HomeMy WebLinkAbout2006 07-25 EBDM
Earle Brown Days
Meeting Minutes
July 25, 2006
PRESENT:
Cathy Ballot, Nancy Doucette, Shelley Klaessy, Karen Youngberg,
Phil Cohen, Ritchie Miller, Mike Meyer, Councilmember Kathleen Carmody, Gboyee
Seeyon and Sue LaCrosse.
Karen Youngberg called the meeting to order at 8:00 a.m.
APPROVAL OF MINUTES:
There was a motion by Ritchie Miller, seconded by Cathy Ballot to
approve the minutes of the June 20, 2006 meeting. Motion carried.
TREASURER’S REPORT:
Cathy Ballot reported $19,434.81 with one outstanding checks of $500
st
for 1 place band AA. The balance in the checkbook is $18,934.81.
BUDGET/FINANCE:
Sue LaCrosse reviewed the budget worksheet.
ARTS & CRAFTS FAIR:
Karen Youngberg reported that the tables need to be manned. One
crafter needed a bathroom break and no one was available. People need to be encouraged to sign up for the
door prizes. All of the crafters had left by 5:00 p.m. because of the rain. Coffee was the biggest issue. Next
year Caribou or Panera will deliver pots of coffee and Donut Delight will deliver donuts.
BINGO
: Cathy Ballot reported there was a good crowd until it rained. They plan on doing it again next
year.
FAMILY FUN & GAMES:
There were 143 adults and 160 children. Councilmember Kathleen
Carmody said the games went a little fast for them to keep up with the distribution of prizes. The goal is to
be done by 4:00 p.m. so that there is no conflict with Bingo and to allow ample time for the band to set up for
the concert. There was also some confusion with some of the winners. The volunteers catching the winners
had trouble getting back in time to get the next group. Karen Youngberg suggested that next year they get
more help. It was suggested that maybe some of the events need to have two groups because of the numbers
of people participating. Some volunteers felt that the race lengths were too short. A suggestion is to
lengthen for next year. There was a little confusion with the tickets this year. Some people were given or
kept both halves. The handling of the door prizes went well. She wanted to do a grand prize drawing for the
Twins tickets, but that did not work out.
ICE CREAM SOCIAL:
Shelley Klaessy reported there is definitely an interest to keep it going.
There were good comments on the Teddy Bear Band. The Mom’s Club did a good job. This event is very
popular and well attended.
KID’S FISHING CONTEST:
Sue LaCrosse said the children caught more fish this year than in
previous years and the number of participants was up despite the rain earlier that morning. The Dunkin the
Dolphin presentation went well. Children liked the dolphin goodie bags. It is nice to give the children
something when they check in.
MUSIC/FIREWORKS:
Sue LaCrosse said she was so impressed with Midnight Breeze playing
during the drizzle. The fireworks were spectacular. She did not see much difference between the $8,000
show we had this year compared to the $10,000 show last year.
PARADE:
Nancy Doucette reported they passed out 100 evaluations. They got 37 back with really
good feedback. 85% rated the parade above average or excellent. The vast majority of people lived within
one to five miles. They commented we need more bands or performances and there were too few commercial
units. The parade committee is going to work on getting more bands next year.
PHOTOGRAPHER:
No report.
PUBLICITY:
Sue LaCrosse said the Radio Disney program went well. The crowd was great and the
DJ really got everyone involved. The Wells Fargo people stayed afterwards to help with the Fun & Games.
There was a good crowd for Dora The Explorer and face painting for two hours worked well. Karen
Youngberg and Sue LaCrosse are going to look into Prime Advertising for publicity next year. The Sun Post
did a poor job for the third year in a row. Sue LaCrosse said we did get a second printing of our tabloid that
went out on June 21, which probably helped. Sarah did a great job with her article.
TRIVIA CONTEST:
There were three teams this year and they really had fun. It was suggested
maybe we have some organizations challenge each other next year.
BILL PAYMENT
Horizon Pro Sound $ 175 Sound - Parade
Horizon Pro Sound 215 Sound - Family Fun & Games
BCHS Community Ed 25.20 Building Supervisor at Earle Brown - Parade
BIFFS 722.07 Portable Restrooms - Parade & Central Park
Kathleen Carmody 113.32 Prizes – Family Fun & Games
City of Brooklyn Center 3,171.85 Fireworks, Fishing Contest Prizes, Frames
City of Brooklyn Center 97.50 Postage
There was a motion by Councilmember Kathleen Carmody, seconded by Mike Meyer to approve payment of
these bills. Motion carried.
NEW BUSINESS:
Cathy Ballot suggested putting $12-13,000 into a CD until May of next year. This was
approved.
NEXT MEETING:Council/Commission
Tuesday, September 19, 2006 at 8:00 a.m. in the
Conference Room, lower level at CITY HALL.
This is our annual meeting.
ADJOURN:
There was a motion by Nancy Doucette, seconded by Ritchie Miller to adjourn the meeting.
The meeting was adjourned at 9:20 a.m.
Respectfully Submitted,
Sue LaCrosse
Program Supervisor
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