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HomeMy WebLinkAbout1984 05-07 CCP Regular Session CITY COUNCIL AGENDA CITY OF BROOKLYN CENTER MAY 7, 1984 7:00 p.m. 1. Call to Order 2. Roll Call 3. Invocation 4. Open Forum` 5. Approval of Consent Agenda -All items. Listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council member so requests,. in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. *6. Approval of Minutes April 23, 1984 *7. Proclamation Declaring May 6, 1984 as Small Business Week in Brooklyn Center *8. Renewal of License to Utilize Explosives for Howe, Inc. 9. Resolutions: *a. Approving Community Development Block Grant Application b. Accepting Bids and Authorizing Purchase of Combination Football /Soccer Goals *c. Recognizing the Achievement of Jerilee Mayer -This resolution recognizes the achievement of Ms. Mayer er for swimming 500 miles in the Community Center pool. *10. Approval of Animal Impound Contract -It is recommended a motion be made to approve renewal of the contract with Funk Animal Hospital. 11. Discussion Items: a. Review of Development Proposals for Old City Hall Site -This item was tabled at the April 23, 1984 meeting and developers were requested to submit additional information concerning their proposals. b. Consideration of Change in Administrative Office Hours -The staff will be prepared to discuss this item at the meeting. C. Consideration of Summer Intern for City Manager's Office -The staff will be prepared to discuss: this item at the meeting. *12. Licenses 13. Adjournment MINUTES OF THE PROCEEDINGS OF THE'CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION APRIL 23, 1984 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in regular session and was called to order by Mayor Dean Nyquist at 7:00 P.M. ROLL CALL Mayor Dean Nyquist, Councilmembers Gene Lhotka, Celia Scott, Bill Hawes, and Rich Theis. - Also present were City Manager Gerald Splinter, Director of Public Works Sy Knapp, Director of Finance Paul Holmlund, Director of Planning & Inspection Ron Warren, City Attorney Richard Schieffer, City Engineer Jim Grube, and Administrative Assistants Brad Hoffman and Tom Bublitz. INVOCATION The invocation was offered by Pastor Stan Aukema of Northbrook Alliance Church. OPEN FORUM Mayor Nyquist noted the Council had not received any requests to use the Open Forum session this evening. He inquired if there was anyone present who wished to address the Council There being none, he continued with the regular agenda items. CONSENT AGENDA Mayor Nyquist inquired if any Council members requested any items removed from the Consent Agenda. Councilmember Hawes requested items 9a, 9b, 9k, and 14 be removed from the Consent Agenda. Mayor Nyquist requested item 9c be removed from the Consent Agenda. PROCLAMATION DECLARING MAY 3, 1984 AS A DAY OF PRAYER IN BROOKLYN CENTER There was a motion by Councilmember Theis and seconded by Councilmember Hawes to approve a Proclamation Declaring May 3, 1984 as a Day of Prayer in Brooklyn Center. Voting in favor: Mayor Nyquist, Councilmembers Lhotka, Scott, Hawes, and Theis. Voting against: none. The motion passed unanimously. PROCLAMATION DECLARING MAY 6 THROUGH MAY 12 AS NATIONAL VOLUNTEER RECOGNITION WEEK IN BROOKLYN CENTER - -- There was a motion by Councilmember Theis and seconded by Councilmember Hawes to approve a Proclamation Declaring May 6 through May 12 as National Volunteer Recognition Week in Brooklyn Center. Voting in favor: Mayor Nyquist, Councilmembers Lhotka, Scott, Hawes, and Theis. Voting against: none. The motion passed unanimously. RESOLUTIONS RESOLUTION NO. 84 -52 Member Rich Theis introduced the following resolution and moved its adoption; RESOLUTION DECLARING' SURPLUS PROPERTY The motion for the adoption of the foregoing resolution was duly seconded by member Bill Hawes, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Gene Lhotka, Celia Scott - , Bill Hawes, and Rich Theis; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. 4 -23 -84 -1- RESOLUTION NO. 84 -53 Member Rich Theis introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING WORK PERFORMED UNDER CONTRACT ,1983 -L (CENTRAL PARK TENNIS COURT IMPROVEMENT PROJECT NO. 1983 -12, PHASE I) The motion for the adoption of the foregoing resolution was duly seconded by member Bill Hawes, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Gene Lhotka, Celia Scott, Bill Hawes, and Rich Theis; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. RESOLUTION NO. 84 - Member Rich Theis introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING BID AND APPROVING CONTRACT 1984 -C (STREET IMPROVEMENT PROJECT NO. 1984 -03 AND STREET IMPROVEMENT PROJECT NO. 1984 -04) The motion for the adoption of the foregoing resolution was duly seconded by member Bill Hawes, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Gene Lhotka, Celia Scott, Bill Hawes, and Rich Theis; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted RESOLUTION NO. 84 -55 Member Rich Theis introduced the following resolution and moved its adoption: RESOLUTION ACEPTING BIDS FOR SEAL COAT AGGREGATES The motion for the adoption of the foregoing resolution was duly seconded by member Bill Hawes, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Gene Lhotka, Celia Scott, Bill Hawes, and Rich Theis; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. RESOLUTION NO. 84 - Member Rich Theis introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING BIDS FOR BITUMINOUS MIXTURES The motion for the adoption of the foregoing resolution was duly seconded by member Bill Hawes, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Gene Lhotka, Celia Scott, Bill Hawes, and Rich Theis; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. RESOLUTION NO. 84 - Member Rich Theis introduced the following resolution and moved its adoption RESOLUTION ACCEPTING BIDS FOR BITUMINOUS MATERIALS The motion for the adoption of the foregoing resolution was duly seconded by member Bill Hawes, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Gene Lhotka, Celia Scott, Bill Hawes, and Rich Theis; and the following io n was declared duly said re Y noted against the same: none whereupon i g g � passed and adopted. 4 -23 -84 -2- RESOLUTION NO. 84 -58 Member Rich Theis introduced the following resolution and moved its adoption: RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEFiENT FOR BIDS FOR WATER MAIN IMPROVEMENT PROJECT NO. 1984 -02 AND WATER SERVICE REPAIR PROJECT NO. 1984 -06 (CONTRACT 1984 -E) The motion for the adoption for the foregoing resolution was duly seconded by member Bill Hawes, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Gene Lhotka, Celia Scott, Bill Hawes, and Rich Theis; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. RESOLUTION NO. 84 -59 Member Rich Theis introduced the following resolution and moved its adoption: RESOLUTION AMENDING THE PUBLIC UTILITY FEE SCHEDULE RELATING TO THE SALE OF WATER METERS The motion for the adoption of the foregoing resolution was duly seconded by member Bill Hawes, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Gene Lhotka, Celia Scott, Bill Hawes, and Rich Theis; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. APPROVAL OF MINUTES APRIL 9, 1984 There was a motion by Councilmember Lhotka and seconded by Councilmember Scott to approve the minutes of the City Council meeting of April 9, 1984 as submitted. Voting in favor: Mayor Nyquist, Councilmembers Lhotka, Scott, Hawes, and Theis. Voting against: none. The motion passed unanimously. RESOLUTIONS (CONTINUED) The City Manager introduced a Resolution Approving Amendments to the Indenture of Trust, the Mortgage Origination and Sale Agreements, the Resale Commitment Agreement, and Approving the Extension of Builder - Developer Commitment Agreements Relating to the Single Mortgage Revenue Bond Program Undertaken Jointly by the City of Brooklyn Center, the City of Columbia Heights, the City of Moorhead and the Housing and Redevelopment Authority in and for the City of Robbinsdale, Minnesota Administrative Assistant Hoffman reviewed the resolution for Councilmembers and noted that it would allow the mortgage revenue bond program to extend until the fail of 1985, and would also extend the time for Brutger Company to originate the monies it reserved under the program to June 15, 1984. RESOLUTION NO. 84 -60 Member Bill Hawes introduced the following resolution and moved its adoption: RESOLUTION APPROVING AMENDMENTS TO THE INDENTURE OF TRUST, THE MORTGAGE ORIGINATION AND SALE AGREEMENTS, THE RESALE COMMITMENT AGREEMENT, AND APPROVING THE .EXTEPISION OF BUILDER - DEVELOPER COMMITMENT AGREEMENTS RELATING TO THE SINGLE MORTGAGE REVENUE BOND PROGRAM UNDERTAKEN JOINTLY BY THE CITY OF BROOKYN CENTER, THE CITY OF COLUMBIA HEIGHTS, THE CITY OF MOORHEAD AND THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF ROBBINSDALE, MINNESOTA 4 -23 -84 -3- The motion for the adoption of the foregoing resolution was duly seconded by member Rich Theis, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist Gene Lhotka- Celia Scott Bill Hawes and Rich Theis; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. The City Manager introduced a Resolution Approving Collective Bargaining Agreement between the City of Brooklyn Center and Law Enforcement Labor Services, Local No. 82. He explained the contract reflects a 5% salary increase and that the differential in the sergeants' pay rate is the same as for the last contract period. He also noted that the contribution towards the purchase of health, life, and dental insurance has been increased from $125 per month to $145 per month, and also the amount that can be used for the purchase of dental insurance has been .increased from $10 to $15. An additional added benefit is three and one -half extra holidays for which officers, who work those holidays, will receive time and one -half pay rates. RESOLUTION NO. 84 -61 Member Celia Scott introduced the following resolution and moved its adoption. RESOLUTION APPROVING COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF BROOKLYN CENTER AND LAW ENFORCEMENT LABOR SERVICES, LOCAL NO. 82 The motion for the adoption of the foregoing resolution was duly seconded by member Bill Hawes, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Gene Lhotka, Celia Scott, Bill Hawes, - and Rich Theis; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. The City Manager introduced a> Resolution Amending the 1984 Employee Position and Classification Plan Regarding Payment for Health and Life Insurance Programs for Nonorganized Employees Mayor Nyquist expressed a concern that nonorganized employee benefits are dictated by those received by organized employees. He suggested that perhaps other areas of fringe benefits could be reviewed. The City Manager explained the City's past policy has been to keep dollar amounts the same for both organized and nonorganized. He added that the City is also reviewing fringe benefit options including cafeteria type benefit plans, but that the staff is recommending the dollar amounts for insurance be kept the same. Mayor Nyquist added he was not suggesting the total of nonorganized benefits be less than organized, but only that the City look at some flexibility to the fringe benefits received. The City Manager pointed out the City staff is currently looking at the specific issue of the sick leave policy and the possibility of allowing some flexibility in that area. He added lie was not prepared to make any recommendation with regard to this policy at this time. RESOLUTION NO. 84 -62 Member Gene Lhotka introduced the following resolution and moved its adoption: RESOLUTION AMENDING THE 1984 EMPLOYEE POSITION AND CLASSIFICATION PLAN REGARDING PAYMENT FOR HEALTH AND LIFE INSURANCE PROGRAMS FOR NONORGANIZED EMPLOYEES The motion for the adoption of the foregoing resolution was duly seconded by member Rich Theis, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Gene Lhotka, Celia Scott, Bill Hawes, and Rich Theis; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, 4 -23 -84 -4- The City Manager introduced a Resolution Acknowledging Gift and explained that the resolution acknowledges a gift of $500 from the Brooklyn Center Lions Club for the purchase of a canine for the police department. In response to Councilmember Theis' question regarding the total cost of the dog, the City Manager explained that the cost of the animal itself would be between $700 and $800 and the useful life of the dog is approximately five years. He added that the cost related to care of the animal ranges from $3,000 to $3,500 annually. RESOLUTION NO. 84 -63 Member Celia Scott introduced the following resolution and moved its adoption:_ RESOLUTION ACKNOWLEDGING GIFT The motion for the adoption of the foregoing resolution was duly seconded by member Bill Hawes, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Gene Lhotka, Celia Scott, Bill Hawes, and Rich Theis; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. The City Manager introduced a Resolution Receiving City Engineer's Report, Establishing Brooklyn Center Industrial Park Water Service Repair Project No. 1984 - 06 and Ordering Improvement. In response to a question from Councilmember Hawes the Director of Public Works explained that the project proposes to repair 17 water services and abandon 8. He explained the minimum cost would be $3,000 and the maximum cost would be $10,000, and that if the water services are repaired after the break the cost would be approximately twice as much. RESOLUTION NO. 84 -64 Member Rich Theis introduced the following resolution and moved its adoption: RESOLUTION RECEIVING CITY ENGINEER'S REPORT, ESTABLISHING BROOKLYN CENTER INDUSTRIAL PARK WATER SERVICE REPAIR PROJECT NO. 1984 -06 AND ORDERING IMPROVEMENT The motion for the adoption of the foregoing resolution was duly seconded by member Gene Lhotka, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Gene Lhotka, Celia Scott, Bill Hawes, and Rich Theis; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. The. City Manager introduced a Resolution Receiving City Engineer's Report, Establishing Evergreen Park /Area Improvement Project No. 1984 -07 and Ordering Improvements. The Director of Public Works reviewed the project and noted that it included the removal of the maintenance annex building, removal of the chain link fence, construction of the football /soccer field, expansion of the Evergreen Park School parking lot, construction of a bituminous trail from Dupont Avenue to 70th Avenue North, and construction of a housing for well No. 4'which would also provide storage for athletic equipment. He then reviewed the sources of revenue proposed for the project and also the phasing of the construction. Councilmember Lhotka asked the cost of the electronic scoreboard which was proposed in conjunction with construction of the soccer /football field. The City Manager explained the estimated cost of the scoreboard would be $10,000 which would include installation. 4 -23 -84 -5- The Director of Public Works explained the resolution before the Council this evening establishes the overall project budget and approval of the plans and specifications for Phase I of the project. He pointed out that the staff will return to the City Council with Phases II and III. RESOLUTION NO. 84 -65 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION RECEIVING CITY ENGINEER'S REPORT, ESTABLISHING EVERGREEN'PARKIAREA IMPROVEMENT PROJECT NO. 1984 -07 The motion for the adoption of the foregoing resolution was duly seconded by member Gene Lhotka, and upon vote being taken thereon, the following' voted in favor thereof: Dean Nyquist, Gene Lhotka, Celia Scott, Bill Hawes, and Rich'Theis; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. RESOLUTION NO. 84 -66 Member Gene Lhotka introduced the following resolution and moved its adoption: RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FORBIDS FOR EVERGREEN PARK/AREA IMPROVEMENT PROJECT NO. 1984 -07, PHASE I (CONTRACT 1984 -F) The motion for the adoption of the foregoing resolution was duly seconded by member Rich Theis, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Gene Lhotka, Celia Scott, Bill Hawes, and. Rich Theis; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. PLANNING COhMISSION APPLICATION NO. 84007 SUBMITTED BY DUKE'S STANDARD FOR EXTENDED SPECIAL USE PERMIT APPROVAL FOR THE BUILDING ADDITION APPROVED BY THE CITY COUNCIL ON APRIL 11, 1983 The Director of Planning and Inspection presented and reviewed for Councilmembers page d of the April 12, 1984 Planning Commission meeting minutes and also the information sheet prepared for Application No. 84007. He explained the requests of the applicant is for an extension of a special use permit approved in 1983. He reviewed the location of the subject parcel and also the modification proposed in the application. He noted the zoning ordinance specifies that a special use permit is good for one year and that the applicant is requesting an extension of the special use permit granted in 1983. He added there is no change proposed in the project from the original application. After the Planning Commission held, a public hearing at its April 12, 1984 meeting the Director of Planning and Inspection pointed out that the Commission approved the application with one condition which stipulated that all conditions attached to the approval of Application No. 83011 shall continue in effect. He explained that notices of this evening's public hearing had been sent and that the applicant is present this evening. Mayor Nyquist opened the meeting for the purpose of a public hearing on Application No. 84007. He inquired if there was anyone present who wished to speak at the public hearing. No one appeared to speak and he entertained a motion to close the public hearing. 4' -23 -34 -6- There was a motion by Councilmember Scott and seconded by Councilmember Hawes to close the public hearing on Planning Commission Application No. 84007. Voting in favor: Mayor Nyquist, Councilmembers Lhotka, Scott, Hawes,, and Theis. Voting against: none. The motion passed unanimously. There was a motion by Councilmember Theis and seconded by Councilmember Lhotka to approve Application No. 84007, subject to the following conditions: 1. All conditions attached to the approval of Application No. 83011 shall continue in effect. Voting in favor: Mayor Nyquist, Councilmembers Lhotka, Scott, Hawes, and Theis. Voting against: none. The motion passed unanimously. DISCUSSION ITEMS CENTRAL PARK PLAZA The City Manager introduced Mr. Paul Fjare of Brauer & Associates. The City Manager pointed out that, after review of the project, the architects felt it would be difficult to design the plaza without moving the existing roadway. Mr. Fjare reviewed the proposed plaza plans prepared by Brauer & Associates and recommended that the roadway be relocated. He reviewed the major features of the plaza proposal and explained that the primary considerations included relocation of the roadway which doubles the "people space" for seating in the plaza area and improvement of the overall drainage of the area. Councilmember Theis inquired as to the cost of relocating the existing roadway. The Director of Public Works explained that the cost would be between $35,000 and $40,000 and also pointed out that it was estimated that as much as $20,000 of this could be recovered in savings in the cost of providing drainage to the area as a result of moving the roadway. There was a motion by Councilmember Hawes and seconded.by Councilmember Scott adopting the plaza plan concept including the relocation of the existing roadway. Voting in favor: Mayor Nyquist, Councilmembers Scott, Theis, and Hawes. Voting against:_ Councilmember Lhotka. The motion passed. REVIEW OF ALTERNATE DEVELOPMENT PROPOSALS FOR THE OLD CITY HALL PROPERTY LOCATED AT 7100 BROOKLYN BOULEVARD The City Manager explained that approximately six Mears ago the old City Hall burned down and the property was declared surplus. Subsequently, the surrounding neighborhood was surveyed and it was discovered that the neighborhood preferred an office type development as opposed to multi - family dwellings. He explained that this evening the Council will be reviewing three proposals for development of this site. He noted that the Planning Commission reviewed the three proposals and determined they each complied with the zoning ordinance and the Comprehensive Guide Plan. Administrative Assistant Hoffman stated that the purchase price in all three proposals is $150,000, which was the asking price of the City. He then reviewed the requirements of the purchase agreements and explained that the contracts for the three proposals are virtually identical and that all three have proposed office uses for the site. He then briefly reviewed the three proposals from 11 E Homes, Edina Realty, and Partners in Progress. 4 -23 -84 -7- The first presentation was made by H E Homes which proposed office condominiums for the site, 29 units with approximately 960 square feet per unit. H E Homes proposed a building with brick construction with every unit having its own heating and cooling unit. The next presentation was made by Edina Realty. The Council reviewed photos of a typical Edina Realty office. A representative of Edina Realty explained that the Company is proposing to use the building for their own use and rent out a_ portion. He explained the building is `a two - story, colonial type structure with 6,000 to 7,500 square feet per floor. He noted that the exterior of the building would be brick and the parking would be oriented toward the rear of the building. The third proposal was presented by Partners in Progress and was a 24,000 square foot commercial office building. The proposal was for a,two -story building with glass and aluminum exterior including a two -story atrium. The developer explained the entrance to the building would be in the rear along with parking. He added the proposed construction date would be 1985 It was also noted that the approximate cost of the H E Homes project was $3 million, the Edina Realty project was $1 to $1.5 million and the proposal from Partners in Progress was $1.5 to $1.7 million construction cost. Councilmember Theis asked what type of control the City would exercise over the development of the project. Administrative Assistant Hoffman pointed out that prior to closing, detailed plans of the project must be submitted and go through the Planning Commission. He explained that the sale could be terminated if the plans do not comply with the requirements of the purchase agreement. He explained that the developer would also be required to build the project within 24 months. RECESS The Brooklyn Center City Council recessed at 9:05 pm. and reconvened at 9:20 p.m. CONTINUATION OF REVIEW OF DEVELOPMENT PROPOSALS FOR OLD CITY HALL PROPERTY The City Attorney reviewed the required changes in the ordinance titled An Ordinance Authorizing the Conveyance of Real Estate from the City of Brooklyn Center. He explained that the second WHEREAS in the ordinance should be deleted, and also changes in the first paragraph on the second page of the proposed ordinance should be made including the term "consideration of" should be changed to read "accordance with" and the phrase "submitted by" should be changed to "drafted by the City staff". The final change recommended by the City Attorney was in the last paragraph of the ordinance, and he recommended the words "contract for" should be inserted between the words execute and quit. Councilmember Lhotka commented that he liked the low profile of the proposal submitted by H E Homes but that he didn't care for the parking out front. " He also commented that he was not sure a modern type building is suitable for this particular area. Councilmember Theis commented he liked the parking towards the rear of the buildng and liked the proposal with the green area in the front and the parking in the rear. Councilmember Scott stated that she had the same concerns over a modernistic building, but that she had no problem with parking out front if the area is properly landscaped. 4 -23 84 -8- Councilmember Hawes stated he was concerned the Edina Realty building would be more difficult to sell if Edina Realty moved out, and that he believed a two - story building is appealing and would be an asset to Brooklyn Center. There was a motion by Councilmember Hawes and seconded by Councilmember Lhotka to approve for first reading, An Ordinance Authorizing the Conveyance of Real Estate from the City of Brooklyn Center to Partners in Progress and to adopt the revisions in the ordinance recommended by the City Attorney. In discussion of the motion Councilmember Theis questioned whether there was another method to be used in selling the property. The City Manager explained the City received three offers within two to three weeks from the first, and that the staff concern was what proposal would offer the best development for the neighborhood. He explained he felt the market price was fair and he believed the quality of the project would be the deciding factor. q Y fa to p J g Councilmember Lhotka stated he felt uncomfortable in making a decision since it appears that any of the three will work on the site. He added he would like to see more information on the projects. The City Manager explained the Council could defer the first reading of the ordinance to the next meeting and request more information from developers such as something in writing regarding their experience in the development of similar projects. Mayor Nyquist recognized Mr. Jim Backer, owner of the property at 7018 Brooklyn Boulevard. Mr. Backer explained, in his opinion, the problem in the area is snow removal and getting out on Brooklyn Boulevard. There was a motion by Councilmember Theis and seconded by Councilmember Lhotka to table consideration of the development proposals for the old City Hall property until the May 7, 1984 Council meeting, and to request additional information be provided to the City staff by May 1, 1984 from each of the developers regarding their proposals. Voting in favor: Mayor Nyquist, Councilmembers Lhotka, Scott, Hawes, and Theis. Voting against: none. The motion passed unanimously. The City Manager introduced a Resolution Receiving City Engineer's Report, Establishing Lyndale Avenue Water Main Improvement Project No. 1984 -08, Lyndale Avenue Street Improvement Project No. 1984 -09, and Lyndale 'Avenue Sidewalk Improvement Project No. 1984 -11, and Calling for a Hearing Thereon. The City Engineer reviewed the project area which included Lyndale Avenue from 53rd to 57th. He then reviewed the various improvement projects including financial considerations for the project, estimated project costs and estimated revenue sources. The City Council reviewed and _discussed the various improvement projects and Councilmember Scott commented on the problems with installing a sidewalk in some areas of the project area. The City Engineer acknowledged problems and noted that the sidewalks proposed will connect to the City's sidewalk system. 'Councilmember - Scott commented that she did not detect much pedestrian traffic in the area but there is heavy bicycle traffic. 4 -23 -84 -9- The Director of Public Works pointed out that the right of way in the project area is 66 feet and that the west edge of the existing roadway is on the centerline of the right of way. That means that considerable right of way exists on the west side of the existing roadway. Councilmember Scott then inquired as to the cost of tree removal associated with the project. The Director of Public Works explained that if tree removal is required for the project, property owners would not be charged. He added that the staff would be happy to conduct informational meetings prior to the public hearing. RESOLUTION NO. 84 -67 Member Gene Lhotka introduced the following resolution and moved its adoption. RESOLUTION RECEIVING CITY ENGINEER'S REPORT, ESTABLISHING LYNDALE AVENUE WATER MAIN IMPROVEMENT PROJECT NO. 1984 -08, LYNDALE AVENUE STREET IMPROVEMENT PROJECT NO. 1984 -09, AND LYNDALE AVENUE SIDEWALK IMPROVEMENT PROJECT NO. 1984 -11, AND CALLING FOR A HEARING THEREON. The motion for the adoption of the foregoing resolution was duly seconded by member Bill Hawes, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Gene Lhotka, Celia Scott, Bill Hawes, and Rich Theis; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. AN ORDINANCE AMENDING SECTIONS 23 -1900 THROUGH 23 -1910 RELATING TO THE LICENSING AND REGULATION OF GAMBLING DEVICES The City Manager explained that this ordinance was approved for first reading at the March 26, 1984 City Council meeting, published on April 5, 1984 and is recommended for a second reading this evening. Mayor Nyquist opened the meeting for the purpose of a public hearing on An Ordinance Amending Sections 23 -1900 through 23 -1910 Relating to the Licensing and Regulation of Gambling Devices. He inquired if there was anyone present who wished to speak at the public hearing. No one appeared to speak at the public hearing and he entertained a motion to close the hearing. There was a motion by Councilmember Lhotka and seconded by Councilmember Theis to close the public hearing on An Ordinance Amending Sections 23 -1900 through 23 -1910 Relating to the Licensing and Regulation of Gambling Devices. Voting in favor: Mayor Nyquist, Councilmembers Lhotka, Scott, Hawes, and Theis. Voting against: none. The 'motion passed unanimously. ORDINANCE NO. 84 -5 Member, Rich Theis introduced the following ordinance and moved its adoption: AN ORDINANCE AMENDING SECTIONS 23 -1900 THROUGH 23 -1910 RELATING TO THE LICENSING AND REGULATION OF GAMBLING DEVICES The motion for the adoption of the foregoing ordinance was duly seconded by member Gene Lhotka and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Gene Lhotka, Celia Scott, Bill Hawes, and Rich Theis; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. i 4 -23 -84 -10-- GAMBLING APPLICATION FOR GIRL SCOUT TROOP NO. 277 There was a motion by Councilmember Scott and seconded by Councilmember Hawes to approve the application for a Class A gambling license for Girl Scout Troop No. 277. Voting in favor: Mayor Nyquist, Councilmembers Lhotka, Scott, Hawes, and Theis. Voting against: none. The motion passed unanimously. There was a motion by Councilmember Lhotka and seconded by Councilmember Hawes to waive the $10,000 fidelity bond for Girl Scout Troop No. 277. Voting in favor: Mayor Nyquist, Councilmembers Lhotka, Scott, Hawes, and Theis. Voting against: none. The motion passed unanimously. LICENSES There was a motion by Councilmember Hawes and seconded by Councilmember Theis to approve the following list of licenses: FOOD ESTABLISHMENT LICENSE Denny's Restaurant 3901 Lakebreeze Ave. N. Jim & Dee's Donut Shop 6838 Humboldt Ave. N. Yen Ching Restaurant 5900 Shingle Cr. Pkwy. MECHANICAL SYSTEMS LICENSE Advanced Heating 7805 Beech St. NE Atkins Mechanical, Inc. 6550 W. River Rd. Care Air Cond. & Htg. 1211 Old Highway g Environ -Con, Inc Box 1351 Egan & Sons Co. 7100 Medicine Lk. Rd. General Sheet Metal Corp. 2330 Louisiana Ave. N. Kraemer Heating 7161 Yucca Circle Northland Mechanical 7150 Madison Ave. W. Royalton Heating & Cooling 4120 85th Ave. N. G. wick ed Heating S g eatin &Air Cond... 1001 Xenia. Ave. S. NONPERISHABLE VENDING MACHINE LICENSE Coca Cola 1189 Eagan Ind. Rd. MN Utilities 6800 Shingle Cr. Pkwy. RENTAL DWELLING LICENSE Initial: Donald & Mane Hart 7216 Brooklyn Blvd. Arlie Bomstad 7216 Humboldt Ave. N. Stephen & Lynne Gilman 4201 Lakeside Ave. #103 f Dale & Rose Ketelboeter 4201 Lakeside Ave. #217 Renewal: Bennie Rozman Brookdale Ten Apartments Joan Kanz 3112 O'Henry Rd. - Robert Johnson 6801 Scott Ave. N. Kenneth E. Patterson 3614 - 16 50th Ave. N. Gary & Karin Lidstone 2800 71st Ave. N. Mr. & Mrs. Kenneth Ready Jr. 1019 73rd Ave. N. SIGN HANGERS LICENSE Suburban Lighting, Inc. 6007 Lake Elmo Ave Universal Sign Co. 1033 Thomas Ave. SWIMMING POOL LICENSE Lyn River Corp. Lyn River Apts. Voting in favor: Mayor Nyquist, Councilmembers Lhotka, Scott, Hawes, and Theis. Voting against: none. The motion passed unanimously. 4 -23 -84 -11- ADJOURNMENT There was a motion by Councilmember Lhotka and seconded by Councilmember Scott to adjourn the meeting. Voting in favor: Mayor Nyquist, Councilmembers Lhotka, Scott, Hawes, and Theis. Voting against: none. The motion passed unanimously. The Brooklyn Center City Council adjourned at 10:30 p.m. Deputy City Clerk Mayor 4 -23,84 -12- PROCLAMATION DECLARING THE WEEK OF MAY 6, 1984 AS ' SMALL BUSINESS WEEK IN BROOKLYN CENTER WHEREAS, our community's strength lies in the ingenuity and perserverance of its people; and WHEREAS, no other group better exemplified these qualities than our small ` business owners who contribute daily to our economic well being; and WHEREAS their goals and efforts harness the dynamic forces of the market - place to create new products, creative services, jobs, and a training ground for the young and unskilled to insure a more productive and fulfilling life for all; and WHEREAS, entrepreneurs are the standard - bearers of economic progress and the stalwarts of economic growth and development. NOW, THEREFORE, I, Dean Nyquist, by virtue of the authority vested in me as Mayor of the City of Brooklyn Center do hereby proclaim the week of May 7, 1984 as Small Business Week in Brooklyn Center, and I call upon the citizens of Brooklyn Center to join me in saluting these independent individuals who embrace the challenges of competition and provide the labor market so critical for the prosperity of our fair city. Y l City Clerk Mayor a :f z ' `' ' 4821 Xeryes Avenue North Minneapolis, MN 55430 3 ' tNC. Main Office (612) 535 -1030 ., j,.. MN WATS (8C ) 442 -3158 FERTILIZER AND AGRICULTURAL CHEMICALS OUTSTATE WATS (800) 328 -8150 April 16, 1984 Tom Bublitz f Brooklyn City roo Y Center 6301 Shingle Creek Parkway Y Brooklyn Center, Minn. 55430 Re: Explosives permit Dear Tom, This letter is a request for a license renewal in accordance withSection 35 -413.2 of the City Ordinances. We will continue to use the two component compound and agree to the conditions set forth in last years permit. If you have any questions please call me. Sincerely, Chemically Combined Plant Foods — Full Line Fertilizers & Services Branch Office: 7632 Highway 101 • Shakopee, MN 55379 • (612) 445 -6570 MEMORANDUM TO: File FROM: James Lindsay, Chief of Police DATE: May 3, 1984 SUBJECT: Howe Fertilizer A search has been done of all police calls to Howe Fertilizer for the last year. After going through these calls,; we have determined that we received no calls from residents in the area complaining of the noise as a result of the dynamiting done by Howe. The Police Department has not detected any violations of the City Council's restrictions by Howe Fertilizer during the past year. MEMORANDUM TO: Gerald G. Splinter, City Manager FROM: Tom Bublitz, Administrative Assistant DATE: May 3, 1984 SUBJECT: Conditions for Utilization of Explosives By Howe, Inc. It is recommended the following conditions be attached to the approval of the explosives permit for Howe, Inc.: 1. The permit is issued to Howe, Incorporated, 4821 Xerxes Avenue North, Brooklyn Center and is nontransferable. 2. Howe, Incorporated shall continue to use a two component com- pound, kinestik, or a similar two component compound. 3. Howe, Incorporated shall comply with all applicable federal, state and local legislation governing the transportation, storage, handling and detonation of explosives. 4. Howe, Incorporated shall notify the Chief of Police in advance of all blasting operations. 5. City employees shall have the right to inspect upon reasonable notice given to Howe, Incorporated. 6. Authorization to discharge explosives in the City of Brooklyn Center granted under this permit shall expire May 9, 1985. 1: 7 6 L_ Member introduced the following resolution and moved its adoption: RESOLUTION N0. RESOLUTION APPROVING PROPOSED PROGRAM FOR YEAR X URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND AUTHORIZING ITS SUBMITTAL WHEREAS, the City of Brooklyn Center has executed a Joint Cooper- ation Agreement with Hennepin County establishing participation in the Urban Hennepin County Community Development Block Grant Program; and WHEREAS, the City has developed a proposal for the use of Urban Hennepin County CDBG funds made available to it; and WHEREAS, the proposed use of Community Development Block Grant funds by the City has been developed consistent with the Urban Hennepin County Statement of Objectives and the Housing and Community Development Act of 1974, as amended; and WHEREAS, the proposed use of Community Development Block Grant funds was developed in cooperation with local citizens and the appropriate Urban Hennepin County Planning Area Citizen Advisory Committee; BE IT RESOLVED, that the City Council of the City of Brooklyn Center approves the following proposed program for use of Year X Urban Hennepin County Community Development Block Grant funds by the City and authorizes submittal of the proposal to Hennepin -County for consideration for inclusion in the Year X Urban Hennepin County Community Development Block Grant Statement of J Objectives and Projected Use of Funds. J a. Rehab grants Date Mayor i ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being thaken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Y � P I MEMORANDUM TO: Gerald G. Splinter, City Manager FROM: Brad Hoffman, Administrative Assistant DATE: May 4, 1984 4 SUBJECT: CDBG Application Next year (Year X), the City will receive $241,592.00 in Community Development Block Grant funds. The Advisory group held 'a public hearing on April 12, 1984. Given the long histroy of our inability to use CDBG monies except in a limited manner, the Advisory group recommended that $241,432 be used for our housing rehab program and $24,160 for administrative costs. As you will note, the Planning One Area Advisory Committee has recommended against the allocation of $24,160 for administrative costs noting a surplus of $30,564 already existing for previous years. I would concure except to recommend that the entire amount be allocated to housing rehab, Recent .information indicates that we will have much greater latitude in the use of CDBG money in the southeast neighborhood. I have discussed this matter with Barb Jensen, Chair of the CDBG Advisory Group, and it is our recommendation that the Council approve the resolution as proposed by staff. In June, the CDBG group would again meet to reprogram the monies for other projects for the Council's consideration. In essence, the Council actions Monday night would simply hold the money for the City until we can assess the new latitude we have for other projects. Q nn a r a a citizen advisory committee 2353 government center, minneapolis,mn 5548 April 30, 1984 _Mr. Dean Nyqui,st, Mayor City of Brooklyn Center 6301 Shingle Creek-Parkway Brooklyn Center, MN 55430 Dear Mayor Nyquist: As specified in the Urban Hennepin County Community Development Block Grant Program "Citizen Participation Plan, the Planning Area One Citizen Advisory Committee is to comment on the proposed activities of cities in Planning Area One. The Committee has reviewed the proposals with regard to their conformance with Federal statutes and regulations and the Urban Hennepin County Statement of Objectives, all of which must be substantially complied with to ensure funding of the program. i With respect to the Brooklyn Center proposal for the use of $241,592 in Year X Community Development monies, the Committee approves the following project: Housing Rehabilitation ($217,432) It is the Committee's judgment that continued funding of general administration _($24,160) is inappropriate when the current balance in those accounts as shown on the March 31, 1984 Project Status Report is $30,964 for Years VII and VIII. Administrative costs associated with individual projects are to be included in the project budgets. We request allocation of the $24,160 to other eligible projects. In the absence of such action, the Committee requests that prior to submission of the Year X Program to HUD, Hennepin County allocate the proposed Year X Administration monies to the Planning Area One Contingency account. Si nc ely, , Gary Prazak, Vice Chair PACAC One mlg r cc Brad Hoffman, City of Brooklyn Center Mark Elmberg, Urban Hennepin County Member introduced the. following resolution and moved its adoption: RESOLUTION N0. RESOLUTION ACCEPTING QUOTATIONS AND AUTHORIZING PURCHASE OF SOCCER /FOOTBALL GOALS WHEREAS, soccer /football goals were proposed as part of the special park bond referendum of May 7, 1980; and WHEREAS, Chapter 471.345 of the Minnesota Statutes provides for the purchase of merchandise, materials or equipment, or any other kind of con- struction work by informal quotations when the amount of such contract is less than $15,000; and WHEREAS, the City's purchasing policy requires the City Council to award purchases between $5,000 through $14,999 upon recommendation of the City Manager; WHEREAS, the City Clerk has received quotations for the purchase of the soccer /football goals, said quotations as follows: BIDDER QUOTATION (2 pairs installed) Tennis West Ltd. $5,400.00 E.F. Anderson $4,271.00 Miracle $3,580.00 WHEREAS, the City Clerk has advised the City Council that the acceptance of the quotation from Tennis West, Ltd., for the purchase of two soccer /football goals in the amount of $5,400 is in the best interest of the City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the City Manager be authorized to contract for the purchase of two combination soccer /football goals from Tennis West, Ltd., in the amount of $5,400. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared passed adopted. CITY OF BROOKLYN CENTER �1� [ PARKS AN RE CREAT ION 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 . ... Telephone 551 -5448 TO • G. G. Splinter, City Manager FROM • Gene Hagel, Director of.Parks and Recrea i DATE : May 2, 1984 SUBJECT: Football /Soccer Goals Following is a comparison of specifications and prices for three makes of combination football /soccer goals. I am recommending Tennis West because they are better appearing and are sturdier because they are made of heavier material. I have seen these installed at Maple Grove and I am impressed by them. Tennis West E.F. Anderson Miracle Main Supports 3j" O.D. 2 7/8" O.D. 2 7/8" O.D. Uprights & Crossbars 3 O.D. 2 3/8" O.D. 2 7/8" O.D. Net Supports 1 5/8" O.D-. 1 5/16" O.D. 1 7/8" O.D. Cost (Installed) $5,400.00 $4,271.00 $3,580.00 (2 pair) Member introduced the _following resolution and moved its adoption: RESOLUTION NO. RESOLUTION RECOGNIZING THE ACHIEVEMENT OF JERILEE MAY=R WHEREAS, Jerilee Mayer, 4318 Morgan Avenue North, Minneapolis, Minnesota, has been a daily swimmer at the Brooklyn Center Comrunity Center pool for several years; and WHEREAS, over a three year period, Ms. Mayer has swam 500 miles in the Community Center Pool; and WHEREAS, this achievement reflects the personal dedication, skill, and perseverance of Ms. Erickson; and WHEREAS, it is highly appropriate that the City Council recognizes this accomplishment. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the achievement of Jerilee Mayer is recognized and she is hereby congratulated by the Brooklyn Center City Council. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. AGREEM - T This Agreement made by and between the CITY OF BROOKLYN CENTER,, a municipal corporation, (hereinafter called the City) and the FUNK ANIMAL HOSPITAL, 7508 Jolly Lane, Brooklyn Park, Minnesota, a sole proprietorship, (hereinafter called Pound- keeper). For and in consideration of the covenants and agreements herein contained, the parties agree as follows: (1) That the Poundkeeper warrants that it has good and sufficient facilities for the impounding, keeping and care of dogs and cats which may be brought to it by the City. (2) That the Poundkeeper will receive, keep, board and care for all animals entrusted to them by the City. (3) If any dog or cat shall not be reclaimed by the owner within five (5) regular business days, as defined in M.S.A. 35.71, the City shall have no right or interest in such animal and the Poundkeeper ma .dispose of such P may .dispose animal in a proper and humane manner or in accordance with M.S.A. 35.71, Subd. (3). This provision shall also apply to all animals quarantined under Brooklyn Center ordinance 82 -12 that are not reclaimed by the owner within five (5) regular business days after the end of quarantine period. Animals which may have been impounded for the required five day period may be reclaimed by persons other than the owner upon payment of all fees to the City. (4) The City will impose fees for impounding and boarding said animal, the amount of said fees to be established by Council resolution. The City shall pay to the Poundkeeper the sum of $4.40 per day for each animal boarded but not to exceed six days on unclaimed animals. The City shall pay the Poundkeeper $9.50 for each animal destroyed in a proper and humane manner and $6.00 to dispose of already dead carcass. The City .will not pay the Poundkeeper any impounding fees. (5) The collection of all fees shall be the sole responsibility of the City. During the normal business hours of the City Hall, said fees shall be collected by the City Clerk's office. (6) The Poundkeeper shall not release any impounded animal until. proper proof has been shown that the necessary fees have been paid to the City. For any unlicensed animal brought into the custody of the Poundkeeper, such animal shall not be released until a license for the animal has been obtained by the owner. Nor shall any animal be released until proof of a current rabies shot is shown or until vaccine for rabies has been administered to the animal. (7) In addition to the $4.40 per day boarding fee and fees paid to destroy animals, the City shall pay to the Poundkeeper the sum of $110.00 per month as administrative fees and expenses by the Poundkeeper. (8) Emergency after hours service will be made available at the Affiliated Emergency Veterinary Service Hospital located at 1201 South Turners Crossroad in Golden Valley at the flat fee of $45.00 per animal. (9) The Poundkeeper shall keep the pound open during the normal business hours of the City Hall. Animals may be discharged to the owner directly at hours other than said normal business hours by the City Animal Control Agents. (10) The Poundkeeper shall at all times keep accurate records of all animals impounded, boarded, and destroyed pursuant to this Agreement and shall furnish monthly statements to the City. (11) The Pound shall be open at all reasonable times for inspection by the City through its agents or employees. (12) The Poundkeeper shall be responsible for all damages, harm or illness suffered by the animals under its care and in its custody which may be due to the negligence of the Poundkeeper. Said Poundkeeper shall save the City harmless from any damages, costs, actions, or causes of action, or claims made against the City for any harm, losses, damages or expenses on account of bodily injury, sickness, disease, death and property damage resulting from the Poundkeeper's operation. To accomplish this, the Poundkeeper shall procure and keep in force workers compensation insurance as required by the state statute and comprehensive general liability insurance in the amount of not less than $100,000 and $300,000 to safeguard and indemnify the City for any of the occurrences aforementioned. Such insurance policy must be filed with the City Clerk, or proof thereof. (13) The Agreement shall be in full force and effect as of the first of April, 1984 for a period of one year, provided, however, that the same may be terminated by the Agreement of the parties hereto or by either party upon giving sixty (60) days written notice of its intention to terminate this Agreement. Dated this 26th day of April, 1984. CITY OF BROOKLYN CENTER Witnesses: BY: Mayor BY: City Manager FUNK ANIMAL HOSPITAL: BY: MEMORANDUM TO: Gerald G. Splinter, City Manager FROM: Brad Hoffman, Administrative Assistant DATE: May 5, 1984 SUBJECT: Sale of "Old" City Hall Site As requested by the Council, each of the potential buyers has submitted additional information relative to their proposal Each was asked to submit information relative to: ,previous construction projects i.e. background of their ability to construct the proposed project; financial information or references; preliminary landscaping information; and employment projections. As you will note, each has submitted additional information in varying degrees per your request. Each will be at the meeting Monday to clarify or answer your questions. I still believe that each proposal is consistent with the desires of the neighborhood as expressed to the City. Only Partners In Progress (Nelson /Uhde) addresed all of the questions put to them and are offering probably the best building structurally. The choice is prinicipally one of building preference. _ 4 CITY OF BROOKLYN CENTER ORDINANCE NO. AN ORDINANCE AUTHORIZING THE CONVEYANCE OF REAL ESTATE IN THE CITY OF BROOKLY14 CENTER THE CITY COUNCIL OF -. THE CITY OF BROOKLYN CENTER DOES ' ORDAIN AS FOLLOWS Section 1: PR EAMBLE MiEREAS, the Ci of Brooklyn Center owns r eal estate described as follows: Lot 7 and commencing at a point in W est line of NW 1/4 of 9,1 1/4 o f Section 27, Tovmship 119, Range 21, North a 'distance of 5 rods _ North from the SW corne thereof thence Fast 56 feet thence South 0 degrees, 49 minutes Ea st distance of 82 5/ _10 feet to North line of Lot 4 thence W (-st to a point in the North line of said Lot 4 distance 396 feet East from the Fast Line of Lot 7 the nce So 82 5/10 feet t West to NEly line of State Highway 152 thenc NW ly along said NEly ling to South line of L ot 7 t hence East to SE corner of Lot 7 thence *forth to NE corner thereof thence .West to West line of lN 114 of SW 1/4 of said Sectio 7 thence Nor to beginning except Sta Highway. W HEREAS, it is determined that the pro arty is not essen for p ublic use; and WHEREAS, the prop can best be utilized by allowing the private development thro the �.(- .n„e- yanc >� of said pronertl consistent with Se ction 12.05 of the City Char Section 2: Pro Description in Terms of C ornTeyance That the Conveyance of City owned property described as follows: Lot 7 and commencing at a point in West lin of NW- 1/4 of SW 1/4 of Section 27, Township 1 19, Range 21,. North a" d istance of 5 rods North from th SW c orner thereof thence Fast 561 feet thence South 0 degre 49 minutes East distance of 82 5 /10 feet to North line of Lot 4 thence West to a point in the North line of said Lot 4 distanc 396 feet East f rom the E ast line of Lot 7 thence So 82 5/10 feet' thence West to NF. y line of State Highway 152 the NWly a long said NEly lire to South line of Lot 7 thence Ea to SE cor ner of Lot 7 thence ^forth to N cor ner< thereof thence West to West line of MI 1/4 of SW 1/4 of said Section thence North to beginning e xcept State ('_!,gh is hereby a t be sold; whic sale shall be made > in accordance with such terms and conditions as ?ne hereafter approved by the Ci C ouncil. ORDINANCE NO. Section 3: This ordinance shall become effective after adoption and thirty (30) days following its legal publication. Adopted this day of 198 Mayor ATTEST: Clerk Published in the official newspaper Effective Date (Underline indicates new matter.) Nj Rx C 1;0. 8 -05 tt May 3, 1984 FROM THE "OFFICE OF THE CITY MANAGER SUBJECT: Change of City Hall Office Hours To the Honorable Mayor and City Council: Currently City Hall office hours are from 8:00 in the morning until 5:00 in the afternoon. To cover these hours and include the half hour lunch break the office staff hours are staggered. Some of the office personnel come in and work an 8: 00 to 4:30 schedule and others work 8:30 to 5:00. For sometime we have noticed very little business coming to City Hall after 4 :30 in the afternoon. Because of this factor and the fact the staggered hours approach thins our office staff at the front end and at the end of each day and productivity is reduced, we have considered changing the office hours from 8:00 to 4:30. We checked various communities in the metro area and found the overwhelming practice is from 8:00 to 4:30. Attached is a copy of our survey. Most of our offices are small and with minimum clerical staff and by the time you add up the staggering of the office hours in the morning, plus the staggering that needs to be done at lunch time and again at the end of the day, it becomes quite a confusing and, I believe, a less productive process. We also find it somewhat nonproductive during the last half hour of the day between 4:30 and 5:00 because a lot of our business relates to contacting other community and governmental agencies in the metropolitan area, and the vast majority of them operate on an 8:00 to 4:30 schedule. • After reviewing all the pros and cons of this suggestion we then took the time, over the last month or two, to review the amount of walk -in and phone traffic we receive between 4:30 and 5:00 in our various offices. We found this traffic to be exceedingly low. In the Assessor's Office we found we only had three walk -in customers between 4:30 and 5:00 over a 15 working day period and seven phone calls. In the Engineering Department we received only two phone calls over a 10 day working period and no walk-ins. The front counter and the switchboard during a 17 working day period had only seven walk -in contacts. It is my recommendation that given the amount of business and contacts we receive from the outside during this period and relating it to some of the-office problems it creates to stay open that additional half hour, I believe it would make sense to modify our office hours from 8:00 to 5:00 to 8:00 to 4:30. Should you concur in this recommendation, I would request that it be implemented on the first working day after the 4th.of July. This will give us ample time to get out word to the general public that our office hours have changed. Respectfully submitted, Gerald G. eSpli Pter City Manager enc. 3/1/84 MEPfO1 -1,4% 1 D To: Gerald G. Splinter, City Manager From: Peter M. Koole, City Assessor 0 Ron Warren, Director of Planning & Inspectiod Re: Administrative Office Hours Per your request, we have met as a committee to study the suggestion that the administrative office hours for City Hall be reviewed. We are recommending that as of April 2, 1984, the administrative office hours for the Brooklyn Center City Hall be from 8:00 A.M. to 4:30 P.M. Monday through Friday. Not included in this recommendation are the following: A. Police Department B. Park and Recreation - Community Center C. Individual employees scheduled hours. The attached survey of twenty city /county offices indicates that 8 - 4:30 are the normal office hours for government offices and the following comments are submitted for your information 1. Most of our offices are small and if employees are ill, on vacation, or at training sessions, we often must have people work over eight hours a day or call in extra pant -time help to cover the offices. 2. Most employees are already working 8Z hour days including lunch, but staggered to cover the offices. 3. It appears that all the Department heads and most employees would prefer office hours of 8:00 A.M. to 4:30 P.M. 4. 8:00 A.M. to 4:30 P.M. would not be the mandatory hours of every employee, just as 8:00 A.M. to 5:00 P.M. is not now. These would just be the hours the doors and switchboard would be open to the public. Some Department Heads would like a positive policy statement that formalizes our current policy of each employee being scheduled for his 8 hour working day, by the Department Head. Administrative Office Hours Page 2 5. There might be some energy conservation to be had by shutting the lights and heat down to night -time operations a half hour earlier. 6. There is no evidence that any offices are experiencing normal to above normal business activity between 4:30 and 5:00 P.M.; therefore, we do not feel this change in hours will have any significant effect on the service we provide. In surveying the Department Heads involved, comments and reactions ranged from "No problem and "It might be nice to "Why in the world have we waited so long ". It, therefore, appears that this change might be as close °to being universally acceptable as any change can be. cc Paul Holmlund ADMINISTRATIVE OFFICE HOURS Hennepin County 8 - 4:30 M - F Plymouth 8 4:30 M F Richfield 8 4:30 M - F Robbinsdale 8 - 4:30 M - F Hopkins 8 4:30 M - F Golden Valley 8 - 4:30 M - F Eden Prairie 8 - 4:30 M - F New Hope 8 - 4:30 M - F Brooklyn Park 8 - 5:00 M F Blaine 8 - 4:00 M - F Bloomington 8 - 4:30 M F Crystal 8 4:30 M - F Champlin 8 5:00 M - F Edina 8 - 4:30 M F Fridley 8 - 5:00 M F St. Louis Park 8 - 4:30 M F Minnetonka 8 4:30 M F Maple Grove 8 4:30 M - F Minneapolis 8 4:30 M F Wayzata 8 4:30 M - F TOTALS 1 8 4:00 16 8 - 4 :30 3 8 - 5:00 20 MEMORANDUM TO: Gerald G. Splinter, City Manager FROM: Tom Bublitz, Administrative Assistant' DATE: May 4, 1984 SUBJECT: Proposed Projects for Summer Intern As you requested I have met with Brad Hoffman and we have prepared a recom- mended list of projects for a Summer Intern in the City Manager's office. In discussions with Brad Hoffman there were four major projects we believed could be undertaken by an intern. The projects are: 1. Preparation of an employee handbook containing management rules and practices, policies and procedures, benefits, and general information for employee use. 2. Preparation of Public Information handbook - preparation of information regarding City departments, elected officials, Advisory Commissions, etc. - intended for public distribution. 3. Research on Data Practices and Records Retention and development of City policy with regard to data practices this project would involve developing a policy for City departments regarding records retention, public access to records and information, and general data practices of the City. 4. Microfilming research - this project would involve researching various options for the City to begin a comprehensive micro- filming program. I believe these four project areas are important for the City to address. Currently, the work load in the administrative offices has not permitted much time to devote to these projects. The internship is proposed for a three month period beginning in June. The going rate for interns at the college level is between $6.50 and $8.00 an hour. This would 'mean the approximate cost of a summer intern would be between $3,400 and $4,000. Funding for the summer intern is proposed to be obtained from the Professional Services account in the 1984 City Council budget. Licenses to be approved b the City Council on May 7, 1984 FOOD ESTABLISHMENT LICENSE 40 rookdale t•obil 5710 Xerxes Ave. N. rooklyn Center Babe Ruth 6406 Noble Ave id. Evergreen Park 7112 Bryant Ave. N. Grandview Park 1600 59th Ave. N. Chuck's Q. 1505 69th Ave. N Korean Presbryterian Church 6830 Quail Ave. N. T. Wrights 5800 Shingle Cr. Pkwy. tiLC Sanitarian ITINERANT FOOD ESTABLISHMENT LICENSE Garden City School 3501 65th Ave. N. Sanitarian, MECHANICAL SYSTEMS LICENSE Central Heating & Air Cond. 1971 Seneca Rd. Commercial Air Conditioning 2200 Niagara Lane Conservenergy Systems, ,Inc. 6505 Taft Street Dependable Heating & Air Cond. 2615 Coon Rapids Blvd O'Keefe Mechanical 7188 Shady Oak Rd. Riccar Heating 3095 162nd Ln. N"W 1 St. Marie Sheet Metal 7940 Spring Lk. Pk Blvd. Buildin - fficial �. IGN HANGERS LICENSE ordquist Sign Company, Inc. 312 W. Lake Street Signcrafters Outdoor Display, Inc. 7775 Main St. NE "L Tuildilij6official SWIMMING POOL LICENSE Columbus Village Apts. 507 70th Ave. N. �� p Grecian Health Spa 2820 County Rd. 10 Sanitarian GENERAL APPROVAL: ra d i y Clerk -