HomeMy WebLinkAbout1988 05-09 CCP Regular Session CITY COUNCIL AGENDA
CITY OF BROOKLYN CENTER
MAY 9, 1988
7 p.m.
1. Call to Order
2. Roll Call
3. Invocation
4. Open Forum
5. Approval of Consent Agenda
-All items listed with an asterisk are considered to be
routine by the City Council and will be enacted by one
motion. There will be no separate discussion of these
items unless a Councilmember so requests, in which event
the item will be removed from the consent agenda and
considered in its normal sequence on the agenda.
6. Mayoral Appointment:
*a. Park and Recreation Commission
7. Resolution:
*a. Declaring a Public Nuisance and Ordering the Removal of
Shade Trees (Order No. DST 5/9/88)
b. Approving Addendum No. 1 to Contract 1988 -H to Provide
for Replacement of Sanitary Sewer on Lakebreeze Avenue
8. Ordinance:
a. Amending Chapter 13 Relating to Parks and Recreation
-This item was originally offered for a first reading
on April 11, 1988, at which time it was tabled for
further staff review.
9. Planning Commission Item: (7:15 p.m.)
a. Planning Commission Application No. 87027 submitted by
Dr. John Lescault requesting a variance from the sign
ordinance to allow a 32 sq. ft. freestanding home
occupation sign at his residence at 6142 Brooklyn
Boulevard
-This item was originally considered at the January 11,
1988, City Council meeting, and tabled for further
investigation.
1. An Ordinance Amending Chapter 34 of the City
Ordinances Regarding the Size of Home Occupation
Signs
CITY COUNCIL AGENDA -2- May 9, 1988
10. Discussion Item:
a. House Doctor and Home Energy Checkup Programs
1. Resolution Authorizing he City of Brooklyn Center
g Y Y
to Act as Lead Community in Initiating a Joint
Agreement with the Cities of Crystal and Golden
Valley for the Suburban Energy Conservation Program
to be funded by Minnegasco, Northern States Power,
and the State of Minnesota's Department of Public
Service, Energy Division
b. Refuse and Recycling Analysis
*11. Licenses
12. Adjournment
_ P4 `C� 6 0, FQR APPQI NT, , 'FENT Q �'-iE
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Abe 41
Address Telephone -a — '9 (�� - - --
Occ upation Years _ A f 3
2 L-a liv_d.in Brooklyn
_ ,r Center
I am interested in serving on the:_ Park & Recreation Commission
Park Service Area Committee
Either
I have read Council Resolution 73 -25, which defines the purpose, authority and
7 , ifs —) 3
responsibility of the Brooklyn Center Park and Recreation Commission and the
Park Service Area Committees. Yes No Comments
I understand the importance of regular Commission /Committee meeting attendance and
Participation, and feel I have the time available to be an active participant.
Yes No Comments
Additional comments on m
y interest, experience, background, ideas, etc.
Sianature Cave
*Submit to: Mayor Dean Nyquist v
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center, M�ti 55430
CITY OF BROOKLYN CENTER Council Meeting Date
Agenda Item Number r / 0"
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION:
RESOLUTION DECLARING A PUBLIC NUISANCE
AND ORDERING THE REMOVAL OF SHADE TREES
DEPT. APPROVAL'
* * * * * * * * * * * * *N * * * ** DIRECTOR 0 PUBLIC W 06 * E * * * * * * * * * * * * * * * * * * * * * **
MANAGER'S REVIEW /RECOMMENDATION:
f -1 a -5
No comments to supplement this report Comments below /attached
SUMMARY EXPLANATION: (supplemental sheets attached NO
• The attached resolution represents the official council action required to expedite
removal of the trees most recently marked by the city tree inspector in accordance with
the procedures outlined therein. It is anticipated that this resolution will be submitted
for council c consideration each meeting during the summer and fall as new trees are marked.
RECOMMENDATION
It is recommended the council adopt the attached resolution.
•
I
Member
introduced e t o
h following ow' in g resolution and 7a" moved its adoption:
RESOLUTION NO.
RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE
REMOVAL OF SHADE TREES (ORDER NO DST 05/09/88)
WHEREAS, a Notice to Abate Nuisance and Shade Tree Removal Agreement
has been issued to the owners of certain properties in the City of Brooklyn
Center giving the owners twenty (20) days to remove shade trees on the owners'
property; and
WHEREAS, the City can expedite the removal of these shade trees by
declaring them a public nuisance.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of
Brooklyn Center, Minnesota that:
1. The shade trees at the following addresses are hereby declared to
be a public nuisance.
PROPERTY OWNER PROPERTY ADDRESS TREE NUMBER
J & T SCHMIDTGALL 5812 CAMDEN AVE N 1
T & L MCCULLOUGH 5837 LYNDALE AVE N 2
B & V SUGIMURA 7124 FRANCE AVE N 3
WM & LINDA BJERKE 3614 50TH AVE N 4
2. After twenty (20) days from the date of the notice, the property
owners will receive written notice that they have been given five
(5) business days in which to contest the determination of City
Council by requesting a hearing in writing. Said request shall be
filed with the City Clerk.
3. After five (5) days, if the property owner fails to request a
hearing, the trees shall be removed by the City.
4. All removal costs, includin g le g g al, financing and administrative
charges, shall be specially assessed against the property.
Date Mayor
ATTEST:
Clerk
The motion for the adoption of the foregoing resolution was duly seconded by
member , and upon vote being taken thereon, the following
voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
CITY OF BROOKLYN CENTER council Meeting Date 5 /Q /gg
Agenda Item Numbe
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION:
RESOLUTION APPROVING ADDENDUM NO. 1 TO CONTRACT 1988 -H TO PROVIDE FOR
REPLACEMENT OF SANITARY SEWER ON LAKEBREEZE AVENUE
DEPT. AP RO .'
t
* * * * * * * * * * * ** ** PPS* *R * ** * *� * * * * *B W� * * * * * * * * * * * * * * * * * * * * * * * * * * **
i
MANAGER'S REVIEW /RECOMMENDATION:
No comments to supplement this report Comments below /attached
SUMMARY EXPLANATION: (supplemental sheets attached )
On February 8, 1988, the City Council adopted a resolution accepting the City
• - Engineer's report calling for a public hearing to be held regarding the proposed
improvement of France, Lakebreeze and 50th Avenues North.
On March 14, 1988, the City Council held a public hearing regarding the proposed
improvement of France, Lakebreeze and 50th Avenues North.
On March 28, 1988, the City Council adopted Resolution No. 88 -47 approving plans
and specifications and authorizing advertisement for bids.
The plans should be modified in accordance with the attached memorandum.
Recommendation
It is recommended the City Council approve the attached resolution which
would approve Addendum No. 1 and includes sanitary sewer replacement on
Lakebreeze Avenue.
•
Member introduced the following resolution and moved
its adoption:
RESOLUTION NO.
RESOLUTION APPROVING ADDENDUM NO. 1 TO CONTRACT 1988 -H TO
PROVIDE FOR REPLACEMENT OF SANITARY SEWER ON LAKEBREEZE AVENUE
WHEREAS, the City Council on March 28, 1988, adopted Resolution No. 88 -47
approving plans and specifications for Contract 1988 -H; and
WHEREAS, the City Engineer has prepared Addendum No. 1 to the plans and
specifications for Contract 1988 -H providing for the replacement of sanitary
sewer on Lakebreeze Avenue.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of
Brooklyn Center, Minnesota that Addendum No. 1 to the plans and specifications
for Contract 1988 -H is hereby approved.
Date Mayor
ATTEST:
Clerk
The motion for the adoption of the foregoing resolution was duly seconded by
member and upon vote being taken thereon the following
P g g
i
voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
CITY 6301 SHINGLE CREEK PARKWAY
OF
B ROOKLYN BROOKLYN CENTER, MINNESOTA 55430
TELEPHONE 561 -5440
C ENTER EMERGENCY - POLICE - FIRE
911
TO: Sy Knapp
FROM: Bo Spurrier
i
DATE: May 5, 1988
RE: France Ave. Area Project
and Improvement Project No. 1988 -06
Contract 1988 -H
The attached resolution adds sanitary sewer replacement to the France Avenue
Area project.
Problems were discovered when the Lakebreeze sanitary sewer was televised
Monday, May 2, 1988. While there has been no history of sewer back -ups or other
probelms, this segment was televised as a precaution. The City normally
televises these lines in late winter, but this year the televising company was
late.
The camera revealed evidence of severe settlement, displacement and corrosion on
a section of cast iron pipe in Lakebreeze. In my opinion, the risk of serious
problems in the next ten years is so great that the pipe should be replaced at
this time so that a future failure would not result in the loss of the road
structure we intend to build on Lakebreeze Avenue.
Therefore, it is recommended that City Council approves the attached resolution,
a resolution approving Addendum No. 1 to Contract 1988 -H.
* urrier c "ubmitted, Approved for Submittal
Sy app er Direc or of Public Works
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CITY OF BROOKLYN CENTER council Meeting Date 5 -9-88
Agenda Item Numbe
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION:
An Ordinance Amending Chapter 13 Relating to Parks and Recreation
DEPT. APPROVAL:
Signature - title
MANAGER'S REVIEW /RECOMMENDATION:
No comments to supplement this report Comments below /attached X
SUMMARY EXPLANATION: (supplemental sheets attached X )
March 15. 1988 - Park and recreation commission recommended an ordinance amending chapter 13 of
the City ordinances relating to parks and recreation.
April 11, 1988 The city council reviewed the ordinance amendment and tabled action until further
e
information is available from staff.
May 3. 1988 - I met with the city attorney, director of recreation, and personnel coordinator to
review the park and recreation commission's recommendations. Regarding section 13 -108 related to
the posting of signs and hand bills, we feel the existing ordinance language is sufficient and
recommend against the commission's proposal. With regard to section 13-102 related to exempting
certain persons from the curfew, it is my personal recommendation to leave the existing ordinance as
is because it is working. However, should the council want more definitive language, it should
consider an amendment. The city attorney has expanded on the commission's recommendation to
include certain activities. All other recommendations made by the commission are acceptable to staff.
There are three optional ordinance amendments. Option A is the park and recreation commission's
recommendation. Option B includes all recommendations of the commission with the exceptions of
sections 13 -102 and 13 -108; these sections are left unchanged. Option C includes the commission's
recommendations except section 13 -108 is left as is and section 13 -102 is expanded even further than
the commission requested.
RECOMMENDED CITY COUNCIL ACTION: Approve for a first reading and set a public hearing for
an ordinance amending chapter 13 of the City rdinances relating to arks an
Y g d recreation (Option p O o B
t p ) .
0
OPTION A
CITY OF BROOKLYN CENTER
Notice is hereby given that a public hearing will be held on the
day of , 1988, at p.m. at City Hall, 6301 Shingle Creek
Parkway, to consider an amendment to Chapter 13 regarding parks and
recreation.
Auxiliary aids for handicapped persons are available upon request at least 96
hours in advance. Please notify the personnel coordinator at 561 -5440 to make
arrangements.
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 13 RELATING TO PARKS AND RECREATION
THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS:
Section 1. Chapter 13 of the City Ordinances of the City of
Brooklyn Center is hereby amended in the following manner:
Section 13 -102 CURFEW AUTHORIZED. No person, unless engaged in
official City business or walking, logging bicycling or operating a
wheelchair on the City- improved trailway system shall enter upon or use any
park and recreation facilities of the City of Brooklyn Center, including all
park and open space property, improved or not, and all equipment and
facilities thereon, between the hours of 10 p.m. and 6 a.m. when such parks
and open space or facilities are posted by sign noting the curfew hours;
provided, however, that such posting shall be by order of the city council.
The fact that any person not walking, jogging bicycling or operating a
wheelchair on the City- improved trailway system or not engaged in official
City business as authorized or delegated by the city manager [may be] is
present in a posted park and open space during said curfew hours shall be
prima facie evidence that said person is there unlawfully.
Section 13 -103 ALCOHOLIC BEVERAGES PROHIBITED. No person shall
bring into any park nor possess, display, consume or use intoxicating liquors
nor nonintoxicating malt liquors in any park unless a permit has been issued
by the director of [parks and] recreation. Such permits shall be limited to
duly organized local organizations operating under a constitution and bylaws
and which shall have been in existence for at least one year.
Section 13 -107 SELLING PROHIBITED. No person shall sell any
article whatever in any City park or open space unless specifically authorized
by the director of [parks and] recreation.
Section 13 -108 POSTING OF SIGNS AND HANDBILLS PROHIBITED. No
person shall paste nor affix nor inscribe any handbill or poster or sign on
any structure or property in any City park or open space without the written
Permission of the director of recreation
Section 13 -109 FIREWORKS PROHIBITED. No person shall discharge
fireworks within the City parks and open spaces without the written permission
of the director of [parks and] recreation and the fire chief.
ORDINANCE NO.
Section 13 -110 CAMPING PROHIBITED. No person shall camp nor set
up tents, shacks, trailers or any other temporary shelter for the purpose of
camping in any City park or open space without the written permission of the
director of recreation
Section 13 -113 FIRES TO BE CONTROLLED. No person shall ignite a
fire in any park or open space except in places provided for such purposes or
in portable grills Persons igniting a fire [in a provided place] shall
completely extinguish such fire prior to departing from the park or open
space.
i
Section 13 -115 GLASS BEVERAGE CONTAINERS PROHIBITED. No person
shall bring a glass beverage container into any park and open space or the
waters in or contiguous thereto, nor use, possess or deposit the same therein,
including deposit in a trash container [except under permit issued by the
director of parks and recreation under section 13 -103 hereof].
Section 13 -117 PENALTIES. Any person violating [the] gny
provision[s] of this ordinance, upon conviction thereof, shall be punished by
a fine not to exceed seven hundred dollars ($700) or by imprisonment not to
exceed ninety (90) days, or both, together with the costs of prosecution.
Section 2. This ordinance shall become effective after adoption and
upon thirty (30) days following its legal publication.
Adopted this day of 1988.
Mayor
ATTEST:
Clerk
Date of Publication
Effective Date
(Underline indicates new matter, brackets indicate matter to be deleted.)
OPTION B
CITY OF BROOKLYN CENTER
Notice is hereby given that a public hearing will be held on the
day of , 1988, at p.m. at City Hall, 6301 Shingle Creek
Parkway, to consider an amendment to Chapter 13 regarding parks and
recreation.
Auxiliary aids for handicapped persons are available upon request at least 96
hours in advance. Please notify the personnel coordinator at 561 -5440 to make
arrangements.
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 13 RELATING TO PARKS AND RECREATION
THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS:
Section 1. Chapter 13 of the City Ordinances of the City of
Brooklyn Center is hereby amended in the following manner:
Section 13 -103 ALCOHOLIC BEVERAGES PROHIBITED. No person shall
bring into any park nor possess, display, consume or use intoxicating liquors
nor nonintoxicating malt liquors in any park unless a permit has been issued
by the director of [parks and] recreation. Such permits shall be limited to
duly organized local organizations operating under a constitution and bylaws
and which shall have been in existence for at least one year.
Section 13 -107 SELLING PROHIBITED. No person shall sell any
article whatever in any City park or open space unless specifically authorized
by the director of [parks and] recreation.
Section 13 -109 FIREWORKS PROHIBITED. No person shall discharge
fireworks within the City parks and open spaces without the written permission
of the director of [parks and] recreation and the fire chief.
Section 13 -110 CAMPING PROHIBITED. No person shall camp nor set
up tents, shacks, trailers or any other temporary shelter for the purpose of
camping in any City park or open space _without the written permission of the
director of recreation
Section 13 -113 FIRES TO BE CONTROLLED. No person shall ignite a
fire in any park or open space except in places provided for such purposes or
in portable gills Persons igniting a fire [in a provided place] shall
completely extinguish such fire prior to departing from the park or open
space.
Section 13 -115 GLASS BEVERAGE CONTAINERS PROHIBITED. No person
shall bring a glass beverage container into any park and open space or the
waters in or contiguous thereto, nor use, possess or deposit the same therein,
including deposit in a trash container [except under permit issued by the
director of parks and recreation under section 13 -103 hereof].
ORDINANCE N0,
Section 13 -117 PENALTIES. Any person violating [the] any
provision[s] of this ordinance, upon conviction thereof, shall be punished by
a fine not to exceed seven hundred dollars ($700) or by imprisonment not to
exceed ninety (90) days, or both, together with the costs of prosecution.
Section 2. This ordinance shall become effective after adoption and
upon thirty (30) days following its legal publication.
Adopted this day of 1988.
Mayor
ATTEST:
Clerk
Date of Publication
Effective Date
(Underline indicates new matter, brackets indicate matter to be deleted.)
OPTION C
CITY OF BROOKLYN CENTER
Notice is hereby given that a public hearing will be held on the
day of , 1988, at p.m. at City Hall, 6301 Shingle Creek
Parkway, to consider an amendment to Chapter 13 regarding parks and
recreation.
Auxiliary aids for handicapped persons are available upon request at least 96
hours in advance. Please notify the personnel coordinator at 561 -5440 to make
arrangements.
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 13 RELATING TO PARKS AND RECREATION
THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS:
Section 1. Chapter 13 of the City Ordinances of the City of
Brooklyn Center is hereby amended in the following manner:
Section 13 -102 CURFEW AUTHORIZED. No person, unless engaged in
official City business or walking, jogging bicycling, skiing roller skating
or operating a wheelchair, skateboard nonmotorized scooter, or any similar
device on the City- improved trailway system shall enter upon or use any park
and recreation facilities of the City of Brooklyn Center, including all park
and open space property, improved or not, and all equipment and facilities
thereon, between the hours of 10 p.m. and 6 a.m. when such parks and open
space or facilities are posted by sign noting the curfew hours; provided,
however, that such posting shall be by order of the city council. The fact
that any person not walking, bicycling, skiing roller skating or
operating a wheelchair, skateboard nonmotorized scooter, or any similar
device on the City- improved trailway system or not engaged in official City
business as authorized or delegated by the city manager [may be] is present in
a posted park and open space during said curfew hours shall be prima facie
evidence that said person is there unlawfully.
Section 13 -103 ALCOHOLIC BEVERAGES PROHIBITED. No person shall
bring into any park nor possess, display, consume or use intoxicating liquors
nor nonintoxicating malt liquors in any park unless a permit has been issued
by the director of [parks and] recreation. Such permits shall be limited to
duly organized local organizations operating under a constitution and bylaws
and which shall have been in existence for at least one year.
Section 13 -107 SELLING PROHIBITED. No person shall sell any
article whatever in any City park or open space unless specifically authorized
by the director of [parks and] recreation.
Section 13 -109 FIREWORKS PROHIBITED. No person shall discharge
fireworks within the City parks and open spaces without the written permission
of the director of [parks and] recreation and the fire chief.
Section 13 -110 CAMPING PROHIBITED. No person shall camp nor set
up tents, shacks, trailers or any other temporary shelter for the purpose of
camping in any City park or open space without the written permission of the
director of recreation
ORDINANCE N0,
Section 13 -113 FIRES TO BE CONTROLLED. No person shall ignite a
fire in any park or open space except in places provided for such purposes or
in portable grills Persons igniting a fire [in a provided place] shall
completely extinguish such fire prior to departing from the park or open
space.
Section 13 -115 GLASS BEVERAGE CONTAINERS PROHIBITED. No person
shall bring a glass beverage container into any park and open space or the
waters in or contiguous thereto, nor use, possess or deposit the same therein,
including deposit in a trash container [except under permit issued by the
director of parks and recreation under section 13 -103 hereof].
Section 13 -117 PENALTIES. Any person violating [the] y
provision[s] of this ordinance, upon conviction thereof, shall be punished by
a fine not to exceed seven hundred dollars ($700) or by imprisonment not to
exceed ninety (90) days, or both, together with the costs of prosecution.
Section 2. This ordinance shall become effective after adoption and
upon thirty (30) days following its legal publication.
Adopted this day of 1988.
Mayor
ATTEST:
Clerk
Date of Publication
Effective Date
(Underline indicates new matter, brackets indicate matter to be deleted.)
DR. JOHN B. LESCAULT, D.C.
6142 BROOKLYN BLVD.
BROOKLYN CENTER. MINN. 55429
TELEPHONE: 556-9330
April 25, 1988
City of Brooklyn Center r
Attention: Gerald G. Splinter
Brooklyn Center City Hall
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430
Dear Jerry:
It has been some time since I have heard from the City relative to my
application for sign variance. As you recall, I believe it was in February
you said you people would be getting back to me and to be patient. I have
thought that some additional input might be proper.
Basically speaking, I have contacted two sign companies, principally Arrow
Sign Company, and I enclosed some material they sent me. In addition, I
have contacted the Leroy Sign Company people, a local company, and again,
through conversation and correspondence with these companies, I get the
general picture that a 7-8" letter is required for readability based on
the speed traveled on Brooklyn Boulevard. Leroy Sign Company used this
formula: giving an estimate of a car traveling at 35 miles an hour, you
would need 1 increments, in other words, a 6 letter would become readable
at 300' at 35 miles an hour. Their bottom line, as sign experts, was that
of a minimum of a 7 " -8" letter. As you can see, the Arrow Sign people said
the same thing. It would be my impression that, if there is to be a sign
variance, it would have to be logical to the extent that the input from the
experts would have to become part of the rationale. However, a sign size
that is beyond that of esthetic value would have to have some considera-
tion, also.
Basically at the present time I feel that a sign approximately 4' x 5' with
6" letters would suffice and comply with my state licensing agency. It
would also, while minimal, be logical in terms of being acceptable for
readability based on the sign people.
Anyway, I would appreciate that this move along. I'm not pushing at this
present time; I certainly have all summer to put a sign in, but I would
like this input considered inasmuch as I feel that certainly there would be
some basis in law for following this logic.
Sincerely,
John B. Lescault, D.C.
JBL /AS /raj
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Notice is hereby given that a public hearing will be held on the day of
. 1988 at p.m. at the City Hall, 6301 Shingle Creek Parkway, to
consider an amendment to the Sign Ordinance regarding the size of home occupation
signs located on major thoroughfares.
Auxiliary aids for handicapped persons are available upon request at least 96 hours
in advance. Please contact the Personnel Coordinator at 561 -5440 to make
arrangements.
CITY OF BROOKLYN CENTER
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 34 OF THE CITY ORDINANCES
REGARDING THE SIZE OF HOME OCCUPATION SIGNS
THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS:
Section 1. Chapter 34 of the City Ordinances of the City of Brooklyn Center
is hereby amended in the following manner:
Section 34 -140. PERMITTED SIGNS
3. Permitted Signs Requiring a Permit
c. Residential (R1 through RV Districts
1. Home occupations and special home occupations in the R1, R2, and R3
districts may have one freestanding or wall sign per dwelling, the
maximum size area not to exceed 2.5 square feet and the height above
ground not to exceed 6 feet. However, signs for home occupations
located along a major thoroughfare, as defined in Section 35 -900, may
be as large as _ square feet.
Section 2. This ordinance shall become effective after adoption and upon
thirty (30) days following its legal publication.
Adpoted this day of 19
Mayor
ATTEST:
Clerk
Date of Publication
Effective Date
(Brackets indicate matter to be deleted, underline indicates new matter.)
CITY OF BROOKLYN CENTER Council Meeting Date 5 -9 -88
Agenda Item Number �O
REQUEST FOR COUNCIL CONSIDERATION -
• ITEM DESCRIPTION:
House Doctor and Home Energy Checkup Programs
DEPT. APPROVAL:
Aub m" - f — I Personnel Coordinator
Signat re title
MANAGER'S REVIEW /RECOMMENDATION: `
No comments to supplement this report Comments below /attached
SUMMARY EXPLANATION: (supplemental sheets attached X )
April 25. 1988 - The city council was introduced to the house doctor and home energy checkup
programs and directed staff to pursue participation in these programs funded by grants from
• Minnegasco, NSP, and the Minnesota Department of Public Service, Energy Division. The council also
directed staff to work cooperatively with the cities of Golden Valley and Crystal in pursuing
participation. Mayor Nyquist asked about the City's liability if it were to participate in these
programs, and his concerns are addressed in the attached memo.
The next step involves the grant application process. One of the three cities must act as the lead
city in applying for the grants, and for reasons cited in the attached memo, staff recommends the
council designate Brooklyn Center as the lead city. A resolution authorizing this action is attached.
Finally, the three cities must appoint a community energy council (CEC). Duties and responsibilities
of the CEC are described in the attached memo. Staff recommends the appointment of two Brooklyn
Center residents to represent the City on the CEC; Crystal would also have two representatives and
Golden Valley would have one.
RECOMMENDED COUNCIL ACTION: Pass A Resolution Authorizing the City of Brooklyn Center to
Act as Lead Community in Initiating a Joint Agreement with the Cities of Crystal and Golden Valley
for the Governor's Community Energy Program to be Funded by Minnegasco, Northern States Power,
and the State of Minnesota's Department of Public Service, Energy Division. In addition, appoint two
Brooklyn Center residents to represent Brooklyn Center on the community energy council (CEC).
Barbara Jensen and Todd Paulson of the City's housing commission have expressed interest in serving
on the CEC.
MEMORANDUM
TO: Gerald G. Splinter, City Manager
FROM: Geralyn R. Barone, Personnel Coordinator �It
DATE: May 6, 1988
SUBJECT: House Doctor and Home Energy Checkup Programs
At the April 25, 1988, city council meeting, the council was introduced to
the house doctor and home energy checkup programs. The council directed
staff to pursue participation in the programs, and the next steps in the
process are described below. Should the council show continued interest in
these programs, the recommended action to do so is described, and the
council may choose to act at its May 9, 1988, meeting. Before the next
steps are reviewed, questions raised by Mayor Nyquist regarding the City's
liability are answered.
Liability
I spoke with the city attorney about the City's potential liability as a
sponsor of these programs. In order to minimize the City's exposure to
liability, the City should ensure, through contract language, that whoever
West Hennepin Human Services Planning Board (WHHSPB) subcontracts with to
conduct the energy audits, the subcontractor must act as an independent
contractor rather than as an agent of the City. Further, the contract
language should specify that WHHSPB and the subcontractor must provide proof
of their liability insurance in an amount specified by the City, and the
City must be named as an additional insured. Any promotional literature
distributed to prospective participants should note the energy auditors are
independent contractors and are not agents of the City; therefore, the City
is not responsible for the actions of the auditors.
Another area in which the possibility exists for lawsuits to arise is that
of discrimination in the way the programs are administered. However, the
City can have some control over this by setting guidelines in advance and
monitoring the activities of WHHSPB and its subcontractors.
Brooklyn Center as Lead City
One of the next steps in the process for obtaining funding for the house
doctor and home energy checkup programs is to apply to the state,
Minnegasco, and NSP for grant money. Staff is recommending the cities of
Brooklyn Center, Golden Valley, and Crystal cooperatively apply for the
funds. One city, as lead city, should apply for the funds on behalf of all
three, and funds for all three cities will pass through this lead city.
(The lead city is eligible for more grant money than the other cities.)
Staff recommends Brooklyn Center be designated as the lead city because the
need for energy conservation programs in the three cities appears to be the
greatest in Brooklyn Center. In the 1987 program year for the energy
assistance program (EAP), which provides financial assistance to low and
moderate income families for paying fuel bills, Brooklyn Center had 397
households participating, while Crystal and Golden Valley had 216 and 96
respectively. Through April 15, 1988, of program year 1988 (ending May 31,
Memo to Gerald Splinter
Page 2
May 6, 1988
1988), Brooklyn Center had 359 participant households, and Crystal and
Golden Valley had 181 and 82. Because Brooklyn Center has the greatest
need, it seems logical that Brooklyn Center be designated as the lead city.
Should the city council agree to this designation, it should pass the
resolution authorizing the City of Brooklyn Center to act as lead city.
Community Energy Council Representatives
The enabling legislation for these energy conservation programs requires the
establishment of a local community energy council (CEC) to evaluate a work
plan for reducing energy use and costs. (The house doctor and home energy
checkup programs would be part of this work plan.) The committee must
consist of representatives of labor, small business, volunteer
organizations, senior citizens, and low and moderate income residents. In
addition, city and county officials may be included. Section 4160.55,
subpart 1B of the statute regarding CEC grants describes the specific duties
of the CEC (a copy of the statute is attached).
Should Brooklyn Center cooperate jointly with Crystal and Golden Valley in
pursuing the grant money, staff recommends a joint CEC consisting of two
representatives from Brooklyn Center, two from Crystal, and one from Golden
Valley. A tentative meeting date has been set for convening the first CEC
meeting: Monday, May 16, 1988, at 7:30 p.m. at Crystal city hall. The city
council is asked to appoint two representatives from Brooklyn Center to
serve on the CEC. Barbara Jensen and Todd Paulson, members of the Brooklyn
Center housing commission, have expressed interest in representing Brooklyn
Center on the CEC.
Summary
Should the city council wish to pursue participation in the house doctor and
home energy checkup programs, staff recommends the council pass a resolution
authorizing Brooklyn Center to act as lead city and appoint two citizens to
represent Brooklyn Center on the community energy council.
I will be available to respond to questions at the May 9, 1988, city council
meeting.
Member introduced the following
resolution and moved its adoption:
RESOLUTION NO.
RESOLUTION AUTHORIZING THE CITY OF BROOKLYN CENTER TO
ACT AS LEAD COMMUNITY IN INITIATING A JOINT AGREEMENT
WITH THE CITIES OF CRYSTAL AND GOLDEN VALLEY FOR THE
GOVERNOR'S COMMUNITY ENERGY PROGRAM TO BE FUNDED BY
MINNEGASCO, NORTHERN STATES POWER, AND THE STATE OF
MINNESOTA'S DEPARTMENT OF PUBLIC SERVICE, ENERGY
DIVISION
WHEREAS, the City of Brooklyn Center is willing to act
as a sponsoring unit of government and lead community for the
communities of Crystal and Golden Valley in the project titled
the Governor's Community Energy Program, also known as the House
Doctor and Home Energy Checkup Programs; and
WHEREAS, the City is required by the program to apply
to Minnegasco, Northern States Power, and the Minnesota
Department of Public Service Energy Division, for funding of this
project on behalf of the three communities of Brooklyn Center,
Crystal, and Golden Valley, and the City of Brooklyn Center will
provide a $300 "in kind" contribution to consist of City staff
time, conference room use, photocopying, and City letterhead
stationery.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of
the City of Brooklyn Center, Minnesota, that:
1. The mayor and city manager are authorized to execute
certifications as required by the State of Minnesota's
Department of Public Service, Energy Division.
2. The mayor and city manager are authorized to apply as a
sponsoring unit of government and lead community for the
cities of Brooklyn Center, Crystal, and Golden Valley in
the project titled the Governor's Community Energy
Program, also known as the House Doctor and Home Energy
Checkup Programs, for a period of one year.
3. The mayor and city manager are authorized to apply to
Minnegasco, Northern States Power, and the Minnesota
Department of Public Services, Energy Division, for
funding of this project on behalf of the three
communities of Brooklyn Center, Crystal, and Golden
Valley.
4. The city manager is authorized to provide a $300 "in
kind" contribution to consist of City staff time,
conference room use, photocopying, and City letterhead
stationery.
RESOLUTION NO.
Date Mayor
ATTEST:
Clerk
The motion for the adoption of the foregoing resolution was duly
seconded by member , and upon vote being taken
thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
100,-,
Member introduced the following
Is resolution and moved its adoption:
RESOLUTION NO.
RESOLUTION DESIGNATING MEMBERS OF A COMMUNITY ENERGY
COUNCIL FOR A COMMUNITY ENERGY PROGRAM
WHEREAS, Community Energy Council Grant Funds are
available through the Minnesota Department of Public Service for
the purpose of conductin g energy s ener audit for low income
households; and
WHEREAS, this program's purpose is to reduce energy
bills for those Brooklyn Center residents in need; and
WHEREAS, members of a Community Energy Council must be
designated by Brooklyn Center City Council before an application
for grant funds may begin.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Brooklyn Center, Minnesota, that Barbara Jensen and
Todd Paulson be designated to serve on the Community Energy
Council for the above stated Community Energy Program in the City
of Brooklyn Center.
Date Mayor
ATTEST:
Clerk
The motion for the adoption of the foregoing resolution was duly
seconded by member , and upon vote being taken
thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
COMMUNITY ENERGY COUNCIL
Membership:
At a minimum representatives from:
Labor
Small Business
Volunteer organizations
Senior citizens
Low and moderate income groups
Numbers
Minimum is 5
Option 1: 5 from each city
Option 2: Each city appoints a set number less than 5,
will coordinate to insure appropriate represen-
tation
Appointment:
By local city council
Established:
Resolution of each City Council
Staff Support:
West Hennepin Human Services
Meetings:
Local Option
A. Option 1:
Meet on an as needed basis as large group (monthly at start -up,
quarterly later)
B. Option 2: ,
Meet as large group annually or semi - annually - individual city
representatives meet as sub - committees to consider local issues
Length of Meetings:
1� to 2 hours
Purpose:
* Act as a liaison between the city they represent and the city
council and the Community Energy Council, CEC sponsored programs
and the West Hennepin Human Services Planning Board
* Provide advice and ideas on conducting marketing activities for
the program
* Develop recommendations to be forwarded to West Hennepin Human
Services Planning Board regarding selection of a sub - contract for
the House Doctor Program
* Provide important oversight in the development, marketing, im-
plementation and evaluation of the various programs sponsored by
the CEC
i
01/12/87 [REVISOR ) DSN /MM AR1037ST
1 COMMUNITY ENERGY COUNCIL GRANTS
2 4160.510 D N N
0 EP'Z ZTZO . S
3 Subpart 1. Scope. For purposes of parts 4160.5200 to
4 4160.5900, the following terms have the meaning given them.
5 Subp. 2. Commissioner. "Commissioner" means the
6 commissioner of the Department of Energy and Economic
7 Development.
8 Subp. 3. Community energy council. "Community energy
9 council" means a council, committee, board, or other body formed
10 by a city or county, individually or through the exercise of
11 joint powers agreements, to address local energy issues.
12 Subp. 4. Department. "Department" means the Department of
13 Energy and Economic Development.
14 Subp. S. Eligible applicant. "Eligible applicant" means a
15 Minnesota city or county.
16 MS s 116J.035 subd 2; 116J.381 subd 4
17 11 SR 1311
18 4160.5200 PURPOSE.
19 Parts 4160.5100 to 4160.5900 establish the method by which
20 the department provides funds to Minnesota cities and counties
21 in support of community energy council activities, as authorized
22 by Minnesota Statutes, section 116J.381.
23 MS s 116J.035 subd 2; 116J.381 subd 4
24 11 SR 1311
25 4160.5300 GRANT PROGRAM.
26 Subpart 1. Application schedule. After announcement by
27 the department in the State Register, the department shall
28 accept applications for community energy council grants from
29 cities and counties, individually, collectively, or through the
30 exercise of joint powers agreements. All available funds shall
31 be announced at the beginning of each grant cycle. No applicant
32 may apply for more than one grant per cycle. The department
33 shall consider for funding only applications received by the
34 deadline announced in the State Register.
1
01/12/87 (REVISOR j DSN /MM AR1037ST
1 Subp. 2. Review process. The commissioner shall select
2 the members of a committee to assist the commissioner to review
3 and rank applications. The review committee shall score
4 applications according to criteria in part 4160.5500 and
5 transmit its recommendations to the commissioner. The
6 commissioner shall approve, disapprove, or return for further
7 consideration applications recommended by the committee. The
8 department must complete its review and inform applicants of its
9 decision within 45 days of the application deadline. Upon
10 approval by the commissioner, a grant agreement may be
11 negotiated with the department in accordance with part 4160.5800.
12 Subp. 3. Maximum award amount. The maximum amount of a
13 community energy council grant to an individual applicant other
(� 14 than cities of the first class is J0,000 for the first year and
`P 15 $15,000 for the second Yea and requires at least a ten percent
16 local match. The maximum amount of a community energy council
17 grant to a j oint applic for the first year is $30,0 for
18 the first applicant and $24,000 fo e a c h additional applic up
19 to a maximum of $80,000, and requires at least a ten percent ,
20 local match. The maximum amount of a community energy council
21 grant to a joint application for the second year is $15,000 for
22 the first applicant and $12,000 for each additional applicant up
23 to a maximum of $48,000, and requires at least a ten percent
24 local match.
25 Subp. 4. Cities of the first class. When the department
26 announces the availability of new grant funds in the State
27 Register, the department shall announce that a portion of the
28 funds is reserved to fund applications submitted by cities of
29 the first class. The portion reserved for applications
30 submitted by cities of the first class shall equal the
31 percentage of available funds equal to the percent of the state
32 population constituted by cities of the first class. The
33 department shall calculate the percent of the population
34 constituted by cities of the first class using the most recent
35 population figures available from the Office of the State
36 Demographer or the United States Bureau of the Census, whichever
2
01/12/87 (REVISOR J DSN /MM AR1037ST
1 is most recent. If the review committee awards its application
2 an average score of at least 80 points according to the criteria
3 in part 4160.5500, a city of the first class will be eligible
4 for a grant amount equal to the percent of available funds that
5 equals the city's percentage of the state population.
6 MS s 116J.035 subd 2; 116J.381 subd 4
7 11 SR 1311
8 4160.5400 APPLICATION FOR COMMUNITY ENERGY COUNCIL GRANT.
9 Subpart 1. Fora. Applications must be submitted in a fora
10 prescribed by the department.
11 Subp. 2. Contents. Applications must contain the
12 following information:
13 A. Documentation of the existence of a community
14 energy council must include a copy of the resolution of the
15 governing body establishing a community energy council, and a
16 list of members appointed by the governing body to serve on the
17 community energy council, including the members' relevant
18 affiliations, if any.
19 H. Applicants shall include a work plan that explains
20 how the applicant intends to undertake program planning and
21 implementation during the grant period. Applicants shall
22 specify major tasks to be undertaken and a project schedule that
23 includes beginning and ending dates for each task. The expected
24 results or product of each task must be identified.
25 C. The budget must identify major expenditure
26 categories and amounts and the amount and source of the local
27 match.
28 D. Applicants shall submit a copy of the resolution
29 or resolutions.that authorize the submission of the application
30 to the department.
31 MS s 116J.035 subd 2; 116J.381 subd 4
32 11 SR 1311
33 4160.5500 EVALUATION OF GRANT APPLICATION.
• 34 Subpart 1. Criteria. The review committee shall evaluate
35 grant applications according to the following criteria:
3
01/12/87 (REVISOR ) DSN /MM AR1037ST
1 A. Community energy councils must include
2 representatives of labor, small business, volunteer
3 organizations, senior citizens, and low and moderate income
4 residents, and may include city and county officials, and other
5 interested parties.
6 B. A work plan will be evaluated to determine its
7 potential to reduce energy use and energy costs in the applicant
8 community. Positive indicators of this potential are:
9 (1) a work plan that implements one or more
10 eligible activities as listed in part 4160.5600, subpart 1,
11 during the grant period;
12 (2) a work plan that demonstrates how the
13 applicant will coordinate activities undertaken with community
14 energy council grant funds with activities of other energy
15 service providers, including cities and counties; or
16 (3) a work plan that indicates efforts that are
17 underway or planned to secure funds in addition to a community
. 18 energy council grant for project implementation.
19 C. Past or current experience in conducting
20 energy - related community programs will be considered by the
21 review committee as an indicator of the applicant's capability
22 in this area and commitment to energy programs.
23 D. A grant application must be clear, concise, and
24 complete.
25 Subp. 2. Point values for applications. The review
26 committee shall award points to each application as follows:
27 A. representation of community energy council
28 membership, up to a maximum of 35 points;
29 B. adequacy of applicant work plan, up to a maximum
30 of 40,points; '
31 C. energy - related program experience, up to a maximum
32 of 15 points; and
33 D. clarity, conciseness, and completeness, up to a
34 maximum of ten points.
35 MS s 116J.035 subd 2; 116J.381 subd 4
36 11 SR 1311
4
01/12/87 (REVISOR ) DSN /MM AR1037ST
1 4160.5600 CLASSIFICATION OF ELIGIBLE AND INELIGIBLE GRANTEE
2 ACTIVITIES.
3 Subpart 1. Eligible activities. Planning, promotion,
4 coordination, and implementation of the following activities are
5 eligible for community energy council grants:
6 A. Residential energy conservation activities may
7 include energy audits, workshops, distribution of energy
8 conservation materials and information, and financing programs.
9 B. Rental energy conservation activities include
10 energy audits, workshops, distribution of energy conservation
11 materials and information, enforcement of rental energy
12 efficiency standards, and financing programs. Tenants and
13 rental property owners are eligible beneficiaries of rental
14 energy conservation activities.
15 C. Business energy conservation activities may
16 include meetings and workshops, energy audits, distribution of
17 energy conservation materials and information, and financing
18 programs.
19 D. Transportation energy conservation activities may
20 include car -care clinics, promotion of energy efficient
21 transportation modes, and traffic flow synchronization.
22 E. Community energy planning activities may include
23 development of community energy use and cost profiles and
24 estimates of energy conservation and alternative energy
25 potentials.
26 F. Local government energy conservation activities
27 may include energy use and cost accounting, fleet management,
28 procurement of energy efficient vehicles and equipment, and
29 recycling.
30 G. Energy efficient land use planning activities may
31 include developing and amending comprehensive plans and zoning
32 ordinances, subdivision regulations, and other land use controls
33 to facilitate energy efficient development and the use of
34 renewable energy resources.
35 B. Alternative energy activities may include projects
5
01/12/87 (REVISOR I DSN /MM AR1037ST
1 the objective of which is the substitution of alternative energy
2 sources for fossil fuels.
3 Subp. 2. Ineligible activities. The following activities
4 are ineligible for community energy council grants:
5 A. projects conducted outside a grantee's corporate
6 boundaries by the grantee alone; and
7 B. real property acquisition.
8 MS s 116J.035 subd 2; 116J.381 subd 4
9 11 SR 1311
10 4160.5700 CLASSIFICATION OF ELIGIBLE AND INELIGIBLE GRANTEE
11 EXPENDITURES.
12 Subpart 1. Eligible grantee expenditures. The following
13 are eligible grantee expenditures:
14 A. salaries and wages;
15 B. fringe benefits;
16 C. in -state travel;
17 D. space rental and utilities;
18 E. rental and lease of equipment;
19 F. consumable supplies;
20 G. telephone;
21 H. postage;
22 I. printing and printed materials; and
23 J. insurance.
24 Subp. 2. Ineligible grantee expenditures. The following
25 are ineligible grantee expenditures:
26 A. out -of -state travel, unless specifically approved
27 in an agreement between the grantee and the department;
28 B. purchase of real property;
29 C. purchase of equipment, except consumable supplies;
30 and
31 D. retroactive payment of grant funds for activities
32 undertaken prior to the effective date of the grant agreement.
33 MS s 116J.035 subd 2; 116J.381 subd 4
34 11 SR 1311
• 35 4 "
160.5800 GRANT AGREEMENT.
6
01/12/87 (REVISOR ] OSN /MM AR1037ST
'- Subpart 1. Contents. An agreement must specify the grant
2 amount and the duration of the grant. The agreement must
3 include assurance that the local share will be provided, that
4 the work program agreed upon will be carried out and that the
5 grantee will use all interest earned on grant funds for eligible
6 purposes consistent with the grant agreement. A grant agreement
7 based upon a joint application must be executed by the applicant
8 city or county that will be directly responsible for financial
9 management of the grant, and that will be responsible for the
10 required reports in part 4160.5800, subpart 4, and the records
11 required in part 4160.5800, subpart S. Amendments and
12 extensions may only be made in writing and must be signed by all
13 parties.
14 Subp. 2. Funding period. Grants will be approved for a
15 period of up to one year, unless other terms are agreed to by
16 the commissioner. Grants will be approved for a second year if
17 the first year work plan has been completed or if the grantee
18 has made substantial progress towards completion of the first
19 year work plan, as determined by the commissioner.
20 Subp. 3. Disbursement schedule. Funds will be disbursed
21 according to the procedures contained in items A and B:
22 A. For grants equal to or less than $40,000, the
23 department shall disburse 80 percent of the grant money when it
24 receives an of projected costs. The department shall
25 disburse the remaining 20 percent when the grantee work program
26 is complete and the department receives a satisfactory final
27 report.
2 8 H. For grants greater than $40,000, the department
29 shall disburse ten percent of the grant amount when it receives
30 an invoice requesting disbursement. Following the initial
31 disbursement, the department shall reimburse grantees quarterly
32 for actual expenses incurred during the preceding three months
33 when the grantee submits an invoice and a financial statement
34 documenting these expenses, until 90 percent of the grant amount
35 has been disbursed. The department shall disburse the remaining
36 ten percent when the grantee work program is complete and the
7
01/12/87 (REVISOR I DSN /MM AR1037ST
1 department receives a satisfactory final report.
2 Subp. 4. Required reports. The grantee shall submit to
3 the department on the first of each month a one to two page
4 report briefly stating the activities that have taken place
5 during the month. The grantee shall provide the department with
6 three copies of a final report and financial statement,
7 describing all activities that took place during the grant
8 period. The final report must summarize planning and
9 implementation steps in chronological order and identify all
10 parties involved during the grant period.
11 Subp. 5. Records. The grantee shall maintain financial
12 records according to generally recognized accounting methods for
13 a period of not less than three years from the date of the
14 execution of the contract of all transactions related to the
15 receipt and expenditure of grant money.
16 Subp. 6. Grant agreement deviations. Unless the grantee
17 demonstrates to the department that the grantee's circumstances
18 have changed since execution of the grant agreement to such an
19 extent that a deviation is necessary to complete the agreed upon
20 work program, no grant funds may be used to finance activities
21 by consultants or local staff,if the activities are not included
22 in the grant agreement. A grantee may not contract out all its
23 energy - related activities to consultants unless the grantee
24 demonstrates to the department that such contracting is
25 necessary to complete the work program.
26 MS s 116J.035 subd 2; 116J.381 subd 4
27 11 SR 1311
28 4160.5900 GRANT CLOSE -OUT.
29 Subpart 1., Evaluation. The department shall conduct an
30 evaluation of the final report and all the required reports and
31 financial documents within 60 days of their submission by the
32 grantee to the department. The evaluation shall assess:
33 A. whether the local share contributed was equal to
34 or greater than ten percent of the total cost of the agreed upon
35 work program;
8
01/12/87 (REVISOR I DSN /MM AR1037ST
1 H. whether the agreed upon work program was
2 completed; and
3 C. whether the governing body has formally reviewed
4 the completed final report.
5 Subp. 2. Review. Upon completion of a satisfactory
6 evaluation by the department, the department shall disburse the
7 remaining amount owed to the grant recipient. If the results of
8 the evaluation are unfavorable to the grantee and the grantee
9 does not agree with the findings of the evaluation, the grantee
10 may request a review by the commissioner.
11 MS s 116J.035 subd 2; 116J.381 subd 4
12 11 SR 1311
I
9
soh
CITY 6301 SHINGLE CREEK PARKWAY
OF
B ROOKLYN BROOKLYN CENTER, MINNESOTA 55430
TELEPHONE 561 -5440
C ENTER EMERGENCY - POLICE - FIRE
911
On March 10, 1988, a public discussion of the Solid Waste Reduction Act was held
in the Brooklyn Center Community Center. At that time a number of alternatives
available to Brooklyn Center residents to assure compliance with the act were
reviewed. Given the magnitude of our refuse problem and the lack of available
landfill space, it was the consensus of those attending the meeting that the
community would have to take positive actions towards establishing a recycling
program. It was stated at that meeting that another meeting would be held and
cost information would be made available. There will be a meeting Monday, May 16,
1988, at 7:30 p.m. to discuss the costs of each approach. The meeting will be
held in the Constitution Hall of the Community Center located at 6301 Shingle
Creek Parkway.
As you may recall, under the Solid Waste Reduction Act all refuse going to a
landfill must go through a separation process. Recyclable materials such as
paper, glass and metal, along with yard wastes, must be separated from materials
going to the landfill. By 1990, Brooklyn Center must reduce the tonnage going to
the landfill by 16 percent (3,760 tons). Future goals indicate that
municipalities may have to reach a 39 percent (8,929 tons) reduction level by
1992. Each household in Brooklyn Center generates approximately 2,395 lbs. of
refuse each year; of that amount, approximately 250 lbs. is in the form of yard
wastes.
No matter what system the City adopts for collecting yard wastes, recyclables, and
refuse, individuals will have to separate these items before they are picked up
for their proper disposal. It is the belief of the City staff that the method
used for collection should be as simple as possible to encourage voluntary
resident participation.
Several communities, of which Golden Valley and Plymouth are examples, have
contracted with a firm called Supercyclers to pick up the recyclable materials.
The present haulers (refuse) continue to pick up household refuse. Golden
Valley's contract costs each household 83 cents per month. Yard wastes are picked
up for an eight -week period in the spring and fall of the year by refuse haulers.
Haulers are required to collect the yard waste separately and bring it to a
compost site. There is no check on the amount haulers charge individual resident
for hauling refuse or yard wastes. Plymouth employs the same system at an
approximate cost of 91 cents per month per household. Plymouth has an estimated
12,000 households. Plymouth is currently recycling 6.5 percent of its total
refuse.
If the City were to select this method, you could anticipate paying your current
bill with your refuse hauler plus an additional fee collected by the City for the
'� rou uluueiu an = �''
i
recyclable materials. Since yard waste is such a large part of the problem you
should anticipate an additional fee in the near future to have yard wastes picked
up throughout the entire season. Yard wastes and recyclable materials may not be
picked up on the same day as your refuse. It is our belief that this method
advocated by some haulers is an inefficient and expensive approach. It puts the
largest number of vehicles on the street and fails to provide any cost relief to
the residents from savings realized by their recycling effort. The haulers
presently emove all of the items ems we are discussing for the current fee. Under a
system employing recycling, they would haul less and pay less at the landfill
because their fees ($25 per ton) are based upon weight. Also, yard wastes would
be going to a composting facility and there are no dumping fees there.
St. Louis Park has established a successful ro ram and has surpassed the
P g p 16
percent residential reduction requirement. The City with its estimated 12,000
households, has let a bid for all refuse hauling in the city. It has also
negotiated contracts for twice a month collection of recyclables and weekly yard
waste collection. The total cost for the St. Louis Park program is $9.25 per
month per household. Robbinsdale has also employed a similar approach
successfully. Robbinsdale appears to have the cheapest rate which will range from
$6.50 to $9.50 per month depending upon whether or not the individuals are
recycling.
The St. Louis Park program has been successful and should be given consideration
as a model for Brooklyn Center. However, under this bidding procedure there are
only two (2) haulers capable of bidding such a contract. Of the six (6) haulers
licensed in Brooklyn Center, four (4) are not large enough to accommodate the
entire city. In the e short run, the city would probably experience its best rates;
but with the elimination of competition, such saving could be short lived.
The approach being recommended by City staff would request the present haulers to
form a consortium and negotiate a contract with the City for the proper disposal
of all materials (recyclables, refuse, and yard wastes). The haulers would divide
the city into districts and assign a hauler to an area. The city of Champlin has
just negotiated such a contract. With 4,320 households, the monthly total cost
for each Champlin resident is $10.80 per month.
Presently, Brooklyn Center residents are paying between $10.50 and $14 per month
for refuse hauling. Brooklyn Center, along with the cities of New Hope and
Crystal, has been discussing a joint program. If Brooklyn Center were to
negotiate a contract with the other cities for all of our refuse needs, we would
be negotiating from the position of representing approximately 22,000 households.
We believe the number of households and the fact that all three (3) communities
are developed (no long drives between pickups) puts us in a position to negotiate
a contract very competitive with that of St. Louis Park's program. It also allows
for the continued existence of the small hauler and makes coordination of pickups
easier. All materials (refuse, recyclables, and yard wastes) would be handled
under one contract. Should the haulers choose not to form a consortium, it would
be the City staff's recommendation to resort to a bidding process.
After thorough investigation of total costs of various systems, the current system
of uncoordinated hauling appears to be the most costly. Brooklyn Center residents
are paying as much as 13% to 51% more for the same service as St. Louis Park
residents are with a "formal bidding" system.
Sincerely,
Gerald G. Splinter
City Manager
CITY OF BROOKLYN CENTER
Licenses to be approved by the City Council on May 9, 1988:
FOOD ESTABLISHMENT
Blvd. Superette 6912 Brooklyn Blvd.
Brooklyn Center American Little League Iten Field
Jerry's New Market 5801 Xerxes Ave. N. ,�!r
T. Wright's 5800 Shingle Creek Pkwy. ��. ;� C`2",T A,
Sanitarian n )�
GARBAGE AND REFUSE COLLECTION VEHICLE
Aa and Sanitation r '
g P . 0 . Box 14845
Block Sanitation 6741 79th Ave. N.
Sanitarian
MECHANICAL SYSTEMS
Air Comfort, Inc. 3944 Louisiana Circle
A. Binder & Son, Inc. 120 East Butler Avenue
Flare Heating & Air Cond., Inc. 664 Mendelssohn Ave. N.
Kraemer Heating 7441 Dallas Court
Precise Heating, A /C, & Electric, Inc. 2729 Ensign Ave. N.
Sedgwick Heating & Air Cond. Co. 8910 Wentworth Ave. S.
Building Official
MOTOR VEHICLE DEALERSHIP .I 1
Brookdale Ford, Inc. 2500 County Road 10 v f
City Clerk
SIGN HANGER
DeMars Signs 4040 Marshall St. NE
Universal Sign Company 1033 Thomas Avenue
Building Official '
SWIMMING POOL
y..� v ; 7 l �J
Earle Brown Farm Apts. 1701, 07 69th Ave. N. /!. ! „ o
Sanitarian nr/
GENERAL APPROVAL.
D. K. Weeks, City Clerk