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HomeMy WebLinkAbout2001 09-25 EBDM Earle Brown Days Meeting Minutes September 25, 2001 PRESENT: Phil Cohen, Councilmember Ed Nelson, Henry Dorff, Cathy Ballot, Larry Roen, Toni Johns, Karen Youngberg, and Sue LaCrosse. Henry Dorff called the meeting to order at 7:33 a.m. APPROVAL OF MINUTES: There was a motion by Phil Cohen seconded by Cathy Ballot to approve the minutes of July 31, 2001. Motion carried. FINANCIAL REPORT: Cathy Ballot reported a balance of $2,172.60 in checking. There is a $295 ndrd deposit. She reported there are two outstanding checks for 2 and 3 place floats. There was a motion by Phil Cohen, seconded by Toni Johns to accept the treasurer’s report. APPROVAL OF BOARD MEMBERS: Henry Dorff reported there are five board positions up for renewal. They are Phil Cohen, Toni Johns, Henry Dorff, Karen Youngberg, and Sue LaCrosse. There was a motion by Cathy Ballot, seconded by Councilmember Nelson to accept the board appointments for a three- year term to expire on September 30, 2004. Motion carried. APPROVAL OF 2002 OFFICERS: There was a motion by Councilmember Nelson, seconded by Toni Johns to approve the 2002 officers as Henry Dorff, Chairman; Phil Cohen, Vice-Chairman; Cathy Ballot, Treasurer; and Sue LaCrosse, Secretary. Motion carried. Arts & Crafts Fair: Toni Johns reported there was only one no show. Some of the new vendors are really excited about coming back next year. Sue LaCrosse asked her about the ice cream food vendor. She said he did not arrive until 11:00 a.m. She is considering a new vendor that can have ice cream, as well as, a more diverse menu. She said Rotary did a really good job in covering the shifts. Budget/Finance: Phil Cohen said he would like a report on how we did financially for each event. He said the business community gets hits hard and he wants to raise enough money to keep solvent. There was a motion by Phil Cohen seconded by Councilmember Nelson to renew the CD’s at the best rate possible. Motion carried. Family Fun & Games: Councilmember Nelson suggested looking at another community organization to run this event because Rotary is now doing the arts & crafts fair too. After discussing it, the board decided to stay with Rotary because of the good work they do and because they enjoy working it. Karen Youngberg reported she talked with Dan Vang and he may be interested in joining the board. He may be interested in sponsoring an event at the Northbrook Shopping area. He would also be a connection to the Asian community. Ice Cream Social: Phil Cohen said he periodically meets with Brookdale. The next time he meets with them, he will define where they are with this event. 1 Kid’s Fishing Contest: Sue LaCrosse said BrookPark Dental enjoys working on this event. They will continue. She asked they receive no pop as door prizes as BrookPark Dental does not feel comfortable in sponsoring an event that gives out pop. Music/Fireworks: Sue LaCrosse reported that the Rockin’ Hollywoods are not available next year. She said it is disappointing because the day flowed so well with no gaps between events. She asked what the committee wanted to do. Should we book two groups, one from 6-7:30 and another from 8-10 p.m. The board decided to leave it up to Sue. They said they have approved up to $1,500. With the City’s contribution, there is up to $3,000 to spend. Parade: Larry Roen said he watched a lot of parades on Cable recently. He said there were a lot of them that were still giving out or throwing out candy. Sue LaCrosse said she recently ran into Tony Ditty and he told her they might want to allow the distribution of candy again. Discussion regarding the passing out of flyers and literature may be a problem. Sue LaCrosse said, we could charge politicians a fee, which could be given back to the city or to a scout group to clean up Dupont. This will be discussed in more detail at a future meeting. Publicity: No report. Tennis Event: Henry Dorff said he is sure they will want to continue. Teen Event: Sue LaCrosse said this is an event that she would like to see continued. However, the money received from the Brooklyn Center Family Services Collaborative is no longer there. They will hold the dance in the high school parking lot. We would save money on a tent next year because we could use the school as a backup in case of rain. Hopefully, we could get volunteer chaperones again. She asked what kind of a commitment we could expect from the EBD committee. She said she asked Jim to budget $500 for the street dance from the City of Brooklyn Center. She asked if the Leo Club should go out and solicit money or what. Phil Cohen said they should try to get some money. The committee will give consideration to the event and put some money in to help make it successful. Youth Golf Tournament: Karen Youngberg said Arnie has already talked to her about next year. Other Events: Phil Cohen said he would like to call a meeting of the Year 2000 committee to transition the committee into something like the Year 2011 committee. He said he talked to the city manager and he suggested holding the Birthday Party at the Earle Brown Heritage Center. The city manager also suggested getting the organizations involved in doing some type of recognition of someone in their organization. Phil Cohen said each organization does some type of award program, but this would be supplemental. He said it is kind of short notice, but since it would be held at the Heritage Center, we don’t have to worry about getting a caterer. All that needs to be done is to set the date, get tickets, and make the program. The suggested price is $30.00 per person. The city will throw in some money. Henry asked if this would be done during EBD. Phil Cohen said it would be done somewhere around February 11 in connection with the city’s birthday. Karen Youngberg said if Mr. Vang comes aboard, they would have a new event. Sue LaCrosse said that next year would be the festival’s 20-year anniversary. She asked if we wanted to do anything special, have a theme or what. Karen will research some stamps that could be stamped on 2 letterhead. OLD BUSINESS: Karen Youngberg asked about whether or not the meeting time would change. Henry Dorff asked for a show of hands as far as preference for morning or evening meetings. Those that preferred morning meetings were Cathy Ballot, Phil Cohen, Councilmember Nelson, Toni Johns, Henry Dorff. Karen Youngberg said Dan Vang does not have a preference for meeting times. She said Mary Baker has expressed interest in joining the committee, but cannot make morning meetings. Toni Johns said she would be available from 3:30 – 5:30 p.m. most days. The consensus of the committee is to keep morning meetings. Sue LaCrosse asked Karen if Mary could work on one of the event committees. Karen Youngberg said she thought the same thing. PAYMENT OF BILLS: City of Brooklyn Center $12.51 Postage There was a motion by Phil Cohen seconded by Karen Youngberg to pay this bill. Motion carried. NEXT MEETING: Tuesday, January 15, 2002 – 7:30 a.m. in City Hall. ADJOURN: There was a motion by Councilmember Nelson, seconded by Cathy Ballot to adjourn the meeting. The meeting was adjourned at 8:30 a.m. Respectfully Submitted, Sue LaCrosse, City Liaison 3