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HomeMy WebLinkAbout1987 03-09 CCP Regular Session CITY COUNCIL AGENDA CITY OF BROOKLYN CENTER MARCH 9, 1987 7:00 p.m. 1. Call to Order 2. Roll Call 3. Invocation 4. Presentation: American Red Cross - Challenge- between - the - Mayors 5. Open Forum 6. Approval of Consent Agenda - All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. *7. Approval of Minutes - February 23, 1987 - Regular Session 8. Proclamation Declaring a Day of Spiritual Rededication in Brooklyn Center 9. Resolutions: *a. Accepting Bids and Awarding Contracts for Improvement Project No. 1986 -21, Earle Brown Farm Streetscape Improvement Project, Phase III 1. Streetscape Nodes, Contract 1986 -Q 2. Streetscape Lighting, Contract 1986 -R 3. Streetscape Landscaping, Contract 1986 -S b. Rejecting All Bids and Ordering Advertisemtnt for New Bids for Improvement Project No. 1987 -02, Water Tower No. 1 Reconditioning, Contract 1987 -B -Water Tower No. 1 is located at 69th Avenue and France Avenue North c. Approving Change Order Relating to the Rehabilitation of the Existing Pedestrian Bridge at the Centerbrook Golf Course (Improvement Project No. 1985 -23, Contract 1986 -C) -This item was tabled at the February 23, 1987 meeting with the request that staff provide additional information. *d. Approving Procedures for the Administration of the Diseased Shade Tree Removal Program CITY COUNCIL AGENDA -2- March 9, 1987 e. Recognizing the Achievement of Clara D. Foell -Ms. Foell swam 500 miles at the Community Center. *f. Declaring Surplus Property and Accepting Bid for Sale of 1967 International Fire Truck g. Recommending Denial of Planning Commission Application No. 86045 Submitted by Crown Coco, Inc. h. Authorizing the Brooklyn Center Volunteer Fire Department to Hold Fire Drills at 1601 -73rd Avenue North 10. Discussion Items: a. Amendments to City Council Advisory Commissions' Resolutions and Bylaws 1. An Ordinance Amending Chapter 35 Regarding the Planning Commission -This item is offered this evening for a first reading. b. Comparable Worth c. Minnesota Olympic Facility 1. Resolution in Support of Locating an Olympic Development Facility within Anoka County at the Blaine Soccer Complex d. Planning Meeting for Trend, Issue and Goal Statements e. Kaleidoscope 1987 - April 5, 1987 *11. Licenses 12. Adjournment MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION FEBRUARY 23, 1987 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in regular session and was called to order by Mayor Dean Nyquist at 7:02 p.m. ROLL CALL Mayor Dean Nyquist, Councilmembers Gene Lhotka,. Celia Scott, Bill Hawes, and Rich Theis. Also present were City Manager Gerald Splinter, Director of Public Works Sy Knapp, Director of Planning & Inspection Ron Warren, City Attorney Ron Batty, HRA Coordinator Brad Hoffman, Personnel Coordinator Geralyn Barone, and Administrative Aid Patti Page. INVOCATION The invocation was offered by Councilmember Scott. OPEN FORUM Mayor Nyquist noted the Council had not received any requests to use the Open Forum session this evening. He inquired if there was anyone present in the audience who wished to address the Council. There being none, he continued with the regular agenda items. CONSENT AGENDA Mayor Nyquist inquired if any Councilmembers requested any items removed from the Consent Agenda other than item 8d. No other requests were made. APPROVAL OF MINUTES - FEBRUARY 9 1987 - REGULAR SESSION There was a motion by Councilmember Hawes and seconded by Councilmember Scott to approve the minutes of the City Council meeting of February 9, 1987 as submitted. The motion passed unanimously. MAYORAL APPOINTMENT There was a motion by Councilmember Hawes and seconded by Councilmember Scott to appoint Todd R. Paulson, 3216 Poe Road, to the Brooklyn Center Housing Commission. The motion passed unanimously. RESOLUTIONS RESOLUTION N0. 87 -33 Member Bill Hawes introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1987 -07 (HEATING SYSTEM IMPROVEMENT AT MUNICIPAL SERVICE GARAGE) AND APPROVING AGREEMENT TO PROVIDE ENGINEERING SERVICES RELATING THERETO The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. 2 -23 -87 -1- a r RESOLUTION NO. 87 -34 Member Bill Hawes introduced the following resolution and moved its adoption. RESOLUTION ACCEPTING CITY ENGINEER'S REPORT, APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR IMPROVEMENT PROJECT NO. 1987 -03, CONTRACT 1987 -E (INSTALLATION OF WATER MAIN FROM LIONS PARK TO THE INTERSECTION OF COUNTY ROAD 10 AND SHINGLE CREEK PARKWAY) The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. RESOLUTION NO. 87 -35 Member Bill Hawes introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING QUOTE AND AUTHORIZING THE PURCHASE OF TURNOUT GEAR FOR THE FIRE DEPARTMENT I The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. LICENSES There was a motion by Councilmember Hawes and seconded by Councilmember Scott to approve the following list of licenses: BULK VENDING LICENSE K -Mart 5930 Earle Brown Drive CATERING FOOD VEHICLE LICENSE Bridgeman's 6201 Brooklyn Boulevard ITINERANT FOOD ESTABLISHMENT LICENSE Brooklyn Center Lions 6500 Humboldt Avenue N. Earle Brown PTA 5900 Humboldt Avenue N. MECHANICAL SYSTEMS LICENSE C.O. Carlson Air Conditioning Co. 1156 Aldrich Avenue N. NONPERISHABLE VENDING MACHINE LICENSE American Vending Company P.O. Box 511 Sears Automotive Brookdale Center Beacon Bowl 6525 Lyndale Avenue N. Cass Screw Company 4748 France Avenue N. Jimmy Jingle 1304 East Lake Street Brookdale Corporate Center 6300 Shingle Creek Pkwy. Johnson Control 1801 67th Avenue North Palmer Lake Plaza 6860 Shingle Creek Pkwy. K -Mart 5930 Earle Brown Drive Maranatha Conservative i e Baptist Home 5401 69th Avenue North I PERISHABLE VENDING MACHINE LICENSE American Vending Company P.O. Box 511 2 -23 -87 -2- Sears Automotive Brookdale Center Beacon Bowl 6525 Lyndale Avenue North Jimmy Jingle 1304 East Lake Street Brookdale Corporate Center 6300 Shingle Creek Pkwy. Palmer Lake Plaza 6860 Shingle Creek Pkwy. TCR Corporation 1600 67th Avenue North Maranatha Conservative Baptist Home 5401 69th Avenue North Norcraft, Inc. 229 South 4th Street Brooklyn Center High School 6500 Humboldt Avenue N. READILY PERISHABLE FOOD VEHICLE LICENSE Bridgeman's 6201 Brooklyn Boulevard Ted Burlingame 5919 June Avenue N. RENTAL DWELLING LICENSE Initial: Severin M. Chmielewski Humboldt Square Apartments Renewal: Invespro II Limited Partnership Columbus Village Apartments Village Properties Evergreen Park Manor Eugene Sullivan 5401 Brooklyn Boulevard Nelson S. Gregg 6715, 17 Humboldt Ave. N. William Shutte 6717, 19 Humboldt Ave. N. Julia Paulson 5315 Knox Avenue North Gary Scherber 4708 Lakeview Avenue N. Jerry & Karen Fobbe 4811 Lakeview Avenue N . Harold Swanson 7230 West River Road Harold Swanson 7250 West River Road Edward Sass 5103 Xerxes Avenue North Donald Kutz 6837 York Place Oien and Sullivan 3606 58th Avenue North Larry Pederson 5401 63rd Avenue North Ruth Kalanquin 5348 70th Circle Curtis Cady 1312 72nd Avenue North SIGN HANGERS LICENSE Nordquist Sign Company, Inc. 312 West Lake Street SPECIAL FOOD HANDLING LICENSE C.O.M.B. Company 5425 Xerxes Avenue North Children's Palace #81 5900 Shingle Creek Pkwy. Gift Shop, Too (Holiday Inn) 1501 Freeway Boulevard The motion passed unanimously. RESOLUTIONS (CONTINUED) The City Manager presented a Resolution Approving Supplemental Agreement Relating to Installation of Storm Sewer through Centerbrook Golf Course (Improvement Project No. 1985 -23, Phase II; Contract 1986 -C). He noted that this supplemental agreement covers the additional work items required as a result of changed conditions encountered during installation of the storm sewer. 2 -23 -87 _3_ Councilmember Scott inquired whether enough soil borings had been taken at this time or if there would be more changes. The Director of Public Works stated . that he did not anticipate any more changes to the project. Councilmember Theis inquired if the many change orders involved in this project are adversely affecting the financing of the golf course. The City Manager stated that this particular storm sewer project is not coming from the golf course financing. RESOLUTION NO. 87 -36 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION APPROVING SUPPLEMENTAL AGREEMENT RELATING TO INSTALLATION OF STORM SEWER THROUGH CENTERBROOK GOLF COURSE (IMPROVEMENT PROJECT NO. 1985 -23, PHASE II; CONTRACT 1986 -C) The motion for the adoption of the foregoing resolution was duly econded b y y member Bill Hawes, and the motion passed unanimously. The City Manager presented a Resolution Approving Change Order Relating to the Rehabilitation of the Existing Pedestrian Bridge at the Centerbrook Golf Course (Improvement Project No. 1985 -23, Phase I; Contract 1986 -C). He noted this change order covers a revision of planned details which have been determined to be necessary in order to assure adequate structural design of this bridge. Councilmember Lhotka inquired why the design of the current bridge was not adequate. The Director of Public Works stated that this bridge had not been designed for the vertical load which the golf course would create. He also stated it would not handle the possible impact from a golf cart or maintenance vehicle hitting the bridge. Councilmember Lhotka stated that he did not believe other golf courses have railings on the bridges crossing waterways. The . Director of Public Works stated that he does not believe other golf courses have such a large area of water for the bridges to span, and added that if they do have such a large area of water, generally a wider bridge would be built for the area. There was a motion by Councilmember Lhotka and seconded by Councilmember Theis to table the Resolution Approving Change•Order Relating to the Rehabilitation of the Existing Pedestrian Bridge at the Centerbrook Golf Course until the March 9, 1987 City Council meeting.' The motion passed unanimously. The City Manager presented a Resolution Approving Change Order Relating to Construction of a Maintenance Garage at the Centerbrook Golf Course (Improvement Project No. 1985 -23, Phase I; Contract 1986 -C). He noted this change order provides for the installation of a three stall garage in lieu of a two stall garage provided for by the contract. Councilmember Theis inquired if the cost of the automatic garage door opener was a substantial amount of the increase. He noted that the building is being expanded by 50% yet the cost of the building is doubling. The Director of Public Works stated that the cost of the opener is approximately $400 to $500. He noted that with the expansion of the garage there would be certain fencing and grading changes which are resulting in the higher cost. He also noted that the original garage would be a prefab 24' by 24' garage and that the proposed change is not available as a prefab unit. Councilmember Lhotka inquired what would be stored in the larger garage that the 2 -23 -87 -4- staff was not aware of at the beginning. The City Manager noted that this was strictly an oversight and that staff was spending more time looking at the soil conditions and not enough time looking at this building plan. Councilmember Lhotka inquired what would happen if the Council did not approve this change. The City Manager stated that certain pieces of equipment would have to be left outside. RESOLUTION NO. 87 -37 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION APPROVING CHANGE ORDER RELATING TO CONSTRUCTION OF A MAINTENANCE GARAGE AT THE CENTERBROOK GOLF COURSE (IMPROVEMENT PROJECT NO. 1985 -23, PHASE I; CONTRACT 1986 -C) The motion for the adoption of the foregoing resolution was duly seconded by member Gene Lhotka, and the motion passed unanimously. The City Manager presented a Resolution Establishing Improvement Project No. 1987 -05 (Community Center Improvements) and Approving Agreement to Provide Professional Services Relating Thereto. He noted that the proposed project includes remodeling and redecorating the social hall and lobby area, tuck pointing deteriorated areas on the exterior walls and reroofing and insulation of the roof of the Community Center. He stated that funds for this project have been appropriated in the 1987 Community Center Division Budget and from the Capital Projects Fund. He added that staff recommends approval of the proposal for professional services as submitted by Carlson Mjorud Architecture Ltd. Mayor Nyquist inquired why there would be a need for architectural services for the reroofing. The Director of Public Works stated that the architectural services would cover many things such as recommending an appropriate roofing material from the wide variety available, investigating the possibility of additional insulation for the roof, heat loss calculations, and insuring the roof is structurally adequate for the type of roofing chosen. He added that he has been told from a number of sources that a roof is only as good as its installation, and a thorough inspection should be made during the installation. Councilmember Lhotka inquired if the Community Center currently has a totally flat roof. The Director of Public Works responded affirmatively. Councilmember Lhotka inquired if the roof would stay flat or a slope would be added. The Director of Public Works stated that a change may be made to the roof design because of some leaks in the past. Mayor Nyquist inquired if the committee had pursued the possibility of using local architects. The Director of Public Works stated that possibility had been looked into. Mayor Nyquist inquired if the Community Center presented a unique situation which would require the use of architectural services. The Director of Public Works stated that the Community Center situation is somewhat unique because of the swimming pool and the high moisture from the pool. He added that the social hall area and its design contributes to the uniqueness of the whole building. A brief discussion then ensued regarding the - process used for choosing an architect and the fee negotiations which were submitted with the proposals. The Director of Public Works noted that the standard process and procedures had been 2 -23 -87 -5- used when selecting the architect. Councilmember Scott noted that in the past years the architectural service's fees have risen, and she inquired if it would not be cheaper to have an architect on staff instead of paying a negotiated fee each time we contract for services. The City Manager noted there are different types of specialties relating to architects 'such as electrical, heating, building design, etc. He noted that by hiring one architect all the needs of the City could not be met. Councilmember Scott inquired if it would not be easier to have someone on staff for the smaller projects. The City Manager noted that errors occur when people are not totally familiar with the specialized areas they are working on. Councilmember Hawes stated that he did not believe the City should spend so much money to fill in the hole in the social hall. ; The Director of Public Works noted these were preliminary estimates and that the cost could go down. Councilmember Hawes stated that he did not believe moving the heating vents from the floor to the walls would be that large of a problem. The City Manager noted that the heating, cooling and ventilating system for the social hall is very sensitive to moisture and other elements, and the system as a whole is very complex. Councilmember Theis stated that he would like a breakdown of the architectural fees for the different areas of the project. RESOLUTION NO. 87 -38 Member Gene Lhotka introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1987 -05 (COMMUNITY CENTER IMPROVEMENTS) AND APPROVING AGREEMENT TO PROVIDE PROFESSIONAL SERVICES RELATING • THERETO The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed with Councilmember Hawes opposed. The City Manager presented a Resolution Awarding the Sale of $1,200,000 General Obligation Improvement Refunding Bonds, Series 1987A Providing for the Form and Specifications Thereof; Providing for Their Payment; Providing for the Escrowing and Investment of the Proceeds Thereof; and Providing for the Redemption of Bonds Refunded Thereby. He noted that Bob Pulscher from Springsted, Inc. is present this evening to answer any questions the Council may have. Mr. Pulscher indicated that the total savings to the City by refunding these bonds is $404,000. He noted that he recommends awarding the sale of bonds to Norwest. Councilmember Theis stated that at an earlier meeting it had been indicated Springsted, Inc. would be more able to invest at a higher rate than the City could. He asked if this were true. Mr. Pulscher stated his company cannot invest in anything the City could not, but the City's composite rate would most likely not equal that of Springsted, Inc. He noted this is merely a way of guaranteeing the rate for a call in 1991. Councilmember Theis inquired if Mr. Pulscher felt the market is at its lowest point now or could it possibly be lower in 1988. Mr. Pulscher stated that the rates are the lowest they have been in ten years, and he feels the rates could most likely be substantially higher in 1991. The City Manager stated there is no way the City can be assured that 2 -23 -87 -6- the rates have hit the absolute bottom. The City staff feels more comfortable refunding these bonds now than waiting for a lower rate and never having the market achieve the lower rate. Mr. Pulscher added that the gross savings would not be given to the City at this time, but would be earned between now and 1997. RESOLUTION NO. 87 -39 Member Rich Theis introduced the following resolution and moved its adoption: RESOLUTION AWARDING THE SALE OF $1,200,000 GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS, SERIES 1987A PROVIDING FOR THE FORM AND SPECIFICATIONS THEREOF; PROVIDING FOR THEIR PAYMENT; PROVIDING FOR THE ESCROWING AND INVESTMENT OF THE PROCEEDS THEREOF; AND PROVIDING FOR THE REDEMPTION OF BONDS REFUNDED THEREBY The motion for the adoption of the foregoing resolution was duly seconded by member Gene Lhotka, and the motion passed unanimously. ORDINANCES The City Manager introduced An Ordinance Amending Chapter 29 of the City Ordinances to Bring Existing Terms of Office of the City Council into Conformance with the Amended City Charter. He explained the ordinance is offered for a first reading this evening. Councilmember Theis stated that he still has some concerns regarding the length of term extensions and asked how the rest of the Council felt. Councilmember Lhotka stated that he believed the Council has communicated their feelings regarding the term extensions from the beginning. There was a motion by Councilmember Hawes and seconded by Councilmember Lhotka to approve for first reading An Ordinance Amending Chapter 29 of City Ordinances to Bring Existing Terms of Office of the City Council into Conformance with the Amended City Charter. Councilmember Theis stated that he realized this was only a first reading and that a public hearing is not scheduled, but he felt public input should be allowed this evening if there was anyone present. Mayor Nyquist recognized Tony Kuefler, 5943 Abbott Avenue North, who stated he felt the terms were being extended on the liberal side. He stated that he did not believe the Charter Amendment took effect immediately, and stated that it would make more sense to move each Councilmember's term expiration to the next even year and start the four year terms from that point. Mayor Nyquist stated that it was his and the legal Council's interpretation that the amendment would take effect 30 days after adoption. He noted that the term extensions had been figured from this interpretation. Mayor Nyquist recognized Phil Cohen, 5304 Humboldt Avenue North, who stated that he would like a clarification of the term "challenge" which was in the memorandum prepared by the attorney's office. The City Attorney stated that he was not involved with this particular item and could not answer that question, but he would obtain a definition regarding the word "challenge ". Councilmember Scott stated that she believes a great many of the citizens of Brooklyn Center are confused regarding the term extensions, and she believes 2 -23 -87 -7- many of them expected the terms to be extended to the next even year. Upon vote being taken on the foregoing motion, the following voted in favor thereof: Mayor Nyquist, Councilmembers Lhotka, Hawes and Theis. The following voted against the same: Councilmember Scott. The motion passed. The public hearing date for the ordinance was set for March 23, 1987 at 7:30 P.M. Councilmember Theis stated that he voted for the public hearing not the substance of the amendment. The City Manager presented An Ordinance Amending Chapter 35 Regarding the Planning Commission. He noted this amendment would allow the City Council to define by resolution rather than by ordinance the duties and responsibilities of the Planning Commission. He stated this action is an effort to standardize the resolutions governing the City Council's advisory commissions, and added this item is offered for a first reading this evening. Councilmember Scott inquired whether representation from each area of the City should be required for the Planning Commission and whether this should be addressed in the resolution or the ordinance. Councilmember Lhotka inquired how other cities handle their advisory commissions. The City Manager stated that generally the bylaws and other items are set forth in resolution form. Councilmember Lhotka asked if there was another reason other than the standardization of the resolutions governing the City Council's advisory commissions for this change. The City Manager stated that by placing the duties and responsibilities of the Planning Commission in resolution form the Council could allow for an interim appointment while a Planning Commission member is out with an extended illness. Councilmember Lhotka inquired why this was originally set up in ordinance form versus the resolution form. The Director of Planning & Inspection stated this ordinance was created in 1968 and since that time other commissions have been set up using the resolution format. He noted that in the future, if modifications were required, it would be much easier to amend the resolution versus the ordinance amendment process. Councilmember Theis inquired if there is a book available that contains all the rules and regulations relating to advisory commissions. The City Manager stated that type of book is being worked on right now. Councilmember Theis stated he would like to see a copy of the book when it is completed. He added that he believes in some instances a resolution is more likely to be put aside and forgotten about than an ordinance, which seems to have more stricter controls. A discussion then ensued regarding the possibility of putting together a book which would contain all resolutions which set forth City policies and regulations. There was a motion by Councilmember Scott and seconded by Councilmember Theis to approve for first reading An Ordinance Amending Chapter 35 Regarding the Planning Commission and to set the public hearing date on the ordinance for March 23, 1987 at 7:30 p.m. The motion passed with Councilmember Lhotka opposed. 0 2 -23 -87 -8- LAW ENFORCEMENT LABOR SERVICES LOCAL NO. 82 CONTRACT The City Manager noted that the Council has before them this evening a signed copy of the contract for Local No. 82. He added that an agreement has been made regarding the errors in the arbitration agreement for vacation and insurance. There was a motion by Councilmember Scott and seconded by Councilmember Hawes to authorize the Mayor and City Manager to execute a contract with Law Enforcement Labor Services Local No. 82. The motion passed unanimously. RESOLUTION NO. 87 -40 Member Gene Lhotka introduced the following resolution and moved its adoption: RESOLUTION AMENDING THE 1987 EMPLOYEE POSITION AND CLASSIFICATION PLAN The motion for the adoption of the foregoing resolution was duly seconded by member Rich Theis, and the motion passed unanimously. RECESS The Brooklyn Center City Council recessed at 8:28 p.m. and reconvened at 8:43 p.m. DISCUSSION ITEMS DISEASED SHADE TREE REMOVAL PROCEDURES AND SPECIFICATIONS FOR 1987 PROJECT O ECT The Director of Public Works reviewed for Councilmembers the procedures used in the past for removal of diseased shade trees. He , "went on to review the proposed procedure and noted that approximately 20 days could be cut from the time a tree is marked until removed if the Council approves the new procedure. Councilmember Lhotka stated it appears that each property owner would have at least 20 days in which to respond to the City after a tree has been marked. The Director of Public Works responded affirmatively. Councilmember Lhotka stated that he would like to see a copy of the notice which is sent to all property owners whose trees have been marked. Councilmember Theis inquired if any provisions had been made in the event that the property owner lives out of town or out of state. The Director of Public Works stated that if this were the case, the notice would be sent certified mail as in the past. He noted that if this occurs it could take 50 to 55 days in which to remove a tree. The City Manager stated that due to a change in the State law, the City is not required to take responsibility for private property with diseased trees. Councilmember Scott inquired if the problem of 'diseased trees would be worse this year because of the mild winter. The Director of Public Works stated that the staff believes the diseased shade tree problem will be much worse this year than in the past. There was a motion by Councilmember Scott and seconded by Councilmember Hawes directing staff to prepare a resolution outlining the diseased shade tree removal procedures and specifications for the 1987 project. The motion passed unanimously. Councilmember Lhotka stated he would like to see a listing of any of the disadvantages of the new policy before the next Council meeting. 2 -23 -87 -9- The Director of Public Works reviewed the report and Resolution Establishing Improvement Project No. 1987 -06 (Diseased Shade Tree Removal), Approving Plans and Specifications Therefor and Ordering Advertisement for Bids (Contract.1987- D). Councilmember Theis inquired if the City would be reimbursing the secondary contractor at a flat rate for the bonding and insurance costs. The Director of Public Works stated that staff would have to evaluate this area when the options started. Councilmember Theis inquired if it would depend upon the amount of work which was to be assigned to the secondary contractor. The Director of Public Works stated he believed the specifications were written in this way. RESOLUTION NO. 87 -41 Member Rich Theis introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO.- 1987 -06 (DISEASED SHADE TREE REMOVAL), APPROVING PLANS AND SPECIFICATIONS THEREFOR AND ORDERING ADVERTISEMENT FOR BIDS (CONTRACT 1987 -D) The motion for the adoption of the foregoing resolution was duly seconded by member Gene Lhotka, and the motion passed unanimously. MNDOT PLANS FOR MILLING AND RESURFACING OF T.H. 100 FROM SOUTH CITY LIMITS TO 50TH AVENUE NORTH The Director of Public Works briefly explained the project proposed by MNDOT and stated all work is required to be done during night time hours and weekends. He noted that some concerns had been raised regarding the noise, but added there were very few residences close to T.H. 100 in this area. He stated that the milling operation in any one area would take approximately one night per northbound or southbound lane. MNDOT PLANS FOR REVISIONS TO THE TRAFFIC MANAGEMENT SYSTEM SERVING I -94 AND I- 94/I -694 The Director of Public Works briefly reviewed the plans for the proposed MNDOT project. He stated that basically the two benefits for Brooklyn Center would be the installation of a traffic signal on the high occupancy vehicle ramp at Brooklyn Boulevard going eastbound to I -94 and a changeable message board on the eastbound lane west of Brooklyn Boulevard. He noted that this changeable message board should be in place before the three lane work begins on I -694. ADJOURNMENT There was a motion by Councilmember Scott and seconded by Councilmember Hawes to adjourn the meeting. The motion passed unanimously. The Brooklyn Center City Council adjourned at 9:18 p.m. City Clerk Mayor 2 -23 -87 -10- PROCLAMATION A DAY OF SPIRITUAL REDEDICATION IN BROOKLYN CENTER WHEREAS, in 1952, an event was inaugurated by Christian leadership groups in the United States Senate and the House of Representatives; and WHEREAS, the Annual Presidential Prayer Breakfast has become a time for the rededication of the individual and the Nation to God; and WHEREAS, a voluntary committee of concerned citizens have joined together to stage the Annual Brooklyn Center Mayor's Prayer Breakfast on Saturday, April 4, 1987, at the Holiday Inn for a similar rededication of local community leaders and business representatives and our City to high Judeo- Christian ideals; and WHEREAS, a devoted Christian, Kurian Parayil, Sr. Vice President of Northwestern College, has consented to be the featured speaker for this event; and WHEREAS, the Prayer Breakfast Committee has selected as a theme "Neighborly Love "; NOW, BE IT HEREBY PROCLAIMED by the Brooklyn Center City Council that Saturday, April 4, 1987, be designated as "A DAY OF SPIRITUAL REDEDICATION IN BROOKLYN CENTER" calling upon all citizens to love your neighbor as yourself and to join in quiet reverence and dedication as stated in the Declaration of Independence: "We hold these truths to be self evident; that all men are created equal; that they are endowed by their Creator with certain inalienable rights; that among these are life, liberty and the pursuit of happiness; that to secure these rights, governments are instituted among men...." Date Mayor Seal Attest Clerk Member introduced the following resolution and moved its adoption: RESOLUTION NO. • RESOLUTION ACCEPTING BID AND AWARIING CONTRACT FOR IMPROVEMENT PROJECT NO. 1986 -21, EARLE BROWN FARM STREETSCAPE IMPROVEMENT PROJECT, PHASE III STREETSCAPE NODES, CONTRACT 1986 -0 WHEREAS, pursuant to an advertisement for bids for the Earle Brown Farm Streetscape Improvement Project, Phase III Streetscape Nodes, Improvement Project No. 1986 -21, bids were received, opened, and tabulated by the City Clerk and the Director of Public Works, on the 26th day of February, 1987. Said bids were as follows: Bidder Bid Amount Arrigoni Brothers Company $254,545.30 D.F. Schmidt Construction 256,574.30 D.H. Blattner, Inc. 262,000.00 Arcon Construction 265,033.35 Alexander Construction 321,278.86 Lakeland Nursery, Inc. 321,939.70 WHEREAS, it appears that Arrigoni Brothers Company of 817 Vandalia Street, St. Paul, Minnesota 55114 is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota that: 1. The Mayor and City Manager are hereby authorized and directed to enter into the attached contract, in the amount of $254,545.30 with Arrigoni Brothers Company of 817 Vandalia Street, St. Paul, Minnesota 55114 in the name of the City of Brooklyn Center, for Improvement Project No. 1986 -21, Contract 1986 -Q according to the plans and specifications therefor approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. BE IT FURTHER RESOLVED that: 1. The estimated cost of the Earle Brown Farm Streetscape, Phase III Improvement Project No. 1986 -21, Contract 1986 -Q is hereby amended from $366,869 to $ RESOLUTION NO. As Approved As Bid • Landscaping $ 265,970 $ 192,187.80 Sidewalk 67.548 62.357.50 Subtotal $ 333,518 $ 254,545.30 Engineering (8%) 26,681 20,364.60 Administration (1%) 3,335 2,545.05 Legal (1 %) 3.335 2.545.05 TOTAL EXPENSES $ 366,869 $ 280,000.00 2. The estimated costs to be financed as follows: As Approved As Bid Special Assessments to Private Property MSA Accounts 2600 (Expendable) 2611 (Restricted Reserve) 2613 (State Approved Projects) Capital Project Fund (Division _) General Fund (Division _) H.R.A. $ 366.869 $ 280,000 TOTAL REVENUE $ 366,869 $ 280,000 Date Mayor ATTEST: Clerk The motion for the adoption p n of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY 6301 SHINGLE CREEK PARKWAY OF :BROOK F BROOKLYN CENTER, MINNESOTA 55430 r TELEPHONE 561 -5440 C ENTE R EMERGENCY - POLICE - FIRE 911 TO: Sy Knapp, Director of Public Works FROM: H.R. Spurrier, City Engineer DATE: March 4, 1987 RE: Earle Brown Farm Streetscape, Phase III Improvement Project No. 1986 -21 Contract 1986 -Q Attached is a resolution accepting bids and awarding contract for the improvement project referenced above, the streetscape nodes. The bids tabulated in the resolution reflect the same competitive bidding that occurred with the other st reetsca a projects. P P J The low bidder, Arrigoni Brothers Company, has not worked for the City of Brooklyn Center but has successfully completed contracts with similar decorative paving for the City of St. Paul, the City of Bloomington and the World Trade Center. It is my recommendation that the work be awarded to Arrigoni Brothers Company. I have this update on the node easement acquisition. At this time, three properties will not dedicate the easement; Davanni's, Brookdale 6 and Perkins. We are making ne more effort to acquire uire these easements but a q freestanding sign relocations have stalled negotiations. The contracts have been structured so that if we are unable to acquire the easements the work can be deleted without penalty. It is my recommendation that the attached, "Resolution Accepting Bids and Awarding Contracts for Improvement Project No. 1986 -21, Earle Brown Farm Streetscape Improvement Project, Phase III ", be approved. Resp ctfully submitted, Approved for submittal, .R. Sp rier Sy` app City Engi eer Director of Public Works HRS : j n 19RA dLL-1MERFG IIIY =/� Member introduced the following resolution and moved qA � its adoption: • RESOLUTION NO. RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR IMPROVEMENT PROJECT NO. 1986 -21, EARLE BROWN FARM STREETSCAPE IMPROVEMENT PROJECT, PHASE III STREETSCAPE LIGHTING CONTRACT 1986 -R WHEREAS, pursuant to an advertisement for bids for the Earle Brown Farm Streetscape Improvement Project, Phase III Streetscape Lighting, Improvement Project No. 1986 -21, bids were received, opened, and tabulated by the City Clerk and the Director of Public Works, on the 26th day of February, 1987. Said bids were as follows: Bidder Bid Amount McNerney Industries $ 233,313.00 Killmer Electric Company, Inc. 242,401.00 Egan -McKay Electric 245,263.00 Collins Electric 245,566.00 Electric Service Company 268,961.00 AND, WHEREAS, the City Engineer has advised the City that the bid submitted by McNerney Industries, Inc., does not comply with the Specifications because the bid was not accompanied by the specified bid security; and WHEREAS, the bid submitted by Killmer Electric Company, Inc. of 7901 Brooklyn Boulevard, Brooklyn Park, Minnesota is the lowest responsible bid which complies p ies with the Specifications: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota that: 1. The bid submitted by McNerney Industries, Inc. of 633 Upland Avenue, Elk River, Minnesota 55330 is hereby rejected on the basis of failure to comply with the bid security requirements of the Specifications. 2. The bid submitted by Killmer Electric Company, Inc. is hereby declared to be the lowest bid by a responsible contractor which complies with the requirements of the Specifications. 3. The Mayor and City Manager are hereby authorized and directed to enter into the attached contract, in the amount of $242,401.00 with Killmer Electric Company, Inc. of 7901 Brooklyn Boulevard, Brooklyn Park, Minnesota 55445 in the name of the City of Brooklyn Center, for Improvement Project No. 1986 -21, Contract 1986 -R according to the Plans and Specifications therefor approved by the City Council and on file in the office of the City Clerk. 4. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder (i.e. Egan -McKay Electric) shall be retained until a contract has been signed. RESOLUTION NO. BE IT FURTHER RESOLVED that: 1. The estimated cost of the Earle Brown Farm Streetscape, Phase III Improvement Project No. 1986 -21, Contract 1986 -R is hereby amended from($347,145.08 to $271,493. The estimated cost is comprised of the following: As Approved As Bid Shingle Creek Parkway Lighting $ 83,848.00 $ 63,754.13 Other Lighting 237.794.93 178.646.87 Subtotal $ 321,642.93 $ 242,401.00 Technical Services Consultant 12,649.29 19,392.00 City 6,420.00 4,850.00 Administration (1%) 3,216.43 2,425.00 Legal (1 %) 3.216.43 2.425.00 TOTAL EXPENSES $ 347,145.08 $ 271,493.00 2. The estimated costs to be financed will be: Special Assessments to Private Property MSA Accounts 2600 (Expendable) 2611 (Restricted Reserve) ($ 90,492.47) ($ 71,405.65) 2613 (State Approved Projects) 90,492.47 71,405.65 Capital Project Fund (Division _) General Fund (Division _) H.R.A. $ 347,145.08 $ 271,493.00 TOTAL REVENUE $ 347,145.08 $ 271,493.00 3. The City expects to be reimbursed by Municipal State Aid to the extent of $71,405.65. 4. Any difference that arises between the reimbursement from Municipal State Aid and the contribution by the Housing and Redevelopment Authority to finance the project remains in the City State Aid Fund and may, at the Council's discretion, be used for projects or matching funds on State Aid qualified streets. Date Mayor ATTEST: Clerk RESOLUTION NO. i BE IT FURTHER RESOLVED that: 1. The estimated cost of the Earle Brown Farm Streetscape, Phase III Improvement Project No. 1986 -21, Contract 1986 -R is hereby amended from $347,145.08 to $ The estimated cost is comprised of the following: As Approved As Bid Shingle Creek Parkway Lighting $ 83,848.00 $ 63,754.13 Other Lighting 237.794.93 178.646.87 Subtotal $ 321,642.93 $ 242,401.00 Technical Services Consultant 12,649.29 City 6,420.00 4,850.00 Administration (1 %) 3,216.43 2,425.00 Legal (1 %) 3.216.43 2.425.00 TOTAL EXPENSES $ 347,145.08 2. The estimated costs to be financed will be: Special Assessments to Private Property MSA Accounts 2600 (Expendable) 2611 (Restricted Reserve) ($ 90,492.47) ($ 2613 (State Approved Projects) 90,492.47 Capital Project Fund (Division _) General Fund (Division _) H.R.A. $ 347.145.08 $ TOTAL REVENUE $ 347,145.08 $ , 3. The City expects to be reimbursed by Municipal State Aid to the extent of $ 4. Any difference that arises between the reimbursement from Municipal State Aid and the contribution by the Housing and Redevelopment Authority to finance the project remains in the City State Aid Fund and may, at the Council's discretion, be used for projects or matching funds on State Aid qualified streets. Date Mayor ATTEST: Clerk RESOLUTION NO. The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY 6301 SHINGLE CREEK PARKWAY OF :71:BROOKLYN BROOKLYN CENTER, MINNESOTA 55430 C E NT ER TELEPHONE 561 -5440 ENTER EMERGENCY- POLICE - FIRE 911 TO: Sy Knapp, Director of Public Works FROM: H.R. Spurrier, City Engineer DATE: March 5, 1987 RE: Earle Brown Farm Streetscape, Phase III Improvement Improvement Project No. 1986 -21 Contract 1986 -R I have recommended that the City Council reject the proposal of McNerney Industries, Inc., the apparent low bidder, because the bid was not accompanied by the specified bid security. Bid security is important because it represents the "credit line" or bonding i capacity of a contractor. As I was preparing the resolutions for accepting the bid I noticed that the bid of McNerney Industries Company did not have the correct bid security. The bond company, Transamerica Premier Insurance Company, had limited the bid bond to "Five Percent (5%) of bid amount not exceed Ten Thousand and 00 /100th ($10,000) ". The $10,000 meant that the bonding company had approved a credit line of $200,000 for this project for McNerney Industries, Inc. The proposal was short bid security. The difference between the required security and the security that was furnished was $1,665.65. The bidder did not make up that difference with other certified funds in favor of the City. The City has the authority under the contract to waive all irregularities. However, the bid represents the ability of the contractor at 11:00 a.m., February 26th, 1987. At that time, the contractor could not meet specification requirements. It would be unfair to other contractors to allow a modification of their proposal after the designated time sealed bids would be received. A contractor's ability to furnish proper bid security is important. When I talked to McNerney Industries' bonding agent, Ronald Risdon, I was advised that McNerney Industries realized that their proposal was not covered by proper security because McNerney Industries had asked to have their bid bond increased. The bid bond could not be increased without the submittal and review of a formal application. While approval was generally not a problem, it was certainly not guaranteed. ... 74 .Samer mf matt � •• March 5, 1987 • Page 2 I believe the limited bonding capacity is a problem and therefore it is my recommendation that the bid submitted by McNerney Industries, Inc. of 633 Upland Avenue, Elk River, Minnesota 55330 be rejected on the basis that it does not comply with the specifications because the bid was not accompanied by the specified bid security. I would therefor defer to the recommendation of Westwood Planning and Engineering on whether the second low bidder was qualified and could be recommended for award. *Rep;e submitted, Approved fo submittal, r Sy K app Ci ty r Director of Public Works HRS : j n Transamerica Transamerica Premier Insurance . Co r pap �IIIII Administrative office: Irvine, California Insurance Services Proposal Bond K ALL MEN BY THESE PRESENTS, Bond no. 495536 -09 ThatWo McNerney Industries, Inc. 633 Upland Avenue, Elk River, MN 55330 as Principal, and the Transamerica Premier Insurance Company, a corporation under the laws of the State of California, as Surety, are held and firmly bound unto City of Brooklyn Center, Minnesota Five percen of bid amount not to (hereinafter called the obligee) in the full and just sum of exceed Ten Thousand and 00 /100th ($1 0,0 00 .00) for the payment whereof in lawful money of the United States, we bind ourselves, our heirs, administrators, executors or successors, jointly and severally, firmly by these presents. WHEREAS, the said PRINCIPAL has submitted the accompanying bid for electrical street lighting I i 1 NOW, THEREFORE, if said contract be awarded to the Principal and the Principal shall, within such time as may be specified, ! enter into the contract in writing, and give bond, with surety acceptable to the Obligee for the faithful performance Y p g p ormance of the said con- i tract, then this obligation shall be void; otherwise to remain in full force and effect. Provided, however, that if said contract is not awarded within 60 days of the date of bid opening, this bond shall be void and of no force and affect. Signed and Sealed this 26th day of February 19 87 M C NE RN E Y INDUSTRIES, INC. Princi I By � . ���.P�fi7`t� i f Tra a erica Pr ymi s a e Company B Attorney Ronald L. Risdon B 30028 " �_ � - �°' 8 -84 �� WESTWOOD PLANNING & ENGINEERING COMPANY � March 4, 1987 Mr. Bo Spurrier City Engineer City f y Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Re: Bid Tabulation for Earle Brown Street Lighting Project Dear Mr. Spurrier: On Thursday, February 26, 1987 bids were opened on the Earle Brown Street Lighting project, Improvement No. 1986 -21. The project includes ornamental street lighting for the area within Shingle Creek Parkway, John Martin Drive, Earle Brown Drive and Summit Drive (see the attached sketch). An engineer's estimate on the project contained in the engineering feasibility report dated October 16, 1986 was $322,855.00. A total of five bids were received from electrical contractors. The summary of the tabulated bids are shown on the attachment. McNerney Industries, Inc. was the contractor with the lowest bid at $233,313.00. Killmer Electric Company was the second low bidder at $242,401.00. Westwood staff has reviewed the bid tabulations and concurs with their totals. A review of the McNerney Industries bid bond indicates the contractor is not in conformance with the requirements of the bid proposal. A bid security of 5 percent of the bid amount shall accompany each bid as a guarantee that if the bid is accepted, the bidder will execute a contract with the City in the bid amount for performance of the contract work. McNerney Industries deposited 5% of $200,000, their current bonding limitation. Based on the bid bond defect, it is recommended that the low bid of McNerney be rejected and that the contract be awarded to Killmer Electric in the amount of $242,401.00. Sy Knapp, Director of Public Works, requested that a summary of the ground level design lighting 9 9 g illumination that will be present at the completion of the project be provided. Relative to illumination, lighting levels and uniformity ratios are the most important criteria used to judge a lighting system. The table below indicates the current and projected lighting levels using these parameters in the project area. 7415 WAYZATA BOULEVARD, MINNEAPOLIS, MINNESOTA 55426 (612) 546 -0155 Mr. Bo Spurrier March 4, 1987 Page 2 Height Foot Uniformity Location of Fixture Candles Ratio Shingle Creek Parkway Existing 30' 1.5 5.0:1 Projected 35' 1.7 3.0:1 John Martin Drive, Summit Drive & Earle Brown Drive Existing 30' 0.8 6.0:1 Projected 30' 1.1 3.5:1 The averaged lighting levels measured on the pavement will be increased slightly with the installation of the new system. Uniformity ratios, which measure lighting illumination consistancy, will be improved by nearly a factor of two. These measurements are projected in the areas of the project not influenced by the low level poles and fixtures. In the street node areas, where the 12 foot high Kensington fixtures will be installed, the lighting illumination levels will be 30 percent higher. For your information I have attached a copy of the lighting hierarchy that has been established in the City of St. Louis Park. This compilation offers comparable information to more adequately illustrate the characteristics of the Brooklyn Center project. Sincerly, WESTWOOD PLANNING & ENGINEERING COMPANY �h` f 7 Richard L.. Koppy, P.E. —��` --- i Vice President ;f� RLK: nt ., _ i BID OPENING 11:00 A.M., THURSDAY, FEBRUARY 26, 1987 CONTRACT 1986 -R EARLE BROWN STREET LIGHTING IMPROVEMENT PROJECT NO. 1986 -21 BID CONTRACTOR SECURITY BID AMOUNT 1. McNerney Industries, Inc. 5% $ 233,313.00 2. Kilmer Electric Company 5% 242,401.00 3. Eagan -McKay Electrical Cont., Inc. 5% 245,263.00 4. Collins Electric Company 5% 245,566.00 5. Electric Service Co. of Mpls, Inc. 5% 268,961.00 Contract McNERNEY INDUSTRIES 1LMER LECTRIC CO. EAGAN -McKAY ELECTRICAL COLLINS ELECTRIC CO. ELECTRIC SERVICE CO. Item ---------- Unit Unit Unit Unit Unit Number Contract Item - - - - -- - Unit Quantity Price Amount Price Amount Price Amount Price Amount Price Amount ------------------------------- 1. Mobilization L.S. 1.0 5600.00 5600.00 11653.00 11653.00 4200.00 4200.00 750.00 750.00 7000.00 7000.00 2. Furnish 6 Install 35' Long, EACH 9.0 1335.00 12015.00 1252.00 11268.00 1292.00 11628.00 1265.00 11385.00 1249.00 11241.00 Square, Tapered, Cold Rolled Poles: Sterner Lighting STS -35 -P -C -N (Shingle Creek Parkway) 3. Furnish R Install 12' Long, EACH 12.0 419.00 5028.00 421.00 5052.00 369.00 4428.00 430.00 5160.00 450.00 Round, Straight Aluminum Poles 5400.00 Sterner Lighting No. RSA -12 -C- C-N (Shingle Creek Parkway) 4. Furnish b Install 30' Long, EACH 28.0 1187.00 33236.00 1077.00 30156.00 1140.00 Square, Tapered, Cold Rolled 31920.00 1110.00 31080.00 1100.00 30800.00 Steel Poles: Sterner Lighting No. STS- 30 -P -C -N (Shingle Creek Parkway) S. Furnish d Install 12' Long, EACH 24.0 419.00 10056.00 423.00 10152.00 370.00 8880.00 420.00 10080.00 450.00 Round, Straight Aluminum Pole: 10800.00 Sterner Lighting No. RSA -12 -C- C-N (Local Streets) 6. Furnish 35' Long, Square, EACH 1.0 1341.00 1341.00 1157.00 1157.00 1165.00 1165.00 1120.00 1120.00 1126.00 1126.00 Tapered, Cold Rolled Steel Pole: Sterner Lighting No. STS- 35 -P -C -N 7. Furnish 30' Long, Square, EACH 1.0 1193.00 1193.00 1012.00 1012.00 1036.00 1036.00 975.00 975.00 980.00 980.00 Tapered, Cold Rolled Steel Pole: Sterner Lighting No. STS- 30 -P -C -N 8. Furnish h Install Luminaire: EACH 9.0 587.00 5283.00 569.00 5121.00 646.00 5814.00 615.00 5535.00 568.00 Sterner Lighting No. MQ -35 -E- 5112.00 10- 2/3- N -25OS -VND -C (Shingle Creek Parkway) See Note 01 on P -7 (1986 -R) 9. Furnish E Install Luminaire: EACH 12.0 642.00 7704.00 627.00 7524.00 705.00 8460.00 685.00 8220.00 623.00 7476.00 Sterner Lighting No. KN -12- G -N -70S -VND -C (Shingle Creek Parkway) ) Y 10. Furnish A Install Luminaire: EACH 28.0 573.00 16044.00 558.00 15624.00 634.00 17752.00 600.00 16800.00 556.00 15568.00 Sterner Lighting No. MQ -30 -E- 10 -2/3 -N -1505 -VND -C (Local Streets) See Note N1 on P -7 (1986 -R) Contract MCNERNEY INDUSTRIES Item ---- - - - - -- Unit Number Contract Item Unit Quantity Price Amount ------------------------------------------------------------------------------ - - - - -- KILMER ELECTRIC CO. EAGAN -McKAY ELECTRICAL COLLINS ELECTRIC CO. ELECTRIC SERVICE CO. Unit Unit Unit Unit - Price - - -- - -- - -- Amount Price Amount Price Amount Price Amount 11. Furnish 6 Install Luminaire: EACH 24,0 642.00 15408.00 ------------ ---------- Sterner Lighting No. KN -12 -G 627.00 15048.00 705.00 16920.00 685.00 16440.00 622.00 14928.00 70S -VND -C (Local Streets) 12. Furnish Luminaire: Sterner EACH 1.0 587,00 587,00 Lighting No. MQ- 35 -E -10- 556.00 556.00 582.00 582.00 540.00 540.00 547.00 547.00 2/3 -N -2505 -VND -C See Note 11 on P -7 (1986 -R) 13. Furnish Luminaire: Sterner EACH 1.0 573,00 573,00 545.00 545.00 582.00 582.00 528.00 528.00 534.00 534,00 Lighting No. MQ- 30- E- 10 -2/3- N -1505 -VND -C See Note 11 on P -7 (1986 -R) 14. Furnish 12 Long Round, EACH 2.0 437,00 874,00 Al Straight Aluminum Poles: 346.00 692.00 358.00 716.00 325.00 650.00 328.00 Sterner Lighting No. 656.00 RSA- 12 -C -C -N 15. Furnish Luminaire: Sterner EACH 2.0 643.00 1286.00 614.00 1228.00 693.00 1386.00 595.50 1191.00 601.00 1202.00 Lighting No. KN- 12- G- N -70S- VND -C 16, Concrete bases installed for EACH 9.0 198.00 1782.00 264,00 2376.00 369.00 3321.00 299.00 2691.00 305.00 2745.00 35 Ft. Standards (Shingle Creek Parkway) See Note 12 on P -7 (1986 -R) 17. Concrete bases installed for EACH 12.0 198.00 2376,00 12 ft. Standards (Shingle 254.00 3048.00 361.00 4332.00 294.00 3528,00 299.00 3588.00 Creek Parkway) See Note N2 on P -7 (1986 -R) 18. Concrete bases installed for EACH 28.0 30 ft. Standards (Local 239.00 6692.00 265.00 7420.00 369.00 10332.00 299.00 8372.00 299.00 8372.00 Streets) See Note 12 on P -7 (1986 -R) 19. Concrete bases installed for EACH 24,0 239.00 5736.00 12 ft. Standards (Local 254,00 6096.00 361.00 8664.00 294.00 7056,00 299.00 7176.00 Streets) See Note 82 on P -7 (1986 -R) Contract McNERNERY INDUSTRIES tem ---- - - - - -- Unit KILMER ELECTRIC CO. EAGAN -McKAY ELECTRICAL COLLINS ELECTRIC CO. ELECTRIC SERVICE CO. umber Contract Item Unit Quantity Price Amount ------- -------------- --- - - - - -- - ------------ --- --- ---------- ----- --- - - ---• Unit Unit Unit Unit Price Amount Price Amount Price Amount Price Amount --------------------------------------------------------------------------------------------------- 20. 2'' RSC Conduit, Direct L.F. 9900.0 3.56 35244.00 20, 4.21 41679.00 4.82 47718.00 4.95 49005.00 5.90 58410.00 Burial See Note i3 on P -7 (1986 -R) 21. 2'' RSC Conduit, Placement L.F. 1500.0 5.22 7830.00 21. 8.54 12810.00 11.75 17625.00 10.65 15975.00 9.00 13500.00 Under Pavement See Note B3 on P -7 (1986 -R) 22. 3'' R.S.C. See Note on L.F. 100.0 7.63 763.00 Y2, 14.59 1459.00 14.94 1494.00 P -7 (1986 -R) 17.00 1700.00 16,00 1600.00 23. No. 6 THWN Wire in Conduit L.F. 46000.0 0.44 20240.00 P3, 0.37 17020.00 0.26 11960.00 0.41 18860.00 0.40 18400.00 See Note E4 on P -7 (1986 -R) 24. Feed Point Installations EACH 3.0 6259.00 18777.00 24, 3370.00 10110.00 3821.00 11463.00 3850.00 11550.00 3300.00 9900.00 25. 3' Square Handholes, EACH 25.0 379.00 9475.00 25, 321.00 8025.00 303.00 7575.00 380.00 9500.00 300.00 7500.00 Concrete Covers 26. 3' Square Handholes, EACH 5.0 558.00 2790.00 26. $06.00 2530.00 518.00 2590.00 625.00 3125.00 480.00 2400.00 Steel Covers 27. Restoration to Boulevard/ L.S. 1.0 1000.00 1000.00 Sodded Areas P7, 6115.00 6115.00 1000.00 1000.00 2500.00 2500.00 15000.00 15000.00 i 28. Restoration of Damaged SW L.S. 1.0 2200.00 2200.00 28, 4325.00 4325.00 500.00 500.00 750.00 750.00 3200.00 3200.00 29. Restoration of Damaged L.S. 1.0 1700.00 1700.00 29, 2250.00 2250.00 800.00 800.00 250.00 250.00 3500.00 3500.00 Bituminous Surfaces 30. Salvage Existing Standards EACH 2.0 240.00 480.00 30. 175.00 350.00 210.00 420.00 125.00 250,00 150.00 300.00 d Fixtures TOTAL COST PROJECT 1986 -21 233313.00 TOTAL COST 242401.00 245263.00 245566.00 268961.00 I o GARDEN' �-o' CITY �� ��%- X summi I PARK " H ENN. CO. L! BRARY CL Z ; ! I ' AND 3 j �• GOVT SERV. CENTER w I� p GRANOVI PARK f I \f t � I I I I � I CSAH N0. ( I Node location • Kensington light fixture location 0-, Marquette light fixture location T TAX INCREMENT DISTRICT STUDY CITY t.f `1 \1r' ±.....• BROOKLYN CENTER. MN. STREET LIGHTING ANALYSIS - 'JECT FOOT UNIFORMITY NEIGHBORHOOD ROAD SPEED �. LOCATION HEIGHT LAMP SPACING CANDLES RATIO TYPE WIDTH LIMIT REMARKS Strip commercial development 77 -32 Excelsior Boulevard 30' 250 W. 55' 3.0 F.C. 2.6:1 Heavy 95' 35 problem area for crime -4 lane Hwy #100 to France H.P.S. Staggered Commercial -Bus. , with median and few stoD iiC'S County Rd. #18 50' 1000 W. 150' 1.5 F.C. 2:1 Major Freeway 55 Main freeway on north - south Mtka. Blvd. to Mercury Staggered (Residential through residential area T.H. #12 Cobra Area Abutting) lane divide freeway with exits • I 35' 150 W. 145' 1.36 -2.04 2.27:1 50' 35 Varying road width - 4 lane 78 -49 CLR approaches H.S.P. Staggered Varies 3.19:1 Business No parking to Vernon Avenue Wingate 4.22:1 Type II Distribution - 7 -58 Louisiana E CLR 30' 250 W. 110' 1.25 F.C. 2.94:1 Medium Taper 35 Strip commercial - 4 lane w/ C.S.A.H. #16 H.P.S. Staggered Commercial median - approach to intersec :ion Wingate -11C Vernon Ave. - 35' 150 W. 200' 1.18 3.32:1 66' 35 24' lanes w/18' median. Ma?^ CLR to Hwy .!12 H.P.S. Opposite Business traffic at 8 -4:30 schedule Wingate Tvoe II Distribution 78 -48 Gamble Drive ::5' 150 W. 125' 1.13 4.3:1 50' 35 2 -24' Lanes H.P.S. Staggered Business Type II Distribution Wingate 30' 250 W. 100' 1.1 F.C. 3.5:1 Light 64' 30 Mixture of light commerical and 75 -33 Louisiana Ave. H.P.S. Staggered Commercial residential. 4 lane with ne ian Walker to 32nd St. Marquette soon to be major north -south ax;. 73 -36 Texas Ave. 30' 400 W. 100' 1.0 F.C. 3:1 Residential 44' 35 Major arterial through resiaen 36th to Mtka. Mercury Staggered tial.Divide 2 lane with parking Cobra aO-151 W. 38th St. L 150 W. •19 i Natchez Parking Lot 28' H.P.S. 125' .99 F.C. 9.6:1 Commercial N/A N/A Parking Lot 118' x 500' t _ Marquette 77-IRA Oxford Street 30' 150 W. No median or sidewalk H.P.S. 150' 0.8 4 :1 Industrial 48' 30 2 lane with parking. Marquette Staggered i 0 0 STREET LIGHTING ANALYSIS PROJECT FOOT UNIFORMITY NEIGHBORHOOD ROAD SPEED NO. LOCATION HEIGHT LAMP SPACING CANDLES RATIO TYPE WIDTH LIMIT REMARKS 79 -11 Zarthan 150 ll. 150' Business b Heavy morning R evening business T12 to C.L.R. 30' H.P.S. Staggered .7 F.C. 3.4:1 Residential 44' 30 traffic. Win ate 78 -44A 16th Street 35' 150 11. 150' .58 F.C. 3:1 Business 40' 30 Minor traffic artery office Vernon to Zarthan H.P.S. Staggered district. Wingate 80 -17 W. 36th Street 30' 150 W. 150' 53 F.C. 3.8:1 Heavy commer- Tex,s H.P.S. Staggered cial /residen- 36' 30 Heavy arterial traffic Marquette tial 76 -22 Texas Ave. 25' 150 W. 200' 0.5 F.C. 7.5:1 Residential 44' 30 Arterial on north -south axis CLR to T.H. 12 H.P.S. Staggered 2 lane with oarkina Harquett - Bike b pedestrian parkway syst =r. 78 -05 Shelard Park 20' 100 W. 110' 0.5 F.C. 10:1 Parkway 37 -41' 30 for commercial office develcr- Ford Road H.P.S. Staggered Shelard Parkwav ment complex and interconnec.'no Monterey Drive 81 -37 Excelsior to :•l. 36th 30' 1 H P Staggered .47 4,1 1 Park b Multi- unit Residential 4B' 30 Major Collector Street Business b Collector /Alternate access 81 -26 ll. 38th 5 39th 150 1I. 200' one .43 5.1:1 Residential 40' 25 to Excelsior Blvd. Streets 30' H.P.S. side 80 -11 Cedar Lake Road 25' 150 W. 215' .43 19:1 Multi -unit 32' 30 Collector St. for M. U. Housina_. (East of #100) H.P.S. Staggered Residential Marquett Member introduced the following resolution and moved its adoption 0 RESOLUTION NO. RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR IMPROVEMENT PROJECT NO. 1986 -21, EARLE BROWN FARM STREETSCAPE IMPROVEMENT PROJECT PHASE III STREETSCAPE LANDSCAPING CONTRACT 1986 -S WHEREAS, pursuant to an advertisement for bids for the Earle Brown Farm Streetscape Improvement Project, Phase III Streetscape Nodes, Improvement Project No. 1986 -21, bids were received, opened, and tabulated by the City Clerk and the Director of Public Works, on the 26th day of February, 1987. Said bids were as follows: Bidder Bid Amount Fair's Garden Center $ 54,805.50 Greenworks, Inc. 59,827.83 Noble Nursery 70,700.75 Minnesota Valley Landscape 78,891.50 J.T. Noonan Company, Inc. 82,360.75 St. Peter Greenhouse & Landscape 84,426.67 Lakeland Nursery 112,211.00 WHEREAS, it appears that Fair's Garden Center of 9340 Fair Way, Maple Grove, Minnesota is the lowest responsible bidder; and WHEREAS, the appearance of the landscaping would be enhanced by using larger sized evergreen trees at a cost of $4,030: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota that: 1. The Mayor and City Manager are hereby authorized and directed to enter into the attached contract, in the amount of $58,835.50, including $4,030.00 for larger sized evergreen trees, with Fair's Garden Center of 8340 Fair Way, Maple Grove, Minnesota 55114 in the name of the City of Brooklyn Center, for Improvement Project No. 1986 -21, Contract 1986 -S according to the plans and specifications therefor approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. BE IT FURTHER RESOLVED that: 1. The estimated cost of the Earle Brown Farm Streetscape, Phase III Improvement Project No. 1986 -21, Contract 1986 -S is hereby amended from $104,848.54 to $69,007.50. The estimated cost is comprised of the following: RESOLUTION NO. As Approved As Bid Construction $ 96,777.00 $ 58,835.50 Technical Services Consultant 4,200.00 7,060.00 City 1,936.00 1,936.00 Administration (1 %) 967.77 588.00 Legal (1%) 967.77 588.00 TOTAL EXPENSES $104,848.54 $ 69,007.50 2. The estimated costs to be financed as follows: As Approved As Bid Special Assessments to Private Property MSA Accounts 2600 (Expendable) 2611 (Restricted Reserve) 2613 (State Approved Projects) Capital Project Fund (Division _) General Fund (Division _) H.R.A. $ 104.848.54 $ 69.007.50 TOTAL REVENUE $ 104,848.54 $ 69,007.50 Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. ® WESTWOOD PLANNING & ENGINEERING COMPANY N, .T: .,, � �� ~ ` £c March 4, 1987 Mr. Bo Spurrier City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 RE: Earl Brown rown Farm Area Streetsca a Planting P (.1986-S) ro'ect P 9 J Dear Mr. Spurrier: We have reviewed the bids for the streetscape plantings (Contract 1986 -S) opened at 11:00 A.M. on Thursday, February 26, 1987. Our estimate was just under $84,000.00. The apparent low bid is Fair's Garden Center, Inc. of Monticello at $54,805.50. A detailed review of prices and extended prices confirms them as low bidder at the amount read at the bid openings. Highly competitive forces in the industry brought bid prices substantially lower than estimated.. We have checked with two previous clients of Fairs (the City of St. Louis Park and St. Paul) and see no reason not to award them the contract based on their experiences. Therefore we recommend the award of Contract 1986 -S to Fair's Garden Center of Monticello. Further we suggest the City allow the staff the flexibility to utilize the alternative (larger size evergreen tree's in some instances). The unit prices govern final contract amount. Sincerely, WESTWOOD PLP NING & ENGINEERING COMPANY r � Tim Erkkila, ASLA A P R J V E- D Vice President Planning ATE TE:nt. c 7415 WAYZATA BOULEVARD, MINNEAPOLIS, MINNESOTA 55426 (612) 546 -0155 BID OPENING 11:00 A.M., THURSDAY, FEBRUARY 26, 1987 CONTRACT 1986 -S EARLE BROWN FARM AREA STREETSCAPE PLANTING PROJECT IMPROVEMENT PROJECT NO. 1986 -21 BID CONTRACTOR SECURITY BID AMOUNT 1. Fair's Garden Center, Inc. 5% $ 54,805.50 2. Greenworks, Inc. 5% 59,827.83 3. Noble Nurseries, Inc. 5% 70,700.75 4. Minnesota Valley Landscape Inc.l. 5% 78,891.50 5. J.T. Noonan Company, Inc. 5% 82,916.75 6. St. Peter Greenhouse & Landscaping 5% 84,426.67 7. Lakeland Nurseries, Inc. 5% 112,210.30 FOOTNOTES 1. Did not acknowledge Addendum No. 2 2. Did not include bid price for supplemental topsoil on bid form 3. Extended prices changed slightly in retabulation form written bid. Contract FAIR'S GARDEN CENTER LAKELAND NURSERY NOBLE NURSERY, INC. ST. PETER GREENHOUSE J.T. NOONAN COMPANY GREENWORKS INC. MINN. VALLEY LANDSCAPE INC. Item ---- - - - - -- unit Unit Unit Unit Unit Unit Unit Number Contract Item ----------- - - - - -- Unit Quantity Price Amount Price Amount Price Amount Price Amount Price Amount Price Amount Price Amount - ------- ---------------------------------- 1. Boston Ivy, 2yr. Pot EACH 5.0 10.00 50.00 12.00 60.00 10.00 50.00 10.95 54.75 11.00 55.00 7.50 37.50 11.00 55.00 2. Black Hills Spruce, 7' B.B. EACH 11.0 140.00 1540.00 314.00 3454.00 130.00 1430.00 219.00 2409.00 240.00 2640.00 152.00 1672.00 198.00 2178.00 3. Black Hills Spruce, 5' B.B. EACH 24.0 95.00 2280.00 260.00 6240.00 100.00 2400.00 169.00 4056.00 160.00 3840.00 113.00 2712.00 127.00 3048.00 4. Compact Amur Maple, 36" Pot EACH 23.0 15.00 345.00 47.00 1081.00 25.00 575.00 32.95 757.85 23.00 529.00 16.50 379.50 22.00 506.00 5. Columnar Buckthorn, 4' Pot EACH 43.0 15.00 645.00 30.00 1290.00 25.00 1075.00 33.95 1459.85 23.00 989.00 14.35 617.05 22.00 946.00 6. Common Hackberry, 3 -112" B.B. EACH 6.0 200.00 1200.00 424.00 2544.00 350.00 2100.00 329.00 1974.00 390.00 2340.00 307.50 1845.00 275.00 1650.00 7. Common Hackberry, 2'' B.B. EACH 1.0 150.00 150.00 287.00 287.00 150.00 150.00 199.00 199.00 205.00 205.00 143.50 143.50 182.00 182.00 S. Crimson Pygmy Barberry, 15'' P EACH 121.0 15.00 1815.00 32.50 3932.50 15.00 1815.00 17.95 2171.95 11.00 1331.00 14.35 1736.35 22.00 2662.00 9. Dwarf European Cranberry, 18 EACH 53.0 15.00 795.00 29.75 1576.75 18.00 954.00 19.25 1020.25 15.00 795.00 12.30 651.90 33.00 1749.00 10. Dwarf Korean Lilac, 24'' Pot EACH 50.0 15.00 750.00 25.50 1275.00 18.00 900.00 32.95 1647.50 17.00 850.00 14.35 717.50 18.00 900.00 11. Dwarf Mugho Pine, 24'' Pot EACH 21.0 15.00 315.00 54.00 1134.00 40.00 840.00 31.50 661.50 46.00 966.00 24.60 516.60 44.00 924.00 12. Dwarf Ninebark, 36'' Pot EACH 31.0 15.00 465.00 39.50 1224.50 18.00 558.00 15.95 494.45 10.00 310.00 14.35 444.85 13.00 403.00 13. Engleman Ivy, 2yr. Pot EACH 7.0 10.00 70.00 9.00 63.00 10.00 70.00 10.95 76.65 9.00 63.00 7.50 52.50 11.00 77.00 14. Emerald Queen Maple 3.5" B.B. EACH 8.0 275.00 2200.00 487.00 3896.00 350.00 2800.00 329.00 2632.00 370.00 2960.00 246.00 1968.00 330.00 2640.00 15. Emerald Queen Maple, 2" B.B. EACH 15.0 150.00 2250.00 274.00 4110.00 125.00 1875.00 209.00 3135.00 205,00 3075.00 143.50 2152.50 182.00 2730.00 16. Hosta, Royal Standard, 2yr Pot EACH 118.0 4.00 472.00 6.40 755.20 4.00 472.00 10.95 1292.10 7.00 826.00 3.50 413.00 3.00 354.00 17. Isanti Dogwood, 36'' Pot EACH 59.0 20.00 1180.00 34.00 2006.00 18.00 1062.00 38.95 2298.05 22.00 1298.00 12.30 725.70 22.00 1298.00 18. Japanese Spirea, 12" Pot EACH 70.0 15.00 1050.00 25.65 1795.50 12.00 840.00 10.95 766.50 10.00 700.00 12.30 861.00 12.00 840.00 19. Kentucky Coffeetree, 2'' B.B. EACH 7.0 150.00 1050.00 273.00 1911.00 170.00 1190.00 199.00 1393.00 210.00 1470.00 164.00 1148.00 193.00 1351.00 20. Mint Julep Juniper, 24" Pot EACH 105.0 20.00 2100.00 43.75 4593.75 22.00 2310.00 25.55 2682.75 26.00 2730.00 22.55 2367.75 24.00 2520.00 21. Northwood Red Maple, 3.5'' B.B EACH 6.0 200.00 1200.00 415.00 2490.00 300.00 1800.00 329.00 1974.00 440.00 2640.00 307.50 1845.00 435.00 2610.00 22. Northwood Red Maple, 2'' B.B. EACH 11.0 150.00 1650.00 285.00 3135.00 180.00 1980.00 209.00 2299.00 205.00 2255.00 143.50 1578.50 193.00 2123.00 23. Nearly Wild Rose, 18'' Pot EACH 51.0 10.00 510.00 21.50 1096.50 20.00 1020.00 15.95 813.45 13.00 663.00 12.30 627.30 14.00 714.00 24. Pin Oak, 3-1/2'' B.B. EACH 2.0 250.00 500.00 488.00 976.00 375.00 750.00 329.00 658.00 370.00 740.00 287.00 574.00 385.00 770.00 25. Pin Oak, 2" B.B. EACH 36.0 140.00 5040.00 277.00 9972.00 190.00 6840.00 199.00 7164.00 210.00 7560.00 143.50 5166.00 193.00 6948.00 r i ! e. a Item Contract FAIR'S GARDEN CENTER LAKELAND NURSERY NOBLE NURSERY, INC. ST. PETER GREENHOUSE J.T. NOONAN COMPANY ---- - - - - -- Unit Unit Unit Unit Unit GREENWORKS INC. MINN. VALLEY LANDSCAPE INC. Number Contract Item Unit Quantity Price Amount Price Amount Price Amount Price Amount Price Amount --------- -------- - - -- -- Unit Unit ---- ------- --- -------- -- - - -� - -- �� -- - -�- Price Amount Price Amount 26. Peegee Hydrangea, 24" Pot EACH ----------- -- 15.0 10.00 --- ---- ----- 150.00 26.25 393.75 15.00 225.00 31.50 472.50 15.00 225.00 10.25 153.75 13.00 195.00 27. Red Grootendorst,Rose 24" Pot EACH 16.0 15.00 240.00 16.90 270.40 20.00 320.00 10.95 175.20 13.00 208.00 12.30 196.80 13.00 208.00 6.0 275.00 1650.00 28. Redmond Linden, 3 -1/2" B.B. EACH 424.00 2544.00 350.00 2100.00 358.00 2148.00 370.00 2220.00 205.00 1230.00 385.00 2310.00 29. Redmond Linden, 2'' B.S. EACH 19.0 140.00 2660.00 226.95 4312.05 150.00 2850.00 199.00 3781.00 190.00 3610.00 143.50 2726.50 182.00 3458.00 30. Summit Ash, 3 -1/2" B.B. EACH 2.0 200.00 400.00 342.00 684.00 275.00 550.00 229,00. 458.00 270.00 540.00 246.00 492.00 275.00 550,00 31. Skyline Honeylocust, 3.5- B.B EACH 6.0 200.00 1200.00 433.00 2598.00 350.00 2100.00 329.00 1974.00 370.00 2220.00 287.00 1722.00 358.00 2148.00 32. Skyline Honeylocust, 2'' B.B. EACH 17.0 140.00 2380.00 268.85 4570.45 150.00 2550.00 199.00 3383.00 190.00 3230.00 143.50 2439.50 193.00 3281.00 33. Scotch Pine, 7' B.B. � EACH 10.0 130.00 1300.00 287.00 2870.00 130.00 1300.00 219.00 2190.00 240.00 2400.00 123.00 1230.00 209.00 2090.00 34. Scotch Pine, 5' B.B. EACH 18.0 100.00 1800.00 259.00 4662.00 100.00 1800.00 169.00 3042.00 160.00 2880.00 102.50 1845.00 138.00 2484.00 35. Snowmound Spirea, 18" Pot EACH 64.0 15.00 960.00 23.50 1504.00 15.00 960.00 14.95 956.80 15.00 960.00 10.25 656.00 13.00 832.00 36, Techny Globe Arborvitae, EACH 12.0 25.00 46.50 558.00 40.00 480.00 39,95 479.40 44.00 528.00 30.50 246.00 18.00 216.00 24" Pot 300.00 37. Taunton Yew, 24" Pot EACH 70 .0 20.00 1400.00 58.00 4060.00 40.00 2800.00 43.95 3076.50 56.00 3920.00 30.75 2152.50 43.00 3010.00 38. Vanhoutte Spirea, 361- Pot EACH 33.0 15.00 495.00 30.00 990.00 18.00 594.00 19.25 635.25 11.00 363.00 12.30 405.90 15.00 495.00 39. Winged Euonymus, 36'' Pot EACH 33.0 15.00 495.00 42.00 1386.00 20.00 660.00 17.95 592.35 26.00 858.00 18.45 608.85 44.00 1452.00 i 40. Welchi Juniper, 361 Pot EACH 22.0 15.00 330.00 43.75 962.50 30.00 660.00 30,95 680.90 66.00 1452.00 30.75 676.50 44.00 968.00 41. Webber Juniper, 24'- 15.00 4065.00 Pot EACH 271.0 28.00 7588.00 22.00 5962.00 24.95 6761.45 28.00 7588.00 23.58 6390.18 24,00 6504.00 42. Wineleaf Potentilla, 4'' 54.0 3.00 162.00 Pot EACH 19.55 1055.10 10.00 $40.00 3.98 214.92 7.00 43. Topsoil 378.00 10.25 553.50 3.00 162.00 C.Y. 50.0 10.00 500.00 30.00 1500.00 7.00 350.00 NO BID NO BID 17.00 850.00 12.00 600.00 11.00 550.00 1.65 3176.25 44. Weed Control Fabric S.Y. 1925.0 0.90 1732.50 1.35 2598.75 2.80 5390.00 1.15 2213.75 1.25 2406.25 0.82 1578.50 45. Black Plastic Edger (4") L.F. 2780.0 0.80 2224.00 1.55 4309.00 1.50 4170.00 1.16 3224.80 1.25 3475.00 0.62 1723.60 1.65 4587.00 46. Transplant Trees, 3 -1/2" cal. EACH 2.0 100 200.00 125.00 250.00 100.00 200.00 60.00 120.00 70.00 140.00 50.00 100.00 83.00 166.00 47. Transplant Trees, 3" cal. EACH 1.0 100.00 100.00 125.00 125.00 100.00 100.00 60.00 60.00 70.00 70.00 50.00 50.00 83.00 83.00 48. Transplant Trees, 5-- 1.0 100.00 100.00 cal. EACH 175.00 175.00 100.00 100.00 100.00 100.00 70.00 70.00 75.00 75.00 165.00 165.00 49. Transplant Shrubs, 36" height EACH 19.0 10 . 0 0 190.00 22.50 427.50 25.00 475.00 10.00 190.00 12.00 228.00 5.00 95.00 44.00 836.00 50. Remove Tree, 3'' cal. EACH 1.0 50 50.00 90.00 90.00 50.00 50000 80.00 80.00 40.00 40.00 50.00 50.00 165.00 165.00 51. Remove Rock Mulch L.S. 1.0 100 100.00 250.00 250.00 350.00 350.00 150.00 150.00 420.00 TOTAL COST PROJECT 1986 -21 420.00 10.00 50.00 220.00 220.00 112210.30 54805.50 70700.75 84426.67 82916.75 59827.83 78891.50 Member introduced the following resolution and moved its adoption: i RESOLUTION NO. RESOLUTION REJECTING ALL BIDS AND ORDERING ADVERTISEMENT FOR NEW BIDS FOR IMPROVEMENT PROJECT NO. 1987 -02, WATER TOWER NO 1 RECONDITIONING. CONTRACT 1987 -B WHEREAS, pursuant to and advertisement for bids for Improvement Project No. 1987 -02, Contract 1987 -B, bids were received, opened and tabulated by the City Clerk and the City Engineer on the 19th day of February, 1987. Said bids were as follows: Bidder Bid Amount Johnson Brothers Company $ 57,953.00 Abhe and Svoboda, Inc. 92,035.00 Maguire Iron, Inc. 98,030.00 Odland Protective Coatings, Inc. 98,100.00 Tenyer Coatings, Inc. 101,000.00 AND, WHEREAS, the low bidder, Johnson Brothers Company, made an error in computing its bid for the work. AEC - Engineers and Designers, Engineer for the project, has reviewed the bid and acknowledged that an error was made by the low bidder; and WHEREAS, the second low bid is too high above the estimate of $78,200 to be considered: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota that: 1. All bids received for Project No. 1987 -02 are hereby rejected. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposit made with their bids. 2. The City Clerk shall prepare and cause to be inserted at least twice in the official newspaper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published as required by law, shall specify the work to be done, shall state that said bids will be received by the City Clerk until the date and time specified, at which time they will be publicly opened at City Hall by the City Clerk and the City Engineer. Subsequently, the bids shall be tabulated and will then be considered by the City Council at a meeting of the City Council. The advertisement shall state that no bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City for 5 percent of the total amount of such bid. RESOLUTION NO. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 511 Eleventh Avenue South A EC— ENGINEERS & DESIGNERS Minneapolis, Minnesota 55415 612/332 -8905 March 3, 1987 Mr. Bo Spurrier City Engineer City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Subject: Johnson Brothers Bid Evaluation Cleaning, Repairing and Painting 500 MG Elevated Water Tower No. 1 Brooklyn Center Project No.1987 -02 AEC No. 5008 -417 Dear Mr. Spurrier: At the February 19, 1987, bid opening for the referenced project, Johnson Brothers were the apparent low bidders, with a bid of $57,953.00. The next low bid was $92,035.00, and the engineer's estimate, excluding the sign painting, was $78,200.00. In discussing the bid with Johnson Brothers, it was apparent that they made an error in understanding the coating requirements on the project. Since the bidder made a mistake on his proposal, we recommend that all bids be rejected and the project rebid. Sincerely, AEC - ENGINEERS & DESIGNERS APPR0V DATE �� I John R. 8uzek, P. E. President DIR. o/ 'PusLlc Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING CHANGE ORDER RELATING TO THE REHABILITATION OF THE EXISTING PEDESTRIAN BRIDGE AT THE CENTERBROOK GOLF COURSE (IMPROVEMENT PROJECT NO. 1985 -23, PHASE I: CONTRACT 1986 -C) WHEREAS, the Director of Public Works has advised the City Council that the plans prepared for the rehabilitation of the existing pedestrian bridge at the Centerbrook Golf Course are structurally inadequate, and recommends that Contract 1986 -C be amended to provide for the rehabilitation of this bridge based on revised, structurally sound plans; and WHEREAS, the Director of Public Works has negotiated a proposed Change Order with Shafer Contracting Company, Inc. to rehabilitate said bridge on the basis of revised plans at a total cost of $30,843.75 in lieu of the contract price of $20,000 based on the old plans; i.e. an increase of $10,843.75; and WHEREAS, the City Council determines that it is necessary to provide a structurally adequate bridge at this location: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota that the Change Order to Contract 1986 -C, providing for the rehabilitation of the pedestrian bridge at a total cost of $30,843.75 in lieu of the $20,000 cost for the rehabilitation of this bridge based on the original plans is hereby approved. The Mayor and City Manager are hereby authorized and directed to execute said Change Order on behalf of the City of Brooklyn Center. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY 6301 SHINGLE CREEK PARKWAY OF B ROOKLYN BROOKLYN CENTER, MINNESOTA 55430 C TELEPHONE 561 -5440 ENTER EMERGENCY - POLICE - FIRE 911 TO: Gerald G. Splinter, City Manager FROM: Sy Knapp, Director of Public Works DATE: March 5, 1987 RE: Pedestrian Bridge Rehabilitation at Centerbrook Golf Course At the February 23, 1987 City Council meeting we were requested to consider the feasibility of rehabilitating the bridge without the use of railings. Please be advised that it is my opinion that this is not a feasible alternative for the following reasons: 1. The bridge deck at this location is approximately 8 feet above the normal creek level. The Uniform Building Code requres the installation of railings on any pedestrian bridge which is more than three (3) feet above the adjacent ground line. 2. The deck of this bridge is only 6 feet wide, and the rehabilitated bridged will be 95 feet long. The psychological effect of walking this bridge without railings would be equivalent to "walking a plank ". The costs for widening the bridge to a comfortable width would far exceed the costs for the railings. Accordingly, it is my belief that we really have no choice other than to proceed on the basis of the recommendation (copy attached) which was submitted for Council consideration at the February 23, 1987 meeting. Respe tfully submitted, Sy app SK: jn CITY 6301 SHINGLE CREEK PARKWAY OF :YROOKLYN BROOKLYN CENTER, MINNESOTA 55430 C ENTER TELEPHONE 561 -5440 E NTLI R EMERGENCY - POLICE - FIRE 911 TO: Gerald G. Splinter, City Manager FROM: Sy Knapp, Director of Public Works DATE: February 19, 1987 RE: Rehabilitation of Existing Pedestrian Bridge at the Centerbrook Golf Course One of the items included in the construction contract for the Centerbrook Golf Course is the rehabilitation of the old pedestrian bridge /water main bridge across Shingle Creek, approximately 300 feet south of T.H. 100. You will recall that the original purpose of this bridge was to provide a water main crossing over Shingle Creek and that the second purpose was to serve as a pedestrian bridge. The old pedestrian bridge was constructed with steel girders, a wood plank decking, and a wood railing. The wood railing was frequently damaged by vandalism and finally was removed about 8 to 10 years ago. The wood decking was in fair condition, but the bridge was too narrow and the grades on the bridge were too steep to provide proper service to allow this bridge to serve it future function as the connecting link between Green No. 9 of the golf course, which is now under construction, and the Clubhouse, which is now under construction. Accordingly, the contract for construction of the golf course includes a line item for the rehabilitation of this bridge. The plans on which that bid item is based were prepared by the Brooklyn Center Engineering Department several years prior to development of the current plans for the golf course, but were then "put on the shelf" during the early stages of discussion of golf course development. When detailed plans for construction of the balance of the golf course were developed, those previously developed plans for rehabilitation of this bridge were simply incorporated into the overall construction plan and the City's existing contract with Shafer Contracting, Inc. provides for rehabilitation of this bridge in accordance with those plans at a lump sum price of $20,000. The contract specifications require that, prior to fabrication of the new bridge deck and railing, the contractor must submit shop drawings showing details of the proposed construction and structural calculations indicating the adequacy of the bridge to support the loadings which will be applied to the bridge. In accordance with this requirement of the specifications the contractor and his supplier started development of shop drawings and structural calculations several months ago, then advised us that the basic plan on which the contract is based is inadequate structurally to carry the loads which will be applied. 0 Subsequently, we asked the firm of Barr neering, Inc. to evaluate the plans for the bridge. Barr Engineering co � e m 4pe fabricators conclusion, �' 19M 1LL-1MEYIC�Qry %� February 19, 1987 Page 2 indicating that while the bridge was adequate to support the vertical loads which will be applied to the bridge, the basic design of the bridge would be inadequate to sustain overturning forces resulting from the impact of small vehicles (golf carts, maintenance equipment, etc.) which may hit the side of the bridge. We then requested Barr Engineering to work with the contractor and his fabricator to develop an economical, and structurally adequate, redesign for this bridge. We now have plans prepared and certified by Barr Engineering for the reconstruction of this bridge. Based on those plans, Shafer Contracting Company, Inc. is proposing to rehabilitate the bridge at a total cost of $30,843.75, i.e, an increase of $10,843.75 over the contract price. After reviewing the proposed price with Barr Engineering it is my opinion that this price is reasonable and fair. Accordingly, I recommend that the City Council approve a Change Order for this purpose. A resolution is attached for consideration by the City Council. Respectfully submitted, Sy K app SK: jn Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING PROCEDURES FOR THE ADMINISTRATION OF THE DISEASED SHADE TREE REMOVAL PROGRAM BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center that the following procedures are hereby approved for the administration of the Diseased Shade Tree Removal Program in accordance with Chapter 19, Sections 1501 through 1506 of the Brooklyn Center Code of Ordinances: Step 1 The Tree Inspector inspects shade tree(s) and marks any tree with a number if it is found to be infected to any degree with the Dutch Elm Disease fungus "Ceratocystis Uomi (Buisnan) Moreau" or if it harbors any of the elm bark beetles "Scolytus Multistriatus" or "Hylurgopinus Rufipes ". Step 2 The "Notice to Abate Nuisance and Diseased Shade Tree Removal Agreement" is prepared by the City Engineer. The notice identifies the diseased tree(s), specifies whether it is on private property or in the boulevard, specified whether the stump will be removed or debarked and specifies the removal costs. The notice is sent to the property owner along with a letter of explanation, a description of the diseased tree removal program options, and a copy of the diseased shade tree removal ordinance. This material lists the options and explains the terms under which trees must be removed. Step 3 Concurrently with preparing and sending the notice to the property owner, the City Engineer also prepares a resolution, for consideration by the City Council, declaring all trees listed in that resolution to be a public nuisance. The resolution shall be placed on the next City Council agenda. Step 4 If, within the 20 day period specified by Section 19 -1504 of the Ordinance, the property owner has failed, neglected or refused to abate the nuisance and has not authorized the City to abate the nuisance then, if the City Council has adopted a resolution declaring the tree(s) to be a public nuisance, the City Engineer shall prepare a second notice advising the property owner that (a) he is in violation of the ordinance, (b) the City Council has declared the tree(s) to be ( ) a public nuisance and (c) if the violation is not corrected within 5 days after delivery of the notice, the City will proceed to remove the tree(s) and will levy a special assessment against the property covering the costs for removal of the tree(s), administrative costs, and special assessment service charges. When feasible, such notices shall be served in person on the proper owner(s) by the City's Police Department. When service by the Police Department is not feasible, the notice shall be sent to the property owner by Registered Mail. RESOLUTION NO. 0 Step 5 If, the tree(s) is not removed within 5 days after (a) the notice has been served on the property owner by the Police Department, or (b) the date that the registered letter is delivered to the property owner (as evidenced by a return receipt notice), or (c) the date that the Post Office returns the notice to the City Engineer as being undeliverable to the last known address of the property owner, the City Engineer is hereby authorized to have the tree(s) removed by the City's tree removal contractor, and to certify the costs thereof, including removal costs, administrative costs and special assessment service charges, to the City Council for inclusion on the special assessment roll. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. i CITY 6301 SHINGLE CREEK PARKWAY OF B ROOKLYN BROOKLYN CENTER, MINNESOTA 55430 r TELEPHONE 561 -5440 C ENTER EMERGENCY- POLICE - FIRE 911 TO: Gerald G. Splinter, City Manager FROM: Sy Knapp, Director of Public Works DATE: March 5, 1987 RE: Procedures for Administration of the Diseased Shade Tree Program Attached hereto, for City Council consideration, is a resolution establishing a "fast track" procedure for administration of the Diseased Shade Tree Program. As discussed at the February 23, 1987 Council meeting, less than ten percent of the property owners who receive our initial notice of a diseased shade tree fail to respond within the 20 day period specified by the ordinance. For those owners who do not respond, our previously -used procedures have resulted in approximately a 65 -day time lapse between "Point A" (the date when a diseased tree is identified and marked by the Tree Inspector) and "Point B" (the date when the City could authorize its tree removal contract to proceed with removal of the tree). Following notice to the contractor, our specifications allow another 14 days for removal of the tree. If the attached resolution is adopted, the time lapse between "Point A" and "Point B" will be reduced from 65 days to 36 days. Then the contractor must still be allowed 14 days to remove the trees. Accordingly, the overall time lapse will be reduced from approximately 80 days to approximately 50 days. At the February 23, 1987 Council meeting, the City Council requested that we identify any disadvantages of the proposed change in procedure. I can think of only two, i.e.: 1. Under the revised procedures, all trees which are identified as diseased would be "officially" declared to be public nuisances by resolution of the City Council, even if the property owners cooperate and proceed to remove their trees, or authorize the City to remove them, within the 20 day period; and 2. The cost of personal service of the violation notices by the Police Department is greater than the cost of mailing such notices. In response to the first item of concern, I would note that the greatest impetus for speeding up our process comes from complaints received from those persons who do respond in a timely fashion (i.e. "We complied within the 20 day period - why doesn't the City enforce the rules on everybody ?). Based on the advice of our attorney, this is the only way we can satisfy our legal obligations. March 5, 1987 Page 2 In response to the concern regarding increased costs, the Chief of Police has advised that the Code Enforcement Officers should be able to handle this additional duty. Also attached, for the City Council's information, is a copy of the "first notice" and supporting materials which are sent to property owners, i.e.: Exhibit A - Cover letter Exhibit B - Official Notice /Removal Agreement form Exhibit C - Detailed information regarding options Exhibit D - Copy of Ordinance Respe tfully submitted, Sy app Director of Public Works SK: jn EXHIBIT A Dear Property Owner: This is to inform you that the property identified on the enclosed agreement has been found to have a tree(s) infected with Dutch Elm or Oak Wilt Disease. If you are not the Owner or Manager of this property, please advise us immediately. State law requires removal of all diseased trees. City Ordinance specifies that removal must be completed within twenty (20) days of the date of this notice. The enclosed outline describes the options for removal of these diseased trees. Please read the outline carefully, as it fully explains the options available to you. As you read the outline, please refer to the enclosed "Notice to Abate Nuisance and Diseased Shade Tree Removal Agreement ". In the event the infected tree(s) is (are) located in the adjacent street boulevard, the City of Brooklyn Center will pay half of all the removal costs if the removal is completed b the City's Contractor. If you refer to remove the Y Y Y P boulevard tree(s) yourself, the City will not participate in removal or disposal costs. You should be aware that any stump on the boulevard must be removed completely. So that we may know which option for compliance you choose, please follow these steps: 1. Check the option you desire on the "Notice to Abate Nuisance and Diseased Shade Tree Removal Agreement" enclosed 2. Sign on the "Authorized Signature" line 3. Return one (1) signed copy to the City of Brooklyn Center Engineering, 6301 Shingle Creek Parkway, Brooklyn Center, Minnesota 55430 4. Remove trees for wh' ich ou have chosen to do the work y ourself y yo under Option 1. Note that you have only 20 days from the date of the Notice. If you have any questions, please call me at 561 -5440, extension 114. Sincerely, Jill C. Norlander Engineering Secretary JCN:is EXHIBIT B NOTICE TO ABATE NUISANCE AND DISEASED SHADE TREE REMOVAL AGREEMENT 0 CITY OF BROOKLYN CENTER 6301 SHINGLE CREEK PARKWAY 3 [ BROOKLYN CENTER, MINNESOTA 55430 DATE 00/00/00 TELEPHONE 561 -5440 PID 00- 000 -00 -00 -0000 ADDRESS 0000 XXXXXXX XXX XX The undersigned PROPERTY OWNER hereby acknowledges receipt of the NOTICE TO ABATE NUISANCE. Further, said Owner acknowledges that the trees /stuffs to be removed listed below are within the parcel or in the boulevard adjacent to the parcel listed below; and that one half the removal cost of boulevard trees and all of the removal cost of trees within the parcel are the responsibility of the PROPERTY OWNER. TREE NO SIZE LOCATION STUMP CO ST 000 00.00 Private Debark X000.00 000 00.00 Boulevard Remove $ 00.00 **TOTAL** TOTAL $000.00 THE PROPERTY OWNER MUST CHECK ONE OPTION AND SIGN BELOW. OPTION 1 Under this option the PROPERTY OWNER is responsible for the removal of the specified diseased trees /stumps. The required removal must be completed within twenty (20) days from the date of this notice. If the required removal is not completed within the specified time, the City Tree Inspector will order the required removal in accordance F] . Y Pe e9 with the procedures specified in OPTION 2 below. OPTION 2 Under this option the required removal of the specified diseased trees /stumps is completed by the City's Contractor. The City invoices the PROPERTY OWNER for the Contract Cost F] (indicated above) plus an Administrative Fee ($15 per tree). If the invoice is not paid within thirty (30) days from the date on the invoice, the invoice will be collected in accordance with the procedures specified in OPTION 3 below. OPTION 3 Under this option the required removal of the specified diseased trees /stumps is completed by the City's Contractor. The City then certifies a Special Assessment Levy against the ❑ property. The Special Assessment consists of the Contract Cost (indicated above), an Administrative Fee ($15 per tree), a Special Assessment Service Charge ($25 per parcel) and Capitalized Interest Cost ($10 per tree). The Special Assessment Levy shall run for 5 years if the Special Assessment is more than $300, or for 3 years if the Special Assessment is $300 or Less. After the Special Assessment Levy is approved by City Council, the unpaid balance of the Special Assessment shall have the interest rate established by City Council, estimated at 12%. ALL PROPERTY OWNERS with trees removed under this Option are entitled to an assessment hearing pursuant to Minnesota Statute 429.061. A sample of the assessment hearing notice is attached in order to explain the PROPERTY OWNERS' legal rights. I am the PROPERTY OWNER of the above described ro rt and am authorized to bind the above descr° P Pe Y .bed property and agree to conditions specified in the selected option. I have selected the option checked above for the removal of said trees /stumps and agree to the specified costs if removed by the City Contractor according to the specifications on file at the Brooklyn Center City Offices. AUTHORIZED SIGNATURE DATE PROPERTY OWNER IF INFORMATION AT THE LEFT IS NOT o CORRECT, PRINT CHANGES BELOW, ° XXXXXXXXXX XXXXXXXX C 0000 XXXXXX XXX XX C XXXXXXXX, XX 00000 EXHIBIT C CITY OF BROOKLYN CENTER DISEASED TREE REMOVAL PROGRAM OPTIONS 1.00 OPTION 1 PROPERTY OWNER IS COMPLETELY RESPONSIBLE FOR TREE REMOVAL AND DISPOSAL 1.01 Responsibility. The property owner is completely responsible for taking down, removing and disposal of the diseased tree be it on private property or on the adjacent boulevard for which the owner is responsible for maintenance. 1.02 Removal Requirements A. Boulevard. Trees and /or stumps must be removed at least 4" below ground level. The City shall not pay one half the cost of trees removed under this option. B. Private Property. Trees and /or stumps must be removed to at least 4" below ground level by use of mechanical stump remover or debarked to ground level. C. Disposal. Tree may be disposed of at the Hennepin County disposal site on Zachary Lane in Maple Grove. Call 935 -3381 for details. 1.03 Notice Requirements. The property owner must notify the City in writing that the trees have been removed. 1.04 City Charges to Owner. No charge if tree and /or stump is removed by Owner. 1.05 Failure to Remove. If the property Owner does not remove the tree within 20 days the tree shall be removed in accordance with procedures in Option 2 below. 2.00 OPTION 2 PROPERTY OWNER CONTRACTS WITH CITY FOR TREE REMOVAL BY CITY CONTRACTOR AND AGREES TO PAY INVOICE WITHIN 30 DAYS OF RECEIPT 2.01 Responsibility. All work related to diseased tree removal is the responsibility of the City's Contractor. Responsibility for cost is specified below. 2.02 Removal Requirements A. Boulevard. Trees and /or stumps will be removed at least 4" below ground level. B. Private Property. Trees and /or stumps will be removed to at least 4" below ground level by use of mechanical stump remover or debarked to ground level if stump is inaccessible. 2.03 City Charges to Owner for Diseased Tree Removal A. Boulevard. Property Owner shall be invoiced the Contract Cost amount listed in the Removal Agreement (which is half the contract price bid by the City's Contractor), plus an Administrative Charge of $7.50 for each tree removed B. Private Property. Property Owner shall be invoiced the Contract Cost amount listed in the Removal Agreement (which is the full contract price bid by the City's Contractor) plus an Administrative Charge of $15.00 for each tree removed 2.04 Payment of City Charges A. Terms. The City will invoice the charges specified in Section 2.03 above. The property owner has thirty (30) days from the date of the invoice to make full payment of the City Charges. B. Failure to Pay City Charges. If the Property Owner does not make or does not want to make full payment of the City Charges the invoice will be collected in accordance with the procedures listed in OPTION 3, Article 3.04. Page 2 3.00 OPTION 3 OWNER CONTRACTS WITH CITY FOR TREE REMOVAL BY CITY CONTRACTOR WITH ALL COSTS ASSESSED AGAINST PROPERTY 3.01 Responsibility. All work related to diseased tree removal is the responsibility of the City's Contractor. 3.02 Removal Requirements A. Boulevard. Stumps will be removed at least 4" below ground level. B. Private Property. Stumps will be removed to at least 4" below ground level by use of mechanical stump remover or debarked to ground level if stump is inaccessible. 3.03 City Charges to Owner for Special Assessment of Diseased Tree Removal A. Boulevard. Property Owner will be invoiced the Contract Cost amount listed in the Removal Agreement (which is half the contract price bid by the City's Contractor), plus an Administrative Charge of $7.50 and a Special Assessment Service Charge of $10.00 for each tree removed B. Private Property. Property Owner will be invoiced the Contract Cost amount listed in the Removal Agreement (which is the full contract price bid by the City's Contractor) plus an Administrative Charge of $15.00 and a Special Assessment Service Charge of $20.00 for each tree removed 3.04 Assessment Procedures A. Assessment $300 or Less. If the assessment is $300 or less the assessment will be levied for 3 years. B. Assessment Over $300. If the assessment is more than $300 the assessment will be levied for 5 years. C. Date of Assessment Levy. Assessments will be levied after October l and certified to Hennepin County for collection with your property taxes. D. Interest Rate. The interest rate charged on the unpaid balance will be established by the City Council at the time the special assessment is levied. The rate is estimated to be 10 %. 4.00 SENIOR CITIZEN DEFERRAL 4.01 Qualifications A. Ownership. You must be a homestead property owner. B. Age. You must be 65 years of age or older. C. Income. Your total household income must be less than $17,400.00. 4.02 Application Procedures. Contact the City Engineer at 561 -5440 extension 113 for application material if you believe you might be qualified. EXHIBIT D RELATICE TO THE DETECTION AP1D COr?TROL OF DUTCH ETV DISEASE L Section 19 -1501 . NUISANCE DEr IINED Any living r standing elm g g tree or part thereof s ect d oea ny degree with the Dutch elm disease fungus Ceratocy tis Ulmi (Buisnan) Moreau or which harbors any of the elm bark beetles Scolytus Multistriatu.. or 1�ylurgopinus Rufipes is hereby declared to be a public nuisance. Any dead elm tree or part thereof, including logs, branches, stumps, or firewood, is hereby declared to be a public nuisance. Section 1 9 - 1 502. P;UISAlICE PROHIBITED. It shall be unlawful for the owner Of any parcel of lance ie City of Brooklyn Center to permit or maintain on any such parcel of land or upon abutting street right of way any elm tree or dead elm wood which is a public nuisance an defined in ; ection 19 -1501. It shall be the duty of any such owner to promptly abate the nui -ance by removing and destroying such elm tree or dead elm wood in a manner authorized by the City Manager or his duly authorized representative. Section 19 - 1503. IL"PFCTIONS AU^HORIZED. In order to carry out the purposes of this ordinance and to impler.,ent the enforcement thereof, the City Manager or his duly authorized repre -sentative is hereby authorized and empowered to enter upon any parcel of land in the City of Brooklyn Center at all reasonable hours for the purpose of inspecting any elm trees or dead elm wood situated thereon and removing specimens therefrom for laboratory or field analysis. It shall be unlawful for any person to prevent or interfere with the City P ?anager or his duly ordinance. authorized representative in the performance of any duties provided for in this Section 19 -1504. NOTICE TO ABATE NUISANCE. If it is determined that a public nuisance exists on a parcel of land or abutting street right of way, the City Manager shall cause to be served upon the owner of the parcel of land a written notice requiring such owner to abate the nuisance. Written notice shall be served by mail, addressed to the owner of the parcel at his last Down address. If the owner upon whom such notice is served fails, neglects, or refuses to abate the nuisance within 20 days after mailing such notice, the City Manager or his duly authorized representatives may proceed to abate the nuisance and charge the cost thereof against the owner to be paid by such owner to the City of Brooklyn Center. Section 19 -1505. ASSEST1 -!ETT OF UNPAID CHARGES. Each year the City Clerk shall list the total unpaid charges for each nuisance abatement attributable to respective parcels of land pursuant to the provisions of Minnesota Statutes Chapter 429. The City Council shall levy such unpaid charges as special assessments against respective parcels of land, certifying such special assessments to the County Auditor. The special assessments of such unpaid charges shall be in addition to any penalties imposed against the owner of a parcel of land for violation of the provisions of this ordinance. Section 19- 1506. PEPIALTIES. Any person, firm, or corporation violating provisions of this ordinance by failing, neglecting, or refusing to comply with the provisions thereof, shall, upon conviction thereof, be punished by a fine not to exceed five hundred dollars (W500) and by imprisonment not to exceed ninety (90) days. . Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION RECOGNIZING THE ACHIEVEMENT OF CLARA D FOELL WHEREAS, over a five and one -half year period, Clara D. Foell, 3857 Unity Avenue North, Minneapolis, Minnesota, has swam 500 miles in the Brooklyn Center pool; and WHEREAS, this achievement reflects the dedication, skill and perseverance of Ms. Foell; and WHEREAS, it is highly appropriate that the City Council recognizes her accomplishment. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the achievement of Clara D. Foell is recognized and she is hereby congratulated by the Brooklyn Center City Council. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member introduced the following is resolution and moved its adoption: RESOLUTION NO. RESOLUTION DECLARING SURPLUS PROPERTY AND ACCEPTING BID FOR SALE OF 1967 INTERNATIONAL FIRE TRUCK WHEREAS, an appropriation for a new Fire Engine /Pumper was approved in the 1987 budget; and WHEREAS, it was anticipated that a 1967 International Fire Truck would be sold; and WHEREAS, the 1967 International Fire Truck should be declared surplus property before it is sold; and WHEREAS, bids have been taken for the sale of the 1967 International Fire Truck and the following bids were received as follows: BIDDER BID AMOUNT Center City ire Department partment $16.,101.01 Hackensack Fire Department $15,501.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the 1967 International Fire Truck is hereby declared surplus property; and BE IT FURTHER RESOLVED that the bid from Center City Fire Department is hereby accepted in the amount of $16,101.01 and said sale of vehicle will take place upon delivery of the City's new Fire Engine /Pumper. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. �9 Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION DENYING PLANNING COMMISSION APPLICATION NO. 86045 WHEREAS, Crown Coco, Inc. (Applicant) has submitted a request for site and building and special use permit approval to construct a gasoline station and convenience store at 6100 Brooklyn Boulevard; and WHEREAS, the property at 6100 Brooklyn Boulevard is zoned C2 Commerce District; and WHEREAS, the proposed uses are ones which are permitted within the C2 District only upon the issuance of a special use permit; and WHEREAS, Section 35 -220, Subdivision 2 of the Brooklyn Center Zoning Ordinance contains five findings which must be made by the City Council prior to the issuance of a special use permit; and WHEREAS, the site currently has a single access point from Brooklyn Boulevard and the proposed site plan calls for the closing of that access point and the opening of two additional access points; and WHEREAS, it is the policy of the City to limit; the number and location of access points from sites gaining access directly to arterials when additional access points would cause congestion on public streets; and WHEREAS, staff has recommended retention of the single access point to this site in order to minimize traffic congestion on Brooklyn Boulevard; and WHEREAS, the Planning Commission reviewed the application at its meeting on December 11, 1986 considered an amended plan on January 29, 1987, and recommended denial of the application for the reason that the applicant could not demonstrate that all conditions required by Section 35 -220 would be met by the use; and WHEREAS, the City Council conducted a public hearing on the application on February 9, 1987, at which time it heard testimony from all persons wishing to address the Council on the matter and discussed the recommendations of staff and the Planning Commission regarding the same. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that Planning Commission Application No. 86045 is hereby denied, for the following reasons: 1. Special Use Permit Standard 2d, requiring that adequate measures be taken to provide ingress, egress and parking so designed to minimize traffic congestion in the public streets, cannot be met because the applicant's plan calling for the creation of an additional access to the site from Brooklyn Boulevard would cause congestion on Brooklyn Boulevard by establishing an additional access point in an area already having an excessive number of curb cuts within a short distance of one another. RESOLUTION NO. 2. Special use permit Standard 2b, requiring that a proposed special use not be injurious to the use and enjoyment of other property in the immediate vicinity for purposes already permitted and not substantially diminish and impair property values within the neighborhood, cannot be met because operation of a use which will be open for business 24 hours per day, 365 days per year and which will attract an estimated 70 - 80 vehicles per hour will be disruptive to the occupants of the adjacent residential development to the east. NOW, THEREFORE, BE IT FURTHER RESOLVED by the City Council of the City of Brooklyn Center that City staff is authorized and directed to notify the applicant of the denial of its application and to refrain from issuing any permit or approval for the ro ' P J ect. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof; and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 9� Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING THE BROOKLYN CENTER VOLUNTEER FIRE DEPARTMENT TO CONDUCT FIRE DRILLS AT 1601 73RD AVENUE NORTH WHEREAS, William Shimek, the owner of 1601 73rd Avenue North has given permission to the Brooklyn Center Volunteer Fire Department to use the home at 1601 73rd Avenue North as a fire drill site; and WHEREAS, it has been determined that this type of training and drill is very beneficial to the Fire Department. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the Brooklyn Center Volunteer Fire Department is hereby authorized to conduct fire drills at 1601 73rd Avenue North. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon on vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. MEMORANDUM TO: Gerald G. Splinter, City Manager FROM: Ron Boman, Fire Chief DATE: March 4, 1987 SUBJECT: House Burning I would like to have permission to conduct smoke and fire drills in a house located at 1601 73rd Avenue North. This is a small, 3 room, block house that is being removed for construction of a new home. The owner, Mr. William Shimek, a teacher at Brooklyn Center High School, has given us permission to use this house for drilling in. We will be done using it by the end of March 1987 as the owner wants to get the lot cleared. Ie I 4 MEMORANDUM TO: Gerald G. Splinter, City Manager J FROM: Geralyn R. Barone, Personnel Coordinator DATE: March 5, 1987 SUBJECT: Amendments to City Council Advisory Commissions' Resolutions and Bylaws In accordance with the Year 2000 Committee Report's recommendation of reviewing existing advisory commissions' duties and responsibilities, I have drafted resolutions incorporating the report's recommendations, and also have standardized much of the language regarding the operating structure of the commissions. One standardized set of bylaws has been established, which allows for uniformity in operations across the commissions. These items will appear on the March 9, 1987 City Council meeting agenda as a discussion item. The Council may review the proposed amendments, and determine if they are interested in pursuing these changes. A suggestion is to have the Council refer the amendments to the advisory commissions for review, with the commissions reporting back to the Council with any recommendations. The City Attorney has advised me that the ordinance amendment to Chapter 35 0 regarding the Planning Commission, first read on February 28, 1987, must be revised in three ways. First, the language conferring powers upon the Planning Commission has been expanded to include statutes, charter and ordinances, in addition to resolutions, as empowering authorities. Second, since comprehensive planning is not mentioned elsewhere in the ordinances, the City Attorney recommends that the portion of the ordinance related to this not be deleted. Third, the current ordinance states that a majority of the City Council may amend the Comprehensive Plan. However, state statute requires two - thirds of the Council to amend the plan. These recommendations have all been incorporated in a new ordinance amendment. I suggest this new amendment be presented for a first reading to the City Council at its March 9, 1987 meeting. The original amendment will appear for a second reading at the March 23, 1987 Council meeting at which time the Council could defeat the amendment. The second reading of the new amendment would then be scheduled for the April 6, 1987 Council meeting. The Planning Commission's enabling resolution includes portions removed by the ordinance amendment, plus several additions from the Year 2000 recommendations and the effort to standardize the advisory commissions' structure. This resolution should not be passed until the City Council amends the ordinance, but this or some other enabling resolution should be in place immediately following the ordinance amendment to allow the Planning Commission to continue operating. As a special note, the Planning Commission's and all advisory commissions' resolutions provide for appointment of interim commissioners. Also, following the lead of the Planning Commission ordinance, a section on conflict of interest has been added to all advisory commissions' resolutions. Memo to Gerald G. Splinter March 5, 1987 Page 2 The attached packet of information includes the following g win items: 1. Resolutions amending enabling resolutions for the Human Rights, Housing, and Park and Recreation Commissions. 2. Summary resolutions incorporating the changes made to the resolutions for the Human Rights, Housing, and Park and Recreation Commissions. 3. Original enabling resolutions and bylaws for the Human Rights, Housing, and Park and Recreation Commissions. 4. Resolution defining duties and responsibilities of the Planning Commission. 5. Sections 35 -201 and 35 -202 of Brooklyn Center City Ordinances, the original amendment to this ordinance, and the revised amendment. 6. New uniform bylaws for all advisory commissions. If you need any additional information, please let me know. I will be on hand at the March 9th Council meeting to assist in answering any specific questions that may arise. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AMENDING RESOLUTION NO. 73 -140 WHICH CREATED THE BROOKLYN CENTER HOUSING COMMISSION AND DEFINED ITS DUTIES AND RESPONSIBILITIES; AMENDING RESOLUTION NO. 75 -97 WHICH AMENDED RESOLUTION NO. 73 -140; AND AMENDING RESOLUTION NO. 77 -22 WHICH FURTHER DEFINED DUTIES AND RESPONSIBILITIES OF THE BROOKLYN CENTER HOUSING COMMISSION WHEREAS, the Brooklyn Center City Council approved Resolution No. 73 -140 establishing a Brooklyn Center Housing Commission and defining its duties and responsibilities on August 20, 1973; and WHEREAS, Resolution No. 75 -97 amended Resolution No. 73 -140 allowing the Housing Commission to serve as a review and advisory board for the Board of Appeals related to the he Housing Maintenance and Occupancy Ordinance; and WHEREAS, Resolution No. 77 -22 superseded Resolution No. 73 -140 and Resolution No. 75 -97 and further defined duties and responsibilities of the Brooklyn Center Housing Commission; and WHEREAS, in an effort to review the City Council advisory commissions' enabling resolutions, as recommended in the Year 2000 Report, certain amendments to the Brooklyn Center Housing Commission resolution are desired. NOW, THEREFORE, BE IT RESOLVED by the Brooklyn Center City Council that Resolution No 77 -22 be amended as follows: I. Change Subdivision 4, (10) to read: Develop and recommend a rehabilitation program as needed for existing housing in Brooklyn Center, especially for major maintenance and energy modernization projects. II. Add Subdivision 4, (15) to read: Assist the Planning Commission in reviewing and discussing a redevelopment policy for the City o P P Y y f Brooklyn Center, and make recommendations to the City Council with regard to redevelopment in the City. III. Change Subdivision 5 to read: The Commission shall be composed of a chairperson and eight members, all of whom shall be appointed and serve as set forth in Subdivision 6. RESOLUTION NO, PMO LU ND IV. Change Subdivision 6 to read: Chairperson The Chairperson shall be appointed by the Mayor with majority consent of the City Council. The Chairperson may be removed by the Mayor with majority consent of the Council. The Chairperson shall assure fulfillment of the following responsibilities in addition to those otherwise described herein: 1. Preside over meetings of the Commission; 2. Appear or appoint a representative to appear, as necessary, before City advisory commissions and the City Council to present the viewpoint of the Commission in matters pertaining to housing, as it relates to business under consideration by said commissions or City Council; 3. Review all official minutes of the City Council and other advisory commissions for the purpose of informing the Housing Commission of matters relevant to housing; 4. Provide liaison with other governmental and voluntary organizations on matters relevant to housing. _Vice Chairperson A Vice Chairperson shall be appointed annually by the Chairperson from the members of the Commission. The Vice Chairperson shall perform such duties as may be assigned by the Chairperson and shall assume the responsibilities of the chair in the absence of the chairperson. Members' Term of Office Members of the Commission shall be appointed by the Mayor with majority consent of the Council. The terms of office shall be staggered three -year terms, except that any person appointed to fill a vacancy occurring prior to the expiration of the term for which his predecessor was appointed shall be appointed only for the remainder of such term. Upon expiration of his term of office, a member shall continue to serve until his successor is appointed and shall have qualified. Terms of office for members of the Commission shall expire on December 31 of respective calendar years. In the event an appointed Commissioner suffers from an extended illness, disability, or other activity preventing proper fulfillment of duties, responsibilities, rules and regulations of the Commission, the Commissioner may be temporarily replaced during the temporary leave by an interim Commissioner appointed by the Mayor with majority consent of the City Council. D D D RESOLUTION NO. EP ualifications for Membershi : Members of the Commission shall be residents of the City of Brooklyn Center while serving on the Commission, shall have been a resident of said City for at least one year prior to their appointment, and shall represent a broad range of interest in the housing function. Representation Requirements Commission members may be appointed on an at -large basis giving consideration to the geographic neighborhoods as described in Subdivision 11. Conflict of Interest No Commissioner shall take part in the consideration of any matter wherein he /she is the applicant, petitioner, or appellant, nor in the consideration of any application, petition, or appeal wherein his /her interest might reasonably be expected to affect his /her impartiality. Initial Appointment The Commission under this resolution shall become effective September 1, 1973 and shall consist of three members appointed for a term through December, 1974, three members appointed for a term through December, 1975, and three members appointed for a term through December, 1976. Resignations - Removal from Office - Vacancies: Commissioners may resign voluntarily or may be removed from office by the Mayor with consent by majority vote of the City Council. Three consecutive unexcused absences from duly called Commission meetings shall constitute automatic resignation from office. Vacancies in the Commission shall be filled by Mayoral appointment with majority consent of the City Council. Compensation: Commissioners shall serve without compensation. V. Change Subdivision 8 to read: The initial meeting of the Commission shall be convened at the call of the Chairperson during October, 1973. Thereafter, regular meetings shall be held with date and time to be determined by the Commission. Special meetings may be called by the Chairperson. VI. Change Subdivision 9 to read: The City Manager shall assign one member of the administrative staff to serve as staff to the Commission. The staff member assigned shall perform 0 such clerical and research duties on behalf of the Commission as may be assigned by the Chairperson or the City Manager. D D D RESOLUTION NO. VII. Change Subdivision 10 to read: The Mayor or his Councilperson- appointee shall serve as an ex officio member of the Commission, privileged to speak on any matter but without a vote, and shall provide a liaison between the Commission and the City Council. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. D a RESOLUTION NO. 73 -140 E. RESOLUTION NO. 75 -97 RESOLUTION NO. 77 -22 RESOLUTION NO. 87- RESOLUTION ESTABLISHING A BROOKLYN CENTER HOUSING COMMISSION AND DEFINING DUTIES AND RESPONSIBILITIES THEREFOR WHEREAS, the housing situation in Brooklyn Center has reached a point in its development which requires a concentrated effort in the development of housing standards to protect the quality of life in the community; and WHEREAS, Brooklyn Center shows the beginning of some housing deterioration and it is a common fact that deterioration can quickly reach a point where repair is no longer feasible and deterioration will then spread to the entire neighborhood causing blight; and WHEREAS, for a housing program to be successful, it must involve citizen participation to tailor the program to the citizens of Brooklyn Center; and WHEREAS, the City of Brooklyn Center being a progressive community, must commit itself to the maintenance of quality housing for its citizens. NOW, THEREFORE, BE IT RESOLVED by the Brooklyn Center City Council that there is hereby established within the City of Brooklyn Center an advisory Housing Commission as follows: Subdivision 1. TITLE: This organization shall be known as the Brooklyn Center Housing Commission. Subdivision 2. SCOPE: The scope of activity of this Commission shall consist of advising the City Council and other Brooklyn Center advisory commissions regarding matters relevant to housing. Subdivision 3. PURPOSE: The general purpose of this Commission shall be to afford citizen input in the development of a housing program to supplement the activities of the City Council. Subdivision 4. DUTIES AND RESPONSIBILITIES: In fulfillment of its purpose, the duties and responsibilities of the Commission shall be to: (1) Advise, investigate and review relevant matters for the City Council. (2) Develop an overall plan for housing in line with the comprehensive plan for Brooklyn Center and the needs of the metropolitan area. 0' Q (3) Serve as a forum for the citizens o Brooklyn Center to voice their opinions regarding housing matters. (4) Work closely with the Planning Commission and all other commissions on matters regarding housing. (5) Work with the neighborhood advisory committees of the Planning Commission to understand the housing needs of each area of Brooklyn Center. (6) Develop and recommend standards for occupancy and maintenance of housing for the community. (7) Study the feasibility of establishing an occupancy permit program in conjunction with a housing maintenance code in Brooklyn Center. (8) Investigate new and innovative concepts in housing for the community. (9) Develop and recommend programs which will provide quality housing for low and moderate income citizens. (10) Develop and recommend a rehabilitation program as needed for existing housing in Brooklyn Center, especially for major maintenance and energy modernization projects. (11) Understand the financial resources available to the citizens in Brooklyn Center as it relates to housing. (12) Investigate all housing programs in terms of life safety. (13) Provide education seminars for the citizens of Brooklyn Center in matters of housing. (14) Serve as the initial review and advisory body for the Board of Appeals regarding contested compliance orders pursuant to the Housing Maintenance and Occupancy Ordinance, Sections 12- 1202 and 12 -1203. (15) Assist the Planning Commission in reviewing and discussing a redevelopment policy for the City of Brooklyn Center, and make recommendations to the City Council with regard to redevelopment in the City. Subdivision 5. COMPOSITION: The Commission shall be composed of a chairperson and eight (8) members, all of whom shall be appointed and serve as set forth in Subdivision 6. vv o Subdivision 6. MEMBERS METHOD OF SELEC ON-TERM UF` OFFICE-REMOVAL: Chairperson The Chairperson shall be appointed b the rP PP Y Mayor with majority consent of the City Council. The Chairperson may be removed by the Mayor with majority consent of the Council. The Chairperson shall assure fulfillment of the following responsibilities in addition to those otherwise described herein: (1) Preside over meetings of the Commission; (2) Appear or appoint a representative to appear, as necessary, before City advisory commissions and the City Council to present the viewpoint of the Commission in matters pertaining to housing, as it relates to business under consideration by said commissions or City Council; (3) Review all official minutes of the City Council and other advisory commissions for the purpose of informing the Housing Commission of matters relevant to housing; (4) Provide liaison with other governmental and voluntary organizations on matters relevant to housing. Vice Chai=erson A Vice Chairperson shall be appointed annually by the Chairperson from the members of the Commission. The Vice Chairperson shall perform such duties as may be assigned by the Chairperson and shall assume the responsibilities of the chair in the absence of the Chairperson. Members' Term of Office Members of the Commission shall be appointed by the Mayor with majority consent of the Council. The terms of office shall be staggered three -year terms, except that any person appointed to fill a vacancy occurring prior to the expiration of the term for which his predecessor was appointed shall be appointed only for the remainder of such term. Upon expiration of his term of office, a member shall continue to serve until his successor is appointed and shall have qualified. Terms of office for members of the Commission shall expire on December 31 of respective calendar years. In the event an appointed Commissioner suffers from an extended illness, disability, or other activity preventing proper fulfillment of duties, responsibilities, rules and regulations of the Commission, the Commissioner may be temporarily replaced during the temporary leave by an interim Commissioner appointed by the Mayor with majority consent of the City Council. 1 F; D D vem Qualifications for Me ers 1p be s t e Commission shall be residents of the City of Brooklyn Center while serving on the Commission, shall have been a resident of said City for at least one year prior to their appointment, and shall represent a broad range of interest in the housing function. Representation Reguirements Commission members may be appointed on an at -large basis after giving consideration to the geographic neighborhoods as described in Subdivision 11. Conflict of Interest No Commissioner shall take part in the consideration of any matter wherein he /she is the applicant, petitioner, or appellant, nor in the consideration of any application, petition, or appeal wherein his /her interest might reasonably be expected to affect his /her impartiality. Initial Appointment The Commission under this resolution shall become effective September 1, 1973 and shall consist of three members appointed for a term through December, 1974, three members appointed for a term through December, 1975, and three members appointed for a term through December, 1976. Resignations- Removal from Office- Vacancies Commissioners may resign voluntarily or may be removed from office by the Mayor with consent by majority vote of the City Council. Three consecutive unexcused absences from duly called Commission meetings shall constitute automatic resignation from office. Vacancies in the Commission shall be filled by Mayoral appointment with majority consent of the City 7 Y y Council. Compensation Commissioners shall serve without compensation. Subdivision 7. RULES AND PROCEDURES: The Commission shall adopt such rules and procedures not inconsistent with these provisions as may be necessary for the proper execution and conduct of business. Subdivision 8. MEETINGS: The initial meeting of the Commission shall be convened at the call of the Chairperson during October, 1973. Thereafter, regular meetings shall be held with date and time to be determined by the Commission. Special meetings may be called by the Chairperson. Subdivision 9. STAFF: The City Manager shall assign one member of the administrative staff to serve as staff to the Commission. The staff member assigned shall perform such clerical and research duties on behalf of the Commission as may be assigned by the Chairperson or the City Manager. Subdivision 10. EX OFFICIO MEMBERS: The Mayor or his Councilperson- appointee shall serve as an ex officio member of the Commission, privileged to speak on any matter but without a vote, and shall provide a liaison between the Commission and the City Council. Subdivision 11. NEIGHBORHOODS: Neicthborhoods Described Southeast Neighborhood: _The Southeast neighborhood shall be bordered on the south by the south city limits; on the east by the Mississippi River; on the north by FAI -94; and on the west by Shingle Creek. Northeast Neighborhood: The Northeast neighborhood shall be bordered on the south by FAI -94; on the east by the Mississippi River; on the north by the north city limits; and on the west by Shingle Creek. Northwest Neighborhood: The Northwest neighborhood shall be bordered on the south by FAI -94 ; on the east by Shingle Creek; -on the north by the north city limits; and on the west by the west city limits. Central Neighborhood: The Central neighborhood shall be bordered on the south by County Road 10; on the east by Shingle Creek; on the north by FAI -94; and on the west by Brooklyn Boulevard. West Central Neighborhood: The West Central neighborhood shall be bordered on the south by County Road 10; on the east by Brooklyn Boulevard; on the north by FAI -94; and on the west by the west city limits. Southwest Neighborhood: The Southwest neighborhood shall be bordered on the south b the he south city limits; on the east by Shingle Creek; on the north by County Road 10; and on the west by the west city limits. Neighborhood Advisory Committees: Commissioners shall be assigned by the Chairperson as liaison to neighborhood advisory committees of the Planning Commission. It will then be a responsibility of each neighborhood advisory committee of the Planning Commission to review housing matters and present the neighborhood attitudes and opinions on general and specific housing programs directly affecting that neighborhood. � a � i yf — si � i r ' 1 y X1 - 1 efi>ru � 41M 4]tl1�i a "•1FF....� n � 7 �. A•N S S � •© L�Sr N I—� 1� a EJ F i F]M lxb i TN i C EM r]MNMN� -�--� • I� � � CD ©D A F- � f I OU Y,M f,kC4' r � k , � ® © -_J ! h• f � � / . U X']M MBA � I.J C f • ®�_ b i Y ]M pibi� • � � . a -- X ,M NR)a' `■ !i]i a ' �` � � •xr�e � ,X21 � " � � � . X]M xi vX $ • . Y ° ! i ! .� ! ii •q 4 � , r X IM XitlIx1N1 � c 4 r S N]M .must � , � + , � D� � � • -- L. J��L__ � ] /� �� ]lbSN JJJ 1��iIE �` *AV • • • O g i g F��: �� • �'. LA W piii X]�i l d . a j�1 �� 0 x.Y+ p� � � ` • �] ! d p ! • x n :f¢ !!! bra --p ° s aN,M r �� t YO x 11 ° I + 4 9s 1 a 0 © L_J \� i :�� itrY � .•r .r,re.. .,ro , J e " mm 4M j j !<i�ai :� i gg.Ei ! !i!9!X aC jE l� ° el i srpii° i. ig , �•"— IC —� +�"1 �� ,%` Member Bill Fignar introduced the following resolution and moved its adoption: RESOLUTION NO. 73 -140 RESOLUTION ESTABLISHING A BROOKLYN CENTER HOUSING COMMISSION AND DEFINING DUTIES AND RESPONSIBILITIES THEREFOR WHEREAS, the housing situation in Brooklyn Center has reached a point in its development which requires a concentrated effort in the development of housing standards to protect the quality of life in the community; and WHEREAS, Brooklyn Center shows the beginning of some housing deterioration and it is a common fact that deterioration can quickly reach a point where repair is no longer feasible and deterioration will then spread to the entire neighborhood causing blight; and WHEREAS, for a housing program to be successful, it must involve citizen participation to tailor the program to the citizens of Brooklyn Center; and WHEREAS, the City of Brooklyn Center being a progressive community, must commit itself to the maintenance of quality housing for its citizens: NOW, THEREFORE, BE IT RESOLVED by the Brooklyn Center City Council that there is hereby established within the City of Brooklyn Center an advisory Housing Commission as follows: Subdivision 1. TITLE: This organization shall be known as the Brooklyn Center Housing Commission. Subdivision 2. SCOPE: The scope of activity of this Commission shall consist of advising the City Council and other Brooklyn Center advisory commissions regarding matters relevant to housing. Subdivision 3. PURPOSE: The general purpose of this Commission shall be to afford citizen input in the development of a housing program to supplement the activities of the City Council. Subdivision 4. DUTIES AND RESPONSIBILITIES: In fulfillment of its purpose, the duties and responsibilities of the Commission shall be to: (1) Advise, investigate, and review relevant matters for the City Council. (2) Develop an overall plan for housing in line with the comprehensive plan for Brooklyn Center and the needs of the metropolitan area. Resolution No. 73 -140 (3) Serve as a forum for the citizens of Brooklyn Center to voice their opinions regarding housing matters. (4) Work closely with the Planning Commission and all other commissions on matters regarding housing. (5) Work with the neighborhood advisory committees of the Planning Commission to understand the housing needs of each area of Brooklyn Center. (6) Develop and recommend standards for occupancy and maintenance of housing for the community. (7) Study the feasibility of establishing an occupancy permit program in conjunction with a housing maintenance code in Brooklyn Center. (8) Investigate new and innovative concepts in housing for the community. (9) Develop and recommend programs which will provide quality housing for low and moderate income citizens. (10) Develop and recommend a rehabilitation program as needed for existing housing in Brooklyn Center. (11) Understand the financial resources available to the citizens in Brooklyn Center as it relates to housing. (12) Investigate all housing programs in terms of life safety. (13) Provide education seminars for the citizens of Brooklyn Center in matters of housing. Subdivision 5. COMPOSITION: The Commission shall be composed of a chairman and eight members. Subdivision 6. MEMBERS METHOD OF SELECTION - TERM OF OFFICE - REMOVAL: Chairman The Chairman shall be appointed by the Mayor with majority consent of the City Council. The Chairman may be removed by the Mayor with majority consent of the Council. The Chairman shall assure fulfillment of the following respon- sibilities in addition to those otherwise described herein: Resolution No. -140 (1) Preside over meetings of the Commission; (2) Appear or appoint a representative to appear before the City Council and City advisory commissions to present the viewpoint of the Commission in matters pertaining to housing; (3) Review all official minutes of the City Council and other advisory commissions for the purpose of informing the Housing Commission of matters relevant to housing; (4) Provide liaison with other governmental and voluntary organizations on matters relevant to housing; Vice Chairman: A Vice Chairman shall be selected annually by the Chairman from the members of the Commission. The Vice Chairman shall perform such duties as may be assigned by the Chairman and shall assume the responsibilities of the chair in the absence of the Chairman. Members' Term of Office: Members of the Commission shall be appointed by the Mayor with majority consent of the Council for staggered three -year terms, except that any person appointed to fill a vacancy occurring prior to the expiration of the term for which his predecessor was appointed shall be appointed only for the remainder of such term. Upon expiration of his term of office, a member shall continue to serve until his. successor is appointed and shall have qualified. Residency Requirements: The Commission members shall reside in geographic neighborhoods as described in Subdivision 11. One member of the Commission shall be appointed from each of the six neighborhoods and the Chairman and two members chosen at large, provided there shall be no more than two members residing in the same neighborhood. Qualifications for Membership: Members of the Commission shall be residents of the City of Brooklyn Center while serving on the Commission and shall represent a broad range of interest in the housing function. Resolution No. 73-140 Initial Appointment: The Commission under this resolution shall become effective September 1, 1973 and shall consist of three members appointed for a term through December 1974, three members appointed for a term through December 1975, and three members appointed for a term through December 1976. Resignations - Removal from Office - Vacancies: Commissioners may resign voluntarily or may be removed from office by the Mayor with consent by majority vote of the City Council. Three consecutive unexcused absences from duly called Commission meetings shall constitute automatic resignation from office. Vacancies in the Commission shall be filled by Mayoral appoint- ment with majority consent of the City Council. Compensation Commissioners shall serve without compensation. Subdivision 7. RULES AND PROCEDURES: The Commission shall adopt such rules and procedures not inconsistent with these provisions as may be necessary for the proper execution and conduct of business. Subdivision 8. MEETINGS: The initial meeting of the Commission shall be convened at the call of the Chairman during October 1973. Thereafter, regular meetings shall be held with date and time to be determined by the Commission. Special meetings may be called by the Chairman. Subdivision 9. STAFF: The City Manager shall assign one member of the administrative staff to serve as staff to the Commission. The staff member assigned shall perform such clerical and research duties on behalf of the Commission as may be assigned by the Chairman. Subdivision 10. EX OFFICIO MEMBERS: The Mayor or his Council- man- appointee shall serve as an ex officio member of the Commission privileged to speak on any matter but without a vote, and shall provide a liaison between the Commission and the City Council. Subdivision 11. NEIGHBORHOODS: Neighborhoods Described Southeast Neighborhood: The Southeast neighborhood shall be bordered on the south by the south city limits; on the east by the Mississippi River; on the north by FAI -94; and on the west by Shingle Creek. Resolution No. 73 -140 Northeast Neighborhood: The Northeast neighborhood shall be bordered on the south by FAI -94; on the east by the Mississippi River; on the north by the north city limits; and on the west by Shingle Creek. Northwest Neighborhood: The Northwest neighborhood shall be bordered on the south by FAI -94; on the east by Shingle Creek; on the north by the north city limits; and on the west by the west city limits. Central Neighborhood: The Central neighborhood shall be bordered on the south by County Road 10; on the east by Shingle Creek; on the north by FAI -94; and on the west by Brooklyn Boulevard. West Central Neighborhood: The West Central neighborhood shall be bordered on the south by County Road 10; on the east by Brooklyn Boulevard; on the north by FAI -94; and on the west by the west city limits. Southwest Neighborhood: The Southwest neighborhood shall be bordered on the south by the south city limits; on the east by Shingle Creek; on the north by County Road 10; and on the west by the west city limits. Neighborhood Advisory Committees: Each Commissioner representing a neighborhood shall automatically be a member of the neighborhood advisory committee of the Planning Commission. It will then be a responsibility of each neighborhood advisory committee of the Planning Commission to review housing matters and present the neighborhood attitudes and opinions on general and specific housing programs directly affecting that neighborhood. August 20, 1973 Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Tony Kuefler , and upon vote being taken thereon, the following voted in favor thereof: Philip Cohen, john Leary, Bill Fignar, and Tony Kuefler; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. Member Bill Fignar introduced the following resolution and moved its adoption: RESOLUTION NO. 75-97 RESOLUTION AMENDING RESOLUTION NO. 73 -140 WHICH ESTABLISHED THE BROOKLYN CENTER HOUSING COMMISSION AND DEFINED THE DUTIES AND RESPONSIBILITIES THEREFOR WHEREAS, the Brooklyn Center City Council adopted Resolution No. 73 -140 establishing a Brooklyn Center Housing Commission and defining its duties and responsibilities on August 20, 1973; and WHEREAS, the Brooklyn Center City Council at its March 24, 1975 regular session Council meeting, adopted a Housing Maintenance and Occupancy Ordinance, Chapter 12 of the City Ordinances; and WHEREAS, Sections 12 -1202 and 12 -1203 of said ordinance contain provisions for a person to appeal.a compliance order to the City Council sitting as a Board of Appeals; and WHEREAS, it is the intention of the City Council to charge the Housing Commission with the duty and responsibility of being an advisory review body for appeals to contested compliance orders relating to said ordinance: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center to amend Resolution No. 73 -140 in the following manner: Change subdivision 4, Duties and Responsibilities, to include: (14) Serve as the initial review and advisory body for the Board of Appeals regarding contested compliance orders pursuant to the Housing Maintenance and Occupancy Ordinance, Sections 12 -1202 and 12 -1203. May 19, 1975 Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Robert Jensen , and upon vote being taken thereon, the following voted in favor thereof: Philip Cohen, Maurice Britts, Tony Kuefler, Bill Fignar and Robert Jensen; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. Member Tony Kuefler introduced the following resolution and moved its adoption: l RESOLUTION NO. 77 -22 RESOLUTION ESTABLISHING A BROOKLYN CENTER HOUSING COMMISSION AND DEFINING DUTIES AND RESPONSIBILITIES THEREFOR WHEREAS, the housing situation in Brooklyn Center has reached a point in its development which requires a concentrated effort in - the development of housing standards - to protect - the quality of life in - the community; and WHEREAS, Brooklyn Center shows - the beginning of some housing deterioration and it is a common fact that deterioration can quickly reach a point where repair is no longer feasible and deterioration will then spread to the.en•tire neighborhood causing blight; and WHEREAS, for a housing program to be successful; it must involve citizen participation to tailor the program to the citizens of Brooklyn Center; and WHEREAS, - the City of Brooklyn Center being a progressive community, must commit itself to 'the maintenance of quality housing for its citizens: NOW, THEREFORE, BE IT RESOLVED by the Brooklyn Center City Council that there is hereby established within the City of Brooklyn Center an advisory Housing Commission as follows: Subdivision 1. TITLE: This organization ,shall be known as a 'the Brooklyn Center Housing Commission. Subdivision 2. SCOPE: The scope of activity of this Commission shall consist of advising the City Council and other Brooklyn Center advisory commissions regarding matters relevant to housing. Subdivision 3. PURPOSE: The general purpose of this Commission shall be to afford citizen input in the development of a housing program to supplement the activities of - the City Council. Subdivision 4. DUTIES AND RESPONSIBILITIES: In fulfillment of its purpose, - the duties and responsibilities of - the Commission shall be - to: (1) Advise; investigate and review relevant matters for 'the City Council. RESOLUTION NO. -22 (2) Develop an overall plan for housin g in line with - the comprehensive plan for Brooklyn Center and - the needs of 'the metropolitan area. (3) Serve as a forum for the citizens of Brooklyn Center to voice their opinions regarding housing matters. (4) Work closely with - the Planning Commission and all other commissions on matters regarding housing. (S) Work with - the neighborhood advisory committees of the Planning Commission to understand the housing needs of each area of Brooklyn Center. (6) Develop and recommend standards for occupancy and maintenance of housing for the community. (7) Study - the feasibility of establishing an occupancy permit program in conjunction with a housing maintenance code in Brooklyn Center. (8) Investigate new and innovative concepts in housing for 'the community. (9) Develop and recommend programs which will provide quality housing for low and moderate income citizens. (10) Develop and recommend a rehabilitation program as needed for existing housing in Brooklyn Center. (11) Understand - the financial resources available to the citizens in Brooklyn Center as it relates - to housing. (12) Investigate all housing programs in terms of life safety. (13) Provide education seminars for - the citizens of Brooklyn Center in matters of housing. (14) Serve as the initial review and advisory body for the Board of Appeals regarding contested compliance orders pursuant - to - the Housing Maintenance and Occupancy Ordinance, Sections 12 -1202 and 12 -1203. RESOLUTION NO. 77 -22 Subdivision 5. COMPOSITION: The Commission shall be composed of a chairman and eight members. Subdivision 6. MEMBERS METHOD OF SELECTION - TERM OF OFFICE - REMOVAL: Chairman: The Chairman shall be appointed by the Mayor with majority consent of the City Council. The Chairman may be removed by the Mayor with majority consent of the Council. The Chairman shall a =ssure fulfillment of -the following responsibilities in addition to those otherwise described herein: (1) Preside over meetings of the Commission; (2) Appear or appoint a representative to appear before the City Council and City advisory commissions to present the view- point of the Commission in matters pertaining to housing; (3) Review all official minutes of the City Council and other advisory commissions for the purpose of informing the Housing Commission of matters relevant to housing; (4) Provide liaison with other governmental and voluntary organi- zations on matters relevant to housing. Vice Chairman A Vice Chairman shall be..selected annually by the Chairman from the members of the Commis.sfon. The Vice Chairman shall perform such duties as may be assigned by the Chairman and shall assume the responsibilities of the chair in the absence of the Chairman. I Members' Term of Office: Members of the Commission shall be appointed by the Mayor with majority consent of the Council for staggered three -year terms, except that any person appointed to fill a vacancy occurring prior to the expiration of the term for which his predecessor was appointed shall be appointed only for the remainder of such term. Upon expiration of his term of office, a member shall con - tinue to serve until his successor is appointed and shall have qualified. Residency. Requirements: Commission members shall be Brooklyn Center residents and may be appointed on an at large basis after giving con - sideration to the geographic neighborhoods as described in Subdivision 11 . Qualifications for Membership: Members of the Commission shall be residents of the City of Brooklyn Center while serving on the Commission and shall represent a broad range of interest in the housing function. RESOLUTION NO. 77 -22 Initial Appointment: The Commission under this resolution shall become effective September 1, 1973 and shall consist of three members appointed for a term through December, 1974, three members appointed for a term through December, 1975, and three members appointed for a term through December, 1976. Resignations - Removal from Office - Vacancies: Commissioners may resign voluntarily or may be removed from office by the Mayor with consent by majority vote of the City Council. Three consecutive unexcused ekbsences• from duly called Commission meetings shall con- stitute automatic resignation from office. Vacancies in the Commission shall be filled by Mayoral appointment with majority consent of the City Council. Compensation: Commissioners shall serve without compensation. Subdivision 7. RULES AND PROCEDURES: The Commission shall adopt such rules and procedures not inconsistent with these provisions as may be necessary for the proper execution and conduct of business. Subdivision 8. MEETINGS: The initial meeting of the Commission shall be convened at the call of the Chairman during October, 1973. Thereafter, regular meetings shall be held with date and time to be determined by the Commission. Special meetings may be called by the Chairman. Subdivision 9. STAFF: The City Manager e shall assign one member of the administrative staff to serve as staff to the Commission. The staff member assigned shall perform such clerical and research duties on behalf of the Commission as may be assigned by the Chairman. Subdivision 10. EX OFFICIO MEMBERS: The Mayor or his Councilman - appointee shall serve as an ex officio member of the Commission privileged to speak on any matter but without a vote, and shall provide a liaison between the Commission and the City Council. Subdivision 11. NEIGHBORHOODS: Neighborhoods Described: Southeast Neighborhood: The Southeast neighborhood shall be bordered on the south by the south city limits; on the east by the Mississippi River; on the north by FAI -94; and on the west by Shingle Creek. I RESOLUTION NO. 77 -22 Northeast Neighborhood: The Northeast neighborhood shall be bordered on the south by FAI -94; on the east by the Mississippi River; on the north by the north.city limits; and on the west by Shingle Creek. Northwest Neighborhood: The Northwest neighborhood shall be bordered on the south by FAI -94; on the east by Shingle Creek; on the north by the north city limits; and on the west by the west city limits. Central Neighborhood: The Central neighborhood shall be bordered on the south by °County 'Road 10; on'the *east by Shingle Creek; on the north by FAI -94; and on the west by Brooklyn Boulevard. West Central Neighborhood: The West Central neighborhood shall be bordered oq the south by County Road 10; on the east by Brooklyn Boulevard;'on the north by FAI -94; and on the west by the west city limits. Southwest Neighborhood: The Southwest neighborhood shall be bordered on the south by the south city limits; on the east by Shingle Creek; on the north by County Road 10; and on the west by the west city limits. Neighborhood Advisory Committees: Commissioners shall be assigned by the chairman as liaison to neighborhood advisory committees of the Planning Commission. It will then be a responsibility of each neighbor- hood advisory committee of the Planning Commission to review housing matters and present the neighborhood attitudes and opinions on general and, specific housing programs directly affecting that neighborhood.. BE IT FURTHER RESOLVED that this resolution supersedes Resolution No. 73 -140 adopted August 20, 1973 and Resolution No. 75 -97 adopted May 19, 1975. January 24, 1977 Date Mayor ti ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Bill Fignar , and upon vote being taken thereon, the following voted in favor thereof: Philip Cohen, Tony Kuefler, Bill Fignar, and Gene Lhotka; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. BYLAWS Of The BROOKLYN CENTER HOUSING COMMISSION Pursuant to Resolution No. 77-22, adopted by the City Council of the City of Brooklyn Center on January 24, 1977 relating to and providing for the establishment, appointment, organization and responsibilities of the Brooklyn Center Housing Commission, the said Commission does hereby adopt the following bylaws and rules for the conduct of its affairs. Article I. Of ficers Section 1. Personnel The officers shall consist of a Chairman and Vice - Chairman. Section 2. Duties The Chairman shall preside at all meetings and shall appoint Ad Hoc Committee members and Ad Hoc Committee Chairmen. The `Dice- Chairman shall be appointed annually by the Chairman and shall perform such duties as may be assigned by the Chairman, and shall assume the Chair in the absence of the Chairman. Article II. Meetings The Commission shall hold regular monthly meetings. Special meetings may be called at any time by the Chairman upon sufficient notification to all Commission members. Article III. Quorum A quorum shall consist of a majority of the members of the Commission. Article IV. Attendance end nce Three consecutive absences by a Commission member shall initiate discussion as to the member's status on the Commission. The Commission may direct the Chairman to investigate absences. Three consecutive unexcused absences by'a Commission member shall constitute automatic resignation from office. -1 -• Article V. Minute s Minutes of each meeting shall be provided to each Commission member prior to the commencement of the succeeding meeting. Article VI. Ad Hoc Committees Section 1. Structure The Commission may create Ad Hoc Committees to investigate housing concerns. Section 2. Membership Each Ad Hoc Committee shall consist of at least two Commission members. Section 3. Ad Hoc Committee Chairmen Each Ad Hoc Committee shall have a Chairman. The Ad Hoc Committee Chairman shall provide regular interim reports on the progress of the Ad Hoc Committee. A final report to the Commission must be submitted. Article VII, Neighborhood Advisory Committees Each Housing Commissioner g s ner representing a neighborhood as outlined in Resolution No. 77 -22 shall automatically be a member of the Neighborhood Advisory Committee of the Planning Commission. It is the responsibility of each Neighborhood Advisory Committee of the Planning Commission to review housing matters and present the neighborhood attitudes and opinions on general and specific housing programs directly affecting that neighborhood. Article VIII. General Provisions No member of the Housing Commission or its Committees shall be authorized to speak on behalf of the Commission publicly, unless the Commission has first considered and approved such statements. Article IX. Parlimentary Authority Robert's Rules of Order shall be the governing authority for all meetings of the Commission and for its Committees. -2- Article X. Amendments These bylaws may be amended by a 2/3 vote of the Commission provided the proposed amendments are presented to the Commission members ten days in advance. These bylaws shall be reviewed on an annual basis by the Housing Commission. Proposed: November 7, 1973 Adopted: December 4, 1973 Amended: September 9, 1975 Amended: September 13, 1977 -3- 0 D Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AMENDING RESOLUTION NO. 68 -44 WHICH CREATED THE BROOKLYN CENTER HUMAN RIGHTS COMMISSION, AND DEFINED ITS DUTIES AND RESPONSIBILITIES ; AMENDING RESOLUTION NO. 71 -211 WHICH ESTABLISHED THE COMMISSION'S COMPOSITION; AND AMENDING RESOLUTION NO. 74 -68 WHICH FURTHER DEFINED DUTIES, RESPONSIBILITIES, COMPOSITION, METHOD OF SELECTION, TERM OF OFFICE AND REMOVAL FROM THE COMMISSION WHEREAS, the Brooklyn Center City Council approved Resolution No. 68 -44 creating a Brooklyn Center Human Rights Commission and defining its duties and responsibilities on February 19, 1968; and WHEREAS, Resolution No. 69 -35 adjusted the Human Rights Commission terms of office; and WHEREAS, Resolution No. 71 -211 amended Resolution No. 68 -44 by establishing the Commission's composition on March 1, 1971; and WHEREAS, Resolution No. 74 -68 amended Resolutions No. 68 -44, No. 69 -35 and No. 71 -211 by further defining duties and responsibilities, composition of the Commission, method of selection, term of office, and removal from the Commission; and WHEREAS, in an effort to review the City Council advisory commissions' enabling resolutions, as recommended in the Year 2000 Report, certain amendments to the Brooklyn Center Human Rights Commission's resolutions are desired. NOW, THEREFORE, BE IT RESOLVED by the Brooklyn Center City Council that Resolution No. 68 -44, Resolution No. 69 -35, Resolution No. 71 -211, and Resolution No. 74 -68 be amended as follows: I. Renumber Subdivision 2 to Subdivision 3. II. Add new Subdivision 2 to read: Subdivision 2. SCOPE: The scope of activity of this Commission shall consist of advising the City Council and other Brooklyn Center advisory commissions regarding matters relevant to human rights, needs and services. III. Renumber Subdivision 3 to Subdivision 4. Q p � RESOLUTION NO. IV. In new Subdivision 4, add: (5) Advise and assist in the determination of human service needs in the community. V. Renumber Subdivision 4 to Subdivision 5. VI. In new Subdivision 5, change to read: The Commission shall be composed of a Chairperson and eight (8) members, all of whom shall be appointed and serve as set forth in Subdivision 6. VII. Renumber Subdivision 5 to Subdivision 6. VIII. In new Subdivision 6, change to read: MEMBERS' METHOD OF SELECTION -TERM OF OFFICE - REMOVAL: Chairperson The Chairperson shall be appointed by the Mayor with majority * consent of the City Council. The Chairperson may be removed by the Mayor with majority consent of the Council. The Chairperson shall assure fulfillment of the following responsibilities in addition to those otherwise described herein: 1. Preside over meetings of the Commission; 2. Appear or appoint a representative to appear, as necessary, City advisory z'Y. y commissions and the City Council to present the viewpoint of the Commission in matters relevant to human rights and needs, as it relates to business under consideration by said commissions or City Council; 3. Review all official minutes of the City Council and other advisory commissions for the purpose of informing the Human Rights Commission of matters relevant to human rights and needs; 4. Provide liaison with other governmental and voluntary organizations on matters relevant to human rights and needs. Vice Chairperson A Vice Chairperson shall be appointed annually by the Chairperson from the members of the Commission. The Vice Chairperson shall perform such duties as may be assigned by the Chairperson and shall assume the responsibilities of the chair in the absence of the Chairperson. RESOLUTION NO. PMOPO Members' Term of Office Members of the Commission shall be appointed by the Mayor with majority consent of the Council. The terms of office shall be staggered three -year terms, except that any person appointed to fill a vacancy occurring prior to the expiration of the term for which his predecessor was appointed shall be appointed only for the remainder of such term. Upon expiration of his term of office, a member shall continue to serve until his successor is appointed and shall have qualified. Terms of office for members of the Commission shall expire on December 31 of respective calendar years. In the event an appointed Commissioner suffers from an extended illness, disability, or other activity preventing proper fulfillment of duties, responsibilities, rules and regulations of the Commission, the Commissioner may be temporarily replaced during the temporary leave by an interim Commissioner appointed by the Mayor with majority consent of the City Council. Qualification for Membership Members of the Commission shall be residents of the City of Brooklyn Center while serving on the Commission, shall have been a resident of said City for at least one year prior to their appointment, and shall represent a broad range of interest in the human rights and services function. Representation Requirements Due regard shall be given by the Mayor in appointing Commission members with geographical distribution within the City, and the representative nature of the Commission in terms of sex, religion, ethnic, racial, age, handicapped, employment and employer groups. Conflict of Interest No Commissioner shall take part in the consideration of any matter wherein he /she is the applicant, petitioner, or appellant, nor in the consideration of any application, petition, or appeal wherein his /her interest might reasonably be expected to affect his /her impartiality. Resignations- Removal from Office - Vacancies Commissioners may resign voluntarily or may be removed from office by the Mayor with consent by majority vote of the City Council. Three consecutive unexcused absences from duly alled Commission y s meetings shall constitute automatic resignation from office. Vacancies in the Commission shall be filled by Mayoral appointment with majority consent of the City Council. i D D D RESOLUTION NO. Compensation: Commissioners shall serve without compensation. IX. Renumber Subdivision 6 to Subdivision 7. X. In new Subdivision 7, change to read: The Commission shall adopt such rules and procedures not inconsistent with these provisions as may be necessary for the proper execution and conduct of business. XI. Renumber Subdivision 7 to Subdivision S. XII. In new Subdivision 8, change to read: The initial meeting of the Commission shall be convened at the call of the Chairperson within thirty (30) days after appointment by the Council. Thereafter, regular meetings shall be held with date and time to be determined by the Chairperson. XIII. Renumber Subdivision 8 to Subdivision 9. XIV. In new Subdivision 9, change to read: STAFF: The City Manager shall assign one member of the administrative staff to serve as staff to the Commission. The staff member assigned shall perform such clerical and research duties on behalf of the Commission as may be assigned by the Chairperson or the City Manager. XV. Renumber Subdivision 9 to Subdivision 10. XVI. In new Subdivision 10, change to read: EX OFFICIO MEMBERS: The Mayor or his Councilperson- appointee shall serve as an ex officio member of the Commission, privileged to speak on any matter, but without a vote, and shall provide a liaison between the Commission and the City Council. D D D RESOLUTION NO. 0 Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. V WMV0 RESOLUTION NO. 68 -44 RESOLUTION NO. 69 -35 RESOLUTION NO. 71 -211 RESOLUTION NO. 74 -68 RESOLUTION NO. 87 -_ RESOLUTION CREATING THE BROOKLYN CENTER HUMAN RIGHTS COMMISSION AND DEFINING ITS DUTIES AND RESPONSIBILITIES WHEREAS, the City of Brooklyn Center has experienced a period of extensive growth and development, and it is anticipated that such growth will continue for an indeterminate P eriod; and WHEREAS, such growth and development necessitates intensified communication and protection of just and equitable rights among all residents of the community to promote harmonious relationships among people of all races, religion, ethnic groups, social- economic status, ages, gender, physical, mental and emotional disabilities and diverse life styles; and WHEREAS, the Legislature of the State of Minnesota has enacted Chapter 363, Minnesota State Act Against Discrimination which provides for- and permits the delegation of certain responsibilities under the Act to local human rights commissions; and WHEREAS, broad citizen participation in the affairs of the community is actively sought and promoted by the City Council on the premise that such participation promotes a better community. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the public policy of said City shall be to fulfill its responsibility in assuring for all citizens equal opportunity in housing, employment, public accommodations, public services and education, and to work consistently to further improve the human relations climate of the City of Brooklyn Center. BE IT FURTHER RESOLVED that there is hereby established within the City of Brooklyn Center a Human Rights Commission as follows: Subdivision 1. TITLE: This organization shall be known as the Brooklyn Center Human Rights Commission. Subdivision 2. SCOPE: The scope of activity of this Commission shall consist of advising the City Council and other Brooklyn Center advisory commissions regarding matters relevant to human rights, needs and services. Subdivision 3. PURPOSE: The purpose of the Commission is to promote understanding and equal opportunity in employment, housing, public accommodations, public services and education, and full participation in the affairs of this community by assisting the State D Department of Human Rights in implementing the Minnesota State Act Against Discrimination and by advising the City Council on long range programs to further improve community relations in the City of Brooklyn Center. Subdivision 4. DUTIES AND RESPONSIBILITIES: In fulfillment of its purpose, the duties and responsibilities of the Commission shall be to: (1) Advise the City Council on human relations and civil rights issues and recommend the adoption of such specific policies or actions as are needed to provide for equal opportunity in the community. (2) Advise in the development of a Human Relations Program for the City of Brooklyn Center to give increased effectiveness and direction to the work of all individuals and agencies addressing themselves to planning, policy making and educational programs in the area of civil and human rights. (3) Enlist the cooperation of organizations, individuals and other advisory bodies in the community in an active program directed to promote understanding and equal opportunity and eliminate discrimination and inequities. (4) Advise in_ the development of a formal and informal educational program to assist in the implementation in the Minnesota State Act Against Discrimination and provide for the Commission's assumption of leadership in recognizing and resolving civil and human problem areas in the community. (5) Advise and assist in the determination of human service needs in the community. Subdivision 5. COMPOSITION: The Commission shall be composed of a Chairperson and eight (8) members, all of whom shall be appointed and serve as set forth in Subdivision 6. Subdivision 6. MEMBERS METHOD OF SELECTION -TERM OF OFFICE- REMOVAL: Chairperson: The Chairperson shall be appointed by the Mayor with majority consent of the City Council. The Chairperson may be removed by the Mayor with majority consent of the Council. The Chairperson shall assure fulfillment of the following responsibilities in addition to those otherwise described herein: 0 D D 1. Preside over meetings of the Commission; 2. Appear or appoint a representative to appear, as necessary, before City advisory commissions and the City Council to present the viewpoint of the Commission in matters relevant to human rights and needs, as it relates to business under consideration by said commissions or City Council; 3. Review all official minutes of the City Council and other advisory commissions for the purpose of informing the Human Rights Commission of matters relevant to human rights and needs; 4. Provide liaison with other governmental and voluntary organizations on matters relevant to human rights and needs. Vice Chairperson A Vice Chairperson shall be appointed annually by the Chairperson from the members of the Commission. The Vice Chairperson shall perform such duties as may be assigned by the Chairperson and shall assume the responsibilities of the chair in the absence of the Chairperson. Members' Term of Office Members of the Commission shall be appointed by the Mayor with majority consent of the Council. The terms of office shall be staggered three - year terms, except that any person appointed to fill a vacancy occurring prior to the expiration of the term for which his predecessor was appointed shall be appointed only for the remainder of such term. Upon expiration of his term of office, a member shall continue to serve until his successor is appointed and shall have qualified. Terms of office for members of the Commission - shall expire on December 31 of respective calendar years. In the event an appointed Commissioner suffers from an extended illness, disability, or other activity preventing proper fulfillment of duties, responsibilities, rules and regulations of the Commission, the Commissioner may be temporarily replaced during the temporary leave by an interim Commissioner appointed by the Mayor with majority consent of the City Council. Qualifications for Membershi Members of the Commission shall be residents of the City of Brooklyn Center while serving on the Commission, shall have been a resident of said City for at least one year prior to their appointment, and shall represent a broad range of interest in the human rights and services function. D D Ureg D Representation Requiremen s Due a shall be given by the Mayor in appointing Commission members with geographical distribution within the City, and the representative nature of the Commission in terms of sex, religion, ethnic, racial, age, handicapped, employment and employer groups. Conflict of Interest No Commissioner shall take part in the consideration of any matter wherein he /she is the applicant, petitioner, or appellant, nor in the consideration of any application, petition, or appeal wherein his /her interest might reasonably be expected to affect his /her impartiality. Resignations- Removal from Office - Vacancies Commissioners may resign voluntarily or may be removed from office by the Mayor with consent by majority vote of the City Council. Three consecutive unexcused absences from duly called Commission meetings shall constitute automatic resignation from office. Vacancies in the Commission shall be filled by Mayoral appointment with majority consent of the City Council. Compensation Commissioners shall serve without compensation. Subdivision 7. RULES AND PROCEDURES: The Commission shall adopt such rules and procedures not inconsistent with these provisions as may be necessary for the proper execution and conduct of business. Subdivision 8. MEETINGS: The initial meeting of the Commission shall be convened at the call of the Chairperson within thirty (30) days after appointment by the Council. Thereafter, regular meetings shall be held with date and time to be determined by the Commission. Special meetings may be called by the Chairperson. Subdivision 9. STAFF: The City Manager shall assign one member of the administrative staff to serve as staff to the Commission. The staff member assigned shall perform such clerical and research duties on behalf of the Commission as may be assigned by the chairperson or the City Manager. Subdivision 10. EX OFFICIO MEMBERS: The Mayor or his Councilperson- appointee shall serve as an ex officio member of the Commission, privileged to speak on any matter but without a vote, and shall provide a liaison between the Commission and the City Council. Member Theodore Willard introduced the following resolution and moved its adoption: RESOLUTION NO. 68 -44 RESOLUTION CREATING A BROOKLYN CENTER HUMAN RIGHTS COMMISSION, AND DEFINING DUTIES AND RESPONSIBILITIES THEREFORE WHEREAS, the City of Brooklyn Center has experienced a period of extensive growth and development, and it is anticipated that such growth will continue for an indeterminate period; and WHEREAS, such growth and development necessitates intensified communication among neighbors of the community to promote harmonious relationships among people of all races, religions and ethnic groups; and WHEREAS, the Legislature of the State of Minnesota has enacted Chapter 363, Minnesota State Act Against Discrimination which provides for and permits the delegation of certain responsibilities under the act to local human rights commissions; and WHEREAS, broad citizen participation in the affairs of the community is actively sought and promoted by the City Council on the premise that such participation promotes a better community: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the public policy of said City shall be to fulfill its responsibility in assuring for all citizens equal opportunity in housing, employ- ment, public accommodations, public services and education, and to work consistently to further improve. the human relations climate of the City of Brooklyn Center. BE IT FURTHER RESOLVED that there is hereby established within the City of Brooklyn Center a Human Rights Commission as follows: Subdivision 1. TITLE: This organization shall be known as the Brooklyn Center Human Rights Commission. Subdivision 2. PURPOSE: The purpose of the Commission is to promote understanding and equal opportunity in employment, housing, public accommodations, public services and education and full participation in the affairs of this community by assisting the State Department of Human Rights in implementing the Minnesota State Act Against Discrimination and by advising the City Council on long range programs to further improve community relations in the City of Brooklyn Center. Subdivision 3. DUTIES AND RESPONSIBILITIES: In fulfillment of its purpose, the duties and responsibilities of the Commission shall be to: Resolution No. 68 -44 (1) Advise the City Council on human relations and civil rights issues and recommend the adoption of such specific policies or actions as are needed to provide for equal opportunity in the community. (2) Formulate a human relations program for the City of Brooklyn Center to give increased effectiveness and direction to the work of all individuals and agencies addressing themselves to planning, policy making and educational programming in the area of civil and human rights (3) Enlist the cooperation of organizations and individuals in the community in an active program directed to promote understanding and equal opportunity and eliminate discrimination and inequalities. (4) Draft a memorandum of agreement with the State Department of Human Rights, for approval by the City Council, for the purpose of determining regulatory and enforcement procedures. (5) Develop in cooperation with the State Department of Human Rights such programs of formal and informal education as will assist in the implementation of the Minnesota State Act Against Discrimination and provide for the Commission's assumption of leadership in recognizing and resolving civil and human rights problem areas in the community. Subdivision 4. COMPOSITION: The Commission shall be comprised of a Chairman and fourteen members, all of whom shall be appointed and serve as set forth in Subdivision 5. Subdivision 5. METHOD OF SELECTION - TERM OF OFFICE - REMOVAL: Chairman The Chairman shall be appointed by the Mayor with majority consent of the Council, and shall serve three year terms. The Chairman may be removed upon recommendation of the Mayor with approval by a majority vote of the Council. Members: Initial appointment of Members shall be made by members of the Council, who shall each appoint three, and by the Mayor, who shall appoint two, with due regard being given by the appointing official to fitness for the efficient dispatch of the functions, powers and duties vested in and imposed upon the Commission, their geographical distribution within the City, and the representative nature of the Commission in terms of sex, religious, ethnic, racial, employment and employer groups. Members of the Commission shall be appointed for terms of three (3) years, except that any person appointed to fill a vacancy occurring prior to the expiration of the term for which his predecessor was appointed shall be appointed only for the remainder of such term. Upon the expiration of his term of office a member shall continue to serve until his successor is appointed and shall have qualified. The first Commission shall consist of five members appointed for a term of three years, five members for a term of two years, and five members for a term of one year. Members of Resolution No. 68 -44 the Commission shall serve without compensation and may resign voluntarily or be removed from office upon approval by a majority vote of the Council. Vacancies of the Commission shall be filled by the Mayor upon approval by a majority vote of the Council. Qualification for Membership: Members of the Commission shall be at least 18 years of age, shall be a resident of the City of Brooklyn Center while serving on the Commission, and shall have been a resident of said City for at least one year prior to their appointment. Subdivision 6. VICE- CHAIRMAN: The Chairman shall, within thirty days following the initial meeting of the Commission, appoint a Vice - Chairman who shall hold said position at the pleasure of the Chairman. The Vice - Chairman shall perform such duties as may be assigned by the Chairman, and shall assume the chair in the absence of the Chairman. Subdivision 7. RULES AND PROCEDURES: The Commission shall adopt such rules and rocedures p not inconsistent with these provisions as may be necessary for the proper execution and conduct of business, provided that in the absence of special rules, the provisions of Robert's Rules of Order shall apply. Subdivision 8. MEETINGS: The initial meeting of the Commission shall be convened at the call of the Chairman within thirty (30) days after appointment by the Council. Thereafter, regular meetings shall be held with date and time to be determined by the Commission. Special meetings may be called by the Chairman. Subdivision 9. SECRETARY: The City Manager shall assign n one g g member of the administrative staff to serve as Secretary to the Commission. The Secretary shall perform such clerical duties on behalf of the Board as may be assigned by the Chairman. Subdivision 10. OFFICIO MEMBERS: The Mayor or his Councilman - appointee shall serve as an ex- officio member of the Commission, privileged to speak on any question but without a vote, and shall provide liaison between the Commission and the Council. February 19, 1968 Date Mayor ATTEST: C erk The motion for the adoption of the foregoing resolution was duly seconded by member Howard Heck , and upon vote being taken thereon, the following voted in favor thereof: Philip Cohen, john Leary, Earl Rydberg, Howard Heck and Theodore Willard; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. Member Howard Heck introduced the following resolution and moved its adoption: RESOLUTION NO. 69 -36 RESOLUTION ADJUSTING HUMAN RIGHTS COMMISSION TERMS OF OFFICE WHEREAS, the Brooklyn Center City Council enacted Resolution No. 68 -44 on February 19, 1968 for the purpose of establishing a community Human Rights Commission; and WHEREAS, said resolution, among other things, provides for a method of selecting membersto the commission and defines the term of office of the members; and WHEREAS, the terms of office of the members expire in the month of March each year; and WHEREAS, the City Manager has recommended that the terms of office be adjusted to expire on December 31 of each calendar year; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota to declare that the terms of office of the members of the Brooklyn Center Human Rights Commission shall x y g C on expire on December 31 of respective calendar years, otherwise subject to the provisions of Subdivision 5 of Resolution No. 68 -44. January 13, 1969 Date ayor- -- - ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member John Leary , and upon vote being taken thereon, the following voted in favor thereof: Philip Cohen, John Leary, Earl Rydberg, Howard Heck and Theodore Willard; and the following voted against -the same: none, whereupon said resolution was declared duly passed and adopted. Member John Leary introduced the following resolution and moved its adoption: RESOLUTION NO. 71 -211 RESOLUTION AMENDING COUNCIL RESOLUTION NO. 68 -44 WHEREAS, Council Resolution No. 68 -44 establishes the Brooklyn Center Human Rights Commission comprised of a chairman and fourteen members appointed by the Mayor and the Council; and WHEREAS, the Commission's current active membership is comprised of eleven appointees; and WHEREAS, it is the unanimous opinion of the Commission that an advisory comprised of a chairman and ten members can be more viable and effective in examining issues and in advising the Council: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that Council Resolution No. 68 -44 be amended to read as follows: Subdivision 4. COMPOSITION: The Commission shall be comprised of a Chairman and ten members, all of whom shall be appointed and serve as set forth in Subdivision 5. November 1, 1971 Date Mayor - ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Theodore Willard, and upon vote being taken thereon, the following voted in favor thereof: John Leary_,. Vernor} Ausen., Howard Hec��.fid, and the following voted against the same: none, Theodore 1 ard; whereupon said resolution was declared duly passed and adopted. Member Maurice Britts introduced the following resolution 1P and moved its adoption: RESOLUTION NO. 74 -68 RESOLUTION AMENDING RESOLUTION NO. 68 -44 WHICH CREATED THE BROOKLYN CENTER HUMAN RIGHTS COMMISSION, AND DEFINES ITS DUTIES AND RESPONSIBILITIES AND ALSO AMENDING RESOLUTION NO. 71 -211 WHICH ESTABLISHED THE COMMISSION'S COMPOSITION WHEREAS, the Brooklyn Center City Council approved Resolution No. 68 -44 creating a Brooklyn Center Human Rights Commission and defining its duties and responsibilities on February 19, 1968; and WHEREAS, Resolution No. 71 -211 amended Resolution No. 68 -44 by establishing the Commission's composition on March 1, 1971; and WHEREAS, the Human Rights Commission has reviewed the resolu- tions; and WHEREAS, the Commission in a report to the City Council has recommended certain changes in the resolutions which will update the resolutions in terms of the Commission's duties, composition, method of selection, term of office and removal: NOW, THEREFORE, BE IT RESOLVED by the Brooklyn Center City Council that Resolution No. 68 -44 and Resolution No. 71 -211 be amended as follows: I. Change the second WHEREAS to read: WHEREAS, such growth and development necessitates intensified communication and protection of just and equitable rights among all residents of the community to promote harmonious relationships among people of all races, religion, ethnic groups, social - economic status, ages, gender, physical, mental and emotional disabilities and deverse life styles. II. Change Subdivision 3, (2) to read: Advise in the development of a Human Relations Pro - gram for the City of Brooklyn Center to give increased effectiveness and direction to the work of all indivi- duals and agencies addressing themselves to planning, policy making and educational programs in the area of civil and human rights. Resolution No. 74 -68 III. Change Subdivision 3, (3) to read: Enlist the cooperation of organizations, individuals and other advisory bodies in the community in an active program directed to promote understanding and equal opportunity and eliminate discrimination and inequities. IV. Eliminate Subdivision 3, (4). V. Change Subdivision 3, (5) to read: (4). Advise in the development of a formal and informal educational program to assist in the implementation in the Minnesota State Act Against Discrimination and provide for the Commission's assumption of leadership in recognizing and resolving civil and human problem areas in the community. VI. Change Subdivision 4, COMPOSITION to read: The Commission shall be comprised of a chairman or chairwoman and eight (8) members, all of whom shall be appointed and serve as set forth in Subdivision 5. VII. Change Subdivision 5, METHOD OF SELECTION - TERM OF OFFICE - REMOVAL to read: Chairman or Chairwoman The Chairman or Chairwoman shall be appointed by the Mayor with the majority consent of the City Council. The Chairman or Chair- woman may be removed by the Mayor with majority con- sent of the Council. The Chairman or Chairwoman shall assure fulfillment of the following respon- sibilities in addition to those otherwise described herein: 1. Preside over all meetings of the Commission. 2. Appear or appoint a representative to appear before the City Council and city advisory commissions to present the viewpoint of the Commission in matters relevant to human rights. 3. Review all official minutes of the City Council and other advisory commissions for the purpose of informing the Human Rights Commission of matters relevant to human rights. Resolution No. 74 - 68 4. Provide liaison with other governmental and voluntary organizations on matters relevant to human rights. Members Members of the Commission shall serve for terms of three (3) years, except that any person appointed to fill a vacancy occurring prior to the expiration of the term of which his predecessor was appointed, shall be appointed only for the remainder of such term. Upon the expiration of his term of office, a member shall continue to serve until his successor is appointed and shall have qualified. Terms of office for members of the Commission shall expire on December 31 of respective calendar years. Due regard shall be given by the Mayor in appointing members to fitness for the efficient dispatch of the functions, powers and duties vested in and imposed upon the Commission, with geographical distribution within the City, and the representative nature of the Commission in terms of sex, religion, ethnic, racial, age, employment and.employer groups. Compensation Commissioners shall serve without compensation. Vice- Chairman or Vice - Chairwoman The Chairman or Chairwoman shall, within thirty days following the initial meeting of the Commission, appoint a Vice - Chairman or Vice - Chairwoman who shall hold said position at the pleasure of the Chairman or Chair- woman. The Vice - Chairman or Vice - Chairwoman shall perform such duties as may be assigned by the Chairman or Chairwoman, shall assume the chair in the absence of the Chairman or Chairwoman. Qualification for Membership Members of the Commission shall be residents of Brooklyn Center, while serving on the Commission and shall have been a resident of said City for at least one year prior to their appointment. Resignations - Removal from Office - Vacancies Commissioners may resign voluntarily or be re- moved from office by the Mayor with the consent by majority vote by the City Council. Three consecutive unexcused absences from duly called Resolution No. 74 -68 Commission meetings shall constitute automatic resignation from office. Vacancies in the Com- mission shall be filled by mayorial appointment with majority consent of the City Council. VIII. Eliminate Subdivision 6. April 22, 1974 Date Mayor ATTEST: erk The motion for the adoption of the foregoing resolution was duly seconded by member Bill Fignar , and upon vote being taken thereon, the following voted in favor thereof: Philip Cohen, Maurice Brills, Bill Fignar, Tony Kuefler and Robert Jensen; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. BY-LAWS of the BROOKLYN CENTER HUMAN RIGHTS COMMISSION Adopted March 6, 1972 Pursuant to Resolution No. 68 -44, adopted by the City Council of the City of Brooklyn Center on February 19, 1968, as amended by Council Resolution No. 71 -211 adopted November 1, 1971, relating to and providing for the establish- ment, appointment, organization and responsibilities of the Brooklyn Center Human Rights Commission, the said Commission does hereby adopt the following by -laws and d rules for the conduct of its affairs. Article I. Officers Section 1. Personnel The officers shall consist of a Chairman and Vice - Chairman. Section 2. Duties The Chairman shall preside at all meetings and shall appoint committees and committee chairmen. The Vice - Chairman shall perform such duties as may be assigned by the Chairman, and shall assume the Chair in the absence of the Chairman. Article II. Meetings The Commission shall hold regular public meetings. Special meetings may be called at any time by the Chairman upon sufficient notification to all Commission members. Article M. _ Quorum A quorum shall consist of a majority of the members of the Commission. Article IV. Attendance Absence on the part of a Commission member from three consecutive regular meetings shall constitute grounds for the Commission Chairman to recommend to the AV:ayor the ra ral of said member. Article V. Minutes Minutes of each regular meeting shall be provided to each Commission member in writing prior to the commencement of the succeeding regular meeting. -1- Article VI. Committees Section 1. Structure The Commission may create standing and ad hoc committees to investigate those areas where prob- lems relative to human rights are recognized. The Chairman and Vice - Chairman of the Commission shall serve as ex- officio members of the committees. Section 2. Membership Each committee shall consist of at least two Commissioners and one citizen -at -large appointed by the Commission Chairman. Section 3. Duties of Committee Chairmen a. Each Chairman shall appoint a secretary from the Committee membership. The secretary shall record and maintain minutes of Committee meetings. These minutes shall be submitted to the Commission Chairman. b. Each Chairman shall schedule regular Committee meetings. Article VII. General Provisions a. No member of the Human Rights Commission or its Committees shall be authorized to speak on behalf of the Commission publicly, unless the Commission has first considered and approved such statements. b. The Chairman may appoint a member of the Commission to act as Public Information Coordinator. All press releases must be approved by the Commission Chairman or by the Public Information Coordinator. Article VIII. Parliamentary Authority hority Robert's Rules of Order shall be the governing authority for all meetings of the Commission and for its Committees. Article 1X. Amendments These by -laws may be amended by a two- thirds vote of the Commission provided that ten days advance notice in writing has been given all Commission members. i -2- D MM PU M Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AMENDING RESOLUTION NO. 73 -25 WHICH CONTINUED THE BROOKLYN CENTER PARK AND RECREATION COMMISSION AND REDEFINED ITS DUTIES AND RESPONSIBILITIES, AND AMENDING RESOLUTION NO. 77 -52 WHICH REDEFINED THE APPOINTMENTS OF PARK SERVICE AREA COMMITTEE MEMBERS WHEREAS, the Brooklyn Center City Council approved Resolution No. 73 -25 continuing a Brooklyn Center Park and Recreation Commission and redefining duties and responsibilities therefor; and WHEREAS, Resolution No. 77 -52 amended Resolution No. 73 -25 by redefining the appointments of Park Service Area Committee members; and WHEREAS, in an effort to review the City Council advisory commissions' enabling resolutions, as recommended in the Year 2000 Report, certain amendments to the Brooklyn Center Park and Recreation Commission's resolutions are desired. NOW THEREFORE, BE IT RESOLVED by the Brooklyn Center City Council that Resolution No. 73 -25 and Resolution No. 77 -52 be amended as follows: I. Change Subdivision 2 to read: The scope of activity of this Commission shall consist of advising the City Council and other Brooklyn Center advisory commissions regarding matters relevant to the conservation park rk and recreation functions. .. II. Change Subdivision 3 to read: The general purpose of this Commission is to monitor and reflect the attitudes and concerns of the citizens of Brooklyn Center relative to the conservation of environmental resources in the City of Brooklyn Center and to the park system and recreation programs, and to advise the City ouncil of citizen attitudes Y e and olic P Y matters relevant to the conservation, park and recreation functions in Brooklyn Center. III. Eliminate mate Subdivision 4, (10). IV. Renumber Subdivision 4, (11) to Subdivision 4, (10). V D RESOLUTION NO. L e V. Change Subdivision 4 to read: DUTIES AND RESPONSIBILITIES: In fulfillment of its purpose, the duties and responsibilities of the Commission shall be to: (1) Develop, recommend, and, upon adoption by the City Council, monitor the execution of a comprehensive plan for the park, recreation, and conservation function in the City of Brooklyn Center. (2) Annually report to the City Council regarding achievements toward fulfillment of such comprehensive plan and recommend amendments to the plan as may be warranted. (3) Frequently visit the City parks, and Recreation Center and wildlife areas, and keep informed of current recreation programs in order to continually review and evaluate park system development, recreation programming, and cultural activities. • (4) Develop and recommend methods to stimulate positive public interest in the park and recreation functions. (5) Develop and recommend feasible methods of discouraging vandalism and destruction of park facilities. (6) Serve as a forum for the citizens of Brooklyn Center to voice their opinions regarding the conservation, park and recreation functions. (7) Promote coordination with the school districts serving Brooklyn Center, encouraging the interchangeable use of city and school district facilities and programs to the best interests of citizens. (8) Encourage dissemination of information to, and coordination with, Brooklyn Center organizations interested in the conservation, park and recreation function such as garden clubs, athletic groups, youth groups, civic organizations, and the like. (9) Encourage coordination with other communities and agencies to the extent appropriate in matters pertinent to the park and recreation function and the conservation of environmental resources. a p RESOLUTION NO. (10) Monitor and reflect attitudes and concerns of citizens relative to the park system and recreation programs and conservation matters through informal contacts and structured semi - annual meetings with Park Service Area Committees. VI. Change Subdivision 5 to read: The Commission shall be composed of a chairperson and six members, all of whom shall be appointed and serve as set forth in Subdivision 6. VII. Change Subdivision 6 to read: Chairperson The Chairperson shall be appointed annually by the Mayor with majority consent of the City Council. The Chairperson may be removed by the Mayor with majority consent of the Council. The Chairperson shall assure fulfillment of the following responsibilities in addition to those otherwise described herein: 1. Preside over meetings of the Commission; 2. Appear pp or appoint a representative to appear, as necessary, before City advisory commissions and the City Council to present the viewpoint of the Commission in matters pertaining to the park and recreation function as it relates to business under consideration by said commissions or City Council. 3. Review all official minutes of the City Council and other advisory commissions for the purpose of informing the Park and Recreation Commission of matters relevant to the park and recreation function; 4. Provide liaison with other governmental and volunteer units on matters relating to the park and recreation function. Vice Chairperson A Vice Chairperson shall be appointed annually by the Chairperson from the members of the Commission. The Vice Chairperson shall perform such duties as may be assigned by the Chairperson and shall assume the responsibilities of the chair in the absence of the Chairperson. Members' Term of Office Members of the Commission shall be appointed by the Mayor with majority consent of the Council. The terms of office shall be staggered three -year terms, except that any person appointed to D D p RESOLUTION NO. fill a vacancy occurring prior to the expiration of the term for which his redecessor was appointed shall be P PP appointed only for the remainder of such term. Upon expiration of his term of office, a member shall continue to serve until his successor is appointed and shall have qualified. Terms of office for members of the Commission shall expire on December 31 of respective calendar years. In the event an appointed Commissioner suffers from an extended illness, disability, or other activity preventing proper fulfillment of duties, responsibilities, rules and regulations of the Commission, the Commissioner may be temporarily replaced during the temporary leave by an interim Commissioner appointed by the Mayor with majority 7 Y consent of the City Council. Oualifications for Membership Members of the Commission shall be . residents of the City of Brooklyn Center while serving on the Commission, shall have been a resident of said City for at least one year prior to their appointment, and shall represent a broad range of P g interest in the conservation, park and recreation functions. Representation Requirements Commission members shall reside in Park Service Areas described in Subdivision 11 as follows: one member from each Park Service Area and two members provided there shall g � P be no more than two commissioners residing in the same Park Service Area. Conflict of Interest No Commissioner shall take part in the consideration of any matter wherein he /she is the applicant, petitioner, or appellant, nor in the consideration of an application, petition, or appeal Y PP P PP wherein his /her interest might reasonably be expected to affect his /her impartiality. Initial Appointment np The Commission under this resolution shall become effective March 12, 1973, and shall consist of three members appointed for a term through 1975, two members appointed for a term through 1974, and two members appointed for a term through 1973. PP rough Resignations-Removal from Office- Vacancies Commissioners may resign voluntarily or may be removed from office by the Mayor with consent by majority vote of the City Council. Three consecutive unexcused absences from duly called Commission meetings shall PMOVO RESOLUTION NO. constitute automatic resignation from office. Vacancies in the Commission shall be filled by Mayoral appointment with majority consent of the City Council. Compensation Commissioners shall serve without compensation. VIII. Change Subdivision 8 to read: The initial meeting of the Commission shall be convened at the call of the Chairperson during April 1973. Thereafter, regular meetings shall be held with date and time to be determined by the Commission. Special meetings may be called by the Chairperson. IX. Change Subdivision 9 to read: The City Manager shall assign one member of the administrative staff to serve as staff to the Commission. The staff member assigned shall perform such clerical and research duties on behalf of the Commission as may be assigned by the Chairperson or City Manager. X. Change Subdivision 10 to read: The Mayor or his Councilperson- appointee shall serve as an ex officio member of the Commission, privileged to speak on any matter but without a vote, and shall provide a liaison between the Commission and City Council. XI. Amend Subdivision 11 to read: Park I Service Area Committee Chairperson The . Chairperson of each Park Service Area Committee shall be the Park and Recreation Commissioner appointed from the respective Park Service Area. Park Service Area Committee Meetings Park Service Area Committees shall meet twice each year in April and October if needed. A report of the activities of each such meeting shall be presented by each Commissioner - Chairperson at the next subsequent Park and Recreation Commission meeting after April and October. XII. Eliminate Subdivision 12. r U U RESOLUTION NO. 00 PUO Date Mayor ATTEST: Clerk RESOLUTION NO. The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. D p D RESOLUTION NO. 73- RESOLUTION NO. 77 -52 RESOLUTION NO. 87 -_ RESOLUTION CONTINUING A BROOKLYN CENTER PARK AND RECREATION COMMISSION AND REDEFINING DUTIES AND RESPONSIBILITIES THEREFOR WHEREAS, the City of Brooklyn Center is promoting the development of a quality park system and recreation program consistent with the financial capability of the community; and WHEREAS, provisions for an advisory Park and Recreation Commission were established in Chapter 13 of the municipal ordinances in 1966 prior to adoption of a City Charter; and WHEREAS, the City Charter provides for the establishment Of commissions to advise the City Council with respect to policy formulation for municipal functions and activities; and WHEREAS, as a consequence of certain Charter provisions and the increasing complexity of the park and recreation function it is desirable to restructure the Park and Recreation Commission and its mission; and WHEREAS, it is acknowledged that the significance of the park and recreation function is such that it must be effectively and currently responsive to the citizenry; and WHEREAS, in pursuit of such goals the City Council recognizes the need to redefine and clarify the duties and responsibilities to be assigned a Park and Recreation Commission: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that there is hereby re- established within the City of Brooklyn Center an advisory Park and Recreation Commission as follows. Subdivision 1. TITLE: This organization shall be known as the Brooklyn Center Park and Recreation Commission. Subdivision 2. SCOPE: The scope of activity of this Commission shall consist of advising the City Council and other Brooklyn Center advisory commissions regarding matters relevant to the conservation, park and recreation functions. Subdivision 3. PURPOSE: The general purpose of this Commission is to monitor and reflect the attitudes and concerns of the citizens of Brooklyn Center relative to the conservation of environmental resources in the City of Brooklyn Center and to the park system and recreation Programs, and to advise the City Council of citizen attitudes and policy matters relevant to the conservation, park and recreations function in Brooklyn Center. D D V�I Su bdivision 4. DUT S P B TI Mn fulfillment of its purpose, the duties and responsibilities of the Commission shall be to: (1) Develop, recommend, and, upon adoption by the City Council, monitor the execution of a comprehensive plan for the park, recreation, and conservation function in the City of Brooklyn Center. (2) Annually report to the City Council regarding achievements toward fulfillment of such comprehensive plan and recommend amendments to the plan as may be warranted. (3) Frequently visit the City parks and Recreation Center and wildlife areas, and keep informed of current recreation programs in order to continually review and evaluate park system development and recreation programming, and cultural activities. (4) Develop and recommend methods to stimulate positive public interest in the conservation, park and recreation functions. (5) Develop and recommend feasible methods of discouraging vandalism and destruction of park facilities. (6) Serve as a forum for the citizens of Brooklyn Center to voice their opinions regarding the conservation, park and recreation functions. (7) Promote coordination with the school districts serving Brooklyn Center, encouraging the interchangeable use of city and school district facilities and programs to the best interests of citizens. (8) Encourage dissemination of information to, and coordination with, Brooklyn Center organizations interested in the conservation, park and recreation function such as garden clubs, athletic groups, youth groups, civic organizations, and the like. (9) Encourage coordination with other communities and agencies to the extent appropriate in matters pertinent to the park and recreation function and the conservation of environmental resources. D D 0 (10) Monitor and reflect attitudes and concerns of citizens relative to the park system and recreation programs and conservation matters through informal contacts and structured semi- annual meetings with Park Service Area Committees. Subdivision 5. COMPOSITION: The Commission shall be composed of a chairperson and six members, all of whom shall be appointed d an d serve as set forth in Subdivision PP ision 6 . Subdivision 6. MEMBERS METHOD OF SELECTION -TERM OF OFFICE- REMOVAL: Chairperson The Chairperson shall be appointed annually by the Mayor with majority consent of the City Council. The Chairperson may be removed by the Mayor with majority consent of the Council. The Chairperson shall assure fulfillment of the following responsibilities in addition to those otherwise described herein: (1) Preside over meetings of the Commission; (2) Appear or appoint a representative to appear, as necessary, before City advisory commissions and the City Council to present the viewpoint of the Commission in matters pertaining to the park and recreation function as it relates to business under consideration id ration by said commissions or City Council; (3) Review all official minutes of the City Council and other advisory commissions for the purpose of informing the Park and Recreation Commission of matters relevant to the park and recreation function; (4) Provide liaison with other governmental and volunteer units on matters relating to the park and recreation function. Vice Chairperson A Vice Chairperson shall be appointed annually by the Chairperson from the members of the Commission. The Vice Chairperson shall perform such duties as may be assigned by the Chairperson and shall assume the responsibilities of the chair in the absence of the Chairperson. Members' Term of Office Members of the Commission shall be appointed by the Mayor with majority consent of the Council. The terms of office shall be staggered three- year terms, except that any person appointed to fill a vacancy occurring prior to the expiration of the term for D which his predecessor s d Tht a pointe only for the remainder of such term. Upon expiration of his term of office, a member shall continue to serve until his successor is appointed and shall have qualified. Terms of office for members of the Commission shall expire on December 31 of respective calendar years. In the event an appointed Commissioner suffers from an extended illness, disability, or other activity preventing proper fulfillment of duties, responsibilities, rules and regulations of the Commission, the Commissioner may be temporarily replaced during the temporary leave by an interim Commissioner appointed by the Mayor with majority consent of the City Council. Qualifications for Membership Members of the Commission shall be residents of the City of Brooklyn Center while serving on the Commission, shall have been a resident of said City for at least one year prior to their appointment, and shall represent a broad range of interest in the conservation, park and recreation functions. Representation Reguirements Commission members shall reside in Park Service Areas described in Subdivision 11 as follows: one member from each Park Service Area and two members -at- large, provided there shall be no more . than two commissioners residing in the same Park Service Area. Conflict of Interest No Commissioner shall take part in the consideration of any matter wherein he /she is the applicant, petitioner, or appellant, nor in the consideration of any application, petition, or appeal wherein his /her interest might reasonably be expected to affect his /her impartiality. Initial Appointment The Commission - under this resolution shall become effective March 12, 1973, and shall consist of three members appointed for a term through 1975, two members appointed for a term through 1974, and two members appointed for a term through 1973. Resignations- Removal from Office - Vacancies Commissioners may resign voluntarily or may be removed from office by the Mayor with consent by majority vote of the City Council. Three consecutive unexcused absences from duly called Commission meetings shall constitute automatic resignation from office. Vacancies in the Commission shall be filled by Mayoral appointment with majority consent of the City Council. D D Compensation Commissioners s a ery w compensation. Subdivision 7. RULES AND PROCEDURES: The Commission shall adopt such rules and procedures not inconsistent with these provisions as may be necessary for the proper execution and conduct of business. Subdivision 8. MEETINGS: The initial meeting of the Commission shall be convened at the call of the Chairperson during April 1973. Thereafter, regular meetings shall be held with date and time to be determined by the Commission. Special meetings may be called by the Chairperson. Subdivision 9. STAFF. The City Manager shall assign one member of the administrative staff to serve as staff to the Commission. The staff member assigned shall perform such clerical and research duties on behalf of the Commission as may be assigned by the Chairperson or the City Manager. Subdivision 10. EX. OFFICIO MEMBERS: The Mayor or his Councilperson- appointee shall serve as an ex officio member of the Commission, privileged to speak on any matter but without a vote, and shall provide a liaison between the Commission and the City Council. Subdivision 11. PARK SERVICE AREA: Park Service Areas Described Park Service Area 1 - bounded on the east by the Mississippi River, on the south by 53rd Avenue, on the west by Shingle Creek Parkway to County Road 10 and thence by Shingle Creek, on the north by FAI -94. Park Service Area 2 - bounded on the east by the Mississippi River, on the south by FAI -94, on the west by Shingle Creek Parkway and the west line of Section 26, on the north by the north city limits. Park Service Area 3 - bounded on the east by the west line of Section 26 and Shingle Creek Parkway, on the south by FAI -94, on the west by the west city limits, on the north by the north city limits. Park Service Area 4 - bounded on the east by Shingle Creek Parkway, on the south by County Road 10, on the west by the west city limits, on the north by FAI -94. Park Service Area 5 - bounded on the east by Shingle Creek, on the south by the south city limits, on the west by the west city limits, on the north by County Road 10. U Park Service Area Committees Established Each Park Service Area shall be represented by a committee of five citizens residing within a respective service area, the members to be appointed by the Mayor with the advice and majority consent of the City Council to serve an indefinite term. Committee members may resign voluntarily or may be removed from their respective committee by the Mayor. Three consecutive unexcused absences from duly called Committee meetings shall constitute an automatic resignation. Park Service Area Committee Chairperson The Chairperson of each Park Service Area Committee shall be the Park and Recreation Commissioner appointed from the respective Park Service Area. Park Service Area Function It shall be the function of Park Service Area Committees to represent and reflect the neighborhood attitudes and opinions regarding the park and recreation function in general and specifically regarding the park and recreation function as it directly impacts within the respective Park Service Area. Park Service Area Committee Meetings Park Service Area Committees shall meet twice each year in April and October if needed. A report of the activities of each such meetings shall be presented by each Commissioner Chairperson at the next subsequent Park and Recreation Commission meeting after April and October. Member Tony Kuefler introduced the following resolution and moved its adoption: RESOLUTION NO. 73 -26 RESOLUTION CONTINUING A BROOKLYN CENTER PARK AND RECREATION COMMISSION AND REDEFINING DUTIES AND RESPONSIBILITIES THEREFOR WHEREAS, the City of Brooklyn Center is promoting the development of a quality park system and recreation program consistent with the financial capability of the community; and WHEREAS, provisions for an advisory Park and Recreation Commission were established in Chapter 13 of the municipal ordinances in 1966 prior to adoption of a City Charter; and WHEREAS, the City Charter provides for the establishment of commissions to advise the City Council with respect to policy formulation for municipal functions and activities; and WHEREAS, as a consequence of certain Charter provisions and the increasing complexity of the park and recreation function it is desirable to restructure the Park and Recreation Commission and its mission; and WHEREAS, it is acknowledged that the significance of the park and recreation function is such that it must be effectively and currently responsive to the citizenry; and WHEREAS, in pursuit of such goals the City Council recognizes the need to redefine and clarify the duties and responsibilities to be assigned a Park and Recreation Commission: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that there is hereby re- established within the City of Brooklyn Center an advisory Park and Recreation Commission as follows: Subdivision 1. TITLE: This organization shall be known as the Brooklyn Center Park and Recreation Commission. Subdivision 2. SCOPE: The scope of activity of this Commission shall consist of advising the City Council and other Brooklyn Center advisory commissions regarding matters relevant to the park and recreation function. Subdivision 3. PURPOSE: The general purpose of this Commission is to monitor and reflect the attitudes and concerns of the citizens of Brooklyn Center relative to the park system and recreation programs, and to advise the City Council of citizen attitudes and policy matters relevant to the park and recreation function in Brooklyn Cert er. Resolution No. 7_3_ ?5 Subdivision 4. DUTIES AND RESPONSIBILITIES: In fulfillment of its purpose, the duties and responsibilities of the Commission shall be to: (1) Develop, recommend, and, upon adoption by the City Council, monitor the execution of a comprehensive plan for the park and recreation function in the City of Brooklyn Center. (2) Annually report to the City Council regarding achievements toward fulfillment of such comprehensive plan and recommend amendments to the plan as may be warranted. (3) Frequently visit the City parks and Recreation Center and keep informed of current recreation programs in order to continually review and evaluate park system development and recreation programming. (4) Develop and recommend methods to stimulate positive public interest in the park and recreation function. (5) Develop and recommend feasible methods of discouraging vandalism and destruction of park facilities. (6) Serve as a forum for the citizens of Brooklyn Center to voice their opinions regarding the park and recreation function. (7) Promote coordination with the school districts serving Brooklyn Center, encouraging the interchangeable use of city and school district facilities and programs to the best interests of citizens. (8) Encourage dissemination of information to, and coordination with, Brooklyn Center organizations interested in the park and recreation function such as garden clubs, athletic groups youth groups, civic organizations, and the like. (9) Encourage coordination with other communities and agencies to the extent appropriate in matters pertinent to the park and recreation function. .(10) Coordinatewith the Brooklyn Center Conservation Commission regarding the conservation and naturalist aspects of parks. (11) Monitor and reflect attitudes and concerns of citizens relative to the park system and recreation programs through informal contacts and structured semi - annual meetings with park service area Committees. Subdivision S. COMPOSITION: The Commission shall be composed of a chairman and six members, all of whom shall be appointed and serve as set forth in Subdivision 6. Resolution No. 73 -25 Subdivision 6. MEMBERS METHOD OF SELECTION - TERM OF OFFICE - REMOVAL: Chairman The Chairman shall be appointed annually by the Mayor with majority consent of the Council. The Chairman may be removed by the Mayor with majority consent of the Council. The Chairman shall assure fulfillment of the following responsibilities in addition to those otherwise described herein: (1) Preside over meetings of the Commission; (2) Appear or appoint a representative to appear, as necessary, before City advisory commissions and the City Council to present the viewpoint of the Commission on matter pertaining to the park and recreation function as it relates to business under consideration by said commissions or City Council; (3) Review all City Council, Planning Commission and other advisory commission minutes and inform the Park and Recreation Commission of matters therein relevant to the park and recreation function; (4) Provide liaison with other governmental and volunteer units in matters relating to the park and recreation function for the purpose of obtaining and providing timely information. Vice Chairman A Vice Chairman shall be appointed annually by the Chairman. The Vice Chairman shall perform such duties as may be assigned by the Chairman and shall assume the responsibilities of the chair in the absence of the Chairman. Members' Termof Office Members of the Commission shall be appointed by the Mayor with majority consent of the Council for terms of three years, except that any person appointed to fill a vacancy occurring prior to the expiration of the term for which his predecessor was appointed shall be appointed only for the remainder of such term. Upon expiration of his term of office, a member shall continue to serve until his successor is appointed and shall have qualified. Representation Requirements Commission members shall reside in Park Service Areas described in Subdivision 11 as follows: one member from each Park Service Area and two members -at- large, provided there shall be no more than two commissioners residing in the same Park Service Area. Resolution No. 73 -25 Qualifications for Membership Members of the Commission shall be residents of the City of Brooklyn Center while serving on the Commission and shall represent a broad range of interest in the park and recreation function. Initial Appointment The Commission under this resolution shall become effective March 12, 1973, and shall consist of three members appointed for a term through 1975, two members appointed for a term through 1974, and two members appointed for a term through 1973. Resignaticns - Removal from Office - Vacancies: Commissioners may resign voluntarily or may be removed from office by the Mayor with consent by majority vote of the City Council. Three consecutive unexcused absences from duly called Commission meetings shall constitute automatic resignation from office. Vacancies in the Commission shall be filled by mayoral appointment with majority consent of the City Council. Compensation Commissirn ers shall serve without compensation. Subdivision 7. RULES AND PROCEDURES: The Commission shall adopt such rules and procedures not inconsistent with these provisions as may be necessary for the proper execution and crnduct of business. Subdivision 8. MEETINGS: The initial meeting of the Commission shall be convened at the call of the Chairman during April 1973. Thereafter regular meetings shall be held with date and time to be determined by the Commission. Special meetings may be called by the Chairman. Subdivision 9. STAFF: The City Manager shall assign one member of the administrative staff to serve as staff to the Commission. The staff member assigned shall perform such ministerial duties on behalf of the Commission as may be assigned by the Chairman. Subdivision 10. EX OFFICIO MEMBERS: The Mayor or his Councilman- appointee shall serve as an ex officio member of the Commission privileged to speak on any matter but without a vote, and shall provide a liaison between the Commission and the City Council. Subdivision 11. PARK SERVICE AREAS: Park Service Areas Described Park Service Area 1 - bounded on the east by the Mississippi River, on the south by 53rd Avenue, on the west by Shingle Creek Parkway to County Road 10 and thence by Shingle Creek, on the north by FAI -94. Park Service Area 2 - bounded on the east by the Mississippi River, on the south by FAI -94, on the west by Shingle Creek Parkway and the west line of Section 26, on the north by the north city limits. Resolution No. 73 -25 Park Service Area 3 - bounded on the east by the west line of section 26 and Shingle Creek Parkway, on the south by FAI -94, on the west by the west city limits, on the north by the north city limits. Park Service Area 4 - bounded on the east by Shingle Creek Parkway, on the south by County Road 10, on the west by the west city limits, on the north by FAI -94. Park Service Area 5 - bounded on the east by Shingle Creek, on the south by the south city limits, on the west by the west city limits, on the north by County Road 10. Park Service Area Committees Established: Each Park Service Area shall be represented by a committee of five citizens appointed annually by the Mayor, with the advice and majority consent of the Council, from within a respective service area. Park Service Area Committee Chairman: The chairman of each Park Service Area Committee shall be the Park and Recreation Commissioner appointed from the respective Park Service Area. Park Service Area Function It shall be the function of Park Service Area Committees to represent and reflect the neighborhood attitudes and opinions regarding the park and recreation function in general and specifically regarding the park and recreation function as it directly impacts within the respective Park Service Area. Park Service Area Committee Meetings: Park Service Area Committees shall meet at least twice each year in April and October. A report of the activities of each such meetings shall` be presented by each Commissioner - Chairman at the next subsequent Park and Recreation Commission meeting after April and October. Subdivision 12. EFFECTIVE DATE: This resolution shall become effective upon the effective date of the repeal of Sections 13 -101, 13 -102, and 13 -103 of the City Ordinances. February 5, 1973 Date Mayor ATTEST: � Clerk The motion for the adoption of the foregoing resolution was duly seconded by member John Leary, and upon vote being taken thereon, the following voted in favor thereof: Philip Cohen, John Leary, Maurice Britts, Tony Kuefler, and Bill Fignar; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. Member Gene Lhotka introduced the following resolution and moved its adoption: RESOLUTION NO. 77 -52 RESOLUTION AMENDING RESOLUTION NO. 73 -25 WHICH CONTINUED A BROOKLYN CENTER PARK AND RECREATION COMMISSION AND REDEFINED THE DUTIES AND RESPON- SIBI LITIES THEREFOR WHEREAS, the Brooklyn Center City Council adopted Resolution No. 73 -25 continuing a Brooklyn Center Park and Recreation Commission and redefining its duties and responsibilities on February 5, 1973; and WHEREAS, Subdivision 11 of that resolution, relating to Park Service Areas, calls for the annual appointment of Park Service Area Committee members by the Mayor with the advice and majority consent of the Council; and WHEREAS, the City Council deems it unnecessary that Park Service Area Committee appointments be on an annual basis. :STOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center to amend Resolution No. 73 -25 such that the Park Service Area Committee representation provisions, Subdivision 11 , provides as follows: Park Service .Area Committees Established: Each Park Service Area shall be represented by a committee of five citizens residing within a respective service area, the members to be appointed by the Mayor with the advice and majority consent of the City Council to serve an indefinite term. Committee members may resign voluntarily r may ay be removed from their respective p e committee by the Mayor. Three consecutive unexcused absences from duly called Committee meetings shall constitute an automatic resignation. March 28 , 1977 Date Mayor I ATTEST: - Clerk The motion for the adoption of the foregoing resolution was duly econded b Y y Tony Tony Kuefler, and upon vote being taken thereon, the following voted in favor thereof: Philip Cohen, Maurice Britts, Tony Kuefler, Bill Fignar, and Gene Lhotka; and the following oted g against the same; none whereupon sai d resolution was declared duly passed and adopted. • • t\ _ � jf� � � � I': . tee . ` ,.-� G N r'L.E� Nn�/ � I� �� �-- ,�I�26 � I � � � IL �.,� �. C�!1 4 � f !r.. jam — h..�R ki _ {{ r't " 1- , -�.•1, � ' ' erg .I '- �"� x !� I i i - �a� —ter .r —•�- � �__ tf i \ Ex . p l- !L 0 •.!I Phi V / . I a w .�'YY L f•e"f g � _ -_ _.. _. E ti. - .+ -yt-' �-- tr +' -�t __� F "1 @ �I k� �' r /, � .` � 11 1 �'''/ / �•1 //. ` c � / II i{ r( JI II I r I- it ' i 1 � I� ` � \� k IN I 7w - '.ice >� ' \ � I LIKE I 6 — I f s. T C Jj� i � ?� PROGRESSIVE STREET INDEX ODD STREET INDEX EEO ���>1�✓ z - # �1 LAKE 1A.E v � � . <. u.�.. 'C :.w ,�.. :n •• .. .� PUT �� l� IZ O O �� L, 1' C l N I' 1: R BY -LAWS Of The BROOKLYiV CENTER PARK AND RECrZ.EATION COMMISSION Proposed: July 17, 1973 Adopted: August 21, 1973 Pursuant to Resolution No. 73 -25, adopted by the City Council of the City of Brooklyn Center on February 5, 1973 relating to and providing for the re- establishment, appointment, organization and responsibilities of the Brooklyn Center Park and Recreation Commis - sion, the said commission does hereby adopt the following by -laws and rules for the conduct of its affairs. Article I. Officers Section 1. Personnel The officers shall consist of a Chairman and Vice- Chairman. Section 2. Duties The Chairman shall preside at all meetings and shall appoint Ad Hoc - Committee members and Ad Hoc Committee Chairmen. f The Vice - Chairman shall perform such duties as may be assigned by the Chairman, and shall assume the Chair in she absence of the Chair- man. Article II. Meetings The Commission shall hold regular monthly meetings. Special meetings may be called at any time by the Chairman upon sufficient notification to all Commission members. Article III. Quorum A quorum shall consist of a majority of the members of the Commission. -1- Article IV. Attendance Three consecutive unexcused absences by a Commission member shall constitute automatic resignation from office. Two consecutive absences by a Commissicn member shall initiate discussion as to the member's status on the Commission. The Commission may direct the Chairman to investigate absences. Article V. Mi nutes Minutes of each regular meeting shall be provided to each Commission member prior to the commencement of the succeeding regular meeting. Article VI. Ad Hoc Committees Section 1. Structure The Commission may create Ad hoc Committees to investigate Park and Recreation concerns. Section 2. Membership Each Ad Hoc Committee shall consist of at least two Commission members. - • Section 3. Ad Hoc Committee Chairmen Each Ad Hoc Committee sh j wi �haue:.a Chairman. The Ad Hoc Committee Chairman shall provide regular interum reports on the progress of the Ad Hoc Committee. A final report to the Commission must be submitted. Article VII. Park. Service Area Committees Section 1. Park Service Area Committees Established Each Park Service area as outlined in Resolution No. 73 -25 shall be represented by a Committee of five citizens appointed annually by the Mayor, with the advise and majority consent of the Council, from within a respective Service Area. -2- Section 2. Park Service Area Committee Chairmen Each Park Service Area Committee Chairman shall be the Park and Recreation Commission member appointed from the respective Park Service Area. Section 3. Park Service Area Function It shall be the function of the Park Service Area Committee to represent and reflect the neighborhood attitudes and opinions regarding the Park and Recreation function in general and specifically regarding the Park and Recreation function as it directly impacts within the respective Park Service Area. Section 4. Meetings The Park Service Area Committees shall meet at least twice each year in April and October A report of the activities of each such meeting shall be presented by each Committee Chairman at the next subsequent Park and Recreation Commission meeting after April and October. Section 5. Rules'and Procedures Each Park Service Area Committee shall adopt such rules and prc::edures riot inconsis'ent with the provisions of the Park and Recrea- tion Commission by-laws or Resolution No. 73 -25 as may be necessary for the proper effects and conduct of business. The Park Service Area Committees Chairmen shall be the only official spokesman for the respective Park Service Area to the Commission. Article VIII. General Provisions ,.No member of the Park and Recreation Commission or its Committees shall be authorized to speak on behalf of . the Commission publicly, unless the Commission has first considered and approved such statements. -3- ti Article ix. Parlimentary A Robert's Rules of order shall be the governing authority for all meetings of the Commission and for its Committees. Article Y. Amendments These by -laws may be amended by a 2/3 vote of the Commission provided the proposed amendments are presented to the Commission members ten days in advance. -4- • CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the 23rd day of March y 1987 at 7:30 p.m. at City Hall, 6301 Shingle Creek Parkway, to consider an amendment to Chapter 35 regarding the Planning Commission. Auxiliary aids for handicapped persons are available upon request at least 96 hours in advance. Please contact the Personnel Coordinator at 561 -5440 to make arrangements. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 35 REGARDING THE PLANNING COMMISSION THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. Chapter 35 of the City Ordinances of the City of Brooklyn Center is hereby amended in the following manner: Section 35 -201. PLANNING COMMISSION. A Planning Commission of seven members. is hereby established and continued as a planning agency advisory to the City Council. The City Council may, by resolution define duties and responsibilities of the Planning Commission [Any vacancy in an office of Planning Commissioner, by expiration of his/her term, resignation, or removal shall be filled by appointment of the Mayor, confirmed by a majority vote of the Council. Upon appointment, each Commissioner shall serve for a term of two years or until a successor has been appointed. Each Commissioner shall be a resident of the municipality and shall subscribe to the appropriate oath of office. No Commissioner shall take part in the consideration of any matter wherein he /she is the applicant, petitioner, or appellant, nor in the consideration of any application, petition, or appeal wherein his/her interest might reasonably be expected to affect his/her impartiality. The Planning Commission shall annually elect its Chairman and by majority vote may adopt rules of parliamentary procedure for the conduct of Commission meetings. The said meetings of the Commission shall be held at least once a month and shall be open to the public. There shall be a Secretary to the Planning Commission appointed by the City Manager of the municipality, who shall prepare the minutes of the meetings of the Commission and shall maintain the files and records of the Commission. The Secretary shall have any additional duties delegated to him by the Commission, the City Manager or by the provisions of this ordinance. Section 35 -202. DUTIES OF THE PIANNING COMMISSION 1. Planning a. Comprehensive Planning. The Commission shall, from time to time, upon its own motion or upon direction of the City Council, review the Comprehensive Plan and by a majority vote of all members of the Commission recommend appropriate amendments to the City Council. Before recommending any such am,ridments to the City Council, the Commission shall hold at last one public hearing to consider the proposed amendment. The Secretary to the Commission shall publish notice of the time, place and purpose of the hearing once in the official newspaper of the municipality at least ten (10) days before the date of the hearing. Furthermore, the Secretary shall transmit copies of the proposed amendment to the City Council prior to the publication of the notice of hearing. Following the review and recommendation by the Commission, the City Council shall consider the proposed amendment and may, by resolution of a majority of its members, amend the Comprehensive Plan. b. Coordination with Other Agencies. In the performance of its planning activities, the Commission shall consult with and coordinate the planning activities of other departments and agencies of the municipality to insure conformity with and to assist in a development of the comprehensive municipal plan. Furthermore, the Commission shall take due cognizance of the planning activities of adjacent units of government and other affected public agencies. 2. Platting Before dividing any tract of land into two or more lots or parcels, an owner or subdivider shall, unless a variance is authorized, proceed under the provisions of Chapter 15 of the Ordinances of the City of Brooklyn Center. 3. Rezoning and Special Use Applications The Commission shall hear and review all applications for amendments to the Zoning Ordinance, hereinafter referred, to as "Rezoning Applications ", and applications for special use permits. The Secretary of the Planning Commission shall maintain permanent files and records for each application to the Commission. The record for each application shall consist of a written application on a form provided by the municipality, the minutes of the Commission upon the hearing of the application, and the written recommendation of the Planning Commission. (See Section 35 -210, Rezoning, and Section 35 -220, Special Use Permits.) 4. Plan Approval Every person, before commencing the construction or major alteration of a structure (except one and two family dwellings and buildings accessory thereto), shall submit information as set out in Section 35 -230 hereof. 5. Variances (Adjustments) and Appeals The Planning Commission shall serve as the Board of Adjustment and Appeals of the municipality. When acting as the Board of Adjustments and Appeals, the Planning Commission's recommendations shall be advisory to the City Council. The rules of parliamentary procedure governing the conduct of Planning Commission meetings shall also govern the conduct of the meetings of the Planning Commission when acting as the Board of Adjustment and Appeals. The Secretary of the Planning Commission shall act as the Secretary of the Board of Adjustment and Appeals and shall maintain permanent files and records for each appeal, application or petition to the Board of Adjustments and Appeals. The Secretary shall maintain a separate file for each application, petition, or appeal to the Board of Adjustments and Appeals and shall place in said file, the record pertaining to each proceeding which shall consist of the written application, petition, or appeal; a copy of the minutes of the hearing of the Board; and a copy of the written recommendation of the Board. The Planning Commission, acting as the Board of Adjustments and Appeals, shall hear applications for variances (adjustments) in accordance with Section 35 -240 and appeals in accordance with Section 35 -250.1 Section 2. This ordinance shall become effective after adoption and upon thirty (30) days following its legal publication. Adopted this day of 1987. Mayor ATTEST: Clerk Date of Publication Effective Date (Underline indicates new matter, brackets indicate matter to be deleted.) CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the day y f 1987 at p.m. at City Hall, 6301 Shingle Creek Parkway, to consider an amendment to Chapter 35 regarding the Planning Commission. Auxiliary aids for handicapped persons are available upon request at least 96 hours in advance. Please contact the Personnel Coordinator at 561 -5440 to make arrangements. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 35 REGARDING THE PLANNING COMMISSION FOLLOWS: THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS Section 1. Chapter 35 of the City Ordinances of the City of Brooklyn Center is hereby amended in the following manner: Section 35 -201. PLANNING COMMISSION. A Planning Commission of seven members is hereby established and continued as a planning agency advisory to the City Council. The Planning Commission shall have the powers and duties conferred upon it by, statute charter ordinance or resolution The Planning Commission shall serve as the Board of Ad'ustments and ADDeals for the Purpose of considering variances and appeals [Any vacancy in an office of Planning Commissioner, by expiration of his/her term, resignation, or removal shall be filled by appointment of the Mayor, confirmed by a majority vote of the Council. Upon appointment, each Commissioner shall serve for a term of two years or until a successor has been appointed. Each Commissioner shall be a resident of the municipality and shall subscribe to the appropriate oath of office. No Commissioner shall take part in the consideration of any matter wherein he /she is the applicant, petitioner, or appellant, nor in the consideration of any application, petition, or appeal wherein his/her interest might reasonably be expected to affect his/her impartiality. The Planning Commission shall annually elect its Chairman and by majority vote may adopt rules of parliamentary procedure for the conduct of Commission n meetings. The said meetings of the Commission shall be held at least once a month and shall be open to the public. There shall be a Secretary to the Planning Commission appointed by the City Manager of the municipality, who shall prepare the minutes of the meetings of the Commission and shall maintain the files and records of the Commission. The Secretary shall have any additional duties delegated to him by the Commission, the City Manager or by the provisions of this ordinance.] Section 35 -202 [DUTIES OF THE PLANNING COMMISSION] COMPREHENSIVE PLANNING [1. Plate [a•] 1. Comprehensive Planning. The Commission shall, from time to time, upon its own motion or upon direction of the City 'Council, review the Comprehensive Plan and by a majority vote of all members of the Commission recommend appropriate amendments to the City Council. Before recommending any such amendments to the City Council, the Commission shall hold at least one public hearing to consider the proposed amendment. The Secretary to the Commission shall publish notice of the time, place and purpose of the hearing once in the official newspaper of the municipality at least ten (10) days before the date of the hearing. Furthermore, the Secretary shall transmit copies of the proposed amendment to the City Council prior to the publication of the notice of hearing. Following the review and recommendation by the Commission, the City Council shall consider the proposed amendment and may, by resolution of [a majority] two - thirds of its members, amend the Comprehensive Plan. • [b•] 2. Coordination with Other Agencies. In the performance of its planning activities, the Commission shall consult with and coordinate the planning activities of other departments and agencies of the municipality to insure conformity with and to assist in a4 development of the comprehensive municipal plan. Furthermore, the Commission shall take due cognizance of the planning activities of adjacent units of government and other affected public agencies. [2. Platting Before dividing any tract of land into two or more lots or parcels, an owner or subdivider shall, unless a variance is authorized, proceed under the provisions of Chapter 15 of the Ordinances of the City of Brooklyn Center. 3. Rezoning and Special Use Applications The Commission shall hear and review all applications for amendments to the Zoning Ordinance, hereinafter referred to as Rezoning Applications ", and applications for special use permits. The Secretary of the Planning Commission shall maintain permanent files and records for each application to the Commission. The record for each application shall consist of a written application on a form provided by the municipality, the minutes of the Commission upon the hearing of the application, and the written recommendation of the Planning Commission. (See Section 35 -210, Rezoning, and Section 35 -220, Special Use Permits.) 4. Plan Approval Every person, before commencing the construction or major alteration of a structure (except one and two family dwellings and buildings accessory thereto), shall submit information as set out in Section 35 -230 hereof. 5. Variances (Adjustments) and Appeals The Planning Commission shall serve as the Board of Adjustment and Appeals of the municipality. When acting as the Board of Adjustments and Appeals, the Planning Commission's recommendations shall be advisory to the City Council. The rules of parliamentary procedure governing the conduct of Planning Commission meetings shall also govern the conduct of the meetings of the Planning Commission when acting as the Board of Adjustment and Appeals. The Secretary of the Planning Commission shall act as the Secretary of the Board of Adjustment and Appeals and shall maintain permanent files and records for each appeal, application or petition to the Board of Adjustments and Appeals. The Secretary shall maintain a separate file for each application, petition, or appeal to the Board of Adjustments and Appeals and shall place in said file, the record pertaining to each proceeding which shall consist of the written application, petition, or appeal; a copy of the minutes of the hearing of the Board; and a copy of the written recommendation of the Board. The Planning Commission, acting as the Board of Adjustments and Appeals, shall hear applications for variances (adjustments) in accordance with Section 35 -240 and appeals in accordance with Section 35 -250.] Section 2. This ordinance shall become effective after adoption and upon thirty (30) days following its legal publication. Adopted this day of 1987. Mayor ATTEST: Clerk Date of Publication Effective Date (Underline indicates new matter, brackets indicate matter to be deleted.) D D D Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION DEFINING DUTIES AND RESPONSIBILITIES OF THE BROOKLYN CENTER PLANNING COMMISSION WHEREAS, the City of Brooklyn Center is promoting planning of development and redevelopment in the City; and WHEREAS, provisions for an advisory Planning Commission were established in Chapter 35 of the City Ordinances; and WHEREAS, as part of a movement towards standardization of the City Council advisory commission structure, Chapter 35 of the City Ordinances relating to the Planning Commission was amended on March 23, 1987; and WHEREAS, the City Charter provides for the establishment of commissions to advise the City Council with respect to policy formulation for municipal functions and activities; and WHEREAS, it is desirable for the City of Brooklyn Center to continue the function served by the Planning Commission. NOW, THEREFORE, BE IT RESOLVED by the Cit y Council of the City of Brooklyn Center that there is hereby established within the City of Brooklyn Center an advisory Planning Commission with duties and responsibilities as follows: Subdivision 1. TITLE: This organization shall be known as the Brooklyn Center Planning Commission. Subdivision 2. SCOPE: The scope of activity of this Commission shall consist of advising the City Council and other Brooklyn Center advisory commissions regarding matters relevant to planning functions. Subdivision 3. PURPOSE: The general purpose of the Commission is to act in an advisory capacity to the City Council on issues related to comprehensive planning of land use and development, platting, rezoning and special use applications, plan approval, variances and appeals. Subdivision 4. DUTIES AND RESPONSIBILITIES: In fulfillment of its purpose, the duties and responsibilities of the Commission are as follows: ME D F, P RESOLUTION N0. ouo • 1. Planning a. Comprehensive Planning. The Commission shall, from time to time, upon its own motion or upon direction of the City Council, review the Comprehensive p hensive Plan and by a majority vote of all members of the Commission recommend appropriate amendments to the City Council. Before recommending any such amendments to the City Council, the Commission shall hold at least one ubli p c hearing to consider the proposed amendment. The staff liaison to the Commission shall publish notice of the time, place and purpose of the hearing once in the official newspaper of the municipality at least ten (10) days before the date of the hearing. Furthermore, the staff liaison shall transmit copies of the proposed amendment to the City Council prior to the publication of the notice of hearing. Following the review and recommendation by the Commission, the City Council shall consider the proposed amendment and may, by resolution of two - thirds of its members, amend the Comprehensive Plan. b. Coordination with Other Agencies. In the performance of its planning activities, the Commission shall consult with and coordinate the lann' p ing activities of other departments and agencies of the municipality to insure conformity with and to assist in a development of the comprehensive municipal plan. Furthermore the Commission shall take due cognizance of the planning activities of adjacent units of government and other affected public agencies. c. Land Uses The Commission shall, from time to time, review and report to the City Council on balance among Brooklyn Center land uses, and shall review existing land uses and kindred regulations, recommending any changes to the City Council (as outlined in the Brooklyn Center Year 2000 Committee Report). RESOLUTION NO. PMMTM 2. Redevelopment The Commission shall, from time to time, upon its own motion or upon direction P from the .City Council, review and discuss a redevelopment policy for the City of Brooklyn Center, and make recommendations to the City Council with regard to redevelopment in the City. 3. Platting Before dividing any tract of land into two or more lots or parcels, an owner or subdivider shall, unless a variance is authorized, proceed under the provisions of Chapter 15 of the Ordinances of the City of Brooklyn Center. 4. Rezoning and Special Use Applications The Commission shall hear and review all applications for amendments to the Zoning Ordinance, hereinafter referred to as "Rezoning Applications ", and applications for special use permits. The staff liaison to the Planning Commission shall maintain permanent files and records for each application to the Commission. The record for each application shall consist of a written application on a form provided by the municipality, the minutes of the Commission upon the hearing g f the application, and the written recommendation of the Planning Commission. (See Section 35 -210, Rezoning, and Section 35 -220, Special Use Permits of the Ordinances of the City of Brooklyn Center.) 5. Plan Approval Every person, before commencing the construction or major alteration of a structure (except one and two family dwellings and buildings accessory thereto), shall submit information as set out in Section 35 -230 of the Ordinances of the City of Brooklyn Center. 6. Variances (Adjustments) and Appeals The Planning Commission shall serve as the Board of Adjustment and Appeals of the municipality. When acting as the Board of Adjustments and Appeals, the Planning Commission's recommendations shall be advisory to the City Council. RESOLUTION NO. Ell The rules of parliamentary procedure Y P governing the conduct of Planning Commission meetings shall also govern the conduct of the meetings of the Planning Commission when acting as the Board of Adjustment and Appeals. The staff liaison to the Planning Commission shall act as the staff liaison to the Board of Adjustment and Appeals and shall maintain permanent files and records for each appeal, application or petition to the Board of Adjustments and Appeals. The staff liaison shall maintain a separate file for each application, petition, or appeal to the Board of Adjustments and Appeals and shall place in said file, the record pertaining to each proceeding which shall consist of the written application, petition, or appeal; a copy of the minutes of the hearing of the Board; and a copy of the written recommendation of the Board. The Planning Commission, acting as the Board of Adjustments and Appeals, shall hear applications for variances (adjustments) in accordance with Section 35 -240 and appeals in accordance with Section 35 -250 of the Ordinances of the City of Brooklyn Center. Subdivision 5. COMPOSITION: The Commission shall be composed of a Chairperson and six (6) members, all of whom shall be appointed and serve as set forth in Subdivision 6. Subdivision 6. MEMBERS METHOD OF SELECTION -TERM OF OFFICE- REMOVAL: Chairperson The Chairperson shall be appointed by the Mayor with majority consent of the City Council. The Chairperson may be removed by the Mayor with majority consent of the Council. The Chairperson shall assure fulfillment of the following responsibilities in addition to those otherwise described herein: 1. Preside over meetings of the Commission; 2. Appear or appoint a representative to appear, as necessary, before City advisory commissions and the City Council to present the viewpoint of the Commission in matters relevant to planning and zoning; 3. Review all official minutes of the City Council and other advisory commissions for the purpose of informing the Planning Commission of matters relevant to planning and zoning; 0 oil F ! RESOLUTION NO, PM Qj L9 4. Provide liaison with other governmental and voluntary organizations on matters relevant to planning and zoning. Vice Chairperson A Vice Chairperson shall be appointed annually by the Chairperson from the members of the Commission. The Vice Chairperson shall perform such duties as may be assigned by the Chairperson and shall assume the responsibilities of the chair in the absence of the Chairperson. Members' Term of Office Members of the Commission shall be appointed by the Mayor with majority consent of the Council. The terms of office shall be staggered two -year terms, except that any person appointed to fill a vacancy occurring prior to the expiration of the term for which his predecessor was appointed shall be appointed only for the remainder of such term. Upon expiration of his term of office, a member shall continue to serve until his successor is appointed and shall have qualified. Terms of office for members of the Commission shall expire on December 31 of respective calendar years. In the event an appointed Commissioner suffers from an extended illness, disability, or other activity preventing proper fulfillment of duties, responsibilities, rules and regulations of the Commission, the Commissioner may be temporarily replaced during the temporary leave by an interim Commissioner appointed by the Mayor with majority consent of the City Council. Oualifications for Membership Members of the Commission shall be residents of the City of Brooklyn Center while serving on the Commission, shall have been a resident of said City for at least one year prior to their appointment, and shall represent a broad range of interest in the planning function. Representation Requirements Due regard shall be given by the Mayor in appointing Commission members with geographical distribution within the City, as described in Subdivision 10. Conflict of Interest No Commissioner shall take part in the consideration of any matter wherein he /she is the applicant, petitioner, or appellant, nor in the consideration of any application, petition, or appeal wherein his /her interest might reasonably be expected to affect his /her impartiality. D D p RESOLUTION NO. i _Resignations-Removal from Office - Vacancies Commissioners may resign voluntarily or may be removed from office by the Mayor with consent by majority vote of the City Council. Three consecutive unexcused absences from duly called Commission meetings shall constitute automatic resignation from office. Vacancies in the Commission shall be filled by Mayoral appointment with majority consent of the City Council. Compensation Commissioners shall serve without compensation. Subdivision 7. RULES AND PROCEDURES: The Commission shall adopt such rules and procedures not inconsistent with these provisions as may be necessary for the proper execution and conduct of business. Subdivision 8. MEETINGS: Regular meetings shall be held with date and time to be determined by the Commission. Special meetings may be called by the Chairperson. Subdivision 9. STAFF: The City Manager shall assign one member of the administrative staff to serve as staff to the Commission. The staff member assigned . shall perform such clerical and research duties on behalf of the Commission as may be assigned by the Chairperson or the City Manager. Subdivision 10. NEIGHBORHOODS: Neighborhoods Described Southeast Neighborhood: The Southeast neighborhood shall be bordered on the south by the south city limits; on the east b the Mississippi Y pp River; on the north by FAI -94; and on the west by Shingle Creek. Northeast Neighborhood: The Northeast neighborhood shall be bordered on the south by FAI -94; on the east by the Mississippi River; on the north by the north city limits; and on the west by Shingle Creek. Northwest Neighborhood: The Northwest neighborhood shall be bordered on the south by FAI -94 ; on the east by Shingle Creek; on the north by the north city limits; and on the west by the west city limits. West Central Neighborhood: The West Central neighborhood shall be bordered on the south by County Road 10; on the east by Brooklyn Boulevard; on the north by FAI -94; and on the west by the west city limits. 00 0 RESOLUTION NO. Central Neighborhood: The Central neighborhood shall be bordered on the south by County Road 10; on the east by Shingle Creek; on the north by FAI -94; and on the west by Brooklyn Boulevard. Southwest Neighborhood: The Southwest neighborhood shall be bordered on the south by the south city limits; on the east by Shingle Creek; on the north by County Road 10; and on the west by the west city limits. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. # 1M 41,901 # 1M LNi eV k e t I u 000" B tr �® ODD # 1M m g t s� }� � , �, � ��o:,,x •,� , � p � N 1M Mmtl1N/ + o , F : . o ��t� t g i g o 9 R z c 9 N i F _ x144. 01 ° Y � J 3 � i tx 2Wi i4 9 _ o .. �;�...,� � �' ,�► ' � p � � � I _ _ _ � jai G 1.I inN> .. YII NAINOOY/ .. . rr 35-111 period of two years, any subsequent use of said building shall be in conformity to the use regulation s b this ordinance for the district in which such b'� specified Y building is located. 5. Any nonconforming use shall not be continued following 50% destruction of the building in which it was conducted by flood, fire, wind, earthquake, or explosion, according to the estimate of the Building Inspector, approved by the City Council. 6. Upon the effective date of this ordinance, where there is a nonconforming use of land on a parcel with no structure or where there is a nonconforming use of land (such as storage of equipment and supplies), on which there is a conforming structure such use shall be terminated within two years following the effective date of .this• ordinance. Section 35 -200. COT".PR =TSIVE PLANNING. The City Council hereby undertakes to carry on comprehensive study and planning as a continuing guide for land use and development legislation within the municipality. For this purpose the City Council has. adopted, by Resolution No. 82 -255, a Comprehensive Guide Plan for the City of Brooklyn Center, and designates and advisory planning agency by Section 35-201 to aid in such planning. Section 35 -201. PLANNING COMMISSION. A Planning Commission of seven members is hereby established and continued as a planning agency advisory to the City Council. Any vacancy in an office of Planning Commissioner, by expiration of his/her term resignation, or removal shall be filled b / � � � Y appointment of the Mayor, confirmed by.a majority vote of the Council. Upon appointment, each Commissioner shall serve for a term of two years or until a successor has been appointed. Each Commissioner shall be a resident of the municipality and shall subscribe to the appropriate oath of office. No Commissioner shall take part in the consideration of any matter wherein he /she is the applicant, petitioner, or appellant,' nor'in the consideration of any application, petition, or appeal wherein his /her Interest might reasonably be expected to affect his /her impartiality. The Planning Commission shall annually elect its Chairman and by majority vote may adopt rules of parliamentary procedure for the conduct of Commission meetings. The said meetings of the Commission shall be held at least once amonth and shall be open to the public. There shall be a Secretary to the Planning Commission appointed by the City Manager of the municipality, who shall prepare the minutes of the meetings of the Commission and shall maintain the files and records of the Commission. The Secretary shall have any additional duties delegated to him by the Commission, the City Manager or by the provisions of this ordinance. Section 35 -202. DUTIES OF THE PLANNING COMMISSION. I. Planning a. Comprehensive Planning. 35 -202 The Commission shall, from time to time, upon its own motion or upon direction of the City Council, review the Comprehensive Plan and by a majority vote of all members of the Commission recommend appropriate amendments to the City Council. Before recommending any such amendments to the City Council, the Commission shall hold at least one public hearing to consider the proposed amendment. The Secretary to the Commission shall publish notice of the time, place and purpose of the hearing once in the official newspaper of the municipality at least ten (10) days before the date of the .hearing. Furthermore the Secretary shall transmit copies of the proposed amendment to the City Council prior to the publication of the notice of hearing. Following the review and recommendation by the Commission, the City Council shall consider the proposed amendment and may, by resolution of a majority of its members, amend the Comprehensive Plan. b.° Coordination with Other Agencies. In the performance of its planning activities, the Commission shall consult with and coordinate the planning activities of other departmentsand agencies of the municipality to insure conformity with and to assist in a development of the comprehensive municipal plan.' Furthermore, the Commission shall take due cognizance of .the planning activities of adjacent units of government and other affected public agencies. 2. Platting Before dividing any tract of land into two or more lots or parcels, an owner or subdivider shall, unless a variance is authorized, proceed under the provisions of Chapter 15 of the Ordinances of the City of Brooklyn Center. 3. Rezoning and Special Use Applications The Commission shall hear and review all applications for amendments to the Zoning ordinance, hereinafter referred to as "Rezoning Applications ", and applications for special use permits. The Secretary of the Planning Commission shall maintain permanent files and records for each application to the Commission. The record for each application shall consist of a written application on a form provided by the municipality, the minutes of the Commission upon the hearing, of the application, and, the written recommendation of the Planning Commission. (See Section 35 -210, Rezoning, and Section 35- 220, Special Use Permits.) 4• Plan Approval Every person, before commencing the construction or major alteration of a structure (except one and two family dwellings and buildings accessory thereto), shall submit information as set out in Section 35- 230 hereof. 35-202 5. Variances (Adjustments) Appeals The Planning Commission shall serve as the Board of Adjustment and Appeals of the municipality. When acting as the Board of Adjustments and Appeals, the Planning Commission's recommendations shall be advisory to the City Council. The rules of parliamentary procedure governing the conduct of Planning Commission meetings shall also govern the conduct of the meetings of the Planning Commission when acting as the Board of Adjustment and Appeals. The Secretary of the Planning Commission shall act as the Secretary of the Board of Adjustment and Appeals and shall maintain permanent files and records for each appeal, application or petition to the Board of Adjustments and Appeals. The Secretary shall maintain a separate. file for each application., petition, or appeal to the Board of Adjustments and Appeals and shall place in said file, the record pertaining to each proceeding which shall consist of the written application, petition, or appeal; a copy of the minutes of the hearing of the Board; and a copy of the written recommendation of the Board. The Planning Commission, acting as the Board of Adjustments and Appeals, shall hear applications for variances (adjustments) in accordance with Section 35-240 and appeals in accordnance with Section 35 -250. Section 35 -208. REZONING EVALUATION POLICY AND REVIEW GUIDELINES. 1. Purpose. The City ouncil finds that effective maintenance of the comprehensive Y P planning and land use classifications is enhanced through uniform and equitable evaluation of periodic proposed changes to this Zoning Ordinance; and for this purpose, by the adoption of Resolution No. 77- 167, the City Council has established a rezoning evaluation policy and - review guidelines. 2. Policy. It is the policy of the City that: a) zoning classifications must be consistent with the Comprehensive Plan, and b) rezoning proposals shall not consitute "spot zoning ", defined as a zoning decision which discriminates in favor of a particular landowner, and does not relate to the Comprehensive Plan or to accepted planning principles. 3. Procedure. Each rezoning proposal will be considered on its merits, measured against the above policy and against these guidelines which may be weighed collectively or individually as deemed by the City. 4. Guidelines. a. Is there a clear and public need or benefit? D P CITY OF BROOKL IM @ COMMISSION BYLAWS 00 Adopted , 1987 Pursuant to the following resolutions relating to and providing for the establishment, appointment, organization and responsibilities of the Brooklyn Center Housing, Human Rights, Park and Recreation, and Planning Commissions, the City Council does hereby adopt these bylaws and rules for the conduct of their affairs. Commission Resolutions Housing 73 -140, 75 -97, 77 -22, 87- Human Rights 68 -44, 69 -35, 71 -211, 74 -68, 87- Park and Recreation 73 -25, 77 -52, 87- Planning 87- and Ordinance 35 -201 Article I. Officers Section 1. Personnel The officers shall consist of a Chairperson and Vice- Chairperson. Section 2. Duties The Chairperson shall preside at all meetings • and shall appoint Ad Hoc Committee members and Ad Hoc Committee Chairpersons. The Vice- Chairperson shall be appointed annually by the Chairperson and shall perform such duties as may be assigned by the Chairperson, and shall assume the Chair in the absence of the Chairperson. Article II. Meetings The Commission shall hold regular monthly meetings. Special meetings may be called at any time by the Chairperson upon sufficient notification to all Commission members. Article III. Quorum A quorum shall consist of a majority of the members of the Commission. Article IV. Attendance Three consecutive unexcused absences from duly called Commission meetings shall constitute automatic resignation from office. D D Q 9 Article V. Minutes @ M Minutes of each regular meeting, in writing, shall be provided to each Commission member prior to the commencement of the succeeding regular meeting. Article VI. Ad Hoc Committees Section 1. Structure The Commission may create Ad Hoc Committees to investigate those areas where problems relative to the Commission's purpose are recognized. Section 2. Membership Each Ad Hoc Committee shall consist of at least two Commission members. Section 3. Duties of Ad Hoc Committee Chairperson Each Ad Hoc Committee shall have a Chairperson, who shall provide regular interim reports on the progress of the Ad Hoc Committee. A final report to the Commission must be submitted. Article VII. General Provisions No member of the Commission or its Committees shall be authorized to speak on behalf of the Commission publicly, unless the Commission has first considered and approved such statements. Article VIII. Parliamentary Authority Robert's Rules of Order shall be the governing authority for all meetings of the Commission and for its committees. Article IX. Amendments These bylaws may be amended by a majority vote of the City council. 114 CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the day of , 1987 at p.m. at City Hall, 6301 Shingle Creek Parkway, to consider an amendment to Chapter 35 regarding the Planning Commission. Auxiliary aids for handicapped persons are available upon request at least 96 hours in advance. Please contact the Personnel Coordinator at 561 -5440 to make arrangements. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 35 REGARDING THE PLANNING COMMISSION FOLLOWS: THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS Section 1. Chapter 35 of the City Ordinances of the City of Brooklyn Center is hereby amended in the following manner: Section 35 -201. PLANNING COMMISSION. A Planning Commission of seven members is hereby established and continued as a planning agency advisory to the City Council. The Planning Commission shall have the powers and duties conferred upon it by statute charter, ordinance or resolution The Planning: Commission shall serve as the Board of Adjustments and Appeals for the ur ose of considering variances and appeals [Any vacancy in an office of Planning Commissioner, by expiration of his /her term, resignation, or removal shall be filled by appointment of the Mayor, confirmed by a majority vote of the Council. Upon appointment, each Commissioner shall serve for a term of two years or until a successor has been appointed. Each Commissioner shall be a resident of the municipality and shall subscribe to the appropriate oath of office. No Commissioner shall take part in the consideration of any matter wherein he /she is the applicant, petitioner, or appellant, nor in the consideration of any application, petition, or appeal wherein his/her interest might reasonably be expected to affect his/her impartiality. The Planning Commission shall annually elect its Chairman and by majority vote may adopt rules of parliamentary procedure for the conduct of Commission meetings. The said meetings of the Commission shall be held at least once a month and shall be open to the public. There shall be a Secretary to the Planning Commission appointed by the City Manager of the municipality, who shall prepare the minutes of the meetings of the Commission and shall maintain the files and records of the Commission. The Secretary shall have any additional duties delegated to him by the Commission, the City Manager or by the provisions of this ordinance.] Section 35 -202. [DUTIES OF THE PLANNING COMMISSION] COMPREHENSIVE PLANNING [1. Plannine [a.] 1. Comprehensive Planning. The Commission shall, from time to time, upon its own motion or upon direction of the City Council, review the Comprehensive Plan and by a majority vote of all members of the Commission recommend appropriate amendments to the City Council. Before recommending any such amendments to the City Council, the Commission shall hold at least one public hearing to consider the proposed amendment. The Secretary to the Commission shall publish notice of the time, place and purpose of the hearing once in the official newspaper of the municipality at least ten (10) days before the date of the hearing. Furthermore, the Secretary shall transmit copies of the proposed amendment to the City Council prior to the publication of the notice of hearing. Following the review and recommendation by the Commission, the City Council shall consider the proposed amendment and may, by resolution of [a majority] two - thirds of its members, amend the Comprehensive Plan. [b.] 2. Coordination with Other Agencies. In the performance of its planning activities, the Commission shall consult with and coordinate the planning activities of other departments and agencies of the municipality to insure conformity with and to assist in a development of the comprehensive municipal plan. Furthermore, the Commission shall take due cognizance of the planning activities of adjacent units of government and other affected public agencies. [2. Platting Before dividing any tract of land into two or more lots or parcels, an owner or subdivider shall, unless a variance is authorized, proceed under the provisions of Chapter 15 of the Ordinances of the City of Brooklyn Center. 3. Rezonine and Special Use Applications The Commission shall hear and review all applications for amendments to the Zoning Ordinance, hereinafter referred to as Rezoning Applications ", and applications for special use permits. The Secretary of the Planning Commission shall maintain permanent files and records for each application to the Commission. The record for each application shall consist of a written application on a form provided by the municipality, the minutes of the Commission upon the hearing of the application, and the written recommendation of the Planning Commission. (See Section 35 -210, Rezoning, and Section 35 -220, Special Use Permits.) 4. Plan Apuroval Every person, before commencing the construction or major alteration of a structure (except one and two family dwellings and buildings accessory thereto), shall submit information as set out in Section 35 -230 hereof. 5. Variances (Adjustments) and Appeals The Planning Commission shall serve as the Board of Adjustment and Appeals of the municipality. When acting as the Board of Adjustments and Appeals, the Planning Commission's recommendations shall be advisory to the City Council. The rules of parliamentary procedure governing the conduct of Planning Commission meetings shall also govern the conduct of the meetings of the Planning Commission when acting as the Board of Adjustment and Appeals. The Secretary of the Planning Commission shall act as the Secretary of the Board of Adjustment and Appeals and shall maintain permanent files and records for each appeal, application or petition to the Board of Adjustments and Appeals. The Secretary shall maintain a separate file for each application, petition, or appeal to the Board of Adjustments and Appeals and shall place in said file, the record pertaining to each proceeding which shall consist of the written application, petition, or appeal; a copy of the minutes of the hearing of the Board; and a copy of the written recommendation of the Board. The Planning Commission, acting as the Board of Adjustments and Appeals, shall hear applications for variances (adjustments) in accordance with Section 35 -240 and appeals in accordance with Section 35 -250.] Section 2. This ordinance shall become effective after adoption and upon thirty (30) days following its legal publication. Adopted this day of 1987. Mayor ATTEST: Clerk Date of Publication Effective Date (Underline indicates new matter, brackets indicate matter to be deleted.) X06 MEMORANDUM TO: Gerald G. Splinter, City Manager FROM: Geralyn R. Barone, Personnel Coordinator DATE: March 5, 1987 SUBJECT: Presentation to City Council on Comparable Worth The following informational items regarding comparable worth are attached for review by the City Council prior to our discussion at the March 9, 1987 City Council meeting: 1. The enabling legislation 2. An excerpt from Control Data Business Advisors, Inc. Is final report on the joint compensation study, (the complete report will be available to the Council upon request) 3. Descriptions of the factors used in the job valuing process 4. The City of Brooklyn Center's employee appeals process Our discussion at the Council meeting will include an overview of the law, the compensation study, the results of the City's appeals process, and what lies ahead for us, including merging market information with the results of the compensation study. .J . H.F. Ho. 1766 OU"ER No. AN ACT r • Thif b :!Y thgl VlTSf011 ' of Rte qp t•W wiM Ot vansameo to 1M 90wm0 1 Cesk Cwk hw" 1140 Demon" for upd suw (296'6646) 1 , 2 relating to local goverrnant; requiring every 3 political subdivision to establish equitable 6 compensation relationships among its employees; 5 permitting the town of iiindemere to have the powers of metropolitan area town; proposing nev lav coded in 7 Minnesota Statutes, chapter 671. 8 9 BE IT =V= By WE LEGISLATURE Or THE STATE Or MINNESOTA: 10 Section 1. (671.991] (DEFINITIONS.] 11 Subdivision I. (TEMM A For the purposes of this act, the 12 folloving terms have the meaninos given them. 13 Subd. 2, (BALANCED CLASS.] 'Balanced class' means any 16- class in which no more than 80 percent of the members are male 15 and no more than 70 percent of the members are female. 16 Subd. 3. (COMPARABLE WORE VALUE.] ' Comoarable work value' 17 means the value of work measured by the skill, effort, 18 ' resDonsibilitT, and working conditions normally reouired in the 19 performance of the work. 20 Subd. 6. (CLASS.] *Class' means one or more positions that 21 have similar duties, responsibilities, and general 22 qualifications necessary to perform the duties, with comparable 2 s lection procedures used to recruit employees, and use of the 26 same comoensation schedule. 25 Subd. 3. (EQUITABLE COMPENSATION RELATIONSHIP.] 'Equitable 26 eomoensation relationship' means that a primary consideration in 1 ` H.F. No. 1766 1 negotiating, establishing, recommending and approving total 2 compensation is comparable work value in relationship to other 3 employee positions within the political subdivision 4 Ste- 6. (FEMALE- Domixn= CLASS.] 'Female- dominated class• 5 means any class in vhich 70 percent or more of the members are 6 female. 7 Subd. 7. (MULE- DCHINATLD CLASS.] 'Male- dominated class• 8 s+eans anv class in which 80 percent or more of the members are 9 male. 10 Subd. 8. (POSITION.] * position" means a group of current 11 duties and responsibilities assigned or delegated by a 12 supervisor to an individual 13 Sec. 2. (471.992] (Z=TAWZ COWENSATION RELATIONSHIPS.] 14 Sub ect to sections 179.61 to 179.76 but notvithstandin 15 any other lav to the contrary, every political subdivision of 16 this state shall establish equitable compensation relationship 17 between female - dominated hale- dominated and balanced classes 18 of e=lcvees In all interest arbitration held pursuant to 19 sections 179.61 to 179.76 the arbitrator shall follow the 20 ecuitable compensation relations standards established under 21 sections 1 to 10. This section will become effective August 1 22 1987. 23 Sec. 3. (471.9931 (CMeENSATION RELATIONSHIPS OF 24 POSITIONS.] 25 subdivision 1. (ASSURANCE OF REASONABLE pE=TION=IP.1 In 26 prenarinq management negotiation positions for compensation ion 27 established through collective bargaining bargairting under chapter 179 and 28 in establishing, recom an approving compensation plans 29 for employees of political subdiv isions not represented by an 30 exclusive representative under chapter 179 the respective 31 political subdivision as the public employer as defined in 32 section 179.63 subdivision 4 or where a rooriate the 33 Minnesota system, shall assure that: 34 (1) compensation for Positions in the classified civil 35 service unclassified civil service and mans ement bear 36 reasonable relationship to one another! 2 • I H.F. No. 1766 l (2) compensation for positions bear reasonable relationshi 2 to similar positiOfla outside of that articular political 3 subdivision's emolo eIt• and 4 (3) compensation for positions within the emplo eras vrork 5 force bear reasonable relationship among related ob classes and 6 among various level vi thi n the .� e occupational p rp� 7 Subd. 2. _ [REASONAgyE REL7ITI ONSHIP DEfZNED.] !or-pu 8 of subdivision 1 comoensatIon for sitions bear oreaso nable 9 relationship• to one another if: 10 (1) the c 2 "ansation for sitions which require comparable 11 skill effort responsibilit vorkin I conditions and other 12 relevant work related criteria is co arable- and- 13 (2) the campe:uation for P which require differin 14 skill effort re onsIbLilt vorking conditions and 15 relevant work related criteria is = n e. opoional to the skill. 16 effort re=onsibility. vorkinq conditions 17 vork related criteria required. and other relevant 18 Sec. 6. [471.996] [JOB EVALUATION SYSTEM.] ' 19 Eve political su aha21 use a lob ev alu ati o n 2C system in order to det ermine the cpmparable work value. The 21 political subdivisi may usr the system of some other public �2 employer in the state. Each Political subdiv • ision shall meet 23 and confer vith the exclusive representatives of their a lovees 24 on the dp'elopment•or selection of a lob evaluation system. ' 25 Sec. S. [ {71.995) (RE PORT AVAILABILITY.] LI T7.J 26 Notvithstandin section 13.37 eve= political subdivision 27 shall submit a re rt contain in the results of the ob 28 ev aluatio n s stem to the exclusive representati of their 29 emolo ees to be used both parties in contract negotiations. 30 At a minimum the report to each exclusive representative shall 31 identif the female— dominated classes in the 32 subdivision far which c po litical ensation in it exists based on the 33 co arable work valve and all data net on individuals used to 34 s �p u pothese f in_ di_ nq . , 35 Sec. 6. (471.996] (PRIVATE DATA.] 36 Except as rovided in section 5, the results of an j ob 3 H.F. No. 1766 1 evaluation system established under section 4 and the reports 2 compiled under section 5 shall be considered personnel data as 3 defined in section 13.43 subdivision 1 and treated as private 4 data under section 13.43 subdivisions 4 and 5 until July 31 5 1987. The director of mediation services is authorized to 6 release the Job evaluation sTStem results and reports to labor 7 orcanizations as provided under section 13 43, subdivision 6 e Sec. 7. (zrfECT ON LAW.] 9 Notwithstanding chapter 179 or other lav to the contrary, 10 it is not an unfair labor practice to allocate a specified 11 amount of funds to be used solely to correct Inequitable 12 compensation relationships. 13 See. 8. (471.997] (HMam RIGHTS M.T EXCEpTION.] 14 Neither the commissioner_ of human rights nor anT state 15 court shall use or consider the results of any Job evaluation 16 system established under section 4 and the reports compiled 17 under section 5 in any proceeding or action commenced alleging 18 discrimination before August 1 1987 . under cha ter 363. 19 Sec. 9. (471.99751 [SIIITS BARR=.] 20 No cause of action arises before August 1 1987 for failure 21 to comply 'with the requirements of this act 22 Sec. 10. (471.9981 (REPORT TO CbHMSSIONER.] 23 Subdivision 1. (REPORT ON jWLEHZ2tTATION PLAN; CONTENTS.] 24 Every political subdivision shall report to the commissioner of 25 employee relations by October 1, 1985, on its plan for 26 implementation of sections 4 and 5 Each report shall include 27 (1) the title of each job class vhich the political 28 subdivision has established; 29 (2) the folloving information for each class as of July 1 30 1984• 31 (a) the number of incumbents; 32 (b) the percentaae of incumbents vho are female 33 (c) the comparable work value of the class, as determined 34 under the system chosen under section 4• and 35 (d) the minimum and maximum monthly salary for the class; 36 (3) a description of the job' evaluation system used by the 4 H.F. No. 1766 1 Political subdivision and 2 (4) a plan for *Stahl ishin itable compensation 3 relationships betveen female- dominated and male- dominated 4 classes, including= 5 (a) identification of classes for vhich a compensation 6 ineguitr exists ba sed on the comparable v val 7 (b) a timetable for implementation of Pa 8 equit and (c) the estimated cost of i lamentation. 9 Subd. 2. ICU asslszarr=.I The commissioner of 10 emoloree relation s uyon r equest. of a Plitical 11 subdivision Drovide technical assistance in completin the 12 required reports. 13 Sec. 11. ( [RL?ORT TO I=1.,IA=RE.] 14 The commissioner of emlo ee relations shall re rt to the 15 I islature Jan 1 1986 on the information gathered from 16 politi CIS' l subdivisi� ns. The Com report shall include ` 17 a list of political subdivisions which did not co=ly with the 18 reporting r irements of this section. Sec. 12. (TMX Ot NI POWERS.] 20 The town Of Windemere in Pine Count 'nay exercise the 21 ov4rs of a town rov ided Minnesota Statutes section 368.01 22 and other lays referrinq to section 368.01 exce t section 23 340.11 subdivision lOb. 24 Sec. 13. (E1 r=,VZ DA=. ] 25 Section 12 is effective if it is approved by the electors 26 of the town at the annual tovn meetin the day after compliance 27 vith Minnesota Statutes section 645.021 ;vision 3. t 5 • 11 } .h H. F. No, vlP AN ACT CHAPTER No. 1r* is V an to "M V"L ta traftzl ted to try yuVw1a r dt*- Cnak Houx IrAex Depanmen: updated U= (M -6656) j 1 2 relating to local overnment; 3 correction of ine g clarifying the 4 amending Minnesota Statuteso1984, sectionl 5 471.992; Proposing codin 6 chapter 471; req for new law in Minnesota Statutes, 7 section 471.9965. repealing Minneaota Statutes 1984, 8 9 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: ' Section 1. Minnesota Statutes 1984, section 471.992, is 11 amended to read: 12 471.992 (EQUITABLE COMPENSATION RELATIONSHIPS.) 13 Subdivision 1. (ESTABLISHMENT.) Subject to sections 14 179A.01 to 179A.25 but notwithstanding any other law to the 15 contrary, every political subdivision of this state shall 16 establish equitable compensation relationships between 17 female - dominated, dale dominated, and balanced classes of 18 employees. 19 Sub�d. 2. (ARBITRATION, In all interest arbitration held 20 pursuant to sections 179A.01 to 179A.25, the arbitrator shall 21 Eoiiow consider the equitable compensation relationship 2 2 standards established under bews- }9847- chapter -65ir- 3ections -t ?3 to -iA section 471,993 to ether with other standards appropriate 24 to interest arbitration. The arbitrator shall consider both the 25 results of a job evaluation stud and an em to ee objections to 26 the stud 1 ale I H.F. No. Subd. 3. (EFFECTIVE DATE. 1 This section will become 2 effective August �* 1987. 3 See. 2. (171.9966 (EFFECT ON OTHER LAW., 1 Notvithstandin section 179A.13 subdivision 2 it is not S an unfair labor ractice for a po litical subdivision to specif 6 an amount of funds to be us 0101 to correct ine uitable 7 coTpensation relationships A political subdivision may specity 8 an amount of funds to be used for eneral salary increases. The 9 provisions of sections 171 991 t 0 171 999 do not diminish a 1G political subdivision's duty to bargain in vood faith under 11 chapter 179A or sections 179 35 to 179.39 12 Sec. 3. (REPEALER. ,13 Minnesota Statutes 1981, section 171 .9965, is repealed. 2 '". a z r S>z ' .� s -k � t, * „ - �"�,,a ; 4 = . -eC # i a a ``Y i�„ '��-z, t ,..s' 3;-:� •-, o d 9 a > 'z .,, a ` : ,c .� a> ,"', .a s. '` af "� '�f �^ g f'_ s * r s �._; 4. - .e c - e i ,L t n . _s tay"s. r„': ,. w rr'�”' }'` is z 'n' t , b ri..:- �� _ x '' :" a � a £ 11 .z� LL..�� 1 3 ~ 6 `S 'M _ ­ -. ----, -�, -- , � : , - -� `,� --, �) ,1111 I `-', C x , X as { .. r .3F s x.., t $ F Y • - I - - - , - -� - - _ _ t .. - _ 1 . , \. ., , � .� . - I � " - " . - " -- 9 ., , I - , , - : � I - . I I , - , �, . : . I I I I � I I - I � � - I I I I I - I I I � I I - u f e " "'' ;,.ate _ - ..>..., _ ..t:. : _ - ..�:�..,... _ _ I SECTION I INTRODUCTION In November 1984 the member cities of the Metropolitan Area Management Association (MAMA) of the Twin City area selected Control Data Business Advisors (BA) to perform an analysis and evaluation of city jobs. The job analysis and evaluation study was to be undertaken in a cooperative effort to comply with the Minnesota Comparable Worth Act of 1984 by establishing reasonable and equitable pay relationships between jobs in the MAMA member cities' employment structures. The General Labor Relations Committee of the Metropolitan Area Management Association issued Requests for Proposals that would outline plans for an analysis and evaluation of 25 identified benchmark jobs for the purpose of establishing equitable compensation relationships between jobs within and across jurisdictions. Reasonable pay relationships were to be established for all jobs as a result of the study, with consideration given to both internal and external comparability. PROPOSAL OBJECTIVES The original objectives of the Joint Compensation Study were to: o Provide relatively consistent results across cities, while preserving cohesiveness of existing joint and coordinated collectively bargained agreements as well as ensuring cost containment. o Provide a high level of participation in development and implementation of the study. ' o Result in maximum self-sufficiency on the part of the cities once implement. o Employ a system that would meet statutory requirements, be nondiscriminatory, and be applicable to all city jobs. o Provide accurate, up -to -date, comprehensive job descriptions as the basis for job description and market comparisons. o Include market data for the twenty -five benchmark jobs. I -1 o Compare job evaluation to current compensation and market compensation. o Provide strategies for establishing equitable compensation relationships for benchmark jobs. o Enable cities to meet statutory reporting requirements. o Maximize potential acceptance of results by employees, bargaining agents, and elected officials in terms of study process and methodology. Following the Metropolitan Area Management Association's acceptance of the Project Proposal submitted by Control Data Business Advisors, several revisions to the project plan were made. The project work plan, deliverables, and numbers of i participating jurisdictions were amended as described below. Modifications were agreed to by both the Metropolitan Area Management Association and Control Data Business Advisors during December 1985 and approved in January 1986. o The number of- jurisdictions joining in the study increased from 55 to 119 and included metropolitan area and outstate cities, libraries, utilities, and the Metropolitan Airports Commission. In August 1985, several additional organizations joined the study, bringing the total number of participating jurisdictions to 134. o Business Advisors agreed to analyze, evaluate, and make external market comparisons for a total of 29 benchmark jobs, an increase of 4 over the originally proposed 25 benchmarks. All jobs within the participating jurisdiction were to be included in the ti job analysis and evaluation phases of the study. Job analysis was to be performed using a total of 6 ' Occupational Analysis Questionnaires covering 7 broad occupational groups. o Business Advisors agreed to develop conduct a methodology for linking job evaluation results across questionnaires so that relationships between job value and pay could be more readily determined across labor j markets or occupational groups. I o Business Advisors' proposal included a plan to develop pay lines or ranges based on evaluation and market data for jurisdictions participating in the study. This part of the proposal was deleted as a project objective because of the variety and number of { I -2 i jurisdictions in the study recognizing the need for each jurisdiction to develop its own pay structure. BA retained the responsibility to finalize benchmark market data and job evaluation results. i The project plan included the following products: o Project status reports, including revised project plans, as needed. i o Six occupational Analysis Questionnaires designed to collect job content information on an ongoing basis. i 0 A set of task values that could be used to modify job values as jobs change over time. o A set of 29 benchmark job descriptions. o A set of position descriptions (Time Spent Profiles) t for all employees surveyed during the job analysis phase of the project.. o Job evaluation results for all positions surveyed during the job analysis phase of the project. o Market rates for 29 benchmark jobs based upon available compensation and benefits surveys. l� o Assessment of relationships among benchmark job evaluation results, current pay, and market data. I o A final report specifying the procedures, methodology, and techniques used to accomplish project objectives and deliverables. Suggested strategies for addressing wage inequities, job segregation, and barriers to job mobility using job analysis and evaluation data and other approaches are included. 0 Training and communication materials, including statements of project purpose and outcomes for use i during the study as well as for system use beyond the study. o Procedures, as approved by the Joint Compensation Study Management Committee, to link job evaluation results across occupational groups. 4 I -3 The Joint Study Job Analysis and Evaluation began in December 1984 and was completed in May 1986. The jurisdictions included metropolitan area cities, outstate cities and towns, utilities, regional libraries, a county library, and the Metropolitan Airports Commission. The jurisdictions participating in the study are listed in Exhibit I -1. Phase Two participating 1 jurisdictions were to be provided the use of study products but were not to participate in development of those products. This limitation was necessary because development was well underway when Phase Two began. i This report provides a detailed description of the process conducted by Control Data Business Advisors, the Joint Compensation Study Committee, the Personnel Committee, and thousands of project participants to achieve the objectives established for this study. This report has six major sections: an introduction; a description of the various groups who carried out the project; an overview of the project methodology; the study process; training and communication; and j use of study results. t 1, 1 t I -4 Exhibit I -1 JOINT COMPENSATION STUDY PARTICIPANTS MAMA CITIES OUTSTATE CITIES Anoka Ramsey Albert Lea Thief River Apply Valley Richfield Alexandria Falls Arden Hills River Falls Austin Virginia Blaine Robbinsdale Bemidji Willmar Bloomington Rosemount Benson Winona Brooklyn Center Roseville Brainerd Waseca Brooklyn Park Savage Breckenridge Burnsville Shakopee Cloquet Champlin Shoreview Cold Springs j Chaska South St. Paul Crookston Circle Pines St. Anthony Detroit Lakes Columbia Heights St. Louis Park East Grand Forks Coon Rapids St. Paul Park Fairmount Cottage Grove Stillwater Faribault Crystal Waconia Fergus Falls Delano Wayzata Glencoe Eagan West St. Paul Harmony Eden Prairie White Bear Lake Hibbing Edina Woodbury Hutchinson i Elk River White Bear Lake International Falls Excelsior Township Jackson Forest Lake Litchfield Fridley Little Falls Golden Valley Mankato Hastings Marshall Hopkins Monticello Inver Grove Heights Moorhead Lakeveille Mora Lino Lakes Morris I Maple Grove New Ulm Maplewood Northfield Mendota Heights North Mankato Minnetonka Pine Island Minnetrista Pipestone Mound Preston Mounds View Red Wing New Brighton Redwood Falls New Hope Sartell North St. Paul Sauk Rapids Oakdale St. Cloud Orono St. James Plymouth St. Peter Prior Lake Spring Valley i (i I -5 i i Exhibit I -1 JOINT COMPENSATION STUDY PARTICIPANTS (Continued) UTILITIES OTHER ORGANIZATIONS Alexandria Metropolitan Airports Commission Anoka Brainerd Minnesota Valley- Mankato Regional Detroit Lakes Library East Grand Forks Elk River Traverse de Sioux -- Mankato Glencoe Hibbing Lake Agassir- Moorhead Regional Library Hutchinson Litchfield North West -Thief River Falls Regional Marshall Library Moorhead Mora New Ulm Sauk Center St. Paul River Falls Spring Valley Thief River Falls Virginia Willmar i f s 4. i I -6 t SECTION II JOINT COMPENSATION STUDY PARTICIPANTS To enable the member cities of the Joint Compensation Study to establish reasonable pay relationships between jobs and meet the objectives of the study, Control Data Business Advisors i (CDBA) employed a job analysis technique that combines detailed task questionnaires, extensive jobholder input, and computer technology. Several artici ant p p groups comprised of jurisdiction employees were established to guide and perform the activities required to complete the compensation study.. A description of the roles and membership of the groups contributing to the Joint Study is included below. JOINT COMPENSATION STUDY MANAGEMENT COMMITTEE l The Metropolitan Area Management Association General Labor Relations Committee, comprised - primarily by city managers, functioned as the project management team and Acceptance Committee. This Committee determined the structure of the project, determined the costing formula for each participating jurisdiction, and coordinated the executive work of the study. Jurisdictions serving on the Joint Compensation Study Management Committee are listed in Exhibit II -1. PERSONNEL COMMITTEE t' The Personnel Committee was selected to work with Control Data f - Business Advisors to manage the ongoing operations of the Study. Jurisdiction Assistant City Managers and Personnel Directors were appointed to serve on this committee by the Joint Study Management Committee. The Personnel Committee helped to plan the logistics for carrying out phases of the Study, advised on the content and process of job analysis, job evaluation and the market study, reviewed communication materials prior to their distribution, f and scheduled the activities of the Study. Each Personnel Committee member was assigned to an occupational group, to serve on an Occupational Advisory Group or as a Subject Matter Expert, or both. Each member also was responsible for communication and participation with five to eight jurisdictions in the study. The members served as the focal point for communications and questions from their jurisdictions II -1 { and managed scheduling, logistics, and project turnaround with their jurisdictions. Finally, the Personnel Committee served as an advisory and approval group. The Committee gave input on Study process and content, made recommendations, and formally approved products as the Study proceeded. Jurisdictions represented on the Personnel Committee are listed in Exhibit II -2. JURISDICTION CONTACTS Each jurisdiction participating in the Study designated one person to serve as the contact and coordinator for all activities related to the Study. The Jurisdiction contacts worked with the Personnel Committee to ensure participation by employees in the Study and to address questions and concerns from the jurisdictions. OCCUPATIONAL ADVISORY GROUPS (OAGs) Employees familiar with a variety of jobs within each of the seven occupational areas, and representing the jurisdictions participating in the Joint Compensation Study, were selected by the Personnel Committee and jurisdiction contacts to serve on seven Occupational Advisory Groups (OAGs). The Personnel Committee solicited names of potential OAG members from every jurisdiction in the Study. From this pool of names, OAG members were selected so that jobs in each occupational group were represented, jurisdiction size and location were represented, and, to the extent possible by the pool of names, there was a balance of males and females on OAGs. Whenever possible, supervisors who were knowledgeable of a number of ! classes within job groups were selected as OAG members. OAG members were responsible for reviewing the six Occupational Analysis Questionnaires and recommending them for final approval; establishing the anchor and reference tasks by which task statements were assigned values by rater groups; and performing task valuing within occupational groups. Employees serving on each OAG reviewed and approved Occupational Analysis Questionnaires, conducted the second round of task valuing, and approved value hierarchies within occupational groups prior to linking them across occupational groups. I 11-2 1 i LINKING VALUERS The j urisdictions participating in the Joint Stud nominated J P P g Y individuals to serve as Linking Valuers. These employees were required to have in -depth knowledge of at least two occupational areas to contribute to this phase of the Study and were selected by the Personnel Committee, jurisdiction contacts, and the Management Committee. Groups of Linking Valuers selected and valued linkage tasks and worked to link, or align, the seven occupational task hierarchies on to one scale so values could be compared. SUBJECT MATTER EXPERTS (SME) Employees with extensive knowledge of jobs included in the study were selected by the Personnel Committee and jurisdiction contacts to help assure that jobs were accurately defined and valued during the study. Approximately 80 Subject Matter Experts from many jurisdictions assisted in questionnaire development, review, and valuing by providing job content and value information and by advising project team members on issues specific to individual jobs and functional areas. WORKSHOP PARTICIPANTS Approximately 1160 employees participated in 63 workshops to review Occupational Analysis Questionnaires. Workshops were conducted so that all jurisdictions participating in the Joint Study were able to have at least two employees contribute to the six Occupational Analysis Questionnaires during the questionnaire development process. Further, an additional 591 employees participated in a mail -in questionnaire review process outside of workshops prior to final questionnaire approval and printing. EMPLOYEES AND SUPERVISORS Over 8000 employees in the Joint Compensation Study organizations completed Occupational Analysis Questionnaires. ? To complete a questionnaire, each employee surveyed marked the tasks he or she performed, together with the percent of time spent on each task in relation to all other tasks. From questionnaire input, Business Advisors generated an individual 'i position description, or Time Spent Profile, for each employee who completed a questionnaire. II -3 Supervisors and employees also contributed to the study by reviewing and revising position descriptions. The task and time spent information in the descriptions was verified or modified by employees and supervisors to assure that jobs were accurately and completely described on questionnaires. TASK VALUERS Employees familiar with the work content defined in each of the six Occupational Analysis Questionnaires performed initial task valuing. From nominations submitted by Joint Study organizations, the Personnel Committee selected over 800 task j valuers. These participants made judgments as to the values of tasks in relation to other tasks during the first round of task valuing. These values provided the first step in job ' evaluation. I CONTROL DATA BUSINESS ADVISORS ! The project team from Control Data Business Advisors included a Project Manager, who directed the project and ensured that resources were provided; two Project Leaders, who directed the day -to -day activities and design of the study; five phase leaders, who were assigned to complete specific aspects of the kk Study (job analysis and evaluation, market study, systems support, and a communications, pp pay strategies); and Occupational Analysts assigned to each of the occupational groups to develop questionnaires, complete the valuing process, and manage the process within each of the occupational groups. 1 7 r 1 V II -4 i I i r� 1 i Exhibit II -1 1 JURISDICTIONS SERVING ON THE JOINT COMPENSATION STUDY MANAGEMENT COMMITTEE i l Golden Valley, Chair Minnetonka 1 Anoka New Hope Bloomington North St. Paul Brooklyn Center Robbinsdale Coon Rapids St. Louis Park 1 Hopkins Woodbury 1 � i I M l , I� 1 II -5 r' i Exhibit II -2 J JOINT STUDY PERSONNEL COMMITTEE MEMBERS ' Joint Study Personnel Committee members included Personnel Directors and Assistant City Managers from 20 jurisdictions, including: o City of Anoka o City of Blaine o City of Bloomington o City of Brooklyn Center o City of Woodbury i o City of Little Falls ' o City of Coon Rapids o City of Eagan ' o City of Edina o City of Fridley o Metropolitan Airports Commission o City of St. Cloud o City of Minnetonka o City of Plymouth o City of Richfield o City of Roseville o City of Moorhead o City of Mankato o Hutchinson Utilities i, i c t Z II -6 I I 3> COMPLEXITY: Tasks vary from simple le tasks P which can ( be performed automatically or routinely with virtually no thought, judgment, or special skills) to highly difficult and complex tasks (which require a great deal of knowledge, skill, ability, or creativity in order to adapt to changing ircumstances or solve d' problems). g difficult In thinking about task complexity it may help to keep the following points in mind: - As tasks become more complex, fewer people are capable of satisfactory performance due to the greater knowledge, skill, ability, or creativity required for successful task performance. - As tasks become more complex, greater education, training, or experience is typically necessary to satisfactorily perform the work. Note: numbers of years of experience, training, or education may not directly translate into degree of complexity (e.g., some four year degrees may be more rigorous and difficult than others). - Tasks tend to be more complex when they are characterized by: little standardization; ization, lack of or loosely defined procedures, guidance, or structure; uncertainty in approach, methodology, or conceptualization; or by conflicting requirements. These characteristics necessitate the exercise of judgment, discretion, initiative, ingenuity, or problem- solving skills. A task would tend to be more complex to the extent that hat it involves intricate or precise skills. For example, physical tasks requiring more agility or dexterity would generally be considered more complex. IMPORTANCE /RESPONSIBILITY• A task is important and involves more responsibility to the extent that it has a significant impact. This impact could affect the work group, the jurisdiction, or their goals. Effective completion of an important /responsible task can positively affect an organization (e.g., contributions to new or improved product services, increased safety for the public, increased productivity, quality or cost savings). Ineffective completion of an important /responsible task can have very detrimental consequences (e.g., lost opportunities, negative impacts on employees and the public, adverse legal impacts). It is possible for two tasks to involve the same level of complexity, while the consequences of effective completion of one have a more pervasive impact upon the jurisdiction. The task with greater impact should be given a higher importance /responsibility rating. For example, managing a $200,000 budget should receive a higher importance /responsibility than managing a $20,000 budget, even when the task is the same behaviorally. A task reflecting control over a budget would get a higher importance /responsibility rating than simply tracking or keeping records of the budget. The scope (size of populace or jurisdictional functions /units affected), the magnitude of impact, and duration of impact should be considered in making importance /responsibility ratings. UNFAVORABILITY• Some types of work possess characteristics which make them less attractive than other kinds of work. In general, given the same availability of applicants in the work force, jobs which have certain negative characteristics must pay more to attract and retain employees. Characteristics of work which affect unfavorability include such things as stressful physical or mental demands (e.g., excessive visual strain, intense mental stress, etc.), a tense social atmosphere, low prestige, extreme time pressures, obstacles to successful job performance, factors in. the work environment such as excessive noise or fumes, inadequate lighting, cramped working space, etc., and potential hazards in performance of the work. Unfavorable 1 aspects of work may also include boredom, frustration, embarrassment or fatigue. For example, the work of a coal miner is probably much more unfavorable than that of a lab technician. The physical stress and danger inherent in the job of a coal miner make ke it, overall, a more unattractive alternative for potential employees if compensation were equal. In other words, by societal standards, the coal miner's job is higher in unfavorability than the lab technician's fob. i -CITY OF BROOKLYN CENTER COMPARABLE WORTH IMPLEMENTATION PROCESS STEP 1 : Upon receipt of preliminary working papers, the City Manager's Office is responsible p e for review and analysis of these papers. STEP 2 : Upon completion of Step 1, City department heads will meet individually with the City Manager to receive, review and discuss the preliminary working papers. Any recommendations by a department head for change shall be submitted to the City Manager. These recommendations will be considered by the City Manager. There may be contact with employees by department heads during this step. STEP 3 : When changes made in Step 2 are completed, City department heads will meet to receive review and discuss these changes. STEP 4 : A timetable specifying the dates of Steps 5 -7 shall be released upon completion of Step 3. STEP 5 : Several employee informational sessions to explain the study process and to answer specific questions will be held following Step 3. All employees will be invited to attend said sessions. STEP 6 : Individuals may meet with their department heads and /or the Personnel Coordinator if further explanation is requested, additional questions need answering, or additional information is desired. STEP 7 : Upon the completion of Steps 1 -6, the appeals procedure shall become effective. STEP 8 : Final administrative approval by the City Manager. STEP 9 : The completed Comparable Worth Study will be submitted for review by the City Council. STEP 10 : The City Council will consider budgetary impacts of the study. CITY OF BROOKLYN CENTER APPEALS PROCEDURE COMPARABLE WORTH STUDY RESULTS I. DEFINITION OF APPEAL An appeal is defined as a concern expressed in writing by an individual employee or a group of employees relating to how the results of the Comparable Worth Study affect said individual employees. II. FORM OF APPEAL All appeals shall be presented in writing at each step in the process and shall contain the following: a. Name of appellant employee(s) b. Position title(s) C. Date of appeal d. Nature of appeal e. Facts on which appeal is based f. Requested remedy or outcome and reasoning therefore III. PROCESSING OF APPEAL Appeals shall be filed within fifteen (15) calendar days (excluding vacation and holidays) of completion of Step 6 of the implementation process. An announcement of the date when Step 6 is completed will be made. IV. PROCEDURE Appeals shall be resolved in conformance with the following procedure: STEP 1 : An appeal shall first be presented to the employee's department head with a copy of the appeal directed to the Personnel Coordinator. Within fifteen (15) calendar days (excluding vacation or holidays) after receipt of the appeal, the department head shall meet with the employee (individually or as a group, depending on the source of the appeal), review the appeal, and present written findings /recommendations to the employee(s) and the City Manager. The City Manager will review the department head's findings. STEP 2 : If an employee(s) is not satisfied with the disposition of the appeal by the department head, the employee(s) may, within five (5) calendar days (excluding vacation and holidays) after receipt of the department head's decision, submit the written appeal to the Personnel Coordinator. Upon receipt of the appeal and the findings /recommendations from the employee's department head, the Personnel Coordinator shall determine whether said appeal should be forwarded to the Joint Study Appeals Committee or to the Brooklyn Center Comparable Worth Appeals Committee. Challenges forwarded to the Joint Study Appeals Committee, consisting of the Labor Relations Committee of the Metropolitan Area Managers Association, shall concern the process of valuing, comparing job tasks, and other issues related to the overall study, as well as alleged noncompliance with the State Pay Equity Act. The appellant employee(s) shall complete the Comparable Worth Joint Compensation Study Application for Appeal Hearing, and forward this form to the Personnel Coordinator, who will send the form to the Joint Study Appeals Committee for processing. Challenges forwarded to the Brooklyn Center Comparable Worth Appeals Committee will concern the Time Spent Profiles. The appellant employee(s) shall complete the Brooklyn Center Comparable Worth Study Application for Appeal Hearing, submit this form to the Personnel S, Coordinator. In this case, the Personnel Coordinator shall, within fifteen (15) calendar days (excluding vacation and holidays) of receipt of the appeal and the findings /recommendations from the employee's department head, convene a meeting of the Brooklyn Center Comparable Worth Appeals Committee, consisting of the Personnel Coordinator, City Assessor, and Superintendent of Public Works. The department head and employee(s) have the option to meet with the committee. At the meeting, the committee shall review the appeal and the department head's findings/recommendations. The committee shall make a decision on the appeal within fifteen (15) calendar days (excluding vacation and holidays) and communicate the same in writing to the employee(s) and the City Manager. STEP 3 : If an employee(s) is not satisfied with the disposition of the appeal by the Comparable Worth Appeals Committee, the employee(s) may, within five (5) calendar days (excluding vacation and holidays) after receipt of the committee's decision, submit the written appeal to the City Manager. Within fifteen (15) calendar days (excluding vacation and holidays) of receipt of said appeal, the City Manager shall meet with the Personnel Coordinator and make a final decision on the appeal, communicating the same in writing to the employee(s). This decision is a final and binding determination. STEP 4 : The City Manager shall review and reach a final determination on decisions reached by the Comparable Worth Appeals Committee which are not appealed to Step 3, and communicate the same in writing to the employee(s). This decision is a final and binding determination. V. WAIVER If an appeal is not presented by the employee(s) to the employer within the time limit set forth above, it shall be considered waived. If an appeal is not appealed to the next step within the specified time limit, it shall be considered settlement on the basis of the employer's last answer. If the employer does not answer an appeal within the specified time limit, the employee may elect to treat the appeal as denied at that step and immediately appeal to the next step. COMPARABLE WORTH JOINT COMPENSATION STUDY APPLICATION FOR APPEAL HEARING DATE: EMPLOYEE JURISDICTION: Name, address and phone number of contact person for appellants: List individuals and positions represented by appeal: Specific nature of the appeal (attach extra sheets if necessary): Specific corrective action requested: Name, address and phone number of Employer contact: CITY OF BROOKLYN CENTER COMPARABLE WORTH STUDY APPLICATION FOR APPEAL HEARING DATE: EMPLOYEE DEPARTMENT: Name and phone extension of contact person for appellants: List individuals and positions represented by appeal: Specific nature of the appeal and facts on which appeal is based (attach extra sheets if necessary): Specific corrective action requested (attach extra sheets if necessary): Name and phone extension of appellants' department head: � J A PRESENTATION TO THE NORTHERN MAYORS ASSOCIATION THURSDAY JANUARY 22, 1987 AGENDA I. Background to Governor Perpich's Proposal II. Minnesota Olympic Facility Study Team A. Organization B. Project Needs C. Budgeted Amounts D. Source of Funding III. Background to the Anoka County Site IV. Overview of Proposed Development V. Request i I. Background to Governor Perpich's Proposal In November 1986, Governor Perpich met with the United States Olympic Committee in his bid to bring Olympic Training and Development to the State of Minnesota. He was competing with 4 other states. His proposal, to build facilities, to house and feed athletes while they are in Minnesota, was the only one to receive U.S.O.C. endorsement. The Governor then met with the National Governing Boards for approximately 27 sports, in order to determine their needs for facilities, and also to assess the probable positive economic impact through tourism that each of the sports might have on Minnesota. Out of these meetings came a three -site proposal: it includes the University of Minnesota, Biwabik Giant's Ridge Ski Area, and Blaine. The planned sports are: Phase I Phase II Blaine oc� cer Figure Skating Track & Field Ice Hockey Field Hockey Speed Skating Cycling U of M Swimming Gymnastics Volleyball Fencing Rowing Team Handball Table Tennis Biwabik Ski Jumping Weight - lifting Canoe /Kayak Judo Archery Taekwando Shooting Wrestling Minnesota Amateur Sports Development Goals I. Bring the national training =to= of kAy O1MPic IpM to Minnows. s. Secure aommitmeats from the appropriate N(3FL b. Determine, facility and training needs. C. Estimate endowment needs for training. d. Formulate legialative plea. 2. Develop a StRWVA . Network of Amateur Spore Orgaaiatilons a. Form a Statewide VMp• b. Form Regional aammittm I Prommote the development at major am teur sporting everts in Miaaesota to a. Draw out- f-mte visitors to MW=@U . b. Bring recognition via TV and other media to Miaaesots. 4. Promote the involvement of Minnesota youth in Olympdc Spore via the school and community programs L Develop a system of training camps in MiaaasqtL S Fatabliah a h innesom Amatenr Sports Camc&don that would gereate its own funding support over dim& II. Minnesota Olympic Facility Study Team A. ORGANIZATION The Anoka County Board of Commissioners and the Blaine City Council approved the formation of the Minnesota Olympic Facility Study Team The County Board authorized an expenditure of $20,000 and the Blaine City Council authorized and expenditure of $40,000 for the initial funding in order to get the project started. The Minnesota Olympic Facility Study Team consists of State Senators, State Representatives, County Commissioners, Mayors, Met Council representative, and others. B. WHAT ARE THE PROJECT NEEDS? The following items have been identified as necessary components to the successful development, presentation, and passage of the Governor's Proposal: Site analysis, state environmental assessment worksheet, federal environmental impact analysis, economic impact analysis, site design analysis, construction model with facility identification, project management, policy impact analysis, support group package, facility cost estimate, possible lobbying efforts, P.R. firm package, and finalization of the project. C. BUDGETED AMOUNT It is estimated that the initial phase of the project 3 which began-December 8, 1986, and will conclude around January 26, will cost approximately $60,000. It is estimated that the second phase of the project which will begin around January 26,1987, and will conclude around May 25, will cost approximately $57,000. Total cost of the project would then be approximately $117,000. Thus far, a total of $60,000 has been commited to by the County and City, a pledge of $12,000 by the Anoka County Chamber of Commerce, and two individual contributions Of $1,000 each. The remaining balance to be raised is $43,000. D. SOURCE OF FUNDING The Minnesota Olympic Facility Study Team has no "legal" identity. Therefore the monies from the City and the County are being processed through the City of Blaine, using C.D.B.G. funds as their source. III. BACKGROUND TO THE ANOKA COUNTY SITE During 1982, the Metropolitan Airport Commission and the City of Blaine developed a short -term lease agreement for part of the current site for the development of a recreational area. During 1985, a second parcel was included in the short -term lease agreement expanding the recreational area. During 1986, a expansion of the second parcel took place under the short -term lease agreement, which forms the total leased space, in the shape of an inverted "L ". Today, the site, known as the Blaine Soccer Complex, consists of 13 regulation soccer field (2 of which are lighted) 2 mini - soccer fields, and 4 adult softball fields. The site has been the host site for many Minnesota Junior Soccer Associal Soccer State Tournaments, for many Blaine Soccer Club Soccer Tournaments, and these past two summers, the host for the Son's of Norway sponsored USA CUP Internation Youth Soccer Tournament. It is the single largest soccer complex of it's kind in an 11 -state area of the mid -west. It is ideally suited for a development of this nature, and in fact, is a natural outgrowth to the previous programming at the 'site. On January 6, 1987, the Metropolitan Airport Commissions' Planning and Physical Development Committee gave unanimous endorsement to the concept and the site, which requires an additional 110 acreas of MAC property, for a 50 - 99 year lease, and to help with the Federal Environmental Impact work! •fir L, N , r , ' w, 1 � � 1 �•ac i , I IIECAE TIpIM� � / g I , F4 Lt / F U T t or 50n, 40 1 II I= 2 21 u 29 2A t I I �' Z1` x ' `• C! �1/ i n M I 1 21 r te, it ___ F i 1 se it 11 N EI 1 0041 1 E9 I: � 1 h N in C l E /1 1 N i / 4k 11 M� I I y 1 91 jE r E n w I II b 1 1 500 L�sas: amanJ`� 'I I I II OI I 401 AD I ULTI A� sa = =s nc U lJl ;�E zom 9 0 0 I f Pl ill r � l • !1: 5 ^- ULTIMA t100 IFUnWff BUILDING oo' 6 R L, \ TE / f ; 10 :1 APPROACH SUII� AR II I I II a CLEAR ZONE- 190TH - • -- - - - boo . � I ) 40'1 APPgpAC 1 � – � _._ II I1 I 1. 1- L._ -- - ROAO i. '°° I iLJ . RELOC �. l . w I 1 p9� -SO_ 23.1N' 1 - - -- _ EIIISTI ; -- i / R YE 1 - 3 71 +�s ' too LOC. - -- - - - E _ L ULTIMATE' RMI h — II _ t00 *4, � - - - i - IV- OVERVIEW OF PROPSED DEVELOPMENT The Olympic Development Facility is proposed to "house" a 12,000 seat stadium for soccer and track and field, a speedskating /hockey rink, a field hockey /indoor soccer rink, and a velodrome. It would have as a primary access, "new" 99th Avenue N.E. off of Highway #65, as well as a "new" access of Raddison Road for those people utilizing Interstate 35W, as well as the current access of 105th Ave N.E. ' , � ' �, tip.. •' `.: � '• �.,. ; . � ;g; !< • i _ r �• • ot AID dik It of vs- \ �'•� ..� � � � � ' r / �, • , •, ire •. \v I �0 ,I 4"r 71V " � � \ / � ���� �I� �IrL!rOIA/'i ���� + 1�� I 1,�`h • ~'tom 11111P X�-IMWPOROW-O WOW ALAL ri lip 4 _ N lo ♦.. ' r i �iiiiiiiiii iii iirr iO��l / / //U fret ..,� APO - �. IIAI)I'l ;($N IIOA0 t I) >t 1� R NNINI ;/ IOG(;ING I \ \ \ "Alto r EXIT LDS ` I _ 1 I 1 R w � � I / TRACK Y mi. AREA I PROPOSED - -- I SITE DEVELOPMENT ACCf SS 1 VELODROME w wIt � m Q ( 7 ACflF S it I i o So wo zoo aoo loo nulrerl II i'1 AN IINI.'4 TO I /WY W. • All umm '�� .� �� ��,•� ��� �'I� vl rrew .,.,. yrllnwulU� I IlUIN11tlIl11UUl ��nlruy 1 OLYMPIC s DIUM �� � Lrjrrj�. y'�- `` ' ..a_..�.i� 1 ulua, r- r:� • r� <. i �, � .�,� I � 1 � �., �. �I�.I�I��!',�� (n'. / +,, 1 s v '1 r . ,� � , � + �r/ r � N. L_ �'' � r�i /I �� ..� i�_i' +�/ VI � ' � I :i� /, � � 'h l �, _ � � • f ' � /r / ��.. � h' �!. � �, / t . r + � 7 1 I + f rI � .I ...�I;�I r µ'7 ( 1 f. S'ii /�1� LL _ — .�•�T ��,' .fV 3M1 �t y � � i �� �,f 41111 � � \ i� �� ;./;' »� -- ry � � . • r 1 T EAST ENTRANCE A V. Request for Introduction & Passage of Resolution The Minnesota Olympic Facility Study Team would request your introduction and passage of a "Resolution of Support" for both the concept and the site of the proposed Olympic Facility. r A PRESENTATION TO THE EXECUTIVE GROUP OF THE NORTHERN MAYOR'S ASSOCIATION BY STATE REPRESENTATIVE JOE QUINN EXECUTIVE GROUP OF THE NORTHERN MAYOR'S ASSOCIATION OUTLINE I. Background - Minnesota Amateur Sports Commission II. Minnesota Olympic Development Proposal III. Anoka County Site - Blaine Soccer Complex IV. Game Plan V. Endorsement i I. BACKGROUND Minnesota Amateur Sports Development Goals 1. Bring the national training centers of key Olympic sports to Minnesota. a. Secure commitments from the appropriate NGB's. b. Determine facility and training needs. C4 Estimate endowment needs for training. d. Formulate legislative plan. 2. Develop a State -Wide Network of Amateur Sports Organizations a. Form a State -wide group. b. Form Regional committees. 3. Promote the development of major amateur sporting events in Minnesota to. a. Draw out -of -state visitors to Minnesota. b. Bring recognition via TV and other media to Minnesota. 4. Promote the involvement of Minnesota youth in Olympic Sports via the schools and community programs. a. Develop a system of training camps in Minnesota. 5. Establish a Minnesota Amateur Sports Commission that would generate its own funding support over time. —1— II. MINNESOTA OLYMPIC DEVELOPMENT PROPOSAL SITE #1 UNIVERSITY OF MINNESOTA SWIMMING ROWING DIVING SYNCRONIZED SWIMMING GYMNASTICS TEAM HANDBALL FENCING SITE #2 ANOKA COUNTY - BLAINE SOCCER FIELD HOCKEY SPEED SKATING TRACK & FIELD VELODROME SITE #3 GIANTS RIDGE NORDIC SKIING BIATHALON JUDO TI- KWON -DO WEIGHTLIFTING ARCHERY CANOE /KAYAK SKI JUMPING WRESTLING NORDIC COMBINED -2- e a III. ANORA COUNTY SITE - BLAINE SOCCER COMPLEX The Blaine Soccer Complex in Anoka County was chosen for the following reasons: 1. Location - The northern suburbs have long sought a major facility that would provide substantial economic impact on the area. All major facilities in the state have been located in the southern suburbs until now. 2. Current Facility - The Blaine Soccer Complex is a fifteen -field site on 70 acres with the largest con - centration of adjacent soccer fields in the Upper Mid - west. While other metropolitan communities may have more fields in total, none have more than three or four fields at any one site. 3. Current Facility - ili y Utilization The Blaine Soccer Com- plex attracted over 72,000 visitors during the summer of 1986 via: a. The USA Cup International Youth Soccer Tournament, involving 140 teams from six countries and nineteen states; b. The Blaine Major and First Division Soccer Tourna- ments, involving 138 teams from throughout the State of Minnesota; c. The USA vs. Canada women's national soccer teams two -game competition; d. The state men's soccer Wilson Cup finals; e. The state women's soccer regional cup finals; f. The youth soccer regional cup playdowns; g. The youth soccer district tournament playdowns; and h. The league matches for the Blaine Soccer Club's under -6 through under -19 boys and girls teams. 4. Reaction /Response - Both the Anoka County Board and the Blaine City Council, in less than one week's notice, authorized $60,000 in "study" monies in order to pro - vide the Governor with the site planning information that was required. Both governmental bodies, especial- ly the City of Blaine, have long supported the growth and development of the Blaine Soccer Complex. -3- IV. GAME PLAN I. WHAT EXACTLY NEEDS TO BE DONE? The following analysis and tasks must be accomplished: A. Site and Environmental Impact analysis B. Economic Impact analysis C. Site Design requirements D. Complete Support Package for facility E. Construction Model F. Projected Facility Cost estimate G. Policy Impact Statement I offer here a brief overview into the makeup of the above listed analysis and tasks: A. Facility criteria, site criteria, define site area, site analysis (including ownership, water, utilities, roads, electrical, gas), environmental analysis (including general soil conditions, water table, drainage, wetlands, DNR, and Corps of Engineers),land use analysis (including zoning, comprehensive plan, other governmental impacts), visual impact, and others. B. The economic benefit to the immediate and surrounding areas, including potential support facilities. C. Scope of services to include development of conceptual site plan, transportation and traffic analysis, travel time analysis, construction model, and schematic. D. Design, present, and seek support from soccer, speed - skating groups, business community, educational community, and governmental units. -4- 3 I. WHAT EXACTLY NEEDS TO BE DONE ? (cont.) E. Secure facility model, including logo. F. Site, site preparation, engineering, design, construction costs for facility. G. Determining the relationships between the various governmental bodies, including facility operation and management. -5- week of week of week of week of week of week of December December December Dec. /Jan January Janua Timing & Action Plan y y 9--11 -13 16-- 18 - -20 23-- 25 - -27 30 - -1 - -3 6- -8 - -10 13-- 15 - -17 1. Develop facility criteria; includes sizes for field, stadium, dorms, support, arkin • s .ft. 2. Site criteria; convert facility sq.ft. into land requirements; acres. 3. Define area 4. Area /site analysis: - ownership, water, utilities, roads electrical as 5. Environmental analysis: - general soil conditions, - water table, drainage, wet lands, DNR, Corps of Engineers 6. Land use analysis: - zoning, Comp Plan, MAC & Others 7. Site selection - Contact firms for prelim cost est imate for studies -Firms provide estimate -Firms provide scope of o� services and final cost for studies Develop site plan using above analysis - - Develop facilities plan using above anal sis - Select firm - Authorize firm -Complete studies 8. Economic Impact analysis - repeat 8 steps from site selection above 9. Site Design & Facilities repeat 8 steps from site selection above week of week of week of week of week of week of Timing & Action Plan December December December Dec. /Jan January January 9-- 11 - -13 16-- 18 - -20 23-- 25 - -27 30 - -1 - -3 16- -8 - -10 13-- 15- -17 -31 0. Finalyze all working analysis, studies and reports 11. Present to Study team for review and a roval 12. Study team presents to County Commissioners & Blaine Cit Council for R &A 13. Print f pack 14. Deliver to Paul Erickson, MASC 15. Develop presentation package for use at Legislature. 16. Work with MASC in presentation and lobbying efforts at legislature. i J 1 V. ENDORSEMENT NORTHERN MAYOR'S ASSOCIATION RESOLUTION IN SUPPORT OF LOCATING AN OLYMPIC DEVELOPMENT FACILITY WITHIN ANOKA COUNTY AT THE BLAINE SOCCER COMPLEX WHEREAS, Anoka County and the northern suburbs have long sought a major facility for this area; and WHEREAS, there is support from Governor Rudy Perpich and legislative representatives from this area; and WHEREAS, the positive economic impact of a major facility of this type will be felt throughout both the northern suburbs as well as the entire State of Minnesota; and WHEREAS, the Blaine Soccer Complex is the largest and most widely utilized soccer facility in the Upper Mid- west; and WHEREAS, the Blaine Soccer Complex is the "Home" of the USA Cup International Youth Soccer Tournament. NOW, THEREFORE, BE IT RESOLVED by the Northern Mayor's Association, that every effort be made to locate and estab- lish an Olympic Development Facility within Anoka County at the Blaine Soccer Complex. PASSED by the Northern Mayor's Association this day of December, 1986. Signature -8- 10(2, Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION IN SUPPORT OF LOCATING AN OLYMPIC DEVELOPMENT FACILITY WITHIN ANOKA COUNTY AT THE BLAINE SOCCER COMPLEX WHEREAS, Anoka County and the northern suburbs have long sought a major facility for this area; and WHEREAS, there is support from Governor Rudy Perpich and legislative representatives from this area; and WHEREAS, the positive economic impact of a major facility of this type will be felt throughout both the northern suburbs as well as the entire State of Minnesota; and WHEREAS, the Blaine Soccer Complex is the largest and most widely utilized soccer facility in the Upper Midwest; and WHEREAS, the Blaine Soccer Complex is the "Home" of the USA Cup International Youth Soccer Tournament. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that every effort be made to locate and establish an Olympic Development Facility within Anoka County at the Blaine Soccer Complex. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. i sod oplk M & C No. 87 -04 March 5, 1987 FROM THE OFFICE OF THE CITY MANAGER SUBJECT: Year 2000 Planning Meeting To the Honorable Mayor and City Council: Attached please find a preliminary copy of a document which, as per instructions in the Year 2000 Report, merges into one document the trends, issues and goals of the Year 2000 Report and our Comprehensive Guide Plan. The document is in matrix form and sets certain priorities for each of the trends, issues, and goals. These priorities are suggested ones from the staff's perspective. Challenges and changes of these priorities are invited; this is a "policy makers" not a staff document. There also is a column in this document which allows for modifications and /or suggestions. The first 32 items listed in this summary statement are from the Year 2000 Report and the remaining are from our Comprehensive Guide Plan. Some of the statements from the Guide Plan are duplicates or relate closely to some of the Year 2000 trend and issue statements. When we found one that seemed to approximately duplicate another statement, we indicate in the suggestion column that the item should be merged with another similar statement. If the Councils - approves, we will distribute this summary statement to the members of the various advisory commissions so they can review these statements and make suggestions on priorities, additions, or deletions, or any other modifications they may wish to suggest. It would be my hope that by the time of the April Year 2000 planning meeting the number of trends, issues, and goals could be reduced in number and most of the meeting be dedicated to comments on the priorities and suggestions for additional statements of trends, issues, and goals. Also attached is the neighborhood section of our Comprehensive Guide Plan which makes statements about each neighborhood regarding policies and goals. While this document would be somewhat duplicated by the Summary of Trends, Issues and Goals, I believe it is valuable to keep the neighborhood section because it is a vital tool used by both the Planning Commission and the neighborhood advisory commissions. It would be my hope that by the end of 1987 each of the neighborhood advisory commissions will have had an opportunity to review their individual neighborhood sections and make suggestions and comments on that section as well as the Summary Statement of Trends, Issues and Goals. M & C No. 87 -04 -2- March 5, 1987 The staff stands ready to discuss these matters with you at your March 9 Council meeting. Respectfull submitted, A v y Gerald G. Sp inter City Manager • CITY OF BROOKLYN CENTER SUMMARY STATEMENT OF TRENDS, ISSUES AND GOALS Draft 3/4/87 C awareness issues, D trends or goals - should be A Proactive -may or may not eliminated or -needs B Reactive require action merged with other regular - address as -a factor to be aware issues, trends attention concern arises of when reviewing or goals Modifications/ TRENDS. ISSUES & GOALS -make time -when time permits other issues Completed Suggestions 1 SINGLE PARENT HOUSEHOLDS x - Pervasive issue involves INCREASING AS A PERCENTAGE OF many services, Police, Park HOUSEHOLDS & Recreation, Housing 2 BALANCE AMONG AGE GROUPS x -All aspects of planning for IN POPULATION WILL CHANGE development, redevelopments and services must be concerned about achieving this goal. 3 AGING POPULATION x -May require analysis of impact of - BROOKLYN CENTER AND "elderly population wave" "INNER RING" SUBURBS 4 PROBLEMS WITH LANDFILLS MAY x -The mandated State and County recycling REQUIRE MANDATORY RECYCLING regulations will require a concerted effort over next 3 to 5 years 5 STORM WATER DRAINAGE THROUGH x - Monitor surface water runoff requirements BROOKLYN CENTER AFFECTS LOCAL of watershed districts and community SYSTEMS compliance C awareness issues, D trends or goals - should be A Proactive -ma or m not y y eliminated or -needs B Reactive require action merged with other regular - address as -a factor to be aware issues, trends attention concern arises of when reviewing or goals Modifications/ TRENDS, ISSUES & GOALS -make time -when time permits other issues Completed Suggestions 6 QUALITY OF DOMESTIC WATER x -Must be constant vigilance SUPPLY - develop comprehensive testing program 7 SAFETY PROBLEMS OF CRYSTAL x AIRPORT 8 RAPID TECHNOLOGICAL x ADVANCEMENT 9 PUBLIC PHYSICAL FACILITY x AGING 10 CONTINUING NEED FOR ENERGY x CONSERVATION 11 CHANGE WILL OCCUR MORE x FREQUENTLY AND MORE PERVASIVELY C awareness issues, D trends or goals - should be A Proactive -may or may not eliminated or -needs B Reactive require action merged with other regular - address as -a factor to be aware issues, trends attention concern arises of when reviewing or goals Modifications/ TRENDS, ISSUES & GOALS -make time -when time permits other issues Completed Suggestions 12 GREATER POTENTIAL FOR CITY x -Must carefully establish limits INVOLVEMENT IN SOCIAL AND to this involvement HUMAN RESOURCE SERVICE -Not a major City mandate or DELIVERY responsibility. County has major responsibility in this area 13 MINIMAL CULTURAL ACTIVITIES AND x FACILITIES AVAILABLE IN THE NORTHWEST METRO AREA 14 FOSTERING A PLEASANT URBAN x - Requires constant emphasis over ENVIRONMENT time to achieve a quality urban environment 15 COMPLETION OF PARK DEVELOPMENT x - Currently being reviewed by PLAN Park & Recreation Commission 16 HISTORIC PRESERVATION OF EARLE x - Currently receiving adequate BROWN FARM attention -Ad hoc committee currently reviewing development possibilities � s s C awareness issues, D trends or goals - should be A Proactive -may or may not eliminated or -needs B Reactive require action merged with other regular - address as -a factor to be aware issues, trends attention concern arises of when reviewing or goals Modifications/ TRENDS, ISSUES & GOALS -make time -when time permits other issues Completed Suggestions 17 "CUT- THROUGH" TRAFFIC IN x - Requires continuous monitoring RESIDENTIAL AREAS 18 70% OF HOUSING STOCK 40 YEARS x - Critical issues to be carefully OLD BY YEAR 2000 (APARTMENTS WILL addressed during the next 2 years ALSO BE AGING) 19 CITY IS CHANGING ITS FOCUS FROM x - Adjust current ordinance for "DEVELOPMENT" TO "MAINTENANCE AND redevelopment . REDEVELOPMENT" -.Develop a "redevelopment policy" 20 ECONOMY IS TRENDING TOWARD AN x INTERNATIONAL BASE 21 FROST BELT GEOGRAPHIC LOCATION x C awareness issues, D trends or goals - should be A Proactive -may or may not eliminated or -needs B Reactive require action merged with other regular - address as -a factor to be aware issues, trends attention concern arises of when reviewing or goals Modifications/ TRENDS. ISSUES & GOALS -make time -when time permits other issues Completed Suggestions 22 CITY WILL CONTINUE AS THE JUNCTION x OF MAJOR TRANSPORTATION CORRIDORS WITH INCREASING VOLUMES OF TRAFFIC 23 GRADUAL INCREASE IN AGE OF COMMERCIAL x AND INDUSTRIAL BUILDINGS 24 COMMUNICATION OF COMMUNITY NEEDS, x - Continue current efforts PLANS AND GOALS -Seek new ways to communicate With, citizens. 25 FOUR SCHOOL DISTRICTS SERVING x - Encourage cooperation BROOKLYN CENTER 26 INTERGOVERNMENTAL COOPERATION AND x COORDINATION C awareness issues, D trends or goals - should be A Proactive -may or may not eliminated or -needs B Reactive require action merged with other regular - address as -a factor to be aware issues, trends attention concern arises of when reviewing or goals Modifications( TRENDS, ISSUES & GOALS -make time -when time permits other issues Completed Suggestions 27 BALANCE AMONG BROOKLYN CENTER LAND x -Watch development & redevelopment USES impacts and trends and examine whether or not our community is developing "too much" of any type 28 of land use CRITERIA FOR ORDINANCE AND REGULATION x DEVELOPMENT I 29 VIABILITY AND EFFECTIVENESS OF x - Review potential commercial & industrial BUILDING MAINTENANCE CODES building maintenance code - Evaluate maintenance standards in. current housing. maintenance code 30 ZONING, BUILDING AND LAND USE x -Merge with #19 REGULATIONS WILL BE CHALLENGED BY REDEVELOPMENT PRESSURES 31 MORE PROBLEMS ORIGINATING OUTSIDE x CITY RATHER THAN FROM WITHIN C awareness issues, D trends or goals - should be A Proactive -may or may not eliminated or -needs B Reactive require action merged with other regular - address as -a factor to be aware issues, trends attention concern arises of when reviewing or goals Modifications/ TRENDS, ISSUES & GOALS -make time -when time permits other issues Completed Suagestions 32 CONTINUED CITIZEN AWARENESS AND x -Merge with 824 INVOLVEMENT -leave as an awareness issue 33 THE INCREASED ACCESSIBILITY AND should be - Hasn't appeared to develop TRAFFIC LEVEL NEAR THE INTERSECTION considered as a problem OF INTERSTATE 94 AND 53RD AVENUE for elimination MAY PROVIDE THE IMPETUS FOR A DEMAND FOR COMMERCIAL ZONING AT THIS LOCATION. 34 THE SOUTHEAST NEIGHBORHOOD IS THE OLDEST x -Not just a SE neighborhood HOUSING .IN THE CITY„ OFTEN BUILT ON SMALL problem LOTS. CONSEQUENTLY, HOUSING DETERIORATION - Examine success or failure IS GREATER HERE THAN IN OTHER SECTORS OF of current program THE CITY, AND SHOULD BE THE TARGET OF CITY HOUSING IMPROVEMENT PROGRAMS IN THE 1980'S. 35 THE R -2 ZONING CLASSIFICATION WAS APPLIED TO x - Should examine if it is really A SECTOR OF THE SOUTHEAST NEIGHBORHOOD IN AN good policy EFFORT TO ENCOURAGE THE CONSOLIDATION OF UNDERSIZED LOTS THROUGH THE CONSTRUCTION OF TWO- FAMILY DWELLINGS. THE EFFECT OF THIS DECISION SHOULD BE EXAMINED AND APPROPRIATE RECOMMENDATIONS MADE AS TO ITS APPLICABILITY IN FUTURE SIMILAR SITUATIONS. C awareness issues, D trends or goals - should be A Proactive -may or may not eliminated or - needs B Reactive require action merged with other regular - address as -a factor to be aware issues, trends attention concern arises of when reviewing or goals Modifications/ TRENDS, ISSUES & GOALS -make time -when time permits other issues Completed Suggestions 36 THERE ARE SEVERAL SMALL COMMERCIAL ESTABLISH- x - Current situation doesn't MENTS ALONG 53RD AVENUE WHICH SERVE A NEIGHBOR- appear to be that much of a HOOD CLIENTELE. A MUNICIPAL POLICY SHOULD BE problem DEVISED REGARDING POSSIBLE FUTURE REQUESTS FOR COMMERCIAL ZONING DESIGNATIONS IN THIS VICINITY. 37 STATE HIGHWAY 252 IS CURRENTLY BEING STUDIED FOR x - Project currently under POSSIBLE UPGRADING. THE CURRENT STATE HIGHWAY 252 construction RIGHT -OF -WAY HAS BEEN SELECTED AS THE GENERAL ALIGNMENT OF A POSSIBLE UPGRADED FACILITY BUT THE ACTUAL DESIGN OF THAT ROADWAY IS STILL BEING ANALYZED AND DEBATED. THE CITY OF BROOKLYN CENTER WILL MAKE EVERY EFFORT TO PROTECT THE WELFARE OF THE NORTHEAST NEIGHBORHOOD IN THE DESIGN PROCESS OF THIS UPGRADED ROADWAY FACILITY. 38 AS PART OF THE REGIONAL TRAILWAY SYSTEM AND x - Currently being reviewed by Park THE GREAT RIVER ROAD DEVELOPMENT PROCESS, THE & Recreation Commission as part of CITY IS INVESTIGATING THE CONSTRUCTION OF A comprehensive bike trail system plan BIKEWAY BETWEEN PALMER LAKE BASIN, WEST RIVER ROAD (LYNDALE AVENUE/TH 252), AND FRIDLEY OR MINNEAPOLIS. THE ALIGNMENT AND FUNDING OF THIS PROJECT MUST BE STUDIED AND RELATED TO OTHER AREA IMPROVEMENTS SUCH AS STATE HIGHWAY 252 AND RIVER RIDGE PARK. 0 C awareness issues, D trends or goals - should be A Proactive -may or may not eliminated or -needs B Reactive require action merged with other regular - address as -a factor to be aware issues, trends attention concern arises of when reviewing or goals Modifications/ TRENDS. ISSUES & GOALS -make time -when time permits other issues Completed Suggestions 39 THE EXTENSION OF A BICYCLE /PEDESTRIAN PATH x - Completed. However, every opportunity for AROUND OR THROUGH THE BROOKDALE SHOPPING CENTER improvement should be considered PARKING LOT AND OVER STATE HIGHWAY 100 INTO MINNEAPOLIS MAY BE THE MOST DIFFICULT SEGMENT OF THE REGIONAL TRAILWAY SYSTEM TO ACHIEVE. 40 THE FORMULATION OF RECOMMENDATIONS x - Consider merging this issue REGARDING LAND USES, ZONING, IMAGE, under #19 PUBLIC IMPROVEMENTS, AND PRIVATE DEVELOPMENT IN THE BROOKLYN BOULEVARD CORRIDOR HAS BEEN POINTED OUT AS A MAJOR ELEMENT OF THIS COMPREHENSIVE PLAN. 41 THE MOVEMENT OF TRAFFIC ON BROOKLYN BLVD. IS A x -Merge into #19 CRITICAL FACTOR IN ASSESSING THE DESIRED SCALE OF NEW COMMERCIAL AND /OR RESIDENTIAL DEVELOPMENT ALONG BROOKLYN BOULEVARD. 42 INDUSTRIAL AND COMMERCIAL DEVELOPMENT AND x -A current issue which involves ZONING NEAR THE RAILROAD LINES IN THE OTHERWISE the Joslyn Pole Yard pollution RESIDENTIAL SOUTHWEST NEIGHBORHOOD HAS BECOME problem A MATTER OF CONCERN TO RESIDENTS AND CITY -Could also be considered as a OFFICIALS. INTENSIFIED NONRESIDENTIAL DEVELOPMENT part of redevelopment policy IN THIS LOCATION WITH INADEQUATE BUFFERING DOES HARM THE RESIDENTIAL ENVIRONMENT. C awareness issues, D trends or goals - should be A Proactive -may or may not eliminated or -needs B Reactive require action merged with other regular - address as -a factor to be aware issues, trends attention concern arises of when reviewing or goals Modifications/ TRENDS. ISSUES & GOALS -make time -when time permits other issues Completed Suggestions 43 THE FUTURE OF TWIN LAKE BEACH AS A PUBLIC x -Park & Rec Commission has a SWIMMING FACILITY SHOULD BE ASSESSED REGARDING current concern with this situation ADJACENT IMPACT AND ADEQUATE PARKING FACILITIES. THE PARKING FACILITY SHOULD EITHER BE EXPANDED OR THE USE OF THE LAKE FOR PUBLIC SWIMMING SHOULD BE DISALLOWED, 44 UNDEVELOPED LAND WEST OF SHINGLE CREEK FROM x - Centerbrook Golf Course is being LIONS PARK REPRESENTS A SIGNIFICANT OPPOR- built on this site. Will be TUNITY TO ENLARGE THIS FACILITY AND PROTECT open in spring of 1988 THE SHINGLE CREEK WATERWAY. I I 45 VARIOUS LOCATIONS OF UNDEVELOPED LAND THROUGH- x -Merge into #19 OUT THE CITY SHOULD BE ANALYZED IN LIGHT OF CHANGING CONDITIONS TO DETERMINE WHETHER THEIR CURRENT ZONING CLASSIFICATION IS THE MOST DESIRABLE ONE AVAILABLE IN THE CITY'S INTERESTS 46 THERE IS A NEED TO DEVELOP ACCESS ACROSS x -It appears that all access points INTERSTATE 94 FOR BICYCLISTS AND PEDESTRIANS. recommended by comprehensive plan have been completed C awareness issues, D trends or goals - should be A Proactive -may or may not eliminated or -needs B Reactive require action merged with other regular - address as -a factor to be aware issues, trends attention concern arises of when reviewing or goals Modifications/ TRENDS. ISSUES & GOALS -make time -when time Permits other issues Completed Suggestions 47 ENCOURAGE THE DEVELOPMENT OF COMPACT, FUNCTIONAL x -Too general and covered by other DISTRICTS WHICH CONTAIN RELATED LAND USES. sections I 48 RELATE LAND DEVELOPMENT TO COMMUNITY PRIORITIES, x -Merge with #19 TRANSPORTATION FACILITY CAPACITY, AND ADJACENT LAND USE. 49 REDUCE THE EFFECT OF INCOMPATIBLE LAND USES x -Merge with #19 THROUGH REDEVELOPMENT WHENEVER POSSIBLE. 50 ACCOMPANY ANY MAJOR INTENSIFICATION OF LAND x USES WITH A PARALLEL INCREASE IN SUPPORTIVE SERVICES (E.G. POLICE AND FIRE PROTECTION, ROADWAY VOLUME, OFF - STREET PARKING). 51 WHENEVER POSSIBLE, REDUCE ANY SEGREGATION OF x NEIGHBORHOOD AREAS BY PROVIDING CONVENIENT ACCESS ACROSS PHYSICAL BARRIERS. C awareness issues, D trends or goals - should be A Proactive -may or may not eliminated or -needs B Reactive require action merged with other regular - address as -a factor to be aware issues, trends attention concern arises of when reviewing or goals Modifications/ TRENDS. ISSUES & GOALS -make time -when time permits other issues Completed Suggestions 52 PROVIDE TRANSITIONAL ZONES BETWEEN DISTINCTLY x -Merge with #19 DIFFERENT AND INCOMPATIBLE LAND USE ACTIVITIES. 53 PROMOTE DEVELOPMENT WHICH MAKES THE MOST x ECONOMIC, EFFICIENT USE OF LAND AND PUBLIC FACILITIES. 54 ENCOURAGE THE UPGRADING OR REMOVAL OF x -Merge with #19 DETERIORATED OR ECONOMICALLY OBSOLESCENT RESIDENTIAL, COMMERCIAL, OR INDUSTRIAL u ,.STRUCTURES THROUGH PRIVATE MEANS AND PUBLIC INCENTIVES (WHEN NECESSARY). 55 PLAN FOR THE USE OF THE REMAINING UNDEVELOPED x - Should be a general statement LAND ON A PARCEL -BY- PARCEL BASIS, AND DETERMINE and guide for development and THE MOST APPROPRIATE USE OF EACH PARCEL redevelopment ACCORDING TO THE NATURE OF THE SURROUNDING -Merge with issue #19 DEVELOPMENT, THE AVAILABILITY OF SUPPORTIVE SERVICES, AND THE OVERALL NATURE OF THE DEVELOPMENT OF THE REMAINDER OF THE NEIGHBORHOOD C awareness issues, D trends or goals - should be A Proactive -may or may not eliminated or -needs B Reactive require action merged with other regular - address as -a factor to be aware issues, trends attention concern arises of when reviewing or goals Modifications/ TRENDS, ISSUES & GOALS -make time -when time permits other issues Completed Suggestions 56 LAND USE IN THE WEST CENTRAL NEIGHBORHOOD SHALL x - Regulations are currently BE CONSISTENT WITH MN /DOT REGULATIONS (CRYSTAL contained in Brooklyn Center AIRPORT REGULATIONS), ordinances and regulations 57 ENCOURAGE THE EVENTUAL COMPLETE PHASE OUT OF THE x -Merge with issue #7 CRYSTAL AIRPORT IN CONJUNCTION WITH THE DEVELOP- MENT OF NEW MINOR CLASSIFICATION AIRPORTS NEEDED IN THE METROPOLITAN AREA BETWEEN 1990 AND 2000. THE CAPACITY AND FUNCTIONS OF THE CRYSTAL AIRPORT COULD BE INCORPORATED INTO THE CAPACITY AND FUNCTIONS OF ANY NEW MINOR AIRPORT FACILITY. THIS WOULD RESULT IN THE ELIMINATION OF HAZARDOUS SITUATIONS CAUSED BY SURROUNDING DEVELOPMENT JO THE AIRPORT OPERATION AND, CONVERSELY ELIMINATE HAZARDOUS SITUATIONS BY THE AIRPORT TO SURROUNDING DEVELOPMENT. 58 ENSURE THAT ALL NEW HOUSING, INCLUDING HOUSING x - Current code requirement INTENDED FOR LOW AND MODERATE INCOME PERSONS, address this adequately ADHERES TO HIGH STANDARDS OF DESIGN AND CONSTRUCTION. C awareness issues, D trends or goals - should be A Proactive -may or may not eliminated or -needs B Reactive require action merged with other regular - address as -a factor to be aware issues, trends attention concern arises of when reviewing or goals Modifications/ TRENDS, ISSUES & GOALS -make time -when time permits other issues Completed Suggestions 59 ENCOURAGE THE USE OF PLANNED UNIT RESIDENTIAL x DEVELOPMENTS FOR UNDEVELOPED RESIDENTIALLY -ZONED PROPERTY, PARTICULARLY TO ENCOURAGE MID - DENSITY DEVELOPMENT FOR LOW- MODERATE INCOME FAMILIES. 60 ENCOURAGE THE DEVELOPMENT OF HOUSING DESIGNED x -Merge with issues #19, 34 & 3 SPECIFICALLY FOR THE ELDERLY AND HANDICAPPED THROUGH THE USE OF FEDERAL AND STATE PROGRAMS, j AS WELL AS PRIVATE ACTIONS. 61 ENCOURAGE THE REHABILITATION AND STABILIZATION OF x -Merge with issue #19 ALL DETERIORATED RESIDENTIAL PROPERTIES ON A CITY -WIDE BASIS, CONCENTRATING INITIAL REHABILI- TATION ACTIVITIES IN THE SOUTHEAST NEIGHBORHOOD. 62 IN THE SOUTHEAST NEIGHBORHOOD ENCOURAGE AND PROMOTE x -Merge with issue #19 & #34 THE REMOVAL OF SERIOUSLY DETERIORATED HOUSING UNITS LOCATED ON UNDERSIZED PARCELS AND THE CONSOLIDATION OF TWO OR MORE SUCH ADJACENT PARCELS FOR RESIDENTIAL REDEVELOPMENT WITH SINGLE - FAMILY OR TWO- FAMILY STRUCTURES. C awareness issues, D trends or goals - should be A Proactive -may or may not eliminated or -needs B Reactive require action merged with other regular - address as -a factor to be aware issues, trends attention concern arises of when reviewing or goals Modifications/ TRENDS, ISSUES & GOALS -make time -when time permits other issues Completed Suggestions 63 STUDY FARTHER THE FEASIBILITY OF ENFORCING AT THE TIME x -This issue has been rejected OF SALE A HOUSING MAINTENANCE CODE IN ORDER TO by the City Council and is being PROTECT THE HEALTH AND SAFETY OF OCCUPANTS AND reviewed in a modified proposal INSURE PROPER COMPLIANCE WITH ALL MUNICIPAL by the Housing Commission REGULATIONS. i 64 THE CRY SHALL CONTINUE TO PARTICIPATE IN THOSE x -Merge with issue #19 HOUSING ASSISTANCE PROGRAMS ADMINISTERED BY THE METROPOLITAN HOUSING AND REDEVELOPMENT AUTHORITY WHICH ARE APPLICABLE TO ITS NEEDS. 65 STRIVE TO ACCOMMODATE ITS SHARE OF THE x METROPOLITAN AREAS'S DEMAND FOR LOW AND MODEST COST HOUSING AS OUTLINED IN THE METROPOLITAN COUNCIL'S 10 YEAR COMMUNITY FAIR SHARE GOAL FOR LOW AND MODERATE INCOME HOUSING. 66 ENCOURAGE COMPLETE INSULATION AND x -Merge with issue #10 WEATHERIZATION OF ALL RESIDENTIAL STRUCTURES IN BROOKLYN CENTER TO REDUCE OVERALL RESIDENTIAL ENERGY REQUIREMENTS. C awareness issues, D trends or goals - should be A Proactive -may or may not eliminated or -needs B Reactive require action merged with other regular - address as -a factor to be aware issues, trends attention concern arises of when reviewing or goals Modifications/ TRENDS. ISSUES & GOALS -make time -when time permits other issues Completed Suggestions 67 THE CITY SHALL ENCOURAGE RESIDENTIAL x -Merge with issue #10 DEVELOPERS TO DEVELOP THEIR SUBDIVISION SITE PLANS AND /OR ORIENT BUILDING CONSTRUCTION TO TAKE MAXIMUM ADVANTAGE OF THE PASSIVE SOLAR HEAT GAIN POTENTIAL OF SOUTHERN EXPOSURE AND SHALL DISCOURAGE THROUGH THE SITE REVIEW PROCESS THE BLOCKAGE OF ANOTHER DEVELOPMENT'S EXISTING SOLAR ACCESS. 68 ENSURE THAT ALL NEW COMMERCIAL DEVELOPMENTS CONFORM x - Current site and building TO ESTABLISHED STANDARDS FOR SETBACK, LOT DIMENSIONS, plan review process covers LANDSCAPING, LIGHTING, SCREENING, AND PARKING. this well 69 ENCOURAGE COMMERCIAL DEVELOPMENT AND x -Merge with issue #55 REDEVELOPMENT IN UNIFIED, FUNCTIONAL PATTERNS (E.G. NODES) RATHER THAN IN SPOT OR LINEAR PATTERNS. 70 CONSOLIDATE, WHENEVER POSSIBLE, EXISTING SPOT x -Merge with issue #19 OR LINEAR COMMERCIAL DEVELOPMENT PATTERNS INTO MORE UNIFIED AND FUNCTIONAL DEVELOPMENTS. C awareness issues, D trends or goals - should be A Proactive -may or may not eliminated or -needs B Reactive require action merged with other regular - address as -a factor to be aware issues, trends attention concern arises of when reviewing or goals Modifications/ TRENDS. ISSUES & GOALS -make time -when time permits other issues Completed Suggestions 71 ENSURE THAT NEW COMMERCIAL DEVELOPMENT OR x - Current site and building REDEVELOPMENT COMPLEMENTS OR IMPROVES EXISTING plan review process covers ADJACENT DEVELOPMENT THROUGH THE USE OF PROPER this area well BUILDING DESIGN AND ORIENTATION, SHARED PARKING AND ACCESS, LANDSCAPING AND APPROPRIATELY SCALED SIGNAGE. I 72 CONTINUE TO PROMOTE PEDESTRIAN, BICYCLE, AND x -Merge with issue #38 and #109 PUBLIC TRANSIT ACCESS TO MAJOR RETAIL OR SERVICE LOCATIONS. 73 ADHERE TO STRICT STANDARDS FOR THE x - Current sign codes are enforced DEVELOPMENT OF COMMERCIAL SIGNAGE. 74 EMPHASIZE SERVICE AND OFFICE DEVELOPMENT ALONG x -Merge with issue #19 BROOKLYN BOULEVARD; SUCH DEVELOPMENT SHOULD BE ENCOURAGED TO TAKE PLACE ON LARGE PARCELS IN A PLANNED UNIT FASHION WITH ADEQUATE BUFFERING OF ADJACENT RESIDENTIAL PROPERTY, CONTROLLED LIGHTING, LIMITED ACCESS TO AND FROM THE BOULEVARD, PRE- SCRIBED SETBACKS, GENEROUS LANDSCAPING AND USE OF BERMING. C awareness issues, D trends or goals - should be A Proactive -may or may not eliminated or -needs B Reactive require action merged with other regular - address as -a factor to be aware issues, trends attention concern arises of when reviewing or goals Modifications/ TRENDS, ISSUES & GOALS -make time -when time permits other issues Completed Suggestions 75 EXISTING "SPOT' RETAIL LAND USES ALONG BROOKLYN x -Merge with issue #19 BOULEVARD SHOULD BE ELIMINATED WHEN POSSIBLE AND CONSOLIDATED ON APPROPRIATELY ZONED PROPERTY IN THE CENTRAL COMMERCIAL CORE OR INTENSIFIED AT NODAL POINTS. 76 WHEN THE DEVELOPMENT OR REDEVELOPMENT OF SITES x -Merge with issue #19 ALONG BROOKLYN BOULEVARD OCCURS ACCESS BETWEEN THE SITE AND THE BOULEVARD SHOULD BE LIMITED TO EXISTING COLLECTOR OR LOCAL STREETS; ACCESS DIRECTLY TO BROOKLYN BOULEVARD SHOULD INCORPORATE THE USE OF ACCELERATION AND DECELERATION LANES. 77 THE DEVELOPMENT OF ADDITIONAL RETAIL FACILITIES x -Merge with issue #19 ALONG BROOKLYN BOULEVARD WILL BE STRICTLY LIMITED TO THOSE SPECIFIC LOCATIONS TO BE RECOMMENDED BY THE LAND USE PLAN AND BROOKLYN BOULEVARD CORRIDOR URBAN DESIGN STUDY FOUND IN THIS COMPREHENSIVE PLAN. 78 CONTINUE TO DEVELOP A COHESIVE, INTEGRATED PATTERN OF x -Merge with issue #19 COMMERCIAL DEVELOPMENT IN THE CENTRAL COMMERCIAL AREA. EMPHASIZE LARGE, INTEGRATED COMMERCIAL DEVELOPMENT IN THIS LOCATION. I i C awareness issues, D trends or goals - should be A Proactive -may or may not eliminated or -needs B Reactive require action merged with other regular - address as -a factor to be aware issues, trends attention concern arises of when reviewing or goals Modifications/ TRENDS, ISSUES &GOALS -make time -when time permits other issues Completed Suggestions 79 SEPARATE RETAIL DEVELOPMENT IN THE CENTRAL x - Current ordinances and site and COMMERCIAL CORE FROM NEARBY RESIDENTIAL AREAS building plan review cover this BY COLLECTOR STREETS OR SERVICE /OFFICE USES. adequately IN ALL INSTANCES, STRICT SCREENING STANDARDS SHALL BE ADHERED TO IN ORDER TO BUFFER RESIDENTIAL AREAS FROM NONRESIDENTIAL AREAS. I 80 ESTABLISH A PEDESTRIAN AND BICYCLE CIRCULATION x -Merge with issue #38 SYSTEM FOR THE CENTRAL COMMERCIAL CORE WHICH IS INTEGRATED WITH THE CITY -WIDE SYSTEM AND THE REGIONAL SYSTEM (E.G. SHINGLE CREEK TRAILWAY SYSTEM). 81 ALLOW LIMITED CONVENIENCE RETAIL AND SERVICE x DEVELOPMENTS WITH PROPER SCREENING, ACCESS, LIGHTING, AND PARKING DESIGN IN RESIDENTIAL NEIGHBORHOODS AT NODAL POINTS (E.G. INTERSECTIONS OF COLLECTOR OR HIGHER LEVEL STREETS). PEDESTRIAN AND BICYCLE ACCESS SHALL BE PROVIDED TO SUCH AREAS. SUCH NEW NEIGHBORHOOD CONVENIENCE CENTERS SHALL BE ALLOWED ONLY WHEN THERE CAN BE SHOWN TO BE A DEMONSTRABLE NEED FOR SUCH USES IN THE PROPOSED LOCATION. 82 PRESERVE THE CHARACTER OF THE EARLE BROWN FARM x - Duplicate of issue #16 BUILDINGS TO THE EXTENT POSSIBLE. C awareness issues, D trends or goals - should be A Proactive -may or may not eliminated or -needs B Reactive require action merged with other regular - address as -a factor to be aware issues, trends attention concern arises of when reviewing or goals Modifications/ TRENDS, ISSUES & GOALS -make time -when time permits other issues Completed Suggestions 83 ENCOURAGE THE DEVELOPMENT OF ADDITIONAL x INDUSTRIES ONLY IN THE EXISTING INDUSTRIAL AREAS, PARTICULARLY IN THE EARLE BROWN FARM INDUSTRIAL PARK. 84 VACANT PROPERTIES ZONED FOR INDUSTRIAL USE NOT x -Merge with issue #19 LOCATED IN THE EARLE BROWN FARM INDUSTRIAL PARK SHALL BE PROMOTED FOR REDEVELOPMENT BY A NOW RESIDENTIAL USE COMPATIBLE WITH ADJACENT LAND USES. 85 ACTIVELY PROMOTE THE DEVELOPMENT OF THE x -This is virtually complete EARLE BROWN FARM INDUSTRIAL PARK. 86 PROMOTE THE DEVELOPMENT OF INDUSTRY WHICH x YIELDS THE GREATEST NET RETURN TO THE CITY OF BROOKLYN CENTER IN TERMS OF PROPERTY TAXES PAID FOR MUNICIPAL SERVICES RENDERED. C awareness issues, D trends or goals - should be A Proactive -may or may not eliminated or -needs B Reactive require action merged with other regular - address as -a factor to be aware issues, trends attention concern arises of when reviewing or goals Modifications/ TRENDS, ISSUES & GOALS -make time -when time permits other issues Completed Suggestions 87 ENSURE THAT NEW INDUSTRIAL DEVELOPMENTS ADHERE x - Current code requirement covers STRICTLY TO ESTABLISHED SITE DESIGN GUIDELINES. this item IN PARTICULAR, ALL INDUSTRIAL DEVELOPMENTS SHALL EMPLOY SETBACKS, BERMS, WALLS, FENCES, AND /OR PLANTINGS TO ADEQUATELY SCREEN THEIR BUILDINGS, PARKING LOTS, CIRCULATION DRIVES, AND OUTDOOR STORAGE AREAS FROM VIEW BY NEARBY RESIDENTIAL AREAS. 88 CONTINUE TO WORK TOWARD THE ELIMINATION OF x THE ASPECTS OF THE HOWE FERTILIZER COMPANY PLANT (AT BROOKLYN BOULEVARD AND 49TH AVENUE) WHICH DO NOT CONFORM. WITH THE,.REGULATIONS OF THE CITY ZONING ORDINANCE. 89 CONSIDER THE MOBILITY NEEDS OF ALL PERSONS (E.G. x -Merge with issue #3 SENIOR CITIZENS, HANDICAPPED) IN THE CONTINUED DEVELOPMENT OF THE TRANSPORTATION SYSTEM. 90 PLAN TRANSPORTATION FACILITIES TO SERVE THE x -Seems too general ACCESS AND VOLUME NEEDS OF ADJACENT AND NEARBY LAND USES. C awareness issues, D trends or goals - should be A Proactive -may or may not eliminated or -needs B Reactive require action merged with other regular - address as -a factor to be aware issues, trends attention concern arises of when reviewing or goals Modifications/ TRENDS. ISSUES & GOALS -make time -when time permits other issues Completed Suggestions 91 CONTINUE THE DEVELOPMENT OF THE PEDESTRIAN AND x -Merge with issue #15 or #38 BICYCLE SYSTEM. 92 PREPARE AND ANNUALLY UPDATE A x -Extend to all physical facilities CAPITAL IMPROVEMENT PROGRAM FOR THE UPGRADING AND MAINTENANCE OF THE EXISTING ROADWAY SYSTEM. 93 ENSURE THAT ALTERNATIVES IN THE DESIGN OF THE x -Merge with issue #92 ARTERIAL ROAD SYSTEM ARE COMPATIBLE WITH THE SYSTEM OF LOCAL STREETS, PEDESTRIAN AND BICYCLE ROUTES. 94 ESTABLISH PROPER ACCESS POINTS TO CONCENTRATIONS x - Covered in site and building OF RESIDENTIAL, RETAIL, SERVICE, OFFICE, OR plan approval INDUSTRIAL DEVELOPMENT. 95 PROVIDE FOR EARLY AND CONTINUING CITIZEN x -Merge with issue #24 INVOLVEMENT IN THE TRANSPORTATION PLANNING PROCESS. C awareness issues, D trends or goals - should be A Proactive -may or may not eliminated or -needs B Reactive require action merged with other regular - address as -a factor to be aware issues, trends attention concern arises of when reviewing or goals Modifications/ TRENDS, ISSUES & GOALS -make time -when time permits other issues Completed Suggestions 96 INSTALL TRAFFIC CONTROLS AND REDESIGN STREETS x -Merge with issue #17 AS NECESSARY TO MINIMIZE TRAFFIC MOVEMENT ON LOCAL STREETS THROUGH RESIDENTIAL NEIGHBORHOODS. 97 ENCOURAGE THE METROPOLITAN TRANSIT x - Modify to be more inclusive COMMISSION TO UPGRADE ITS BUS SERVICE, PARTICULARLY ITS EAST -WEST MOVEMENT, IN BROOKLYN CENTER AS THE NORTHWEST METROPOLITAN AREA DEVELOPS. 98 TRAFFIC SIGNALS AND SIGN ARE TO BE x INSTALLED ACCORDING TO THE MINNESOTA ,.MANUAL OF TRAFFIC CONTROL. DEVICES: . WARRANT SECTION. 100 PREPARE AND ANNUALLY UPDATE A x -Merge with issue #9 CAPITAL IMPROVEMENT PROGRAM FOR THE INSTALLATION AND MAINTENANCE OF PUBLIC UTILITIES, PARK FACILITIES, ROADWAYS, AND OTHER MAJOR PHYSICAL IMPROVEMENTS 101 MONITOR THE CONDITION OF THE PUBLIC UTILITIES AND x -With the implementation of #100 ROADWAY SYSTEMS, SCHEDULING REGULAR IMPROVEMENTS AND MAINTENANCE. C awareness issues, D trends or goals - should be A Proactive -may or may not eliminated or -needs B Reactive require action merged with other regular - address as -a factor to be aware issues, trends attention concern arises of when reviewing or goals Modifications/ TRENDS. ISSUES & GOALS -make time -when time permits other issues Completed Suggestions 102 COORDINATE THE IMPROVEMENT OF PUBLIC UTILITY x -Merge with issue #9 SYSTEMS. 103 PROMOTE THE INSTALLATION OF NEW UTILITIES x UNDERGROUND AND CONVERT OVERHEAD WIRES TO UNDERGROUND AS REDEVELOPMENT OCCURS. I 104 UPGRADE THE EXISTING PARKS x -Merge with issue #15 FACILITIES ACCORDING TO THE PARKS AND RECREATION COMMISSION POLICY PLAN AND PROPOSED PARK DEVELOPMENT SCHEDULE. 105 PRESERVE THOSE AREAS AND BUILDINGS WHICH MAY x -Merge with issue #16 HAVE SIGNIFICANT ARCHITECTURAL, HISTORIC, OR COMMUNITY VALUE, AS DEFINED BY THE MINNESOTA HISTORIC SITES ACT OF 1965. C awareness issues, D trends or goals - should be A Proactive -may or may not eliminated or -needs B Reactive require action merged with other regular - address as 9 a factor . to be aware issues, trends attention concern arises of when reviewing or goals Modifications/ TRENDS. ISSUES & GOALS -make time -when time permits other issues Completed Suggestions 106 DESIGN AND CONSTRUCT NEW PUBLIC - BUILDINGS x ACCORDING TO THE HIGHEST STANDARDS FOR THEIR USE SO THAT THEY MAY SERVE AS DEVELOPMENT EXAMPLES TO THE PRIVATE SECTOR. 107 ENSURE THAT PUBLIC FACILITIES AND SERVICES x ARE BEING USED TO THEIR FULL EXTENT BEFORE SUPPLYING NEW OR ADDITIONAL FACILITIES OR SERVICES. 108 INSTALL ADDITIONAL INSULATION AND OTHER x -Merge with issue #10 ENERGY SAVING FEATURES IN EXISTING MUNICIPAL BUILDINGS AS PRACTICAL. 109 THE LAND ADJACENT TO THE WEST BANK OF THE x - Currently under review by an MISSISSIPPI RIVER, EAST OF LYNDALE AVENUE ad hoc committee BETWEEN 57TH & 53RD AVENUE NORTH SHOULD EVENTUALLY BE PUBLIC PARK LAND. f 4 POLICY PLAN BY NEIGHBORHOODS Brooklyn Center has been divided into six clearly definable neighborhoods as indicated on attached map. Various plan recommendations are made with respect to each of the defined neighborhoods which are for the most part, carry ovens from the existing Comprehensive Plan. NORTHEAST NEIGHBORHOOD The Northeast Neighborhood is bordered on the south by F.A.I. 94 on the east by the Mississippi River; on the north by the north City limits; and on the west by Shingle Creek. PLAN RECOMMENDATIONS 1. Make single family detached housing the predominant character of the Northeast Neighborhood. 2. Designate and maintain the following street as an intermediate arterial street: West River Road 3. Designate and maintain the following streets as neighborhood collector streets: Dupont Avenue North Humboldt Avenue North 73rd Avenue North, from Humboldt to.T.H. 252 69th Avenue North 65th Avenue North /Freeway Boulevard 4. Discourage, where practical, the construction of single family homes along neighborhood collector streets in a "strip attern' 9 9 PP where homes front off the collector street. 5. Plan for the future widening of T.H. 252 T.H. 169) to occur on the west side of the present highway. The possi- bility of using the present highway right -of -way for frontage road purposes should be considered in view of the fact that no other local street in this area of the neighborhood can provide the necessary access for emergency vehicles. 6. Encourage the development of the general commercial area in the southeast corner f o she neighborhood at the West River Road /F.A.I. 94 freeway intersection. The type of commercial development should be limited to specialty establishments such as motel, restaurant, and bowling alley. In general, the commercial uses already existing in the area are quite appropriate. 7. Continue to permit the construction of up to two and one -half storey apartment buildings around the proposed commercial areas as a transition to single family housing, and along the west side of Humboldt Avenue, south of 69th Avenue as a transition between the industrial park and the neighborhood proper. Town- houses would also be an appropriate type of use in these areas. It is important that the apartment buildings be designed in a related group rather than in a piecemeal unrelated fashion. -1_ 8. Encourage the Anoka - Hennepin and Brooklyn Center School Districts to work toward a revision of their connon boundary or reach an agreement on some arrangement which would allow students living within a reasonable distance to attend Brooklyn- Center Junior - Senior High School rather than be transported long distances to schools far from their neighborhood. Presently the Brooklyn Center School District is in a period of declining enrollment and has available facilities to accommodate additional students. Also, high fuel costs and potential oil shortages make realignment or some other arrangement a more effective way of dealing with the present situation. The responsibility of resolving this situation clearly rests with the respective School Districts and the City should assist in any way possible. _ SOUTHEAST NEIGHBORHOOD The Southeast Neighborhood is bordered on the south by the south City limits; on the east by the Mississippi River; on the north by FAI -94; and on the west by Shingle Creek. PLAN RECOMMENDATIONS 1. Permit up to one and one -half storey apartment buildings at no more than twelve units per acre within: the older portion of the neighborhood, but only at the intersections of collector or arterial streets. This pattern of development has already existed for some time. By restricting such development to specific corners, the neighborhood's single family character will be preserved, and some of the demand for rental family living within this neighborhood is met. 2. Consider permitting duplexes in the older part of the neighbor- hood in cases where lot sizes are more suitable for duplex than single family housing. 3. Encourage the development of townhouses in the pocket of land in the extreme northwest part of the neighborhood. The land is now undeveloped and portions of it are to be used for freeway purposes. The remaining undeveloped land will lend itself quite well to medium density housing. High density housing should definitely not be allowed because of poor access to and from freeways - necessarily through existing single family areas. The area should be developed as a complex with its own identity within its "parent" neighborhood. 4. Permit multiple family development, preferably townhouses, as a transition between the Northbrook Shopping Center and the nearby single family housing to the east. Heights of the buildings should not exceed the heights of the existing stores and homes - generally one and one -half stories. ff_ 5. Install pedestrian walkways as indicated on the Comprehensive Plan map to complete the pedestrian walkway system. -2- 6. Consider a neighborhood conservation /rehabilitation program to bring some of the older visually deficient parts of the neighborhood up to more acceptable standards. Most of the deficient homes are such that minor repairs and normal maintenance are all that would be required. 7. Designate and maintain the following streets as neighborhood collector streets: Dupont Avenue North 57th Avenue North 53rd Avenue North SOUTHWEST NEIGHBORHOOD The Southwest Neighborhood is bordered on the south by the South City limits; on the east by Shingle Creek; on the north by County Road 10; and on the west by the west City limits. PLAN RECOMMENDATIONS 1. Maintain that part of the Southwest Neighborhood lying north of 53rd Avenue North in permanent single family residential. The frontage road along Brooklyn Boulevard should permit the existing adjacent homes to continue as an integral part of the neighborhood. Commercial development along the east edge of of the neighborhood should be limited to areas isolated from the neighborhood to the west such as from the current Northport Clinic site northerly to the office complex currently under development which is located northerly of the existing library. 2: Encourage a complex 9 p x of townhouses in the area directly . north of the Happy Hollow playground now containing a greenhouse and attendant land. 3. Reserve the Twin Lake Island and land at the extreme north end of Twin Lake for recreational use of a water base nature such as boating (no motors), fishing, picnicking; etc. 4. As an extension and continuation of the policy established in the 1966 Comprehensive Plan, the City of Brooklyn Center considers the manufacture of chemical fertilizer (which is a nonconforming use under the City's Zoning Ordinance) as carried on at the plant located just off Brooklyn Boulevard next to the Soo Line Railroad, as a use injurious to the continued health,safety and welfare of the general public, and has ordered said manufacture of fertilizer to be abated and discontinued. After the phase out of the manufacture of chemical fertilizer, the City will consider a light industrial or- non - retail commercial use on the property provided proper buffers from the residential neigh- borhood are maintained. 5.: Designate the following streets as collector streets to collect and distribute traffic to and from the neighborhood, but discourage their use for through traffic; to France Avenue North Halifax Avenue North, north of Eckberg Drive -3- t 6. Request MN /DOT to provide its proposed interchange at France Avenue and Highway 100 in the near future so as to eliminate the present hazardous conditions and to handle the probable- increased flow of traffic generated by further development and expansion of industry in the immediate area. 7. Protect the residential pocket south of the existing Soo Line pole yard for residential use, but take definite action to effectively buffer the area from the probable detrimental effects of the adjacent industry. 3. Reserve the existing pole yard and the vacant land triangle north of the Soo Line Railroad for development of an industrial district containing activities that would not be offensive to the area residents. Adequate buffer devices separating the district from adjacent residences should be provided and no industrial activity or buildings should take place or constructed within a reasonable distance of the district's boundary. 9. "Clean up" the Ryan Lake industrial area, specifically the out - door storage of materials and equipment, thereby improving the visual appearance of the area for the benefit of the entire neighborhood, but especially for those apartment dwellers directly to the south of the industry. 'In line with this, the present inadequate parking arrangements should be improved possibly by the provision of a common parking lot. CENTRAL NEIGHBORHOOD The Central Neighborhood is bordered on the south by County Road 10; on the east by Shingle Creek; on the north by F.A.I. 94; and on the west by Brooklyn Boulevard. PLAN R ECOMMENDATIONS 1. Encourage single family housing to develop throughout the interior of the neighborhood and to expand to the freeway right -of -way in the north. The north -south local streets that were cut off by the freeway could be cul- de -saced at their north end. At least two of these streets (Ewing and Drew) might be extended northerly to serve one additional residential lot on each side without a cul -de -sac. 2. Provide only partial cul -de -sacs (turn- around streets) where only one or two homes on each side of the street are to be served. These might take form of a "back up turn- around" arrange- ment rather than the usual full circle design. It is also advised .that all cul -de -sacs, whether full or partial, be on public right- of-way and be made reasonably attractive. The end of each cul -de- sac street should be lighted and provided with a barrier such as a fence or planting. Each cul -de -sac street should be identified as a dead end street at its entrance. 3. Prohibit the erection of any additional multiple family housing tf_ within the neighborhood except for specified locations along Brooklyn Boulevard and north of Brookdale. i " -4- Y L • ..� 4. Permit expansion of retail uses into the area along Brooklyn Boulevard in the vicinity of 62nd Avenue where single family homes now exist. Sixty Second Avenue at Brooklyn Boulevard should be closed to traffic and vacated to Chowen Avenue, thereby chanel- ling single family residential traffic onto 63rd Avenue and 60th Avenue collector streets. Access to the future Brooklyn Boulevard office building (or other compatible uses) should be gained off Brooklyn Boulevard or at east -west local streets, but not parallel residential streets. 5. Prohibit the southerly extension of the existing north -south residential streets into the proposed highrise service /office area north of Brookdale. Rather, these streets should be cul -de- saced (partial only) thereby precluding heavy traffic through single family housing areas. Access to the proposed highrise service /office development should be only from Xerxes Avenue, Northway Drive or County Road 10. 6. Designate and maintain the following streets as collector streets: a. 63rd Avenue between Brooklyn Boulevard and Xerxes Avenue North. b. Xerxes Avenue between Interstate 94 and County Road 10. It is recommended that 63rd Avenue not be extended across Shingle Creek to intersect with the City Hall Community Center area. If such an extension were made, the street would be used as an arterial "through traffic" street rather than a residential collector street as it is now. The neighborhood must be safe- guarded against further segmenting. 7. Provide pedestrian overpasses across' Shingle Creek. 8. Encourage the planting of trees along street boulevards and street cul -de -sacs, rear lot lines where pedestrian ways might be provided, and along the freeway as a buffer device. 9. Encourage the development of active recreational uses in the Central Park area. WEST CENTRAL NEIGHBORHOOD The West Central Neighborhood is bordered on the south by County Road 10; on the east by Brooklyn Boulevard; on the north by F.A.I. 94; and on the west by the west City limits. PLAN RECOMMENDATIONS 1. Preserve and protect the interior of the neighborhood for low density residential use. 2. Designate and maintain the following streets as collector streets - to collect and distribute traffic within the neighborhood; 63rd Avenue North June Avenue North, south of 63rd Avenue North -5- 3. Consider vacating Halifax Drive at Brooklyn Boulevard so that the main "entrances" from Brooklyn Boulevard are the proposed collector streets discussed above. This proposed vacation will also protect Halifax Avenue from use by through (shortcut) traffic off Brooklyn Boulevard. A similar treatment of Admiral Lane should also be considered and undertaken if found desirable. 4. Permit the development of commercial uses only in the vicinity of Bridgeman's Restaurant south of 63rd Avenue. The land parcel directly south of Bridgeman's would be suitable for commercial service /office establishments. 5. Establish the areas along Brooklyn Boulevard (as shown on the recommended conceptual alternative for Brooklyn Boulevard) which are now vacate or subject to future change to a "higher" land use, as planned development districts.' These areas would be permitted to be developed or redeveloped only if the owner or developer does so as a "package" as opposed to individual lots and only if an appropriate use is proposed - possibly mid- density residential use, public and semi - public buildings, or certain commercial services such as a clinic, professional office, etc. The reasons for restricting the type of develop- ment is well stated in the Brooklyn Boulevard Study. 6. Continue cooperation and communication with Brooklyn Park to ensure that adjacent development to the west will not conflict with existing housing in the West Central Neighborhood. NORTHWEST NEIGHBORHOOD The Northwest Neighborhood is bordered on the south by F.A.I. 94; on the east by Shingle Creek; on the north by the north City limits; and on the west by the west City limits. PLAN RECOMMENDATIONS 1. Preserve the two existing single family housing sub- neighborhoods on each side of Brooklyn Boulevard which form the Northwest Neighborhood. The two units will share neighborhood shopping facilities, and to a certain extent, schools and parks, but should be recognized as two separate living areas due to the Brooklyn y Boulevard barrier to cross communications. 2. Establish areas along Brooklyn Boulevard (as shown on the recom- mended conceptual alternative for Brooklyn Boulevard) which are now vacant or subject to change to a more intense land use, as planned townhouse development districts. These areas would be permitted to be developed or redeveloped only if the owner or developer does so as a "package" as opposed to individual lots and only.if appropriate use is proposed - townhouses, duplexes, four plexes, or in some cases, service /office uses. The reason for restricting the type of development is well stated in the Brooklyn Boulevard Study. C7 -6- 3. Encourage, if necessary with the use of public incentives or subsidies, the redevelopment of the triangular tract of land east of Brooklyn Boulevard between 69th and 70th Avenues. The new use should be an expansion and possible consolidation of retail uses in a single structure or cluster development meeting all setback, buffer and parking requirements. In con - junction with this redevelopment, the City should consider closing June Avenue at 69th, thereby protecting the residential area to the east from commercial traffic. All access to the new retail development should be off Brooklyn Boulevard and possibly 70th Avenue. 4. Promote the development of single family attached housing (townhouses) at the east edge of the neighborhood south of 69th Avenue and west of Xerxes Avenue. Some consideration might be given to a service /office type use at the easterly tip by Shingle Creek Parkway and Xerxes Avenue to provide additional buffer for the townhouse development from the industrial park developments to the east. 5. Close Wingard Lane at Brooklyn Boulevard thereby reducing conflict and through traffic, and bringing about an improved flow of traffic. A "turn around" should be provided where Wingard Lane now meets Brooklyn Boulevard. 6. Designate and maintain collector streets as shown on the plan map as follows: Noble Avenue North, north of Brooklyn Boulevard France Avenue North, north of County Road 130 69th Avenue North 7. Continue to encourage the realigning of County Road 130 at Palmer Lake to bring about improved traffic movement by decreasing the present horizontal curve of the road. -7- BROOKLYN CENTER KALEIDOSCOPE '87 CONFIRMATION LETTER AND GUIDELINES 4 MARCH 18, 1987 iJA14E OF EXiiIBITOR: Welcome Kaleidoscope Exhibitor: Your Registration form has been accepted. Please read the enclosed Kaleidoscope 1 87 Guidelines. Set -up is Saturday, April 4, between the hours of 10 a.m. and 2 P.m. Please report to the Registration Table as you arrive for the number and location of your exhibit. Each exhibit should have a large banner or sign, not to exceed the length of your exhibit, that appropriately identifies your exhibit. All signs should be easily read and attractive. If you rented a convention style booth, you will be receiving a ready - made sign. Remember a creative, colorful, lively and attention getting exhibits are recommended. If your exhibit requires a power source you must bring a 50 foot extension cord. Please be reminded that you are responsible for requesting power. This Kaleidoscope will be an even bigger success if you invite your family, friends, neighbors and co- workers. Your help is appreciated by us in that this is indeed "the best family show in town ". If you need further information please contact Jim Norwick, Director of Community Education at 561 -8460. Thank you for your Registration Form and we look forward to seeing you on Saturday, April 4, 1987. Sincere y )Di Nor•wick ctor of Community Education wp Enclosure: 1. DEFINITION OF KALEIDOSCOPE: Kaleidoscope 87 is an event designed to give many individuals and groups (community resources) an opportunity to demonstrate a wide variety of public service, recreational, cultural, educational, governmental, religious, hobbyists and commercial activities. This is an opportunity to exhibit all of our community resources, under one roof, in a lively and colorful atmosphere to better exhibit and make people aware of each and every community resource. The Possibilities for participation are endless. This year we are placing special emphasis on actual demonstrations_ from the exhibitors to show what your ^ organization does. Inform • us of your product or service, demonstrate your skills, create a lively, active and interesting exhibit. 2. CONFIRMATION OF PARTICIPATION: All parties making application for participation in Kaleidoscope will receive a Confirmation Let The Confirmation Letter will confirm your registration and give additional information. 3. EXHIBIT REGULATIONS: A. Exhibits MUST BE set up on Saturday, April 4, 1987 between the hours of 10:00 A.M. and 2:00 P.M. Round -the -clock security will be provided on Saturday and Sunday, April 4 & 5th. Exhibits MUST BE taken down on Sunday, April 5, 1987 at the conclusion of Kaleidoscope, but not before 5:00 P.M., but no later than 7:00 P.M. B. Exhibitors must be in attendance at their exhibits during the hours of 11.00 A.M. -5:00 P.M. Sunday, April 5, 1987. C. Give -a -Ways. Exhibitors are encouraged to consider some type of "give -a- ways" or a possible "drawing for prizes" for the person visiting their display. Exhibitors may distribute hand- out type of materials. THERE WILL BE NO SELLING BY EXHIBITORS. D. Extension cords, and any audio visual equipment must be provided by each exhibitor. (over) E. The Coordinating Committee reserves the right to restrict or prohibit activities. 4. PHYSICAL SET -UP. Option 1. Convention style booths are available on a rental basis for $50.00. Booths are 10 feet wide, 8 feet deep with curtain borders 3 feet high on the side rails and 8 feet high in back. The booth rental of $50.00 includes the exhibitors donation to Kaleidoscope and a 7" X 35 plastic embossed, one -line sign with exhibitors name. ONE (1) table and TWO (2) chairs will be provided upon request for each exhibit area. Electricity is available upon request only. Option 2. For all other exhibitors not having hosen Option g p 1, these exhibitors will be provided with a standard 12 foot wide display area. ONE (1) table and TWO (2) chairs will be provided upon request for each exhibit area. Parties having unusual space requests must make their intentions known well in advance. Electricity is available upon request only. 5. EXHIBITORS DONATION: Admission is free to spectators. Therefore exhibiting organizations who do not take Option g g 1 are asked to make a donation of $15.00 or more to cover utilities printing and mailing and custodial expenses. Organizations not wishing to make a donation will not be excluded from Kaleidoscope, but should contact the Community Education Office to make their intentions known. Donations are du e with reEistration- no� later _than _March_1j,19$7 _ ` 6. REFRESHMENTS: Refreshments will be sold in the cafetorium. Refreshments are restricted to the cafetorium. 7. SMOKING: Smoking will be restricted to the ca smoking 8. FIRST AID - EMERGENCY AREA: Will be established with personnel on duty. 9. FOR MORE INFORMATION: Contact the Community Education Office 6500 Humboldt Avenue North Brooklyn Center, MN 55430 561 - 8460. 6/ Licenses to be approved by the City Council on March 9, 1987: BULK VENDING LICENSE Brooklyn Center Lions 7131 Knox Avenue N. Sanitarian Zk CIGARETTE LICENSE The Gift Shop (Ramada Hotel) 2200 Freeway Boulevard City Clerk FOOD ESTABLISHMENT LICENSE Alano Society 4938 Brooklyn Boulevard American Bakeries 4215 69th Avenue North Arby's Brookdale Center Brook Park Baptist Church 4801 63rd Avenue North Brookdale Assembly of God 6030 Xerxes Avenue North Brookdale Christian Center 6030 Xerxes Avenue North Brooklyn Center Community Center 6301 Shingle Creek Pkwy. Brooklyn Center High School 6500 Humboldt Avenue N. Brooklyn Center Baptist Church 5840 Humboldt Avenue N. Burger King 6110 Brooklyn Boulevard Canteen Corporation 1091 Pierce Butler Route Ault, Inc. 1600 Freeway Boulevard Hoffman Engineering 6530 James Avenue North CEAP 7231 Brooklyn Boulevard Country Club Market 3000 France Avenue North Country Store 3610 63rd Avenue North Cross of Glory Lutheran Church 5929 Brooklyn Boulevard Davanni's 5937 Summit Drive Earle Brown Elementary School 5900 Humboldt Avenue North Evergreen Park Elementary School 7020 Dupont Avenue North 50' Grill 5524 Brooklyn Boulevard Harron United Methodist Church 5452 Dupont Avenue North House of Hui's Restaurant 6800 Humboldt Avenue North Lutheran Church of the Master 1200 69th Avenue North Chuck Muer's Restaurant 2101 Freeway Boulevard Northbrook Alliance Church 6240 Aldrich Avenue North Northport Elementary School 5421 Brooklyn Boulevard Orchard Lane School 6201 Noble Avenue North J.C. Penney Brookdale Center Pizza Hut 6000 Shingle Creek Parkway Price Candy Company Brookdale Center Ramada Hotel 2200 Freeway Boulevard T.Wrights 5 800 Shingle Creek Pkwy. wy. Wes' Amoco 6044 Brooklyn Boulevard Willow Lane PTA 7020 Perry Avenue North Willow Lane School 7020 Perry Avenue North Td. Sanitarian GASOLINE SERVICE STATION LICENSE Osseo Brooklyn Bus Company 4435 68th Avenue North City Clerk 1� 1 MECHANICAL SYSTEMS LICENSE Air Comfort, Inc. 3944 Louisiana Circle Comfort Mechanical Inc. 4721 33rd Avenue North Golden Valley Heating & Air Cond. 5182 West Broadway Royalton Heating & Cooling Co. 4120 85th Avenue North a. BuilAAg Official NONPERISHABLE VENDING MACHINE LICENSE A & J Enterprises 6843 Washington Avenue S. Best Products Company 5925 Earle Brown Drive Bob Ryan Oldsmobile 6700 Brooklyn Boulevard Schmitt Music 3400 Freeway Boulevard D.L. Service 2516 83rd Avenue North �'�4 Lowell's Automotive 6211 Brooklyn Boulevard J ,.Q/Y111/yl� Sanitarian PERISHABLE VENDING MACHINE LICENSE A & J Enterprises 6843 Washington Avenue S. Best Products Company 5925 Earle Brown Drive Bob Ryan Oldsmobile 6700 Brooklyn Boulevard Schmitt Music 3400 Freeway Boulevard Sanitarian SIGN HANGER'S LICENSE � Cragg, Inc. 7150 Madison Avenue West a. Buil ng Official SPECIAL FOOD FOOD HANDLING LICENSE The Gift Shop (Ramada Hotel) 2200 Freeway Boulevard Sanitarian SWIMMING POOL LICENSE Ramada Hotel 2200 Freeway Boulevard Real Estate Equities Brookside Manor Apts. Sanitarian TAXICAB LICENSE Airport Cab 2708 East Lake Street Yellow Taxi Service Corporation 3555 5th Avenue South ief of Police GENERAL APPROVAL: A. X. D. K. Weeks, City Clerk