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HomeMy WebLinkAbout1982 01-25 HRAP a i r HRA AGENDA CITY OF BROOKLYN CENTER JANUARY 25, 1982 (:Following adjournment of the City Council meeting) s 1. Call to Order 1 i 2. Roll Call t i 3 Approval of Minutes -- January 11, 1982 4. Approval of Contract for Administrative Services-between the Metropolitan Board and the Brooklyn Center Housing & Redevelopment Authority-for Housing Rehabilitation Program 5. Adjournment C C)I important in the delivery of services in the future with its great use of volunteers. He stated the City was fortunate to have Madeleine Roche serve as the Executive Director of CEAP and noted that a person of such great compassion does not come along too often. Councilmember Kuefler also stated that he believes progress.has been made in the area of Department artment head salaries and that he would encourage the City Council to continue the work in this area to allow the City to continue to attract top quality Y people to Department head positions, noting that the goal would be fairness for the Department head and also for the taxpayers. - Councilmember Kuefler stated that he felt positive about the growth and development of the Association of Metropolitan Municipalities and that he believed this is a -very important organization to continue. He also stated he is pleased with the commercial development in the City and believes the Council has been able to work with Developers for positive development. In conclusion, Councilmember Kuefler stated that he would like to thank the City Manager and City staff noting that he believes the City has an excellent staff. He also thanked the members of the City Advisory Commissions stating that their involvement has -been very good and is important to the City. He also thanked past Mayor Cohen and Mayor- Nyquist and finally thanked his wife. He added that he would ' like to offer best wishes to the new City Councilmen. Members of the City Council and staff and members of the audience proceeded to give a standing ovation to Councilmember Tony Kuefler. Mayor Nyquist recognized Councilmember Fignar who proceeded to recount the story of how the Director of Finance, shortly after he was elected as a,Councilman, explained the City's pension plan to him. He pointed out that the Director of Finance explained to him that in order to receive a pension he would have to serve on the Council for ten years. - He.noted that he will be retiring from the Council with only nine years of service and would not be eligible for pension and jokingly pointed out that serving on the Council to receive a pension was not a very good reason to serve. He noted that he was elected in 1972 and at that time the population of Brooklyn Center was '36,000, and that today the population is somewhat over 31,000. He noted the growth in City employees from 112 in 1972 to 129 today and that he believes the service to the residents of Brooklyn Center has increased accordingly over those years. ` Councilmember Fignar stated that he was fortunate to have input into the origins of the Housing Commission, noting that he worked on the creation of the City's first Housing Commission. He stated the Commission has accomplished some good work over the years and has developed a good housing maintenance ordinance. He noted that he believes the Industrial Revenue Bond Program was important to the development of the City. He also observed that, although CEAP has had its ups and downs over the years, and has moved from an old to a new building, he believes it is an important organization to the City. He also stated he believed it was important to keep the County library site in Brooklyn Center and that the highway development now occurring in the City will be a great benefit to the City when it is completed. He noted that he was also proud to have.been a part of the ,formation of the City's Industrial Park. • 1 -11 -82 -2- s MINUTES OF THE PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA SPECIAL SESSION JANUARY 11, 1982 CITY HALL CALL TO ORDER The Brooklyn Center Housing and Redevelopment Authority met in special session and was called to order by Chairman Dean Nyquist at 7:29 p.m. ROLL CALL Chairman Dean Nyquist, Commissioners Tony Kuefler, Bill Fignar, Gene Lhotka, and Celia Scott. - Also present were HRA Director Gerald Splinter, Director of Finance Paul Holmlund, Director of Planning & Inspection Ron Warren, Assistant City Engineer Jim Grube, City Attorney Richard Schieffer, and Administrative Assistants Brad Hoffman and Tom Bublitz. APPROVAL OF MINUTES - DECEMBER 21, 1981 There was a motion by Commissioner Lhotka and seconded. by Commissioner Fignar to approve the minutes of the December 21, 1981 Housing and Redevelopment Authority meeting as submitted. Voting in favor: Chairman Nyquist, Commissioners Kuefler, Fignar, and Lhotka. Voting against: none. The motion passed. Commissioner Scott abstained from the vote as she was not present at the December 21, 1981 meeting. RECESS The Brooklyn Center Housing and Redevelopment Authority recessed at 7:30 p.m. RECOVENE HOUSING AND REDEVELOPMENT AUTHORITY MEETING WITH 1982 HOUSING AND REDEVELOPMENT AUTHORITY Chairman Nyquist recovened the 1982 Housing and Redevelopment Authority at 9 :47 p.m. ROLL CALL Chairman Nyquist, Commissioners Lhotka, Scott, Hawes, and Theis. Also present were HRA Director Gerald Splinter, Director of Finance Paul Holmlund, Assistant City Engineer Jim Grube, Director of Planning & Inspection Ron Warren, City Attorney_ Richard Schieffer, and Administrative Assistants Brad Hoffman and Tom Bublitz. RESOLUTIONS RESOLUTION NO. 82 -01 Member Gene Lhotka introduced the following resolution and moved its adoption: RESOLUTION DESIGNATING THE FIRST BROOKDALE STATE BANK A DEPOSITORY OF HRA FUNDS The motion for the adoption of the foregoing resolution was duly seconded by member Bill Hawes, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Bill Hawes, Gene Lhotka, Celia Scott, and Rich Theis; and the following voted against the same: none, whereupon said resolution • was declared duly passed and adopted, 1- -11 -82 -1- - RESOLUTION NO. 82 -02 Member Celia Scott introduced the following resolution and moved its adoptions` RESOLUTION DESIGNATING THE MARQUETTE NATIONAL BANK A DEPOSITORY OF HRA FUNDS The motion for the adoption of the foregoing resolution was duly seconded by member Bill Hawes, and upon vote being taken thereon, the following voted in favor thereof Dean Nyquist, Bill Hawes, Gene Lhotka, Celia Scott, and Rich Theis; and the following voted against the same: none, whereupon said resolution was declared _duly passed and adopted. RESOLUTION NO. 82 -03 Member Gene Lhotka introduced the following resolution and moved its adoption: RESOLUTION DESIGNATING THE FIRST PLYMOUTH NATIONAL BANK A DEPOSITORY OF HRA FUNDS The motion for the adoption of the foregoing resolution was duly seconded by member Rich Theis, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Bill Hawes, Gene Lhotka, Celia Scott, and Rich Theis; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. RESOLUTION NO. 82 -04 Member Rich Theis introduced the following resolution and moved its adoption: RESOLUTION DESIGNATINNG THE FIRST FEDERAL SAVINGS & LOAN ASSOCIATION A DEPOSITORY OF HRA FUNDS The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Bill Hawes, Gene Lhotka, Celia Scott, and Rich Theis; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. RESOLUTION NO. 82 -05 Member Bill Hawes introduced the following resolution and moved its adoption: RESOLUTION DESIGNATING THE CAMDEN NORTHWESTERN STATE BANK A DEPOSITORY OF HRA FUNDS The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Bill Hawes, Gene Lhotka, Celia Scott, and Rich Theis; and the following voted against the same: none, whereupon said resolution ` was declared duly passed and adopted. RESOLUTION NO. 82 -06 Member Gene Lhotka introduced the following resolution and moved its adoption: RESOLUTION DESIGNATING THE FIRST NATIONAL BANK OF MINNEAPOLIS A DEPOSITORY OF HRA FUNDS The motion.for the adoption of the foregoing resolution was duly seconded by member Rich Theis, and upon vote being taken thereon, the following voted in • favor thereof: Dean Nyquist, Bill Hawes, Gene Lhotka, Celia Scott, and Rich Theis; and the following oted resolution g against the same: none, whereupon said re ion was declared duly passed and adopted. 1- 11 -•82 -2 J RESOLUTION NO. 82 -07 d the following ' Member Celia Scott introduce g resolution and moved its adoption: RESOLUTION APPROVING ONE (1) BROOKLYN CENTER HOUSING REHABILITATION GRANT The motion for the adoption of the foregoing resolution was duly seconded by z member Gene Lhotka, and upon vote being taken thereon, the following voted in favor thereof: Dean Nyquist, Bill Hawes, Gene Lhotka, "Celia Scott, and Rich Theis; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. ADJOURNMENT Where was a motion by Commissioner Scott and seconded by Commissioner Hawes to adjourn the meeting. Voting in favor: Chairman Nyquist, Commissioners Lhotka, Scott, Hawes, and Theis. Voting against: none. The motion passed. The Brooklyn Center Housing and Redevelopment Authority adjourned at 9:50 p.m. Chairman • j 1 -11 -82 -3- .., CONTRACT NO. _ r' t CONTRACT FOR ADMINISTRATIVE SERVICES BETWEEN THE METROPOLITAN COUNCIL AND THE BROOKLYN CENTER HOUSING AND REDEVELOPMENT AUTHORITY THIS AGREEMENT is made and entered into as of this Ist day of August, 1981, by and between the Metropolitan Council, here- in called the "Council ", and the City of Brooklyn Center Housing and Redevelopment Authority, herein called the "City ". WITNESSETH: WHEREAS, the City desires to assist low and moderate income _ homeowners in making repairs to their homes for the purpose of correcting defects directly affecting the safety, habit- ability, energy usage, or accessibility of the property; WHEREAS, the City has received a certain $150,000 Community Development Block Grant, herein called the "HUD Home Improve - ment Grant ", from the United States Department of Housing and, Urban Development; WHEREAS, the Council has been duly organized pursuant to Minn. Stat. Section 473.123 and has all the power and duties of a housing and redevelopment authority pursuant to Minn. Stat., Section 473.193 under the provisions of the Municipal Housing and Redevelopment Act, Minn. Stat., Sections 462.411 to 462.711; and WHEREAS, the City desires to purchase certain necessary admin- istrative services from the Council in connection with the implementation and administration of the HUD Home Improvement Grant: NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties. agree as follows: I. SCOPE OF SERVICE'S. The City hereby agrees to engage the Council, and the Council hereby agrees to do, perform, and carry out in a satisfactory and proper manner, on behalf of the City in connection with the administration of the HUD Home Improvement Grant, those certain administrative services detailed in Appendix A, which is attached hereto and made a part hereof. II. COMPENSATION METHOD OF PAYMENT 2.01 The City shall compensate the Council for services -per formed by the Council under this contract. Allowable costs include, but are not limited to, staff salaries and benefits, travel expenses, reproduction expenses, postage, telephone and other general office overhead and indirect expenses. The maximum total compensation to be paid to the Council by the City under this contract shall be $15,000. 2.02 Method of Payment A. Beginning October 31, 1981, and within ten days follow- ing the end of each three month period of performance of this contract thereafter, the Council shall submit to the City: E (1) a written invoice containing a detailed list of project labor, including hours, rates, titles, amounts, and a list of reimbursable project costs and ex- penses; and (2) a quarterly progress report describing and discussing the contract work completed to the date of invoice. B. On the City's verification and acceptance of the above invoices and of the progress report, the City shall pay, the Council 100 percent of each invoiced amount. - l III. GENERAL PROVISIONS 3.01 Term of Agreement The services to be purchased and furnished under this contract shall commence on August 1, 1981, and shall continue through July 31, 1982. 3.02 Termination of Contract The Council and the City shall each have the right to ter- minate this contract at any time and for any reason by sub - mitting written notice of termination to the other party at least ten (10) days prior to the specified effective date of such termination. If the contract is terminated or can- celled pursuant to this provision, the City shall provide payment to the Council for all expenses incurred and services rendered to the date of termination. 3.03 Amendments The terms of the contract may be amended, changed or modi- fied by mutual agreement of the parties hereto. Such amend- ments, changes or modifications shall be effective only on it the execution of written amendment(s) signed by the Council and the City. 3.04 Audits and Inspection The Council agrees to:_ (l)- keep and maintain during ' the performance of this con- tract, and for a period of three years following, records and files relating to (a) the final financial aspects of this contract in eluding payrolls, time records, invoices, receipts, vouchers, and (b) the services performed hereunder; and (2) allow City or other authorized personnel to enter on the Council's premises and to inspect, audit, and copy the above records and files. 3.05 Assignability The Council shall neither assign nor transfer any rights or obligations under this contract without the prior written consent of the City. 3.06 Equal Employment Opportunity: Affirmative Action The Council agrees not to discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin, and to take affirmative action to assure that applicants and employees are treated equally with respect to the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, rates of pay, and other forms of compensation and selection for training. The Council further agrees to comply with any and all federal, state, and local laws regarding equal employment opportunity and affirmative action. 3.07 Construction and Severability of Contract Provisions The City and the Council agree that no provision of or per- formance under this contract shall be interpreted or applied in a manner which violates applicable federal or state statutes rules, or regulations, including without limitation those provisions governing the implementation and administration of the HUD Home Improvement Grant. If any term or provision of this contract is determined to be invalid, the remaining terms and provisions shall remain in full force and effect and they shall be interpreted, performed, and enforced as if said invalid provision did not appear herein. IN WITNESS WHEREOF, the parties hereto have caused this contract to'be executed by their duly authorized representatives effect- ive the day and year first above written. METROPOLITAN COUNCIL By Eugene Franchett, Ex. Director CITY OF BROOKLYN CENTER HOUSING AND REDEVELOPMENT AUTHORITY By Approved as to legal By form and adequacy: Office - of to Counsel o` .APPENDIX A The administrative services to be performed by the Metropolitan Council HRA staff for the Brooklyn Center HRA Home Rehabilitation Grant Program are as follows: 1 Initial Screening of Applicants a. Answer telephone and in- person inquiries from residents as to eligibility for the program; b. Assist applicants in filling out required forms and verify information as necessary with outside sources to determine eligibility. 2. Selection of Applicants a. Coordinate inspection of property with City inspec- tion department to determine repairs needed and record information on proper forms. Y b. Assist City staff in determining initial ranking of applicants for approval by City. C. Inform applicants of approval or disapproval. 3. Coordination of Rehabilitation a. Assist selected homeowners to obtain a minimum of two bids for the approved repairs and to obtain contractor warranties, and to ,obtain from selected homeowners a signed repayment agreement from home- owner. , b. Notify homeowner and selected contractor(s), after review of bids and authorization from City staff to* proceed working. C. Prepare amendments to scope of work as necessary during the process and request authorization from City staff before notifying homeowner and contractor of changes to scope of work. d. Notify City staff as contractor completes rehabili- tation (either partial or final) and recommend pay- ment for work completed. e. Record repayment agreement with County Recorder after work - completed. f. Maintain complete files or required documents for City from initial application through completion of rehabilitation on all applicants.