Loading...
HomeMy WebLinkAbout1988 06-13 EDAP Regular Session EDA AGENDA CITY OF BROOKLYN CENTER JUNE 13, 1988 (following adjournment of City Council meeting) 1. Call to Order 2. Roll Call 3. Approval of Minutes - May 23, 1988 4. Review of Earle Brown Farm Schematic Design a. Resolution Accepting Schematic Design of Earle Brown Farm 5. Resolution Accepting Contract with Metro HRA for Home Rehab Grant Administration 6 . Adjournment MINUTES OF THE PROCEEDINGS -OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA SPECIAL SESSION MAY 23, 1988 CITY HALL CALL TO ORDER The Brooklyn Center Economic Development Authority met in special session and was called to order by President Dean Nyquist at 7:43 p.m. ROLL CALL President Dean Nyquist, Commissioners Celia Scott, Bill Hawes, and Rich Theis. Also present were 'EDA Director Gerald Splinter, Director of Public Works Sy Knapp, Finance Director Paul Holmlund, Director of Planning and Inspection Ron Warren, City Attorney Charlie LeFevere, Personnel Coordinator Geralyn Barone, and Administrative Aid Patti Page. President Nyquist noted Commissioner Lhotka was absent from this evening's meeting. APPROVAL OF MINUTES - MAY 9 1988 There was a motion by Commissioner Scott and seconded by Commissioner Hawes to approve the minutes of the May 9, 1988, Economic Development Authority meeting as submitted. The motion passed. Commissioner Theis abstained from the vote. The EDA Director stated staff is requesting the Resolution Approving Contract with McGough Construction Company be laid over to the next meeting. ADJOURNMENT There was a motion by Commissioner Theis and seconded by President Nyquist to adjourn the meeting. The motion passed unanimously. The Brooklyn Center Economic Development Authority adjourned at 7:45 p.m. President i s 5 -23 -88 _1_ MEMORANDUM TO: Gerald G. Splinter, City Manager FROM: Brad Hoffman, EDA Coordinat v DATE: June 10, 1988 SUBJECT: Contract Renewal with Metro HRA A contract for administrative services with Metro HRA will be before the EDA Monday evening. The Metro HRA has been providing such services since the beginning of the rehab grant program. Metro HRA does all of the verification (income, eligibility, etc.) work in the grant program as well as all of the supporting paperwork and filing of liens. Under the old program, Metro HRA was paid $480 per grant. Under . the new program, Metro HRA will be paid $600. While this is a 25 percent increase, it reflects their actual costs. Also, the original figure of $480 per grant has not changed since the program started in 1979. I would estimate our cost for this service at $15,000 to $18,000 annually. The cost of our doing the same in -house would be approximately $29,000. I would recommend the EDA accept their contract. Member introduced the following resolution and moved its adoption: EDA RESOLUTION NO. RESOLUTION ACCEPTING CONTRACT WITH METRO HRA FOR HOME REHAB GRANT ADMINISTRATION WHEREAS, the City has participated in the home rehab grant program for nine years; and WHEREAS, the City is desirous of continuing this program; and WHEREAS, a contract has been submitted for approval by the City Council for the administration of these grants. NOW, THEREFORE, BE IT RESOLVED by the Economic Development Authority of the City of Brooklyn Center that the Executive Director is hereby authorized to sign the contract for administrative services with the Metropolitan Council. Date President The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. L r CONTRACT NO. CONTRACT FOR ADMINISTRATIVE SERVICES BETWEEN THE METROPOLITAN COUNCIL AND THE CITY OF BROOKLYN CENTER HOUSING AND REDEVELOPMENT AUTHORITY THIS AGREEMENT is effective the 1st day of January, 1988, by and between the Metropolitan Council, hereinafter called the "Council," and the City of Brooklyn Center Housing and Redevelopment Authority, hereinafter referred to as the "City." WITNESSETH: WHEREAS, the City has received a Community Development Block Grant, hereinafter called the "HUD Home Improvement Grant," from the United States Department of Housing and Urban Development ( "HUD "); WHEREAS, the City intends to use the HUD Home Improvement Grant funds to award subgrants to low and moderate income homeowners to assist them in making repairs to their homes for the purpose of correcting defects directly affecting the safety, habitability, energy usage, or accessibility of the property; WHEREAS, the Council has been duly organized pursuant to Minnesota Statutes Section 473.123, and, pursuant to the provisions of Minnesota Statutes Section 473.195, it has the powers and duties of a housing and redevelopment authority; and WHEREAS, the City desires to purchase certain necessary administrative services from the Council in connection with the implementation and administration of the HUD Home Improvement Grant. NOW, THEREFORE, in consideration of the mutual promises and covenants -- hereinafter contained, the parties hereto agree as follows: I. SCOPE OF SERVICES The City hereby agrees to engage the Council, and the Council hereby agrees to do, perform, and carry out in a satisfactory and proper manner, as determined by the City, the services specified in Exhibit A, which is attached hereto and made a part hereof. II. COMPENSATION; METHOD OF PAYMENT 2.01 Rate of Compensation. The City shall compensate the Council for all services performed and expenses incurred under this contract at a rate of $600.00 per home improvement subgrant for which the Council provides administrative services. 2.02 Method of Payment. A. Within ten days following the end of each three month period of performance of.this contract (the first three month period ending on March 31, 1988), the Council shall submit to the City a quarterly progress report describing and discussing the contract 1 -2- work completed to date. A quarterly written invoice detailing the subgrants for which administration was completed during the quarter shall be submitted to the City with the quarterly progress report. B. On the City's verification and acceptance of each quarterly progress report and invoice, the City shall pay the Council each invoiced amount. III. GENERAL PROVISIONS 3.01 Period of Performance. The services of the Council shall commence on January 1, 1988, and shall continue until the termination of HUD Home Improvement Grant funding to the City by HUD. 3.02 Amendments. The terms of this contract may be changed or modified by mutual agreement of the parties hereto. Such amendments, changes or modifications shall be effective only on the execution:of.written amendment(s) signed by the Council and the City. 3.03 Assignability. The Council shall perform with its own organization the total work provided for under this agreement and shall not assign, subcontract, sublet, or transfer any of the work provided for hereunder without receiving the express written consent of the City. 3.04 Audits and Inspection. The Council agrees to: A. Keep and maintain during the performance of this contract and for a period of three years following, records and files relating to the financial aspects of this contract and the services performed hereunder. B. Allow the City or designated and authorized federal or state personnel to enter on the Council's premises and to (1) inspect and audit the above records, files and premises; and (2) inspect and review the equal employment opportunity and affirmative action programs of the Council. 3.05 City's Authorized Agent. The City's authorized agent for purposes of administration of this contract is Brad Hoffman, who shall have authority for preliminary acceptance of the Council's services under this contract, and if such services are accepted as satisfactory, shall so certify on each invoice presented pursuant to Paragraph 2.02 of this contract. 3.06 Equal Employment Opportunity; Affirmative Action; Women and Minority Business Enterprise Participation. The Council agrees not to discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin, and to take affirmative action to assure that applicants and employees are treated equally with respect to all forms of employment, selection for training, rates of pay, and other forms of ? compensation. The Council further agreesto::take affirmative action to include the participation of women and minority business enterprises in the performance of the contract, wherever possible. -3- 3.07 Conflict of Interest . All members, officers, and employees of the parties hereto shall comply with applicable provisions of state conflict of interest law contained in Minnesota Statutes Section 469.009• 3.08 Minnesota Government Data Practices Act. The parties hereto agree that all data or information collected and maintained in the performance of this contract shall be collected and maintained in a manner consistent with the provisions of the Minnesota Government Data Practices Act, and that no provision of this contract shall be interpreted or construed in a manner inconsistent with said Act. 3.09 Termination of Contract. The City and the Council shall both have the right to terminate this contract at any time and for any reason by submitting written notice of the intention so to do to the other party at least thirty (30) days prior to the specified effective date of such termination. If the contract is terminated pursuant to this provision, the Council will be paid for all expenses incurred and all services satisfactorily performed up to the date of the contract termination. 3.10 Construction and Severability of Contract Provisions The City and the Council agree that no provision of or performance under this contract shall be interpreted or applied in a manner which violates applicable federal or state statutes, rules, or regulations, including, without limitation, those provisions governing the implementation and administration of the HUD Home Improvement Grant. If any term or provision of this contract is determined to be invalid, the remaining terms and provisions shall remain in full force and effect, and they shall be interpreted, performed, and enforced as if said invalid provision did not appear herein. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their duly authorized representatives. METROPOLITAN COUNCIL Approved as to form By Counsel David Renz, Executive Director Date CITY OF BROOKLYN CENTER HOUSING AND REDEVELOPMENT AUTHORITY By Gerald G. Splinter Its Executive Director Date LB0019 l� w EXHIBIT A SCOPE OF SERVICES The administrative services to be performed by the Council for the City's HUD Home Improvement Grant program are as follows: 1. Initial Screening of Applicants a. Answer telephone and in- person inquiries from residents as to eligibility for the program; b. Assist applicants in filling out required forms and verify information as necessary with outside sources to determine eligibility. 2. Selection of Applicants a. Coordinate inspection of property with City inspection department to determine repairs needed and record information on proper forms. b. Assist City staff in determining initial ranking of applicants for approval by City. C. Inform applicants of approval or disapproval. 3• Coordination of Rehabilitation a. Assist selected homeowners to obtain a minimum of two bids for the approved repairs, and to obtain contractor warranties. b. Obtain a signed repayment agreement from each selected homeowner. C. Notify each selected homeowner and selected contractor(s), after- _ review of bids and authorization from City staff:to:.proceed working. d. Prepare amendments to scope of work as necessary during the process and request authorization from City staff before notifying homeowner and contractor of changes to scope of work. e. Notify City staff as contractor completes rehabilitation (either partial or final) and recommend payment for work completed. f. Record repayment agreement with County Recorder after work is completed. g. Maintain complete files for the City of required documents on all applicants and selected homeowners, from initial application through completion of rehabilitation. a oz �ouz -qn fozrnai, - CW MINUTES OF THE PROCEEDINGS OF THE PLANNING COMMISSION OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION MAY 26, 1987 CITY HALL CALL TO ORDER The Planning Commission met in study session and was called to order by Chairman George Lucht at 7:30 p.m. ROLL CALL Chairman George Lucht, Commissioners Molly Malecki, Bertil Johnson, and Wallace Bernards. Also present were Director of Planning and Inspection Ronald Warren, Planner Gary Shallcross and Recording Secretary Mary Lou Larsen. Chairman Lucht stated that Commissioners Mike Nelson, Ann Wallerstedt and Lowell Ainas had called indicating that they would not be able to attend this evening's meeting and were excused. APPROVAL OF MINUTES - APRIL 14, 1988 Motion by Commissioner Bernards seconded by Commissioner Malecki to approve the minutes of the April 14, 1988 Planning Commission meeting as submitted. Voting in favor: Chairman Lucht, Commissioners Malecki and Bernards. Voting against: none. Not voting: Commissioner Johnson as he did not attend that meeting. The motion passed. DISCUSSION ITEMS a) Brookdale Square Development _ � Possibilities P The Secretary reviewed a memo from Planner Gary Shallcross regarding Brookdale Square shopping center development possibilities. He explained that Commercial Partners, the developer for the site, had undergone difficulties when planning the layout of the shopping center which resulted in several reviews and tabling before construction could get underway. He noted the access from Shingle Creek Parkway had been a major concern, with the City favoring a public street at that time and that it is still a problem. The City wanted to eliminate a traffic problem by creating an access as far away from County Road 10 as possible. He added that Commercial Partners has now acquired the Cinema property to the east and would like to expand the shopping center by 25,000 to 30,000 square feet and open an access between the two sites, thus allowing access to John Martin Drive for the shopping center and access to Shingle Creek Parkway for Cinema I, II, III, IV. Further discussion ensued regarding alternate accesses to the center after the expansion. The Secretary explained an access to the center could be made near the Perkins restaurant on John Martin Drive which would eliminate a lot of congestion with traffic entering the center from Shingle Creek Parkway. Planner Gary Shallcross explained the similarity of the theatre and shopping center weekday peak parking periods. He suggested that it might be more appropriate to reduce the parking requirement r seats when a theatre is in a p ement to one ace for four g � P shopping center complex. He noted that studies by the Urban Land Institute and the Institute of Transportation Engineers would require a similar number of stalls for 5 -26 -88 -1- weekday parking demand when there could be little or no "shared parking" between the theatres and the shopping center. He explained that the higher weekend demand for the theatres could be compensated for by the lower parking demand from the retail center, thus allowing for some "shared parking" when the theatres were at peak parking demand. Commissioner Bernards agreed that this would be a better formula. Chairman Lucht inquired if both theatres would continue to operate. The Secretary stated that they would as the Cinema theatre has a lease that cannot be broken. He stated the United Artist Theatre does a good business and sometimes creates a parking problem for the Yen Ching Restaurant when theatre patrons park to the north of the theater on certain nights. He noted at other times some of the parking spaces are never used. Commissioner Johnson stated he feels trying to exit the center onto Shingle Creek Parkway is a hazard. The Secretary explained that at the time of development the City favored a roadway through the center to prevent traffic congestion at County Road 10. He added that it may now be the time to consider installing another traffic signal on Shingle Creek Parkway. Commissioner Bernards asked if there is a drive - through proposed near the theater. The Secretary stated a good location might be near Perkins on John Martin Drive. Commissioner Malecki inquired if there had ever been a traffic count on Tuesday nights when a discount price is offered at the theater. The Secretary responded in the negative. The Secretary stated there may be a better place to construct the addition, such as excess property owned by Northwestern Bell. He added that at the time of construction of Brookdale Square it was suggested to face the shopping center in the opposite direction away from Brookdale Ford in order to have a better view. Chairman Lueht asked if the whole property would have to be replatted. The Secretary answered that it would or provide cross access agreements. Commissioner Bernards asked if any other area in the City is available for retail development. The Secretary stated the Lynbrook Bowl area is a possibility. He explained most developers are more interested in locating in the Brookdale area. b) Uses Permitted in the I -1 Zoning District The Secretary stated draft ordinance amendments regarding permitted uses in the I -1 zoning district distributed at this evening's meeting are for the Commission's consideration to be discussed at a later date. He stated a proposal for a fast food restaurant, hotel and office building had been submitted for the 5 acre I -1 zoned parcel on the corner of Freeway Boulevard and Shingle Creek Parkway. The Secretary explained this is not a good location for a fast food restaurant, but developers are willing to pay a considerable amount of money to locate there. He added that the City has favored a major development for that area. He stated staff has had meetings with Al Beisner of Richardson and Sons to discuss proposals for this I -1 zoned parcel. The Secretary explained the Master Plan does not address fast food restaurants. Commissioner Johnson asked about day care in the I -1 zoning district and what the ,definition of day care is. The Secretary explained an example would be the Learning 5 -26 -88 -2- + Tree. He stated day care is not a permitted use in the I -1 zone at the present time, but possibly some property could be rezoned to C2 which does allow day care centers by special use permit. Commissioner Bernards asked if The Earle Brown Commons is in the I -1 zone. The Secretary responded that it is zoned R7. The Secretary stated that a Planned Unit Development Ordinance (PUD) would be coming before the Commission sometime in the future. ADJOURNMENT Motion by Commissioner Johnson seconded by Commissioner Malecki to adjourn the meeting of the Planning Commission. Voting in favor: Chairman Lucht, Commissioners Malecki Johnson, and Bernards. Voting against: none. The Planning Commission adjourned at 8:35 p.m. Chairman • • 5 -26 -88 -3- L