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HomeMy WebLinkAbout2011 10-10 CCM Study Session MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION OCTOBER 10, 2011 CITY HALL — COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:00 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kay Lasman, and Dan Ryan. Also present were City Manager Curt Boganey, Director of Fiscal and Support Services Dan Jordet, Public Works Director /City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Assistant City Manager /Director of Building and Community Standards Vickie Schleuning, and Carla Wirth, Timesaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS City Manager Curt Boganey suggested Item 10c, Approval of Committee to Review Financial Advisor Request for Proposals (RFPs), be removed from tonight's agenda and scheduled for the next meeting agenda when names of the appointees can be provided. Councilmember Ryan noted that upon the resignation of Councilmember Roche, he had been asked by Mayor Willson to serve as the liaison to the Financial Commission. Councilmember Ryan offered to serve on this review Committee. The majority consensus of the City Council was reached to leave Item 10c on tonight's agenda and to appoint Councilmember Ryan to the review Committee for the Financial Advisory RFPs. Councilmember Lasman requested discussion of Item 6c, Resolution Pertaining to the City of Brooklyn Center's Participation in Hennepin County's 2011 Economic Development Initiative "Open to Business," specifically relating to how soon businesses could use this program. Mr. Boganey clarified that the action under consideration tonight would approve submittal of an application. The awards will be made December 1, 2011, after which the City will learn if its program has been approved. Mr. Boganey explained if the program is approved, it would be available for use after the first of the year. The City Council indicated this is a timely consideration and asked staff to assure this program is well advertised, once instituted. 10 /10 /11 -1- Mr. Boganey requested the City Council add Item IOd, Schedule City Manager Performance Review, and described the packet of information he prepared for the Council's review. The majority consensus of the City Council was to add Item IOd as requested by Mr. Boganey and to schedule the performance review on October 26, 2011, starting at 6:00 p.m. Mayor Willson requested discussion of EDA Item 4a, Resolution Approving the Termination of the City Pond /Fountain Easement and Providing for the Dedication of a New Trail Easement (EDA — Wings Financial, 6160 Summit Drive), specifically relating to whether the rate of water flow is sufficient to resolve the green algae condition of the pond. Director of Business and Development Gary Eitel stated he is unsure of the volume of water that is moved by either of the two fountain sizes. He explained staff will look at the suggested fountain locations, talk with those maintaining the pond, and make a formal recommendation at a future meeting. MISCELLANEOUS Councilmember Ryan requested an update on Surly Brewing Company. Mr. Boganey stated staff contacted Surly Brewery who said unequivocally that it had not yet made a site selection but staff had been verbally notified that they had altered its criteria from a 4 -5 acre site to a 12- 15 acre site, which is larger than what is available in Brooklyn Center. Councilmember Ryan noted the City has been active in offering a range of options within Brooklyn Center. Mr. Boganey concurred, noting staff had offered four potential sites but none are 12 acres in size. The Council discussed Y options available to Surly Brewing Company and asked if it was p considering a satellite brewery site. Mr. Boganey indicated it appears that Surly Brewing Company intends to continue operating at its current location in Brooklyn Center into the foreseeable future, which is allowed by an amendment to the legislation. Councilmember Kleven commented it is great to see four purchase agreements being signed for NSP projects. She asked if EDA /HRA Specialist Bublitz will be replaced. Mr. Boganey indicated that position will be filled. Councilmember Lasman asked when the directional street signs will be erected in street reconstruction project areas. Public Works Director /City Engineer Steve Lillehaug stated that work will be completed by City crews in the next few weeks. Councilmember Lasman asked if Welcome Wagon packets include basic ordinance information relating to things like parking and grass cutting. Assistant City Manager /Director of Building and Community Standards Vickie Schleuning stated the Good Neighbor brochure was included and it contained that information. 10 /10 /11 -2- should a resident want to explore re no parking ask what i the process shou Councilmember Lasman asked a s p P p on their street. Mr. Boganey explained there is a process to follow that identifies the number of people on the block that need to sign the petition. He suggested they call Public Works staff to obtain that information. The Council commented briefly on the impact of budget shortfalls experienced by many municipalities that have resulted in staff layoffs. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS ADMINISTRATIVE PENALTY PROGRAM REPORT Assistant City Manager/Director of Building and Community Standards Vickie Schleuning provided an overview of the creation and implementation the Administrative Penalty Program, which has been used for the Vacant Building Program, Rental License Program, and Property Code Enforcement. Ms. Schleuning described the implementation options for the violator and City and presented the program results, noting it has been successful at gaining compliance without the added time and cost of criminal court. She stated the goal of this program is to gain compliance, which will ensure a safe and secure community and stabilize and improve residential neighborhoods. ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL Councilmember Lasman moved and Councilmember Ryan seconded to close the Study Session at 6:45 p.m. Motion passed unanimously. RECONVENE STUDY SESSION Mayor Willson reconvened the Study Session at 6:46 p.m. ADMINISTRATIVE PENALTY PROGRAM REPORT — CONTINUED Ms. Schleuning asked whether the Administrative Penalty Program meets the original City Council intent and expectations. The City Council discussed the Program and asked whether an out -of -State owner was required to designate a local property manager. Ms. Schleuning advised that the rental license required a local designated agent. The City Council acknowledged the statistics show this Program is working to gain Code compliance and asked about the process used by staff to dismiss cases upon review. Ms. Schleuning explained that internal quality assurance measures have been established to assure the correct ordinance is cited, correct party is cited, etc. However, there may be extenuating circumstances that result in staff dismissing a citation. 10 /10 /11 -3- The consensus of the City Council was that the Administrative Penalty Program meets the original intent, results in a more efficient resolution of citations, and has reduced the number of complaints received. ADJOURNMENT Councilmember Lasman moved and Councilmember Ryan seconded to close the Study Session at 6:58 p.m. Motion passed unanimously. 10 /10 /11 -4- STATE OF MINNESOTA) COUNTY OF HENNEPIN) ss. Certification of Minutes CITY OF BROOKLYN CENTER) The undersigned, being the duly qualified and appointed City Clerk of the City of Brooklyn Center, Minnesota, certifies: 1. That attached hereto is a full, true, and complete transcript of the minutes of a Study Session of the City Council of the City of Brooklyn Center held on October 10, 201 L 2. That said meeting was held pursuant to due call and notice thereof and was duly held at Brooklyn Center City Hall. 3. That the City Council adopted said minutes at its October 24, 2011, Regular Session. r City Clerk Mayor 10 /10 /11 -5-