HomeMy WebLinkAbout1997 10-07 EBDM
Earle Brown Days
Meeting Minute
October 7, 1997
PRESENT:
Roen, Kuefler, Madden, Slupske, Dorff, Cohen, Bergeland,
Nerburn, Ubelhoer, Zastrow and LaCrosse.
The meeting was called to order at 7:35 a.m. by Dorff.
PRESENTATION TO NERBURN
: LaCrosse presented a plaque from the City Council to
George Nerburn. The resolution recognized his many years of service to the community in regards to his
contributions to the Earle Brown Days festival.
APPROVAL OF MINUTES:
There was a motion by Roen, seconded by Ubelhoer to approve the
minutes of September 16, 1997. Motion carried.
Kuefler facilitated the following meeting.
He asked if there was anything to add to the objectives we discussed at the last meeting. Ubelhoer
requested and received a copy of the by-laws. He retyped them and they were handed out to the
committee. He said a lot of what we are talking about is addressed in the by-laws.
Cohen suggested we grandfather in the present events because they are going well and require new ones
to fill out the form and require the criteria. Ubelhoer said he thinks everyone should fill out the form so
the event can continue on if the chair leaves.
Cohen said the big contributors only give at special things, like the 75th Anniversary. For example, the
Star Tribune made a donation that year and said they only do it for big events. Cohen added that maybe
we should do a big event in the year 2000.
Kuefler said he would like to continue on with our plan from the last meeting. He said we should
develop criteria in which to make decisions to consider new events.
Criteria
1. Must be submitted to the Earle Brown Days committee by February 1 of the event year.
2. Must be documented on project proposal form.
3. Must address the insurability issue.
4. Must address in detail the financial and person power requirements and their sources.
5. Must be complementary vs. competitive. (Schedule wise)
6. Must define audience appeal.
7. Must describe what support resources might be required. (i.e. security, traffic control, etc.)
8. Must have a positive impact on community image.
9. All events must commit their participation 2/1 of this year.
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Cohen suggested we table the discussion of procedure to the next meeting to give those who arent at
this meeting an opportunity to be notified and send them out the criteria.
LaCrosse said we should make some decisions about events today because a form with our event outline
is due to the Office of Tourism by October 24. She read what was in last years publication. There was
a motion by Cohen, seconded by Bergeland to send in the form to Office of Tourism. Motion carried.
Dorff said he believes by submitting budgets, the event chairs are telling what they are doing.
There was a request by Slupske to hold an annual meeting, in part, to elect board of director members.
LaCrosse will send out a current list of board of directors with their dates of term expiration.
NEXT MEETING:
Tuesday, November 4, 7:30 a.m., Conference room B, City Hall.
ADJOURN:
The meeting was adjourned at 8:58 a.m..
Respectfully Submitted,
Sue LaCrosse
City Liaison
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