HomeMy WebLinkAbout1984 04-09 CCP Regular Session -CITY COUNCIL AGENDA`
CITY OF BROOKLYN CENTER
APRIL 9, 1984
7:00 p.m.
1. Call to Order
2. Roll Call
3. Invocation`
4. Open Forum
5. Approval of Consent Agenda
-All items listed with an asterisk are considered to be routine by the City
Council and will be enacted by one motion. There will be no separate discussion
of these items unless a Council member so requests, in which event the item will
be removed from the consent agenda and considered in its normal sequence on the
agenda.
*6. Approval of Minutes March 26, 1984
r r r
7. Presentation of Award to City Council m Minnesota Water Ski Association from
*8. Final Plat:
a. Madsen Floral Addition (Subdivision of the Madsen Floral Property at
Aldrich Avenue between 55th & 56th Avenues fo r the development of 28
townhouses)
*9. Subdivision Bond Release:
a. Release of Subdivision Bond (Financial Guarantee) for Dale and Davies 2nd
Addition
10. Resolutions:
a. Approving Plan for Construction of the Intersection of Halifax Avenue and
71st Avenue North (Project 1984 -03)
b. Accepting Bid and Approving Contract for Lift Station Improvement Project
No. 1983 -09, Section A, Rejecting Bids for Lift Station Improvement Project
No. 1983-09, Sections B and C, and Authorizing Advertisement for New Bids
for Lift Station Improvement Project No. 1983 -09, Phase II (Contract 1984-
D
* c. Accepting Work Performed Under Contract 1983 -B (Municipal Garage
Improvement Project No. 1982 -28, Phase II)
-Work completed under this phase of Project No. 1982 -28 includes (1)
Construction of the unheated storage building; (2) Remodeling of the
Municipal Garage, and (3) Construction of perimeter fencing:
*d. Amending Fee Schedules for the Administration of Noxious Weed Destruction
Accounts and Diseased Shade Tree Removal Accounts
-This resolution provides for the adjustment of administrative fees for the
referenced accounts to reflect current costs.
CITY COUNCIL AGENDA -2- April 9, 1984
e. Establishing Central Park Plaza Improvement Project No.. 1984 -10 and
Approving Agreement with Brauer & Associates, Ltd. for Landscape
Architectural Design of Central Park Plaza Improvements
*f. Establishing Municipal State Aid Street
Lyndale Avenue between 53rd and 57th Avenues North has been turned back to
the City by MN /DOT effective April 1, 1984. It is recommended that this
street be designated as a Municipal State Aid Street, thereby making it
eligible for the use of Turnback Funds and M.S.A. Funds.
11. An Ordinance Amending Chapter 35 of the City Ordinances Classifying Certain Land
as being within the R3 Zoning District
-This ordinance was approved for a first reading on February 27, 1984 and
published on March 8, 1984. Consideration of the ordinance was deferred to the
April 9, 1984 City Council' meeting due to the fact that the final plat had not yet
been filed. It is recommended the ordinance be deferred and the public hearing
continued to the April 23, 1984 City Council meeting.
12. Discussion Items:
a. Formation of a Community Action Agency for Suburban Hennepin County
*13. Licenses
14. Adjournment
�� 1
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
REGULAR SESSION
MARCH 26, 1984
CITY HALL
CALL TO ORDER
The Brooklyn Center City Council met in regular session and was called to order by
Mayor Dean Nyquist at 7:00 p.m.
ROLL CALL
Mayor Dean Nyquist, Councilmembers Gene Lhotka, Celia Scott, Bill Hawes, and Rich
Theis. Also present were City Manager Gerald Splinter, Director of Public Works Sy
Knapp, Director of Finance Paul Holmlund, Director of Planning & Inspection Ron
Warren, City, Attorney Richard Schieffer, City Engineer Jim Grube, and
Administrative Assistant Tom Bublitz.
INVOCATION
The invocation was offered by Father Shea of St. Alphonsus Catholic Church.
OPEN FORUM
Mayor Nyquist noted he had not received any requests to use the Open Forum session
this evening. He inquired if there was anyone present who wished to address the
Council. There being none, he continued with the regular agenda items.
CONSENT AGENDA
Mayor Nyquist inquired if any Council members requested any items removed from the
Consent Agenda. Councilmember Hawes requested item 8c be removed from the agenda,
and Councilmember- Lhotka requested item 8d be removed from the Consent Agenda.
APPROVAL OF MINUTES - MARCH 12, 1984
There was a motion by Councilmember Scott and seconded by Councilmember Hawes to
approve the minutes of the City Council meeting of March 12, 1984 as submitted.
Voting in favor: Mayor Nyquist, Councilmembers Lhotka, Scott, Hawes, and Theis.
Voting against: none. The motion passed unanimously.
RESOLUTIONS
RESOLUTION NO. 84 -36
Member Celia Scott introduced the following resolution and moved its adoption:
RESOLUTION APPROVING AGREEMENT NO. 62065 WITH THE MINNESOTA DEPARTMENT OF
TRANSPORTATION AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE SAID AGREEMENT
The motion for the adoption of the foregoing resolution was duly seconded by member
Bill Hawes, and upon vote being taken thereon, the following voted in favor thereof:
Dean Nyquist, Gene Lhotka, Celia Scott, Bill Hawes, and Rich Theis; and the
following voted against the same: none, whereupon said resolution was declared
duly passed and adopted.
RESOLUTION NO 84 -37
Member Celia Scott introduced the following resolution and moved its adoption:
3- 26 -84` -1-
RESOLUTION APPROVING PRIVATE SALE OF ONE PARCEL OF LAND ON CLASSIFICATION LIST 11 664
NC"
The motion for the adoption of the foregoing resolution was duly seconded by member
Bill Hawes, and upon vote being taken thereon, the following voted in favor thereof:
Dean Nyquist, Gene Lhotka, Celia Scott, Bill Hawes, and Rich Theis; and the
following voted against the same: none, whereupon said resolution was declared
duly passed and adopted.
LICENSES
There was a motion by Councilmember Scott and seconded by Councilmember Hawes to
approve the following list of licenses:
FOOD ESTABLISHMENT LICENSE
Beacon Bowl 6525 Lyndale Ave. N.
Bridgeman's 6201 Brooklyn Blvd.
Brookdale Cinema 5801 John Martin Drive
Brooklyn Center American Legion #630 4307 70th Ave. N.
Brooks Superette 6804 Humboldt Ave. N.
Canteen Corporation of MN 6300 Penn Ave. N.
Medtronies 6700 Shingle Cr. Pkwy,
Medtronies 6860 Shingle Cr. Pkwy.
Davanni's 5937 Summit Ave. N.
Denne's Market 6912 Brooklyn Blvd.
Earle Brown Bowl 6440 James Circle
Lynbrook Bowl, Inc. 6357 N. Lilac Dr.
McDonald's 5525 Xerxes Ave. N.
Maranatha Conservative Baptist Home 5401 69th Ave. N.
Marc's Big Boy 5440 Brooklyn Blvd.
Munch Box Snack Service 6840 Shingle Cr. Pkwy.
Nature Food Center Brookdale Shopping Ctr.
Northport Elementary School 5421 Brooklyn Blvd
One Potato 2 Brookdale Shopping Ctr.
Orange Julius Brookdale Shopping Ctr.
Rocky Rococo Brookdale Shopping Ctr.
St. Alphonsus Church 7025 Halifax Ave. N.
Super America 6545 W. River Road
Super America 1901 57th Ave. N.
Thrifty Scot Motel 6445 James Circle
Wes' Standard 6044 Brooklyn Blvd.
Willow Lane School 7020 Perry Ave. N.
GARBAGE AND REFUSE VEHICLE LICENSE
Waste Management 10050 Naples St. NE
MECHANICAL SYSTEMS LICENSE
A -abc Appliance & Heating, Inc. 611 W. Lake St.
Air Comfort, Inc. 3944 Louisiana Circle
All Season Comfort, Inc. 55 Mound Ave.
Allan Heating & Air Cond. 6020 Culligan Way
Berghorst Plumbing & Heating 10732 Hanson Blvd.
Blaine Heating, Air Cond. & Elec. 13562 Central Ave. NE
3 -26 -84 -2-
C.O. Carlson Air Cond. 709 Bradford Ave. N.
Centraire, Inc. 13025 Pioneer Trail
Consolidated Plumbing & Htg. 1530 E. Cliff Road
Frank's Heating & Air Cond. 3107 California St._ NE
Gas Supply, Inc. 2238- Edgewood Ave. S.
Golden Valley Heating & Air Cond. 5182 W. Broadway
Hutton & Rowe, Inc. 2126 2nd Ave.
Maple Grove Heating & Air Cond. 240 Central Ave.
Marsh Heating & Air Cond. 6248 Lakeland Ave. N.
Midwest Heating & Air Cond. 9809 Valley Forge Ln.
Modern Heating & Air Cond. 2318 1st St. NE
Noel's Heating & Air Cond. 6900 75th Ave. N.
Northeast Sheet Metal, Inc. 4347 Central Ave. NE
Northwest Service Station Equip. 2520 Nicollet Ave.
Pierce Refrigeration 1920 2nd Ave. S.
Pump & Meter Service 1800 2nd St. S.
Quality Air 7907 5th St NE
SBS Mechanical, Inc. 7160 Madison Ave. W.
Sheridan Sheet Metal Co. 4108 Quebec Ave. N.
Standard.Heating & Air Cond. 410 W. Lake St.
Suburban Heating & Air Cond. 2050 Whitebear Ave.
Superior Contractors, Inc. 6121 42nd Ave. N.
Thompson Air Cond. 5115 Hanson Ct.
Fred Vogt & Co 3260 Gorhham Ave.
Ray Welter Heating Co. 4637 Chicago Ave.
Yale, Inc. 9649 Girard Ave. S.
MOTOR VEHICLE DEALERSHIP LICENSE
Brookdale Chrysler Plymouth 6121 Brooklyn Blvd.
Brookdale Ford 2500 Cty. Rd. 10
Brookdale Pontiac 6801 Brooklyn Blvd.
Iten Chevrolet 6701 Brooklyn Blvd.
North Star Dodge 6740 Brooklyn Blvd.
NONPERISHABLE VENDING MACHINE LICENSE
Royal Crown Beverage Co. P.O. Box 43466
American Bakeries 4215 69th Ave. N.
RENTAL DWELLING LICENSE
Initial:
James Sautter 5933 Aldrich Ave. N.
H. Oien & E. Sullivan 5801 Brooklyn Blvd.
Paul & Barbara Allison 5850 Knox Ave. N.
Leroy T. Futscher 6712 Dupont Ave. N.
W. Wetzel & L. Grones 4701 - 03 68th Ave. N.
Renewal:
Redeveo Marvin Garden Townhomes
Clarence Isaacson 6801 Aldrich Ave. N.
3 -26 -84 -3-
r
Duane & Jessie Erickson 7019 Dallas Road
Roger B. Reger 5001 Ewing Ave. N.
Joon K. Kim 4811 Lakeview Ave. N.
David Zemke 6813 Noble Ave. N.
Reuben & Diane Ristrom, Jr. 6819, 21 Noble Ave.
Robert Berglund 6833, 35 Noble Ave.
Curtis Erickson 4809, 11 Twin Lake Ave.
Gary & Carol Meinke 3601 47th Ave. N.
Jack Lescault 3507 62nd Ave. N.
Roger L. Lundquist 3910 65th Ave. N.
Lee Marwede 4700, 02 68th Ave. N.
Kathleen Griesser 1708 69th Ave. N.
SWIMMING POOL LICENSE
Beach Condominiums 4201 Lakeside Ave. N.
Brookdale Ten Apts. Hwy 100 & 53rd Ave.
Earle Brown Farm Apts. 1701 -07 69th Ave. N.
Evergreen Park Apts. 7200 Camden Ave. N.
Four Court Apts. 2836 Northway Dr.
Garden City Court 3407 65th Ave.
Hi Crest Apt. 1300 67th Ave. N.
Holiday Inn 1501 Freeway Blvd.
Moorwood Homeowners Assoc. 5809 Lake Curve Ln.
Northbrook Apts. 1302 69th Ave. N.
Northlyn Apts. 6511 Humboldt Ave. N*.
Twin Lake North Apts. 4536 58th Ave. N.
Voting in favor: Mayor Nyquist, Councilmembers Lhotka, Scott, Hawes, and Theis.
Voting against: none. The motion passed unanimously.
MAYORAL APPOINTMENTS TO ADVISORY COMMISSIONS
Mayor Nyquist offered the names of Paul Andrew Griffin and Peter L. Griffin as
appointments to the City Human Rights Commission and Conservation Commission
respectively.
There was a motion by Councilmember Lhotka and seconded Councilmember Scott to
confirm the appointment of Paul Andrew Griffin, 5544 Camden Avenue North, Brooklyn
Center, to the Brooklyn Center Human Rights Commission for a three year term
expiring on December 31, 1986. Voting in favor: Mayor Nyquist, Councilmembers
Lhotka, Scott, Hawes, and Theis. Voting against: none. The motion passed
unanimously.
There was a motion by Councilmember Scott and seconded by Councilmember Hawes to
confirm the appointment of Peter L. Griffin, 5544 Camden Avenue North, Brooklyn
Center, to the Brooklyn Center Conservation Commission for a three year term
expiring on December 31, 1986. Voting in favor: Mayor Nyquist, Councilmember
Lhotka, Scott, Hawes, and Theis. Voting against: none. The motion passed
unanimously.
RESOLUTIONS (CONTINUED)
RESOLUTION NO. 84 -3$
Member Celia Scott introduced the following resolution and moved its adoption:
3 -26 -84 -4-
t
RESOLUTION APPROVING AGREEMENT WITH ORR- SCHELEN- MAYERON & ASSOCIATES, INC FOR
ARCHITECTURAL /ENGINEERING SERVICES IN THE DESIGN OF EVERGREEN PARK AND WELL HOUSE
NO. 4 IMPROVEMENTS
The motion for the adoption of the foregoing resolution was duly seconded by member
Bill Hawes, and upon vote being taken thereon, the following voted in favor thereof
Dean Nyquist, Gene Lhotka, Celia Scott, Bill Hawes, and Rich Theis; and the
following voted against the same: none, whereupon said resolution was declared
duly passed and adopted.
The City Manager introduced a Resolution Approving the Participation of the City of
Brooklyn Center in a Joint and Cooperative Agreement for the Establishment of a
Shingle Creek Watershed Management Commission to Plan, Control, and Provide for the
Development of Shingle Creek and Authorizing Execution of the Agreement by the
Proper City Officers.
Councilmember Hawes questioned the need for a different taxing jurisdiction taxing
citizens $45,000 in conjunction with the watershed district planning. The City
Manager explained that the watershed was mandated by state law, and that cities have
the option to choose to form their own district or have the county appoint one for
them. The Director of Public Works explained the $45,000 would be used to hire a
that the
consultant either with a private or public agency. He explained .further
p P � Y
law is intended to approve the water quality in the metropolitan area.
Councilmember Hawes acknowledged that the expenditure was not a result of the City
staff's recommendations but that he objected to the expenditure and the likelihood
of future increases, especially with regard to the .number of staff available from
municipalities in the watershed areas. The Director of Public Works pointed out
that the major benefit realized by the City of Brooklyn Center is that the City will
have a voice in what occurs upstream as the areas develop.
Councilmember Theis inquired as to the likelihood of additional expenditures for
the watershed district. The Director of Public Works explained that the Watershed
Commission will likely undertake a two to three year planning effort and the
expenditures will be sustained for the next few years. He added he estimates that
the expenditures may reduce after the planning period, however, if improvement
projects are undertaken the expenditures may increase, especially if the federal
government begins strict enforcement of water quality standards. Councilmember
Hawes inquired what the watershed district would be planning. The Director of
Public Works explained that the plan would be for the development of a trunk storm
drainage system and retention basins. He noted the history of watershed districts
formed by the county is that the costs would be distributed on an assessed valuation
basis and r than b the p lan before the
that Brooklyn Center would be assessed more t y p
Council this evening.
g
RESOLUTION NO. 84 -39
Member Rich Theis introduced the following resolution and moved its adoption:
RESOLUTION APPROVING THE PARTICIPATION OF THE CITY OF BROOKLYN CENTER IN A JOINT AND
COOPERATIVE AGREEMENT FOR THE ESTABLISHMENT OF A WEST MISSISSIPPI WATERSHED
MANAGEMENT COMMISSION TO PLAN, CONTROL, AND PROVIDE FOR THE DEVELOPMENT OF WEST
UPPER MISSISSIPPI AND AUTHORIZING EXECUTION OF THE AGREEMENT BY THE PROPER CITY
OFFICERS
3 =26 -84 -5-
The motion for the adoption of the foregoing resolution was duly seconded by member
Gene Lhotka, and upon vote being taken thereon, the following voted in favor
thereof: Dean Nyquist, Gene Lhotka, Celia Scott, Bill Hawes, and Rich Theis; and
the following voted against the same: none, whereupon said resolution was declared
duly passed and adopted.
RESOLUTION NO. 84 -40
Member Gene Lhotka introduced the following resolution and moved its adoption
RESOLUTION APPROVING THE PARTICIPATION OF THE CITY OF BROOKLYN CENTER IN A JOINT AND
COOPERATIVE AGREEMENT FOR THE ESTABLISHMENT OF A SHINGLE CREEK WATERSHED MANAGEMENT
COMMISSION TO PLAN, CONTROL, AND PROVIDE FOR THE DEVELOPMENT OF SHINGLE CREEK AND
AUTHORIZING EXECUTION OF THE AGREEMENT BY THE PROPER CITY OFFICERS
The motion for the adoption of the foregoing resolution was duly seconded by member
Celia Scott and upon vote being taken thereon the following voted in favor
� Po g � g
thereof: Dean Nyquist, Gene Lhotka, Celia Scott, Bill Hawes, and Rich Theis;, and
the following voted against the same: none, whereupon said resolution was declared
duly passed and adopted.
PLANNING COMMISSION APPLICATION NO. 84004 SUBMITTED BY OLIVER STOUTLAND FOR A
SPECIAL USE PERMIT APPROVAL TO CONDUCT A DRAFTING BUSINESS IN THE BASEMENT OF THE
HOME AT 3118 LAWRENCE ROAD �.
PLANNING COMMISSION APPLIC NO. 84005 SUBMITTED BY OLIVER STOUTLAND FOR A
VARIANCE FROM SECTION 35 -4 OF THE ZONING ORDINANCE TO ALLOW UP TO THREE
NONRESIDENT EMPLOYEES IN THE HOME OCCUPATION BEING SOUGHT UNDER APPLICATION NO.
84005
The Director of Planning & Inspection presented and reviewed for Council members
pages one through three of the March 1, 1984 Planning Commission meeting minutes and
also the Planning Commission information sheets prepared for Application Nos. 84004
and 84005. He explained the Planning Commission recommended approval of
Application No. 84004, subject to six conditions which he reviewed for Council
members. He noted that upon inspection of the premises on March 7, 1984 the
building inspector recommended additional improvements, including providing walls
around the basement bathroom for privacy, a ten lb. fire extinguisher, and a
combustion air duct directly connected to the furnace.
With regard to Application No. 84005, the Director of Planning & Inspection reviewed
a letter submitted by the applicant regarding the variance request. He explained
the letter stated that the reason for the variance is that Mr. StoutlandIs drafting
company cannot compete in a shrinking market if it has to pay for professional office
space in a commercial zoning district. The Director of Planning & Inspection
explained the staff recommendation to the Planning Commission was that the request
for variance did not address the Standards for a Variance since the alleged hardship
was not related to the physical characteristics of the site. Following a public
hearing held by the Planning Commission on March 1, 1984, the Planning Director
pointed out the commission recommended denial of Application No. 84005 on the
grounds that it did not meet the Standards for a Variance. The Planning Director
also pointed out that the staff received a note from Mr. Robert Bruce May, 3113
Lawrence Road, objecting to the variance being granted for more than one nonresident
employee.
3 -26 -84 -6-
Mayor Nyquist opened the meeting for the purpose of a public hearing on
Application Nos. 84004 and 84005. He inquired if there was anyone present
who wished to speak at the public hearing. No one appeared to speak and he
entertained a motion to close the public hearing.
There was a motion by Councilmember Hawes and seconded by Councilmember
Scott to close the public hearing on Application Nos. 84004 and 84005
Voting in favor: Mayor Nyquist, Councilmembers Lhotka, Scott, Hawes, and
Theis. Voting against: none. The motion passed unanimously.
There was a motion by Councilmember Hawes and seconded by Councilmember
Scott 'to approve Application No. 84004, subject to the following
conditions:
1. The special use permit is issued to the applicant as operator and is
nontransferable.
2. The special use permit is subject to all applicable codes,
ordinances and regulations and any violations thereof shall be
grounds for revocation.
3. All parking associated with the home occupation shall be off -
street on improved space provided by the applicant.
4. Special use permit approval acknowledges no more than one
nonresident employee on the premises at any given time.
5. A 10 lb. fire extinguisher shall be installed in the basement work
area prior to the issuance of the special use permit.
6. The applicant shall provide walls around the basement bathroom for
privacy.
7. The applicant shall provide a combustion air duct directly to the
furnace.
Voting in favor: Mayor Nyquist, Councilmembers Lhotka, Scott, Hawes, and Theis.
Voting against: none. The motion passed unanimously.
There was a motion by Councilmember Theis and seconded by Councilmember Lhotka to
deny Application No. 84005 on the grounds that the Standards for a Variance and for a
special use permit are not met in this case Voting in favor: Mayor Nyquist,
Councilmembers Lhotka, Scott, Hawes, and Theis. Voting against: none. The
motion passed unanimously.
PLANNING COFIMISSION APPLICATION NO. 84006 SUBMITTED BY BROOKPARK DENTAL CLINIC FOR
AN APPEAL FROM A RULING BY PLANNING STAFF NOT TO ACCEPT A SITE AND BUILDING PLAN
PROPOSED INVOLVING ACCESS TO A COMMERCIAL ESTABLISHMENT THROUGH RESIDENTIAL
PROPERTY
The Director of Planning & Inspection noted that the applicant has requested that
consideration of Application No. 84006 be deferred until such time as the applicant
requests that it be placed on the agenda.
3 -26 -84 -7-
There was a motion by Councilmember Scott and seconded by Councilmember Hawes to
table, at the request of applicant, consideration of- Application No. 84006 until
such time as the applicant requests it be placed on the agenda. Voting in favor:
Mayor Nyquist, Councilmembers Lhotka, Scott, Hawes, and Theis. Voting against:
none. The motion passed unanimously.
DISCUSSION ITEMS
TEt'14IS COURTS IN CENTRAL PARK
The City Manager pointed a correction in M &C No. 84 -04 noting that the dollar amounts
of $30,000 and $50,000 should be changed to $33,000 and $55,000, respectively. He
continued to review the information 0 oration in M &C No. 84 -04
There was a motion by Councilmember Lhotka and seconded by Councilmember Theis to
authorize the r
e aration of plans A p p sand specifications for the four tennis courts in
Central Park. Voting in favor: Mayor Nyquist, Councilmembers Lhotka Scott
Y Yq � , ,
Hawes, and Theis. Voting against: none. The motion passed unanimously.
CITY ATTORNEY'S OPINION REGARDING SPEED LIMITS ON 69TH AVENUE NORTH
The City Attorney reviewed his memorandum to the City Council responding to the
Traffic Safety Advisory Committee concerning the 69th Avenue speed zones. He
explained the establishment of a 30 mile per hour speed limit is permitted if the
area is in an Urban District. He explained that all but 2,300 ft. of the roadway
could qualify as an Urban District.
Councilmember Lhotka inquired whether the Minnesota Department of Transportation
suggested any solutions to the problem. Mayor Nyquist recognized Mr. Phil Cohen
who responded to the question by stating that MN /DOT recommended a compromise of 35
miles per hour across the City. - He explained MN /DOT's response was based on state
statute and that the City attorney's review seems to confirm MN /DOT's assessment of
the state statute. He explained that an alternative would appear to be a
legislative solution in order to obtain more authority for City Councils' to set
speed limits. The City Manager explained that the City of Eagan is pursuing this
approach now, and that Brooklyn Center has tried it singularly in the past and has
been unsuccessful. Mr. Cohen suggested that perhaps the City could address the
issue by getting the State League to support it.
There was a motion by Councilmember Scott and seconded by Councilmember Theis to
authorize the staff and the Traffic Safety Advisory Committee to explore' possible
alternatives for a legislative solution to the speed limit problem and to return to
the City Council with a report.
Councilmember Lhotka stated that if the other alternatives fail, he recommended
that the City declare the area and Urban District and challenge the state statute.
PUBLIC HEARING FOR STREET I1 PROJECT NO. 1984 -03 (STREET WIDENING AND CURB
AND GUTTER INSTALLATION ALONG HALIFAX AND 70TH AVENUES FOR THE PURPOSE OF PARKING
LANE CONSTRUCTION ADJACENT TO ST. ALPHONSUS CATHOLIC CHURCH)
e.Director o Public {r�orks re iv ewed scree improvement p ct No. 1984 -03 and
noted that the project includes widening the roadway to a 20' center to the gutter
line and also relocating the existing sidewalk. He explained the staff sent
letters to owners on the opposite side of the street from St. Alphonsus, and only
one homeowner replied positively to the installation of curb and gutter on their
side of the street.
3 -26 -84 -8-
He then reviewed the cost estimates of the project and the proposed assessments. He
reviewed the discussion regarding the reconstruction of 71st & Halifax Avenue North
intersection and proposed reconstruction plans for that intersection. He
explained that in order to obtain input on the intersection alternative a`public
meeting was held at St. Alphonsus Church for residents in the immediate area. He
stated that nine people attended the meeting which was held on Friday, March 23.
The Director of Public Works explained the reason for the proposed change in the
intersection is to improve the safety of the intersection. He reviewed the history
of accidents at the intersection, and noted that it is not possible to obtain
complete records of all accidents since property damage accidents are not recorded.
He pointed out that at the meeting a strong objection was made to plan No. 1 and any
alternative which would relocate the existing driveway, from St. Alphonsus on to
71st. He also pointed out that the neighborhood residents emphasized the rush hour
traffic in their area from traffic avoiding I -94, and Brooklyn Boulevard. He
explained this traffic is attempting to get to Brooklyn Park and that he did not want
to encourage more traffic of this nature. He explained the residents also cited
instances of speeding traffic late at night. He then explained the residents in the
area proposed a street opening west of St. Alphonsus to take pressure off their area.
He stated that the residents at the March 23 meeting expressed some interest in
alternative plan No. 4.
The Director of Public Works reviewed the proposed alternatives for the 71st Avenue
and Halifax Avenue intersection. After reviewing the alternatives, he stated the
staff would like to explore the various alternatives further to determine whether a
workable solution could be obtained. The Council continued its discussion of the
alternatives for intersection reconstruction proposed by the staff.
RECESS
The Brooklyn Center City Council recessed at 8 :40 p.m. and reconvened at 8:55 p.m.
PUBLIC HEARING ON STREET IMPROVEMENT PROJECT NO. 1984 -03
Mayor Nyquist opened the meeting for the purpose of a public hearing on street
improvement project No. 1984 -03. He recognized Mrs. Betty Jestus, 4100 71st Avenue
North. Mrs. Jestus explained that she is concerned about the heavy traffic of
buses, delivery trucks, and cars off 69th which travel through her neighborhood to
avoid the traffic on I -94 and Brooklyn Boulevard. She added that she has placed
rocks on her property to deter traffic from crossing it_. She noted that cars coming
around 71st Avenue have eroded her property, and that she would object to any
driveway coming out of St. Alphonsus which would be aligned with her driveway. She
added that she does not see any real benefit to the project as proposed, and that she
would recommend the area be left alone.
Mayor Nyquist recognized Mr. Gerald Stange, 4106 71st Avenue North. Mr. Stange
noted that the traffic avoiding Brooklyn Boulevard by traveling on 69th is traveling
through Halifax and 71st. He added that he does not think the project should be
approved.'
Mayor Nyquist recognized Mr. George Eidenschink, 1 4008 71st Avenue North. Mr.
Eidenschink stated that he was concerned with the after hours traffic in his
neighborhood, and suggested that the Council leave the area as it is.
Mayor Nyquist recognized Mrs. Rose Merrill, 7113 Halifax Avenue North. Mrs.
Merrill stated that she supprts the widening of Halifax near the church area, and
3 -26 -84 -9
also pointed that it is difficult to determine the right -of -way at the
intersections, and added that she believes stop signs should be placed at the
intersection. She added that she does not think any of the four solutions proposed
by the City staff would really work.
Mayor Nyquist recognized Father James Shea who stated that the main concern of any
change to the intersection is safety for the church members and the neighborhood.
He added that he agrees with Mr. Knapp in suggesting that the staff be allowed to try
and develop a safer intersection. He stated he does not think closing the entrance
to the eastern parking lot would be feasible and would create traffic problems. He
stated his opposition to closing this entrance. Father Shea then addressed the
grading, base, and bituminous surface cost allocation. He stated that, in view of
the cost borne by St. Alphonsus for widening the street, and the fact that the City is
benefiting from the sewer installation on Halifax, the City and church should share
in the $35,510 cost for the grading, base, and bituminous work.
Mayor Nyquist then inquired if there was anyone else who wished to speak at the
public hearing. No one else appeared to speak and he entertained a motion to close
the public hearing.
There was a motion by Councilmember Hawes and seconded by Councilmember Lhotka to
close the public hearing on street improvement project No. 1984 -03. Voting in
favor: Mayor Nyquist, Councilmembers Lhotka, Scott, Hawes, and Theis. Voting
against: none. The motion passed unanimously.
At the request of Councilmember Theis, the Director of Public Works addressed the
City's assessment policy with regard to Father Shea's request. The Director of
Public Works explained that the assessment policy of the City is clear and that curb
and gutter, street and driveway construction must be paid completely by the
benefiting property owner. He pointed out the City would pay for the storm sewer_
and also the sidewalk relocation.
RESOLUTION NO. 84 -41
Member Celia Scott introduced the following resolution and moved its adoption:
RESOLUTION ORDERING IMPROVEMENT PROJECT NO. 1984 -03 AND PREPARATION OF PLANS AND
SPECIFICATIONS FOR IMPROVEMENT PROJECT NO. 1984.03
The motion for the adoption of the foregoing resolution was duly seconded by member
Gene Lhotka, and upon vote being taken thereon, the following voted in favor
thereof: Dean Nyquist, Gene Lhotka, Celia Scott, Bill Hawes, and Rich Theis; and
the following voted against the same: none, whereupon said resolution was declared
duly passed and adopted. Rich Theis abstained.
There was a motion by Councilmember Lhotka and seconded by Councilmember Theis to
authorize the staff to continue its study of the intersection reconstruction at 71st
and Halifax Avenue North and to report their findings to the Council. Voting in
favor: Mayor Nyquist, Councilmembers Lhotka, Scott, Hawes, and Theis. _Voting
against: none. The motion passed unanimously.
PUBLIC HEARING 014 STREET IMPROVEMENT PROJECT NO. 1984 -04 (SHINGLE CREEK PARKWAY
TURNLANE RECONSTRUCTION
PUBLIC HEARING ON LIFT STATION IMPROVEMENT PROJECT NO. 1984 -05 (LIFT STATION
IMPROVEMENT TO SERVE RAMADA HOTEL AND ADJACENT SITE
3 -26 -84 -10-
The Director of Public Works reviewed the turnlane proposals for access into the
proposed Ramada site and also reviewed the lift station improvement in conjunction
with the Ramada site. He then proceeded to review the project costs, assessment
rates, and assessment periods for the project.
Mayor Nyquist opened the meeting for the purpose of a public hearing on street
improvement project No. 1984 -04 and lift station improvement project No. 1984 =05.
He inquired if there was anyone present who wished to speak at the public hearing.
No one appeared, to speak and he entertained a motion to close the public hearing.
There was a motion by Councilmember Lhotka and seconded by Councilmember Hawes to
close the public hearing on street improvement project rho. 1984 -04 and lift station
improvement project No. 1984 -05. Voting in favor: Mayor Nyquist, Councilmembers
Lhotka, Scott, Hawes, and Theis. Voting against: none. The motion passed
unanimously.
RESOLUTION NO. 84 -42
Member Gene Lhotka introduced the following resolution and moved its adoption:
RESOLUTION ORDERING IMPROVEMENT PROJECT NO. 1984 -04 AND PREPARATION OF PLANS AND
SPECIFICATIONS FOR IMPROVEMENT PROJECT NO. 1984 -04
The motion for the adoption of the foregoing resolution was duly seconded by member
Bill Hawes, and upon vote being taken thereon, the following voted in favor thereof:
Dean Nyquist, Gene Lhotka, Celia Scott, Bill Hawes, and Rich Theis; and the
following voted against the same: none, whereupon said resolution was declared
duly passed and adopted
RESOLUTION NO. 84 -43
Member Rich Theis introduced the following resolution and moved its adoption:
RESOLUTIO14 APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS,
STREET IMPROVEMENT PROJECTS NO. 1984 -03 AND 1984 -04 (CONTRACT 1984 -C)
The motion for the adoption of the foregoing resolution was duly seconded by member
Gene Lhotka, and upon vote being taken thereon, the following voted in favor
thereof: Dean Nyquist, Gene Lhotka, Celia Scott, Bill Hawes, and Rich Theis; and
the following voted against the same: none, whereupon said resolution was declared
duly passed and adopted.
RESOLUTION NO. 84 -44
Member Gene Lhotka introduced the following resolution and moved its adoption:
RESOLUTION ORDERING IMPROVEMENT PROJECT NO. 1984 -05 AND PREPARATION OF PLANS AND
SPECIFICATIONS FOR IMPROVEMENT PROJECT NO. 1984 -05
The motion for the adoption of the foregoing resolution was duly seconded by member
Rich Theis, and upon vote being taken thereon, the following voted in favor thereof:
Dean Nyquist, Gene Lhotka, Celia Scott, Bill Hawes, and Rich Theis; and the
following voted against the same: none, whereupon said resolution was declared ;
duly passed and adopted.
ORDINANCES
AN ORDINANCE AMENDING THE BROOKLYN CENTER CITY CHARTER
3 -26 -84 -11-
Mayor Nyquist opened the meeting for the purpose of a public hearing on An Ordinance
Amending the Brooklyn Center City Charter. He inquired if there was anyone present
who wished to speak at the public hearing. No one appeared to speak and he
entertained a motion to close the public hearing.
There was a motion by Councilmember Scott and seconded by Councilmember Theis to
close the public hearing on An Ordinance Amending the Brooklyn Center City Charter.
Voting in favor: Mayor Nyquist, Councilmembers Lhotka, Scott, Hawes, and Theis.
I
Voting against: none. The motion passed unanimously.
ORDINANCE NO. 84 -
Member Celia Scott introduced the following ordinance and moved its adoption:
AN ORDINANCE AMENDING THE BROOKLYN CENTER CITY CHARTER
The motion for the adoption of the foregoing ordinance was duly seconded by member
Gene Lhotka, and upon vote being taken thereon, the following voted in favor
thereof: Dean Nyquist, Gene Lhotka, Celia Scott, Bill Hawes, and Rich Theis; and
the following voted against the same: none, whereupon said ordinance was declared
duly passed and adopted.
AN ORDINANCE AMENDING CHAPTER 35 OF THE CITY ORDINANCES CLASSIFYING CERTAIN LAND AS
BEING WITHIN THE R3 ZONING DISTRICT
The City Manager explained this ordinance was approved for a first reading on
February 27, 1984, published on March 8, 1984, and is scheduled for a public hearing
this evening. He explained it is recommended that consideration of the ordinance
be deferred until such time as the final plat is filed.
Mayor Nyquist opened the meeting for the purpose of a public hearing on An Ordinance
Amending Chapter 35 of the City Ordinances Classifying Certain Land as being within
the R3 Zoning District. He inquired if there was anyone present who wished to speak
at the public hearing. No one appeared to speak at the public hearing.
There was a motion by Councilmember Scott and seconded by Councilmember Theis to
continue the public hearing and table consideration of An Ordinance Amending
Chapter 35 of the City Ordinances Classifying Certain Land as being within the R3
Zoning District until such time as the final plat is filed and the ordinance is
placed on the agenda. Voting in favor: Mayor Nyquist, Councilmembers Lhotka,
Scott, Hawes, and Theis. Voting against: none. The motion passed unanimously.
AN ORDINANCE AMENDING SECTIONS 23 -1900 THROUGH 23 -1910 RELATING TO THE LICENSING
AND REGULATION OF GAMBLING DEVICES
There was a motion by Councilmember Scott and seconded by Councilmember Lhotka to
approve for first reading An Ordinance Amending Sections 23 -1900 through 23 -1910-
Relating to the Licensing and Regulation of Gambling Devices. Voting in ,favor:
Mayor Nyquist, Councilmembers Lhotka, Scott, Hawes, and Theis. Voting against:
none. The motion passed unanimously.
DISCUSSION ITEMS (CONTINUED)
LIABILITY INSURANCE FOR ENGINEERS
The City Manager reviewed the professional liability insurance proposal for
engineers and noted that the City's engineers are not covered for this ty of
g � Y g Yp
insurance under the City's existing policy. He also noted that if the Council
wishes to authorize the application for professional liability insurance for the
3 -26 -84 -12-
City's engineers, the City Engineer must become a member of the National Society of
Professional Engineers in order to qualify for the insurance.
There was a motion by Councilmember Lhotka and seconded by Councilmember Theis to
authorize the payment of annual dues to the National Society of Professional
Engineers for the City Engineer and to authorize the payment of the annual premium
for professional liability insurance for the Director of Public Works and the City
Engineer. Voting in favor: Mayor Nyquist, Councilmembers Lhotka, Scott, Hawes,
and Theis. Voting against: none. The motion passed unanimously.
MAYOR'S REPORT ON LEAGUE OF MINNESOTA CITIES STATE AID COMMITTEE
Mayor Nyquist noted the League of Minnesota Cities is in the process of hiring a
lobbyist to deal exclusively with the state aid formula and to develop a formula
which the League of Minnesota Cities can support through their task force. He added
that he has been encouraged by the progress of the task force, so far.
ADJOURNMENT
There was a motion by Councilmember Hawes and seconded by Councilmember Scott to
adjourn the meeting. Voting in favor: Mayor Nyquist, Councilmembers Lhotka,
Scott, Hawes, and Theis. Voting against: none. The motion passed unanimously.
The Brooklyn Center City Council adjourned at 10 :00 p.m.
Deputy City Clerk Mayor
3- 26-84 -13-
TO: Sy Knapp, Director of Public Works
FROM: Jim Grube, City Engineer
DATE: April 5 1984
RE: Final Plat - Madsen Floral Addition (Planning Commission Application
No. 84002)
(Subdivision of Madsen Floral property at Aldrich Avenue
between 55th & 56th Avenues for the development of 28
townhouses)
Mr. Les Reynolds, developer of the referenced property has petitioned for City
Council approval of the final plat of Madsen Floral Addition. Conditions placed
upon the plat by the City Council at its February 27, 1984 meeting include:
1. The final plat is subject to review and approval by the City Engineer.
2. The final plat is subject to the provisions of Chapter 15 of the City
Ordinances.
3. The owner of the townhouse portion of the plat shall enter into a
utility hookup agreement for water and sewer service to the townhouse
project prior to final plat approval.
4. The Association documents for the townhouse development shall be subject
to review and approval by the City Attorney prior to final plat approval.
5. The owner shall enter into a standard utility maintenance agreement
with the City as approved by the City Engineer prior to final plat
approval.
6. The plat shall be revised to indicate utility and drainage easements
as required by the City Engineer to provide necessary service to the
subdivision.
All conditions have been met by Mr. Reynolds; therefore, it is recommended the
final plat be approved by the City Council.
JNG: jn
I
MA, LM FL ORA
L;4 P .:7L.:4 A 533
5.1.24'00 W.
S4C.• _ A{ •N N f. • al•.!
t1 v 0 Y: J2 6400
rf-U - - _ _ .� _ '� ••O E A. S N. O'N'H'f
?200 77. UO - ice �c 0• s•n c. w r•7o'opY. 54.0027 0 - _._. 27.10 t7. C0
ciL of - 54.00 N ' yy 47 • - "' 71, 00 W i
27.00 _ :.
o o z7.
' o o � o
3 O I c ¢ ep o� vi p o on o oiM Q
�
2700 ?700 °.ci ids `•. Q -
2 S 0 ::OJ•w w. 7700 77.00 4 I I { b a 700_ w. 2700 2._•'a . �.
p N d 'E. 1 . ' 21 N. 5; 3 �..0..•y . 0'ir
Y ° o Z oi o2 3 p ° o o o1 4` N
CA
oo 2 ,. „ 2 „'+ ,� Ry h •.alp. v:
2700 2200 _. -_ fl. a '•' ,. 7t ^O SX JI _ ?700 27;0
77.00 ! v
4 OJ NrY7ve -d; - _" T70p. , � ,,/ 0 - . _ _aKrk7 p•E,
N O • 00 J, 7owr 71.71 • 54 00 , 54.00 SOu7H
♦ .�,i av ^w j :vt 7• JTlr •.}-, - _ 27.+0. 27.00 j.J'st•rT F..' t . p••OO E.
o�- r;•�' S.! 24 c e , t •� �
3 � Kr•7T ?O'E. _.. �_ ._ _.. �. _ __ � �� N •M 'S0•E , � r ti
as.' Me t %'iol P. Grlaenf�.�7ayron
.n< 1 ".0 : feetert r:adr.yr .y .
1 K2•Jr I ^'t•ttyr.e. ..qt'
31.M ---- .�7�t:•.+rt.__ Sa.JC �,
w '� • �.� y. 0 77.00 QY,.72. ` 27.00 27.00 •' c.
-
i.•�
a ' lw re - ';he a rc L e lice mJ' . k '.n �•
7To. ?d 02.00 a o 7J) J!
•.aj/ nnr e' � W ar 1-7750•E.
a r ?700
1 h .T )1fP�a! v NJ•Y7'rTE_ �;1
,.� � v � 3 � U �W 5 o e •' r,
p 40 "p
ti
00 27 r
27 2700
ar•
r•� 34.00 Nr,• 72'12•w: S! of ?7 O ^
17293. <_. - 52.77vd`E. £t•T2't ?'µ - all
293:00 a r75.rd
l� ion fo Al inneo o p is .599.18
c� kisf line a /he Cos/ /50 f ?r1 a ^ l o/S 41 and 46 r Oarre%ns a ?dd� /
i w i
P� • 1
A
t
0 Oenoles iron monument
nr: >r�n ol.n are assumed t1OLIQ9gN
V
_ � � h '' : NGI NEE�fi1JC
9�
TO Sy Knapp, Director of Publi Works
FROM: Jim Grube, City Engineer
• DATE: April 5, 1984
RE: Release of Subdivision Bond - Dale and Davies 2nd Addition
(Located along Lakebreeze Avenue between Azelia'Avenue and T.H. 100)
The City currently holds a performance deposit, in the amount of $65,000.00;
for the development of Dale and Davies 2nd Addition, now known as Tennis Acres
II With the vacation of Grimes Avenue and with the completion of the platting
of Tennis Acres II for the development of the Normandale Tennis Club facility,
property ownership has been transferred from Bill Dale (party who submitted
the $65,000.00 guarantee in 1977) to Normandale Tennis Club, and the original
development plans have been voided. Accordingly, it is recommended that the
City Council release its interest in the performance guarantee submitted by
Mr. Dale for the development of Dale and Davies 2nd Addition. It i also noted
that the new owner (Normandale Tennis Clubs) is required to submit a financial
guarantee to insure completion of improvements proposed under the present
development proposal.
JNG:jn
.Member introduced the following resolution and
moved its adoption:
1 RESOLUTION NO.
RESOLUTION APPROVING PLAN FOR RECONSTRUCTION OF THE
INTERSECTION OF HALIFAX AVENUE AND 71ST AVENUE, NORTH
PROJECT NO. 1984 -03
BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center:
1. that alternate plan for the reconstruction of the
intersection of Halifax Avenue and 71st Avenue North is
hereby approved.
2. that the City Engineer is hereby authorized and directed to
incorporate this plan into Project No. 1984 -03, Contract
1984 -C by addendum.
Date Mayor
'e
ATTEST:
Clerk
The motion for the adoption of the foregoing resolution was duly seconded by
member , and upon vote being taken thereon, the following
voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
z
CITY
OF 6301 SHINGLE CREEK PARKWAY
OOKL BROOKLYN CENTER, MINNESOTA 55430
RYN
TELEPHONE 561 -5440
EMERGENCY- POLICE -FIRE
CENTER
911
TO: Property Owners of the Fallowing Addresses:
7036 Halifax Avenue North 7107 Halifax Avenue North
7042 Halifax Avenue North 7112 Halifax Avenue North
4008 - 71st Avenue North 4100 - 71st Avenue North
7106 Halifax Avenue North 4106 - 71st Avenue North
FROM: Sy Knapp, Director of Public Works
DATE: April 3, 1984
RE: Proposed Improvements to Intersection of Halifax Avenue and
71st Avenue North
Enclosed are copies of 3 new alternate plans (marked 1A, 2A and 4A) for passible
reconstruction of the intersection of Halifax Avenue and 71st Avenue North. We
believe that each of these plans represent a significant 'improvement in detail
from the alternates which we presented earlier. And, we believe that any of
these plans would be -a significant improvement over the existing intersection.
Again, we have scheduled two meetings to which you are invited.
At 6:30 this Friday, April 6th, City staff will hold a meeting at
St. Al's C.C.D. Center (located at 4111 71st Avenue North) to
present and discuss these new alternate plans informally with you.
- At 7:00 next Monday; April 9th, the City Council will have its
regular meeting. At this meeting we will ask the City Council
to make a final determination whether to leave the intersection
essentially as it exists, or whether to reconstruct it in accordance
with one of these alternate plans.
We would be happy to see you at either or both of these meetings. We appreciate
your continued interest and welcome your comments.
Yours ver, truly,
Sy napp
Director of Public Works
Sty. jn
1 Z'H' N 611 1 • LZ
...............:. `�'
. -. A �� V
_ ......
........ .................. ................. ._.....� �.._..... ;1 ............................. ... .. ...,....... ............................... . ..... . . .. .........
DWIl
ap w -
+ I 0 _ s
Z ! 1 L 901L A
f-cD
ZVOL 9120 0120L
E c ado on
_ •yi i � b c
— -' =G 126 \ 98
i LO1L o
I /� . �` .� -: -..___ — .�-.{ � '��-= �–r� -- rte• ---:__ - --
01
yl 3.
to
��_ may`
co
�
LT.
G t4 3 7 1 , �°' O,� O
Fa02Jo�o� — _� I 12 Q'
j •� i
\LEAVE SIDEWALK
IN PLACE
JS
C, 7107 7113
75
2
Icy 1 0' r i .: 9�7q
! 4 .�
7036 7042
030 0,-4 z',�,; _-- , T_ - ,--T -- -- T - - -- -
a" 75 i I 7381 75
7106 7112 71
N) O
....................
.• ..... .... _ ... L...; 11 AV.- v
.. R'
........ .... ............. ........... .. i• �i:
... .. . .. v ; �(, ... ........................... ............................................. ...............................
c) -Lai • .. .. I � - -- ---- -- - - - - - - -- _ _ __ } — - - -�-
00
IL ZIIL 901L
L SL 16'£L O£O
ZVOL 920L
B .- I - b 6 .01 I
�:.
(� - J
LOIL
IL
01
n
IM I 1
LF
lb
n --
A)])
Member introduced the following resolution and
moved its adoption: ,
# RESOLUTION NO.
RESOLUTION ACCEPTING BID AND APPROVING CONTRACT FOR LIFT
STATION IMPROVEMENT PROJECT NO. 1983 -09, SECTION A, ,REJECTING
BIDS FOR LIFT STATION IMPROVEMENT PROJECT NO. 1983 -09, SECTIONS
B AND C, AND AUTHORIZING ADVERTISEMENT FOR NEW BIDS FOR LIFT
STATION IMPROVEMENT PROJECT NO. 1983 -09, PHASE II (CONTRACT
1984 -D)
WHEREAS, pursuant to an advertisement for bids for Improvement Project
No.,- 1983 -09, bids were received, opened, and tabulated by t)ie City Clerk and
City Engineer, on the 22nd day of March, 1984. Said bids were as follows:
Bid Amount
Section "A" Section "B" Section "C "
Bidder Site Work 60 KW Generator 300 KW Generator
Mike Paul Electric, Inc. $ 45,300.00 $ 20,950.00 $ 51,200.00
Lehn Electric 46,700.00 No Bid No Bid
Ridgedale Electric, Inc. 48,000.00 No Bid No Bid
Laughlin Electric Company 50,400.00 21,969.00 53,358.00
Gopher Electric Contractors, Inc.53,631.00 21,081.00 50,154.00
Killmer Electric Company, Inc. 54,262.00 20,895.00 50,995.00
WHEREAS, it appears that Mike Paul Electric, Inc. of St. Paul, Minnesota,
is the lowest responsible bidder for the work comprehended under Section "A" of
the bid documents; and
WHEREAS, the City Council considers it to be in the best interests of
the City of Brooklyn Center to reject all bids for Sections "B" and "C of the
bid documents.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn
Center, Minnesota:
1. The Mayor and City Manager are hereby authorized and directed to
enter into the attached contract, in the amount of $45,300.00
with Mike Paul Electric, Inc. of St. Paul, Minnesota in the name
of the City of Brooklyn Center, for Improvement Project No. 1983 -09,
Section A, according to the plans and specifications therefor
approved by the City Council and on file in the office of the
City Clerk.
2. All bids received on March 22, 1984, for Lift Station Improvement
Project No. 1983 -09, Section "B" and "C are hereby rejected.
r _ �
RESOLUTION NO.
3. The City Clerk shall prepare and cause to be inserted at least
' twice in the official newspaper and in the Construction Bulletin
an advertisement for new bids for Improvement Project No. 1983 -09,
Phase II (furnishing of a 150 Kilowatt generator) The advertisement
shall appear not less than seven (7) days prior to the date for
receipt of bids, and specify the work to be done, state that said
bids will be received by the City Clerk until 11:00 A.M. on May
17, 1984, at which time they will be publicly opened in the
Council Chambers at City Hall by the City Clerk and City Engineer,
will then be tabulated and will be considered by the City Council
at 7:00 P.M. on May 21, 1984, in the Council Chambers, and that
no bids will be considered unless sealed and filed with the City
Clerk and accompanied by a cash deposit, cashier's check, bid
bond, or certified check payable to the City of 5 percent of the
amount of such bid.
4. The City Clerk is hereby authorized and directed to return forthwith
to all bidders the deposits made with their bids, except that
the deposits of the successful bidder and the next lowest bidder
for Section "A" shall be retained until a contract has been signed.
Date Mayor
ATTEST:
Clerk
The motion for the adoption of the foregoing resolution was duly seconded by
member , and upon vote being taken thereon, the following
voted in favor- thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
# CITY
OF 6301 SHINGLE CREEK PARKWAY
Bi 'TrN
D ROOKLI BROOKLYN CENTER, MINNESOTA 55430
TELEPHONE 561.5440
�(1 � � EMERGENCY- POLICE - FIRE
1 911
TO: Gerald G. Splinter, City Manager
FROM: Sy Knapp, Director of Public Works
DATE: April 5, 1984
RE: Analysis of Bids Received Contract 1984 -B
(Lift Station Improvement Project No. 1983 -09)
Pursuant to City Council authorization, bids were opened on March 22, 1984, for
Sanitary Sewer Lift Station Improvement Project No. 1983 -09. The following
comments are offered regarding those bids received:
Section A Provides for installation of radio alarm telemetry units, lightning
protection circuitry, emergency power transfer switching and adapters for
a connection to a mobile generator unit at seven of the City's nine lift stations
(two stations currently have such protection).
The low bid was submitted by Mike Paul Electric, Inc. an electrical contractor
who has worked with the City on two contracts in 1983. This contractor is consid-
ered to be responsible and has worked well with the City's employees. It is
recommended that the City accept the bid of Mike Paul Electric, Inc. for the
work comprehended under Section A.
Section B Provides for the furnishing of a 60 kilowatt mobile generator.
With this size generator we would be able to provide adequate power for any of our
lift station pumps except those at Lift Station No. 1 (located in Central Park).
With this option, the City would still be dependent on the availability of rental
equipment in the event of power failure at Lift Station No. 1.
Section C Provided, as an alternate,.for the furnishing of a 300 kilowatt mobile
generator. With this size we would be able to provide adequate power for any
of our l ift stations (including No. 1) or for the pumps at one of our smaller
well houses.
The low bid received for Section B was $20,895.00, while the low bid received
for Section C was $50,154.00.
In order to evaluate the need for purchasing a generator -large enough to power
one of our well water pumps, we requested Black and Veatch (consulting engineers
for our water supply system) to evaluate the reliability of N.S.P.'s power supply
to our well system. Their report (see copy attached) indi a high degree
of reliability of that system and provides little justification for purchase of
the larger generator (i.e. - Section C).
?4e SIM&4
i
April 6, 1984 - Bids, 1984 -B
Page Z
During our consideration of the bids, a supplier suggested that we consider
purchasing a 150 kilowatt generator which would be capable of delivering power
to any of our sewage lift stations (including No. 1), but could not provide
adequate power for any of our well water pumps. We had considered this alternate
briefly during previous staff discussions, but dismissed it because we had
estimated the cost differential between a 60 KW generator and a 150 KW generator
to be approximately $15,000, and felt this additional cost could not be justified.
The suppliers now advise that a 150 KW generator would cost approximately $30,000
(i.e. - a $9,000 differential).
So, after re- evaluating our needs and the cost of various alternates, we now
recommend purchasing a 150 KW generator. To do this, we recommend that all bids
for Sections B and C_be rejected and the new bids be taken for a 150 KW generator.
I
A resolution is provided for consideration by the City Council.
Respectfully submitted,
SK: jn
E
BLACK & V E A T C H TEL. 1913) 967 -2000 ,
ENGINEERS- ARCHITECTS TELEX 42 -6263
1500 MEADOW LAKE PARKWAY
MAILING ADDRESS: P.O. BOX NO. 8405
KANSAS CITY, MISSOURI 64114
Brooklyn Center, Minnesota B &V Project 10405.ERR
Electrical Reliability B &V File B
February 22, 1984
Mr. Sy Knapp, Director of Public Works
6301 Shingle Creek Parkway`
Brooklyn Center, MN 55430
Dear Mr. Knapp:
Reference is made to our proposal dated January 13, 1984 for review of the
electrical reliability for the City's wellfield. The following information
is submitted in response to the tasks outlined in our proposal.
The City's wellfield is served by three Northern States Power Company (NSP)
13.8 KV distribution feeders. Two of the feeders TWL 74 and TWL 78 are
supplied by the Twin Lakes Substation with the ,third feeder, BRP 61, being
supplied by the Brooklyn Park Substation. The following listing shows the
normal source of electrical power for each well and the rated capacity of
the well.
Well No. Feeder No. Capacity
(gpm)
2 TWL 74 1130
3 TWL 78 1110
4 TWL 78 1320
5 TWL 78 1650
6 TWL 78 1440
7 TWL 78 1600
8 BRP 61 1610
9 BRP 61 1600
NSP was contacted to obtain the duration and number of power outages that
have occurred on the three feeders during 1983. A tabulation of the
outages by feeder is presented as follows.
BLACK & V E A T C H
Mr. Sy Knapp, Director of Public Works 2 February 22, 1984
Feeder No. Date Duration . Cause
(min.)
TWL 74 3 July 1 Wind caused feeder to trip
and reclose.
TWL 74 30 July 24 Primary cable failure.
TWL 78 1 Jan 46 Primary cable failure.
TWL 78 3 July 11 Wind damage.
TWL 78 30 July 32 Primary cable failure.
BRP 61 No Outages.
NSP's service has been reliable with a low number of outages, all of which"
were short in duration and at no time were all wells out of service due to
power failure.
Under the worst condition, with feeder TWL 78 out of service, the City
would still be able to use wells 2, 8, and 9 which have a total capacity
of 6.2 mgd. This capacity exceeds the 4.5 mgd annual average day demand
projected for the year 2000 and is reasonable for emergency conditions.
In addition, the volume of water in elevated storage, three million gallons,
would be available for peak demands and fire protection.
Further discussions with NSP indicated that during prolonged outages, such
as one of substations being out of service, that switching could be performed
to supply power from the other substation to the wells. Based on the record
of outages and the added reliability provided by the switching operation,
the present power supply is within the present design standards for a modern
water utility. It is recommended that the City not purchase a standby
generator for the purpose of adding reliability to the water system. It is
further recommended that future wells not be fed from Feeder No. TWL 78 and
that new wells be fed from another feeder, such as BRP 61.
We trust the above information will meet your needs. If you have any
questions or desire further information, please contact us.
Very truly yours,
BLACK & VEATCH.
���
L. C. Rodman
las
Member introduced the following resolution and
moved its.adoption: ,
RESOLUTION NO.
RESOLUTION ACCEPTING WORK PERFORMED UNDER CONTRACT 1983 -B
(MUNICIPAL GARAGE IMPROVEMENT PROJECT NO. 1982 -28, PHASE II)
WHEREAS, pursuant to written Contract 1983 -B signed with the City of
Brooklyn Center, Minnesota, Veit Construction, Inc. has satisfactorily completed
the following improvement in accordance with said contract:
MUNICIPAL GARAGE IMPROVEMENT PROJECT NO. 1982 -28, PHASE II
NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of
Brooklyn Center, Minnesota, that:
1. The work completed under said contract and change orders is
accepted and approved.
Previously Final
Approved. Amount
Original Award $ 319,785.33 ,$ 319,785.33
Change Order #1 1,323.00 1,323.00
Change Order #2. 904.00 904.00
Change Order #3 594.66 594.66
TOTAL $ 322,606.99 $ 322,606.99
2. The value of work performed is equal to the sum of the original
contract and change orders.
3. It is hereby directed that final payment be made on said contract,
taking the Contractor's receipt in full. The total amount to be
paid for said improvement under said contract shall be $322,606.99.
Date Mayor
ATTEST:
Clerk
The motion for the adoption of the foregoing resolution was duly seconded by
member , and upon vote being taken thereon, the following
voted in favor thereof:
and the following voted against the same:
whereupon resolution w
on sa as declared duly passed an
d a s and � p opt ed.
/Oct
Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION AMENDING FEE SCHEDULES FOR THE ADMINISTRATION
OF NOXIOUS WEED DESTRUCTION ACCOUNTS AND DISEASED SHADE
TREE REMOVAL ACCOUNTS
WHEREAS, the Brooklyn Center City Council has provided for the
establishment and administration of programs for the destruction of noxious
weeds and removal of diseased shade trees; and
WHEREAS, the existing administrative fee schedule for maintenance
of necessary accounts related to said programs does not accurately reflect
the cost of services provided by the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of
Brooklyn Center that the existing administrative fee schedule be amended as
follows;
Noxious Weed Destruction Accounts
Existing Charge $10.00 per cutting
Amended Charge $25.00 per parcel per cutting
Diseased Shade Tree Removal Accounts
Existing Schedule Amended Schedule
i Administrative Fee $15.00 per tree $15.00 per tree
or stump or stump
removed removed
Special Assessment Service NONE $25.00 per parcel
Charge on which a
special assessment
is levied
Interest rate for carrying 10 percent 12 percent
charge placed on accounts
until October 1st of the
year special assessment
is levied
BE IT FURTHER RESOLVED BY THE CITY COUNCIL of the City of Brooklyn
Center that said amended fee schedules shall be effective immediately.
Date, Mayor
i ATTEST: - Y.
Clerk
RESOLUTION NO.
The motion for the adoption of the foregoing resolution was duly seconded by
member , and upon vote being taken thereon, the following
voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
i
CITY
r OF .6301 SHINGLE CREEK PARKWAY
ROOK` LYN BROOKLYN CENTER, MINNESOTA 55430
TELEPHONE 561 -5440
T EMERGENCY- POLICE -FIRE
CETER
911
TO: Gerald G. Splinter, City Manager
FROM: Sy Knapp, Director of Public Works
DATE: April 6, 1984
RE: Amending Administrative Fee Schedules
Upon review of established administrative fees relating to the City's Noxious
Weed Destruction program and Diseased Shade Tree Removal program, staff does
not consider that the current rates adequately reflect the cost of servicing
such accounts. File records indicate that the existing $10.00 administrative
fees were established in 1974.
Staff recommends that the City Council consider amending the fee schedule as
follows:
Noxious Weed Destruction Accounts
Existing Charge $10.00 per cutting
Recommended Charge $25.00 per parcel per cutting
Rationale: In those instances where the City has provided for the
cutting of weeds and the property owner has not paid the
contractor directly (either by choice or through
delinquency of payment) the City incurs costs in the
continued administration of the accounts that exceed
the current $10.00 charge (i.e. unscheduled payments to
contractors, additional notices to owners, administration
of special assessment procedures). Accordingly, we
recommend increasing this charge to $25.00 der ap rcel
(Note: under current policy an owner with 10 continguous
parcels would pay only a $10.00 handling charge. Under
the proposed schedule, that same owner would pay a
$250.00 handling charge.)
Diseased Shade Tree Removal Accounts
Existing Charge $15.00 per tree or strump removed
Recommended Charge $15.00 administrative charge remains unchanged
- establish a "Special Assessment Service Charge"
at $25.00 per assessment levied
And Increase carrying charge interest rate from
10% to 12%
"We .SoaW44V X oV (ltty "
April 6, 1984 - Administrative Fee Schedules
Page 2
Rationale: In those instances where the owners bill is placed upon
the special assessment tax rolls (either by failure to
pay, or by choice), the City incurs costs in the adminis-
tration of such accounts beyond the original $15.00 fee
(which is used to set up contracts between the owner and
City and owner and tree removal contractor). The 12%
interest rate is consistent with the rate charged for
capitalized interest on construction projects.
Please note that in the instances outlined above the owners do receive advance
notice of the imposition of the fees; therefore, any decisions made by the
owner are based upon full knowledge of the costs.
The attached resolution has been drafted based upon the recommendations contained
herein and is offered for City Council consideration.
Respectfully submitted,
O
SK: j n
Member introduced the ,following resolution and
moved its adoption:
RESOLUTION NO.
j RESOLUTION ESTABLISHING CENTRAL PARK PLAZA IMPROVEMENT
PROJECT NO. 1984 -10 AND APPROVING AGREEMENT WITH BRAUER
& ASSOCIATES, LTD. FOR LANDSCAPE ARCHITECTURAL DESIGN OF
CENTRAL PARK PLAZA IMPROVEMENTS
WHEREAS, THE CITY COUNCIL of the City of Brooklyn Center, Minnesota,
considers it to be in the best interests of the City to provide for the improve-
ment of the Central Park Plaza, at an estimated cost of $449,640.00.
NOW, THEREFORE, BE IT(RESOLVED BY THE CITY COUNCIL of the City of
Brooklyn Center, Minnesota, that the following project is hereby established:
CENTRAL PARK PLAZA IMPROVEMENT PROJECT NO. 1984 -10
BE IT FURTHER RESOLVED BY THE CITY COUNCIL of the City of Brooklyn
Center, Minnesota, that:
1. The proposal submitted by Brauer and, Associates, Ltd. for the
design and contract administration for said improvements to
the Central Park Plaza at an estimated cost of $39,600 is hereby
accepted and that the Mayor and City Manager are herby authorized
and directed to enter into a contract with Brauer and Associates,
Ltd. for said services.
2. The Finance Director is hereby authorized and directed to transfer
$155,000 from Division 56 of the Capital Projects Fund and
$294,640 from the Capital Projects Fund Balance to Division 37
of the Capital Projects Fund to finance the cost of said
improvement.
Date Mayor
ATTEST:
Clerk
The motion for the adoption of the foregoing resolution was duly seconded by
member , and upon vote being taken thereon, the.following
voted in ,favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
e
j
April 4, 1984
s
City of Brooklyn Center
Parks and Recreation Department
City Hall
6301 Shingle Creek Parkway
Brooklyn Center, Minnesota 55430
RE: Contract Proposal for Professional Services
Civic Center Plaza
To Whom It May Concern
This letter proposal outlines a scope of services, fee sche-
dule and other elements which, if approved, constitutes an
agreement between the CITY OF BROOKLYN CENTER, Brooklyn
Center, Minnesota, herein referred to as the OWNER, and
BRAUER & ASSOCIATES LTD.', herein referred to as the
CONSULTANT.
The OWNER hereby retains the CONSULTANT to provide landscape
architectural and engineering services required to complete
design development, contract documents, bidding and construc-
tion observation for site development of facilities within an
area west of the Civic Center. The area commences at the
swimming pool deck westward to the ball diamonds and north of
the south parking lot and south of the north parking lot,
hereinafter referred to as the PROJECT.
A. SCOPE OF SERVICES - Basic Services
1. Meeti wi th the OW to review the final approved
master plan to incorporate additional feedback
regarding design proposals.
2. Design development and cost analysis of all elements
of the PROJECT including:
PARK ROAD
Storm sewer
- Concrete curbing
.p - Gravel base
Asphalt surface
STRUCTURES
Water impoundments
- Bridge
Benches
oZf
- Signing
- Arbon
,, MISCELLANEOUS
Asphalt paths
- Seed and'sodding
- Landscape - planting
7901 Flying Cloud Drive, Eden Prairie, Minnesota 55344 ❑ (612) 941 -1660
T
City of Brooklyn Center -2- April 4, 1984
3. Meeting(s)_ with OWNER to review design development
details prior to starting final construction docu-
ments and specifications.
4. Construction Drawings and Specifications for develop-
ment work and required details complete and ready for
bidders for all elements outlined in A -2, above.
5. Furnish the OWNER with one check set of contract
drawings and specifications for review and feedback
to the CONSULTANT, prior to advertisement for bid. f
6. Bidding Procedures which include preparation of
advertisements for bids, issuance of drawings and
specifications to bidders, clarification of questions
by addenda during the bidding period, direction of
bidders conference, analysis of bids received, recom-
mendations for contract award and assistance in pre
paration of contract documents for each contract
awarded.
7. Construction Observation Periodic communication with
the Contractor and OWNER and visits to the site on
the average of one per week during construction to
interpret design intent of the plans and specifica-
tions; set up payment schedule; approve shop drawings;
make general progress reports; process change orders;
and approve field changes.
B. FEES FOR PROFESSIONAL SERVICES
The OWNER shall compensate the CONSULTANT for completion
of professional services described above as follows
1 For the CONSULTANT'S Basic Services, as described in
Paragraphs A -1 through A -5, above, a Lump Sum Fee of
TWENTY SIX THOUSAND NINE HUNDRED FIFTY DOLLARS
($26,950.00), plus all direct PROJECT expenses.
2. For the CONSULTANT'S_ Basic Services, as described in
Paragraph A -6, above, a lump sum fee of ONE THOUSAND
SIX HUNDRED FIFTY DOLLARS ($1,650.00).
3. For the CONSULTANT'S Basic Services, as described in
Paragraph A -7, above, a fee to be determined on the
basis of the following hourly rates, plus expenses,
to an estimated maximum of ELEVEN THOUSAND DOLLARS
($11,000..00). The maximum fee will be budgeted to
coincide with the contractor's anticipated PROJECT
completion date.
• Senior Professionals $60.00 per hour
Professionals $20.00 - $40.00 per hour
Senior Technicians $32.00 per hour
Technicians $16.00 $22.00 per hour
City of Brooklyn Center -3 April 4, 1984
l C. PAYMENT TO THE CONSULTANT
1. Statements will be submitted to the OWNER on a
monthly basis, with a breakdown of time and expenses
for services performed, or work completed, through
the 25th of the previous month.
2. Payments on account of CONSULTANT'S services are due
and payable within thirty days of receipt of
CONSULTANT'S statement of services rendered.
D. OWNER'S RESPONSIBILITY
The OWNER shall make available or allow access to all
existing data related to the work and all other data or
information which may develop that could _impact the deci-
sions or recommendations made under this Agreement. The
OWNER shall specifically provide where availabl -e
1. Base mapping including an accurate boundary represen-
tation with utilities, easements, etc.
2. Identification of any site restrictions.
3. Soil borings and surveys integral to PROJECT require-
ments, utilities and other data which describes the
general nature and conditions of the site.
4. - Topographic mapping of all PROJECT areas.
5. OWNER to provide standard City specifications that
the OWNER may require as a part of the Contract
Documents.
6. Reimbursement of all direct expenses including
mileage, advertisements, and printing of all plans
and specifications required by the PROJECT.
7. Additional data or information which will have a
bearing on the planning or design conclusions and
recommendations of the CONSULTANT.
8. One designated individual with whom the CONSULTANT
can meet, receive instructions and deliver infor-
mation and coordinate all planning activities.
E. TERM, TERMINATION, SUCCESSORS AND ASSIGNS
1. The Term of the Agreement shall be concurrent with
the work authorized.
Y
City ° of Brooklyn Center -4- April 4, 1984
2. Termination maybe accomplished by either party at
any time by written notice, and shall be effective
upon payment in full for all services performed to
the date of receipt of such notice.
3. The OWNER and the CONSULTANT each binds itself, its
partners successors, assigns and legal represen-
tatives to the other party of this, Agreement, and to
the partners, successors, assigns and legal represen-
tatives of such other party 'with respect to all cove-
nants of this Agreement.
4. Neither the OWNER nor the CONSULTANT shall assign,
sublet or transfer his interest in this Agreement
without the written consent of the other.
F. NONDISCRIMINATION
The CONSULTANT will not discriminate against any employee
or applicant for employment because of race, color, reli-
gion, sex, national origin, physical condition or age.
The 'CONSULTANT will take affirmative action to insure
that applicants are employed and that employees are
treated :during employment without regard to* their race,
color, religion, sex, national origin, physical condition
or age. Such action shall include but not be limited to
the following: Employment, upgrading, demotion or
transfer, recruitment, advertising, layoff or termi-
nation, rates of pay or other forms of compensation and
selection for training including apprenticeship.
G. CONSULTANT'S RECORDS, DOCUMENTS AND INSURANCE
1. The CONSULTANT shall maintain time records for hourly
fees, design calculations and research notes in
legible form and will be made available to the OWNER,
if requested
2. The CONSULTANT shall carry insurance to protect him
from claims under Workman's Compensation Acts; from
claims for damages because of bodily injury including
death to his employees and the public, and from
claims for property damage.
3. The CONSULTANT shall name the OWNER for this project
as a co- insured on the consultants General Liability
Insurance Policy and shall provide the OWNER with
certificates of insurance for CONSULTANT'S Workmans
Compensation Insurance, General Liability Insurance,
and Professional Liability Insurance prior to
beginning work.
City of Brooklyn Center -5- April 4, 1984
4. The CONSULTANT reserves the right to secure and main-
tain statutory copyright in all published books,
published or unpublished drawings of a scientific or
technical character, and other works related to this
PROJECT in which copyright may be claimed The OWNER
shall have full rights to reproduce works under this
Agreement either in whole or in part as related to
tiiis PROJECT. One copy of each drawing shall be pro-
vided in reproducible form for use by the OWNER, but
the original drawings will remain the property of the
CONSULTANT.
H. EXTENT OF AGREEMENT AND APPLICABLE LAW
1. This agreement represents the entire and integrated
agreement between the OWNER and the CONSULTANT and
supersedes all prior negotiations, representations,
or agreements, whether written or oral, with respect
to the PROJECT. This agreement may be amended only
by written instrument signed by both OWNER and
CONSULTANT.
2. Unless otherwise specified, this Agreement shall be
governed by the law of the principal place of busi-
ness of the CONSULTANT.
IN WITNESS WHEREOF the OWNER and the CONSULTANT have made and
executed this Agreement,
This day of 1984.
CITY OF BROOKLYN CENTER
Brooklyn Center, Minnesota In presence of:
Mayor
City Manager
BRAU & ASSOCIATES LTD. In. presence of:
Ed n P airie, Minnesota
Pau S. Fj re, M.L.A.
President /
mt f
Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION ESTABLISHING MUNICIPAL STATE AID STREETS
WHEREAS, it appears to the City Council of the City of Brooklyn
Center that the streets hereinafter described should be designated as Municipal
State Aid Streets under the provisions of Minnesota Laws of 1967 Chapter 162:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of
Brooklyn Center that the streets described as follows, to wit:
53rd Avenue North from North 4th Street to Lyndale Avenue North
Lyndale Avenue North from 53rd Avenue North to 57th Avenue North
are hereby established, located and designated Municipal State Aid Streets of
said City, subject to the approval of the Commissioner of Transportation of the
State of Minnesota.
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and
directed to forward two certified copies of this resolution to the Commissioner
of Transportation for his consideration, and that upon his approval of the
designation of said streets, that same be constructed, improvement and maintained
as Municipal State Aid Streets of the City of Brooklyn Center, to be numbered
and known as Municipal State Aid Street 109 -113 and 109- 126'respectively.
Date Mayor
ATTEST:
Clerk
The motion for the adoption of the foregoing resolution was duly seconded by
member , and upon vote being taken thereon the following,
voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
t r
f
f
war.. m... �..- .w. +....e.....w .��,_— ._....:.. .. -_... „.. .,.... __.._....�...e.....�.._....... ...... .....................�._ ..._. ��....... �..>...............,. �:. a.e... .._....�.....�..... +.e�,�:..._ r_ � ... +..�.— ..........____......_ •..
1
CITY OF BROOKLYN CENTER
Notice is hereby given that a public hearing will be held on the 26th day
Of March, 1984 at 8:15 p.m. at the City Hall, 6301 Shingle Creek Parkway,
to consider an ame �
rant to the Zoning Ordinance classifying certain land
as being within the R3 Zoning District.
ORDINANCE NO.
i
AN ORDINANCE Am-mIDING alAPTER 35 OF THE CITY ORDINANCES
CLASSIFYING MAIN LAND AS BEIN WITHIN TI R3 ZONING D
THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOIE:
Section 1. Chapter 35 of the City Ordinances of the City of Brooklyn
Center is hereby amended in the following manner:
Section 35 °1120. MULTIPLE FAMILY RESIDENCE DISTRICT (R3). The
following properties are hereby established as being within the (R3) Multiple
Family Residence District zoning classification:
Blocks 1 through 7 and Lot 3, B lock 8, Madsen's Floral Addition
Section 2. This.ordiinance shall becone effective after adoption
and upon thirty (30) days follo*firi.nng its legal publication.
Adopted this day of 1984.
Mayor
ATTEST:
Clerk
Date of Publication
Effective Date
(Underline indicates new matter, brackets indicate matter to be deleted).
I
MEMORANDUM
TO: Gerald G. Splinter, City Manager
FROM: Tom Bublitz, Administrative Assistant--- I
DATE: April 6, 1984
SUBJECT: Community Action Agency for Suburban Hennepin County
I have included in the Council packets for the April 9, 1984 meeting,
information from the Northwest Hennepin Human Services Council regarding
the formation of a Community Action Agency in suburban Hennepin County.
As you may recall,, in 1979 and 1980 the three suburban Human Services
Council's expressed an interest in forming a Community Action Agency
(CAA) for suburban Hennepin County. At that time presentations were
made to the various City Councils in suburban Hennepin County but no
action was taken to initiate the Community Action Agency. The issue
is again being discussed by the Human Service Councils and also by
the Hennepin County Board. I believe the information packet from the
Northwest Hennepin Human Services Council provides sufficient information
regarding what a Community Action Agency is and what are the implications
of forming one so I will merely summarize some of the major points
in this memorandum.
• Of the 87 counties in the state of Minnesota only 4; are not involved
in a Communitiy Action Agency. Those counties are Washington, Dakota,
Mower, Freeborn and suburban Hennepin County. Suburban Hennepin County
has the potential to be the 5th or 6th largest CAA in the state because
of the number of persons living at the poverty level in suburban Hennepin
County. Major funding for the CAA's comes from Federal Community Service
Block Grant (CSBG) dollars. The state also provides additional CAA
dollars. Estimates are that as much as $270,000 in federal and state
dollars are available annually to suburban Hennepin County but because
there is no Community Action Agency these dollars cannot be used in
suburban Hennepin County.
The options for the organizational structure of a- Community Action
Agency are two. Community Action Agencies may either be public or
private non - profit. In a Public CAP (Community Action Program - same
as CAA) the local unit of government designating the Community Action
Agency would be the governing board and would receive input in an advi-
sory capacity from an administrative board comprised of 1/3 elected
officials, 1/3 private sector representatives and 1/3 representatives
from persons whose incomes are at the poverty level. In a Public CAP
the local unit of government would be the ultimate authority and decision
maker for expenditure of funds. In a Private CAP the administrative
board would act independently from the local units of government however,
the administrative board -would retain the same representation as the
-2-
{ Public CAP board which is 1/3 elected officials, 1/3 private sector
representatives and 1/3 representatives of the poor. According to
statute CAA boards can be as large as 51 but the average size in Minnesota
is between 18 and 34. 28 CAD's currently exist in the state of Minnesota
and only two of those are public CAP's, the rest are private non - profit
agencies. The Public CAP's are located in Minneapolis and Olmstead
county. It should be noted that if a Private CAP is formed the local
unit of government designating the CAP would be the appointing authority
for membership on the CAP board exclusive of the representatives from
the poor. In the case of representatives from people who are defined
as poor they would elect their own representation on the CAP board
in a caucus. In summary if Hennepin County went through the designation
for a private ,CAP the County Board would then appoint the representatives
to the board from the public and private sector exclusive of the low
income representatives. If a municipality or group of municipalities
were to go through the designation process for a CAA then the City
Councils of the municipality or municipalities involved would appoint
the CAP board exclusive of low income representation.
The options available to suburban Hennepin County with regard to forma-
tion of a CAP are as follows:
1. Have the local unit of government (county board) to state
that they want a suburban wide CAP. In order to have a County
wide CAP the city of Minneapolis would have to de- designate
themselves as the CAP and allow the County Board to assume
responsibility for organization of the. county wide CAP.
• This option seems very unlikely *since Minneapolis is not
likely to give up their control over their CAP.
2. Individual municipalities could designate themselves as a CAA.
Theoretically, an individual city such as Brooklyn Center
could designate themselves as a CAP. However, all existing
CAPS have been formed on a county wide or multi- county basis
which appears to work better with regard to consistency of
programming. Another option in this area would be to have
all the municipalities in suburban Hennepin County jointly
designate a CAA, however, the logistical and political problems
involved with such a designation may effectively eliminate
this as an option.
3. The third and final option would be to join an existing Commu-
nity Action Agency such as the existing CAP in Scott and
Carver county. Given the problems of representation on the
CAP board and other: problems related to administering programs
through another county's CAP make this option an unlikely
one.
The State Department of Economic Security, which is the state agency
that monitors the state CAPS, must make a recommendation to the Governor
to designate any new CAP. They have indicated a preference for a county
wide CAP but they cannot legally refuse to designate a'suburban CAP
on that basis only.
-3-
On April 17, 1984 the Hennepin County Board will consider the issue
of forming a Community Action Agency in suburban Hennepin County.
Indications are that the Hennepin County board would almost assuredly
establish -a public CAP rather than a Private non - profit CAP. The three
suburban Human Services Councils, Northwest, West and South have gone
on record as favoring the formation of a Community Action Agency for
suburban Hennepin County. The three suburban councils have also ex-
pressed a desire to be involved in the planning and decision making
process with regard to establishment of any CAA for suburban Hennepin
County. The Hennepin County Board could make this decision without
consulting the three suburban councils. The three suburban councils
have made the Hennepin County Board aware of their interest in being
involved in the planning process. The suburban councils` are also
requesting support from their member cities to endorse the resolution
passed by the three suburban councils which, among other things, states
that the planning process should be coordinated by a joint task force
of three suburban human service councils as representatives of the
municipalities, in cooperation with Hennepin County and the CAA direc-
tor's association.
If- the City Council is in agreement with the three suburban council's
.with regard to their interest in forming a Community Action Agency
for suburban Hennepin County and becoming involved in the planning
process with the Hennepin County Board the City Council should pass
the resolution included with this memorandum. The resolution will
then be forwarded to John Derus, Chairman of the Hennepin County Board.
Member introduced the following resolution and
moved its adoption:
k RESOLUTION IN SUPPORT OF SUBURBAN HENNEPIN COUNTY HUMAN SERVICE
COUNCES RESOLUTION REGARDING A COMMUNITY ACTION AGENCY
WHEREAS, the Executive Board of the Northwest West and South Hennepin
Human Service Councils have approved the following resolution;
1. Since we believe that a Community Action Agency will provide useful,
additional services to help the poor in suburban and rural Hennepin
County.
2. Since there is approximately $270,000 of federal (CSBG) and state
(MEOG) dollars available annually.
3. We support the development of a structure which: is administratively
simple - avoids duplication of services - as much as possible, spends
its funds on the provision of services rather than administration.
4. That the planning process be coordinated by a / joint task force
of the three suburban Human Service Councils as representatives
of the municipalities, in cooperation with Hennepin County and the
CAA Directors Association.
5. That this process should be implemented immediately and designation
completed by June 30, 1984 in order to obtain MEOG and CSBG funds
in the next fiscal year.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center that the City of Brooklyn Center, as a member of the Northwest
Hennepin Human Services Council, supports the above resolution passed by the
three Suburban Human Service Councils.
BE IT FURTHER RESOLVED that the City staff is hereby directed to forward
a copy of this resolution to Mr. John Derus, Chairman of the Hennepin County
Board of Commissioners.
Date Mayor
ATTEST:.
Clerk
The motion for the adoption of the foregoing resolution was duly seconded by
member and upon vote being taken thereon the following
voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
F
COMMUNITY ACTION AGENCY INFORMATIOM PACKET
In 1979 -1980 the three suburban human service councils
initiated an effort to start a Community Action Agency. There
was widespread support for this effort by most human service
agencies, most of the city councils and many others. This
effort failed because of political conflicts and fear that
future funding would be unavailable.
Since there has been a change in the composition of the
County Board, this issue has been raised again by County
Commissioners. The human service councils need to decide what
level of involvement they want in order to influence the 'out
come.
The Boards of Directors of the three suburban Councils
have approved the following resolution:
!. SINCE WE BELIEVE THAT A COMMUNITY ACTION AGENCY
WILL PROVIDE USEFUL, ADDITIONAL SERVICES TO HELP
THE POOR IN SUBURBAN AND RURAL HENNEPIN COUNTY
2. SINCE THERE IS APROXIMATELY $270,000 OF FEDERAL
(CSBG) AND STATE (MCOD) DOLLARS AVAILABLE ANNUALLY,
3. WE SUPPORT THE DEVELOPMENT OF A STRUCTURE WHICH:
-IS ADMINISTRATIVELY SIMPLE
- AVOIDS DUPLIC TION OF SERVICES
—AS MUCH AS PDSISIBLE, SPENDS ITS FUNDS ON THE
PROVISION OF SERVICES RATHER THAN ADMINISTRATION
4. THAT THE PLANNING PROCESS BE COORDINATED BY A'JOTNT
TASK FORCE OF THE THREE SUBURBAN HUMAN SERVICE COUNCILS
AS REPRESENTATIVES OF THE MUNICIPALITIES, IN COOPERATION
WITH HENNEPIN COUNTY AND THE CAA DIRECTORS ASSOCIATION,
5. THAT THIS PROCESS SHOULD BE IMPLEMENTED IMMEDIATELY
AND DESIGNATION COMPLETED BY JUNE 30, 1984, IN ORDER'
TO OBTAIN MEOG AND CSBG FUNDS IN THE NEXT FISCAL YEAR.
The major source of funds, the CSBG Block Grant, is described
on page 4.
Approximately $80,000 of the funds would come,from MEOG, which
is described on page 5.
Currently, 87 ,counties in the State are served by C.A.A.'s,
and consequently receive these poverty program dollars.
There are 4� counties not served. Suburban Hennepin is the
The city of Minneapolis has its own C.A.A.
Two of the existing C.A.A.'s are public, and under the direct
control of their County Board.
Twenty - six are private non- profits, governed by (.heir own
C.A.A. board.
�1
VrVrA VI 71 - O c q- iv 5,
BACKGROUND INFORMATION ABOUT THE COMMUNITY ACTION AGENCY
FOR `SUBURBAN AND RURAL HENNEPIN COUNTY
WHAT IS A COMMUNITY ACTION AGENCY
A Community Action Agency-(CAA) is an organization which
. -Has been - designated °as such by its local government (such as
the County Board of Commissioners),
-Has been recognized and funded as a Community Action Agency
by the federal and state governments
Has a local Boara of Direccurs,
Subscribes to the Community Action Agency basic purpose of
"stimulating a better focusing of all available local, state,
private and federal resources upon the goal of enabling low-
income families and low income individuals of all ages, in
rural and urban areas, to attain the skills, knowledge, and
motivations and secure the opportunities for them to become
self suffi cent" .
The primary objectives of Community Action Agencies (CAA) are to
mobilize and channel the resources of private and public organizations
and institutions into anti- poverty action,, to increase the oppor-
tunities as well as the capabilities for participation of the poor
in the planning, execution, and evaluation of programs affecting
their lives, to initiate new and more effective means to the solu-
tion of poverty problems, and to strengthen`' communications and mutual
understanding the planning and coordination of anti - poverty pro -
grams in the Community Action Agency-service area.
A major activity for Community Action Agencies is community outreach
and organization knowing who the poor are and how to reach them.
This activity supports and is supported by other program activities
related to
Nutrition (Congregate Dining, Emergency Energy Programs, Outreach
for food stamps)
Homes and Energy (Weatherization, Rehabilitation Grants, Crisis
Intervention Funds)
Children (Head Start, Handicapped Children, Day Care)
Seniors (outreach, RSVP Programs, transportation, buying clubs)
Youth (summer recreation and summer youth employment)
Health (general clinics, family planning, VD)
Manpower (job placement and training
Community Action Agency programs are determined ' by local needs and
local people.
A Community Action Agency brings additional resources to the community
Which
are d
do ica
ted to the owls of focusing resources to enable $ 8
ur es a le
low
income eo le to
p p become self sufficient.
These resources have great flexibility both in terms of local determi-
nation of the problems to be addressed and in terms of the manner in
which they are to be addressed. They are often the only resources
which can address the whole spectrum of problems raised by poverty in
a community.
-2-
' CXXIMUNITY SE:RVICTS BUKX CPANr
STATEMENT OF GOAL AND OBJECTIVES
• goal of the Community Services Block Grant is.to ameliorate
• causes of poverty in communities in Minnesota. It is intended:
at efforts supported by this block grant will concentrate on
identifying and eliminating the causes of poverty, not merely
dealing with its effects on Minnesota citizens. The Community
Services Block Grant will be used to focus local, state, private
and federal resources on the work of enabling low - income families
and individuals to attain the skills, knowledge and motivations
and to secure the opportunities to become self- sufficient.
Toward that goal the Community Services Block Grant in 'Minnesota
has five major objectives:
1) To support a range of programs and activities which
have a measurable and potentially majot impact on the
causes of poverty in the community or in those areas
of the community where poverty is a particularly acute
problem.
2) To promote the development and strengthening of. community
based organizations which represent the interests of the
poor on the local level and which plan and implement and
evaluate programs and activities responsive - to their
needs.
3) To develop and support local programs which may expand
the knowledge base of poverty problems and test innovative
solutions to those problems.
4) To promote a voice for low- income people in the planning,
implementation and evaluation of services to be provided
to them,
5) To coordinate state activities related to the problems
of poverty.
The objectives will,be met by the granting of funds to eligible
grantees to carry out a range of services and activities identified
and prioritized locally. Grantees submit _annual applications to
the Department of-Economic Security. The application includes
program plans and budgets that are the result of local needs
assessment and the involvement of low - income persons in the local
planning process. The objectives will also be met through the
readiness of grantees and state administrators to act quickly and
decisively on emergency needs and when the interests of the poor
are overlooked or ignored in the development of public policy.
THE MINNESOTA COMMUNITY UNIT ACTION ACT
Minnesota a
h s
a
i
h s
to f
0
history commitment to the work of removing
the social and economic barriers that revent the poor and
P p
di.sadvantage:i from pursuing and enjoying self - sufficiency and
self - determination.
In 1981 the Minnesota Legislature passed what has become known
as the Community Action Act, Minnesota Statutes 268.52-54 (1982).
The law was enacted "to strengthen, supplement, and coordinate
, efforts that further the policies of the.state to help develop
the full potential of each of its citizens so that they can live
in 'decency and dignity and so they can contribute to the strength
of the state as a whole"
This State law recognizes describes the particular role of
community action agencies in anti - poverty efforts The law
defines a community action agency's functions, powers components,
and administration. In addition, the law requires coordination
among business,'labor, and private groups, with public officials
and
agencies g s and a..mobilization of private resources at the .local
level to seek solutions to the problems of poverty. The law
requires participation by the poor and by neighborhood based
organizations in the planning, conduct and evaluation of community
action programs. In fact, it is this involvement byy the poor in
planning, implementation and evaluation that makes a community
action program unique
The Minnesota Community Action Act is key to the implementation
of the Community Services Block Grant in Minnesota as it allows
the Commissioner of Economic Security to provide funds to
community action agencies, Indian Reservations and the Minnesota
Migrant Council to.cars out these community action Y Y cti n programs.
The distribution formula in the Act was originally intended to describe
the distribution of state funds. Amendments to the law allow the
formula to be.used to describe the CSBG allotment as well.
Amendments to the Act also ensure the eligibility of Indian
Reservations and the Minnesota Migrant Council as eligible -
grantees of funds for community action program activities
-5-
COMPARISON OF COMMUNITY AC`T`ION AGENCY FUNCTION WITH 1111MAN
SERVICE COUNCIL FPNCTION
z
Community Action Agency Human service Council
-Must be either a PNP, accountable A joint powers organization,
to its own Board, or a Public accountable to the municipatities
agency, accountable to a County Bd.
A PNP C.A.A. Board is 1/3 P ublic Board appointed by City Councils
officials, 1/3 private sector
reps., and.1/3 reps. of the poor
Funded with Federal and State Funded by Hennepin County and
poverty program dollars municipal dollars
Can implement programs only for Implement programs for all sectore
the low income sector, those be of the suburban population
low 125% of federal poverty guide-
lines. (app. 24% of sub. pop. )
Are responsible to do planning', per- Are responsible for the same
form outreach and advocacy, and de- activities, but for all sectors
velop needed services for low income or the Community
persons, only (could sub- contract with C.A.A.)
Contracts with State and Federal to Can only contract directly for
administer special low- income pro- some programs, must go through
grams, such as fuel assistance, a C.A.A. for others
weatherization, etc.
Are mandated to involve the poor, Involve a cross- section of all
(consumers of low income programs resident and consumer groups in
the community
No such recognition or contract
would be appropriate Are officially recognized and
contracted by Hennepin County to
make recommendations about priori-
ties for Community Service funding
Must be designated by the County Independent of County Board; can
Board; can be dissolved by the be dissolved only by the cities
County Board
Cannot expend dollars or staff NA
resources on any programs that benefit
economically mixed groups
-6-
NCR'THWEST HENNEPIN HUMAN SERVICES COUNCIL ADVISORY COMMISSION MINUTES
, kARCH 15, 1984 Thorson Center 7 :30 P.M.
MEMBERS PRESENT: Elsa Skogerboe MEMBERS EXCUSED Joan_ Nolenaar
• Del Mottaz Chris Scanlan
Sarah Robinson Elaine Otten
Rosemary Thorsen Donna Carter
Fran Gunberg Robert Mayeron
Char Sadlak Renee Scherman
Dorothy Clarke bon Baird
Karen'Museck
STAFF PRESENT: Eileen Moran Nia Ziegler
David Wagner MEMBERS ABSENT: Duane Orn
Jean Dunn Diane Flom
John Gregory
CALL TO ORDER: The meeting was called to order at 7:40'p.m. <by Chair, Elsa
Skogerboe. Although there was not a quorum, the group decided to proceed
with business unless there was any dissention.
APPROVAL OF MINUTES: There was one correction to the attendance portion of
the minutes o February 16th -- Sarah Robinson should be noted as an excused
absence,,ier than absent
MOTION: Motion was made by Dorothy Clarke to
approve the minutes as corrected. Second by
Char Sadlak. Carried.
(APPROVAL OF /ADDITIONS TO AGENDA: An item was added to Other Business relati g
.tom bill before the State Legislature this session on the volunteer mild e
slue.
STAFF COMMENTS': Eileen Moran referred members to the memo sent out regarding
the number of evening meetings scheduled for this group recently. It was de-
cided that each individual member would have to make their own decisions about
how many meetings they can attend. Staff sometimes have to call several meetings
in a short period of time to get Commission input on various matters; however
it is not always imperitive to have the entire committee to do the necessary
business. Staff can work with as few as two or three committee members and
those members will take responsibility for contacting committee members unable
to attend to keep them informed:
TASK FORCES:
Coordination: David Wagner reported that the committee has been actively
following up on the letters to the school districts and to the city managers
Advisory members were reminded that they should be contacting their Executive
Board members regarding those letters. It was suggested that using a copy of
the letter sent to each city regarding the information requested would be the
best approach. Those members who no longer have-their copy can get another
from Mr. Wagner.
Planning: Eileen Moran reported on the CAA meeting held March - lath. The latest
development is that the County Board has "jumped the gun" on us by passing a
resolution to examine the need for a suburban CAA and investigate the pos-
sibility of combining with the Minneapolis CAP to form a County -wide CAA.
The resolution was brought by Commissioner Johnson and seconded by Commissioner
Wr us. The South Human Services Council will meet with Johnson and Ms.
an will meet with Derus to determine their intentions in making this resolu-
tion. All three Councils will then meet with Phil Eckert of the Office of
Planning and Development to discuss the planning process outlined in the
Board resolution. The suburban Councils are quite dismayed that the County
Board would offer such a resolution without first contacting them and the
NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL ADVISORY COMMISSION MINUTES
MARCH 15, 1984 Thorson Center Page 2
consensus of the group was that we must do something quickly before we get
forced into a seemingly advisarial position with the County Board over the
issue of County -wide versus suburban exculsive CAP. Several recommendations
were offered by the Joint CAA Planning committee and Ms. Moran requested the
Commission to act on those recommendations. A special meeting of the Execu-
tive Board will be held on Friday, March 23 to take formal action on our
Council's position regarding the various CAA issues. Steve Watson of the
CAP Directors Board will be present to answer any questions. Advisory mem-
bers are welcome to attend The meeting will be from 11:15 a.m. to 1 :30 p.m.
in Room 116,, Thorson Center: °
MOTION: Motion was made by Char Sadlak to
recommend approval of the Joint CAA Committee's
recommendations with a clarification statement
added regarding the source of the $272,000
anticipated to be made available through a suburban
CAP (those funds come through`CSBG and State funding).
Second by Rosemary Thorsen. Carried.
It was further recommended by our Planning Committee that several position
statements be made that would serve as a structure as we proceed with the
CAA 'designation. * JPbose recommendations are:
Ti -the CAA should be suburban not County -wide
-CAA should be private non- profit not public
-CAA should not supplant the human services councils
Northwest Human Services Council must retain its identity
-there should be a functional linkage between the CAA & the human :service
council
e recommendations or position statements will provide a basis from
those people who go on to represent us in this process can operate from. As
we proceed these recommendations may be altered or added to, but at this point
they are the absolutes we standby.
MOTION: Motion was made by Sarah Robinson
to accept the Planning Committee's recom-
mendations as presented so that we may move
forward in the process. Second by Fran Gunberg.
Carried.
Mental Health Conference: Ms Moran called attention to the meeting publicity
and asked that each member encourage their city officials who have been in-
vited to attend. Any Advisory members who would also like to attend may do so
as a representative ofd the Council and of their city. Ms. Moran
further announced that there is a bill before the Legislature this session on
zoning for residential MI facilities. The Bill presents a basically good plan
directed at the right of special needs groups to reside in the `city of their
choice. If this Bill passes it will make it easier fora facility to locate
and `much ` harder for a city to stop them.
Citizen Participation /Community Awareness: Jean Dunn reported that the
Public Meeting, though not particularly well attended did provide added in-
formation in preparing our CSSA Preliminary Report for Hennepin County.
That report was 'presented to County Department Heads this morning and was very
well received. Each year the presentations, the research, and information
gathering conducted by the Councils for the CSSA process becomes more and more
sophisticated and professional. The Division Managers present at the meeting
were very grateful for the information and responsive to the recommendations
of the Councils. Both the Public Meeting and the presentation at the Government
Center were video -taped and will become part of the Information Program on the
Council. Ms. Dunn requested that any ideas for the quarterly newsletter
NQ*THWEST HENNEPIN HUMAN SERVICES COUNCIL ADVISORY COMMISSION MINUTES
. March 15, 1984 Thorson Center Page 3
be submitted soon so that this committee can get the first issue out soon after,
S he end of the lst quarter. This committee will set a meeting date right
fter tonight's meeting. Information for the newsletter is requested from all
of the other committees. Eileen Moran added that she and David Wagner have
been interviewed by Bonnie LaDuca of Storer Cablevision regarding the survey
and preliminary priorities. Those interviews will be aired on Channel 14 on
Friday at 4 :00 p.m and Sunday at 7:00 p.m. the show is called Northwest
Magazine. There was also an article in the Post regarding the Public Meeting.
The article was all right though it focused on only the survey and not much
on the priorities, but the biggest problem with the article was that the head -
line was quite misleading. It stated "Local Survey Refutes Social Problems"
This was probably done to draw people into reading the article but obviously
the point we tried to make with the reported was not that social problems
did not exist but that the public perception of those problems indicates a
strong need for education on human service issues.
Research: David Wagner reported that the survey really needs to be finished
before much longer. We have 540 completed and turned in and perhaps another
150 -175 still out leaving another 400 to be completed. General Mills has
indicated that we can use their phone bank just about anytime we want to so
maybe another 4 nights of phone calling by 10 -15 people per night will finish
the job. Mr. Wagner will get times and dates from General Mills and then
get in touch with Advisory members to solicit more volunteers, hopeful a whole
group at a time.
Programs: ,.Eileen Moran and Jean Dunn reported that the programs are continuing
at about their same level of utilization. The Energy Program is doing a big
media blitz over commercial "T.V. and cable stations, radio, and newspaper an-
4C uncements. Anything anyone can do to help publicize the program will be very
ch appreciated.
OTHER BUSINESS:
Membership Concerns: Dorothy Clarke took a few minutes to speak to attendance
issues and the political activities of some of our Advisory members. She poin-
ted out how important it is for members to attend the 'regularly scheduled
monthly meetings. And if some members are consistently not attending, other
members should feel free to contact those members to find out if there is a
special problem. This carries over into the political endeavors of members who
may find their campaign schedules preclude attendance at meetings. If this
becomes the case then other members have the right, and the responsibility, of
sharing their feelings with those non - attending members. This is not to say
that members cannot pursue other activities outside of the Council only that
their commitment to the Council must be kept clearly in mind. Neither staff
nor the Advisory Commission are responsible for the membership of the Com-
mission, that is up to the various City Council who appoint representatives--
it is ultimately up to the Cities _-to decide whether or not members who can't
attend meetings should be replaced. These comments are not meant to be mis-
construed as "finger- pointing" nor admonishment of any members in particular,
but only an effort to clear the air and to open the way, for members to express
problems rather than allowing things to fester and become disproportionate
to the real issues.
Volunteer Mileage Legislation: Jean Dunn passed out copies of the Fact Sheets
regarding current legislation-on up- grading the allowable volunteer mileage
tax deduction to the same level as business mileage deduction She ''asked for
recommendation that he Council go on record as supporting this Bill.
MOTION: Motion was made by Rosemary Thorsen
to recommend that the resolution be approved
and submitted with the Council endorsement.
Second by Dorothy Clarke.
NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL ADVISORY COMMISSION MINUTES
March 15, 1984 Thorson Center Page
There being one vote in opposition, by
Del Mottaz, the motion could not be
acted on in absence of the quorum
MOTION Motion was made by Char Sadlak
to table this issue until next month's
meeting when a quorum will be present.
Second by Rosemary Thorsen Carried.
- It was suggested that in the future when issues of this sort come up that the
material be supplied to members in advance of the meeting since it is very
difficult to make informed decisions on such short notice.
Next Meeting: It was pointed out that next month's meeting will fall during
Holy wee and it was suggested that the date be changed. It was decided
to hold our meeting on March 25th (the following Wednesday) when more people
may be able to attend.
ADJOURNMENT:
MOTION: Motion was made by Rosemary Thorsen
at 9:45 p.m.' to adjourn the meeting. Second
by Del Mottaz. Carried.
Respectfully submitted "by: Approved by:
Jean C. Dunn Elsa Skog erb o e
Chair
e # f iNl
DATE: December 9, 1983
TO: Commissioner Mark Andrew
HENNEPIN Commissioner Randy Johnson
FROM: Phil Eckhert, Director, 0 D
U Ll SUBJECT: Organization of a Community Action Agency (CAA)
in Suburban Hennepin County
We met several weeks ago to discuss County options for establishment of a
suburban Community action agency and to determine what additional steps,
if any, should be taken. It was agreed that if the County were to pursue
establishment of a CAA, the Board would wish to setup a public CCA with
maximum County Board involvement in policy and administrative direction.
OPD was asked to prepare a brief outline of the steps that would be re-
quired to formally establish a CAA and present recommendations for a
streamlined policy and administrative board structure.
Our review has now been completed and consists of the following conclusions
and recommendations:
Process for Designation of a New CAA
The statutes and regulations which govern the creation of a new CAA are
primarily those of the state of Minnesota. The only federal regulations
which
apply have to do with CSBG funding formulas.
• The process for designation of a new CAA involves the following steps:
1. A letter of intent to designate a CAA is sent to the Commissioner of
Economic Security by the County Board.
2. The department of Economic Security, Office of Economic Opportunity, then
assigns a staff person to work with Hennepin County on the other steps
necessary to achieve recognition of the agency by the Governor.
3. A public hearing process The standards that are applied to this process
are that it be accessible to low income persons and that sufficient prior
notification of the hearings be given. In determing if the process is
adequate, the State will take into consideration what the customary
procedures are for the jurisdiction.
4. The County Board must pass a resolution to designate
5. File a notice and intent to designate and e ligi biliq docum with the
state Office of Economic Opportunity for final - r ve review and authorization
of a new agency. Eligibility documents have to do with hiring proce-
dures, civil rights and affirmative action.
RECEIVED
HENNEPIN COUNTY
• DEC 1 19
2 83
r0 i'4:QISSIONr R
i» C Wmv 6t i v � i � c� J aut+�luNtMpDir.' i
komnissioners Andrew 1 Johnson
'Page Two
Structure For a Community Action Agency •
The Hennepin County Board of Commissioners could designate the County Board
as the CAA. This would be a public CAA. The County Board would be a
governing board. The statute requires that there also be a three -part
administrative board. The relationship between the two boards would be
spelled out in written agreements concerning the separation of powers which
must be completed before the designation of the agency takes place.
There are some items which require a concensus of the two boards, such as
work plans for fund expenditures. This means either board can veto. If an
impasse develops, it must be worked out at the local level within the
framework of the agency bylaws. The state will not begin to process a
workplan that has been submitted until both boards approve it. There are
other things, such as the hiring of a director for the agency, which could be
.the exclusive power of the County Board as governing board. It could also be
a shared power, subject to ratification by the County Board, or it could be
left to the administering board.
The above comments address how a CAA could be established and structured.
They do not include recomiendations as to whether the County Board should
establish a CAA. The latter is a policy question that involves both risks
and opportunities of a program, financial and political mature. I am certain
you are familiar with the programmatic and political factors. I am attaching
a memo that summarizes the financial implications. As far as I know, there •
are no actions currently underway by County or community agencies toward
establishment of a suburban CAA. Please advise if you would like to initiate
a County for such an agency.
PE: 1p
cc: Dulcie Hagedorn
DATE: October E, 1983
TO: Phil Eckhert
HENNEPIN
FROM: Dulcie Hagedorn D
SUBJECT: Financial Implications of a Community Action
Agency for Suburban Hennepin County
I met with staff from the State Office of Economic Opportunity September 29
in regard to this issue. - We also reviewed the memo which Marcy 5hap1ro sent
to Commissioner Johnson. What follows is a summary of the information I
obtained.
There are 68,573 persons at or below poverty level in all of Hennepin County,
48,029 of whom live in Minneapolis. There are 20,544 persons at or below
poverty level in the non - Minneapolis portion of Hennepin County, or 5.4 per -
cent of all persons at poverty level or below in the state. The poverty rate
in ` County is 7.4 percent. Poverty is defined by federal income
guidelines which are adjusted each year. However, the number of poor persons
in a geographical area is determined by the census, and stays the same till
the next census.
Funds available only to Community Action Agencies are:
1. Community Services Block Grant (CSBG)
These funds come from the federal Department of Health and Human Ser-
vices. The program began in FFY 82 and is authorized through 1985.
Congress appropriates for it annually and the '84`appropriation is cur-
rently pending. This program is not popular with the administration and
they would like to see it folded into the Social Services Block Grant,
but probably will not be able to do that soon, if ever. The CSBG allo-
cation to Minnesota for 1984 will probably be $3,600,000. If we had a
suburban CAA we would get 5.4 percent of that, or $194,000. Without one,
we get nothing and other CAAs split that money.
2. Minnesota Economic Opportunity Grant (MEOG)
This is a state appropriation which has existed for eight years and is
about $1 million annually. It is available to all CAA's, the Minnesota
Migrant Council and Indian Reservations. A suburban share would he 5.4
percent or about $54,000. Without a suburban CAA we get nothing.
Funds available to Conrnunity Action Agencies and other entities at State
Discretion:
1. Federal Emergency Management Act (FEMA)
The federal jobs bill carried a line item which appropriated one hundred
million dollars nationwide for emergency needs to FEMA. Hennepin County's
unemployment rate was too low to receive any of the $50 million which was
allocated through the private sector. The portion of the fifty million
A inM«u�xn�w o� A
a.
memo to Phil Eckhert
October 6, 1983
Page 2
allocated to local units of government that come to the state had some
state discretion built into the guidelines. They used this discretion to
target the funds to areas with a high concentration of persons with emer-
gency needs, thus Hennepin County received $307,000. The fact that Hen
nepin County received the funds directly was a matter of state discretion
and was based on an agreement between Mayor Fraser and Commissioner
Derus, If any of the three actors had been different, it might have gone
another way. There is no legislation to fund this again for 1984,
2, Transfers
There have been several transfers of funds to our state CSBh program from
other federal programs in 1983 and there are more in.the works. When a
transfer occurs, the fund may carry some guidelines with ahem, but, more
importantly, the CSBG appropriation line is not required, therefore the
states at its discretion, can allocate these transfer funds directly to
Hennepin County or other entities if they wish.
Examples of transfers which have occurred in 1983 are:
a. Ene funds have been transferred to the CSBG program and
sent irect�rom the state Energy Assistance Department t the
Human Services Council
b. Low Income Home Energy Assistance Program (LIHEAP)
State Energy Assistance has a small carry -over privilege at the end
of the fiscal year if funds in this program are unexpended. The
state exercizes this right and transfers funds to the weatherization
program and to CSBG. In January of 1983 there was a $1 million
dollar transfer from LIHEAP to CSBG which the state allocated in a
discretionary appropriation, rather than using the CSBG appropriation
line. Hennepin County got $192,000 direct, again based on an agree
- ment between Mayor Fraser and Commissioner Derus.
c. Energy+ Crisis Intervention
Funds were transferred from the Energy Block Grant to CSBG in the
fall of 1982. Funds went to the Scott- Carver CAA with the Agreement
that they would service suburban Hennepin County with these funds.
In June of 1983 a $4 million transfer resulted in a $633,000 grant to
the Minneapolis CAA which in turn is giving us $250,000.
In September of 1983, $300,000 will be made available to the four
areas in Minnesota without CAAs. Hennepin County's share will
probably come to Hennepin County government direct, again at state
diSCretiOn. •
r -
memo to Phil Eckhert
October 6, 1983
Page 3
This is a contingency fund of $1,412,173 at the state which will be
allocated for emergency needs this winter.
Marcy Shapiro's Memo The thrust of Marcy's memo is correct, i.e., suburban
Hennepin County is dosing funds because there is no CAA. It can be disputed
on a couple of points regarding the LIHEAP transfers, specifically, because
of the discretionary nature of the transfer allocations one cannot say we
would or would not get the funds because we don't have a suburban CAA. It is
true that we would be in a better position to get them if we had a suburban
CAA, since it requires a deviation from the'CSBG appropriation line to fund
Hennepin County direct. Hennepin County is getting a portion 6T the $4 mil-
lion transfer, albeit indirectly, but not for the suburban area. Hennepin
County will probably get a separate allocation for that. Not enough is yet
known about the $2.3 million transfer she speaks of to know how that will go.
The Bottom Line: We are losing at least $248,000 per year for the suburban
ennepin ounty poor by not having a suburban CAA. LIHEAP transfers are not
guaranteed and suburban Hennepin County did lose $216,000 so far this year
because there was no suburban CAA.
Imminent Issue: The commissioner of the Department of Economic Security is
send ing a e ter to John Derus this week or next which says that the state
will reserve a portion of the FFY 84 CSBG appropriation (about $194,000) for
suburban Hennepin County if the County responds with even a vague statement
of interest or intent to create a suburban CAA. The response deadline will
be about October 15th. The MEOG funds for FY 84 are already allocated, so
we've lost out on those.
i will follow this memo with one describing some of the mechanics of setting
up a CAA.
tf
cc: Bob Miller
NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL EXECUTIVE BOARD MEETING
March 23, 1984 THORSON CENTER 11:15 a.m.
SPECIAL CAA MEETING
MEMBERS PRESENT Dan .Hartman MEMBERS ABSENT Dan H'onahue
Tom Bublitz Jack Irving'
Duane Mourlan Marge Wiley
Pat Neils Walt Fehst
Peg Snesrud Richard Sherman
Mary Anderson
ADVISORY MEMBERS PRESENT STAFF PRESENT Eileen Moran
Char Sadlak David Wagner
Elsa Skogerboe Jean Dunn
Chris Scanlan
John Gregory
Joan Molenaar
GUEST Steve Watson, Director of Community Action Program (CAP)Directors Association
CALL TO ORDER This special meeting was called to order by Eileen Moran, Executive Director.
Mr. Steve Watson of the CAP Directors Association was _testifying at the State Legislature
this morning and detained, but will be joining us� later.
JOINT CAA MEETING Ms. Moran referred those present to the March 13th minutes of the Joint
CAA meeting. The concern now focuses on the County Board resolution made by Randy Johnson
. with second by John Derus to investigate the possibility of a County -wide CAP. Ms. Moran
and Peg Snesrud will meet with Derus while Russ Stricker(Executive Director of South Hennepin
Human Services Council) will meet with Johnson to determine the intent of that action and
to share plans for CAA designation. All 3 suburban Councils will then meet with Phil Eckert
of the Office of Planning and Development (OPD) to discuss the County's CAA planning process
outlined in the resolution. The Joint CAA Committee drafted a set of guidelines indicating
their position in the pursuit of a suburban CAA. Our . Advisory Commission reviewed those
guidelines and formatted some additional points of their own. Ms. Moran referred members
to those two separate set of guidelines and the Advisory Commission's motions recommending
adoption of these guidelines. Discussion ensued over the differences between public and
non - profit frivate CAAs, how a suburban CAA may effect the future of the Human Services
Councils (HSC), how the roles of a CAA and'an HSC relate, where CAA dollars come from and
how they are dispersed.
STEVE WATSON Of the 87 counties in the Stat , only 4'k are not covered by a CAA. Suburban
Hennepin County has the potential to be the 5 h or 6th largest CAA in the State because of
the large number of poor. Funding of the CAA come from Federal Community Service Block
Grant(CSBG) dollars at a level of approximate y $10.60 per low - income person. The State
provides additional CAA dollars at a level of approximately $3.00 per low- income person.
This computes to $136,000 available for our area if we are designated b October 1984. And
since the Federal government has approved a transfer of funds from the Energy Program into
CSBG, that amount will be doubled for a total of $272,000 available for low- income program-
ming. There is a "grandfather clause" on Federal CSBG funds that provides for 90% of all
funds to go to existing CAA9 but that still allows about $400,000 to fund the rest of the
State. The State does not have such a provision so all State funds are divided among the
28 existing CAAs.
The biggest difference between a public and a private CAA is that the public CAA can only
advise the local unit of government on programming decisions, a private CAA is independent
and makes its own decisions. Only 2 of the CAAs in Minnesota are public (Minneapolis and
Olmstead County) The Ramsey Action Program (RAP) is a private CAP covering the entire
County. So far there have been no complaints that the City of St. Paul is served more fully
NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL EXECUTIVE BOARD MINUTES
March 23, 1984 Thorson Center Page 2
than the suburban areas. To form a Hennepin County CAP, Minneapolis would have to request
to be undesignated and an entirely new CAP would be formed. *Our options in forming a CAA:
- get, local unit of government (County Board) to say they
want a suburban -wide CAA, or
- get individual municipalities to designate themselves a
'CAA, or
join an existing CAA
The State Department of Economic Security must make the recommendation to Gov4rnor Perpich
to designate a new CAA. They have indicated a preference for a County -wide CAA but they
cannot legally refuse to designate a suburban CAA on that basis only. All of the CAAs'
currently have County Commissioners on their Boards and 75% of the CAAs Boards are chaired
by County Commissioners, so that the Counties still do have a tremendous amount of input
into the decision - making process. The State has mandated CAA Boards to have 15 -51 members --
the average Board has 18 -24 members.
MOTION Motion was made by Mary Anderson to approve
both the Joint CAA Committee's and our Advisory Com-
mission's recommended guidelines in pursuing a subur-
ban CAA designation and to direct staff to implement
those recommendations. Second by Duane Mourlan. Carried.
NEXT STEP It was suggested that each Executive Board and /or Advisory Commission member
report to their City Councils on the CAA plans in process. "It was further suggested that
the City Councils be asked to ,go on record in support of the designation. Eileen Moran
was asked to prepare a.fact sheet to inform City Council members on the issues discussed
at this meeting, especially regarding the relationship of the roles of a CAA and an HSC.
It was pointed out that saying we want a CAA does not in any way mean we no longer will need
an HSC. Since the CAA is limited to the poverty popilation and an HSC serves all residents
in need of human services the two must continue to operate in planning, coordinating, and
perhaps some programming. This may be a concept that will need community support rather
than just HSC support since: the staff and /or Board members and volunteers may well be seen
to be in conflict of interest when trying to promote the.cooperate existence of both groups.,_
ADJOURNMENT Meeting was adjourned at 1 :30 p.m.
Respectfully submitted by: Approved by:
Jean C. Dunn Dan Hartman, Chair
Licenses to be approved by the City Council on April 9, 1984
FOOD ESTABLISHMENT LICENSE
ook Park Eaptist 4801 63rd Ave. N.
uck Wagon Inn 5720 Morgan Ave. N.
ountry Store 3600 63rd Ave. N.
Dayton's Brookdale Center
Farrell's Ice Cream Parlor 5524 Brooklyn Blvd.
Green Mill Inn 5540 Brooklyn Blvd.
Good Earth Restaurant Westbrook Mall
Ground Round Restaurant 2545 County Rd. 10
House of Hui 6800 Humboldt Ave. N.
K -Mart 5930 Earle Brown Dr.
Peking Place 5704 Morgan Ave. N.
Pizza Palace 5001 Drew Ave. N.
U.A. Theater 5800 Shingle Cr. Pkwy. -CAM_
Sanitarian
ITINERANT FOOD ESTABLISHMENT LICENSE
Earle Brown PTA 5900 Humboldt Ave. N. ;.rQ�
Sanitarian
MECHANICAL SYSTEMS LICENSE
Furnace Care Inc. 7733 Humboldt Ave. N.
Harris Mechanical Contracting Co. 2300 Territorial Rd.
Hayes Contractor's Inc. 1010 Currie Ave.
Horwitz Mechanical, Inc. 5000 N. County Rd. 18 \ ,,
Wens Service Corp. 930 E. 80th St.
FuildW Official p�
1�
SPECIAL FOOD HANDLING LICENSE
a�Belle' s 5925 Earle Brown Dr.
Sanitarian
SIGN HANGERS LICENSE
lawrence Sign Company 945 Pierce Butler Rte
LeRoy Signs, Inc. 6325 Welcome Ave. N.S? �-
Buildin fficial
SWIMMING POOL LICENSE
Riverwood Townhouse Assoc 6611 Camden Dr.
Spa Petite 5615 Xerxes Ave. N.
Sanitarian
F
GENERAL APPROVAL:
Gerarcr G. Sp i r, City Clerk
L�