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HomeMy WebLinkAbout2011 05-09 CCM Work Session MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL /ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA WORK SESSION MAY 9, 2011 CITY HALL — COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council /Economic Development Authority (EDA) met in Work Session called to order by Mayor /President Tim Willson at 8:21 p.m. ROLL CALL Mayor /President Tim Willson and Councilmembers /Commissioners Carol Kleven, Kay Lasman, Tim Roche, and Dan Ryan. Also present were City Manager Curt Boganey, Public Works Director /City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Assistant City Manager /Director of Building & Community Standards Vickie Schleuning, City Attorney Charlie LeFevere, and Carla Wirth, Timesaver Off Site Secretarial, Inc. DESIGNATING CITY COMMISSION TO PROVIDE REVIEW AND INPUT ON THE WATERSHED MANAGEMENT PLAN City Manager Curt Boganey presented the request of the Shingle Creek and West Mississippi Watershed Management Commission to designate a City commission to provide review and input on its Third Generation Watershed Management Plan. Mayor /President Willson expressed concern with appointment of a volunteer City commission to undertake this task and provide citizen's input to the West Mississippi Watershed Management Commission on behalf of the Council. It was noted that the City's appointed commissions are an official "arm" of the City Council /EDA and make recommendations to the City Council /EDA. The City Council /EDA discussed the request and option of forming a commission comprised of current members of the City's advisory commissions. However, concern was expressed with expecting volunteers to attend additional meetings or increase their workload. Public Works Director /City Engineer Steve Lillehaug explained this request is in lieu of a citizen advisory committee to obtain input from the City as a whole. The Watershed engineer would make presentations, as needed, gather information, and relay it to the Watershed Commission for implementation in its Third Generation Watershed Management Plan. He noted that other communities are appointing such a commission and the City will want to assure it is on an equal "playing field" with other communities to provide input. The City Council /EDA discussed the benefit of taking an ally stance and whether formation of an Environmental Commission should be considered. It was noted that a task force is usually 05/09/11 -1- assigned for a specific duty and term. Mr. Lillehaug clarified that this commission would be a citizen advisory group only for input on the Plan update, which will come back to the City Council /EDA for approval. City Attorney Charlie LeFevere advised that public input is a requirement of the Board of Water and Soil Resources (BWSR) and been a real problem for Watershed Districts and Management Organizations to obtain. Therefore, BWSR is willing to accept different kinds of citizen input. This organization is made up of a number of municipalities and each is being asked to provide citizen involvement and input through the formation of a commission. Mr. LeFevere noted that the City Council /EDA has confidence in the ability of its standing commissions and there is no intent that such input would be seen as the direct representation of the City Council /EDA or City. The City Council /EDA noted the anticipated timeline and discussed that using an existing commission would eliminate the need for applications /interviews and expedite the process. It was suggested that staff poll existing commission members to determine the level of interest. Mr. Boganey explained that given the Council's sustainability goals, staff had planned to bring the option of establishing an Environmental Commission before the City Council /EDA at a future Work Session. The City Council /EDA noted that if the entire Commission membership wants to become involved, the topic could be added to its regular agenda without the need for additional meeting attendance. If several Commissions are interested, a joint meeting could be considered. Mr. Lillehaug stated in that scenario, the Watershed engineer will make a presentation before the Commissions, gather input, and present it to the Watershed District/Commission. The majority consensus of the City Council /EDA was to direct staff to send a letter to all Commissions and ask for a response on either of two options: would their whole Commission like to assume this responsibility as part of its duties for the remainder of the year; or, if individual commissioners are interested, would they be willing to serve on an Ad Hoc Task Force for the remainder of the year to fulfill the resident input requirement. UPDATE ON PLANNING COMMISSION APPLICATIONS FOR SHINGLE CREEK CROSSING Mr. Boganey reported on the status of the Shingle Creek Crossing applications, which will be presented tonight to provide the Council with an opportunity to receive an update, consider those recommendations, and ask questions. Director of Business and Development Gary Eitel described the application received by Gatlin Development to demolish Brookdale Mall and develop Shingle Creek Crossing, the process followed, and site plan revisions. He also provided an update on the status of planning applications and negotiations with the Midas property owner resulting in some redesign and enhancements. Mr. Eitel advised that the Planning Commission heard the application at its April 26, 2011, meeting and forwarded a recommendation of approval. It was noted that Phase I would include construction of the Walmart, the catalyst of the development. He presented a 05/09/11 -2- series of plans including topography, grading, stormwater treatment, utilities, lighting, landscaping, and truck access. Councilmember /Commissioner Roche asked about the Highway 100 and Xerxes Avenue intersection, noting it has been an eyesore for some time. Mr. Boganey explained that Sears and Gatlin Development have been in negotiations. However, the City is not part of those discussions. The action of the City Council /EDA will only relate to the improvements occurring in the PUD area. Mr. Eitel presented exterior elevations and described the components, noting the City Council /EDA will approve each site plan and use as the project moves forward. Several concepts were displayed for the Midas site, the City's EDA parcel, and it was noted that the Bass Lake Road access would be closed as a condition of the development agreement. Mr. Boganey noted the developer is not opposed to this condition, but has indicated they are legally restrained by the lease. Mr. Eitel advised of each consideration that will be before the Council at its meeting on May 23, 2011. With regard to the PUD, Mr. Boganey explained the flexibility needed since the tenants are not yet identified. In addition, the developer reached agreement to purchase Midas and will be requesting financial assistance. Mr. Eitel explained that the Architectural Design Guidelines are being incorporated. The option of full daylighting of Shingle Creek is being reviewed by the County and will be presented at a June Work Session. It was noted that bus access would be exterior to the site and the transit center is just across the street from this project. The City Council /EDA reviewed and discussed the revised PUD plans, preliminary plat for Shingle Creek Crossing, schedule for the final plat, PUD Agreement, Subdivision Agreement, and Tax Increment Agreement Development. The City Council /EDA indicated its support for the plan revisions and noted the ultimate timeline is delayed by only a few weeks. Mr. Eitel explained that all of the permits identified in staff s memorandum are required and would be sequentially processed but do not need to be completed prior to May 23, 2011. ADJOURNMENT Councilmember /Commissioner Lasman moved and Councilmember /Commissioner Ryan seconded adjournment of the City Council /Economic Development Authority Work Session at 9:44 p.m. Motion passed unanimously. 05/09/11 -3- STATE OF MINNESOTA) COUNTY OF HENNEPIN) ss. Certification of Minutes CITY OF BROOKLYN CENTER) The undersigned, being the duly qualified and appointed City Clerk of the City of Brooklyn Center, Minnesota, certifies: 1. That attached hereto is a full, true, and complete transcript of the minutes of a Work Session of the City Council of the City of Brooklyn Center held on May 9, 2011. 2. That said meeting was held pursuant to due call and notice thereof and was duly held at Brooklyn Center City Hall. 3. That the City Council adopted said minutes at its May 23, 2011, Regular Session. City Clerk Mayor 05/09/11 -4-