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HomeMy WebLinkAbout1985 10-07 HRAP HRA AGE A CITY OF BROOK4 iYN 4NTER OCTOBER 74 1985 (following adjournment of the City Council meeting) 1. Call to Order 2. Roll Call 3• Approval of Minutes - September 23, 1985 4. Resolutions a. Approving and Authorizing the Execution of a Negotiation Agreement b. Approving 1985 HRA Budget Amendment 5. Discussion Item: a. Establish a Consultant Selection Process for Market Analysis 6. Adjournment MINUTES OF THE PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA SPECIAL SESSION SEPTEMBER 23, 1985 CITY HALL CALL TO ORDER The Brooklyn Center Housing and Redevelopment Authority met in special session and was called to order by Chairman Dean Nyquist at 10:52 p.m. ROLL CALL Fairman Dean Nyquist, Commissioners Gene Lhotka, Bill Hawes, and Rich Theis. Also present were HRA Director Gerald Splinter, Finance Director Paul Holmlund, Director of Planning & Inspection Ron Warren, Director of Public Works Sy Knapp, City Attorney Richard Schieffer, City Engineer Bo Spurrier, and Deputy City Clerk Geralyn Barone. Commissioner Celia Scott was absent from the proceedings of the Brooklyn Center Housing and Redevelopment Authority. APPROVAL OF MINUTES - JULY 8, 1985, JULY 22, 1985, AND AUGUST 12, 1985 There was - a motion by Commissioner Lhotka and seconded by Commissioner Theis to approve the minutes of the July 8, 1985, July 22, 1985, and August 12, 1985 Brooklyn Center Housing and Redevelopment Authority meetings as submitted. Voting in favor: Chairman Nyquist, Commissioners Lhotka, Hawes, and Theis. Voting against none. The motion passed. RESOLUTIONS RESOLUTION NO. 85 -10 Member Rich Theis introduced the following resolution and moved its adoption: RESOLUTION APPROVING TWO (2) BROOKLYN CENTER HOUSING REHABILITATION GRANTS The motion for the adoption of the foregoing resolution was duly seconded by member Bill Hawes, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Gene Lhotka, Bill Hawes, and Rich Theis; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. RESOLUTION NO. 85 -11 Member Gene Lhotka introduced the following resolution and moved its adoption: RESOLUTION APPROVING THE BROOKLYN CENTER HOUSING AND REDEVELOPMENT AUTHORITY BUDGET FOR THE YEAR 1986 PURSUANT TO MSA CHAPTER 462.545, SUBDIVISION 6 The motion for the adoption of the foregoing resolution was duly seconded by member Rich Theis, and upon vote being taken thereon, the following voted in- favor thereof : Dean Nyquist, Gene Lhotka, Bill Hawes, and Rich Theis; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. 9 -23 -85 -1- I RESOLUTION NO. 85 -12 Member Rich Theis introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING THE TAX LEVY FOR THE BROOKLYN CENTER HOUSING AND REDEVELOPMENT AUTHORITY FOR THE YEAR 1986 The motion for the adoption of the foregoing resolution was duly seconded by member Gene Lhotka, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Gene Lhotka, Bill Hawes, and Rich Theis; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. ADJOURNMENT There was a motion by Commissioner Lhotka and seconded by Commissioner Hawes to adjourn the meeting. Voting in favor: Chairman Nyquist, Commissioners Lhotkat Hawes, and Theis. Voting against: none. The motion passed. The Brooklyn Center Housing and Redevelopment Authority adjourned 10:58 p.m. Chairman I 9 -23 -85 -2- 4: qh Member introduced the following resolution and moved its adoption - HRA RESOLUTION N0.' RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A NEGOTIATION AGREEMENT WHEREAS, the HRA desires to promote development with the Earle Brown Farm Redevelopment Project Area in accordance with the Redevelopment Plan and Tax Increment Finance Plan approved by the Brooklyn Center City Council on July 22, 1985 (Resolution No. 85 -135); and WHEREAS, a proposal has been submitted by Developer proposing the construction of a senior citizen residential complex together with related facilities (Project); and WHEREAS, HRA and Developer are willing and desirous to undertake the development of the Project if (i) a satisfactory agreement can be reached for the HRA and the City's commitment for the public improvements hereinafter specified, (ii) satisfactory mortgage and equity financing for the Project can be secured, (iii) specific design of the facility and agreements concerning the use and management of adjacent properties can be resolved by the parties, and (iv) the economic feasibility and soundness of the Project and other necessary preconditions have been confirmed to the satisfaction of the parties. NOW, THEREFORE, BE. IT RESOLVED by the Housing and Redevelopment Authority to Authorize the Chairman and the Executive Director to Execute a Negotiation Agreement between the City of Brooklyn Center, the Housing and Redevelopment Authority in and for the City of Brooklyn Center Date Chairman The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted._ I I Y MEMORANDUM TO Gerald G. Splinter, City Manager FROM- Brad Hoffman, Administrative Assistant DATE: October 3, 1985 SUBJECT: Lombard Negotiation Agreement The negotiation agreement between the City /HRA and Lombard Properties or the partnership they establish simply means that we as the City /HRA agree to negotiate a development agreement in good faith with the developer. It is not a ccm mitment of any kind to the developer other than agreeing to negotiate. From the developers perspective, he needs the agreement to continue negotiation with managment firms, lenders, etc. It is an indication to those people that serious negotiations are taking place and it provides incentive to them to provide serious bids and /or proposals to Lombard. �b Member introduced the following resolution and moved its adoption: HRA RESOLUTION N0. 'RESOLUTION AMENDING 1985 HOUSING AND REDEVELOPMENT AUTHORITY BUDGET IN AND FOR THE CITY OF BROOKLYN CENTER TO PROVIDE FOR THE PURCHASE OF A COMPUTER AND OTHER OFFICE EQUIPMENT WHEREAS, unappropriated funds from the Housing and Redevelopment Authority's 1985 budget are available in the amount of at least $11,600; and WHEREAS, a computer and office burnishings for the staff of the Housing and Redevelopment Authority were not budgeted in the 1985 budget; and NOW, THEREFORE, BE IT RESOLVED by the Housing and Redevelopment Authority in and for the City of Brooklyn Center to amend the 1985 budget as follows: Increase the Housing Redevelopment Authority Capital Ourtlay Appropriation for Office Furnishings and Equipment, Account No. 4551, by $11,600 for the purchase of a computer and furnishing of one (1) office. Date Chairman The motion for the adoption of the foregoing resolution was duly seconded by member ,,and upon vote being taken thereon, the following' voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. } MEMORANDUM TO:- Gerald G. Splinter, City Manager FROM: Brad Hoffman, Administrative Assist s DATE: October 3, 1985 SUBJECT: HRA Capital Outlay Attached is a copy of the 1985 requested budget amendment. The items call for the furnishing of one (1) office to accomodate the new HRA position in the 86 budget. The new administrative aide will occupy an office thus filling all of the offices in the Administration Department. Lead time for furniture is approximately three (3) months from our vendor. Items ordered now would be available around the first of the year. 5, CITY OF BROOKLYN CENTER NOTICE OF POSSIBLE CURRENT YEAR BUDGET CHANGES It is proposed that the attached capital outlay items be acquired by the Housing and Redevelopment Authority. The items serve to fulfill two (2) needs. First, there is a need to furnish an office for the HRA. Included in the furnishing of the office are the following items: 1. One (1) Desk 2. Two (2) Lateral files 3. One (1) Desk chair 4. Two (2) Side chairs 5. One (1) Telephone 6. One (1) calculator 7. One (1) Transcriber The second capital outlay item(s) is an H.P. 150 Computer with normal supporting equipment and furniture. As noted in the justification the computer would be shared with the Administrative Office. ' CITY OF BROOKLYN CENTER JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS 1. Department Dept. No. Object No. HRA 85 4552 2. Give description and quantity of item requested. Indicate date desired. One (1) H.P. 150 and supporting equipment including disc drive and printer. 3. Describe the necessity for and /or benefits or savings expected from this item. This will be -a shared computer between the HRA and the City's Admini- strative office. The HRA will be using the computer in the'future for development proposal analysis, fiscal 'analysis of tax increment districts, community development grant* administration and word pro - cessing. The City will use the computer for City Ordinances, word processing, licenses, and so forth. 4. If the item requires an increase in personal services for the activity, state the Job title(s) contingent upon the item. NSA S. Indicate any expenses necessary to place this item in operation and whether these expenses are included in your budget request. Computer Workstation 6. List any item which will be replaced by this purchase. State recommendations for disposition of this item. For example, trade -in, salvage, discard, etc. N/A 7. Estimated Cost $7,000 Quantity Unit Cost Total Cost Trade -in Net Total Cost 1 $7,000 $7,000 =o- $7,000 CITY OF BROOKLYN CENTER JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS 2. Department Dept. No. Object No. HRA 85 4551 ua tit of item requested. 'v description and n 2. Give P quantity ues ed Indicate date desired. q Two (2) side chairs 3. Describe the necessity for and /or benefits or savings expected from this item. Furnish office for HRA position 4. If the item requires an increase in personal services for the activity, state the Job title(s) contingent upon the item. Housing and Economic Development Director S. Indicate any expenses necessary to place this item in operation and whether these expenses are included in your budget request. . H 6. List any item which will be replaced by this purchase. State recommendations for disposition of this item. For example, trade -in, salvage, discard, etc. N/A / 7. Estimated Cost $400.00 Quantity Unit Cost Total Cost Trade -in Net Total Cost 2 $200.00 $400.00 -0- $400.00 6 CITY OF BROOKLYN CENTER JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS , 1. Department Dept. No. Object No. HRA 85 4551 2. Give description and quantity of item requested. Indicate date desired. One (1) calculator 3. Describe the necessity for and /or benefits ar savings expected from this item. Furnish office for Housing Development Director position 4. If the item requires an increase in personal services for the activity, state the Job tit'e (s) contingent upon the item. Housing and Economic Development Director S. Indicate any expenses necessary to place this item in operation and whether these expenses are included in your budget request. • N/A 6. List any item which will be replaced by this purchase. State recommendation's for disposition of this item. For example, trade -in, salvage, discard, etc. N/A 7. Estimated Cost $250.00 Quantity Unit Cost Total Cost Trade -in Net Total Cost 1 $250.00 $250.00 -0- $250.00 - CITY OF BROOKLYN CENTER JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS 1. Department Dept. No. Object No. HRA 85 4551 2. Give description and quantity of item requested. Indicate date desired. One (1) phone 3. Describe the necessity for and /or benefits Cr savings expected from this item. Provide phone in office for Housing and Economic Director position 4. If the item requires an increase in personal services for the activity, state the Job title (s) contingent upon the item,. Housing and Economic S. Indicate any expenses necessary to place this item in operation and whether these expenses are included in your budget request. Housing and Economic Director . 6. List any item which will be replaced by this purchase. State recommendations for disposition of this item. For example, trade -in, salvage, discard, etc. N/A 7. Estimated Cost X250.00 Quantity Unit Cost Total Cost Trade -in Net Total Cost 1 $250.00 $250.00 -0- $250.00 CITY OF BROOKLYN CENTER JUSTIFICATION OF CAPITAL OUTIMS REQUESTS 2. Department Dept. No. Object No. HRA 85 455 2. Give description and quantity of item requested. Indicate date desired. (1) Desk Chair 3. Describe the necessity for and /or benefits cr savings expected from this item. Furnish office for Housing and Economic Director 4. If the item requires an increase in personal services for the activity, state the Job tine (s) contingent upon the item. Housing and Economic Director S. Indicate any expenses necessary to place this item in operation and whether these expanses are included in your budget request. N/A 6. List any item which will be replaced by this purchase. State recommendations for disposition of this item. For example, trade -in, salvage, discard, etc. H/A 7. Estimated Cost Quantity Unit Cost Total Cost Trade -in Net Total Cost J CITY OF BROOKLYN CENTER JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS 1. Department Dept. No. Object No HRA 85 4551 2. Give description and quantity of item requested. Indicate date desired. Twn (2) lateral files 3. Describe the necessity for and /or benefits or savings expected from this item. Furnish office for Housing and Economic Director 4. If the item requires an increase in personal services for the activity, state the Job title (s) contingent upon the item,. Housing and Economic Director S. Indicate any expenses necessary to place this item in operation and whether these expanses are included in your budget request. N/A 6. List any item which will be replaced by this purchase. State recommendations for disposition of this item. For example, trade -in, salvage, discard, etc. N/A 1 7. Estimated Cost $550.00 Quantity Unit Cost Total Cost Trade -in Net Total Cost 2 $275.00 $550.00 -0- $550.00 CITY OF BROOKLYN CENTER JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS 1. Department Dept. No. Object No. HRA 85 4551 2. Give description and quantity of item requested. Indicate date desired. One (1) Desk 3. Describe the necessity for and /or benefits or savings expected from this item. Furnish office for Housing and Economic Director 4. If the item requires an increase in personal services for the activity, state the Job title (s) contingent upon the item. Housing and Economic Director S. Indicate any expenses necessary to place this item in operation and whether these expanses are included in your budget request. N/A ' 6. List any item which will be replaced by this purchase. State recommendations for disposition of this item. For example, trade -in, salvage, discard, etc. N/A . 7. Estimated Cost $700.00 Quantity Unit Cost Total Cost Trade -in Net Total Cost 1 $700.00 $700.00 -0 $700.00 CITY OF BROOKLYN CENTER JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS 1. Department Dept. No. Obf ect No. HRA 85 4551 2. Give description and quantity of item requested. Indicate date desired. Computer Furniture Workstation - stand, return, printer stand, shield, anti static mat Immediately. 3. Describe the necessity for and /or benefits cr savings expected from this item. It will be necessary to provide a workstation for the required H.P. 150. (See justification for computer). 4. If the item requires an increase in personal services for the activity, state the Job title(s) contingent upon the item. N/A S. Indicate any expenses necessary to place this item in operation and whether these expenses are included in your budget request. N/A ' 6. List any item which will be replaced by this purchase. State recommendations for disposition of this item. For example, trade -in, salvage, discard, etc. N/A. 7. Estimated Cost $1,500.00 . Quantity Unit Cost Total Cost Trade -in Net Total Cost 1 $1,500.00 $1,500.00 -0- $1,500.00 CITY OF BROOKLYN CENTER JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS 1. Department Dept. No. Object No. HRA 85 4551 2. Give description and quantity of item requested. Indicate date desired. One (1) transcriber 3. Describe the necessity for and /or benefits er savings expected from this item. Furnish office for Housing and Economic Director 4. If the item requires an increase in personal services for the activity, state the Job title (s) contingent upon the item. Housing and Economic Director S. Indicate any expenses necessary to place this item in operation and whether these expenses are included in your budget request. N/A 6. List any item which will be replaced by this purchase. State recommendations for disposition of this item. For example, trade -in, salvage, discard, etc. N/A 7. Estimated Cost $650.00 Quantity Unit Cost Total Cost Trade -in Net Total Cost 1 $650.00 $650.00 -0- $650.00