HomeMy WebLinkAbout1998 08-04 EBDM
Earle Brown Days
Meeting Minutes
August 4, 1998
PRESENT:
Dorff, Roen, Zastrow, Youngberg, Cohen, and LaCrosse. The meeting was called to
order at 7:34 a.m. by Dorff.
APPROVAL OF MINUTES:
There was a motion by Cohen, seconded by Youngberg to approve
the minutes of July 14, 1998. Motion carried.
FINANCIAL REPORT
: Zastrow reported a balance of $4,527.81 in checking and $8,016.57 in one
CD and $2,038.41 in another CD for a total of $14,582.79. There was a motion by Cohen, seconded by
Youngberg to accept the treasurers report. Motion carried.
Payment of bills:
City of Brooklyn Center $ 62.31 Postage
Brooklyn Center Lioness 61.77 Reimburse for parade signs
There was a motion by Youngberg, seconded by Zastrow to approve payment. Motion carried.
The committee went through the by-laws of the Earle Brown Days, Inc. and will make the following
recommendations to the board.
(shall)
Page 1 - Article II, Section 1. MEMBERSHIP. The voting membership of the organization
may
include two categories of membership: (Change shall to ).
Page 3 - Article III, Section 4. INFORMAL ACTION WITHOUT A MEETING. Any action required
by law to be taken at a meeting of the members, or any action that many be taken at a meeting of
if a consent in writing, setting forth the action so taken, is
members, may be taken without a meeting
signed by all the members entitled to vote with respect to the subject matter thereof
.
Change to read:
Any action required by law to be taken at a meeting of the members, or any action that may be taken at a
The action may be confirmed by a majority of
meeting of members, may be taken without a meeting.
members at the next board meeting.
Page 3 - Article III, Section 6. PROXIES.
Change to delete Section 6 concerning proxies.
Page 4 - Article IV, Section 5. NOTICE.
Change to add fax.
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Page 6 - Article VI, Section 1. FINANCE COMMITTEE. & Section 2 COMMUNICATION (PUBLIC
RELATIONS) COMMITTEE.
Change to delete Article VI, Sections 1 & 2.
Page 6 - Article VI, Section 3. COMMITTEES OF DIRECTORS. The board of directors by resolution
other
adopted by a majority of the directors in office, may designate one or more () committees, which
committees, to the extent provided in such resolution, shall have and exercise the authority designated in
such resolution; but the designation of such committees and the delegation thereto or authority shall not
operate to relieve the board of directors, or any individual director, of any responsibility imposed on it or
shall
him by law. The resolution () designate the elapsed time that the committee is to function after
which the committee is considered dissolved unless said time is extended by the Board of Directors.
may
Delete the word other and change shall to .
Page 8 - Article IX, FISCAL YEAR. The fiscal year of the corporation shall be set by the Board of
Directors of the corporation. In the absence of a resolution, the fiscal year shall commence on January
1st and terminate on December 31st of the same calendar year.
Proposed resolution is to change the fiscal year from January 1 through December 31 to September 1
through August 31.
Dorff said it was passed last year that the annual meeting and election of officers would be held in
September of each year. Henningson would like a list of current names of all officers and directors. We
will send this out after the September meeting.
It was suggested the board take action at the September meeting to designate Marquette Bank as the
official bank of Earle Brown Days, Inc.
It was suggested the board take action at the September meeting to pass a resolution in accordance with
the articles of incorporation to set forth a formal bill pay policy. For example, first the budgets must be
approved. Then, a committee member submits a claim voucher to the secretary and if it appears to be in
order, the board will approve.
From this day forward, we will keep track of all resolutions.
We will send a memo of what we want to do to Henningson. We will inform him that we plan to act on
them at the September meeting. We will request from them any technical changes to conform to new
state law.
Youngberg asked about the annual registration with the State. LaCrosse said she thought she got
something in the mail which she filled out and sent back. However, she will double check with the State.
There was a motion by Cohen, seconded by Ditty to approve the amendments to the articles and to
submit for review to all members and bring them to the September meeting for approval. Motion carried.
OLD BUSINESS:
Dorff said we have a statistical sheet showing our attendance and other figures
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from this year. Cohen asked if we have a list of the bands who have participated in the parade over the
past five years. He suggested promoting these bands.
PAYMENT OF BILLS:
Action Radio & Communication, Inc. $100.00 Radios - Parade
Trophies By Linda 161.88 Trophies - Parade
There was a motion by Cohen, seconded by Roen to pay these bills.
NEXT MEETING:Tuesday, September 15, 7:30 a.m., Conference Room D (room by community
development office.
ADJOURN:
The meeting was adjourned at 8:50 a.m.
Respectfully Submitted,
Sue LaCrosse
City Liaison
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