HomeMy WebLinkAbout2009 06-09 EBDM
Earle Brown Days
Meeting Minutes
June 9, 2009
PRESENT:
Mike Meyer, Joy Reinhart, Cathy Ballot, Phil Cohen, Karen Youngberg, Kathleen Carmody,
Councilmember Tim Roche and Sue LaCrosse.
Kathleen Carmody called the meeting to order at 4:00 p.m.
APPROVAL OF MINUTES:
There was a motion by Karen Youngberg, seconded by Joy Reinhart to
approve the minutes of the June 2, 2009 meeting. Motion carried.
BUDGET/FINANCE:
Sue LaCrosse reviewed the budget sheet. She said it appears we will need to
take about $1,800.00 from reserves.
TREASURER’S REPORT:
Cathy Ballot reported $29,347.24 in checking. She said we had an exhibitor’s
check bounce. We had a $7 charge on this. Joy Reinhart will contact her. The insurance check was cashed.
There was a motion by Karen Youngberg, seconded by Phil Cohen to approve the treasurer’s report. Motion
carried.
CHARACTERS:
Kathleen Carmody will be the handler for SpongeBob so we don’t have to pay for
another person.
CIRCUS MANDUHAI:
No report.
CRAFT & BUSINESS EXPO:
Joy Reinhart asked if she could purchase paint to mark the booth
spaces. Cost would be about $12.00. Joy’s request to purchase paint was approved as a budgeted expense.
She said they will use the Taste of Greece coupons in a drawing for the Rotary workers.
DUNKIN BIRTHDAY PARTY:
Sue LaCrosse said a PR firm called to see if their client, Papa Murphy’s
could come out with samples of a new pizza. Because this would be in conflict with the paid food vendors on
Saturday, she suggested to them that they do this during Dunkin’s party. She will call Sue back when she
finds out if Papa Murphy’s is interested.
FACE PAINTING:
No report.
FAMILY FUN & GAMES:
We need 3 people to help with the winning kids as they cross the finish
line, 1-2 at the start line, 4 for check in and a few more to help with games.
HONOR OUR VETERANS:
Phil Cohen showed the committee the armed services flags. Mike
Meyer will figure out how to hang them on the showmobile.
Jaimie Kline of FastSigns arrived to show us the new signs. He proposed that we have the band sponsor
banners redone to be consistent. This would increase our publicity budget to $2,659.23. The band sponsor
name can be removed and a new one added without doing a new banner. There was a motion by Mike
Meyer, seconded by Joy Reinhart to approve the additional expense for the new banners. Motion carried.
The committee discussed the sign locations. Since some of the locations have been changed from our original
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proposal, Sue LaCrosse will ask Jim Glasoe to take the location proposal to the city manager for his
approval. Mike Meyer will contact Gopher State One. Committee members will put out all of the signs.
Honor Our Veterans report continued. Phil Cohen said he will work with Dale Greenwald and the Palmer
Lake VFW and should have an agenda by the next meeting.
ICE CREAM SOCIAL:
No report.
KID’S FISHING CONTEST:
No report.
MAGIC SHOW
: No report.
MUSIC/FIREWORKS:
No report.
PARADE:
Everything is set.
PUBLICITY:
Sue LaCrosse distributed a list of things that have been done for publicity.
SENIOR GOLF TOURNAMENT:
No report.
OTHER EVENTS:
No report.
OLD BUSINESS:
None.
NEW BUSINESS:
There was a motion by Karen Youngberg, seconded by Councilmember Tim Roche to
approve payment for the flags for $250.30. Motion carried.
EXT MEETING: Room 221 (upper level) at the
N Tuesday, June 16, 2009 at 4:00 p.m. in the
COMMUNITY CENTER.
ADJOURN:
There was a motion by Councilmember Tim Roche, seconded by Phil Cohen to adjourn the
meeting. The meeting was adjourned at 5:05 p.m.
Respectfully Submitted,
Sue LaCrosse,
Program Supervisor
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