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HomeMy WebLinkAbout1987 11-23 CCP Regular Session CITY COUNCIL AGENDA CITY OF BROOKLYN CENTER NOVEMBER 23, 1987 7 p.m. 1. Call to Order 2. Roll Call 3. Invocation 4. Open Forum 5. Approval of Consent Agenda - All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. *6. Approval of Minutes: a. November 9, 1987 - Regular Session 7. Resolutions: *a. Accepting Work Performed under Contract 1987 -D (1987 Diseased Shade Tree Removal Program, Improvement Project No. 1987 -06) *b. Accepting Work Performed under Contract 1987 -H (Satellite /Dumpster Enclosures, Park Improvement Project No. 1987 -13) c. Accepting - Engineer's Report Regarding Rehabilitation of Well House No. 5 and 6 (Improvement Project No. 1987- 20) and Accepting Proposal for Architectural Services Relating to the Preparation of Construction Plans and Specifications and Construction Supervision of Project *d. Approving Specifications and Authorizing Advertisement for Bids for Delivery of One (1) Front End Loader with Accessory Equipment (Appropriation within the 1988 Budget) *e. Authorizing the Purchase of a Replacement Squad Car f. Authorizing the Purchase of a 3/4 Ton Cab - Chassis for the Public Utilities Department g. Accepting Quotation and Authorizing the Purchase of a Mid Size Pickup for the Public Utilities Department *h. Accepting Quotation and Authorizing the Purchase of a Mid Size Extended Cab (Appropriated in 1988 budget) CITY COUNCIL AGENDA -2- November 23, 1987 *i. Acknowledging Gift from the Brooklyn Center Lions Club *j. Approving Adjustments to the 1987 Budget of the North Metro Convention and Tourism Bureau *k. Amending Article VII of the Advisory Commission Bylaws *1. Approving Reimbursement of Expenses for James Moffet Representing the All- America City Committee 8. Public Hearings a. Hearing on a Resolution of Intent to Organize Collection of Refuse within the City of Brooklyn Center (7:30 p.m.) 1. Resolution of Intent to Implement a Cooperative Refuse and Recyling Collection System in the City of Brooklyn Center b. Hearing on Revenue Sharing Funds (8 p.m.) 1. Resolution Amending the 1988 General Fund Budget for the Transfer of Revenue Sharing Funds 9. Ordinances: (8 p.m.) a. Amending Chapter 25 Changing the Name of 57th Avenue North between Lyndale Avenue North and T.H. No. 100 and County State Aid Highway No. 10 between T.H. No. 100 and the West Corporate Limit to Bass Lake Road -This ordinance was first read on October 26, 1987, published in the City's official newspaper on November 5, 1987, and is offered this evening for a second reading. - Notices of this hearing have been sent to property owners and residents of property abutting this route. 10. Planning Commission: (8:15 p.m.) a. Planning Commission Application No. 87026 submitted by Thompson Lumber requesting a site and building plan approval to relocate a metal, Butler building from its Minneapolis location to the lumber yard at 4810 North Lilac Drive (old Federal Lumber site). -This item was recommended for approval by the Planning Commission at its November 12, 1987, meeting. Consideration of items relating to Lots 46 and 47, Block 6, Pearson's Northport 3rd Addition -These items relate to the resolution of conflicts resulting from the intrusion of the houses located at 5806 and 5812 Halifax Avenue North into the existing public utility easements. CITY COUNCIL AGENDA -3- November 23, 1987 b. Planning Commission Application No. 87023 submitted by James Andrescik requesting a variance from Section 35- 400 of the zoning ordinance to allow a zero setback for an attached garage presently built over the side property line and a storm sewer easement. -This item was recommended for approval by the Planning Commission at its October 15, 1987, meeting. The City Council opened the public hearing on this application at its November 9, 1987, meeting and continued the hearing to this evening's meeting. C. Planning Commission Application No. 87024 submitted by James Andrescik requesting a variance from the subdivision ordinance to allow a land transfer by metes and bounds division rather than by formal platting. -This item was recommended for approval by the Planning Commission at its October 15, 1987 meeting. The City y Council opened the ublic hearing on this application P g pp ication at its November 9, 1987, meeting and continued the hearing to this evening's meeting. 1. Resolution Approving Agreement for the Relocation of a Storm Sewer within the Public Utility Easements between Lots 46 and 47, Block 6, Pearson's Northport 3rd Addition. 2. An Ordinance Vacating Portions g of the Public Utility Easements Located on Lots 46 and 47, Block 6, Pearson's Northport 3rd Addition. -This ordinance was first read on October 5, 1987, and published in the City's official newspaper on October 15, 1987. A second reading was held on November 9, 1987, and the public hearing was continued to this evening's meeting. 11. Discussion Items: a. Improvement of France Avenue North from South City Limits to 50th Avenue North b. Improvement at Lakebreeze Avenue North from T.H. 100 to Azelia Avenue North C. Improvement of 50th Avenue North from T.H. 100 to France Avenue North d. Improvement of Logan Avenue North from 57th Avenue North to 59th Avenue North e. Approval of 1988 City Council Meeting Schedule *12. Licenses 13. Adjournment r r I MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION NOVEMBER 9, 1987 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in regular session and was called to order by Mayor Dean Nyquist at 7:06 p.m. ROLL CALL Mayor Dean Nyquist, Councilmembers Gene Lhotka, Celia Scott, Bill Hawes, and Rich Theis. Also present were City Manager Gerald Splinter, Director of Public Works Sy Knapp, Finance Director Paul Holmlund, Director of Planning and Inspection Ron Warren, City Attorney Charlie LeFevere, HRA Coordinator Brad Hoffman, and Personnel Coordinator Geralyn Barone. INVOCATION The invocation was offered by Councilmember Theis. OPEN FORUM Mayor Nyquist noted the Council had not received any requests to use the open forum session this evening. He inquired if there was anyone present in the audience who wished to address the Council. There being none, he continued with the regular agenda items. Mayor Nyquist said some time ago the City Council passed a proclamation declaring a war on drugs. He said the board of directors of the Peacemaker Center spearheaded a task force which has been meeting to determine what can be done in Brooklyn Center to attack the drug problem. Mayor Nyquist said in the meantime, the Minnesota legislature passed a law requirin g schools to form community advisory committees to deal with the drug problem. He said the Brooklyn Center school district is one of the first districts to adopt an agreement on how drug offenders are handled. He commended the community for its efforts in this area. RECESS The Brooklyn Center City Council recessed to the Economic Development Authority at 7 :11 p.m. and reconvened at 7:49 p.m. CONSENT AGENDA Mayor Nyquist inquired if any Councilmembers requested any items removed from the consent agenda. Councilmember Hawes requested item 13 be removed from the consent agenda, and Councilmember Lhotka requested item 9i be removed from the consent agenda. APPROVAL OF MINUTES - OCTOBER 26 1987 - REGULAR SESSION There was a motion by Councilmember Scott and seconded by Councilmember Hawes to approve the minutes of the October 26, 1987, City Council meeting. The motion passed unanimously. 11 -9 -87 -1- % S RESOLUTIONS RESOLUTION N0, 87 -202 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING WORK PERFORMED FOR WATER QUALITY IMPROVEMENT PROJECT NO. 1986 -18 (FOR THE AREA BOUNDED BY 65TH AND 63RD AVENUE NORTH, WEST OF NOBLE AVENUE NORTH) The motion for the adoption of the foregoing resolution was duly seconded by member Bill Hawes, and the motion passed unanimously. RESOLUTION NO. 87 -203 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING WORK PERFORMED UNDER CONTRACT 1986 -Q (EARLE BROWN FARM STREETSCAPE, IMPROVEMENT PROJECT NO. 1986 -21 PHASE III STREETSCAPE NODES) The motion for the adoption of the foregoing resolution was duly seconded by member Bill Hawes, and the motion passed unanimously. RESOLUTION NO. 87 -204 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING WORK PERFORMED UNDER CONTRACT 1987 -J (PALMER LAKE TRAIL EAST, IMPROVEMENT PROJECT NO. 1987 -12) The motion for the adoption of the foregoing resolution was duly seconded by member Bill Hawes, and the motion passed unanimously. RESOLUTION NO. 87 -205 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING WORK PERFORMED UNDER CONTRACT 1987 -K (DALLAS ROAD RECONSTRUCTION STREET, IMPROVEMENT PROJECT NO. 1985 -12) The motion for the adoption of the foregoing resolution was duly seconded by member Bill Hawes, and the motion passed unanimously. Y RESOLUTION NO. 87 -206 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING WORK PERFORMED UNDER CONTRACT 1987 -L (CAMDEN AVENUE SIDEWALK IMPROVEMENT PROJECT NO. 1987 -10) The motion for the adoption of the foregoing resolution was duly seconded by member Bill Hawes, and the motion passed unanimously. RESOLUTION NO. 87 -207 Member Celia Scott introduced the following resolution and moved its adoption: 11 -9 -87 -2- P RESOLUTION APPROVING VACATION LEAVE AND SICK LEAVE FOR THE ENGINEERING TECHNICIAN IV The motion for the adoption of the foregoing resolution was duly seconded by member Bill Hawes, and the motion passed unanimously. LICENSES There was a motion by Councilmember Scott and seconded by Councilmember Hawes to approve the following list of licenses: CHRISTMAS TREE SALES LOT Midwest Challenge, Inc. P. 0. Box 7364 Osseo Brooklyn Bus Co. 4435 68th Ave. N. MECHANICAL SYSTEMS Air One Mechanical Co. 6317 Welcome Ave. N. Northwestern Service, Inc. 2296 Territorial Road SIGN HANGER Signart Company, Inc. 2535 Pilot Knob Road The motion passed unanimously. ORDINANCES The City Manager presented An Ordinance Amending Chapter 23 of the City Ordinances Regarding Charitable Gambling and said this ordinance was first read on September 14, 1987, published in the City's official newspaper on September 24, 1987, and a public hearing was opened on October 26, 1987. The public hearing has been continued to this evening's meeting. He also presented An Ordinance Amending Chapter 11 of the City Ordinances Regarding Liquor License Establishments and said this ordinance was first read on September 14, 1987, published in the City's official newspaper on September 24, 1987, and a public hearing was opened on October 26, 1987. The public hearing has been continued to this evening's meeting also. The City Manager said these two ordinances are interrelated and should be considered together. He said there are representatives from the Lions Club at this evening's meeting, and the Lions Club has requested a modification in the ordinance amending Chapter 23 to allow the Lions Club to have three gambling locations instead of two. Mayor Nyquist recognized Bob Speis of the Lions Club who said he would like to have the Lions Club grandfathered in by this ordinance to allow for three gambling locations because more money will be raised for the community. He acknowledged there has been concern over monopoly by the Lions Club, but if there is a problem, the Lions Club would give up one of its three sites. Mr. Spies said the Lions Club presently has two locations, and the Club is netting about $9,000 a month. If there are three sites, there will be that much more money for the community. Councilmember Theis said nothing in the ordinance says the Lions Club will voluntarily give up one location if asked but if the intent is in the minutes, he asked if this will help the City's cause if there is a problem. The City Manager said it will give the City leverage but not control. Councilmember Scott said if it came to the point that another organization wanted one of the Lions Club's locations, the City should have the option of 11 -9 -87 -3- e. r renewing only two of the licenses for the Lrlons- ( 1,ab� xt gene Councilmember Lhotka said he will oppose the ai 1 n.vanc�. , s t z s f:6a to Lions Club, although he does not oppose the Lion._ There was a motion by Councilmember Scott and sx-conded' U%r, C; �incilm4mtt xotka to close the public hearings on An Ordinance kmendynq; Chap,— 2 o :C. ty Ordinances Regarding Charitable Gambling and An 0rdAnaree- Ama,n :jng tug °aapnem 11 o f the City Ordinances Regarding Liquor License E sl 1isitmenta T}k :fic;Cl u�ass,ed unanimously. ORDINANCE NO. 87 -17 Member Celia Scott introduced the following ordinance and moved iits a ado-8 with an amendment to the original ordinance ameribnerat a. fbilllows :: AN ORDINANCE AMENDING CHAPTER 23 OF THE CITY t'1(D`I -Yh a`C 3,' RU A`R3UNG, t = GAMBLING The motion for the adoption of the foregoing ctr.dihance� wat4; dtil :yr sEeaonided by member Bill Hawes, and the motion passed with appxcxr ,. ORDINANCE NO. 87 -18 Member Celia Scott introduced the following ordir tunce- and moved:, its: ad1rp)tt io-vi: AN ORDINANCE AMENDING CHAPTER 11 OF THE CITY ORKIN4 `HS RZIGARD -NG- UQJfB -K2, L11C SE ESTABLISHMENTS The motion for the adoption of the foregoing r� cti €anae 7F.r :'� " +,sr ae:con6ad by member Rich Theis, and the motion passed unanimo.as- > PLANNING COMMISSION ITEMS PLANNING COMMISSION APPLICATION NO. 87023 4 U BM ,7 0THB3 37A _._L'wR -9- : N Tti IsCI REQUESTING A VARIANCE FROM SECTION 35 -400 OF IHE� XNC'NIGI �MNU;$�' ]T AlLiOW A ZERO SETBACK FOR AN ATTACHED GARAGE PRESENTLY BII DT VRR� ffffi �ZLT)-9 3R-tU3 17( LINE AND A STORM SEWER EASEMENT PLANNING COMMISSION APPLICATION NO. 87024 `. CUBEL- 911 B s - (: ' R0a K= �'E'SCIK REQUESTING FOR A VARIANCE FROM THE SUBDIVIST%*'"iaW `) -, [HL JW .A , AND TRANSFER BY METES AND BOUNDS DIVISION RATHER THRtl Rz R1- TA T 1 The City Manager said he received a request fry - fw dIffi:c -Pip anti t:v tabI�e these applications to the next Council meeting. He �L&l aff' c r d? 1 : 3 , - ccu ss the situation with the City Council and receivr amrtea mom Lt t the next meeting. He suggested the Mayor open t - pud Of; - tleazafn n these applications and adjourn the hearings to the � �t. mieeti�ng, Son: apeniif t Councilmember Scott asked if there is a problem °w1t'ia thei a men -e C,i 1has asked the applicant to sign. The City Manager sa%L& ag4re.9aimntia, gz;,m&.Tx -T ttfl this have been devise for other development' project3s,,, 'Blatt than atpfi;r�° ati r pct to the amount necessary for the letter of credit. The Director of Public Works proceeded to rev� the si:tuntiion i 'here. He said the locations involved are 5806 and aaU 2 !Nm the applicant is trying to sell his home and has h und! p obis na w =Lt# ate s ments 11 -9 -87 -4- and storm sewers have created road blocks in attempting to sell the home. The Director of Public Works said approximately one month ago the City Council authorized Westwood Engineering to conduct a study on the City storm sewer system and make recommendations on the storm sewer in the area near the applicant's home. He said the study indicated two significant items, and he proceeded to review these. He discussed alternatives to the recommendations which would include considering an alternative storm sewer route along Halifax Avenue North to France Place, and he said although this would be a longer route, it would be along existing streets and the conditions for installation would be better than if the sewer would have to be replaced through the yards of the applicant and his neighbor. Councilmember Lhotka questioned the need for oversizing the storm sewer pipes, and the Director of Public Works said there has been a history of some flooding in this area because of the existing size of the sewer. He said although the City may be able to get by with this now, sometime down the road the City should consider a plan to alleviate some of the flooding problems. The Director of Public Works said the two recommendations arrived at by Westwood Engineering include a proposal to consider alternative alignment and to duplicate the capacity of the existing storm sewer by constructing a 30 inch storm sewer to replace the 18 inch and 24 inch sewers that presently exist. The Director of Public Works reviewed the cost estimates and said these are considerably higher than the cost previously obtained by the applicant from a plumber; the plumber's estimate did not include the cost for filling the existing storm sewer pipes that would be left in place under the applicant's house, as well as landscaping and landscaping repairs. Councilmember Lhotka asked for a summary of all approximate costs, and the Director of Public Works said costs include $2,500 for the Westwood Engineering study and $2,350 for engineering, administrative, and legal fees. In addition, staff time used in trying to resolve the problems over the last few months has been considerable. Councilmember Theis questioned the City's role in issuing a permit at the time when improvements were initially made to the applicant's property. He asked what percent of this entire problem should be attributed to the City and what percent should be the responsibility of the applicant. The Director of Public Works said approximately two /thirds of the cost should be attributable to the applicant and one /third of the cost to the City. There was some discussion regarding what the City's responsibility should have been and what cost the City should incur. The Director of Public Works said this is a judgment that the City Council should make. Mayor Nyquist said he does not think it is the City's responsibility to keep the property owner off of easements. The City Attorney agreed and said the City, by issuing a permit, does not ensure that a building will not be built on an easement. In this case, he said the addition was built onto the neighbor's property and the City does not normally consider such situations. The Director of Planning and Inspection reviewed some of the circumstances surrounding this situation when the permit was issued in 1968. Councilmember Theis said additional background information would have been helpful to the Council. The Director of Planning and Inspection said the memo dated August 12, 1987, list dates of the permits issued and said the actual drawing submitted in 1968 is not available. Councilmember Theis said the City may have greater than 11 -9 -87 -5- one /third of the responsibility for the problem here because it should have known what was being proposed could not have fit on the lot in question. The Director of Public Works proceeded to review the agreement drafted by City staff which would require the applicant to pay 100% of the construction costs, which is approximately $19,400, and the City would incur the legal, engineering, and administrative costs, as well as staff costs. He said the agreement as drafted requests the applicant to provide a letter of credit for one and one - half times the amount of the project, and this is the normal request the City makes of developers. The Director of Public Works said staff is asking the City Council if the same policy should be applied here. He also reviewed the concerns of the applicant's neighbor and noted the applicant is trying to sell his property and is trying to reach agreement with the City as soon as possible. Mayor Nyquist said he does not feel the City has to share the cost and would do so only out of the goodness of its heart. Councilmember Theis said based on the dollar figures presented by the Director of Public Works, the City's share is 11% and the applicant's share is 89 %, which is different than one /third for the City and two /thirds for the applicant. The Director of Public Works said staff time expended on this over the last three to four months has been at least 200 employee hours, which is a considerable amount. Mayor Nyquist opened the meeting for the purpose of a public hearing on Planning Commission Application No. 87023 submitted by James Andrescik requesting for variance from Section 35 -400 of the zoning ordinance to allow a zero setback for an attached garage presently built over the side property line and a storm sewer easement and on Planning Commission Application No. 87024 submitted by James Andrescik requesting a variance from the subdivision ordinance to allow a land transfer by metes and bounds division rather than by formal platting. He also opened the meeting for the purpose of a public hearing on An Ordinance Vacating Portions of the Public Utility Easements Located on Lots 46 and 47, Block 6, Pearson's Northport Third Addition. Councilmember Hawes asked if there is any problem with the holding capacity of Northport Lake, and the Director of Public Works said the City would want to look long and hard at the capacity of this lake. Councilmember Hawes asked if the lake has an outlet, and the Director of Public Works said it does have a storm sewer outlet at the south end of the lake, with the final outlet by the golf course. Mayor Nyquist continued the public hearings on Planning Commission Application No. 87023, Planning Commission Application No. 87024, and An Ordinance Vacating Portions of the Public Utility Easements Located on Lots 46 and 47, Block 6, Pearson's Northport Third Addition to the November 23, 1987, City Council meeting. Councilmember Scott asked if there is any direction for staff on what amount the letter of credit should be for the applicant, and Councilmember Theis said he would like to see it reduced from 150% to 100% of the project costs. Councilmembers Scott and Hawes agreed with this, and Mayor Nyquist and Councilmember Lhotka said they would be opposed to this. 11 -9 -87 -6- RESOLUTIONS (CONTINUED) RESOLUTION NO. 87 -208 Member Rich Theis introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING ENGINEER'S REPORT REGARDING STORM SEWER IMPROVEMENT PROJECT 1987 -22 The motion for the adoption of the foregoing resolution was duly seconded by member Gene Lhotka, and the motion passed unanimously. The City Manager presented a Resolution Amending the 1987 General Fund Budget which would appropriate funds for a portable breath testing simulator. He described the equipment necessary and the problems with the existing equipment. Councilmember Lhotka asked how old the equipment being replaced is, and the City Manager said approximately five to six years old. Councilmember Lhotka asked what the normal life expectancy of this equipment is, and the City Manager said he did not know. Councilmember Lhotka said if it gets to the point where equipment is breaking, such items should be budgeted for during the regular budget process. Mayor Nyquist recognized Bob Speis of the Lions Club who said the Club will donate the money to purchase this piece of equipment for the City. Councilmember Theis said he does not think $315 is a significant enough amount for the staff to come to the City Council for approval. RESOLUTION N0, 87 -209 Member Gene Lhotka introduced the following resolution and moved its adoption: RESOLUTION ACKNOWLEDGING GIFT FROM THE BROOKLYN CENTER LIONS CLUB The motion for the adoption of the foregoing resolution was duly seconded by member Rich Theis, and the motion passed unanimously. RECESS The Brooklyn Center City Council recessed at 8:46 p.m. and reconvened at 9:04 p.m. RESOLUTIONS (CONTINUED) The City Manager presented a Resolution Approving Supplemental Agreement No. 2, and Accepting Work Performed under Contract 1987 -E (Brookdale 16 Inch Water Main, Improvement Project No. 1987 -03). He said the project was delayed for two reasons, including a law suit related to the bidding process and a delay in receiving approval for use of the easement because of a conflict between Main - street and the property owner. The Director of Public Works reiterated what the City Manager said and reviewed supplemental agreement No. 2. Councilmember Lhotka asked what the cost is for placing a rush order, and the Director of Public Works said the extra cost incurred is for overtime. The Director of Public Works proceeded to give further details on the problems encountered in completing this project. The main problem was in the ability to get approval for the City to use the easement to construct the water main. The 11 -9 -87 -7- City repeatedly received verbal assurances from Mainstreet for use of the easement. There was a three and one -half week work stoppage until written approval was received for use of the easement. Because of the delay, the Director of Public Works said an additional $35,500 was incurred in the cost of this project; the rest of the project was well under the original estimate. Councilmember Lhotka asked if the City will be able to recover any of the $35,500, and the Director of Public Works said he will review this with the City Attorney. Councilmember Lhotka expressed his opposition for having to pay the extra cost incurred because of the work stoppage. RESOLUTION NO. 87 -210 Member Gene Lhotka introduced the following resolution and moved its adoption: RESOLUTION APPROVING SUPPLEMENTAL AGREEMENT NO. 2, AND ACCEPTING WORK PERFORMED UNDER CONTRACT 1987 -E (BROOKDALE 16 INCH WATER MAIN, IMPROVEMENT PROJECT NO. 1987 -03) The motion for the adoption of the foregoing resolution was duly seconded by member Rich Theis, and the motion passed unanimously. The City Manager presented a Resolution Accepting Engineer's Report Regarding Rehabilitation of Well House No. 5 and 6 (Improvement Project No. 1987 -20) and Accepting Proposal for Architectural Services Relating to the Preparation of Construction Plans and Specifications and Construction Supervision of Project. The Director of Public Works said the architects have completed an evaluation on the well houses and submitted their report to the City. The report says the lowest alternative cost for both well houses is to stay with the existing roof profile on each of the structures with some modifications, and he proceeded to review these changes. Councilmember Lhotka asked for clarification of the modification recommended for well house No. 5, and the Director of Public Works further described and discussed this. He then proceeded to review the recommended modifications for well house No. 6. Councilmember Lhotka asked when these will be done, and the Director of Public Works said staff will proceed with developing specifications to take bids in early spring and construction will begin next summer. Councilmember Lhotka said he would like to see a break down of the costs plus further details on the terracing of the roof on one of the well houses. The Director of Public Works said the estimated maximum cost for the preliminary study that has been conducted was $4,300, and the City is well under budget at this time. He said the request for additional information on the terracing should not cause a substantial amount of money. There was a motion by Councilmember Lhotka and seconded by Councilmember Theis to lay over to the November 23, 1987, City Council meeting the Resolution Accepting Engineer's Report Regarding Rehabilitation of Well House No. 5 and 6 (Improvement Project No. 1987 -20) and Accepting Proposal for Architectural Services Relating to the Preparation of Construction Plans and Specifications and Construction Supervision of Project, at which time further information will be available on terracing and specific costs. The motion passed unanimously. The City Manager presented a Resolution Establishing Improvement Project No. 1987 -24 Reconditioning Well No. 6, and Approving Agreement for Professional Services Relating Thereto. The Director of Public Works said each year the City 11 -9 -87 -8- inspects one or two of the mechanical parts on the City wells. He said the schedule calls for pulling up, inspecting, and reconditioning if necessary the pump and motor at well house No. 6. He said the size of the pump, the motor installed, and the depth of the pump located at this well house does not provide for the maximum amount of capacity that is available through this well. The Director of Public Works said the City could obtain a larger pump to obtain additional capacity and said making minor changes to pumps at all locations in the City could provide an additional one million gallons of water per day. The Director of Public Works said this is a much cheaper option than adding another well. He said staff is requesting the services of a consultant to assist in the project to maximize the capacity that is known to be available to the City, and the engineering firm of Short, Elliott, Hendrickson are experts in this area. Councilmember Theis asked if the City wells were built too close together, and the Director of Public Works said this was not a problem; the capacity in the aquifer is there, but the design of the wells did not anticipate future effects of additional wells. He said the bottom line is by doing a study, the City will save a substantial amount of development cost for additional wells and also save operating costs. Councilmember Theis asked if the wells are more efficient during the nonmaximum use times, and the Director of Public Works responded affirmatively. He added that although efficiency is lost during peak periods, there is increased capacity during these peak times. Councilmember Lhotka asked why all of this is coming to light now. The Director of Public Works said last summer the City had an extended period of high demand for the use of water and had a new automated machine that recorded what was happening in the system. The City did not have this ability before, and since the results have been made available through this machine, the City is able to zero in on efficiencies and inefficiencies of the system. Councilmember Lhotka asked if before this, the City did not know it was not operating at capacity, and the Director of Public Works said it did not. The City Manager said the City has experienced a steady increase in peak demand and is still looking at the possibility of adding wells. However, staff would like to look at improving the efficiency of the existing system before making an additions to it. g y g y Councilmember Lhotka said over the years, the City has had a number of studies related to the wells. He said the City may not have requested such information before, but maybe it should have. The Director of Public Works said at one time a consultant told the City that the system was not at maximum capacity and suggested that certain things could be done to improve the capacities; however, the consultant did not get into the details of how this could be done. Councilmember Theis asked if a well pumps at 100% when it is on and not at all when it is off. The Director of Public Works said for the most part, the system is all or nothing; however, there are ways to adjust if a well is pumping too fast or too much water. By closing a valve, the efficiency of the pump is reduced. He further described how the system works and discussed with Councilmember Theis the operation of the wells. 11 -9 -87 -9- RESOLUTION NO. 87 -211 Member Gene Lhotka introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1987 -24 RECONDITIONING WELL NO. 6, AND APPROVING AGREEMENT FOR PROFESSIONAL SERVICES RELATED THERETO The motion for the adoption of the foregoing resolution was duly seconded by member Rich Theis, and the motion passed unanimously. DISCUSSION ITEMS CHARTER AMENDMENT REGARDING A FULL -TIME FIRE CHIEF The City Manager said during budget review, the City Council authorized funding for a full -time fire chief. After reviewing the City Charter, which allows for a volunteer fire chief, it was determined that the most expeditious way to handle a charter amendment is to have the City Council request the Charter Commission to consider an ordinance amending the charter. Upon approval by the Charter Commission, the City Council would then consider an ordinance amendment. There was a motion by Councilmember Scott and seconded by Councilmember Hawes to direct the City Manager to refer to the Charter Commission for its review and action a request to prepare an ordinance amendment for the City Council to consider. Councilmember Lhotka noted that several years ago the idea of a full -time fire chief was a hot issue and some residents may still be sensitive to it. The City Manager said he has discussed this proposal with current fire department members who are formally aware of the proposed changes. Councilmember Lhotka requested the staff to do everything possible to y g p publicize to the community at large about anticipated changes, and the City Manager said he will make an extraordinary effort to do so. Upon vote being taken on the foregoing motion, the motion passed unanimously. LOCAL ADDENDUM TO THE MASTER LABOR AGREEMENT BETWEEN METROPOLITAN AREA MANAGEMENT ASSOCIATION AND THE INTERNATIONAL UNION OF OPERATING ENGINEERS LOCAL NO. 49, AFL -CIO The City Manager requested a two week delay in consideration of the local addendum to the master labor agreement because the union would like to further review the language in the contract. There was a motion by Councilmember Scott and seconded by Councilmember Theis to consider the local addendum to the master labor agreement between Metropolitan Area Management Association and the International Union of Operating Engineer's Local No. 49, AFL -CIO at the November 23, 1987, City Council meeting. The motion passed unanimously. ANNUAL FINANCIAL AUDIT PROPOSALS The City Manager said the request for proposals has been presented to the City Council. The Director of Finance said requests for proposals are being sent to six firms. He asked the Council if they are satisfied with this route and requested direction on where staff should go from here. Councilmember Theis 11 -9 -87 -10- said he would like the Director of Finance to review and prioritize the proposals for the City Council. He also said on page two, item 7 of the request for proposals, the word "all" should be inserted before "Minnesota municipal clients." There was a motion by Councilmember Theis and seconded by Councilmember Lhotka to direct staff to proceed to collect requests for proposals for the annual financial audit and to direct staff to prioritize these proposals for the City Council. The motion passed unanimously. RECO MMENDATION FROM THE PARK AND RECREATION COMMISSION TO AMEND THE ADVISORY COMMISSION BYLAWS REGARDING ARTICLE VII WHICH ALLOWS COMMISSION MEMBERS TO SPEAK ON BEHALF OF THE COMMISSION Councilmember Theis said he felt since the wording in the bylaws and the proposed revised wording were both appropriate, he would like to see the Council change the bylaws to include the proposed wording. Councilmember Hawes said the wording has been a real hangup with the commission, especially the chairman and some of its members who feel they are muzzled by the current wording in the bylaws. These members feel they should have the ability to speak on behalf of the Park and Recreation Commission instead of being stymied. The City Manager said he does not believe the current wording does this. Councilmember Lhotka asked the City Attorney for his opinion on this, and the City Attorney said both the existing and proposed language would be fine. Councilmember Theis said he is willing to agree with the change recommended by the commission to make the volunteers feel more receptive by the City. There was some discussion regarding the concerns of the Park and Recreation Commission. Mayor Nyquist asked if there has been a problem for the commission with the existing wording, and Councilmember Hawes said there have been no problems, but the commission feels the language is restrictive. The Personnel Coordinator reiterated the feelings of the commission as already expressed ressed b y P Y Councilmember Hawes. There was a motion by Councilmember Theis and seconded by Councilmember Scott to direct staff to prepare an amendment to the bylaws with the language identical or similar to the Park and Recreation Commission recommendation for Article VII of the Advisory Commission bylaws. The motion passed unanimously. DESIGNATION OF MISSISSIPPI RIVER AS NATIONAL SCENIC RIVER The City Manager said this information is being passed on to the Council at the request of Grey Cloud township. Councilmember Scott said she does not see a problem with the bill because it does not look like the federal government is trying to take control of the river. She said the bill seems to do more to protect local government, and she does not understand the position taken by Grey Cloud township. After some brief discussion, the City Council decided not to take any action on this request. GROUP HEALTH INSURANCE PLANS The City Manager said for the last four to five years the City has been involved with Hennepin County's bidding system for health insurance plans for employees. He said this year Hennepin County eliminated coverage for PHP and Med Center, and the City is looking at ways to retain these two options for its employees. 11 -9 -87 -11- The Director of Finance proceeded to review the City's coverage for employees, the City's contribution towards insurance, and the enrollment by City employees for specific plans and coverages. He reviewed Hennepin County's action to drop PHP and Med Center and add Family Health Plan, Inc. as an option for its employees. The Director of Finance reviewed the results of meetings held with representatives from PHP, Med Center, and Group Health, Inc. He said a committee with representatives from other jurisdictions that have been with the Hennepin County bidding system has been attempting to work out agreements with PHP and Med Center, and he is looking for authorization from the City Council if an agreement can be reached. There was a motion by Councilmember Lhotka and seconded by Councilmember Scott to authorize staff to attempt to maintain the present health insurance plans and to develop options to do so. The motion passed unanimously. PROCLAMATION Councilmember Hawes said he would like to bring to the attention of the City Council the fact that Brooklyn Center Mediation Project is being pushed by some members to include in its name something that would refer to the northwest area as opposed to Brooklyn Center only. He said Brooklyn Center has been supportive of the mediation project and hopes the City would oppose any name change. There was a motion by Councilmember Hawes and seconded by Mayor Nyquist to oppose any name change to the Brooklyn Center Mediation Project. Councilmember Theis asked if the project has accepted money from other cities, and Councilmember Hawes responded affirmatively, although it has been minimal. Councilmember Lhotka said he would like to know the other side of the issue before acting on it. Mayor Nyquist said other cities say they do not contribute money to the project because of the name; he would like to see money from these cities before there is any name change. Councilmember Hawes said many of the cases handled by the project now are shop lifting cases from Brookdale by North Minneapolis residents. He suggested the name would have to include a very broad area, which he objects. Councilmember Lhotka asked if the project is expanding so the area it covers would benefit dollar wise. Councilmember Hawes said it hopes it does, but there is no guarantee. Mayor Nyquist said the original idea was to have Brooklyn Center's project provide expertise to get other organizations started. Councilmember Scott asked if other cities are sending their cases to the project, and Mayor Nyquist said Maple Grove is. Upon vote being taken on the foregoing motion, the motion passed. Councilmember Lhotka abstained from voting. Member Celia Scott introduced the following proclamation and moved its adoption: PROCLAMATION DECLARING NOVEMBER 15, 1987, TO NOVEMBER 21, 1987, AS ALTERNATIVE DISPUTE RESOLUTION WEEK IN BROOKLYN CENTER The motion for the adoption of the foregoing proclamation was duly seconded by member Bill Hawes, and the motion passed unanimously. Member Gene Lhotka introduced the following proclamation and moved its adoption: 11 -9 -87 -12- 1, PROCLAMATION DECLARING NOVEMBER 22, 1987, TO NOVEMBER 29, 1987, AS NATIONAL BIBLE WEEK The motion for the adoption of the foregoing proclamation was duly seconded by member Rich Theis, and the motion passed unanimously. ADJOURNMENT There was a motion by Councilmember Hawes and seconded by Councilmember Scott to adjourn the meeting. The motion passed unanimously. The Brooklyn Center City Council adjourned at 10:32 p.m. City Clerk Mayor 11 -9 -87 -13- Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING WORK PERFORMED UNDER CONTRACT 1987 -D (1987 DISEASED SHADE TREE REMOVAL PROGRAM, IMPROVEMENT PROJECT NO. 1987 -06) WHEREAS, pursuant to written Contract 1987 -D signed with the City of Brooklyn Center, Minnesota, NORTH WOOD COMPANY has satisfactorily completed the following improvement in accordance with said contract: DISEASED SHADE TREE REMOVAL IMPROVEMENT PROJECT NO. 1987 -06 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. The work completed under said contract is accepted and approved according to the following schedule: As Approved Final Amount Original Contract 61 152 0 g $ .5 $33,522.40 2. The value of work performed is less than the original contract amount by $27,630.10 due to a general overestimation of planned quantities. 3. It is hereby directed that final payment be made on said contract, taking the Contractor's receipt in full. The total amount to be paid for said under said contract shall be $33,522.40. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. DISEASED TEMOVAL SUMMARY THROUGH 1987 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 1985 1986 1987 TOTAL ---- - - -- - - -- - --- ---- - - -- - - -- ---- - - -- - - -- - - -- - - -- - - -- - - -- - - -- - - - -- Number of Positive DED 6 34 47 267 614 712 487 478 583 389 288 517 574 389 272 5,570 Number of Positive Oak Wilt 0 4 0 0 3 0 0 0 0 0 0 0 0 0 0 3 - - -- - - -- - - -- - - -- - - -- - - -- - - -- - - -- - - -- - - -- - - -- - - -- - - -- - - -- - - -- - - - -- TOTAL TREES REMOVED 6 38 47 267 617 712 487 478 583 389 288 517 574 389 272 5,573 Number of brush piles, logs 128 44 58 47 41 45 25 39 21 5 453 noted and removed Number stumps (boulevard) 102 6 3 1 18 27 16 15 12 17 217 noted and removed Number stumps (private 68 19 13 14 11 2 4 18 0 1 150 noted & debarked or removed # of trees removed in 1987. BOULEVARD PRIVATE PARKS TOTALS Reforestation projects were done in 1977-1981 with totals as follows: by Contractor 89 102 0 191 Year Trees by City /State Crews 0 0 13 13 1977 90 by Owner 3 65 0 68 1978 90 1979 90 Totals 92 167 13 272 1980 75 1981 75 # of stumps only removed or debarked in 1987 by Contractor 4 by Owner 14 Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING WORK PERFORMED UNDER CONTRACT 1987 -H (SATELLITE /DUMPSTER ENCLOSURES, PARK IMPROVEMENT PROJECT NO. 1987 -13) WHEREAS, pursuant to written Contract 1987 -H signed with the City of Brooklyn Center, Minnesota, ODLAND CONSTRUCTION, INC. has satisfactorily completed the following improvement in accordance with said contract: SATELLITE /DUMPSTER ENCLOSURES PARK IMPROVEMENT PROJECT NO. 1987 -13 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. The work completed under said contract is accepted and approved according to the following schedule: As Approved Final Amount Original Contract $57,995.00 $55,445.00 Change Order No. 1 2,979.00 2,979.00 Supplemental Agreement No.l 3.630.00 3.630.00 TOTAL $64,604.00 $62,054.00 2. The value of work performed is less than the original contract amount by $2,550 due to a general underestimation of planned quantities. 3. It is hereby directed that final payment be made on said contract, taking the Contractor's receipt in full. The total amount to be paid for said improvement under said contract shall be $62,054.00. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. >T CITY 6301 SHINGLE CREEK PARKWAY OF BiROO �'T BROOKLYN CENTER, MINNESOTA 55430 jJ 1 � TELEPHONE 561 -5440 ENTE R EMERGENCY- POLICE - FIRE 911 TO: Sy Knapp, Director of Public Works FROM: H.R. Spurrier, City Engineer DATE: November 19, 1987 RE: Work Performed Under Contract 1987 -H Satellite / Dumpster Enclosures, Improvement Project 1987 -13 Attached is a resolution accepting the work performed under Contract 1987 -H, Satellite / Dumpster Enclosures, Park Improvement Project No. 1987 -13. There were two additions to this project. Change Order No. 1 added a Satellite Enclosure at Bellvue Park. Supplemental Agreement No. 1 added a Dumpster Enclosure at Northport Park. Both of these additions were made because their need was not identified in the original analysis. The Satellite Enclosure at Bellvue Park will be charged to the Capital Projects Fund Division 82 (Satellite Enclosures ). The Dum P ster Enclosure at the Golf Course will be charged to the Golf Course Project. It is therefore recommended that City Council adopt the attached resolution. Respectfully submitted, Approved for submittal, H.R. Spurrier � Sy Knapp, City Engineer Director of Public Works HS /nl enclosures: cc: File 1987 -H "' rouuiuueiurnr �•�'' PROJECT DEVELOPMENT SCHEDULE 1. Discussion Item November 23, 1987 2. Preliminary Survey Nov. 10, 1987 - Dec. 11, 1987 3. Preliminary Report Nov. 24 1987 - Dec. 22 1987 4. Submit Report December 22, 1987 5. Council Approves Report December 28, 1987 6. Hearing on Improvement January 11, 1988 7. Plan & Spec. Preparation Dec. 28, 1987 - Feb. 12, 1988 8. Internal Review Week of February 15, 1988 9. MSA Submittal February 22, 1988 10. MSA Approval April 1, 1988 11. Council Approval April 11, 1988 12. Advertise April 14, 15, 21 22, 1988 13. Bid May 5. 1988 14. Award Contract May 9, 1988 1- 7i Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING ENGINEER'S REPORT REGARDING REHABILITATION OF WELLHOUSE NO. 5 AND 6 (IMPROVEMENT PROJECT NO. 1987 -20) AND ACCEPTING PROPOSAL FOR ARCHITECTURAL SERVICES RELATING TO THE PREPARATION OF CONSTRUCTION PLANS AND SPECIFICATIONS AND CONSTRUCTION SUPERVISION OF PROJECT WHEREAS, pursuant to Resolution No. 87 -153, the firm of Roger Johnson - Richard Smith Architects, Inc. has conducted a detailed survey and evaluation of the physical conditions of Wellhouses No. 5 and No. 6 and has submitted a report in which they recommend that certain corrections be made; and WHEREAS, the Director of Public Works has recommended, and the City Council concurs that the corrections described as "Alternate All for Wellhouse No. 5 should be made; and that the corrections described as "Alternate A -2" for wellhouse No. 6 should be made; and WHEREAS, Roger Johnson - Richard Smith Architects, Inc. has submitted a proposal to provide architectural services relating to the preparation of construction plans and specifications and for furnishing construction supervision for the proposed improvements: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. The report prepared by Roger Johnson - Richard Smith Architects, Inc., dated October 19, 1987 is hereby accepted. 2. The City Council hereby approves the selection of "Alternate A" for repairs to Wellhouse No. 5 and the selection of "Alternate A -2" for repairs to Wellhouse No. 6. 3. The proposal submitted by Roger Johnson - Richard Smith Architects, Inc. to provide architectural services relating to the preparation of construction plans and specifications and for furnishing construction supervision for the proposed improvements is hereby accepted. The Mayor and City Manager are hereby authorized and directed to execute an agreement for those services on behalf of the City of Brooklyn Center. RESOLUTION NO. 4. The estimated cost for these architectural services are as follows: Preparation of plans and specifications, P p biddin services including g g a pre -bid conference, drafting of construction contracts, processing of pay requests, conducting a preconstruction conference, one on -site inspection and progress report, and a final inspection and report at a lump sum amount = $6,400.00 Additional on -site inspections, only as authorized by the Director of Public Works ...(on an hourly basis) Printing, binding, mailing, etc. (at cost x 1.10) All such costs shall be paid from the Public Utility Fund. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY 6301 SHINGLE CREEK PARKWAY OF BROOKLYN CENTER, MINNESOTA 55430 BROOKLYN TELEPHONE 561 -5440 C ENTER EMERGENCY - POLICE - FIRE 911 TO: Gerald G. Splinter, City Manager FROM: Sy Knapp, Director of Public Works DATE: November 17, 1987 RE: Rehabilitation of Wellhouses 5 & 6 Project No. 1987 -20 Supplementary Information Regarding Terracing of Roof Insulation As requested by the City Council on November 9, 1987, the architect has provided additional information regarding "terraced roof insulation" (see copy of attached memo dated November 11, 1987). As noted in the architects memo, the terraced roof can have small areas of standing water up to 1/4" deep, but has the advantage of a lower cost than a custom cut tapered in he problems with p insulation. Either alternate will eliminate t p oblem h deeper standing water which we are currently experiencing with the totally - flat roof. If the City Council prefers the tapered insulation alternate, we certainly have no objection. The attached resolution is again submitted for consideration by the City Council. Respectfully submitted, Sy Knapp, Director of Public Works "" ros�w- uueivan •r' 7� 104' 0 O j IAIDIUITES IUSOL. - --.._. ARRDV/�i1DIC,{TES - JltILK C.$5 TYP. —� + Sv SLDPb - ._.� IYSOLAT104 FOR DRAINAGE a O = O EaCIST STACK . ® WCw Ton. EAR. rrr. L = =- ' O Sma or. As IN� / • 94 1 NEw PIPE SvPPORTS +4 +5Yi t } 7" +4." _ n 4 6 1{4Y.11 I I " it RDOF NATCH-5F.L' Wt ww t I 1 a loffi " 2 p O GCr. O Q U-._ YIT E C4 5T AFL O TO IIATLN Lx1 - - C '.i MWYI 5O53 EW L + 4 T o T1f5 Lac'►I &V i ON T l i'P_ STAwPAsW TA?CMW LDbE - 512" SP.Lruw• Ovr tRPYYyp IbSUf� • � 'r 2y2' E- -'T}fl5 5G11Y1'�•R OxBV1 C .BLDG s 2 OFR_ Y . � n V + E +a + Qy2 5 3 4 TNK KF AFEA d'GURS TF15 Scarrw axorfr 4 4 V C 6LDX 2 ONLY r P5 �K * DULY 4?ODF f Kf gLpGS I s SGALb VS W Crrr' Sr6 MITT r LAW wrF,T I FOK U-P4 ORIrWrATIOO ROGER JOHNSON—RICHARD SMITH ARCHITECTS INC. 219 NORTH SECOND STREET / MINNEAPOLIS, MINNESOTA 55401 / 612- 338 -4241 November 11, 1987 Mr. Sy Knapp Director of Public Works City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Re: Brooklyn Center Wellhouses Dear Sir: As a follow up to our telephone conversation on this date, I am enclosing a roof plan of a building which should clarify the term "terraced roof insulation" as used in our report and subsequent proposal for architectural services. This roof plan has insulation varying from 7" thick to 2 1/2" thick laid in "terraces" creating a high point on the roof and draining the water to the scuppers. The transition between insulation thicknesses is accomplished by use of standard tapered edge strips. In this case, due to the size of the roof and distance between scuppers it was necessary to use some tapered insulation. We would not see this as being necessary on the small roof areas on the Wellhouses. The terraces create high points on the roof at critical areas resulting in positive flow. Some small depressions or unevenness can result in small areas of standing water up to 1/4" deep. These will evaporate very quickly. The advantage of this system as opposed to tapered insulation is the cost savings which result from using standard insulation boards rather than the custom cut tapered insulation. The system proposed was based on using the most economical system appropriate for the project. We would not object to using tapered insulation if that is the desire of the City. In either case, we are in agreement that standing water should be eliminated from the roof and the final design, rather tapered or terraced would accomplish this. If there are additional questions, please advise. Since ly, Richard H. h 044 RHS:ltl Enc. 104 D 3 4 6 - + zyz O INDICATES f11SOL. -- ^--- -� - TNlLKNESS TYP. — 'y t Syi SLO OF TAPERED —'► f - JUSULArlOW FOR ORAINACE - wsf &rACx ® NEW roe, FtiR. Tyr, - *� txt3t "r, vEuf3 0 S u E 6 E 0 r!P KAKE VENfi O SAME NT AS 1X - �` FOR NEw Pips svftvRn 1 - 7H161[N -TYP. + - 4 +syz `_ +7" n 4 + 6 Xt W6E ROOF WAT6N-SEX p FErovED i , WrE ! 2 Lommp- r).Z� _ O 0 u O O awb 6cr. MOW 9OV1 6 5* 5f A".. 1 U 7YP To nasut cxlst o rro u xrs���Y v y _ %- -Trr j .STAWOARO TAF MUM L -12 6 6 - - - SPeuAL c� rwPVaaO wsua • : � .-, : � - 42Yt t- YH15 Y1/t1"fR Ox0¢s C HLDLr "_ 2 OULY 5 c 3 E VV, P P oawU - TH5 Sa1rrFY acu[s 4 C 5LDK '� EA 2 OWL--f C $LDS �!_ I OULY V i 4WFMA�J t3Lp �S I t 2 7L$ su Lr v _ I .O „ 6 sT, rLAW � I FOR ULP4 OQi6UTA1100 CITY 6301 SHINGLE CREEK PARKWAY OF � ROOKLYN BROOKLYN CENTER, MINNESOTA 55430 TELEPHONE 561 -5440 EMERGENCY - POLICE - FIRE C ENTER 911 TO: Gerald G. Splinter, City Manager FROM: Sy Knapp, Director of Public Works DATE: November 9, 1987 RE: Rehabilitation of Wellhouses 5 and 6 (Project 1987 -20) In accordance with authorization granted by the City Council on September 1, 1987, the architectural firm of Roger Johnson - Richard Smith Architects Inc. has on c ducted a detailed survey nd evaluation and has y , submitted a report p t (copy attached) in which they recommend that corrections be made, and provide cost estimates for this work. At our request, the architects have considered two alternatives relating to Wellhouse No. 5 and three alternatives relating to Wellhouse No. 6. These alternatives, and the architect's cost estimate for each are summarized as follows: Wellhouse No. 5 (located at 70th Avenue and Camden Avenue) Alternate Description Cost Estimate A Repair existing structure retaining existing roof profiles $ 9,600.00 B Replace entire roof structure with new roof configuration $10,800.00 00 Rehabilitation of Wellhouse 5 and 6 November 9, 1987 Page two Wellhouse No. 6 Alternate Description Cost Estimate A Repair existing structure, retaining existing roof profile, "as is" or with some modification * $34,200.00 B Replace entire roof structure with new roof configuration, (while retaining the existing configuration of the balance of this building) $33,700.00 C Replace entire roof structure with a new roof configuration while removing the garage portion of the building $35,800.00 * Note: In the attached memo dated November 2, 1987, the architect clarifies his intention that those portions of the "flat roof structures" that are retained would actually be "terraced" so as to avoid any areas where the water would stand on the roof. Recommendations: After staff review at'this report, it is our recommendation that we proceed with this project, using Alternate " A " for Wellhouse No. 5 and Alternate "A -2" (see Plate No. 4 of the architects' report) for Wellhouse No. 6. Accordingly, we have requested the architects to submit a proposal to prepare construction plans and specifications, and to provide construction supervision for this project. A copy of their proposal is attached. Emergency repairs have been made to those portions of the roof on Wellhouse No. 6 which failed in August of this year. This will allow the architect adequate time for proper development of the construction plans and specifications, and will allow the City to receive bids in late winter or early spring, (which is the time of year when contractors are normally most competitive) and to complete the project during the summer of 1988. The attached resolution accepting the report and accepting the architect's proposal is recommended for consideration by the City Council. Respec ' fully submitted, �5 Sy Kn pp, Director of Public Works 0 cc: File 1987 -20 ROGER JOHNSON- RICHARD SMITH ARCHITECTS INC. 219 NORTH SECOND STREET / MINNEAPOLIS, MINNESOTA 55401 / 612- 338 -4241 November 2, 1987 Mr. Sy Knapp Director of Public Works City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Re: Brooklyn Center Wellhouses No. 5 and 6 Dear Mr. Knapp: This will clarify the comments in our report dated October 19, 1987 regarding flat roofs which we discussed in our telephone conversation last week. The reference to flat roofs should have read flat roof structure. It would be our intention to provide either a terraced or sloping roof surface through varying thicknesses of insulation over a flat roof structure for positive drainage to the roof scuppers and to avoid any areas where water would stand on the roof. We have found that both systems work well._ On a small roof area such as this project, the terraced roof would most likely be the most economical. Sincere , � 6 Z Richard J .Smith h RHS:ltl DEFICIENCY REPORT AND RECOMMENDATIONS FOR CORRECTION F WELLHOUSES 5 AND 6 3 BROOKLYN CENTER, MINNESOTA I f I t o I 1 3 � } OCTOBER 19, 1987 i PREPARED BY JOHNSON - SMITH ARCHITECTS INC. 219 NORTH SECOND STREET MINNEAPOLIS, MINNESOTA 55401 612 - 338 - 4241 tip I ROGER JOHNSON — RICHARD SMITH ARCHITECTS INC. 219 NORTH SECOND STREET / MINNEAPOLIS, MINNESOTA 55401 / 612.338.4241 # Deficiency Report October 19, 1987 Wellhouses 6 and 5 Brooklyn Center, Minnesota The purpose of this report is to identify deficiencies and make recommendations for corrections on Wellhouses 6 and 5 in the City of Brooklyn Center. A set of the original project drawings prepared by Community Planning & Design Associates, Inc., sheets numbered 1 through 5, la, 2a, 3a, M -E1 and M -E2 were available for use in preparation of this report. A project specification was not available and it is not known if one exists. A visit was made to the sites on Friday, September 25, 1987 to review conditions. Prior to this visit, 8 1/2" x 11" isometric drawings of each building were provided to the City with areas indicated where openings were needed to inspect the structure and construction. Copies of these drawings labeled Plate No. 1 and Plate No. 2 are attached and referenced in the report. Specific comments will make reference to areas noted on these drawings. Openings were made by the City staff } prior to the visit. Mark Reinking, a City water department employee was available at the site to provide access to the spaces desired. This report consists of four parts - Deficiencies, Evaluations, Cost Estimates and Recommendations. Each building will be addresssed separately within each part. PART I - DEFICIENCIES WELLHOUSE N0. 6 Wellhouse No. 6, located at the corner of 69th Avenue and Fremont Avenue, is the larger of the two structures. It contains a chemical room, a pump room, an office (now used for storage), a two stall garage, a small toilet room and a wide hallway formerly containing lockers. The building contains 1935 square feet. The chemical room has an outside entrance with no interior connection to the rest of the building. The balance of the building has entrances into the office area and the pump room. The building construction consists of the following components: - Concrete slab on grade - no floor finishes. - Concrete block walls (interior and exterior) on concrete block foundations and reinforced concrete spread footings. Interior surfaces are painted. Exterior is covered with vertical redwood siding on 3/4" furring strips. Walls are not insulated. - Side walls at the sloped roof areas are wood stud construction with Medium Density Overlay plywood on the exterior and 5/8" gypsum wallboard on the interior with a paint finish. The M.D.O. plywood r d is both the sheathing and exterior finish material. Building paper indicated on the drawings to be installed behind the plywood was not present at any of the test holes. A vapor barrier and 3 1/2" unfaced 1 fiberglass insulation were noted in the wall. Roof Construction - Flat roofs - 2 x 8 wood joists with plywood sheathing and built up ' roofing. Interiors are 5/8" gypsum wallboard painted. A vapor barrier is present behind the gypsum wallboard and the joist space has 6" unfaced fiberglass insulation. - roofs - 2 x 8 rafters with plywood sheathing and asphalt shingles. Interior surface is 5/8" gypsum wallboard painted with a vapor barrier and 6" unfaced fiberglass insulation in the rafter space. - The roof structure is quite complex consisting of flat roof areas, sloped roof areas sloping to the exterior and a pair of sloped roofs draining to an interior valley. (The latter roof area will be ' referred to as a butterfly roof in this report.) - Exterior doors are wood. Door frames are wood with the exception of the Chemical Room door frame which is hollow metal. _ - Garage doors are flush wood with hardboard faces. - Windows have insulating glass in wood frames. Clerestory windows are fixed and low windows are casements. The building is undergoing deterioration in the form of peeling siding on the high sidewall areas, damaged gypsum wallboard, deteriorated plywood roof sheathing, etc. Many of these items can be attributed directly to condensation or leakage. Other items noted are more likely the result of natural aging and wear or causes unrelated to moisture. Specific items are as follows: A. Exterior 1. Exterior siding is in reasonably good condition. There is some weathering and splitting and a few open joints. The redwood material is a high quality finish and only minor repair work would be necessary to make it serviceable for an extended period. 2. M.D.O. plywood fascias and soffits are spalling, generally in poor condition and in need of replacement. 3. Nearly all windows in the building are cracked or broken. Glass on i the interior lite of the chemical room is etched from chemical L action and is no longer transparent. Some windows have been covered with plywood on the exterior and interior. Clerestory windows in the pump room which face south contribute to heat build up and overload the air conditioning in the summer. 4. Entrance doors to the main structure are deteriorating and have wood strips attached to the bottom to cover holes or deterioration. The door to the chemical room is in better condition. Wood door frames are gouged and worn but generally serviceable. The hollow metal frame at the chemical room has some rust but could be cleaned and repainted. 1 1 5. Sidewalls at the high roof area are severely deteriorated with spalling surfaces and delamination. Plywood is weakened and unsound and in need of replacement. Below the clerestory windows in the Chlorine Room at the north wall the M.D.O. plywood is completely rotted. Circle vents have been added in a number of areas in the side walls to attempt to relieve moisture. 6. Flat roof areas have no slope, have a low gravel stop and one scupper on each roof. Debris on the roof indicates that the water stands on the roof after a rain. The flat roof at the west end has a large hatch for pulling the well casing. Flashing at sidewalls is 4 1/2" high which places the bottom of H.D.O. plywood very close to the wet roof surface. Flat roof areas appear solid and do not bounce. Metal flashing is in good condition for its age. Base flashing at the juncture with high sidewalls is bubbled for its entire length and is dry and brittle. Mo open joints were noted. 7. hest flat roof has a patch approximately 2' x 4' where plywood was nailed over an area where the roof caved in. Plywood is sealed with roofing cement but is not roofed over. Patch is located just south of the centerline of the roof adjacent to the high sidewall. It was reported that the cave -in occurred during heavy summer rains when water built up along the high sidewall. Condition was checked from the interior and revealed a hole 16" wide by 24" long where the plywood roof sheathing is completely deteriorated and crumbling. This deterioration is the result of long term, continuous wetting and it is expected that the deterioration could extend some distance beyond the hole although no "soft" spots were detected on the roof around the patch. The top edge of joists in this area appeared to have some deterioration which if continued would affect their strength. 8. Sloped roof areas are very springy and bounce noticeably when walked on. Shingles are worn and cupped and in need of replacement. 9. The saddle noted on the drawings to drain water from the butterfly roof valley is almost non - existent and no more that 1" - 1 1/2" high. Built up roofing in this valley extends up sloped roofs and under shingles. This roofing has a bubble with a crack in the north slope which can admit water to the interior. 10. The clerestory window head was not constructed as detailed. The continuous screen vent was omitted and circle vents installed at each rafter space. Additional circle vents were installed in the Nall below windows. These appear to have been added at a later date. 11. Circle vents have been added in the sidewalls of the butterfly roof on the east face. 12. Metal roof edge flashing on the shingle roof laps over the top of the shingles rather than the shingles lapping over the flashing. This condition was not detailed. The condition as installed would permit driving rain to run under flashing and into wall areas below. L i 0 13. Sloped roof over p garage which drains to the north terminates in a built in gutter. The gutter is lined with sheet metal and no deterioration was noted. Gutters of this type tend to freeze up and resultant ice dams can cause water to back up under shingles. 14. Screen walls are located at the north wall in line with the north face of the chemical room and at the southwest corner in line with f the west face of the pump room. Posts supporting the screen wall are rotted off at grade and steel posts have been added to support the end not attached to the building. The reporter was advised that the screen walls have been a problem as they obstruct vision from the street. This has lead to vandalism and other problems. B. Interior 1. Interior concrete block surfaces are generally in good repair. Some minor cracking was noted but very little repair is needed except for specific items noted below. 2. Gypsum wallboard surfaces on ceiling and at interior face of high sidewalls at sloped roofs have areas of deterioration. These are primarily at junctures of walls and ceilings, around windows, and at junctures of sloped roofs and flat roofs. 3. Test Hole A (Plate No. 1) - Evidence of water infiltration or high humidity. - No evidence of deterioration of joists or plywood deck. - Building paper behind M.D.O. plywood is missing. Joist header is badly stained. - Interior face of M.D.O. plywood stained. - Top end (1' -0 of joist is stained. - Joist headers have 1" +/- diameter holes drilled through the header. No light was visible and it could not be determined if the interior holes aligned with the exterior circle vents. 4. Window frame clerestory windows in chemical room are deteriorated at corners and at sill. Damage appears to be from standing water from condensation from glass. 5. Test Hole B (Plate No. 1) - Water streak stains on ceiling extend to ceiling wall juncture and continue down wall. - Joists and insulation are dry. - Sheathing nails which missed joists are totally rusted. - Joist space completely filled with insulation - no vent space. Construction allows 5 3/4" space over top of wall for 6" _ insulation. - Detail required complex cut of rafter end at bearing plate so rafters lap plate, permitting gypsum wallboard ceiling to meet C.B. wall without exposed plate. GWB does not have an edge bead and is calked to concrete block wall. - Chemical lines run between pump room and chemical room over top of C. B. wall between rafters. 6. Test Hole C (Plate No. 1) - No deterioration of joists or plywood deck. - No sign of moisture such as rusted nails or joist hangers. i i - Insulation in wall area below top plate is wet. - Interior face of M.D.O. plywood is wet below top plate. - Building paper indicated on the drawings was not installed behind M.D.O. plywood. - Joist headers have 1" +/- diameter holes drilled through the header. No light was visible and it could not be determined if the interior holes aligned with the exterior circle vents. 7. Juncture of flat roof to butterfly roof at area where roof deck collapsed. (Plate No. 1) - Joists are spaced 5 1/4" apart. - Plate for vertical side wall is resting on one joist as deteriorated plywood in area does not transfer any load to the adjacent joist. - Plywood roof deck is totally disintegrated. - Some deterioration of joists. Additional stripping of roof will be necessary to determine if joists are sound or must be replaced. - Gypsum wallboard in area of leak is badly damaged. 8. Test Hole D (Plate No. 1) - Vertical wall does not rest on top of double 2 x 14 beam as detailed (9/3). Bottom plate aligns with bottom of double 2 x 14. Support of wall is questionable but no settlement was noted. - GWB joint is deteriorated and failing the entire width of the room. The bottom half of the wall plate is water stained. - Insulation in flat roof joist area is damp. - Plywood deck on flat roof area is wet and delaminating. - No building paper on interior face of M.D.O. plywood. 9. Test Hole E (Plate No. 1) - 8" joist with 1/2" plywood deck above, 6" unfaced fiberglas insulation, vapor barrier, and 5/8" gypsum wallboard. - No signs of moisture, staining or deterioration. - No rust on steel beam. - Blocking over beam is solid without cutouts for ventilation. Openings for ventilation were called for on drawings (10/3). 10. Test Hole F (Plate No. 1) - Plate at top of wall is 3/4" and does not appear to be treated. - 3/8" diameter anchor bolt does not have washer or nut to anchor plate down. - Insulation, plywood and joists are dry. - Some staining on joists from rusted nails. - No vent to exterior in joist space as detailed (17/5). 11. Floor slabs in the building are generally in good condition except for conditions noted below. Settlement of the slab is occurring along the south wall of the office, the south wall of the corridor at the south side of the garage and at the toilet. Settlement is ' located in the area of the underfloor duct and is up to 1 1/2 ". This settlement is most likely due to improper compaction around the under floor duct. The sidewall register in the west wall of the toilet has dropped with the slab leaving a void at the top of the register of 1/2" 1 a f 12. The floor slab in the garage is settled along the south and west walls. Concrete steps between the garage and office (west wall and southwest corner) have voids between the steps and the slab. ° 13. There are cracks in the concrete block on the east wall of the i garage. The worst cracking is near the north end and extends from the floor to a height of approximately 6'. Cracks generally follow mortar lines. Some other minor cracking was noted but areas near the floor were enera g lly unaccessible due to stored materials. 14. The Office, toilet and pump room are heated and air conditioned by a Bryant, down -feed, forced -air furnace which is located in the 3 southwest corner of the hallway south of the garage. All ductwork is located under floor. The Chemical Room has a separate unit 3 heater. 15. The structural systems have been reviewed with the following noted: a. The 6 WF 15.5 beam which supports the juncture between the flat and sloped roof area over the office (Detail 10/3) is marginally adequate. This beam could deflect under loads and could result in some spring in the roof. b. The double 2 x 14 beam below the clerestory wall in the office does not check out for the imposed loads. If adequately tied to the double 2 x 12 at the top of the clerestory windows the coupled action would check out. It is questionable if these beams are adequately joined as the condition at the double 2 x 14 is not constructed as detailed. c. The snow drift load on the flat roof north of the clerestory, which was not a requirement at the time the building was constructed, would overstress the double 2 x 14 . d. Framing at the roof hatch is marginal and some deflection could be expected under loads. e. The balance of the joists in the structure are adequately sized. The springy condition noted in the sloped roof areas is not a concern and could be due to beam deflection and not the rafters. WELLHOUSE NO. 5 Wellhouse No. 5 is located at the corner of 70th Avenue and Camden Avenue. The location is at the southeast corner of Evergreen Park. The building encompasses g p 608 square feet. It is indentical to the pump room and chemical room of Wellhouse No. 6 but does not have the office area or the garage. Both rooms have direct entrances from the exterior. Construction materials are identical to those used in Wellhouse No. 6. The roof is divided into four quadrants with the northwest and southwest corners being flat and the northeast and southwest quadrants having shed roofs sloping to the east and west respectively. The southeast flat roof area has a large hatch for . ulling the well casing. g ( The building is generally in better condition than building No. 6, but i has isolated areas of deterioration. a l A. Exterior 1. Exterior siding is generally in poor condition. There is a considerable amount of damage near grade with ends of boards cracked, or broken. Several louvers in the west wall have been covered with sheet metal. 2. The wood door and frame at the pump room and the wood door and hollow metal frame at the chemical room are all deteriorated and in need of replacement. 3. Screen walls at the north and south entrances have posts rotted off and are supported by steel fence posts. Screen walls should be removed and rebuilt. 4. Exterior concrete stoops are cracked and settled. The north stoop slopes toward the building. Both stoops should be replaced. 5. The sloped roof areas have asphalt shingles. Original details were identical to those on Wellhouse No. 6 with built in gutters and metal rake edge flashing which laps over the shingles. The latter condition has been modified due to a reshingling which covered the rake flashing. A number of shingles have broken tabs. 6. The flat roof area shows signs of poor drainage. Water appears to stand against the vertical wall at the clerestory windows. 7. All windows on the building have been blocked up with plywood. 8. The sloped roof areas on this building appear to be solid while - flat roof areas are springy. This is the opposite of roofs on building #6. 9. M.D.O. plywood does not have spalling to the extent noted on Wellhouse No. 6 but is in early to mid -stage of deterioration. The exception is the area below the blocked up clerestory window at the south end where M.D.O. plywood is totally deteriorated and can be picked apart with ease. 10. The addition of structural members to strengthen the flat roof area is needed to accommodate drift loading not included in the original design. B. Interior 1. In the pump room, plywood has been installed over the gypsum wallboard ceiling and painted. It is assumed that the plywood was installed due to deterioration of the wallboard. This plywood has increased the dead load on the flat roof areas which are already slightly under - designed due to the drift loading condition. 2. It was reported that roof leaks have occurred in the area around t the roof hatch. _ 3. Inspection holes were checked. At test holes A, D, E and C, Plate No. 2, the plywood roof sheathing and joists were in good condition With no sign of deterioration. Nails, where visible are rusted. At all locations, the 3/8" anchor bolt for the joist bearing plate is rusted and the washer and nut are missing. (Similar conditions noted in Wellhouse No. 6). Insulation was dry. Some deterioration of wallboard was noted. All joists are 2 x 8. 4. The juncture of the flat roof area to the vertical clerestory wall, Plate No. 2, Condition C, is not constructed as detailed. There is 4 1 a double 2 x 12 beam which supports the 2 x 8 joists on joists hangers. A 2 x 8 rests vertically on the 2 x 12 nearest the exterior face of the wall. There is a horizontal 2 x 4 member several inches above the 2 x 8. Exterior siding visible between the vertical 2 x 8 and the horizontal 2 x 4 is rotted and daylight is visible through it. The clerestory wall sill plate does not have any visible means of support. Gypsum wallboard in this area is deteriorated and insulation is wet. 5. At test hole B, Plate No. 2, all structural members were dry, insulation was dry and gypsum wallboard showed only minor signs of deterioration. SUMMARY The majority of the deficiencies noted above can be attributed to condensation problems. These problems are primarily the result of a lack of ventilation in the joist space above the insulation. In many cases this is a result of the original design which has a very complex roof structure with a number of areas where special precautions in construction were required. In many cases these areas were not constructed as detailed, compounding the problems inherent in the design. Secondary deterioration and damage has resulted from water intrusion from the exterior. This intrusion most likely occurred more recently and is a result of deterioration of the materials from condensation to a point where they can no longer perform their original purpose. t 4 i c� PART II - EVALUATIONS The Architects were requested to evaluate three possiblities• for the repairs and restoration of Wellhouses 6 and 5. These are as follows: a. Repair of the roof structure retaining the existing design. b. Removal of the original roof structure and replacement with a new design and all new materials. C. Removal of the original roof structure and garage. Installation of a roof with a new design and new materials. Wellhouse No. 6 A. Repair of the existing structure. The investigation of the structures indicates that the existing structural members are sound and serviceable. The buildings original designs could be retained and the structures made serviceable for an extended period. The following measures should be undertaken under this proposal: 1. Remove all interior gypsum wallboard ceilings, vapor barriers and blanket insulation. 2. Remove all exterior M.D.O. plywood. 3. Remove existing shingles and built up roofing. 4. Remove and replace any deteriorated roof sheathing. This must be determined after the roofing is removed. 5. Install new roof sheathing as required. 6. Install new roof insulation on the exterior side of the roof sheathing. 7. Install new shingles over a plywood nail base on the sloped roofs and an adherred EPDM membrane roof on the flat portions. Create saddles and slope insulation for positive drainage of all roof areas. 8. Replace all entrance doors and frames with new insulated hollow metal doors and hollow metal frames. Use galvanized or stainless steel material at Chlorine Room. 9. We would recommend that the roof structure be left exposed on the interior as this is not a finished space. The interior of the exposed structure should be painted off - white. 10. Block up windows not required for operation of the facility. Windows needed or desired should be replaced. 11. Patch siding and restain entire building exterior. 12. The structure in the area of the roof hatch and at the clerestory in the office area should be "beefed up" by the installation of additional joists at the roof hatch and connection of the double 2 x 14 to the double 2 x 12 at the office clerestory. Installation of a sloped roof to eliminate the clerestory at the north side of the office would eliminate the drift load and take the excess load off the double 2 x 14. Refer to Plate No. 3. A second alternative to eliminate additional flat roof areas is shown on Plate No. 4. a i 13. The addition of insulation at the exterior walls would be desireable but would require removal and replacement of all exterior siding. The cost effectiveness of this is marginal considering the relatively good condition of the siding. Placing insulation and GWB on the interior walls of the pump room and chlorine room is not recommended. B. Replace entire roof structure I. Strip entire roof structure from the top of concrete block walls up. 2. Replace sill plates with new treated sill plates. 3. Install new roof structure of a new design. See Plate No. 5. It is presumed that the roof structure would be sloped with the possible exception of a flat roof in the area of the hatch. An attempt would be made to simplify the structure to enable use of a shingle roof with conventional attic insulation. In this alternative we would recommend the installation of a new gypsum wallboard ceiling with a vapor barrier and insulation above. 4. Replacement of the entire roof structure would most likely include elimination of the clerestory lighting and the associated problems with the ventilation and sidewalls. 5. Replace all entrance doors and frames with new insulated hollow metal doors and hollow metal frames. Use galvanized material at Chlorine Room. 6. Block up windows not required for operation of the facility. Windows needed or desired should be replaced. 7. Patch siding and restain entire building exterior. C. Replacement of roof structure and removal of the garage. 1. This scheme would include all elements of scheme B above plus the additional items listed below. Plate No. 6 shows removal of the garage while retaining most of the existing structure. Plate No. 7 includes a new roof structure along with removal of the garage. 2. Removal of the garage would result in the footings at the east Nall of the office portion of the building being above the frost depth required by code. This would require underpinning the existing footings or as an alternative, removing and rebuilding the entire east wall with footings at frost depth. Portions of the east wall such as the area across the corridor do not have footings. Underpinning or removal and rebuilding P g g of the east wall would be expensive. 3. New siding to match existing would be required on the east wall and the entire building should be repainted. 4. The forced air furnace for heating conditioning ing and air condi ng for the structure is located in the portion of the structure which would be removed. This would require removal and relocation of the furnace into the portion of the structure to remain. We have not investigated the condition of the furnace but based on its age, replacement rather than relocation may be prudent. r t f j 33 I i� t Wellhouse No. 5 D. Repair of the existing structure. 1. Remove all interior gypsum wall board ceilings, vapor barriers and blanket insulation. 2. Remove all exterior M.D.O. plywood. 3. Remove existing shingles and built up roofing. 4. Remove and replace any deteriorated roof sheathing (which must be determined after the roofing is removed). 5. Install new roof sheathing as required. 6. Install new roof insulation on the exterior side of the roof sheathing. 7. Install new shingles over a plywood nail base on the sloped roofs and an adherred EPDM membrane roof on the flat portions. Create saddles and slope insulation for positive drainage of all roof areas. 8. Replace all entrance doors and frames with new insulated hollow metal doors and hollow metal frames. Use galvanized material at Chlorine Room. 9. We would recommend that the roof structure be left exposed on the interior as this is not a finished space. The interior of the exposed structure should be painted off- white. 10. Block up windows not required for operation of the facility. Windows needed or desired should be replaced. 11. Replace all exterior siding. Install new furring and add rigid insulation to the exterior of the structure behind the new siding. The exterior finish should be selected to resist damage and vandalism, based on the conditions noted at the present structure. 12. Replace concrete stoops at both entrances. 13. Remove and replace or eliminate the screen walls at the entrance. E. Replace entire roof structure. 1. It is our opinion that the replacement of the entire roof structure on this building is not required, even if a different design is desired. Portions of the existing structure should be able to be retained and incorporated into a modified design. The estimate is based on modifying the existing structure. Plate No. 8 showed an alternative which retains the majority of the existing structure. 2. Eliminate all clerestory windows which are currently blocked up. 3. Replace all entrance doors and frames with new insulation hollow metal doors and hollow metal frames. Use galvanized material at Chlorine Room. 4. We would recommend that the roof structure be left exposed on the interior as this is not a finished space. The interior of the exposed structure should be painted off - white. t f 1 5. Replace all exterior siding. Install new furring and add rigid insulation to the exterior of the structure behind i- the new siding. The exterior finish should be selected to resist damage and vandalism based on the conditions noted at the present structure. 6. Replace concrete stoops at both entrances. s 7. Remove and replace or eliminate the screen walls at the entrance. 3 d i 1 3 s� i PART III - ESTIMA At this schematic stage we have not done any detailed estimating. Estimates included below are rough and should be considered for comparison purposes only. WELLHOUSE NO. 6 A. Repair existing structure, retaining existing profile as described in Part II, Item A above. Estimated Cost: $24,200 B. Replace existing roof structure in its entirety as described in Part II, Item B above. Estimated Cost: $33,700 C. Replace existing roof structure in its entirety while removing garage portion of the structure as described in Part II, Item C above. Estimated Cost: $35,800 WELLHOUSE NO. 5 A. Repair existing structure, retaining existing profiles as described in Part II, Item D above. Estimated Cost: $9,600 B. Replace existing roof structure in its entirety as described in Part II, Item E above. Estimated Cost: $10,800 t J 6 1_ i i PART IY - RECOMMENDATIONS Based on our investigations and analysis we would recommend the following: WELLHOUSE NO. 6 t We recommend that the alternative for repair of the existing structure ' be selected as the most prudent alternative. The condition of the existing structure is such that removal and replacement would be difficult to justify. This would not preclude modifying some roof areas to eliminate problems. One could easily justify retaining the flat roof area in the vicinity f the hatch for ease in working on the Y g i well. With roofing materials available today, flat roof areas could be tied into the other areas with no problem and result in trouble -free roofs. The biggest single factor in eliminating the problems which are currently being experienced would be the elimination of the insulation in the joist space. The roof structure is simply too complex to achieve adequate ventilation of all areas. We cannot recommend the removal of the existing garage structure. Even if no current use is in mind for the area, the cost of removal cannot be justified. The cost to remove the structure and related expenses exceed the cost to repair the structure in place. If continued use as a garage is not desired, the space could be converted to storage, office, or meeting rooms for functions such as athletic associations service groups, senior citizens, etc. It would appear a use could be found for this space. WELLHO NO. 5 We recommend that the existing roof structure be repaired rather than removed or replaced. Existing structural members are sound and only isolated replacement, if any, would be required. The structure would easily lend itself to some modification while retaining the present structural members. Retaining the flat roof area at the hatch could a easily be justified for ease in working on the well. We again feel the biggest factor in eliminating the current problems is the elimination of the interior ceiling finishes and the insulation in the joist space which results in a lack of adequate ventilation. i i p, I AT 2CC� / y � � G 4c Alternate A PLATE NO . 1 Retain Existing 8719 10/19/87 Roof Configuration WELL HOUSE NO. JOHNSON —SMITH ARCHITECTS BROOKLYN CENTER, MINNESOTA 219 N. 2ND ST. MINNEAPOLIS, MINNESOTA j. 7 F i a S 3 G r"' i i PLATE NO. 2 Alternate A _ Existing Configuration 8719 10/19/87 WELL HOUSE N0.5 JOHNSON —SMITH ARCHITECTS BROOKLYN CENTER, MINNESOTA 219 N. 2ND ST. MINNEAPOLIS, MINNESOTA i t / 11t5TAU. S+.aPEO ?-cap To � rt � ►.�,r� SNP w _ _ _ _ I OYEtZ'TQ6s51Nb of StR�U tZE: 3 3 / I l 1 Y , PLATE NO. 3 Alternate A -1 Modification of Existing 8719 10/19/87 Configurati _ WELL HOUSE NO. 6 JOHNSON —SMITH ARCHITECTS BROOKLYN CENTER, MINNESOTA 219 N. 2ND ST. MINNEAPOLIS, MINNESOTA A 3 i f ,f 3 i i f f } 1 i 7 Alternate A -2 PLATE. NO. 4 Modification of 5719 10/19/87 Existing Configuration I !_ WELL HOUSE NO.6 JOHNSON —SMITH ARCHITECTS BROOKLYN CENTER, MINNESOTA 219 N. 2ND ST. ! MINNEAPOLIS, MINNESOTA 3 O i S j f 3 i 1 t 3 I L PLATE NO. 5 Alternate B Replace Entire Roof 8719 10/19/87 Structure WELL HOUSE NO. 6 JOHNSON —SMITH ARCHITECTS BROOKLYN CENTER, MINNESOTA 219 N. 2ND ST. MINNEAPOLIS, MINNESOTA 3 S t 5 # y � 3 a' t e a q s 3 PLATE NO . 6 Alternate C Remove Garage and Retain 8719 10/19/87 Portion of Existing Roof Structure WELL HOUSE NO. 6 JOHNSON —SMITH ARCHITECTS BROOKLYN CENTER, MINNESOTA 219 N. 2ND ST. MINNEAPOLIS, MINNESOTA I f i f � f 7 � 3 i 5 i 7 e PLATE NO. 7 Alternate C -1 Remoye Garage and Replace 8719 10/19/87 Entire Roof Structure WELL HOUSE NO. 6 JOHNSON —SMITH ARCHITECTS BROOKLYN CENTER, MINNESOTA 219 N. 2ND ST. MINNEAPOLIS, MINNESOTA s 3 3 r 3 1 PLATE NO 8 Al ternate B . . 8719 � 10/19/87 _ WELL HOUSE NO. 5 JOHNSON —SMITH ARCHITECTS BROOKLYN CENTER, MINNESOTA 219 N. 2ND ST. MINNEAPOLIS, MINNESOTA 3 ROGER JOHNSON — RICHARD SMITH ARCHITECTS INC. 219 NORTH SECOND STREET / MINNEAPOLIS, MINNESOTA 55401 / 612- 338 -4241 November 3, 1987 Mr. Sy Knapp Director of Public Works City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Re: Architectural /Engineering Services Wellhouses No. 5 and 6 Dear Mr. Knapp: In response to your telephone call of October 27, 1987, we are pleased to submit the following proposal for the final design, contract documents, bidding and construction stage services for the repair of Wellhouses No. 5 and 6. The scope of the work as discussed and as covered by this proposal will include the following: - Complete bid documents and specifications for competitive bidding based on proposals A and D of our report dated October 19, 1987. These proposals are based on retaining and repairing the existing roof structures. - Bidding services including Addenda and pre -bid meeting at the site. - Drafting of construction contracts. - Processing of pay requests. - Pre at site. - One site visit and construction report at three hours. - Final review and punch list. We would propose to do this work on a lump sum basis for the fee of $6,400.00. This fee includes the additional time requested for a pre -bid and pre construction conference. These are unusual for a project of this size but may be necessary due to the complexity of the project. We would propose to handle the printing and mailing as a reimbursable at the rate listed below rather than to attempt to estimate this cost. Additional trips to the site authorized by the City's representative or work beyond the scope discribed above would be billed on an hourly basis. Hourly rates would be the same as those used for the preliminary studies which are: Principals $75.00 Draftsmen $38.00 Clerical $32.00 Consultants Direct Cost Reimbursables (printing, binding, postage, etc.) Cost x 1.10 Mr. Sy Knapp City of Brooklyn Center Comm No. 8719 Page 2 We again thank you for the opportunity to submit this proposal. We are in a position to start work, on the contract documents immediately. We shall await your response to the above. /Sincere , Richard H. Smith RHS:ltl i� 17 Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR DELIVERY OF ONE (1) FRONT END LOADER WITH ACCESSORY EQUIPMENT (APPROPRIATION WITHIN THE 1988 BUDGET) BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center that: 1. The specifications for one (1) four wheel drive articulated loader and accessory equipment as prepared by the Director of Public Works are hereby approved. 2. The City Clerk is hereby authorized and directed to publish an advertisement for bids for the furnishing and delivery of said equipment in accordance with the approved specifications. Said advertisement shall comply with the City's Purchasing Policy and the Uniform Municipal Contracting Law. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: CITY 6301 SHINGLE CREEK PARKWAY OF B ROOKLYN BROOKLYN CENTER, MINNESOTA 55430 TELEPHONE 561 -5440 EMERGENCY - POLICE - FIRE C ENTER 911 TO: Gerald G. Splinter, City Manager FROM: Sy Knapp, Director of Public Works DATE: November 18, 1987 RE: Specifications for Purchase of Front End Loader with Accessory Equipment The 1988 budget for the Street Maintenance Division of the Public Works Department provides for the purchase of a new front end loader with accessory equipment (bucket, quick- hitch, reversible snow plow and snow wing). The estimated cost for the new equipment is $135,000, while the value for the used equipment which we propose to trade -in (a 1968 loader and a 1956 motor grader) is $35,000, so that the net purchase price is estimated and budgeted at $100,000. As noted above, the new loader will replace 2 pieces of equipment; the 1956 motor grader and the 1969 front end loader. The motor grader is at a point where parts are hard to find when we need them. The last time, we had to use used parts because that was all that was available. The front end loader is getting to the point where parts will also be hard to find. We believe that, in the years to come, this is the most cost effective way to replace these two pieces of equipment. The new loader will be assigned the regular snow plow route that the motor grader has now. This machine will also be used for the front end loader duties. In the event of a very heavy snowfall with high winds and a lot of drifting, this machine would be the primary machine to open up roads for travel. Because of its maneuverability, it can be used in smaller areas than a motor grader. With its reversing front plow it can push snow in either direction or straight ahead. With the wing plow down, it will be used to plow streets in a normal snowfall. This machine will also be used for the large snow blower for loading trucks or blowing snow in open areas. Attached, for consideration by the City Council, is the proposed specifications for purchase of the new loader. Please note that these specificatons utilize ^ n MGJ November 19, 1987 Page two the "Total Cost Bid" concept wherein the basis for awarding the contract is the guaranteed total cost for operation and ownership of the equipment over a specified period of time (the proposed specifications specify a 5 year time period), rather than on the basis of the lowest initial cost for purchase only. A copy of a pamphlet explaining the concept and advantages of Total Cost Bidding is attached. This method of bidding has been tested and upheld in court on several occasions. A resolution approving the specifications and authorizing advertisement for bids is submitted for consideration by the City Council. Respectfully submitted, !' f l r f/ 1 Knapp Director of Public Works -ms end ... with the initial price. it's been in use Jl iany years by governmental agencies to evaluate L s downtime, can be ! hine costs and manage equipment purchases for controlled by specifying a replacement machine or a ong term/low cost. cash penalty after a certain number of hours a machine l Cost Bidding has proven to be a valuable tool to is out of service. Repairs are guaranteed not to exceed stically measure equipment value and quality. a specified bid amount. lit machines generally cost less ss in the Ion 9 Y g run. is the primary justification for higher initial �. Comparison of guaranteed Total Cost Bids illy indicate which machine is best. A performance bond binds the dealer to the THY BUY ON TOTAL COST BID? contract and protects the agency if the dealer goes out of business. `formal bids consider only initial price and " re long term repair A Total Cost Bid dependability and " ` p guarantees the resale , eciation. These costs value of the machine for a 5- y times add up to more year period by means of a the initial cost of the unit. And more importantly, repurchase option. You can you have made the purchase, you are "locked in" keep the machine, or if you ese costs for the life of the machine. decide to sell and can get a better price than the guaranteed minimum value... certainly do so. The important point is that you are protected. Good mechanical specifications can help �d out" undesirable hines, but enerall 9 Y�7 the Total Cost Bidding takes LI the e work out of icy has no control over 9 luality and design of the choosing the best bid. All hine to be purchased. "Specification models" major factors are bid items. 3ned only to sell at a low initial price complicate This protects the individual problem. making the � 9 purchase P INI decision and justifies the choice to the constituency and others. Total Cost Bidding makes long term cost a tem for evaluation re purchase. Bidders, ide a dollar amount rnally for a 5 -year )d) for the following: INITIAL PRICE DAILY MAINTENANCE COSTS REPAIR COSTS IT' AS SIMPLE AS THAT ... YOU DO GUARANTEED MINIMUM VALUE HAVE A CHOICE ... AND TCB CAN REAL TOTAL COST WORK FOR YOU1 CALL FOR BIDS FOR ONE (1) FOUR WHEEL DRIVE ARTICULATED LOADER AND ACCESSORY EQUIPMENT Sealed proposals endorsed with the title of the equipment and the bidder's name will be received at the office of the City Clerk of the City of Brooklyn Center, Hennepin County, Minnesota up to 11:00 a.m. on Tuesday, December 22, 1987, at which time bids will be opened and read. The equipment to be furnished consists of the following as called for in the specifications: ONE (1) FOUR WHEEL DRIVE ARTICULATED LOADER WITH QUICK HITCH, BUCKET, REVERSIBLE SNOWPLOW AND SNOW WING. Proposed forms of contract documents, including the forms and specifications therefor, are on file in the office of the City Clerk of the City of Brooklyn Center, Minnesota where they may be examined. Specifications and proposal blanks may be had for the contractor's individual use by applying to the City Clerk. No bidder may withdraw his bid within forty five (45) days after scheduled time of opening bids without the consent of the City. Bids must be made on the basis of the Total Cost Bid format as detailed in the specifications. No bids will be considered unless sealed and filed with the City Clerk prior to the closing time for receiving bids. Bid security in the amount of $5,000.00 must be submitted with each bid. The City Council reserves the right to waive any informalities in any bids received and reject without explanation any or all bids received. Mailed bids should be addressed to: City Clerk City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 By order of the City Council D. K. Weeks, Clerk Date: November 23, 1987 (Published in the Brooklyn Center Post December 3, 1987) CITY OF BROOKLYN CENTER 6301 SHINGLE CREEK PARKWAY BROOKLYN CENTER, MINNESOTA 55430 (612) 561 -5440 INVITATION FOR BIDS This invitation is issued to establish a contract to supply the City of Brooklyn Center with a commodity in accordance with the accompanying specifications. SPECIFICATIONS FOR: Four -Wheel -Drive Articulated Loader, with Quick Hitch, Bucket Reversible Snow Plow and Snow Wing, Per Attached Specifications. CONTRACT PERIOD: Date of Award through Five (5) years after delivery and acceptance. SUBMIT BIDS BEFORE BID OPENING TIME TO: City Clerk 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 BID OPENING TIME AND LOCATION: 11:00 a.m., December 22, 1987 Bid Opening Room, City Council Chambers City Hall, 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 BID DEPOSIT (SUBMIT WITH BID): Required - Five Thousand Dollars ($5,000.00) PERFORMANCE BOND: Required - See Paragraph No. 3 BROOKLYN CENTER CONTACT: Richard Ploumen, (612) 561 -5440 STANDARD TERMS AND CONDITIONS: SPECIAL TERMS AND CONDITIONS: See Articles 1 through 23 NOTE: This cover sheet is an integral part of the bidding documents. 1. INTENT OF SPECIFICATIONS 0 It is the intent of these bid specifications to seek bids for the furnishing and delivery of One (1) Four -Wheel -Drive Articulated Loader and Accessory Equipment as required by these specifications for the City of Brooklyn Center. This loader must meet or exceed the specifications herein. 2. BID DEPOSIT A certified check, cashier's check, or bid bond is required to be submitted with the bid in the amount of Five Thousand Dollars ($5,000.00). The bid deposits of unsuccessful bidders will be returned when a contract has been awarded or forty -five (45) days after the bid opening, whichever comes first. The bid deposit of the successful bidder will be returned after the contract has been awarded and the performance bond received. 3. PERFORMANCE BOND The successful bidder will be required to furnish to the City a performance bond (on forms provided by the City) and with sureties acceptable to the City Attorney's s Office. The performance bond shall be furnished within fifteen 15 ( ) days from the date of notification of award. The amount of the bond shall be the full amount of the guaranteed repurchase quoted on the vendor's proposal and shall guarantee performance on all the terms of the contract including guaranteed maintenance (paragraph 16), downtime (paragraph 17), and guaranteed repurchase (paragraph 19). The bond must remain in effect for the full term of the contract. 4. BASIS OF AWARD Award of the contract by the City of Brooklyn Center will be based upon the factors of total cost concept, repurchase amounts, trade -in offers, delivery date, parts and service facilities, analysis and comparison of specification details, past experience of the City, and the other factors mentioned in Paragraph The City reserves the right to collect and analyze data on the total cost to purchase and operate the machines bid based on the best information available and past experience. 5. PRICING The bidder(s) must be prepared, prior to award, to substantiate that their bid prices are no higher than the published factory list prices, plus freight, in effect at the time of the bid opening. Such substantiation will be made to the buying officials directly from said factory price lists and will be kept strictly confidential by the buying officials. Refusal to comply with substantiation of bid prices shall constitute a reason to reject said bid. 6. CONTRACT PERIOD The contract period shall commence as of the date of award by City and shall expire five (5) years after delivery and acceptance of the loaders by the City of Brooklyn Center. 7. NEW, CURRENT MODELS This equipment bid, under Section A of the Proposal, shall be new current advertised standard production models with all latest changes and features. Specifications are given in full later in these bidding documents. 8. USED EQUIPMENT The bidder may also submit an alternate bid for used equipment, under Section B of the Proposal. Such used equipment shall be 1987 or newer model year with five hundred (500) hours or less on each machine. Such used equipment must be bid to include the guaranteed maintenance and guaranteed repurchase. The vendor will be required to set up a demonstration of the proposed equipment. The City retains the right to purchase new or used equipment based on price, condition, repurchase price, and all the factors of paragraph D.3.2. 9. MANUFACTURER'S SPECIFICATIONS Two (2) complete sets of manufacturer's specifications and illustrated descriptions must be furnished with each bid. 10. DELIVERY The machine must be delivered fully set up and ready to be used with all the ordered features and options in operating condition. The City will pay no additional delivery, freight, or set -up charges over and above the stated price on the bidder's Proposal. The delivery point shall be: Brooklyn Center City Garage 6844 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 11. MANUALS The contractor agrees to furnish operator's manuals, repair manuals, and parts books at the time of delivery. 12. TRAINING PROGRAM The contractor agrees to provide a training program for City employees in sufficient scope to assure efficient and economical performance and maintenance of the equipment. 13. MAINTENANCE The City agrees to provide such preventive maintenance and daily and monthly services as prescribed by the manufacturer. 14. TIRES The City agrees to maintain the tires on the equipment and to be liable for any tire damage beyond normal wear. Tires, at the expiration of the five (5) year period will be, at the least, suitable for recapping. If not suitable for recapping, the contractor may deduct, from the guaranteed re- purchase price, the difference between the actual value of the non - recappable tires on the machine and the current value of an equal number of recappable tires, at the contractor's normal price to the City of Brooklyn Center. 15. SERVICE FACILITIES Because the maintenance of this equipment in good operating condition without protracted time out for repairs is critical, repair parts and service must be adequate and readily available. The bidder will certify that he maintains an adequate stock of parts within the Twin City Metropolitan Area and employs qualified service people within the area, available on short notice. The bidder shall state in his proposal the location of the service shop and parts depot. 16. GUARANTEED MAINTENANCE The vendor - contractor hereby agrees to furnish all parts and labor required to keep the unit (i.e. - the four - wheel -drive articulated loader with quick hitch, but not including the snow plow and wing) in good operating condition for the entire five (5) year period at the cost specified on the bid proposal form. Any cost for maintenance or repair will be borne by the vendor. The City will assume the costs of tire tubes, tire repairs, lubricating oils, filters, grease, fuel, antifreeze, cutting edges, glass breakage, brake linings, light bulbs and other similar items normally consumed in day -to -day operation. 17. DOWNTIME Throughout the five (5) year period, the vendor - contractor agrees to furnish at no cost to the City, after any continuous seventy -two (72) hour period of inoperability, (excluding weekends and holidays unless work is being performed at the job site during those hours), a loader unit in good operating condition equivalent to the unit called for herein. Should the contractor fail to provide a unit acceptable to the City, the contractor hereby agrees to credit the City twenty -five dollars ($25.00) per working hour, up to eight (8) hours per day, per unit for all downtime after the period cited above. Any units furnished or any monies credited are not to be construed as a penalty, but as liquidated damages to compensate for additional costs incurred by the City. 18. PAYMENT FOR GUARANTEED MAINTENANCE The contractor agrees to invoice the City an amount not to exceed one - fourth (1/4) of the total of the guaranteed maintenance amount one (1) year after delivery and one - fourth (1/4) each year thereafter (during the first year the machine is to be covered by the warranty.) Payment shall be made within thirty (30) days after the City has received and approved the invoice for payment. 19. GUARANTEED REPURCHASE The City retains the right to sell or trade or otherwise dispose of the equipment at its discretion at any time. Such action will terminate the contract for that particular machine. Should the City exercise its option to return a unit to the contractor at the expiration of the five (5) year agreement, the repurchase price will be paid to the City by the contractor prior to delivery of the unit. The contractor will make arrangements for and bear all costs of picking up the equipment. The City reserves the right to solicit bids for the sale of this equipment prior to the expiration of the contract and award to the highest bidder. The contractor hereby agrees to submit a bid not less than the amount of the guaranteed repurchase stated on its Proposal. Should the City exceed a total of 8,500 hours on the machine at any time during the contract period, the contractor shall have the right to declare the contract null and void. 20. WARRANTY A minimum one -year warranty is required on any loader bid. It must cover all parts and labor to keep the unit in good operating condition except those consumable items which are provided by the City, as detailed in Paragraph 16. Each bidder should submit two (2) copies of such warranty with his bid. In addition, the successful vendor shall apply for and provide copies to the City of any and all manufacturer's warranties for this equipment or for any parts or subassemblies, including the engine, tires, etc. 21. PAYMENT The City agrees to make a y g payment within thirty 30 days r ym y ( ) s after the unit has y been received, inspected, and approved by the Superintendent of Public Works. 22. QUESTIONS If you have questions regarding the machine specifications or want to make an appointment to inspect the trade -in machines, please contact Richard Ploumen, Superintendent of Public Works at (612) 561 -5440, extension 179. 23. TRADE -INS I The City of Brooklyn Center requests bidder(s) to submit bids for trading in two units of used equipment as indicated below. These units are to be traded in "AS -IS" and "WHERE -IS ". The City of Brooklyn Center assumes no responsibility for the condition or operation of these machines nor their continuance in their existing condition after the sale. All costs and risks (including insurance coverage) involved in the removal of the equipment from the site shall be borne by the successful bidder. These machines may be removed when the new machines are received. Unit No. 27 AND Unit No. 21 1987 Caterpillar Wheel Loader 1956, Model 12 Caterpillar Motor Serial No. 81J189, with Bucket only Serial No. 7302560, with Wing City ption To Retain Used Equipment The City of Brooklyn Center reserves the option to reject the bid(s) submitted for either or both of these units at any time within 60 calendar days after award of the contract. If this option is exercised by the City, the City will notify the successful bidder of its decision within that 60 day period and the "Net Purchase Price" for the new equipment will be increased by the trade -in value which that bidder submitted for the units(s) which the City elects not to trade -in. PROPOSAL (To be opened Tuesday, December 22, 1987 at 11:00 a.m.) PROPOSAL OF ADDRESS CITY, STATE, ZIP - PHONE for the furnishing and delivery of ONE (1) ARTICULATED FOUR -WHEEL -DRIVE LOADER WITH ACCESSORY EQUIPMENT AS SPECIFIED for the City of Brooklyn Center, in accordance with the attached spec- ifications which were submitted with this Proposal and upon which this Proposal is made. SECTION A - BRAND NEW EQUIPMENT Item No. Amount 1. Articulated four -Wheel -Drive Loader 1 $ with quick hitch, bucket, and reversible snow plow and wing, per attached specifications. a. Guaranteed repurchase amount for Item No. 1 ...................$ Brand of Loader Model No. Brand of Quick Hitch Model No. Brand of Reversible Snow Plow Model No. Brand of Snow Wing Model No. 2. a. Total purchase price of Item No. 1 $ b. Amount offered for trade -ins (see Article No. 23): City Unit Nos: 27 (1968 Caterpillar Loader) $ 21 (1956 Caterpillar Motor Grader) $ Total of Trade - ins ............................$ C. Net Purchase, if both units of used equipment are traded in. (subtract b from a) $ d. Plus five (5) year guarantee 1 $ $ maintenance (see Paragraph Nos. 16 -18) e. Subtotal (add c and d) ......... ..............................$ page 1 of 3 pages PROPOSAL OF Item No. Amount 2. f. Less five (5) year guaranteed repurchase amounts forItem No. 1 ................. ..............................$ g. NET TOTAL COST BID ............ ..............................$ SECTION B - USED EQUIPMENT (See Article No 8) 3. Articulated four -Wheel -Drive Loader $ with quick hitch, bucket, and reversible snow plow and wing, per attached specifications. a. Guaranteed repurchase amount for Item No. 3 ...................$ 4. a. Purchase price for Item No. 3 ...... ........................$ b. Amount offered for trade -ins Unit No. ...........$ Unit No. ...........$ Total Trade -Ins ........$ C. Subtotal (subtract b from a) ... ..............................$ d. Plus five (5) year guarantee maintenance .....................$ e. Subtotal (add c and d) ......... ..............................$ f. Less guaranteed repurchase for Item 3 ........................$ g. NET BID ........................ ..............................$ 5. Delivery date (in days after receipt of purchase order): Section A - New Equipment: days Section B - Used Equipment: days Manufacturer's specifications enclosed? (2 copies) Yes No State the location of your service and parts facility (See Article No. 15): page 2 of 3 pages PROPOSAL OF `�■� Number of trained and fully qualified service people for this equipment P Response time on service calls .... ............................... hrs Service contact person Service phone number State the value of your current local inventory for the items being submitted ... ..............................$ A certified check, cashier's check, or bid bond payable to the City of Brooklyn Center in the amount of Five Thousand Dollars ($5,000.00) must accompany this Proposal. By signing this Proposal the Bidder understands and agrees to the attached Terms, Conditions and Specifications, including Paragraph L.l entitled "NON- COLLUSION ". PROPOSAL PAGES MUST BE SUBMITTED IN DUPLICATE STATE YOUR FIRM'S FULL LEGAL NAME (This information is necessary for contract forms if award is made to your firm) SIGNATURE NAME (Please type name of contact person for contracts.) INCORPORATED IN THE STATE OF Payment should be made to: NAME (If different from full legal name) ADDRESS CITY, STATE, ZIP FEDERAL IDENTIFICATION OR SOCIAL SECURITY NUMBER: (Necessary before payment can be made.) page 3 of 3 pages SPECIFICATIONS FOR ONE ARTICULATED FOUR -WHEEL DRIVE 3.20 YARD LOADER WITH 12 FOOT WING AND 12 FOOT REVERSIBLE SNOW PLOW GENERAL SPECIFICATIONS: Unit bid shall be current advertised, standard production model with all latest changes and features. WHEELBASE: 9' minimum ENGINE: Diesel powered, turbocharged, 150 net H.P. minimum at governed RPM. Shall include the following: Water cooled. * Dry type air cleaner, 2 stage with service indicator. Low temperature starting system. * Full flow oil filter, fuel filter, governor. * Passive type fuel heater. * Rain protected exhaust stack, muffler. * Direct electric starting. * Lockable engine side panels. * Fifty (50) gallon fuel tank minimum. TRANSMISSION: Single lever control, full powershift with neutral starting safety switch. Unit shall have 4 forward speeds (minimum), capable of reaching a speed of at least 20 miles per hour, and 3 reverse speeds (minimum), capable of reaching a speed of at least 15 miles per hour. AXELS: Fixed front axle. Rear axel shall have a total of 30 degree oscillation minimum. No spin differential. FINAL DRIVE: Planetary reduction, outboard in each wheel. STEERING: Articulated frame, full hydraulic power, dual 3.5" steering cylinders minimum with a minimum 70 degree steering angle, multiple position tilt steering column. BRAKES: Service - Caliper disc on all wheels, air over hydraulic actuation, automatic transmission declutch on brake application. Shall have air dryer. Parking - Mechanical, shoe type. Emergency - Automatic application on pressure drop. Specifications cont'd Page two HYDRAULIC SYSTEM: Lift Cylinders - Two (2) double acting, 6" bore minimum. Tilt Cylinders - Two (2) double acting, 4.5" bore minimum or one (1) double acting 6.25" bore minimum. Four position lift circuit with adjustable automatic kickout from horizontal to full lift. Three position Tilt circuit with adjustable bucket positioner. Relief value setting 2500 psi minimum. 21 gallon minimum hydraulic tank capacity. LIFT ARMS: Boxed frame or solid steel construction. Sealed pins at all hinge points with 50 hour service intervals minimum. Shall be equipped with Balderson quick coupler model 4646C3 or approved equal. CAB: R 0 P S sound suppressed cab, shall meet OSHA 8 hour decibel level standards. Shall have front and rear wipers and washers, heater and defroster fan, pressurized and filtered air circulation system, steps on each side of cab with grab handles, suspension type operators seat, dual rear view mirrors outside, 1 rear view mirror inside, door locks and hold open latchs. Cab must be mounted on rear module. BUCKET: General purpose loose material bucket with four piece reversible bolt -on cutting edge installed. Shall have integral spillplate, 3.20 cu. yd, struck capacity minimum. Balderson female quick coupler, model 44884. or approved equal. ELECTRICAL: 50 AMP ALTERNATOR MINIMUM. 2 - h.d. 12 VOLT 170 amp hr. batteries minimum. Dual front and rear working lights, dual stop and tail lights, turn signals, headlights and brake lights. Furnish back up alarm, horn, slow moving emblems, 12 volt radio converter, flood lights, front and rear and wing lights, installed on right side of cab. DIMENSIONS: Dump clearance, at full height - 9'0" minimum. Reach at full lift and 45 degree discharge - 3 minimum. Static tipping load at full turn with optional tires 75% CaC12 filled - 22,000 lbs. minimum Breakout force - 29,500 lbs. minimum Specifications cont'd Page three INSTRUMENTS, GAUGES Shall include: OR WARNING SYSTEM: Air cleaner service indicator. Hydraulic reservior sight gauge. Ammeter. Coolant temperature gauge. - Oil pressure gauge Air pressure gauge Fuel level gauge. Engine hour meter. Converter temperature gauge. Hydraulic oil temperature. CAP LOCKS: Oil Filter Oil dipstick Fuel tank Hydraulic reservoir Radiator FENDERS: Front and rear. TIRES: First line, 23.5 x 25. Radial XRA, 75% cacl. rear. COLOR: One coat primer and one coat manufacturer's yellow. TRADE -IN: Successful bidder will be required to take in trade the following described equipment owned by the City of Brooklyn Center: One (1) 1968 Caterpillar 950 Wheel Loader. Serial #81J189, Unit 27. One (1) 1956, Model 12 Caterpillar Motor Grader Serial #73G2560 with wing, Unit 21. ADDITIONAL ITEMS: Reversible Snowplow and Wing: Furnish and install hydraulic reversible snowplow with heavy duty spring trip, 12' - 0 " cutting edge minimum and snow plow wing with 12' -0" minimum cutting edge. Plowing width of reversible plow at 35 degree angle shall exceed tire width by a minimum of 4 inches on each side. Wing mount forward of loader articulation. Wing mount not to exceed overall width of loader. Snow wing shall be fitted with female adapter to male master coupler. Snow wing shall have added reach of up to 22 inches and be hydraulically controlled from the cab. Snowplow and wing shall be standard manufactured models which do not require major modifications to meet these specifications. Quick Coupler Furnish one additional Balderson female quick coupler, model 44884. MEMORANDUM TO: Gerald G. Splinter, City Manager FROM: Brad Hoffman, HRA Coordinator' DATE: November 20, 1987 SUBJECT: Motor Vehicles Four (4) motor vehicles are before the council for authorization to purchase next Monday. The first is a replacement vehicle for the police department. I have attached a memorandum from the police department proposing the' purchase of a used vehicle to replace the destroyed squad car. Second, the utility department is requesting a 3/4 ton cab and chassis truck to replace a 1978 3/4 ton truck. The vehicle is used as the well and lift station maintenance vehicle. It is used to transport heavy equipment. The third vehicle is a mid -size pickup to replace a 1980 Chevy Luv. The vehicle also belongs to the utility department and is used by meter readers, for parts running, and as a general vehicle for the department. The fourth vehicle is also a mid -size pickup with an extended cab for the engineering department. It is used by the engineering tech inspector. The extended cab is used to store tool boxes and tripods. This vehicle will replace a 1980 Ford Courier. i /l Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING THE PURCHASE OF A REPLACEMENT SQUAD CAR WHEREAS, the City's 1985 Chevrolet squad car (Unit No. 318) was destroyed in an accident on October 23, 1987; and WHEREAS, quotations for furnishing a used vehicle have been obtained: Brookdale Chrysler 1987 Plymouth Caravelle $8,534.25 National Car Rental 1987 Chev. Celebrity $9,999. and up Avis Car Rental 1987 Plymouth Reliant $9,500. and up NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, that: 1. The quotation submitted by Brookdale Chrysler in the amount of $8,534.25 for a 1987 Plymouth Caravelle be accepted. The City Manager is authorized and directed to proceed with the purchase of said vehicle. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. MEMORANDUM TO: Gerald G. Splinter, City Manager FROM: James Lindsay, Chief of Police DATE: November 19, 1987 SUBJECT: Replacement of Squad Car Squad car 318 was damaged in an accident and is beyond repair. After reviewing several options, it would appear that the purchase of a used lease vehicle would be the most appropriate way to go. This is similar to what we did two years ago when we purchased a used rental vehicle from Avis Rent -a -Car. Attached please find a memorandum from Captain Kline outlining the various leasing and rental companies' available stock. Brookda le Chrysler Leasing Company appears to offer the best deal; a 1987 Plymouth Caravelle for $8,500.00 plus $34.25 for filing fees for a total of $8,534.25. Dick Plouman, from the City Garage, had the vehicle inspected and states there appears to be no mechanical defects and the vehicle does not appear to have been in an accident. On Squad 318, the insurance company settled for $6,000.00, with a $500.00 deductible, netting $5,500.00. Because of the low bids received on the 1987 vehicles, the mobile budget has a surplus of $4,851.00, making a total of $10,351.00 available for this purchase. I recommend the City purchase the 1987 Caravelle from Brookdale Chrysler Leasing. As in the past I will be driving this vehicle until the new vehicles come in. MEMORANDUM TO: Chief Lindsay FROM: Captain Kline DATE: November 13, 1987 SUBJECT: Lease Car Purchase The following car rental agencies were contacted concerning the purchase ase of an 1 87 mid - sized, 4 -door, sedan with air and tilt wheel: National, Avis, Hertz, Budget and Brookdale Chrysler - Plymouth. The rice range quoted for vehicles s P 9 i s o equipped q with 9 mileage averaging between 14,000 and 20,000 miles was between $9,999 and $10,300, with the exception of one (1) vehicle that Brookdale Chrysler had which was priced at $8,500. The vehicle is a 1987 Plymouth Caravelle, 4 -door, sedan with power options, tilt wheel and split front seat. It has 16,000 miles on it. Due to the low cost, we had the garage check the vehicle mechanically and inspect it for any apparent accident damage. Dick Ploumen advised me that the car appears to be sound mechanically and has no accident history from what they could detect. The vehicle is a lease turn -back from their one (1) year lease program. The vehicle appears to be by far the best value for the money that we could come up with in a survey of those rental companies checked and I would recommend purchase. The total cost to the city after all fees are paid is $8,534.25. LEASE CAR PURCHASE SURVEY MID -SIZED 4 -DOOR AUTOS National Car Rental - Mileage 16,000 - 20,000 Miles Chev Celebrity 1987 $ 9,999 & Up Pont 6000 1987 10,300 & Up Buick 1987 10,300 & Up Olds 1987 10,300 & Up Hertz Car Rental - Mileage 14,000 - 20,000 Miles *Thunderbird 1987 $10,300 & Up *Cougar 1987 10,300 & Up * Both body styles were 2 -door and unacceptable. Rear wheel drive. Avis Car Rental - Mileage 16,000 - 20,000 Miles Plymouth Reliant 1987 * *$ 9,500 & Up Dodge Aries 1987 ** 9,500 & Up * *No tilt wheel or deluxe equipment at $9,500. Budget Car Rental Same car selection and prices as National above. Brookdale Chrysler Leasing - Mileage 16,000 Miles Plymouth Caravelle 1987 $8,500 i CITY 6301 SHINGLE CREEK PARKWAY OF MINNESOTA 55430 BROOKLYN BROOKLYN CENTER, TELEPHONE 561 -5440 C ENTER EMERGENCY - POLICE - FIRE 911 TO: Gerald G. Splinter, City Manager FROM: Sy Knapp, Director of Public Works DATE: November 18, 1987 RE: Purchase of Two Trucks for Public Utility Division (One Three - Quarter Ton Cab Chassis Truck and One Mid -Size Pickup Truck) Authorization is requested to purchase two replacement trucks for use in the Public Utility Division as outlined below: EXISTING EQUIPMENT PROPOSED REPLACEMENT Unit No. Description Description 643 1978 Ford 3/4 ton pickup with 3/4 ton pickup with utility -type standard pickup bed body (see photo of body -type attached) 641 1980 Chevrolet LUV pickup Mid -sized pickup These are the only two units proposed to be replaced in the two year period 1987 -88. The cost for these units would, of course, be charged to the Public Utility Fund. Brad Hoffman, in cooperation with Dick Ploumen, has obtained proposals for the purchase of these units, and has prepared the appropriate resolutions for consideration by the City Council. Respectfully submitted, Sy Knapp Director of Public Works SK: jn ?9U W CM (: �• j �,; - tee � �° xr.�'�.�'. �Y` *+� .�` „� a ri � � � },», -�'q � �,:r. ��"� � r`R? r>`.` nr ' °i �,. t ' �f Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING THE PURCHASE OF A 3/4 TON CAB - CHASSIS FOR THE PUBLIC UTILITIES DEPARTMENT WHEREAS, the City has determined that the 1978 Public Utility 3/4 ton truck needs to be replaced; and WHEREAS, the City obtained quotations as follows: Thane Hawkins Polar Chevrolet $10,446. Superior Ford $10,524 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the quotation from Polar Chevrolet in the amount of $10,446 be accepted and that the City Manager is authorized and directed to purchase said vehicle. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING QUOTATION AND AUTHORIZING THE PURCHASE OF A MID SIZE PICKUP FOR THE PUBLIC UTILITIES DEPARTMENT WHEREAS, the 1988 budget authorized the purchase of mid size pickup for the Public Utilities Department; and WHEREAS, quotations were received in the amount of: Thane Hawkins Polar Chevrolet $8,087. Superior Ford $8,777. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brooklyn Center accepts the quotation of Polar Chevrolet in the amount of $8,087 and authorizes and directs the City Manager to purchase said vehicle. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in.favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. � J �I Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING QUOTATION AND AUTHORIZING THE PURCHASE OF A MID SIZE EXTENDED CAB WHEREAS, the 1988 budget authorized the purchase of a mid size pickup extended cab for the Engineering Department; and WHEREAS, quotations were received in the amount of: Thane Hawkins Polar Chevrolet $8 Superior Ford $9,653. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brooklyn Center accepts the quotation of Polar Chevrolet in the amount of $8,688. and authorizes and directs the City Manager to purchase said vehicle. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. (IBJOCOR) CITY OF BROOKLYN CENTER GENERAL FUND BUDGET JUSTIFICATION OF CAPITAL OUTLAY REQUESTS 1. Department: Engineering Dept. #: 41 Object #: 4553 2. Give description and quantity of item requested. Indicate date desired. Pickup with topper 3. Describe the necessity for and /or benefits or savings expected from this item. The inspector's vehicle is a 1980 Ford Courier. Mechanically the vehicle is excellent with an operating cost of only $.16 per mile. The body has failed. By 1988, floorboards, fenders and box will have to be replaced. The cost of replacement is very near the cost of a new vehicle. The vehicle is needed to provide transportation for the inspector and testing equipment to job sites throughout the City. The testing equipment is valuable and cumbersome is difficult to secure in the back of a pickup. A topper affords the security and protection needed while maintaining accessibility. 4. If the item requires an increase in personal services for the activity, state the job title(s) contingent upon the item. This item requires no increase in personal services. 5. Indicate any expenses necessary to place this item in operation and whether these expenses are included in your budget request. All expenses to place this item in operation are included. 6. List any item which will be replaced by this purchase. State recommendations for disposition of this item. For example, trade -in, salvage, discard, etc. The 1980 Ford Courier will be declared surplus and sold at auction. 7. Estimated Cost Quantity Unit Cost Total Cost Trade -in Net Total Cost 1 $9,500 $9,500 None $9,500 r" t� /i Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACKNOWLEDGING GIFT FROM THE BROOKLYN CENTER LIONS CLUB ----------------------------------- WHEREAS, THE BROOKLYN CENTER LIONS CLUB has presented the City a gift of one thousand five hundred dollars ($1,500) and has designated that it be used to pay the travel expenses incurred during the fiscal year 1987/88 for Gator, the Police Department canine, and his handler to training and competitition sites; and WHEREAS, the City Council is appreciative of the gift and commends the Brooklyn Center Lions Club for its civic efforts: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center to acknowledge the gift with gratitude; and BE IT FURTHER RESOLVED that the gift of $1,500 be appropriated to the General Fund Police Department Budget to be used to pay traveling expenses for the Department's canine unit. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. J Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING ADJUSTMENTS TO THE 1987 BUDGET OF THE NORTH METRO CONVENTION AND TOURISM BUREAU WHEREAS, the City of Brooklyn Center has, entered into an agreement with the North Metro Convention and Tourism Bureau; and WHEREAS, the agreement provides that "the budget may be modified without prior consent of the City Council, providing that any adjustments shall not be greater than ten percent of the amount indicated for that item as it appears in the budget "; and WHEREAS, the original 1987 budget was based on an average three percent tax income, and after the first six months of 1987 the budget was adjusted downward because of lower than expected income received; and WHEREAS, since that time, the tax income has risen sharply and made additional funds available; and WHEREAS the adjustment of certain items o 7 f the budget to reflect the increased income is greater than ten percent of the amount indicated for those items as they appear ear in the budget; and WHEREAS, the Board of Directors of the North Metro Convention and Tourism Bureau, at its meeting of October 14, 1987, approved the attached budget; and WHEREAS, the adjusted budget reflects appropriate and needed changes in the various categories while maintaining the requirement that the Bureau not expend any sums beyond its revenues. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, requisite prior consent be given to the proposed adjusted budget of the North Metro Convention and Tourism Bureau. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. i TBE NEW� NORTH CORRE)OR October 29, 1987 TO: Mr. Rich Theis, Brooklyn Center City Council i/" Mr. Al Erickson, City of Brooklyn Park Mr. Bill Hunt, City of Fridley FROM: Charlie Cook, Executive Director Subject: 1) Revision in anticipated 1987 Income. II� 2) Revision of 1987 Budget — requiring City Council approval. The original 1987 Budget was based on an average 3% tax income of $19,000.00 per month, for a Total Budget of $228,000.00. Through June, the 3% tax income averaged $18,396.76 per month and the Budget was adjusted downward to $221,000.00. Since June, the 3% tax income has risen sharply with total year -to -date income, through October, at $201,722.03, for a monthly average from January at $20,172.20. Anticipated income for November and December should be approximately $37,000.00, making the total 1987 income about $239,000.00, or $18,000.00 over that anticipated last June. The revised 1987 Budget reflects two things: 1) Fifteen Thousand of the eighteen thousand additional dollars will be used to develop and produce the Bureau's 1988 literature. In 1987, sixty thousand folders, in shell form, were produced, with 15,000 being printed for 1987 promotional activities. Distribution outlets, direct mail, and advertising response, required that all 60,000 folders be printed; therefore, none are in supply for 1988. 2) All areas of the Budget were reduced in order that every available dollar could be used in a Fall Advertising Campaign. North Metro's identity in the Twin Cities Market is the Bureau's prime objective; therefore, it was important that the Spring /Summer Ad Campaign be continued. Cityof Fridley City of �.,,:w Sa Brooklyn '- Park s 7 �' - �....„. City of Brooklyn Center r a 4�x ` c ....bk?,.s,,.`.s's.w s, 10 MINUTES TO METRODOME AND DOWN TOWN �11SSISSIPPI ` MINNEAPOLIS - RIVEf'I`_ $. PARTICIPATING PARTICIPATING PARTICIPATING HOTELS /MOTELS CHAMBERS CITIES >� 0 The Northland Inn 0 Ramada Hotel —North 0 Brookdale Motel OF COMMERCE City of NORTH METRO & Conference Center (612) 566 -8000 (612) 872 -4435 North Hennepin Brooklyn Park CONVENT (Opening January 1988) Thrifty Scot Motel Sunliner Motel Chamber of Commerce City of (612) 535 -8354 0 (612)566 -9810 Thri AND TOURISM © Bronco Motel (612) 571 -0420 (612) 424 -6744 Brooklyn Center Budgetel Inn (612) 424 -2277 Q (612) 561- m (612) 5 71 - 9440 d Inn Brooklyn Center City of Fridley BUREAU iQ Sheraton Northwest (612) 561 (612) 5 Chamber Commerce 612) 66 8 50 (612) 566 -8855 O Holiday Inn North 6040 Earle Brown Drive, #200 (612) 566 -4140 Fridley Chamber Q Hiway view Motel of Commerce Brooklyn Center, MN 55430 (612) 533 -6455 (612) 571 -9781 (612) 566 -7722 Page 2 Major line items in the Adjusted Budget that exceed the 10% change, requiring City Council approval, are as follows: A. ADMINISTRATION Salaries (reduced) — The Bureau's Sales /Secretary resigned in September and will not be replaced until early 1988. Secretarial /Temp (increased) -- Secretarial Services are being used in lieu of a Sales Secretary. Postage (increased) — This Fall, 11,000 households, outside the Metro Area, received literature through direct mail. Office Equipment (increased) — To purchase a copy machine. B. MARKETING Meeting Planners Guide (reduced) -- Cost was less than anticipated. Visitors Guide (increased) — Recently being developed. Weekend Package (increased) — Increased demand. Mini - Meeting Planner (reduced) — Cost was less than anticipated. Shell Folder (increased) — Supply exhausted. Needs to be revised. Group Advertising (increased) Weekend /Tourism Advertising (increased) Agency Fees /Production (increased) C. SALES /SALES PROMOTION — All items decreased. D. PUBLIC RELATIONS — All items decreased. (:Ti�"rfes E. Cook Executive Director CEC:deb cc: Mr. John Okerstrom, President NORTH METRO CONVENTION & TOURISM BUREAU 1987 Budget Revisions — October 1987 I. ADMINISTRATION: ITEM BUDGET REVISION CHANGE Salaries $ 50,000.00 $40,804.75 $- 9,195.25 FICA - Employer 3,600.00 3,221.33 - 378.67 Federal Unemployment 224.00 56.00 168.00 State Unemployment 1,800.00 1,117.66 - 682.34 Telephone 3,500.00 3,377.00 - 123.00 Office Supplies 1,000.00 800.00 - 200.00 Rent 9,700.00 9,729.94 + 29.94 Utilities 0.00 0.00 0.00 Secretarial /Temp. 2,000.00 3,301.00 +1,301.00 Postage 1,200.00 2,189.93 + 989.93 Auto /Parking 2,700.00 2,137.00 - 563.00 Loan & Interest 13,200.00 13,207.95 + 7.95 Printing & Stationery 2,000.00 2,168.18 + 168.18 Office Furniture 2,500.00 2,562.38 + 62.38 Office Equipment 1,500.00 2,457.40 + 957.40 Audit 2,000.00 2,000.00 0.00 Workers Comp. 750.00 837.00 + 87.00 Benefits 3,500.00 3,776.07 +' 276.07 Liability Insurance - O &D 2,909.00 2,909.00 0.00 Liability Insurance - General 600.00 511.00 - 89.00 Other 1000.00 300.00 - 700.00 $105,683.00 $97,463.59 $- 8,219.41 U. MARKETING ITEM BUDGET REVISION CHANGE Direct Mail Collateral $ 0.00 $ 0.00 $ 0.00 Meeting Planners Guide 2,000.00 900.00 - 1,100.00 Visitors Guide 10, 000.00 15, 000.00 + 5,000.00 Weekend Package 1,500.00 2,329.00 + 829.00 Meeting Planner 1,000.00 592.15 - 407.85 Shell Folder 0.00 15,000.00 +15,000.00 Group Response Card 0.00 0.00 0.00 Reference Books 150.00 99.80 - 50.20 Group Advertising 15,000.00 16,159.00 + 1,159.00 Weekend /Tourism Advertising 35, 000.00 42,171 .07 + 7,171.07 Agency Fees /Production 16,000.00 19,914.35 + 3,914.35 Contingency 0.00 0.00 0.00 $80,650.00 $112,165.37 $ +31,515.37 III. SALES /SALES PROMOTION ITEM BUDGET REVISION CHANGE Hotel Expense - Travel $1,500.00 $1,000.00 $- 500.00 Meal Expense - Travel 500.00 275.00 - 225.00 Entertainment - Travel 200.00 100.00 - 100.00 Entertainment - Local 750.00 750.00 0.00 Airline Expense 300.00 105.00 - ' 195.00 Car Rental 200.00 16.00 - 184.00 Trade Shows /Booth 1,500.00 1,288.50 - 211.50 Sales Blitz /Participation 2,000.00 876.00 -1,124.00 Contingency 0.00 0.00 0.00 $6,950.00 $4,410.50 $- 2,539.50 IV. MEMBERSHIPS ITEM BUDGET REVISION CHANGE Minnesota Assn. of Conven- tion Bureaus $ 300.00 $ 415.00 $+ 115.00 Metro Assn. of Convention Bureaus 0.00 0.00 0.00 American Society of Assn. Executives 174.00 174.00 0.00 Minnesota Society of Assn. Executives 468.00 200.00 - 268.00 American Society of Travel Agents 0.00 0.00 0.00 Hotel Sales & Marketing Assn. 75.00 0.00 - 75.00 Nat. Employees Serv. & Rec. Assn. 0.00 0.00 0.00 MN Employees Serv. & Rec. Assn. 0.00 0.00 0.00 Brooklyn Center Chamber 1,500.00 1,500.00 0.00 Fridley Chamber 1,500.00 1,500.00 0.00 North Hennepin Chamber 1,500.00 1,500.00 0.00 Amn. Chamber of Commerce Executives 0.00 0.00 0.00 Meeting Planners International 200.00 0.00 - 200.00 $5,749.00 $5,289.00 $- 460.00 V. PUBLIC RELATIONS ITEM BUDGET REVISION CHANGE Public Relations $20,000.00 $15,975.61 $- 4024.39 Local Promotions 2,000.00 1 - 816.68 $22,000.00 $17,158.93 $- 4,841.07 TOTAL ALL ITEMS $221,000.00 $236,487.39 $+15,487.39 Anticipated 1987 Income 239, 000.00 Residual $ 2,512.61 NORTH METRO CONVENTION & TOURISM BUREAU Board of Directors Meeting October 14, 1987 Present: Lou Hedberg, Jim Clouser, Ed Elmer, Arlo Johnson, George Voorhees, Allan Fagley, Mike Schroer, Dan Ficken, John Okerstrom, Bill Hunt, Karen Hendrickson Lonnie McCauley — Guest Charlie Cook (Staff) SPECIAL NOTICE Although the Board of Directors always meet the second Wednesday of each month, the November Board of Directors Meeting will be held on Tuesday, November 10th as November 11th is Veterans Day, and is a vacation day for City Officials on the Board. President Okerstrom called the meeting to order at 3:45 p.m. SEPTEMBER MINUTES The Minutes were reviewed. Dan Ficken made the Motion to approve. Mike Schroer seconded and the Motion carried unanimously. FINANCES September finances were reviewed. Dan Ficken made the Motion to approve. Jim Clouser seconded, and the Motion carried unanimously. OFFICERS & DIRECTORS LIABILITY INSURANCE After reviewing Minnesota Chapter 326, Ed Elmer advised that the Board's. insurance coverage was not needed, but to keep the insurance for the time being as the consti- tutionality of Chapter 326 may be tested. O &D insurance will be placed on the agenda two months prior to expiration date for re- review. DIRECTOR'S REPORT Cook reviewed Public Relations, Advertising, Group Leads and Sales Promotion activities for September. SALES /SECRETARY POSITION Cook advised the Board that the office could function for the balance of 1987 without replacing Toni Schutz, and requested approval to use the unused salary for advertising. Ed Elmer made the Motion to go without the additional staff member until 1988 and use the money for advertising. Bill Hunt advised the Board that line item changes of 10 %, or more, required City Council approval from all three cities. George Voorhees seconded the Motion, and it carried unanimously. FUND REQUESTS The Board reviewed requests for funds from the Brooklyn Center Fire Department, BOARD OF DIRECTORS MEETING — October 14, 1987 Page 2 Fridley 1 49er Days, and a loan request from the Fridley J.C.s in connection with a calendar promotion., Ed Elmer instructed the Board that under the Minnesota Statutes by which the Bureau operates, money may only be given to other non - profit organizations, in connection with tourism related events, for use to advertise and promote to potential visitors outside the area. Dan Ficken made the Motion to provide only an equal amount of money to Fridley's '49er Days, Brooklyn Center's Earle Brown Days, and Brooklyn Park's Tater Days in 1988, and that the money only be used for advertising and promotion to potential visitors outside the area. Bill Hunt advised the Board that he believed the Motion to be too restrictive. Jim Clouser seconded the Motion and it passed by majority vote, with Bill Hunt voting against. OTHER ITEMS FOR REVIEW 1. John Okerstrom read letters of resignation from Steve Anderson and Ed Elmer, then advised the Board that Ed Elmer, representing the Brookdale Motel, was re- elected. 2. Cook advised the Board that increasing the General Liability Coverage to One Million Dollars would cost an additional $524.00 per year. Cook was instructed to review the premium with the insurance agent. Bill Hunt made the Motion to give Cook the authority to expend the additional money. Al Fagley seconded the motion, and it carried unanimously. 3. Ed Elmer advised the Board on the low amount of money the Federal Government is spending to attract foreign tourism, and instructed Cook to write a letter to Asst. Secretary of Commerce, Donna Tuttle, on our dismay on the lack of spending. Ms. Tuttle heads up the Department of Commerce's United States Tour and Travel Services (USTTS). 4. The November Board Meeting was changed from November 11 to November 10, as the 11th is a day off for City employees. 5. Cook reviewed the latest information on I -694 construction, and the activities by the Coalition of Northern Mayors with the House Metro Affairs Committee regarding construction of Highway #610. If available, Cool: will have Als. Marcia Stock, Public Affairs Officer, MnDOT Golden Valley, to answer questions at the November meeting. 6. Cook advised the Board that he was very pleased with the advertising services of Busch Plus Partners, but that other advertising agencies want to bid for the account. Cook was instructed to get pricing information from Busch Plus Partners, and invite other ad agencies to bid in early 1988. ADJOURN BOARD MEETING George Voorhees made the Motion to adjourn. Jim Clouser seconded the Motion and it carried unanimously. BOARD OF DIRECTORS MEETING — October 14, 1987 Page 3 NEXT BOARD OF DIRECTORS MEETING Holiday Inn - Brooklyn Center (The Ramada Hotel -North prior to November 3rd) 2200 Freeway Boulevard, Brooklyn Center November 10, 1987 (Tuesday) 3:30 p.m. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AMENDING ARTICLE VII OF THE ADVISORY COMMISSION BYLAWS WHEREAS, the City Council, upon recommendation of the Brooklyn Center Park and Recreation Commission, deems it appropriate to revise Article VII of the City's advisory commission bylaws regarding general provisions. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that Article VII of the City's advisory commission bylaws is hereby amended as follows, where underlines indicate new matter and brackets indicate matter to be deleted. Article VII. General Provisions No member of the Commission or its Committees shall be authorized to speak on behalf of the Commission publicly, unless the Commission has first [considered and approved such statements] discussed the subject and said member is communicating the ideas or issues agreed to by the Commission Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING REIMBURSEMENT OF EXPENSES FOR JAMES MOFFET REPRESENTING THE ALL - AMERICA CITY COMMITTEE WHEREAS, the City of Brooklyn Center was named a 1986 All- America City; and WHEREAS, Mr. James Moffet, chairman of the Brooklyn Center All- America City Committee represented the committee at the National Civic League's conference on civic renewal in Boston, Massachusetts; and WHEREAS, expenses for airfare and the conference fee in the amount of $415.50 were paid for by Mr. Moffet; and WHEREAS, the City of Brooklyn Center wishes to reimburse Mr. Moffet for these expenses incurred while representing Brooklyn Center. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that Mr. James Moffet be reimbursed $415.50 for expenses for airfare and conference fees for attending the National Civic League's conference on civic renewal in Boston, Massachusetts while representing Brooklyn Center and the Brooklyn Center All - America City Committee. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION OF INTENT TO IMPLEMENT A COOPERATIVE REFUSE AND RECYCLING COLLECTION SYSTEM IN THE CITY OF BROOKLYN CENTER WHEREAS, the Metropolitan Council and Hennepin County Solid Waste Master Policy Plans call for rapid development of recycling and other forms of resource recovery in place of landfills; and WHEREAS, organized refuse collection is essential for development of a cost - efficient curbside recycling program; and WHEREAS, current landfill sites are at or near capacity and new landfills are severely limited in number; and WHEREAS, the City of Brooklyn Center currently has multiple refuse collectors duplicating service on city streets which cause deterioration of streets, and produces additional traffic and redundant noise which detracts from the safety and welfare of the community; and WHEREAS, organized collection would benefit the taxpayers since collection costs are anticipated to be lower, er, and reducing the number of garbage trucks on streets will reduce maintenance costs; and WHEREAS, organized refuse collection will benefit the waste haulers by providing more efficient and economical operations; and j WHEREAS, the Minnesota Legislature has provided means for cities to provide organized collection through procedures established in the amended Waste Management Act of 1980. NOW, THEREFORE, BE IT RESOLVED by the Brooklyn Center City Council that it is the intent of the city to establish a system of cooperative refuse and recycling collection. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. MEMORANDUM i TO: Gerald G. Splinter, City Manager FROM: Brad Hoffman, HRA Coordinator-- , "'_ DATE: November 20, 1987 SUBJECT: Recycling- Organizing Haulers In order for Brooklyn Center to meet state and county mandates relative to the 16 percent reduction in waste materials going to landfills, the City will have to take one of three directions all of which might well require the City to enact an ordinance calling for separation of recyclables in the home. First, the City can require haulers to organize and assign districts under a negotiable contract. Second, the City can put all residential hauling up for bid with one hauler providing the service. Third, the City can collect and haul refuse itself. Under the first option, the City would pass the resolution before it and instruct the staff to try and negotiate an agreement with the present haulers. Each hauler that chooses to participate would at a minimum retain the same number of stops it currently Y has in the City. It is the haulers responsibility to organize and allocate areas amongst themselves. The advantage under this system is that the small haulers stay in business. The haulers achieve economics of scale by picking up all of the houses in a given area rather than a few. Questions relative to billings, complaints, and other related issues would be subject to a contractual agreement with the haulers. The second option would simply have the City put the entire job up for bids. If we take that route, only the big two will survive and competition in the bidding process will be eliminated. However, we do know that both are capable of handling the job and have provided a good level of service in the past. The third and least desirable alternative is for the City to go into the business itself. Attached is some information relative to that. Staff considers this to be our last resort for price control. It is our recommendation that the Council pass the resolution. By taking such action, the Council is merely stating that for at least 90 days you will be considering organizing rubbish hauling in the City. No action can be taken until after 90 days. The Cities of Crystal, Brooklyn Park, and New Hope have indicated an interest in negotiating a joint contract with the haulers with Brooklyn Center. This would give us a much stronger negotiating position and would make coordination on boarders much easier. We would further recommend that the Council instruct staff to initiate contract discussions with the haulers in conjunction with the other Cities. Obviously, we would be doing a joint powers agreement to accomplish this. We will be discussing these recommendations Monday in greater detail. COST OF MUNICIPAL HAULING SYSTEM INSURANCE COSTS: - The Council must make a formal request to go out for bids on insurance figures. - In order to go out for bids we must know detailed information about the system (i.e. cost of each truck, how many trucks, number of employees, etc.) - General liability and workmens compensation costs for garbage haulers are the highest of all occupations. CITY OF HOPKINS OPERATION: - They have two mechanical armed trucks (one is new, one is used). - Purchase new truck for $95,000 and used truck for $80,000. - Have one manual back -up truck. - City took over system from Waste Technology 12 years ago. - Haul residential only - 2,950 households on a 3 day, 6 route system with two trucks. - Two regular full -time employees (cost approximately $30,000 each employee per year including fring benefits) - Maintenance of trucks costly (average of $8,000 per truck per year maintenance expenses with no major or bre wn P � breakdowns). Trucks life ex cte nc is f' pe y five years. - Mechanical armed trucks (name of system is Rapid Rail) are made by government innovators (the local division is Reuter Incorporated). - Mechanical arm cannot pick up big items. - System not as efficient in cold weather. - There are problems with cans rolling down hills. - There have been problems with lid bolts falling out. - Trucks are difficult to use in tight areas such as alleys. REUrER, INCORPORATED: - Current costs of truck $84,000 - $95,000, depending on type of truck. - Current cost of containers: $63.00 each with order of 7,500. - Would take 90 days upon ordering to receive a truck; system put in place right away, however. ESTIMATED FIRST YEAR EXPENSES - Cost of three trucks $285,000.00 - Cost of 7500 containers 472,500.00 Cost of three employees 90,000.00 Maintenance costs for truck 24,000.00 TOTAL COST (not including insurance cost)$871,500.00 ESTIMATED YEARLY OPERATING EXPENSES OF MUNICIPAL HAULING Leasing equipment and containers $192,000 Insurance 42,000 Tipping fees @ $30 /ton (1990 - 10,731 tons) 325,620 3 FT and 1 PT employees 105,000 Billing costs (including 1 FT employee) 30,000 Maintenance 30,000 Gasoline 5,000 $729,620 $729,620 : 7,000 = $104.23/yr. _ 4 = $26.06 /quarter Leasing $192,000 II I g $ Insurance 42,000 Tipping fees @ $60 /ton (1990 - 10,731 tons) 643,860 3 FT and 1 PT employee 105,000 Billing costs 30,000 Maintenance 30,000 Gasoline 5,000 $1,047,860 $1,047,860 : 7,000 = $149.69/yr. 4 = $37.42 /quarter .Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AMENDING THE 1988 GENERAL FUND BUDGET FOR THE TRANSFER OF REVENUE SHARING FUNDS WHEREAS, Section 7.08 of the City Charter of the City of Brooklyn Center does provide for increasing the amount fixed in the budget resolution, but only to the extent that actual receipts exceed the estimates and then not beyond the actual receipts; and WHEREAS, there presently exists a balance in the Revenue Sharing Fund which with 1987 interest earning is estimated to be $28,000; and WHEREAS, the adopted 1988 Budget provides for the purchase of a dump truck in the Street Maintenance Division at a cost of $32,300 to be funded from property taxes; and WHEREAS, the transfer of Revenue Sharing Funds for capital • outlay would allow property tax revenues to instead be directed to the contingency account in the Unallocated Division. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center to set a 1988 budget for the Revenue Sharing Fund of $28,000 to be transferred to the General Fund; and BE IT FURTHER RESOLVED to amend the 1988 General Fund Budget as follows: Increase the appropriations for the following line items: Estimated revenue for transfers from other funds by $28,000 Unallocated Department Expenses Appropriation for Contingency by $28,000. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY 6301 SHINGLE CREEK PARKWAY OF I:BROOKLYN BROOKLYN CENTER, MINNESOTA 55430 TELEPHONE 561 -5440 C ENTER EMERGENCY - POLICE - FIRE 911 TO: Gerald G. Splinter, City Manager FROM: Sy Knapp, Director of Public Works DATE: November 19, 1987 RE: Bass Lake Road Designation On October 26th, the City Council conducted a first reading of an ordinance changing the name at 57th Avenue between Lyndale Avenue and T.H. 100 and County State Aid Highway No. 10 between T.H. 100 and the West Corporate limits to "Bass Lake R oad . Attached hereto is a copy of the letters and response cards which were sent to all property owners and residents along this route. Following is a summary of the responses which have been received to -date. I. Responses from property owners or residents whose current address is on the street in question - (i.e. 57th Avenue No. CSAH 10, Bass Lake Road or 58th Avenue No.) Westerly Portion Central Portion Central Portion i.e, between Brklyn. i.e. East of i.e. West of Brklyn Blvd Blvd. and T.H. 100 T.H. 100 Total No. of Properties So Affected 29 7 11 "Pro" Responses 13 2 1 "Con" Responses 6 1 10 November 19, 1987 Page two II. Responses from property owners or residents whose property abuts on the street in question, but whose existing address is on a cross street. Westerly Portion Central Portion Easterly Portion Total No. of Properties "So Affected" 16 7 14 "Pro" Responses 2 1 9 "Con" Responses 0 0 5 In addition to the individual notices the proposed Ordinance has also been published in the City's Official Newspaper. The ordinance is presented for its second reading and public hearing at the November 23 Council meeting. Staff recommends that, following the public hearing, the City Council take one of the following actions, i.e.: 1. adopt the ordinance as proposed (Option 1) 2. amend the ordinance to delete the section of 57th Avenue Easterly of T.H. 100 (i.e. to Option 2 as attached); or 3. deny approval of the ordinance. Respectfully submitted, Sy Kri p` Director of Public Works SK/n1 1 CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the day of at P.M. at the City Hall, 6301 Shingle A Creek Parkway, to consider An Ordinance mending Chapter 25 regarding the naming of Bass Lake Road. Auxiliary aids for handicapped persons are available upon request at least 96 hours in advance. Please contact the Personnel Coordinator at 561 -5440 to make arrangements. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 25 CHANGING THE NAME OF COUNTY STATE AID HIGHWAY NO. 10, BETWEEN TRUNK HIGHWAY NO. 100 AND THE WEST CORPORATE LIMIT TO BASS LAKE ROAD THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. A new section entitled 25 -419 is hereby added to the City Ordinances to read as follows: . Section 25 -419. Count State Aid Hi hwa N0. 10 as currently-established between the East ramp terminal of Trunk Highway No 100 and the Wester Corporate Limit of the City of Brooklyn Center, portions of which have also been known as 57th Avenue North (between T H 100 and Brooklyn Boulevard) and as 58th Avenue North (between Brooklyn Boulevard and the West Corporate Limit), is hereby renamed and shall hereafter be known as Bass Lake Road Section 2. This ordinance shall be effective after adoption and thirty (30) days following its legal publication. Adopted this day of , Mayor ATTEST: Clerk Date of Publication Effective Date CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the day of at P.M. at the City Hall, 6301 Shingle Creek Parkway, to consider An Ordinance Amending Chapter 25 regarding the naming of Bass Lake Road. Auxiliary aids for handicapped persons are available upon request at least 96 hours in advance. Please contact the Personnel Coordinator at 561 -5440 to make arrangements. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 25 CHANGING THE NAME OF 57TH AVENUE NORTH, BETWEEN LYNDALE AVENUE NORTH AND TRUNK HIGHWAY NO. 100, AND COUNTY STATE AID HIGHWAY NO. 10, BETWEEN TRUNK K HIGHWAY N0. 100 AND THE WEST CORPORATE LIMIT TO BASS LAKE ROAD. THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. A new section entitled 25 -419 is hereby dded to the Cit y Ordinances to read as follows: Section 25 -419. 57th Avenue North between L ndale Avenue North and Trunk Highway No 100• and County State Aid Highway No 10 as current established between Trunk Hip No. 100 and the Westerly Corporate Limit of the City of Brooklyn Center portions of which have also been known as 57th Avenue North (between T H 100 and Brooklyn Boulevard) and as 58th Avenue North between Brookl n Boulevard and the West Corporate orate Limit are hereby ( v P ) renamed and shall hereafter be known as Bass Lake Road. Section 2. This ordinance shall be effective after adoption and thirty (30) days following its legal publication. Adopted this day of , Mayor ATTEST: Clerk Date of Publication Effective Date i November 6, 1987 Dear Resident or Property Owner: This letter is to inform you of a request that has been brought before the Brooklyn enter City Council Yn y it to change the name of the street adjacent to your property currently known as 57th, 58th or County Road 10, to Bass Lake Road. If this proposed name change is adopted you can expect the following: A. For those ersons 40 addresses who currently have a P (approximately ) Y ostal P address along the route in question: From the date of adoption until June 30, 1988, the U.S. Postal Service will continue to honor all mail addressed to either your present designation or to the new address on Bass Lake Road. All of these Postal customers would be encouraged to change their address to the new Bass Lake Road address as soon as possible to reflect that change. After June 30, 1988, the Postal Service would continue to forward all mail addressed to the old address for a period of one year for all customers who have submitted a change of address form to the Postal Service. B. For those persons who currently have a postal address on one of the streets which crosses the route in question, but have sideyard frontage along the route, the proposed change should have no effect on your postal service. You are invited to attend the public hearing at 8 p.m. in the Council Chambers at City Hall on Monday, November 23, 1987. We encourage your attendance at this meeting if you have any concerns that you wish to share with the councilmembers. If, however, you have questions that could be cleared up before that time please feel free to give me a call during business hours at 561 -5440, extension 112. November 6, 1987 Page 2 Enclosed you will find a copy of the ordinance that is being considered and a map of the affected area. We have also included an opinion response card we request you fill out and drop in the mailbox so we get a better idea about how you view this proposal. S incetely_, Sy Director of Public Works Enclosures SK: jn OPINION RESPONSE CARD I am in favor of renaming my portion of 57th, 58th or County Road 10, as "Bass Lake Road" I am opposed to renaming my portion of 57th, 58th or County Road 10, as "Bass Lake Road" Comments: Signed Address I MINUTES OF THE PROCEEDINGS OF THE PLANNING COMMISSION OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION NOVEMBER 12, 1987 CITY HALL CALL TO ORDER The Planning Commission met in regular session and was called to order by Chairman George Lucht at 7:30 p.m. ROLL CALL Chairman George Lucht, Commissioners Molly Nalecki, Mike Nelson, Lowell Ainas, and Wallace Bernards. Also present were Director of Planning and Inspection Ronald Warren, City Engineer Bo Spurrier, and Recording Secretary Mary Lou Larsen. Chairman Lucht stated Commissioners Ann Wallerstedt and Carl Sandstrom were unable to attend this evening's meeting and were excused. APPROVAL OF MINUTES - October 15, 1987 Motion by Commissioner Nelson seconded by Commissioner Malecki to approve the minutes of the October 15, 1987 Planning Commission meeting as submitted. Voting in favor: Chairman Lucht, Commissioners Malecki, Nelson, and Bernards. Voting against: none. Not voting: Commissioners Ainas as he did not attend that meeting. The motion passed. APPLICATION NO. 87026 (Thompson Lumber Company) Following the Chairman's explanation, the Secretary introduced the first item of business, a request for site and building plan approval to relocate a metal, building from its Minneapolis location to the lumber yard at 4810 North Lilac Drive (formerly Federal Lumber) . The Secretary reviewed the staff report (see Planning Commission Information Sheet for Application No. 87026 attached). The Secretary stated there is no public hearing required for this application, and that the applicant is present to answer any questions the Commission may have. Commissioner Bernards asked if the building is most visible from Highway 100 and would this side be covered with rough cedar siding. The Secretary answered that rough cedar siding would be placed on the east and west elevations of the building and storage would be under the roof extensions. He noted that the applicant proposes to store product under the roof on the north and south sides of the building. He pointed out that the building will not be particularly visible from any off -site location and that with the product stored along the north and south walls, visibility of the metal siding would not be a problem. Chairman Lucht asked the applicant if he had anything to add. Mr. Paul Heckmann, representing Thompson Lumber Company, stated a 25' area would be used for storage of sheathing products, ground to roof, in front of the metal curtain. The metal material would serve as a windbreak for materials stored and to keep the wind from going through the whole building. Mr. Heckmann stated one of the existing sheds has already been redone with rough cedar siding and that the new maintenance garage building would be sided with rough cedar on all four sides. The Secretary explained it has been approximately 30 years since a metal building 0 has been approved and that if the building were being completely redone, there would be different recommendations made for the siding. Mr. Heckmann stated the metal building is an improvement over the previous wood structure which was an eyesore. 11 -12 -87 -1- He also stated both sheds that form the front facade of the lumber yard have rough cedar siding and that theme is being carried throughout the complex. ACTION RECMEMING APPROVAL OF APPLICATION NO. 87026 (Thompson Lumber Company) Motion by Commissioner Ainas seconded by Commissioner Nelson to recommend approval of Application No. 87026, subject to the following conditions: 1. Building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. 2. Utility plans are subject to review and approval by the City Engineer prior to the issuance of permits. 3. A site performance agreement and supporting financial guarantee (in an amount to be determined by the City Manager) shall be submitted prior to the issuance of permits. 4. The storage building is to be equipped with an automatic fire extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the City Ordinances. 5. The applicant shall enter into a restrictive covenant agreement to provide up to 86 additional parking stalls on the site upon a determination by the City that the stalls are needed for the proper functioning of the site. Said agreement to be executed and filed with the title to the property prior to the issuance of permits. 6. The property owner shall enter into an Easement and Agreement for Maintenance and Inspection of Utility and Storm Drainage Systems prior to the issuance of permits. 7. The applicant shall submit a topographical survey of the entire property prior to consideration by the City Council. Voting in favor: Chairman Lucht, Commissioners Nhlecki, Nelson, Ainas and Bernards. Voting against: none. The motion passed. Discussion Items A brief discussion ensued concerning the Brooklyn Boulevard to Xerxes traffic study done earlier in the year. Commissioner Bernards inquired if a decision had ever been made. The Secretary responded that it was decided to leave the situation as it is. Another brief discussion ensued regarding the change of street name to Bass Lake Road west of Brooklyn Boulevard. The Secretary stated this has been submitted to the City Council for consideration. ADJOURNMENT Motion by Commissioner Nelson seconded by Commissioner Ainas to adjourn the meeting of the Planning Commission. Voting in favor: Chairman Lucht, Commissioners Malecki, Nelson, Ainas and Bernards. Voting against: none. The motion passed. The Planning Commission adjourned at 8:00 p.m. 11 -12 -87 -2- Chairman Planning Commission Information Sheet Application No. 87026 Applicant: Thompson Lumber Company Location: 4810 N. Lilac Drive Request: Site and Building Plan Location /Use The applicant requests site and building plan approval to relocate a metal, Butler building from its Minneapolis location to the lumber yard at 4810 North Lilac Drive. The property in question is zoned I -2 and is bounded on the north by the Soo Line tracks, on the east by Ansari Abrasives, on the south by Bergman Machine Works, Omni Tool, and Cook Paint, and on the west by North Lilac Drive and Highway 100. The building is to be used for storage which is a permitted use in the I -2 zoning district. Building The enclosed portion of the building is 60' x 150' . The roof extends an additional 25' to each side making a total covered area of 110' x 150' . The applicant proposes to cover the entire width of the west elevation of the building with vertical board on board rough cedar siding. Also, the east elevation of the enclosed building would be covered with rough cedar siding. The north and south sides of the building, however, will only have metal siding. Open storage is proposed under the roof extensions. The building is to be located on the easterly portion of the site, just east of a waterline easement which serves a hydrant on the site. Also proposed is a 28' x 28' maintenance building which would be similar to a large frame garage. The City of Brooklyn Center has not approved a metal sided building for probably 30 years or more. The only other metal buildings in the city are those at Howe Fertilizer at Xerxes Avenue North and Brooklyn Boulevard which were built in the 1940's and '50's. Because this is not a very visible building and the sides would be shielded by stored items, staff feel that the north and south sides of the building can be metal sided without violating City standards. The Planning Commission should review this question. Parking The parking requirement for the existing buildings on the site is 147 stalls. The proposed building adds 11 stalls to this requirement. There are 72 stalls along the west side of the site and in an adjacent off -site lot in Highway 100 right -of -way. When Federal Lumber rebuilt after the fire in 1980 it showed a proof -of- parking area in the northeast corner of the site. The proposed storage building would be located over a portion of this proof -of- parking area. Accordingly, the applicant has shown a new roof of -parking plan for 86 stalls along the easterly end of the site. The P P gP g Y applicant should be required to enter into a proof -of- parking agreement with the City in the form of a covenant on the land. Grading, Drainage and Utilities No grading, drainage and utility plan has been submitted by the applicant. No changes in grade are proposed. The site generally retains its own runoff except near the utility easement which runs north and south through the middle of the property and extending south adjacent to the Cook Paint property to 48th Avenue North. There are two hydrants on the property, one in the middle of the site and one on the west edge. They are both at the ends of dead -end water lines. In order for there to be enough water pressure to serve both the central hydrant and the fire 11 -12 -87 -1- Application No. 87026 continued suppression system for the proposed storage building, it will be necessary to connect the two hydrants with a water line through the west half of the property to form a "loop" and thereby greater water pressure. The City should hold a guarantee to assure that the water line is completed. Landscaping No landscape improvements are proposed. The area outside the lumber yard along the west edge of the site is well landscaped. Although the point value of existing plantings (150.5) does not equal the total recommended in the landscape point system (approximately 250), it is recommended that the point system be waived in this case, inasmuchas landscaping in the lumber yard itself would be pointless. Altogether, the plan meets minimal requirements and approval is recommended, subject to at least the following conditions: 1. Building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. 2. Utility plans are subject to review and approval by the City Engineer prior to the issuance of permits. 3. A site performance agreement and supporting financial guarantee (in an amount to be determined by the City Manager) shall be submitted prior to the issuance of permits. 4. The storage building is to be equipped with an automatic fire 0 extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the City Ordinances. 5. The applicant shall enter into a restrictive covenant agreement to provide up to 86 additional parking stalls on the site upon a determination by the City that the stalls are needed for the proper functioning of the site. Said agreement to be executed and filed with the title to the property prior to the issuance of permits. 6. The property owner shall enter into an Easement and Agreement for Maintenance and Inspection of Utility and Storm Drainage Systems prior to the issuance of permits. 7. The applicant shall submit a topographic survey of the entire property prior to consideration by the City Council. 11 -12 -87 -2- � I a l ii L GREAT ; lit FRAN FRANCE AV N. - O - SWG AVE IN EwIN� — -- _ DREW 1 LTE A L. . R W AVE. Z z a C H O W E N AV E - - -- __ COE 83 - \ \ CD n 7 < BEARD j f1J ORl Dx , o` AVE z . �QI roro D A e�o m E. , °� < F �� pJ k ZENIT r - I z � 1 r n Wi WASN A`JE N. 0 1 c>> 1 r ran y� x mlt n.l nnw. IHU.IIiMI MI...M...fr I I I � I I I I I . .. __ _.__. — ly, i _ .. _ -- _66 •ate+ =.._ — _ ._ --�-- •' _ .. 1raW 3s v3 Alf, /1n �rlclx x7 0..�o. oil I � I �� U�2 � � 34'0 o3d - rlQ,ln9 r'Jh,lrfX3 I 4 f .r _ -I t` iaa.• - -_. -.,_tea I . , ocfx.o -,te a� �I I i p � T - -- r a ?naas3� 1 a'"�baoy� a 3�o fn•e II I I /'f � / aoaa I I I � m L E I — _ IT . s. Als �� ■� WIMM NORTHPORT SCHOOL pffl a . e � — j t � S �t�,r� UER" TiFiCATE OF SURVEY 0 r Ex /s r�,vG Al �I HOUSE �i I � .✓99 °SB'2i'E �/B9 °5e'2 /'E o o�.. K/ � Drainage E Ufa /'f Easeinepf� 32,09 ✓86 °54'E 586'S4'� r p 60 y i/a 4773 .NyBL'E I Er�SriNG ------- - - - - -- � HOUSE i t-j 5 � 00 w CITY 6301 SHINGLE CREEK PARKWAY OF :;['BROOKLYN BROOKLYN CENTER, MINNESOTA 55430 TELEPHONE 561 -5440 r C ENTER EMERGENCY - POLICE - FIRE 911 TO: Gerald G. Splinter, City Manager FROM: Sy Knapp, Director of Public Works DATE: November 16, 1987 RE: ANDRESCIK /RUBENSTEIN /CITY Agreement Storm Sewer Bypass Attached hereto is a revised copy of the proposed agreement which includes two changes which the City Council informally approved at the November 9, 1987 Council meeting, i.e.: - on page 4, paragraph 5 has been changed to require a $19,400.00 Letter of Credit instead of the $29,100.00 Letter of Credit shown in previous copy- - on page 5, paragraph 8 has been added, wherein the City assures ANDRESCIK and RUBENSTEIN that, in the event the bypass sewer is ever abandoned (as a result of constructing the replacement storm sewer as described in the Westwood study, or for any other reason), no special assessments will be levied against their properties. It is recommended that the City Council continue to withhold approval of any of the other items relating to resolution of the conflict (i.e. - adoption of the ordinance vacating the portions of the easements under the two houses, approval of the setback variance, and approval of the platting variance) until this agreement is finalized and executed by ANDRESCIK and RUBENSTEIN, and ANDRESCIK submits the required new easement and the Letter of Credit. Respectfully submitted, Sy Za PP cc: Andrescik Rubenstein "' rouuiuueivan = =^' Member introduced the following resolution and moved its adoption: RESOLUTION N0. RESOLUTION APPROVING AGREEMENT FOR THE RELOCATION OF A STORM SEWER WITHIN THE PUBLIC UTILITY EASEMENTS BETWEEN LOTS 46 AND 47 BLOCK 6, PEARSON'S NORTHPORT 3RD ADDITION BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center that: 1. The proposed agreement between James P. Andrescik and Joan K. Andrescik, husband and wife; and Twila Rubenstein, a single person; and the City of Brooklyn Center to resolve the conflicts resulting from the intrusion of the houses located at 5806 Halifax Avenue North and at 5812 Halifax Avenue North into the existing public utility easements is hereby approved. 2. The Mayor and City Manager are hereby authorized and directed to execute said agreement on behalf of the City of Brooklyn Center. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. AGREEMENT THIS AGREEMENT, made and n entered into the day and year set forth hereinafter, by and between James P. Andrescik and Joan K. Andrescik, husband and wife, hereinafter referred to as "ANDRESCIK "; and Twila Rubenstein, a single person, hereinafter referred to as "RUBENSTEIN "; and the City of Brooklyn Center, a municipal corporation in the State of Minnesota, hereinafter called the "CITY ", witnesseth that: WHEREAS, ANDRESCIK is the owner of certain real property lying and being in Hennepin County, Minnesota, legally described as: Lot 46, Block 6, Pearson's Northport 3rd Addition, Hennepin County, Minnesota commonly known as 5806 Halifax Avenue North Brooklyn Center, Minnesota, hereinafter referred to as "ANDRESCIK" Property; and WHEREAS, RUBENSTEIN is the owner of certain real property lying and being in Hennepin County, Minnesota, legally described as: Lot 47, Block 6, Pearson's Northport 3rd Addition, Hennepin County, Minnesota commonly known as 5812 Halifax Avenue North, Brooklyn Center, Minnesota, hereinafter referred to as "RUBENSTEIN Property; and WHEREAS, there exist public utility easements across the Northerly 15 feet of the ANDRESCIK Property and across the Southerly 15 feet of the RUBENSTEIN Property, as described in the plat and dedicated in Pearson's Northport 3rd Addition, Book 1134 of Plats, page 1; and -1- WHEREAS, the CITY has previously constructed one 18 inch diameter storm sewer pipe and one 24 -inch diameter storm sewer pipe within the limits of the public utility easements; and WHEREAS, the house constructed on the ANDRESCIK Property has encroached into the public utility easement and is located above both of the CITY'S storm sewers; and WHEREAS, the house constructed on the RUBENSTEIN Property has encroached into the public utility easement; and WHEREAS, it is in the best interests of all parties hereto to resolve and redefine the easement and to eliminate these encroachment problems; and WHEREAS, the CITY has initiated consideration of an ordinance which, if adopted, will vacate those portions of the easements which lie under the two houses; and WHEREAS, the CITY has conducted a study which proposes to replace the existing storm sewers by constructing a new 30 inch diameter bypass storm sewer within the remaining portions of the public utility easements, as shown in "Figure 6 - Schematic of Proposed Replacement Storm Sewer" as prepared by the Westwood Planning and Engineering Company, a copy of which is attached hereto as Exhibit A. -2- NOW, THEREFORE, it is agreed as follows: 1. That, prior to adoption of the ordinance vacating those portions of the public utility easements which lie under the two houses, ANDRESCIK will grant to the CITY a temporary easement (see Exhibit B attached) which will allow the continued operation and maintenance of the existing storm sewers until such time as the proposed bypass storm sewers are constructed and placed into full operation. 2. That the CITY will adopt the ordinance vacating those portions of the existing public utility easements which lie under the two houses. 3. That the CITY will prepare plans and specifications for construction of the proposed bypass storm sewer, will advertise for bids for said improvement, and will award a contract for construction of said improvement to the lowest responsible bidder, all in accordance with laws relating to municipal construction contracts. Said contract shall require completion of the improvement on or before September 15, 1988. Work to be completed under this contract shall include filling those portions of the existing storm sewers which are to be abandoned and left in place and shall include repair or restoration of existing landscape features (i.e. topsoil and sod, plantings, fences, retaining walls, etc.) which are damaged or destroyed. In addition, the contract shall also -3- require the contractor to take all precautions necessary to prevent damage to existing structures, real properties or personal properties, and to purchase and maintain a policy of insurance which will protect him and the CITY from any claims which may arise out of or result from the contractor's operations under the contract. 4. That ANDRESCIK will reimburse the CITY for all costs incurred for work completed under the construction contract (current cost estimate = $19,400.00). Other costs, including engineering, legal and administrative services and capitalized interest costs (current cost estimate = $2,350.00) will be paid by the CITY without reimbursement from either ANDRESCIK or RUBENSTEIN. 5. That ANDRESCIK, in order to assure reimbursement of the CITY'S costs for construction of the bypass storm sewer, hereby submits an Irrevocable Letter of Credit (see Exhibit C attached) in the total amount of $19,400.00 which is equal to the estimated contract amount. The CITY'S claims for payment from said letter of credit shall be limited to reimbursement for construction contract payments. Upon completion of the project and receipt of full reimbursement for construction contract payments the CITY will authorize release of the letter of credit. 6. That ANDRESCIK and RUBENSTEIN hereby waive any claim for liability which they may believe the CITY has incurred as a result of -4- previous action(s) of the CITY relating to acquisition of the existing easements, installation of the existing storm sewers, issuance of building permits, or any other action which relates to the development and existence of current conditions. 7. That ANDRESCIK hereby waives any claim for loss of damage which may occur in the future as the result of the abandonment inplace of those portions of the existing storm sewer which are to be bypassed under the terms of this agreement. Upon termination of the CITY'S g P temporary easement described in paragraph 1 thereof, all right, title and interest of the CITY to that portion of the storm sewer i es p p lying within the area of said easement shall cease and said portion of storm sewer pipes shall become and remain the property of the owners of the ANDRESCIK Property, and the CITY shall have no further right, title or interest therein or responsibility therefor. 8. That, in the event the bypass storm sewer which will be constructed in accordance with the terms of this agreement is ever removed from service as a result of future changes to the City's storm sewer system, the City will either remove that bypass storm sewer, or fill it in a way which will prevent possible cave -ins. No.portion of the costs for removing the pipe or of filling the pipe and abandoning it inplace, including restoration, landscaping and other costs incidental thereto will be charged to either ANDRESCIK or RUBENSTEIN in the form of special assessments to these properties. -5- IN WITNESS WHEREOF, the parties have hereunto set their hands this day of 1987. ANDRESCIK by James P. Andrescik and by Joan K. Andrescik RUBENSTEIN b Twila Rubenstein CITY by Dean Nyquist, Mayor and by Gerald G. Splinter, City Manager -6- PROPOSED REPLACEMENT STORM SEWER 'r N 0 5812 DRAINAGE & UTILITY EASEMENT \ `\ No Scale �� \ FENCE EXISTING STORM SEWER \ ON PROPERTY LINE C ---------------- Q 5806 - - -- - -- ------- - - - -.\ \ EXISTING STORM SEWER x FENCE ON LINE m o x = m a SCHEMATIC OF PROPOSED REPLACEMENT STORM SEWER WESTWOOD PLANNING ENGINEERING Y FIGURE 6 ANNING A r�i� wan�rx wuieruc, rdruroiz�, rr. uu rawnu EXHIBIT A 1P IRREVOCABLE LETTER OF CREDIT NO. Dated this day of 1987 AMOUNT $ TO: City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430, hereinafter called the City. FROM: (insert name and address of financial institution) ,hereinafter called the Bank. RE: James P. and Joan K. Andrescik 5806 Halifax Ave., N. Brooklyn Center, MN 55430, hereinafter called the Developer. The City is a Municipal Corporation under the laws of the State of Minnesota and on the day of , 19 , approved the following project: Construction of a new storm sewer and abandonment of existing storm sewer between 5806 Halifax Avenue North and 5812 Halifax Avenue North in Brooklyn Center. As a condition of such approval, the City has required the execution by the Developer of an Agreement, a copy of which is attached hereto as Attachment One, (the "Agreement ") and has required a Financial Guarantee to insure the construction described in the Agreement. The Developer has made application pP on to the Bank for a letter of credit, a copy of which is attached hereto and made a part hereof by reference, to be used as the said Financial Guarantee. The Bank is chartered to conduct bank business within the State of Minnesota at the address above indicated, and is empowered to issue letters of credit. By the signature of Commercial Loan Officer of the Bank endorsed hereon, this document is an irrevocable letter of credit under the Uniform Commercial Code, MSA l(336.5. This letter of credit shall remain irrevocable until cancelled by one of the following methods: 1) By appropriate written cancellation executed by proper officials of the City of Brooklyn Center; 2) At any time after the project completion date, the day of , 19_, the Bank may serve the City by certified mail, its written intention to cancel this letter of credit. Cancellation shall be effective on the 31st day after notice of cancellation is received. EXHIBIT B Any Documentary Demand for Payment delivered to the Bank within the said thirty -(30) day period shall be honored under this letter of credit, regardless of any extensions of time previously granted by the City to the Developer beyond the above -named date. Upon delivery by Registered flail of a Documentary Demand for Payment at the office of the Bank above described, the Bank will, on or before the fourth (4th) business day after such delivery, pay to the City by Registered Return Mail, the amount demanded in the Documentary Demand for Payment, not to exceed the amount of this letter of credit above stated. The Documentary Demand for Payment shall consist of the following documents: 1) The Agreement signed by the Developer and the City, together with the Minutes of the City Council meeting approving the project. 2) A certificate signed by the City Manager stating that reimbursement is due under the terms of the Agreement and the amount thereof. Any funds received by the City pursuant to this letter of credit shall be used only for she improvements described herein, but including legal, engineering, lannin and other administrative costs it any, incurred by the City in exercising its rights under this letter of credit. Any excess funds remaining on deposit with the City after completing the improvements, after subtracting the legal, engineering, planning and other g g, P g r administrative costs, if any, shall be returned to the Bank. Yours truly, Commercial Loan Officer 0007IL01.E19 2 EASEMENT THIS AGREEMENT made this day of 1987, between James P. Andrescik and Joan K. Andrescik, husband and Wife, party of the first part, and the City of Brooklyn Center, a Minnesota municipal corporation, party of the second part; WITNESSETH: That the party of the first part in consideration of the sum Of ONE DOLLAR AND OTHER GOOD AND VALUABLE CONSIDERATION to it in hand paid by the said party of the second part, the receipt of which is hereby acknowledged, does hereby grant and convey unto said party of the second part, its successors and assigns, the following described temporary easement lying over, under, across and through part of the below described parcel of land lying and being in the Count of Hennepin, nepin, State of Minnesota, to-wit DESCRIPTION OF PARCEL: Lot 46, Block 6, Pearson's Northport 3rd Addition, according to the plat on file of record in the office of the County Recorder, Hennepin County, Minnesota; and that part of Lot 47, Block 6 of said Pearson's Northport 3rd Addition, Commencing at the northwest corner of Lot 46, Block 6, Pearson's Northport 3rd Addition, thence North 89 degrees 58 minutes 21 seconds East, assumed bearing, along the North Line of said Lot 46 a distance of 47.73 feet to the point of beginning; thence North 89 degrees 58 minutes 21 seconds East, along the south line of said Lot 47, a distance of 11.15 feet; thence North 3 degrees 06 minutes 00 seconds West a distance of 0.60 feet; thence South 86 degrees 54 minutes 00 seconds West a distance of 11.14 feet to the point of beginning. EXHIBIT C DESCRIPTION OF EASEMENT A temporary drainage and utility easement for the maintenance, repair and operation of storm sewer pipes 1_vinq over, under, across and through that portion of the above parcel described as follows: Commencing at the northwest corner of said Lot 46, thence North 89 degrees 58 minutes 21 seconds East, assumed bearing, along the North line of said Lot 46 a distance of 47.73 feet to the actual point of beginning; thence North 89 degrees 58 minutes 21 seconds East, continuing along said North line, a distance of 29.16 feet; thence South 03 degrees 06 minutes 00 seconds East, a distance of 15.62 feet to the south line of said drainage and utility easement; thence South 89 degrees 58 minutes 21 seconds West along said south line, a distance of 43.54 feet; thence North 3 degrees 06 minutes 00 seconds West, a distance of 14.25 feet; thence North 86 decrees 54 minutes 00 seconds East, a distance of 14.35 feet to the point of beginning. Together with that part of Lot 47, Block 6, said PEARSON'S NORTHPORT 3RD ADDITION described as beginning at the above described point of beginning; thence North 89 decrees 58 minutes 21 seconds East, along the south line of said Lot 47, a distance Of 11.15 feet; thence North 3 degrees 06 minutes 00 seconds West a distance of 0.60 feet; thence South 86 degrees 54 minutes 00 seconds West a distance of 11.14 feet to the point of beginning. Said easement shall run until and then terminate. Upon termination of this easement, all right, title and interest of the City to that ort' p ion of city storm sewer pipes lying within the easement area shall cease and said portion of the storm sewer pipes shall become and remain the property of the owners of the easement area, and the City shall have no further right, title or interest therein or responsibility therefor. This Instrument Drafted By: State Deed Tax Due Herein: LeFevere, Lefler, Kennedy, $ O'Brien & Drawz a Professional Association 2000 First Bank Place West Minneapolis, Minnesota 55402 2 IN TESTIMONY WHEREOF, the parties have hereunto set their 1� hands this day of 19 James P. Andrescik Joan K. Andrescik STATE OF MINNESOTA ) ss COUNTY OF HENNEPIN ) This instrument was acknowledged before me this day of , 1987, by James P. Andrescik and Joan K. Andrescik, husband and wife. Notary Public lic 00 07EZO1.E19 3 CITY 6301 SHINGLE CREEK PARKWAY OF B ROOKLYN BROOKLYN CENTER, MINNESOTA 55430 TELEPHONE 561 -5440 EMERGENCY- POLICE - FIRE C E 911 TO: Gerald G. Splinter, City Manager FROM: Sy Knapp, Director of Public Works DATE: November 4, 1987 RE: Consideration of Items Relating to Lots 46 and 47, Block 6, Pearson's Northport 3rd Addition. (i.e. - 5806 and 5812 Halifax Avenue North) Five items relating to the resolution of conflicts resulting from the intrusion of the houses located at 5806 and 5812 Halifax Avenue North into the existing public utility easement are included on the City Council agenda for 11/9/87. These items and my comments regarding them are as follows: A. Resolution accepting Engineer's report regarding Storm Sewer Improvement Project No. 1987 -22. A copy of the report from the Westwood Planning and Engineering Company is submitted herewith. This report includes the following two significant conclusions: 1. The estimated cost for consideration of a 30 inch diameter bypass storm sewer between the two houses is $19,400. This cost estimate includes contract costs for construction of the bypass sewer with appurtenances; contract costs for filling the existing storm sewers, before they are abandoned in place, so as to prevent future cave -ins; and contract costs for landscape repairs. This estimate does not include the costs for construction plan preparation, construction supervision, legal and administrative costs or capitalized interest costs. 2. The report concludes that, instead of oversizing the bypass sewer, and oversizing the entire downstream sewer system at the some future date, the City should construct a "relief storm sewer" following the street system to "Northport Lake ". It is my opinion that this is an excellent recommendation, since the problems associated with oversizing or replacing the existing storm sewers (located in the back yard and on side yards of 16 homes) would be immense. Westwood has estimated that the cost of this C "" rouutuue�atr �^' . MLv Consideration of Items Relating to Lots 46 and 47 November 4, 1987 Page two relief storm sewer will be approximately $250,000 to $300,000. This is an item that should be considered sometime in the future, in conjunction with the development of plan for upgrading the City's storm drainage system, and compliance with the "Metropolitan Surface Water Management Act" which will require development of a "local plan" complimentary to the plan now being developed by the Shingle Creek Watershed Commission. Under the terms of the Surface Water Management Act, that local plan must be developed by or during calendar year 1989. In any event, this recommendation eliminates the need to consider oversizing the currently proposed bypass sewer. I recommend that the Westwood report be accepted by resolution. B. Resolution approving agreement for the relocation of a storm sewer within the public utility easements between Lots 46 and 47, Block 6, Pearson's Northport 3rd Addition. Submitted herewith is a draft copy of an agreement between Andrescik, Rubenstein and the City which I have prepared in consultation with the City Attorney. It is my belief that this agreement reflects the direction we have previously received from the City Council; that approval of this agreement would provide a proper basis for resolution of the existing conflicts, and that the proposed cost distribution is equitable. Copies of this proposed agreement are being delivered to Mr. and Mrs. Andrescik and to Mrs. Rubenstein today (November 4, 1987) in hope that they will have adequate time to review the proposal and react to it. However, it may well be that they will need additional time to review the agreement and to get needed approvals. (I believe that Mr. and Mrs. Andrescik will need to get the approval of the agreement and the temporary easement from the lending agency which is providing financing for the people who are buying their house. Also, both parties may well wish to have their attornies review the agreement, and Mr. and Mrs. Andrescik need to make arrangements to provide the financial security required by the proposed agreement). Accordingly, it may not be possible to proceed with approval of this agreement at the November 9, 1987 Council meeting. However, I do recommend that the proposed agreement be discussed at that time so that if changes are requested by the City Council, they can be made so that the final agreement can be approved at the November 23, 1987 Council meeting. C. Ordinance vacating portions of the public utility easements located on Lots 46 and 47, Block 6, Pearson's Northport 3rd Addition. Consideration of Items Relating to Lots 46 and 47 November 4, 1987 Page three D. Planning Commission application No. 87023 submitted by James Andrescik requesting a variance from section 35 -400 of the zoning ordinance to allow a zero setback for an attached garage presently built over the side property line and a storm sewer easement. This item was recommended for approval by the Planning Commission at its October 15, 1987 meeting. E. Planning Commission application No. 87024 submitted by James Andrescik requesting a variance from the subdivision ordinance to allow a land transfer by metes and bounds division rather than than formal platting. This item was recommended for approval by the Planning Commission at its October 15, 1987 meeting. These three items should all be considered in concert with the proposed agreement. The public hearings should be conducted on November 9, 1987. However, if the agreement is not ready for approval, adoption of these 3 items should be tabled - for consideration when the final agreement has been prepared and executed by the Andrescik's and by Rubenstein. Respectfully submitted, Sy Knapp Director of Public Works WESTWOOD PLANNING & ENGINEERING COMPANY i October 23, 1987 Mr. Sy Knapp, Director of Public Works City of Brooklyn Center 3 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Re: Brooklyn Center Improvement Project 1987 -22 i Dear Mr, Knapp: i Transmitted herewith please find our Report on Storm Sewer in the vicinity of 5806 Halifax Avenue North. 1 The work includes the relocation of an existing storm sewer over which a house has been constructed and recommendation for storm sewer facilities to relieve an undesireable ponding situation. } 1 We will be pleased to meet with you at any mutually convenient time to review any aspects of this report. Sincerely, WESTWOOD PLANNING & ENGINEERING COMPANY Francis D. Hagen, Sr., ,E, FDH /jg 3 Enclosure f I hereby certify that this Report was prepared by me or under my direct super- s vision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. J _ Francis D. Hagen, Sr, V.E. Date (/ , '< 3 190 7 Re No 66 Reg 41 8525 EDINBROOK CROSSING. BROOKLYN PARK, MINNESOTA 55443 (612) 424 -8862 (Business Office) 7415 WAYZATA BOULEVARD, ST. LOUIS PARK, MINNESOTA 55426 (612) 546 - 0155 TABLE OF CONTENTS { PAGE NO. LETTER OF TRANSMITTAL 1 TABLE OF CONTEN'T'S 2 INTRODUCTION 3 RECCr+=ATIONS AND CONCLUSIONS 4 FIGURE PIPE SYSTEM ANALYSIS 1 MAP OF DRAINAGE DISTRICT 2 REPLACEMENT OF STORM SEWER 3,4,5,6 5 REPLACEMENT STORM SEWER ESTIMATE 7 RELIEF STORM SEWER 8 2 INTRODUCTION In June 1987, the owner of the home located at 5806 Halifax Avenue North contacted the City of Brooklyn Center to request the vacation of -a portion of a drainage and utility easement on his property. Persuant to the receipt of this request it was discovered that the home at this address had been constructed over storm sewer pipes which are located in the easement. In an attempt to modify the storm drainage system to provide a pipe system which is not located under the home, a relocation of a portion of the storm sewer was proposed. In the process of reviewing the proposal to relocate a portion of the storm sewer system in the vicinity of 5806 Halifax, the decision was made to review the storm sewer system in the larger area adjacent to this address to assess reported localized temporary ponding during storm events. Pursuant to the foregoing, a request was made to report on the following: o Review storm drainage needs for the drainage area which includes 5806 and 5812 Halifax Avenue North as it lies upstream from 58th Avenue North based on a 10 year frequency storm. o Review 100 year frequency storm event flood level at catch basins in front of 5806 and 5812 Halifax Avenue North. o Design a storm sewer to replace existing storm sewers which lie under the house at 5806 Halifax Avenue North. o Prepare an estimate of costs to construct the above listed replacement t storm sewer. i 3 7 f i :RECCNIY=ATIONS AND CONCLUSIONS The storm sewer system as it exists at this time in the vicinity of 5806 and 5812 Halifax Avenue North will not accomodate a 10 year storm event without experiencing pcnding at the catch basins located in front of the above addy�^e i sed s homes. The 10 ar desi gn storm event could cause ponding depths of about two feet at the catch basins in front of these homes. The depth of pcnding listed above is based on assumed adequecy of catch basin inlet capacity to handle the i storm drainage runoff. Present inlet capacity is not adequate, hence the pondirg depths will probably be even greater. (Figures 1 & 2) A review of the effects of a 100 year design storm event indicates pcnding depths even greater than those stated for the 10 year design event at the catch basins in front of the subject homes. The design of a replacement storm sewer to lie between the homes located at 5806 and 5812 Halifax Avenue North, that will carry the same amount of water flow as the existing two pipes, will require the construction of four manholes and 120 feet of 30 inch diameter pipe. Two of these manholes will be specialized structures necessary to connect to the two existing pipes. The construction of '- this replacement storm sewer will also require extensive landscape removal and replacement and confined working area construction techniques. (Figures 3, 4, 5) It is estimated that the above stated replacement storm sewer construction will # cost $19,400. This estimate is exclusive of ineer eng' ing, surveying, legal and administrative costs. (Figure 7) i t 4 i 0 The locational roble P ms of the existing storm sewer at 5806 Halifax Avenue North can be resolved by the construction of a replacement sewer system which can handle an equivalent amount of storm runoff. (Figure 6) The additional problem of ponding at the catch basins located front of 5806 and 5812 Halifax can be solved by the replacement of the existing system with larger pipes or by the construction of additional storm sewers including additional catch basins in the area. It is recommended that a relief storm sewer system be built from the location of its present upstream end at the intersection of Halifax Avenue and Halifax Place along Halifax to France Place and then along France Place to Northport Lake. This portion of relief storm sewer would be constructed using low head pipe up to 48 inches in equivalent size. The storm sewer pipe located along the common lot line between 5806 and 5812 Halifax could then be eliminated. The elimination of this storm sewer pipe would allow the remaining rear yard existing pipe system to handle the 10 year design storm in the contributing runoff area. (Figure 8) In addition, it is recommended that extensions of the storm sewer system be made upstream of its present terminus at Halifax Avenue and Halifax Place to intercept some of the storm runoff from the extremely large area contributing to the existing catch basins located at Halifax Avenue and Halifax Place. The inlet capacity of these existing catch basins is extremely inadequate for the expected flow from a 10 year design event. 5 PIPE S YSTE M Brooklyn Center Improvement Project 1987-22 A Storm Sewer Existing 10yr Design Segment Pipe Size Pipe 1 - 2 15" 18 2-3 15" 3011 3-4 18�� 36" 4-5 I8" 3618 6-5 12" & 15 18" 5-7 18" a 24!' 36" 7-8 18" & 24" 42" 8 -9 18 & 24 42 9-10 18" & 24" 42" 10-14 30N 42,. 14 -23 30 42 a WESTWOOD PLANNING b RGURE 1 X &LV ENGINEERING COMPANY 7415 WAYZATA BOULEVARD, MN///EA►OLI& MN. S54= (012) S4&-01Si moll FIGURE 2 c CH, <:�62 ViA 11 r 6 0 Ilk o o o .... .... .... .... .. ........ .............. ......................... .......... 2 T Of F•j. I.S. 000 I::- J. 50 0 d) P X -000 J. J . . . . . . . . . . . J. 0 0:1 0. FIGURE 3 • . . . . . f'I...FlNN:I: N (:•; F E ::ilt; �(. 't. . .V @i:y : NC, C:(:)iSI';1Ny 852%-5 f is cl :i. n L•; t'� rr a i; C" - f ::, k .1 y l') ID r Ir. % i :L :`.i Wa3. v :z ,;x C .:x i a u J. r vi ;i r d ..>.., i•fi•::3 A .,..,..... 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I ....................... ...................... -- rlwr f. r, . . . . . . . . ... . . . . . . . a.4- .:1. J -2 (;'i`:3 V r;i :1.11 c:::i.1: y . . . . . . . . . .. . . . . . . . 2 . 875 •F p r:; 1 :e:: of ID:i. I:1(y ........... ::30.000 J.n C) la'i:hi co •F F °7. cow . . . . . . . . . . . . . . . *.).'::>•: 7 J.rl l'ion. 1:) r;'I:1 is 1 co •F ) : : - a. cow . . . . . . . . . . . . . 2 .500 •F r.•': ?r:l C) io t: 11 / :1.. 000 I.):i. i:Arll {:. ? •(: r;, 1,. t l :) / rl ) cif Pip . . . . . . . . . . . . . 0.:1.0 0 % . S - . ':10'::1 c:l . •F'1: . Wra t: t: r; I'c:; :i. r11r.•:? t: rte 1 . . . . . . . . . . 7 A304- -F r:)r:1? t: AR" (2 /3) . . . . . . . . . .. . . . . . . . 2 . 1. "2 i�i;1c r1 n :i. n cl 'n ' . . . . . . . . . . . . . . 0 . 01. Min. I r :i. r:, . ci 1. ca Io !:> , 30 J. n . 0.:}.01. FIGURE 5 1 PROPOSED REPLACEMENT STORM SEWER \ \\ N \ I� M Z 5812 DRAINAGE s UTILITY EASEMENT � \ \\ \\ \ \ No Scale - - - - - -- - - - -- -- --------- - - - - -- - -- - - - - -� ` -� I� FENCE EXI PROPERTY STOR SEWE ON \\� r \ L m =v 7 — C _ C > 5806 \ Q EXISTING STORM SEWER \ K FENCE ON LINE t0 I w SCHEMATIC OF PROPOSED REPLACEMENT STORM SEWER L N00 PLANNING i ENGI NEER I NG FIGURE 6 I ENGINEER NG COMPANY 1 ms r.YZA" .—Em i4 mw a six wma COST ANALYSIS 1 REPLACEMENT STORM SEWER between 5806 & 5812 Halifax { Brooklyn Center Improvement Project 1937 -22 t s ' Item Estimated Cost i MANHOLES (2) 2000.00 o SPECIAL MANHOLES (2) 4000.00 L 30" STORM SEWER (120') 8400.00 FILL EXISTING STORM SEWER 2000.00 LANDSCAPE REPAIR 3000.00 TOTAL $ 19,400.00 3 I ■III® '&VMWGINEERING ESTWOOD PLANNING EN COMPANY FIGURE 7 7413 WAYZATA BOULEVARD. MINNEAYOLM MN. 55426 (61Z 64601S6 oil 11 1 - � 1 t wig IM Now ANN CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the day of at P.M. at the City Hall, 6301 Shingle Creek Parkway, to consider An Ordinance Vacating An Easement in Lots 46 and 47, Block 6, PEARSON'S NORTHPORT 3RD ADDITION Auxiliary aids for handicapped persons are available upon request at least 96 hours in advance. Please contact the Personnel Coordinator at 561 -5440 to make arrangements. ORDINANCE NO. AN ORDINANCE VACATING PORTIONS OF THE PUBLIC UTILITY EASEMENTS LOCATED ON LOTS 46 AND 47, BLOCK 6, PEARSON'S NORTHPORT 3RD ADDITION THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. The following described drainage and utility easements in Lots 46 and 47. Block 6, PEARSON'S NORTHPORT 3RD ADDITION according to the plat on file of record in the office of the County Recorder Hennepin County Minnesota are hereby vacated: Commencing at the northwest corner of said Lot 46 thence North 89 degrees 58 minutes 21 seconds East assumed bearing along the North line of said Lot 46 a distance of 47.73 feet to the ac`aal point of beginning: thence North 89 degrees 58 minutes 21 seconds East continuing along said North line, a distance of 29.16 feet: thence South 03 degrees 06 minutes 00 seconds East, a distance of 15.62 feet to the south line of said drainage and utility easement; thence South 89 degrees 58 minutes 21 seconds West along said south line, a distance of 43.54 feet; thence North 3 degrees 06 minutes 00 seconds West, a distance of 14.25 feet: thence North 86 degrees 54 minutes 00 seconds East, a distance of 14.35 feet to the point of beginning. Together with that part of Lot 47 Block 6 said PEARSON'S NORTHPORT 3RD ADDITION described as beginning at the above described point of beginning; thence North 89 degrees 58 minutes 21 seconds East along the south line of said Lot 47, a distance of 11.15 feet: thence North 3 degrees 06 minutes 00 seconds West a distance of 0.60 feet: thence South 86 degrees 54 minutes 00 seconds West a distance of 11.14 feet to the point of beginning And together with that part of Lot 47 Block 6 said PEARSON'S NORTHPORT 3RD ADDITION described as beginning at the southwest corner of Lot 47• thence North 89 degrees 58 minutes 21 seconds East assumed bearing, along the south line of said Lot 47 a distance of 32.09 feet: thence North 00 degrees 01 minutes 39 seconds West a distance of 9.52—feet to the actual point of beginning: thence North 02 degrees 53 minutes 40 seconds West a distance of 5.49 feet to the north line of said drainage and utility easement: thence North 89 degrees 58 minutes 21 seconds East along said North line a distance of 25.53 feet: thence South 02 degrees 53 minutes 40 seconds East a distance of 4.21 feet: thence South 87 degrees 06 minutes 20 seconds West a distance of 25.50 feet to the point of beginning. ORDINANCE NO Section 2. This ordinance shall be effective after adoption and thirty (30) days following its legal publication. Adopted this day of , Mayor ATTEST: Clerk Date of Publication Effective Date Member introduced the following resolution and moved its adoption: i RESOLUTION NO. RESOLUTION ESTABLISHING PROJECTS AND ORDERING PREPARATION OF REPORTS ON LOGAN AVENUE IMPROVEMENT PROJECT NO. 1988 -04, FRANCE AVENUE IMPROVEMENT PROJECT NO. 1988 -05, LAKEBREEZE AVENUE IMPROVEMENT PROJECT NO. 1988 -06, AND 50TH AVENUE IMPROVEMENT PROJECT NO. 1988 -07 WHEREAS, it is proposed to improve Logan Avenue from 57th Avenue to 59th Avenue, and to assess the abutting and benefitted property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429; and WHEREAS, it is proposed to improve France Avenue from the south City limits to 50th Avenue, and to asses all the abutting and benefitted property for all or a portion of the cost of the improvement pursuant to the Minnesota Chapter 429; and WHEREAS, it is proposed to improve Lakebreeze Avenue from Trunk Highway 100 to Azelia Avenue North, and to assess all of the abutting and benefitted property for all or a portion of the cost of the improvement pursuant to the Minnesota Chapter 429: WHEREAS, it is proposed to improve 50th Avenue North from Trunk Highway 100 to France Avenue North, and to assess all of the abutting and benefitted property for all or a portion of the cost of the improvement pursuant to the Minnesota Chapter 429: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. The proposed improvements be referred to the City Engineer for study. The City Engineer is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvements are feasible as to whether they should be best made as proposed, and the estimated cost of the improvements as recommended. 2. The proposed projects will be designated as follows: LOGAN AVENUE IMPROVEMENT PROJECT NO. 1988 -04 FR :`,^SCE AVENUE IMPROVEMENT PROJECT NO. 1988 -05 LAKEBREEZE AVENUE IMPROVEMENT PROJECT NO. 1988 -06 50TH AVENUE IMPROVEMENT PROJECT NO. 1988 -07 3. The accounting for these projects will be done in the Special Assessment Accounting Fund. RESOLUTION NO. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY 6301 SHINGLE CREEK PARKWAY OF B ROOKLYN BROOKLYN CENTER, MINNESOTA 55430 TELEPHONE 561 -5440 C ENTER EMERGENCY - POLICE - FIRE 911 TO: Sy Knapp, Director of Public Works FROM: H.R. Spurrier, City Engineer DATE: November 19, 1987 RE: 1988 Capital Improvement Program The continuous upgrade of City's Municipal State Aid (MSA) Street System is a major element of the City's annual capital improvement program. Most recently we have constructed 69th & 70th Avenue North, repaired cracks and overlaid Xerxes and Shingle Creek Parkway, and installed traffic signals and high level lighting on Shingle Creek Parkway. Attached for discussion is an analysis of four new projects that could comprise part of the City's 1988 capital improvement program. It is necessary to discuss the program now so that if the Council wishes to proceed with one or more of these projects, they can be developed and bid at the most desirable time. I have attached a Project Development Schedule that illustrates why the projects(s) must be established now, so that the project is bid at a time when proposal prices are competitive and at a time that allows the project to be constructed and completed under an optimal schedule. I am comfortable in projecting that all of these, except possibly Logan Avenue, could be under construction by May, 1988. The reservation on Logan is that this street has severe drainage problems and horizontal alignment problems that could require right -of -way acquisition and delay award of the contract. If we proceeded with a program that included Logan it would have to be with the understanding that this work may have to be delayed until 1989. However, we suggest that this project be initiated now so that work can proceed on resolving these issues. The City of Brooklyn Center now has an unencumbered balance of $1,643,000 in its Regular Municipal State Aid Account. If no MSA funds are ,expended on MSA construction projects during 1988, this balance will exceed the maximum permitted under MSA rules by approximately $584,000. If the City does not encumber or utilize this money for improvements to its Municipal State Aid System in 1988, the money may be reallocated to other communities that are making improvements to their systems. The effect "' rouuiuueivart -,r �L J , "r Y November 19, 1987 Page two is that the City could lose a portion of its construction allotment for 1989. France Avenue, 50th Avenue and Logan Avenue are Municipal State Aid streets. Funds expended on these roadways would reduce the unencumbered balance. Lakebreeze Avenue is not an MSA street. Except for one section of France Avenue, all of the selected roadways have serious structural and /or drainage deficiencies. The section of France Avenue between T.H. 100 and the Soo Line Railroad crossing has no structural or drainage deficiencies. However, if the other two sections of France Avenue are to be improved, it is recommended that consideration be given to installing concrete curb and gutter and a bituminous overlay on this section so that the entire portion of France Avenue is fully upgraded and has a uniform design appearance. The section of France Avenue in good condition was added simply because that section needs curb and gutter, and it would eliminate a patchwork appearance if it were incorporated with the rest of the France Avenue work. If the City Council tentatively approves one or more of these projects, we will develop more detailed design recommendations and cost estimates. Also, we will then evaluate the benefits to properties in the area and submit detailed recommendations for special assessment of those benefits. We request that Council discuss the capital improvement program study elements, and adopt a resolution tentatively establishing projects and ordering the report for the selected improvement project elements. That resolution is provided for consideration by the City Council. Respectfully submitted, Approved for submittal, H.R. Spurrier Sy Knapp, City Engineer Director of Public Works HS /n1 ,enclosures: Deficient Existing Conditions Allignment Pavement Curb and Drainage Sidewalk Right Lift Sta. Vertical Horizontal Structure Gutter Trails of Way Modifications A. FRANCE AVENUE NORTH 1. South City Limits Needs Minor Strip to T.H. 100 Poor Good Poor Needed Poor Study Required 2. T.H. 100 to Soo Needed With Needs Minor Strip RR Crossing Good Good Good Needed Curb /Gutter Study Required 3. Soo RR Crossing Needs May be Reqd to 50th Ave. No. Poor Good Poor Needed Poor Study For Parking B. LAKEBREEZE AVENUE NO 1. T.H. 100 to Needs Minor Reqmt Lower Azelia Ave. No. Poor Poor Poor Needed Poor Study For Allgnmt Grade C. 50TH AVENUE NORTH 1. T.H. 100 to Needs May be Reqd France Ave. No. Poor Poor Poor Needed Poor Study For Parking D. LOGAN AVENUE NORTH 1. 57th Ave. No. to Poor at Major Needs May be Reqd 59th Ave. No. Poor TH 100 Poor Needed Problem Repair For Allgnmt Preliminary Proposal Preliminary Pavement Width Alternatives Preliminary SUBTOTAL TECHNICAL AND TOTAL Estimate 44 ft 36 ft 32 ft 28 ft Estimate of CONTINGENCIES PRELIMINARY Recommended 35% ESTIMATE 1. Preliminary 1. Parking on 1. Parking on 1. No Parking 1. Width selected Drainage estimate is both sides one side permitted for Low Density Improvements based on the 2. Additional 2. No additional 2. No additional Collector streets recommended ROW required ROW required ROW required 2. No Parking pavement width 3. Cost of added 3. Cost of added permitted width assessed width assessed 3. No additional 4. Used where on 4. Used where some ROW required street parking on street parking is required is required A. FRANCE AVENUE NORTH 1. South City Limits to T.H. 100 $101,180 Recommended $54,000 $155,180 $54,310 $209,490 2. T.H. 100 to Soo RR Crossing $105,370 Recommended $27,000 $132,370 $46,330 $178,700 3. Soo RR Crossing to 50th Ave. No. $97,440 Recommended $45,000 $142,440 $49,850 $192,290 B. LAKEBREEZE AVENUE NO 1. T.H. 100 to Azelia Ave. No. $123,640 Recommended $36,000 $159,640 $55,870 $215,510 C. 50TH AVENUE NORTH 1. T.H. 100 to France Ave. No. $115,100 Recommended $45,000 $160,100 $56,040 $216,140 D. LOGAN AVENUE NORTH 1. 57th Ave. No. to 59th Ave. No. $250,540 Recommended $119,000 $369,540 $129,340 $498,880 51 ST. AV E. N. COD Z SO O u W cr- Z D < / �F tx U- R . � Ro -� d �O �Q- 0 w w > Q E 6REEZE AVE. w D v > a Q _Y w - -- - - - - 48TH AVE. J q KESIDE AVE. az 47TH AYE. N. VIN LAKE a W � EACH z PAR K .� O .� 0-4 1 e ..... ......................................... . ... / Z Cl r Y ( Q of �� l l� I�L�I�9 E I ��A�p III -- IRA �Jp�1 s �NI�CII CSR .. NONNI MEMORANDUM TO: Gerald G. Splinter, City Manager FROM: Geralyn R. Barone, Personnel Coordinator" DATE: November 18, 1987 SUBJECT: 1988 City Council Meeting Schedule The following dates are recommended for adoption by the city council as the 1988 council meeting schedule. January 11 July 11 January 25 July 25 February 8 August 8 February 22 August 22 March 14 September 6* March 28 September 14 ** April 11 September 19 April 25 October 10 October 24 May 2 (Board of Equalization) May 9 November 7 May 23 November 21 June 13 December 5 June 27 December 19 * Tuesday evening ** Wednesday evening and special budget session / Licenses to be approved by the City Council on November 23, 1987: COMMERCIAL KENNEL Snyder Brothers Drug Store 1296 Brookdale Center Sanitarian ITINERANT FOOD ESTABLISHMENT Brooklyn Center Lions 6500 Humboldt Ave. N. ��'�,y Sanitarian RENTAL DWELLING Initial: Henry W. Norton 5240 Drew Ave. N. Arnold Borsch 5341 Penn Ave. N. Renewal: Leonard H. Schollen 5305 4th St. N. Karl I. Stendal 5456 Emerson Ave. N. Darlene Dimitroff 6442 Indiana Ave. N. Clifford Lane & Dorothy Ernst 6927 June Ave. N. Hallard N. Corey 4201 Lakeside Ave. N., #118 Michael E. Schultz 4207 Lakeside Ave. N., #127 Jonathan Cain 4207 Lakeside Ave. N., #135 Ernest W. Gertzen 5347, 49 Penn Ave. N. Carin Lee Rudolph 5318, 20 Queen Ave. N. Gene & Anna Gullord 5337, 39 Queen Ave. N. Robert Messersmith 5338 Queen Ave. N. Robert & Arlene Johnson 7218, 24 West River Road t2 I Harold & Howard Swanson 7240 West River Road . /� . ( Director of Planning and Inspection SERVICE STATION Brookdale Mobil 5710 Xerxes Ave. N. Brooklyn Center Municipal Garage 6844 Shingle Creek Pkwy. Brooklyn Service Center 6901 Brooklyn Boulevard Christy's Auto Service 5300 Dupont Ave. N. Humboldt Avenue Service 6840 Humboldt Ave. N. Northern States Power 4501 68th Ave. N. Total Petroleum, Inc. 6830 Brooklyn Blvd. t Wes' Amoco 6044 Brooklyn Blvd. City Clerk GENERAL APPROVAL: 1 J L D. K. Weeks, City Clerk