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HomeMy WebLinkAbout02 - Confirmations City Council and Administrators Entity Name City of Brooklyn Cente Closing Date December 31, 2007 Board Member Name/ Position on Term Member Employer/ Spouse Name December 31, 2007 Expires Spouse Employer Tim Willson Mayor 12/31/2010 Kay Lasman Councilmember 12/31/2008 Mary O'Connor Councilmember 12/31/2008 Dan Ryan Councilmember 12/31/2010 Mark Yelich Councilmember 12/31/2010 Administrator Name/ Admin Employer/ Spouse Name Title Spouse Employer Cornelius Boganey City Manager Scott Bechthold Chief of Police Todd Blomstrom Director of Public Works /City Engineer Gary Eitel Director of Community Development Lee Gatlin Fire Chief Jim Glasoe Director of Community Activities, Recreation & Servi Daniel Jordet Director of Fiscal and Support Services NA Be sure to use the correct spelling of each person's name and title as they will be included in the audit report based on the spelling on this worksheet. GF -5C 11/02 February 6, 2008 Wells Fargo Bank N.A. Public Funds Administration MAC: A0119 -173 333 Market Street, 17th Floor San Francisco, CA 94105 RE: Collateral Pledged to the City of Brooklyn Center, Minnesota Our auditors, Malloy, Montague, Karnowski, Radosevich & Co., P.A., 5353 Wayzata Boulevard, Suite 410, Minneapolis, MN 55416, are now engaged in an examination of our financial statements. In connection therewith, please provide directly to them the amount of securities pledged in accordance with applicable state law to cover balances on deposit at June 30, 2007 and December 31, 2007, credited to City of Brooklyn Center and attest to the adequacy of pledged securities during the City's fiscal year by signing the statement below. The securities pledged can be listed on the following page. 1. Was the collateral pledged one of the instruments allowable under Minnesota Statutes § 118A.03, Subd. 2? 2. Is each security assigned to the City in the City's name or bank's name? a. Was the assignment approved by your institution's Board of Directors or Loan Committee? b. Was the assignment an official record of your institution? c. Did the assignment provide that, upon default, your institution shall release the collateral pledged to the City on demand? 3. Is the security held in safekeeping and where? 4. The market value of each security at June 30, 2007 and December 31, 2007. A stamped, self - addressed envelope is enclosed for your convenience. Sincerely, Clara Hilger Assistant Finance Director Wells Fargo Bank N.A. February 6, 2008 Page 2 In total, securities pledged, combined with federal insurance, were adequate in amount to cover deposits of the City during the year ended December 31, 2007, as required by state law. Signed: By: Date: Securities Pledged: Security Maturity Original Market CUSIP Description Rate Date Face Value June 30, 2007: December 31, 2007: Please provide explanations, if necessary: February 6, 2008 Mary M. Dyrseth Briggs and Morgan 2200 First National Bank Building St. Paul, Minnesota 55101 Dear Ms. Dyrseth, Our auditors, Malloy, Montague, Karnowski, Radosevich & Co., P.A., 5353 Wayzata Boulevard, Suite 410, Minneapolis, MN 55416 , are conducting an audit of our financial statements at December 31, 2007 and for the year then ended. Please furnish to them the information requested below involving matters with respect to which you have been engaged and to which you have devoted substantive attention on behalf of the City of Brooklyn Center in the form of legal consultation or representation. We do not intend either this request or your response to our auditor to constitute a waiver of the attorney- client privilege or the attorney work product privilege. Pending or Threatened Litigation, Claims, and Assessments (excluding unasserted claims and assessments) Please furnish our auditors a description of all material pending or threatened litigation, claims, and assessments (excluding unasserted claims and assessments). The description of each case should include: 1) the nature of the litigation; 2) the progress of the case to date; 3) how management of the City of Brooklyn Center is responding or intends to respond to the litigation; e.g., to contest the case vigorously or to seek an out -of -court settlement; and 4) an evaluation of the likelihood of an unfavorable outcome and an estimate, if one can be made, of the amount or range of potential loss. Also, please identify any pending or threatened litigation, claims, and assessments with respect to which you have been engaged but as to which you have not devoted substantive attention. Unasserted Claims and Assessments We understand that, whenever, in the course of performing legal services for us with respect to a matter recognized to involve an unasserted possible claim or assessment that may call for financial statement disclosure, if you have formed a professional conclusion that we should disclose or consider disclosure concerning such possible claim or assessment, as a matter of professional responsibility to us, you will so advise us and will consult with us concerning the question of such disclosure and the applicable requirements of Statement of Financial Accounting Standards No. 5 (excerpts of which can be found in the ABA's Auditor's Letter Handbook). Please specifically confirm to our auditors that our understanding is correct. We have represented to our auditors that there are no unasserted possible claims or assessments that you have advised us are probable of assertion and must be disclosed in accordance with Statement of Financial Accounting Standards No. 5. Briggs and Morgan February 6, 2008 Page 2 Response Your response should include matters that existed as of December 312007, and during the period from that date to the effective date of your response. Please specify the date of your response if it is other than the date of reply. Please specifically identify the nature of, and reasons for, any limitations on your response. Our auditors expect to have the audit completed on May 16, 2008, and would appreciate receiving your reply by that date with a specified effective date no earlier than May 2, 2008. Sincerely, Clara Hilger Assistant Finance Director City of Brooklyn Center, Minnesota February 6, 2008 William G. Clelland Carson, Clelland & Schreder 6300 Shingle Creek Parkway, Suite 305 Brooklyn Center, Minnesota 55430 Dear Mr. Clelland, Our auditors, Malloy, Montague, Karnowski, Radosevich & Co., P.A., 5353 Wayzata Boulevard, Suite 410, Minneapolis, MN 55416 , are conducting an audit of our financial statements at December 31, 2007 and for the year then ended. Please furnish to them the information requested below involving matters with respect to which you have been engaged and to which you have devoted substantive attention on behalf of the City of Brooklyn Center in the form of legal consultation or representation. We do not intend either this request or your response to our auditor to constitute a waiver of the attorney- client privilege or the attorney work product privilege. Pending or Threatened Litigation, Claims, and Assessments (excluding unasserted claims and assessments) Please furnish our auditors a description of all material pending or threatened litigation, claims, and assessments (excluding unasserted claims and assessments). The description of each case should include: 1) the nature of the litigation; 2) the progress of the case to date; 3) how management of the City of Brooklyn Center is responding or intends to respond to the litigation; e.g., to contest the case vigorously or to seek an out -of -court settlement; and 4) an evaluation of the likelihood of an unfavorable outcome and an estimate, if one can be made, of the amount or range of potential loss. Also, please identify any pending or threatened litigation, claims, and assessments with respect to which you have been engaged but as to which you have not devoted substantive attention. Unasserted Claims and Assessments We understand that, whenever, in the course of performing legal services for us with respect to a matter recognized to involve an unasserted possible claim or assessment that may call for financial statement disclosure, if you have formed a professional conclusion that we should disclose or consider disclosure concerning such possible claim or assessment, as a matter of professional responsibility to us, you will so advise us and will consult with us concerning the question of such disclosure and the applicable requirements of Statement of Financial Accounting Standards No. 5 (excerpts of which can be found in the ABA's Auditor's Letter Handbook). Please specifically confirm to our auditors that our understanding is correct. We have represented to our auditors that there are no unasserted possible claims or assessments that you have advised us are probable of assertion and must be disclosed in accordance with Statement of Financial Accounting Standards No. 5. Carso, Clelland & Schreder February 6, 2008 Page 2 Response Your response should include matters that existed as of December 312007, and during the period from that date to the effective date of your response. Please specify the date of your response if it is other than the date of reply. Please specifically identify the nature of, and reasons for, any limitations on your response. Our auditors expect to have the audit completed on May 16, 2008, and would appreciate receiving your reply by that date with a specified effective date no earlier than May 2, 2008. Sincerely, Clara Hilger Assistant Finance Director City of Brooklyn Center, Minnesota February 6, 2008 Mr. Charles LeFevre Kennedy & Graven, Chartered 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis, MN 55402 Dear Mr. LeFevre, Our auditors, Malloy, Montague, Karnowski, Radosevich & Co., P.A., 5353 Wayzata Boulevard, Suite 410, Minneapolis, MN 55416 , are conducting an audit of our financial statements at December 31, 2007 and for the year then ended. Please furnish to them the information requested below involving matters with respect to which you have been engaged and to which you have devoted substantive attention on behalf of the City of Brooklyn Center in the form of legal consultation or representation. We do not intend either this request or your response to our auditor to constitute a waiver of the attorney- client privilege or the attorney work product privilege. Pending or Threatened Litigation, Claims, and Assessments (excluding unasserted claims and assessments) Please furnish our auditors a description of all material pending or threatened litigation, claims, and assessments (excluding unasserted claims and assessments). The description of each case should include: 1) the nature of the litigation; 2) the progress of the case to date; 3) how management of the City of Brooklyn Center is responding or intends to respond to the litigation; e.g., to contest the case vigorously or to seek an out -of -court settlement; and 4) an evaluation of the likelihood of an unfavorable outcome and an estimate, if one can be made, of the amount or range of potential loss. Also, please identify any pending or threatened litigation, claims, and assessments with respect to which you have been engaged but as to which you have not devoted substantive attention. Unasserted Claims and Assessments We understand that, whenever, in the course of performing legal services for us with respect to a matter recognized to involve an unasserted possible claim or assessment that may call for financial statement disclosure, if you have formed a professional conclusion that we should disclose or consider disclosure concerning such possible claim or assessment, as a matter of professional responsibility to us, you will so advise us and will consult with us concerning the question of such disclosure and the applicable requirements of Statement of Financial Accounting Standards No. 5 (excerpts of which can be found in the ABA's Auditor's Letter Handbook). Please specifically confirm to our auditors that our understanding is correct. We have represented to our auditors that there are no unasserted possible claims or assessments that you have advised us are probable of assertion and must be disclosed in accordance with Statement of Financial Accounting Standards No. 5. Kennedy & Graven, Chartered February 6, 2008 Page 2 Response Your response should include matters that existed as of December 312007, and during the period from that date to the effective date of your response. Please specify the date of your response if it is other than the date of reply. Please specifically identify the nature of, and reasons for, any limitations on your response. Our auditors expect to have the audit completed on May 16, 2008, and would appreciate receiving your reply by that date with a specified effective date no earlier than May 2, 2008. Sincerely, Clara Hilger Assistant Finance Director City of Brooklyn Center, Minnesota TO: All ADMINISTRATORS AND CITY COUNCIL MEMBERS FROM: Malloy, Montague, Karnowski, Radosevich & Co., P.A. 53 53 Wayzata Boulevard, Suite 410 Minneapolis, MN 55416 DATE: February 5, 2009 SUBJECT: Auditors Compliance, M.S. 471.87 — Public Officers' Interest in contracts Per Minnesota Statute § 471.87, except as authorized in § 471.88, a public officer who is authorized to take part in any manner in making any sale, lease, or contract in official capacity shall not voluntarily have a personal financial interest, directly or through his or her spouse, in the sale, lease, contract, or personally benefit financially there from. To document compliance with this statute, we request that you complete the following: Name Daniel Jordet Principal place of business Spouse name Spouse principal place of business I hereby certify that during the 2007 fiscal year, I have not had a financial interest in the sale, lease, or contract with the City, nor have I personally benefited from any such transaction unless otherwise noted in the space provided below. Signature Title Date If you have had a financial interest in the sale, lease, or contract with the City, please describe below. January 2, 2008 Taxpayer Services — Settlements Hennepin County Government Center 300 S. Sixth St., A -600 Minneapolis, MN 55487 -0060 In connection with the audit of our accounts, will you please provide the following information as of December 31, 2007: Report Contains the following information 2002 through 2008 Tax receivable ledger summary, for each year 2001 through 2007 S06RP01 Dollar amount: Settlement ad valorem & special assessments Table X Tax levies extended, rates SO4SS01A Fiscal disparity, adjustments, tax capacity, valuations S02RP02 Increment finance settlement report S10RP01 Tax increment percentages P1424201 Delinquent Tax Increment Report Market/Tax Capacity Values Final values and tax capacity values for taxes payable 2007 PIDK48YE Deferred special assessments PIDK46YE Delinquent special assessments P1373901 Prepayments (after all prepayments have been posted, please) P1373101 New special assessments P1423801 Special assessments delinquent receivable (run in 2008) P1375401 Specials by municipality, levy and project Please contact me at 763- 569 -3352 if you have any questions. A return envelope is enclosed for your convenience. You may also e-mail this information to me at chilger @ci.brooklyn - center.mn.us or fax to 763- 569 -3337. Thank you for your help, it is greatly appreciated. Sincerely, Clara Hilger Assistant Finance rector enclosure February 6, 2008 Paula Cooper 4M Fund 27545 Diehl Road, Suite 100 Warrenville, IL 60555 Ms. Cooper: Please confirm directly to our independent auditors, Malloy, Montague, Karnowski, Radosevich & Co., P.A., 5353 Wayzata Boulevard, Suite 410, Minneapolis, MN 55416, information as of December 31, 2007, on securities held in account number 35026 -101, 4M and 4M Plus. We ask that you confirm all of the following information to our auditors: 1. A complete list of our securities (including securities underlying repurchase agreements) in your possession, including: a. Description b. The name in which certificate or instrument is registered. * If securities are not registered in the City's name, how are the City's rights to the security established? c. Principal amount. d. Market value at December 31, 2007. e. Where the securities are held. * If held at Federal Reserve or Depository Trust Company, in whose account? Is this a separate custodial account? How are the City's rights to the securities established? f. Description of insurance coverage, if any, for the City's securities. 2. Credit rating on all investments. 3. Maturity date on all investments. 4. Securities out for transfer in our name. 5. Persons authorized to withdraw securities. 6. Amounts due to you. Your prompt attention to this request will be appreciated. A stamped, self - addressed envelope is enclosed for your reply. Sincerely, Clara Hilger Assistant Finance Director February 6, 2008 Mr. Darcy Kent Wells Fargo ITS Minnesota MAC N9303 -08B 608 Second Ave South Minneapolis, MN 55479 Mr. Kent: Please confirm directly to our independent auditors, Malloy, Montague, Karnowski, Radosevich & Co., P.A., 5353 Wayzata Boulevard, Suite 410, Minneapolis, MN 55416, information as of December 31, 2007, on securities held in account number 13455300. We ask that you confirm all of the following information to our auditors: 1. A complete list of our securities (including securities underlying repurchase agreements) in your possession, including: a. Description b. The name in which certificate or instrument is registered. * If securities are not registered in the City's name, how are the City's rights to the security established? c. Principal amount. d. Market value at December 31, 2007. e. Where the securities are held. * If held at Federal Reserve or Depository Trust Company, in whose account? Is this a separate custodial account? How are the City's rights to the securities established? f. Description of insurance coverage, if any, for the City's securities. 2. Credit rating on all investments. 3. Maturity date on all investments. 4. Securities out for transfer in our name. 5. Persons authorized to withdraw securities. 6. Amounts due to you. Your prompt attention to this request will be appreciated. A stamped, self - addressed envelope is enclosed for your reply. Sincerely, Clara Hilger Assistant Finance Director February 6, 2008 HLB Tauges Redpath, Ltd. 4 810 White Bear Parkway White Bear Lake, Minnesota 55110 We have engaged Malloy, Montague, Karnowski, Radosevich, & Co., P.A. (MMKR) to audit our financial statements for the year ended December 31, 2007. In connection with their audit, they would like to make inquiries and examine your work papers for the audit of our financial statements for the year ended December 31, 2006. We hereby authorize you to respond fully and without limitation to their requests. Please allow our auditors to copy any information needed from files related to our financial statements that they request (unless proprietary in nature), and bill us for the reproduction costs. We have represented to our auditors that we are not involved with your firm in any disputes about accounting principles, auditing procedures, or similarly significant items and that we have paid in full for all services rendered by you to date. You will be contacted by James Eichten of this audit firm concerning these matters. Sincerely, Dan Jordet Director of Fiscal and Support Services City of Brooklyn Center ALG -CL -13.1