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HomeMy WebLinkAbout2009 11-19 SECM BROOKLYN CENTER SPECIAL EVENTS COMMITTEE THURSDAY, NOVEMBER 19, 2009, 4:30 PM MEETING MINUTES Phil Cohen called the Brooklyn Center Special Events Committee meeting to order at 4:30 p.m. ATTENDANCE Margaret Sandberg, Theme Development; Tony Kuefler, Taxpayers Association; Baylon Loosbrock, Treasurer; Len Lasman, Scroll; Phil Cohen, Vice-President; Dorothy Jacobson, Women’s Club; Doug Darnell, Dr. Duane Orn; Dale Greenwald; Tom Shinnick, Lions Club; Keith Lester, District 286; Sue Low; Councilmember Kay Lasman; Sue LaCrosse, recreation staff liaison. APPROVAL OF MINUTES There was a motion by Margaret Sandberg, seconded by Doug Darnell to approve the minutes of October, 15 2009. Motion carried. TREASURER’S REPORT Baylon Loosbrock reported a balance of $1,714.53 in checking. There was a motion by Tom Shinnick, seconded by Dorothy Jacobson to approve the Treasurer’s Report. Motion carried. CIVIC GROUP INVOLVEMENT A donation of $200 has been received from the Women’s Club and $100 from Lions Club. Tony Kuefler reported the Taxpayers will contribute $200 and Phil Cohen reported Rotary and the Charitable Foundation are on board. THEME DEVELOPMENT There was a motion by Margaret Sandberg, seconded by Tom Shinnick to open up the discussion on theme development. Margaret Sandberg explained that Laurie Rondesvedt has ideas for 2011 that would be similar to 99 Years & Counting. She emailed Laurie the list of ideas and Laurie suggested Spirit of Brooklyn Center. There was a motion by Margaret Sandberg, seconded by Tony Kuefler to change the theme. Motion carried. Margaret Sandberg said she met with the new principal at Northport Elementary. Hopefully, they will come up with something as nice as last year. PROGRAM/ENTERTAINMENT Councilmember Kay Lasman asked Dale if the Cooper Choir could use his keyboard. He said yes, but it may not work for them. She will contact the director to see. She has left a message to find out the name of the Cooper Choir for the invitation and program. CIVIC AWARDS Sue LaCrosse reported the Civic Awards letters will be mailed on November 25. The intent to nominate someone should be communicated to Sue LaCrosse no later than January 6 with nomination forms needed by January 23. Nominations are limited to the first 21. Rotary will nominate Bill Swanson, Taxpayers will nominate Dave Kiser and Earle Brown Days will nominate Medtronic Foundation. BCBA, Charitable Foundation, ISD 286, Lioness, Lions, Special Events, and Women’s Club will all have someone. Phil Cohen appointed Tony Kuefler and Doug Darnell to a subcommittee 1 to find a nominee for the Special Events Committee. COMMITTEE ACTION ITEMS Award Emcee Done Sue Low Award Recognition Letters Pending Sue LaCrosse Award Trophies Pending Phil Cohen Band - Joe Brough Band Done Phil Cohen Band - Midnight Breeze Done Phil Cohen Birthday Cake Pending Kay Lasman Boy Scouts/Present Colors Pending Phil Cohen Cable 12 Pending Sue LaCrosse Cake/Punch-Students Pending Kay Lasman City Newsletter Done Sue LaCrosse Contact with Heritage Center Done Kay Lasman Decorations Pending Margaret Sandberg Door Prize Tickets Done Tony Kuefler Door Prizes Emcee(s) Done Doug Darnell Door Prizes-Gift Certificates Pending Dorothy Jacobson/Sue Low Emcee Done Dr. Orn Entertainment - School Group Done Kay Lasman Helium For Balloons Done Phil Cohen Hostesses Pending Dorothy Jacobson Invitation Pending Sue LaCrosse Invocation Pending Pastor Bruce Hobbs Name Tags Pending Sue LaCrosse National Anthem Singer Done Dale Greenwald Podium/Microphone Done Kay Lasman Printed Program Pending Sue LaCrosse Publicity Pending Sue LaCrosse Reservation Roster Pending Sue LaCrosse Scroll Done Len Lasman Sun Post Pending Sue LaCrosse Theme Development Pending Margaret Sandberg Video Taping Done Dr. Orn Dr. Duane Orn said Alfred is looking forward to making everything look better and will maybe add another camera. 2 CENTENNIAL CELEBRATION Phil Cohen reported that we need to work fast to get something going. He would like the Special Events Committee to govern the project. We may have to have some additional meetings throughout the year instead of ending in February. The hype will begin with the 2010 Birthday Party. There was a motion by Dr. Duane Orn, seconded by Councilmember Kay Lasman to appoint Keith Lester to the board of directors of the Special Events Committee. Motion carried. There was a motion by Dr. Duane Orn, seconded by Sue Low to recommend him as the Centennial Chair. Motion carried. Phil Cohen said we have got to leave a legacy, something more than we did for the Millennium th and the 75. He would like to have a package at the table for each person who attends the party and needs some type of recommendation of what we want to have in the package. Keith Lester said he put together a draft of ideas for the Centennial Celebration. He would like to begin working on a logo and start branding everything. For the theme, he would like to select something that will represent all aspects of Brooklyn Center. He said Phil Cohen would like the logo to be red, white and blue. The committee would focus on existing events and add to it with new events. He would like to focus on some larger corporations for donations. Phil Cohen said the solicitation for donations should not start until Earle Brown Days is over. Keith Lester said they will probably put together a short term budget for council approval and then do a long term budget later. Sue Low distributed some information on things that could be given away or sold such as calendars, pins, buttons, and tote bags. TABLE FAVORS Phil Cohen said it takes about ten days to receive pen after ordering. This will be decided at our next meeting. NEXT MEETING December 17, 4:30 p.m. MEETING SCHEDULE January 7, 14, 21, 28 & February 4. Motion carried. ADJOURNMENT There was a motion by Tom Shinnick, seconded by Dale Greenwald to adjourn the meeting. The meeting was adjourned at 5:59 p.m. Respectfully Submitted, Sue LaCrosse Program Supervisor 3