RECOMMENDING APPROVAL OF APPLICATION NO. 88019 (Buetow and Associates, Inc.) There was a motion by Commissioner Nelson seconded by Commissioner Malecki to recommend approval of Application No. 88019 subject to the following conditions: 1. Building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. 2. Grading, drainage, utility and berming plans are subject to review and approval by the City Engineer, prior to the issuance of permits. 3. A site performance agreement and supporting financial guarantee (in an amount to be determined by the City Manager) shall be submitted prior to the issuance of permits. 4. Any outside trash disposal facilities and rooftop mechanical equipment shall be appropriately screened from view. 5. The building is to be equipped with an automatic fire extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the City Ordinances. 6. An underground irrigation system shall be installed in all landscaped areas to facilitate site maintenance. 7. Plan approval is exclusive of all signery which is subject to Chapter 34 of the City Ordinances. 8. B612 curb and gutter shall be provided around all parking and driving areas. 9. The applicant shall submit an as -built survey of the property, improvements and utility service lines, prior to release of the performance guarantee. 10. The property owner shall enter in an Easement and Agreement for Maintenance and Inspection of Utility and Storm Drainage Systems, prior to the issuance of permits. 11. The plans shall be revised prior to consideration by the City Council to indicate the following: a) Two additional Black Hills Spruce on the landscape plan. b) A separate grading, drainage, and utility plan showing the first floor elevation at 851' and also showing City utilities (size and location) in Earle Brown Drive. Drainage calculations for the 5 -year and 100 -year storms shall be submitted to and approved by the City Engineer prior to the issuance of building permits. 10 -27 -88 -2- t +.s MINUTES OF THE PROCEEDINGS OF THE PLANNING COMMISSION OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION NOVEMBER 10, 1988 CITY HALL CALL TO ORDER The Planning Commission met in regular session and was called to order by Chairman Pro tem Mike Nelson at 7:32 p.m. ROLL CALL Chairman Pro tem Mike Nelson, Commissioners Molly Malecki, Wallace Bernards, and Ellamae Sander. Also present were Director of Planning and Inspection Ronald Warren, City Engineer Bo Spurrier and Planner Gary Shallcross. Chairman Pro tem Nelson noted that Chairman George Lucht and Commissioner Ainas had called to say they would be unable to attend and were excused. APPROVAL OF MINUTES - OCTOBER 27, 1988 Commissioner Malecki pointed out that she had seconded the motion on page 2 of the October 27, 1988 minutes rather than Commissioner Nelson who made the motion. Motion by Commissioner Malecki seconded by Commissioner Sander to approve the minutes of the October 27, 1988 Planning Commission meeting as corrected. Voting in favor: Chairman Pro tem Nelson, Commissioners Malecki, Bernards and Sander. Voting against: none. The motion passed. APPLICATION NO. 88018 (Packaging Plus, Inc.) Following the Chairman's explanation, the Secretary introduced the first item of business, a request for variance approval from City Council Resolution No. 77 -67, which governs wall signery along the north walls of 6800, 6820 and 6840 Shingle Creek Parkway, to allow wall signs not more than 11' above building floor grade. The Secretary reviewed the contents of the staff report (see Planning Commission Information Sheet for Application No. 88018 attached). The Secretary added that the landscaping along 69th and the buffer area was intended to screen the industrial area as much as possible from the residential neighborhood to the north and that it has been effective in making the Industrial Park compatible with the residential neighborhood north of 69th Avenue. Commissioner Bertil Johnson arrived at 7:39 p.m. Commissioner Bernards asked whether the addresses of the buildings appeared on the north walls. The Secretary stated that he was not aware that those addresses were visible from 69th. Mr. James Montgomery of Packaging Plus, Inc. stated that the addresses were visible from Shingle Creek Parkway, but not from 69th Avenue North. Commissioner Bernards stated that he had seen the address of Palmer Lake Plaza from 69th Avenue North. The Secretary stated that the building address could be visible from 69th, but not tenant identification signery. Commissioner Sander asked whether it was not the contractor's responsibility to know the City's ordinances before putting up a sign. The Secretary responded in the affirmative. He added that sign contractors must be licensed and obtain a permit before putting up signs. Commissioner Sander stated that she was concerned a variance would set a precedent for other buildings in this area if it were allowed. The Secretary agreed and added that some tenants may try to erect signs without a permit if the applicant were successful with his variance request. 11 -10 -88 -1- r In response to questions from Commissioner Bernards, the Secretary noted that the berms and landscaping and lack of access from the industrial buildings to 69th Avenue North was intended to create a barrier between the Industrial Park and the residential neighborhood. He stated that that barrier has worked well and that the Industrial Park has little impact on the residential neighborhood. Chairman Pro tem Nelson asked Mr. Montgomery if he had anything to add. Mr. Montgomery noted that the sign was erected without a permit and that he felt somewhat abused by the sign contractor who does the work part -time and is not a full time sign contractor. He noted that the sign was visible from 69th Avenue North, but that was not the intent of putting the sign at 11' above the building floor elevation. He stated that signs below the 5' height were not very visible to someone who drove around the building and would be vandalized by kids. Mr. Montgomery added that the landscaping along 69th Avenue North has grown since 1977 and creates a good visual barrier. He added that he would be willing to plant additional trees and get the neighbors approval if it was necessary to obtain the variance. He showed the Planning Commission one of the letters from the sign that had been purchased. Chairman Pro tem Nelson stated that the Commission would have to address the question of uniqueness for a variance to be granted. He asked whether tenants along 69th Avenue North have large signs. Mr. Montgomery stated that one tenant does along 69th and it has a better type of sign that would not be vandalized. He pointed out that other tenants do not have the amount of traffic that he has coming to his space. Commissioner Bernards asked what level the sign had to be to be visible over the berm. Mr. Montgomery answered that the sign can be seen at 11' high in winter, but that it is not very visible during the summertime because of the vegetative screening. PUBLIC HEARING (Application No. 88018) Chairman Pro tem Nelson then opened the meeting for a public hearing and asked whether anyone present wished to speak. Hearing none, he called for a motion to close the public hearing. CLOSE PUBLIC HEARING Motion by Commissioner Malecki seconded by Commissioner Johnson to close the public hearing. The motion passed unanimously. In response to a question from Commissioner Johnson, the Secretary stated that the City's intent in Resolution No. 77 -67 was to keep the signs from being visible from 69th Avenue North. He stated that he did not know what height that would be, but that certainly they are not visible at 5' above building floor elevation. He stated that it was up to the applicant to make the case that a higher sign can still be erected and not be visible from 69th Avenue North. Chairman Pro tem Nelson stated that he would prefer not to grant a variance, but perhaps consider a change in the resolution to allow a higher sign that would still not be visible from 69th Avenue North. Mr. Montgomery added that perhaps a height could be found that would be out of reach of vandals, but still not be visible. The Secretary stated that the height to be considered should be the height blocked out by the earth berms along 69th Avenue North, not the trees. He added that the height limitations should be consistent for all of the buildings along 69th Avenue North, not just 6800 Shingle Creek Parkway. 11 -10 -88 -2- Commissioner Sander stated that she did not see any reason for signs along the north side of the building since there was no access to the building from 69th Avenue North. The Secretary added that the freestanding signs in front of the building are large and are allowed to be 250 sq. ft. in area and 32' in height. Commissioner Sander stated that there are signs by the doors of the tenant space and that the tenant also has identification on the marquee signs in front of the property. She stated that she has never had any problem finding tenants that are so identified. ACTION RECOMMENDING DENIAL OF APPLICATION N0. 88018 (Packaging Plus, Inc.) Motion by Commissioner Malecki seconded by Commissioner Sander to recommend denial of Application No. 88018, citing the following findings as the basis for denial: 1. The proposed sign was fabricated and erected in error without a proper permit. The City, therefore, accepts no responsibility for the lost value of the sign, nor any responsibility for erecting the sign without a permit. 2. There is no access to the industrial buildings along the south side of 69th Avenue North. There is, therefore, no need to communicate a message to those driving along 69th Avenue North for directional purposes. 3. The proposed sign would constitute an unnecessary intrusion into the visual environment of the residential neighborhood north of 69th Avenue North. 4. A sign not more than 5' high is very readable to people on the property looking for a given business on the premises. 5. The Packaging Plus, Inc. business at 6800 Shingle Creek Parkway is not a unique sort of business relative to other businesses located in the buildings adjacent to 69th Avenue North. 6. The Standards for a Sign Variance contained in Section 34 -180 are not met in this situation. (For a variance to be granted, all standards must be met and are not met in this case). Voting in favor: Chairman Pro tem Nelson, Commissioners Malecki, Bernards and Sander. Voting against: Commissioner Johnson. The motion passed. Chairman Pro tem Nelson asked whether there should be direction on the height of allowable signs. The Secretary stated that if the applicant is willing to provide information on the height of signery that cannot be seen from 69th Avenue North, the Commission could table the application until further information is submitted. However, he added that would require a motion to reconsider the motion for denial. Chairman Pro tern Nelson suggested that the Commission recommend holding up City Council consideration of the variance until further information was provided, but that he felt the motion to deny the variance expressed the Commission's opinion accurately. ACTION RECOMMENDING HOLDING APPLICATION NO. 88018 FROM CITY COUNCIL CONSIDERATION UNTIL FURTHER INFORMATION ON THE HEIGHT OF SIGNS CAN BE SUBMITTED Motion by Commissioner Malecki seconded by Commissioner Johnson to hold Application No. 88018 from City Council consideration until the applicant submits further information on the height of signs which cannot be visible from 69th Avenue North. Voting in favor: Chairman Pro tern Nelson, Commissioners Malecki, Bernards, Johnson and Sander. Voting against: none. The motion passed. 11 -10 -88 -3- r APPLICATION NOS. 88020, 88021 and 88022 (Brooklyn Center Economic Development Au oorrit The Secretary then introduced the next three items of business, a request for site and building plan and special use permit approval for restoration and reuse of the Earle Brown Farm as an exhibit /banquet hall, restaurant, office space and bed and breakfast complex; a request for special use permit approval to have off -site accessory parking for the Earle Brown Farm located on the site of Brookdale Corporate Center III at 6160 Summit Drive; and a request for an interim variance to allow a 5' greenstrip adjacent to Earle Brown Drive at the Earle Brown Farm, 6105 Earle Brown Drive and other addresses. The Secretary reviewed the contents of the staff reports for these three applications (see Planning Commission Information Sheets for Application Nos. 88020, 88021 and 88022 attached). The Secretary noted also that Condition No. 11 for Application No. 88020 has already been fulfilled. Commissioner Johnson stated that the staff seems to be downplaying the possibility of the banquet hall ever being full. He asked why this was the case. The Secretary answered that it was mainly because of the excess parking available from other office developments in the area. He stated that the Economic Development Authority can limit the banquet hours to evening or off -peak hours and thereby rely on the parking available at nearby office buildings. He stated that if banquets were going to be held during the day, the Economic Development Authority would probably have to build a ramp. He stated that the City will have to regulate itself in this regard. Commissioner Johnson asked how much control the EDA would actually have in the scheduling of these events. The Secretary stated that the EDA will have a management agreement which can stipulate control of these kinds of events. He also noted that there is excess parking available on the office sites for use by the Farm. Commissioner Bernards asked whether the plan will accommodate the movement of pedestrians from other sites onto the Farm site. The City Engineer answered that the plan adds sidewalk in Earle Brown Drive and in the Farm complex itself. Commissioner Bernards asked whether there would be parking on- street. The City Engineer stated that Earle Brown Drive and Summit Drive are not signed for no parking, but that Summit Drive is a four -lane street and that no parking would be allowed as a practical matter. Commissioner Bernards acknowledged this, but pointed out that there would probably be parking at other locations in the area and that pedestrians would walk into the Farm complex. The City Engineer acknowledged this, but added that there were sidewalks serving the Farm complex to accommodate these pedestrian movements. Commissioner Sander inquired as to the 41 parking spaces on the Brookdale Corporate Center III site. The EDA Coordinator stated that the City has rights to 41 spaces on the Brookdale Corporate Center III site and that these rights have been filed with the deed to the property. Commissioner Sander stated that parking is tight on the Brookdale Corporate Center III site at present and that the building is not filled yet. Chairman Pro tem Nelson asked whether the EDA Coordinator had anything further to add. The EDA Coordinator then reviewed with the Planning Commission renderings of the site and the buildings of the Earle Brown Farm complex. Regarding parking, he stated that he was discussing with building owners in the area the possibility of using their lots on an event by event basis. He stated that the EDA does not want to build a ramp that may never be used. He stated that it was the intention of the EDA to wait to see how the hippodrome functioned before deciding on building a ramp. He reviewed the layout and function of the hippodrome building and also, the use of the stable and the bed and breakfast. He stated that rooms at the bed and breakfast would go for $70 to $120 per night with breakfast. The EDA Coordinator also stated that the City cannot sell the site to someone else. He pointed out that the property 11 -10 -88 -4- was bought with Community Development Block Grant Funds and that the City must continue to own it since it was acquired for a public purpose. He added that people are already showing interest in coming to the Farm for trade shows. Commissioner Sander added that the Farm could be used for wedding receptions. The EDA Coordinator agreed and stated that other people have already indicated that this is a possibility. PUBLIC HEARING (Application Nos. 88020, 88021 and 88022) Chairman Pro tern Nelson then opened the meeting for a public hearing and asked whether anyone present wished to speak regarding the applications. Hearing no one, he called for a motion to close the public hearing. CLOSE PUBLIC HEARING Motion by Commissioner Bernards seconded by Commissioner Malecki to close the public hearing. The motion passed unanimously. Commissioner Johnson noted the lights in the parking area and suggested that the EDA make the lighting look like farm lighting. The EDA Coordinator answered that the light fixtures have not been finally decided, but that they wanted them to be nonobtrusive and to provide safety to pedestrians. Mr. John Barbour, an architect working on the project, pointed out that the 20' tall poles would only be used on the perimeter of the site, not in the interior. ACTION RECO14MENDING APPROVAL OF APPLICATION NO. 88020 (Brooklyn Center Economic Development Authority) Motion by Commissioner Malecki seconded by Commissioner Sander to recommend approval of Application No. 88020, subject to the following conditions: 1. Building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. 2. Grading, drainage, utility and berming plans are subject to review and approval by the City Engineer, prior to the issuance of permits. 3. A site performance agreement and supporting financial guarantee (in an amount to be determined by the City Manager) shall be submitted by the contractor prior to the issuance of permits. 4. Any outside trash disposal facilities and rooftop mechanical equipment shall be appropriately screened from view. 5. The buildings are to be equipped with an automatic fire extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the City Ordinances. 6. An underground irrigation system shall be installed in all landscaped areas to facilitate site maintenance. 7. Plan approval is exlusive of all signery which is subject to Chapter 34 of the City Ordinances. 8. B612 curb and gutter shall be provided around all parking and driving areas with the exception of the circular drive -up to the bed and breakfast which may have surmountable curb. 11 -10 -88 -5- 9. The contractor shall submit an as -built survey of the property, improvements and utility service lines, prior to release of the performance guarantee. 10. The property owner shall enter in an Easement and Agreement for Maintenance and Inspection of Utility and Storm Drainage Systems prior to the issuance of permits. 11. The special use permit acknowledges office, transient lodging, restaurant and exhibit /banquet hall uses. No other uses are comprehended. 12. The special use permit is subject to all applicable codes, ordinances and regulations and any violation thereof shall be grounds for revocation. 13. Plan approval acknowledges approval of Application No. 88022, an interim variance from the 15' greenstrip requirement until the partial vacation of Earle Brown Drive. Voting in favor: Chairman Pro tem Nelson, Commissioners Malecki, Bernards, Johnson and Sander. Voting against: none. The motion passed. ACTION RECOMMENDING APPROVAL OF APPLICATION NO. 88021 (Brooklyn Center Economic Development Authority) Motion by Commissioner Malecki seconded by Commissioner Sander to recommend approval of Application No. 88021 without conditions. Voting in favor: Chairman Pro tem Nelson, Commissioners Malecki, Bernards, Johnson and Sander. Voting against: none. The motion passed. ACTION RECOMMENDING APPROVAL OF APPLICATION NO. 88022 (Brooklyn Center Economic Development Authority) Motion by Commissioner Malecki seconded by Commissioner Sander to recommend approval of Application No. 88022, subject to the following condition: 1. The City will continue to use all means necessary to acquire the underlying rights to Tract H, R.L.S. No. 1380 in order to accomplish a partial vacation of the Earle Brown Drive right -of- way from 80' to 60 Voting in favor: Chairman Pro tem Nelson, Commissioners Malecki, Bernards, Johnson and Sander. Voting against: none. The motion passed. DISCUSSION ITEM Commissioner Sander pointed out that the trucks at the gas station at 6901 Brooklyn Boulevard were being parked in the sight triangle, (the long trucks that were not supposed to be parked in that area) . The Secretary stated that he would check on the matter and added that the City Council did revise that condition. ADJOURNMENT Motion by Commissioner Johnson seconded by Commissioner Sander to adjourn the meeting of the Planning Commission. The motion passed unanimously. The Planning Commission adjourned at 9:42 p.m. Chairman Pro tem 11 -10 -88 -6- Planning Commission Information Sheet Application No. 88018 Applicant: Packaging Plus, Inc. Location: 6800 Shingle Creek Parkway Request: Sign Variance The applicant requests approval of a variance from City Council Resolution No. 77- 67, which governs wall signery along the north walls of 6800, 6820, and 6840 Shingle Creek Parkway, to allow wall signs not more than 11 feet above the building floor grade. The property in question (6800 Shingle Creek Parkway) is zoned I -1 and is bounded on the north by 69th Avenue North, on the east by the Earle Brown Farm Apartments, on the south by Medtronic and Shingle Creek Parkway, and on the west by the Speculative Industrial Building #5 (6820 Shingle Creek Parkway). Signs are permitted accessory uses in the I -1 zoning district. However, City Council Resolution No. 77 -67 (attached) limits the height of signs along the north wall of 6800, 6820 and 6840 Shingle Creek Parkway to no more than five (5) feet above the building floor grade. The applicant, Mr. James Montgomery, has submitted a letter (attached) in which he argues for a "temporary or permanent variance per Section 34 -180 of the Sign Ordinance" (also attached). He notes that the sign was put up (and paid for) by Porter Signs without a permit and was removed by Packaging Plus on September 24, 1988. As to the standards for a sign variance contained in Section 34 -180, Mr. Montgomery argues that they have experienced a hardship for seven years with customers and vendors having difficulty in locating their office. He adds that it would be an additional hardship to have paid for the sign and receive no benefit from it. He states that the proposed sign is appropriate for visitors circling the building looking for the tenant space. He adds that the sign which has been constructed is too large and fragile to be placed at the 5' height limit and would probably be vandalized. With regard to uniqueness, Mr. Montgomery states that the resolution governing signery on the north sides of these buildings testifies to the uniqueness of them. He argues that his business is unique from others in the building in the number of customers that come to his offices. With regard to possible detriment to the public welfare, Mr. Montgomery discusses the aesthetics of the proposed sign and argues that it is definitely not a blight on the surroundings. He points out that landscaping and berming in the buffer strip along 69th obscure the sign about 907o and that residents probably won't object. Mr. Montgomery concludes his letter by offering a revision of City Council Resolution No. 77 -67. The revision would allow signs up to 11 feet above the building floor elevation. Staff are not convinced that there is a particular hardship suffered by placing the sign below the 5' height limit. People traveling around the building in search of Packaging Plus are just as, if not more, likely to see a lower sign than a higher sign. While it would be easier to vandalize a lower sign, it would also be easier to repair and maintain. With respect to uniqueness, we do not regard Packaging Plus as a unique business along 69th Avenue North. To allow Packaging Plus to have a sign 11' high would certainly open the door to all other businesses along 69th to have 11 -10 -88 -1- Application No. 88018 continued such signs. This is no doubt why Mr. Montgomery recommends at the conclusion to his letter an amendment to Resolution No. 77 -67 to allow all the businesses along 69th to have signs up to 11' above building floor grade. We do not support such a revision as it would be an unnecessary intrusion into the visual environment of the residential neighborhood to the north. There is no access to the industrial buildings from 69th Avenue North. There is, therefore, no need to identify tenants along the north sides of those buildings. With respect to detriment to the public, the applicant argues that the proposed sign is aesthetically pleasing and offends no one. It may well be an attractive sign, but it is the intrusion such a sign makes into the visual environment of the residential neighborhood along 69th Avenue North which Resolution No. 77 -67 seeks to preclude. Whether the sign is attractive or not is not the issue. The fact is it would constitute an unnecessary message bombarding the consciousness of those who drive or live along 69th Avenue North. We strongly recommend that the variance request be denied and that City Council Resolution No. 77 -67 be kept as is. The following findings are recomended as a basis for the denial: 1. The proposed sign was fabricated and erected in error without a proper permit. The City, therefore, accepts no responsbility for the lost value of the sign. 2. There is no access to the industrial buildings along the south side of 69th Avenue North. There is, therefore, no need to communicate a message to those driving along 69th Avenue North. 3. The proposed sign would constitute an unnecessary intrusion into the visual environment of the residential neighborhood north of 69th Avenue North. 4. A sign not more than 5' high is very readable to people on the property looking for a given business on the premises. 5. The Packaging Plus business at 6800 Shingle Creek Parkway is not a unique sort of business relative to other businesses located in the buildings adjacent to 69th Avenue North. 6. The standards for a sign variance contained in Section 34 -180 are not met in this situation. I 11 -10 -88 -2- Planning Commission Information Sheet Application No. 88020 Applicant: Brooklyn Center E.D.A. Location: 6105 Earle Brown Drive, etc. Request: Site and Building Plan /Special Use Permit Location /Use The applicant requests site and building plan and special use permit approval to restore the Earle Brown Farm complex for multiple uses, including an exhibit /banquet hall, restaurant, office space and bed and breakfast motel. The property in question is presently zoned I -1 and is bounded on the north and east by Earle Brown Drive, on the south by the Earle Brown Commons apartments and the Brookdale Corporate Center III parking lot, and on the west by Brookdale Corporate Center III and vacant I -1 zoned land. All of the proposed uses are commercial uses allowed by special use permit in the I -1 zoning district. The hippodrome is to be used as an exhibit and banquet hall; the horsebarns as a restaurant, lounge and offices; the four barns on the north side of the complex as offices; and the residential complex along the west side of the site as a bed and breakfast motel. Access /Parking The proposed plan calls for four access drives off Earle Brown Drive and one shared access off Summit Drive. The southerly access off Earle Brown Drive will exceed the 30' maximum stipulated in Section 35 -703 of the Zoning Ordinance. The width of the driveway is necessary for fire truck access and manuvering room for trucks backing into the loading docks. The loading docks are located on the east side of the expanded hippodrome because to put them on the west side would destroy the mall area surrounded by the buildings and would thereby significantly detract from the historic character of the site which is being sought. Two more access drives are proposed opposite the stable and one access is proposed at the northwest corner of the site to be shared in the future with Brookdale Corporate Center IV building (as yet not built). Parking is to be provided to the north and east of the complex of buildings. Also a small, 41 -stall parking lot southwest of the site, located on the site of Brookdale Corporate Center III site, will be dedicated to the use of the Earle Brown Farm complex. The City does not have a geographic easement as such, but we do have a parking agreement with Ryan Construction Co. granting the City the right to use 41 excess stalls on the Corporate Center III site for use by the Earle Brown Farm complex. There is however, a 41 stall lot that is accessible only from the Earle Brown Farm site. Parking provided on the site plan totals 327 spaces, including 8 handicapped spaces and including the 41 off -site spaces. This is enough spaces to meet the minimum use of the complex. The key variable is the use of the hippodrome. As an exhibit hall, it requires a minimum of 111 spaces. The 11 room bed and breakfast requires 13 spaces, the office space (22,171 sq. ft.) requires 111 spaces; and a restaurant and lounge (163 seats plus 10 employees) requires 87 spaces. The total required is, therefore, 322 spaces. -1- 1.7.-10-88 Application No. 88020 continued However, if the hippodrome is used as a banquet hall, its potential occupancy is 907 people. In addition, lower level meeting rooms have a potential occupancy of 227 persons. At one space per two seats plus one per two employees (estimated at 50), the hippodrome alone would require as many as 593 spaces. As a practical matter, the E.D.A. doubts that occupancy will ever reach this theoretical maximum. Nevertheless, a proof -of- parking is shown with a four level parking ramp along the north side of the site. We recommend that a proof -of- parking covenant be filed with the title to the property to insure that such a ramp can be required in the event the property is sold to a private party. Before building a ramp to accommodate banquet traffic, the E.D.A. will pursue agreements with Ryan Construction and with Mr. Robert Bradley to use their office parking lots during banquet events. Since, these events will generally be scheduled during evening hours, there should be no conflict with the office uses. In any event, it should be stressed that the E.D.A. will have control over the scheduling of events and, if parking problems develop, will be in a position to provide any necessary ramping to accommodate business at the hippodrome. Landscaping The proposed landscape plan is more than generous. In terms of landscape points; the plan provides for 2151.5 landscape points on 7.04 acre site, or over 300 points per acre. (The requirement for office is only 603 points for this site, or about 85 points per acre.) The plan provides 1660 of those points with shade trees of varying types (27 Patmore Ash, 37 Pin Oak, 11 Sugar Maple, 75 Sapporo Autumn Gold Elm, and 16 Regal Elm -these Elms are disease resistant). The Elms dominate along the entrance drive off Summit Drive and in the mall area, also along the northerly entrance drive off Earle Brown Drive. A walkway in the main parking lot will be treated with Patmore Ash approximately every 20 1 . Pin Oaks are the primary tree used in the boulevard and greenstrip area along Earle Brown Drive. There will be a meandering sidewalk installed in the Earle Brown Drive right -of -way. A small orchard of 18 Snowdrift Crabapple trees is proposed west of the 'D' barn and north of the bunkhouse. Shrubs are used primarily as foundation plantings and most are located around the residential buildings to be used as a bed and breakfast complex. Shrubs include 25 Minnesota Snowflake Mockorange, 31 Arnold's Red Honeysuckle, 63 Vanhoutte Spirea, 21 American Highbush Cranberry, 99 Winged Enonymus, 46 Japanese Bayberry, 22 Dwarf Amur Maple, and lesser numbers of other shrubs. The size of the shrubs is generally large -from 24 to 36 in diameter. There will also be beds of perennial flowers around the residential complex. The plan calls for annual flowers around the pool within the mall. Ornamental grasses are also scheduled in various locations, primarily at the corners of the barns. Grading /Drainage /Utilities The entire site drains via a network of catch basins and storm sewer into the detention pond on Ryan Constructions property to the west. Although the western portion of the site, drainage will be conveyed westward to the Ryan detention pond. (The lowest area of the site is actually the southerly portion of the cental mall). The utility plan calls for all buildings except the 11/10/88 -2- Application No. 88020 continued blacksmith shop to be connected to city water and sanitary sewer. The blacksmith shop may be physically connected to the 'H' barn which will have water.and sewer service, otherwise it will have to have utility connections. The site will be served by an 8" water line connected to a city main in Earle Brown Drive and to the water main serving the Earle Brown Commons residential development to the south. Buildings will be served by a single connection rather than having separate fire lines. The site will be served by seven fire hydrants, three located in the central mall and three around the perimeter of the buildings. One hydrant is actually located on the Earle Brown Commons property near the southwest corner of the site. Buildings The plans call for a substantial addition to the hippodrome building. The addition would be for a lobby, restrooms, and a receiving area. The exterior of the addition will be primarily glass and steel to differentiate it from the original hippodrome and allow the original building to be seen through it. The addition will have a flat roof at the top of the wall line of the hippodrome. A lower level will also be constructed with a large kitchen, restrooms, meeting rooms, storage, and mechanical rooms. An enclosed walkway will be provided along the east side of the addition. The exterior of the other buildings will remain basically as is, though the residences will be spread out somewhat from their present configuration. The stable will have a restaurant (130 seats) in the larger central area, a bar and lounge in the southerly portion of the building and a kitchen and conference room in the northerly section of the building. The second floor of the stable will be primarily office and mechanical rooms. The central area will be open to the restaurant below. There are to be four barns (the 'H' barn, blacksmith shop, 'G' barn, and 'D' barn) along the north side of the mall. All are to be restored and re -used as offices. All will have second floor levels within and loft space along the sides. The residential complex will include four (4) residences (The Earle Brown House, Foreman's House, Carriage House, and Farmhouse) all connected by an underground and first level corridor. A gazebo is to be located between the Carriage House and the Farm House on the west side of the connecting corridor. A commerical kitchen will be located in the Earle Brown House to serve the 11 room bed and breakfast complex. There is no planned use of the bunkhouse (north of the bed and breakfast complex) as yet. The pumphouse is also to be restored. The entry gate at the south end of the mall will also be restored. All buildings within the total complex are to be equipped with an automatic fire extinguishing system. Lighting /Trash The site lighting plan calls for ten 20' high light poles with 250 watt high pressure sodium lamps spaced about 95' apart in the greenstrip adjacent to Earle Brown Drive. The plan also calls for 110 watt high pressure sodium lamps on 42 high bollards approximately every 20' in the walkway in the main, north parking lot. Shorter bollards are to be used in the main walkway in the mall area and around the reflecting pool in the mall. Ten foot high poles with 100 watt HPS lamps are proposed at the westerly entrance to the restaurant (stable) and at the entrance to the Earle Brown House. 11_ - 10 - 88 -3- Application No. 88020 continued Trash containers have not been indicated on the plans. Trash for the hippodrome will likely be stored in the receiving area at the southeast corner of the building. Miscellaneous A wood fence to match the existing fence will be placed around the perimeter of the site with ates at the two o entrances off Earle Brown Drive , opposite osite the stable. Also, a fire lane is to be created in the mall area connecting the circular drive in front of the bed and breakfast complex to the opening between the 'H' barn and the stable. A class 5 base will be laid beneath the topsoil to provide support for fire trucks. The circular drive will have a surmountable curb to allow fire trucks to move onto the fire lane if necessary. Special Use Standards Restaurants, transient lodging, and office space have been acknowledged previously in the I -1 zoning district, These uses seem especially compatible in the office dominated portion of the district south of the freeway. It should be noted that the Planning Commission and City Council have discussed desirable uses in the I -1 zone and have indicated a preference in tightening up the zone somewhat by eliminating some of the C2 special uses and rezoning the land on which these uses are situated to C2. This would exclude transient lodging g g from the I -1 zone. When this change is made, we will be recommending a rezoning of this site and perhaps others south of the freeway to C2. The use that has not yet been acknowledged in the I -1 zone (or any other zone for that matter) is the exhibit /banquet hall. This is the most intense use of all those comtemplated for the Farm and will generate the most traffic and parking. However, its most intense time period will be in the evening and on weekends when the neighboring office uses will be generating little if any traffic. This off -peak traffic pattern makes the exhibit and banquet hall compatible and complementary with surrounding, existing land uses. In 1985, the Earle Brown Farm site was allocated 229 trips during the 5:00 -6:00 p.m. peak hour period in the Short - Elliot- Hendrickson traffic study. The proposed array of uses for the Farm should generate 156 trips during the 5:00 -6:00 p.m. peak hour and 226 trips in the 7:00 -8:00 p.m. peak hour. This scenario includes the exhibit hall, not the banquet hall. Using the hippodrome for a banquet hall will result in more evening (7:00 -8:00 p.m.) peak hour trips. Again, however, this should not overtax the local street system since the office buildings, by this time, will be mostly vacant. We, therefore, conclude that the traffic impact of the proposed array of special uses is within an acceptable range. We recommend approval of the requested special use permit. Conditions of approval should include at least the following: 1. Building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. 2. Grading, drainage, utility and berming plans are subject to review and approval by the City Engineer, prior to the issuance of permits. 3. A site performance agreement and supporting financial guarantee (in an amount to be determined by the City Manager) shall be submitted by the contractor prior to the issuance of permits. 11 -10 -88 -4- Application No. 88020 continued 4. Any outside trash disposal facilities and rooftop mechanical equipment shall be appropriately screened from view. 5. The buildings are to be equipped with an automatic fire extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the City Ordinances. 6. An underground irrigation system shall be installed in all landscaped areas to facilitate site maintenance. 7. Plan approval is exlusive of all signery which is subject to Chapter 34 of the City Ordinances. 8. B612 curb and gutter shall be provided around all parking and driving areas with the exception of the circular drive -up to the bed and breakfast which may have surmountable curb. 9. The contractor shall submit an as -built survey of the property, improvements and utility service lines, prior to release of the performance guarantee. 10. The property owner shall enter in an Easement and Agreement for Maintenance and Inspection of Utility and Storm Drainage Systems. 11. The storm drainage system shall be approved by the Shingle Creek Watershed Management Commission prior to the issuance of permits. 12. The special use permit acknowledges office, transient lodging, restaurant and exhibit /banquet hall uses. No other uses are comprehended. 13. The special use permit is subject to all applicable codes, ordinances and regulations and any violation thereof shall be grounds for revocation. 14. The applicant shall enter into a restrictive covenant on the land requiring the construction of a parking ramp to bring total parking available on the site to as much as 804 parking spaces upon a determination by the City that a need exists for additional parking on the site. 15. Plan approval acknowledges approval of Application No. 88022, an interim variance from the 15' greenstrip requirement until the partial vacation of Earle Brown Drive. 11 -10 -88 -5- Planning Commission Information Sheet Application No. 88021 Applicant: Brooklyn Center Economic Development Authority Location: 6160 Summit Drive Request: Special Use Permit The applicant requests special use permit approval for off -site accessory parking on the site of Brookdale Corporate Center III, 6160 Summit Drive. The uses of the the off -site parking is to be the Earle Brown Farm. The site in question is zoned I- 1 and is bounded on the north by vacant I -1 zoned land, on the east by the Earle Brown Farm and the Earle Brown Commons residential development, on the south by Summit Drive, and on the west by Earle Brown Drive (west leg) . Off -site accessory parking is a special use in the I -1 zoning district. The off -site accessory parking rights are not localized to particular area on the site, but are incorporated in a development agreement between the City of Brooklyn Center and Ryan Construction Co. The agreement grants the City rights to 41 parking spaces on the Brookdale Corporate Center III site without regard to location. However, there is a 41 stall lot within the Ryan property that has access only from the Farm site. The proposed off -site parking meets the requirements of section 35 -701.3 (attached). It is in the same zoning district; the parking is within 800' of the Farm site; there are more than 20 off -site spaces; the parking is not across a major thoroughfare; the parking is legally encumbered to the use of the Farm site. The 41 off -site stalls, added to the 286 on -site stalls, brings the total parking available to the 327 stalls. This is enough to meet the required parking for the Farm complex (322 spaces) if the hippodrome is used as an exhibit hall. Banquet parking will likely require either a ramp or agreements with owners of surrounding property to use office parking lots in the evening hours. In lieu of the fact that a form of legal encumberance already exists to reserve the 41 spaces to use by the Earle Brown Farm site, approval is recommended without conditions. 11 -10 -88 Planning Commission Information Sheet Application No. 88022 Applicant: Brooklyn Center Economic Development Authority Location: 6105 Earle Brown Drive, etc. Request: Variance The applicant requests approval of an interim variance to allow a 5' greenstrip adjacent to the Earle Brown Drive right -of -way rather than the 15' required by section 35 -700 of the Zoning Ordinance. Since the right -of -way of Earle Brown Drive will be narrowed by 10' on either side when it is partially vacated, the resulting greenstrip will be 15' ultimately. The same interim variance procedure was followed when the Earle Brown Commons was proposed in 1986. There is also an old cul -de -sac right -or -way which actually extends within the proposed parking lot. Although the cul -de -sac is no longer there, the right -of -way has yet to be vacated. The vacation will be accomplished with the filing of the Brooklyn Farm plat which has been held up while the City has been trying to acquire the underlying rights to Tract H, R.L.S. #1380 - the Earle Brown Drive right -of -way. We recommend the approval of the interim variance, subject to the following condition: 1. The City will continue to use all means necessary to acquire the underlying rights to Tract H, R.L.S. #1380 in order to accomplish a partial vacation of the Earle Brown Drive right -of -way from 80' to 60 1 . 11 -10 -88 i ms AP J � AM Eln r , • ., ,.. ::.. .: -., :�,.: � - ,�,rnp ). e,Rn/ l �I "ki ",r,�r� 1i„ ,I:• ... ... ..... .. .. .r ..au•., L. �: I � ., n.. � . Jp UMOJ a J8 -• .o IN „wga.yrr ON. Nepuouar -- �`L,�� r i` r -� ^^ter - •�-r �---` - - - =�- �� C ,.- � "� =-1-_ fJ nr.onannn A �. . � •Otl OM � • � 1• I.0 - -- ON NOx O.I�l00tl • TMrw � 0.01. N M O•tl N �w ` NW.1r rV•Wtl 4'O. r 11N M 1 w mow.• w 4 M ikt HWPODRowe o N� A 9LACKSd I 17H too (• � �� 1 � Nunt� � � � 4 II J ' \\\ I 14V7 • I �^ sWa �\ a _ BARN ;,8' U I Jeu [Rt+'.s K � •/Y' Ji`3 ` m?rI- wiitVh {y��`�� > �O _v�i \ / � \' IV4 _•1 III LLIP -'_ �. .BARN O AAJAQE cx R EA LE BROW x 00000, = _ El UNKMOU9E w•nG Ll i CITY OF BROOKLYN CENTER Council Meeting Date 11 -21 -88 Agenda Item Numbe REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Private Kennel License - 5729 Bryant Avenue North ***** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ** DEPARTMENT APPROVAL: 2 0±L 9 , Administrative Aide Signature - title MANAGER'S REVIEW /RECOMMENDATION: , No comments to supplement this report C below /attached SUMMARY EXPLANATION: (supplemental sheets attached Attached is a memorandum from the Health Department concerning the private kennel at 5729 Bryant Avenue North. According to city ordinance (section 1 -108) a private kennel license may be obtained for the purpose of providing a period of time, not to exceed three years, in which to find a place where the dog or dogs can be legally, safely, and humanely harbored. This renewal will be the final renewal period allowed under city ordinances. Listing of Past Actions by the Council The initial kennel license was approved on April 11, 1986, for a one year period. The City Council then reviewed and approved renewal of the license on May 4, 1987 for the period May 4, 1987, through November 11, 1988. The City Council noted as a condition Mr. Zimmer would be required to install a concrete pad in the kennel area if he wished to renew the license in 1988. It should be noted Mr. Zimmer has installed this concrete pad. Staff Recommendation The Health Department is recommending approval of this kennel license. The license, if approved would expire on September 30, 1989. Mr. Zimmer would then be required to remove one of the excess dogs from his property. Specific Action Required by the Council Approval of the private kennel license for Mr. James Zimmer, 5729 Bryant Avenue North. Also, staff should be directed to send a letter to Mr. Zimmer notifying him of the Council's action and the fact that this is the final license period. i M E M O R A N D U M TO: Patti Page FROM: Mary Fandrey� { 1 RE: Kennel Inspection, 5729 Bryant Avenue No. DATE: November 10, 1988 During the kennel inspection at 5729 Bryant Avenue North, home of James Zimmer, both the dog run and basement area where the dogs are kept were in satisfactory condition. Mr. Zimmer still has three (3) dogs, a male German Wire Haired, a neutered male Walker Hound, and a neutered male Brittany Spaniel. I reminded him this is the third and final year under Brooklyn Center Code he is allowed to keep more than two (2) animals on the premises. All three animals are kept out of doors during the day. The animals are brought in each night and kept in the basement. Mr. Zimmer has installed a concrete pad in the dog run and has a dog house to provide protection for the animals from the elements. Rabies vaccinations and dog licenses are current for all three dogs. There have been no police reports or complaints concerning animals at this address. At this time, there seems to be no reason why the kennel should not be licensed for an additional year. MEF:jt 1 -105 7. Renewal of License. A copy of the private kennel license or commercial kennel license shall be forwarded to the Director of Plannin g P and Inspection who shall maintain a register of kennel licenses. Subject to any time limitation set by the City Council, the license shall be valid for a period of one year and until October 1 of the then current calendar year and shall be renewable on October 1 of each year thereafter by the City Clerk upon payment of a renewal license fee set forth by City Council resolution, only in the event no complaint regarding the kennel's operation has been received during the license year. In the event that no revocation of the license is made or contemplated by the City Council, the license shall be renewable as set forth in this subdivision 8. License Revocation. In the event a complaint has been received by City officials, a report thereof shall be made to the City Council by the Director of Planning and Inspection and the City Council may direct the applicant to appear to show cause why the license should not be revoked. A license may be revoked for violation of this ordinance, Chapter 19 of the Brooklyn Center Ordinances, or any condition imposed at the time of issuance. Section 1 -106. STANDARDS FOR PRIVATE KENNELS. A private kennel shall consist of an enclosed space in which all animals are confined when not under restraint and constructed so as to prevent the animals from running at large. Provision must be made to provide shelter during inclement weather. Every private kennel shall be kept in good repair and shall be maintained in a clean and sanitary condition. It shall be unlawful to maintain a private kennel in a way which constitutes a violation of this ordinance, a nuisance under Chapter 19 of the City Ordinances, or in violation of any condition imposed by the City Council at the time the license is granted. Section 1 -107. STANDARD FOR COMMERCIAL KENNELS. All commercial kennels shall be designed, operated and maintained according to the following standards: 1. Commercial kennel floors and walls shall be constructed of impervious materials and all structures, areas, and appurtenances shall be designed to facilitate thorough and convenient cleaning. Commercial kennels shall be adequately ventilated and all doors, windows, and other openings to the outside shall be screened, May through October. The commercial kennels shall be provided with adequate and potable water supplies and shall be equipped with sewer facilities. Plans for all new commercial kennels and repairs or alterations to existing commercial kennels must be filed with and approved by the City's Public Health Sanitarian as a condition of the license. 2. Operating Standards. The licensee, its agents and employees shall operate and maintain the kennel in accordance with standards set out in Title 9, Chapter 1, Subchapter A, Part 3, Section 3.100 through 3.106 of the United States Department of Agriculture, Animal and Plant Health Inspection Service, a copy of which is adopted by reference. Section 1 -108. KEEPING OF DOGS IS LIMITED. No family or family member e shall keep, harbor or have custody of more than two dogs exceeding six months of age in the family dwelling unit or on the family premises without obtaining a private kennel license. Provided, however, the said family or family member may obtain a private kennel license for the purpose of providing a period of time not to exceed three years, in which to find a place where the dogs can b , legally, safely, and humanely harbored. CITY OF BROOKLYN CENTER Council Meeting Date 11/ Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION *********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ITEM DESCRIPTION: MOTION THAT THE CITY COUNCIL DOES NOT OBJECT TO THE ISSUANCE OF A PULL -TAB CHARITABLE GAMBLING LICENSE FOR THE LIONS CLUB AT THE DAYS INN AND AUTHORIZING THE WAIVER OF THE SIXTY DAY WAITING PERIOD. ************ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** DEPT. APPROVAL: a Signatu - title James Lin say, Ch ice MANAGER'S R /RECOMMENDATION: No comments to supplement this report Comments below /attached *********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** SUMMARY EXPLANATION: (supplemental sheets attached no The Brooklyn Center Lions Club has filed an application for a charitable gambling license to operate a pull -tab booth at the Days Inn located in Brooklyn Center. Under City ordinance, the Lions is allowed one more location to operate a gambling license. Normally, the City has sixty (60) days to object to the issuance of a gambling license by sending a resolution to the State Charitable Gambling Board. The Lions are also asking for a waiver of this waiting period which would allow them to begin operation after approval by the State Board. The State has informed the Lions that if they receive a waiver of the waiting period from the City, they could act on the application at their December 19th meeting, which would allow the Lions to begin operating by the lst of January, 1989. RECOMMENDATION That the City Council pass a motion stating that they do not object to the issuance of a pull -tab charitable gambling license for the Lions Club at the Days Inn and authorizing the waiver of the sixty day waiting period. 1 a/ MEMORANDUM TO: Gerald G. Splinter, City Manager FROM: Patti Page, Administrative Aide DATE: November 17, 1988 SUBJECT: 1989 City Council Meeting Schedule The following dates are recommended for adoption by the city council as the 1989 council meeting schedule. January 3 July 10 January 23 July 24 February 13 August 14 February 27 August 28 March 13 September 11 March 27 September 13 ** April 10 September 25 April 24 October 9 October 23 May 1 (Board of Equalization) May 8 November 13 May 22 November 27 June 12 December 18 June 26 ** Wednesday evening and special budget session I I� Licenses to be approved by the City Council on November 21, 1988: FOOD ESTABLISHMENT 1 Hickory Farms Kiosk Brookdale Mall r. " RENTAL DWELLINGS Saurian Initial: James Diorio 7031 Morgan Ave. N. Joe Semler 6820 Fremont Ave. N. Joe Semler 6824 Fremont Ave. N. Renewal: Real Estate Equities Brookside Manor Apartments Harrington Properties Hi Crest Apartments Gary Lyons /Gar -Nan Management Co. Humboldt Courts Eugene J. Sullivan 5329, 33 Brooklyn Blvd. Jill M. Sherritt 5235 Drew Ave. N. Ronald Nyberg 5301 Dupont Ave. N. Randall D. Tyson 5137, 39 France Ave. N. Gene Anderson /C &C Properties 5812 James Ave. N. Daniel & Georgette Kitchin 5601 Logan Ave. N. John W. Schroeder 5312 Oliver Ave. N. Allan & Vicki Olson 7111 Riverdale Rd. Jenny Christiansen 5400 Sailor Lane N. / Richard Dawson 3955 69th Ave. N. Director of Planning A and Inspection GENERAL APPROVAL: • �• �✓ r -�?�Z D. K. Weeks, City Clerk