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HomeMy WebLinkAbout2010 04-20 EBDM Earle Brown Days Meeting Minutes February 16, 2010 PRESENT: Mike Meyer, Joy Reinhart, Cathy Ballot, Phil Cohen, Kelly Stade, and Sue LaCrosse. Guests Lisa Anderson and Melvin Anderson from Youth Determined to Succeed (YDS) and Vickie Schleuning, Assistant City Manager were also in attendance. Joy Reinhart called the meeting to order at 4:00 p.m. APPROVAL OF MINUTES: There was a motion by Cathy Ballot, seconded by Mike Meyer to approve the minutes of the February 16, 2010 meeting. Motion carried. COMMUNITY HEALTH FAIR: Melvin Anderson from YDS gave an overview of the organization. He said YDS is a youth health, wellness and obesity program. They have partnered with BCHS from May 18 to July 9. They will sponsor a track meet on June 26 & 27 and a Health Fair on June 26. He asked if they could tie into Earle Brown Days. Joy Reinhart asked him what his thoughts were as to the tie in. Melvin Anderson said he want to attract more traffic. They will choose 25 kids from Brooklyn Center for the pilot program. Sue LaCrosse asked if they carry insurance. He stated yes they do through AAU. The Health Fair is from 10 a.m. to 2 p.m. and the track meet is from 9 a.m. to 6 p.m. Phil Cohen suggested they use a tag line that this is an Earle Brown Days Festival event. There was a motion by Phil Cohen, seconded by Cathy Ballot to ask Sue LaCrosse to construct the future promotional items to include the YDS program into our publicity. Motion carried. Melvin Anderson said they would have Earle Brown Days flyers at their event. There may be people who will want to come to the fireworks or other family events. SIGNS: Vickie Schleuning asked the committee what size the signs are. Last year we had 12 - 4' x 4' and 25 - 24" x 24" signs made. Vickie Schleuning said those size signs are not in compliance with the ordinance. Sue LaCrosse said we had the size approved last year before we ordered them. Phil Cohen asked Sue LaCrosse to give the list to Vickie Schleuning. If they get approved, he suggested the City Council be informed. The committee will discuss signs again at the next meeting. TREASURER’S REPORT: Cathy Ballot reported a balance of $22,229.79 in checking. FINANCE REPORT: Sue LaCrosse reviewed the budget spreadsheet. She said donations are way down. She said it looks like we will be receiving $5,000 from Medtronic. Worst case scenario is we will have to take $5,645.02 from our reserve. We may have to do some follow up with the businesses. FAMILY FUN & GAMES: Sue LaCrosse said she contacted Kathleen Carmody. Kathleen has all of the prizes needed for the games and contests. However, she does not know if she will have the capacity to go get door prizes. Sue LaCrosse said maybe someone from Rotary would be able to do that. Phil Cohen asked how many door prizes would be needed. Sue LaCrosse said we should have at least 25. Kelly Stade said she might be able to get some books to donate. NEW BUSINESS: There was a motion by Phil Cohen, seconded by Mike Meyer to pay the bill of $192.38 1 to Allegra for the printing of envelopes. Motion carried. Phil Cohen made a request to revisit whether we want to keep our account at Wells Fargo or move it to Bremer Bank. He said that since 2003 Bremer Bank has donated $6,750 to Wells Fargo’s $1,500. He also stated that Bremer Bank has earned the confidence to the community and sponsors many events. Cathy Ballot said she doesn’t mind moving the account to Bremer Bank. We will have three board members as signers and require two out of the three on check payments. There was a motion by Phil Cohen, seconded by Mike Meyer to authorize the treasurer to move the account to Bremer Bank and when the proper time is appropriate to close the account at Wells Fargo. Motion carried. Sue LaCrosse said that according to the bylaws, Phil Cohen should not be an authorized signer. She said it should be the treasurer and a board of director officer. She said Karen Youngberg is the vice chairperson but will not be able to attend any meetings this year because of surgery. There was a motion by Mike Meyer, seconded by Cathy Ballot to appoint Phil Cohen as acting vice chairperson until Karen Youngberg is able to assume that role again. Motion carried. The committee authorized Cathy Ballot, Joy Reinhart and Phil Cohen as the check signers. Cathy Ballot and Joy Reinhart will sign the checks. In Joy’s absence, Phil Cohen will be the second signer. PARADE: Mike Meyer said the bands are filled. Luther will supply five cars. The Brooklyn Center Lions authorized $200 for a post parade barbeque at the West Fire Station for the police and fire. He is going to call the St. Paul Clown Club and tell them no as they only sent two clowns last year and they request money. He is going to pay the Aqua Jesters $100. There are a couple other units that requested $850 and they have been told no. NEXT MEETING:Room 221 at COMMUNITY CENTER. Tuesday, May 20, 2010 at 4:00 p.m., ADJOURN: The meeting was adjourned. Respectfully Submitted, Sue LaCrosse Program Supervisor 2