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HomeMy WebLinkAbout2003 01-16 PCM MINUTES OF THE PROCEEDINGS OF THE PLANNING COMMISSION OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION JANUARY 16, 2003 CALL TO ORDER The Planning Commission meeting was called to order by Chair Willson at 7:30 p.m. ROLL CALL Chair Tim Willson, Commissioners Graydon Boeck, Rex Newman, Sean Rahn, and Dianne Reem were present. Also present were Secretary to the Planning Commission/Planning and Zoning Specialist Ronald Warren, and Planning Commission Recording Secretary Rebecca Crass. Stephen Erdmann was absent and excused. John Whitehead was absent and unexcused. APPROVAL OF MINUTES — DECEMBER 12.2002 There was a motion by Commissioner Newman, seconded by Commissioner Boeck, to approve the minutes of the December 12, 2002, meeting as submitted. The motion passed. ADJOURNMENT There was a motion Commissioner Newman, seconded by Commissioner Boeck, to adjourn the 2002 Planning Commission. The motion passed unanimously. The meeting adjourned at 7:32 p.m. ADMINISTER OATH OF OFFICE Mr. Warren administered the Oath of Office to Tim Willson, Graydon Boeck, Dianne Reem, and Sean Rahn. CALL TO ORDER: 2003 PLANNING COMMISSION The 2003 Planning Commission was called to order by Acting Chair Willson at 7:36 p.m. ROLL CALL 2003 PLANNING COMMISSION Acting Chair Tim Willson, Commissioners Graydon Boeck, Rex Newman, Sean Rahn, and Dianne Reem were present. Also present were Secretary to the Planning Commission/Planning and Zoning Specialist Ronald Warren, and Planning Commission Recording Secretary Rebecca Crass. Stephen Erdmann was absent and excused. John Whitehead was absent and unexcused. ELECTION OF 2003 CHAIR Acting Chair Willson opened the floor for nominations. Commissioner Boeck nominated Commissioner Tim Willson as Chair of the 2003 Planning Commission. Chair Willson asked for further nominations three times. Hearing none, he asked for a motion to close the nominations. There was a motion by Commissioner Newman, seconded by Commissioner Boeck, to close the nominations for Chair of the 2003 Planning Commission. The motion passed unanimously. 01 -16 -03 Page 1 There was a motion by Commissioner Reem, seconded by Commissioner Boeck to elect Commissioner Willson to the position of Chair of the 2003 Planning Commission. The motion passed unanimously. ELECTION OF 2003 CHAIR PRO TEM Chair Willson opened for the floor for nominations. Commissioner Reem nominated Commissioner Newman as Chair Pro Tern of the 2003 Planning Commission. Chair Willson asked for further nominations three times. Hearing none, he asked for a motion to close the nominations. There was a motion by Commissioner Boeck, seconded by Commissioner Rahn, to close the nominations for Chair Pro Tem of the 2003 Planning Commission. The motion passed unanimously. There was a motion by Commissioner Boeck, seconded by Commissioner Willson, to elect Commissioner Newman to the position of Chair Pro Tern of the 2003 Planning Commissioner. The motion passed unanimously. CHAIR'S EXPLANATION Chair Willson explained the Planning Commission's role as an advisory body. One of the Commission's functions is to hold public hearings. In the matters concerned in these hearings, the Commission makes recommendations to the City Council. The City Council makes all final decisions in these matters. CRITICAL AREA AND MISSISSIPPI NATIONAL RIVER AND RECREATION AREA PLAN The public hearing was tabled from the December 12, 2002, meeting and Mr. Warren recommended to the Commission that the public hearing be tabled until the January 30, 2003 Planning Commission meeting when further information will be provided to the Commission. The public hearing should be opened and continued until January 30, 2003. PUBLIC HEARING — CRITICAL AREA AND MISSISSIPI NATIONAL RIVER AND RECREATION AREA PLAN There was a motion by Commissioner Newman, seconded by Commissioner Rahn to open the public hearing for discussion and adoption of the Critical Area and Mississippi River and Recreation Area Plan. The Chair called for comments from the public. No person from the public appeared before the Commission during the public hearing. There was a motion by Commissioner Boeck, seconded by Commissioner Reem to continue the public hearing and table discussion of the Critical Area and Mississippi National River and Recreation Area Plan until the January 30, 2003, Planning Commission meeting. The motion passed unanimously. APPLICATION NO 2003 -001 (ISD NO. 286 BROOKLYN CENTER) Chair Willson introduced Application No. 2003 -001, a request from Independent School District No. 286, Brooklyn Center, for a Special Use Permit and Site and Building Plan approval to construct a 9,000 sq. ft. school bus garage and various other additions to the Brooklyn Center 01 -16 -03 Page 2 Junior /Senior High School, 6500 Humboldt Avenue North. The property in question is zoned R -1 (One Family Residence) and schools are special uses in the R -1 zoning district. Mr. Warren presented the staff report describing the location of the property and the proposal. (See Planning Commission Information Sheet dated 1 -16 -02 for Application No. 2003 -001 attached.) The school district proposes demolition of an old metal storage building to make way for a 9,000 sq. ft. school bus garage along with other additions to accommodate three new classrooms, an expansion of the kitchen, and the addition of a fitness and weight room including other interior improvements, upgrades and alterations. Commissioner Rahn asked where the buses currently are stored. Mr. Warren informed the Commission that the buses are currently parked outdoors behind the school and the addition of a bus garage would be an improvement to the site allowing these vehicles to be stored in an enclosed structure. PUBLIC HEARING — APPLICATION 2003 -001 There was a motion by Commissioner Boeck, seconded by Commissioner Newman, to open the public hearing on Application No. 2003 -001 at 8:08 p.m. The motion passed unanimously. Chair Willson called for comments from the public. Mr. Paul Hagen, Leonard Parker Architects, responded to Chair Willson's question regarding Recommendation No. 9 which addresses modifications to the dimensions of the garage to accurately reflect the size of the garage. Commissioner Boeck asked about further information on the type of building being proposed for the bus garage. Mr. Hagen explained that the Building Official has informed him that a building of this size must meet energy code requirements, which requires it to be heated and insulated. Commissioner Reem asked for further clarification on lighting on the exterior of the bus garage. Mr. Hagen responded that there would be outside lighting on the bus garage to provide security around the building. Mr. Steven Anderson, Brooklyn Center School District, further explained the history of the bus service to include the number of buses on the site, maintenance of the buses, etc. He indicated there would be no maintenance on the vehicles done on site other than very minor matters. Vehicles are serviced and repaired off site. Commissioner Rahn made note of the City Engineer's memo indicating that the property is not currently connected to city sewer and water. Mr. Hagen responded that they plan to connect to city sewer and water with these improvements to the site. No other person from the public appeared before the Commission during the public hearing on Application No. 2003 -001. CLOSE PUBLIC HEARING There was a motion by Commissioner Newman, seconded by Commissioner Rahn, to close the public hearing on Application No. 2003-0018:18 p.m. The motion passed unanimously. The Chair called for further discussion or questions from the Commissioners. 01 -16 -03 Page 3 The Commissioners interposed no objections to approval of the Application. ACTION TO RECOMMEND APPOVAL OF APPLICATION NO. 2003 -001 — ISD. NO. 286 BROOKLYN CENTER Thee was a motion by Commissioner Boeck, seconded by Commissioner Reem, to recommend to the City Council that it approve Application No. 2003 -001, submitted by ISD No. 286, Brooklyn Center, for a special use permit and site and building plan approval to construct a 9,000 sq. ft. bus garage and various other additions to the Brooklyn Center Junior /Senior High School, 6500 Humboldt Avenue North, subject to the following recommendations: 1. The building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. 2. Grading, drainage, utility and erosion control plans are subject to review and approval by the City Engineer prior to the issuance of permits. 3. Any outside trash disposal facilities and roof top or on ground mechanical equipment shall be appropriately screened from view. 4. The building additions and the bus garage shall be equipped with an automatic fire extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the City Ordinances. 5. B -612 curb and gutter shall be provided around all new driving and parking areas. 6. An as -built survey of the property, improvements and utility service lines shall be submitted to the City Engineering Department. 7. All work performed and materials used for construction of utilities shall conform to the City of Brooklyn Center's current standard specifications and details. 8. The proposed drainage provisions are subject to the review and approval of the West Mississippi Watershed Commission prior to the issuance of building permits for the proj ect. 9. Sheet AS 1.1 (Site Plan and Partial Site Demolition Plan) shall be modified prior to the issuance of building permits to accurately reflect the dimensions and location of the proposed bus garage facility on the north side of the site. 10. The applicant shall provide appropriate erosion and sediment control devices on site during construction as approved by the City Engineering Department. 11. The special use permit amendment is granted for the construction of a new 9,000 sq. ft. school bus garage facility and three other additions to the Brooklyn Center Junior /Senior High School. Any other expansion or alteration of the facilitates not comprehended by this approval shall require an additional amendment to the special use permit. 01 -16 -03 Page 4 Voting in favor: Chair Willson, Commissioners Boeck, Newman, Rahn, and Reem. The motion passed unanimously. The Council will consider the recommendation at its January 27, 2003 meeting. The applicant must be present. Major changes to the application as reviewed by the Planning Commission will require that the application be returned to the Commission for reconsideration. OTHER BUSINESS Chair Willson addressed Commissioner Whitehead's absence at recent meetings and felt it was appropriate to contact him regarding his intention with the Planning Commission. Mr. Warren explained the attendance policy requirement for Commission members and said he would contact Commissioner Whitehead regarding his plan to remain on the Commission. Commissioner Reem asked about the status of the approved SuperAmerica at the corner of 69 and Brooklyn Boulevard and restaurants in and around Brookdale. Mr. Warren explained that it is expected that building permits will be issued this spring for SuperAmerica and updated the Commission on restaurant activity in the Brookdale area. Commissioner Boeck stated that he would like the record to reflect his appreciation to Chair Willson for his willingness to continue serving on the Planning Commission. Following a brief discussion, there was a motion by Commissioner Boeck, seconded by Commissioner Newman to express the Commission's appreciation to Chair Willson for his continued service, leadership, support and professionalism as a member of the Brooklyn Center Planning Commission. Voting in favor: Commissioners Boeck, Newman, Rahn and Reem. Chair Willson abstained from voting. Voting against: None The motion passed. There was no other business. ADJOURNMENT There was a motion by Commissioner Boeck, seconded by Commissioner Rahn, to adjourn the Planning Commission meeting. The motion passed unanimously. The meeting adjourned at 8:32 p.m. Chair Recorded and transcribed by: Rebecca Crass Recording Secretary 01 -16 -03 Page 5