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HomeMy WebLinkAbout2011 10-24 CCP Regular Session AGENDA CITY COUNCIL STUDY SESSION October 24, 2011 6:00 p.m. City Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 1. City Council Discussion of Agenda Items and Questions 2. Miscellaneous 3. Discussion of Work Session Agenda Items as Time Permits 4. Adjourn CITY COUNCIL MEETING City of Brooklyn Center AGENDA October 24, 2011 1. Informal Open Forum with City Council 6:45 p.m. provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the comments made but, rather, for hearing the citizen for informational purposes only. 2. Invocation 7 p.m. 3. Call to Order Regular Business Meeting The City Council requests that attendees turn off cell phones and pagers during the meeting. A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 4. Roll Call 5. Pledge of Allegiance 6. Approval of Agenda and Consent Agenda The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes 1. October 10, 2011 Study Session 2. October 10, 2011 Regular Session 3. October 10, 2011 Work Session b. Licenses c. Resolution Appointing Election Judges to Serve in Special Elections d. An Ordinance Amending Chapter 1 of the City Code of Ordinances Relating to Commercial Kennel Licenses and Potentially Dangerous and Dangerous Dog Registrations e. Resolution Authorizing the Community Activities, Recreation and Services Department to Apply for Grant Funding Through the Hennepin Youth Sports Program CITY COUNCIL AGENDA -2- October 24, 2011 f. Approval of Application and Permit for Temporary On-Sale Liquor License Submitted by The Church of St. Alphonsus, 7025 Halifax Avenue North, for an Event to be Held November 5, 2011 g. Appointment of an Independent Financial Advisor 7. Presentations/Proclamations/Recognitions/Donations a. Resolution Expressing Recognition and Appreciation of Tom Bublitz for Over 28 Years of Dedicated Service to the City of Brooklyn Center Requested Council Action: Motion to adopt resolution. b. Proclamation Declaring October 24, 2011, to be Designated as Random Acts of Kindness Day Requested Council Action: Motion to adopt proclamation. c. Random Acts of Kindness Presentation of Recognition and Certificate Ceremony Requested Council Action: City Council Members read nominations received. Mayor presents certificates to those nominees present. 8. Public Hearings a. An Ordinance Relating to the Regulation of Signs; Amending Brooklyn Center City Code, Sections 34-110 and 34-140, and Adding New Section 34-211 -This item was first read on September 26, 2011; was published in the official newspaper on October 6, 2011; and is offered this evening for second reading and Public Hearing. Requested Council Action: Motion to open Public Hearing. Motion to take public input. Motion to close Public Hearing. Motion to adopt ordinance. 9. Planning Commission Items None. 10. Council Consideration Items a. Amend 2011 City Council Meeting Schedule Requested Council Action: Motion to set date and time of joint budget work session with the Financial Commission for Monday, November 21, 2011, at 6:30 p.m. and to canvass the returns of the December 6, 2011, special primary for Thursday, December 8, 2011, at 5:00 p.m. CITY COUNCIL AGENDA -3- October 24, 2011 b. Consideration of Type IV 6-Month Provisional Rental License for 4200 Lakebreeze Avenue N 1. Resolution Approving a Type IV Rental License for 4200 Lakebreeze Avenue N Requested Council Action: Receive staff report. Motion to open hearing. Receive testimony from applicant. Motion to close hearing. Motion to adopt resolution. th c. Consideration of Type III One-Year Rental License for 1510 69 Avenue N th 1. Resolution Approving a Type III Rental License for 1510 69 Avenue N Requested Council Action: Receive staff report. Motion to open hearing. Receive testimony from applicant. Motion to close hearing. Motion to adopt resolution. d. Consideration of Type III One-Year Rental License for 5814 Ewing Avenue N 1. Resolution Approving a Type III Rental License for 5814 Ewing Avenue N Requested Council Action: Receive staff report. Motion to open hearing. Receive testimony from applicant. Motion to close hearing. Motion to adopt resolution. 11. Council Report 12. Adjournment Agenda Items Tabled or Continued An Ordinance Amending Chapter 4 of the Brooklyn Center City Charter, Sections 4.01 and 4.02 This item was first read on April 12, 2010; was published in the official newspaper on April 22, 2010; and the Public Hearing was continued at the May 10, 2010, meeting until such time as the Charter Commission makes its recommendation to the City Council. City Council Agenda Item No. 6a MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION OCTOBER 10, 2011 CITY HALL — COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:00 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kay Lasman, and Dan Ryan. Also present were City Manager Curt Boganey, Director of Fiscal and Support Services Dan Jordet, Public Works Director /City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, and Carla Wirth, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS City Manager Curt Boganey suggested Item 10c, Approval of Committee to Review Financial Advisor Request for Proposals (RFPs), be removed from tonight's agenda and scheduled for the next meeting agenda when names of the appointees can be provided. Councilmember Ryan noted that upon the resignation of Councilmember Roche, he had been asked by Mayor Willson to serve as the liaison to the Financial Commission. Councilmember Ryan offered to serve on this review Committee. The majority consensus of the City Council was reached to leave Item IOc on tonight's agenda and to appoint Councilmember Ryan to the review Committee for the Financial Advisory RFPs. Councilmember Lasman requested discussion of Item 6c, Resolution Pertaining to the City of Brooklyn Center's Participation in Hennepin County's 2011 Economic Development Initiative "Open to Business," specifically relating to how soon businesses could use this program. Mr. Boganey clarified that the action under consideration tonight would approve submittal of an application. The awards will be made December 1, 2011, after which the City will learn if its program has been approved. Mr. Boganey explained if the program is approved, it would be available for use after the first of the year. The City Council indicated this is a timely consideration and asked staff to assure this program is well advertised, once instituted. 10 /10 /11 -1- DRAFT i I I Mr. Boganey requested the City Council add Item 10d, Schedule City Manager Performance Review, and described the packet of information he prepared for the Council's review. The majority consensus of the City Council was to add Item 10d as requested by Mr. Boganey and to schedule the performance review on October 26, 2011, starting at 6:00 p.m. Mayor Willson requested discussion of EDA Item 4a, Resolution Approving the Termination of the City Pond /Fountain Easement and Providing for the Dedication of a New Trail Easement (EDA — Wings Financial, 6160 Summit Drive), specifically relating to whether the rate of water flow is sufficient to resolve the green algae condition of the pond. Director of Business and Development Gary Eitel stated he is unsure of the volume of water that is moved by either of the two fountain sizes. He explained staff will look at the suggested fountain locations, talk with those maintaining the pond, and make a formal recommendation at a future meeting. MISCELLANEOUS Councilmember Ryan requested an update on Surly Brewing Company. Mr. Boganey stated staff contacted Surly Brewery who said unequivocally that it had not yet made a site selection but staff had been verbally notified that they had altered its criteria from a 4 -5 acre site to a 12- 15 acre site, which is larger than what is available in Brooklyn Center. Councilmember Ryan noted the City has been active in offering a range of options within Brooklyn Center. Mr. Boganey concurred, noting staff had offered four potential sites but none are 12 acres in size. The Council discussed options available to Surly Brewing Company and asked if it was considering a satellite brewery site. Mr. Boganey indicated it appears that Surly Brewing Company intends to continue operating at its current location in Brooklyn Center into the foreseeable future, which is allowed by an amendment to the legislation. Councilmember Kleven commented it is great to see four purchase agreements being signed for NSP projects. She asked if EDA/HRA Specialist Bublitz will be replaced. Mr. Boganey indicated that position will be filled. Councilmember Lasman asked when the directional street signs will be erected in street reconstruction project areas. Public Works Director /City Engineer Steve Lillehaug stated that work will be completed by City crews in the next few weeks. Councilmember Lasman asked if Welcome Wagon packets include basic ordinance information relating to things like parking and grass cutting. Assistant City Manager/Director of Building and Community Standards Vickie Schleuning stated the Good Neighbor brochure was included and it contained that information. Councilmember Lasman asked what is the process should a resident want to explore no parking 10/10/11 -2- DRAFT on their street. Mr. Boganey explained there is a process to follow that identifies the number of people on the block that need to sign the petition. He suggested they call Public Works staff to obtain that information. The Council commented briefly on the impact of budget shortfalls experienced by many municipalities that have resulted in staff layoffs. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS ADMINISTRATIVE PENALTY PROGRAM REPORT Assistant City Manager/Director of Building and Community Standards Vickie Schleuning provided an overview of the creation and implementation the Administrative Penalty Program, which has been used for the Vacant Building Program, Rental License Program, and Property Code Enforcement. Ms. Schleuning described the implementation options for the violator and City and presented the program results, noting it has been successful at gaining compliance without the added time and cost of criminal court. She stated the goal of this program is to gain compliance, which will ensure a safe and secure community and stabilize and improve residential neighborhoods. ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL Councilmember Lasman moved and Councilmember Ryan seconded to close the Study Session at 6:45 p.m. Motion passed unanimously. RECONVENE STUDY SESSION Mayor Willson reconvened the Study Session at 6:46 p.m. ADMINISTRATIVE PENALTY PROGRAM REPORT — CONTINUED Ms. Schleuning asked whether the Administrative Penalty Program meets the original City Council intent and expectations. The City Council discussed the Program and asked whether an out -of- State owner was required to designate a local property manager. Ms. Schleuning advised that the rental license required a local designated agent. The City Council acknowledged the statistics show this Program is working to gain Code compliance and asked about the process used by staff to dismiss cases upon review. Ms. Schleuning explained that internal quality assurance measures have been established to assure the correct ordinance is cited, correct party is cited, etc. However, there may be extenuating circumstances that result in staff dismissing a citation. 10/10/11 -3- DRAFT i The consensus of the City Council was that the Administrative Penalty Program meets the original intent, results in a more efficient resolution of citations, and has reduced the number of complaints received. ADJOURNMENT Councilmember Lasman moved and Councilmember Ryan seconded to close the Study Session at 6:58 p.m. Motion passed unanimously. j I C I i 10 /10 /11 -4- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION OCTOBER 10, 2011 CITY HALL — COUNCIL CHAMBERS 1. INFORMAL OPEN FORUM WITH CITY COUNCIL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in Informal Open Forum called to order by Mayor Tim Willson at 6:45 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kay Lasman, and Dan Ryan. Also present were City Manager Curt Boganey, Director of Fiscal and Support Services Dan Jordet, Public Works Director /City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, and Carla Wirth, TimeSaver Off Site Secretarial, Inc. Mayor Tim Willson opened the meeting for the purpose of Informal Open Forum. No one wished to address the City Council. Councilmember Ryan moved and Councilmember Kleven seconded to close the Informal Open Forum at 6:46 p.m. Motion passed unanimously. 2. INVOCATION As the invocation, Mayor Willson requested a moment of silence and reflection for those who are not as well off as others. 3. CALL TO ORDER REGULAR BUSINESS MEETING The Brooklyn Center City Council met in Regular Session called to order by Mayor Tim Willson at 7:00 p.m. 4. ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kay Lasman, and Dan Ryan. Also present were City Manager Curt Boganey, Director of Fiscal and Support Services Dan Jordet, 10/10/11 -1- DRAFT Public Works Director /City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Assistant City Manager /Director of Building and Community Standards Vickie Schleuning, Fire Chief Lee Gatlin, City Attorney Charlie LeFevere, and Carla Wirth, TimeSaver Off Site Secretarial, Inc. 5. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 6. APPROVAL OF AGENDA AND CONSENT AGENDA Councilmember Ryan moved and Councilmember Kleven seconded to approve the Agenda and Consent Agenda as amended to add Item 10d, Schedule City Manager Performance Review, and the following consent items were approved: 6a. APPROVAL OF MINUTES 1. September 26, 2011— Study Session 2. September 26, 2011 —Regular Session 6b. LICENSES MECHANICAL Conway Mechanical 8755 North Maplebrook Circle, Brooklyn Park DAS Heating and Cooling, Inc. 8060 153` Lane NW, Ramsey Steve's Plumbing, Inc. 23629 Washington Street, East Bethel RENTAL — CURRENT RENTAL STANDARDS INITIAL (TYPE III — one-year license) 3141 49 Avenue N. Manoj Moorjani INITIAL (TYPE II — two-year license) 430666 th Avenue N. Sarah Vogt 6930 Dallas Road Denise LaMere 5455 Emerso Avenue N. Lawrence Shapiro 5510 France Avenue N. Kin Chew 6807 Humboldt Avenue N. C302 Raymond Charest 6342 June Avenue N. Dave Swartout RENEWAL (TYPE II — two-year license) 5937 Abbott Avenue N. Marls Crost 7208 Dallas Road Neng Xi Zhang 6819 Humboldt Avenue N. A301 Raymond Charest RENEWAL (TYPE I— three-year license) 3513 47 Avenue N. Richard Grommes 20165 th Avenue N. Donald Kasbohm 10 /10 /11 -2- DRAFT Riverwood Estates 6005 Admiral Place Dan Soffa 6801 Fremont Place N. Olamiyi Kuku 1525 Humboldt Place N. Shoemiller Properties LLC 1549 Humboldt Place N. Shoemiller Properties LLC 6e. RESOLUTION NO. 2011 -137 PERTAINING TO THE CITY OF BROOKLYN CENTER'S PARTICIPATION IN HENNEPIN COUNTY'S 2011 ECONOMIC DEVELOPMENT INITIATIVE "OPEN TO BUSINESS" 7. PRESENTATIONS / PROCLAMATIONS /RECOGNITIONS/DONATIONS 7a. RESOLUTION NO. 2011 -138 RECOGNIZING RESIDENT VOLUNTEERS WHO PARTICIPATED IN THE CITY OF BROOKLYN CENTER'S 2011 LANDSCAPE AND GARDEN SPOTLIGHT Mayor Willson read in full a resolution recognizing Carolynne Darling of 5318 Girard Avenue North; Rawati Indradeo of 5924 Xerxes Avenue North; Terry Stellick of 7024 France Avenue North; and Ken Evers of 7118 Grimes Avenue North for their participation in the City of Brooklyn Center's 2011 Landscape and Garden Spotlight. Councilmember Ryan moved and Councilmember Kleven seconded to approve RESOLUTION NO. 2011 -138 RECOGNIZING RESIDENT VOLUNTEERS WHO PARTICIPATED IN THE CITY OF BROOKLYN CENTER'S 2011 LANDSCAPE AND GARDEN SPOTLIGHT. The Council noted the City's Landscape and Garden Spotlight recognition is non - competitive and congratulated recipient Carolynne Darling, who was in attendance. Motion passed unanimously. Public Works Director /City Engineer Steve Lillehaug presented pictures of the award winning properties. He indicated that the winners were presented with letters of appreciation and a Malmborg's gift card. Mr. Lillehaug extended the City's appreciation to the Brooklyn Center American Legion who donated the gift cards. 8. PUBLIC HEARINGS 8a. ORDINANCE NO. 2011 -04 AMENDING CHAPTER 11 OF THE CITY CODE OF ORDINANCE RELATING TO LIQUOR LICENSING; ADDING BREWER TAPROOM LICENSE City Manager Curt Boganey introduced the item, discussed the history, and stated the purpose of the proposed ordinance to add "brewer taproom" to the City's ordinance relating to liquor licensing. This would allow a micro brewer to sell its brewed product at a restaurant. It was noted that Surly Brewing Company does not operate a restaurant at its current location so it would not qualify for a Brewer Taproom License since Brooklyn Center operates municipal 10/10/11 -3- DRAFT liquor stores. The City may consider petitioning its legislators to amend the Statute to allow cities operating municipal liquor stores to issue on -sale liquor licenses to brewers. Councilmember Lasman moved and Councilmember Ryan seconded to open the Public Hearing. Motion passed unanimously. No one wished to address the City Council. Councilmember Kleven moved and Councilmember Ryan seconded to close the Public Hearing. Motion passed unanimously. Councilmember Lasman moved and Councilmember Ryan seconded to and adopt ORDINANCE NO. 2011 -04 Amending Chapter 11 of the City Code of Ordinances Relating to Liquor Licensing; Adding Brewer Taproom License. Motion passed unanimously. 8b. RESOLUTION NO. 2011-139 VACATING CERTAIN DRAINAGE AND UTILITY EASEMENTS WITHIN LOT 2, BLOCK 1, BROOKLYN CROSSING, HENNEPIN COUNTY, MINNESOTA Mr. Lillehaug introduced the item and presented the request of FTK Properties, 3220 County Road 10, to vacate certain sanitary sewer line easements encumbering its property that are no longer needed. The needed easements were dedicated as part of the Brooklyn Crossing 3rd Addition. Staff has notified affected entities and is not aware of any objection. Councilmember Lasman moved and Councilmember Ryan seconded to open the Public Hearing. Motion passed unanimously. No one wished to address the City Council. Councilmember Ryan moved and Councilmember Lasman seconded to close the Public Hearing. Motion passed unanimously. Councilmember Ryan moved and Councilmember Lasman seconded to approve RESOLUTION NO, 2011 -139 Vacating Certain Drainage and Utility Easements within Lot 2, Block 1, Brooklyn Crossing, Hennepin County, Minnesota. Motion passed unanimously. 9. PLANNING COMMISSION ITEMS 10/10/11 -4- DRAFT I - None. 10. COUNCIL CONSIDERATION ITEMS 10a. CONSIDERATION OF TYPE IV 6 -MONTH PROVISIONAL RENTAL LICENSE FOR 5825 COLFAX AVENUE NORTH Assistant City Manager /Director of Building and Community Standards Vickie Schleuning advised that 5825 Colfax Avenue North was inspected and eleven property code violations were cited and ultimately corrected. This property qualifies for a Type IV six -month provisional rental license based on the number of property code violations found during the initial rental license inspection. The property owner is also required to submit a mitigation plan and report monthly on the progress of that plan. Ms. Schleuning reviewed actions taken in regard to this rental license application and indicated Staff has reviewed the mitigation plan and held discussion with the property owner and recommends approval based on meeting standards in the mitigation plan. Councilmember Ryan moved and Councilmember Kleven seconded to open the Hearing. Motion passed unanimously. No one wished to address the City Council. Councilmember Lasman moved and Councilmember Ryan seconded to close the Hearing. Motion passed unanimously. Councilmember Lasman moved and Councilmember Ryan seconded to approve the issuance of a Type IV six -month provisional rental license and mitigation plan for 5825 Colfax Avenue North, with the requirement that the mitigation plan must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. 10b. CONSIDERATION OF TYPE IV 6 -MONTH PROVISIONAL RENTAL LICENSE FOR 6207 COLFAX AVENUE NORTH Ms. Schleuning advised that 6207 Colfax Avenue North was inspected and nine property code violations were cited and ultimately corrected. There have been zero validated police incidents /nuisance calls within the last 12 months. This property qualifies for a Type IV six - month provisional rental license based on the number of property code violations found during the initial rental license inspection. The property owner is also required to submit a mitigation plan and report monthly on the progress of that plan. Ms. Schleuning reviewed actions taken in regard to this rental license application and indicated Staff has reviewed the mitigation plan and held discussion with the property owner and recommends approval based on meeting standards in the mitigation plan. 10/10/11 -5- DRAFT Councilmember Lasman moved and Councilmember Ryan seconded to open the Hearing. Motion passed unanimously. No one wished to address the City Council. Councilmember Kleven moved and Councilmember Ryan seconded to close the Hearing. Motion passed unanimously. Councilmember Ryan moved and Councilmember Lasman seconded to approve the issuance of a Type IV six -month provisional rental license and mitigation plan for 6207 Colfax Avenue North, with the requirement that the mitigation plan must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. 10c. APPROVAL OF COMMITTEE TO REVIEW FINANCIAL ADVISOR REQUEST FOR PROPOSALS (RFPs) Mr. Boganey introduced the item, discussed the history, and explained the ordinance requires appointment of four members: two from the City Council; two from the Financial Commission, the City Manager, and Finance Director. Director of Fiscal and Support Services Dan Jordet explained the Code of Policies requires solicitation of responses to a Request for Proposal (RFP) for professional services. For most RFPs, the review is conducted by the City Manager and Finance Director with a recommendation to the City Council. However, in the case of Financial Advisor for Bond Sales, a committee is established to review and make the recommendation. Mr. Jordet reported four RFPs were received that have been reviewed by staff and it appears all four are close in qualifications and ability to assist the City so staff recommends all four receive an interview. He presented the appointment recommendation of the Financial Commission Chair. Councilmember Lasman moved and Councilmember Kleven seconded to appoint the following to serve on a Committee to review Financial Advisor RFPs: Mayor Willson, Councilmember Ryan, Finance Commissioners Rex Newman and Steven Landis with alternate Dan Schuller, City Manager Boganey, and Director of Fiscal and Support Services Jordet. Motion passed unanimously. 10d. SCHEDULE MEETING FOR CITY MANAGER PERFORMANCE REVIEW Mayor Willson noted the City Council had discussed, at the Study Session, the need to schedule the City Manager's performance review. 10/10/11 -6- DRAFT Councilmember Lasman moved and Councilmember Ryan seconded to schedule the City Manager Performance Review on October 26, 2011, starting at 6:00 p.m. in the Council Chambers. Motion passed unanimously. 11. COUNCIL REPORT Councilmember Ryan reported on his attendance at the following: • October 6, 2011, participated in panel discussion on local government sponsored by the High School Civic Students at Highview Alternative Learning Center in Golden Valley. He encouraged residents to vote in the October 18, 2011, special election for the State Senate. • Events last weekend celebrating the 50 anniversary of the Brooklyn Center High School • October 7, 2011, reception at Crowne Plaza Hotel for Brooklyn Center High School alumni and former faculty • October 9, 2011, Brooklyn Center High School rededication ceremony Councilmember Ryan thanked Mayor Willson and Councilmember Lasman for attending Brooklyn Center High School anniversary events. He also extended his appreciation to former Mayor Phil Cohen for providing the history of Brooklyn Center High School as well as his many other contributions to the community including serving on the School Board. Councilmember Kleven reported on her attendance at the following: • September 27, 2011, MAC meeting • September 29, 2011, ribbon cutting ceremony for ITT Technical Institute • September 29, 2011, Planning Commission meeting • October 6, 2011, delivered 50 flyers regarding the Neighborhood Watch Program • October 9, 2011, pancake breakfast fundraiser at the Brooklyn Center High School Councilmember Kleven announced that on October 4, 2011, Northport Elementary School fourth grade teacher Kim Hilden was presented with the Day Made Better Award. She encouraged residents to continue donating towards the Centennial Year food drive and to get out and vote on October 18, 2011. Councilmember Lasman reported on her attendance at the following: • October 1, 2011, Historical Society hosted a tour of Mound Cemetery where they visited graves of fallen Civil War soldiers. • October 8, 2011, tour hosted by Councilmember Ryan of the Brooklyn Center High School • October 8, 2011, Neighborhood Watch meeting in her neighborhood • October 9, 2011, Lions pancake breakfast, which was part of the Centennial Celebration Mayor Willson reported on his attendance at the following: • September 29, 2011, ITT College ribbon cutting ceremony • October 4, 2011, Brooklyn Center Fire Department Relief Association meeting 10 /10 /11 -7- DRAFT • October 7, 2011, Brooklyn Center High School alumni reception where he spoke on behalf of the City 12. ADJOURNMENT Councilmember Lasman moved and Councilmember Ryan seconded adjournment of the City Council meeting at 7:32 p.m. Motion passed unanimously. 10 /10 /11 -8- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL /ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA WORK SESSION OCTOBER 10, 2011 CITY HALL — COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council /Economic Development Authority (EDA) met in Work Session called to order by Mayor /President Tim Willson at 8:08 p.m. ROLL CALL Mayor /President Tim Willson and Councilmembers /Commissioners Carol Kleven, Kay Lasman, and Dan Ryan. Also present were City Manager Curt Boganey, Director of Business and Development Gary Eitel, Assistant City Manager Director of Building and Community Standards Vickie Schleuning, City Attorney Charlie LeFevere, and Carla Wirth, TimeSaver Off Site Secretarial, Inc. DRIVEWAY REPAIR STANDARDS City Manager Curt Boganey introduced the item and noted the City Attorney has provided a memorandum as requested at the September 12, 2011, City Council Study Session. City Attorney Charlie LeFevere advised the City does not currently require gravel surfaced driveways to be covered with a hard surface and the question raised was whether it can be imposed on rental and /or vacant properties. Mr. LeFevere explained that in order to have classes of property, State and Federal constitutions require equal protection under the law so there must be a rationale basis for treating the properties differently. Mr. LeFevere stated if the City Council /EDA wants to impose this requirement on a City -wide basis, now or in the future, it could consider triggering events such as the sale of the property, reconstruction of the driveway, or at some specified date in the future. Councilmember /Commissioner Lasman stated she brought this idea forward based on a resident suggestion; however, she would not favor a blanket requirement because driveways are expensive to pave. Councilmember /Commissioner Lasman noted the City Council /EDA is responsible to assure the integrity of the housing stock, in general, is preserved as well as the infrastructure. She stated she thought this requirement could be applied to a very specific target group of vacant homes to be rental. Mr. LeFevere indicated he was not qualified to give an opinion on whether there would be unintended consequence of an ordinance, noting the requirement for a paved driveway may 10 /10 /11 -1- DRAFT result in a disincentive to invest in the property or the owner may not go through the licensing process to bring the property up to Code due to the additional cost to pave the driveway. The City Council/EDA indicated that while it understands the benefit of improved driveway surfaces, it is a high cost improvement and even if legally defensible there may be economic consequences. It noted the rental property licensing program has resulted in bringing properties up to code and such an additional requirement may discourage investment in Brooklyn Center properties at a time when there are a high number of vacant properties. Councilmember /Commissioner Lasman stated her appreciation to the City Council/EDA for supporting her request to obtain additional input. She thanked staff for vetting this option and noted a future City Council /EDA may consider requiring higher driveway standards but at this time it would be too difficult to identify properties to which it would apply. The City Council /EDA thanked staff for the excellent job done in providing a recommendation on this matter and consensus was reached to not more forward with driveway repair standards. ADJOURNMENT Councilmember /Commissioner Lasman moved and Councilmember /Commissioner Ryan seconded adjournment of the City Council/Economic Development Authority Work Session at 8:23 p.m. Motion passed unanimously. 10/10/11 -2- DRAFT City Council Agenda Item No. 6b COUNCIL ITEM MEMORANDUM DATE: October 18, 2011 TO: Curt Boganey, City Manager FROM: Maria Rosenbaum, Deputy City Clerk SUBJECT: Licenses for City Council Approval Recommendation: It is recommended that the City Council consider approval of the following licenses at its October 24, 2011. Background: The following businesses /persons have applied for City licenses as noted. Each business /person has fulfilled the requirements of the City Ordinance governing respective licenses, submitted appropriate applications, and paid proper fees. Applicants for rental dwelling licenses are in compliance with Chapter 12 of the City Code of Ordinances, unless comments are noted below the property address on the attached rental report. COMMERCIAL KENNEL Gentle Touch Animal Sanctuary 4900 France Ave N Paws Inn, LLP 4902 France Ave N MECHANICAL Damyan's Heating and Cooling, LLC 7900 Excelsior Blvd, Suite 300, Hopkins K B Service Co. 430 County Road D East, Little Canada Legacy Mechanical Services 9714 Wooderest Court, Monticello Metro Plbg & Htg of St. Joseph, Inc. 545 8 th Ave NE, St. Joseph Midwest Maintenance & Mechanical 710 Pennsylvania Avenue S., Minneapolis RENTAL See attached report. [Mission: Ensuring an attractive, clean, safe community that entrances the duality of life rind preserves the public trust COUNCIL ITEM MEMORANDUM Rental License Category Criteria Policy — Adopted by City Council 03 -08 -10 Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type I — 3 Year 1 -2 units 0 -1 3+ its 0 -0.75 Type II — 2 Year 1 -2 units Greater than 1 but not more than 4 3+ units: Greater than 035'but not more than 1.5 Type III — 1 Year 1 -2 units Greater than 4 but not more than 8 3 ±units` Greater than 1.5 but not more' han 3 Type IV — 6 Months 1 -2 units Greater than 8 3+ units Greater than 3 License Number of Units Validated Calls for Disorderly Conduct Category Service & Part I Crimes (Calls Per Unit /Year) No Category 1 -2 0 -1 Impact 34 units 0 -0.25 5 or more units 0 -0.35 Decrease 1 1 -2 Greater than 1 but not more than 3 Category 3 -4 units Greater than 0.25 but not more than 1. 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1 -2 Greater than 3 Categories 3 -4 units Greater than l 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Alissiora: Brisur•ing an attractive, clerut, safe cotrunrenity tlxat enhattces the quality of life and preserves the public trust I � Property Final P "revi'ou's. Dwellirig Renewal Code License Police;. License License j p y TYpe .. otd,lhitial �' Ouvner''� P, ro ert Address' olation T e CFS 3609 66th Ave N Single Family Initial Bradley McKnight 1 II N/A II 7036 Halifax Ave N Single Family Initial John Pham 2 II N/A II 5338 Irving Ave N Single Family Initial Joseph Noonan 1 II N/A II 5929 Lyndale Ave N Single Family Initial Jean Darnell 3 II N/A II 7081 Unity Ave N Single Family Initial Scott Barrett 0 II N/A II 4450 58th Ave N 1 Bldg 1 Basswood Apts 11 Units Renewal James Lupient 0 I 0 I N/T 6305 Camden Ave N 6 Bldg 107 19 Melrose Gates Apts 217 Units Renewal Soderberg Apt Specialists .49 /Unit I .09 /Unit I N/T 833 57th Ave N Single Family Renewal Bruce Goldberg 0 1 0 1 N/T 1106 Emerson La Single Family Renewal Jan Dietrich 0 I 0 I 1 N/T � 1555 Humboldt PI N Single Family Renewal ShoeMlller Properties 1 1 3 II N/T 6901 Morgan Ave N Single Family Renewal Comfort Bropleh 1 1 0 1 N/T 7007 Morgan Ave N Single Family Renewal Lin Shuang LLC 1 1 0 1 N/T I * CFS = Calls For Service for Renewal Licenses Only (Initial Licenses are not applicable to calls for service and will be listed N /A.) ** Final License Type ** *Initial licenses will not show a previous license type; N/T indicates No Type since it was under the previous 2 -year rental license program All properties are current on utilities and property taxes Type 1 = 3 year Type 11 = 2 year Type III = 1 year i i I i i i I I I I City Council Agenda Item No. 6c COUNCIL ITEM MEMORANDUM DATE: October 17, 2011 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Cleric SUBJECT: Resolution Appointing Election Judges to Serve in Special Elections Recommendation: It is recommended that the City Council consider adoption of a Resolution Appointing Election Judges to Serve in Special Elections. Background: Councilmember Tim Roche resigned from the City Council effective August 9, 2011: The City Council adopted Resolution No. 2011 -111 calling for special elections, setting the special primary for Tuesday, December 6, 2011, and the special election for Tuesday, January 24, 2012. Minnesota Statutes, Section 20413.21, subd. 2, requires election judges be appointed by the governing body at least 25 days before the election at which the election judges will serve. A resolution is included that lists individuals who have applied and are qualified to serve as an election judge for the special elections. Minnesota Statutes, Section 203B.121, provides that the absentee ballot board may include staff trained as election judges. Because the absentee ballot board must accept or reject absentee ballots in such a timely fashion, it is imperative that City Staff be appointed to the absentee ballot board to process the absentee ballots during the 30 days prior to the special elections. Charlene Finberg and Maria Rosenbaum are the City Staff listed in the resolution to serve on the absentee ballot board. I've also listed myself as a backup. Budget Issues: There is no cost in the appointment of the election judges; however, the cost for their service as election judges will be approximately $6,000 per election. :41issiorrr Fnsaring an attractive, clears, safe conctnunity that enhances the quality of life and preserves the public trust i I Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPOINTING ELECTION JUDGES TO SERVE IN SPECIAL ELECTIONS WHEREAS, Councilmember Tim Roche resigned from the City Council effective August 9, 2011; and WHEREAS, the City Council adopted Resolution No. 2011 -111 calling for special elections, setting the special primary for Tuesday, December 6, 2011, and the special election for Tuesday, January 24, 2012; and WHEREAS, Minn. Stat. 204B.21, subd. 2, requires that persons serving as election judges be appointed by the City Council at least 25 days before the election at which the election judges will serve, except that the City Council may appoint additional election judges within the 25 days before the election if the City Council determines that additional election judges will be required. BE IT RESOLVED by the City Council of the City of Brooklyn Center that the individuals named below and on file in the office of the City Cleric be appointed to perform the duties of election judge and /or be appointed as the Brooklyn Center Absentee Ballot Board election judges. BE IT FURTHER RESOLVED that the City Clerk is authorized to make any substitutions or additions as deemed necessary. Alyson Arneson Allan Hancock Lorraine Moe Betty Barrick Gilbert Hartlage Diane Olson Karen Bolstad Jacquelina Heckard Lynn Olson Bill Bruneau Mary Ann Hilger Riggs Opland Kenneth Bueckers Joyce Hogetvedt Eileen Oslund Charles Calhoun Ray Hokenson Bev Rieschl Esther Connolly Jeanne Huff Rita Roehrl Lamonte Dehn Lynne Johnston Larry Rolf Betty Eckhoff Nahid Khan Maria Rosenbaum Raymond Eckhoff Kermit Klefsaas Thomas Schommer David Erickson Sharon Knutson Elaine Spencer Charlene Finberg Mary Laduke Sam Totimeh Don Gillquist Mavis Lammi Sarah Wilks Trudi Gores Ginny Lebus Carolyn Green Glenard Lieder Darlene Gregornik Donna Martin RESOLUTION NO. October 24, 2011 l Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. i i i City Council Agenda Item No. 6d COUNCIL ITEM MEMORANDUM DATE: October 17, 2011 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk S�f SUBJECT: An Ordinance Amending Chapter I of the City Code of Ordinances Relating to Commercial Kennel Licenses and Potentially Dangerous and Dangerous Dog Registrations Recommendation: It is recommended that the City Council consider approval of first reading of An Ordinance Amending Chapter 1 of the City Code of Ordinances Relating to Commercial Kennel Licenses and Potentially Dangerous and Dangerous Dog Registrations and set second reading and Public Hearing for November 14, 201 Background: This amendment to Chapter 1 of the City Code is a housekeeping amendment. Licenses for commercial kennels and registrations for potentially dangerous and dangerous dogs have an expiration date of September 30. However, the expiration date is not written in the City Code as are most other licenses in Chapter 23 of the City Code, The registration fee for potentially dangerous and dangerous dog registrations was set in 2004 by City Council resolution and included a provision that the registration fee shall not be prorated or refunded. Included in the ordinance amendment is language providing that the fee shall not be prorated or refunded. An applicant for a commercial kennel license or for a potentially dangerous or dangerous dog registration references the City Code for license or registration requirements and regulations. It would be beneficial to applicants to include in the City Code the expiration date for this type of license and registration, as well as the provision that fees are not prorated or refunded. This would eliminate an applicant having to search several resources to find all the requirements. It would also be helpful for City Staff for enforcement purposes. Budget Issues: There are no budget issues to consider, Alission. Ensurhkq an attractive, clean, sql C01111111111ify that enhances the quaU4 o hepublie trust ffij�andpresei vest I CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the 14th day of November 2011 at 7 p.m. or as soon thereafter as the matter may be heard at the City Hall, 6301 Shingle Creels Parkway, to consider an ordinance amending Chapter 1 of the City Code of Ordinances Relating to Commercial Kennel Licenses and Potentially Dangerous and Dangerous Dog Registrations. Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please contact the City Cleric at 763 -569 -3300 to make arrangements. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 1 OF THE CITY CODE OF ORDINANCES RELATING TO COMMERCIAL KENNEL LICENSES AND POTENTIALLY DANGEROUS AND DANGEROUS DOG REGISTRATIONS THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. The Brooklyn Center City Code of Ordinances, Section 1 -103 relating to commercial kennels is amended as follows: Section 1 -103, LICENSE FEES. The license fee for each commercial kennel license, each renewal license, and each impounding penalty described herein shall be as set forth by City Council resolution. Every such license shall expire on September 30 next after its issuance. 1. Refunds, Prorating, and Transfers. No commercial kennel license fee shall be refunded or prorated, the provisions of Chapter 23 of Brooklyn Center Ordinances notwithstanding. No license required hereunder shall be transferable. Section 2. The Brooklyn Center City Code of Ordinances, Section 1 -265 relating to potentially dangerous and dangerous dogs is amended as follows: Section 1 -265. REGISTRATION. 4. Fee. The City will charge the owner an annual fee to obtain a certificate of registration for a potentially dangerous or dangerous dog. The fee for every such registration shall be as set forth by Council resolution. Every such registration shall expire on September 30 next after its issuance. No registration fee shall be refunded or prorated. ORDINANCE NO. i Section 3. This ordinance shall be effective after adoption and thirty days following its legal publication. Adopted this day of 2011. Mayor ATTEST: City Clerk Date of Publication: Effective Date: ( Std indicates matter to be deleted, underline indicates new matter.) i City Council Agenda Item No. 6e COUNCIL ITEM MEMORANDUM DATE: October 12, 2011 TO: Curt Boganey, City Manager r FROM: Jim Glasoe, Director of Community Activities, recreation and Services SUBJECT: Hennepin County Youth Sports Program Grant Application Recommendation: It is recommended that the City Council consider adoption of the attached resolution supporting an application for a Hennepin County Youth Sports Program Grant Background: Hennepin County is seeking local units of government interested in developing facilities for amateur sports or recreation. Legislation authorizing the building of the Twins stadium allows Hennepin County to grant a portion of stadium tax dollars to communities to assist with developing these facilities. These grants will be made through the Hennepin Youth Sports Program. The purpose of these grants is to allow municipalities, park districts or school districts to create, expand or improve sport or recreational facilities to enhance opportunities for athletics and recreation. Demand for soccer facilities in Brooklyn Center has grown over the last few years, putting strain on the existing fields. As the usage has increased, we have had considerable difficulty in balancing the increased demand, while still providing adequate playing surfaces. This past year, the Brooklyn Area Babe Ruth Association came to an agreement with Brooklyn Center High School to use its Varsity and Jr. Varsity baseball fields. This change left the Centennial Park baseball field open and available for redevelopment. We are proposing to replace the baseball field with four youth sized soccer fields. The Centennial Park location would allow for adequate on -site parking and playing surfaces that are not adjacent to a residential area. The anticipated improvements at Centennial Park would include: re- design of the field accommodate four youth sized soccer fields; excavation of poor soils; re- grading of the site for proper drainage; new top soil imported and the installation of an irrigation system. Grant submission requirements call for the local governmental unit making the application provide a resolution from its governing body authorizing the application submission. Accordingly, a resolution is attached for City Council consideration. M Mission: Ensuring an attractive, clean., safe community that enhances the quality of life and preserves the public trust COUNCIL ITEM MEMORANDUM Budget Issues: The anticipated total cost for these improvements is $186,500. The approved 2011 -2024 Capital Improvements Fund budget includes $50,000 for Centennial Park soccer field improvements. The remainder would come from grant funds. Council Goals: Strategic: 5. We will continue to maintain and upgrade City infrastructure improvements Mission: Ensuring an attractive, clean, safe conununify that enhances the quality of life and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING THE COMMUNITY ACTIVITIES, RECREATION AND SERVICES DEPARTMENT TO APPLY FOR GRANT FUNDING THROUGH THE HENNEPIN YOUTH SPORTS PROGRAM WHEREAS, Hennepin County, via its Hennepin Youth Sports Program, provides capital funds to assist local government units of Hennepin County for the development of sport or recreation facilities; and WHEREAS, the City of Brooklyn Center desires to develop soccer fields at Centennial Park for the purpose of benefiting youth athletics; and WHEREAS the Community Activities, Recreation and Services Department intends to submit a grant request for said improvements. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center I. That the estimate of the total cost of developing PROJECT shall be $186,500.00 and the City of Brooklyn Center is requesting $136,500.00 from the Hennepin Youth Sports Program and will assume responsibility for a match requirement of $50,000.00. II. That the City of Brooklyn Center agrees to own, assume one hundred (100) percent of operation costs for the Centennial Park soccer fields and will operate the soccer fields for its intended purpose for the functional life of the facility, which is estimated to be 20 years. III. That the City of Brooklyn Center agrees to enter into necessary and required agreements with Hennepin County for the specific purpose of constructing a sport or recreational facility and long term program direction. IV. That the Mayor and /or City Manager is authorized and directed to execute said application and serve as official liaison with Hennepin County or its authorized representative.. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Centennial Park Youth Soccer Fields Brooklyn Center,, Minnesota Hennepin Y r rf - c _ RR � I ENTE f Table of Contents Project Introduction 3 Resolution of Support - Brooklyn Center 4 Geographical Location Map 5 Site Plan 6 Environmental Improvements 7 Agreements and Arrangements 8 Operations and Maintenance Statements 9 Comprehensive Plan Compatibility 10 Estimate of Users 11 Local Matching Funds 13 Budget 14 Timeline 15 Application Form 16 2 Project Introduction The Centennial Park Youth Soccer Fields Project anticipates converting an existing baseball field to a multi -field youth soccer complex. These fields would include irrigation, permanent nets, bleachers and other site improvements. Demand for soccer field usage in Brooklyn Center has risen significantly over the last few years. Soccer is a growing sport within the community, while traditional softball and baseball programs have seen a decline in participation. This shift can largely be attributed to the changing demographics of the community. Over the past decade, Brooklyn Center has experienced a significant influx of "new Americans" into the city. According to the latest numbers, Brooklyn Center's population is now 52% "new American." This change in population demographics has been accompanied by a changing demand for facilities. Most of these new immigrant families come from parts of the world where soccer is the number one sport. As Brooklyn Center currently has a limited number of soccer fields, we have seen a significant increase in the demand for these fields. At Centennial Park, there is an open space area that is currently used for baseball. However, the area has sub - standard turf, primarily due to settling. Any significant use reduces the area to mud and renders it almost unusable for organized activities. The introduction of irrigation and other site improvements would allow this area to be used by youth soccer programs, teams and players. The improved fields are expected to see heavy use. As the City is already maintaining the area, it has the capacity to absorb this improvement into its regular maintenance operation. This field conversion project has been reviewed and approved by the Brooklyn Center Park & Recreation Commission and the City Council. Additionally, the project is endorsed bythe Brooklyn Area Youth Soccer Program, the Sanneh Soccer Foundation and the A- Mon -Nue African Sports Association. The multi -use nature of soccer fields allows for a variety of other sports, including rugby and youth football, to use them as well. The fields will be positioned for long -term, adaptable use rather than being limited to single use. 3 Resolution of Support - Brooklyn Center The following resolution will be approved by the Brooklyn Center City Council at its October 24, 2011 meeting: RESOLUTION NO. RESOLUTION AUTHORIZING THE COMMUNITY ACTIVITIES, RECREATION AND SERVICES DEPARTMENT TO APPLY FOR GRANT FUNDING THROUGH THE HENNEPIN YOUTH SPORTS PROGRAM WHEREAS, Hennepin County, via its Hennepin Youth Sports Program, provides , for capital funds to assist local government units of Hennepin County for the development of sport or recreation facilities; and WHEREAS, the City of Brooklyn Center desires to develop soccer fields at Centennial Park for the purpose of benefiting youth athletics; and WHEREAS the Community Activities, Recreation and Services Department intends to submit a grant request for said improvements. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center I. That the estimate of the total cost of developing the PROJECT shall be $186,500.00 and the City of Brooklyn Center is requesting $136,500.00 from the Hennepin Youth Sports Program and will assume responsibility for a match requirement of $50,000.00. II. That the City of Brooklyn Center agrees to own and assume one hundred percent (100 %) of operation costs for the Centennial Park soccer fields and will operate the soccer fields for their intended purpose for the functional life of the facility, which is estimated to be twenty (20) years. III. That the City of Brooklyn Center agrees to enter into necessary and required agreements with Hennepin County for the specific purpose of constructing a sport or recreational facility and long term program direction. IV That the Mayor and /or City Manager is authorized and directed to execute said application and serve as official liaison with Hennepin County or its authorized representative.. 10/24/11 Date Mayor ATTEST: City Clerk 4 Geographical Location Map v �4 >1rERS na,l Centennial Park HASSAN TWSP 5 HAt18V'ERyA�`CHAMPiitl` _ _ Brooklyn Center, MN l 1 FR ' v BROOKLYN PARK - _ GREENFIELD LORCORAN MAPLEGRQVE" "� - 5 �f >�a F NEW HOPE 1NDEPENDENCEe - :PLYMOUTH ROBBINSDALE 1 111 f MAPLEPLAIN i� . -.iIYN , 6 'i 5T ANTHONY "4M DICINFIAHE 4 LblIGLAKE LDEN VALLEY � •'�, �� - ''. �1 s�,a Fl7 tiNEAPOL75. 11 �R R18UflD WUDDLANO �l 7.11NNETRISTA �x�f+g ST LbU1SPARIC, _ �w1fi r MINHETONKA xcgq1 { e x t��EEPHAVEN NOPKINS Ot ST SbNIFACIUS SHORE1VDbD 4a - '� ._ill' ���,. j,1 •tT SNELL1NGjERR rat f #MSP IHTL AIRPQRT RICH ELD r CHANHASSEN*' #) tCWj _`_' 3 - r iC' - �� f � SLOOMIliGTON Hennepin County if ! 3ae.fLlirullf alU�,tullla3DUlfiaH� �JoIPt1 a � as s Il {IiHa al Ifl { �i i ; _a • i ; i . Centennial Park its 6301 Shingle Creek Parkway % r 'r I I 1 i U I , , - !� SCHEDULE A SC ROM U HEDULE C I I 6301 Shingle Creek Parkway, Brooklyn Center Minnesota 5 Site Plan Centennial Park Soccer Complex Four Youth Soccer Fields The project involves replacing an existing baseball field with improved soccer fields. As the site has some sub - standard soils, we would anticipate some site excavation and importation of suitable soils. Also, the site will be re- graded to allow for proper drainage and an irrigation system and other site amenities will be installed. The area allows for four youth -sized soccer fields and related site amenities. In addition, the existing bituminous paths that support the park will be extended to provide access to the new fields. 6 Environmental Improvements The Centennial Park Project will be a redesign project, converting an existing baseball field into an improved multi - purpose athletic field that includes an irrigation system. The field primarily will be used for youth soccer and lacrosse. The area impacted will be within the existing park layout. The project will positively impact the environment in the following ways: 1. Erosion control fencing will encircle the perimeter of the project for the duration. 2. Grading will be done, thereby improving the treatment of storm water run -off before it enters the storm water system. 3. The entire area will remain pervious. 4. An irrigation system will be installed. 5. Consistent irrigation will assist with the improvement of the soil condition allowing for increased moisture absorption and less run -off. 6. Water use will be controlled with sensors in order to adjust for changing weather conditions, thereby allowing for more efficient watering. 7. Chemical use will be kept at a minimum and the use of organic and /or environmentally - friendly materials will be favored. 8. The existing manmade objects (backstops, benches, and ag -lime infield) will be removed. 7 Agreements and Arrangements There are no necessary agreements or arrangements. This improvement will be owned, operated and scheduled by the City of Brooklyn Center. The improvements are supported by the Brooklyn Area Soccer Association and the A- Mon -Nue, African Sports Association, which is also located in Brooklyn Center. 8 i Operations and Maintenance Statements Operation and Maintenance Responsibilities: All operation and maintenance expenses will be the responsibility of the City of Brooklyn Center. The following tasks and resulting expenses will be absorbed into the regular General Fund Budget for labor, supplies, and utility payments: • Irrigation • Mowing • Water Costs • Field Layout and Lining ® Permitting/ Scheduling and Event Enforcement The athletic field will be made available seasonally during daylight hours. We would estimate that the usage period would run from April 1- October 31 of each year. 9 Comprehensive Plan Compatibility The proposed improvements at Centennial Park are consistent with the updated Comprehensive Plan adopted in 2008. "The Brooklyn Center park system is one of the most extensive municipal systems in the region. The system includes 24 developed parks and a municipal golf course, providing a variety of recreational opportunities for all segments of the population. In addition, considerable undeveloped public open space is held in the Twin Lakes area. Recreation and leisure opportunities range from passive pursuits such as sitting, walking, picnicking, fishing, and enjoying music to more active pastimes such as organized sports, pick- up athletic games, bicycling, running, and in -line skating. Many parks are adjacent to schools or other open space, and one park, Central (renamed Centennial in 2011), is adjacent to the Community Center, which houses an indoor 50 -meter pool with a water slide and other indoor recreational opportunities. The even distribution of parks throughout all areas of the City and the variety of recreational facilities available enable the park system to serve all areas of the City and all segments of the population. There is excellent coordination of programs and facilities between parks and schools, and between parks and City and county facilities. The trail system links parks, schools, and other activity centers. However, like the rest of the City's public facilities, the park system is beginning to show its age, and its size and scope create maintenance burdens for the City." Specific issues and goals indentified in the Comprehensive Plan addressing this issue include: Issues • How can the park system best meet the changing needs of the City's population? In other words, how can it keep pace with social and demographic changes that affect the population? • Fiscal and staffing constraints make it difficult to continue to maintain the park system at its current level. Staffing levels have declined since 1981, while the number of parks and trails has increased. Demographic and social changes also affect the park system. Goals • New park and recreation services and facilities will be considered where recreational opportunity is deficient or nonexistent, and where appropriate, they will be provided in cooperation with local school districts and the private sector. • Citizen surveys and interviews will be conducted periodically to evaluate the effectiveness of existing facilities and programs and system deficiencies. 10 Estimate of Users Demographics According to the 2010 U.S. Census, there are 9,163 children and youth ages 0 to 19 in Brooklyn Center, which is 30.4% of Brooklyn Center's total population. Of the total population in Brooklyn Center, 8.9% are under 5 years old, 7.6% are ages 5 to 9, 6.8% are ages 10 to 14 and 7.1% are ages 15 to 19. According to 2010 U.S. Census, the largest racial population in Brooklyn Center is white (49.1%), followed by black or African American (25.9 %) and Asian (14.3 %). Smaller populations of those that identify themselves as "some other race" or "two or more races" and very small native populations also reside in Brooklyn Center. Hispanic or Latino residents in Brooklyn Center comprise 9.6% of its total population, which is a higher rate than Hennepin County's Hispanic or Latino residents (6.7 %). Brooklyn Center is the most diverse city in the state of Minnesota. The 2010 U.S. Census demonstrates that 50.9% of the total population is persons of color. This diversity is illustrated by the number of different languages spoken in the four school districts which serve Brooklyn Center: • Anoka - Hennepin School District- 60+ languages • Brooklyn Center School District - 29 • Osseo School District - 58 • Robbinsdale School District - 51 In 2010, Brooklyn Center's average unemployment rate (not seasonally adjusted) was 8.8 %- a decrease of 1.1 percentage points since 2009. This average unemployment rate was the second highest in the past 10 years. Brooklyn Center has maintained a higher unemployment rate than Hennepin County since 2000. - According to the American Community Survey 2005 -2009 5 -Year Estimates, 12.9% of Brooklyn Center residents have incomes below the poverty level, compared to 11:2% in Hennepin County and 10.0% in Minnesota. Young children in Brooklyn Center experience significantly higher rates of poverty than their county and statewide counterparts, with one - quarter (24.8 %) of children under 5 years of age living below the poverty level. Brooklyn Center children ages 5 -17 also experience higher rates of poverty than children ages 5 -17 in both Hennepin County and Minnesota (19.2% compared to 13.6% and 10.9 9/o, respectively). Eligibility for the Free and Reduced Price Meals Program is based on income; the student's household income must be below 130% of the federal poverty level ($28,665) for a family of four, to qualify for free meals and below 185% ($40,793), for reduced meals. Among the four public elementary schools in Brooklyn Center, Northport and Garden City had the highest number of students eligible for free or reduced price meals. Evergreen Park had the lowest percentage (61 %) of students eligible 11 Participation The City of Brooklyn Center offers a summer youth sports program that includes Little Kickers, Kickin' Kids and Youth Soccer programs. The soccer participation number for 2011-was 187. Due to the large participation numbers, we needed to schedule the activities in multiple locations. The use of multiple locations created undue hardships for many parents who had children playing at different locations at the same time. Brooklyn Area Youth Soccer provides youth soccer opportunities for Brooklyn Center and Brooklyn Park youth ages 6 -18. Youth Soccer program participation for2011 was 1225. Currently, the majority of all Brooklyn Area Youth Soccer games are played in Brooklyn Park, as there is only one appropriate field in Brooklyn Center. Improvement of the Centennial Park fields would allow for substantially more games to be played in Brooklyn Center. The A- Mon -Nue African Sports Association (ASSA) is also located in Brooklyn Center and has multiple soccer programs for youth. The 2011 participation was approximately 185. ASSA youth would also be expected to use the new fields. In total, several thousand youth would enjoy the use of these soccer fields in a typical year. 12 i Local Matching Funds The total project cost for the construction of the Centennial Park Soccer Fields Project is $186,500. This cost is inclusive of construction, site work, furnishings, permit fees and contingency. A separate construction budget is included in the next section. Funding for the Project is planned to be split as follows: Party Dollar Amount Hennepin County Youth Sports Program $136,500 City of Brooklyn Center $ 50,000 Total $186,500 The City of Brooklyn Center, in its 2011 -2024 Capital Improvements Plan, has allocated $50,000 for the soccer field project. These funds are in hand and will be immediately available upon approval of the grant request. In addition to the construction costs, the City estimates the following costs for in -kind support of the project. We would anticipate these to be annual expenses. City of Brooklyn Center (in -kind) Annual Maintenance $10,250 Utilities $ 3,500 Equipment /Supplies $ 3,000 Administration $ 500 Scheduling $ 1,250 Supervision $ 750 Marketing /Outreach $ 500 City /Partner Programming $ 7,500 Total $27,250 13 i Budgets Construction Estimate Task Estimated Cost Design $25,000 Strip Sod $10,500 Excavation $18,750 Soil Amendments $20,000 Grading $30,500 Electrical Service $ 5,000 Irrigation System Install $28,750 Seeding $ 8,000 Goals, Bleachers $15,000 Contingency $25,000 Total Estimated Construction Cost $186,500 Annual Operating Budget Estimate Task Estimated Cost Year 1 Year 2 Year 3 Year 4 Year 5 Mowing $6,500 $6,695 $6,896 $7,103 $7,316 Fertilization $ 750 $ 773 $ 796 $ 820 $ 844 Herbicide $ 600 $ 618 $ 637 $ 656 $ 675 Irrigation $2,750 $2,833 $2,917 $3,005 $3,095 Painting $ 600 $ 618 $ 637 $ 656 $ 675 Ae ratio n /Overseed $1,650 $1,700 $1,750 $1,803 $1,857 Trash Collection $ 800 $ 824 $ 849 $ 874 $ 900 Electrical $ 100 $ 103 $ 106 $ 109 $ 113 Total $13,750 $14,164 $14,588 $15,026 $15,475 * Annual maintenance estimates do not include vehicle or equipment rental charges or replacement. 14 Timeline Brooklyn Center Authorization of Grant Contract with Hennepin County December 2011 Brooklyn Center Authorization to Develop Plans and Specifications January 2012 Bid Due Date March 1, 2012 Bid Approval March 15, 2012 Construction Start April 1, 2012 Construction Completed July 30, 2012 Open for Use Fall 2012 15 i Application Hennepin Youth Sports Program Application Form Name of Project Centennial Park Youth Soccer Fields Local Government Unity (legal name) City of Brooklyn Center Local Government Unit Contact Jim Glasoe, CARS Director Mailing Address 6301 Shingle Creek Parkway City, State, Zip Code Brooklyn Center, MN 55430 Telephone Number 763 - 569 -3407 Email Address jglasoe @ci.brooklyn - center.mn.us Minnesota Tax ID Number 8020866 Federal Employee ID Number 41- 6005011 EXECUTION IN WITNESS THEREOF, the respondent has caused this application to be executed on the 14th day of October , 2011. City of Brooklyn Center By Legal Name of Respondent Its City Manager I SHARON L. KNUTSON 16 Notary Public- Minnesota d f,;;;: ' My Commission Expires Jan 31, 2015 City Council Agenda Item No. 6f COUNCIL ITEM MEMORANDUM TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk DATE: October 19, 2011 SUBJECT: Application and Permit for Temporary On -Sale Liquor License Submitted by The Church of St. Alphonsus, 7025 Halifax Avenue North, for an Event to be Held November 5, 2011 Recommendation: It is recommended that the City Council consider approval of the application and permit for temporary on -sale liquor license submitted by The Church of St. Alphonsus, 7025 Halifax Avenue North, for an event to be held November 5, 2011. Background: The Church of St. Alphonsus, 7025 Halifax Avenue North, has submitted an application and permit for temporary on -sale liquor license for an event to be held November 5, 2011. The applicant has satisfied the City's requirements, submitted the $25 license fee for each day of the event, along with a certificate of coverage for liquor liability insurance, and has existed as a religious organization for at least three years. After Council review, the application and permit will be forwarded to the Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division for approval. City Ordinance Section 11 -107 (6) Temporary On -Sale Intoxicating Liquor License. This license may be issued only upon receiving the approval from the Commissioner of Public Safety. The license may be issued only in connection with a social event within the city that is sponsored by a club or charitable, religious, or other nonprofit organization that has existed for at least three years or to a brewer who manufactures fewer than 3,500 barrels of malt liquor in a year. The license may authorize the sale of intoxicating liquor to be consumed on the Premises for not more than three consecutive days, and the City shall issue no more than twelve days' worth of temporary licenses to any one organization or for any one location within a 12 -month period. The temporary license may authorize the sale of intoxicating liquor to be consumed on Premises other than Premises the licensee owns or permanently occupies. The temporary license may provide that the licensee may contract for intoxicating liquor catering services with the holder of an On -Sale Intoxicating Liquor License issued by any municipality. Budget Issues: There are no budget issues to consider. OF Minnesota Department of Public Safety ( �� 4 ALCOHOL AND GAMBLING ENFORCEMENT DIVISION ` `- q 444 Cedar Street Suite 222, St. Paul MN 55101 -5133' OF'A"" (651) 201-7507 Fax (651) 297 -5259 TTY (651) 282 -6555 W W W.DPS.STATE.MN.US APPLICATION AND PERMIT FOR A I TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAMF ?FR M(I� I�t� H00L DATE ORGANIZED TAX EXEMPT NUMBER tl 1959 ES 32045 STREET ADDRESS CITY STATE ZIP CODE. 7031 HALIFAX AVE N IROOKLYN CENTER MN 55429 NAME OF PERSON.MAKING APPLICATION BUSINESS PHONE HOME PHONE MICHELLE KARLSON (763) 503 -3389 ( ) DATES LIQUOR WILL BE SOLD 11 -5 -2011 TYPE OF ORGANIZATTO C LUB CHARI T B E ELI IO I OTHERNONPRour ORGANIZATION OFFICER'S NAME ADDRESS _ Fr.. Peter CQnnolly,_Ci.Ss.R. ORGANIZATION OFFICER`S NAME ADDRESS ORGANIZATION OFFICER'S NAME ADDRESS Location license will be used. If an outdoor area, describe C . S S . R . Hall/School Gym Will the applicant contract for intoxicating liquor service? If so, give the name and address of the liquor licensee providing the service. Will the applicant carry liquor liability insurance? if so, please provide the carrier's name and amount of coverage. APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT CITY/ OUNTY 6 VC0 h e DATE APPROVED CITY FEE AMOUNT ;5GO i DU LICENSE DATES DA FEE PAID ID 9 r SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT NOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and /or county' to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License for the event PS -09079 (12109) Certificate of Coverage Date: 10/19/2011 Certificate Holder This Certificate is issued as a matter of information only and Archdiocese of Saint Paul and Minneapolis confers no rights upon the holder of this certificate. This certificate Chancery Office does not amend, extend or alter the coverage afforded below. 226 Summit Avenue St. Paul, MN 55102 Company Affording Coverage THE CATHOLIC MUTUAL RELIEF SOCIETY OF AMERICA Covered Location 10843..OLD MILL RD Church of St. Alphonsus OMAHA, NE 68154 7025 Halifax Avenue North Brooklyn Center, MN 55429 -1394 Coverages This is to certify that the coverages listed below have been issued to the certificate holder named above for the certificate indicated, notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the coverage afforded described herein is subject to all the terms, exclusions and - conditions of such coverage. Limits shown may have been reduced by paid claims. Type of Coverage Certificate Number Coverage Effective Coverage Expiration Limits Date Date Property Real & Personal Property General Liability Each Occurrence 500,000 General Aggregate Occurrence Products - Comp /OP Agg ® 8589 7/1/2011 7/1/2012 Claims Made Personal & Adv Injury Fire Damage (Any one fire) _ Med Exp (Any one person) Excess Liability . 9 7/1/2011 7/l/2012 Each Occurrence 500 000 $58 Annual Aggregrate Other Each Occurrence Claims Made Annual Aggregrate Limit /Coverage Description of Operations /Locations /Vehicles /Special Items (the following language supersedes any other language in this endorsement or the Certificate in conflict with this language) Coverage is verified with regard to the Covered Location's Home & School Fall Festival, to be held in the school gymnasium and parish grounds, November 5, 2011. Includes Liquor Liability, FlolderofCertificate Cancellation Should any of the above described coverages be cancelled City of Brooklyn Center O before the'expiratn date thereof, the issuing company will 6301 Shingle CteekParkway endeavor to mail days written notice to the holder of Brooklyn, MN 55430 certificate named to the left, but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives. Authorized Representative 0111005712 i City Council Agenda Item No, 6g a COUNCIL ITEM MEMORANDUM DATE: 19 October 2011 TO: Curt Boganey, City Manager FROM: Daniel Jordet, Director of Fiscal & Support Service SUBJECT: Appointment of an Independent Financial Advis r Recommendation: It is recommended that the City Council consider adoption of a resolution appointing Springsted, Inc. as the City's independent financial advisor. Background: The City Council Code of Policies requires that Requests for Proposals (RFP) be developed for various professional financial services on a six year revolving basis. For 2011, the independent financial advisor was scheduled for review and consideration. The Council approved the format for an RFP for Financial Advisory Services on 13 June 2011. It was distributed to the four firms know to have the ability and capacity to provide such services in the area; Springsted, Inc. (the incumbent), Public Financial Management, Inc, Ehlers, Inc, and Northland Securities, Inc. All four firms responded to the RFP and were subsequently scheduled for interviews. The interview committee included Mayor Willson, Council Member Ryan, Financial Commission Chair Newman, City Manager Boganey and Finance Director Jordet. The interviews were one hour for each firm. In the first thirty minutes - each firm was given time to present their firm to the committee. Another thirty minutes followed with questions from the Committee and discussion of points made in the presentation. Following the interviews the Committee began its considerations by ranking the firms one through four. As no clear preference emerged from that ranking process, discussion continued among the members of the relative merits and risks of employing each of the firms. After discussion the Committee arrived at a recommendation to continue to employ Springsted as the City's independent financial advisor. Budget Issues: Relative costs for several sizes of bond issue and for a consulting project were calculated, presented and considered. There did not appear to be a significant cost advantage to any one firm over any other. Council Goals: 1. We will provide streamlined, cost effective, quality services with limited resources 2. We will ensure the financial stability of the City Mission: Ensuring an attractive, clean, safe community that enhances the rluali(v of life and preserves the public trust City Council Agenda Item No. 7a COUNCIL ITEM MEMORANDUM DATE: October 24, 2011 TO: Curt Boganey, City Manager FROM: Gary Eitel, Director of Business and Development SUBJECT: Resolution Expressing Recognition and Appreciation of Tom .Bublitz for Over 28 Years of Dedicated Service to the City of Brooklyn Center. Recommendation: It is recommended that the City Council consider approv,*W doption -of Resolution Expressing Recognition and Appreciation of Tom Bublitz for Over •28: °:Years of Dedicated Service to the, City of Brooklyn Center. Background: Attached please find a City Council Resolution expressing appreciation to Tom Bublitz who retired on October 4, 2011, after 28 years of dedicated service to' the City of Brooklyn Center. Budget Issues: There are no budget issues to consider. - I Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. C RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF TOM BUBLITZ FOR OVER 28 YEARS OF DEDICATED SERVICE TO THE CITY OF BROOKLYN CENTER WHEREAS, Tom Bublitz began his employment with the City of Brooklyn Center on February 20, 1978, and retired on October 4, 2011, with more than 28 years of dedicated service to the City of Brooklyn Center and its citizens; and WHEREAS, Tom Bublitz has consistently provided the City of Brooklyn Center and its residents with dedicated public service during his tenure working in the capacities of Administrative Assistant in the Police Department, Administrative Assistant in the City Manager's Office, Community Development Specialist and HRA & EDA Specialist to the Department of Business & Development; and WHEREAS, Tom Bublitz has served as staff liaison to the Housing Commission since 1990 and was instrumental in the administration of numerous housing initiatives, including the Bellevue Neighborhood Project, the 1990's Infill Housing Project; the Community Development Block Grant Housing Maintenance and Repair Program, the Neighborhood Stabilization Purchase & Rehab Program, the City's Renew Loan Program, and the City's Remove and Rebuild Program; and ! WHEREAS, Tom Bublitz was instrumental in the administration and f environmental reviews of numerous redevelopment plans over the last 20 years including the redevelopment of the Joslyn Site, the former Day's Inn/Cracker Barrel /Olive Garden Site, the 57 and Logan Site, the Brookdale Ford Site, the Howe Fertilizer Site, and numerous other properties that were assembled to achieve the City Redevelopment Plans within the Brooklyn Boulevard and Highway 252 corridors; and WHEREAS, Tom Bublitz had a responsible role in the updating of the 2010 Comprehensive Plan and the visioning for preservation of the City's residential neighborhoods, the reimaging of the Brooklyn Boulevard Corridor, and redevelopment. within the City's Central Commerce District; and WHEREAS, Tom has performed each position in an exemplary fashion, assuring that the best interests of the City were well served; and WHEREAS, the City Council of the City of Brooklyn Center wishes to recognize the professionalism with which Tom Bublitz has discharged his duties and made a positive impact on the community of Brooklyn Center. RESOLUTION NO. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, upon the recommendation of the City Manager, that the dedicated public service of Tom Bublitz is hereby recognized and appreciated by the City of Brooklyn Center. October 24, 2011 Date Mayor ATTEST:. J City Clerk i The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. i l City Council Agenda Item No. 7b COUNCIL ITEM MEMORANDUM DATE: October 17, 2011 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk 4"C* SUBJECT: Proclamation Declaring October 24, 2011, to be Designated as Random Acts of Kindness Day Recommendation: If is recommended that the City Council consider adoption of a Proclamation Declaring October 24, 2011, to be Designated as Random Acts of Kindness Day. Background: The City of Brooklyn Center has celebrated Random Acts of Kindness since 1997. Each year the nominees are recognized by the City Council at its second meeting in October. The attached proclamation encourages residents to celebrate Random Acts of Kindness. Budget Issues: There are no budget issues to consider. i Rlission: Ensuring an attractive, clean, safe community that eithances the quality of life and preserves tlae public. trust PROCLAMATION DECLARING OCTOBER 24, 2011, TO BE DESIGNATED AS RANDOM ACTS OF KINDNESS DAY WHEREAS, Random Acts of Kindness are the expression of our empathy and compassion for one another; and WHEREAS, the daily acts of kindness of most of the citizens of Brooklyn Center often go unrecognized; and WHEREAS, by recognizing these daily acts of kindness, all citizens of Brooklyn Center will become more aware of the importance of being kind to others throughout the year; and WHEREAS, the City of Brooklyn Center celebrated the first Random Acts of Kindness in 1997, and is celebrating its 15th Annual Random Acts of Kindness by encouraging schools, employees, and community groups to participate in Random Acts of Kindness. NOW, THEREFORE, I, AS MAYOR OF THE CITY OF BROOKLYN CENTER, State of Minnesota, with the consent and support of the Brooklyn Center City Council, do hereby proclaim October 24, 2011, to be Random Acts of Kindness Day and urge all residents of the City of Brooklyn Center to join in celebrating and performing Random Acts of Kindness. October 24 2011 Date Mayor Council Members ATTEST. City Clerk City Council Agenda Item No. 7c COUNCIL ITEM MEMORANDUM DATE: October 17, 2011 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk SUBJECT: Random Acts of Kindness Presentation of Recognition and Certificate Ceremony Recommendation: It is recommended that the City Council Members alternately read nominations received for Random Acts of Kindness while Mayor Willson presents the recognition certificate to the nominee. Background: Since 1997 the City of Brooklyn Center has celebrated Random Acts of Kindness during the month of October. An article seeking nominations was printed in the fall 2011 edition of the resident newsletter City Watch, as well as in the Brooklyn Center Sun -Post. Random Acts of Kindness nomination forms were made available at the customer service counters at the Community Center and City Hall, and a letter was sent out to community organizations. Information about Random Acts of Kindness and a nomination form were available on the City's web site. Attached are copies of the 32 nominations received this year. A letter was sent to the nominees who were identified (and carbon copied to the nominator). inviting them to participate in the Random Acts of Kindness recognition at the City Council meeting to be held October 24, 2011, at 7 p.m. A copy of the letter sent on behalf of the City Council is attached. Those persons attending the recognition will receive their certificates at the meeting. The certificates will be mailed to those nominees who are unable to attend the meeting. Budget Issues: ' There are no budget issues to consider. Mission Ensuring an attractive, clean, safe community that enhances the qualit of life and pa eserves the public trust COUNCIL ITEM MEMORANDUM Nominee Nominated by Rob and Bev Slind Julie Bourque Keith Mitchell Bonnie Jude Geri and Dave Sorensen Francine Trueblood 4 Park Center students Kay Lasman Scott Lund Kay Lasman Larry Saas Kay Lasman Tim MacMurdo Kay Lasman John and Jaynee Lee Gail Graiewski -Moore Lucy Tyrpa Betty Russell Cub Foods, Dana Anderson Kris Lawrence- Anderson Cub Foods, Dana Anderson Diane Sannes Amaya Basumatary Jesse Gully Diane Sannes Pastor M. Evans, Brooklyn United Methodist Church Pastor R. Morey, Brooklyn United Methodist Church Hennepin County Environmental Services, Ellie Jones Allan Hancock Jill Dalton Diane Sannes Allen Property Services, Mark Allen Allan Hancock Brooklyn Center Lions, Mike Meyer, Earl Simons Diane Sannes Gardening Matters Kari Mitchell Diane Sannes Allan Hancock Darryl Sannes Kari Mitchell Association for Nonsmokers- Minnesota, Emily Anderson Kari Mitchell Riverwood Estates Apartments, Steve Spector Diane Sannes Mn/DOT Camden Station Crew, Steve Olson Brooklyn Center Police Department, Chief Benner Brooklyn Center UPS Store, Paul Engelman Jill Dalton Brooklyn Center UPS Store, Paul Engelman Darryl Sannes Great River Greening, Deborah Karasov, Mark Turbak Jill Dalton Panera Bread, Noah Hager Diane Sannes Surly Brewing Company, Omar Ansari Diane Sannes Linda Scheid family Brooklyn Center Fire Department, Chief Gatlin Diane Sannes Sarah and Alexander Topoh Diane Sannes AMF Earle Brown Lanes Tim Roche and family Diane Sannes Aflysion Ensuring an attractive, clean, safe community that enhances the duality of life and preserves the furblic trust COUNCIL ITEM MEMORANDUM Community Emergency Assistance Program Diane Sannes Brooklyn United Methodist Church Cross of Glory Lutheran Church Lutheran Church of the Master St. Alphonsus Catholic Church Peggy Strickland Diane Sannes Ada Beh Brooklyn United Methodist Church, Fran Davis Nora Ryan Beta Sigma Phi Linda Hanka Laureate Delta Chapter, Lauri Winters SuperAmerica, Kevin Kennedy Diane Sannes Tutoring at Brookdale Denise Erickson Friends of the Brookdale Library Maureen Hartman Best Buy employees Brookdale Library Brookdale Booker's Book Club members Brooklyn Center Women's Club members Mission: Trtsuring an attractive., clean, safe community that enhances the quaff& of! %fe and preserves tfze public trust i I Random Acts of Kindness Presentation of Recognition and Certificate Ceremony 1. City Council read nominations received for Random Acts of Kindness 2. Certificates issued to those nominees present i The following form was submitted via your website: Random Acts of Kindness Online Nomination Form Nominator Name:: Julie Bourque Address:: 3343 49th Ave N City:: Brooklyn Center State:: MN Zip:: 55429 Daytime Phone Number: 952 -412 -3749 Email Address:: Julie NOMINEEE Individual, Group, or Organization Being Nominated: Rob and Bev Slind Nominee Address:: 3331 49th Ave N City:: Brooklyn Center State:: MN Zip Code:: 55429 Brief Summary of Kind Act (a spontaneous, selfless act towards someone or something):: Rob and his wife are always helping our neighbors, especially our more elderly neighbors, whether it is blowing snow out of their driveways, clearing brush out of their yards, or driving them to Bingo. Rob helped me find a lawn service to cut my grass because he knew I could not do it myself due to health concerns. They even payed for the lawn service they found for me to cut our neighbors lawn a few times this summer to give them a break from doing it themselves. They keep an eye on the neighbors houses when they are out of town and bring their garbage cans Lip for them, so they do not sit at the end of the driveway all week. Last summer, Rob helped rescue a dog that had been loose in the neighborhood for months. He and his wife payed all the vet costs for the little dog and took her to the groomer and kept her at their house and trained her until a permanent home could be found for her. They are great neighbors and are always looking out for everyone else! They definately deserve the Random Acts of Kindness Award! I am sure there are many more things they have done over the years, as they have been in the neighborhood for years. I have only been here for a year and a half and they have made me feel at home and are always making sure that I am doing ok. I am so very thankful to have them as my neighbors! i Additional Information: Form submitted on: 8/8/2011 5:11:03 PM Iubmitted from IP Address: 67.134.28.2 Referrer Page: No referrer - Direct link Form Address: http: / /www.ci.brooklyn- center.mn.us /forms.aspx ?FID =87 2 The following form was submitted via your website: Random Acts of Kindness Online Nomination Form. Nominator Name:: Bonnie Jude Address:: 1315 63rd Lane City:: Brooklyn Center State:: MN Zip:: 55430 Daytime Phone Number:: 763 -566 -4702 Email Address:: emily.qnne51(@,yg NOMINEEE Individual, Group, or Organization Being Nominated: Keith Mitchell Nominee Address:: 1307 63rd Lane City:: Brooklyn Center State:: MN Zip Code:: 55430 Brief Summary of Kind Act (a spontaneous, selfless act towards someone or something):: Keith has been my neighbor in a townhome complex for many years. After heavy snowstorms, it sometimes takes a while for the plow crews to get around to everyone. On numerous occasions, Keith has cleared his own sidewalk, then made sure that other neighbors had cleared sidewalks and driveways so that we could get to work. It has been tremendously helpful. What touched me the most is that Keith never mentioned it. I had always assumed that the caretakers had cleared the walks. In a conversation about snow removal, he mentioned that he had cleared my walk and that of another neighbor. I later heard that other residents had seen Keith, shovel in hand, helping out his neighbors with no fanfare or expectation of gratitude. Keith is a very friendly, hard working, unassuming man. He does not seek out praise for his deeds, which is why it is so important to me that he receive this recognition. Additional Information: Form submitted on: 8/23/2011 12:46:10 AM Submitted from IP Address: 24.131.158.74 Referrer Page: No Referrer - Direct Link Form Address: http: / /www.ci.brooklyn- center.mn.us /Forms.ast)x ?FID =87 2 Nominator Name:: Francine Trueblood Wdress:: 6719 Dupont Avenue North City:: Brooklyn Center State:: MN Zip:: 55430 Daytime Phone Number:: 763 -561 -9551 Email Address:: truth4francinena,aol.com NOMINEEE Individual, Group, or Organization Being Nominated: Geri and Dave Sorensen Nominee Address:: 6713 Dupont Avenue North City:: Brooklyn Center State:: MN Zip Code:: 55430 Thief Summary of Kind Act (a spontaneous, selfless act towards someone or something):: I am new to the Neighborhood. I moved in my house last August. I had a Medical Emergency where I needed help from Emergency Personnel. Geri and Dave stepped in and voluntarily gave my children a ride to my nearest relative but also due to me riding in the ambulance with my child, would not take no for an answer when it was time for us to leave the hospital at 1 1pm. Both of them had to go to work that next morning but insisted that I allow them to come to put us up from the Hospital. Now that is the true meaning of a "Good Neighbor ", not once did they ask me "Why ", nor pass judgment on my family, they just stepped in to help a Neighbor in need. I Thanked them for helping me in a time of need but I feel everyone should know about Geri and Dave. They are wonderful people! ! Additional Information: Form submitted on: 8/26/2011 12:15:49 PM Submitted from IP Address: 75.168.170.39 Referrer Page: http:// www. ci. brookiVn- center.mn.us /index.aspx ?NID =303 Form Address: http:// www. ci. brooklyn- center.mn.us /Forms.aspx ?FID =87 i I 2 City of Brooklyn Centex Random Acts of .Kindness Nomination Form Nominator Name: Street Ad ress• r City, State, Zip Code: Ce o -e v Email: (a- s M e- C GL0 Co - Telephone: Nominee Individual OR Organization or Grou Individual's Name: ( b tv C - n tS Name of Organization or Group: r IL Ge 6 U It Al2 6 Street Address I / 1 Pav �C treet Address: 300 6rookl , d lud. �R¢eY City State, Zip Co City, State, Zip Code: 6 roo A 1'a r- n n Email: Email: Telephone: Telephone: Brief summary of kind act — a spontaneous, selfless act towards someone or something (use additional sheets if necessary or submit separate letter) / t" �?r'Yt'[ ei; e-drl y 1 'f, V a- Showy ( ( 1 � �j / �/ G �� • d e rya PLO G) V 4V ff e-Ca. m e- "tit v u a 14 a l� 4 K u D r� 5 U a � GC L a Gt Ga /, r "Y d S o ,-) t t�2 ✓ CQ V A fl� e�i� I , 1 JOA-4 kKou -) e 1•Y jr U t L ac- rf D cc> 1 e 0 T Q V t` it rat S 5 Ret rn Nomination' Form BY SEPTEMBEE 30, 2011, to: City of Brooklyn Center, Random Acts of Kindness, Office of the May r, 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430. vS Da k4 we 011 4 IS E P 0 7 .2 011 City of Brooklyn Center Random Acts of Kindness Nomination Form Nominator Name: // Street Address. City, State, Zip Code: - , ^mac, ► (��i �e V S S c12 `r Email: Telephone: Nominee Individual OR Organization or Grou Individual's Name: (� Name of Organization or Group: LO (1 �( Street Address: p Street Address: i. �0 c.v U Y C!"ty , State, Zip Cd e: City, State, Zip Code: Email: Email: Telephone: Telephone: 71 P 3 U-}0Y Brief summary of kind act — a spontaneous, selfless act towards someone or something (use additional sheets if necessary or submit separate letter) it P- v 5 no ct) c c&L j S y � J v U- � r eL S 6 In -e- v U S� �� cf d �`� h!/e ��� KaA 0 U / 6 0 CU `t 1 Return Nomination Form BY SEPTEMBER 30, 2011, to: City of Brooklyn Center, Random Acts of Kindness, Office of the Mayor, 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430. I is City of Brooklyn Center SEP 0 7 2011 Random Acts of Kindness Nomination Form Nominator Name: Lct_s Street Addresg: 4q - City, State, Zip Code: Email: ec M 0, 'A u6 Telephone: 6 Nominee Individual OR 0r ganizadon or Group Individual's Name: Name of Organization or Group: L Street Addresi;: Street Address: e— City, State, Zip Code: City, State, Zip Code: .-, k ki a C +e r, )V[Yl 5WII Email: a Email: Telephone: Telephone: 710 c ,2 3 q Brief summary of kind act — a spontaneous, selfless act towards someone or something (use additional sheets if necessary or submit separate letter) V Mk 14 k 0 -F,co hi ke k 5 j jp boy -e via t iA 4" ' kkke- V e s w v o r ito 'c k a - oe e c s I + L' k- V r j Hi'CL) I+ LOtJeK U) e ka o kf ),8 lo Return Nomination Form BY SEPTEMBER 30, 2011, to: City of Brooklyn Center, Random Acts of Kindness, Office of the Mayor, 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430. City of Brooklyn Center \\ - \. SEP 0 7 2011 1 Random Acts o f Kindness Nomination Form Nominator Name: Am Street Add keis:Jqq,,, City, State, Zip Code: Email: C Nominee Individual OR Organization or Group Individual's Name: () of Organization or Group: /t zvft-) fV(VV.J0 Street Address: Street Address: q q w, 1.t1 C) C) j h , ,, ,— CiW, State, Zip Code: City, State, Zip Code: V 0 1 4 r\ (fe 4er, M/1 Y- Email: 4 Email: Telephone: Telephone: Brief summary of kind act — a spontaneous, selfless act towards someone or something (use additional sheets if necessary or submit separate letter) f'A C (c d, et S Vk -e S �et j +It V0 U 0 + Lz- J A -p j,,-) 04d ul'cl( -er akl-d f �C+ V-56tt S Return Nomination Form BY SEPTEMBER 30, 2011, to: City of Brooklyn Center, Random Acts of Kindness, Office of the Mayor, 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430. _ - q City of .Brooklyn Center 4 2011 SEP 7 Random Acts of Kindness Nomination Form Nominator Name: \ �M Street Address: City, State, Zip Code: Email: Telephone: Nominee Individual OR ©t anization or Grou Individual's Name: Name of Organization or Group: treet Address: Street Address: City, State, Zip Code: City, State, Zip Code: Email: Email: Telephone: Telephone: Brief summary of kind act — a spontaneous, selfless act towards someone or something (use additional sheets if necessary or submit separate letter) ( C)..=,���� 1`15 \ Return Nomination Fbrm BY SEPTEMBER 30, 2011, to: City. of Brooklyn Center, Random Acts of Kindness, Office of the Mayor, 6301 Shingle Creek Parkway, Brooklyn Center, M N 55430. ` \� �� \� � ����� ` \�, �`e \c� �� e-�•c -C � \c \•.:ate ���`�i :�� � c \e.- iC'�i`Fi�T�c�1rs ��"1Ce �'e�1•C- '>`t \cFS �iK°e.. :'\'��- � t'i'c:= :�j�-?C���14� ���Yl�.j i �e- L\ � J�.���`� -� City of Brooklyn Center SAP 2 Z.C�i1 Random Acts of Kindness Nomination Form Nominator Name: �9rnrn� asl Street Address 6 Cl N, State, Zip ode: Email: Telephone: Nominee Individual OR Organization or Grou Individual's Name: Name of Organization or Grou S eet dress: � � greet Add�ss: � City, State, Zip Code: City, State, Zip Code: a C11.t 1Y1 Email: Email• Telephone: Telephone: •Ae� 56l -- Brief summary of kind act — a spontaneous, selfless act towards someone 6r something (use additionaI.sheets if necessary or submit separate letter) b Return Nomination Form BY SEPTEMBER 30, 2011, to: City. of Brooklyn Center, Random Acts of Kindness, Office of the Mayor, 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430. The following form was submitted via your website: Random Acts of Kindness Online Nomination Form Nominator Name:: Kris Lawrence - Anderson Address:: 5213 Eleanor Lane City:: Brooklyn Center State:: MN Zip:: 55429 Daytime Phone Number:: 612 -801 -0770 Email Address:: Oftanderson@a,hotmail.com NOMINEEE Individual, Group, or Organization Being Nominated: Dana Anderson, Director of Cub Foods Nominee Address:: C D ` D City:: Brooklyn Center State:. MN Zip Code:: 554X 3 0 Brief Summary of Kind Act (a spontaneous, selfless act towards someone or something):: Mr. Anderson continues to be a wonderful community partner and valued member of our city. The Housing Commission of Brooklyn Center appreciates his continued support of the New Neighbor Welcome Program through donations of re- useable Cub bags that are delivered to new residents. We are grateful for your support! Random Act of Kindness I, Diane Sannes would like to nominate = The Brk Ctr CUB Foods, Dana Anderson, for the support that CUB gives to so many community non profits with the use of the Hot Dog stand each week. CUB, Dana Anderson 3245 Cty Rd 10 55429 Diane Snnes 7006 Willow Lane 430 i I 1 I I i I t I Random Act of Kindness I, Jesse Gully would like to nominate - Amaya Basumatary, Diane Sannes, Pastor's M Evans and R Morey at the Church of Brooklyn United Methodist and the many,many vendors at the Brooklyn's Thursday Market these last 20 weeks. I nominate them for their support and hard work again this year in providing the Brooklyn's Thursday Market as a weekly celebration of our richly diverse community in Brooklyn Center. Amaya Basumatary 5701 Quincy St, Apt 2, Mounds View, MN 55112 Diane Sannes 7006 Willow 55430 BUMC 7200 Brooklyn Blvd 55429 Thanks Jesse Gully Manager The Crossings at Brookwood 6201 North Lilac Drive Brooklyn Center, MN 55430 763 -561 -7405 BrookwoodOlanel, com www, lananelson, com /crossing Our mission is to go above and beyond our customers expectations. We are dedicated to providing quality living environments that enhance our residents lives physically, socially, and spiritually. 1 1, % �. AL 1 i ti= _ c a r - u f / r k � e• 1 rji k-k Al i t � L i' ;s I l q f ' I Random Act of Kindness I, Allan Hancock would like to nominate- - -Henn Cty Environmental Services, Ellie Jones o'�oil zo I Jill Dalton -- and Diane Sannes for their EARTHFEST 24+8 event on April 16 2.9+0 It was a huge success with hundreds of Brk Ctr residents learning more about how we can all make changes in our daily life to protect our EARTH. Thank You Hennepin County, Jill and Diane for investing in Brooklyn Center's future. Ellie Jones Hennepin County Environmental Services Community POWER Networks 417 N 5th St MPLS 55401 612- 348 -9352 ellie.iones(a)co.hennepin.mn.us Jill Dalton 6048 Shingle Creek Pwy 55430 Diane Sannes 7006 Willow Lane 55430 t i i I i 1 Random Act of Kindness I, Allan Hancock would like to nominate- - -Allen Property Services, owner Mark Allen and his staff for the donation of rock and landscaping material for the outdoor planter at the Brooklyn Center USPO this summer. -- The Brooklyn Center Lions, Pres.Mike Meyers, for the generous donation of funds for the project. -- Diane Sannes for her 3 year service oo the United States Post Office Consumer Advisory Council and her support of fostering community for these projects Thanks to all -the Planter looked Wonderful this Year - -take a LOOKM Allen Property allenproperty(cD-com cast. net 5427 TWin Lake Blvd E 55429 earls imons33(aD_yahoo.com 7201 Knox Ave N 55429 mmeyer2331(a)hotmail.com Diane Sannes 7006 Willow Lane 55430 1 Random Act of Kindness I, Kari Mitchell, would like to nominate: Gardening Matters, Diane Sannes and Allan Hancock for the Community Garden built at Odyssey Academy.. Their work this Spring and throughout the Summer gave our neighbors and students the chance to appreciate the love of fresh food and to learn great gardening skills. We Thank them all M. Allan Hancock 5530 Fremont Ave N 429 Diane Sannes 7006 Willow Lane 55430 Gardening Matters - 310 E. 38th Street, #204b, Minneapolis, MN 55409 1 Random Act of Kindness I, Kari Mitchell, would like to nominate: Darryl Sannes for working with our 4 /5th grade grade students and teachers in teaching them about the soldiers of the early Brooklyn pioneer men that served in the Civil War. We at Odyssey Academy very much appreciate the opportunity to learn about that part of the History of the MN and the role our early citizens played over 150 years ago . We also wish to thank Mr Sannes for his help in telling the story of Odyssey Academy of Brooklyn Center to residents across the State of MN, in his new role of serving on Gov Dayton's MN Civil War Task Force Darryl Sannes 7006 Willow Lane Brooklyn Center Mn 55430 1 i Random Act of Kindness I, Kari Mitchell, would like to nominate: Emily, Brittany and the whole staff at the Association of Nonsmokers -MN for their work in Brooklyn Center to make our Parks Tobacco Free! Our staff, parents and students appreciate the time we spend outside on our school grounds can now be tobacco free when near the City Parks!! We Thank Brooklyn Center for supporting these efforts . Emily M. Anderson, MA Program Coordinator, Hennepin County Tobacco -Free Youth Recreation www.tobaccofreeparks.org Association for Nonsmokers - Minnesota 2395 University Avenue West, Suite 310 Saint Paul, MN 1 i Random Act of Kindness I, Diane Sannes would like to nominate- MNDOT and Steve Spector of the Riverwood Estates Apartments, and BC Police Chief Benner for their role in helping me to establish a Safe Crossing for pedestrians in the Highway 252 at 66th Ave. area. This intersection for a long time has been a hazard to people and to vehicles, as pedestrians including small children, often walked over the highway fencing and crossed this busy 6 lane highway. In 2008 one pedestrian crossing was fatal in this area. MNDOT established proper fencing and sign age in this area and Steve Spector, Manager of the Riverward Estates apartment complex assisted in informing residents of highway safety and instruction on the Safety of Highway Crossings only at Intersection Crosswalks This effort of Teamwork with the State of MN -DOT, the Brooklyn Center Police Department, a business manager and a private citizen- Help's save lives at a busy Brooklyn Center's intersection. Steve Spector Riverwood Estates Apt C/O MAin St Companies Ice 36 W 36th ST #202 St Louis Park MN 55416 MNDOT Camden Station Crew Steve Olson 3636 Washington Ave N 55412 BCPD Chief Benner Thank You Diane Sannes i i Random Act of Kindness Jill Dalton, would like to nominate: The Brooklyn Center UPS Store - Paul Engelman and staff Diane Sannes for creatiing and publishing and distributing the Brooklyn Center ONLY Coupon Book for Brooklyn Center Businesses. As a Brooklyn Center Business Owner I appreciate the work Diane and the UPS Store did to Support so many businesses in Brooklyn Center. Thank You !! Paul Engelman 6066 Shingle Creek Parkway Brooklyn Center, MN 55430 Diane Sannes 7006 Willow Lane 430 Exhibit and workshop coordinator Brooklyn Center EarthFest 2011 ISD #286 Green School Coordinator Owner, Curves of Brooklyn Center 612 - 360 -7830 "Better to light one small candle than curse the darkness " - my fortune cookie i Random Act of Kindness I, Darryl Sannes , would like to nominate: The Brooklyn Center UPS Store - Paul Engelman and staff for keeping the history of Brooklyn Center alive with their hard work and dedicated assistance in the printing and publishing of the three book, box set, Patriots of Brooklyn. The stories of the early pioneers of Brooklyn Center and their great sacrifice during the Civil War. Paul and his staff spent many long days getting the job done on this long and difficult project. Paul Engelman 6066 Shingle Creek Parkway Brooklyn Center, MN 55430 Random Act of Kindness I, Jill Dalton, would like to nominate: Great River Greening for their Planting event May 21 to help preserve the watershed area of Shingle Creek - -Thank You for supporting Brooklyn Center residents and our environment. What a successful event !! Deborah Karasov Executive Director and Mark Turbak Great River Greening 135 W Water St Suite 201 p Saint Paul ( MN { 55107 Exhibit and workshop coordinator Brooklyn Center EarthFest 2011 ISD #286 Green School Coordinator Owner, Curves of Brooklyn Center 612 - 360 -7830 "Better to light one small candle than curse the darkness " - my fortune cookie 1 i i I Random Act of Kindness I, Diane Sannes, would like to nominate: The Brooklyn Center Panera Bread Store Noah Hager and Crew for their monthly support of the efforts of the Friends of the Brookdale Library Panera's first Wednesday the Month fundraiser from 3 -9 pm raises funds to help provide bussing for all 2nd grade students, from all 6 of the Ele. schools in Brooklyn Center, to the Brookdale Library each year to tour the library and to receive their first library card. Thank You Panera and Noah ... we couldn't do this program without your support for the Community !! Panera Bread 6064 Shingle Creek Parkway 55430 FROM: Pres Friends of the Brookdale Library Diane Sannes 7006 Willow Lane 430 i Random Act of Kindness I, Diane Sannes would like to nominate: Surly Brewing Company Founder /Owner /Pres. Omar Ansari and the Crew and Senator Linda Scheid and her Family for helping to create The Surly Bill - They overcame a challenge together and changed a 78 -year old law. That dream became a reality with the help of many residents, elected officials and the government. Surly Fest and Darkness Day brings thousands of folks to Brooklyn Center each Fall..... BC citizens say Thank You Omar - -we are glad to be part of Surly Nation I Surly 4811 Dusharme 429 Scheid Family 6625 81 st Ave N BP 55443 From: Diane Sannes 7006 Willow Lane 55430 i I i 1 4-d Random Act of Kindness I, Diane Sannes would like to nominate, Fire Chief Lee Gatlin and the BCFD for their assistance to BC residents with smoke detector -- offering and replacing batteries in the detectors. Nfter visiting a friend's Brooklyn Centers home and hearing a beeping smoke detector -- I asked the BC Fire Dept to assist the family- - Chief Gatlin and firefighter visited the home and replaced 3 batteries in their smoke detectors. Thank You BCFD and Chief Gatlin for all you do for all of us All year long .... - -This year which included a LOT OF Shoveling Out of Fire Hydrants- - even the small Tasks make a Big Difference to our Community. TO: BCFD From Diane Sannes 7006 Willow Lane 1 i Random Act of Kindness I, Diane Sannes would like to nominate- Sarah and Alexander Topoh, for their passion and hard work in creating the American Love Drive for Africa non profit organization. ALDA's mission is to improve Health and Sanitation in West Africa by constructing public toilets, shower facilities and drilling wells to give clean drinking water to people of Liberia and Sierra Leone. Their out reach to involve the people of Brooklyn Center in this mission is benefiting our community also. Manager's at the AMF Earle Brown Lanes and EB's Grill have been very supportive of this nonprofit and have provided strong business leadership and support in promoting this Brooklyn Center organization's vision. Thank You!! AMF Earle Brown Lanes 6440 James Circle N 430 Sarah and Alexander Topoh 4207 63rd Ave N 55429 1 Random Act of Kindness I, Diane Sannes, would like to nominate: Tim Roche and the Roche Family The Roche family has been a strong part of countless Volunteering efforts in Brooklyn Center for over 50 years. In the summer of 2011 Tim Roche Volunteered to Coach Boys Little League Baseball for 13 boys, ages 9 and 10. Fheir team was the Angels and they made it to the Playoff's this summer. They were part of the BC Youth Baseball in the American Little League and this group deserves a Great Thank You for their many many years of supporting sports in Brooklyn Center.. Besides Tim, the whole Roche family Needs a Big SHOUT OUT of Thanks now to Novato CA for all their support and voluneteer efforts in making Brooklyn Center a better Community to live in. Tim Roche and family 871 Pine Ave. Novato CA 94947 From Diane Sannes 7006 Willow Lane 430 j i 1 \ m � � .� ilPAI " f Random Act of Kindness I, Diane Sannes, would like to nominate the following churches and CEAP for their continued support of the MEALS on Wheels and Congregate Dining for Seniors in Brooklyn Center. EAP..where over 60 meals are delivered in Brk Ctr thru Meals on Wheels MOW each day. Cross the Glory Lutheran for many many years hosting and preparing meals a twice a month for a noon lunch at its church Fellowship Hall -- Often Serving 50 or more seniors. Brooklyn United Methodist Church,Lutheran Church of the Master,ST Alphonsus Catholic Church provided the support teams at each meal to be able to keep this program going and such a success! Over 12% of the population of Brk Ctr are Seniors - -it is good to know that food and fellowship are offered in our local community ... Thank You CEAP Community Emergency Assistance Program 6840 78th Ave N Brooklyn Park, MN 55445 BUMC 7200 Brk Blvd 429 Cross the Glory Lutheran 5929 Brk Blvd. 429 Lutheran Church of the Master 1200 69th Ave N 430 ST Alphonsus Catholic Church 7025 Halifax Ave N 429 From Diane Sannes 7006 Willow Lane 430 i Random Act of Kindness I, Diane Sannes, would like to nominate: The Relay for Life Cancer Team from Brooklyn United Methodist Church headed by Ada Beh and Peggy Strickland and their Team of 20 calld the Brooklyn Breeze. This was the first year Brooklyn Methodist church•had a Team. Thanks to the coordinators of the Brooklyn Center Relay for Life -which included Leader Nora Ryan. A great CAUSE that Continues to build Support in many ways in our City!!!! Peggy Strickland 6918 Dallas Road 430 Ada Beh 1909 Edinbrook Court N 55443 Fran Davis Brooklyn United Methodist Church 7200 Brooklyn Blvd. 429 Nora Ryan 6442 Indiana Avenue North 429 From Diane Sannes 7006 Willow Lane 430 l i - I F i i I r • 1 r,,� _ - :_ ., .; ��! t 7' 1 C Y.t _ p � L ��. 't ( +�:� �: �y�1� I�:iC� w f-rY -_�� J �,1 i -- �, f 1 ¢ � � .' ? ` � � r ' i }' r �' � �� fi _ x ,. 3 e .. x �� ,� Y � � - , 09/30/2011 13:24 7635603365 COMMUNITY CORNER PAGE 01/01 CiV o f l Pooldyn Center Random .Acts of,fxirdifzess Nomination Fvrttz Nominator Name: Street Ad Tess 1Y -1 r i C t State, Zip Cie; y � r Email: 14 0 - 0 1 <a- 6 1390eC , rn , -S Telephone: Nominee Individual OR Qr arzilation oY Gi'�au Individual's Name: tame of Organizatio- or Croup: Street Address: reet AcJ ss gyp/ �/� �,Q°{}��. City, State, Zip Code, City, State, Zip Code, Email: rns�i. �a Telephone, lep no: Brief summary of kind act — a spontaneous, selfless act towards someone or something (use additional sheets if necessary or [omits P ar to �, .tter G' Grp. `"•~_ � per. ,. �� �� (J C �w2o '�- 4.) e Return Nomination Form Y SEPTEM E $Q, 201'1, ta: City, o Brooklyn Center, nd0 c of Kindness, Office of the Mayor, 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430. Random Act of Kindness I, Diane Sannes would like to nominate - The Brk Ctr Super America station at 66th and Hwy 252 for the support that Kevin Kennedy and his staff at SA gives to our Riverwood neighborhood and esp. when we have our Brk City.... City Highway Pick UP three times a year. We appreciate their support of the Brk Ctr Community. TO: SA Kevin Kennedy, District Manager 2060 Centre Point Blvd. Ste 1 Mendota Heights MN 55120 from Diane Sannes 7006 Willow Lane 430 E i I ' 1 i i I City of Brooklyn Center 4 Random Acts of Kindness Nomination Form Nominator Name: �i✓►i �ri C�'C -� �� Street Address: City, State, Zip Code: Email: r - , IV Telephone: Nominee I Individual OR ftanization or Gr Individual's Name: Name of Organization or Group: eLa o koCti.(.L, Street Address: Street Addre : 5►3 City, State, Zip Code: Cit , State, Zip Code: w F-f IJ s Zf2 S Email: Email: Telephone: Telephone: - 6's c) Brief summary of kind act — a spontaneous, selfless act towards someone or something (use additional sheets if necessary or submit separate letter) A Return Nomination. Form BY SEPTEMBER 30, 2011, to: City, of Brooklyn Center, Random Acts of Kindness, Office of the Mayor, 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430. Every Tuesday after school, the Fellowship Hall at Brookdale Covenant Church overflows with the sound of children let out of school for the day. But the learning hasn't ended for these Northport Elementary students. Over 20 people from Brookdale Covenant Church gather to encourage the children, grades 1 -5, through homework assistance, a snack and other educationally focused activities. Under the direction of Charlene Johnson, Tutoring at Brookdale has provided tutoring assistance for Northport students for 12 years. The group has been credited with playing a significant role in increasing test scores in math and reading, but more than that is the relationships built between tutor and child — a guaranteed time during the week when an adult has nothing more to do than listen — something that is in short supply these days. The following form was submitted via your website: Random Acts of Kindness Online Nomination Form Nominator Name:: Maureen Hartman/Brookdale Library Address:: 6125 Shingle Creek Parkway City:: Brooklyn Center State:: MN Zip:: 55430 Daytime Phone Number:: 612 -543 -5672 Email Address:: mlhartman cr,hclib.org NOMINEEE Individual, Group, or Organization Being Nominated: Friends of the Brookdale Library, Best Buy employees, Brookdale Booker's Book Club Members and the Brooklyn Center Women's Club Members Nominee Address:: c/o Brookdale Library, 6125 Shingle Creek Pkway City:: Brooklyn Center I State:. MN Zip Code:: 55430 Brief Summary of Kind Act (a spontaneous, selfless act towards someone or something):: Thank you to the nominees, listed above, for their ongoing support of the Brookdale Library and their planning and coordination of the April 2011 booksale at the Brookdale Library. Funds raised during the booksale will go to continued support of the Brookdale Library, including a new area for young children in the library and continued school visits from children in the Brooklyn Center community. Thank you! I I 3 CUU y o f raohll7yrl cen ter A Mille 7171111771 COMMunity October 7, 2011 Nominee's Name Nominee's Address Dear Nominee: Since 1997 the City of Brooklyn Center has celebrated Randoin Acts of Kindness. Again this year the City Council has received nominations to recognize Brooklyn Center residents and groups who have performed random acts of kindness that help make our community a wonderful place to live and work. Congratulations! You have been nominated for Random Acts of Kindness and will be recognized by the Mayor and Council Members during their City Council meeting on Monday, October 24, 2011. The City Council meeting starts at 7 p.m. and is held at Brooklyn Center City Hall in the Council Chambers, 6301 Shingle Creek Parkway, Brooklyn Center. Your presence would be greatly appreciated. Enclosed is a copy of the nomination. If you have any questions, please contact City Clerk Sharon Knutson at 763-569-3306. Sincerely, Tim Willson, Mayor Carol Kleven, Council Member Kay Lasman, Council Member Dan Ryan, Council Member Enclosure cc: Nominator (w/o enclosure) 6301 Shingle Creek Parkway Recreation and Community Center Phone&TDD Number Brooklyn Center, MN 55430-2199 (763)569-3400 City Hall & TDD Number(763)569-3300 Fax (763)569-3434 Fax (763)569-3494 avtviv.cityo f brooklyncenter.or-g i I ' ll 1A, i 1 A f �,`.w. .z«. . °. ' `ice i i9 ° i° ~ ice i iA IA °i�� ©.� ^if: � �a � 1A < : �: .: ` Ali 1A Ali i ƒ � � �� � \� �� AA A A .� A} i I I @ @ A i� �, Ad Af . _ . > A �� I I I. a ? �� ; : 2 <�` . i ±� AA i � i �� �: I 1AId J A A • A A \ ` A A a a . A $ $ @ : . 1A Al"' ■ ■ / $ Z �u �: �: A a u� 1AAA , A � . . �� i ; , ,. Ali JA AA u A A A �.1 z? , 2 �� . i Al . / .�: :f :~ �� 1AA '� . .� IIA .� .� .� ./ .» . .� �� 1AA i if A A A i i ° / . . . . . id t City of Brooklyn Center'' � F Random Acts of Kindness Nomination Form Nominator Name: Street Address: City, State, Zip Code: Email: Telephone: Nominee Individual OR Organization or Grou Individual's Name: Name of Organization or Group: Street Address: Street Address: City, State, Zip Code: City, State, Zip Code: Email: Email: Telephone: Telephone: Brief summary of kind act — a spontaneous, selfless act towards someone or something (use 4, additional sheets if necessary or submit separate letter) I 1 g C Return Nomination Form BY SEPTEMBER 30, 2011, to: City of Brooklyn Center, Random Acts of Kindness, Office of the Mayor, 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430. a + Ox . Random Acts of Kindness Since 1997, the City of Brooklyn Center has celebrated Random Acts of Kindness. In October the Brooklyn Center City Council recognizes all Brooklyn Center residents and groups who have performed Random Acts of Kindness that help make our community a wonderful place to live and work. A Random Act of Kindness is a selfless act performed by an individual, organization, or group towards someone or something. A kind act is "random" when it is spontaneous and unexpected — done simply out of the will to extend goodness without expecting anything in return. Anyone can nominate someone who has performed an act of kindness over the past year. You may send a card or letter, or drawings or photographs of people performing kind acts, or use the City's nomination form on the reverse side of this page. All Random Acts of Kindness nominees are recognized by the City Council during an October meeting and presented a certificate. Join us in celebrating kindness in our community. Nominate an individual, organization, or group today! No act of kindness, however small, is ever wasted. — Aesop What is a Random Act of Kindness? • Pick up litter (Adopt -A- Street or Most people try to fulfill obligations in life Park) like doing their fair share of chores and . Collect mittens or socks and give to supporting and comforting their families and those in need friends — but these deeds are expected of us. . Care for the sick When we make the extra effort of being kind . Volunteer in the community when we aren't expected or required to and (schools, hospitals, churches, etc.) surprise someone, including ourselves — this • Be a good neighbor is a Random Act of Kindness, a good deed • Plant a tree that is truly the embodiment of compassion • Call a lonely person and caring. • Open a door • In the grocery store, let a stranger Ideas for Random Acts of Kindness Walk a neighbor's dog behind you with only one item go • first • Donate your time to perform lawn • Bake a hot dish for someone who services for the elderly or disabled just returned from the hospital • Collect soda can tabs for recycling . Pick up the mail for a senior citizen and give the proceeds to the Ronald on your block each day McDonald house • Offer a couple hours free babysitting • Give blood • Adopt a homeless pet at the Humane • Smile at someone who is frowning Society • Feed a stranger's expired parking . Donate time at a senior center meter . Pat someone on the back • Donate to a food shelf or clothing . Clean graffiti from neighborhood shelter walls and buildings • Thank your secretary, boss, teacher, . Transport someone who can't drive or friend for the little things they do . Deliver Meals onWheels • Read to a child • Donate books to a daycare or school • Return a shopping cart • Give directions to someone who is • Tutor a student lost • Be a Safety Patrol and help kids get • Welcome new neighbors to and from school safely I City Council Agenda Item No. 8a COUNCIL ITEM MEMORANDUM DATE: October 17, 2011 TO: Curt Boganey, City Manager FROM:. Sharon Knutson, City Clerk SUBJECT: An Ordinance Relating to the Regulation of Signs; Amending Brooklyn Center City Code, Sections 34 -110 and 34 -140, and Adding New Section 34 -211 Recommendation: It is recommended that the City Council open the Public Hearing, take public input, close the Public Hearing, and consider adoption of An Ordinance Relating to the Regulation of Signs; Amending Brooklyn Center City Code, Sections 34 -110 and 34 -140, and Adding New Section 34 -211. Background: At its September 26, 2011, meeting the Brooklyn Center City Council approved first reading of An Ordinance Relating to the Regulation of Signs; Amending Brooklyn Center City Code, Sections 34 -110 and 34 -140, and Adding New Section 34 -211. Attached are the materials provided at the September 26, 2011, meeting and the ordinance amendment as it was approved at first reading. The second reading and Public Hearing are scheduled for this evening. Notice of Public Hearing was published in the Brooklyn Center Sun -Post newspaper on October 13, 2011. If adopted, effective date will be December 3, 2011. Budget Issues: There are no budget issues to consider. Council Goals: Strategic: 2. We will proceed aggressively with implementation of City's redevelopment plans Ongoing: 4. We will ensure the city influence at the legislature Mission: Ensuring an attractive, clean, safe corrunnnio that enhances the qualio� of life and preserves the public trust COUNCIL ITEM MEMORANDUM DATE: September 19, 2011 TO: Curt Boganey, City Manager FROM: Gary Eitel, Director of Business & Development SUBJECT: An Ordinance Relating to the Regulation of Signs; Amending Brooklyn Center. City Code, Sections 34 -110 and 34 -140, and Adding New Section 34 -211 Recommendation: It is recommended that the City Council consider approval of first reading of An Ordinance Relating to the Regulation of Signs; Amending Brooklyn Center City Code, Sections 34-110 and 34 -140; Adding New Section. 34 -21 and setting the second reading and Public Hearing for October 2011. 0 Background: On August 8, 2011, the City Council discussed a proposal by the Brooklyn Center School District in conjunction with Mentoring Peace Through Art to paint an anti - graffiti art mural on approximately 1400 linear feet of the interior face of the MnDOT Sound Wall adjacent to Earle Brown Elementary School and Grandview Park The Council discussed the provisions of the existing sign ordinance; the concepts provided for this art mural project; MnDOTs request for a City Council resolution approving the School District's permit application, MnDOTs requirement that the School District accept the future maintenance responsibilities .of the art mural, including any future graffiti cleanup, potential jissues associated with the First Amendment (freedom of speech), and amending the. sign ordinance to allow public art in the public spaces. The consensus of the Council was to continue consideration to allow the City Attorney to review the City's Ordinances and offer an opinion on the Public Art Proposal. On August 22, 201 City Council reviewed the City Attorney's memorandum which indicated that if the City. Council feels that it is in the public interest to allow murals to be displayed as public artwork, an - amendment to the Sign Ordinance could be created which would make an exception only for public art murals prepared, created, and maintained by a public . entity. The City Council rioted the current request is for a mural (public art) on the freeway sound wall by the Earle Brown School and all students would participate in its painting, which would improve the image of the City, create pride for students, parents, and grandparents, and be considered "art" not "signage." Mission: Ensuring an attractive, clean, safe community that enhances the quality of lifeandpreserves the public trust COUNCIL ITEM MEMORANDUM The consensus of the - City Council was to support the pending mural request and direct the preparation of a draft ordinance amendment that includes the provisions as recommended by the . City Attorney and a distance requirement from residentially zoned properties. Amendment of the Sign ordinance to Allow Public Art: The ordinance amendment drafted: by the City Attorney proposes the following changes to Chapter 34, .the City's Sign Ordinance: • The definition of a sign has been expanded to include any mural, writing, pictorial '...,, presentation; number, illustration, decoration, and flag. • . The permitted signs not requiring a permit have been expanded to include: . 1: The sign must be approved, established, and maintained by the state or federal government or their agencies, the City of Brooklyn Center, a public school district, Hennepin County or Three River Park District. 2. 'The sign must be located entirely on the property of the state or federal government or their agencies, the City of Brooklyn Center, a public school district, Hennepin County or Three River Park District. 3. The sign must not be visible from a property within 150 feet of the sign that is zoned for residential use. • A new section has been - added relating to sign maintenance which requires that signs be kept in good repair and free from faded or peeling paint; rust; damage or rotted supports, framework, or other materials; broken or missing faces or missing letters. Budget Issues: There are no budget issues to consider. Council Goals: Ongoing: 1. We will improve the image of the City with citizens and those outside of the City's borders: 4. ,I t Mission. Ensuring an attractive, clean, safe commin16 that enhances the quality of life and preserves the public.trtrst CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the 24th day of October 2011, at 7:00 p.m. or as soon thereafter as the matter may be heard at the City Hall, 6301 Shingle Creek Parkway, to consider an ordinance relating to the regulation of signs; amending Brooklyn Center City Code, Sections 34 -110 and 34 -140, and adding new Section 34 -211. Auxiliary aids for handicapped persons are available upon request at least 96 hours in advance. Please notify the personnel coordinator at 763 -569 -3303 to make arrangements. ORDINANCE NO. AN ORDINANCE RELATING TO THE REGULATION OF SIGNS; AMENDING BROOKLYN CENTER CITY CODE, SECTIONS 34 -110 AND 34 -140, AND ADDING NEW SECTION 34 -211 THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. Brooklyn Center City Code, Section 34 -110, DEFINITIONS, is amended by amending the definition of the term "Sign" as follows: Sign — Any publicly displayed message- bearing device for visual communication or any attention attracting device that is used parry for the purpose of bringing the subject thereof to the attention of the public including but not limited to, any mural, writing, pictorial presentation, number, illustration, decoration, flaj4, banner, pennant, symbol, valance or similar display. Section 2. Brooklyn Center City Code, Section 34 -140, PERMITTED SIGNS, paragraph 2, Permitted Signs Not Requiring a Permit is amended by adding new paragraph p. as follows: P. Signs that are works of public art as follows: 1. The sign must be approved, established and maintained by the state or federal government or their agencies, the City of Brooklyn Center, a public school district, Hennepin County or Three Rivers Park District. 2. The sign must be located entirely on the property of the state or federal government or their agencies, the City of Brooklyn Center, a public school district, Hennepin County or Three Rivers Park District. 3. The sign must not be visible from a property within 150 feet of the sign that is zoned for residential use. Section 3. Brooklyn Center City Code is amended by adding new section 34 -211 as follows: ORDINANCE NO. Section 34 -211. MAINTENANCE. All signs shall be kept in good repair and free from faded or peeling paint, rust, damaged or rotted supports, framework or other material, broken or missing faces or missing letters. Any structure from which a sign has been moved or removed shall be repaired with materials and /or painted or stained to match the existing background. Section 4. This Ordinance shall become effective after adoption and upon thirty (30) days following its legal publication. Adopted this day of 2011. Mayor ATTEST: City Clerk Date of Publication: Effective Date: (Strikee indicates matter to be deleted, underline indicates new matter.) i i Ordinance Relating to Regulation of Signs - Amending City Code Sect . 34 - 110 �t 34 - 140 City Council Regular Session October 24, 2011 Public Hearing Bmckngr(D)Mind ❑ August 8, 2oi1 — City Council Work Session LJ Discussion item — proposed by Brooklyn Center School District in conjunction with "Mentoring Peace Through Art" LJ Council refers to City Attorney for comment }Y� MnDOT SOUND T WAILL (red solid line) 415 ft. z 1,o o o feet adj oins f � Earle Brown Elementary -.. FPT"AV=M v 415 feet adjoins Grand View Park "s 1000-ft.. l ^s • r z W e aaa.r+.+naeas• tc�iocsccaos MnDOT Wall — Hwy loo (Outside) View Rik - ,. i A •, i y K, A Y _ x. s f OPL r rTT�� T R i 2 • r City Council Work Session - August 22 , 2011 • City Council consensus was to support the pending Mural request by Brooklyn Center School District and directed preparation of an ordinance amendment with provisions as recommended by the City Council -# 1M1 u.fU R6 iEe% 8 ie+:3+1 L a.lai.Ck_ . ...te.si=t_ .., .ik 3 a. :'. __.t"i•. ._ .<. ;. .r.. .x::: 4 .. t :: <<.ei. .., • Section 2. Brooklyn Center Ci Code, Section 34-140, PERMITTED SIGNS, paragrap 2, Permitted Signs Not Re uiring a Permit is amended by adding new paragraph p. as ollows: Signs that are works of public art as follows: 1. The sign must be ap roved, established and maintained by the state or federal government or their a encles. the City of Brooklyn Center, a public school district, Henneimn County or Three Rivers Park District. 2.The sign must be located entirelv on the iDrODertv of the state or federal overnment or their agencies, the Citv of Brookl Center, a DUblic school district Henne in Countv or Three Rivers Pq rk District. 3. The sign must not be visible from a property within 1�o feet of the sign that is zoned for residential use. • Section 3. Brooklyn Center City Code is amended by adding new section 34-211 as follows: Section 34-211. MAINTENANCE. All signs shall be kept in good repair and free from faded or peeling paint, rust, damaged or rotted sup,Dorts, framework or other material, broken or missing faces or missing letters. Any structure from which a sign has been moved or removed shall be repaired with materials andf or painted or stained to match the existiw4 background. Requested Action • Motion to open the Public Hearing • Motion to take public input • Motion to close Public Hearing • Motion to adopt Ordinance If adopted, the amendment to the Sign Ordinance will become effective on December 3, 2011 City Council Agenda Item No. 10a COUNCIL ITEM MEMORANDUM DATE: October 18, 2011 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Cleric SUBJECT: Amend 2011 City Council Meeting Schedule Recommendation: It is recommended that the City Council consider amending the 2011 City Council meeting schedule to add two meetings: 1. Monday, November 21, 2011, at 6:30 p.m. Budget Work Session w/Financial Commission 2. Thursday, December 8, 2011, at 5:00 p.m. Canvass of December 6, 2011, Special Primary Election Returns Background: On October 17, 2011, the City Council met in joint Work Session with the Financial Commission, and it was consensus to schedule an additional meeting to consider funding for Street Reconstruction and Building Maintenance Program. Councilmember Tim Roche resigned from the City Council effective August 9, 2011. The City Council adopted Resolution No. 2011 -111 calling for special elections, setting the special primary for Tuesday, December 6, 2011, and the special election for Tuesday, January 24, 2012. i The governing body of the municipality must canvass the returns of the election. Minnesota Statutes § 205.065, Subdivision 5, provides that if a primary is conducted only within the municipality, then the canvass of the municipal primary may be conducted on either the second or third day after the primary. The dates would be either Thursday, December 8, or Friday, December 9. City Staff is recommending Thursday, December 8, 2011, so there is ample time to order ballots for absentee voting for the January 24, 2012, special election. Budget Issues: There are no budget issues to consider. AlissIon. Ensuring an (attractive, dean, saafc contintiniti fbwlenhaances the qualatV of lafaa [aanalpr sP.I ves the public Mast City Council Agenda Item No. 10b i i i i COUNCIL ITEM MEMORANDUM DATE: October 24, 2011 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Cleric SUBJECT: Type IV 6 -Month Provisional Rental License for 4200 Lakebreeze Ave N Recommendation: It is recommended that the City Council consider approval of a resolution and the issuance of two Type IV 6 -Month Provisional Rental Licenses and Mitigation Plan for 4200 Lakebreeze Ave N. If the Council chooses to not issue the license, it is recommended that the motion be to direct staff to prepare proposed findings for denial of the rental license and draft said resolution for the next Council meeting. Background: This owner is applying for a renewal rental license for the four -unit property. This property qualifies for a Type IV provisional rental license based on fifteen (15) property code violations found during the initial rental license inspection and zero (0) validated police incidents /nuisance calls for the past 12 months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. Due to the extensive time period for the property owner to make the repairs, the licensing process has extended beyond the time period of the initial qualifying Type IV Rental License and into the next license period. According to City ordinances, if the requirements of the license category and the mitigation plan are not met, the license renewal category remains a Type IV. Therefore, staff is recommending approval of two Type IV Rental Licenses. Staff is recommending approval of a rental license, in lieu of license denial, based on the following: • The property is in compliance with city ordinances. In addition, some more significant property improvements were made such as replacing windows and adding a waste enclosure. • An accident during the repair time period may have contributed to the delayed repairs. • The license application process and fees for both license periods were met. • Compliance with the Type IV license requirements including the Mitigation Plan is required and in place once the license is approved. This process will be monitored and subject to City Council review and subsequent license actions. Dlission: Ensuring an attractive, clear, safe connnunio that enhances the qualio of life andpreserves thepublic trust COUNCIL ITEM MEMORANDUM The following is a brief history of the license process actions: Type IV license approval activities: 02 -28 -11 The rental license approved by the City Council expired. 03 -09 -11 Michael Lattery applied for renewal of the rental dwelling license for 4200 Lakebreeze Ave N, a 4 unit multi - family residential property. 03 -30 -11 An initial rental inspection was conducted (fifteen orders cited for 3.75 violations /unit, see attached rental criteria) 05 -10 -11 A second rental inspection was conducted, but the inspector could not access the property. 05 -17 -11 The inspector spoke to the property manager who stated he is in the process of replacing windows and obtaining estimates to install the waste enclosure. 06 -02 -11 Permit was obtained for window replacements. 08 -12 -11 The inspector spoke to the property manager and explained that a citation would be issued if corrections were not made. 08 -31 -11 The initial Type IV Rental License would have expired on this date. 09 -13 -11 A reinspection was conducted and passed. 09 -20 -11 City records indicate zero validated police incident /nuisance calls occurred in the past 12 months. 10 -03 -11 A citation was issued to the property owner for renting without a license. 10 -04 -11 A Mitigation Plan was received. 10 -11 -11 A rental license application was received for a continued Type IV license. 10 -12 -11 A Mitigation Plan was approved. 10 -13 -11 A letter was sent to owners notifying of qualification for Type IV 6 -Month Provisional Rental License, including additional requirements to obtain a rental license (submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc.) 10 -19 -11 An inspection for the second Type IV Rental License was conducted and passed. If approved, after six months, a new rental license will be required. The license process will begin in approximately four months. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12 -911. The terms of the mitigation plan must also be met. i Excerpt from Chapter 12 of City Code of Ordinances: i Section 12 -913. TYPE IV PROVISIONAL LICENSES. 1. Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. Mission: Ensuring an attractive, cleat:, safe communio that enhances the quality of life and preserves the public trust COUNCIL ITEM MEMORANDUM 2. The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3. Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and /or the property Code issues described in Section 12 -901 and 12 -911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4. Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and /or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and /or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and /or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. 'I i Mission: Ensuring an attractive, clean, safe community tint enhances the qualio of life and presems the public trust COUNCIL ITEM MEMORANDUM Rental License Category Criteria Policy — Adopted by City Council 03 -08 -10 1. Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2. Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3. Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4. License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. • At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Mission: Ensuring an attractive, clean, safe community that enhances the qualio of life and preserves the public trust COUNCIL ITEM MEMORANDUM Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type 1— 3 Year 1 -2 units 0 -1 3+ units 0 7-0.75 Type II — 2 Year 1 -2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 15 Type III —1 Year 1 -2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not; more than 3 Type IV — 6 Months 1 -2 units Greater than 8 3 ±units Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12 -911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). License Number of Units Validated Calls for Disorderly Conduct Category Service & Part I Crimes (Calls Per Unit /Year) No Category 1 -2 0 -1 Impact 3-4 units 0 -025 . - 5 or more units 0-0.35 Decrease 1 1 -2 Greater than 1 but not more than 3 Category 34 units—Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1 -2 Greater than 3 Categories 3 -4 units - Greater than 1 - 5 or more units Greater than 0.50 Mission: Ensuring an attractive, clean, safe community that enhances the qualify of life and presems the public trust COUNCIL ITEM MEMORANDUM Budget Issues: There are no budget issues to consider. Council Goals: l Strategic: We will ensure a safe and secure community We will stabilize and improve residential neighborhoods t Attachment- Mitigation Plan I I i i i i I i I I E Mission: Ensuring an attractive, clean, safe connrnunio) that enhances the quaH07 of life and preserves the public trust i City of Brooklyn Center Phone: 763 -569 -3300 6301 Shingle Creek Parkway Ml;,blce711 Brooklyn Center, MN 55430 -2199 Fax: 763 - 569 -3494 www.dtyolbj ooklyncenterorg IBM Rental License Mitigation Plan (Type IV License) Handwritten laps will not be accepted Please ty a or use illable arnt on Ciii websit� _ _ aeAy S �oZGin e s _ �,;�. �.. �_ _ � • �: ., gin. �.�� ` y '� ., r•'A1 ' C , L: ° e$$L.Y '[J �'�' a 0� �YS �3�&�er ,e�� i� - - �: 3/ ...0 ako ,! �nlalferyQadv�soCrat atom w on �sce � �c�.L.��v�F F 1' Y�•n°c7�11 °�.. � � ��L� 4 ��oA . �... --. �'�� The above referenced property qualifies for a Type IV Rental License. A Mitigation Plan must be completed and reviewed by City staff before the rental license application can be considered for approval by City Council. A Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will be taken to ensure ongoing compliance with City Ordinances and applicable Codes. The Mitigation Plan provides an opportunity to review property concerns and identiLy eossible solutions to im rove the overall conditions of the pro Submit the following documents with the Mitigation Plan for approval: Q 1. Crime Free Housing Program Training Certificate (if completed, if not completed, please include scheduled date in Section B. F Copy of Lease including Minnesota Crime Free Housing Lease Addendum 3. Submit written report by 10 of each month (after license approval). Phase I 1. Use written lease including Crime Free Housing Lease Addendum. 2. Conduct criminal background check for all prospective tenants. Provide documentation to City if requested. 3. Pursue the eviction of tenants who violate the terms of the lease or any addendums. 4. Attend City approved eight hour Crime Free Housing course. Date Course Completed: Date Course Scheduled: Phase H Complete Security Assessment and implement all security improvements recommended by the Brooklyn Center Police Department. Date Scheduled: V I � Improvements to be completed by: Page 1 Type IV Mitigation Plan 4 -11 i i Phase III I will attend a minimum of 50% of the ARM meetings (two). I will attend the ARM meetings scheduled for: 11/10 /11 & 01/12112 O ✓ I will have no repeat code violations previously documented within the past year. Forproperties with four or more units: =I will conduct resident training annually that includes crime prevention techniques. =I will hold regular resident meetings, Date Last Replaced Future Replacement Date Fu oace/AC 01/01/61 2025 Water Heater 2005 2015 Kitchen Appliances 09/13/11 »�» Laundry Appliances Leased Equipment Exterior - Paint/Siding 09/13/11 2018 .-Windows 09/13/11 2025 -Roof 2002 2022 -Fence 09/13/11 -Shed N/A N/A -Gmgc 1961 - Driveway 1961 �.� �� » •r - Sidewalks 1061 ,,,, `++ , � » Smoke Alarms & Carbon Monoxide Alarms 09/13/11 .d. »ter Other. Implementing the following best practices may assist in the management of your property. By checking the boxes below, you agree to. of Check in with tenants every 30 days. ✓ Drive by property to check for violations twice a month, ✓ Evict tenants in violation of the lease and all addendums. ✓ Provide lawntanow service. + Provide garbage service. Install security system. ✓ rovide maintenance service plan for appliances, Name of service company: Appliance Care I am and win remain current on payment of utility fees, taxes, assessments, fines, penalties and other B financial claims due to the City. Other, If the Type IV Rental License is approved by the City Council, the Licensee must comply with the approved Mitigation Plan and all applicable city codes. No later than the I& of each calendar month, the licensee must submit to the Building and Community Standards Department a written report describing all steps taken to comply with the Mitigation Plan. I verify that all information provided above is true and accurate. I understand that if I do not comply Page 2 Type IV Mitigation Plan 4 -11 . i with an approved Mitigation Plan, enforcement actions such as citation, formal complaint or license review may result Philip Carleton, Property Manager Owner or Agent Name and Title (Please Print) ' Owner or Agent Signature Date Additional Owner or Agent Name and Title (Please Print) (Japplicable) Ad ' ' I Owner or Agent Signature (jappllcable) Date Policae Date i. Building & Commn ty Standards De eat / Title D to / Page 3 Type IV Mitigation Plan 4 -I1 Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING TWO TYPE IV RENTAL LICENSES FOR 4200 LAKEBREEZE AVE N WHEREAS, City Ordinance Sections 12 -900 to 12 -916 set forth requirements for licensed rental properties; and WHEREAS, the rental license for the property located at 4200 Lakebreeze Ave N license expired on February 28, 2011; WHEREAS, the property qualified for a Type IV Rental license; WHEREAS, the initial Type IV Rental license would have expired August 31, 2011 but corrections required to meet City Ordinances were not made within the license period; WHEREAS, the property owner has since brought the property into compliance with the rental licensing requirements in order to obtain a Type IV Rental License; WHEREAS, the continued Type IV Rental license will expire February 29, 2012; and WHEREAS, City Ordinance Section 12 -901.2 requires a property owner who receives a Type IV Rental License complete Phase I, II and III of the Crime Free Housing Program; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that two TYPE IV Rental Licenses are hereby approved for the property at 4200 Lakebreeze Ave N, Brooklyn Center, MN. October 24, 2011 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member I and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: I whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. lOc COUNCIL ITEM MEMORANDUM DATE: October 24, 2011 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk SUBJECT: Type III One Year Rental License for 1510 69 Avenue N Recommendation: It is recommended that the City Council consider approval of the resolution and issuance of a Type III One Year Rental License for 1510 69 Avenue N. If the Council chooses to not issue the license, it is recommended that the motion be to direct staff to prepare proposed findings for denial of the rental license and draft said resolution for the next Council meeting. Background: The property owner is applying for a renewal rental license. The property would qualify for a Type I rental license. However, the property owner failed to meet a condition of the Type III rental license, specifically not attending 25 percent of the Owners /Managers Association Meetings. The property owner had unsuccessfully attempted to sell the property; therefore, he is re- applying for a rental license. The property owner received a Type III Rental License on September 13, 2010 on condition of adherence to the Action Plan and City Ordinances. The owner has failed to comply with the Action Plan and City Ordinance Section 12- 901.2, which requires a licensee of a Type III Rental Property to complete Phase II of the Crime Free Housing Program. City Ordinance Section 12- 914.2.b requires an owner (or authorized representative) to attend a minimum of 25 percent of Owners/Managers Association Meetings. The following is a brief history of the license process actions: Current rental license approval activities: 07 -11 -11 The owner contacted staff and stated he would be renting the property at 1510 69 Avenue N and a rental license application was received. The property is a four unit, multi - family property. 08 -17 -11 An inspection was conducted noting one property code violation. 09 -22 -11 A reinspection was conducted and passed. 10 -11 -11 City records indicate one validated police nuisance call was reported for disturbing the peace on 01/14/11. Prior Type III license approval activities: 04 -16 -10 Troy Pullis applied for a renewal of the rental dwelling license for 1510 69 Avenue N, a four unit, multi - family residential property. 06 -01 -10 An initial rental inspection was conducted (eight orders cited, see attached rental criteria). Mission: Ensuring an attractive, clean, safe comru nify that enhances the qualify of life and p•esewes the public trust COUNCIL ITEM MEMORANDUM 07 -07 -10 A follow up inspection was scheduled but the inspector was unable to gain access. 08 -30 -10 A second rental inspection was conducted and passed. 09 -13 -10 A Type III rental license was issued. 09 -14 -10 A letter was sent stating an Action Plan must be submitted. 10 -14 -10 Another reminder letter was sent stating an Action Plan must be submitted. 11 -14 -10 An Action Plan was received. 12 -08 -10 An email was sent to the owner reminding him that he needed to schedule a security assessment. 12 -15 -10 The security assessment was conducted. 12 -27 -10 The Action Plan was approved. 04 -15 -11 Staff spoke to the owner and reminded him that he is required to attend at least two ARM meetings and schedule an inspection confirming compliance with the security assessment report. 05 -23 -11 The owner notified staff that he would not be renewing his license and would be selling the property. If approved, after one year, a new rental license will be required. The license process will begin in approximately nine months. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12 -911. The terms of the Action Plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust I I COUNCIL ITEM MEMORANDUM Section 12 -914. CRIME FREE HOUSING PROGRAM. For the purpose of this Chapter, the Crime Free Housing Program shall mean the nationally recognized program, unless otherwise indicated. The phases of the program include, but are not limited to, the conditions set forth below. 1. Phase I. For license categories other than Type I, an owner, manager, or local agent responsible for the operation of the rental property must complete the Phase I training of the Crime Free Housing Program or a similar course approved by the City Manager. Certification as a rental property manager may also satisfy this requirement. Phase I includes the following: a. Attend an eight -hour crime -free housing course presented by police, fire, public housing and others. b. Use a written lease including the Minnesota Crime Free Housing Lease Addendum. C. Check the criminal background of all prospective tenants and, upon request, provide a copy of Third Party Background Check procedures for Tenants. d. Actively pursue the eviction of tenants who violate the terms of the lease and /or the Crime Free Lease Addendum. 2. Phase II. Includes Phase I plus the following: a. Complete a Security Assessment and complete the security improvements recommended. This phase will certify that the rental property has met the security requirements for the tenant's safety. b. Attend a minimum of 25 percent of Owners /Managers Association Meetings. 3. Phase III. Includes Phases I and II plus the following: a. For properties with more than four units, conduct resident training annually for the residents where crime watch and crime prevention techniques are discussed. b. For properties with more than four units, hold regular resident meetings. C. Attend a minimum of 50 percent of Owners /Managers Association Meetings. d. Have no City Code violations that were not resolved in accordance with compliance orders within the past year. Section 12- 1201B. ACTION PLAN. The Compliance Official may require an action plan to be completed by the licensee, manager, or local agent in a designated time frame that Mission: Ensuring an attractive, clean, safe communio that enhances the qualify of life and presewes the public trust COUNCIL ITEM MEMORANDUM indicates the steps taken to correct identified violations and the measures to be taken to ensure ongoing compliance with City Ordinances and applicable Codes. Rental License Category Criteria Policy — Adopted by City Council 03 -08 -10 1. Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2. Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3. Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4. License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. • At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Mission: Ensuring an attractive, Clean, safe community that enhances the qualify of life and preserves the public tnist COUNCIL ITEM MEMORANDUM Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type I — 3 Year 1 -2 units 0 =1 3± units 0 -0.75 Type II — 2 Year 1 -2 units Greater than 1 but not more than 4 3 +units ' Greater than 0.75 but not more than 1'5 Type III —1 Year 1 -2 units Greater than 4 but not more than 8 3 ±units Greater th an- -n 1 ot m .5 .but nore than 3 Type IV — 6 Months 1 -2 units Greater than 8 , 3+--u , n its Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per 1 year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12 -911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Number of Units alidated Calls for Disorderly y Conduct Category Service & Part I Crimes (Calls Per Unit /Year) No Category 1 -2 0 -1 Impact 3 -4 units 0-0 25 5 or more units 0 -0.35 Decrease 1 1 -2 Greater th an 1 but not more than 3 Category 3 -4 units _ Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1 -2 Greater than 3 Categories 3-4 _units Greater than 1 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Mission: Ensuring an attractive, clean, safe comnntW07 that enhances the quality of life and preserves the public tnsst COUNCIL ITEM MEMORANDUM Council Goals: Strategic: We will ensure a safe and secure community We will stabilize and improve residential neighborhoods Attachment - Copy of Action Plan Pertaining to 09 -13 -10 Type III Rental License Approval - Resolution Approving a Type III Rental License for 1510 69 Avenue N Mission: Ensuring.an attractive, clean, safe Conn uuni& that enhances the qualify of life and preserves the public trust City of Brooklyn Center Phoncr 763 - 569 -5300 6301 Shingle Creek Parkway TTYj Voice 711 Brooklyn Center, MN 55430 -2199 Fa.;; 763- 569 -3494 w w w. cltyofFiroak /yet cen tel: oro �t F Rental License Action Plan (Type III License) Handwritten plans will not be accepted. Please type or use ffiable form on City website. Property Address: 1510 69th ave north Owner Name: Troy Pullis Local Agent: Owner Address: Agent Address: 2974 Oaklawn Lane, Mound MN 55364 Owner Phone: 952- 484 -4332 Agent Phone; Owner Email: T93properiles @hotmail.com Agent Email: The above referenced property qualifies for a Type III Rental License. An Action Plan must be completed and reviewed by City staff .An Action Plan allows the owner and the City to review concerns and identify possible solutions to improve overall conditions ofthe property. Sec "tzon A Requu ed `pocuineats % , . Submit the following documents with the Action Plan for approval: 1. Crime Free Housing Program Training Certificate 1J 2. Copy of Lease including Minnesota Crime Free Housing Lease Addendum ' 3. Signed Bc Completed Action Plan 4. Security Assessment Report (Performed by the Brooklyn Center Police Department) .Cif'Ct10�1,8:, ,CTIIYle FI'Clr � 071511Tig Prggram_�2eglllrementS .,; .i' _'.. . - [ Phase I 1. Use written lease including Crime Free Housing Lease Addendum. 2. Conduct criminal background check for all prospective tenants. Provide documentation to City ifrequested. 3. Pursue the eviction oftenants who violate the terms ofthe lease or any addendums. 4. Attend City approved eight hour Crime Free Housing course. Date Course Completed: Date Course Scheduled: 11/18/2010 Phase H I will attend a minimum of 25% ofthe ARM meetings (two). ✓� I will attend the ARM meetings scheduled for: & F 7 - 1 Complete Security Assessment and implement all security improvements recommended by the — _ Brooklyn Center Police Department. Date Completed: Q g� Improvements to be completed by: Page I Type III Action Plan 9 -10 i i I i Section C = Loii ,Te '�:ea ital Im' rovemerits . . Date last Replaced Future Replacement Date Furnace /AC Water Heater Kitchen Appliances Laundry Appliances Exterior - Paint /Siding - Windows -Roof 0910112013 -Fence _ -Shed - Garage - Driveway - Sidewalks Smoke Alarms & Carbon Monoxide Alarms 08101/2008 Other: h9.4 w AVOW­ . Se i6n b'= Ste ` s to Yrii' rove . ana"`etnent nd .Ca r drtiotis of,Pro e Implementing the following best practices may assist in the management of your property. By checking Ilte Loxes below you agree to. ® Check in with tenants every 30 days. l Y l Drive by property to check for violations. Evict tenants in violation of the lease and all addendums. Provide lawn /snow service. Provide garbage service, Install security system, =Provide maintenance service plan for appliances. Name of service company. cen►erWin►enerey service p lus Other: _ Please attach additional information if necessary. If the Type III Rental license is approved by the City Council, the Licensee must comply with the approved Action Plan and all applicable city codes. An Action Plan may be requested outside of the license review process to establish a plan for long term property management solutions. I verify that all information provided above is true and accurate. I understand that if I do not comply with an approved Action Plan, enforcement actions such as citation, formal complaint or license review may result: Page 2 Type III Action Plan 9 -10 Date Additional Owner or Agent Signature / Title Date (If applica Ile) P olice Iaepa ent / Title )ate Bujld & Community Standards Department/Title Date f/ I i { i Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING A TYPE III RENTAL LICENSE FOR 1510 69" AVENUE NORTH WHEREAS, City Ordinance Sections 12 -900 to 12 -916 set forth requirements for licensed rental properties; and WHEREAS, the property located at 1510 69 Avenue North, was issued a Type III Rental license on September 13, 2010; and WHEREAS, City Ordinance Section 12 -901.2 requires a property owner who receives a Type III Rental License to complete Phase I and II of the Crime Free Housing Program; and WHEREAS, City Ordinance Section 12- 914.2.b establishes the requirement for an owner of a Type III rental property to complete Phase II of the Crime Free Housing Program, including attendance at a minimum of 25 percent of Owners/Managers Association Meetings and compliance with a security assessment; WHEREAS, the property owner of 1510 69 Avenue North, Brooklyn Center failed to attend 25 percent of the Owners/Managers Association Meetings; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that a TYPE III Rental License is hereby approved for the property at 1510 69 Avenue North, Brooklyn Center, MN. October 24, 2011 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. lOd i i COUNCIL ITEM MEMORANDUM DATE: October 24, 2011 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerlc SUBJECT: Type III One Year Rental License for 5814 Ewing Avenue N Recommendation: It is recommended that the City Council consider approval of the resolution and issuance of a Type III One Year Rental License for 5814 Ewing Avenue N. If the Council chooses to not issue the license, it is recommended that the motion be to direct staff to prepare proposed findings for denial of the rental license and draft said resolution for the next Council meeting. Background: The property owner is applying for a renewal rental license. The property would qualify for a Type I rental license based on the property maintenance inspections and validated police nuisance calls. The owner applied for renewal of the rental license prior to the license expiration. However, the property owner failed to meet a condition of the Type III rental license, specifically not attending 25 percent of the Owners/Managers Association Meetings (ARM) and not completing the security assessment compliance verification. The property owner received a Type III Rental License on August 9, 2010 on condition of adherence to the Action Plan and City Ordinances. The owner has failed to comply with the Action Plan and City Ordinance Section 12- 901.2, which requires a licensee of a Type III Rental Property to complete Phase II of the Crime Free Housing Program. City Ordinance Section 12- 914.2.b requires an owner (or authorized representative) to attend a minimum of 25 percent of Owners /Managers Association Meetings. Based on this information, staff is recommending continuance of a Type III Rental License. The following is a brief history of the license process actions: Current rental license approval activities: 05 -10 -11 Salim and Michele Nyarecha applied for the renewal of a rental license for a single family property. 06 -03 -11 An inspection was conducted (one order cited, see attached rental criteria). 06 -30 -11 A reinspection was conducted and passed. 07 -08 -11 City records indicate zero validated police nuisance calls were reported. *Note: The rental license did not expire until 08 -31 -11 as indicated below. Prior Type III license approval activities: 08 -09 -10 Salim and Michele Nyarecha applied for a rental license for a single family home. 08 -09 -10 A Type III Rental License was approved by City Council Mission. Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust COUNCIL ITEM MEMORANDUM 08 -10 -10 A license requirement letter was sent to the owner. 09 -10 -10 A reminder letter reiterating the requirements of a Type III Rental License, including Action Plan submittal, was sent to the owner. 10 -07 -10 An Action Plan was received. 10 -12 -10 The Action Plan was approved. 08 -10 -10 The Crime Free Housing Course Certificate was submitted. 09 -22 -10 The security assessment was conducted (CPTED). 02 -23 -11 An email was sent to the owner reminding him that he is required to attend at least two ARM meetings and schedule an inspection confirming compliance with the security assessment report. 03 -10 -11 The owner attended an Association of Responsible Managers (ARM) meeting. 08 -31 -11 The rental license expired. 10 -20 -11 A citation was issued for failing to meeting license requirements. If approved, after one year, a new rental license will be required. The license process will begin in approximately nine months. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12 -911. The terms of the Action Plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12 -914. CRIME FREE HOUSING PROGRAM. For the purpose of this Chapter, the Crime Free Housing Program shall mean the nationally recognized program, unless otherwise indicated. The phases of the program include, but are not limited to, the conditions set forth below. 1. Phase I. For license categories other than Type I, an owner, manager, or local agent responsible for the operation of the rental property must complete the Phase I training of the Crime Free Housing Program or a similar course approved by the City Manager. Certification as a rental property manager may also satisfy this requirement. Phase I includes the following: a. Attend an eight -hour crime -free housing course presented by police, fire, public housing and others. b. Use a written lease including the Minnesota Crime Free Housing Lease Addendum. C. Check the criminal background of all prospective tenants and, upon request, provide a copy of Third Party Background Check procedures for Tenants. d. Actively pursue the eviction of tenants who violate the terms of the lease and /or the Crime Free Lease Addendum. Mission: Ensuring an attractive, clean, safe community that enhances the 2uallo of life and preserves the public irzrst COUNCIL ITEM MEMORANDUM 2. Phase II. Includes Phase I plus the following: a. Complete a Security Assessment and complete the security improvements recommended. This phase will certify that the rental property has met the security requirements for the tenant's safety. b. Attend a minimum of 25 percent of Owners /Managers Association Meetings. 3. Phase III. Includes Phases I and II plus the following: a. For properties with more than four units, conduct resident training annually for the residents where crime watch and crime prevention techniques are discussed. b. For properties with more than four units, hold regular resident meetings. C. Attend a minimum of 50 percent of Owners/Managers Association Meetings. d. Have no City Code violations that were not resolved in accordance with compliance orders within the past year. Section 12- 1201B. ACTION PLAN. The Compliance Official may require an action plan to be completed by the licensee, manager, or local agent in a designated time frame that indicates the steps taken to correct identified violations and the measures to be taken to ensure ongoing compliance with City Ordinances and applicable Codes. Rental License Category Criteria Policy — Adopted by City Council 03 -08 -10 1. Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2. Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3. Category Conditions. Mission: Ensuring an attractive, clean, safe coninnud y that enhances the gnafloJ of life mud preserves the public mist COUNCIL ITEM MEMORANDUM The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4. License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. • At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type 1- 3 Year 1 -2 units 0 -1 3 ±units 0 0.75 Type II - 2 Year 1 -2 units Greater than 1 but not more than 4 3 ±amts Greater than 0175 but not more than 15 y Type III - 1 Year 1 -2 units Greater than 4 but not more than 8 3 +units tort 1.5 but nomorehan 3= -_ _- - - -- Type IV - 6 Months 1 -2 units Great than 8 i3 +units= Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and presewes the public trust COUNCIL ITEM MEMORANDUM disorderly activities and nuisances as defined in Section 12 -911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Number of Units Validated Calls for Disorderly Conduct Category Service & Part I Crimes (Calls Per Unit /Year) No Category 1 -2 0 -1 Impact 3 -4 =units 0 -;0.25 = 5 or more units 0 -0.35 Decrease 1 1 -2 Greater than 1 but not more than 3 Category 3- 4:units Greater.than 0.25 but not more than 4 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1 -2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Council Goals: Strategic: We will ensure a safe and secure community We will stabilize and improve residential neighborhoods Attachment - Copy of Action Plan Pertaining to 08 -09 -10 Type III Rental License Approval - Resolution Approving a Type III Rental License for 5814 Ewing Avenue N I Mission: Ensuring an attractive, clean, safe commtnio) that enhances the quality of life and presewes the public trust City of Brooklyn Center Phone: 763 -569 -3300 6301 Shingle Creek Parkway TTY /troice711 Brooklyn Center, MN 55430 -2199 Fax. 763 -569 -3494 �s try[-e w.ciijofbrooklyncenteroig _WWWOO O Rental License Action Plan (Type III License) Handwritten plans tvzll not be accepted Please type or use fzllable form on City website Property Address 5811 Ewing Ave N 4- Owner:Namo 'Saltm &MtcLielleNyareeha ,Local Agent = _ Owner Address < � � Agent Address -d49$1 Fluorine StNW _ - - ; Owner Phone 163 G Agentl'hone O�rn ya1 0� lad�zi:�ba2hctm«�lwm Agentmail The above referenced property qualifies for a Type III Rental License. An Action Plan must be completed and reviewed by City staff An Action Plan allows the owner and the City to review concerns and identify possible solutions to - improve overall conditions of the property. Sectron,A Regwred Documents �`� KNO- Submit the following documents with the Action Plan for approval: 1. Crime Free Housing Program Training Certificate 2. Copy of Lease including Minnesota Crime Free Housing Lease Addendum 3. Signed & Completed Action Plan 4. Security Assessment Report (Performed by the Brooklyn Center Police Department) '�:; SectionB C�runeiF'ree�Iousuig ProgramsR;equYr�e�ents_;. ���- =3 {i � � �: r,. Phase I - - 1. Use written lease including Crime Free Housing Lease Addendum. 2. Conduct criminal background check for all prospective tenants. Provide documentation to City if requested. 3. Pursue the eviction of tenants who violate the terms of the lease or any addendums. 4. Attend City approved eight hour Crime Free Housing course. Date Course Completed: 7 -27 -10 Date Course Scheduled: Phase II I will attend a minimum of 25% of the ARM meetings (two). I will attend the ARM meetings scheduled for: & dIRE'1 Complete Security Assessment and implement all security improvements recommended by the Brooklyn Center Police Department. ( Date Completed: - I 0 �� Improvements to be completed by: Page 1 Type III Action. Plan 9 -10 Section � ' ��.ong Teran �C�ap�>a1 Imp�oyements P.la�i -, t � � > '.�.>;_•. _Y$ �= Date Last Replaced Future Replacement Date Furnace /AC a Q Water Heater 0L Kitchen Appliances �( Laundry AppliancesC Exterior - Paint/Siding - Windows -Roof -Fence S / -Shed - Garage - Driveway Cls - Sidewalks Smoke Alarms & Carbon Monoxide Alarras Other: 5echonDy Ste Ito Iin rov@ I�!Ian� ement and Con�>rrops of {P_ro . eriry_,. � � �; Implementing the following best practices may assist in the management of your property. By checking the boxes below you agree lo: 0 Check in with tenants every M days. 0 Drive by property to check for violations. ® Evict tenants in violation of the Iease and all addendums. Provide lawn/snow service. Provide garbage service. Install security system. f Provide maintenance service plan for appliances. Name of service company: tSc L Other: Please attach additional information if necessary. If the Type III Rental License is approved by the City Council, the Licensee must comply with the approved Action Plan and all applicable city codes. An Action Plan may be requested outside of the license review process to establish a. plan for long term property management solutions. I verify that all information provided above is true and accurate. I understand that if I do not comply with an approved Action Plan, enforcement actions such as citation, formal complaint or license review may result. i I Page 2 Type III Action Plan 9 -10 i Moo Owner or Agent Signatur Title Date Additional Own or ent Signature /Title Date (If. licable) Police Department / Title Date 1zIId $uilVg & Community Standards Department / Title Date 1 i i I I Page 3 Type III Action Plan 9 -10 i i Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING A TYPE III RENTAL LICENSE FOR 5814 EWING AVENUE NORTH WHEREAS, City Ordinance Sections 12 -900 to 12 -916 set forth requirements for licensed rental properties; and WHEREAS, the property located at 5814 Ewing Avenue North, was issued a Type III Rental license on August 9, 2010; and WHEREAS, City Ordinance Section 12 -901.2 requires a property owner who receives a Type III Rental License to complete Phase I and II of the Crime Free Housing Program; and WHEREAS, City Ordinance Section 12- 914.2.b establishes the requirement for an owner of a Type III rental property to complete Phase II of the Crime Free Housing Program, including attendance at a minimum of 25 percent of Owners /Managers Association Meetings and compliance with a security assessment; and l WHEREAS, the property owner of 5814 Ewing Avenue North, Brooklyn Center failed to attend 25 percent of the Owners/Managers Association Meetings; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that a TYPE III Rental License is hereby approved for the property at 5814 Ewing Avenue North, Brooklyn Center, MN. October 24 2011 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Work Session Agenda AGENDA ** REVISED CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY WORK SESSION October 24, 2011 Immediately Following Regular City Council and EDA Meetings Which Start at 7:00 P.M. Council Chambers City Hall A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. ACTIVE DISCUSSION ITEMS 1.Garbage Hauler Organized Collection Update 2.Shingle Creek Towers Apartments PENDING LIST FOR FUTURE WORK SESSIONS Later/Ongoing 1.Sanitary Sewer Rate Structure November 14, 2011 2.Random Acts of Kindness November 28, 2011 3.Fire Relief Association November 2011 4.Youth Participation Request November 2011 5.Neighborhood Designations December 12, 2011 6.Progress Reports on Achievement of Strategic Goals January 2012 7.Annual Department Year End Reports February 2012 8.Property Maintenance Including Snow Removal February 2012 9.National League of Cities Service Line Program February 2012 10.Highway 252 Update March 2012 11.Sister City Update January 2012 12.Active Living Program January 2012 Work Session Agenda Item No. 1 MEMORANDUM - COUNCIL WORK SESSION DATE: October 19, 2011 TO: Curt Boganey, City Manager FROM: Steve Lillehaug, Director of Public Works /City Engineer SUBJECT: Garbage Hauler Update Recommendation: It is recommended that the City Council consider providing. direction to staff pertaining to pursuing an organized trash collection system. Background: At the November 4, 2010, Council Work. Session, the City Council reviewed advantages and disadvantages of "organized" versus "open" trash collection systems (see attached Work Session memos dated November 4, 2010). The resulting directive by the Council was to further look at the option of organized collection by finding out if it would be more cost effective to have such a system. The following supplements the previous information provided to the Council and focuses on the direct cost savings that could be experienced by the City and its residents. Garbage Hauler Service Rates Monthly service fees charged by garbage haulers to residents in an "open" system vary greatly and there are many factors that go into establishing these rates. Rates gathered from providers within Brooklyn Center obtained'in October 2010 varied from $8 to $17 for an approximate 30 gallon size container and from $10 to $16 for an approximate 90 gallon container. The explanation for the variation in rates is not easily identifiable. Many factors go into establishing rates including transfer and disposal fees, fuel, size of the hauler, factors for volume based pricing, location of the community, type of service being provided, quality of service being provided, receptacle cleaning options, other optional services and even include special offers to new customers. Some of these factors are hard costs such as disposal fees, county /state fees and fuel charges that are relatively out of the hands of the hauler. Other factors lean more towards the free enterprise type of. costs and reasoning such as some optional services and different levels of quality of service that residents freely choose one way or another based on their needs and desires. It is difficult to provide an accurate comparison of open system rates versus organized rates and what savings (if any) the City of Brooklyn Center as a whole would expect to experience under an organized system due to all of the variables. A recent Minnesota Pollution Control Agency study performed in 2009 provided comparisons of several organized and open rates and generally found that organized rates were less. However, it should also be noted that the majority of both the organized and open rates in that study were actually higher than the current rates charged in Brooklyn Center. Mission: Ensuring an attractive, clean, safe community that enhances the qualdty of life and preserves the public trust MEMORANDUM = COUNCIL WORK SESSION Infrastructure Impact Costs Increased truck traffic on City streets contributes to the increased wear and tear of the streets. Conversely, a noticeable reduction in truck traffic and reduction in overweight trucks on City streets may reduce this wear and tear, thus reducing maintenance costs. Currently, there are nine licensed haulers in the City of Brooklyn Center. However, not all providers haul and use every street within the City. For example, in one instance that we are aware of, one of the companies exclusively provides service to a small section of the City (Mallard Creek Townhomes along Unity Avenue). Generally, most neighborhoods experience three or four providers. With that said, changing to an organized system and reducing to a single hauler could potentially reduce garbage hauler traffic on some roadways from 2/3 to 3/4 as much garbage hauler traffic. Also, it is known that some garbage haulers operate overweight, which compounds the detrimental impacts to roadways. Understanding that some roads experience only a few garbage trucks (not including separate recycling trucks) while some collector and arterial roadways experience significantly more traffic, averaging the garbage truck traffic out over an entire week and then taking into account other truck traffic (delivery trucks, service trucks, concrete trucks, tractor trailers, snow plows, etc.), garbage trucks are not as significant of an impact on the roadway system as it may appear pertaining to life cycle costs. For example: A typical average daily traffic on a low - volume, local roadway may amount to 200 vehicles per day. Typical truck traffic on these types of roadways is approximately 6% of the total amount of traffic. Therefore, on an average day, 12 vehicles out of the 200 are trucks. Assuming there are four garbage hauler providers on this same street and assuming three of those same trucks take a second trip down the same street, this results in seven truck trips on that single day. Distributing those trips over a seven day period (garbage pickup once per week), this results in an average daily garbage truck trip of one per day. Reducing the average daily truck trips on this roadway from 12 by one results in 11 truck trips per day, an 8.3% reduction. Although garbage truck traffic is very noticeable on that single particular day of the week during pickup, when averaged out and when proportioned to other truck traffic, reducing the garbage truck traffic from • four haulers to one results in a slight reduction in this example. For other roads with higher traffic volumes, the resulting percentages would be similar. Resulting Pavement Design Costs When designing a roadway's pavement structure, typical designs . emphasize and heavily weight the design towards the amount of truck traffic on a roadway with little significance factored into the design for the amount of passenger vehicles on a roadway. With that said, using the example above, a designer could realistically expect to experience an 8.3% reduction in truck trips that would potentially reduce the depth of a pavement design, which could equate to a cost savings in the original pavement construction. However, roadways are generally designed with a larger factor of safety than 8.3 %, and in most instances this would be negligible in a pavement design and no cost savings would be experienced with this slight reduction of vehicle traffic on a 1 roadway. Mission: Ensuring an attractive, clean, safe community that enhances the qualltt of life andpreserves the public trust MEMORANDUM -,COUNCIL WORK SESSION Pavement Maintenance Costs Certainly, heavier traffic increases the wear and tear seen on a pavement surface and its structure. If the pavement is designed properly, minor fluctuations in the amount of typical truck traffic on a pavement are difficult to quantify and almost negligible. In Minnesota, due -to the harsh freeze thaw cycle, roadways deteriorate and crack at higher rates regardless of vehicular traffic. Although I am unaware of any studies of this nature, it is my opinion that if there were no traffic on a well designed roadway for a 20 year period compared to the same roadway subjected to typical, traffic over that same period of roadway, I would expect that both pavements would experience similar issues and would generally need similar surface type of maintenance practices performed to them. However, at the end of the life cycle for these two sections of roadway, traffic would certainly exacerbate the typical pavement failures experienced in older pavements with an increased number of potholes that.would be experienced on the roadway due to the traffic. Again, it would be very difficult to attribute a quantifiable cost due to an 8.3% reduction in truck traffic as provided in this example but could expect to see a minor decrease in maintenance at the tail end of the life of the pavement attributable to this percentage. Recently, the Minnesota Local Road Research Board provided a tool for the effects of truck traffic on roadways relative to the delivery of wind tower components in certain rural areas. This same methodology is currently being developed to evaluate the effects of garbage trucks and other types of trucks on roadways. More explicit data, and a methodology are expected to be available in the near future to intrinsically determine the effect and cost of specified truck traffic on roadways. Other Factors As indicated in the attached November 4, 2010, memos pertaining to an organized versus open garbage collection system, there are many other factors, advantages and disadvantages of each system including environmental effects, noise pollution, 'aesthetics, hauler impacts, free - enterprise considerations, safety, etc. Due to these factors, several local communities have pursued an organized system recently. Over the past couple of years, the City of Brooklyn Park has evaluated and considered switching to an organized system. It is clear that there was a desire by some to switch to an organized system at one time; however, on September 26, 2011, the Brooklyn Park City Council decided to no longer pursue the switching to an organized collection system, apparently due to the lack of public support (see attached). Contrary to Brooklyn Park, the City of Maplewood adopted a Resolution of Intent to Organize Trash Collection on March 28, 2011. A request for proposals for trash collection services was then pursued and on October 10, 2011, the City Council authorized staff to negotiate a City -wide residential trash collection service (organized) with a single provider. According to their schedule, it is expected that this new service will be implemented by October 1, 2012, if the City Council approves the contracted system. Their analysis indicates that with the organized system, residents collectively could save over $500,000 per year in fees. The City of Maplewood's i I Mission: E=nsuring an attractive, clean, safe community that enhances the quality of life andpreserves the public trust MEMORANDUM - COUNCIL WORK SESSION website ( http:// www. ei .mgplewood.mn.us /index.aspx ?NID =713 outlines their comprehensive analysis and process that was performed over the past couple of years. Policy Issues: Does the City Council support pursuing organization of the garbage collection system within the City of Brooklyn Center? Council Goals: Strategic: 6. We will encourage citywide environmental sustainability efforts Ongoing: 1. We will provide streamlined, cost effective, quality services with limited resources Mission: Ensuring an attractive, clean, safe community that enhances the quality of lif a and preserves the public trust MEMORANDUM - COUNCIL WORK SESSION DATE: November 4, 2010 TO: Curt Boganey, City Manager FROM: Steve Lillehaug, Director of Public Works /City Engineer SUBJECT: Garbage Hauler Report Recommendation: It is recommended that the City Council consider providing direction to staff pertaining to pursuing organized trash collection. Background: At the March 8, 2010, Council Work Session, the City Council requested that City staff review and report on the City's private "open" garbage collection, specifically identifying impacts due to this system on the public infrastructure, environment and the City's residents. Currently, the City only requires private garbage collectors to be registered in the City and does not operate a public "organized" system. In a related program, the City participates in a state - mandated curbside recycling program. The recycling service provides for bi- weekly collection of recyclables. Revenues are from customer service fees with expenses comprised of amounts paid to the Hennepin Recycling Group (HRG), a four -city consortium for recycling services. Attached is a memorandum pertaining to the City's open garbage collection system and the effects on the community. G Policy Issues: Would it make a real difference to Brooklyn Center's quality of life, the environment and our community infrastructure if the City had fewer garbage trucks on our streets? Does the City Council support organizing the garbage collection system within the City of Brooklyn Center? Council Goals: Strategic: 6. We will respond to increased public awareness and interest in environmental sustainability and green community issues Ongoing: 1. We will provide streamlined, cost effective, quality services with limited resources Mission: Ensuring an attractive, clean, safe conununity that enhances the quality of life and preserves thepublic trust C MEMORANDUM W YN DATE: November 4, 2010 TO: Curt Boganey, City Manager FROM: Steve Lillehaug; Director of Public Works /City Engineer SUBJECT: Organized vs. Open Garbage Collection Introduction On March 8, 2010, the Brooklyn Center City Council directed staff to report back to the City Council pertaining to the impacts of having an "open" garbage collection system and what the City could do to minimize the negative impacts as part of a Citywide long -term goal. The following provides information pertaining to garbage collection systems. Background The City of Brooklyn Center has had an "open" system of trash collection for many'.years. The City does not provide refuse collection as a municipal service with exception to recyclable materials. As part of a state mandated initiative, the City participates in a four -city consortium for recycling services called the Hennepin Recycling Group (HRG). Other garbage collection is contracted directly with independent haulers that are only required to-be licensed in the City of Brooklyn Center (see attached License Requirements and Application forms). This "open" system of trash collection is very common in Minnesota but is not the only way to manage municipal solid waste. Trash collection could be managed by a public entity (e.g. City or County). Options consist of a City completely running the program by using City employees and trucks, or by managing the contracting of a single or multiple companies that would be used Citywide. This is called public or "organized" collection. These types of organized systems significantly reduce the number of garbage trucks traveling over the same stretch of roadway. The City of Brooklyn Center has maintained an open system and has not ventured into organized trash collection. Issues that exist with garbage collection systems include impacts by garbage trucks on the public infrastructure and the environment, costs, efficiency and effectiveness, and competitive free enterprise in, the hauling industry versus public policy. Many Cities have attempted to and /or addressed this issue over the years and handle solid waste in numerous ways. Recently in June 2009, the Minnesota Pollution Control•Agency (MPCA) issued a comprehensive 271 page report on an Analysis of Waster Collection Service Arrangements. This report developed quantifiable information comparing open and organized residential municipal solid waste and recyclable collection systems that are currently in place in cities across Minnesota. A copy of this complete report can be obtained from the City's Public Works Department or can be viewed at the following website: http: / /www.pea.state.mn.us /index.php /view - document.html ?gid =4514 I I Effects of Garbage Trucks on Public Infrastructure and the Environment Impact of Truck Weight on City Streets It is well. known that increased truck traffic on roadways is detrimental to them and increases the cost of maintenance. Reducing the number of multiple garbage haulers driving up and down the streets during collection day is typically high on the list of residents' concerns. This concern about the impact of garbage.trucks on the City's infrastructure is not unfounded. The recent MPCA study includes data that a garbage truck trip has a roadway weight impact factor equivalent to approximately 857 to 2,286 cars. It is evident that garbage trucks alone contribute a significant amount to the wear and tear on our public streets due to vehicle weight. Over the past 20 years, the City of Brooklyn Center has made a significant investment in its City streets through the strategic infrastructure reconstruction program amounting to approximately $50,000,000. Any strategy that helps protect and prolong this investment would be very beneficial to the City and to the residents that directly pay for portions of these projects. All evidence shows that the change that could do the most to reduce the impact of heavy garbage trucks on our streets - is to reduce the number of trucks driving on them. Public Safety Public safety concerns caused by the number and frequency of large trucks moving quickly through residential neighborhoods have not been identified in any significant study that I could find. However, it is intuitive that less truck miles traveled would in turn reduce the otential for p - i accidents involving garbage trucks and improve safety in general.. Air and Noise Pollution Garbage trucks contribute to more than wear and tear on our public streets. Emissions of air pollutants are directly related to fuel consumption and the number of trucks doubling up and traveling the same routes. Likewise, noise pollution is an issue with higher levels of vehicle traffic with some garbage trucks exceeding 100 decibels, a noise level that can cause hearing loss. Likewise, all evidence shows that reducing the number of garbage trucks on our streets will result in significant reductions in both air and noise pollution, adding to the quality of life for the City's residents, including the operators of the garbage trucks. II. Efficiency and Costs Improved efficiency in a City's solid waste collection system is meaningful and does really matter. Improving means to pick up more waste with fewer trucks and fewer people in less time over a smaller distance can have a big impact on total costs. Table 1 provides a quick comparison of these rates. There are many factors that go into establishing the rates for garbage collection services including cost of collection services, transfer and disposal fees, fuel, factors for volume based pricing, etc. Special deals may also come into consideration where haulers sometimes offer as much as six months free service to new - customers. However, in general as shown in Table 1, organized systems usually result in lower costs for the consumer. Table 1. Average Monthly Service Rates Charged to Residents Page 2 of 5 Gollectiou A :Terage Monthly Rate System 30 Gallon 60 Gallon 90 Gallon Organized MSW $14.83 ..$16,98 $22.23 Open M&W $22.64 $25.46 $26.60 Difference $7.81 $8.48 $4.27 % Change +53 +50% +19% Source: "Analysis of Waste Collection Service Arrangements," MPCA, Foth Infrastructure & Environment, 2009, pg. 55 See the attached rate schedule for a comparison of licensed providers in the City of Brooklyn Center. The rates that were provided by the garbage collectors for Brooklyn Center customers are generally lower than the typical averages as shown in Table 1 for other Minnesota Cities. III. Summary of AdvantageslDisadvantages The following tables are provided to evaluate the pros and cons of an open system versus an organized system. T able 2. Advantages/Disadvantage o Open Collection Systems Advantages Disadvantages + Choice — Households are free to + Usually results in a more expensive continue to choose their hauler based monthly cost on preference + Results in more truck traffic with + There is a direct relationship between potential associated impacts of: the hauler and the customer that allows ► Added street maintenance the customer to shop around or change ► Air quality /vehicle emissions if dissatisfied ► Safety /vehicle accidents + None to very minim administrative ► Aesthetics (containers out more costs or burdens for public entities days of the week), noise, and litter + Small haulers are more apt to compete + Inconsistent charges for the same level for a portion of the accounts — entry of service in a community, even among level requirements for new businesses customers of the same hauling is low company + Haulers are more likely able to shop for . Reduced ability of the community to lower disposal prices or use their own effectively manage solid wastes facilities + Haulers switching from one landfill to another due to price results in exposure to liability at more sites Source: "Analysis of Waste Collection Service Arrangements," MPCA, Foth Infrastructure & Environment, 2009, pg. 4 Page 3 of 5 Table 3. Advantages/Disadvantages. of Organized Collection Systems Advantages Disadvantages Increased efficiency enabling a lower . 'Households do not have a choice of cost per household their hauler Decreased impacts from truck traffic * Greater administrative involvement by 4 Decreased fuel consumption ' ' the public entity Greater control to establish service } Small haulers have higher "entry" requirements including: requirements to get in the business Ability to standardize service along with competitive opportunities makes public edification simpler limited to contract openings > Ability to provide access to special r Current organized collection statutory service needs at known, controlled process to convert from open to costs organized is cumbersome and difficult t Volume -based pricing to achieve politically waste abatement goals Delivery destinations for processing and overall solid waste management Factors affecting recycling and diversion such as variable rate pricing ► Improved control over resident's actually using garbage service t Ability to set specifications on the size and duality of trucks used • Ability to competitively bid service on a regular basis helping promote lower costs Can be used to generate revenues to support other services Source: "Analysis of Waste Collection Service Arrangements," MPCA, Foth Infrastructure & Environment, 2009, pg. 6 IV The Garbage Hauler Conundrum Many Cities have evaluated both systems at one time or another and in some instances, multiple times. It is apparent that the decision has not been easy for many communities to switch to an organized system even when the pros seemingly outweigh the cons. Many communities receive pushback from residents and private companies and their desire to maintain an open, non - governmentally controlled system, regardless of the benefits. The pushback being so much that many Cities simply abandoned organized garbage collection even after performing exhaustive studies that guided them differently. . Y. Neighborhood Garbage Collection Organization Option In an effort to keep an open system yet experience some benefits of an organized system, some cities have assisted with "neighborhood garbage collection organizations ". In recent years, City staff set the ground work for this in Brooklyn Center by developing an informational packet. The packet guides interested neighborhoods in developing and implementing this voluntary Page 4 of 5 program to help address the issues that some residents experience due to an open collection system (see attached Neighborhood Garbage Collection Organization Info Packet). However, I am unaware of any Brooklyn Center neighborhood or organization that has formally followed through with a volunteer organized collection program. A more strategic implementation of the neighborhood organized collection program may provide a better balance to address the issues experienced with exclusive open and organized systems. Attachments Brooklyn Center License Requirements (web site) Brooklyn Center Garbage Collection Vehicle Application Brooklyn Center Garbage Collection Vehicle Application Information Sheet Garbage Hauler Rates in Brooklyn Center DRAFT Brooklyn Center Neighborhood Garbage Collection Organization Info Packet Page 5 of 5 City of Brooklyn Center -- Garbage Collection Vehicle Page 1 of 4 O.; •z nr t a �� u: l Home -- Brooklyn Center Garbage Collection Vehicle Mayor I Council' License Requirements Commissions /Charter City Code of Ordinances The City of Brooklyn Center requires the licensing of garbage collection vehicles as defined in Chapter 7 of its Ordinance. The license period is July 1 through June 30. Residents Please complete or provide the following: Community /News /Events License Application — .completed information as required in Chapter 7, Section 7 -103, of the City Ordinance (see below to download application) Departments /City Services Annual License Fee - $85 per company, 'plus $25 per vehicle (checks made payable to the City of Brooklyn Center) Recreation Certificate of Insurance — certificate of insurance from your insurance carrier Community Center Vehicle Inspection Report — copy of a vehicle inspection report for each vehicle as prescribed by the Minnesota State Patrol - 'arks and Trails Vehicle Information Sheet — completed information sheet identifying vehicles and services Centerbrook Golf Course (see below to download form) Proof of Workers' Compensation Insurance Coverage Form — completed form as required Earle Brown Days Festival. by Minnesota Statute Section 176.182 (see below to download form) Earle Brown Heritage Minnesota Business Tax Identification Number — completed form as required by Minnesota Center Statute Section 270.72 (see below to download form) Cultural Diversity Insurance Requirements City Documents Section 7 -103, Subd. 4. INSURANCE. Applicants for licenses must maintain for the following minimum insurance. Government Links Commercial Automobile Liability Insurance Covering All Owned, Hired, and Non -owned Salary Notification Automobiles — Limits of Liability: Combined Single Limits - $500,000 each occurrence; or Bodily Injury - $100,000 each Site Map person, $500,000 each occurrence; and Property Damage - $50,000 each occurrence Disclaimer /Copyright In the event applicants for licenses use refuse collection bins furnished for their clients, then the following additional coverage is necessary: In Departments /City Commercial Liability Insurance Covering All Operations and Completed Operations — Limits of Services: Liability: \dministration Combined Single Limits - $500,000 each occurrence, $500,000 aggregate; or Bodily Injury - Contact Information $100,000 each person; and Property Damage - $500,000 each occurrence i I mhtml:file://G:\Administration \Council\ Upcoming Council items \Garbage Hauler Reprt WORKSESSIO... 11/1/2010 City of Brooklyn Center -- Garbage Collection Vehicle Page 2 of 4 Business Licensing Coverage is to be provided by an Insurance Carrier who holds a Certificate of Authorization Amusement (licensed) with the State of Minnesota. Evidence of such insurance shall be in the form of a` Devices Certificate of Insurance, ACORD form, or similarly approved form. The Certificate shall require Bowling Alley that the City be furnished thirty (30) days prior written notice of any cancellation, non - renewal, or major revision. Such Certificate shall be in the hands of the City Clerk prior to any issuance Christmas Tree of license. It is expressly understood -that this insurance and these limits are for the City's Sales requirements only and do not represent the. complete coverage the licensee should carry. Commercial Kennel Licensee Approval Fireworks - Consumer Upon the City Clerk's receipt of a completed garbage collection vehicle license application, Garbage appropriate license fee, certificate of insurance, vehicle information sheet, copy of vehicle Collection Vehicle inspection report per each vehicle, Proof of Workers' Compensation Insurance Coverage form, Gasoline Service and Minnesota Business Tax Identification Number form, the license application shall be Station presented to the City Council for consideration at its next regular meeting. The City Council Liquor - 3.2 meets the 2nd and 4 th Monday of the month. License materials must be submitted at least Percent Malt seven (7) days prior to a City Council meeting. Liquor Questions - For more information relating to license requirements for garbage collection Liquor - vehicle licensing, please e-mail the City Clerk or call (763) 569 -3308 Monday — Friday 8:00 Intoxicating a.m. —4:30 p.m. Liquor - Temporary or Garbage Collection Vehicle License Application Special Events ILS Garbage Collection Vehicle Information Sheet Massage & I Proof of Workers' Compensation Insurance Coverage Establishment Il Minnesota Business Tax Identification Number Mechanical Contractors 1. Motor Vehicle Dealership Pawnbroker Public Dance Rap Parlors, Conversation Parlors, Adult Encounter Groups, Adult Sensitivity Groups, Escort Services, Model Services, Dancing Services, or Hostess Services Rental Dwellings Saunas or Sauna Baths Secondhand Goods Dealer Sign Hanger Tattoo and /or Body Piercing Establishments Taxicab mhtml: file : / /G:\Administration \Council\ Upcoming Council items \Garbage Hauler Reprt WORKSESSIO... 11/1/2010 City of Brooklyn Center -- Garbage Collection Vehicle Page 3 of 4 Tobacco Related Products Elections and Voter Registration Human Resources - Employment Deer Management Plan Random Acts of Kindness Data Practices Requests Foreclosure Information 2009 Brooklyn Center Resident Survey Census 2010 Donation Information Assessing Building & Community Standards Business & Development ;ommunity Activities, Recreation and Services Financial Services Fire Police Public Works Search GO Full Site O This Section Search Tips Printer - friendly Version i This is the official site of the City of Brooklyn Center, Minnesota I Home -- Brooklyn Center ( ,Mayor / Council / Commissions / Charter I City Code of Ordinances I Residents Community /News /Events mhtml:file://G:\Administration \Council\ Upcoming Council items \Garbage Hauler Reprt WORKSESSIO... 11/1/2010 City of Brooklyn Center -- Garbage Collection Vehicle Page 4 of 4 Departments /City Services I Recreation I Community Center I Parks and Trails I Centerbrook Golf Course I Earle Brown Days Festival I Earle Brown Heritage Cente I Cultural Diversity I City Documents i Government Links I Salary Notification I Site Map I Disclaimer /Copyright i mhtml:file: / /G:\Administration \Council\ Upcoming Council items \Garbage Hauler Reprt WORKSESSIO... 11/1/2010 ;ity of Brooklyn Center -- Waste Haulers 7 Home -- Brooklyn Center lec �o 0 Ow Waste Haulers ascription " Mayor / Council / Commissions / Charter The City of Brooklyn Center wants to ensue that the public City Code of Ordinances ..health and welfare of its Thursday - West community is maintained. of Brooklyn Chapter 7 of the City Boulevard /1 -94 /Hwy. Residents Ordinances, along with County 100, North of and State laws, require that Robbinsdale Community /News /Events - every household, agency, Boundary, East of business, and .facility have, at a Noble /Brooklyn Park Departments/City minimum ;.weekly collection of Boundary, South of garbage .and refuse from the 73rd Avenue Services premises, and require them to recycle paper and corrugated cardboard, metal food and beverage cans, plastic bottles with narrow Recreation necks, and glass food and beverage containers. Friday - West of Mississippi River, Community Center Garbage Collection North of 53rd Residential garbage service providers must be licensed by the City Avenue, East of of Brooklyn Center. Residents may select a licensed company of Hwy. 100/1 - °arks and Trails their choice and seniice needs (see sidebar to right of this web page 94 /Brooklyn for list of licensed haulers). The common container is a cart on Boulevard, South of Centerbrook Golf wheels that is brought to the curb on collection day. Garbage 73rd Avenue Course containers should be set at the curb on the day of collection only and returned to a storage place that is inside, out of common site. A company collecting curbside from single - family residential Licensed ante Earle Brown Days households must collect according to the collection zones adopted by Festival Ha ler the City Council (see Collection Zones map and Zone Descriptions above). Allied Waste Earle Brown Heritage Center Recycling Overview Services Residential collection is a City contracted utility-service with one 763 - 784 - 2104 collection company. Every household must recycle paper, corrugated Cultural Diversity cardboard, metal food and beverage cans, plastic bottles with narrow Aspen Waste necks, and glass containers. Recycling carts are available in 35, 64, S ystems City Documents and 96- gallon varieties. The recycling service is billed quarterly on 612- 884 -8008 your sewer /water utility bill. This fee pays for curbside recycling Government Links collection, the yard waste drop -off site, special events, public Budget Waste education, and administration. The fee is set by City Council action Systems and can be adjusted according to contract costs. Hennepin County Salary Notification contributes approximately $8.50 per household per year toward the 763- 231 -2005 program. Site Map Garbageman, Inc. For more information on recycling, visit our Recycling web page. 763- 230 -7499 Disclaimer /Copyright Randy's Sanitation 763- 479 -3335 Yam 9 - �Resriie t "s:F _ T & L Sanitation 763- 560 -3610 Centerbrook Golf ittp:/ /cityofbrooklyncenter.org/index. asp? Type =B_ BASIC& SEC= {52DB1954- 4166 -49C2- 8583- 47885FC2BBC3)[11/4/2010 12:35:03 PM] "ity of Brooklyn Center -- Waste Haulers Course Walter's Recycling & Chamber of Refuse Commerce - North 763 - 780 -8464 Hennepin Area Walz Brothers f Chamber of Sanitation Commerce - 763- 493 -3474 TwinWest City Council Waste Members Management City /Parks Maps 952- 890 -1100 Community Guide Consumer Confidence Report Guide to Good Neighborhoods - Property Maintenance and Livability Standards Homestead /Property Taxes Local Library - Brookdale Regional Center Local Newspaper - Brooklyn Center Sun - Post Mosquito Control Information Odd -Even Sprinkling Ban Parks and Recreation Prescription Discount Card Program Recycling Resident Newsletter - City Watch Schools /Education Tourism - Visit Minneapolis North Utility Companies Serving Brooklyn Center Voting Waste Haulers eCitizen Center Brooklyn Center Business Association Utilities- Water & Sewer Animals lttp:// cityofbrooklyncenter.org/index. asp? Type =B_ BASIC& SEC= [52DBI954- 4166 -49C2- 8583- 47885FC2BBC3 }[11/4/2010 12:35 :03 PM] City of Brooklyn Center -- Waste Haulers ea c F, , OFull Site OThis Section Search Tips Printer - friendly Version 3 is is t e o icia It o t e @i of Broo yn e e n esota Home -- Brooklyn Center Mayor / Council / Commissions / Charter I CiLy Code of Ordinances ( Residents Community/News/Events Del2artments /City Services ( Recreation I Community Center Parks and Trails I Centerbrook Golf Course I Earle Brown Days Festival I Earle Brown Heritage Center I Cultural Diversity I City Documents I Government Links Salary Notification 'Site Map Disclaimer /Copyright Pniwesed by I i ittp:/ /cityofbrooklyncenter.org/index. asp? Type =B_ BASIC& SEC= {52DB1954- 4166 -49C2- 8583- 47885FC2BBC3 }[11/4/2010 12:35:03 PM] City of Brooklyn Center 6301 Shingle Creek Pkwy, 55430 -2199 (763) 569 -3300 License Application Annual Fee: company $25 /vehicle Garbage Collection Vehicle Prorated Fee: Annual Expiration: June 30 TO THE HONORABLE CITY COUNCIL: Date: OPERATOR Company Name: Address: (Street Address, City, State, and Zip) Telephone Number: OWNER (APPLICANT) Company Name: Address: (Street Address, City, State, and Zip) Telephone Number: The undersigned hereby applies for a garbage collection vehicle license and acknowledges receipt of a copy of City Ordinance Sections 7 -001 through 7 -113 and agrees to comply at all times with all laws, ordinances, or regulations applicable whether they be federal, state, county, or municipal. Submitted with this application is a copy of applicant's insurance certificate, proof of workers' compensation insurance coverage, Minnesota business tax identification number, information sheet identifying vehicles and services, and a copy of vehicle inspection report for each vehicle as prescribed by the Minnesota State Patrol. Information is collected to determine eligibility for license. Failure to provide information requested may result in denial of application. being first duly sworn, upon his/her oath deposes and says that he /she is the person who has executed the foregoing application and that the statements made therein are true of his/her own knowledge and belief. Signature of Applicant Subscribed and sworn to before me this day of Notary Public County My Commission expires 31 City of Brooklyn Center 6301 Shingle Creek Pkwy Brooklyn Center, MN 55430 -2199 763 -569 -3300 INFORMATION SHEET TO BE COMPLETED AND SUBMITTED WITH APPLICATION FOR GARBAGE AND REFUSE COLLECTOR'S LICENSE 1. Business Name: Address: Phone: 2. List make of vehicle, the vehicle number (if any), and the vehicle license plate number: A. B. C. D. E. F. (use other side if more vehicles) 3. Frequency of service to be rendered (minimum): A. Commercial establishment: B. Residential dwellings: C. Multiple dwellings: 4. Types of material collected: A. Garbage (food wastes): B. Refuse (cans, bottles, ashes, trimmings): C. Other (explain): 5. Statement of policy regarding extent and/or limitations of service and condition of pick -up: 6. Method of final disposal: A. Landfill: B. Incineration: C. Other (explain): 7. Location of final disposal facility: 8. Name and address of disposal facility: j Name: Address: 9. Applicant's Signature Date Garbage Hauler Rates in Brooklyn Center MONTHLY RATE -Does not include yard waste information 30 gal 60 gal 90 gal Carrier 30 gal 32 gal 35 gal 38 gal 60 gal 64 gal 65 gal 68 gal 90 gal 95 gal 94 gal 96 gal NOTES Aspen Waste No information provided by provider. Does not include taxes or fees. $5.00 extra for Allied Waste $8.00 $9.00 $10.00 additional can. Does not include taxes or fees. Additional charge of Budget Waste Sys. $10.95 $12.95 $14.95 $8 -$10 for extra cans Includes taxes and fees. Additional charge of $5.00 GarbageMan, Inc. $17.00 $19.00 per can: Randy's Sanitation $10.95 $12.95 $14.95 Does not include taxes or fees. T & L Sanitation No information provided by provider. Does not include taxes and fees. $7.00 extra for any Walters $13.50 $14.50 $15.50 additional can. Does not include taxes or fees. Additional cans -an Waste Mngmt $14.00 $15:00 $16.00 add'I charge of $9.60 for large can, $9.00 for medium can and $8.40 for smaller can This company.only services Mallard Creek Walz Bros Townhomes *Rates and information obtained October 2010 X K N 4'of LY TER Neighborhood Garbage Collection Organization Information Packet WHAT IS THE NEIGHBORHOOD GARBAGE COLLECTION ORGANIZATION? The current garbage /recycling collection system in the City of Broolyenter allows residents to contract individually with a licensed hauler. While this system permits free`de 6% of choice, it may lead to multiple garbage /recycling trucks in each neighborhood. In order to re Ntr'uck traffic, neighborhoods may choose the same hauler to collect their garabe /recycling. Ne gh 0 ods that participate in the Neighborhood Garbage Collection Organizations can� �eal ze severa Abe efits. Fewer trucks 1. increased levels of safety due to less aE and congestion 2. decreased noise levels, 3. decreased wear and tear on city streets 4. increased bargaining power with they auler for price,and services The Neighborhood Garbage Collection Organization islovoluntary option, chosen by neighborhoods, to encourage environmentally friendly and =safer services, a Rwell as promote neighborhood cooperation. SUGGESTED ACTIVITIES FOR T .NEIGHBORHOOD ORGANIZERS' 1. Establish a neighborhood leader - The�neighbo hootl� leader can be one person, a couple of people or a cow ee.� 2. Define the neighborhood. Once the boundaries are set, a list of residents and their addresses will need to be compiled. This list will be usl o inform neighbors about the Neighborhood Garbage Collecti n�O�ganizatio . A sample er informing residents about the program is included mt is ack The eater ivies the o ions to either call the nei hborhood leader with a �r p MM & -� 9, p g "{ti reel or to ai ply fo mr�(sampt' ncluded with otter) to the neighborhood leader. If the ne gh%orhood leader knowsiofknnew residen s m.the neighborhood, they may want to send a letter nor call to let theRW w. aboutlhe collection program that has been established. 3. Choose a hauler. Once then ghborhood leader has an estimate of the number of households thatw a participating m�the program and an idea of the type of service desired, the different haulers,can�be contacte determin`e,options for services and rates. A sample workshee�/ ecklist has been provided to give the neighborhood leader an idea of some questions thaUrn be advisp, le to ask haulers and information that will be helpful before contacting the lers. Det„e mining the choice of the hauler will usually require a meeting of interested neigh bo s After a consensus is reached; the that was chosen needs to be informed of the participating residents. It is suggested that a list of the participating households be sent to the hauler w h the name.of the neighborhood organization so hauler can check off the names as the residents call in to establish services. 4. Establish Collection Service. Residents who choose to participate in the Neighborhood Garbage Collection Organization should contact the hauler to establish the new service. The resident also needs to call their previous hauler to cancel service. The neighborhood leader may need to follow up with answers to additional questions from neighbors before service is established. 5. Contact City. If you have questions regarding neighborhood garbage /recycling collection, contact the City of Brooklyn Center at 753 - 569 -3300. 6301Shingle Creek Parkway, Brooklyn Center, MN 55430 (Phone) 763 - 569 -3300 TTY 711 (Fax) 763 -569 -3494 City of BROOK6YN CENTER NEIGHBORHOOD GARBAGE COLLECTION ORGANIZATION WORKSHEET /CHECKLIST Date: Neighborhood: Information to be determined before haulers are contacted. 1. Number of households participating in the organization: 2. How will the hauler bill customers? ❑ Each i idual` ustomer billed ❑ The association billed ❑Other: 3. What level of service is desired? ❑ Each house: old will have a choice of the level of ervice ❑ Every ho' a has the same level of service U30 ❑ 60: ❑ g0 ❑ Other fu 4. Will carts need to be provi' 'U ❑ Yes for- aIII customers E]. Yes, as an option to customers ❑ No carts will be provided 5. How w I ftyardali i handled? Every home will be provided with yard waste pie -up ❑ Each home will choose if they want yard waste pick -up 6. Are other se ices requested? ❑ Special pick -ups ❑ Other 7. How will the recycling naterial be ❑ Separate bags for each material prepared? ❑ Commingled; some or all materials combined 6301Shingle Creek Parkway, . Brooklyn Center, MN 55430 (Phone) 763 - 569 -3300 TTY 711 (Fax) 763 - 569 -3494 X vOf KLYN TER Worksheet/Checklist (continued) QUESTIONS TO ASK HAULERS HAULER NAME SAMPLE QUESTIONS TO ASK HAULER 1. What is the minimum number of new accounts for a discount rate? %A P 2. Are services guaranteed in writing? 3. How long is the price guaranteed for? , 4. What is the monthly�"rarefor our ° neighborhood? 30 allon 60 gallon 90 s alon � 4 .� 5. Are carts, included in ti's date? w 6. Does the ae'include tax? % 7. Cost for yard w stespick -up? 8. Can the pick -up time' i ffise by the nei hborhood? 7 9. Other (specify) 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430 (Phone) 763 - 569 -3300 TTY 711 (Fax) 763 -569 -3494 X IM � yof KLYN TER Dear Neighbor, Greetings. I would like to introduce myself the neighborhood organizer for the Neighborhood Garbage Collection Organization, a program to organize the collection of garbage /recycling. I am initiating an effect to have only one hauler service our neighborhood. The intent of this program is to reduce the number of collection vehicles that travel through our neighborhood. By organizing our neighborhood and reducing the number of collection trucks, we would experience several benefits: • increased levels of safety due to less traffic • decrease noise • decrease wear and tear on our streets • decrease air pollution • decrease consumption of energy • possibility of reduced rates for collection se r lee ` The City of Brooklyn Center is promoting this progra hopes of saving costs of road repair and providing residents with safe, environmentally sound, cost- effective - oilection service; I would like to know if you are interestei the program. This 's a oluntary program; n -one is required to participate. We will be working on choosingz he hauler togethe if you decide to participate. To do the necessary background work, I need to know. an ewst'i . ate of the n tuber of households that would be interested in the program. The number of participa img ouseholds . "II determine the collection rates when the different haulers are contacted. Pai ation i =t : e programtrnay or may not involve changing haulers, but we are hoping that. h -benefits of one a er ervice r area will offset any inconvenience on your,p.' n Please fill out and return e =reply form. M will be co `tacting you about choosing the hauler, the next step in the process, if you are in a -ested in t�h ,program. Please feel firee ta_contact me if" , ui ' ave any; , estions. Sincerely, Y' A dress: Phone Number: I am interested'' *in articipating. I am not interested in participating. Name: Address: Phone Number: (Day) (Evening) - 6301Shingle Creek Parkway, Brooklyn Center, MN 55430 (Phone) 763 - 569 -3300 TTY 711 (Fax) 763 -569 -3494 City of Brooklyn Park Request for Council Action Agenda Item: 8.1 Meeting Date: September 26, 2011 Originating Agenda Section: Discussion Items Department: Operations & Maintenance Denise Rene Wollenburg, Resolution: N/A Elizabeth Tolzmann and Kara Trygestad, Administration Emily Bowers and Dan Ruiz, Ordinance: N/A Prepared By: Operations & Maintenance Attachments: 8 Presented By: Jamie Verbrugge Item: Organized Collection City Manager's Proposed Action: N/A Overview: On June 6, 2011, the Citizen Long -range Improvement Committee (CLIC) gave a recommendation to the City Council to hold a public hearing and pass a resolution of intent to organize the garbage collection system consistent with the goals outlined in their Solid Waste Collection System study, which are to be a city, proactive and committed to being "Economically Green," improving the City's environment, while promoting a possible lower cost of service with high efficiency, adding more safety in our neighborhoods and conserving our streets. The City Council took the recommendation under consideration and asked staff to develop a community engagement plan to get more feedback from residents on the issue of organizing the garbage collection system. Staff convened three community cafe style public meetings; one in each voting district in the City. The meetings included an overview of organized garbage collection by staff from the MN Pollution Control Agency (MPCA) and insights from CLIC on their two year study of garbage collection. Three garbage related questions were asked: 1) What are your thoughts on organized garbage collection? 2) What do you value most about your garbage collection service? 3) What suggestions do you have to improve the garbage collection system? Approximately 420 residents attended the cafes. Approximately 85% of the attendees opposed and 10% supported organized garbage collection. The remaining 5% wanted more information. Detailed categories of responses and sample comments are in the attached Community Cafe Report. Staff also identified the opportunity to add some garbage related questions to a citywide survey that was being done. Preliminary results of the survey show that 62% of the respondents oppose or strongly oppose changing to organized garbage collection system, 25% support or strongly support changing to an organized system and 13% don't know or need additional information. 8.1 Page 2 An online survey on the City website had 156 responses. Approximately 86% of the respondents opposed and 14% supported organized garbage collection. Staff also received feedback from approximately 74 residents through phone calls, letters and e- mails. Approximately 76% of the respondents opposed and 24% supported organized garbage collection. City Council received feedback from approximately 400 e- mails. Approximately 88% of the respondents opposed and 9% supported organized garbage collection. The remaining 3% were unsure or wanted additional information. At a recent City Council meeting, an additional question came up about cost comparisons between open collection and organized collection systems. Cost for garbage collection varies considerably depending on which company one chooses and what services one requires. The best way to know exactly what an organized system would cost in Brooklyn Park would be to go through the formal process as described in MN Statute 115A.94, however, some conclusions may be drawn by comparing costs. City staff members residing in Brooklyn Park were asked if they would volunteer a copy of their garbage bill to assist with a small sample of pricing. A chart with 21 responses is attached as Item 8.1E. The chart lists the base price for garbage collection and a price including fuel charges. No taxes or additional services were included in the chart. The garbage bill prices were compared to the hauler reported base rate in the Basic Services Schedule (Published Garbage Rates - Attachment 8.1F). The Basic Services Schedule is compiled by staff twice per year by calling each garbage hauler and asking them for their price. This document is provided to residents on -line and upon request to help them select a garbage hauler. Actual prices charged by .garbage haulers vary considerably compared to the Basic Services Schedule (Published Garbage Rates). Attachment 8.1H compares the sample garbage bills, the Basic Services Schedule (Published Garbage Rates), and an organized city (Blaine) and shows a snapshot of potential savings between open collection and organized collection. The prices are for garbage service only and do not include the cost for recycling or yard waste service. The Brooklyn Park Basic Services Schedule (Published Garbage Rates) shows 30 gallon garbage service is 59.39% higher than 30 gallon service in Blaine, 60 gallon service is 23.78% higher than 60 gallon service in Blaine and 90 gallon service is 17.58% higher than 90 gallon service in Blaine. It should be noted that 90 gallon service in Blaine includes unlimited trash service, bulk item (furniture) pick -up, and brush service. i Actual sample garbage bill pricing shows 30 gallon garbage service is 103.8% higher than 30 gallon service in Blaine, 60 gallon service is 52.02% higher than 60 gallon service in Blaine and 90 gallon garbage service is 22.34% higher than 90 gallon service in Blaine. Primary Issues /Alternatives to Consider: 1. Do nothing - Keep the garbage collection system the way it is. 2. Direct staff to set a date for a public hearing to formally consider a resolution of intent to organize the garbage collection system. Budgetary /Fiscal Issues: N/A 8.1 Page 3 Attachments: 8.1A COMMUNITY CAFE REPORT 8.16 CLIC GARBAGE COLLECTION SYSTEM STUDY 8AC MPCA SOLID WASTE COLLECTION REPORT PRESENTATION 8AD MN ORGANIZED COLLECTION STATUTE 8.1E SAMPLE GARBAGE BILL SUMMARY 81F BASIC SERVICES SCHEDULE (PUBLISHED GARBAGE RATE) 8.1G AVERAGE GARBAGE PRICING FROM SAMPLE OF CITY STAFF LIVING IN BROOKLYN PARK 8.11-1 BROOKLYN PARK COMPARISON TO ORGANIZED CITY I I I 8.1A COMMUNITY CAFE REPORT Community Cafe Report — Garbage Collection Introduction and Background On June 6, 2011 the Citizen Long -range Improvement Committee (CLIC) gave a recommendation to the City Council to hold a public hearing and pass a resolution of intent to organize the garbage collection system consistent with the goals outlined in their Solid Waste Collection System study which are to be a city, proactive and committed to being "Economically Green," improving the City's environment, while promoting a possible lower cost of service with high efficiency, adding more safety in our neighborhoods and conserving our streets. The City Council took the recommendation under consideration and asked staff to develop a community engagement plan to get more feedback from residents on the issue of organizing the garbage collection system. Staff convened three community cafe style public meetings, one in each voting district in the City. The meetings included an overview of organized garbage collection by staff from the MN Pollution Control Agency (MPCA) and insights from CLIC on their two year study of garbage collection. The purpose of the Community Cafes was to allow the community at -large to share their thoughts on the garbage collection system in the City and to give feedback on changing to an organized garbage collection system. In total, approximately 420 individuals (residents, elected officials, and business members) participated in the Cafe process and they were asked three garbage related questions: 1) What are your thoughts on organized garbage collection? 2) What do you value most about your garbage collection service? 3) What suggestions do you have to improve the garbage collection system? It is important to recognize that although 420 participated, each person had the opportunity to give multiple responses to each question. One finding from the Cafes was that individual comments far outweighed group comments on each question. This is different than other Cafes the City has conducted; usually group comments outnumber individual comments. Major themes emerged in the responses to each question and these themes, along with miscellaneous responses, are reported in the summary of findings. Community Cafe: Conversations about Garbage Collection in Brooklyn Park Page 1 of 23 Community Cafe Report Summary of Findings Question #1 What are your thoughts on organized garbage collection? Nine themes emerged from a total of 393 responses Question One General 25% Rights/ Freedom o Rights /Freedom of Choice of Choice 16% ® Free Market/ Competition Environment Z% Free Market/ Liberty/ Less Government Competition 11% © Process/ Cost Road Condition/ D Loss of Jobs Traffic & Noise / IL. �w Safety 5% Liberty/ Less Government Administration/ Customer Service Administration/ 8% ! Road Condition/ Traffic & Noise/ Safety Customer Service ".l Environment 5% Process / Cost Loss of Jobs 25% General 3% Some verbatim examples of the responses to each question follow. Rights /Freedom of Choice I want the ability to choose my garbage hauler- freedom of choice (after all this America) Free enterprise We want to the option to choose. o It seems to me that the bar over which any government agency must jump in order to limit my choices as a consumer should be set very high. I have not heard any argument for this proposal i which approaches that bar, eith alone or in aggregate G Allow for consumers to choose what they believe is best for their consumption needs. o No more taxes! And no more control of people. 0 1 don't want it. It takes away my freedom. ® My main concern if this goes through it will eliminte our freedom of choice as well as eliminate the spirit of competition. Also the "potential" of cost savings. When has no choice saved money ® What happened to freedom of choice - even if it costs more. ® Want Free market choice on who we choose to do business with Why take away our CHOICE? ® Takes away our choices Community Cafe: Conversations about Garbage Collection in Brooklyn Park Page 2 of 23 Community Cafe Report 0 taking our rights away! 0 1 can choose the carrier that handles yard waste the way I want. 4) Choice (personal) of who you & use? 0 What is the peoples choice if people don't want it. 0 Con- what if I want a difference service than what the city is offering Free Market /Competition 0 We want to be able to compete for prices and Quality of service. 0 This is more forced socialist ideas, ruining capitalism and our economy. 0 Entrepenaurs risking their business in this community - free enterprise 0 S. organized system biased against small haulers. 0 Waste of my time and money; eliminates free enterprise; makes for bigger gov't 0 like the idea of competition 0 Small business person could not get any more contracts. 0 It supports entrepenuership and small business 0 Need to keep competition 0 I don't believe the "community" should be required to provide an argument against such a limit on Free Market Choices. The burden should be on the committee to provide an argument compelling enough to override a Free Markets choices. 0 The free market approach to business always works. 0 Like to support small business ® why are you doing away with free enterprise 0 5) Support of local business ?? 0 9. would organized system push small hauler haulers out & redue competition 0 FREE ENTERPRISES- WHAT WILL HAPPEN? Liberty /Less Government 0 We NEED LESS Government rather than more 0 Government intrusion 0 The current system works, I am NOT in favor of government control of this process. 0 1. Too much government.... numbers presented are BOGUS *NO control over hauler serving us. *Slanted towards revenue for the city /administrative costs *It should be put on ballot as a referendum, NOT LEFT UP TO CITY COUNCIL.... *CONCERNS THAT THE CITY CAN DO THIS AGAINST THE WISHES OF THE PEOPLE. Community Cafe: Conversations about Garbage Collection in Brooklyn Park Page 3 of 23 Community Cafe Report • Why does government need to get involved with something that works? • 1 want government out of my life haulers pay they have employees that pay taxes '.. • 1 think it's a rediculous socialistic takeover by the city! • Government, at all levels, needs to focus on it's responsibilities, not reach into the people's lives. • Chance for city corruption '...... • Concern that gov't is getting too much involved with personal services. • CITY ISN'T DOING A GOOD JOB MANAGING CURRENT PROGRAMS WHY TAKE ANOTHER PROGRAM ON? • When have we ever seen anything become more efficient when government bureaucrats become involved? Process /Cost • Your figures (average) do NOT reflect this communities cost • It is wrong- City is going to make money and screw the haulers. "! • Concen IS that by dividing the city into sections that there is potential for sections to have "! different rate • Why not let neighborhoods select a trash collector for their groups that way we would still be in control of our service and reduce # of trucks and reduce pollution in our neighborhood. • Divide city into zones and let zones select hauler • city administration costs • Encourage recycling less costs in "pay as you go" system • suggestion:grassroots organizing of neighbors • cost is a big question • Will need increased staff • There's no stopping your service for snow birds you'd be paying for services when your not needing garbage service. • I'm on the fence - can we actually limit the organization to he haulers and not ramp -up the costs to households by having too much administration costs, etc. You know how inefficient government can be!! • It does not guarentee lower cost • It will raise taxes!!!! • If we go to one hauler & it doesn't work out can't go back • Probationary period if organized collection is instituted 13/14 in favor of staying the same • In long run cost savings is questionable Community Cafe: Conversations about Garbage Collection in Brooklyn Park Page 4 of 23 Community Cafe Report • Have not provin that it will be cheaper. • Loss of control (town home assc.) • Administrative cost. • 1 wants low cost '... • Administration costs will increase taxes • As long as haulers maintain their market share • Thoughts on orgainized collectiion - a) do average rates for organized MSW include the city levy increase for property tax, to cover city costs to administer the organized MSW program? Also, MN Waste Mgt. fee & Hennepin Cty service fee? B) For organized MSW, will residents have options for cart size /cost? • Average monthly rates - how long are the savings maintained (cable rates) and introductory rate? • Pay -as -you- throw? NO WAY. • Will really reduce costs? Who will my hauler be? Loss of Jobs • Why put these small business out of busines - especially in this bad economy. It seems wrong to do just for convenieice and less traffic on roads. • In this economy, we need people to keep their jobs in the private sector, not create more jobs in city hall & reduce jobs in the private sector. • Don't want to force the independent hauler out of business. • Cost the small companies their jobs • Mom & pop operations could be put out of business, or have to lay -off personel. • Carriers that LOSE OUT will have to lay off employee • Will private business owners lose their businesses - yes they will... • Is this going to reduce jobs Administration /Customer Service • Concern is that city may not be as responsive as a private company • LIKE ABILITY TO CALL HAULER & SWITCH BECAUSE OF • Concern that "contract hauled" - 4 year contract with city will lost sensitivity for individual household customer service. • container replacement can be done with private hauler by the next day. • Advantages able to change can temp stop service (snowbird residence) More personalized ability to work with organizer No incentive to recycle Community Cafe: Conversations about Garbage Collection in Brooklyn Park Page 5 of 23 Community Cafe Report ® Service would suffer, projected cost savings does not justify change ® Customer service will go down Better service with my own private hauler Reliability ® 1) quality of service ?? 3) admin. Costs- . Will efficiency be maintatined & communication to residents. ® How many personnel positions will be added for organized collection? Are we still going to have quality with the lower price? Road Condition /Traffic & Noise /Safety ® 1 am not entirely against this - I like the idea of less trucks on the street. ® WHO CARES ABOUT NOISE, IT IS ONE DAY A WEEK, WE LIVE IN AN URBAN SETTING, WE EXPECT SOME NOISE. ® Some truck traffic could be eliminated by maintaining number of haulers in open system. ® We get 8 garbage trucks per week - two trucks per company. The 2nd week we get the recycle truck. That's 9 trucks per week. Cheaper rates, fewer trucks driving through neighborhood ® Charge us an extra $20 or $40 a year to fix the streets. Like Roseville does & keep more business in business ® If you want to limit road wear & tear, reduce the number of school buses. ® Pro- reduced traffic and maintenance ® Studies show that weather conditions are harder on roads than trucks ® school buses worse on roads ® Safety- how many people have actually been injured by garbage trucks? Show us some hard data. ® If as you say there is a safety issue - how many children/ adults have been injured by a garbage collector. ® Would this truly be decreasing the number of trucks. ® trucks- what about school buses? Environment ® Has costs and air pollution Community Cafe: Conversations about Garbage Collection in Brooklyn Park Page 6 of 23 Community Cafe Report i 'I • Unsustainable use of natural resources (fuel) by numerous trucks going down street I don't like the fact that people who complain to this hauler get cheaper rates • Being green, less trucks, less fuel being used • More recycling would be good. • Need bigger recycling bin! - or pick up weekly rather than bi- weekly. • Not sure we want organic recycling (But not apposed) • Just how much fuel would be saved? - with an organized system General ® Don't want it. We are doing ok now • Presently happy with individual hauler! • City is not efficient with tax payer money - too much WASTE! Good options on both sides Don't reach into our lives- the government has enough to worry ab out- s We don't want it- we don't need it • It is not fair for the customer or the hauler: • 3 TAKE TO REFUSE • Your presentation was biased towards organized collection. • Opposing view was not permitted. • We OPPOSE Organized Collection. • not enough information to make decision • Am for it as long as the rates are lower and traffic is lessened and bulky items are collected. • There are many questions in people's minds that are causing fear. • I do not want organized collection. o Take a vote by show of hands to see how many people are in favor your organized garbage collection. • Do not need it. I'm very happy with my hauler. Theya re good and conserate. I cannot see it helping our community at all. • It's only organized crime. Forget this "organized collection ". o Stupidest proposal Ive heard in a longtime Don't believe that the decision isn't already made and city isn't just going to go ahead and have one hauler. • Other cities' citizens have voted against it & those cities still went ahead & did it! • NO - IF YOU HAVE TO DECIDE ON "WASTE MANAGEMENT" COMPANY! I Community Cafe: Conversations about Garbage Collection in Brooklyn Park Page 7 of 23 Community Cafe Report 1 am happy with my carrier o city has bigger problems then garbage!! Attracting racoons & coyotes etc (skunks) War in Iraq is largely for access to oil. ® Reduction of fuel consumption is a small way we can help end the war- casualties &cost. '...,, Please address real problems crime, taxes reduced taxes • One garbage truck per week ® 2 out of 3- undecided due to lack of specific info ® Strongly opposed ® what cities currently are using this form of collectiion service (& their size /population) That all you got to do? ® When was the last time Government spent $'s more wisely than the private citizen can ?Other than defense!? How wil the final decision be made? ® How would this affect business, school, churches & apartment bldgs ® Why fix something that isn't broke? o How many CLIC members are members of neighborhood associations How can a decision be made w/o complete data? ® Is this for garbage collection only 9 what about yard waste, recycling, etc. a Why did only Waste Management present? Smell of containers? e Why was there no representation from the other side Community Cafe: Conversations about Garbage Collection in Brooklyn Park Page 8 of 23 Community Cafe Report Question #2 What do you value most about your garbage collection service? Nine themes emerged from a total of 376 responses General Question Two 11% Environment ^ Rights /Freedom of Choice 1% \ 18% ■ Rights /Freedom of Choice Road Condition / -- M Free Market/ Competition Traffic & Noise/ Free Market/ Competition Liberty/ Less Government Safety 3% 5% x Process/ Cost Liberty/ Less Government 0 Loss of Jobs 2% Administration/ iL Administration/ Customer Service Customer Service Process/ Cost Road Condition/ Traffic & Noise/ Safety 33% 27% Environment LossofJobs General > 1% Some verbatim examples of the responses to each question follow. Rights /Freedom of Choice 0 Choice, lower cost, accountable to citizen 0 1 pay them to do a good job and if they don't I call them and they want to know - to keep my business. 0 Free choice - 0 Change haulers @ any time 0 If I don't like this service I can change vendors - more to the point of the question I've had the same service for 20 years and have customer service that is important to me. I don't want to be held over a barrel due to a city impose monopoly. 0 4. Choose to change. hauler 0 It is my liberty and my god given freedom that is my freedom of choice. o freedom of choice 0 If dissatisfied with service, ability to change if don't not happy. 0 Want to select my own company. o Choice. Community Cafe: Conversations about Garbage Collection in Brooklyn Park Page 9 of 23 Community Cafe Report Free Market /Competition • Supporting local business a Small business. • Competition breeds good customer service /appreciation. • The free enterprise system and the least government intervention. • Competition- if they are getting too high or not good service I can call and get someone else • Price competition between different service. • Competitive pricing. • Competition. • Free market choice. • Opportunity for new entrants for increased competition. • Entrepreneurship. Liberty /Less Government i • My local Government is not being enlarged!! o we don't tell the city what they can use, so don't tell us, what to use!! we need less gov't in our private lives ® Less government control less government involvement - the better • gov't does nothing unless it benefits them! ® 1 WANT THE CITY TO STAY OUT OF OUR BUSINESS • less bureocracy • Government isn't telling me what I have to choose. Process /Cost • Excellent carrier with low prices. • YARD WASTE BUCKET • PRICES STABLE • Reasonable priced • The ability to supend service at no cost while on vacation. • no fees for garbage outside the can. • PROVIDE LOWN REFUSE REUSABLE BAGS AT A REASONABLE PRICE- • THE PROMPT, RELIABLE SERVICE AT REASONABLE COST. Community Cafe: Conversations about Garbage Collection in Brooklyn Park Page 10 of 23 Community Cafe Report ® What do you value nost about your garbage collection service? A) reliable, low cost, service with options for cart size /service cost B) Family run hauler is easy to contact, and will do some extra itempideups at resonable rates ® Price and relationship w /my hauler • 6. Personal service ® They take all materials at the end of driveway. Very nice - Jonny on the stop - personal your container recovery. Collection service can be stopped when on a long vacation (1- 3 months) trash cans cleaned periodically • senior rate (ACE) ® 1. They take whatever I put out and also they pick up messy debris left outside dumpster. ® Personal service ® 1 can select desired features and negotiate the price. '....,, o Customnized service low cost associated with good service o They pick up everything- ® They give a senior discount ® One company gives a military discount. ® I don't have to pay for the things I don't use. ® Our current company gives us personalized service. ® Menu of service ® HAULER PROVIDES FREE SERVICE TO DEPLOYED MILLITAR ® Vacation credit o Lower cost /for less service ® Will yard wast be changed as price? a You say cheaper, how much cheape? ® where garbage goes, if city takes over, where will it go? ® Will they take the extra garbage tht you might once in awhile? ® Will they give extra favors the garbage companies give now? ® Services ?? ® Vacation credits, how will this be handeled (individual service) ® Cost ?? Community Cafe: Conversations about Garbage Collection in Brooklyn Park Page 11 of 23 Community Cafe Report Loss of Jobs small guy has opportunity to earn living Administration /Customer Service GOOD Service • LOCAL — PERSONAL o CALL FOR SPECIAL DISPOSAL ® Relationships with my hauler - They listen when you call and do everything they can to help. '...,. ® Reliable ® Acommadating ® Customer friendly ® Deal directly with company I am paying for i Clean, polite, on time and efficient ® When you call we get a person not a menu with no ultimate result. o Responsiveness Speak to a human at ea. Call /problem O Responsive to customer - Live voice - NO Recording ® if garbage isn't out on time - I can call and they will send a truck back to get it. '......... ® Reliable - dependable. Ability to contract hauler. ® One on one customer service with your current hauler. o My garbage hauler wants to keep me so they care about my concerns. I've had the same driver for 30 years and I don't want to lose him. o Impeccable service ® If we forget to get trash to curb, current handlers will make another pass through neighborhood to pick up trash. ® 1 value that if I forget to take my can down, my collector will do it. . When they empty my can, it is always set 20 ft so I know it has been picked up. ability to communicate directly with those we choose to do business with. '...,, ® It's on time always ® Our service has been very good . Quality & service and ability to control our cost. Customer service . That he shows up every week reliable, courteous. Community Cafe: Conversations about Garbage Collection in Brooklyn Park Page 12 of 23 Community Cafe Report i I ® odd missed pickups that they perform (when I missed putting the cans out) ® Excellent customer service from a small family business. ® Direct contact with service providers excellent pricing & service. (2 people say this) ® Everyone likes who they currently have & the prices we pay, otherwise we would switch haulers. a Customer service (Real Human voice) 0 1 get a real person to talk to me '....,. ® 1 don't get a menu that I have to listen to '....... ® Personal relationship. Service quality. a Long -term relationships spanning decades. ® if we have problems, who do we go to? 0 Plus if I were to have problems - who do I turn to? I can't just change. ® will it be an option to call either city it company on customer service issues? Road Condition /Traffic & Noise /Safety • No safety issues in our neighborhood • We don't have alley in 99% of BP so why would we have to pay Road Impact monies. • He's a smaller hauler (garbage man) He has a small truck + does not do damage to my road. • He has a smaller truck with less noise and weight on our raods. Always put the can in our driveway when it is emptied. • smaller truck • We don't see the heavy traffic of lots of garbage turcks in neighborhoods. • Less noise disturbance by fewer trucks going up and down our streets (especially for thos working non - traditional hours as they try to sleep during the day) • How many children have hurt? • How many trucks will replace current haulers & how large will these vehicles be? Environment ® 1. Environmentally friendly -small trucks x2 ® 5. Like being green less fule and trucks covering same service ® no land fill dumping (Garbage Man Co.) a Our current provider is "Garbageman "- they are "green" already. Community Cafe: Conversations about Garbage Collection in Brooklyn Park Page 13 of 23 Community Cafe Report General 0 Provides large wheeled container 0 We fill one 18 gal bag per week & pay $60.00 per quarter 0 1 like the fact that my garbage gets picked up - I don't care by whom - I just want it gone. 0 7. They take my garbage away x2 0 feel more secure with a local company 0 Family owend and operated ® Small businesses 0 4. Prefer my garbage be burned and not go to landfill (I was told they take garbage to a burner). 0 The ability to support local companies. 0 They are local, they want to do a good job for our State flexibility 0 Chart showing collection dates 0 Fell loyal 0 I walk six miles everyday and they all wait for me- wave -give mem space- school buses don't! 0 1 am not brow beaten into recycling by them. 0 IF THIS GOES TO THE CITY NO ONE WILL CALL US BACK. 0 City of Brookyn Park does not respond well to complaints. 0 Why is the recycling contracted through the city as opposed to independent? 0 What is the administrative cost to the city for recycling? ® Why change when current system is working? Community Cafe: Conversations about Garbage Collection in Brooklyn Park Page 14 of 23 Community Cafe Report Question #3 What suggestions do you have to improve the garbage collection system? Nine themes emerged from a total of 256 responses Question Three Free Market/ Competition Rights /Freedom of Choice � 5% 3% L, Rights /Freedom of Choice e Liberty/ Less Government g Free Market/ Competition 9% iN Liberty/ Less Government Process/ Cost p Process/ Cost 18% General ■ Loss of Jobs 54% Loss of Jobs ' 1% Administration/ Customer Service Administration/ Road Condition/ Traffic & Noise/ Safety Customer Service >1% Environment Road Condition/ Traffic & Environment 2L� Noise/ Safety 8% General Some verbatim examples of the responses to each question follow. Rights /Freedom of Choice 0 1 am unaware of any problem to "improve the collection...." if I discover a problem I will be able to exercise my freedom of choice and replace the service 0 Leave the decision at the personal choice level. 0 Let the individual resident make the decision about their hauler. 0 2. 1 also say (loudly LEAVE It AS IT is I I - we like the ability to choose our own gargage ahauler - Its Freedom of speech o More choises continuing Free Market /Competition • Let competitors work FREE enterprise. • Competition is good, • Allow for as much competition as prossible • Whatever happened to capitalism? Page 15 of 23 Pa Park n Community Cafe: Conversations about Garbage Collection in Brooklyn g Community Cafe Report II Liberty /Less Government 0 Leave it alone keep our government out of it! 0 City please stay out of our business 0 7. Gov't needs to let small business grow. 0 Keep government's focus on it's charter. 0 Stay out of people's business and leave everything as they are. 0 A. Keep it out of the hands of government!! 0 No government of out hand. 0 Keep the city out of it. 0 Keep government hands out. 0 Government should not be involved. Process /Cost 0 have haulers co- ordinate their pickup schedules 0 Neighbors and associations can get together to negotiate on their own. 0 What about yard waste pick -up. Will that be offered by the one hauler? 0 Zoning might work well so all haulers for BP retain their share of the market. Of course tey might not retain their rates w/ organized hauling. It would be nice to pay per bag because we have very little garbage / wk (one 18 gal. bag) We recycle the rest. 0 1. Have all garbage companies work together to select one hauler to pick up yard waste! For estimates - reduce truck traffic by 33 - 42 % 2. Supply compost bins to reduce yard waste. 0 Have pick -up of misc. items twicea year the curb 0 City should suggest that neighborhood get together and bid rate as a group 0 1. Charge by the pound 0 3. Every zone could have selected vendor they give reduced costs, conserve fuel to save roads. Negotiate fees each year 0 divide BP into zones 0 more can sizes available 0 1) allow neighbohoods to organize for a single hauler not entire city 0 Organized collection system/ divide City into sections to employ all hauler. 0 Negotiate prices 0 Price competition review contracts more often much more often than 10 years 0 Limit the number of haulers for each area (3)? Community Cafe: Conversations about Garbage Collection in Brooklyn Park Page 16 of 23 Community Cafe Report I • Not having to negotiate between carriers. • Loyalty discounts. • What makes the system great is the individual services each provider can give. • Have the multiple haulers follow more similar routes so they pick up the trash at a more similar (or window of) time. Pick -up times can really vary from hauler to hauler • Make any registration fees nominal in price. • Would all residents be required to have garbage collection? • Can individuals have a smaller garbage can and be charged less? • Or will people with minimal garbage share a can? • Coule we have a few haulers for each section • Will they take hazardous waste, or will this still need to be take to Hennepin County recycling point. • Is it more efficient to do garbage one day, recycle another, lawn waste another day? Loss of Jobs • It would mean loss of jobs for the smaller company. • We are losng job why creat more problems for small business. • What is going to happen to them? Where are we helping the small company? Administration /Customer Service ® pick up fallen garbage Road Condition /Traffic & Noise /Safety ® Trucks need brakes. They accelerate between stops & brake suddenly. 9 trucks with noise. ® Road repairs and cots to individual owners. ® 2. Reduce number of trucks to conserve road damange ® Build the road repair costs into the fee for being licensed hauler ® truck weight limits ® Noise issue 0 organize so 14 trucks not coming down street o Have haulers coordinate schedules in neighborhoods to help with reduction of noise. ® If the smaller companies could reduce the number of trucks it would help. ® How many accidents have actually happened with children? 1 Community Cafe: Conversations about Garbage Collection in Brooklyn Park Page 17 of 23 Community Cafe Report ® Trucks are on a schedule, can they be slowed down? Environment • Address concerns differently regarding environmental issues. It doesn't have to be resovled only by organized hauling. • Encourge more recycling, especially at public events • Trucks energy efficient General 0 LEAVE IT ALONE, IT IS NOT BROKEN 0 LEAVE IT ALONE!! 0 Our system works fine 0 Our system does not need improvement 0 I don't see any issues with the current system - leave it be! 0 No one has described the "problems" that need to be fixed - why are we ven discussing this - whose agenda is this - no improvenment needed 0 1 didn't know there was a problem. Other than the increased in rates. 0 Repeal current law that allows for cities to be able to organize collection 0 1 value the current system. 0 1 do not percieve this system needing fixing. 0 1 hate stupid citations to have you cover your garbage cans in the back, then with a fence, then it couldn't be seen by the neighbor- give me a break. 0 keep as is, individual choices, competitive prices, 0 This group feels that the current system works (no need to create problesm whaere there are already solutions) in our group 10 out of 10 are in favor of keeping current open market system 0 Spend your free time holding babies at the Crisis Nursery, perhaps! Thats worthwhile 0 Keep it the way it is. 0 The way it is now, is good. 0 If it aint broke, don't fix it. 0 In favor to keep things the way they are: 9. How many want more research to organize = 0 0 The system is working. There is nothing that needs to be improved. 0 There are much bigger problems in our city than spending time on looking at improving garbage collection. 0 Leave it be. Community Cafe: Conversations. about Garbage Collection in Brooklyn Park Page 18 of 23 Community Cafe Report ® CLIC committee's time would be better spent actually picking up garbage rather than looking at ways for government to take control of it. ® Put city garbage cans by Metro Transit stops (we did have one idea) ® 7 are strongly in favor of keeping it. 0 want to move forward with this. ® Please spend your time or something else. ® Education program about recycling to promote more recycling. More competitive choice for recycling. ® 9 of 9 people with to keep freedom of choice. ® Stop making me pay for recycling totes that I will never use. ® 3 for keeping the same, 0 for changes. ® 8. Can we hear from other citizens in cities that have organized haulers and see if they like the system o Why don't you put this issue on the election ballet this next year? ® Who is manufacturing this problem? WHY FIX IT? Community Cafe: Conversations about Garbage Collection in Brooklyn Park Page 19 of 23 Community Cafe Report Additional Comments on Organized Collection Eight themes emerged from a total of 144 responses Additional Comments Rights /Freedom of Choice S% - Free Market/ Competition N Rights /Freedom of Choice 6% i` Liberty/ Less Government o Free Market/ Competition 6% General ® Liberty/ Less Government 40% Process/ Cost ■ Process/ Cost 23% 1` e Loss of Jobs i� Administration/ Customer Service Loss of Jobs Road Condition/ 7% Road Condition/ Traffic & Noise/ Safety Traffic & Noise / — Administration/ General Safety 12% Customer Service 1% Some verbatim examples of the responses to each question follow. I Rights /Freedom of Choice Q price options are possible with freedom of choice. o I do not want to lose my right to chose the co. I want @ the price I want. Q Let's keep our freedoms our liberty for all! e If you go to one of them would you please voice my /our opinion- -you may use our names- that we want to keep and choose our own company and do not want this right taken away. o Do not take away my right to choose what service works best for my family. 0 Jhow we can switch haulers whenever we want Gordy - Freedon of choice Free Market /Competition 0 Free enterprise is better for citizens 0 1 do not agree that haulers should have to bid for work to pick up my stuff 0 Let competition occur - it leads to lower costs and better services. 0 We need more businesses; 0 No competition normally means higher rates. o Limits business for the hauler 0 Tom- Economic impact to hauler, theivre investment and service B worth them to continue Community Cafe: Conversations about Garbage Collection in Brooklyn Park Page 20 of 23 Community Cafe Report • Mike -100% OPPOSED Free market is valued does not support mission • Aganst small business Liberty /Less Government • government is too big and controlling now. • NO! Gov't take over!!!!!! • Keep government and monopoly out of Brooklyn Park. • Stay out of the private sector. I • Neighborhoods decide NOT GOVERNMENT • Don't need any more Government • Mark - Government is already to big, learn from Federal • Against government getting involved Process /Cost • For instance, it is cheaper to pay for an extra yard waste container than to use the special bags that are required. We have a big yard and use the containers for leaves, branches, weeds, gardening stull. We dont have a trailer to haul it somewheres. • Support process for neightborhoods to decide if they want to organize • We are paying lower rates that city has shown or presentation • Not the same service we are used to • Organized by zones (like Champlin) was universally agreed to be a good idea • Cost quoted does not include taxes etc Cost is not related Loss of Jobs • we don't want more people pushed out of a livelihood for some Big Corporate giant who will under bid and they raise prices. • Do not want to add to the unemployment levels • Putting business into bankruptcy? • People will lose their jobs and companies will go out of business. • Jobs elimated • Could quarentee businees for hauler • Will put haulers out of business • Has the city considered the economic impact to the haulers? Community Cafe: Conversations about Garbage Collection in Brooklyn Park Page 21 of 23 Community Cafe Report i • How many jobs would be lost? • What about the haulers -will they lose their jobs over this? • Will it put haulers out of business do not want that to happen Administration /Customer Service ® There will be limited negotiating if the driver is rude or lazy or not responseable Road Condition /Traffic & Noise /Safety ® In my neighborhood "school buses" by edgewood school are far more numerous than garbage trucks ® Children are run over more often by speeders & inattentive parents and garbage trucks are being used for a nonexistant complaint. ® 1 live on a busy street & do not notice the traffic going back & forth. ® 83rd doesn not have sidewalks and we do not need same - street is safe for children and animals Quiet - It is only 1 day of the week. People should be able to handle a little bit of noise once a week. A lot of people are at work when they come by. If we go to 1 service company, we could potentially have them in our neighborhood longer because they would have to empty their trucks more frequiently and come back. Therefore it would be nosier, longer. It currently takes only 10 minutes althogether for garbage, recycling and yard waste on our block ® When trucks leak hydraulic oil on street who cleans it up - noone. 763 - 424 -6934 Bob Swenson 7764 Kentucky Ave N, Brooklyn Park 55445 6 Kids and garbage haulers need to continue to be aware of each other. Dont have such a fast tight schedule for the haulers. Let them slow down a little so they have more time to be aware of what is going on around them. ® We don't see the heavy traffic from garbage trucks ® We don't see erratic (poor driving) from garbage truck drivers 0 More damage done to roads ® Lots of trucks ® Safety ® too many garbage trucks going down my street on garbage day ® Leonard -Cost of repair and traffic of roads may support organizing ® trucks will not disappear those will still be haulers ® What is impact on BP roads? Community Cafe: Conversations about Garbage Collection in Brooklyn Park Page 22 of 23 Community Cafe Report General • major cities have history of criminal control of garbage service. • When the city started recycling fees they were low and creeped up! • How can you say that Brooklyn Park has opportunities for all when you're considering or looking into only one garbage hauler. That's an opportunity for only one company! • It doesn't matter to us what the city of Roseville and Oakdale do — • Happy with service • Haulers charge different prices for different customers • The city needs to address the problems in the City instead of worrying about the garbage He wants job to be the garbage caretaker • Leave it like it is !!! • This has been a very 1 sided forum- waste management was mentioned /there was no comparison to the other companies • no explanation as to what would be covered no comparison. • You all had 2 years to come up with your info how much time was given to us let alone the lack of info. • The city says they want small business in brooklyn park- this would not be following through on it. If the concensus of the people do want organized waste collection - is the city going to listen to the people? Or are they going to go forward so they can make money for themselves. Community Cafe: Conversations about Garbage Collection in Brooklyn Park Page 23 of 23 Community Cafe Report 8.113 CLIC GARBAGE COLLECTION SYSTEM STUDY Page 1 Solid Waste Collection System Study During the past two years the issue of solid waste management has been discussed briefly and informally at various CLIC meetings. Because there is substantial interest in this subject, our task force was established for the purpose of reviewing the existing system, defining the issues, both pro and con which relate to this matter, obtaining more information about it, and considering and evaluating possible changes to the established system. Terminology For the purpose of this memo, there are two basic types of Waste Collection Systems, i.e.: An "Open" system is one which is operated entirely by private operators, with little if any control by any government agency..... with the exception of a few basic controls established in the interest of public safety, environmental issues, etc... An "Organized" system is one which is operated by, and /or controlled by a governmental agency. Several options for the operation of "Organized" systems include: • One in which the governmental agency controls and operates the entire service.... from owning and operating the equipment needed to setting rules and regulations for this service, and the financial management of the system. • One in which the governmental agency does not own or operate the equipment for providing this service, but employs one or more private companies ....usually based on a bidding process ....but the governmental agency monitors the contractor's performance to assure compliance with the contract. Under this option the governmental agency manages the financial functions.... including the billing of consumers (in a City, this would normally be included with the City's Utility billings ... (for water, sewer, etc) • Other variations of either of these forms, or a blend of those functions which may be beneficial to all ..... the property owner, the contractor(s) and the Governmental agency... i Brooklyn Park's existing system: The existing system has been in place since about 1980, with minor changes. This system is essentially an "open" system, in which residents individually contract the service of a privately -owned commercial waste management company (with one of the 9 haulers now licensed by the City). Each of the haulers licensed by the City pay annual fees of $150 per company, and an additional fee of $75 per year for each collection vehicle in excess of one. Monitoring of the provider's service is essentially the customer's responsibility .... except that, when significant environmental problems develop, complaints (coming from the property owner .... or his /her neighbors are reported to the City) .... which has limited authority to require improved performance. In this system the City annually specifies which company(s) may provide service to residents within the 5 geographically- defined zones. In addition, the City's ordinances require that each residence within the City must dispose of garbage weekly. 8.18 Page 2 Also, a "Closed" recycling program is provided where the City contracts with a commercial hauler to provide this service. Alternatives to the existing system: To become aware of the various systems which may be considered, the Task Force and City staff members invited several speakers to attend the full -CLIC meetings. Those presentations may be summarized as follows: ® At the October 14, 2010 CLIC meeting Peder Sandhei, a staff member from the Minnesota Pollution Control Commission (MPCA) discussed numerous findings as reported in MPCA's recently published report "Analysis of Waste Collection Service Arrangements ", a lengthy, very detailed summary of information assembled by the MPCA in response to a directive from the Minnesota Legislature. This report includes *Descriptions and evaluations of the numerous types ... and sub -types of collection systems. *Detailed reports defining the systems currently in place in many of Minnesota cities, including their pro's and con's.....and an evaluation of their performance. Mr. Sandhei also noted that several cities, including Robbinsdale, Roseville and Oakdale have developed systems which allow an "Open" collection system, but require haulers to pay substantial fees to compensate the City for undefined damages to their streets. These fees produce relatively small revenues for the City... (more information is needed regarding these cities).. ® At the November 18, 2010 CLIC meeting City Attorney Corrine Heine discussed the rules and regulations relating to the establishment of an "Organized" waste Collection System, including the requirement that if a City wishes to consider establishment of an Organized system, the City must give a 180 -day notice of their intent to seriously consider such a proposal, with specific provisions relating to the delivery of notices to privately- operated firms.. • At the December 10, 2010 meeting of CLIC Roark Haver, the Solid Waste Manager for the City of Blaine (he's a resident f Brooklyn Park), described Blaine's "Organized "" system, noting that it has been operating for more than 40 years.. There, the City has negotiated annual contracts with a single hauler .... (they have never changed haulers) ... Also, since the hauler is under contract with the City, and the City is responsible for providing quality services to its customers (the citizens) City staff has the ability to require correction of service problems. • In a recent survey in Blaine 88% of residents expressed full satisfaction with this service. • At the January 13, 2011 meeting of CLIC, Jennefer Klennert from Waste Management discussed the hauler perspective of "Organized" collection systems. She said most haulers oppose this type of collection system. She also said that Waste Management supports a City's right to choose how to manage trash and recycling and that they will support the City in achieving City goals related to trash and recycling systems. 8.113 Page 3 Issues of Concern Regarding the various options for Solid Waste Management In our discussions regarding this subject, numerous areas of concern, both positive and negative, have been discussed. These include the following: Re: The existing system in Brooklyn Park: Positives: • Choice of hauler (i.e. small or large) • Can change hauler anytime • Ongoing competition for individual accounts • Can customize /change individual services anytime • Hauling businesses have opportunity to grow in the City Re: An organized collection system: Positives: • Safer with less traffic • Less noise • More efficient collection • Less emissions • Less expensive (20% to 30 %) • Less road wear • Consistent /set service levels • Could include organics /food waste composting • Full participation /less illegal dumping • Less disposal liability • Flexible structure Other impacts: positive and /or negative of an Organized System: • When various residents in a specific block or area select different haulers, the number of collection vehicles increases..... there are many instances where 3,4,5 or more collection vehicles travel parts or all of the same route through a neighborhood on the same day.. This increase multiplies the impact on the streets, alleys, etc * * *; multiplies the occurrence of noise(much of that occurring in the early hours of the day); increases the opportunity for accidents with people and with other vehicles. ** *Note: Because it is very difficult to accurately measure these impacts, and to place a value on their costs, this is frequently used in arguments opposing an Organized system. However, there is little room for doubt that this is a significant factor. Hopefully, a professional, conclusive study defining this factor can be found. • As an environmental issue, the amount of fuel used when several haulers drive the same routes the amount of fuel usage certainly increases, and their discharges into the atmosphere increase likewise. 8.113 Page 4 • Not all of the residents will contract for service, choosing instead to agree with their neighbor to share the service (positive); mulch their leaves, composting (positive if done properly), uncontained outdoor storage (negative) or finding other places to dump their wastes (along streets or highways, in dumpsters serving commercial or multiple- housing complexes, and many other places) • Regardless of which such alternatives may be selected, it is difficult for the City to enforce compliance with rules and regulations pertaining to public health, nuisances, etc. • Numerous sources indicate that the number of residents who are not subscribing to service in Cities with Open systems varies in the 15% to 25% range. • Under an Open system, the collection of fees for services frequently becomes a problem. Under an "Organized" system a City can easily include these fees into their Utility billing system and certified to the County for collection if and when the property is sold. Consideration of Options and Making a Choice While the accumulation and evaluation of information regarding this issue is time - consuming and difficult, the process of making a choice is certainly the most torturous. Under Minnesota Law, if the City Council decides to consider making a change from its Open system to a Closed System, it must give public notice of its intention to so consider it. It must then allow at least 180 days for the public to provide their comments, information, etc.... Based on the experience of other cities who have seriously considered making such a change, it is virtually certain that: 1. There will be quite a few citizens who will oppose such a change because "we like to have our choice ....... we have used the same hauler for the past xxxyears ... we like their service ... and we don't want to give that up......" 2. There will also be a very concerted effort from the Waste Management Industry who will frequently attend the City Council's meetings, perhaps make personal visits with Council members, and organize public reaction to the proposed change. 3. It is noted that no Minnesota City has changed from an Open system to a Closed system since 1990 ... the year when the Legislature enacted the requirement for the 180 -day period for public input. 4. However, it is also noted that, while only about 30% of Minnesota cities are operating "closed" system, nationally about 70% of all cities do so. 5. According to the MPCA report, the average fees charged to customers in "Organized " cities are lower than in "Open systems. 8.113 Page 5 Goals The Committee agreed that our goal is to be a city, proactive and committed to being "Economically Green ", improving the City's environment, while promoting a possible lower cost of service with high efficiency, adding more safety in our neighborhoods and conserving our streets. Recommendation The Citizen Long -Range Improvement Committee (CLIC) recommends that the City Council hold a public hearing and pass a resolution of intent to organize the garbage collection system consistent with the goals outlined in the Solid Waste Collection System study which are to be a city, proactive and committed to being "Economically Green ", improving the City's environment, while promoting a possible lower cost of service with high efficiency, adding more safety in our neighborhoods and conserving our streets. I i i i 8.1C IVIPCA SOLID WASTE COLLECTION REPORT PRESENTATION Page 6 2009 Analysis of Waste Collection Service Arrangements Peder Sandhei I r1afto, Minnesota Pollution Control Agency 8.1C Page 7 MPCA position IVIPCA has not developed a policy position on organized collection ■ This study and previous studies speak for themselves ■ State law offers organized collection to Cities and Counties (115A.94 Organized Collection) ■ Regulation (ordinances) and "market participation" (contracting) are legitimate roles for local government Minnesota Pollution Control Agency 8.1C Page 8 �. 15A.94 Organ Collection Cities and towns may organize collection Counties may require cities and towns to organize Detailed timeline that must be followed — including a 180 day notice period prior to implementation Organized system that is developed must not impair recycling or recycling markets . Minnesota Pollution Control Agency � 8.1C Page 9 Use of the Organized collection s",tatute ■ Typical Process: • City expresses interest in organizing • Staff work along with a committee Li Haulers involved, generally oppose Li Residents express desire for freedom of "Choice" a Councils discuss and decide not to proceed � No city in IVIN has changed from open to organized collection since 1991 cv Minnesota Pollution Control Agency 8.1C Page 10 Typical Mun Goals "City expresses interestin organizing" because... Reduce Amount of Truck Traffic & Related Ompacts � Reduce Monthly Cost /Rates per Household Li Improve Program Outcomes &Standardize Services Li Improve Management of Waste According to SWM Plans &Hierarchy (�'1 Minnesota Pollution Control Agency � 8.1C Page 11 Typical Hauler Goals ■ Haulers generally oppose organizing because... o Haulers want to protect their business interests Lj Favor free market — customer choice Lj Risk loss of customers, impacts growth, possible impact to company value Li Raise issue of "Just Compensation /Inverse Condemnation" Minnesota Pollution Control Agency '—�_ ---' 8.1C Page 12 ���op� �� ���k for MPCA study m Literature Review w compare open (subscription) verses organized collection systems in Minnesota Look at economics, outcomes, energy, recycling, &other issues Survey cities over 10,000 population a Perform in depth analysis of 10 larger cities Draw conclusions Minnesota Pollution Control Agency 8.1C Page 13 Lolterature , • Minnesota has fewer organized communities Lj MN (29% vs. Nationwide (72 % • National literature consistently showed lower cost for organized collection • Minnesota studies done between 1993 and 2004 show lower cost for organized collection • Organized collection also affects noise, road wear, air emissions & fuel consumption 1 Barone, Michael. Dec. 2005. "Report on Residential Municipal Solid Waste Collection." City of Eden Prairie, MN. 2 "Summary of Key Results from SERA's 2008 Solid Waste and Recycling Survey. Mar. 2008. Skumatz Economic Research Assoc., Inc. Superior, CO. x Minnesota Pollution Control Agency 8.1C Page 14 o � y sbxi 0 Rate Survey Examp0e (2003 -2004 - C=anon Heights Ra te Study) Type 30 Gal 60 Gal 90 Gal City Falcon Heights (average of 6 Open $13.59 $15.56 $17.17 companies) Roseville (average of 7 companies) Open $12.85 $14.90 $16.84 Maplewood (average of 9 haulers) Open $12.19 $14.11 $16.08 North St. Paul, 2003 Organized $8.07 $8.86 $10.39 Shakopee, 2004 -2005 Organized $8.60 $10.65 $12.24 ]Little Canada, 2002 (most recent rates Organized $8.29 $9.77 $11.29 listed) White Bear fake Organized $7.50 $11.00 $15.00 Stillwater, 3 years ending 12/31/05 Organized $8.16 $10.06 $12.03 . Minnesota Pollution Control Agency 8.1C Page 15 I Overa0� Survey ® Average Monthly R ates C ha rged to Residents Average Monthly Rate Collection System 30 Gallon 60 Gallon 90 Gallon Open MSW $22.64 $25.46 $25.46 Organized MSW $14.83 $16.98 $22.23 Difference $7.81 $8.48 $3.23 % Change +34.5% +33.3% +12.7% C -,, Minnesota Pollution Control Agency 8.1C Page 16 C Robbinsdale City Billing vs. Monthly Rate Paid to Contractor 2008 Rate Schedule 30 Gallon 60 Gallon 90 Gallon City Monthly Billing $19.19 $21.81 $24.61 Total Paid to Hauler $12.19 $13.62 $15.04 Difference $7.00 $8.19 $9.57 Minnesota Pollution Control Agency 8.1C Page 17 pity of Robbinsdale contract Services � Weekly garbage collection ■ Every other week recycling ■ Unlimited yard waste collection April to November Dispose one Christmas tree � Bulky waste collection (Mattresses, Furniture, Carpet) . Hauler pays disposal costs "Free" service at 6 city facilities (hL;j Minnesota Pollution Control Agency l P,0 Cover 8 .1C b�o�sd��� Ex ��� ����� Page 18 m State taxes, county taxes, administrative post ■ Operation of a drop -off facility ■ Code enforcement related to solid wastes ■ payment to annual CIP for road improvements ($150,000 in 2008) �a`9 Minnesota Pollution Control Agency 8.1C Page 19 Imv*act on Roads 0 'City of Falcon Heights attributed the impact of garbage trucks on roads as: ❑ High in alleys ( -86% of impact due to garbage trucks) ❑ Low in heavily traveled areas (-8% due to garbage trucks) ® 2 City of Roseville noted $20 to $40 per household per year from garbage trucks ($188 to $376 ff 3 City of Oakdale reported an estimate of $120,000 to $300,000 per year " "Organized Collection Study — Final Report." Oct. 2004. Falcon Heights, MN. 2 "City of Roseville, Solid Waste and Recycling Report" 2002. Residential Solid Waste and Recycling Advisory Committee. Roseville, MN. 3 "Final Report: Study on Public Collection." Apr. 2002. Ramsey & Washington Counties. Minnesota Pollution Control Agency 8.1C Page 20 Y Y lmpOct on Rec cim ■ Analysis of SWMCB Re-TRACTm data found an increase in recycling pounds per househc0d 'M cities with organized recycling collection (95% significance) n Opera IVISW/Oper recycling= 510 founds m open IVISW/Org. recycling = 583 pounds . Org. IVISW/Org.'recycling =X73 founds ■ Average for Org. recycling = 579 pounds � ! Minnesota Pollution Control Agency r+� 8.1C Page 21 Field Observations Fue0 Use on Open & Organized Comparisons 650 600 582 586 550 Distance per household serviced 500 Actual Distance per Household Total 450 route 400 350 291 3 5 �- 300 2<5 250 200 150 118 112 123 83.7 100 86 50 0 Eagan Duluth Rochester Woodbury St Paul A Minnesota Pollution Control Agency 8.1C Page 22 Foutors aff increased fuel use • pity of Eagan has one hauler with over a 60% market share resulting in relatively lower relative fuel use • pity of St. haul has the most haulers with relatively lower market shares (highest ~25 %) resulting in higher relative fuei use • Fleet Characteristics, Automated CoHection, recyclable Sort Style, Routing Efficiency, etc. Minnesota Pollution Control Agency 8.1C Page 23 Percentage of Increased Fuel use Increased Fuel Use — Existing System vs a Single Hauler for MSW C ®/® More Fuel Eagan Duluth Roch. Wdbr . St.Paul 216% 294% 250% 355% 437% Minnesota Pollution Control Agency 8.1C Page 24 r Twin Cities Hauer mark share 1995 to 1999 — large firms grow Public 9% 9% o Independent 72% 43% (29 %) loss Consolidated 19% 48% (29/0) gain (Waste Management, Allied, Veolia) G % & Minnesota Pollution Control Agency B.SC Page 25 conclusions of �Iudy ■ Average monthly household rates are lower in organized systems vs. open systems ■ Recycling capture rates are generally higher in organized (recycling) systems . Road wear, fuel consumption, air pollution, truck traffic, and noise are reduced by organized collection • Private haulers strongly oppose organized collection Minnesota Pollution Control Agency 8.1C Page 26 Items for Consi'deration a Organized collection requires a major commitment to implement &then effective contracting ■ No city in IVIN has changed from open to organized collection since 1991 n This study has renewed city interest in the issue ■ IVIPCA staff is also available to provide background information for organics and recycling collection *� Minnesota Pollution Control Agency 8.1C Page 1-I Minnesota Pollution Control Agency 2009 Analysis of Waste Collection Service Arrangements http: / /www_pca. state. mn. us /oea /Ic /coIlectionservice.cfm PowerPoint Prepared by: Peder Sandhei — Prevention and Assistance Division 651- 757 -2688 or peder.sandhei@state.mn.us Minnesota Pollution Control Agency 8.11) MN ORGANIZED COLLECTION STATUTE Page 28 1 MINNESOTA STATUTES 2010 115A.94 115A.94 ORGANIZED COLLECTION. Subdivision 1. Definition. "Organized collection" means a system for collecting solid waste in which a specified collector, or a member of an organization of collectors, is authorized to collect from a defined geographic service area or areas some or all of the solid waste that is released by generators for collection. Subd. 2. Local authority. A city or town may organize collection, after public notification as required in subdivision 4. A county may organize collection as provided in subdivision 5. Subd. 3. General provisions. (a) The local government unit may organize collection as a municipal service or by ordinance, franchise, license, negotiated or bidded contract, or other means, using one or more collectors or an organization of collectors. j (b) The local government unit may not establish or administer organized collection in a manner that impairs the preservation and development of recycling and markets for recyclable materials. The local government unit shall exempt recyclable materials from organized collection upon a showing by the generator or collector that the materials are or will be separated from mixed municipal solid waste by the generator, separately collected, and delivered for reuse in their original form or for use in a manufacturing process. (c) The local government unit shall invite and employ the assistance of interested persons, including persons licensed to operate solid waste collection services in the local government unit, in developing plans and proposals for organized collection and in establishing the organized collection system. (d) Organized collection accomplished by contract or as a municipal service may include a requirement that all or any portion of the solid waste, except (1) recyclable materials and (2) materials that are processed at a resource recovery facility at the capacity in operation at the time that the requirement is imposed, be delivered to a waste facility identified by the local government unit. In a district or county where a resource recovery facility has been designated by ordinance under section 115A.86, organized collection must conform to the requirements of the designation ordinance. Subd. 4. Cities and towns; notice; planning. (a) At least 180 days before implementing an ordinance, franchise, license, contract or other means of organizing collection, a city or town, by resolution of the governing body, shall announce its intent to organize collection and invite the participation of interested persons, including persons licensed to operate solid waste collection services, in planning and establishing the organized collection system. (b) The resolution of intent must be adopted after a public hearing. The hearing must be held at least two weeks after public notice and mailed notice to persons known by the city or town to be operating solid waste collection services in the city or town. The failure to give mailed notice to persons or defect in the notice does not invalidate the proceedings, provided a bona fide effort to comply with notice requirements has been made. (c) During a 90 -day period following the resolution of intent, the city or town shall develop or supervise the development of plans or proposals for organized collection. During this 90 -day planning period, the city or town shall invite and employ the assistance of persons licensed as of the date of the resolution of intent to operate solid waste collection services in the city or town. Failure of a licensed collector to participate in the 90 -day planning period, when the city Copyright © 2010 by the Office of the Revisor of Statutes, State of Minnesota. All Rights Reserved. 8.1D Page 29 2 MINNESOTA STATUTES 2010 115A.94 or town has made a bona fide effort to provide the person the opportunity to participate, does not invalidate the planning process. (d) For 90 days after the date ending the planning period required under paragraph (c), the city or town shall discuss possible organized collection arrangements with all licensed collectors operating in the city or town who have expressed interest. If the city or town is unable to agree on an organized collection arrangement with a majority of the licensed collectors who have expressed interest, or upon expiration of the 90 days, the city or town may propose implementation of an alternate method of organizing collection as authorized in subdivision 3. (e) The city or town shall make specific findings that: (1) describe in detail the procedures it used to plan and to attempt implementation of organized collection through an arrangement with collectors who expressed interest; and (2) evaluate the proposed organized collection method in light of at least the following standards: achieving the stated organized collection goals of the city or town; minimizing displacement of collectors; ensuring participation of all interested parties in the decision - making process; and maximizing efficiency in solid waste collection. (f) Upon request, the city or town shall provide mailed notice of all proceedings on the organization of collection in the city or town. (g) If the city or town and all the persons licensed to operate mixed municipal solid waste collection services and doing business in the city or town agree on the plan, the city or town may implement the plan without regard to the 1.80 -day period specified in paragraph (a). Subd. 5. County organized collection. (a) A county may by ordinance require cities and towns within the county to organize collection. Organized collection ordinances of counties may: (1) require cities and towns to require the separation and separate collection of recyclable materials; (2) specify the material to be separated; and (3) require cities and towns to meet any performance standards for source separation that are contained in the county solid waste plan. (b) A county may itself organize collection under subdivision 4 in any city or town that does not comply with a county organized collection ordinance adopted under this subdivision, and the county may implement, as part of its organized collection, the source separation program and performance standards required by its organized collection ordinance. Subd. 6. Organized collection not required or prevented. (a) The authority granted in this section to organize solid waste collection is optional and is in addition to authority to govern solid waste collection granted by other law. (b) Except as provided in subdivision 5, a city, town, or county is not: (1) required to organize collection; or (2) prevented from organizing collection of solid waste or recyclable material. (c) Except as provided in subdivision 5, a city, town, or county may exercise any authority granted by any other law, including a home rule charter, to govern collection of solid waste. Copyright © 2010 by the Office of the Revisor of Statutes, State of Minnesota. All Rights Reserved. 8,1D Page 30 3 MR 4NESOTA STATUTES 2010 115A.94 Subd. 7. Anticompetitive conduct. (a) A political subdivision that organizes collection under this section is authorized to engage in anticompetitive conduct to the extent necessary to plan and implement its chosen organized collection system and is immune from liability under state laws relating to antitrust, restraint of trade, unfair trade practices, and other regulation of trade or commerce. (b) An organization of solid waste collectors, an individual collector, and their officers, members, employees, and agents who cooperate with a political subdivision that organizes collection under this section are authorized to engage in anticompetitive conduct to the extent necessary to plan and implement the organized collection system, provided that the political subdivision actively supervises the participation of each entity. An organization, entity, or person covered by this paragraph is immune from liability under state law relating to antitrust, restraint of trade, unfair trade practices, and other regulation of trade or commerce. History: 1987 c 348 s 27; 1989 c 325 s 26,27; 1990 c 600 s 1,2; 1991 c 337 s 46; 1993 c . 249 s 20,21 Copyright © 2010 by the Office of the Revisor of Statutes, State of Minnesota. All Rights Reserved. 8.1E SAMPLE GARBAGE B "" SUMMARY Page 31 Sample of Garbage Pricing in Brooklyn Park Published Statement Garbage Base Actual Bill Fuel /Env. Total Actual Base Vs. Total Versus Hauler Date Cart Rate to City Base Rate Charge Excluding Tax Published Rate Reported Base Notes. A Jun -11 60 gal $14.50 $19.55 $2.24 $21.79 34.83% 50.28% B Aug -11 30 gal $12.49 $17.75 $2.59 $20.34 42.11% 62.85% C Jun -11 90 gal $20.00 $16.84 $0.00 $16.84 - 15.80% - 15.80% A Jul -11 30 gal $13.50 $17.78 $1.99 $19.77 31.70% 46.44% A Jul -11 90 gal $15.50 $14.50 $1.61 $16.11 -6.45% 3.94% A May -11 60 gal $14.50 $15.50 $1.79 $17.29 6.90% 19.24% D Jul -11 60 gal $12.95 $11.99 $2.73 $14.72 -7.41% 13.67% A Mar -11 60 gal $14.50 $14.50 $1.79 $16.29 0.00% 12.34% Called - rate dropped from $19.37/mo. A Jun -11 90 gal $15.50 $16.50 $1.89 $18.39 6.45% 18.65% B Sep -11 90 gal $14.99 $16.00 $2.38 $18.38 6.74% 22.62% A Dec -11 30 gal $13.50 $11.49 $1.41 $12.90 - 14.89% -4.44% Annual billing $12 discount D Mar -11 30 gal $10.95 $10.95 $2.47 $13.42 0.00% 22.56% E Jul -11 60 gal $15.00 $22.32 n/a 48.80% F Sep -11 60 gal $15.00 $21.50 $6.01 $27.51 43.33% 83.40% B Jun -11 60 gal $12.99 $10.67 $1.62 $12.29 - 17.86% -5.39% A May -11 60 gal $14.50 $17.50 $2.02 $19.52 20.69% 34.62% B Sep -11 90 gal $14.99 $10.50 $1.56 $12.06 - 29.95% - 19.55% 3 year contract with $3.50 /mo discount A Jun -11 90 gal $15.50 $15.50 $1.78 $17.28 0.00% 11.48% B Sep -11 60 gal $12.99 $16.25 n/a 25.10% B Sep -11 90 gal $14.99 $15.50 $2.31 $17.81 3.40% 18.81% ? ? 60 gal $9.11 n/a 1 hauler for townhome association Average 5.77% 22.48% 8.1F BASIC SERVICES SCHEDULE (PUBLISHED GARBAGE RATE) 2011 City of Brooldyn Park - LICENSED RESIDENTIAL HAULERS Page 32 BASIC SERVICES SCHEDULE for CURBSIDE GARBAGE COLLECTION These rates do not include State or County Environmental fees and surcharges or Hauler Special Offers or Promotions Charges for yard waste, Fuel bundled brush & extra Per -Month Per -Month Per -Month Cart Removal Surcharge garbage (for large LICENSED HAULER (small cart) (medium cart) (large cart) Discount Fee Yes/No? items /special items call our hauler Ace Solid Waste Call for details. 6601 McKinley St NW 38 gal cart 65 gal cart 96 gal cart Call for details No Yes Ramsey, MN 55303 763 - 427 -3110 $12.49 $12.99 $14.99 Allied Waste Systems Call for details. 8661 Rendova St NE 32 gal cart 68 gal cart 95 gal cart Call for monthly No Yes Blaine, MN 55014 specials. 763 - 784 -2104 $14.00 $15.00 $16.00 Budget Waste Systems 3516 East Lake St 35ga1 cart 65 gal cart 95 gal cart Call for details No No Call for details. Minneapolis, MN 55406 763 - 231 -2005 $10.95 $12.95 $14.95 GarbageMan, Inc. Call for details. 13895 Industrial Park Blvd 36 gal cart 64 gal cart 96 gal cart Call for details No No Suite 100 Plymouth MN 55441 $17.00 $19.00 $20.00 763- 269 -182 Randy's Sanitation Less than 12 Call for details. 4351 Highway 12 SE 35 gal cart 65 gal cart 95 gal cart Sr. Cit= 10% months of Yes P.O. Box 169 service a flat $35 Delano, MN 55328 $10.95 $12.95 $14.95 fee 763 - 479 -3335 Walters Yes Call for details. P.O. Box 67 38 gal cart 68 gal cart 94 gal cart Inquire about specials. No Blaine, MN 55434 763 - 780 -8464 $13.50 $14.50 $15.50 Walz Bros. Call for details 17 3` Ave. NE 32 gal cart 64 gal cart 90 gal cart Osseo, MN 55369 (seniors) No No No 763 - 493 -3474 $12.00 $13.00 $15.00 Waste Management 10050 Naples St NE 35 gal cart 64 gal cart 96 gal cart Inquire about specials. gasoline fee Ye Call for details Blaine, MN 55449 952- 890 -1100 $13.00 $15.00 $17.00 Please note, prices are subject to change and do not include taxes or fees unless stated. Some haulers may also add a fuel surcharge or require a contract. Inquire about services and offers that may be available from haulers. CALL THE HAULER FOR DETAILS AND EXACT COSTS. I:\ RECYCLE \HAULER\Rates\2011 \Brooklyn Park Rates - 201 Ldoc 8.1G AVERAGE GARBP -: PRICING... Page 33 Average Garbage Pricing from Sample of City Staff Living in Brooklyn Park Published Statement Garbage Base Actual Bill Fuel /Env. Total Actual Base Vs. Total Versus Hauler Date Cart Rate to City Base Rate Charge Excluding Tax Published Rate Reported Base Notes B Aug -11 30 gal $12.49 $17.75 $2.59 $20.34 42.11% 62.85% A Jul -11 30 gal $13.50 $17.78 $1.99 $19.77 31.70% 46.44% A Dec -11 30 gal $13.50 $11.49 $1.41 $12.90 - 14.89% -4.44% Discount of $1 /mo. for yearly payments D Mar -11 30 gal $10.95 $10.95 $2.47 $13.42 0.00% 22.56% AVG 30 gal $12.61 $14.49 $2.12 $16.61 14.73% 31.85% A Jun -11 60 gal $14.50 $19.55 $2.24 $21.79 34.83% 50.28% A May -11 60 gal $14.50 $15.50 $1.79 $17.29 6.90% 19.24% D Jul -11 60 gal $12.95 $11.99 $2.73 $14.72 -7.41% 13.67% A Mar -11 60 gal $14.50 $14.50 $1.79 $16.29 0.00% 12.34% E Jul -11 60 gal $15.00 $22.32 n/a 48.80% F Sep -11 60 gal $15.00 $21.50 $6.01 $27.51 43.33% 83.40% B Jun -11 60 gal $12.99 $10.67 $1.62 $12.29 - 17.86% -5.39% A May -11 60 gal $14.50 $17.50 $2.02 $19.52 20.69% 34.62% B Sep -11 60 gal $12.99 $16.25 n/a 25.10% ? ? 60 gal $9.11 Townhome Assoc. AVG 60 gal $14.10 $15.89 $2.60 $17.71 11.50% 31.34% C Jun -11 90 gal $20.00 $16.84 $0.00 $16.84 - 15.80% - 15.80% A Jul -11 90 gal $15.50 $14.50 $1.61 $16.11 -6.45% 3.94% A Jun -11 90 gal $15.50 $16.50 $1.89 $18.39 6.45% 18.65% B Sep -11 90 gal $14.99 $16.00 $2.38 $18.38 6.74% 22.62% B Sep -11 90 gal $14.99 $10.50 $1.56 $12.06 - 29.95% - 19.55% Discount of $3.50 /mo. for 3 yr. contract A Jun -11 90 gal $15.50 $15.50 $1.78 $17.28 0.00% 11.48% B Sep -11 90 gal $14.99 $15.50 $2.31 $17.81 3.40% 18.81% AVG 90 gal $15.92 $15.05 $1.65 $16.70 -5.09% 5.74% ____ -- - 8.11-1 BROOKLYN PARK COMPARISON TO ORGANIZED CITY Page 34 Price Comparison of Organized City (Blaine) and Brooklyn Park Sample Brooklyn Park Sample Published Garbage Sample Garbage Bill Published Garbage Garbage Bill Average Rate Average Price Vs. Average Price Vs. Service Blaine Rate Average Price Price Blaine Blaine 30 gal $8.15 $12.99 $16.61 59.39% 103.80% 60 gal $11.65 $14.42 $17.71 23.78% 52.02% 90 gal* $13.65 $16.05 $16.70 17.58% 22.34% Note: *Elaine's 90 gallon service includes unlimited trash and bulk pick up of furniture and brush KLYN PARK Summary of Organized Collection Report to Council City Council Meeting September 26, 2011 Co mmunity Fee Summar k BMo K L YN (� PARK Opposed to Type of Organized Garbage Support Organized,, Feedback Collection Collection Not Sure Community Cafe 85% 10% 5 Contacted City Staff 76% 24% n/a Citywide Phone Survey 62% 25% 13% On -line Survey 86% 14% n/a E -mail to Council 88% 9% 3% Sample Garbage Bill Comparison JB k OOKL MRYN P ARK Published Garbage Base Rate of Haulers in Total Total Cost Excluding Avg. of the Sampled Bills in Excluding Tax Versus Published samples Brooklyn Park Tax Rate .................... 30 gal $12061 $16.61 31.85% 60 gal $14.10 $17.71 31.34% 90 gal $15.92 $16.70 5.74% . .............. Garba Bill Comparison to an N Org BROO PARK � C ity Blaine Avg. Published Sample Garbage Rate of Brooklyn Park Published Sample Brooklyn all Haulers in Bills Avg. Price Rate Vs. Park Bill Avg. Vs. Service Blaine Brooklyn Park Excluding Tax Blaine Blaine 30 gal $8.15 $12.99 $16.61 59.39% 103.80% 60 gal $11.65 $14.42 $17.71 23.78% 52.02% 90 gal $13.65 $16.05 $16.70 17.58% 22.34% BRaaKLYN PARK Quest --------------- X hn of KL J rY TER GARBAGE HAULER om ORGANIZED COLLECTION UPDA'T'E Work Session Item 1. Regular City Council Work Session: October 24, 2011 GARBAGE HAULER UPDATE rBROO'KLYN TER Background • Previously discussed "Open" vs. "Organized" systems at Nov. 8, 2010 Work Session • Currently, private garbage collectors register with City, open system, 9 registered . • City participates in state-mandated curbside recycling program, Hennepin Recycling Group ( HRG ), 4-city consortium XBRO(O'KLYYV GARBAGE HAUL ER UPDATE VTFR Open System — Advantages/Disadvantages Advantages Disadvantages • Choice — Households are free to Usually results in a more expensive continue to choose their hauler based monthly cost on preference Results in more truck traffic with There is a direct relationship between potential associated impacts of the hauler and the customer that allows ► Added street maintenance the customer to shop around or change ► Air quality/vehicle emissions if dissatisfied ► Safety.'vehicle accidents • bone to very minunal administrative ► Aesthetics (containers out more costs or burdens for public entities days of the week), noise, and litter Small haulers are more apt to compete Inconsistent charges for the same level for a portion of the accounts — entry of service in a community-, even among level requirements for new businesses customers of the same hauling is low company • Haulers are more likely able to shop for Reduced ability- of the commlulity to lower disposal prices or use their own effectively manage solid Wastes facilities Haulers switching from one landfill to another due to price results ul exposure to liability at more sites Source: "Analysis of Waste Collection Service Arrangements," MPCA, Foth Infrastructure& Environment, 2009, pg. 4 GARBAGE HAULER UPDA'T'E XBR t`„f K LY N YTFR Organized System — Advantages/Disadvantages Advantages Disadvantages Increased efficiency enabling a lower . Households do not have a choice of cost per household their hauler Decreased impacts from truck traffic . Greater administrative involvement by Decreased fitel consurnnption the public entity Cheater control to establish service . Small haulers have higher"entry” requirements including: requirements to get in the business ► Ability to standardize service along with competitive opportunities makes public education simpler limited to contract openings ► Ability to provide access to special . Current organized collection statutory service needs at known, controlled process to convert from open to costs organized is cumbersome and difficult ► Volume-based pricing to achieve politically ----- ---------- waste abatement goals ► Delivery destinations for processing and overall solid waste management ► Factors affecting recycling and diversion such as variable rate pricing ► Improved control over residents actually using garbage service ► Ability to set specifications on the size and quality of trucks used Ability to competitively bid service on a regular basis helping promote lower costs Can be used to generate revenues to support other services Source: "Analysis of Waste Collection Service Arrangements," MPCA, Foth Infrastructure& Environment, 2009, pg. 6 GARBAGE HAULER UPDATE XBROO'KLYN of VTFR Garbage Hauler Service Rates • Brooklyn Center rates: $8 - $ 17 ( plus other fees) • Factors used to establish rates: disposal fees, fuel, size of hauler, volume based pricing, location, type of service, quality of service, options, special offers, etc. • Factors used to choose hauler: rate, service quality, options, free personal choice — free enterprise • Comparison of Open rates to Organized rates: most studies and comparisons show that an organized system's rates are less, but it is difficult to obtain accurate comparisons due to multiple program specific factors . GARBAGE HAULER UPDATE rBROO'KLYjV r�"f VTER Garbage Hauler Infrastructure Impact Costs ,III I • Typical example : low-volume, local roadway, 200 vehicles per day, four garbage haulers distributed over 7 day period . Reduce from 4 haulers to 1 equates to approximately 8% reduction in total daily truck trips. • Results in little if any cost savings in most original pavement designs . • Possible minor decrease in maintenance at tail end of the life of the roadway (difficult to attribute !i quantifiable cost due to this reduction ) :TBROO'KLYN`"f GARBAC E HAULER UPDATE TER Summary • Brooklyn Park: Sept. 26, 2011 — no longer pursuing organized system, apparent lack of public support • Maplewood : Oct. 10, 2011 — continuing to pursue, negotiating with single provider, possibly fully implemented by Oct. 2012, projected $500,000 rate savi ngs • Primary Advantages : lower prices, reduced truck traffic, community control over waste management decisions • Primary Disadvantage : Inability for people to choose their own hauler GARBAGE HAULER UPDATE :TBRO�OKLYN tr��P TER Policy Issues : • Does the City Council support pursuing organization of the garbage collection system within the City of Brooklyn Center? Work Session Item 1. Regular City Council Work Session: October 24, 2011 Work Session Agenda Item No. Z MEMORANDUM - COUNCIL WORK SESSION DATE: October 24, 2011 TO: Curt Boganey, City Manager FROM: Gary Eitel, Director of Business and Development 1 SUBJECT: Shingle Creek Tower Apartments Recommendation: It is recommended that the City Council consider providing direction to staff on if the Council has any interest in having the City possibly submit a bid in the HUD Foreclosure Sale of the Shingle Creek Tower Apartments. Background: The City has been notified that the October 20, 2011 HUD Foreclosure Sale of the Shingle Creek Tower Apartments, located at 6221 Shingle Creek Parkway, has been rescheduled to November 10, 2011. Additionally, HUD has decided to restrict the eligible bidders to include only non- profit organizations and governmental agencies. The Shingle Creek Tower Apartment is a thirteen story, 122 unit apartment building that was constructed in 1974 on approximately 4.3 acres of land that adjoins the City Hall, Centennial Park, and the Hennepin County Library & Service Center. The apartment includes 78 one bedroom units and 44 two bedroom units with a modest community room and laundry facilities on the main floor. A major rehab of this apartment, involving CDBG Funds and Minnesota Housing Funds, occurred in 2002-03. Attached for your reference is a copy of the Property at a Glance information sheet provided by HUD and an aerial photograph of the site and its relationship to adjoining properties. HUD Foreclosure Sale of Shingle Creek Tower Apartments: The purpose of this work session item is to inform the City Council of recent information received from HUD relating to the City's involvement in this foreclosure sale, information received from Hennepin County that the acquisition and rehab costs for this property would be an eligible use of the NSP III Funds currently available to the City; and the potential obstacles and challenges involved in the conversion of this building to an affordable senior housing apartment. Policy Issues: Is the City Council interested in having staff develop a bid proposal for the EDA's acquisition of the Shingle Creek Tower Apartments? Should that proposal involve the conversion of the Shingle Creels Tower Apartments to a senior project to promote affordable senior housing opportunities within the City's Central Commerce Area? Mission:Ensuring an attractive,clear,safe community that enhances the quality of life nndpreserves the public trust Shingle Creek Towers (View Pointe Apartments) (6221 Shingle Creek Parkway) Ak Centennial Park / - Brooklyn Center City Hall ' f �I Y vnu Awn i � - j Tn - A �. UT y ♦+Y► •',yam` iz�.�" ��, I -' _ ! I-•� r _ 'l'I > Hennepin County Library/ f Government Service Center SHINGLE CREEK TOWERS PROPERTY INFO AREA:4.33 acres UNITS: 122 ZONING:R-7 Multiple Family Residence District Y ADDRESS: 6221 Shingle Creek Parkway N PID:35-119.21-34-0004 OWNER: Boca Limited Partnership US Depat HUD PO Box 4308 c/o Dynaxys LLC 0 50 100 200 300 400 Silver Springs,MD 20914-4308 Feet �ZMENTpFH P.tMeNT pn,N �q 11 iiNl Property at a Glance ilhilll Q p pqN OEV E`O OA Shingle Creek Towers Apartments (aka Viewpoint at shingle Creek) FHA#: 092-35634 ADDRESS: 6221 Shingle Creek Pkwy. EARNEST MONEY: $75,000 SALES PRICE: Unstated Minimum Brooklyn Center, MN 55430 TERMS: All Cash-As Is,30 days to close COUNTY: Hennepin LETTER OF CREDIT: $25,000 SALE TYPE: Foreclosure PROPERTY INFORMATION Foundation: Slab on grade Total Units Residential Commercial Roof: Flat Membrane 122 Revenue 122 Exterior: Brick veneer Non-Revenue Floors/Finish: Carpet/Tile Mobile Scattered Service Home Nursing Vacant Elevator Garden Walk-u Townhouse Sites Center Park I Home Land Other: X Number of Approximate Approximate Buildings Stories Year Built Rehab Year Site Acreage Net Rentable Area 1 13 1974 2003 4.328 75,960 Mechanical Systems Utilities Parking Heating: Air Public Water x Street Asphalt Fuel Gas Conditioning I None Gas Main X Curb Concrete System Central Windows I Screen Electric X Sidewalk Concrete Hot Water: Sanitary Sewer X Parking Lot Asphalt Fuel Gas Storm Sewer Parking 1 Lot System I Central Septic Tank Spaces 122 A p aitment Features Community Features Owner Expense Tenant Expense Air Conditioning Garage Water A/C Unit Dishwasher Covered Parking Gas Microwave X Laundry Facility Electricity Garbage Disposal X Cable/Sat Hookup X Refrigerator Playground Elec Range/Oven Pool X Drapes/Blinds X Community Space OCCUPANCY Year San I Feb i Mar Apr 'May 3un I Jul 'Aug Sep Oct Nov Dec 2009 82% 1 81% 79% 82% 79% 76% 79% 80% 83% 1 83% 83% 84% ESTIMATED ANNUAL RENTAL INCOME: Estimated Estimated Total Number Approx Current /Possible /Possible Estimated/ of Units`, Type Square Rent After Sale Total After Possible Feet Rent Sale Rent Annual Income 6 1 HC 575 575 575 $3,4SO Rent $921,000 72 1 575 575 575 41,400 Commercial 1,200 3 2 HC 832 725 725 2,17S IlParkinq 41 2 832 725 725 29,725 TOTAL $922,200 Estimated Annual Ex enses Administrative $167,875 Utilities 140,000 O eratin 88,115 Taxes Insurance 198,260 Reserve/Replace 36,600 O&M 1,000 Maintenance TOTAL MONTHLY $76,750 TOTAL $631,850 COMMENTS CONCERNING PROPERTY INFORMATION: HUD does not own or operate this facility and can not grant access for viewing. Viewing is at the discretion of the current owner. Due diligence should be performed in advance of submitting a bid. While care has been exercised to ensure accuracy,all information provided is solely for the purpose of permitting parties to determine whether or not the property is of such type and general character as to interest them in its purchase. HUD makes no warranty as to the accuracy of such information. CITY COUNCIL WORK SESSION OCT. 24 , 2011 Shingle Creek Tower Apartments ` SHINGLE CREEK P of Ce'ee unial f pit .. ,I •,i I"��.� a aye ( _ ,�-..: ,. nrt•irk �L,1t It "sc t w a 4w e a h -- ! s� �".rl►' � elj Irk r- S y � 1 a,. �'• s ,1 . O At t Itr _ . at t, ' r P 9R� 59TH AVE N 4& a/—s,drrr,kaus Cw,."tc;tocsdsaoos 0 I. i Shingle Creek Towers (Ylew Pointe Apartments) (6221 Shingle Creek Parkway) j� _rxnn�Per , I �ti�Cenk• ear Nal. :F"w �4 9 It rik Fly AV1. . r b ' w T 3 x dG :qAY ` e � Z Y It 1%w A 4 u l:�1A11.r DR NI Henngpsl cmnn L C r; •.4.eg�, Ga+emmellt SVnar conk+ ,+►k' SHINGLE CREEK TOWERS UREA 4 acrPROPERTY INFO es UNITS! 12 122 Alm ZONING4 01,1 Mul[IPIa F4mI1y Ref i4enee DlsUicl aDDRES9- 6221 Shingle Creek Parkway ►ID 35-119 21-14D004 OWNER,84—LlmlI*d P4nnershla US Depa1 MUD PO 8os 4309 �o Dynarye LLC D � 300 •. Sliver Springe.MD 209141309 ~FYI SALES RESTRICTIONS Cannot be assigned to another entity 20 years Conveyance of more than 25% - written approval by HUD Management Plan of the Property - HUD's approval required Unit Number or Use Change - HUD's approval Rental Properties At all times, considered decent, safe and sanitary conditions to the greatest extent possible Free of health and safety hazards Maintain full occupancy to the greatest extent possible Maintain as affordable rental housing for the term of the Agreement Subject to periodic HUD inspections -ME I I AFFORDABILITY OF UNITS Term - 20 years after date of deed Shall not unreasonably refuse to lease a dwelling unit to or discriminate against a prospective tenant due to tenant is holder of Certificate of Funding Participation A voucher under Section 8 or based on very low income family I, For three years after date of deed , shall not evict or terminate the tenancy of an existing tenant other than for good cause; For three years shall not increase the gross rent above the maximum allowed (Sect. 42 , IRS Code of 1986) with respect to low income unit Maintenance of Rents at Affordable Levels For current tenants, affordable means the least of: a. for a unit occupied by a very-low income family, the unit rent does not exceed thirty percent (30%) of fifty percent (50%) of the area median income, not necessarily the income of the family, as determined by HUD, with adjustments for family size, less a reasonable utility allowance for utilities paid by the tenant; or b. for a unit occupied by a low-income family that is not a very low-income family, the unit rent does not exceed thirty percent (30%) of eighty percent (80%) of the area median income, (not necessarily the income of the family, as determined by HUD, with adjustments for family size, less a reasonable utility allowance for utilities paid by the tenant; or C. the Section 8 Voucher Payment Standard less the utility allowance established by the voucher provider; or d. Market Rent in the immediate area established by a rent comparability study prepared, at the Purchaser's (Owner's) expense, in accordance with HUD requirements. 01 E E--- 1 i 2. For new or turnover tenants, affordable means the least of: a. for 99 dwelling units, the unit rent cannot exceed thirty percent (30%) of fib percent (50%) of the area median income, not necessarily the income of the family, as determined by HUD, with adjustments for family size, less a reasonable utility allowance for utilities paid by the tenant. And, unless prior written approval has been obtained from HUD, the unit rent for the additional 23 dwelling units cannot exceed thirty percent (30%) of eighty percent (80%) of the area median income, not the income of the family, as determined by HUD, with adjustments for family size, less a reasonable utility allowance for utilities paid by the tenant; or b. the Section 8 Voucher Payment Standard, less the utility allowance established by the voucher provider; or c. Market Rent in the immediate area established by a rent comparability Y study prepared, at the Purchaser's (Owner's) expense, in accordance with HUD requirements. NSP HOMEBUYER INCOME LIMITS 1 Person 2 Person 3 Person 4 Person 5 Person 6 Person 7 Person 8 Person 120% AMI $70,550 80,650 90,700 100,800 108,850 116,950 125,000 133,050 80 % AMI $45,100 51,500 58,000 64,400 69,600 74,750 79,900 85,050 50%AM1 $29,400 33,600 37,800 42,000 45,400 48,750 52,100 55,450