HomeMy WebLinkAbout1997 08-19 EBDM
Earle Brown Days
Meeting Minute
August 19, 1997
PRESENT:
Dorff, Bergeland, Graham, Zastrow, Slupske, Cohen, Kuefler,
Youngberg, Ubelhoer, Ditty, Roen and LaCrosse. The meeting was called to order at 7:34 a.m. by Dorff.
APPROVAL OF MINUTES:
There was a motion by Ditty, seconded by Zastrow to approve the
minutes of July 29, 1997. Motion carried.
Ditty said we had a problem with the band judges in regards to Coon Rapids High School. The judges
did not turn in a score sheet for them. Therefore, when the awards were being given out, they were not
recognized. He asked the committee to consider sending them a consolation check for $200. He said the
Powder Puff Clown Club did not show and we did not have a second place winner in the junior
high/middle school category. We saved money for these two units. There was a motion by Zastrow,
seconded by Roen to send Coon Rapids High School marching band a check for $200. Motion carried.
Slupske said George Nerburn has resigned from the committee.
Slupske distributed some information for discussion. He believes there should be three sets of members
including executive directors, general members and honorary festival directors. Youngberg said she
thought it would be too cumbersome. He would also like to see larger events such as a 5-ring circus or a
hot-air balloon race. He also disagrees with the idea that new event chairs should be responsible for
everything. He added we are not working together because different entities sponsor events. For
example, the recreation division sponsors Sunday In Central Park, Discover the Center sponsors the
run/walk. Slupske believes it should be reorganized and all events should be Earle Brown Days Festival
events. There should be no events held with only a connection by using the Earle Brown Days name.
Some committee members believe EBD is going fine the way it is currently set up and if it isnt broke
why fix it.
Dorff said we should go back to one of his ideas and adopt a mission statement and he distributed a draft
of one. The committee thought it was too long. Kuefler said we have to adopt some strategies and
tactics to accomplish the mission statement or it is worthless.
Bergeland suggested pulling together a mission statement and supporting tactics. A sub committee of
Dorff, Slupske and Ubelhoer will meet and report at the next meeting. There was a motion by Kuefler,
seconded by Cohen for this subcommittee to be organized and for them to put together a draft of a
mission statement and supporting tactics. Motion carried.
Dorff said he would like to discuss the Junior Ambassadors financial sheet. He said he is concerned
because he needs to send in an annual statement to the IRS and we need to keep the bank account flow
under $25,000 or we have to file. This includes the value of prizes and gift certificates too. The Junior
Ambassadors have a great deal of money that does not go through our account. The question is should
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Earle Brown Days be accountable for all money or should the Junior Ambassador committee get
incorporated and be on their own. Then EBD would just give them a set amount of money each year.
LaCrosse said it should be one way or the other. It is not a good idea to have two different accounting
systems in place for one committee. If we were audited, we would probably have some problems.
Graham will give it some thought and a decision will be made later.
NEXT MEETING:
Tuesday, September 16, 7:30 a.m., Conference room B, City Hall. Kuefler will
facilitate.
ADJOURN:
The meeting was adjourned.
Respectfully Submitted,
Sue LaCrosse
City Liaison
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