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HomeMy WebLinkAbout1986 10-27 CCP Regular Session s CITY COUNCIL AGENDA CITY OF BROOKLYN CENTER OCTOBER 27, 1986 7 :00 p.m. 1. Call to Order 2. Roll Call 3. Invocation 4. Open Forum 5. Approval of Consent Agenda - All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 6. Approval of Minutes: *a. October 13, 1986 - Regular Session 7. Mayoral Appointment: *a. Park & Recreation Commission 8. Final Plat: *a. D. L. Larson Addition -57th and Emerson Avenues North 9. Resolutions: a. Approving Agreement with the Minnesota Department of Transportation for Replacement of Storm Sewer through the Centerbrook Golf Course (Improvement Project No. 1985 -23, Phase III) b. Approving Supplemental Agreement to Contract 1986 -C, Providing for Replacement of Storm Sewer through the Centerbrook Golf Course c. Recognizing the Achievement of Richard Foell -Mr. Foell has swam 500 miles at the Community Center *d. Authorizing the Submission of an Amendment to the City of Brooklyn Center Community Development Program for Year XI and to Hennepin County for a Consideration as Part of the Urban Hennepin County Community Development Block Grant Program, in Accordance with Housing and Community Development Act of 1974, as Amended CITY COUNCIL AGENDA -2- October 27, 1986 10. Planning Commission Items: (7:30 p.m.) a. Planning Commission Application No. 86023 submitted by Brooklyn Center Baptist Church requesting amended approval of the site and building plans and special use permit for a gymnasium addition to the Brooklyn Center Baptist Church at 5840 Humboldt Avenue North. The amendment would allow rock face concrete block exterior rather than the brick exterior originally proposed. This item was recommended for denial by the Planning Commission at its October 16, 1986 meeting. 11. Discussion Items: a. Joint Meeting with Brooklyn Center School District No. 286 b. Request for Risk Management Audit c. Report on Status of Park Bond Projects d. Continuing Need for Energy Conservation *12. Licenses 13. Adjournment MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION OCTOBER 13, 1986 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in regular session and was called to order by Mayor Dean Nyquist at 7 :05 p.m. ROLL CALL Mayor Dean Nyquist, Councilmembers Gene Lhotka, Celia Scott, Bill Hawes, and Rich Theis. Also present were City Manager Gerald Splinter, Director of Public Works Sy Knapp, Director of Finance Paul Holmlund, Director of Planning & Inspection Ron Warren, City Attorney John Dean, and Administrative 'Aid Patti Page. INVOCATION The invocation was offered by Councilmember Lhotka. OPEN FORUM Mayor Nyquist stated the Council had not received any requests to use the Open Forum session this evening. He noted that there were members g of Weblos Pack 403 resent to observe the P Council meeting for their citizenship badges. He inquired if there was anyone else present in the audience who wished to address the Council. There being none, he continued with the regular agenda items. CONSENT AGENDA Mayor Nyquist inquired if any Councilmembers requested any items removed from the Consent Agenda. Councilmember Hawes requested item 9a be removed and Councilmember Lhotka requested item 9b be removed from the Consent Agenda. APPROVAL OF MINUTES SEPTEMBER 22 1986 - REGULAR. SESSION There was a motion by Councilmember Hawes and seconded by Councilmember Scott to approve the minutes of the City Council meeting of September 22, 1986 as submitted. The ass ed unanimously. APPOINTMENT OF ELECTION JUDGES FOR THE NOVEMBER 4 1986 GENERAL ELECTION There was a motion by Councilmember Hawes and seconded by Councilmember Scott to approve the appointment of election judges for the November 4, 1986 general election. The motion passed unanimously. RESOLUTION NO. 86 -164 Member Bill Hawes introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING WORK PERFORMED UNDER CONTRACT 1986 -E (WATER TOWER NO. 3 RECONDITIONING, IMPROVEMENT PROJECT NO. 1985 -28) 10 -13 -86 -1- The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. RESOLUTION NO. 86 -165 Member Bill Hawes introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING WORK PERFORMED UNDER CONTRACT 1986 -G (STREET IMPROVEMENTS ON SHINGLE CREEK PARKWAY BETWEEN I -94 AND CSAH 10, IMPROVEMENT PROJECT NO. 1985 - 27 AND 1986 -07) The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. RESOLUTION NO. 86 -166 Member Bill Hawes introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING WORK PERFORMED UNDER CONTRACT 1985 -M (INSTALLATION OF TRAFFIC CONTROL SIGNAL SYSTEMS ON SHINGLE CREEK PARKWAY AT JOHN MARTIN DRIVE AND AT SUMMIT DRIVE, IMPROVEMENT PROJECT NO. 1985 -20) The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. RESOLUTION NO. 86 -167 Member Bill Hawes introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE CITY MANAGER TO APPLY FOR AND EXECUTE A GRANT AGREEMENT WITH THE METROPOLITAN COUNCIL The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously, RESOLUTION NO. 86 -168 Member Bill Hawes introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING QUOTE AND AUTHORIZING THE PURCHASE OF ONE (1) AIR COMPRESSOR The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. RESOLUTION N0. 86 -169 Member Bill Hawes introduced the following resolution and moved its adoption RESOLUTION ACCEPTING QUOTE AND AUTHORIZING THE PURCHASE OF SIX (6) AIR MASKS The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. LICENSES There was a motion by Councilmember Hawes and seconded by Councilmember Scott to approve the following list of licenses: 10 -13 -86 -2- Y COMMERCIAL KENNEL LICENSE Northbrook Animal Hospital 413 66th Ave. N. Pet Centers, Inc. Brookdale Center ITINERANT FOOD ESTABLISHMENT LICENSE Brooklyn Center Lioness 6700 France Ave. N. Lutheran Church of the Triune God 5827 Humboldt Ave. N. MECHANICAL SYSTEMS LICENSE Bergman Heating & Air Cond. 9072 Taylor St. NE" Master Mechanical, Inc. 9864 James Circle Midwestern Mechanical Corp. 9103 Davenport St. NE New Mech Companies, Inc. 1633 Eustis St. Rouse Mechanical, Inc. 11348 K -Tel Drive Snelling Mechanical 1402 Concordia Ave. The motion passed unanimously. APPROVAL OF MINUTES SEPTEMBER 15 1986 - SPECIAL SESSION There was a motion by Councilmember Lhotka and seconded by Councilmember Theis to approve the minutes of the City Council meeting of September 15, 1986 as submitted. The motion passed. Councilmember Scott abstained from the vote as she was not present at the September 15, 1986 meeting. MAYORAL APPOINTMENT - HUMAN RIGHTS COMMISSION There was a motion by Councilmember Lhotka and seconded by Councilmember Scott to appoint Agatha Eckman to the Human Rights Commission. The motion passed unanimously. MAYORAL APPOINTMENT - U.S. CONSTITUTION ANNIVERSARY COMMITTEE Mayor Nyquist introduced Bill Lakotas who has been appointed as chairman of the U.S. Constitution Anniversary Committee. Mr. Lakotas briefly reviewed the primary goals of the committee and the different activities planned for the celebration. He stated that he would like the Council to appoint three members this evening, those being Barb Sexton, Kermit Klafsaas, and Jerry Pedlar`. There was a motion by Councilmember Lhotka and seconded by Councilmember Theis to appoint Barb Sexton, Kermit Klafsaas, and Jerry Pedlar to the U.S. Constitution Anniversary Committee. The motion passed unanimously. RESOLUTIONS (CONTINUED) The City Manager presented a Resolution Accepting an Amendment to the Engineer's Report, Accepting Bid and Approving Contract for Improvement Project No. 1986- 20, Contract 1986 -P (Utility System Improvements as Required to Serve the Earle Brown Commons). Councilmember Hawes stated that he had pulled this item from the Consent Agenda because he was unsure of which amount was to be approved by the resolution. The Director of Public Works stated that the project cost is $68,282.85. Councilmember Theis inquired how this discrepancy occurred. The Director of Public Works stated that these specs were put together based on original information that the City had on file, and that after a survey had been completed, discrepancies were found in the original information. He added that 10 -13 -86 -3- the error did not incur any costs for the City. Councilmember Theis asked if these discrepancies were indications of the quality of work that was being done by consulting and professional firms. The Director of Public Works stated that it was a simple error and that sometimes errors do occur. RESOLUTION NO. 86 -170 Member Rich Theis introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING AN AMENDMENT TO THE ENGINEER'S REPORT, ACCEPTING BID AND APPROVING CONTRACT FOR IMPROVEMENT PROJECT NO. 1986 -20, CONTRACT 1986 -P (UTILITY SYSTEM IMPROVEMENTS AS REQUIRED TO SERVE THE EARLE BROWN COMMONS) The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. The City Manager presented a Resolution Accepting Work Performed under Contract 1985 -F ( Lyndale Avenue Water Main Improvement Project No. 1985 -04 and Lyndale Avenue Street Improvement Project No. 1985 -05). Councilmember Lhotka inquired if everything has been completed and meets the staff's satisfaction. The Director of Public Works stated that the work has been completed to the minimum specifications. p ications. Councilmember Lhotka inquired if the additional work which was completed for the parking area at 5608 Lyndale Avenue had been brought to the Council. The Director of Public Works stated that the problem itself was discussed by the Council but the actual work was not approved. Councilmember Lhotka stated that in the future he would like the Council to be made aware of extra work that is to be done to complete projects. RESOLUTION NO. 86 -171 Member Gene Lhotka introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING WORK PERFORMED UNDER CONTRACT 1985 -F (LYNDALE AVENUE WATER MAIN IMPROVEMENT PROJECT NO. 1985 -04 AND LYNDALE AVENUE STREET IMPROVEMENT PROJECT NO. 1985 -05) The motion for the adoption of the foregoing resolution was duly seconded by member Rich Theis, and the motion passed unanimously. The City Manager presented a Resolution Expressing Recognition of and Appreciation for the Dedicated Public Service of Dale Bloomstrand. RESOLUTION NO 86 -172 Member Bill Hawes introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION OF AND APPRECIATION FOR THE DEDICATED PUBLIC SERVICE OF DALE BLOOMSTRAND The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. The City Manager presented a Resolution Appropriating Funds for Community Center Improvements in the Capital Projects Fund. Councilmember Hawes inquired if the $10,000 for the recarpeting at the community center was for the entire social i i 10 -13 -86 -4- hall or for the area which would be filled in. The City Manager stated that the recarpeting was for the entire social hall itself but not the lobby. Councilmember Hawes inquired why staff felt it was necessary to fill in the step area in the social hall. The City Manager stated that people have a tendency to fall or trip on the stairs and that staff would like to lower the City's liability for accidents in this area. RESOLUTION NO. 86 -173 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION TO APPROPRIATE FUNDS FOR COMMUNITY CENTER IMPROVEMENTS IN THE CAPITAL PROJECTS FUND The motion for the adoption_ of the foregoing resolution was duly seconded by member Bill Hawes, and the motion passed unanimously. The City Manager presented a Resolution Amending the 1986 and 1987 General Fund Budget. He noted this item would provide for the purchase of a booking camera and accessories which had been originally approved in the 1987 budget. Councilmember Lhotka inquired what the actual cost would be to have the City of Minneapolis develop the prints and the cost of the improvement suggested by OSHA. The City Manager stated that it would cost approximately $900 per year to have Minneapolis develop the prints, and that the suggested improvements from OSHA would cost between $2,000 and $4,000. RESOLUTION NO. 86 -174 Member Rich Theis introduced the following resolution and moved its adoption: RESOLUTION AMENDING THE 1986 AND'THE 1987 GENERAL FUND BUDGETS The motion for the adoption of the foregoing resolution was duly seconded by member Bill Hawes, and the motion passed unanimously. The City Manager presented a Resolution Declaring a Public Nuisance and Ordering Removal of Diseased Shade Trees. Councilmember Scott asked if there were any other properties that this procedure had been used on. The Director of Public Works stated that this is the second time a 'resolution of this type has come before the Council, and that on the first resolution there were five or six trees that were taken care of. He briefly reviewed the procedure that staff is presently using for removal of diseased shade trees. Councilmember Theis asked if staff has explored a quicker method of removal. The Director of Public Works stated that staff will be looking into a quicker method for next year. RESOLUTION N0. 86 -175 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE REMOVAL OF DISEASED SHADE TREES (ORDER NO DST86 -2) The motion for the adoption of the foregoing resolution was duly seconded by member Bill Hawes, and the motion passed unanimously. 10 -13 -86 -5- PLANNING COMMISSION ITEMS PLANNING COMMISSION APPLICATION NO 86029 SUBMITTED BY DAVID OTTO REQUESTING A VARIANCE FROM SECTION 35 -704 OF THE CITY ORDINANCES TO ALLOW FULL RETAIL USE OF THE BUILDING AT 5810 XERXES S- AVENUE NORTH WHILE PROVIDING FEWER PARKING STALLS THAN REQUIRED BY ORDINANCE The City Manager noted this item was recommended for approval by the Planning Commission at its July 31, 1986 meeting and tabled by the City Council at its August 11, 1986 meeting. The Director of Planning & Inspection reviewed the Planning Commission application and noted that there had never been a parking problem due to overutilization in this area. He briefly reviewed the proposed zoning ordinance amendment for the parking requirements and the staff recommendations and alternatives. He then went on to review the original Planning Commission recommendation which was made at the July 31, 1986 Planning Commission meeting. He stated that the current parking formula has a greater impact on smaller developments. He stated that the formula could be revised so that a reasonable formula could be established to meet all size developments. He stated that the variance must be acted on this evening. Councilmember Hawes inquired if the proposed formula would affect Brookdale. The Director of Planning & Inspection stated that Brookdale would not be affected by the new formula. There was a brief discussion as to how the current parking formula was established. The City Attorney left the table at 7:50 p.m. Councilmember Theis inquired if staff was anticipating problems at the Target development during the Christmas season. The City Attorney returned to the table at 7:51 p.m. The Director of Planning & Inspection stated that staff is encouraging Target to have their employees park in the rear of the building to free up the parking stalls that were placed at the north end of the Target center. He added that Target is a unique development and that their need may be greater than the current ordinance requirements. Councilmember Theis stated that this ordinance would solve the St. Paul Book & Stationary parking problem, but it could create more problems some where else in the City and he does not agree with it. There was some discussion regarding the parking.requirements in other communities that have Target stores, and it was noted that these figures were in the files in the Planning Department, Councilmember Theis asked if there had been any provisions added for green areas and landscaping in the proposed ordinance. The Director of Planning & Inspection stated that the proposed ordinance does not establish any larger greenstrip areas. Councilmember Theis stated that it appears staff is recommending a denser use of property versus a larger greenstrip which he prefers for aesthetic reasons. The Director of Planning & Inspection stated that the current parking formula has not improved the aesthetic points in some areas, such as the K -Mart parking lot. Councilmember Scott stated that she feels it is reasonable to decrease the parking formula for smaller developments but to keep the same formula for developments over 100,000 sq. feet. 10 -13 -86 -6 Mayor Nyquist opened the meeting for the purpose of a public hearing on Planning Commission Application No. 86029 submitted by David Otto. Mayor Nyquist inquired if there was anyone present in the audience who wished to speak at the public hearing. No one appeared to speak and he entertained a motion to close the public hearing. There was a motion by Councilmember Scott and seconded by Councilmember Hawes to close the public hearing on Planning Commission Application No. 86029 submitted by David Otto. The motion passed unanimously. There was a motion by Councilmember Theis to approve Planning Commission Application No. 86029 submitted by David Otto requesting a variance from Section 35 -704 of the City Ordinances to allow full retail use of the building at 5810 Xerxes Avenue North while providing fewer parking stalls than required by ordinance. Councilmember Lhotka seconded this motion for purposes of discussion. Councilmember Lhotka inquired if Councilmember Theis was in favor of this variance because of the adverse affects the ordinance amendment may have on the City. Councilmember Theis stated that he has many concerns regarding the proposed ordinance amendment, and that he is in favor of the variance because the Council is under the gun to make a decision. Councilmember Lhotka stated he still did not understand why Councilmember Theis was for the variance. - Councilmember Theis stated that the variance could be approved at this time and if the ordinance amendment were approved in the future, Mr. Otto's variance would become nonexistent. Mayor Nyquist inquired if the Council would be setting recede g precedent for other properties by approving a variance for Mr. Otto. The Director of Planning & Inspection stated that he feels Mr. Otto's property is very unique, and that there is probably no other .property within the City that would fit this description. He added that he feels the proposed ordinance amendment would not create any future problems. Upon vote being taken on the foregoing motion, the following voted in favor thereof: Councilmembers Theis and Lhotka; and the following voted against the same: Mayor Nyquist and Councilmembers Scott and Hawes The variance was denied. There was a motion by Councilmember Hawes and seconded by Councilmember Scott to approve for first reading the ordinance amendment prepared for this evening, and to make all buildings or centers over 100,000 sq. ft. over gross floor area a special use in any zone where they are permitted. Voting in favor thereof: Mayor Nyquist, Councilmembers Scott and Hawes. Voting against: Councilmembers Lhotka and Theis. The motion failed. Councilmember Lhotka stated that he would like to have the staff continue studying the ordinance amendment. The Director of Planning & Inspection inquired what exactly xactly the Council was looking or in an ordinance amendment. endment. The City Manager inquired if staff were to develop a formula that would cover only smaller developments and leave the larger developments at current 10 -13 -86 -7- standards, if it would be acceptable to the Council. Councilmember Theis stated the ordinance amendment would have to address some additional greenstrip or landscaping areas. The Director of Planning & Inspection stated that this ordinance does not actually address the greenstrip and landscaping issue. He noted that if you were to change the greenstrip and landscaping requirements there would be a number of nonconforming uses within the City. The City Manager noted that if a development were to add more building space they would also be required to add more parking stalls. There was a motion by Mayor Nyquist and seconded by Councilmember Theis to reconsider the vote on the variance for David Otto. The motion passed with Councilmembers Scott and Hawes voting against. Mayor Nyquist called for a vote on Planning Commission Application No. 86029 submitted by David Otto requesting a variance from Section 35 -704. Voting in favor: Mayor Nyquist, Councilmembers Lhotka and Theis. Voting against: Councilmembers Scott and Hawes. The motion passed. RECESS The Brooklyn Center City Council recessed at 8:37 p.m. and reconvened at 8:54 p.m. PLANNING COMMISSION APPLICATION NO. 86037 SUBMITTED BY THE CITY OF BROOKLYN CENTER HRA REQUESTING PRELIMINARY PLAT APPROVAL TO RESUBDIVIDE INTO A LOT AND OUTLOT THE LAND SOUTH OF THE EARLE BROWN (BROOKLYN) FARM TO BE DEVELOPED AS THE EARLE BROWN COMMMONS RESIDENTIAL COMPLEX The City Manager noted this item was recommended for approval by the Planning Commission at its September 25, 1986 meeting. The Director of Planning & Inspection referred the Council - to pages one and two of the September 25, 1986 Planning Commission minutes and the informational sheet attached with those minutes. He proceeded to review the application and briefly discussed the four conditions which the Planning Commission attached to this application. The Director of Public Works stated that the registered land survey which was done for this property is an intermediate step. Councilmember Lhotka inquired if all four conditions recommended by the Planning Commission have been met. The Director of Public Works responded affirmatively. Mayor Nyquist opened the meeting for the purpose of a public hearing on Planning Commission Application No. 86037 submitted by the City of Brooklyn Center HRA requesting preliminary plat approval to resubdivide into a lot and outlot the land south of the Earle Brown (Brooklyn) Farm to be developed as the Earle Brown Commons residential complex. Mayor Nyquist inquired if there was anyone present in the audience who wished to speak at the public hearing. No one requested to speak and he entertained a motion to close the public hearing. There was a motion by Councilmember Hawes and seconded by Councilmember Scott to close the public hearing on Planning Commission Application No. 86037 submitted by the City of Brooklyn Center HRA. The motion passed unanimously. There was a motion by Councilmember Scott and seconded by Councilmember Hawes to approve Planning Commission Application No. 86037 submitted by the City of Brooklyn Center HRA requesting preliminary plat approval to resubdivide into a 10 -13 -86 -8- f lot and outlot the land south of the Earle Brown ( Brooklyn) Farm to be developed as the Earle Brown Commons residential complex, subject to the following conditions: 1. The final plat is subject to review and approval by the City Engineer. 2 The final plat is subject to the provisions of Chapter 15 of the City Ordinances. 3. The developer shall execute an easement for storm sewer and the detention pond and said easement shall be indicated on the final plat prior to final plat approval. 4. The developer shall execute an easement for sanitary sewer and water and said easement shall be indicated on the final plat prior to final plat approval. The motion passed unanimously. FINAL PLAT APPROVAL - EARLE BROWN COMMONS R.L.S. There was a motion by Councilmember Theis and seconded by Councilmember Scott to approve the final plat for Earle Brown Commmons R.L.S. The motion passed unanimously. PLANNING COMMISSION APPLICATION N0. 86038 SUBMITTED BY GABBERT AND BECK REQUESTING SITE PLAN APPROVAL TO CONSTRUCT A NEW ACCESS ONTO BROOKLYN BOULEVARD INSTALL A MERGE LANE AND PARKING LOT MODIFICATIONS AT THE WESTBROOK MALL AT 5717 XERXES AVENUE NORTH The City Manager noted this item was recommended for approval by the Planning Commission at its September 25, 1986 meeting. The Director of Planning & Inspection referred the Council to pages two through five of the September 25, 1986 Planning Commission minutes and the informational sheet attached with those minutes. He proceeded to review the application and noted that the number of parking stalls would not be affected by this change. He added that the owners feel there is a need for a better access off of Brooklyn Boulevard into Westbrook Mall. He briefly reviewed the eight conditions which the Planning' Commission recommended and added that one of the Planning Commissioners was opposed to this change. Councilmember Scott asked how the traffic which would be moving in and out of the lot would be handled. The Director of Planning & Inspection stated that stop signs would be installed in the parking lot, and that the incoming traffic off of Brooklyn Boulevard would have the right -of -way. The Director of Planning & Inspection stated that there was not a public hearing scheduled this evening, but that the applicant was present to answer any questions the Council may have. Councilmember Hawes asked the applicant if he would be willing to berm the new area. Mr. Warren Beck, the applicant, stated that berming could be installed consistent with other areas of the parking lot. There was a motion by Councilmember Lhotka and seconded by Councilmember Scott to approve Planning Commission Application No. 86038 submitted by Gabbert and Beck requesting site plan approval to construct a new access onto Brooklyn Boulevard, install a merge lane and parking lot modifications at the Westbrook 10 -13 -86 -9- Mall at 5717 Xerxes Avenue North, subject to the following conditions: 1. The applicant shall execute a performance agreement with a supporting financial guarantee (in an amount to be determined by the City Manager) to assure completion of improvements, both in the parking lot and in the public right -of -way, prior to the issuance of the driveway permit by the County. 2. The applicant shall execute an easement for sidewalk purposes within a portion of the greenstrip adjacent to Brooklyn Boulevard prior to issuance of the driveway permit by the County. 3. The applicant shall submit a written acknowledgement from First Brookdale Bank agreeing to the proposed driveway relocation prior to issuance of the driveway permit. 4. The applicant and First Brookdale Bank shall execute a cross access agreement for use of the access drive prior to issuance of the driveway permit. 5. Plan approval acknowledges a driveway opening of 32' on the basis of the recommendation of the Director of Public Works. 6. Plan approval acknowledges a proof -of- parking plan for 562 spaces on the site (submitted by BRW and dated 9- 11 -86) as fulfillment of ordinance parking requirements. 7. Traffic control signs shall be installed on the site adjacent' to the proposed access in accordance with recommendations of the Director of Public Works and such signery shall be indicated on the approved site plan. 8. The plan shall be revised to indicate site lines at the access onto Brooklyn Boulevard in accordance with Section 35 -560 of the zoning ordinance prior to consideration by the City Council. The motion passed unanimously. ORDINANCES The City Manager introduced An Ordinance Amending Chapter 23 Regarding Liquor License Fees. He stated this item would delete all references to liquor license fees from Chapter 23. He noted this item is offered this evening for a first reading. There was a motion by Councilmember Hawes and seconded by Councilmember Lhotka to approve for first reading An Ordinance Amending Chapter 23 Regarding Liquor License Fees. The motion passed unanimously. The City Manager presented An Ordinance Amending Chapter 19 Regarding the Control of Noxious Weeds. He noted this item was first read on August 25, 1986, 10 -13 -86 -10- published in the City's official newspaper on September 4, 1986, and the public hearing was opened at the September 22, 1986 City Council meeting at which time it was continued to this evening. Mayor Nyquist inquired if there was anyone present in the audience who wished to address the Council. No one appeared to speak and he entertained a motion to close the public hearing. There was a motion by Councilmember Lhotka and seconded by Councilmember Hawes to close the public hearing on An Ordinance Amending Chapter 19 Regarding the Control of Noxious Weeds. The motion passed unanimously. ORDINANCE NO. 86 -12 Member Celia Scott introduced the following ordinance and moved its adoption: AN ORDINANCE AMENDING CHAPTER 19 REGARDING THE CONTROL OF NOXIOUS WEEDS The motion for the adoption of the foregoing ordinance was duly seconded by member Rich Theis, and the motion passed unanimously. The City Manager presented An Ordinance Amending Chapter 19 Regarding the Control of Noxious Weeds Pertaining to Natural Preserves. He stated this item would state exceptions for natural preserves designated by the City. He added this item was first read on September 22, 1986, published in the City's official newspaper on October 2, 1986, and is offered this evening for a second reading. g Mayor Nyquist opened the meeting for the purpose of a public hearing on An Ordinance Amending Chapter 19 Regarding g p rdin the Control of Noxious Weeds g g Pertaining to Natural Preserves. He inquired if there was anyone present who wished to speak at the public hearing. No one appeared to speak and he entertained a motion to close the public hearing. There was a motion by Councilmember Scott and seconded by Councilmember Theis to close the public hearing on An Ordinance Amending Chapter 19 Regarding the Control of Noxious Weeds Pertaining to Natural Preserves. ORDINANCE NO. 86 -13 Member Bill Hawes introduced the following ordinance and moved its adoption: AN ORDINANCE AMENDING CHAPTER 19 REGARDING THE CONTROL OF NOXIOUS WEEDS PERTAINING TO NATURAL PRESERVES The motion for the adoption of the foregoing ordinance was duly seconded by member Gene Lhotka, and the motion passed unanimously. The City Manager presented An Ordinance Amending 'Chapter 35 of the City Ordinances Regarding the Zoning Classification of Drop -In Child Care Centers. He noted this item was first read on September 8, 1986, published in the City's official newspaper on September 18, 1986, and is offered this evening for a second reading. Mayor Nyquist opened the meeting for the purpose of a public hearing on An 10 -13 -86 -11- 1 Ordinance Amending Chapter 35 of the City Ordinances Regarding the Zoning Classification of Drop -In Child Care Centers. He inquired if there was anyone present who wished to speak at the public hearing. No one appeared to speak and he entertained a motion to close the public hearing. There was a motion by Councilmember Hawes and seconded by Councilmember Theis to close the public hearing on An Ordinance Amending Chapter 35 of the City Ordinances Regarding the Zoning Classification of Drop -In Child Centers. ORDINANCE NO. 86 -14 Member Rich Theis introduced the following ordinance and moved its adoption: AN ORDINANCE AMENDING CHAPTER 35 OF THE CITY ORDINANCES REGARDING THE ZONING CLASSIFICATION OF DROP -IN CHILD CARE CENTERS The motion for the adoption of the foregoing ordinance was duly seconded by member Gene Lhotka, and the motion assed unanimously. p nimously. DISCUSSION ITEMS FLAG POLE FOR ALL - AMERICA CITY FLAG The City Manager briefly reviewed the memorandum prepared for this item and noted that the 75th Anniversary Committee is requesting the City Council to approve funding for a flag pole for the All- America City flag. Councilmember Hawes asked how long the City can fly the All- America City flag. The City Manager stated that as long as there is a year on the flag the City can fly it. Councilmember Lhotka inquired why the All- America City flag could not fly on the same pole as the U.S. flag. The City Manager stated that it could be flown on the same pole. There was a motion by Councilmember Scott and seconded by Councilmember Hawes to approve funding for the flag pole to fly the All- America City flag on and to limit that funding to $1,400. The motion passed with Councilmember Lhotka opposed. AMOCO PIPE LINE The City Manager briefly reviewed the materials prepared for this next agenda item. He stated that he could not make any comments on the Williams Pipe Line but added that he is aware of the fact that Amoco uses a different type of pipe and a protective coating which the Williams pipe line did not use. He added that the Amoco pipe line has one of the best operating records. Councilmember Lhotka asked if the pressure in the Amoco pipe line was less than that in the Williams pipe line in Mounds View. The City Manager stated that the pressure is less because Brooklyn Center is near the end of the line. Councilmember Lhotka inquired if there had been any response, questions, or concerns from residents in Brooklyn Center r after the Mounds View accident. The Cit y Manager stated that there had been three or four calls on it. He noted that Amoco would like to send the brochure to all residents along the pipe line if the City would provide a list. RECOMMENDATION FROM PLANNING COMMISSION REGARDING 59TH AVENUE NORTH BETWEEN BROOKLYN BOULEVARD AND XERXES AVENUE NORTH 10 -13 -86 -12- The City Manager briefly reviewed the past discussions and concerns regarding closure of 59th Avenue between Brooklyn Boulevard and Xerxes Avenue North. He stated that the Planning Commission has recommended that 59th Avenue be left open between Brooklyn Boulevard and Xerxes Avenue North. Councilmember Theis asked how the residents felt about this issue. The City Manager stated that the majority of the residents wanted 59th Avenue closed off. He added that if the City were to close 59th Avenue the traffic would most likely use 60th_ or 61st Avenues to cut across to Xerxes Avenue. There was a motion by Councilmember Scott and seconded by Councilmember Hawes to concur with the recommendation from the Planning Commission regarding 59th Avenue North between Brooklyn Boulevard and Xerxes Avenue North. The motion passed unanimously. OTHER BUSINESS Councilmember Theis stated that he would like staff to research the possibility' of controlling the types of activity which are allowed on street corners. He added that he was referring to the sales of teddy bears, tricycles, and paintings from a gas station at 63rd and Brooklyn Boulevard. The City Manager stated that staff would look into this matter. Councilmember Hawes inquired if staff could look into the matter of CEO's not catching all violations in his neighborhood. The City Manager stated he would speak to the Chief of Police about this problem. ADJOURNMENT There was a motion by Councilmember Lhotka and seconded by Councilmember Scott to adjourn the meeting. The motion passed unanimously. The Brooklyn Center City Council adjourned at 9:45 p:m. City Clerk Mayor 10 -13 -86 -13- ' F R APP ITTr T T T �PLICA IQN - 0 0 J f E ! 0 H RR CE NTE R u �PARK ar,� F Eii3�i I.Q `:I g i lLSSi Name e, Age o Address i + Telephone Occupation F)_1ci.l sPrU � 1 Years lived. in Brooklyn Center I am interested in serving on the: __ Park & Recreation Commission Park Service Area Committee Either I have read Council Resolution 73 -25, which defines the purpose, authority and responsibility of the Brooklyn Center Park and Recreation Commission and the Park Service Area Committees. Yes No Comments I understand the importance of regular Commission / Committee meeting attendance and participation, and feel I have the time available to be an active participant. Yes > No Comments Additional comments on my interest, experience, background, ideas, etc. C� 04 t A �- late. 1 jJn tL� V 19 nat rle Dat Submit to: Mayor Dean Nyauist City of Brooklyn Center .6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Sa CITY 6301 SHINGLE CREEK PARKWAY OF B ROOKLYN BROOKLYN CENTER, MINNESOTA 55430 C TELEPHONE 561 -5440 ENTER EMERGENCY- POLICE - FIRE 911 TO: Sy Knapp, Director of Public Works FROM: H.R. Spurrier, City Engineer DATE: October 23, 1986 RE: Final Plat - D. L. Larson Addition David L. Larson, developer of the above referenced plat, has petitioned the City Council to approve the final plat of D. L. Larson Addition. The land is located at the southeast corner of 57th Avenue and Girard Avenue North. Conditions proposed for the preliminary plat were as follows: 1. Final plat is subject to review and approval by the City Engineer. 2. The final plat approval is subject to the requirements of Chapter 15 of the City Ordinances. 3. The garage located on the property line dividing the proposed Lot 1 and Lot 2 shall be relocated within proper setbacks onto Lot 1 prior to final plat approval. These preliminary plat conditions were proposed January 10, 1980. The developer had not proceeded with the plat but the original conditions are still appropriate. Accordingly, we recommend approval of the final plat subject to the following conditions: 1. Receipt of title opinion from the City Attorney confirming the appropriate parties responsible for signing the plat. 2. Payment of all City Attorney fees incurred in the review of the plat. 3. The garage located on the property line dividing the proposed Lot 1 and Lot 2 shall be relocated within proper setbacks onto Lot 1 prior to final plat approval. R p ull submitted, Approved for submittal, R rrier Sy nape City En 1 eer Director of Public Works HRS: jn „ .74 . mou - -� ODENOTES IRON MONUMENT WITH CAP L_ STAMPED 2254 NW COR OF E I /2,W 1 /2,NW 1/4,SW1/4, I 7 + L i� ' r N I I (SEC1,T118,R21 r I r i I ff I �I X11 I— I�111 30.00 -- - / - N ORT H LINE OF THE E I/ 2 ,W / 2 ,NW 1 /4,S /4, o O S 90 "E ID oI 0 POINT OF 0 /BEGINNING o Z _3000_ - 130.78- N90 ° 00�00'W- SLY R.O.W OF 57TH AVE. N0.- O 710 FT DRAINAGE 8 UTILITY EASEMENT -L — --� 14 0 Z � W O - a 10 N 5 W o � I a a 0 < 1 O O i IL JIB Z W O I O a p W 3 Im oz O a It W W r^ 1 I !n > J V �// �o _ I W I U w w � I i 3 l � 3 Q I cic W -- —_ _— __ _ -7 M c - W W �' W 130.47 S 90 °0000 °E � Q L J 3 o '� DRAINAGE B UTILITY EASEMENT L� T p n , 0 t r o - r W r) F 2 0 >_ O I I Z _ O m m 11 ti r _ W E O _J i -- 0 a I Iz ID W N a Ia I 1 a L_J N -, LL - W n N C_ T� r I 1D 5 LL- 14 0, r, I 60 --' � 1 5FT DRAINAGE B UTILITY EASEMENT 130.19- S90oOO'OO "E — — 9Q�-b CITY 6301 SHINGLE CREEK PARKWAY OF B ROOKLYN BROOKLYN CENTER, MINNESOTA 55430 TELEPHONE 561 -5440 C E NTER EMERGENCY- POLICE -FIRE 911 era Splinter, City Manager FROM: Sy Knapp, Director of Public Works DATE; October 24, 1986 RE: Resolution Approving Agreement with the Minnesota Department of Transportation for Replacement of Storm Sewer Through the Centerbrook Golf Course and Resolution Approving Supplemental Agreement to Contract 1986 -C, Providing for Replacement of Storm Sewer Through the Centerbrook Golf Course On July 14, 1986 the City Council adopted Resolution No. 86-110 (copy attached) wherein the Council (1) approved an agreement with Barr Engineering for preparation of plans and specifications for the design of the proposed MNDOT storm sewer replacement through the Centerbrook Golf Course, (2) authorized me to conduct negotiations with the contractor to develop a change order to include construction of that storm sewer, (3) authorized me to conduct negotiations with MNDOT for cost sharing of these storm sewer costs and (4) directed me to report the results of those negotiations to the City Council for approval or disapproval. Within the resolution, the estimated total costs were shown as $200,000 with MNDOT participation estimated at 65% ($130,000), leaving the net City share at $70,000. Following is our current status; (1) The plans and specifications were prepared and completed by Barr Engineering Company. (2) A proposed change order has been negotiated with Shafer Contracting, to complete the construction work at a total cost of $164,615.00. (3) Negotiations with MNDOT have produced the attached "Agreement No. 63748 (just delivered to my office at 10:00 this morning - 10/24/86) wherein MNDOT would agree to pay 71% of the contract cost (i.e. $116,876.65) plus engineering costs at an amount equal to 8% of their share of the contract costs (i.e. $9,550.13), for a total MNDOT participation of $126,226.78. (Note: The agreement also provides a $10,000 contingency in the event of cost overrun). Following is a current summary of total cost estimates and cost participation: ,gee M-MIiu W Construction Contract (change order) $164,615.00 Engineering Costs Design Engineering 5,700.00 Construction Supervision 8% of Contract 13.170.00 Engineering Subtotal 18.870.00 Estimated Total Costs $183,485.00 less MNDOT Participation 126 227.00 Net City Share $ 57,258.00 Because the proposed agreement was just received, I have not had the opportunity to thoroughly review it. However, I will review it prior to the October 27, 1986 Council meeting and, unless there are problems, I will submit two resolutions to the Council at the meeting, i.e. (1) approving the agreement with MNDOT and (2) approving the change order. Respectfully submitted, S Knapp Director of Public Works cc: File 1985 -23, Phase III SK: jn i J Member Bill Hawes introduced the following resolution and moved its adoption: RESOLUTION NO. 86 -110 RESOLUTION APPROVING AGREEMENT FOR DESIGN SERVICES FOR IMPROVEMENT OF STORM SEWER SYSTEM THROUGH CENTERBROOK GOLF COURSE WHEREAS, pursuant to an agreement between the City of Brooklyn Center and the Minnesota Department of Transportation a study has been conducted to determine the need for upgrading the storm sewer system which crosses the Centerbrook Golf Course between T.H. 100 and Shingle Creek; and WHEREAS, said study has shown that it is necessary to replace MNDOT's existing 27 inch storm sewer with a new 48 inch storm sewer at an estimated cost of $200,000; and WHEREAS, the agreement between the City and MNDOT provides that the City is to proceed with construction of said storm sewer with the provision that MNDOT will reimburse the City for its share on the basis of contributed flow, and it is estimated that MNDOT's share will be approximately 65% of the total cost; and WHEREAS, the Director of Public Works and MNDOT representatives have reached a tentative agreement to proceed with construction of the required storm sewer on the basis of a change order to Contract 1986 -C (Golf Course Construction Project) if an acceptable cost agreement can be negotiated with the contractor, Shafer Contracting, Inc.; and WHEREAS, the Director of Public Works has obtained a proposal from Barr Engineering Company to prepare the construction plans and specifications required to detail the proposed work, to allow negotiations with the contractor to be made, and to provide the basis of a finalized agreement with MNDOT. The cost for said services is estimated at $5,700.00: _ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of . Brooklyn Center, Minnesota, that: 1. The proposal of Barr Engineering to prepare plans and specifications for this improvement is hereby accepted. The City Manager is hereby authorized and directed to execute an agreement for said services. 2. The Director of Public Works is hereby authorized and directed to conduct negotiations with Shafer Contracting, Inc. for the purpose of developing a change order to Contract 1986 -C providing for the construction of the proposed storm sewer. 3. The Director of Public Works is hereby authorized and directed to conduct negotiations with the Minnesota Department of Transportation for the purpose of developing an agreement rglating to cost sharing for this improvement, r� RESOLUTION NO. 86 -110 4. Upon completion of negotiations, the Director of Public Works is hereby authorized and directed to report the results of said negotiations to the City Council so that the Council may approve or disapprove said agreements. 5. All costs for this project, including construction costs and engineering costs shall be charged to Account No. 2611, the Restricted Reserve Fund Balance Account of the Municipal State Aid Street Fund. July 14, 198 Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Rich Theis , and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Gene Lhotka, Celia Scott, Bill _Hawes, and Rich Theis; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. DESIGN STATE OF MINNESOTA AGREEMENT NO. DEPARTMENT OF TRANSPORTATION COOPERA'T'IVE CONSTRUCTION AGREEMENT 63748 S.P. 2755 -65 (T.H. 100 =212) State Funds Agreement between A14OUNT ENCUMBERED The State `6f Minnesota Department of Transportation, and $132,226.78 The City of Brooklyn Center Re: State cost storm sewer construction AMOUNT by the City approximately 1,000 feet RECEIVABLE. northeast of T.H. 152 upon, along and adjacent to T.H. 100 (None) THIS AGREEMENT made and entered into by and between the State of Minnesota, Department of Transportation, hereinafter referred tows the "State and the City of Brooklyn Center, Minnesota, acting by 4 and through its City Council, hereinafter referred to as the "City ". tr 63748 WITNESSETH z WHEREAS the City has awarded a contract for the construction of a golf course (Centerbrook) upon State lands identified as S.P. 2755 (T.H. 100 =212) 901 Borrow Pits No. 20, 21, 22, 24; and WHEREAS the State will appraise and make an offer of said State lands to the City; and WHEREAS ie*is beneficial to both parties to resolve any drainage reconstruction prior to completion of the golf course construction; and WHEREAS the City has requested participation by the State in the costs of said drainage reconstruction; and WHEREAS the State is willing to participate in the costs of said drainage reconstruction as hereinafter set forth; and i WHEREAS the City has entered into Supplemental Agreement i9o.`l designated as City Project No. 1985 -23 and State Project No.- 2755 -65 (T.H. 100 =212), for the - purpose of drainage reconstruction, hereinafter referred to as storm sewer construction upon, along and, adjacent to Trunk Highway No. 100 approximately 1,000 feet northeast of the interchange with Trunk Highway 152. -2- 63748 WHEREAS Minnesota statute 16A.41 authorizes the Commissioner of Transportation, under agreement with the City, to provide payment of an obligation by the State before the City starts the work; and WHEREAS Minnesota Statute 161.20 authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining and improving the trunk highway system. IT IS, THEREFORE, MUTUALLY AGREED AS FOLLOWS: ARTICLE I CONSTRUCTION BY THE CITY Section A. Construction The City shall, in connection with the administration of the construction contract and the performance of construction engineering for the construction of a golf course (Centerbrook), perform additional construction as.described in Supplemental' Agreement No. 1, to aforesaid city contract, for storm sewer construction and other associated construction work provided for in accordance with state approved city plans, specifications, and special provisions designated by the city as City Project No. 1985 -23 and by the State as State Project No. 2755 -65 (T.H. 100 =212) Said city contract construction for storm sewer construction shall be performed in accordance with said state -3- 63748 approved city plans, specifications and special P rovisions which are on file in the office of the City's Engineer at Brooklyn Center, Minnesota, and in the office of the Commissioner of Transportation at St. Paul, Minnesota, and are made a part hereof by reference with the same force and effect as though fully set forth herein. Section B. Direction, Supervision and Inspection of Construction The city contract construction work contemplated herein shall be under the direction of the City, and shall be under the supervision of a registered professional engineer; however, the state cost participation construction to be performed under said city contract shall be open to inspection by the State's District Engineer at Golden Valley or his duly authorized representatives. In addition, the City shall give said District Engineer five days prior notice of its intention to start the work to be performed under said city contract for storm sewer construction. The responsibility for the control of materials for the state cost participation construction hereunder shall be on the City and its contractor and shall be carried out in accordance with Specifications No. 1601 through and including No. 1609 as set forth in the State's "Standard Specifications for Construction ", 1983 edition. -4- P111000, 63748 Section C. Completion of Construction The City shall cause said city contract construction to be started and completed in accordance with the time schedule set forth in the special provisions for City Project 1985 -23 and State Project No. 2755 -65 (T.H. 100= 212). The completion date for said city contract construction may be extended by an exchange of letters between the City Clerk or the City's Engineer and the State's District Engineer at Golden Valley for unavoidable delays encountered in the performance thereof. Section D. Extra Work, Plan Changes, Etc. The State shall not participate under this agreement in the cost of city contract work that is in addition to the state cost participation described herein unless the necessary state funds have been requisitioned prior to the performance of such additional work and the terms and conditions set forth in the following paragraph have been met. Any and all changes in the plans, specifications and /or special provisions for said city - contract state cost participation construction to be performed hereunder and all "Change Orders" and /or "Supplemental Agreements" entered into oy the City and its contractor for state cost participation construction work to be performed hereunder must be approved in writing Dy the State's • -5- 53748 District Engineer at Golden Valley before payment is made by the State therfor. Section E. Compliance, with Laws, Ordinances and Regulations i It is understood and agreed that the City shall, in connection with the construction contract for the work set forth herein and the administration and performance of said work, itself comply and cause its contractor to comply with all federal, state and local laws w including Minnesota Laws 1984, Chapter 440, together with all ordinances and regulations applicable to said contract award and the work to be performed thereunder. Section F. Right of Way, Easements and Permits The City shall, without cost or expense to the State, obtain all I rights of way, easements, construction permits and /or any other permits and sanctions 'that may be required in connection with the city contract construction to be performed hereunder. ARTICLE II - BASIS OF PAYMENT BY THE STATE Section A. Construction Costs The State shall pay to the City, as the State's full and complete share of the costs of the construction to be performed in accordance with Article I hereof, the costs of the construction described below under "STATE COST PARTICIPATION CONSTRUCTION ". -6 63748 Y g Payment b the State under this agreement shall be based on the Y final quantities of state cost participation construction work items performed or the final payment quantity in the case of plan quantity items multiplied by the appropriate unit prices contained in the construction contract to be awarded by the City in accordance with Article I hereof and /or contained.in city contract "Change Orders" or "Supplemental Agreements" approved by the State's District Engineer at Golden Valley in accordance with Article I, Section D. hereof. It is hereby understood and agreed that any and all liquidated damages assessed the city's contractor in connection with the work performed under said city contract, for storm sewer construction, shall result in.a credit shared by the City and the State in the same proportion as their total share of construction contract work is to the total contract cost without any deduction for liquidated damages. •i Attached hereto, made a part hereof by reference and marked SCHEDULE "I ", is a construction cost estimate form which lists all of the anticipated state cost participation construction and construction engineering items to be performed hereunder. -7- 63748 STATE COST PARTICIPA`T'ION CONSTRUCTION All of the following construction to be performed upon, along and adjacent to Trunk Highway No. 100 from Engineer Station 0 +00 (approximately 1,000 feet west of T.H. 100) to Engineer Station 10 +35 (on T.H. 100 approximately 1,000 feet northeast of the interchange with Trunk Highway 152) within the corporate city limits under State Project No. 2755 -65 (T.H. 100 =212) 71.0 PERCENT STATE COSTS All of the storm sewer construction as listed in Supplemental Agreement No. l to City Contract 1986 -C. Said construction includes, but is not limited to, concrete bulkhead, remove manholes, reconstruct catch basins, construct manholes, pipe sewers, channel excavation and insulation. Section B. Construction Engineering Costs In addition, said payment by the State shall also include an amount equal to 8 percent of the State's final total share of construction costs as determined in accordance with Sections A. and B. above. Said additional payment represents the State's proportionate share of construction engineering costs incurred by the City in connection with said state cost participation construction. -8- 63748 ARTICLE III - PAYMENT BY THE STATE Section A. Estimate of the State's Cost Share It is estimated, for accounting purposes, that the State's share of the costs of the construction work to be performed by the City hereunder plus the 8 percent construction engineering cost share and a $10,000.00 contingency amount is the sum of $136,226.78 as shown in the attached SCHEDULE "I ". The attached SCHEDULE "I" form lists all of the anticipated state cost participation construction items and was prepared using plan quantities and negotiated unit prices. The aforesaid contingency amount is provided to cover overruns of the plans estimated quantities of state cost participation construction work items and /or items of state approved extra work. In the event it appears at any time that the amount to be paid by the State to the City for the state cost participation construction hereunder is about to exceed the current amount of encumbered state funds, the City shall notify the State's District Engineer at%Golden Valley in writing prior to the performance of such additional state cost participation construction. Said notification shall include an estimate in the amount of additional funds necessary to complete the city contract including construction engineering costs and the reason(s) why the current amount encumbered will be exceeded. As to any such work, the District Engineer shall approve and then submit said documents to the State's Municipal Engineer. The State's -9- 63748 Municipal Engineer shall submit a request for encumbrance of such additional funds as may be deemed necessary to the Minnesota Department of Finance. If the Commissioner of Finance certifies and approves that encumbrance request, that action will have the effect, of amending this agreement so as to include the State's share of the costs of the work. The State shall notify the City in writing of all additions to the current amount of encumbered state funds. Should the.,,City cause the performance of construction which would otherwise qualify for state cost participation but for which the State has not previously encumbered funds to cover its participation therein, the City agrees that any such work is done at its own risk. The City shall notify the State's District Engineer at Golden Valley in writing of such additional state cost participation construction. Said notification shall include an estimate in the amount of additional funds necessary to cover all of the additional city contract construction including construction engineering costs and the reason(s) why the current amount encumbered was exceeded As to any such work, the District Engineer may approve and, if so, then submit the City's claim 'for compensation therefor to the State's Municipal Engineer. The State's Municipal Engineer shall submit a request for encumbrance of such additional funds as may be deemed necessary to the Commissioner of Finance for approval pursuant to Minnesota Statute 16A.15, but no guarantee is made that the claim -10- 63748 will be approved. In the event the Commissioner of Finance certifies and approves said claim for compensation and the request for encumbrance of the necessary additional funds therefor, that action will have the effect of amending this agreement so as to include the State's share of the costs of the work. The State shall notify the City in writing of all additions to the 'current amount of encumbered state funds. In the even + t the State determines that the submittal of a claim for compensation is warranted and it is deemed legally necessary to supplement this agreement, it is hereby agreed that, if said claim is approved and a supplement to this agreement in connection with said claim is prepared and processed, the first $3,000.00 of the claim will not be eligible for payment. Section B. Records Keeping and Invoicing by the City The City shall keep such records and accounts that will enable the City, before final payment is made by the State in accordance with Section D. of this article, to provide the State with the following: 1. Quantities of state cost participation construction contract work items performed and, if applicable, other state cost participation contract items which have been paid for by the City and included in the requested payment. Said quantities are to be entered on the Modified SCHEDULE "I" form provided by the State. • -11- 63748 2. o ies o C p f the city contractor's invoice(s) covering the above . state cost participation items. 3. Copies of the appropriate endorsed and cancelled city warrant(s) or check(s) paying the aforesaid contractor's invoice. 4. Copies of any and all city contract change orders and /or supplemental agreements covering state cost participation contract items. 5. Certification form (provided by the State) signed by the City's Engineer in charge of said contract construction attesting to the followings a. The satisfactory performance and completion, in accordance with the state a roved cit plans, specifications and special provisions PP Y P . P P P made a part hereof by reference, of the city contract construction work represented in the city's invoice. .i b. The acceptance and approval of all materials furnished for said invoice construction work relative to the compliance of such materials to the State's ' "Standard Specifications for Construction ", 1983 edition. -12- 63748 C. The City having made payment in full to its contractor for the construction work represented in the city's invoice. 6. When requested by the State, copies certified by the City's Engineer, of material sampling reports and of material testing results for the materials furnished for the city contract construction work represented in the city's invoice. 7. A formal invoice (original and signed) in the amount of the total state cost participation per the terms and conditions of this agreement. As provided by Minnesota Statute, Section 16B.06 Sub. 4, the books, records, documents, and accounting procedures and practices of the City relevant to this agreement are subject to examination by the contracting department or agency, and either the legislative auditor or the state auditor as appropriate. t Section C. Requirement Prior to Final Payment The State shall withhold payment to the City for it's share of the aforesaid storm sewer construction, as described in Article II until the City and the State have resolved the amount of compensation the State shall receive for the conveyance of state lands identified as State Project No. 2755 (T.H. 100= 212) 901 Borrow Pits No. 20, 21 and 23. -13- 1`" �y 63748 Section D. Final Payment by the State Final payment by the State to the City hereunder in accordance with Article II hereof of the State's total cost participation amount shall be made (1) upon the satisfactory completion of all of the state cost participation construction work to be performed under said city contract, acceptance thereof by the State and invoicing the State by the City in accordance with a written procedure furnished the City by the State; (2) upon the completion of all of said city contract construction; (3) upon the satisfactory compliance with the requirement of Article III, Section C. ARTICLE IV GENERAL PROVISIONS Section A. Maintenance by the City It is hereby understood and agreed that, upon the satisfactory completion of the aforesaid city contract construction, the City shall thereafter provide for the proper maintenance, without cost or i expense to the State, of all of the storm sewer facilities constructed within the corporate city limits under said city contract and that neither party to this agreement shall drain any additional drainage into said storm sewer facilities that is not included in the drainage for which said storm sewer facilities were designed without first obtaining permission to do so from the other party. -14- 53748 Section B. Claims The City indemnifies, saves and holds harmless the State and all of its agents and employees of and from any and all claims, demands, actions or causes of action of whatsoever nature or character arising out of or by reason of the city contract construction, associated construction engineering and maintenance work or services by the City hereunder, and further agrees to defend at its own sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising as a result of said city contract construction, associated construction engineering and maintenance work and services by the City hereunder. It is hereby understood and agreed that any and all employees of the City and all other persons employed by the City in the performance of any construction, construction engineering and /or maintenance work or services required or provided for hereunder by the City shall not be considered employees of the State and that any and all claims that may or might arise under the Worker's Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said city employees while so engaged on any of the construction, construction engineering and /or maintenance work or services to be rendered herein by the City shall in no way be the obligation or responsibility of the State. -15- 63748 Section C. Nondiscrimination The provisions of Minnesota Statute 181.59 and of any applicable ordinance relating to civil rights and discrimination shall be considered part of this agreement as if fully set forth herein. Section D. Agreement Approval Before this agreement shall become binding and effective, it shall be approved by resolution of the City Council of the City'and_ shall also receive the approval of such state officers as the law may provide in addition to the Commissioner of Transportation or his duly authorized representative. -16- 63748 IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized officers and caused their respective seals to be hereunto affixed. (City Seal) CITY OF BROOKLYN CENTER By Mayor Date By City Manager Date DEPARTMENT OF TRANSPORTATION STATE OF MINNESOTA Recommended for approval: By _ Deputy Commissioner By of Transportation Director - Agr merit Services Section Date (Date of Agreement) By District Engineer Approved: By Department of Administration Deputy Division Director Technical Services Division By (Authorized Signature) Approved as to form and execution: Date By Special Assistant Attorney General -17- i SCHEDULE "In Agreement No. 63748 CONSTRUCTION COST ESTIMATE S.P. 2755 -65 (T.H. 100 =212) State Funds City of Brooklyn Center - Date: October 16, 1986 Storm Sewer construction performed under City Contract No. 1985 -23 with Shafer Contracting Co., Inc. located upon, along and adjacent to T.H. 100 approximately 1,000 feet northeast of T.H. 52 in Brooklyn Center Type and location of State cost participation construct0on covered under this agreement is described in Article II of the agreement, and the construction work items are listed on the following sheets SUMMARY: DIVISION OF COST PARTICIPATION 71% 29/. STATE CITY S.P. 2755 -65 $116,876.65 $47,738.35 _Construction Engineering (8%) 9,350.13 Total State and City $126,226.78 $47,738.35 *Contingency Amount 10,000.00 •$136,226.78 L * For the State's use only as described in the body of the agreement. -1- 63748 SPEC. gUANTITY COST ITEM S.P. 2755 -65 UNIT ESTIMATE NO. WORK ITEM UNIT PRICE (1) (1) P 2104.509 Remove Manholes Each 580.00 1 580.00 2105.501 Channel Excavation Lump Sum 1,200.00 100% 1,200.00 2411.507 Concrete Bulkhead Each 1,05U.00 2 2,100.00 2105.573 73 Span RC Apron Each 1,400.00 1 1,400.00 2503.511 48" RC Pipe CL III Lin. Ft. 114.00 780 88,920.00 2503.511 48" RC Pipe CL III, 5000 PSI Conc. Min. Lin. Ft. 480.00 76 36,480.00 2503.521 36' x 58' RCPA, CL III Lin. Ft. 96.50 168 16,212.00 2503.521 45 x 73 RCPA, CL II Lin: Ft. 165.00 16 2,640.00 2506.506 Construct Manholes DES F Lin. Ft. 185.00 14 2,59U.00 2506.506 Construct 72 MH, DES 4019 Lin. Ft. 425.00 6 2,550.00 2506.506 Construct 78 MH, DES 4019 Lin. Ft. 480.00 6 2,880.00 2506.512 Reconstruct Catch Basin Lin. Ft. 485.00 11 5,335.OU 3760. Insulation Bd. Ft. 8.00 216 1,728.00 $164,615.00 (1) 71% STATE - $ 116,876.65 29% CITY - $47,738.35 -2- Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING AGREEMENT NO. 63748 WITH MINNESOTA DEPARTMENT OF TRANSPORTATION BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center that the City of Brooklyn Center enter into Agreement No. 63748 with the State of Minnesota, Department of Transportation for the following purposes, to -wit: to provide for payment by the State to the City of the State's share of the costs of contract construction and construction engineering and inspection for the storm sewer construction to be performed upon, along and adjacent to Trunk Highway No. 100 from Engineer Station 0 +0 (approximately 1,000 feet west of Trunk Highway No. 100) to Engineer Station 10 +35 (on Trunk Highway No. 100 approximately 1,090 feet northeast of the interchange with Trunk Highway No. 152) within the corporate city limits under State Project No. 2755 -65 (T.H_ 100 =212). BE IT FURTHER RESOLVED that the proper City Officers are hereby authorized and directed to execute such agreement. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. S Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING CHANGE ORDER TO CONTRACT 1986 -C PROVIDING FOR THE CONSTRUCTION OF A STORM SEWER IN THE CENTERBROOK GOLF COURSE WHEREAS, pursuant to Resolution No. 86 -110 the Director of Public Works has conducted negotiations with Shafer Contracting, Inc. for the purpose of developing a change order to Contract 1986 -C providing for the construction of a proposed storm sewer through the Centerbrook Golf Course; and WHEREAS, pursuant to said resolution the Director of Public Works has also conducted negotiations with the Minnesota Department of Transportation for the purpose of developing an agreement relating to cost sharing for said improvement and the City Council has this date ,approved Agreement No. 63748 with the Minnesota Department of Transportation providing for the construction of the proposed storm sewer and providing for cost sharing for said improvement: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota that: 1. The proposed project will be designated as: PROJECT NO. 1985 -23, PHASE III STORM SEWER IN CENTERBROOK GOLF COURSE 2. The proposed change order to Contract 1986 -C, to complete the construction of the proposed storm sewer at a total cost of $164,615.00, is hereby approved. 3. The Mayor and City Manager are hereby authorized and directed to execute said change order on behalf of the City of Brooklyn Center. 4. The estimated total cost for said improvement is hereby amended" from $200,000 to $183,485. The estimated cost is comprised of the following: Construction Contract (change order) $164,615.00 Engineering Costs Design Engineering 5,700.00 Construction Supervision 8% of Contract 13.170.00 Engineering Subtotal 18.870.00 Estimated Total Costs $183,485.00 less MNDOT Participation - 126.227.00 Net City Share $ 57,258.00 4 RESOLUTION NO. 5. All costs for this project shall be charged to Account No. 2611, the Restricted Reserve Fund Balance Account of the Municipal State Aid Street Fund. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. �e Member introduced the following resolution and moved its adoption: RESOLUTION N0. RESOLUTION RECOGNIZING THE ACHIEVEMENT OF RICHARD FOELL WHEREAS, over a five year period, Richard Foell, 3857 Unity Avenue North, Minneapolis, Minnesota, has swam 500 miles in the Brooklyn Center pool; and WHEREAS, this achievement reflects the dedication, skill and perseverance of Mr. Foell; and WHEREAS, it is highly appropriate that the City Council recognizes his accomplishment. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the achievement of Richard Foell is recognized and he is hereby congratulated by the Brooklyn Center City Council. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote p being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. MEMORANDUM TO: Gerald G. Splinter, City Manager FROM: Brad Hoffman, HRA Coordinator DATE: October 24, 1986 SUBJECT: CDBG Fund Transfer I am recommending that the City transfer $100,000 of CDBG funds from the Rehab Grant Program to the acquisition of the Earle Brown Farm Project. The acquisition project was set up as a multi -year project to accommodate such transfers. To date, the City has received $680,000 for the project.. We could allocate up to $1,200,000 in CDBG funds for the project if the funds were available. We need to transfer the money before November 1, 1956 and spend the money before the end of the year. Since we have already spent the money, we could be reimbursed immediately. Currently we have 13 active grants. With the fund transfer, there will still be $179,216 left for the rehab program. If we don't transfer the money, it is likely that we will lose a good portion of it. Member introduced the followin g resolution and moved its adoption: RESOLUTION NO. S RESOLUTION AUTHORIZING THE SUBMISSION OF AN AMENDMENT TO THE CITY OF BROOKLYN CENTER COMMUNITY DEVELOPMENT PROGRAM FOR YEAR XI AND TO HENNEPIN COUNTY FOR A CONSIDERATION AS PART OF THE URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM, IN ACCORDANCE WITH HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, AS AMENDED WHEREAS, the City of Brooklyn Center has executed a cooperation agreement with Hennepin County agreeing to participate in the Urban Hennepin County Community Development Block Program; and WHEREAS, the three year Community Development Program and Housing Assistance Plan has been prepared consistent with the Comprehensive Urban Hennepin County Community Development strategy and the Community Development Program regulations; and WHEREAS, the three year Community Development Program and Housing Assistance Plan has been subject to citizen review pursuant to the Urban Hennepin County Citizen Participation Plan; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brooklyn Center approve the amendments to program year XI as follows: Year XI Project Rehab Private Project #21002 5100.000 Year XI Total $100,000 That the above project #21002 in the amount of $100,000 be reprogrammed for a new project for the removal of slum and blight through the acquisition of the Earle Brown Farm State Historic site Project #21001. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. DATE: October 7, 1986 TO: Urban Hennepin County Cooperating Units HENNEPIN Urban Hennepin County FROM: Office of Planning & Development I FLI SUBJECT: URBAN HENNEPIN COUNTY PROJECT STATUS REPORT /SEPTEMBER 1986 Accompanying is the September 1986 Project Status Report. Please review the reports to assure they agree with your records. Year XI activities are to be completed and billed by December 31, 1986. Budget revisions will not be processed after November 1, 1986. Please contact your community development representative if you have any Year XI activities which have a financial commitment but will not be completed by the end of December. A reminder that each community needs to inform the ounty of their proposed use of the Year XII supplemental CDBG funds by October 15, 1986. mlg %Enclosure s' URBAN HENNEPIN COUNTY PROJECT STATUS REPORT SEPTEMBER 30, 1966 COMMUNITY YEAR PROJ ACTIVITY ERS BUDGET EXPENDED BALANCE BROOKLYN CENTER XI 21001 LAND ACQ /EARL BROWN FARM FR 57,797.00 57,797.00 0.00 BROOKLYN CENTER II 21002 REHAB OF PRIVATE PROP /B6 DA CEIEX 232,443.00 121,906.04 110,536.96 BROOKLYN CENTER XII 22001 REHAB OF PRIVATE PROPERTY CE /EX 169,216.00 0.00 169,216.00 BROOKLYN CENTER 99996 TOTAL BUDGET 459,456.00 BROOKLYN CENTER 99997 TOTAL EXPENDED 179,703.04 BROOKLYN CENTER 99998 BALANCE 279,752.96 BROOKLYN CENTER 99999 DRANDOWN 39% Boulevard. The Secretary acknowledged that there would be more traffic movements onto Brooklyn Boulevard than at present, but added that the same could happen if a driveway were opened up between the Westbrook Mall lot and the First Brookdale Bank. He stated that the proposed access location is better than the location of the access presently serving the bank ,(which will be closed). Commissioners Sandstrom and Bernards then discussed the concern of additional turning movements onto Brooklyn Boulevard. The Secretary pointed out that the Westbrook Mall has claimed there have been access problems for many years. He stated that there is visibility of Westbrook Mall from Brooklyn Boulevard, but no access. - Chairman Pro tem Nelson asked why it was appropriate to force cars to turn left or right so soon after entering the lot rather than giving them a space to drive in to the lot and then to disperse. The Secretary stated that the objective of such a barrier close to an entrance is to disperse traffic as it enters the lot and move it toward parking spaces rather than right in front of the shopping center. Commissioner Bernards commented that the barrier would force traffic to slow down as it enters the lot. Commissioner Malecki asked whether there would be adequate room for cars which are merging right to exit into the shopping center relative to cars merging left from 56th into northbound Brooklyn Boulevard. The Secretary stated that with the proposed access improvements there would be an entire lane to do this merging rather than the shorter merging lanes that exist at present. The Planner stated that it depended on the number of movements involved as to whether there would be a significant number of conflicts between these merging movements. He added that there would probably not be a great number of such movements and conflicts in this case. Commissioner Malecki acknowledged that such conflicts do exist in other locations, but asked whether the City had to create them. Commissioner Sandstrom compared the proposed access to the office building on the north side of County Road 10 and east of Brooklyn Boulevard. He pointed out that the City requires people using that office building to go around to Northway Drive and enter the site from the east. The Secretary stated that there are far more turning movements from County Road 10 from Brooklyn Boulevard than from 56th Avenue North onto Brooklyn Boulevard. He added that there is not a full merge lane in that location. He, therefore, concluded that far more conflicts would result in that location than in the instance of Westbrook Mall. Chairman Pro tem Nelson asked the applicant whether he had anything to add. Mr. Warren Beck stated that he had complaints from tenants and customers on how to get into Westbrook Mall since its construction in 1976. He stated that he had expected a period of adjustment until customers learned the access routes to the center. He added, however, that after 10 years it is still a problem for the tenants and customers. He stated that an access onto Brooklyn Boulevard was important to make the shopping center work. Mr. Beck then introduced Mr. Howard Preston of Bennett, Ringrose and Wolsfeld (BRW) to discuss questions of traffic engineering. Mr. Preston addressed concerns raised in the Planning Commission's discussion. He stated that a merge lane can accommodate 1800 vehicles crossing in both directions in an hour's time. He stated that the peak hour traffic into the access on Brooklyn Boulevard would be only 32 cars. Mr. Preston also pointed out that the taper of the existing merge lanes onto and off of Brooklyn Boulevard is short and that the installation of a full merge lane between Brooklyn Boulevard and County Road 10 would improve the merging movement of 9 -25 -86 -3- CORRECTION cars both onto and off of Brooklyn Boulevard. Commissioner Sandstrom asked whether trucks could make the movement off of Brooklyn Boulevard into the access to the Westbrook Mall shopping center. Mr. Preston stated that pickup or a straight truck could make the movement, but not a semi trailer truck. He added that there are other routes into the site that a semi can take and that this side of the center is not a loading dock area. Mr. Preston also explained that the T intersection as cars enter the site off Brooklyn Boulevard functions well because it contains potential for fewer traffic conflicts, therefore, he added, cars can move through such an intersection more easily. ACTION RECOMMENDING APPROVAL OF APPLICATION NO. 86038 (Gabbert and Beck) Motion by Commissioner Sandstrom seconded by Commissioner Wallerstedt to recommend approval of Application No. 86038, subject to the following conditions: 1. The applicant shall execute a performance agreement with a supporting financial guarantee (in an amount to be determined by the City Manager) to assure completion of improvements, both in the parking lot and in the public right -of -way, prior to the issuance of the driveway permit by the County. 2. The applicant shall execute an easement for sidewalk purposes within a portion of the greenstrip adjacent to Brooklyn Boulevard prior to issuance of the driveway permit by the County. 3. The applicant shall submit a written acknowledgement from First Brookdale Bank agreeing to the proposed driveway relocation prior to issuance of the driveway permit. 4. The applicant and First Brookdale Bank shall execute a cross access agreement for the use of the access drive prior to issuance of the driveway permit. 5. Plan approval acknowledges a driveway opening of 32' on the basis of the recommendation of the Director of Public Works. 6. Plan approval acknowledges a proof -of- parking plan for 562 spaces on the site (submitted by BRW and dated 9- 11 -86) as fulfillment of ordinance parking requirments. 7. Traffic control signs shall be installed on the site adjacent to the proposed access in accordance with recommendations of the Director of Public Works and such signery shall be indicated on the approved site plan. 8. The plan shall be revised to indicate sight lines at the access onto Brooklyn Boulevard in accordance with Section 35 -560 of the Zoning Ordinance prior to consideration by the City Council. Voting in favor: Chairman Pro tern Nelson, Commissioners Sandstrom, Bernards and Wallerstedt. Voting against: Commissioner Malecki. The motion passed. Commissioner Malecki explained that she opposed the application because she was not convinced that the potential problems with turning movements onto Brooklyn Boulevard had been solved and felt that there were other solutions to the problem of access to the Westbrook Mall shopping center. 9 -25 -86 -4- 'y ~ () Member introduced the following resolution and moved its adoption: RESOLUTION N0. RESOLUTION AMENDING THE 1986 GENERAL FUND BUDGET AND APPROVING REPAIR OF THE HEATING SYSTEM AT THE CITY MAINTENANCE GARAGE - WHEREAS, the Director of Public Works has advised the City Council that the combustion chamber in the furnace which heats the office area of the City Maintenance Garage has developed defects which make it dangerous and inoperable; and WHEREAS, the Director of Public Works has received two preliminary proposals to make the needed repairs and reports that the cost for said repairs is estimated at $5,000.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. The 1986 General Fund Budget is hereby amended by providing an allocation of $5,000 in the Government Buildings Division (Division 19)) for the repair of the City Maintenance Garage heating system. Said allocation shall be appropriated from the Unallocated Departmental Expense Contingency Account (Division 80, Object No. 4995). 2. The City Manager is hereby authorized and directed to proceed with the repair of said heating system. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: - and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY 6301 SHINGLE CREEK PARKWAY :BROOKLYN F BROOKLYN CENTER, MINNESOTA 55430 TELEPHONE 561 -5440 C ENTER EMERGENCY - POLICE - FIRE 911 TO: Gerald G. Splinter, City Manager FROM: Sy Knapp, Director of Public Works DATE: October 27, 1986 RE: Repair of the Heating System at the City Maintenance Garage On Friday, October 24, 1986, I received notice that Minnegasco, while conducting a routine inspection of the furnace which heats the office areas at the City Garage, has determined that the combustion chamber in that heating system has cracks and holes in it. This condition is conducive to recirculating carbon monoxide gas through the building. Accordingly, Minnegasco shut off and "red tagged" the furnace thereby prohibiting our use of the furnace until it is properly repaired. To date we have obtained two preliminary proposals to repair the furnace: 1) Minnegasco estimates it will cost between $4,500 and $5,500 to repair the furnace and it will take between 4 and 6 weeks for delivery of the new combustion chamber. 2) We have also received a preliminary proposal from Rouse Mechanical to replace the faulty combustion chamber with a different type of hot water boiler and hot water coil similar to the repair which they made at the East Fire Station several years ago. Rouse's preliminary estimate of cost for this installation is between $4,000 and $4,500 and they estimate the work could be completed within 2 weeks. Both of the preliminary estimates need to be detailed before actual costs are known and I wish to obtain the input of Oftedal, Locke, Broadston and Associates, our Mechanical Engineers, before selecting the type of repair to be made. Also, I would like the opportunity to obtain at least 1 or ,2 additional proposals to do the work. However, I recommend that the City Council be requested to provide the necessary appropriation of funds at the City Council meeting tonight so that we may proceed with dispatch as soon as we have determined the proper course of action. A resolution for the purpose of appropriating those funds is attached for consideration by the City Council "'74 So xtticcu9. X t October 27, 1986 Page. 2 You will recall that the 1987 budget for Government Buildings Division includes $9,800 for the installation of a new heating system in the shop and storage area of the Municipal Service Garage. That heating system is totally independent of the heating system for the office areas at the garage which is the subject of this memo. Respect ully submitted, SyK prlap Director of Public Works SK: jn l MINUTES OF THE PROCEEDINGS OF THE PLANNING COMMISSION OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION OCTOBER 16, 1986 CITY HALL CALL TO ORDER The Planning Commission met in regular session and was called to order by Chairman George Lucht at 7:30 p.m. ROLL CALL Chairman George Lucht, Commissioners Molly Malecki, Lowell Ainas, Carl Sandstrom, Mike Nelson, Wallace Bernards and Ann Wallerstedt. Also present was Director of Planning and Inspection Ronald Warren. APPROVAL OF MINUTES - September 25, 1986 Commissioner Malecki noted that on the bottom of page 4 that her name was mentioned "as voting for and against the motion." She noted that Commissioner Sandstrom's name should be replaced for hers as voting in favor of the application. Motion by Commissioner Nelson and seconded by Commissioner Sandstrom to approve the minutes of the September 25, 1986 Planning Commission meeting as corrected. Voting in favors Commissioners Malecki, Sandstrom, Nelson, Bernards, and Wallerstedt. Voting against: none. The motion passed. Chairman Lucht and Commissioner Ainas abstained from voting as they were not at that meeting. APPLICATION NO. 86023 - AMENDMENT (Brooklyn Center Baptist Church) • Following the Chairman's explanation, the Secretary introduced the first item of business, a request for amended approval of the site and building plans and special use permit for a gymnasium addition to the Brooklyn Center Baptist Church at 58 Humboldt Avenue North. The Secretary reviewed the contents of the staff report (see Planning Commission Information Sheet for Application No. 86023 amendment attached). The Secretary also explained that he had received a letter from the church dated October 7, 1986 _indicating that at a special meeting of the members of the Brooklyn Center Baptist Church a motion was approved and passed by majority vote indicating that the church would add a brick exterior to the contract if the City Council requests same in order to secure a partial building permit to proceed with their construction. The Secretary commented that the City is prepared to issue a partial permit for footings and foundation so that the church can get underway with construction pending the final disposition of the matter relating to the type of exterior treatment which will be given to the gymnasium. He noted that the church is committed to abiding by the final decision. Chairman Lucht then asked the applicant whether they had anything to add to the matter. Mr. Al Graser, Chairman of the Brooklyn Center Baptist Church Building Committee, indicated that the church's primary reason for seeking the amendment to allow the rock -faced concrete block rather than the brick exterior was to provide better facilities for the church congregation. He stated that the bids for the original proposal were way beyond the anticipated budget for the project. He noted the church has considered and has eliminated some of the things in the project to reduce the costs, but still make it a viable project. He noted that even with this, they were still over the budget. He further explained that the brick exterior cost $19,000 more than rock -faced concrete block exterior that they were now proposing. 10 -16 -86 -1- Mr. Graser continued by stating that he is aware of the City's concern and that the membership feels that the brick exterior is beyond their means, but that they, nevertheless, will accept the financial strain if the City does require that the brick exterior be provided. He stated that it is their belief that the new proposal will be aesthetically acceptable and will not be detrimental. He noted that no neighbors have expressed a concern with the change and that no one was present this evening to speak against their proposed amendment. In response to an inquiry by Commissioner Malecki, Mr. Graser stated that the concrete block will be of a color to match the existing building. PUBLIC HEARING (Application No. 86023 - Amendment) Chairman Lucht then opened the meeting for purposes of a public hearing and asked whether anyone present wished to speak regarding this application. He recognized Mr. Dale Lindberg, Brooklyn Center Baptist Church moderator, who stated that the reason for the change was the financial situation. He explained that the original estimated cost for the project was $500,000, but that the bids received were for $750,000. He noted that the church may have to do without a kitchen, showers, carpeting and other things that possibly could be added later, but that the most significant reduction would come from the change of the exterior. Mr. Lindberg stated that the question of consistency of the exterior can be important for the appearance of the building, but he noted that a number of buildings in the City, particularly in the Industrial Park, are not always consistent in their exterior treatments and appearance. He added that the neighborhood apparently has no negative concern regarding their proposal and urged the Commission to recommend approval of their amendment. Commissioner Bernards inquired if the church intended to permanently sacrifice some ! of the items they are cutting out at this time, such as carpeting, kitchen and showers. Mr. Graser responded negatively and indicated that these items could be added later if funding could be obtained. In response to another question by Commissioner Bernards, Mr. Graser stated that they would still have a usable facility. Commissioner Bernards commented about his experience with the bonding limitations faced by the Brooklyn Center School District when the high school was built._ He noted that cuts had to be made and he cautioned the church on cuts that are of a permanent nature such as exterior treatment. He added that he wished he had the ability to change some of those decisions that were made at the time the high school was proposed and felt this situation was somewhat similar. Chairman Lucht asked if anyone else wished to be heard. Hearing no one, he called for a motion to close the public hearing. CLOSE PUBLIC HEARING Motion by Commissioner Sandstrom seconded by Commissioner Ainas to close the public hearing. The motion passed unanimously. A discussion ensued regarding the requested amendment. Commissioner Ainas- stated that it was extremely difficult to match new brick with existing brick and this could have an effect on the appearance of the building. He stated that the texturized concrete block would be easier to match and that he had no objection to the proposed amendment by the church. 10 -16 -86 -2 Commissioner Sandstrom stated that he had viewed the Brookdale Christian Center which has block and brick exteriors and felt that it is acceptable in appearance and because of that he supported the proposed amendment. Commissioner Bernards stated that although he considers himself a friend of the church, he feels that it would be a mistake to utilize the concrete block rather than the originally proposed brick. He added that he believed that to allow the block in this case would be contrary to the City's y s policy of requiring consistent exterior treatments. ACTION RECOMMENDING APPROVAL OF APPLICATION NO. 86023 (Amendment) Following further discussion, there was a motion by Commissioner Sandstrom seconded by Commissioner Ainas to approve the amendment to Planning Commission Application No. 86023 and permit a rock -faced concrete block exterior for the gymnasium at the Brooklyn Center Baptist Church. Voting in favor: Commissioners Malecki, Ainas, and Sandstrom. Voting against: Chairman Lucht, Commissioners Nelson, Bernards and Wallerstedt. The motion failed. ACTION RECOMMENDING DENIAL OF APPLICATION NO. 86023 (Amendment) There was a motion by Commissioner Nelson seconded by Commissioner Wallerstedt to deny the amendment to Planning Commission Application No. 86023 on the grounds that the rock -faced block exterior on the gymnasium is inconsistent with the City's policy of consistent exterior treatment which has been followed in the vast majority of cases in the City. Commissioner Sandstrom spoke against the motion stating that he felt such a recommendation was inappropriate because a similar treatment had been used at the Brookdale Christian Center. Commissioner Bernards commented that he felt it was appropriate for the Commission to make a subjective judgment because aesthetics were involved. Voting in favor: Chairman Lucht, Commissioners Nelson, Bernards and Wallerstedt. Voting against: Commissioners Malecki, Ainas, and Sandstrom. The motion passed. The Secretary next reported on a minor addition proposed by the Girl Scouts to their building at 5601 Brooklyn Boulevard. He explained that the Girl Scouts were proposing to fill in the area which had, at one time, served as an entrance to the old library from Northport Drive to the building. He noted certain changes to the building such as providing emergency exits from the community room would have to be provided. He also noted that the staff had commented to the Girl Scouts regarding the need to eliminate the appearance of an entrance to the building at that point where a sidewalk approaches the building. He noted that the Girl Scouts have agreed to eliminate some of the walkway and provide landscaping in that area. He also commented that the Girl Scouts were proposing to use an alucobond material for part of the exterior treatment. The Commission members suggested that the Girl Scouts use glass rather than the alucobond for a consistent appearance to the south wall of the building. Following further discussion, it was the consensus of the Planning Commission that the Girl Scout proposal was a minor addition which did not require the submittal of a formal site and building plan for purposes of a building permit. ADJOURNMENT Following further discussion, there was a motion by Commissioner Sandstrom seconded by Commissioner Ainas to adjourn the meeting of the Planning Commission. The motion passed unanimously. The Planning Commission adjourned at 8:40 p.m. 10 -16 -86 -3- Chairman Planning Commission Information Sheet Application No. 86023 Applicant: Brooklyn Center Baptist Church Location: 5840 Humboldt Avenue North Request: Site and Building Plan (Amendment) /Special Use The applicant requests amended approval of the special use permit and site and building plans for a gymnasium addition to the Brooklyn Center Baptist Church at 58 Humboldt Avenue North (southeast corner of 59th and Humboldt). The original plans for this project were approved by the City Council on June 23, 1986, Since that time, the bids for the project have been submitted which exceeded the church's budget for the project. The architect, Dennis Batty, has recommended that the exterior treatment of the addition be downgraded from brick to decorative concrete block. The church has agreed to this change and requests that this amendment to the plans be accepted by the City. Staff have initiated a formal review and approval procedure for this amendment inasmuchas exterior treatment is a subject of City Council review and inasmuchas the approved plans have been on display at a public hearing. Ordinance Basis /Policy The preamble of Section 35 -230 of the Zoning Ordinance (attached) declares that it is the policy of the City to "preserve and promote an attractive, stable residential and business environment for its citizens through encouraging well - conceived, high quality developments. To this end, imaginative architectural concepts shall be employed in the design of buildings and in the development of respective sites." Section 35 -230 then goes on to elaborate the procedures and required documents for site and building plan review and approval. It does not define "well conceived" or "imaginative architectural concepts" as such. Rather, it creates a process and a minimum threshold of competence which such objectives may be attained. It trusts to the intersubjective judgment of Planning Commissioners, City Council members, planners and architects the case by case determination of what is high quality, well conceived, and imaginative. Subsection 3 of 35 -230 comprehends the imposition of "conditions and restrictions as deemed necessary to protect the public interest and to secure compliance with the requirements of the ordinance." The wording of this sentence indicates that the "public interest" is not limited to what is codified in City ordinance and must be protected through special conditions attached to an approval action. The general policy regarding exterior treatment of buildings has been to require consistency of quality, if not exact material around an entire structure. False facades are to be avoided. Consistency has been required of roof treatments such as mansards as well as of wall materials. Examples There are a number of churches and schools in Brooklyn Center to compare to the proposed project in terms of exterior treatment. We have surveyed a number of these institutional uses to compare with the proposed gymnasium addition at Brookyn Center Baptist Church. The principal wall material in nearly all cases is brick. Stone is used at St. Alphonsus Church. A list of various schools and churches with exterior treatments follows: -St. Alphonsus Church and School: stone exterior around entire complex. 10 -16 -86 -1- a -Cross of Glory Church: Brick exterior throughout. Brookdale Covenant Church: Brick exterior throughout. Brooklyn Center Baptist: All brick exterior at present. - Brookdale Christian Center: Two types of brick on church and classroom exterior. Gymnasium addition has rock faced concrete block. - Church of the Nazarene: Original church has concrete block with stucco overlay. Expansion in 1981 provided a stucco exterior. - Lutheran Church of the Master: Brick exterior throughout. Fellowship hall addition in 1981 extended identical brick treatment. -Earle Brown Elementary: Brick exterior throughout. Upper level of gymnasium area is stucco. - Evergreen Elementary School: Brick exterior throughout. Willow Lane Elementary School: Brick exterior. New gymnasium addition will match existing brick. - Garden City Elementary School: Brick exterior. Upper level of gymnasium has metal exterior treatment. - Northport Elementary School: Brick exterior. Recent multi- purpose room addition is also brick, though not the same color. - Brooklyn Center High School: Brick exterior throughout. Analysis Based on the above examples, it appears that the policy of consistent exterior treatment has been applied to institutional uses about as vigorously as toward commercial and industrial uses. There has been some flexibility when it is impossible to match the existing brick or in cases where a gymnasium has a higher roof -line. Generally speaking, though, expansions along a comparable wall line have utilized comparable materials, identical where possible. The case of the Brookdale Christian Center does provide some precedent for the applicant's proposal. However, it may be that that approval set a precedent that is inconsistent with the City's general policy and should not be extended to other cases in the future. It should be noted that the existing church in that case had two distinct types of brick. In general, staff feel that the proposed treatment is not "high quality" or particularly well conceived. It meets the immediate financial constraints of the church, but will have a lasting impact that we think will detract from the image of the building in the long run. We would prefer that the church defer some internal (non -code required) improvements in the short run and finish the space off as funds are available. In conclusion, therefore, we recommend that the plan amendment for rock faced block on the gym exterior be denied on the grounds that it is inconsistent with the City's policy of consistent exterior treatment which has been followed in the vast majority of cases in the City. 10 -16 -86 -2- Telephone 561 -2120 Brooklyn Center Il a, Independent School District No.. 286 6500 Humboldt Avenue North - Brooklyn Center, Minnesota 55430 OFFICE OF THE SUPERINTENDENT October 14, 1986 Mr. Gerald Splinter, City Manager City of Brooklyn Center 6301 Shingle Creek Parkwa y Brooklyn Center, Minnesota 55430 Dear Jerry: As a follow up to our conversation of last week, this note is an official invitation to you and members of the City Council to once again have an informal meeting with our School Board. At our regular October meeting the Board strongly supported this concept and hopes that we can continue to meet on an annual basis to discuss mutual concerns and cooperation between our governing bodies. You are invited to meet in the District Board Room which is located in Brooklyn Center High School, 6500 Humboldt Avenue North on Monday, November 17 at 7:00 P.M. Prior to the meeting we will have an opportunity to discuss some potential agenda topics. Please also note if there are other administrative staff members you would like to have in attendance, they would be most welcome. We look forward to the meeting and the opportunity to seek new ways to improve upon our strong working relationship. Thank you for your cooperation. Sincerely, Douglas M. Rossi Superintendent of Schools DMR:bmp "AN EQUAL OPPORTUNITY EMPLOYER" e DEPARTMENT CITY OF B ROOKLYN FINANCE .CENTER � MEMORANDUM TO: Gerald G. Splinter, City Manager FROM: Paul W. Holmlund, Director of Finance DATE: October 17, 1986 SUBJECT: PROPOSAL FOR RISK MANAGEMENT CONSULTING SERVICES Some time ago, the City received a proposal from American Risk Services, Inc. for various risk management consulting services. You and I discussed the proposal at the time and agreed that it had merit and warranted further consideration. The proposal was set aside, however, because of other priorities. I have once again reviewed the proposal and have come to the conclusion that we should recommend acceptance of one part of the proposal to the City Council. The proposal consisted of three separate risk management consulting services which could be accepted in total or any of the three services. The services are: I. A Risk Management Audit II. Specifications and remarketing and III. Continuing Counsel service A brief description of the three services follows: I. A RISK MANAGEMENT AUDIT This service would consist of an inde pendent look at our risk management program (including current insurance coverages). I would compare this service to an inde- pendent audit of our financial records by an independent certified public accountant. The consultant is not aligned with any agent, insurance company, or provider, so the consultant can assess the City's risk management program objectively. The consultant would identify and quantify the City's risks and analyze our current risk management /insurance program. The consultant would accom- plish this by - examining our list of properties and appraisals - analyze values and types of past losses for five years - examining contracts - touring our key facilities - meeting with our key personnel " 7lre acre ,• Memorandum to Gerald G. Splinter October 17, 1986 Page Two The consultant would then present us with a report outlining their findings and recommendations The cost for this service would be $9,200. I think this service would be very valuable and timely for us. To my knowledge, the City has never had an independent review of our risk management /insurance program. I think that we have a good risk management program, but I would feel much more comfortable knowing that our program had been reviewed by experts in the field. II. SPECIFICATIONS AND REMARKETING This service would consist of the consultant, after doing the risk management audit, developing specifications for an insurance management program for the City which will call for procuring insurance policies and program management services to be performed for a fee. The cost for this service would be $4,600, or it could be combined with Service I. at a cost of $12,270 (a savings of $1,530). This service would be nice, but not nearly as important to me as the risk management audit. III. CONTINUING COUNSEL SERVICE This service provides for monthly risk management consulting for one year on an ongoing basis, in addition to the risk management audit, specifications and remarketing, fee negotiations, claims management, represent clients at administra- tive hearings, coordinate loss prevention activities and assisting 0 in developing a risk management information system. The cost for this option would be $10,800. The reason that this option is less expensive than the Risk Management Audit (Service I) and Specifica- tions and Remarketing (Service II) combined is that this option would not include a formal printed audit report. I contacted Harlan Syverson, Finance Director of St. Louis Park, about American Risk Services' performance. St. Louis Park is just completing its first year under a Continuing Counsel Service (III) with American Risk. The City had solicited proposals from other firms, but apparently no one else came close to offering the services that American Risk did at the same price. Harlan said that they had been very happy with the services rendered and are now negotiating a second year renewal. Harlan did say that, in retrospect, they wished that they would have contracted for the formal written audit report. In conclusion, it is my recommendation that we ask American Risk Services, Inc. for a written proposal to provide the City with the Continuing Counsel Service, Option III, but which would include a formal written risk management audit, and as an alternate, The Risk Management Audit Option I. The pro- posal for Option I might be slightly higher than the original proposal, since the original proposal was valid through August 23, 1985. I have been assured that a current proposal would not be significantly higher than the original (probably less than a ten per cent increase, if any). I have attached a copy of the original proposal. Paul W. Holmlund PWH:ps C iaL SS Risk :Management Consultants MA American Risk Services, Inc. 3 013 - F n e 4 p a Minneapolis, MN 55419 11__ July 23, 1985 (612)+9@8 61@6 , Telex 29 -0497 SSCI-73 Mr. Paul W. Holmlund Director of Finance ZV `+a F4y 1 $ CITY OF BROOKLYN CENTER 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 SUBJECT: Proposal for Risk Management Consulting Services Dear Mr. Holmlund: American Risk Services, Inc. is pleased to submit this proposal for risk management services. We are not affiliated or aligned with any agent, insurance company or provider; consequently, we can assess the City of Brooklyn Center's program objectively and represent you in an unbiased manner. Our proposal provides you a choice of service options . Any option can be beneficial, depending on your needs. Outlines of the service options follow: I. RISK MANAGEMENT AUDIT A. Objective The goal of risk management is the preservation of the assets and earning power of the entity. Assets and earning power can become impaired by a number of physical perils as well as by legal liabilities. Our risk management audit includes identifying and quantifying the risks of your organization, as well as analyses and recommendations of your current risk management /insurance program. Upon completion of the audit, your program can be fine -tuned to respond predictably to losses. In addition, you will be more knowledgeable of the risk management /insurance function, and specifically how to best finance the risks and how to most efficiently utilize the services of your insurance agent and carriers. B. Scope and Methodology Identification Every entity is exposed to potential losses which can adversely affect its financial strength. Some of the exposures are obvious, such as fire, wind and hail damage to buildings, and employee injuries and liability. However, less obvious exposures can have a devastating effect on your financial status. Identifying the exposures is a key phase, albeit a difficult process because of the multitude of risk potentials. American Risk Services, Inc. Mr. Paul W. Holmlund -2- July 23, 1985 City of Brooklyn Center No single identification method will cause all exposures to surface; therefore, we rely on several methods. Our audit process begins with you and our consultants completing a questionnaire, which has a two -fold purpose. First, it provides us with an overview of your organization, and second, it prompts meaningful dialogue, which serves to bring other exposures to the surface. Other exposures can be derived from: - list of properties And appraisals - values and types of past losses for five years - revenue statement - insurance policies with endorsements - other contracts (i.e. purchase order, leases and other agreements) - service flow process diagrams - touring your key facilities - meeting with your key personnel Quantifying the Risk Once the risks have been identified, we would proceed to estimate the potential losses associated with those risks. We will estimate the projected frequency and severity of losses based upon historical experience as well as incorporating subjective factors that will affect future claims experience. These subjective factors include changes in your operation and long- range, planning goals. From the statistical measurements we will quantify and investigate various funding methods, including self- funding possibilities, and the reasonableness of deductibles. Evaluation This phase involves an evaluation of the methods you are currently using to treat your risks, followed by our comments and recommendations. Initially we will address those risks which are currently untreated which may not have been considered a risk prior to the identification phase. For each risk we will review your current risk treatment and risk financing techniques. Risk treatment encompasses avoidance, control, transfer and contingency planning. Important issues include: - Is the organization engaging in activities for which the risk outweighs the financial benefits? - Is the degree of loss control adequate? Can it be improved? - Are emergency or disaster recovery plans in effect if buildings or equipment are damaged? American Risk Services, Inc. Mr. Paul W. Holmlund -3- July 23, 1985 City of Brooklyn Center Is the organization prepared for the loss of key personnel? For those risks which cannot be treated appropriately with avoidance, control, or transfer strategies, risk financing will be considered. Risk financing involves retentions (funded and unfunded) and insurance (deductibles, excess, cash flow plans, etc.) Salient issues are: - Would retentions or higher deductibles be cost effective? Are existing policy limits adequate? - Are claims being handled effectively? - Is the organization taking full advantage of risk financing plans which provide cash flow benefits? - Do the insurance policies contain any gaps or overlaps? Are there any deficiencies in the policy language? - Are the classification codes for rating purposes accurate? S p p e - Is the agent /insurer providing adequate services? - Are the Workers' Compensation classification rating codes accurate? For each risk we will develop the best treatment, considering the financial position and the risk attitudes of Brooklyn Center. Report. As a result of our study, we will author a report outlining our findings and recommendations. Initially, we will author a preliminary draft that we will review with you. From these discussions, we will generate and provide you with one unbound original and two bound copies of the final report. If requested, the report findings will be presented to top management and /or the City Council. The report will contain comments and recommendations to enhance your Risk Management program. Analysis of financing alternatives will be provided in the report as well as the computation of costs, cash flow plans and present value calculations for various funding alternatives. The results will be presented in a clear, meaningful manner to facilitate your decision process. American Risk Services, Inc. Mr. Paul W. Holmlund -4- July 23, 1985 City of Brooklyn Center We are committed to quality service. Each report undergoes several revisions, and is subjected to peer review before being presented to you. Upon completion of the project, we will assist you in implementing our recommendations either directly or indirectly with your agent and /or carriers. C. Benefits Selected benefits you can expect are: - You will be more aware of the overall operations of Brooklyn Center and the risk inherent in a municipality. - You will be more familiar with alternative funding mechanisms and statistical measuring procedures. - You will be better equipped to utilize the services of the agent and carriers. - You will have a good understanding of the workings of the insurance marketplace. - Top management and the City Council will be more aware of the risk management function. II. SPECIFICATIONS AND REMARKETING A municipality's requirement for open and unbiased operations sets forth the need for a justly administered, cost effective, proactive and well managed insurance program. We suggest a two phased approach for the placement of an insurance program for the City of Brooklyn Center, based on the Fee - for - Service, rather than a commission basis remuneration for agent /broker. Phase I - American Risk Services will develop specifications for an insurance management program for the City, which will call for procuring insurance policies and program management services to be performed for a fee. Specifications approved by the City will be made public sufficiently in advance of the insurance anniversary date to generate responses from interested industry representatives to allow: Phase II - Selected Phase I responders proceeding to the insurance marketplace with specifications to acquire bid quotations from their assigned carriers. American Risk Set Inc. Mr. Paul W. Holmlund -5- July 23, 1985 City of Brooklyn Center American Risk Services will develop insurance program specifications as a product of information gained from the Risk Management Audit or from a review of your current insurance policies and discussions with you concerning City status and plans, as contracted. Selected Phase I responder(s) will be provided RFQ specifications and will be assigned insurance carriers in accordance with their wishes, the low Fee - for - Service bidder having first market choice. The written specifications will detail the required insurance program in a form understandable to the insurance community. The specifications will cause the agents /brokers and carriers to provide options such as coverage, deductibles, retention limits and services. Each bidder /carrier will be required to provide specimen policies for our review. Agent /broker bids will be ranked for policy provisions, policy costs, insurance services, and the insurer's financial status. Analysis of this information, in conjunction with the agent/broker's presentation of the program, will result in a final report and the Insurance Contract Award and the implementation of the program on the renewal date. III. CONTINUING COUNSEL SERVICE Risk management services can be provided on an ongoing basis. Our Continuing Counsel Service provide for a Risk Management Audit as well as other specialized services, as needed (i.e. Specifications and Remarketing) Clients without a full -time risk manager, as well as clients who want to supplement their own internal expertise, can benefit greatly from the continuing services of our staff. The following is a representative list of services provided to our Continuing Counsel Service clients: • Risk Management Audit • Specifications and Remarketing • Fee Negotiations • Claims Management • Represent Clients at Administrative Hearings • Coordinate Loss Prevention Activities 0 Assist in Developing a Risk Management Information System American Risk Services, Inc. Mr. Paul W. Holmlund -6- July 23, 1985 City of Brooklyn Center Our professional staff will assist you in managing your risk management and insurance programs on a day -to -day, as needed basis. IV. RETAINER SERVICE Provide risk management consulting services on an "on call" basis. Future projects will be on a contractual or mutually agreed upon cost basis. Phase I - Risk Management/ Insurance Program familiarization and setup. As a product of the review we will meet with Client to discuss findings . and to recommend suggested projects with schedules. Phase II Monthly program and policy maintenance, i.e.: monitor correspondence, review endorsements, loss experience reports, etc. Phase III - On -call services, initiated by Client, or by Technician for high priority items. SCHEDULE It is suggested that a decision_ .to proceed with the Risk Management Services be made immediately to meet the requirements of the renewal date of January 1. FEE The following service options have been developed as a result of information provided to us; the quotations are valid through August 23, 1985. OPTION ONE - Risk Management Audit (Item I) $ 9,200 OPTION TWO - Specifications and Remarketing (Item II) $ 4,600 OPTION THREE - Risk Management Audit /Specifications and Remarketing $12,270 (Items I & II OPTION FOUR - Continuing Counsel Service (Item III) $10,800 $900 per month for 12 consecutive months. American Risk Services, Inc. Mr. Paul W. Holmlund -7 July 23, 1985 City of Brooklyn Center OPTION FIVE - Retainer Service (Item IV) Phase I $1,000 Phase II $100 per month Phase III Technician - $100 per hour 1/2 hour minimum increments. Secretarial - $20 per hour 1/4 hour minimum increments. American Risk Services' clients have benefited substantially from our services. The financial implications due directly to our audit procedures were in the specific areas of comparisons of funding arrangements, claims handling, specifications and loss treatment activities. Client references and contacts will be provided upon request. Thank you for your interest. We would be pleased to have the opportunity to serve the City of Brooklyn Center. Respectfully submitted, AMERICAN RISK ERVICES, INC. Mark T. Flaten President MTF /Jk /AM -10 EXPOSURE IDENTIFICATION RISK ANALYSIS & IDENTIFICATION RISK CONTROL Asset Information Probability Loss Avoidance Process Information Probab um Loss Risk Reduction Product Information Accumulation of Loss Security Program Advertising Information Indirect Losses Safety Program Liability Information Effect on Financial Resources Disaster Planning RISK MANAGEMENT AUDIT RISK RETENTION Reasons for Retention Financial (Predictability) RISK TRANSFER /INSURANCE - --' REPORT OF PROJECT FINDINGS Insurance too Expensive Insurance Unavailable Reasons for Purchasing Insurance Discovery Information Excessive Cost of Collecting Claims Pro F Statement tement Financial Implications Preservation of Market Secure Auxiliary Services Coverage Implications Methods of Financing Interpose Insuror between claimant Proposed Solutions Non- Insurance and insured Funded Reserve Required by Statute Captive Insuror Cost Stabilization Plans Deductibles Copyright 1982 A American Risk Services Inc n 6600 France Avenue South Edina. Minnesota 55435 (612) 920 -0106 SERVICE AND STAFF American Risk Services, Inc. 6600 France Ave. So. Minneapolis, MN 55435 T ABLE OF CONTENTS INTRODUCTION .................i .J RISK MANAGEMENT SERVICES — WHAT IT IS ...................1 WHY USE A RISK MANAGEMENT CONSULTANT ? ...................2 RISK MANAGEMENT AUDIT ................... .. ........3 SPECIFICATIONS AND COMPETITIVE BIDDING ..................4 CONTINUING SERVICES /RETAINER... ... .......6 74 SPECIAL PROJECTS — ADDITIONAL SERVICES ................... 7 PRINCIPAL CONSULTANTS., ....... o ........ .....11 A PARTIAL LIST, OF CLIENTS ............... ..............15 I 0 INTRODUCTION American Risk Services, Inc. an independent risk management and employee benefit consulting firm, has prepared following information which describes: 1. Our Corporation - Its staff and their areas of responsibilities; 2. Risk Management - What it is and how it works; and 3. Risk Management Services - A description of our services and special projects. Our clients find that American Risk Services is unique in our approach to risk management plan design and funding. This is due to the experience and ability of our staff as well as our commitment to stay on the "cutting edge -i- AMERICAN RISK SERVICES, INC. RISK MANA GEMENT SERVICES WHAT IT IS Risk management is a process whose objective is to preserve the earnings and assets of the corporation from the risk of fortuitous loss. Assets include real, personal and intellectual property (trade secrets, patents, copyright and trademark /service marks). i Earnings can be impaired by the loss of use of the facilities and other costs associated with legal al liabilities. i Among many concerns that Chief Financial Officers and Risk Managers face today, risk management ranks near the top. As CFO's have grown more interested in understanding and managing the risk management and insurance program, better methods of designing, administrating and monitoring the plans have become a necessity. Risk management, therefore, has emerged as a discipline in the world of the treatment of risks. At American Risk Services we are dedicated to helping companies control their risk management and insurance cost by providing the most advanced and innovative risk management techniques. We go beyond the "conventional insurance techniques in our approach in treating your risks (i.e. intellectual property, disaster /emergency re p paredness, etc.). Through continual research, we developed systems that provide our clients with State - of- the -Art risk management programs. 0 g ur approach in providing quality services and innovative ideas is unlike that of any other consulting firm. -1- �n WHY USE A RISK MANAGEMENT CONSULTANT? Managing a risk management and insurance program can sometimes be an unwieldy experience. Very often the insurance buyer or Risk Manager will question the cost effectiveness or adequacy of the program and asks 1. Are we confident the insurance policies will respond to a loss? 2. Can the cash flow program be improved upon? 3. Are there more cost f e fective means to treat the "known risk" other than always buying insurance? 4. Are we getting the services our company needs from our insurance broker and /or carrier? 5. Do our policies really provide the right coverage or are there "holes " - in the contract language? 6. Can we reduce our insurance costs and improve our program without changing brokers? Our job is to provide answers to these and other critical questions. -2- RISK MANAGEMENT AUDIT The risk management audit is the foundation and most critical area in designing a responsive and cost effective risk management program. At American Risk Services we understand the design, financial and legal implications of risk management and insurance. We then work with you in developing a plan that will respond in a predictable manner. The risk management process consists of: • Identifying and measuring the loss exposures. • Selecting the technique to treat each exposure. • Implementing the treatment technique. • Monitoring the Risk Management Program. For most companies, risk management /insurance is fundamental to the survival of the firm and should be audited just as your--CPA firm audits your financial records. EXPOSURE IDENTIFICATION RISK ANALYSIS i IDENTIFICATION RISK CONTROL W Asset Information ProahW LOSa Avpdanee Process Information Raoatlle Maximum Loss RI . Reduction Product information Accumulation of Loss Sacurm Program verosi Adng Information Inarrect LGSM Safery Program Uaomrt Effect v Information Effe on Financial Resources D'sawer'iamm�g RISK MANAGEMENT AUOR RISK RETENTION Reasons tar Revel tion Financial IReo¢walml RISK TRANSFER /INSURANCE REPORT OFPROJECT FINDINGS Insurance too Exoensne Insurance Unwvuurwe Reasons for Purcrwsrq Insurance Duoovery Information E= ms" Cow of Collecting Claims Protect Rnsnewl Sdtemem Financial tmotrcet,ons Reservation of Memel Secure Ausrlwry Services Covers" lmotaanoru Memoos of Financing Imarposa insufof asev.een claimant Pr000seo Solutions Non-Insurance ano Insured FU Reserve Reowrea ar Statues Captive ursuror CastStswizo.on Plans Dectummes — 3 — Cor n m 1982 American RISK 8nvrces. In 6600 France A.enue Sour Edina. Minnesota 55435 SPECIFICATIONS AND COMPETITIVE BIDDING One of the more difficult tasks a risk manager or insurance buyer has to handle is the solicitation of competitive bids for the company's insurance program. The process of competitive bidding is very formal and requires an expenditure of substantial time and money in the preparation of specifications. The process demands a serious mental commitment: when you ask for competitive bids, you should be prepared to change your insurance broker and /or carriers, and to replace a portion or'all of your insurance coverage in markets you may not have dealt with before. You should not enter into a bidding situation just to "test the waters ". Effective insurance bidding requires certain advance preparations. Such preparations normally center around a risk management audit, specifications, and a formal letter of invitation. Communicating the desired insurance coverage to bidders requires preparation of detailed coverage specifications. The specifications format must provide the essential features of the coverages arranged in a conventional insurance format. This format will aid the broker and insurance underwriter in understanding the complexities of the risk. The specifications must be designed in such a way as to allow comparisons with other competing bids. The form should be flexible enough to allow the company to drop or add coverages as deemed necessary in the final selection of coverage relative to cost. Analysis of the bids is a time consuming process that requires complete objectivity. The considerations that should be taken into account are: • Ranking of Policy Provisions • Ranking of Premium Cost • Ranking of Insurance Services • Ranking of Insurer's Financial Status -4- The rankings are compiled and summarized to determine which insurer and broker are clearly superior to the others. Then we provide you with our recommendations based upon a sound, objective analysis of the proposals. The final selection is left to the client. With this analysis the client is in a comfortable position to make a sound decision. RISK MANAGEMENT AUDIT SPECIFICATION DEVELOPMENT BROKER.CARRIER SELECTION Emosura Iaemnra �tion Corporate Oafeetrvas Bracer Qualifications Risk AnaNSrs F�rondal Conortion Services Risk Control Lots Ek __rxe Geograonic 4GInv Risk Retention Risk Traitafer SIC Fxmenence Risk Transfer Canter Qualification Services Anencui Status SIC Eme me SPECIFICATION & REMARKETING IUD ANALYSIS FINAL REPORT Ranking of Pciiev Provrsioro Consumng Summary Ranking of Premium Costs Coverage Svnnosis RaNunq of Insurance Services Premium Comaanson Ranking of Insurer s Finenael Status Coverage ?Umrt Summon CoavrWnt American Risk Services. Inc. 6600 France Avenue Strum Eama. Minns" 55435 1612) 920 -0106 CONTINUING SERVICES /RETAINER Risk management services can be provided on an ongoing basis. Clients without full -time risk managers, as well as clients who want to supplement their own internal expertise can benefit greatly from the continuing services of our staff. The following is a list of services provided to our retainer clients: • Risk Management Audit • Specifications and Remarketing • Fee Negotiations • Claims Management • Represent Clients at Workers' Compensation Administrative Hearings • Coordinate Loss Prevention Activities • Develop Risk Management Information Systems • Mergers and Acquisitions Study Our professional staff will help to manage the client's risk management and insurance program on a day -to -day, as needed basis. Any risk management question can be answered by a telephone call or a -visit by our consultants. SPECIAL PROJECTS ADDITIONAL SERVICES American Risk Services provides a wide range of services to our clients. The following list represents special projects we have undertaken. Cost Effectiveness Studies The cost of insurance coverage is determined by loss experience and the expenses associated with writing the insurance coverage. If insurance coverage is determined to be v o erpriced, it can often be reduced through h negotiations tions wi h g t the broker and carrier. Self - Insurance Feasibility Studies Insurance cost can be reduced by retaining all or part of the risk. Deductibles or the elimination of coverage are alternatives that may be cost effective. For example, self - insuring Workers' Compensation and the general liability exposures are becoming more attractive. Prior to self - insuring, a thorough financial analysis of risk assumption ability and actuarial projection of expected loss levels must be made to determine the strategy gY and appropriate pp priate level of risk- retention.. Captive Insurance Subsidiaries Insurance can be obtained from a "captive" insurance company established or rented by the client, or available through a trade association or other group. A study of the captive approach should be effected before making a commitment to fund your risk through this vehicle. Those companies who currently entl Y use a captive insurance company P should review the funding vehicle every three to five years to determine if the captive still meets the original objectives. -7- Fee Negotiations Brokers are normally compensated by a commission rate applied to the insurance premium. It may be desirable to compensate the brokers on a fee - for - service basis. The objective analysis and negotiations of a fee versus commission compensation can be an arduous experience for a client and may require outside assistance. The objectivity and sensitivity that a consultant can bring to fee negotiations is of significant importance to maintaining a good broker /client relationship. Foreign Insurance Study Companies with overseas or international sales or facilities must be aware of unique insurance laws. The insurance program must be designed to meet foreign requirements and still provide the necessary protection. - A review of the foreign risk will determine if the client is complying with local laws, has proper coverage and is properly utilizing the services from brokers and insurance companies. Mergers and Acquisitions Loss exposures can be a critical factor in determining the cost of a proposed merger or acquisition. Products that were manufactured in the past may have potential liabilities for future injuries, thus lowering the desirability of the acquisition. Employees may present future Workers' Compensation claims as the result of occupational diseases or accumulative trauma. Our staff can provide valuable assistance on how to chart potential mergers and acquisitions through reviewing loss exposures, past insurance coverages and projected insurance costs. -8- Loss Adjustment Large, unique or unusual losses can cause a substantial financial loss to the corporation. Our staff can assist you in quantifying a loss, review insurance contract language, provide expert testimony or coordinating a loss with your CPA firm and outside legal counsel, and establish a proof of loss document. Loss Prevention The overall cost of your risk management and insurance program is ultimately determined by the success of your loss prevention and safety program. Our trained professionals are trained in the design, implementation and monitoring of loss prevention and safety program such as: safety plans for industrial injuries and illnesses, rehabilitation and fleet safety. Disaster Recovery Planning Disaster recovery /emergency planning is a process that provides a preplanned written course of action. The plan will determine which facility functions can be replaced easily and those which are critical to the company. Proper disaster recovery planning considers all probable events and the appropriate plan of action to reduce the adverse economic impact on the company. A written plan is essential in preparing for a major loss. A written disaster recovery plan will: 1. Cause detailed, advanced thinking and planning. The main value lies in its: a. Preparation. b. Use in training. -9- C. Provisions for automatic, responsive action without confusion. 2. Assess and inventory the resources available to support emergency and recovery actions. The rapid accessibility of even a simple item can often spell the difference in savings of life, property and economic resources. 3. Either reduce probability of a disastrous occurrence or lessen its impact through the use of preventive actions. 4. Provide management and personnel at all levels to focus on the solutions of major problems during emergency rather than become totally occupied in bringing order out of chaos due to lack of planning. A written disaster recovery plan should include: • Detailing what disaster or major emergencies are likely Vo occur. • Incorporating innovative disaster recovery techniques to lessen the impact of a disaster. • Determining to what extent a catastrophic loss would affect customers of the company. • How the present insurance coverages dovetail and respond to a major loss and minimize the effect on the corporate financial statement. 0 The financial and manpower commitments the company will need to implement and follow through with a plan. American Risk Services is experienced in designing and writing disaster recovery plans. -10- PRINCIPAL CONSULTANTS MARK T. FLATEN Mr. Flaten serves as President and Chief Executive Officer of American Risk Services, Inc., a full service, risk management consulting firm. He brings to this position a broad background of consulting and management experience. Mark is a graduate from Mankato State University with a Bachelors degree in Chemistry and a minor in Political Science.. Prior to forming merican Risk Services, g k er ices, Inc. he was District Marketing tang Manager for the Kemper Group in P P Minneapolis, MN. Further insurance experience was developed as President of a medium size brokerage firm in Madison, Wisconsin. Mark began his insurance career with the Continental Insurance Companies and became Special Agent -In- Charge for their Duluth, Minnesota office serving northern Minnesota and Wisconsin. Prior to entering the risk management /insurance industry he served in the United States Air Force in Southeast Asia as an Early Warning Radar Electronic Technician during the Viet Nam conflict. His experience in the "hard" science disciplines has assisted his clients in approaching their risk management programs in a quantitative and analytical manner. In forming American Risk Services Inc., Mark has carefully molded the organization by attracting staff who shares his enthusiasm and his dedication to a philosophy of service and the development of true risk management. During his years as a consultant, Mark has distinguished himself in numerous fields, particularly the medical device manufacturing and trucking industry. Specific areas of expertise: Medical Device Manufacturers Trucking Firms Professional Sports Teams Municipalities Construction Hospitals Extended Care Facilities Intellectual Properties Health Care Cost Containment Oil and Gas -11- I i DWIGHT P. SJOBERG Mr. Sjoberg began his career in Employee Benefit Design and Cost Containment and Disability Income Insurance with Massachusetts Indemnity & Life Insurance Company. He j later established an insurance agency specializing in group medical plans and personal financial planning. At Massachusetts Indemnity & Life Insurance Company, Dwight built a reputation as one of the most knowledgeable men in the business regarding disability income. Further specialization was gained over the years in the design and development of group medical plans. Prior to joining American Risk Services, Inc., Dwight was marketing services in the graphic arts industry, specializing in commercial and forms design and analysis. With Dwight's strong disability income and marketing background, he actively seeks additional consulting clients for American Risk Services. Specific areas of expertise: Graphic Arts Retail /Wholesale Manufacturing Construction Publishing Professional Associations -12- THOMAS A. AIUPPA Mr. Aiuppa obtained a Ph.D. in Risk Management and Insurance from the University of Georgia in 1981 and a Ph.D. in Statistics from the University of Georgia in 1975. In 1983, Tom received the Chartered Property Casualty Underwriter (CPCU) designation. In addition to American Risk Services, Tom is the Chairman of the Department of Finance and Professor at the University of Wisconsin - La Crosse teaching Risk Management and Finance. Prior to joining American Risk Services, Tom has been an Assistant Professor at Boston University, the University of Southern Maine, and the University of Georgia. At these institutions, he has taught Computer Programming, Mathematics, Statistics, Computer Science, Risk Management and Finance. Tom has written and distinguished himself in numerous research, proceedings" and technical reports. Topics included; incurred - but not reported reserves, statistics in risk management programs, etc. Tom's statistical and computer experience has assisted in defining a comprehensive risk management program for our clients. His knowledge of the computer and statistical analysis fields has been utilized in establishing the review process and statistical analysis. Specific areas of expertise are: Claims Management Statistical Analysis Reserving Practices Risk Management Information Systems -13- t� DONALD B. JOHNSON Mr. Johnson obtained a B.S. degree in Industrial Security Administration from Michigan State University. He is a Certified Protection Professional (CPP) of the American Society for Industrial Security and has been a licensed Private Investigator in the State of Minnesota. Prior to his affiliation with American Risk Services, Don served research, manufacturing, retail, and contract security organizations in security and safety management positions. He has provided confidential security services to many organizations as principal of Donald B. Johnson & Associates. Specific areas of expertise: Security Program Management Proprietary Information Protection Safety Program Management Emergency Planning Disaster Recovery -14- A PARTIAL LIST OF CLIENTS AMERICAN R ISK SERVICE I NC. Minnesota Vikings Football Gabberts Inc Club, Inc. Brown Photo Company Minnesota Twins Baseball Club Norris Creameries, Inc. Tom Thumb Food Markets, Inc. Powell's Inc. Diversified Energies, s Inc. g Dyco Petroleum Corp. P Snead Manufacturing Company g P Y Sterner Lighting Systems Inc. 8 g Y Medtronic, Inc. Landscape Structures, Inc. St. Jude Medical, Inc. Stein Industries, Inc. SciMed Life Systems, Inc. Kalvar Corporation Bio- Medicus, Inc. Colwell Industries, Inc. Mentor Corporation Blackbourn, Inc. Aequitron Medical, Inc. Kroy Inc. Minnesota Scientific, Inc. Oxboro Medical International, Inc. First National Bank New Richmond, Wisconsin National City Bank Lawson Associates, Inc. C. S. McCrossan, Inc. BMC Industries, Inc. Egan Companies Network Systems Corporation Detector Electronics Corporation G & K, Inc. Applied Spectrum Dart Transit Company Technologies, Inc. Century Motor Freight, Inc. Lee Data Corporation Admiral Merchants Freight Lines Minnesota Masonic Home Blandin Paper Company Volunteers of America Health City of Redwood Falls Services Village of Superior Volunteers of America - Northstar Industries, Inc. Minnesota Crystal Lake Sanitary District Methodist Hospital Health Resources, Inc. Eitel Hospital Le Seur Foundry, Inc. Jones- Harrison Home Acrometal Products, Inc. Moorhead Machinery & Boiler Co. Loring Park Terrace Limited Partnership Rainy Lake Marine Services, Inc. Chesley F. Carlson & Company -15- PC MEMORANDUM TO: Brooklyn Center Park & Recreation Commission FROM: Gerald G. Splinter, City Manager SUBJECT: Final Report on the Completion of the 1980 Park Bond Issue Construction Program DATE: October 15, 1986 In this memorandum I will attempt to summarize the Park Improvement construction program as implemented, and compare it to the program as originally projected in the 1980 park bond promotion program. Attached please find a copy of the brochure which was sent out to each property owner in the City of Brooklyn Center in April of 1980 with the express purpose of informing them of what improvements were contemplated in the park improvement plan and bond issue of that year. Starting with the third page of the brochure there are pictures and drawings of each of the parks involved in the park improvement program. I have made handwritten notes on each park as to what modifications were made to the park plan after the bond issue passed and we entered into final design. These modifications were approved by the Park and Recreation Commission and the City Council at that time. Some of the members may recall one of the features that we did not put in some of the parks as we had advertised were horseshoe courts. Gene Hagel, and the Commission and City Council agreed, that we would hold off on those horseshoe court improvements and only put them in where we received requests. I believe we have put horseshoe courts in two or three of our parks, and have not received requests for them at other locations. Overall, most of the parks were improved very close to what the brochure indicated. Certain sections of pathways were moved, parking lots were redesigned and look different from the preliminary plans. This type of modification is pretty much standard and it was indicated on each section of the brochure that the plans would be modified based on citizen input. Most of the parking lot changes in layout and size came from citizen input during the bond issue citizens meetings, and from engineering design input such as slope problems and bad soil areas. Also, in a number of the neighborhood parks, the playground apparatus areas were shifted around during the final design of the area to meet either neighborhood concerns and requests or to achieve better drainage of the final playground area. The Commission and City Council's first priority after the bond issue was passed in early May of 1980, was to commence design and improvement of neighborhood parks complete those projects by the end of 1981. The neighborhood park improvements were about 95 +% complete by the end of 1981. There are still a few dumpster screens and satellite screens that have not been completed as per the original plan. We have held off on that improvement because of some neighborhood concerns in a couple of our parks, especially as it relates to the use of satellite and their location and screening. It was stated clearly during the bond issue campaign that some of the improvement plans, especially as they related to the Shingle Creek Parkway trail, Central Park and Palmer Lake improvements, were sensitive to the availability of grants and funding from state and federal sources. Because the funding from the state and federal sources only came in limited annual amounts, the projected completion of Central Park, Shingle Creek trailway and Palmer Basin improvements were estimated to take, if funding was available, until 1984 or 1985. Some of the longer term members on the Park and Recreation Commission should remember that approximately half way through the park improvement construction schedule, federal and state grants started to dry up because of fiscal constraints. Also, another factor affecting our ability to complete this program was the fact that during that time in the early 1980's contractors were bidding things very tightly and we were getting some bargain construction prices. Putting together the bargain construction prices; high interest income off of the $1.5 million park bond issue; and careful adjustment in cutting of some expensive improvements in Central Park (such as eliminating the lighting on the baseball field, eliminating the bandstand and concession building) allowed us to complete the construction of our park improvement program at a lesser cost than projected and still meet almost all of our promises in terms of facilities. The modifications made to the Palmer Lake Nature Center plan were relatively minor. There had been projected a pathway along the east side of Palmer Basin behind the homes on Oliver and then continuing on up through east Palmer Park to 73rd Avenue. Because of citizen concern the City Council deferred that particular improvement and has recently indicated that the staff should revive that project and take a look at its feasibility. In the final design for the Palmer Lake nature area there were fewer woodchip paths than originally projected and there was some movement of the viewing lookout points. Other than that most all of the improvements in the final plan look very much like those in the original plan. I would also like to comment that in the original construction the bicycle trail along the west side of the nature area was deadended short of Brooklyn Park's boundary at 73rd. This year Brooklyn Park is completing their_ section of the pathway at the northern end of the nature area within their boundaries and is also tying in that deadended pathway to their system. We, of course, will be paying for the cost of construction within Brooklyn Center's section of the park. This project is expected to be completed by the summer of 1987. The Shingle Creek Parkway bike and pedestrian trail system was completed very much according to the original plan in the bond issue brochure. You will note the handwritten notes in the brochure attached indicates there were foot bridges moved, deleted, and added as the final plans were completed. However, basically the trailway system is completed as advertised. The Central Park plan is probably the plan that was most modified of any of the plans as it was originally contemplated in the brochure. These modifications came from pressure from three sources: (1) bad soils, (2) cuts in federal and state funding, and (3) citizen input. Because of bad soils and high construction costs the baseball field lighting was eliminated from the Central Park project and also for similar reasons the design of the plaza and bandshell were modified. The decision was made not to construct a permanent bandshell but to purchase a mobile bandshell, which we received delivery of last year. The plaza area involved much less concrete and it was one of the final projects and received no federal funding. Citizen input caused the downgrading of the soccer field and the parking lot in the Garden City area of Central Park. Citizens in the Garden City area made it clear to the City Council that they would like to have their neighborhood park not be overrun by "Central Park activity They viewed the major improvement of the soccer field and heavy use of it as an intrusion into their neighborhood park. They also were not excited about the parking lot off the end of Brooklyn Drive and the archery range in the proposed location. In response to these concerns the Park and Rec Commission and City Council agreed to modify and downgrade the parking lot in the Garden City area and downgrade the scheduling and activity in the soccer _field area. They also agreed to eliminate the parking lot associated with the archery range and move the archery range to its present location. It was also decided in the final design that there would be one combined exercise, jogging, and walking trail rather than two separate ones. Because of the modification to the Central Park plan which downgraded the use of the soccer field, during the same period in the early 1980's additional land became available adjacent to Evergreen Park. Because the availability of this land, the site south of Evergreen School at the intersection of Dupont and 69th, which had previously been reserved for a future water treatment plant, became available for park use. The site for the future water treatment plant was shifted to a new site east of Camden and we constructed on the previous site a- lighted football /soccer facility and expanded the existing school parking lot for joint use. The total cost of this project, which was financed out of the City's capital improvements fund, was approximately $282,000. The original park improvement proposal estimated the total costs a of the improvements to be approximately $3.5 million. The cost of the improvements currently in 'place in the City of Brooklyn Center, excluding the Evergreen Park improvements, is approximately $2,800,000. It was originally estimated that we would receive approximately $1.9 million in funding from federal, state and city capital improvement projects funds. In the end we received approximately $900,000 from state and federal sources and approximately $430,000 from Brooklyn Center capital improvement projects funds and investment interest. As I mentioned previously, we were successful in completing the bond issue basically as advertised during some very trying times in terms of grant availability. We were fortunate enough to also complete this construction in a time when contractors were bidding this type of work at bargain rates. We were also able to invest funds at very high interest rates. Without this combination of events it would have been very difficult for us to complete the projects basicly as advertised. I hope this information represents an understandable report. It is my intention to be at your next meeting to answer any questions and give any further detail you may wish. e r t t.4• t 2MM1 t X11 � : 1 + t., t ,CITY teO OF c.`:' '' 6301 SHINGLE CREEK PARKWAY . " ! BROOKLYN CENTER, MINNESOTA 55430 ROOKLYN } r t t y i J 3 n J ea7h.s . � d' $•, `:.,: fr , t: _ r ,r. �i• +nr y� tiwLti�. t� y t r Sr ti i tt t� a - y of y r ., R�Ft 561 -5440 � a t 3,: , flt 4t au,.F fr•. S}p , ;s ;.µ ; + F ENTER 1 } I . r' t; '� z. tg + • '" t t , +EMERGENCY POLICE —FIRE +� { !.!`'J 1161 55 rr'�7. 4F{ mod, �Wt."k� -t;�r xa Ey i ;x`t�'`i ti ,(( , -� r l Y F #,� ." S t 1 �L tt t�. t y,{ "{�•' R d 4' p •{ r t � f' "".; a`• ), 'r!rTF t f R 1 b h L f+ v's ,rr rr' i9f i• s t / " -� 4} .Y j d "i,�, N f" � '1- t K Cn N �`W k ry- r r [- ,,ee f� •W :��9Yrt s. '_wk� ti J9.'� r.. f;c +. .?'�. r- `h•:SS "Y `4r `rit -. + �d .. 1, k. >I �':i>�'S �: `!' •AM .:'4§ .•,,:- .,� �rfr� f'.� xa.��'�i.'L'{�ir.: �r..: d .�, 3a ,,a t r� t � t ';.fr. * � ✓"{ r 1, ! � 9 I i x" h. +. : -1 IY tr r y :�`r _ � "F t �t „ d+ - ' .Y.;•iti.. � �r.: '��' , '..�W' -tt, 31�; + 'a- F ;. t `�? �` {' 1 /r `" ) 1 k �' �� � #�`Fi�ik;�'st ������� "'��� -�` �� "��+iL*F��t �, � rzti. p "K O THE CITIZENS OF BROOKLYN CEIVTER - - On Tuesda y A: T T - 'r!¢•{•�ti ¢ v l i ' `3 ,f 1,5���1 r �"' t '„.l t }t Y✓,,.+' �'... L :'� � : y� a��.7 ,+ •it+ t'Y x1 „tl r �( +��:. t ✓+ s , •;: - Ma 6, 1980, you will have the opportunity v'• :: t :,: s ,. �C�.,ry,�Y l .•€ +t���+�5'.�(' �?`�°'ti:'� i� "', }`t Ft: �,� {l , , t' E_ t, Y Y } PP .,y to vote on - Bond ssue for a Park Improvement Plan as , a I r scribed in this brochure , , , •„ < y. S �€+;� n + « t u ,. FN r! ; . ""L�e•k �c�1.,`[�,(nr�,� :t Q w - `"k ,. y . 1tM' �t�- t rlk�- »'ifJi¢ ; Y'fit'•, f Y�'F� t 7 { si fr ,, ,Y"' °�� '�+'" •x r r' iy ! 7 .. n �rtt” 4 ... r � 4� k + "� . .. rr is 4 §:t'•. The Park and Recreation Commission has completed a comprehensive study of the park system —its present status, its :" � . ;.needs, its deficiencies Sugg s estions and recommendations have been received from public hearings, neighbor �r A committees, and meetings with local civic organizations and clubs g g t =, S :,'•, k , ti.'t F .s -tr i _. e tr I i 3!r ><•aa ; h�e(`�'i< +" t r F M ` r `;t h , �rl f fta•� J.' At IL *• �( x,, •r'� qx .. - -' -, .. �'.:. �7,1 �S; @ rig' q i��`! +{'k�ei �� 4 . r .;.' The result is a plan for the improvement and the maintenance of Brooklyn Center's parks The plan recognizes the 'sk` rs= need to provide well maintained facilities for various age groups, interests, and abilities. j i s '� : , }S �} :: s � , `;:;.t r , -•- , �''.'r s r�;,v?c -'ri ., � •rt.: 1r ,,�' r ,sc�tk; i ^t i ti: tt Y; s T "'�'.{r, ' ',c •�+� -;. �� ✓� L •:. : ":. ,,..:, j; . - �,..._• ,. :'r ! ,�,:.; �,.:.,. .i" t,r. ,', Fifrs 71 � - =.v'' � {wax'!, t>: e We urge you to study and consider the plan and financing proposal we have presented he future of parks and recrea ' tion in Brooklyn Center is up to you to decide. r h,t �' ,t ti 1 ,,' orq . ? ..y✓ h,, -ti. k - §,y. r r rvWir t'..id •+t t "+ hJ `'rr4�°�i is _ i. �35'�r7x >��� rl t ' - 'i t! ' Ir�n �. r.: S 1•�t tFi�$ldtr al..� L/� - t '�'f : We sincerely hope that you will demonstrate your interest in your community by going to the polls on Tuesday, May 6, z, , °�� t rY+ to vote on this important issue. � 4 �( fP .}A,t�,.k xi ]. ♦ f H Y�rt' 't r �t�CS Y r ° y8 rfiri�t.ayf•a..: # �t'-� � , ... I - � �xC ai•..SR r� I � � -' Y t ��e. °` r��lr.; li � a <'- n n 1 _ a• i r t , c j a +Fr r t,�.ris e s=. 1+ ' r >. z'; _., •rA z �} � c � r � Y a - �u',' ' it ;r '. K^`Y `�S" A v �: -: !,i .d'.;. d t ,hjs:.� it ra; 4�., .. a �- - r , �t� i �� 'F'f [ .p�+^st� ; ,sR;'{'� s "t4',, r k �lhtl�r:.'.�.' •�;��'i•¢�,7n - ' c�„S.,t �.�C � .. r �rkv'. u„ , r +r a'J �T �'#+.� 'tA. �y �' � �� `..` a. : Ck r-'" Jf .tF r k z �• } rJ', rt r 5 L f i '., s Y r � .. 1.... J - .Y,' 1 ,i: w i4•' Yr t p + ,3.k ,¢:_ :,j,„'r4>lJ YK �i�4 Iy,�, ly' f, 'r 3 ,J RECREATION r� : ," L , , , _ k F ,z � tt �COMMISSION �' i+ + fl P- 'j�1i�i•"t'�:ati �5t f �r� � .r a 7 �>a * *,. y,+•f h 'atr tr :' h ! J; }�� Y'.. r: r !< 1 • CA ¢ CHAIRMAN %! MAYOR PARK & Al =� ; ry •` r -� „, Dean A, Nyquist .. z rr Gera Johnson .t> }r 'h't .'..: •.' �'. '. -, ,y:r; �f ,r A t y-¢} Y3f tnM 'Z 2 ly � COUNCIL MEMBERS: PARK & RECREATION COMMISSION N •.. MEMBERS. a, . .t�. ,lS ( ° . ¢4 '1• `. 5 / i. { R 4. - L is l 'L L , A! �t '`9 z r••e' , b .I S r r. i (�''= d '' y' r * '�'�'��,� .. r sl' �!n ' ` f ;�„t .f r +�� 's�f '� iY+��y� �t Tony Kuefler r .," r� r ; Qr ' Arvid Sorenson: , t' ,y „�' 1 �$ t,"'es 4 ''' • -•. ¢. Celia Scott` r �- s, �. : z Michael StreltZ , k 9; +I r s sl i Gene Lhotka Bill kt ,�� 4 + i i, r !f + 1 t r rf � n • h�. �' r„t '' Kiefer >!rt .. t F ar `• -:r 3r �, :•R l, �l ac ne r , -;05 �Rl(��,i x`r g w ;� .:'J J ac q ue li ne Albi ht Ha rr y Bradford g Y ' "k v iAtl r; ,'f1 t , rM fig „�� Nu' , •..+ �' +[. f%S"'�p`t F µ.',°�~� �:.� r� ^��•4 r �'� ' + t to - J 1 Lt .; ,,r`+`e r ,:. �..� ` r ; . rl3r s,1� f s^ .Vicki Dennison s a f ..;sir•. a ,'4rj .r•' t :f ' f ,, t I 'Y *. t }� rz f ? q t �i»'*F } '�} '�A" + � ^. '�,��•:!'}I E� �S 'ifi'e k a rd} . �`:5 rt M1r -J �jr fi e... ! i _ � ;P.t�. •� rjsf+ �C•F^F� , v�r z.,..t ���' + L <: �'tf ? i�� r � � r t.. ik rr s r � A + Ifii # ! rf St.>t d �+�t..5 � ; f��,. Fti � r � x �' A , 'G ” d . . i � � + e a'r � i ( - �: i , L l :' � "f p.a :..- • P ,'�a, r ,. }c 1_ n j . t�' «•.,:' ,.,� G d ... §,< r �, v �.�ri ..i r ` f ; €, �1. e.. >, r r .� L+�r x A t r � ^t t _ . �l•{„ �s r • +r 1 I � _ ..�,. - _ - r, �, tJ r 'E�f 't 3�.�y '.� o s:m rr w J r a a- -1 k. A OPEN LE TTEI� w� N�r7 +++ r . J•t3,�ii� r.,�.tM rY �'. .:; a y ' �' ',t'�i[1i -.f a`'4 ,� t ''; �•���'p � f • +�'•r ?'", IMPROVEMENTS PROPOSED UNDER THE BOND ISSUE 41 s {•' �k , j it '�'� n f �s i`S tv t i `y '';'" �TM -! t .r S t r+ '• t a t' r A + 3 _ .i r t . 1 ,p � r t a, t _f y it { • qw ,. r >, „ -' J u , �? L� r , " iC , r r ..i f J s'; to �•S Neighborhood d P i to .,,i •� -v 1y ,4 , *ra 7 _ ,� sr +S c t :r... s r }1 t i .i •..�i / f •3 'r y ;` v'SF ' : ° a ;'' s; ' ` : • " Surfaced parking lots with curbing creative la } s » a playground apparatus and 't �,. ,' �' , ,°t ' iY '+ surfacin . r , , \ , " g, walks, benches, drinking foun tains litter ' re , cep t tacles, signs, ' st s � bike racks, lighting for entrance and parking landscaping, court games restrooms accessibility. t V�. *iu��, isy' # ; / �, 't, k { . • t 4' . ,o P * „ , a r�.y r r ' + " �` " Nj � 7x t 3,8 '. y, \ %v1 st t T• pt A� !•��vi34 {5 ' �f E Yfa r t' «Kl }:' +1 f. % 7 1 r - it MY r; ���� t �y� sk. , � �it'o�'"�+4 ,...'�4Y�li+s �� �i"+?.�XP7'���`�k1 � ':Tf/ '{ t ie ri + i .��;y ' ; i Si� .»;r I' i� � v ' � .d r rt�.� 1t� a � � �: :. W ;' I r " — �, 'tr *,(�,,(t4Y�t• �'"�'.��'.33` . b ;; .t.�F; T ,f+.AA ' �q , ! ,f Y U ;at',T.f�r Y ' +{ 3 t .. �.,lr � ' 1i4t4 /� M t 4 S ata tV ar J. s !$1 nd Fdy � * „. `dvI;, # '; , Picnic area with shelter, walkways, benches, lascaping , amphitheater, :bandstand, jogging and exercise trails, tennis, :archery, plaza, signs, lighted athletic fields, nature areas and wildlife habitat. 4 kt S ttq' 'p .{,� i �r v t z • r ij, t f -K N'£,�, GLa'l�xs`Y.�CL c. •� r 1 �a, d �7� P r f � T' tt I 1 �' ,I,v .r , y.A e, S', .Jt +;, s I'1r f7 l " iCW.S:yy to jct ,{T't • } 4 /.r. '�t�� �� �I��I� ''�l .' t ' "Y '+.''S I G t �;1? v tYi �'T£;��}]�ti'�� t }� r�r p r ;A, �i 'Nature trails for self- guided tours, floating board walks, blinds,' 'observation mounds, benches, outdoor amphitheater - classroom, signs shelter building, special trail for the handicapped , .+ �:� f F + ' (�I '� k t l �• t '' F Y � �i 1 S. 5 a .. r .. / t i,py rr •�.. 1 t { t a �� �7a `+ '� {' •.'- I � � r _ s ;., i � t L, kir� � t } . k RL�,T t+ll� -..' S�S�}�r • 'lyyk a�r a - 1 J � * �?! ' fj 44 � } y i L :t t in t : '�- i '3,�1, 1 r ;�.r, p.r S � Ly,.. ' f i f -. t o j , k t (, 1 � r * y .' . Y�.' f.e �. 1 ` r I r � }'� • t � 1 {, S f� , .i J 4 .` ♦ ri ,� Y 1 k, Y:u ? 1 � k:;'A�S ', ! J i �� d„f]f eR i t° i � 't � + t lk '` :S� 1 Yl r �. , t r . '. I !V .r'r }' ;'� -_ ti . � r`7' � '!' � jkl' }, ' i �'��., .: 3 .. ' S F "' y 'r f 'i•t t r rt i j U }• r y} l r n + t 13 {�,�i , �, y �.. £ :. P Shingle Creek Trailway s tl�r Separate hard surface trails for bicycles and pedestrians, bndg observation lookouts, signs, benches r ��T .rYI•t x., t� � r kr5 f '� rr..} a 1 < � }}i }.'• Y ,:x! 4 1 j , 1 F _ M , TI` '� r + '1'�♦! 'I" ..v I. .,,y s titl p- .'f k•, d I .i ` ' ;: + R1�t '. i ^y ,# J 'T•rr {m.- y p1 &. .i'.{"�' x rt 1 y '., -. F 6'R C < { -: >5 - y v 7 i e.' + + j'; / r��dl ♦; tea' -.. i , £ , tY , -� , � i Ar r5 q ':if. r y. � {' f e � ; yf y S A rboretum f '�{3.:.. •'v*,«l ,� J _i ; �?+"! y.$f"K rl. 8 i� 3 ay'' � . � t. � i 1'r, ± � ♦ r.'lu Jt fSd+�Z�`(t < ; t T 'i1 "^�' t �.�L; A` } �,3 r T + V'q ;F s} 'Fencing, grading, )plant matenals, walks, budge, service road benches, `♦ ; N s �' /' litter recep tacles, sign 4.' � Sn t P rx + e ' p i t $ � -0�� Ta S o . .t f tyJYJrip+t! i i t {, 7i1 �tt� a{l G r -t: i f.{ ,?lit,1 it t. -f: � t:• - . L }, .f% fs+f� 4��f e Stri, + 1 j � � tt }t 1 r it , , :r s c.A+'+,t' S •' ' + ty xl. ,,ir `tir -;J',' t..'. '•rt FSL'. ` 3i$cf 7r r R+'1 1 ✓'h 1:v i+�' s v-.:'E S,ItY� F 7 , ` Yt r{ -x r t t ..n'y�i ft ;:� it4�'� 7,�.,i.•;3'eFt1'Yt..t. slt.:l.��y..#,'.tMtf,J3, 1 . J7 � >te..t;.1 S � t tel Sb r {ir T. y 1 . • l., , r L .�'+,�fl ,Y a , H . ' i t at � ' +' Maintenance rJY r k t tY `f r fi,Mrt7.(tF +�� �t a y { 2 { " 2;1 ^i l f }* J t $50,000 additional funding for maintenance o Brooklyn f all yn Centei 4 Z park facilities. These additional funds will allow the City to place , J} , � � d ' increased emphasis on cleaning, mowing and general park maintenance. ,y.`..� .r ��.z t�'n v ,7' ,ry•N Z; ` n .R,;. { a� . { t { ; r f.., 9 {� a { c}: •. 2ya'. +t s " L n.F} "f �T x c;:y'I ':. t a ::r '�(i .t]• '_} s- „�.C,�; f J ,�.v i� 'r.. !,`,t, '� �v ...l ''S r' `, (,+ r r1 �s.1=,; 1 kW t .Yi',(y�' 7 A I r ,+ , ,r v, t J I + s •.i M '. y t+ , Y`. + ,.. +r .+ •rT �.. n� .S' :.y '::, ti3• J s .. I a t j r r s r . • �1 1H t 7+ ,��Y i '�, N '�' : t'` L h •{” J' E t •i ,1 ;K:11 s t J) �,�+':F �• t7' S * " b Y'� 5 � - r ', r i '`,'Y✓ t. ,...� r ; � �.t .. r t �. 1 -. Sr 'L$pi1t 1 ° �j.t4.1# + e ' s ( i x IPOV J�vr EM�I�TT �� �� • Conceptual plans for the development and use of each park have been prepared for your review. These plans were prepared b professional Y p park consultants and landscape architects. - tita 1�` Citizen participation during the development of our Park Plan has indicated to us the need to increase the + ` current level of park maintenance and address "Poli cing" problems within our parks. The additional Park a e, Maintenance levy request addresses the need for additional maintenance and the Police Department has ' been meeting with neighborhood groups to address "policing" problems 7 r ��! fg t l y _•.•. - . { -'. ,.r �, - .,.... ,. , '� _.�.,.. �.F!: ?„ ...:�.. :;��: I F � +' \ �'C 'A tC r�. ` I t ' Pki 1 �'�16� a ` t f The plans are not fin drawings and maybe modified based on citizen input.'' t8 , far. q •Mi �ka< 1 : awW 1.. + t r�. 3Tr ..� x ti �kA d a as'�r •r a1r :r \ ri,l ttba Jr'�i`� ,y5,h'. t pq fiti:�f 7 '` L+ '=:;,e Y 3 ?3SY .9a ,.fir. �� • 3 � ��`'. If \� .• :. {` I,♦ 4 0i'T rj �t I f xl ,N. �f� � r: � ?� �+i't'.C(• y ff you have any suggestions or 'questions related to �'on of the ` —54 �� t r y park concept plans contained m this fiw. ,k2 bhrl Your comments are welcome and appropriate at this time ` a rocue, pease contact us V ,L ia. + § r t *tta;'.'t � � ti�i ' t i rw•: � - r� Y ' - !. w ;. t r...# .�.. . \` `M,p% �ka trai, m 4. t k ..r II a. 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'+ •'•- , \ , ' sf, : �'t ° S t I #"i�Y �i5s 1 ,4.1r �'I, +t '! r ti.t,- ;.,i � ' S•.'�✓ r �+ �' $�L� ' r � I , *: WEST PALMER PARK f • r "aF ; 'oi r ' `y 1 *wr �'� Is F �� r, r... .• s �.rs.} yr� r t T r'- t ^ e _. s x , s J r .'. a+ 0 If ou have suggestions y gg lions or questions contact Park &Recreation Director Gene Hagel at 561 -5448 S t Plans may be modified based on citizen input „�.va- ec.cau tg:z 21 \� % 5:7� 'J t .. N , 1 / I �r _ -� J `• 1 +. F I t- � t ea•�� Z ,. >1t�° I.f. t i � t � + K t � . h f� �� r: 1 .'a -� t 1 t�"t+� Y 11 t •��•.' 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Y'. 2 f ra 1.ra�tt r r-- J yf(r',�• j»r < t ) vooT 7f ,. -.} ' S 1,rt4/ f .[ 11 r r r 1 ?,T'.f�r f "..< r i `iY I�� ,;1,, w%I,, 'r rt s l>:lr; t'' "(:-aMa[[ - �' .rrr +Sfi r r:jEC t v•� L :..4I,-' �.I.n' =r s t.' r.,hl T x� :J"..T i ! eeo.as wa o CT , M. ?1',, i r f,(r .Ti"3•'-.f.li£,. t;' n'7 f . 1 *{ tr Irt '�'•- -�M Y r.s ,''i Yr ! .'f r t ..rs A,t �J-r_yf;1.'.I.J lwrwalI CREEK PEOESTRFAFF, ICTCLa ,J ' '� COww10Ow a 11.,'✓r.<\.:a r;` I: y t{d f r .F ''N 4 (I�f , •� \�.{\r -t., YJ •S` ..1 }. ! t' .)r -- 6 i t l y/Yf r Y�1Ay M' •1 �.tr r n } - 1 f .�. roonaroa[ ,•r t ..cr.. 1'.5 '.4` ) _•.1.rrf re;,Ca ! .. r � r.11 .R - . . 1 .rrM.tfy • % t r •,liar as,; .. r r/// , f.'� i f ! _ t.�.,L f t rs yp 1 7* .. r O___ i - ♦-'.r t it ^r..._ , r �, - ,: r" �. r -F Y V,u.P r _}. . SHINGLE CREEK TRAILWAY �a �. If you have suggestions or questions contact Park& Recreation Director Gene Hagel at 561-5448 , ��;, .. Plans may be modified based on citizen input fit I i 11 1SS l 4 1: r h� �1 Z n ��\ r / 1i.'� •'. >`}trt{Yrt tk -IwY xs \ a anx (d, f J f 'L,'"Em, r 7it'c Z� { A a; t cr}, 4.;q aSa : 'i i �+ �tY< v c f t `1iC tLf y t t} �f,��'. a , ES :�+'� j 0" 4,;l'i�J � �` •'S' qtr w .. J r f'. 1 ] u/�ti. t � I �+� X�{�ti1��"�rY irt�-ems 'f j�4`t r,fi5, vt t. 7:i 74 tr/ ;� .)rt`� • I do 4' {1 q µ `F« ly:J 11 t \i1� IN j,,,�F- E Htr,Vii" a ?4t- j t m t k } i d�*is tl •* x f i�r T��`j,t.7 t 1'w r� � .� ��.r.A �� � '' 'r•'' ��s�•, ,�' �\\ �'jj•�ir'i7•Y�,} ..+�.s`fwi iSiff tJR Ir! t 't i .•'�x r .1 r� ' � 8� - � .}.•. •a l' S 1# i r.�`L�$�•!E"<f{ ra d t jrr j+` � � y jt �a� •Fd �,H 67�Yr .;! 9 � i ;` , �\ ! 7 4\1 N� •t:; �t �iS�r{'�t+�.!r�t J � r � l�\ r i t `i�' t�f fiq►L.w?D r'a t d tYf l ( >�' e 4:.i ,r. /r<t �9 t �� f , \\ l\ �• c i7'--US, �. ijt � t Ji.�„jq y _r � '' t}r \ \\ y :'•' - nt iR J a�s,�.'ft :. 'g•.l� l�..j. rtli t. v '� \\ -+�:' csAa��.L' ,r L.t �y°�3xu' rfvy �y�i�l y y.. 1 -� 'd ti : ! t _ � �. i'?„�7� �• +f.�`�� s a�'.t'isr � a .j�wt rrt. 1 -. ''t Y,}F �•.. ':,r �., ,3z3. IM ~�'!_ ?Y�j�i• �I` If i J q r •`rr, � ,,y k ; � '/ / v' -.�N ��r,� N, -:4n C7 '.� N i�)s✓.. � kr1'i . � �� '!i . ;y !.`.' •;r73h-fit L*4t-y }p ��it`V y r k r . %/ ® t",, � rt�ti TJ. i,.is: � i�♦ 1 d 4 i f t s t 1 '{ it fST , Iq rf-i 1 1 r':_ M 1#��f'�.r+n4`f 2• .JAr of�y]+.: �yrk �Jr `♦ '. 1 '>'R( 'Il t•5�-{'^'ri_r ;: r r ti _:. 4^•d'r,$�d•0..Yvlo't� S. r CENTRAL (GARDEN CITY)• PARK If you have suggestions or questions contact Park&Recreation Director Gene Hagel at 561-5448 PLANNING FOR ADULTS PLANNING FOR THE ELDERLY Numbers have increased Special indoor and outdoor facilities—somewhat Variety of activities has increased removed from areas used by children Greater participation jogging, hiking, bicycling, Picnicking, walking, Central Park Plaza—somewhat ' `y "competitive sports;group activities separate but not isolated ? sk G c' a j accessible + ,r�k b�t �r' ,.; "�": a ;+ a^^{. �. �, .'` c ,:, ra 3 E. ��t .!la �: + � ";.� r 'Y .•, ,l I r-&+ PLANNING FOR YOUTH 'PLANNING FOR THE HANDICAPPED' . . Enhance, upgrade existing ,facilities—football �All facilities accessible: . ;,buildings, restrooms, tat soccer fields,, tennis courts, court games, open Y` tJ' fountams, picnic tables, walks, trails, bridges T $ r spaces creative playground equipment Fi gip', C '°Fit c t• it f r'•M i �.t 't.,4k'.•ra,�'h � 4a't,,7sa#�'n i1 �•�.ital..;,% ,t 46i�k�r rjI�C:'.,4 Y� }x +µt Yd r. ''� r ('" "x tY b -.+n 1 .':a :i.s a l.�h "�r 1 ,;I:r� =q'L':'+ S ."•,e"C jT s s.),:y., v w Y-P�� lx � 4 •ylij}�'�M''�°T�e {Q£a'vru.r,i^,�{�Y�� i 7::VF f •:ae7l'••"'t �k'�.-��i ,r,l'.%ih ....-,,,S n„ t `•`"�t� y`tiU�Miiv �� � :.h''#° �'• �,r � �"f p .�A-�r lM..i l�„p.At.x }9 } a .if y� j• ,s i}SAit F *tY t �2U�d{ t ret*4 rr y } v; A Y 4iyt+ S'tf+V ' :•;� F,t,aF'.3..1 i,r 43J 7 r , ?i°� * s.s,.:'ra 1 yR rat 44�, .`,°,?+ a�,UF +V`Y SC j�'F+,i. }.�y (. r i �I. , f k ..f rrX tit3 a .!•.�Y, t f..,t �.�"` T.'��>~; r;. - .t �na�� ?.t�wk R t r;; hY.,t r r... i .� � y 6i:. 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'h •l i�lh -.°it' I II�I'�.ti Ir.III I'a'�t. +,� ilir I I'I I,i, - - - yc F-i..,7 a- '*" I ''1.9.,21.i W Ai '•h .c�rw •7,S-...'`1114 n If'I�r �.SxS a 4::ra.'1 +¢�, I 'lli jJ�II,II I� �1�4 n�ll�jl�'IJ�I''I' I`i I'j. nF. .:�t��y ,:;:o-.:W' rF.. flil!•nl ��.I �;1'rY. +p I; .. .tl � .i!' f r r.". i +fry: •;�- c, ty`s$,y ,�I 7�g,•, t.._".v h # 1 .: I� I,III III III if I ,Rj fI qll ,r 'T•'"' "..•.'t T .,.rtsi9ty+'f�a.�;+'44L{;F$1°a`•.- t F t 4 y 3`.t 3 nr 4 `•1 f ENi •.� u - +1p ,; t !.� ,I I � VIII II j�I I�f'� I �� :. .I t- ' � - '�•+� I � .a: b � , .MS a+.7 Y1. iAV*a' 3y!'1R "•+ Y•' t 2 LS rs ,'.g•yc I I lrl'I�IIM 41, i - � f 1Y I� I.jl�l!)„III+I:I I.,!III -I' �I.I i �it - !' .tip �1" 'y+l i+.��. j�'s•u,�'a i, I a .;r i"`• .III I I' 'tt ,s s.N t'!t r.SiPjii{iYF4'• � a, I �#,� -�� , ` •r 'i iy i ;.X :;.ar yr f .,s 4•j'.., I - : .}tIt t ,.'` yp'tr„ Off 7 a{ r f � - - rr CrrF •c — YY� ~ AL IMF PLANNI Car Ilk, i �1 ) HOW MUCH WILL IT COST ME? 4, , a J d k _ «�, M i* - ! ra•`y4a•'%r„`,b'1t1 . .s 1 1 ,<S #s����.,•�� !+r S u 11��''>:w�`+��^`� ��aty t��"Wt t� td. 'r a��k,,� , m�(�`' �, ' � ,Ir��k�i.>T r �, 7�pia �+k „y c a) })f {�.•,p a .., .}5 'rr'• t ,A. i f ( z ,{i t nr t r • - tt'• r X 4 } 4 1 �' / 1 �' �, to �yv i l. S f -. t, f-i t•,tr +IL P `_ t Y •KY 1�4 t��Yj�r t t�i �. It�L.�i' `t;� .// � .�ws'•a'��•M y���,js r,i•_�. tr, � :+ y .,<ti t� ' !� t, 1 .fia. •� i�3Y_�-t{r y�a .�i�e'" tiq ,"a "! tE rinyk�a t e e.:.. 'S1��'�jt-- � 443�rrii,,��' 1 v �. , 7 i1 1'.,�'.,. �� r t , •.- �MJ r I' y ,.� J '! 1 t�l P •+5�` ��.,J�H��'414 rr . •I) z .. � !il� ,1 --� st Y ' r)t =r hf+y r:t%w 3+u�St' 4`k �. per .. � _ ��,ahi-1' � ii,*R'�+��i, i r.' �. , , ,` r t�4 �E r*,��rL 5,5 r 1 N �fy J, � '1'n �t uN•'y f �5 ° h a/ Wit" - .rai3.,�!�•t'y ')! ct ,F.' ,� „t.'kH,i� >i'a' iet^ A r fir' + .n •� "� _ 'i iC�'1r,•+'�'�! .e: �` t 5 `fit: ,E# r , U• ur `i*r A hti r x �•.ai it ° •e•,} , .+ ,} IV r{ .a t� } tx}� 'i t �F I 1 ! i ' ai y tr tatlti '' 7„`ry `?1 4t 7y#„�r ' VALUE 5, i.>. ,, r r # yYr r ,Y x t�;' ,PER , �V-14,1 : � :'AVERAGE `iY� �r >r tu3 ta.a"= r r OF HOME ,{� ,tt.....,�YEARLY COST "y, r ` MONTH " aY tg5. c t, f $80,000 <:IW i , , �r Y i ; " w: ,a r''+ k ,t , $17 l9 f:sr ,�� ;' $143 r $60,000 1,�I q)4 �, $12.39 `� +�{ 1 7,'4 qYt 4103 • _ t�' :, '•)-�' �,s# 'r -� ,.#�t'.: � - s ...,; �• ;i-i. jai ir. YJY,�t I L,,,S F" A r.,. ' ,. � 'd .. Of" i l�ryiy rJMw t' L i 1' .i st y'�r fs 1 $ 8.7 73 $35,000 Y i t ik $ 639 X4-5 53 I s t 'i'sri Y ilt ',S ,. .t at,r"11^hn4}a 9s >•iF,.ay't 4�s,t}✓ r ;Fx.Et4r r The above figuies represent the full cost of the program a$ . •including bonds,-principal, interest, and maintenance 'h{ yaxi rtr� costs. l ) Cff{IAF it iY y�[ .r ±" )..:.•1 i 6 :-'� z ,40 y} ri S 3 fy4+.w r:^ it>P•� �'r. 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Y�ar1 R✓'.�"� 'Lk`4 ¢d>',t•'r,',''�+ s, 1• t v4A•';� r r r. y'.�'IT ;r i 'a"n � X{�� s •,"Ft � I .•�; r}fJ,,g i i r x'� {�i� r!i_i,. Y�,J'ai;.�)••�Y � EV> 5 X '�'!���q"''t �h>4 t,;r't.�maC� 1'�'t'a.-7.',+4e"'r� f r ti t I:•` r, r'-� '"� �,; + l r f t �4 'i r' S.YTfV J" ¢ , ��r �1�,`h,"dd��rd'�,•..�4tr : ik?:+)*h'f -+ `,tt; n<r•,r!s w'i'{r.,r t?a J+ Y,s 1:r-''!3-+'rt'�,1y,4i.v��.�1.i`�An ri.�:7��4,i,"lf.•f�v P{,'a,,jf't�.:,,!'k#,ry" •TP 1ti r ?r V4 49 `d4.0 C�t•aVt't.;.�'''+��*,'��,* t.a_ ii{•Qy of>`*1 '.n''!«.'r*�v,fi�'r yy!�, X-, ;.' �}i'rt ; ! y � :ri ' ,�,.•l o n.''.r Ti ;�p.1�T dy5• -,} t4.,.J.•ti5y. .w +�-'yeR i" t f ..J�Q... a�i. .:�,,t {y}J.y�, '-Ik'��'�;ti.r, ,`•tl -c' ♦ ! * t a,'.#•' .r?•, ' ...ra -I Y.I.•..l ' J t•.>'�. f(' , "{,;. Y♦`.j3 {-+ l'i�� , -S f, ,Y,Y {F vY"Il iYAf 7 6 f•� i �Y �•'.•y C' Ikil+' rv.7,.L .;-t r ya s! Y 'Y, s o iir + -xt .�,�r �W'tut�. v}� Yi�� f, ,�' !' t 1 •b�'RY' i iyJ� . } � .� }: �; 4 -. �, ,.�i Sti,i ,, t L 9'x'r'gL""i�'-t#•i'r i2 d Y.'. + .,,�� '�y /i tr} 3 t r .r � .4 1) i, t 4#;:4 �• E;4F�,,7t1yZ'�•'",lfi tri or"kt a r.,.Y�p���-'•>�7�lii� .�r�rtt? r f '{ !'.'..I: .. _ � rti .1• c. iS N�c. .. .� �"�sZ1'9rt.��¢«.. ��.-.}r• .>t � '^� �< ,'e.� _ '• br iTY 5" t 5q *t �:,, ti+ ,�, i4r$Y,`h r + ' HOME OWNER ' COST .* 3x.3 .N a•-- .:c i s r '. ::. i y��_.. r rs'- �+<?•i.�.3' � �;. 17 t $1,500,000 PARK BOND PROPOSAL 1. 1lcfva � PRo .G�G. . �. je d r PARK IMPROVEMENTS ;` • • • :•. • • . . TOTAL COSTS :' . I Neighborhood Parks • :9.?� W $1,032,760 II Central Park(less Garden City portion). . :8$GjOQ.Q.: ' ' :1,487,560 r I Shingle Creek Traiway Q d,GiQ, , Y 340,800 m IV Palmer Lake Basin ,+, t • a,$f,�D,¢ ,- 340,000 jIg V Arboretum ;}# 210,000 3.,�. t 4r :i ' � ..�rj ,r,'�:'ti. v .v.' i i i t.�1��� .+!.•"t�k t., i i ,,x.r s•Jr .1. d'.� � ,-Lr F' "i"�;A1 Bonding and Other Costs r g . .. . 51838 - 7 , d` Grand Total. . Y.y y Y4 '/y�[^A/A $3 462 958 u� .!.', t• i w i r -�, M V`V• ��.. t , It R .LESS PRESENT AND FUTURE GRANTS + y AND OTHER FUNDING SOURCES i p;.�, ;�t {1,962,958* J 4 � k ;1" YH� ;.y>y 5 r...t•�;� tt[z .•. 'r tt, !Kn 'i:Y*!3 yz° Y ,r .r:� • q r ' f 4yt?� YI i� .r, �.. r '� y'r -•i:. ..,y .'.. :pi .:a aus?rr r}•�r1 rWSMa 'ti:`AF i,: � r i f:., rt+:,�i l ` TOTAL BOND ISSUE. �`'x` r t� , 'fi j ` -�.`. )MO 4di0 $1,500,000 H ...r,' �•, /r� ,T � 7 � .' � �1 � i c i+ExJ �1 f r a s '' L�GVa� `•as `"t�,1A Y1,962,958]Ci► Y{;fart ¢ jar+ a t4 �'�'.t•1�h h•1'. ` :} iw r�:a 4 �.rr zi' %_ * �, r r, A breakdown of the is as follows r ., aJ3 NA f x=_ —`t T�^ '`9 F �,.! ,q.r•° - �.•x F,.,i $ 723,055—'This amount of money is currently committed through contracts by funding " agencies(Federal C.D.,LAWCON and State LCMR) , f 627 — ,848 We have a very good chance of receiving this amount for "Central Park LAWCON and LCMR have already funded initial development and it has been a priority item for their funding 11. p�Y �4, AIM 237,500— We have a good chance of receiving this amount for Palmer Lake Basin F „P +,.i LAWCON and-L-CMR have ranked this type of project quite high. We are Iess `�{r certain of this project than Central Park because a portion of the Central Park tz e project has already been funded S f : frf nr " _••+ .d ..�s4+ ' 214,200— This figure represents anticipated Community Development Grants f or a .� r u r s it 7{ neighborhood parks d � 5 •w(�� . � 1 t70 4k•4�460X5- This amount is allocated to`Central Park and Shingle Creek Trailway from the City's Capital Protects fund ; r J "'•a r� r -r i J�x cI 1�a ,J.t`Mi1 r�r r r . i T! y tal$1,962 95g To $3,462,958 less $1,962,958 $1,500,000(total bond issue 4 . i .:�r+•� i e t ;,6 F ax., R� V FUNDING N r r�•.. + .r The special park bond election is asking two questions of Brooklyn Center residents.In question Number 1,voters will be asked whether or not they want to authorize the sale of$1.5 million in general obligation bonds to finance improve- ments in the City's parks. In question Number 2,voters will be asked whether or not they wish to increase the City's , "annual tax levy by$50,000 in order to provide the funds required to properly maintain the park improvements offered in question Number 1. State law requires that the two questions remain separate on the ballot,but it is important to point out that the questions are related. It is the intent of the City Council that both questions must be approved in or- der for the park improvements to be constructed.Approval of question Number 1 would authorize the necessary fund ing to finance the improvements to City parks,but the Council also believes it is essential to have approval of question '_S Number 2 so that the improvements proposed in question Number I can be properly maintained.In summa P P Y summary,it will be necessary for voters to approve both questions on the ballot in order to improve the City parks. 4-. �s 1d'{.: Y ': Y Mr *' sAfK S. L *a• f L v +1 Yd, Ali.+ .� ,i 4 * , + r, {.r SG 1 IDs+ Ali v 3 y4.': �'tt ds� hLirv �f 1 a L rA,,;'' s + Y, ':i•0v 3.� if:=` 'fir G P;;:�, -•':J 4r�yµ' ( •( rx•., �:r� t �f+n i(.y K,'} r f`:'S, YS�..�.:C 5,. , yi w::,, 7-� : C i.a.'fr} j - 'n i� x;,�;1 3:i[rf�4 S �'��}��* ^j''k!.� •Y •.:'A r , �'? r,4 °.l t,:�°f=u f t ! , S s: bra ,. ?� k >` "r ;^�'' OFFICIAL BALLOT SPECIAL ELECTION r, ;CI TY OF BROOKLYN.CENTER , ''♦f . :r 'u• +, ,f', ,"� }'�,t�h t<.i \r ti. F '.3 ''Jr r {!>-':r",7 !�,Jxr `ki"-eta ��}1{'1�:�.'1j-i'yFr-szy �''}i " efft _%;Z�t g•t'y�s. ..7�7"v,5 � May 6 1980 f ,{ � 11� ,�� •L .�t•rr f t'r .�,, � y S• "•' �''. . ir 1, a`.`. 1. V 1Y '�d, �(.� f� �..r� rtN ., s, '.,k s z, , %YtF `y� _.tt�t � j L:,.� � fi, {t �.. {t ` �fi�k-">."�7`rza",�;�'#�,ii�d1��,��,ff�w'}��k l,•. *�fi�,k�1�¢ � �t���'" QUESTION NO I(AUTHORIZATION FOR IMPROVEMENT BONDS) +r ,'5GJ!' i ,, ,! ': ..r 4 L ,s• sue. }, SHALL THE CITY OF BROOKLYN CENTER ISSUE ANDhSELL ITS ''` '- ` '` j:`• GENERAL OBLIGATION BONDS IN AN AMOUNT NOT TO EXCEED ;t4 ,? $1,500,000 TO FINANCE THE IMPROVEMENT AND EQUIPPING OF PARKS,PARKLANDS AND RELATED PUBLIC RECREATIONAL FA - 'N s CILITIES IN THE CITY ^: r •.t �' r y'F ''� r r 4 r t ;YES ` r�k { l , , � ; °• NO ,' ❑ J x. tc t?'e w'�" i#r£ % "',' C - t'r:,;wg5. �.; { -t .r z. 'a. tl e # t,:: ,Yr r i :vr r r s.:. ! t w L'• ° ' 1 >•" J p e: QUESTION NO. 2 (AUTHORIZATION FOR INCREASED MAINTE- NANCE FUNDING) 17, kSlk �., lv r•ki ,' : _. _.. .. r..,. •. .. - .. ,, ...I tM t .s ,: •}:!^` -. - �fhta - ,IF QUESTION NO. I IS APPROVED BY THE VOTERS, SHALL THE L ga � i�rr �'.�<;� k ' . OF BROOKLYN CENTER BE THEN AUTHORIZED TO IN- 'CITY x � 1, 7 tiL . .CREASE ITS ANNUAL TAX LEVY BY AN AMOUNT NOT TO EX 'CEED$50,000 FOR THE PURPOSE OF PROVIDING FUNDS TO OPER ?r SATE AND MAINTAIN PARKS PARKLANDS AND RELATED PUB + + ' 'LIC RECREATIONAL FACILITIES IN THE CITY, WHICH ADDIr � ' ", �^ TIONAL TAX LEVY, IF APPROVED, SHALL BECOME A ; PER . , w i MANENT ADJUSTMENT TO THE CITY'S LEVY LIMIT BASE AS PRO r '�'t ► .. VIDED IN MINNESOTA STATUTES,SECTIONS 275.50 TO 275.56 ! e np* aE r � YES ��K,�r t .FLf? :?_ + 9-71,� t?. x.tir•.h., tw ?7af3 \ .�'3-.}' x $`� NO " . y^ly.&y, (( +i 4� f '"r t i r 1r $, t//yK��`'� i ,j a w.�`f,1/ w rF r r�; :'+' ,,.-� .,. -r !« ]t ,41++ 't`1: f , �x51"L�"•=PiGt� y* "a ` �'Sg!* ��4rt nn��x�"ti i• 5 � t ����' � �r:•. r T Jar e fi /_'rr` $� it �,&����� + s . j� :� ' t ., S r � ? �._•i 1fM�..r �'+.r fir, J � ���� .t.+ , {. `rs tx• r�A rs :: Lys ti rg CITY OF BROOKLYN CENTER 6301 SHINGLE CREEK PARKWAY BROOKLYN CENTER,MINNESOTA '�` TO: Gerald G. Splinter, City Manager FROM: Gary Shallcross, Planner SUBJECT: Continuing Need for Energy Conservation DATE: September 30, 1986 I. Background This memo is in response to the call in the Year 2000 Committee Report for a report to the City Council on the continuing need for energy conservation. The need for energy conservation was cited in the trends and issues/impact areas matrix as a trend that would affect Brooklyn Center local government over the next 15 years (item#10). This memo sets forth a brief background on the economic context of energy conservation, the major categories of energy consumption, and governmental roles in addressing the issue. It then discusses the potential role of local government in greater depth. - Economic Context Energy conservation became a significant public concern in the 1970's because of the restraint on the supply of oil in world markets by the Organization of Petroleum Exporting Countries (OPEC). The artificial reduction in the supply of oil lead to rapid increases in its price as industrialized economies, which run on energy, were unable to adjust their energy consumption patterns quickly enough. Although this "energy crisis" was artificially created by the national self-interest of OPEC countries and although this cartel has since failed to keep control on the world price of oil, the experience of energy shortages and high and unstable energy prices has stimulated a lasting concern-for energy "independence" and price stability. This concern has been felt not only by governments, but by individuals and business firms as well. The concern has stimulated both a search for new sources of energy and an effort to conserve finite energy reserves b Y re u i � consum p ti n. Measuring the level of this concern and weighing it against other concerns of modern life is an impressionistic endeavor in the 'realm of politics. However, to an economist, the level of concern is measured quite simply by the price of energy. The price of energy in the short run is basically determined by the relationship between supply and demand during a given period of time. The price of energy over the longer run will be a function of trends in demand relative to the cost of providing a supply o f energy b Y available means. In addition t o thi s p roduction price are taxes which are intended, directly or indirectly, to finance the public externalties of energy consumption (road construction and maintenance, pollution control, etc.) The total price of energy thus reflects the firm's internal cost of production (plus profits, of course) and the external social and environmental costs resulting from consumption. Most conservationists would argue, however, that the price should also reflect the replacement cost of using finite fossil fuels (oil, coal, gas), by means of taxation if necessary, so that the market price will reflect this long run reality. Whatever the market place, government, and geology determine the price of energy to be, one thing is certain: the economic value of energy conservation is directly related to the price of energy. Therefore, the rate of return from various conservation efforts will vary with the relative price (the price in comparison to other goods and services) of energy. The price of the energy we consume is established in national and international markets. Locally, we cannot affect the price of energy, but we can influence to some degree the quantity consumed and thereby the impact of energy consumption on the local economy. -1- Energy Consumption Categories T ee ma—j or categories of energy consumption and their determinants areas follows: 1. Heating and Cooling: Costs determined by climate, building design and insulation, efficiency of heating/cooling equipment, comfort demands of occupants. 2. Transportation: Costs determined by engine efficiency of vehicles, travel behavior of individuals, land use relationships, design of transportation network, specialization of production (by location) combined with generalization (boundarylessness) of market areas leading to greater quantity of shipments. 3. Industrial Processes: Costs determined by efficiency of industrial technology. 4. Lighting, Electronic Devices: Costs determined almost entirely by individual lifestyle and income. Governmental Roles The governmental roles for addressing each of the contributing factors of energy consumption vary by level of government. The energy efficiency of equipment and industrial processes is regulated, if at all, by the federal and/or state governments. Building codes are also national in scope with state amendments. Local government has some control over building design and compliance, but probably has the greatest level of control over land use relationships and the transportation network. II. Policy on Program Criteria Before embarking on any energy conservation programs, it is recommended that a policy be adopted for evaluating the propsoective benefits and costs of a given program. The following eight criteria are recommended for making such an evaluation. Some of the criteria can be addressed in quantitative or money terms. Others serve simply as minimum hurdles for or common sense perspectives on the prospective value of a program. Program Criteria a) Public Purpose: Any conservation program must entail activities which are perceived to be in the public interest and which will not take place by private initiative. b) Local Government Prerogative: A conservation program must entail activities which are comprehended by state statute as a local government (City or HRA) prerogative and have not been pre- empted by other levels of government. C) Documentation of Clientele: Before adopting a conservation program, a reasonable attempt must be made to document the scope of the perceived need. The number of potential clients which would be benefitted by program actions or projects should be is estimated. -2- d) Availability of Funds: Before commencing on a conservation program, fund balances and commitments to other local responsibilities must be assessed to determine whether existing revenue sources are adequate or whether new ones must be sought. The availability of intergovernmental grants should also be explored. e) Technical Feasibility: A conservation program, whether it assists an action or requires it by regulation, must involve activities which are technically feasible (ie. physically possible and rational) for many or most potential clients. It should not propose activities which are very easily accomplished in some cases, but nearly impossible in many others. (Note: technical feasibility is not to be confused with financial burden). f) Return on Investment: An energy conservation program should only promote or require activities which pay for themselves in future benefits. Wen choosing between alternate actions, those which have the soonest payback should generally be preferred although actions which have a greater return over the life of the investment are ultimately superior. The City is not the appropriate level of government to test or promote unproven or questionable technologies (at least not with local funds). g) Realistic Expectation of Human Behavior: Energy conservation programs may promote or requ re investments stments which depend on on- going human actions to make the initial investment effective. In such cases, it is important to accurately assess the likelihood that such behavior will, in fact, occur. h) Administrative Cost/Information Requirements: Before energy conservation programs are adopted, a careful projection of staffing and information needs should be made. Excessive administrative costs diminish the net benefit to the public of energy conservation programs. The quantifiable costs and benefits from the items above of operating an energy conservation program should be used in estimating the expected social return on investment for the program as whole. This information may well be incomplete or imperfect and the decision as to whether to adopt a given program cannot always depend on quantitative calculations or economic justifications alone. Intuitive judgments will always play a significant role in decision-making. The above criteria are only suggested as a means of systemitizing policy decisions and of making comparisons between alternate programs. III. Program Options Local energy conservation programs fall into five basic categories: Transportation/Land Planning, Regulatory, Information Service, Financial Assistance, and In-House Measures. This section will review various programs and activities which may be pursued to conserve energy in each of these categories. -3- A. Transportation/Land Planning 1. Mixed Use Development. Combining or associating residential office, and retail/entertainment/restaurant uses in fairly close proximity can allow for greater convenience and less travel cost between these activities. The commercial and industrial park in the center of town somewhat provides this kind of convenience incidentally, not really by design. Although residential, employment, commercial and recreational uses exist in fairly close relationship, the vast majority of trips within the central business area are by automobile. Still, the proximity of a wide variety of activities makes transportation at least potentially more efficient than strip development. 2. Employment Centers in Town. Providing areas within the community for employment increases the possibility that residents can work near where they live, thus reducing the transportation cost of p o commuting. Brooklyn Center certainly.. does well in this regard considering it is a suburban community. Employment within the city should almost equal the size of the working age population when the city is fully developed. 3. Infill/Redevelopment. Unused land that is capable of supporting development adds to energy costs because it indicates that urban development is sprawling inefficiently. Roads, utilities, schools and businesses are under-utilized when the land areas they serve sit vacant. Making use of vacant land increases efficiency and indirectly reduces energy costs. It is important to consider, however, whether the most efficient use of land will result from in€ill development or from redevelopment of a generally underutilized and/or inappropriately developed area. 4. Pedestrian/Bicycle Routes: Obviously, one way of reducing consumption of fossil fuels is to rely on human muscles for more of our transportation needs. While a number of things may lead to a person deciding to walk or bike to a destination, one thing the City can do to accommodate such a decision is to provide safe routes for bicycles and pedestrians to use. At present, the sidewalk network in the city is adequate, but in many cases, needs to be extended to the entrances of commercial buildings. Recreational bicycle routes in the community do exist (primarily along Shingle Creek Parkway). However, transportation by bicycle to places of work or shopping is not provided for separately at all, except on sidewalks which leads to conflicts with pedestrians. 5. Street System. The street system design within the city is fairly set. The major issue we deal with in regard to streets is over the local vs. through traffic. An efficient network of collector streets can reduce transportation costs somewhat. However, some streets designed as collectors have been developed to provide residential access. And some streets designed as residential access streets have become collectors because of development beyond the community's boundaries. The goal of energy conservation in the local street network is really secondary to the goal of creating adequate access to a neighborhood that can maintain its residential character. -4- B. Regulatory Regulatory programs bring about energy conservation by using the police power of local government to require that developers, builders, and property owners take certain actions in the development or use of their property. 1. Zoning/Subdivision Ordinances: These ordinances deal with site and subdivision design. Subdivision standards that may impact on energy consumption include: a) reduced lot size requirements to make more efficient use of land; b) reduced street width requirements to lessen the embodied energy cost of street construction and to reduce maintenance costs; c) designing subdivisions with a predominance of east-west streets so that the typical layout of building axis runs parallel with the street and produces maximum southern exposure. Zoning ordinance changes involve site design requirements. Examples include: a) landscaping requirements to shade parking lots in the summer to reduce the temperature in the micro-climate of a parking lot; b) allowing reduced or even zero setback from the north property line to enhance solar access; c) restrictions on buildings or plantings across property lines piercing the plane of the sun's rays to a solar collector (if properly located); d) greater use of cluster or PUD zoning to reduce the amount of exterior wall relative to floor space. 2. Building Codes: The State Energy Code requires that all new construction or major additions have limited heat loss by controlling the size of openings and the insulation value in the walls and ceiling. -applying this code to new construction �• Y , the City can gradually increase the average energy-efficiency of habitable structures in the-city. 3. Housing Maintenance Ordinance: The Housing Maintenance Ordinance, which applies primarily to the rental housing stock in the city, could be amended to require a retrofit of the building within two years of an energy audit. Energy audits could be performed at the time of a routine rental license inspection. A compliance order would be issued and the owner would have two years (until the next routine rental license inspection) to complete the work. Ultimately, a rental license could be withheld for non-compliance. 4. Commercial Maintenance Ordinance. A commercial maintenance ordinance, which has been briefly discussed but not adopted, could have a similar provision as discussed in #3 above, except applied to commercial and industrial buildings. 5. Recycling: An ordinance promoting recycling might require all licensed haulers doing business in the city to provide a pick-up service for recyclable materials or, at minimum, appropriately located drop-off stations within the City. (Regular reminders to customers of the advantages of recycling and the location of drop-off stations could also be required). Such an ordinance would promote resource conservation generally and would primarily save the energy embodied in recycled products. -5- C. Information Service The City can promote energy conservation simply by dispensing useful information to individuals, firms and organizations already motivated to conserve energy. Examples of information programs include: 1. Written material on the conservation value of various construction measures and materials. Such material is available from the State and the Metropolitan Council. 2. Advice from City Inspectors. City building inspectors are routinely asked for advice on how to properly build decks and additions to dwellings. Equipped with up-to-date information, City inspectors can provide advice on what insulation materials are most appropriate in a given situation and how to install them. 3. Forms for Energy-Use Monitoring. Monitoring energy use, be it in gallons, kilowatt hours, or 100 cu. ft., is essential to measuring the effectiveness of conservation investments. Such monitoring need not be limited to properties benefitting from a City program or even from a private project. Simply providing forms for property owners to monitor their energy use would stimulate energy awareness and perhaps even a little friendly competition to see who can get the lowest energy consumption score per square foot of building. 4. Point of Sale Inspections. Some cities require a point-of-sale inspection of all properties for sale to disclose to potential buyers any noncompliance with existing codes. Part of such an inspection could be an- energy audit to estimate the extent to which an existing structure meets the requirements of the State Energy Code. (Code compliance before sale would be a more stringent form of this program.) D. Financial Assistance Programs in this category involve the use of public funds to make a conservation investment on private property. 1. Grants: The City's HRA presently operates a program of grants to low-income homeowners to bring properties up to code and, in some cases, to improve energy efficiency. A similar program strictly for energy conservation improvements could help reach more dwellings that are not deteriorated, yet have high energy costs. 2. Loans. A program of low-/or no-interest loans for conservation improvements can be offered to a wider segment of the public than a grant program, thereby potentially reaching more properties. Such loans could also be made available to owners of rental dwellings to help facilitate compliance with an energy code element of the Housing Maintenance Ordinance. Similarly with commercial and industrial buildings under a Commercial Maintenance Ordinance. 3. Demonstration Projects. If federal or state funds are available, the City may elect to test and/or demonstrate a new technology or design principle intended to conserve energy. The program to adapt about a half-dozen homes to achieve passive -6- solar gain was an example of this kind of program. The immediate benefits are limited to program participants. However, if the technology or design demonstrated has a good payback, it is likely to be installed or Y �replicated b other, self-interested A property owners. E. In-House Measures. This category reviews some actions which the City can take to conserve energy in the use of its own facilities. Conservation measures are grouped by type of facility. 1 . Buildings: Potential activities in this area include: a) energy audit, b) further insulation, c) lowering thermostats in winter, raising in summer, d) adapting any building additions to achieve passive solar gain, e) install an active wind or solar system to supplement conventional energy sources. 2. Equipment: This category applies primarily to vehicles. Fuel economy should be a consideration in purchasing new vehicles: 3. Installations: Examples of energy conservation in this category are: a) seal coating streets, conserving the value of embodied energy in existing streets• b) installing traffic signals that minimize waits at street intersections; c) energy efficient luminaires on street lamps; d) reducing infiltration and inflow into the City's sanitary sewer system. The above list of activities, while lengthy, is by no means exhaustive. The fact that programs and activities are listed does not necessarily imply that they meet the criteria set forth in Section II. Furthermore, no attempt has been made to detail the specific design of any program. The potential programs listed above are simply examples of the general categories. In turn, the general categories used here are program areas relevant to local governments, specifically Brooklyn Center, and do not cover P otential programs am s b Y o th er levels of government. IV. Recommendation The value of energy conservation, in economic terms, is directly related to the price of energy. High prices in the 1970's spurred an increase in production capacity on the supply side and conservation on the demand side. The result has been a declining relative price for energy. This means that, in the short run, conservation is not as valuable as it was five ears ago. In the longterm, however, Y g � conservation is in the interst of both private individuals and the general public. The approach oach that makes the most sense olitcall and economically, is to pursue � A Y Y� A those activities which have a positive return on investment and a relatively short payback period. If energy prices rise relative to the price of other goods and services, more potential activities will have a positive return and it will be appropriate, at that time, to institute more energy conservation programs. At present, programs to assist or require proper insulation of buildings in accordance with the State Energy Code would likely have a positive return. Prior to instituting uti such it will be necessary� programs, ary to estimate administrative activities and costs to determine whether additional personnel or contracted services would be required. It does no good to pay lip service to energy conservation if there is not the willingness to commit time and money to actually bring it about or at least move actively in that direction. Many grand ideas formulated at the federal and state level never become realities because the local hands and feet that must actually do the work are simply not available. -7- In summary, for the City to address the continuing need for energy conservation, it must assess the extent of the problem in the long run and the City's role in solving it locally. Alternative programs to address the need for energy conservation should be evaluated in the light of the criteria listed in Section II. Finally, there must be the political will to commit funds to cover the administrative costs, construction costs or interest subsidies. It would be good, of course, to give some consideration to the last step before spending too much time and energy on the first. Sanity, after all, is another resource we need to conserve. -8- � a Licenses to be approved by the City Council on October 27, 1986: MECHANICAL SYSTEMS LICENSE Domestic Heating 9110 Grand Avenue S. Gilbert Mechanical Contractors 3012 Clinton Avenue S. Hoov-Aire, Inc. 2916 Nevada Avenue N. 0 J. K. Heating 2050 White Bear Avenue Building Official RENTAL DWELLING LICENSE Initial: John A. Dotray 5642 Emerson Avenue N. Timothy M. Pfingsten 6706 Grimes Avenue N. - Creed Carson 4201 Lakeside Ave. N. , 214 Lynne King 4201 Lakeside Ave. N. , 215 Don Benson 5611 Lyndale Avenue N. Vinay K. Garg 3019 Nash Road Stu Tufford 7165 Unity Avenue N. David Heley 4207 63rd Avenue N. David Heley 4219 63rd Avenue N. Renewal: Gale W. Pierce 5960 Brooklyn Blvd. Robert Lindblom 5538 Colfax Avenue N. James & Wanda Storie 5339 Emerson Avenue N. Donald & Cora Noonan 3800 France Place Daniel Kitchin, 5601 Logan Avenue N. Delores Hanson 7210 Perry Court E. Delbert Bruce 4741 Twin Lake Avenue Mrs. Paul Enge 4748 Twin Lake Avenue � .� • � Matthew & Kelly Guzik 7009 Unity Avenue N. Director of Planning a*- and Inspection SPECIAL FOOD HANDLING LICENSE Dave's Fruit Baskets 840 S. Lake Street T . L��?�Qi►'�QM- Sanitarian -Ok- GENERAL APPROVAL:O—L D. K. Weeks, City Clerk