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HomeMy WebLinkAbout1997 02-18 EBDM Earle Brown Days Meeting Minutes February 18, 1997 PRESENT: Cohen, Kuefler, Nerburn, Graham, Roen, McCarthy, Slupske, Ubelhoer, Zastrow, LaCrosse, Diane Spector and Mike McCauley. The meeting was called to order at 7:31 a.m. by Cohen. APPROVAL OF MINUTES: There was a motion by Kuefler, seconded by Zastrow to approve the minutes of January 21, 1997. Motion carried. FINANCIAL REPORT : Zastrow reported a financial balance of $2,473.46 in checking and $7,500 in a CD as of February 18, 1997.  Junior Ambassador: Graham said the Valentines dance was very successful. Cohen asked about her budget and she said the intent is to make some purchases for the float. The budget does not indicate any new expenses from last year. Parade: Roen said to wait until next month. Picnic/Games: Cohen said the budget will be the same as last year. Publicity: LaCrosse requested direction from the committee as to how they would like to see the publicity dollars spent. She said the $2,000 from North Metro Tourism should be spent outside Brooklyn Center. Cohen said one of the key events is A Day On The Farm. Kuefler said their main focus is for Brooklyn Center residents. Cohen asked LaCrosse to do some research on publicity options and report back. LaCrosse handed out the proposed schedule of events and said the schedule must be finalized for the brochure by the next meeting. There was a motion by Graham, seconded by Zastrow to adopt the schedule as a tentative schedule. Motion carried. Ice Cream Social: McCarthy said Friday is okay for Brookdale. Cohen introduced Mike McCauley, City Manager and Diane Spector, Public Services Director. He conveyed his appreciation to the city council and the administrative staff for the services supplied by police (security), fireworks, city maintenance and recreation division. He went on to emphasize that without this support, we could not function. Cohen said he is interested in how our organization can work with the City to showcase the Heritage Center and how it would allow us to do a historical remembrance of our heritage. He understands the need for it to be a profit making center. This is the reason the arts & crafts fair was moved to Central Park and the Junior Ambassador program is raising money. Mike McCauley said they are struggling with having the opportunity for the Heritage Center to be open to the public and to work for it to be profitable. An open house may or may not be open to other departments. In harmony with Earle Brown Days, we will make it available to you at no cost, but then 1 what do we say to the next group. If it is open on one of the Sundays of EBD, it could be open to other non-profit, non-political groups. No admission would be charged. Items, such as lemonade, could be sold. It could include Discover The Center, Rotary and other organizations. Once a year we would have an open house for the community to showcase the Heritage Center and use the timing of EBD to do so. It provides the opportunity to let the community into the facility without charge and it says to similar groups and organizations they can participate. Cohen asked if the city council would adopt this as a policy. McCauley said they would be given a rough outline of criteria. Cohen asked who the gate keeper would be. McCauley said it might be him. Kuefler said it is quite a bit different than the Historical Society wanted to do, but they would like to give it a try. He said he has talked to the Historical Society board and the event would be self sustaining. One organization has pledged $200. He said it would be nice if each organization would take a different historical aspect of it. McCauley said they would probably not charge organizations as long as they had a normal set up. There would not be an admission charge but you could charge for rides. Cohen said the sale thing could get carried away. He said it should be well publicized to organizations and to have a cut off date. He asked if space would be indoors and outdoors. McCauley indicated yes. He said an extraordinary set up would involve a hole bunch of risers. McCauley said the next step is to bring the idea before the city council. There was a motion by Kuefler, seconded by Zastrow for EBD to support this concept. Motion carried. 8:04 a.m. Youngberg arrived. 10K/2 mi. Walk: Youngberg said they are trying to find someone to do the shirts. She would like to meet with the finance people. Cohen said anyone not listed on the list is fair game. Car Show: Cohen said it does not meet with the policy. Nerburn said his goal with the toy show was to generate more income for EBD. This would be above what he needs to run the car show. Cohen said we should try to involve the car dealers and the costs should be explored with Judith. He suggested sponsorship be found to try to run the event. Slupske and Ubelhoer will work with Nerburn. NEXT MEETING: Tuesday, March 18, 7:30 a.m., Conference Room A at City Hall. ADJOURN: The meeting was adjourned at 8:20 a.m. Respectfully Submitted, Sue LaCrosse City Liaison 2