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HomeMy WebLinkAbout2012 03-12 CCP Regular Session AGENDA CITY COUNCIL STUDY SESSION March 12, 2012 6:00 p.m. City Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 1. City Council Discussion of Agenda Items and Questions 2. Miscellaneous 3. Discussion of Work Session Agenda Items as Time Permits 4. Adjourn i CITY COUNCIL MEETING City of Brooklyn Center March 12,2012 AGENDA 1. Informal Open Forum with City Council—6:45 p.m. —provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the comments made but, rather, for hearing the citizen for informational purposes only. 2. Invocation—7 p.m. 3. Call to Order Regular Business Meeting —The City Council requests that attendees turn off cell phones and pagers during the meeting. A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 4. Roll Call 5. Pledge of Allegiance 6. Approval of Agenda and Consent Agenda —The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes 1. February 27, 2012—Study Session 2. February 27, 2012—Regular Session 3. February 27, 2012—Work Session b. Licenses C. Resolution Accepting Donations for the Centennial Memorial Amphitheater and Accepting Conditions d. Resolution Accepting Bid and Authorizing Award of Contract, Improvement Project No. 2012-05, Contract 2012-E, 2012 Street Seal Coating e. Rental Dwelling License Approval for Partial Occupancy at Granite Peaks 7. Presentations/Proclamations/Recognitions/Donations a. Charter Commission Recommendation Requested Council Action: —Receive recommendation from the Charter Commission. i CITY COUNCIL AGENDA -2- March 12,2012 b. Resolution Expressing Recognition and Appreciation of Tom Fields for Over 14 Years of Dedicated Service to the City of Brooklyn Center Requested Council Action: —Motion to adopt resolution. 8. Public Hearings a. Proposed Special Assessments for Diseased Tree Removal and Weed Removal Costs 1. Resolution Certifying Special Assessments for Diseased Tree Removal Costs to the Hennepin County Tax Roll 2. Resolution Certifying Special Assessments for Weed Removal Costs to the Hennepin County Tax Rolls —This item was first read on January 23, 2012; was published in the official newspaper on February 2, 2012; and is offered this evening for second reading and Public Hearing. Requested Council Action: —Motion to open Public Hearing. —Motion to take public input. —Motion to close Public Hearing. —Motion to adopt resolutions. 9. Planning Commission Items None. 10. Council Consideration Items a. Consideration of Type IV 6-Month Provisional Rental License for 6807 Humboldt Avenue North C301 Requested Council Action: —Receive staff report. —Motion to open hearing. —Receive testimony from applicant. —Motion to close hearing. —Take action on rental license application and mitigation plan. b. Consideration of Type IV 6-Month Provisional Rental License for 4200 Lakebreeze Avenue 1. Resolution Approving a Type IV Rental License for 4200 Lakebreeze Avenue Requested Council Action: —Receive staff report. —Motion to open hearing. —Receive testimony from applicant. —Motion to close hearing. —Motion to adopt resolution. i I I CITY COUNCIL AGENDA -3- March 12,2012 C. Resolution Reestablishing Voting Precincts and Designating Polling Places for the City of Brooklyn Center Requested Council Action: —Motion to adopt resolution. 11. Council Report 12. Adjournment Agenda Items Tabled or Continued An Ordinance Amending Chapter 4 of the Brooklyn Center City Charter, Sections 4.01 and 4.02 —This item was first read on April 12,2010; was published in the official newspaper on April 22, 2010; and the Public Hearing was continued at the May 10, 2010, meeting until such time as the Charter Commission makes its recommendation to the City Council. City Council Agenda Item No. 6a i i MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION FEBRUARY 27, 2012 CITY HALL—COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:02 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kay Lasman, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Director of Business and Development Gary Eitel, Police Chief Kevin Benner, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, and Carla Wirth, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Councilmember Lasman requested discussion on Agenda Item 6d, Resolution Establishing the Brooklyn Center Centennial Amphitheater Fundraising Task Force and Defining Duties and Responsibilities, and suggested a revision to Subdivision 4, Membership/Composition, to indicate: "The membership of the group shall be limited to the current membership, plus a City Council and/or staff liaison." The consensus of the City Council was to support this suggestion. Councilmember Lasman requested discussion on Agenda Item 7a, Police Department Year End Report, and expressed concern that the incidence of burglary is up 616%. City Manager Curt Boganey indicated he meets with Police Chief Benner on a monthly basis and has discussed the increase in burglaries, which is a result of a combination of factors, one being the ease of copper theft. The other factor is that many criminals have found burglary to be the crime of choice when compared to crimes that carry a more severe penalty such as robbery or drug sales. He indicated it is the City's practice, as part of the registration of vacant properties, to notify surrounding property owners. Police Chief Kevin Benner concurred the biggest increase is with scrap metals, especially copper, due to ease of theft and turning it into the scrap yard. He described the structural damage resulting from copper theft, which is another issue. Police Chief Benner explained that metal/copper is accepted by scrap yards and recycled so it is difficult to prove theft. He indicated the Legislature is considering a bill that would add regulation and place more conditions on scrap yards to require identification. Police Chief Benner indicated they are pursuing this legislation because if the scrap yard market is shut off, it will greatly reduce this type of theft. 02/27/12 -1- DRAFT i i Mayor Willson asked about pawn shop regulation. Police Chief Benner explained the Police Department has an automated pawn shop service so when a burglary occurs, police officers are able to determine items pawned and identify the person malting the transaction. i Police Chief Benner indicated it has been seen that burglaries are being committed at different times of the day, later in the evening when people are not at home, so the Police Department will reeducate the community about the new target time for burglaries. Councilmember Ryan referenced Item IOc, Resolution Making Findings of Fact and Order Relating to 6331, 6401, and 6425 Beard Avenue North and 340147 1h Avenue North, in particular the additional information provided indicating the property owner had paid delinquent taxes and utilities in full. Mayor Willson indicated this information will be considered at the City Council meeting. Mayor Willson stated the City received positive press coverage when the FBI building opened; however, it also received negative press coverage when the child care business closed, a resident was shot and killed in his home, and two teenagers were knifed. Mayor Willson stated, due to the high number of police incidents, the City needs to tape a stronger stand with the Metropolitan Council relating to control of the transit center during evening hours. Mr. Boganey stated he and Police Chief Benner met with the City's Metropolitan Council representative about that very issue and laid out, in detail, the issues and City's concerns with respect to the transit station. He indicated there has been some follow up since that meeting but agreed this needs to be addressed and a more permanent solution found. Mayor Willson stated concern the transit center is a magnet for the area and results in using the City's resources so he would like to determine how to apply pressure to the Metropolitan Council to take action. Police Chief Benner indicated the Chief of Metropolitan Transit recently retired and the person assigned to Brooklyn Center was reassigned to another location. He explained that staff met with and informed the Metropolitan Transit of the City's standards and while some changes have been made, it is not yet enough to resolve the problem. The City Council discussed bus routes in Brooklyn Center that experience a high number of assault incidents. Police Chief Benner indicated that two bus routes are the most problematic. The City undertook a pilot program and determined it lowered the number of incidents if more police officers rode those buses so the City will be asking MTC to increase the number of officers. The City Council agreed with Councilmember Kleven that this problem needs to be addressed before Walmart opens. Mr. Boganey indicated that Metropolitan Council Commissioner Schreiber was informed that the Shingle Creek Crossing developer was malting close to $100 million of improvements and 02/27/12 -2- DRAFT Commissioner Schreiber was sensitive that the metro bus terminal should not be an impediment to the redevelopment of the shopping center. MISCELLANEOUS Councilmember Ryan reported he was invited to appear on Anita Hoff's cable television show on March 7, 2012. He requested staff provide him with information on items to present the City in good light. Councilmember Kleven asked if the EDA/HRA Specialist position has been filled. Mr. Boganey indicated applications have been received and are currently under review. Councilmember Kleven asked why the City Watch spring edition did not include recreational information. Mr. Boganey explained there was a joint decision to not include that information in the spring edition, which will reduce the cost. He noted the Recreation Department has indicated they got equal or better results by combining some of the issues. Mayor Willson noted staff had previously commented that are more on-line offerings that have been very successful. Councilmember Kleven expressed concern that senior residents don't use computers. Assistant City Manager/Director of Building and Community Standards Vickie Schleuning advised the next City Watch, which will be mailed in about a month and a half, includes the recreational programs and senior trips. Councilmember Myszkowski reported on her meeting with Maya Ignabode, who had made comments during an ISAIAH meeting. She explained a realtor did steer Ms. Ignabode to Brooklyn Center, saying she would be able to qualify more easily for financing and her children would not be discriminated against in Brooklyn Center. Councilmember Myszkowski clarified that Ms. Ignabode did not mention City administration during her comments and had offered to provide the script of her comments. Mayor Willson stated Ms. Ignabode was also part of his meeting with John Winkelman during which they questioned the racial mix of the City Council and City staff. In response to a question by Councilmember Lasman, Mr. Boganey indicated the City Council would tour the FBI building on March 5, 2012. Councilmember Lasman reminded the City Council to provide the name and address of the person providing the invocation so staff can send a letter of guidelines and make the formal invitation. She also noted the Historical Society had sent a letter inviting membership. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS PROGRESS REPORTS ON ACHIEVEMENT OF STRATEGIC GOALS Mr. Boganey introduced the item and explained that it is not the expectation that all strategic goals will be fully reached. He indicated this information is being presented to give the City Council an idea of progress made with the intention that it will be discussed at the upcoming City Council retreat to provide input on desired outcomes. 02/27/12 -3- DRAFT i I The City Council indicated it appreciates receiving this information prior to the retreat and requested staff provide a summary of census data at the retreat. The consensus of the City Council was to raise questions and provide input at the upcoming City Council retreat. ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL Councilmember Lasman moved and Councilmember Ryan seconded to close the Study Session at 6:45 p.m. Motion passed unanimously. RECONVENE STUDY SESSION Councilmember Lasman moved and Councilmember Ryan seconded to reconvene the Study Session at 6:56 p.m. Motion passed unanimously. LIQUOR LICENSE FEE REFUND Mr. Boganey introduced the item and asked the City Council to provide direction regarding the request of Mike Tupa, former owner of the Oak City Restaurant, for an amendment to the City Licensing Ordinance to allow for a prorated refund of a Liquor License Fee. Mr. Boganey referenced staff's -research of other municipalities that found a variation in how such refund requests are addressed. He indicated the ordinance currently does not provide for consideration of a liquor license refund so if the City Council supports the request, it would require an ordinance amendment. The City Council discussed the request and asked questions of staff. Mr. Boganey explained that while the liquor license cannot transfer with the property, in some cases the license holder has retained rights as part of the sale transaction to allow use of the liquor license during the term of the license. Discussion of this item continued and reached conclusion during the February 27, 2012, Work Session. ADJOURNMENT Councilmember Lasman moved and Councilmember Kleven seconded to adjourn the Study Session at 7:00 p.m. Motion passed unanimously. 02/27/12 -4- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION FEBRUARY 27,2012 CITY HALL—COUNCIL CHAMBERS 1. INFORMAL OPEN FORUM WITH CITY COUNCIL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in Informal Open Forum called to order by Mayor Tim Willson at 6:45 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kay Lasman, Lin Myszkowski, Dan Ryan. Also present were City Manager Curt Boganey, Director of Business and Development Gary Eitel, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, Police Chief Kevin Benner, Fire Chief Lee Gatlin, Assistant City Attorney Corrine Heine, and Carla Wirth, Timesaver Off Site Secretarial, Inc. Mayor Tim Willson opened the meeting for the purpose of Informal Open Forum. Eric Poehler, 4201 Winchester Lane, explained he and his fiance, who lives in Eagan, purchased another home so he has placed his Brooklyn Center home into a Special Needs Trust and plans to rent it to his niece and her husband. Mr. Poehler indicated he has always been a good citizen, paid his utilities and taxes on time, and requested that the City Council waive the conversion and licensing fees of$900 so he can concentrate on putting money into the Trust. Paul Fusco, P.O. Box 29321, announced that a grass-roots group called "Friends of Palmer Lake Park" is organizing in an effort to monitor birds and catalogue plants and trees. He indicated they were also interested in cleaning the park and removing invasive species. Councilmember Lasman moved and Councilmember Myszkowski seconded to close the Informal Open Forum at 6:55 p.m. Motion passed unanimously. 2. INVOCATION Councilmember Ryan requested a moment of silence and personal reflection as the Invocation. 3. CALL TO ORDER REGULAR BUSINESS MEETING 02/27/12 -1- DRAFT The Brooklyn Center City Council met in Regular Session called to order by Mayor Tim Willson at 7:01 p.m. 1 4. ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kay Lasman, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Director of Business and Development Gary Eitel, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, Police Chief Kevin Benner, Fire Chief Lee Gatlin, Assistant City Attorney Corrine Heine, and Carla Wirth, Timesaver Off Site Secretarial, Inc. 5. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 6. APPROVAL OF AGENDA AND CONSENT AGENDA Councilmember Lasman moved and Co ncilmem er Ryan se c onded to approve the A g enda and Consent Agenda, with amendments to Subdivision 4 of Resolution No. 2012-35, and the following consent items were approved: 6a. APPROVAL OF MINUTES 1. February 13,2012— Study Session 2. February 13, 2012—Regular Session 3. February 13, 2012—Work Session 6b. LICENSES LIQUOR—CLASS D ON-SALE INTOXICATING AND SUNDAY Brooklyn Center Investment Group, Inc. dba Mr. BBQ and the Voodoo Lounge 2101 Freeway Boulevard 1-Conditions: submittal of copy of food license and issuance of Certificate of Occupancy LIQUOR—2 A.M. CLOSING Brooklyn Center Investment Group, Inc.l dba Mr. BBQ and the Voodoo Lounge 2101 Freeway Boulevard 1-Conditions: submittal of copy of food license and issuance of Certificate of Occupancy MECHANICAL Bauerfeind Goedtel 15760 Acorn Trail, Faribault Otsego Heating & A/C 11 First Street NW, Osseo Priority Air Mechanical 27564 131St Street NW,Zimmerman Pronto Heating&A/C 7588 Washington Ave. S., Eden Prairie R B Heating and Air 20826 Austin Street NE, East Bethel RENTAL 02/27/12 -2- DRAFT I N ITIAL (T YPE 111 one-year license) 4903 Brooklyn Boulevard Passed w/Weather Deferral Raymond Glasser INITIAL (TYPE II—two-year license) 5632 Emerson Avenue N. Lisa Daher 7216 Fremont Avenue N. Passed w/Weather Deferral Adrian Jimenez 5525 Judy Lane Jamison Kohout RENEWAL (TYPE III—one-year license) 6819 Humboldt Avenue N. Raymond Charest RENEWAL (TYPE I—three-year license) 6000 Beard Avenue N. Victor Lindblom 6234 Brooklyn Boulevard Thomas Johnson 5425 Irving Avenue N. Passed w/Weather Deferral Nathan Pollock 5736 June Avenue N. Jackie and Gary Hempeck 4201 Lakeside Avenue#206 Germaine Pawelk 6e. RENTAL DWELLING LICENSE APPROVAL FOR PARTIAL OCCUPANCY AT GRANITE PEAKS 6d. RESOLUTION NO. 2012-35 ESTABLISHING THE BROOKLYN CENTER CENTENNIAL AMPHITHEATER FUNDRAISING TASK FORCE AND DEFINING DUTIES AND RESPONSIBILITIES 6e. ANNUAL REPORT ON FRANCHISE FEES Motion passed unanimously. 7. PRESENTATIONS/PROCLAMATIONS/RECOGNITIONS/DONATIONS 7a. DEPARTMENT YEAR END REPORTS 1. FIRE DEPARTMENT Fire Chief Lee Gatlin thanked the City Council, Public Works Department, and Police Department for its support, Business Development for providing properties for training, and the members of the Fire Department who provide service to the City. Fire Chief Gatlin presented the Fire Department's 2011 annual report. The City Council thanked Fire Chief Gatlin for the thorough report, noting the many volunteers have resulted in a knowledgeable and skilled Fire Department. 02/27/12 -3- DRAFT I I Councilmember Lasman moved and Councilmember Ryan seconded to receive the 2011 Brooklyn Center Fire Department year end report. Motion passed unanimously. 2. POLICE DEPARTMENT Police Chief Kevin Benner presented the Police Department's 2011 annual report. City Manager Curt Boganey asked if the increase in shoplifting is a result of increased reporting rather than increased activity. Police Chief Benner confirmed that is the case. Mr. Boganey asked whether the issue of prosecution of"johns" and street prostitution is a result of non-residents using locations in Brooklyn Center to conduct that type of activity. Police Chief Benner indicated that is correct and in most cases the business is initiated via the internet and many times results in a robbery. The City Council acknowledged the rise in burglaries, in large part as a result of copper theft. Police Chief Benner stated there is currently a bill before the State Legislature to require scrap yards to obtain identification which, if approved, will be a strong tool for enforcement. The City Council thanked Police Chief Benner for the annual report and the Police Department's great work for Brooklyn Center. The City Council recognized the effective mentoring program for newly hired officers and commended Fire Chief Gatlin and Police Chief Benner for working together on health-related calls, which greatly benefits the City. Councilmember Lasman moved and Councilmember Ryan seconded to receive the 2011 Brooklyn Center Police Department year end report. Motion passed unanimously. 8. PUBLIC HEARINGS -None. 9. PLANNING COMMISSION ITEMS -None. 10. COUNCIL CONSIDERATION ITEMS 10a. MAYORAL APPOINTMENT TO NORTHWEST SUBURBS CABLE COMMUNICATIONS COMMISSION Mayor Willson offered and requested confirmation of his recommendation for appointment. 02/27/12 -4- DRAFT Councilmember Kleven moved and Councilmember Ryan seconded to ratify the Mayoral appointment of Rex Newman, 3107 61St Avenue N., to the Northwest Suburbs Cable Communications Commission with a term to expire December 31, 2012. i Motion passed unanimously. 10b. RESOLUTION NO. 2012-36 MAKING FINDINGS OF FACT AND ORDER RELATING TO 7018 BROOKLYN BOULEVARD Mr. Boganey introduced the item, discussed the history, and stated the purpose of the proposed resolution to suspend the rental license for 7018 Brooklyn Boulevard until all payments are current in accordance with City Code, Section 12-901,Paragraph 9. Mayor Willson noted that since the February 13, 2012, public hearing, the property owner has paid in full the past due City utilities and delinquent property taxes. He indicated support to consider the resolution since it makes record of the delinquency and suspension. Councilmember Lasman noted the findings contained in the resolution indicate the rental license is suspended and will not be reinstated until all payments are paid in full in accordance with City Code, which has occurred. Councilmember Lasman moved and Councilmember Myszkowski seconded to approve RESOLUTION NO. 2012-36 Making Findings of Fact and Order Relating to 7018 Brooklyn Boulevard. Motion passed unanimously. 10c. RESOLUTION NO. 2012-37 MAKING FINDINGS OF FACT AND ORDER RELATING TO 6331, 6401, AND 6425 BEARD AVENUE NORTH AND 340147 TH AVENUE NORTH Mr. Boganey introduced the item, discussed the history, and stated the purpose of the proposed resolution to make findings of fact and order revocation for six months the rental dwelling license issued to Commers Clover II LLP for 6331, 6401, and 6425 Beard Avenue North and 340147 th Avenue N. He advised the delinquent utilities have been paid in full and staff received copies of checks to Hennepin County to pay delinquent property taxes in full. Councilmember Lasman noted the findings contained in the resolution indicate: "The rental licenses held by the Licensee for all dwellings at the subject properties are revolted for six months from the date of this Order. No application for new licenses shall be granted unless all payments are current in accordance with City Code, Section 12-901, Paragraph 9. No application for a new license will be accepted for processing until July 1, 2012." She noted the payments are now current so that has been remedied; however, if adopted a revocation will occur and the licensee cannot apply for a new license until July 1, 2012. 02/27/12 -5- DRAFT Mr. Boganey stated that is correct and if the resolution is adopted, the license will remain revoked for a period of six months, even though the delinquency has been remedied. He explained that as the current ordinance is written, once the license is revolted the City Council may not consider approval of a new rental license until the full revocation period has expired. Councilmember Lasman moved and Councilmember Kleven seconded to approve RESOLUTION NO. 2012-37 Malting Findings of Fact and Order Relating to 6331, 6401, and 6425 Beard Avenue North and 340147 th Avenue North. Motion passed unanimously. 10d. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 2701 O'HENRY ROAD Assistant City Manager/Director of Building and Community Standards Vickie Schleuning advised that 2701 O'Henry Road was inspected and four property code violations were cited and ultimately corrected. There have been six validated police incidents/nuisance calls within the last 12 months. This property qualifies for a Type IV six-month provisional rental license based on the number of property code violations found during the initial rental license inspection. The property owner is also required to submit a mitigation plan and report monthly on the progress of that plan. Ms. Schleuning reviewed actions taken in regard to this rental license application and indicated Staff has reviewed that mitigation plan, held discussion with the property owner, and recommends approval based on meeting standards in the mitigation plan. The City Council acknowledged this had been a problem property but through the rental licensing process, was no longer in that condition. It was noted that consideration of a Type IV rental license allows time for the property owner to address the remaining items. Councilmember Lasman moved and Councilmember Kleven seconded to open the hearing. Motion passed unanimously. Latasha Finklea, 6752 Vicksburg Lane North, Osseo, prospective renter, stated she has had no priors, evictions, or criminal citations. Kathy Freitag, KMFP Properties LLC, property manager with 13 years of experience, explained the problems resulted from the past renter's four teenaged children, noting rental owners are not able to run criminal background checks on minors. Councilmember Kleven moved and Councilmember Lasman seconded to close the hearing. Motion passed unanimously. Councilmember Ryan moved and Councilmember Myszkowski seconded to approve the issuance of a Type IV six-month provisional rental license and mitigation plan for 2701 O'Henry Road, with the requirement that the mitigation plan must be strictly adhered to before a renewal 02/27/12 -6- DRAFT I rental license would be considered. Motion passed unanimously. 11. COUNCIL REPORT Councilmember Myszkowski reported on her attendance at the following: • February 15, 2012, Brooklyn Center Crime Prevention Program Board Meeting • February 21, 2012,Earle Brown Days Meeting • February 21, 2012,Housing Commission Meeting • February 24, 2012,met with representative of St. Alphonsus ISAIAH program Councilmember Ryan reported on his attendance at the following: . • February 16, 2012, Finance Commission Meeting • February 25, 2012,Annual Legislative Breakfast • February 24, 2012, Brooklyns Night Out Against Homelessness Councilmember Kleven reported on her attendance at the following: • February 16, 2012,Planning Commission Meeting • February 25, 2012, Legislative Breakfast • February 21, 2012,Park and Recreation Commission Meeting • February 23, 2012, Open House for the Brooklyn Center High School Health Resource Center Councilmember Kleven 'thanked all who prayed for her daughter during her recent liver transplant and requested continued prayer for her recovery. Councilmember Lasman reported on her self-funded trip to Mesa, Arizona, during which she met with Mesa Vice Mayor Scott Summer, Mesa Councilmember Dina Higgins, Mesa Director of Public Outreach Ruth Giese, and Lindbergh Elementary School Principal Julie O'Shea to discuss diversity issues. She stated this topic will be discussed at tonight's Work Session and she hopes some of her ideas will be helpful to Brooklyn Center. Mayor Willson reported on his attendance at the following: • February 25, 2012, a local well-organized and meaningful ceremony during which two of the City's young individuals were inducted into the Boy Scouts 12. ADJOURNMENT Councilmember Lasman moved and Councilmember Ryan seconded adjournment of the City Council meeting at 8:19 p.m. Motion passed unanimously. 02/27/12 -7- DRAFT i MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA WORK SESSION FEBRUARY 27, 2012 CITY HALL—COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council/Economic Development Authority (EDA) met in Work Session called to order by Mayor/President Tim Willson at 8:20 p.m. ROLL CALL Mayor/President Tim Willson and Councilmembers/Commissioners Carol Kleven, Kay Lasman, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Assistant City Manager/Director of Building & Community Standards Vickie Schleuning, and Carla Wirth, TimeSaver Off Site Secretarial, Inc. LIQUOR LICENSE FEE.REFUND—CONTINUED It was noted that Mike Tupa, former owner of the Oak City Restaurant, sold his business to a new owner on or about January 22, 2012, and would like a prorated refund of the $11,000 Liquor License Fee paid to the City for the 2012 calendar year. In order to consider this request, the City's ordinance would need to be revised. Councilmember/Commissioner Kleven stated if no one purchases the business, she does not support considering a license fee refund; however, when a new owner files for a liquor license she would support considering a refund of the unused fees to the past owner. Mayor/President Willson noted the current ordinance language does not allow a liquor license refund and the two parties could have worked out an agreement for the new buyer to use the existing liquor license. He stated he is not interested in considering an ordinance revision. Councilmember/Commissioner Ryan asked under what conditions use of the original liquor license could be extended to the new buyer. City Manager Curt Boganey stated it depends on the terms of the purchase agreement but the two parties could enter into an arrangement whereby the owner of the license becomes a managing partner and allows use of the liquor license by the new owner. However, sometimes a new buyer may not be interested in that type of arrangement. Mr. Boganey indicated the City Attorney believes that in this particular case, if the City Council/EDA amended the ordinance, it could apply that benefit to Mr. Tupa, if desired, which is atypical. Councilmember/Commissioner Lasman noted it is clear that all applicants are informed at the time of liquor license application that the fee is nonrefundable. Since there have been past like 02/27/12 -1- DRAFT I I situations, she would be uncomfortable considering this refund request and felt the City Council/EDA needed to enforce the ordinance. Councilmember/Commissioner Lasman agreed this is a difficult situation and she feels compassion, but in this case there was a way to remedy other than an ordinance amendment. Mayor/President Willson concurred it was the responsibility of the City Council/EDA to enforce the City's ordinance. Councilmember/Commissioner Myszkowski stated she is inclined to enforce existing policy/ordinance. She stated she also has compassion for this situation; however, in this instance the City Council/EDA has laid out a process and it needs to be enforced. Councilmember/ Commissioner Myszkowski noted the City Council/EDA must also be concerned for staff, who has laid out this process to the applicant. Mr. Boganey reported the City has had situations before, not unlike this one, such as with the Crowne Plaza that has changed owners several times. The majority consensus of the City Council/EDA was to enforce the current ordinance and not consider a refund of the liquor license. REPORT FROM COUNCILMEMBER/COMMISSIONER LASMAN REGARDING DIVERSITY OUTREACH Councilmember/Commissioner Lasman introduced the item and reported on her meeting with Mesa, Arizona, city and school officials relating to diversity outreach activities it is conducting. She distributed information on ten diversity issues they addressed and response to each. Councilmember/Commissioner Lasman stated she will also present this information to the school where she works. Mr. Boganey indicated staff expects, within 60 days, to have a draft overview for a comprehensive approach for inclusion. The City Council/EDA thanked Councilmember/Commissioner Lasman for the information provided and thoughtful commentary. It was indicated the City's surveys could be distributed at a JCPP MAC meeting. Mr. Boganey stated it has been discussed whether this group should be the basis for a focus group, possibly to create an assessment of the current state. The City Council/EDA acknowledged it may be beneficial to offer multi-lingual brochures since many of the City's households are bilingual. The majority consensus of the City Council/EDA was to refer the information to staff for review. VEHICLE PARKING AND MAINTENANCE REQUIREMENTS 02/27/12 -2- DRAFT i Assistant City Manager/Director of Building and Community Standards Vickie Schleuning introduced the item and presented draft ordinance amendments addressing vehicle parking, driveways,waste container and snow removal requirements. Ms. Schleuning answered questions of the City Council/EDA relating to driveway regulations and noted the requirement for gravel driveways to be of Class V to eliminate erosion of pea rock into the City's streets and storm sewer system. Ms. Schleuning explained that if a driveway surface had been paved to the property line, it would be considered "grandfathered" until improved. She indicated complaints are not centralized but, rather, scattered throughout the City. The most common complaints related to a combination of parking surface and location of parked vehicles. Mr. Boganey stated staff has drafted language and options for the City Council/EDA to consider and make response. He asked whether there was or was not an inclination to implement any or all of the requirements. Mr. Boganey noted that if approved, there will be significant reaction from property owners. The City Council/EDA discussed the snow removal requirement. Ms. Schleuning reviewed the proposed language, noting vacant properties are exempted now and would remain exempted under the proposed language. She explained the proposed language would indicate the "owner" is responsible to remove the snow which would then apply to snowbird properties and rental properties. Councilmember/Commissioner Kleven stated support for the proposed requirements. Councilmember/Commissioner Lasman stated she finds most of the changes to be good but the City Council/EDA will need to be careful of hardship situations. Councilmember/Commissioner Kleven asked how people will learn of the requirements. Ms. Schleuning explained the zoning ordinances would go through a Planning Commission process with advertised public hearings to obtain feedback. In addition, the requirements would be included in brochures, City Watch, posted to the City's web site, and distributed with vacant building registration and rental property information. Councilmember/Commissioner Ryan stated support for the driveway requirements, noting Class V is allowed as a cheaper alternative. He also found the regulations on waste containers to be a good idea but questioned whether the ordinance language should include the time of day. Councilmember/Commissioner Myszkowski stated she has no experience to speak with specificity but thinks appearance counts and also impacts whether businesses want to invest in our community. She stated she found some of the pictures to be shocking and indicated this is the kind of hard decisions elected officials have to make. She agreed the City Council/EDA needed to be aware of hardship situations and that there will be push back but this is how residents need to invest to make Brooklyn Center all it can be. 02/27/12 -3- DRAFT The City Council/EDA discussed the regulation on placement of waste containers, noting it had become lax over time, and agreed that placement in the front yard should be prohibited and screening may be needed depending on the location. Mr. Boganey stated if the City Council's/EDA's consensus is to move in this direction, it may want to decide which requirements to present first, the type of public education that should be conducted prior to or after adoption, and whether to start with a phased implementation through policy rather than through ordinance. In this way, the initial notice would not be a violation ticket but, rather, a notification that the law has changed and will be a ticketed offence effective in 90 days. The majority consensus of the City Council/EDA was to move forward and support Mr. Boganey's suggestion for a phased approach with initial notice of implementation through policy rather than ordinance because it would allow a process for owners of properties with multiple violations to make adjustments. It was also acknowledged that many residents will support these regulations to bring unsightly property into compliance. ADJOURNMENT Councilmember/Commissioner Lasman moved and Councilmember/Commissioner Ryan seconded adjournment of the City Council/Economic Development Authority Work Session at 9:42 p.m. Motion passed unanimously. 02/27/12 -4- DRAFT City Council Agenda Item No. 6b i COUNCIL ITEM MEMORANDUM DATE: March 6, 2012 TO: Curt Boganey, City Manager FROM: Maria Rosenbaum, Deputy City Clerk SUBJECT: Licenses for City Council Approval Recommendation: It is recommended that the City Council consider approval of the following licenses at its March 12, 2012. Background: The following businesses/persons have applied for City licenses as noted. Each business/person has fulfilled the requirements of the City Ordinance governing respective licenses, submitted appropriate applications, and paid proper fees. Applicants for rental dwelling licenses are in compliance with Chapter 12 of the City Code of Ordinances, unless comments are noted below the property address on the attached rental report. MECHANICAL DEAL Maintenance &Mechanic 1568 143`d Lane NE, Ham Lake Hoffman Refrigeration and Heating 5660 Memorial Avenue N, Stillwater Joel Smith Heating & A/C Inc. 13915 Lincoln Street NE, Ham Lake Kevin's Heating & Cooling 64742 01h Avenue S, Hugo Lofgren Heating and A/C 5708 Upper 147th StreetW, Apple Valley Uptown Heating & Cooling, Inc. 3110 Washington Avenue N, Minneapolis Yale Mechanical LLC 220 W 81" Street,Bloomington i RENTAL See attached report. TOBACCO RELATED PRODUCT -Regal Dollar and Tobacco Inc. 61566 th Avenue N dlission:Ensuring an attractive,clean,safe community-that enhances the quality of life and preserves the public trust COUNCIL ITEM MEMORANDUM Rental License Category Criteria Policy—Adopted by City Council 03-08-10 Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type I—3 Year 1-2 units 0-1 .......... .... ... .... ... . ... Type II—2 Year 1-2 units Greater than 1 but not more than 4 3+units Greater than>0.75 but not more than 1.S Type III— 1 Year 1-2 units Greater than 4 but not more than 8 3+units Greater than 1.5 :but-not'more than 3. Type IV—6 Months 1-2 units Greater than 8 3+units Greater than`3 License Number of Units Validated Calls for Disorderly Conduct Category Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact nits. 0-0:25 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units ? Greater than 0.25 but not more than 1 - 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3=4.units . . Greater than,I 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. fission:Ensuring an attractive,clean,safe community that enhances the quality of life and preserves the public trust :+ i yo."$ r Jis 4 ry.v's^". A, a •,..,. ai. Se ' s t ;.;., 1 rt; i ":. ��,...*._, .-ter , ., r". s ��, U� , �. �, N: t w gent I�,ircenses for Gou"nc�l,q �� �s5Y Property FihaC' Previous Dwelling RenewaC Code: , License Police,. License License Property Address. Type or Initial Owner Violations Type CFS* Type** Type*** 5321 Colfax Ave N Single Family Initial John Svac 2 II N/A II 6925 Grimes Ave N Single Family Initial Jan McCaugherty 0 II N/A If 5320 Humboldt Ave N Passed w/Weather Deferral Single Family Initial Jacki Smith 1 II N/A II 4907 65th Ave N Single Family Renewal William Bjerke 0 1 0 1 N/T 1807 70th Ave N Passed w/Weather Deferral Single Family Renewal Rebecca Thomley 1 I 1 0 1 N/T 6626 Camden Dr Single Family Renewal Jeremy Ronnebaum Sutton 1 1 0 1 N/T 7215 Girard Ave N Passed w/Weather Deferral Single Family Renewal I Rebecca Thomley 1 1 0 1 N/T 6813 Humboldt Ave N B302 jSingle Family Renewal IGilbert Gamino 3 II 0 II N/T 6012 Pearson Dr Single Family Renewal Michael Haase 7 III 0 III 1 N/T *CFS=Calls For Service for Renewal Licenses Only(Initial Licenses are not applicable to calls for service and will be listed N/A.) ** Final License Type ***Initial licenses will riot show a previous license type; N/T indicates No Type since it was under the previous 2-year rental li, All properties are current on utilities and property taxes Type 1=3 year Type II=2 year Type III=1 year City Council Agenda Item No. 6c COUNCIL ITEM MEMORANDUM DATE: 5 March 2012 TO: Curt Boganey, City Manager FROM: Daniel Jordet, Director of Finance SUBJECT: Accepting Donations for the Centennial Memorial Amphitheater Recommendation: It is recommended that the City Council consider adoption of the attached resolution setting the conditions for accepting donations for construction of the Centennial Memorial Amphitheater. Background: At the 27 February 2012 regular City Council meeting a Task Force was established to raise dollars through contributions for construction of a Centennial Memorial Amphitheater in the City's Centennial Park. In order to assure accurate, consistent and transparent solicitation and collection of and accounting for contributions to the Centennial Memorial Amphitheater project it is recommended that the attached resolution be considered for adoption. The resolution does three important things. First, it affirms the acceptance of the contributions with acknowledgement of said contributions by City Council action. Second, it establishes a clear intention that the funds accepted will be used only for the purpose of designing and constructing the amphitheater and that if this projects is not ultimately constructed the donations for the project will be returned to donors. Finally, it authorizes the City Manager and staff to do what is necessary to assure compliance with these conditions and directs them to assure compliance with the City Council's intentions. Budget Issues: There are no budget issues to consider at this time. Council Goals: 1. We will improve the image of the City with citizens and others Alission.l fzsuring an attractive,clean safe community that enhances the quality of life and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING DONATIONS FOR THE CENTENNIAL MEMORIAL AMPHITHEATER AND ACCEPTING CONDITIONS WHEREAS, . the Brooklyn Center Centennial Memorial Amphitheater Committee has designed, and raised funds for, an amphitheater to be constructed in Centennial Paris and referred to as the Centennial Memorial Amphitheater; and WHEREAS, the City of Brooklyn Center (the "City") has received funds, and will receive additional funds in the future, both directly from individual and corporate donors and indirectly through the Centennial Memorial Amphitheater Committee; and WHEREAS, such contributions have been and will be given on the condition that they be used for design and construction of the amphitheater and that if funds are not so used, they will be returned to the donors, unless the donors consent to the use of the funds for some other purpose; and WHEREAS, the City is authorized by Minn. Stat. § 465.04 to receive and accept gifts and contributions for the use and benefit of the City and its inhabitants, upon terms and conditions approved by the Council, and is authorized to comply with and perform such terms and conditions; and WHEREAS, the Council finds that construction of the proposed amphitheater would build civic and community pride, provide a site for wholesome family recreational, social and artistic activities, and would benefit the public health, safety and welfare of the inhabitants of the City; and WHEREAS, the Council finds and determines that the conditions set by the donors that funds be used by the City for the amphitheater or returned to the donors is fair and reasonable, and that acceptance of the donations on such terms, and compliance with such terms by the City, is reasonable and in the best interests of the public. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, as follows: 1. Funds received by the City for the purpose of design and construction of the Centennial Memorial Amphitheater received in the past, and to be received in the future, are accepted, with gratitude, by the City Council. 2. The funds so contributed will be used for the design and construction of the Centennial Memorial Amphitheater and for no other purpose, and funds not so used shall be returned to the donors. RESOLUTION NO. 3. City Manager and staff are authorized and directed to take such steps as are necessary to accept and account for such funds to assure that they are used for the purposes granted, in compliance with the condition under which the funds were donated. March 12, 2012 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 6d COUNCIL ITEI I MEMORANDUM DATE: March 6, 2012 TO: Curt Boganey, City Manager FROM: Steve Lillehaug, Director of Public Works/City Engineer SUBJECT: Resolution Accepting Bid and Authorizing Award of Contract, Improvement No. 2012-05, Contract 2012-E, 2012 Street Seal Coating Recommendation: It is recommended that the City Council consider approval of the lowest bid and award a contract for the 2012 street seal coating activities. A map depicting the extent of the proposed work is also attached to this memorandum. Background: Construction bids for the 2012 Street Seal Coating Project were solicited as part of a Joint Powers Agreement (JPA) for street maintenance activities with the cities of Coon Rapids, Andover, Fridley, Ham Lake, Columbia Heights and East Bethel. The intent of this joint powers agreement is to provide an opportunity for participating cities to obtain lower unit bid prices by combining annual maintenance work for several communities into one project bid in order to promote a more competitive bidding environment. The Joint Powers arrangement appears to be producing highly competitive bids for this work. Construction contract bids were collected and opened by the City of Coon Rapids on March 2, 2012. The bidding results are tabulated as follows: Bidder Brooklyn Center Bid Amount JPA Bid Amount Allied Blacktop $112,636.00 $1,439,134.00 Pearson Brothers $111,694.00 $1,440,093.00 Astech Corp. $118,967.00 $1,517,634.00 Budget Issues: Of the three (3) bids received, the lowest Joint Powers bid was submitted by Allied Blacktop of Maple Grove, Minnesota, in the amount of $1,439,134.00. The breakdown and tabulation of Brooklyn Center's work items yields slightly different results with a low bid from Pearson Brothers. However, in order to participate and proceed with this bid and award process, the City of Brooklyn Center must proceed with the collective low bidder, Allied Blacktop in the amount of$112,636.00, which is only $942.00 more than the Pearson Brothers bid for Brooklyn Center work items. A total of$121,400 is designated within the 2012 operating budget for street and parking lot seal coating work. Council Goals: Strategic: 5. We will continue to maintain and upgrade City infrastructure improvements Ongoing: 1. We will provide streamlined, cost effective, quality services with limited resources Mission:Ensuring an attractive, clean,wife com urnio that enhances the quality of life andpreserves the puhlic trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING BID AND AUTHORIZING AWARD OF CONTRACT, IMPROVEMENT PROJECT NO. 2012-05, CONTRACT 2012-E, 2012 STREET SEAL COATING WHEREAS, bids for 2012 Street Seal Coating activities were solicited under the Joint Powers Agreement(JPA)for street maintenance activities as authorized by City Council Resolution No. 2006-21; and WHEREAS, pursuant'to an advertisement for bids, bids were received, opened, and tabulated by the City of Coon Rapids on the 2°d day of March, 2012, under a mutual City Joint Powers Agreement(JPA). Said bids are as follows: Bidder Brooklyn Center Bid Amount JPA Bid Amount Allied Blacktop $112,636.00 $1,439,134.00 Pearson Brothers $111,694.00 $1,440,093.00 Astech Corp $118,967.00 $1,517,634.00 WHEREAS, the overall lowest responsible bidder in accordance with the Joint Powers Agreement Contract is Allied Blacktop. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center,Minnesota,that: 1. The Director of Public Works is hereby authorized to order 2012 seal coating activities, pursuant to the Joint Powers Agreement for Street Maintenance Activities, for Improvement Project No. 2012-05, according to the plans and specifications therefore approved by the City Council and on file in the office of the City Engineer. 2. Project costs shall be allocated as follows: Public Works Street Maintenance (43220-6404) $ 74,200 Municipal State Aid Fund(40200-6404) $ 38,436 March 12, 2012 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon,the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. ]MI--�-J LL IT iji Upper Twin Lake �W | ELL �52N—D- z JHH du Lfft Station Dfiveway LAMM Legend Twin Lake Park CRS-2P-19,287 SY Public Works Department 2012 Seal Coating Areas January 20,2012 X"(,PFI"I, -- + City Council Agenda Item No. 6e i COUNCIL ITEM MEMORANDUM DATE: March 8, 2012 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk SUBJECT: Rental Dwelling License Approval for Partial Occupancy at Granite Peaks Recommendation: It is recommended that the City Council consider approval of a rental dwelling license for partial occupancy at Granite Peaks for the building address 3909 65th Avenue North. Background: January 23, 2012 City Council adopted Resolution No. 2012-14 Receiving a Report from the City Manager Outlining a Partial Rental License Review Process for Granite Peaks Located at 3907, 3909, and 3911 65th Avenue North (attached) February 14, 2012 Chris Kohler of Granite Peaks, LLC submitted an application for rental dwelling license for Granite Peaks and paid the $1,572 license fee February 27, 2012 City Council approved a rental dwelling license for partial occupancy at Granite Peaks for building addresses at 3907 and 3911 65th Avenue North March 8, 2012 Building Official George Dorn notified that the inspection has passed for the third building at 3909 65th Avenue North and all license requirements have been met, as well as requirements of Resolution No. 2012-14 March 8, 2012 Property taxes and City utilities are current This is the third and final building o be recommended for approval for Granite Peaks. The g Pp applicant qualifies for a TYPE II rental license based on the number of property code violations cited during the initial inspection of each of the buildings. Budget Issues: There are no budget issues to consider. Council Goals:. Strategic: 1. We will stabilize and improve residential neighborhoods Mission:Ensuring an attractive,clean,safe comnnnio�that enhances the quality of life and preserves the public trust Member Kay Lasman introduced the following resolution and moved its adoption: RESOLUTION NO. 2012-14 RESOLUTION RECEIVING A REPORT FROM THE CITY MANAGER OUTLINING A PARTIAL RENTAL LICENSE REVIEW PROCESS FOR GRANITE PEAKS LOCATED AT 3907, 3909, AND 3911 65TH AVENUE NORTH WHEREAS, the rental license for the apartments at 3907, 3909, and 3911 known as Granite-Peaks (formerly Brookhaven)is revoked until February 13, 2012; and WHEREAS, the new owner Mr. James Soderberg has requested that the City Council allow for a partial occupancy license; and WHEREAS, City Staff have met with the owner to develop a schedule that would. allow for a phased license rental process that would meet the objectives of the City as outlined in Exhibit A attached. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the City Council will review and consider the issuance of a license for partial occupancy of the property at 3907, 3909, and 3911 65th AvenueNorth known as Granite Peaks in accordance with the conditions.outlined in Exhibit A. January 23, 20122 /x' Date Mayor 4_V_W__ ATTEST: City Cleric The motion for the adoption of the foregoing resolution was duly seconded by member Dan• Ryan and upon vote being taken thereon, the following voted in favor thereof: Tim Willson; Carol Kleven, Kay Lasman, and Dan.Ryan; and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted. RESOLUTION NO. 2012-14 EXHIBIT A Granite Peaks Partial Rental Property License The City Council will consider issuing a rental license for partial occupancy subject to all of the following conditions being met. The first approval (building 3907) requires the following: • 100% of all vacant units must be completely renovated to approved standards • All interior common areas must meet approved renovation standards • All occupied units must meet housing code standards • All previously approved occupied units that become vacant must be renovated before a new building is approved Subsequent approvals require the following: • All previously approved occupied units that become vacant must be renovated before a new building is approved • Same improvement standards as above required City Council Agenda Item No. 7a { COUNCIL ITEM MEMORANDUM DATE: March 8, 2012 TO: City Council FROM: Curt Boganey, City Manage SUBJECT: Charter Commission Recommendation Recommendation: Receive the Charter Commission recommendation. Background: On February 9, 2012, Charter Commission Chair Stan Leino e-mailed the City Clerk indicating that the Charter Commission unanimously approved changes to Chapter 9 of the City Charter regarding Eminent Domain (see Attachment A). Mr. Leino or another Charter Commission member is expected to present these changes on Monday to the City Council with a recommendation for your approval. State Law requires the Council to act within 30 days of receiving the Charter Commission recommendation. Once the Charter Commission presents the recommendation to the City Council the 30-day clock starts. M.S. 410.12 AMENDMENTS. Subd. 7. Amendment by ordinance. Upon recommendation of the charter commission, the city council may enact a charter amendment by ordinance. Within one month of receiving a recommendation to amend the charter by ordinance, the city must publish notice of a public hearing on the proposal and the notice must contain the text of the proposed amendment. The city council must hold the public hearing on the proposed charter amendment at least two weeks but not more than one month after the notice is published. Within one month of the public hearing, the city council must vote on the proposed charter amendment ordinance. The ordinance is enacted if it receives an affirmative vote of all members of the city council and is approved by the mayor and published as in the case of other ordinances. An ordinance amending a city charter shall not become effective until 90 days after passage and publication or at such later date as is fixed in the ordinance. Within 60 days after passage and publication of such an ordinance, a petition requesting a referendum on the ordinance may be filed with the city clerk. The petition must 6e signed by registered voters equal in number to at least five percent of the registered voters in the city or 2,000, whichever is less. If the requisite petition is filed within the prescribed period, the ordinance shall not become effective until it is approved by the voters as in the case of charter amendments submitted by the charter commission, the council, or by petition of the voters, except that the council may submit the ordinance at any general or special election held at least 60 days after submission of the petition, or it may reconsider its action in adopting the ordinance. As far as practicable the requirements of subdivisions 1 to 3 apply to petitions submitted under this section, to an ordinance amending a charter, and to the filing of such ordinance when approved by the voters. Budget Issues: There are no budget issues to consider. Ylissknr:Errstfrin, all attracti)v,elearr.sine er)rlrrPfrat7i$p ilrtit ertltrrrrccrs the rlr�rrtztp offil �trrrrfl2tererce.�the public trust Attachment A CHAPTER 9 EMINENT DOMAIN Section 9.01. POWER TO ACQUIRE PROPERTY. The city may acquire by purchase, gift, devise, or condemnation, any property, real or personal, corporeal or incorporeal, either within or without its corporate boundaries, which may be needed by the City for a public use or up blic purpose. Easements for slopes, fill, access, drainage, sewers, building lines, poles, wires, pipes, and conduits for water, gas heat, and power may be acquired by gift, devise, purchase, or condemnation in the manner provided by law. Subdivision 1 Public use; public purpose. (a) "Public use" or"Public purpose" means exclusively (1) the possession, occupation, ownership and enjoyment of the land by the general public, or by public agencies, (2)the creation or functioning of a public service corporation; or (3) mitigation of a blighted area, remediation of an environmentally contaminated area, reduction of abandoned property, or removal of a public nuisance. (b) The public benefits of economic development, including an increase in tax base, tax revenues, employment, or general economic health, do not by themselves constitute a public use or a public purpose. Section 9.02. PROCEEDINGS IN ACQUIRING PROPERTY. The necessity of the taking of any property by the City shall be determined by the Council and shall be declared by a resolution which shall describe such property clearly and state the use to which it is to be devoted. In acquiring property by exercising the power of eminent domain,the City shall proceed according to the laws of this state, except as otherwise provided in this charter. Section 9.03 PAYMENT OF AWARD. The city shall, within seventy days (70) days after the filing of the commissioner's report, or in the case of an appeal within forty-five (45) days after the final judgments or stipulations of settlement thereon, pay any award of damages allowed pursuant to this section and State law whether by the commissioners or upon appeal. If the award is not paid the court, on motion of the owner of the land, shall vacate the award and dismiss the proceedings against the land. Section 9.04 CITY MAY DISMISS PROCEEDINGS. The city may dismiss all or part of the property being acquired in a condemnation proceeding so long as the dismissal is filed with the proper court prior to the expiration of the time for an appeal or before entry of judgment if an appeal has been taken. When the proceeding is dismissed, the City shall pay all reasonable costs and expenses incurred by the condemnee including attorney's fees. The city has a 60 day period from I I Attachment A the initiation by the city council of eminent domain to dismiss proceedings unless an extension is stipulated and agreed to by all parties. Section 9.05. CITY MAY TAKE ENTIRE PLANT If the city condemns a public utility which is operated at the time of the commencement of the condemnation proceedings as one property or one system, it shall not be necessary in the condemnation proceedings or any of the proceedings of the Council, to describe or treat separately the different kinds of property composing such system; but all of the property, lands articles, franchises, franchise values, and rights which comprise such system may, unless otherwise ordered by the court, be treated together as one property and an award the damages on condemnation. This does not prevent the City, when the plant and property are separable into distinct parts, from acquiring only such part or parts thereof as may be necessary in the public interest. City Council Agenda Item No. 7b COUNCIL ITEM MEMORANDUM DATE: February 23, 2012 TO: Curt Boganey, City Manager FROM: Jim Glasoe, Director of Community Activities, Recreation and Services SUBJECT: Resolution Expressing Recognition and Appreciation of Tom Fields for over 14 Years of Dedicated Service to the City of Brooklyn Center Recommendation: It is recommended that the City Council consider approval/adoption of a resolution expressing recognition and appreciation for the efforts of Tom Fields and his over fourteen years of dedicated service to the City of Brooklyn Center. Background: Attached, please find a City Council Resolution expressing appreciation to Tom Fields for over fourteen years of service to the City of Brooklyn Center. Tom began his employment with the City of Brooklyn Center on July 10, 1997 and retired on February 29, 2012. During his tenure, Tom was promoted to Lead Custodian and assisted with staff scheduling, procurement of supplies and on-site staff supervision. Tom's efforts provided for safe,-clean and healthy environments for people to work and recreate. It is fitting that Toms commitment and contributions to the City of Brooklyn Center are duly recognized. Budget Issues: There are no budget issues to consider. Council Goals: Ongoing: 5. We will improve the image of the City with citizens and those outside of the City's borders Mission:Ensuring an attractive,clean,safe communily that enhances the quolitV of life and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF TOM FIELDS FOR OVER 14 YEARS OF DEDICATED SERVICE TO THE CITY OF BROOKLYN CENTER WHEREAS Tom began his employment with the City of Brooklyn Center as a custodian on July 10, 1997, and will retire on February 29, 2012, with more than 14 years of dedicated service to the City of Brooklyn Center and its citizens; and WHEREAS, Tom was promoted to Lead Custodian in 2007 and assisted with staff scheduling,procurement of supplies and on-site staff supervision; and WHEREAS,Tom Fields has consistently provided the City of Brooklyn Center and its residents with exemplary service,creating safe,clean and healthy environment for people to work and recreate; and WHEREAS,the City Council of the City of Brooklyn Center wishes to recognize the dedication and professionalism Tom has displayed in discharging his duties; and WHEREAS,the City Council of the City of Brooklyn Center recognizes the positive impact Tom has made on the City and its citizens. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center,Minnesota,upon recommendation by the City Manager,that the dedicated public service of Tom Fields is duly recognized and appreciated by the City of Brooklyn Center. March 12 2012 Date Mayor ATTEST: City Cleric The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 8a i COUNCIL ITEM MEMORANDUM DATE: March 12, 2012 TO: Curt Boganey, City Manager FROM: Vickie Schleuning,v0sistant City Manager/Director of Building and Community Standards SUBJECT: Public P Hearings on Proposed Special Assessments for Diseased Tree Removal p Costs and Weed Removal Costs Recommendation: It is recommended that the City Council conduct the subject public hearings and consider approval of the attached resolutions certifying special assessments for Diseased Tree Removal Costs and Weed Removal Costs Background: Two public hearings are scheduled for March 12, 2012 to consider certification of proposed special assessments. The Council called for a March 12, 2012 public hearing at its February 13, 2012 meeting. All potentially affected property owners have been notified by certified mail of the date of the public hearing and the amount of the proposed special assessments. As of March 5, 2012, no written appeals have been made to city staff since the February 13, 2012 Council meeting. If any written appeals are received before March 12, 2012,they will be provided for the City Council meeting. The following is a brief summary of the minimum process involved in city-facilitated abatements. • A written compliance notice is provided to the owner of record. In addition to notifying the owner of record, in certain cases, properties may be posted or other responsible parties may be notified. • A follow up inspection is conducted to verify compliance. • If compliance is not achieved, the city will take corrective actions to remove the public nuisance or hazard. • The City bills the owner of record for the portion of costs the city has incurred directly related to the abatement action. A service charge is applied to help recover city costs associated with the entire abatement process- inspections,notifications, invoicing, administrative systems, etc. • When abatements are performed,the direct costs of the abatement are recorded as pending special assessments and this information is available to the public. When a property is sold, agencies or parties often conduct property searches to determine the pending and levied special assessment amounts. Payments of any pending or levied special assessment should be determined by the sellers and buyers as part of the sales transactions. Mission:Ensuring an attractive,clean,safe conununiti�drat enhances the quality of life and preserves the public trust ro i COUNCIL ITEM MEMORANDUM Recommended Council Procedure Staff recommends that the City Council conduct the hearings concurrently. The attached resolutions certifying the assessments to the Hennepin County tax rolls are provided for Council consideration upon closing of the public hearings. If any additional property owner files an appeal with the City Clerk prior to the public hearing, or should any person appear at the hearing and object to an assessment, staff recommends that the Council refer any substantive objections to staff for a report back to the Council at a continued hearing. An example might be an issue whereby staff would need to research the history of a particular complaint and assemble documentation. The Council should consider removing the objection related assessment from the proposed levy roll and adopting the remaining proposed assessments. If an appeal for a specific property is actually filed within district court,the City Attorney will advise the Council of options for handling the dispute and potential litigation issues. Payment Options available to Property Owners Once an assessment roll is adopted by the Council,the owner of each property has the following options: 1. Pay the entire amount of the special assessment, without interest,between March 13, 2012 and April 11, 2012 2. From April 12,2012 through November 29,2012, the property owner may pay the total assessment,with 6.0 percent interest calculated from April 12, 2012 to the date of payment. 3. If payments are made with property taxes,the first payment will be due with taxes in 2013. The total principal will be payable in annual installments for the period stated on the levy roll and as indicated below. Interest of 6.0 percent is accrued on the unpaid balance. Diseased Tree Removal Costs Five Years Weed Removal Costs One Year Partial prepayments (such as paying half now and certifying the balance) are not allowed under current assessment policy. Budget Issues: Additional Special Assessment and Capital Interest charges are included in the attached Amended Levy Roll. The levy roll for diseased tree removal totals $23,349.46. The levy roll for weed removal costs totals $54,382.03. Mission:Ensuring an attractive,clear:,safe community that enhances the duality of life aful preserves the public trust COUNCIL ITEM MEMORANDUM Attachment: Resolutions- -Diseased Tree Removal - Weed Removal - List of Levied Properties- will be updated based on payments made up to or on 03-09-12. Council Goals: Strategic: 1. We will stabilize and improve residential neighborhoods Ongoing: 1. We will provide streamlined, cost effective, quality services with limited resources Mission:Ensuring an attractive,clean,safe community that enhances the qualiN of life and preserves the public trust I, i Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION CERTIFYING SPECIAL ASSESSMENTS FOR DISEASED TREE REMOVAL COSTS TO THE HENNEPIN COUNTY TAX ROLLS WHEREAS,the City of Brooklyn Center has caused the removal of trees on certain properties within the City during 2011 under the authority of Minnesota Statutes, Section 18G.13 and/or by written agreement with the owners of such property; and WHEREAS, an assessment roll, a copy of which is attached hereto and made part hereof by reference, has been prepared by the City Cleric, tabulating those properties where tree removal costs are to be assessed,together with the amounts proposed to be assessed to each property; and WHEREAS,pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for tree removal costs. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brooklyn Center,Minnesota that: 1. The special assessment roll of tree removal costs incurred during the year 2011 is hereby adopted and certified as Levy No. 18156. 2. The special assessments as adopted and confirmed shall be payable in equal annual installments with interest thereon at six (6)percent per annum, extending over a period of five years. The first of the installments shall be payable with ad valorem taxes in 2013, and shall bear interest on the entire assessment from April 12, 2012 through December 31, 2013. To each subsequent installment when due shall be added interest for one-year on all unpaid installments. 3. The owner of any property so assessed may at any time prior to the certification of the assessment to the County Auditor pay the whole of the assessment,to the City Treasurer,without interest, if the entire assessment is paid on or before April 11, 2012. After April 11, 2012, he or she may pay the total special assessment,plus interest. Interest will accumulate from April 12, 2012, through the date of payment. Such payment must be made by the close of business November 29,2012 or interest will be charged through December 31 of the succeeding year. If the owner wishes to pay off the balance at some point in the future, such payment must be made before November 15 or interest will be charged through December 31, of the succeeding year. i i 4. The City Clerk shall forthwith transmit a certified duplication of this assessment to the County Auditor to be extended on the proper tax lists of the county and such assessments shall be collected and paid over in the same manner as other municipal taxes. March 12, 2012 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon,the following voted in favor thereof: and the following voted against the same: whereon said resolution was declared duly passed and adopted. i Member introduced the following resolution and moves its adoption: RESOLUTION NO. RESOLUTION CERTIFYING SPECIAL ASSESSMENTS FOR WEED REMOVAL COSTS TO THE HENNEPIN COUNTY TAX ROLLS WHEREAS,the Weed Inspector of the City of Brooklyn Center has caused noxious weeds and tall grass to be cut down on properties within the City under the authority of Minnesota Statutes Section 18-78 and City Ordinance Section 19-1601 through 19-1604; and WHEREAS, On March 12, 2012, certain weed destruction accounts for removal of said weeds and tall grass remained unpaid; and WHEREAS, an assessment roll for unpaid accounts from 2011, a copy of which is attached hereto and made part hereof by reference,has been prepared by the City Clerk, tabulating those properties where an unpaid weed destruction account is to be assessed,with the amounts to be assessed; and WHEREAS,Minnesota State Statute authorizes the certification of delinquent weed destruction accounts to the County tax rolls for collection; and WHEREAS,pursuant to proper notice duly given as required by law,the Council has met and heard and passed upon all objections to the proposed assessment for weed destruction costs. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. The special assessment roll of unpaid weed destruction accounts incurred during the year 2011 is hereby adopted and certified as Levy No. 18157. 2. The special assessments as adopted and confirmed shall be payable with ad valorem taxes in 2013, in one annual installment with interest thereon at six (6)percent per annum and shall bear interest on the entire assessment from April 12, 2012 through December 31, 2013. 3. The owner of any property so assessed may at any time prior to the certification of the assessment to the County Auditor pay the whole of the assessment,to the City Treasurer, without interest, if the entire assessment is paid on or before April 11, 2012. After April 11, 2012,he or she may pay the total special assessment,plus interest. Interest will accumulate from April 12, 2012, through the date of payment. Such payment must be made by the close of business November 29, 2012 or interest will be charged through December 31 of the succeeding year. 4. The City Clerk shall forthwith transmit a certified duplication of this assessment to the County Auditor to be extended on the proper tax lists of the county and such assessments shall be collected and paid over in the same manner as other municipal x 1 pa taxes. � March 12, 2012 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereon said resolution was declared duly passed and adopted. Amended Special Assessment Certified Roll(Trees) 2011 Tree Removal Printed March 13, 2012 Municipal Code No. 22 Levy Runs Five Years Capital Special Total Pending Interest Assessment Amount Levv No. Owner Name(s) Property Address Property ID Amount Charge Charge Certified 18156 Patti Zoerb 5900 Camden Ave N 01-118-21-12-0018 1,325.63 30.00 30.00 1,385.63 18156 Gretchen Goodwin 5840 Dupont Ave N 01-118-21-24-0030 2,053.91 30.00 30.00 2,113.91 18156 Derric Johnson 5568 Humboldt Ave N 01-118-21-32-0066 1,760.00 30.00 30.00 1,820.00 18156 Lee Tillman 5807 Humboldt Ave N 02-118-21-14-0066 2,187.50 30.00 30.00 2,247.50 Ruby Tillman 18156 Darren Mitchell 2328 Brookview Dr 02-118-21-31-0024 958.44 30.00 30.00 1,018.44 18156 Zachary Evers 5717 Brooklyn Blvd 03-118-21-13-0008 450.78 30.00 30.00 510.78 18156 Jerome Moot 3600 Admiral La 03-118-21-13-0044 2,721.87 30.00 30.00 2,781.87 18156 Mark Carrell 5341 Brooklyn Blvd 03-118-21-44-0007 2,187.50 30.00 30.00 2,247.50 18156 Cindy Mosher 7200 Humboldt Ave N 25-119-21-32-0059 450.00 30.00 30.00 510.00 18156 Susan Flores 7042 Regent Ave N 28-119-21-44-0055 800.00 30.00 30.00 860.00 Luis Huezo 18156 Brian Bloomquist 6306 Perry Ave N 33-119-21-41-0132 1,439.38 30.00 30.00 1,499.38 Theresa Bloomquist 18156 Khamsene Nasombath 3901 Janet La 34-119-21-34-0031 116.79 30.00 30.00 176.79 Saykeo Sayarath 18156 Rick Peterson 3119 62nd Ave N 34-119-21-44-0078 2,508.13 30.00 30.00 2,568.13 Renee Peterson 18156 Sheila Johnson 6610 Colfax Ave N 36-119-21-24-0058 417.19 30.00 30.00 477.19 Total: 20,217.12 City of Brooklyn Center-6301 Shingle Creek Parkway-Brooklyn Center MN 55430 Page 1 of 1 Amended Special Assessment Certified Roll (Trees) 2011 Tree Removal Printed March 07, 2012 Municipal Code No. 22 Levy Runs Five Years Capital Special Total Pending Interest Assessment Amount Levy No. Owner Name(s) Property Address Property ID Amount Charge Charge Certified 18156 Patti Zoerb 5900 Camden Ave N 01-118-21-12-0018 1,325.63 30.00 30.00 1,385.63 18156 Gretchen Goodwin 5840 Dupont Ave N 01-118-21-24-0030 2,053.91 30.00 30.00 2,113.91 18156 Anjaleen Dolphis 5813 Aldrich Ave N 01-118-21-24-0086 1,092.03 30.00 30.00 1,152.03 18156 Derric Johnson 5568 Humboldt Ave N 01-118-21-32-0066 1,760.00 30.00 30.00 1,820.00 18156 Lee Tillman 5807 Humboldt Ave N 02-118-21-14-0066 2,187.50 30.00 30.00 2,247.50 Ruby Tillman 18156 Darren Mitchell 2328 Brookview Dr 02-118-21-31-0024 958.44 30.00 30.00 1,018.44 18156 Zachary Evers 5717 Brooklyn Blvd 03-118-21-13-0008 450.78 30.00 30.00 510.78 18156 Jerome Moot 3600 Admiral La 03-118-21-13-0044 2,721.87 30.00 30.00 2,781.87 18156 Mark Carrell 5341 Brooklyn Blvd 03-118-21-44-0007 2,187.50 30.00 30.00 2,247.50 18156 Cindy Mosher 7200 Humboldt Ave N 25-119-21-32-0059 450.00 30.00 30.00 510.00 18156 Susan Flores 7042 Regent Ave N 28-119-21-44-0055 800.00 30.00 30.00 860.00 Luis Huezo 18156 Brian Bloomquist 6306 Perry Ave N 33-119-21-41-0132 1,439.38 30.00 30.00 1,499.38 Theresa Bloomquist 18156 Khamsene Nasombath 3901 Janet La 34-119-21-34-0031 116.79 30.00 30.00 176.79 Saykeo Sayarath 18156 Rick Peterson '3119 62nd Ave N 34-119-21-44-0078 2,508.13 30.00 30.00 2,568.13 Renee Peterson 18156 Sheila Johnson 6610 Colfax Ave N 36-119-21-24-0058 417.19 30.00 30.00 477.19 18156 Marcia Lovejoy 6331 Bryant Ave N 36-119-21-31-0016 1,92031 30.00 30.00 1,980.31 Total: 23,349.46 City of Brooklyn Center-6301 Shingle Creek Parkway-Brooklyn Center MN Page 1 of 1 Amended Special Assessment Certified Roll (Grass/Weeds) 2011 Weed Destruction Printed March 13, 2012 Municipal Code No. 22 Levy Runs One Year Capital Special Total Pending Interest Assessment Amount Lew No. Owner Name(s) Property Address Property ID Amount Charge Charge Certified 18157 First Equity Group LLC ET AL 5812 Camden Ave N 01-118-21-13-0038 270.23 10.00 30.00 310.23 18157 Hector Hernandez 6013 Colfax Ave N 01-118-21-21-0015 246.19 10.00 30.00 286.19 18157 Diana Whitaker 6028 Bryant Ave N 01-118-21-21-0087 1,008.80 10.00 30.00 1,048.80 18157 Faheem Rizvi 6006 Bryant Ave N 01-118-21-21-0090 246.19 10.00 30.00 286.19 Tammy Rizvi 18157 Molli Xiong 5903 Emerson Ave N 01-118-21-22-0023 100.00 10.00 30.00 140.00 Chai Lee 18157 Michelle Robins 5737 Girard Ave N 01-118-21-23-0088 246.19 10.00 30.00 286.19 18157 Amos Guar 5800 Dupont Ave N 01-118-21-24-0025 246.19 10.00 30.00 286.19 Marie Guar 18157 Kocon LLC 5712 Bryant Ave N 01-118-21-24-0063 258.21 10.00 30.00 298.21 18157 Andrew Reinert 5525 Colfax Ave N 01-118-21-31-0072 346.19 10.00 30.00 386.19 Tiffany Reinert 18157 TNC Properties LLC 5556 Emerson Ave N 01-118-21-32-0010 270.23 10.00 30.00 310.23 18157 Wachovia Mortgage 5548 Girard Ave N 01-118-21-32-0037 100.00 10.00 30.00 140.00 18157 Wells Fargo Bank NA 5610 Humboldt Ave N 01-118-21-32-0068 258.21 10.00 30.00 298.21 18157 Latin Work Remodeling Corp 5642 Humboldt Ave N 01-118-21-32-0076 370.23 10.00 30.00 410.23 18157 Allan Appelbee 5530 Emerson Ave N 01-118-21-32-0088 246.19 10.00 30.00 286.19 18157 Prime Asset Fund I1 LLC 5444 Humboldt Ave N 01-118-21-33-0069 738.57 10.00 30.00 778.57 18157 Phillip Carlson 5412 Emerson Ave N 01-118-21-33-0084 100.00 10.00 30.00 140.00 18157 Benjamin Hawkins 5452 Fremont Ave N 01-118-21-33-0109 100.00 10.00 30.00 140.00 Denise Hawkins 18157 Maurice Kendall 5300 Colfax Ave N 01-118-21-34-0083 540.47 10.00 30.00 580.47 18157 Edward Weber 5301 Colfax Ave N 01-118-21-34-0087 346.19 10.00 30.00 386.19 Sally Weber 18157 Houmpheng Bounsavath 5438 Dupont Ave N 01-118-21-34-0109 1,044.86 10.00 30.00 1,084.86 18157 McKenzie Mindt 711 Bellvue La 01-118-21-34-0139 100.00 10.00 30.00 140.00 18157 Margarita Pirin Cortes 5614 Camden Ave N 01-118-21-42-0032 100.00 10.00 30.00 140.00 City of Brooklyn Center-6301 Shingle Creek Parkway-Brooklyn Center MN 55430 Page 1 of 5 Amended Special Assessment Certified Roll (Grass/Weeds) 2011 Weed Destruction Printed March 13, 2012 Municipal Code No. 22 Levy Runs One Year Capital Special Total Pending Interest Assessment Amount Levv No. Owner Name(s) Property Address Property ID Amount Charge Charge Certified 18157 Dexter Williams 5728 Irving Ave N 02-118-21-14-0093 810.70 10.00 30.00 850.70 Charlene Guerrero 18157 Paul Witte 5836 Xerxes Ave N 02-118-21-23-0009 100.00 10.00 30.00 140.00 Sabine Froehlich 18157 Gabe Steen 5409 Penn Ave N 02-118-21-34-0023 246.19 10.00 30.00 286.19 18157 Wells Fargo Bank NA 5401 Queen Ave N 02-118-21-34-0035 258.21 10.00 30.00 298.21 18157 Ambe Oscar Funwi 5337 Queen Ave N 02-118-21-34-0037 246.19 10.00 30.00 286.19 18157 Lifetime Resources Property Mgmt,LLC 5343 Penn Ave N 02-118-21-34-0039 282.26 10.00 30.00 322.26 18157 Michael Mcalpin 5527 Humboldt Ave N 02-118-21-41-0002 1,129.02 10.00 30.00 1,169.02 18157 Linda Anderson 5603 James Ave N 02-118-2141-0059 100.00 10.00 30.00 140.00 Bernadette Anderson 18157 Avalon Home Investments LLC 5524 Logan Ave N 02-118-21-41-0095 246.19 10.00 30.00 286.19 18157 Bank of America 5556 Logan Ave N 02-118-21-41-0099 774.63 10.00 30.00 814.63 18157 US Bank 5532 Morgan Ave N 02-118-21-42-0019 492.38 10.00 30.00 532.38 18157 Lannette Weiland 2106 Ericon Dr 02-118-21-42-0101 774.63 10.00 30.00 814.63 18157 Thomas Miller 5331 Knox Ave N 02-118-21-44-0006 100.00 10.00 30.00 140.00 18157 GMAC Mortgage LLC 5321 Humboldt Ave N 02-118-21-44-0036 246.19 10.00 30.00 286.19 18157 Ryan Cook 5316 Logan Ave N 02-118-21-44-0073 200.00 10.00 30.00 240.00 18157 Wells Fargo Bank 5400 Irving Ave N 02-118-21-44-0086 282.26 10.00 30.00 322.26 18157 Bank of America N A 5332 James Ave N 02-118-21-44-0108 604.40 10.00 30.00 644.40 18157 Federal Home Loan Mtg Corp 5924 Beard Ave N 03-118-21-11-0071 270.23 10.00 30.00 310.23 18157 Wells Fargo Bank NA 5906 Abbott Ave N 03-118-21-11-0085 246.19 10.00 30.00 286.19 18157 Rockwell Investments LLC 6031 Brooklyn Blvd 03-118-21-12-0015 246.19 10.00 30.00 286.19 18157 Bernice Pendy 5916 Ewing Ave N 03-118-21-12-0027 358.21 10.00 30.00 398.21 18157 Vang Vue 6042 Ewing Ave N 03-118-21-12-0085 528.44 10.00 30.00 568.44 See Xiong 18157 Bac Home Loans Servicing LP 5841 Xerxes Ave N 03-118-21-14-0002 358.21 10.00 30.00 398.21 18157 Gilbert Shannon 6007 Halifax PI 03-118-21-21-0056 738.57 10.00 30.00 778.57 City of Brooklyn Center-6301 Shingle Creek Parkway-Brooklyn Center MN 55430 Page 2 of 5 � Amended Special Assessment Certified Roll (Grass/Weeds) 2011 Weed Destruction Printed March 13, 2012 Municipal Code No. 22 Levy Runs One Year Capital Special Total Pending Interest Assessment Amount Lew No. Owner Name(s) Property Address Property ID Amount Charge Charge Certified 18157 Sec of Hsg and Urban Devel 3906 61st Ave N 03-118-21-21-0108 774.63 10.00 30.00 814.63 18157 Jay Severson 6025 June Ave N 03-118-21-22-0007 1,254.99 10.00 30.00 1,294.99 18157 Somphaena Soundara 5937 June Ave N 03-118-21-22-0020 11008.80 10.00 30.00 1,048.80 Lavonne Soundara 18157 Citmortgage Inc 3906 Burquest La 03-118-21-31-0029 1,020.82 10.00 30.00 1,060.82 18157 Entrust Midwest LLC 3713 53rd PI N 03-118-21-43-0066 246.19 10.00 30.00 286.19 18157 Cherzon Riley 3000 53rd Ave N 03-118-21-44-0025 798.68 10.00 30.00 838.68 18157 Tremayne Williams 5201 Xerxes Ave N 10-118-21-11-0023 258.21 10.00 30.00 298.21 18157 Cory Clark 3334 49th Ave N 10-118-21-13-0009 198.09 10.00 30.00 238.09 Nancy Clark 18157 Russell Smith 4937 Brooklyn Blvd 10-118-21-14-0012 564.51 10.00 30.00 604.51 18157 Troy Sylvers 7236 Knox Ave N 26-119-21-41-0105 358.21 10.00 30.00 398.21 18157 Comfort Bropleh 6901 Morgan Ave N 26-119-21-43-0018 492.38 10.00 30.00 532.38 18157 Chang Thao 7000 Knox Ave N 26-119-21-44-0016 258.21 10.00 30.00 298.21 Kia Lee 18157 Bac Home Loans Servicing LP 4009 73rd Ave N 27-119-21-31-0032 246.19 10.00 30.00 286.19 18157 Shawn Banks 7137 Grimes Ave N 27-119-21-31-0034 100.00 10.00 30.00 140.00 Djuana Banks 18157 Saiyid Rizvi 7112 Halifax Ave N 27-119-21-31-0043 258.21 10.00 30.00 298.21 18157 Citimortgage Inc 7137 France Ave N 27-119-21-31-0050 100.00 10.00 30.00 140.00 18157 Sean Sullivan 6933 Major Ave N 27-119-21-33-0039 100.00 10.00 30.00 140.00 18157 Sonya Herr 6930 Halifax Ave N 27-119-21-34-0039 786.65 10.00 30.00 826.65 18157 Tam Pham 7048 France Ave N 27-119-21-42-0021 100.00 10.00 30.00 140.00 18157 Sufeng Zheng 6910 France Ave N 27-119-21-43-0062 246.19 10.00 30.00 286.19 18157 Barbara Mikkanen 6803 Perry Ave N 33-119-21-11-0044 200.00 10.00 30.00 240.00 18157 U S BANK N A 6712 Perry Ave N 33-119-21-11-0050 750.59 10.00 30.00 790.59 18157 Citizens Independent Bank 6800 Quail Ave N 33-119-21-11-0065 382.26 10.00 30.00 422.26 City of Brooklyn Center-6301 Shingle Creek Parkway-Brooklyn Center MN 55430 Page 3 of 5 "t Amen ded Special As sessment Certified Roll (Grass/Weeds ) 2011 Weed Destruction Printed March 13, 2012 Municipal Code No. 22 Levy Runs One Year Capital Special Total Pending Interest Assessment Amount Levv,No. Owner Name(s) Property Address Property ID Amount Charge Charge Certified 18157 Joseph Okrakene 5124 65th Ave N 33-119-21-13-0053 100.00 10.00 30.00 140.00 Christy Okrakene 18157 Alfred Seley 5130 Howe La 33-119-21-13-0061 370.23 10.00 30.00 410.23 Martha Kugbeh Kpana Seley 18157 Yee Xiong 6523 Unity Ave N 33-119-21-13-0079 774.63 10.00 30.00 814.63 18157 Steven Thao 5131 Howe La 33-119-21-13-0085 528.44 10.00 30.00 568.44 Amends Thao 18157 Bank of America 5100 Winchester La 33-119-21-14-0020 504.40 10.00 30.00 544.40 18157 Bee Yang 6400 Orchard Ave N 33-119-21-41-0017 996.78 10.00 30.00 1,036.78 Houa Lor 18157 Todd Vlasaty 4707 Eleanor La 33-119-2141-0026 100.00 10.00 30.00 140.00 18157 Lin Shuang LLC 4700 63rd Ave N 33-119-2141-0030 270.23 10.00 30.00 310.23 18157 Vernon Melbie 6332 Quail Ave N 33-119-21-41-0093 616.42 10.00 30.00 656.42 Ardis Melbie 18157 Bank of NY Mellon 6425 Scott Ave N 33-119-21-42-0037 1,068.91 10.00 30.00 1,108.91 18157 Wells Fargo Bank NA 5319 Eleanor La 33-119-21-42-0112 370.23 10.00 30.00 410.23 18157 Nationstar Mortgage Southstar I LLC 6242 Scott Ave N 33-119-21-43-0002 100.00 10.00 30.00 140.00 18157 Stacy Carlson 5331 63rd Ave N 33.119-21-43-0088 342.38 10.00 30.00 382.38 18157 Nou Thou Vang 6113 Quail Ave N 33-119-21-44-0033 246.19 10.00 30.00 286.19 18157 Michelle Murch 6707 Drew Ave N 34-119-21-12-0026 774.63 10.00 30.00 814.63 18157 BAC Home Loans Ser The Bank of New York 6825 Drew AveN 34-119-21-12-0043 258.21 10.00 30.00 298.21 Mellon 18157 Wells Fargo Bank N A 6532 France Ave N 34-119-21-13-0030 282.26 10.00 30.00 322.26 18157 MN Housing Fin Ag 6526 Ewing Ave N 34-119-21-13-0040 100.00 10.00 30.00 140.00 18157 Tanise Winder 6501 Beard Ave N 34-119-21-13-0067 100.00 10.00 30.00 140.00 Robert Loyd 18157 Adolf Zydowicz 3112 67th Ave N 34-119-21-14-0004 1,080.93 10.00 30.00 1,120.93 Anna Zydowicz City of Brooklyn Center-6301 Shingle Creek Parkway-Brooklyn Center MN 55430 Page 4 of 5 r., f Amended Special Assessment Certified Roll (Grass/Weeds) 2011 Weed Destruction Printed March 13, 2012 Municipal Code No. 22 Levy Runs One Year Capital Special Total Pending Interest Assessment Amount Levv No. Owner Name(s) Property Address Property ID Amount Charge Charge Certified 18157 HSBC Bank USA NA 3125 66th Ave N 34-119-21-14-0060 762.61 10.00 30.00 802.61 18157 Jeffrey Johnson 3025 Quarles Rd 34-.119-21-14-0084 100.00 10.00 30.00 140.00 Jason Johnson 18157 H&T Development LLC 4312 66th Ave N 34-119-21-23-0005 246.19 10.00 30.00 286.19 18157 Laura Ben 4306 65th Ave N 34-119-21-23-0065 346.19 10.00 30.00 386.19 18157 ZamZam Gesaade 6400 Noble Ave N 34-119-21-32-0026 258.21 10.00 30.00 298.21 18157 R&B Management II LLC 6137 Lee Ave N 34-119-21-33-0054 258.21 10.00 30.00 298.21 18157 Lorna Jacob 4212 62nd Ave N 34-119-21-34-0042 504.40 10.00 30.00 544.40 18157 Linus Moua 3807 62nd Ave N 34-119-21-34-0073 528.44 10.00 30.00 568.44 Phao Vang 18157 Matt Just 3216 Poe Rd 34-119-21-41-0056 100.00 10.00 30.00 140.00 18157 Sau Tran 3018 Ohenry Rd 34-119-21-41-0064 504.40 10.00 30.00 544.40 Ut Thi Nguyen 18157 Darlene Pasley 3013 Nash Rd 34-119-21-44-0038 246.19 10.00 30.00 286.19 18157 Yavuz Akinsel 3224 Lawrence Rd 34-119-21-44-0092 100.00 10.00 30.00 140.00 18157 Mitilde Ong 3013 62nd Ave N 34-119-21-44-0103 246.19 10.00 30.00 286.19 18157 Moeen Masood 6753 Humboldt Ave N 35-119-21-11-0017 258.21 10.00 30.00 298.21 18157 Dennis Small 6319 Brooklyn Dr 35-119-21-32-0052 100.00 10.00 30.00 140.00 18157 Citimortgage Inc 2806 Nash Rd 35-119-21-33-0033 246.19 10.00 30.00 286.19 18157 Welcome Home Builders,Inc. 6812 Aldrich Ave N 36-119-21-21-0122 516.42 10.00 30.00 556.42 18157 Jorge Sanchez 6807 Dupont Ave N 36-119-21-22-0008 358.21 10.00 30.00 398.21 Blanca Sanchez 18157 Richard Her 6342 Dupont Ave N 36-119-21-31-0015 246.19 10.00 30.00 286.19 18157 Frank Nameny 6337 Girard Ave N 36-119-21-32-0063 246.19 10.00 30.00 286.19 18157 Steven Davis 800 62nd Ave N 36-119-21-34-0004 822.72 10.00 30.00 862.72 Tracy Davis Total: 47,806.27 City of Brooklyn Center-6301 Shingle Creek Parkway-Brooklyn Center MN 55430 Page 5 of 5 Amended Special Assessment -:ertified Roll (Grass/Weeds) 2011 Weed Destruction Printed March 07, 2012 Municipal Code No. 22 Levy Runs One Year Capital Special Total Pending Interest Assessment Amount Levy No. Owner Name(s) Property Address Property ID Amount Charge Charge Certified 18157 First Equity Group LLC ET AL 5812 Camden Ave N 01-118-21-13-0038 270.23 10.00 30.00 310.23 18157 Hector Hernandez 6013 Colfax Ave N 01-118-21-21-0015 246.19 10.00 30.00 286.19 18157 Diana Whitaker 6028 Bryant Ave N 01-118-21-21-0087 1,008.80 10.00 30.00 1,048.80 18157 Faheem Rizvi 6006 Bryant Ave N 01-118-21-21-0090 246.19 10.00 30.00 286.19 Tammy Rizvi 18157 Maurice Eta 6029 Bryant Ave N 01-118-21-21-0094 50.00 10.00 30.00 90.00 Gladys Eta 18157 Molli Xiong 5903 Emerson Ave N 01-118-21-22-0023 100.00 10.00 30.00 140.00 Chai Lee 18157 Edward Austin 5700 Girard Ave N 01-118-21-23-0014 494.28 10.00 30.00 534.28 18157 Fed Home Loan Mtg Corp 5743 Girard Ave N 01-118-21-23-0087 100.00 10.00 30.00 140.00 18157 Michelle Robins 5737 Girard Ave N 01-118-21-23-0088 246.19 10.00 30.00 286.19 18157 Amos Guar 5800 Dupont Ave N 01-118-21-24-0025 246.19 10.00 30.00 286.19 Marie Guar 18157 Kocon LLC 5712 Bryant Ave N 01-118-21-24-0063 258.21 10.00 30.00 298.21 18157 Andrew Reinert 5525 Colfax Ave N 01-118-21-31-0072 346.19 10.00 30.00 386.19 Tiffany Reinert 18157 TNC Properties LLC 5556 Emerson Ave N 01-118-21-32-0010 270.23 10.00 30.00 310.23 18157 Wachovia Mortgage 5548 Girard Ave N 01-118-21-32-0037 100.00 10.00 30.00 140.00 18157 Syed Raza 5650 Humboldt Ave N 01-118-21-32-0047 100.00 10.00 30.00 140.00 Holly Raza 18157 Wells Fargo Bank NA 5610 Humboldt Ave N 01-118-21-32-0068 258.21 10.00 30.00 298.21 18157 Bee Thao 5624 Humboldt Ave N 01-118-21-32-0070 100.00 10.00 30.00 140.00 18157 Latin Work Remodeling Corp 5642 Humboldt Ave N 01-118-21-32-0076 370.23 10.00 30.00 410.23 18157 Allan Appelbee 5530 Emerson Ave N 01-118-21-32-0088 246.19 10.00 30.00 286.19 18157 Edward Doll 1201 57th Ave N 01-118-21-32-0105 100.00 10.00 30.00 140.00 18157 Prime Asset Fund II LLC 5444 Humboldt Ave N 01-118-21-33-0069 738.57 10.00 30.00 778.57 18157 Phillip Carlson 5412 Emerson Ave N 01-118-21-33-0084 100.00 10.00 30.00 140.00 City of Brooklyn Center-6301 Shingle Creek Parkway-Brooklyn Center MN Page 1 of 6 Amended Special Assessment Certified Roll (Grass/Weeds) 2011 Weed Destruction Printed March 07, 2012 Municipal Code No. 22 Levy Runs One Year Capital Special Total Pending Interest Assessment Amount Lev, No. Owner Name(s) Property Address Property Amount Charge Charge Certified 18157 Benjamin Hawkins 5452 Fremont Ave N 01-118-21-33-0109 100.00 10.00 30.00 140.00 Denise Hawkins 18157 Maurice Kendall 5300 Colfax Ave N 01-118-21-34-0083 540.47 10.00 30.00 580.47 18157 Edward Weber 5301 Colfax Ave N 01-118-21-34-0087 346.19 10.00 30.00 386.19 Sally Weber 18157 Houmpheng Bounsavath 5438 Dupont Ave N 01-118-21-34-0109 1,044.86 10.00 30.00 1,084.86 18157 Christ Covenant Church 5452 Dupont Ave N 01-118-21-34-0118 100.00 10.00 30.00 140.00 18157 McKenzie Mindt 711 Bellvue La 01-118-21-34-0139 100.00 10.00 30.00 140.00 18157 Margarita Pirin Cortes 5614 Camden Ave N 01-118-21-42-0032 100.00 10.00 30.00 140.00 18157 Rifive Investments LLC 5739 James Ave N 02-118-21-14-0033 370.23 10.00 30.00 410.23 18157 Dexter Williams 5728 Irving Ave N 02-118-21-14-0093 810.70 10.00 30.00 850.70 Charlene Guerrero 18157 Paul Witte 5836 Xerxes Ave N 02-118-21-23-0009 100.00 10.00 30.00 140.00 Sabine Froehlich 18157 Gabe Steen 5409 Penn Ave N 02-118-21-34-0023 246.19 10.00 30.00 286.19 18157 Wells Fargo Bank NA 5401 Queen Ave N 02-118-21-34-0035 258.21 10.00 30.00 298.21 18157 Ambe Oscar Funwi 5337 Queen Ave N 02-118-21-34-0037 246.19 10.00 30.00 286.19 18157 Lifetime Resources Property Mgmt,LLC 5343 Penn Ave N 02-118-21-34-0039 282.26 10.00 30.00 322.26 18157 Michael Mcalpin 5527 Humboldt Ave N 02-118-21-41-0002 1,129.02 10.00 30.00 1,169.02 18157 Linda Anderson 5603 James Ave N 02-118-21-41-0059 100.00 10.00 30.00 140.00 Bernadette Anderson 18157 Avalon Home Investments LLC 5524 Logan Ave N 02-118-21-41-0095 246.19 10.00 30.00 286.19 18157 Bank of America 5556 Logan Ave N 02-118-21-41-0099 774.63 10.00 30.00 814.63 18157 US Bank 5532 Morgan Ave N 02-118-21-42-0019 492.38 10.00 30.00 532.38 18157 Lannette Weiland 2106 Ericon Dr 02-118-21-42-0101 774.63 10.00 30.00 814.63 18157 Thomas Miller 5331 Knox Ave N 02-118-21-44-0006 100.00 10.00 30.00 140.00 18157 GMAC Mortgage LLC 5321 Humboldt Ave N 02-118-21-44-0036 246.19 10.00 30.00 286.19 18157 Ryan Cook 5316 Logan Ave N 02-118-21-44-0073 200.00 10.00 30.00 240.00 City of Brooklyn Center-6301 Shingle Creek Parkway-Brooklyn Center MN Page 2 of 6 Amended Special Assessment certified Roll (Grass/Weeds) 2011 Weed Destruction Printed March 07, 2012 Municipal Code No. 22 Levy Runs One Year Capital Special Total Pending Interest Assessment Amount Levy No. Owner Name(s) Properly Address Property ID Amount Charge Charge Certified 18157 Cel Mouton LLC 5443 Irving Ave N 02-118-21-44-0081 258.21 10.00 30.00 298.21 18157 Wells Fargo Bank 5400 Irving Ave N 02-118-21-44-0086 282.26 10.00 30.00 322.26 18157 Bank of America N A 5332 James Ave N- 02-118-21-44-0108 604.40 10.00 30.00 644.40 18157 Federal Home Loan Mtg Corp 5924 Beard Ave N 03-118-21-11-0071 270.23 10.00 30.00 310.23 18157 Wells Fargo Bank NA 5906 Abbott Ave N 03-118-21-11-0085 246.19 10.00 30.00 286.19 18157 Rockwell Investments LLC 6031 Brooklyn Blvd 03-118-21-12-0015 246.19 10.00 30.00 286.19 18157 Bernice Pendy 5916 Ewing Ave N 03-118-21-12-0027 358.21 10.00 30.00 398.21 18157 Vang Vue 6042 Ewing Ave N 03-118-21-12-0085 528.44 10.00 30.00 568.44 See Xiong 18157 Bac Home Loans Servicing LP 5841 Xerxes Ave N 03-118-21-14-0002 358.21 10.00 30.00 398.21 18157 Jeffrey Berlin 5841 Zenith Ave N 03-118-21-14-0010 1,080.94 10.00 30.00 1,120.94 Melissa Gregersen 18157 Gilbert Shannon 6007 Halifax PI 03-118-21-21-0056 738.57 10.00 30.00 778.57 18157 Sec of Hsg and Urban Devel 3906 61st Ave N 03-118-21-21-0108 774.63 10.00 30.00 814.63 18157 Jay Severson 6025 June Ave N 03-118-21-22-0007 1,254.99 10.00 30.00 1,294.99 18157 Somphaena Soundara 5937 June Ave N 03-118-21-22-0020 1,008.80 10.00 30.00 1,048.80 Lavonne Soundara 18157 Citmortgage Inc 3906 Burquest La 03-118-21-31-0029 1,020.82 10.00 30.00 1,060.82 18157 On Time Contractors Inc 5349 Sailor La 03-118-21-43-0013 258.21 10.00 30.00 298.21 18157 Entrust Midwest LLC 3713 53rd PIN 03-118-21-43-0066 246.19 10.00 30.00 286.19 18157 Kin Chew 5510 France Ave N 03-118-21-43-0090 774.63 10.00 30.00 814.63 18157 Cherzon Riley 3000 53rd Ave N 03-118-21-44-0025 798.68 10.00 30.00 838.68 18157 Tremayne Williams 5201 Xerxes Ave N 10-118-21-11-0023 258.21 10.00 30.00 298.21 18157 Cory Clark 3334 49th Ave N 10-118-21-13-0009 198.09 10.00 30.00 238.09 Nancy Clark 18157 Russell Smith 4937 Brooklyn Blvd 10-118-21-14-0012 564.51 10.00 30.00 604.51 18157 Troy Sylvers 7236 Knox Ave N 26-119-21-41-0105 358.21 10.00 30.00 398.21 18157 Comfort Bropleh 6901 Morgan Ave N 26-119-21-43-0018 492.38 10.00 30.00 532.38 City of Brooklyn Center-6301 Shingle Creek Parkway-Brooklyn Center MN Page 3 of 6 Amended Special Assessment Certified Roll (Grass/Weeds) 2011 Weed Destruction Printed March 07, 2012 Municipal Code No. 22 Levy Runs One Year Capital Special Total Pending Interest Assessment Amount Levy No. Owner Name(s) Property Address Property ID Amount Charge Charge Certified 18157 Chang Thao 7000 Knox Ave N 26-119-21-44-0016 258.21 10.00 30.00 298.21 Kia Lee 18157 Bac Home Loans Servicing LP 4009 73rd Ave N 27-119-21-31-0032 246.19 10.00 30.00 286.19 18157 Shawn Banks 7137 Grimes Ave N 27-119-21-31-0034 100.00 10.00 30.00 140.00 Djuana Banks - 18157 Saiyid Rizvi 7112 Halifax Ave N 27-119-21-31-0043 258.21 10.00 30.00 298.21 18157 Citimortgage Inc 7137 France Ave N 27-119-21-31-0050 100.00 10.00 30.00 140.00 18157 Sean Sullivan 6933 Major Ave N 27-119-21-33-0039 100.00 10.00 30.00 140.00 18157 Sonya Herr 6930 Halifax Ave N 27-119-21-34-0039 786.65 10.00 30.00 826.65 18157 Tam Pham 7048 France Ave N 27-119-21-42-0021 100.00 10.00 30.00 140.00 18157 Sufeng Zheng 6910 France Ave N 27-119-21-43-0062 246.19 10.00 30.00 286.19 18157 Barbara Mikkanen 6803 Perry Ave N 33-119-21-11-0044 200.00 10.00 30.00 240.00 18157 U S BANK N A 6712 Perry Ave N 33-119-21-11-0050 750.59 10.00 30.00 790.59 18157 Citizens Independent Bank 6800 Quail Ave N 33-119-21-11-0065 382.26 10.00 30.00 422.26 18157 Joseph Okrakene 5124 65th Ave N 33-119-21-13-0053 100.00 10.00 30.00 140.00 Christy Okrakene 18157 Alfred Seley 5130 Howe La 33-119-21-13-0061 370.23 10.00 30.00 410.23 Martha Kugbeh Kpana Seley 18157 Yee Xiong 6523 Unity Ave N 33-119-21-13-0079 774.63 10.00 30.00 814.63 18157 Steven Thao 5131 Howe La 33-119-21-13-0085 528.44 10.00 30.00 568.44 Amenda Thao 18157 Bank of America 5100 Winchester La 33-119-21-14-0020 504.40 10.00 30.00 544.40 18157 Etmira Peal 4900 Howe La 33-119-21-14-0049 246.19 10.00 30.00 286.19 William Peal 18157 Bee Yang 6400 Orchard Ave N 33-119-21-41-0017 996.78 10.00 30.00 1,036.78 Houa Lor 18157 Todd Vlasaty 4707 Eleanor La 33-119-21-41-0026 100.00 10.00 30.00 140.00 18157 Lin Shuang LLC 4700 63rd Ave N 33-119-21-41-0030 270.23 10.00 30.00 310.23 City of Brooklyn Center-6301 Shingle Creek Parkway-Brooklyn Center MN Page 4 of 6 Amended Special Assessment k;ertified Roll (Grass/Weeds) 2011 Weed Destruction Printed March 07, 2012 Municipal Code No. 22 Levy Runs One Year Capital Special Total Pending Interest Assessment Amount Levy No. Owner Name(s)' Property Address Property Amount Charge Charge Certified 18157 Vernon Melbie 6332 Quail Ave N 33-119-21-41-0093 616.42 10.00 30.00 656.42 Ardis Melbie 18157 Bank of NY Mellon 6425 Scott Ave N 33-119-21-42-0037 1,068.91 10.00 30.00 1,108.91 18157 Wells Fargo Bank NA 5319 Eleanor La 33-119-21-42-0112 370.23 10.00 30.00 410.23 18157 Joan Bourasa 6300 Unity Ave N 33-119-21-42-0116 100.00 10.00 30.00 140.00 18157 Tran Hong 5324 63rd Ave N 33-119-21-42-0118 258.21 10.00 30.00 298.21 18157 Nationstar Mortgage Southstar I LLC 6242 Scott Ave N 33-119-21-43-0002 100.00 10.00 30.00 140.00 18157 Stacy Carlson 5331 63rd Ave N 33-119-21-43-0088 342.38 10.00 30.00 382.38 18157 Nou Thou Vang 6113 Quail Ave N 33-119-21-44-0033 246.19 10.00 30.00 286.19 18157 Michelle Murch 6707 Drew Ave N 34-119-21-12-0026 774.63 10.00 30.00 814.63 18157 BAC Home Loans Ser The Bank of New York 6825 Drew Ave N 34-119-21-12-0043 258.21 10.00 30.00 298.21 Mellon 18157 Wells Fargo Bank N A 6532 France Ave N 34-119-21-13-0030 282.26 10.00 30.00 322.26 18157 MN Housing Fin Ag 6526 Ewing Ave N 34-119-21-13-0040 100.00 10.00 30.00 140.00 18157 Tanise Winder 6501 Beard Ave N 34-119-21-13-0067 100.00 10.00 30.00 140.00 Robert Loyd 18157 Adolf Zydowicz 3112 67th Ave N 34-119-21-14-0004 1,080.93 10.00 30.00 1,120.93 Anna Zydowicz 18157 HSBC Bank USA NA 3125 66th Ave N 34-119-21-14-0060 762.61 10.00 30.00 802.61 18157 Jeffrey Johnson 3025 Quarles Rd 34-119-21-14-0084 100.00 10.00 30.00 140.00 Jason Johnson 18157 H&T Development LLC 4312 66th Ave N 34-119-21-23-0005 246.19 10.00 30.00 286.19 18157 Laura Ben 4306 65th Ave N 34-119-21-23-0065 346.19 10.00 30.00 386.19 18157 ZamZam Gesaade 6400 Noble Ave N 34-119-21-32-0026 258.21 10.00 30.00 298.21 18157 Dinh Le 6418 Kyle Ave N 34-119-21-32-0103 270.23 10.00 30.00 310.23 Hoa Nguyen 18157 R&B Management II LLC 6137 Lee Ave N 34-119-21-33-0054 258.21 10.00 30.00 298.21 18157 Lorna Jacob 4212 62nd Ave N 34-119-21-34-0042 504.40 10.00 30.00 544.40 City of Brooklyn Center-6301 Shingle Creek Parkway-Brooklyn Center MN Page 5 of 6 Amended Special Assessment Certified Roll(Grass/Weeds) 2011 Weed Destruction Printed March 07, 2012 Municipal Code No. 22 Levy Runs One Year Capital S ecial Total Pending Interest Assessment Amount Levy No. Owner Name(s) Property Address Property ID Amount Charge Charge Certified 18157 Linus Moua 3807 62nd Ave N 34-119-21-34-0073 528.44 10.00 30.00 568.44 Phao Vang 18157 Michael Parks 3218 64th Ave N 34-119-21-41-0028 100.00 10.00 30.00 140.00 Suzette Parks 18157 Matt Just 3216 Poe Rd 34-119-21-41-0056 100.00 10.00 30.00 140.00 18157 San Tran 3018 Ohenry Rd 34-119-21-41-0064 504.40 10.00 30.00 544.40 Ut Thi Nguyen 18157 Darlene Pasley 3013 Nash Rd 34-119-21-44-0038 246.19 10.00 30.00 286.19 18157 Carrington Mortg Ser Wells Fargo Bank N A 3306 62nd Ave N 34-119-21-44-0060 358.21 10.00 30.00 398.21 18157 Yavuz Akinsel 3224 Lawrence Rd 34-119-21-44-0092 100.00 10.00 30.00 140.00 18157 Mitilde Ong 3013 62nd Ave N 34-119-21-44-0103 246.19 10.00 30.00 286.19 18157 Moeen Masood 6753 Humboldt Ave N 35-119-21-11-0017 258.21 10.00 30.00 298.21 18157 Dennis Small 6319 Brooklyn Dr 35-119-21-32-0052 100.00 10.00 30.00 140.00 18157 Citimortgage Inc 2806 Nash Rd 35-119-21-33-0033 246.19 10.00 30.00 286.19 18157 Julius Martin 6724 Dupont Ave N 36-119-21-21-0056 100.00 10.00 30.00 140.00 Melissa Segelstrom 18157 Welcome Home Builders,Inc. 6812 Aldrich Ave N 36-119-21-21-0122 516.42 10.00 30.00 556.42 18157 Jorge Sanchez 6807 Dupont Ave N 36-119-21-22-0008 358.21 10.00 30.00 398.21 Blanca Sanchez 18157 Stanley Pietrusa 6800 Emerson Ave N 36-119-21-22-0019 258.21 10.00 30.00 298.21 18157 Richard Her 6342 Dupont Ave N 36-119-21-31-0015 246.19 10.00 30.00 286.19 18157 Frank Nameny 6337 Girard Ave N 36-119-21-32-0063 246.19 10.00 30.00 286.19 18157 Carla Nelson 6214 Lilac Dr 36-119-21-33-0006 258.21 10.00 30.00 298.21 18157 Steven Davis 800 62nd Ave N 36-119-21-34-0004 822.72 10.00 30.00 862.72 Tracy Davis Total: 54,382.03 City of Brooklyn Center-6301 Shingle Creek Parkway-Brooklyn Center MN Page 6 of 6 i City Council Agenda Item No. 10a COUNCIL ITEM MEMORANDUM DATE: March 12, 2012 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk SUBJECT: Type IV 6-Month Provisional Rental License for 6807 Humboldt Ave N#C301 Recommendation: It is recommended that the City Council consider approval of the issuance of a Type IV 6-Month Provisional Rental License and Mitigation Plan for 6807 Humboldt Ave N 4C301. If the Council chooses not to issue the license, it is recommended that the motion be to direct staff to prepare proposed findings for denial of the rental license and draft said resolution for the next Council meeting. Background: This owner is applying for a renewal rental license. This property qualifies for a Type IV provisional rental license based on eleven property code violations found during the initial rental license inspection and zero validated police incidents/nuisance calls for the past twelve months. Staff from Administration,Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 11-28-11 Raymond Charest applied for renewal of the rental dwelling license for 6807 Humboldt Ave N#C301, a single family residence. 12-28-11 An initial rental inspection was conducted. Eleven property code violations were cited, see attached rental criteria. 01-27-12 A second rental inspection was conducted and passed. 01-27-12 City records indicate zero validated police incident/nuisance calls occurred in the past twelve months 02-07-12 A letter was sent to the owner(s)notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I,II, and III of Crime Free Housing Program, etc. 02-17-12 A Mitigation Plan was submitted. 02-25-12 The Mitigation Plan was finalized. 02-28-12 The rental license expired. Mission:Ensuring an attractive,clean,safe community that enhances the quality of life and preserves the public trust COUNCIL ITEM MEMORANDUM 02-28-12 A letter was sent to the owner notifying them of all remaining license requirements. 03-02-12 A letter was sent to the owner notifying that the hearing before the Council will be held March 12,2012. If approved, after six months, a new rental license will be required. The license process will begin in approximately four months. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1. Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2. The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3. Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type 1,II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures,rules and regulations for tenant conduct, security personnel,and time frame to implement all phases of the Crime Free Housing Program. 4. Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence,the Council shall approve, disapprove,or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan,the Council will consider, among other things,the facility, its management practices,the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license,the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. Mission:Ensuring an attractive,clean,safe community that enhances the quality of life and presem the public trust COUNCIL ITEM MEMORANDUM 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month,the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy —Adopted by City Council 03-08-10 1. Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2. Fees. Fee amounts are determined by the costs of the city to license, inspect,monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3. Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4. License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected,the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. • At least 25% of units,to include a minimum of 12 units,will be inspected for properties with 16 or more units. Mission:Ensuring an attractive,clean,safe communioJ that enhances the quality of life and preserves the public trust I COUNCIL ITEM MEMORANDUM Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type I— 3 Year 1-2 units 0-1 3+units„ 0-0.'75 Type II—2 Year 1-2 units Greater than 1 but not more than 4 3+units Greater than 0.75:but not more than 15 Type III— 1 Year 1-2 units Greater than 4 but not more than 8 3+units I Greater than 1.5 but not more_than-3 Type IV—6 Months 1-2 units Greater than 8 3±units Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault,burglary,theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are"Family or household members" as defined in the Domestic Abuse Act,Minnesota Statutes, Section 51813.01, Subd. 2 (b) and where there is a report of"Domestic Abuse" as defined in the Domestic Abuse Act,Minnesota Statutes, Section 518B.01, Subd. 2 (a). License Number of Units Validated Calls for Disorderly Conduct Category Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units _ 0=_0.25 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 34 units Greater than 0:25 .but not more than 1_ 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 Mission:Ensuring an attractive,clean,safe community that enhances the quality of life and preserves the public trust I COUNCIL ITEM MEMORANDUM Budget Issues: There are no budget issues to consider. Council Goals: Strategic: We will ensure a safe and secure community We will stabilize and improve residential neighborhoods Attachment -Mitigation Plan Mission:Ensuring an attractive,clean,safe conrnurnity that enhances the quality of life andpreserves thepublic trust i I City of Brooklyn Center Phone:763-569-3300 TTY 711 6301 Shingle Creek Parkway Fax:763-569-3360 Brooklyn Center,MN 55430-2199 www.cityofbrooklyncenter.org Rental License Mitigation Plan--Type N Rental License Handwritten plans will not be accepted Please type or use fellable form on City website `Section A=Property Information Property Address:6807 Humboldt Ave North. Unit C301 Owner Name:Raymond Charest Local Agent:wises codinez?rosperan Property Management LLC Owner Address: Agent Address: 421 laurei,Thunder bay,Ontario P7A7L3 Canada 1670 Robert street suite 118,Westst Paul.MN 65118 Owner Phone:1-807-474-1493 Agent Phone:651-757-0946 Owner Email:raycharest1 @shaw.ca Agent Email:ugodinez @prosperanproperty.com Rental License: ❑ New R Renewal: Current License Expiration Date:February 29,2012 *Pending Type IV License Exp.Date:August 31,2012 Six months from current license expiration) Based on property conditions and/or validated police nuisance incidents,the above referenced property qualifies for a Type IV Rental License. Before your license application can be considered by the City Council, a Mitigation Plan must be completed and reviewed by City staff. A fully completed Mitigation Plan must be submitted immediately to ensure timely completion of the license application process. The Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will be taken to ensure ongoing compliance with City Ordinances and applicable Codes. The Mitigation Plan provides an opportunity to review property concerns and identify possible solutions to improve the overall conditions and management of the property. NOTICE: Time is Running Out--You must TAKE ACTION NOW in order to meet all the city ordinance and Mitigation Plan requirements within this*pending license period and avoid legal actions. Section B—Required Documents Submit the following documents with the Mitigation Plan for approval: M1. Crime Free Housing Program Training Certificate(if completed,if not completed,please include scheduled date in Section C. I y u 2. Copy of Lease including Minnesota Crime Free Housing Lease Addendum F17-13. Submit written report by 10a'of each month(after license approval). Section.C—.Crime Free Housing Program Requirements eI ,/ 1. Use written lease including Crime Free Housing Lease Addendum. F712. Conduct criminal background check for all prospective tenants. Provide documentation to City if �- requested. t v r 3. Pursue the eviction of tenants who violate the terms of the lease or any addendums. Page 1 Type IV Mitigation Plan Rev 11-16-11 i Q4. Attend City approved eight hour Crime Free Housing course. Date Course Completed: November 18,2009 or Date Course Scheduled: Mara,15,2012 Phase H Complete Security Assessment and implement all security improvements recommended by the Brooklyn Center Police Department. Date Scheduled: February 21,2012 Improvements to be completed by: Within 10 day Phase III I will attend a minimum of 50%of the ARM meetings(two). I will attend the ARM meetings scheduled for: January 12,2012 & March 8,2012 Do these two meeting dates occur before the*Pending Type IV License expiration date? Yes❑No (*See Section A)If no,you will only be able to qualify for a Type IV Rental License upon renewal. I will have no repeat code violations previously documented within the past year. For properties with four or more units: I will conduct resident training annually that includes crime prevention techniques. I v I I will hold regular resident meetings. Section:D—Lo Term Capital Improvements Plan Based on condition and age,estimated replacement dates are provided for common capital items. Funding should be considered accordingly. However,items broken,worn or otherwise in violation prior to the estimated replacement date will require earlier corrections. Date Last Replaced Estimated Replacement Date Furnace/AC- 2010 20 20 Water Heater- 2010 z,I-P Z,5" f Kitchen Appliances- 2008 A s tNeeb Cs Laundry Appliances- 2011 20 2 5— Exterior -Paint/Siding,fascia,trim spring 2012 -Windows Maintenance Annually 2 e3 Z -Roof Maintenance Annually Z G iV -Fence Maintenance Annually -Shed -Garage -Driveway Maintenance Annually Zb -Sidewalks Maintenance Annually 7.a''JO Smoke Alarms&Carbon Monoxide Alarms 2010 Zts1 t. Other(s) Section E Steps to Improve Management and Conditions of Property Implementing the following best practices may assist in the management of your property. By checking the boxes below,you agree to: �✓ 1. Check in with tenants every 30 days. FIT]2. Drive by property to check for violations twice a month. Page 2 Type IV Mitigation Plan Rev 11-16-11 I r 1 3. Evict tenants in violation of the lease and all addendums. ✓ 4. Provide lawn/snow service. F17-15. Provide garbage service. 6. Install security system. Prosperan property Management M7. Provide maintenance service plan for appliances. Name of service co.: �✓ 8. I am and will remain current on payment of utility fees,taxes,assessments,fines,penalties and other financial claims due to the City. 9. Other(s): Continued focus on overall improvement of Condo Comptex Please read thoroughly: If the Type IV Rental License is approved by the City Council,the Licensee must comply with the approved Mitigation Plan and all applicable city codes. No later than the I of each calendar month,the licensee must submit to the Building and Community Standards Department a written report describing all steps taken to comply with the Mitigation Plan. I verify that all information provided above is true and accurate. I understand that if I do not comply with an approved Mitigation Plan,comply with all applicable ordinances within the license period,or operate beyond the license expiration date;enforcement actions such as citations,formal complaint or license review may result Raymond Charest for RLSD Properties Inc. Owner or Agent N Title Print) Owner o Agent Sig'riaturC Date Ulises Godinez for Prosperan Property Management Additional Owner or Agent Name and Title(1 applicable)(Please Print) �t�iiT�7,— Additional Owner or Aget Signature (ifapplicable) Date For City Use--M''gation Plan Approved By: /6a �. Police Department/Title Date Building&Communi Standards Department/Title Date Page 3 Type IV Mitigation Plan Rev 11-16-11 City Council Agenda Item No. lOb COUNCIL ITEM MEMORANDUM DATE: March 12,2012 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk SUBJECT: Type IV 6-Month Provisional Rental License for 4200 Lakebreeze Ave N Recommendation: It is recommended that the City Council consider approval of the resolution and the issuance of a Type IV 6-Month Provisional Rental License and Mitigation Plan for 4200 Lakebreeze Avenue N. If the Council chooses not to issue the license, it is recommended that the motion be to direct staff to prepare proposed findings for denial of the rental license and draft said resolution for the next Council meeting. Background: The property would qualify for Type I Rental License based on property code violations and validated police nuisance incidents. However,the property owner failed to meet the condition(s) of the Type IV Rental License, specifically attend Owners/Managers Association Meetings and submit monthly updates. The property owner received a Type IV Rental License on 10-24-11 on condition of adherence to the Mitigation Plan and City Ordinances. The owner has failed to comply with the Mitigation Plan and applicable ordinances. According to City ordinances, if the requirements of the license category and the Mitigation Plan are not met,the license renewal category remains a Type IV. City Ordinance Section 12-901.2 requires a licensee of a Type IV Rental Property to complete Phase II of the Crime Free Housing Program. City Ordinance Section 12-914.3.c requires an owner(or authorized representative)to attend a minimum of 50 percent of Owners/Managers Association Meetings. The inspection of the property revealed two weather deferred violations. However, since the Type IV Rental License condition has not been met, according to City ordinances the license should be renewed as a Type IV Rental License. Staff is recommending approval of the continued Type IV Rental License in lieu of denial;revocation or suspension because the owner has made improvements to the property. The following is a brief history of the license process actions. Current rental license approval activities: 02-06-12 Michael Lattery applied for renewal of the rental dwelling license for 4200 Lakebreeze Ave N, a four unit multi-family residential property. 02-15-12 An initial rental inspection was conducted and passed with two weather deferred property code violations cited (0.50/unit), see attached rental criteria. Mission:Ensuring an attractive,clean,safe community that enhances the quality of life and preserves the public trust COUNCIL ITEM MEMORANDUM 02-15-12 City records indicate zero validated police incident/nuisance calls occurred in the past twelve months. 02-28-12 The rental license expired. 03-02-12 A letter was sent to the owner notifying that the hearing before the Council will be held March 12, 2012. Prior Type IV Rental License approval activities: 02-28-11 The rental license approved by the City Council expired. 03-09-11 Michael Lattery applied for renewal of the rental dwelling license for 4200 Lakebreeze Ave N, a 4 unit multi-family residential property. 03-30-14 An initial rental inspection was conducted(fifteen property code violations cited for 3.75 violations/unit, see attached rental criteria) 05-10-11 A second rental inspection was conducted,but the inspector could not access the property. 05-17-11 The inspector spoke to the property manager who stated he is in the process of replacing windows and obtaining estimates to install the waste enclosure. 06-02-11 Permit was obtained for window replacements. 08-12-11 The inspector spoke to the property manager and explained that a citation would be issued if corrections were not made. 08-31-11 The initial Type IV Rental License would have expired on this date. 09-13-I1 A reinspection was conducted and passed. 09-20-11 City records indicate zero validated police incident/nuisance calls occurred in the past 12 months. 10-03-11 A citation was issued to the property owner for renting without a license. 10-04-11 A Mitigation Plan was received. 10-11-11 A rental license application was received for a continued Type IV license. 10-12-11 A Mitigation Plan was approved. 10-13-11 A letter was sent to owners notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license (submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc.) 10-19-11 An inspection for the second Type IV Rental License was conducted and passed. 10-24-11 A type IV (6 month) license was approved by the City Council. 01-27-12 An administrative citation was issued for not meeting plan requirements. If approved, after six months, a new rental license will be required. The license process will begin in approximately four months. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Mission:Ensuring an attractive,cleat,safe community that enhances the qualify of life and preserves the public trust i I COUNCIL ITEM MEMORANDUM Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1. Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2. The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3. Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4. Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence,the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan,the Council will consider, among other things,the facility, its management practices,the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license,the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month,the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Mission:Ensuring an attraetive,elean,safe community that enhances the quality,of life and presems the public trust COUNCIL ITEM MEMORANDUM Rental License Category Criteria Policy—Adopted by City Council 03-08-10 1 1. Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories ate performance based and more accurately depict the condition of the property and the City costs of service. 2. Fees. Fee amounts are determined by the costs of the city to license,inspect,monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3. Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4. License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may,upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal. inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected,the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. • At least 25% of units,to include a minimum of 12 units, will be inspected for properties with 16 or more units. I Mission:Ensuring an attractive,clean,safe communio,that enhances the quality of life and preserves the public trust i COUNCIL ITEM MEMORANDUM Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type I—3 Year 1-2 units 0-1 3+'units 0-0.75 Type II—2 Year 1-2 units Greater than 1 but not more than 4 3+1j nits 'Greater than 0.75 but not more than 1.5 Type III— 1 Year 1-2 units Greater than 4 but not more than 8 3+units: Greater than_l.5 but not more than 3 Type IV—6 Months 1-2 units Greater than 8 3+units Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide,rape, robbery, aggravated assault,burglary,theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (b) and where there is a report of"Domestic Abuse"as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). License Number of Units Validated Calls for Disorderly Conduct Category Service& Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3 74 units '0-0.25 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4_units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 Mission:Ensuring an attractive,clean,safe community that enhances the gnalio3 of life and preserves the public trust COUNCIL ITEM MEMORANDUM Budget Issues: There are no budget issues to consider. Council Goals: Strategic: - We will ensure a safe and secure community - We will stabilize and improve residential neighborhoods Attachment - Copy of Mitigation Plan Approved as Part of the October 24, 2011 Type IV Rental License Approval -Resolution Approving a Type IV Rental License for 4200 Lakebreeze Ave N i Mission:Ensuring an attractive,clean,safe community that enhances the quality of life andpreserves thepublic trust i i D City of Brooklyn Center Phone.763-569-3300 6301 Shingle Creek Parkway MlVolce 711 Brooklyn Center,MN 55430-2199 Fax 763-569-3494 www.dtyo&-ook(ncenterorg Rental License 14Iitigation PIan (Type IV License) Hattdwrrlten tans will not be acce terL Please a or use illable arm on City website inure am- - ���e�,l�.:�d.° �;,,��.•� ,���G��e�t�o �a �erw6e�H }�}vnUrA ess a� en ` fR ` t�— s Edio�a 3 x., .3' vm hori �Ve inat� z , ,gem r a ery @advsortrtg corn > W- orf (lto ctte gfvr.,�. s �.N The above referenced property qualifies for a Type IV Rental License. A Mitigation Plan must be completed and reviewed by City staffbefore the rental license application can be considered for approval by City Council. A Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will be taken to ensure ongoing compliance with City Ordinances and applicable Codes. The Mitigation Plan provides an opportunity to review property concerns and identify ossible solutions to im rove the overall conditions oftho operty. Submit the following documents with the Mitigation Plan for approval: Q1. Crime Free Housing Program Training Certificate(if completed,ifnot completed,please include scheduled date in Section B. 2. Copy of Lease including Minnesota Crime Free Housing Lease Addendum F✓ 3. Submit written report by l Os'of each month(after license approval). Phase I 1, Use written lease including Crime Free Housing Tease Addendum. 2. Conduct criminal background check for all prospective tenants. Provide documentation to City if requested. 3. Pursue the eviction of tenants who violate the terms of the lease or any addendums. 4. Attend City approved eight hour Crime Free Housing course. Date Course Completed: Date Course Scheduled: Phase II Complete Security Assessment and implement all security improvements recommended by the Brooklyn Center Police Department. Date Scheduled: Improvements to be completed by: Page I Type N Mitigation Plan 4-11 i Phase M E I will attend a minimum of 50%of the ARM meetings(two). I will attend the ARM meetings scheduled for: 11/10/11 &01/12/12 V I will have no repeat code violations previously documented within the past ye ar For properdes with jour or more units: 01 will conduct resident training annually that includes crime prevention techniques. I will hold regular resident meetings. Date Last Replaced Future _ Replacement Date _ Fumace/AC 01 101!67 2025 Water Heater 2005 2015 ', 0tch.Appliances 09/13/11 Laundry Appliances Leased Equipment Exterior Paint/Siding 09/13111 2019 Windows 09/13/11 2025 -Roof 2002 2022 -Fence 09/011 +»..e...Yr -Shed WA N/A -Cuage 1961 -Driveway 1961 ..Ma.�r -Sidewalks 1061 Smoke Alarms&Carbon Monoxide Alarms 09/13111 mk.atia.�n Other. Implementing the following best practices may assist in the management of your property. By checking the boxer below,you agree to: ✓ Check in with tenants every 30 days. ✓ Drive by property to check for violations twice a month. r Evict tenants in violation of the lease and all addendums. ✓ Provide lawn/snow service. ✓ Provide karbage service. Install security system. Irovide maintenance service plan for appliances.Name of service company:A�pl ante Cere I am and will remain current on payment of utility fees,taxes,assessments,fines,penalties and other efinancial claims due to the City. Other. If the Type IV Rental License is approved by the City Council,the Licensee must comply with the approved Mitigation Plan and all applicable city codes.No later than the le of each calendar month,the licensee must submit to the Building and Community Standards Department a written ° report describing all steps taken to comply with the Mitigation Plan. I verify that all information provided above is true and accurate.I understand that if[do not comply Page 2 Type IV Mitigation Plan 4-11 i - I with an approved Mitigation Plan,enforcement actions such as citation,formal complaint or license review may result. Philip Carleton,Property Manager Owner or Agent Name and Title(Please Print) 1013111 Owner Agent Signature Date ro Ag gn Additional Owner or Agent Name and Title(Please Print)(ijapplicable) Ad it' Owner or Agent Signature(fapplicable) Dater Police pattment/Title Date - Building&Comma tyStandards De ent/Title D to i Page 3 Type IV Mitigation Plan 4-11 Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING A TYPE IV RENTAL LICENSE FOR 4200 LAKEBREEZE AVE N WHEREAS, City Ordinance Sections 12-900 to 12-916 set forth requirements for licensed rental properties; and WHEREAS, the property located at 4200 Lakebreeze Ave N, was issued a Type IV Rental License on October 24,2011; and WHEREAS, City Ordinance Section 12-901.2 requires a property owner who receives a Type IV Rental License complete Phase I, II and III of the Crime Free Housing Program; and WHEREAS, City Ordinance Section 12-914 establishes the requirement for an owner of a Type IV rental property to complete Phase II of the Crime Free Housing Program, including attendance at a minimum of 50 percent of Owners/Managers Association Meetings, complete Crime Prevention Through Environmental Design Requirements and City Ordinance Section 12-913 requires submittal of monthly updates; and WHEREAS, the property owner of 4200 Lakebreeze Ave N, Brooklyn Center failed to attend Owners/Managers Association Meetings or turn in monthly updates. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that a TYPE IV Rental License is hereby approved for the property at 4200 Lakebreeze Ave N,Brooklyn Center, MN. March 12, 2012 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon,the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 10c i COUNCIL ITEM MEMORANDUM DATE: March 6,2012 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk 7 art SUBJECT: Resolution Reestablishing Voting Precincts and Designating Polling Places for the City of Brooklyn Center Recommendation: It is recommended that the City Council consider adoption of a Resolution Reestablishing Voting Precincts and Designating Polling Places for the City of Brooklyn Center. Background: Reestablishing/Redistricting Precincts Every ten years, following the completion of the United States Census, the state legislature redistricts itself and the congressional districts using the federal census block population data. The legislature's plan may be disputed, revised, and finalized by the state or federal courts. Once the congressional and legislative lines are finalized, local governing bodies must reestablish the boundaries of any elective districts they may have within 60 days of the adoption of the state's redistricting plan, or by April 3, 2012, whichever comes first. Congressional and Legislative Redistricting Plans On February 21, 2012, the Minnesota Supreme Court Special Redistricting Panel signed orders adopting congressional and legislative redistricting plans. The congressional redistricting plan shifts Brooklyn Center from District 3 to District 5. The legislative redistricting plan keeps Brooklyn Center in one legislative district, 40B (currently 4613). The new, reestablished boundaries are in effect as of the state primary on August 14, 2012. The changing of precinct boundaries is known as redistricting precincts. When there is no need for cities to make changes to precinct boundaries, cities simply need to reconfirm or reestablish precinct boundaries. The Redistricting Plan Following is a summary of the steps taken to reestablish the precincts. The first step in the process was to identify and evaluate existing and potential polling places. All polling places,whether new or reestablished, must be: • fully accessible and usable by elderly or disabled persons; • large enough to accommodate the election activities; • free of other, non-election activities; • smoking free; • liquor free and not adjacent to a liquor service area; • located within the precinct, except that a metropolitan area city may locate a polling place outside the precinct if it is within one mile of the precinct boundary Mission:Ensuring an attractive,clean,safe community that enhances the quality of life anti preserves the public trust COUNCIL ITEM MEMORANDUM Polling places for all seven precincts met all state and federal requirements. For 2012 only,the polling place for Precinct 6 will be designated as Brookdale Covenant Church due to the renovation of Northport School and its unavailability for the August primary. Although Northport School would have been renovated in time for the general election, state law does not allow a change in polling places between the state primary and state general election. Following the 2012 elections,Northport School will again be designated as the polling place for Precinct 6. I have been in contact with Northport School and Brookdale Covenant Church to confirm all arrangements for the 2012 elections. The polling place for Precinct 7 has been Cross of Glory Lutheran Church since approximately 1982. Over the years it served well as a polling place; however, there are impediments that have caused inconvenience for voters, such as the external stairs to the entrance and internal stairs to the voting room, as well as the small size of the room. The church is handicapped accessible with an elevator, but the voting room and waiting area do not provide enough room for voters. In October 2011, I inquired if Odyssey Academy would be interested in serving as a polling place, and they were very excited for this opportunity. Odyssey Academy has a full-size gymnasium that will serve well as the voting room and offer plenty of room and easy access for voters in Precinct 7. Once polling places were identified, the next step was to review precinct boundaries to ensure compliance with federal and state criteria. Precincts cannot be split between county, congressional, or legislative districts. Precinct boundaries must follow "visible, clearly recognizable physical features", which statutes define as street, road, boulevard, parkway, river, stream, shoreline, drainage ditch, railway right-of-way, or any other line that is clearly visible from the ground. Another requirement is the need to draw precinct boundaries on census block boundaries. Hennepin Count provided the City with Maptitude Redistricting Software, which is a standalone GIS software that is packaged with 2010 U.S. Census data sets and a number of custom tools used specifically for redistricting. All precinct boundaries met the requirements and follow census block lines, so no shifting of precinct boundary lines is required. Notification to State, County, and Voters After precinct boundaries are reestablished, the City notifies the County Auditor and Secretary of State. A map of the voting districts is posted at City Hall for 60 days following Council approval and will be published in the City Watch resident newsletter and Sun-Post Newspaper", as well as posted to the City's website. All registered voters will receive notice by mail of their precinct and polling place. Budget Issues: There are no budget issues to consider. Mission:Ensuring an attractive,clean,safe community that enhances the quality,of life and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION REESTABLISHING VOTING PRECINCTS AND DESIGNATING POLLING PLACES FOR THE CITY OF BROOKLYN CENTER WHEREAS, the City of Brooklyn Center is currently constituted into seven voting precincts described by Resolution No. 2002-55 adopted by the City Council on April 22, 2002; and WHEREAS,the legislature of the State of Minnesota has been redistricted; and WHEREAS, Minnesota Statute Section 204B.14, subd. 3 (d)requires that precinct boundaries must be reestablished within 60 days of when the legislature has been redistricted or at least 19 weeks before the state primary election, whichever comes first. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the boundaries of the voting precincts are hereby reestablished and the polling places are hereby designated as follows: PRECINCT 1 (Earle Brown Elementary School, 1500 59th Avenue North) South boundary: commencing at the southeast City limits at the Mississippi River and the centerline of 53rd Avenue North west to Shingle Creek. West boundary: commencing at the centerline of 53rd Avenue North and Shingle Creek north to the centerline of County Road 10. North boundary: commencing at Shingle Creek and the centerline of County Road 10 east to the centerline of Logan Avenue North, north along the centerline of Logan Avenue North to the centerline of 59th Avenue North, east along the centerline of 59th Avenue North to the centerline of Dupont Avenue North, south along the centerline of Dupont Avenue North to the centerline of 57th Avenue North, east along the centerline of 57th Avenue North extended to the east City limits at the Mississippi River. East boundary: commencing at the east City limits at the Mississippi River south from the centerline of 57th Avenue North to the southeast City limits at the centerline of 53rd Avenue North. PRECINCT 2 (Brooklyn Center High School, 6500 Humboldt Avenue North) South boundary: commencing at the east City limits at the Mississippi River and the centerline of 57th Avenue North west to the centerline of Dupont Avenue North, north along the centerline of Dupont Avenue North to the centerline of 59th Avenue North, west along the centerline of 59th Avenue North to the centerline of Logan Avenue North, south along the centerline of Logan Avenue North to the centerline of 57th Avenue North, west along the centerline of 57th Avenue North(also known as County Road 10)to Shingle Creek. West boundary: commencing at the centerline of County Road 10 and Shingle Creek north to the centerline of I-94/694, northwest along the centerline of I-94/694 to the centerline of Xerxes Avenue North, northeast along the centerline of Xerxes Avenue North to the centerline of Shingle Creek Parkway, northwest along the centerline of Shingle Creek Parkway to the centerline of 69th Avenue North. North boundary: commencing at the centerline of Shingle Creek Parkway and the centerline of 69th Avenue North east to the centerline of Dupont Avenue North, south along the centerline of i i i RESOLUTION NO. Dupont Avenue North to the centerline of 65th Avenue North, east along the centerline of 65th Avenue North to the intersection with the centerline of 66th Avenue North, northeast along the centerline of 66th Avenue North to the centerline of T.H. 252, south along the centerline of T.H. 252 to the centerline of I-94/694, east along the centerline of I-94/694 to the east City limits at the Mississippi River. j East boundary: commencing at the east City limits at the Mississippi River south from the centerline of I-94/694 to the centerline of 57th Avenue North. PRECINCT 3 (Evergreen Park Elementary School, 7020 Dupont Avenue North) South boundary: commencing at the east City limits at the Mississippi River and the centerline of I-94/694 extended west to the centerline of T.H. 252,north along the centerline of T.H. 252 to the centerline of 66th Avenue North, southwest along the centerline of 66th Avenue North to the intersection with the centerline of 65th Avenue North, west along the centerline of 65th Avenue North to the centerline of Dupont Avenue North, north along the centerline of Dupont Avenue North to the centerline of 69th Avenue North, west along the centerline of 69th Avenue North to the centerline of West Palmer Lake Drive. West boundary: commencing at the centerline of 69th Avenue North and the centerline of West Palmer Lake Drive north to the north City limits. North boundary: commencing at the centerline of West Palmer Lake Drive and the north City limits east to the northeast City limits at the Mississippi River. East boundary: commencing at the east City limits at the Mississippi River south from the centerline of 73rd Avenue North to the centerline of I-94/694. PRECINCT 4 (St. Alphonsus Church, 7025 Halifax Avenue North) South boundary: commencing at the intersection of the centerline of Xerxes Avenue North and the centerline of I-94/694 west to the west City limits. West boundary: commencing at the west City limits at the centerline of I-94/694 north to the northwest City limits. North boundary: commencing at the northwest City limits east to the centerline of West Palmer Lake Drive. East boundary: commencing at the north City limits at the centerline of West Palmer Lake Drive south to the centerline of 69th Avenue North, east along the centerline of 69th Avenue North to the centerline of Shingle Creels Parkway, southeast along the centerline of Shingle Creels Parkway to the centerline of Xerxes Avenue North, southwest along the centerline of Xerxes Avenue North to the-centerline of I-94/694. PRECINCT 5 (Garden City Elementary School,350165th Avenue North) South boundary: commencing at Shingle Creek and the centerline of County Road 10 west to the centerline of Brooklyn Boulevard, north along the centerline of Brooklyn Boulevard to the centerline of 63rd Avenue North, west along the centerline of 63rd Avenue North to the west City limits. West boundary: commencing at the centerline of 63rd Avenue North and the west City limits north to the centerline of I-94/694. North boundary: commencing at the west City limits at the centerline of I-94/694 east to Shingle Creek. RESOLUTION NO. East boundary: commencing at the centerline of I-94/694 and Shingle Creek south to the centerline of County Road 10. PRECINCT 6 (Brookdale Covenant Church, 5139 Brooklyn Boulevard) South boundary: commencing at Shingle Creek at the south City limits west to the southwest City limits. West boundary: commencing at the southwest City limits north to the centerline of County Road 10. North boundary: commencing at the west City limits at the centerline of County Road 10 east to Shingle Creek. East boundary: commencing at the centerline of County Road 10 and Shingle Creek south to the south City limits. PRECINCT 7 (Odyssey Academy, 6201 Noble Avenue North) South boundary: commencing at the centerline of Brooklyn Boulevard and the centerline of County Road 10 west to the west City limits. West boundary: commencing at the centerline of County Road 10 and the west City limits north to the centerline of 63rd Avenue North. North boundary: commencing at the west City limits at the centerline of 63rd Avenue North east to the centerline of Brooklyn Boulevard. East boundary: commencing t the centerline of 63rd Avenue North and the centerline of g Brooklyn Boulevard south to the centerline of Count Road 10. commencing at the east City Y Y g Y limits at the Mississippi River south from the centerline of I-94/694 to the centerline of 57th Avenue North. Attached to this resolution, for illustrative purposes, is a map showing said precincts. March 12 2012 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon,the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. RESOLUTION NO. f I T 330 W-E P411 360 'BROOKLYN CENTER 22 N�--I a� F.b—y 201 1 1 1 I �j 2 3 40A'j%- WC P3 WC P2 310 IWE P2 305 350 WC P1 =: WE P1 3 300 45 WW P5 7 415 i jr WP3 210 W P4 P 215 355 it 40B W P5 WW P3 W P2 405 220 205 - W P7 230 W4 PI 585 W4 P2 `7 15da 5 MPI - 20 0 45A I W P6 225 W4 P2 1510 A W3 P�1 5Z5 P1 I 570 W4 P1 1505 W4 P3 59A 1515 I I �-',W2 P 2655 15_2 0 W2 P11 45B 560 - V,' wi Pi 'Wi pl i- W4 P6 1360 60A -565 2645 -A W4 P5 530 1 W 4 p7 1525 1 P8 Amended 03/09/12 AGENDA CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY WORK SESSION March 12, 2012 Immediately Following Regular City Council and EDA Meetings Which Start at 7:00 P.M. Council Chambers City Hall A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. ACTIVE DISCUSSION ITEMS 1. City Council Facilitated Retreat Update 2. National League of Cities Service Line Program 3. Brooklyn Bridge Alliance for Youth Update 4. Brooklyns Youth Council Request—Councilmember Ryan PENDING LIST FOR FUTURE WORK SESSIONS Later/Ongoing 1. Active Living Program—March 2012 2. Highway 252 Update—April 2012 3. Sister City Update—April 2012 i Work Session Agenda Item No. I I i MEMORANDUM - COUNCIL WORK SESSION DATE: March 9, 2012 TO: City Council FROM: Curt Boganey, City ManA SUBJECT: Facilitated retreat update Recommendation: It is recommended that the City Council consider providing direction to staff regarding potential changes to the City Strategic Plan goals, outcomes and success targets. Background: On Saturday March lst the City Council and Staff met in a facilitated leadership-planning retreat. During the retreat there was a review of Strategic Goals Desired Outcomes and Success Targets. During the review it was agreed that the following objectives may require further discussion. Goal#1 D.O.1 Success Targets 1. Reduce violent crime by 10% or more each year 2. Reduce property crime by 10% or more each year. D.O.2 Success Target 3. City survey results will reflect that all citizens feel safe walking alone at night Goal#2 D.O. 1 Success Target 2. At least 80% of privately owned vacant commercial properties will complete development by 2016.......Redevelopment of these properties will commence by 2012. Goal#3 D.O. 5 Success Target 1. By 2013 the average residential sales price will stop declining Goals#4 Positively embrace the community demographic make-up and increasing cultural diversity(Rewrite with new agreed upon language). 2. All youth who desire will be productively engaged in recreational activities or educational programs. Alission:Ensuring an attractive,clean,safe conrnzunity that enhances the quality c f life caul preserves the public trust MEMORANDUM - COUNCIL WORK SESSION Goal #5 The traveling public will benefit from multi-modal transportation options foster and provided by the city On Monday we will continue the dialogue related to these policy goals and objectives so that we can refine and establish clear Council expectations for the development and implementation of appropriate strategies and actions. Council Values: Visionary Leadership and Planning: We believe that the very essence of leadership is to be visionary and to plan for the future Mission:Ensuring an attractive,clean,safe community that enhances the quality of'life and preserves the public trust Donald Salverda & Associates Roseville Professional Center•Suite 620 2233 N. Hamline Avenue Roseville, MN 55113(651)484-1335 mono THE CITY OF BROOKLYN CENTER COUNCIL AND DEPARTMENT HEADS 2012 LEADERSHIP - PLANNING - TEAM BUILDING RETREAT EXECUTIVE S UMMA R Y THE CITY OF BROOKLYN CENTER COUNCIL AND DEPARTMENT HEADS 2012 LEADERSHIP — PLANNING —TEAM BUILDING RETREAT TABLE OF CONTENTS Page INTRODUCTION .............................................................................. 1 II INTRODUCTORY REMARKS ............................................................. 2 III COMMUNICATION ENHANCEMENT ................................................... 3 IV REVIEW OF PROGRESS.................................................................... 3 V LEADERS AND MANAGERS ARE BEING CHALLENGED ......................... 4 VI THE CITY'S MISSION AND VALUES STATEMENTS................................ 4 VII CHANGES AND EXTERNAL FORCES THAT ARE EXPECTED TO IMPACT THE CITY ........................................................................ 4 VIII ISSUES AND OPPORTUNITIES FACING THE CITY ..... ............................ 4 IX THE CITY'S ONGOING AND STRATEGIC GOALS (PROPOSED)................. 5 X THE DESIRED OUTCOMES FOR EACH OF THE CITY'S GOALS................. 5 XI THE SUCCESS TARGETS FOR EACH OF THE CITY'S GOALS AND DESIRED OUTCOMES.................................................................. 5 XII ACTION PLANS TO ACHIEVE THE GOALS AND DESIRED OUTCOMES...... 5 XIII WORKING AS A TEAM—UNDERSTANDING WORK BEHAVIOR STYLES....... 5 XIV ROLES AND RESPONSIBILITIES ............................................................ 6 XV EXPECTATIONS AND CONTRIBUTIONS................................................... 6 XVI ORGANIZATIONAL CLIMATE QUESTIONNAIRE........................................ 6 XVII CLOSING REMARKS ................................................................... ........ 6 XVIII EVALUATION OF THE RETREAT AND PARTICIPANT COMMENTS.............. 7 XIX RECOMMENDED FOLLOW-UP ACTIONS .................................................. 7 ATTACHMENTS .................................................................................... 8-37 THE CITY OF BROOKLYN CENTER COUNCIL AND DEPARTMENT HEADS 2012 LEADERSHIP - PLANNING - TEAM BUILDING RETREAT I INTRODUCTION The council members, city manager, and department heads of the City of Brooklyn Center held a Leadership — Planning — Team Building Retreat on March 3, 2012. The retreat was held at the Earle Brown Conference Center in Brooklyn Center. The retreat facilitator was Don Salverda, President of Donald Salverda and Associates of Roseville, Minnesota. Participants at the retreat were: Tim Willson Mayor Kay Lasman Council Member Dan Ryan Council Member Carol Kleven Council Member Lin Myszkowski Council Member Curt Boganey City Manager Vickie Schleuning Assistant City Manager& Director of Buildings & Community Standards Gary Eitel Director of Business and Development Lee Gatlin Fire Chief Kevin Benner Police Chief Dan Jordet Finance Director Jim Glasoe Director of Community Activities and Recreation Services Steve Lillehaug Public Works Director and City Engineer 1 The primary objectives of the retreat were: 1) To provide an opportunity to become better acquainted with the new council member integrating her onto the city's leadership team 2) To build on previous retreats 3) To review progress being made by the city on previously established ongoing and strategic goals, and success targets 4) To discuss changes and forces that are likely to impact the city 5) To develop updated consensus on issues and opportunities facing the city (1 —3 year perspective) 6) To develop an updated cloals program for the city (1 — 3 year perspective) 7) To review the roles, responsibilities and expectations of the city's leadership team 8) To enhance communication, working relationships, and develop renewed team spirit among participants 9) To discuss ways that the council and staff can improve their overall effectiveness 10) To be both educational and enjoyable This report summarizes the results of the retreat and includes recommendations for follow-up actions to be taken. II INTRODUCTORY REMARKS Mayor Tim Willson welcomed participants to the retreat. He said that past retreats have gone well. He said the city is moving in the right direction and has a good track record of improvements and redevelopment. He acknowledged the good job that the staff is doing and the positive morale at City Hall. He welcomed the city's newest council member, Lin Myszkowski, to the retreat. City Manager Curt Boganey also welcomed participants to the retreat. He also said that previous retreats have gone well and provide the staff with direction from the council. The council and staff need to be on `the same page.' He stressed the importance of having positive working relationships. He then introduced the retreat facilitator, Don Salverda. 2 III COMMUNICATION ENHANCEMENT After introductory remarks were made, the facilitator indicated that one of the objectives of the retreat was to integrate the new council member, Lin Myszkowski, onto the leadership team. He said that effective teams have three things in common: goals, clarified roles and responsibilities and positive working relationships built on communication and trust. He also said that effective teams normally progress through four stages: forming, stormin g, norming and performing. The first activity began the communication process by providing the participants the opportunity to share backgrounds, perspectives on the greatest challenges facing the city and expectations for the retreat. The group discussions, refreshment breaks, and luncheon provided additional opportunities to further enhance communication. See Attachment A for the Greatest Challenges Facing the City and Expectations for the Retreat IV REVIEW OF PROGRESS The next activity focused on a Review of Progress being made during the last year. It was agreed that considerable progress has been made in a number of areas. Participants listed numerous successes, discussed problems that have been encountered and lessons that have been learned. Participants agreed that despite the numerous successes, there is room for improvement. See attachment B-1 for the Review of Progress being made Participants also discussed four questions pertaining to the city: Q, What's working well? Q2 What's not working well? Q3 What's the city not doing that it should be doing? Qa What's the city currently doing that it should not be doing? See attachment B-2 for the Responses to the Questions 3 I V LEADERS AND MANAGERS ARE BEING CHALLENGED The facilitator provided information on leadership, pointing out that leaders and managers at all levels of organizations in both the public and private sectors are being challenged as never before. In the public sector, government officials and professional staff are faced with the dilemma of meeting increasing service needs with limited funding capability. It was pointed out that in year 2012 and beyond increased emphasis is being placed on individual leadership and leadership development within organizations. VI THE CITY'S MISSION AND VALUES STATEMENTS The Mission Statement is a statement that describes the organizations overall purpose and reason for existing. Participants reviewed the City's Mission Statement and offered a minor revision. The Values Statement defines the core values that guide the day-to day activities of the City's personnel. Participants reviewed the City's Values Statement and offered a minor revision. See Attachment C for the City's Mission and Values Statements And Proposed Revisions VII CHANGES AND EXTERNAL FORCES THAT ARE EXPECTED TO IMPACT THE CITY Participants discussed changes and external forces that are expected to impact the city in the next five years. See Attachment D for the Listing of Changes and External Forces That Are Expected to Impact the City VIII ISSUES AND OPPORTUNITIES FACING THE CITY Participants identified a number of issues and opportunities facing the city. The list provides a fresh update and consensus on issues to be addressed by the city. See Attachment E for the Listing of Issues and Opportunities Facing the City 4 IX THE CITY'S ONGOING AND STRATEGIC GOALS (PROPOSED) The identified issues and opportunities were then converted into a "Proposed Goals Program." The goals program includes five ongoing and eight strategic (1- 3 year) goals. The proposed goals program updates the goals program adopted in 2011. See Attachment F for the Proposed Goals Program X THE DESIRED OUTCOMES FOR EACH OF THE CITY'S GOALS City Manager Curt Boganey reviewed the desired outcomes and success targets for the 2011 goals. The staff, under the guidance of the city manager, will develop- updated desired outcomes for each of the city's 2012 goals and present the proposed outcome to the council. XI THE SUCCESS TARGETS FOR EACH OF THE CITY'S GOALS AND DESIRED OUTCOMES The staff, under the guidance of the city manager, will develop updated success targets for each of the city's 2012 goals and desired outcomes and present the updated success targets to the council. XII ACTION PLANS TO ACHIEVE THE GOALS AND DESIRED OUTCOMES The final piece of the City's updated strategic plan is the development of action plans to achieve the goals and desired outcomes. These action plans will align and guide the City's work force in meaningful activities leading toward goal and desired outcome achievement. These action plans will be developed by the staff under the guidance of the city manager. XIII WORKING AS A TEAM — UNDERSTANDING WORK BEHAVIOR STYLES Much of effective leadership and team success is understanding and working with various personalities and behavior styles. By identifying behavior styles and understanding the differences in styles, hopefully increased communication, harmony, teamwork and productivity will result. Participants briefly reviewed the work behavior styles of the leadership team. 5 XIV ROLES AND RESPONSIBILITIES Participants reviewed the roles and major responsibilities of the city council, council members, the mayor, the city manager, department heads, city employees, and citizens. Participants developed listings of major responsibilities for the commissions, commission members, and commission chairs. See Attachment G for the Listings of Major Roles and Responsibilities XV EXPECTATIONS AND CONTRIBUTIONS Participants next discussed expectations that the council has of staff and the staff has of the council. Participants also discussed contributions that the council and staff bring to the city's leadership team. See Attachment H for the Listings of Expectations and Contributions XVI ORGANIZATIONAL CLIMATE QUESTIONNAIRE Participants each filled out an organizational climate questionnaire indicating their perceptions as to where the city is "currently at" and where it "ought to be" in seven dimensions. Participants indicated there continues to be room for improvement. i See Attachment I for the Summary of the Organizational Climate Questionnaire XVII CLOSING REMARKS The retreat concluded with the facilitator challenging the participants to make a positive impact in their leadership roles. He pointed out the interdependency of the council and staff and the need to be mission and goal directed and the importance of positive attitudes. He also said "we're all a work in progress." Mayor Tim Willson and City Manager Curt Boganey closed the session by thanking everyone for participating. They said it was a very productive day. Both expressed their satisfaction with the teamwork of the council and staff and the direction the city is headed. Curt Boganey said that the current council and department head group is the best leadership team he has worked with in over thirty years of public sector leadership. 6 XVIII EVALUATION OF THE RETREAT The retreat was well received by participants with an overall rating of 4.4 on a scale of 1 = low and 5 = high. See Attachment J for the Evaluation of the Retreat and Participants Comments XIX RECOMMENDED FOLLOW-UP ACTIONS It was agreed that considerable progress was made at the retreat and that follow- up actions are needed. A recommended sequence of actions are: 1) The participants review the Executive Summary of the retreat 2) The city council discusses and updates the city's mission and values statements 3) The city manager fine tunes the goals program and oversees the development of desired outcomes and success targets for city council consideration 4) The city council approves and formally adopts the finalized goals program 5) Action plans be developed for each goal and desired outcome under the guidance of the city manager 6) The city council and city manager monitor progress on achievement of the goals during the year 7) A follow-up retreat be scheduled in one year to evaluate progress and update the goals and desired outcomes Executive Summary Written by the Retreat Facilitator Don Salverda Donald Salverda & Associates Roseville Professional Center, Suite 620 2233 North Hamline Roseville, MN 55113 (651) 484-1335 7 Attachment A GREATEST CHALLENGES FACING THE CITY 1 — 3 YEARS 1) "The city's image—for some people" 2) "The engagement of the community" 3) "Jobs, the economy, and housing" 4) "Providing a safe community" 5) "Ongoing funding" 6) "Having adequate human and financial resources" 7) "Defining the city's success" 8) "The engagement of the city's youth" 9) "Determining community needs" 10) "Attracting new businesses" 11) "The quality of education of our residents" Note: The comments made on pages 8-14 were offered individually by participants at the session. The comments were for discussion purposes and ultimately for the development of the city's goals. The group did not adopt these statements or officially support them as a unified statement of the city. 8 Attachment A Continued GREATEST CHALLENGES FACING THE CITY LONG TERM 1) "Jobs, the economy, and housing" 2) "The city's redevelopment" 3) "Building the community — including the school district" 4) "Deploying the city's financial and human resources" 5) "Funding for services provided" 6) "The city's demographics" 7) "The city's housing" 8) "The city's economic development" 9) "Serving the city's diverse and underprivileged population" 10) "Reinventing the city's identity" 11) "Flexability" 12) "The city's homelessness" 13) "The city's image with residents and those outside of the city" 9 i Attachment A (continued) RETREAT EXPECTATIONS 1) "Direction and consensus" 2) "Teambuilding" 3) "To better understand each other's roles, responsibilities, and actions" 4) "Honest communication" 5) "To re-energize" 6) "To get feedback from others" 7) "The continued development of relationships" 8) "To improve relationships and trust" 9) "To listen, participate, and learn" 10) "Long term vision and thinking" 11) "To rethink, reset, and restructure" 10 l Attachment B-1 REVIEW OF PROGRESS BEING MADE BY THE CITY The Successes 1) "The completion of the FBI building" 2) "Adapting to the loss of LGA (Local Government Aid)" 3) "Improvements in the city's housing programs" 4) "Development of Shingle Creek Crossing" 5) "A decrease in violent crime" 6) "An improved image of the city" 7) "Increased collaboration with other jurisdictions" 8) "The support of the council to staff' 9) "Staff's follow through on implementing various programs" 10) "The addressing of the city's rental properties" 11) "Various street projects" 12) "The city's centennial celebration activities" 13) "The NW Family Center" 14) "The city's Youth Council" 15) "The redevelopment of the Rudy Luther Auto site" 16) "Improvements at Three Rivers Park" 17) "Technology improvements" 18) "Improvements at the Gateway Commons" 19) "The EBHC" 20) "Using proper tools" 11 I Attachment B-1 (continued) The Problems Encountered 1) "Truancy in the schools" 2) "The bus hub" 3) "A lack of funding" 4) "Too much negative information that is counter productive and affects the perceptions people have" 5) "The state legislative" 6) "The aging and styles of the city's housing" 7) "Foreclosures" 8) "The code violations and crime at Twin Lake Manor" 9) "Domestic violence" 10) "The poverty of many of the city's residents" The Lessons Learned 1) "Focus yields results" 2) "Knowing and using the right tools brings positive results" 3) "The importance of adaptability" 4) "The city needs to have the ability to be flexible and to adapt" 5) "The city can set a high vision and achieve it—an example being the FBI building" 6) "Multi disciplinary involvement is key to getting positive results" 7) "It takes time to learn about the positiveness, potential, and complexity of a diverse community" 8) "The city's resiliency has provided positive `bounce back"' 12 Attachment B-2 THE CITY OF BROOKLYN CENTER MARCH 2012 Q1 What's working well with the city? 1) "The council and staff work well as a team" 2) "The council's setting and adhering to the city's goals" 3) "The council, staff and city are innovators" 4) "The council meetings are well run and positive" 5) "The collaboration between the city departments" 6) "The city's planning" 7) "The city staff is efficient and flexible" 8) "The city's CIP (Capital Improvement Program) planning and funding" 9) "The identification of problems and taking action to solve the problems" 10) "There is increasing citizen support" 11) "The many improved developments in the city" 12) "The city's rental ordinance implementation" 13) "There is consistent policy enforcement at the council" Q2 What's not working well with the city? 1) "The inclusion and engagement of all elements and segments of the community" 2) "Developing additional revenue streams" 3) "The improvement of the city's image is not improving fast enough" 4) "Delays in finishing projects — projects being prioritized by staff' 5) "Dealing with non-taxable properties" 6) "The bus system" 7) "Developing new soccer fields" 13 I II Attachment B-2 continued Q3 What's the city not doing that it should be doing? 1) "Engaging the total community" 2) "Engaging greater diversity in the affairs of the city" 3) "Implementing the `Brooklyn Bridge Alliance' with the schools" 4) "Increasing collaboration efforts to make educational improvements" 5) "Developing additional youth oriented programs and services" 6) "Meeting the recreational needs of the city's low income youth" Q4 What's the city currently doing that it should not be doing? 1) "Providing services that the business community might provide: Example — providing security at the bus stops 14 Attachment C PROPOSED REVISED CITY MISSION STATEMENT "The mission of the City of Brooklyn Center is to ensure an attractive, clean, safe, and inclusive community that enhances the quality of life for all people and preserves the public trust " *Added words to existing Mission Statement 15 Attachment C (Continued) PROPOSED REVISED CITY VALUES STATEMENT 1) Excellence and Quality Service Delivery We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner. 2) Ethics and Integrity We believe that ethics and integrity are foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. 3) Visionary Leadership and Planning We believe that the very essence of leadership is to be visionary and to plan for the future. 4) Fiscal Responsibility We believe that fiscal responsibility and prudent stewardship of public funds is essential for citizen confidence in government. 5) Cooperation and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes. 6) Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. 7) Professionalism We believe that a commitment to ethical values and continuous improvement is the mark of professionalism. We are committed to applying this principle to the services we offer and to the development of our employees. *8) Inclusiveness of Diverse Views We believe that each person has equal and intrinsic value and that the best decisions are made when diverse viewpoints are respected. *Proposed added Tenet 16 i Attachment D CHANGES AND FORCES EXPECTED TO IMPACT THE CITY IN THE NEXT FIVE YEARS MOST SIGNIFICANT 1) Increased redevelopment and the development of Shingle Creek Crossing 2) Continuing demographic changes that include an aging population and increased ethnic diversity 3) An improved economy 4) The impact of the state's budget crisis 5) The impact of the school districts (Brooklyn Center and neighboring districts) 6) A continued decline in the city's crime rate 7) Increased aging of numbers of multi-housing rental properties that are becoming functionally obsolete 8) Growth and changes in the city's commercial businesses 9) The volatility of energy costs and gasoline prices 10) Continuing housing foreclosures SIGNIFICANT 11) An increasing focus on partnerships and collaborations 12) The improvement of Brooklyn Boulevard 13) Future elections and staff changes 14) Increasing health care costs and other employee benefits 15) Any new unfunded mandates 16) Increasing numbers of environment related concerns 17) Increasing traffic in the city due to improvements in Highway 252 and completion of Highway 610 18) Increasing focus on water related issues 19) An increasing commercial skyline 17 I Attachment E ISSUES AND OPPORTUNITIES FACING THE CITY (EXPRESSED AS NEEDS) ONGOING 1) The need to continue to provide streamlined, cost effective, quality services with limited resources 2) The need to ensure the city's financial stability (while adapting to economic changes) 3) The need to move toward maintaining or lowering the level of the city's property taxes 4) The need to ensure the city's influence at the legislature 5) The need to ensure the city's drinking water is high quality and that storm water is properly managed 18 Attachment E (Continued) ISSUES AND OPPORTUNITIES FACING THE CITY (EXPRESSED AS NEEDS) STRATEGIC 1-3 YEARS HIGHEST PRIORITY #Votes Council&Staff 5 + 7 1) The need to aggressively proceed with the implementation of the city's redevelopment plans 4 + 8 2) The need to stabilize and improve the city's residential neighborhoods • To include aging multi-housing and rental properties 4 + 7 3) The need to ensure a safe & secure community 3 + 4 4) The need to improve the city's image 3 + 4 5) The need to embrace the community's demographic makeup and cultural diversitv HIGH PRIORITY 0 + 6 6) The need to increase the engagement of all segments of the community 0 + 0 7) The need to maintain and upgrade the city's infrastructure 0 + 0 8) The need to address the city's environmental sustainability 19 Attachment F THE CITY'S PROPOSED GOALS PROGRAM 2012 Ongoing Goals GOAL#1 To provide streamlined, cost effective, quality services with limited resources GOAL #2 To ensure the financial stability of the City GOAL#3 To move toward maintaining or lowering the level of the City's propeLty taxes GOAL #4 To ensure the city's influence at the legislature GOAL#5 To ensure the City drinking water is high quality and that the storm water is properly managed Strategic Goals HIGHEST PRIORITY GOAL#1 To aggressively proceed with Implementation of City's redevelopment plans GOAL#2 To stabilize and improve the city's residential neighborhoods GOAL#3 To ensure a safe and secure community GOAL#4 To improve the city's image GOAL#5 To embrace the community's demographic makeup and cultural diversity HIGH PRIORITY GOAL#6 To increase the engagement of all segments of the community GOAL#7 To continue to maintain the city's infrastructure improvements GOAL#8 To encourage city wide environmental sustainability efforts 20 Attachment G ROLE AND RESPONSIBILITIES OF THE CITIZENS MOST SIGNIFICANT 1) To vote in city elections 2) To provide fiscal support for city services and operations; i.e., to pay their taxes 3) To keep informed on issues that affect the city and to communicate their concerns to the city's elected officials and staff 4) To be involved in community affairs 5) To be positive contributors to the community 21 Attachment G Continued ROLE AND RESPONSIBILITIES OF THE CITY COUNCIL MOST SIGNIFICANT 1) To provide leadership, direction, and long-range planning for the city 2) To determine policy for the city 3) To hire and monitor the performance of the city manager (to manage city operations) 4) To adopt an annual budget for the city 5) To represent the collective best interests of the city and the citizens of the city 6) To be Good Will Ambassadors for the city 22 Attachment G (continued) ROLE AND RESPONSIBILITIES OF INDIVIDUAL COUNCIL MEMBERS MOST SIGNIFICANT 1) To represent the citizens and be accessible to them 2) To make leadership and policy decisions for the greater good of the city 3) To be prepared for, and participate in, council meetings 4) To act professionally and listen respectfully to other council members, staff, and citizens 5) To share information and communicate openly with the city manager and other council members 6) To be Good Will Ambassadors for the city 23 Attachment G (continued) ROLE AND RESPONSIBILITIES OF THE MAYOR MOST SIGNIFICANT 1) To conduct orderly and effective city council meetings 2) To represent the city at public functions 3) To facilitate discussions on agenda items and help resolve conflict among council members 4) To make advisory committee and other appointments as appropriate 5) To sign the city's legal documents 6) To also function as a council member 7) To be a Good Will Ambassador for the city 24 i Attachment G (continued) ROLE AND RESPONSIBILITIES OF THE CITY MANAGER MOST SIGNIFICANT To prepare and provide information for the council, make policy recommendations based on the information, and implement adopted policies 2) To be a liaison between the council and staff 3) To provide leadership and foster a positive work environment for the city's employees 4) To develop and administer the city's annual budget 5) To represent the city before public bodies and community groups 6) To coordinate with local, state, and federal agencies 7) To hire, appoint, develop, evaluate, and terminate (when necessary) city employees 8) To be a Good Will Ambassador for the city 25 Attachment G (continued) ROLE AND RESPONSIBILITIES OF THE DEPARTMENT HEADS MOST SIGNIFICANT 1) To provide leadership and goals for their departments 2) To manage the day-to-day operations of their departments 3) To prepare and administer their department's annual budget 4) To communicate and cooperate with other entities in the city 5) To keep the city manager and their department staff informed 6) To provide training and development opportunities for department employees 7) To recommend 'new hires' to the city manager 8) To coordinate with other local, state, and federal agencies 9) To publicly represent the city policies 10) To be Good Will Ambassadors for the city 26 Attachment G (continued) ROLE AND RESPONSIBILITIES OF ALL CITY EMPLOYEES MOST SIGNIFICANT 1) To have a positive attitude towards their job and when dealing with the public 2) To be team players 3) To be fiscally responsible 4) To be a positive representative and ambassador of the city 5) To have a strong work ethic 6) To be receptive to, and participate in, training and development opportunities 7) To be innovative problem solvers 8) To be in alignment with the city's goals and the implementation of plans to achieve the goals 27 Attachment G (continued) ROLE AND RESPONSIBILITIES OF THE COMMISSIONS MOST SIGNIFICANT 1) To provide the city council with information, advice, and recommendations 2) To follow the statutes, laws, ordinances, and policies of the city when making recommendations 3) To meet regularly 4) To receive input from the general public 5) To be respectful of the public and each other 6) To be mindful of and respect the limitations and resources of staff 7) To elect the leadership (of the commission) 8) To be good will ambassadors for the city 28 Attachment G (continued) ROLE AND RESPONSIBILITIES OF THE COMMISSION MEMBERS MOST SIGNIFICANT 1) To regularly attend, be prepared for and participate in commission meetings 2) To be respectful of and acknowledge other members and the staff's ideas and resources 3) To have open communication with each other and the public 4) To abide by the laws and legal parameters for the commission members 5) To be prepared for and active in subject matter discussions sharing their ideas 6) To make recommendations for the greater good of the city 7) To partner with the commission's staff liaison 8) To be team players 9) To be good will ambassadors for the city 10) To be good will ambassadors for the city 29 Attachment G (continued) ROLE AND RESPONSIBILITIES OF THE COMMISSION CHAIRS MOST SIGNIFICANT 1) To run good, orderly and effective meetings 2) To keep meetings cordial and respectful 3) To encourage participation from all commission members 4) To begin and end meetings on time 5) To foster accountability among commission members 6) To lead by example 7) To be good will ambassadors for the city 8) To be good will ambassadors for the city 30 i Attachment H EXPECTATIONS AND CONTRIBUTIONS THE COUNCIL'S EXPECTATIONS OF THE STAFF 1) "To implement council policies" 2) "To respect and follow the city's charter" 3) "To provide information and expertise to the council" 4) "To be professionally competent" 5) "Honesty and integrity in their dealings" 6) "To work collaboratively with each other and with other organizations" 7) "To continually be involved in professional development" 8) "To be good will ambassadors for the city" 31 Attachment H (continued) EXPECTATIONS AND CONTRIBUTIONS THE STAFF'S EXPECTATIONS OF THE COUNCIL 1) "To provide leadership, direction and long-range planning for the city" 2) "To determine policy for the city" 3) "To hire and monitor the performance of the city manager" 4) "To adopt a budget for the city" 5) "To represent the collective best interests of the city and it's citizens" 6) "When possible—direct citizen requests to the appropriate staff resource" 7) "To communicate respectfully with the staff' 8) "To respect the staff for their professional expertise" 32 Attachment H (Continued) THE COUNCIL'S CONTRIBUTION TO THE CITY LEADERSHIP TEAM 1) "To set policy and goals for the city" 2) "Respect for and abide by the city charter" 3) "To set the city's budget" 4) "To hire and evaluate the city manager" 5) "To prepare for and participate in meetings" 6) "To be honest and demonstrate integrity in our dealings" 7) "To represent a broad community perspective" 8) "To vote on and make the tough decisions for the city" 9) "To provide constituent services" 10) "To be available and accessible to residents" 11) "To continually improve our own skills through professional development" 33 Attachment H (Continued) THE STAFF'S CONTRIBUTIONS TO THE CITY LEADERSHIP TEAM 1) "To be knowledgeable and provide specialized expertise to the city" 2) "To be professionally competent and well intentioned" 3) "To be cooperative and provide timely responses to requests" 4) "To communicate with each other and the council and be loyal to the city" 5) "Dedicated to the city and a commitment to the city's goals and objectives" 6) "Integrity and honest in our dealings" 7) "High level of performance and passion for our jobs" 8) "Team work and mutual support" 9) "Mutual respect, support, and empathy" 10) "To be fiscally responsible" 11) "To be good will ambassadors for the city" I 34 Attachment ORGANIZATIONAL CLIMATE QUESTIONNAIRE For each of the seven organizational climate dimensions described below, place an "A" above the number that indicates your assessment of the organization' s current position on that dimension and an "0" below the number that ind sates your. choice of where the organization sherd Ideally be on this dimension. 1 1. CONFORMITY. The feeling that there are many a tefnally imposed constraints in /--W the organization; the degree to which members fee l at there are rules, procedurss(policies, and practices to which they have to con o , rather than being able to do• 72 their work as they see it. I Conformity is not characteristic 1 2 3 4"- 5 6'1 7 480 9 10 Conformity is very characteristi of the organization , j of the organization 2. RESPONSIBILITY. Members of the organization are .g�ven personal responsibility to achieve their part of the organization's goals; the degree to which members feel that they can make decisions and solve problems wit 4ut checking with superiors each `7 step of the way. i No responsibility is given in 1 2 3 4 5 6 7 8 9" 10 There is gnat e+sphasis on the organization personal responsibility in the organization 3. STANDARDS. The emphasis the organization places n quality performance and out- standing production including the degree to which mbar■ feel the organization is setting challenging goals for itself and communica nj these goals to its members. a Standards are very oM or non- 1 2 3 4 5 6 7 8 90 10 High chellen ing standards existeat in the organization are set in the organization 4. REWARDS. The degree to which members feel that t' ai are being recognized and rewarded for good work rather than being ignored, critficized, or punished when things go wrong. Members are ignored, punished, 1 2 3 4 5 6 7 8 90 10 Members are recognized and ,� or criticized I rewarded positively 5. ORGANIZATIONAL CLARITY. The feeling among me Js that things are well— organized and goals are clearly defined rather tha b#ins disorderly or confused. 8 The organization is confused, 1 2 3 4 5 6 7 8F 9 ' 10 The organization is well- disorderly, and chaotic organized with clearly ' defined goals l 6. WARMTH AND SUPPORT. The feeling of friendlin i is a valued norm in the organization; that members trust one another and oj far support to one another. The feeling that good relationships prevail in the work environment. a There Is no warmth and support 1 2 3 4 5 6 7 8 W 10 Warmth and support are ver y in the organization ( characteristic of the I organization 1. LEADERSHIP. The willingness of organization me ors to accept leadership and -� direction from other qualified personnel. As need fpr leadership arise, members feel free to take leadership roles and are rewarde for successful leadership. Leadership is based on expertise. The organizatio i4 not dominated by, or dependent on, one or two persons. I Leadership Is not rewarded; 1 2 3 4 5 6 7 8 90 70 4omb*rs accept and are members are dominated and rewarded for leadership dependant or resist laadership based on expertise ittampts 35 i Attachment J THE CITY OF BROOKLYN CENTER COUNCIL MEMBERS AND DEPARTMENT HEADS 2012 LEADERSHIP— PLANNING — TEAM BUILDING RETREAT SUMMARY EVALUATION 1) The objectives of the session were: y. 5 4 3 2 1 Clear Vague 2) The organization f the session was: J 5 3 2 1 Excellent Poor 3) The ideas presen ed were: 5 4 3 2 1 Very Not Interesting Interesting 4) The ability of the resenter to stimulate discussion was: 5 3 2 1 Excellent Poor 5) My attendance a this session was: (� 3 5 4 3 2 1 '......--j Very Waste Beneficial of Time 6) Overall, I co Sider this session to have been: t� 5 4 3 2 1 Excellent Poor 36 i i Work Session agenda Item. No. 2 i ICI I MEMORANDUM - COUNCIL WORK SESSION DATE: March 9, 2012 TO: City Council FROM: Curt Boganey, City Manage SUBJECT: National League of Cities Service Line Program Recommendation: It is recommended that the City Council consider providing direction to staff regarding the NLC service line warranty program. Background: In 2010 the National League of Cities adopted a program to provide residents of member Cities an opportunity to purchase a warranty for private sewer and water lines connected to the City utility system. A description of the program is enclosed. Since January of 2010 48 residents have received permits for water and/or sewer line repairs/replacements. The average value associated with these permits was approx. $2,700. Monday we will discuss the program and its potential advantages and disadvantages. If the Council has interest in pursuing this program we can provide additional information or begin the process of implementation. Potential Advantages • Opportunity to educate the public regarding the potential costs of line replacement • Quality service at a competitive price that has been vetted by the NLC (only available if approved by the City) • Discount to residents or small revenue stream to the City for it endorsement • Residents will be able to afford repairs when they are unexpectedly needed Potential Disadvantages • Residents may want to hold the City accountable if dissatisfied with the service • The City under normal circumstances does not endorse businesses to residents • Local plumbers not used may complain the City has provided unfair advantage to competitors • Other providers of this type of warranty service may oppose the City endorsement Policy Issues: Is the endorsement of this program consistent with the goals and values of the City Council? Council Goals: Mission:Ensuring an attractive,clean,safe conrnurnity that enhances the duality oflife and preserves the public twist MEMORANDUM - COUNCIL WORK SESSION Select not more than two. Strategic: 5. We will continue to maintain and upgrade City infrastructure improvements Ongoing: 5. We will improve the image of the City with citizens and those outside of the City's borders i Hission.Ensuring an attractive,clean,safe eommunity that enhances the quality of life an d preserves the public trust II 1 � M 'p 1 r r 9 uilofing Peace of Mind, One Cc mmunf-y a au Time NATIONAL � LMARY LEAGUE /9.. Partners,hie. of C M E S An NLC Enterprise Programs Partner To strengthen and promote cities as centers of opportunity, leadership,and Dear City Official: governance. The National League of Cities(NLC) is pleased to partner with Utility Service Partners, Inc. (USP)in offering the NLC Service Line Warranty Program. Our Service Line Warranty Program is an affordable home protection solution for your residents to help them deal with the financial burden of unanticipated utility line repair and'replacement National League of Cities costs that are not the city's responsibility to repair. Some additional program benefits are: 1301 Pennsylvania Ave.,N.W. Washington,D.C.20004-1763 o No cost for cities to participate 202-626-3000 ® Affordable rates for residents Fax: 202-626-3043 vvw-626-3043 • Repairs made by trusted local contractors Reduces local officials' frustration • Increases citizen satisfaction 2010 Officers President We selected this program because of two outstanding features. First,by endorsing the Ronald O.Loveridge Mayor NLC Service Line Warranty Program,the city generates extra revenue. USP will pay the Riverside,California city a royalty on every dollar collected. The Program generates an on-going, sustainable First Vice President James E.Mitchell,Jr. source of revenue for the city. Second,the program helps stimulate the local economy. Council Member USP uses local contractors to complete the repairs,which helps keep money in the local Charlotte,North Carolina economy. Second Vice President Lester J."Les"Heilke Mayor Willmar,Minnesota Some other things to consider in evaluating our Service Line Warranty Program are: 1) Immediate Past President USP pays for the repairs,not your residents,2)all repairs are performed to local code,3) I James C.Hunt customers are provided with a 24/7 customer service repair hotline,and 4)USP is Councilmember Clarksburg,West Virginia responsible for all aspects of the program including marketing,billing, customer service, Executive Director and performing all repairs. Donald J.Borut The Warranty Program came to the attention of the NLC through a grass roots effort that began in West Virginia,Illinois, Oklahoma and Texas.Participating cities have been delighted with the program and eagerly endorsed it to the NLC. When you participate in an NLC-endorsed program,you have the satisfaction of knowing that the NLC staff is working with the service provider to offer superior service. We are here to help cities participate in the program and make sure the program works for you. I strongly encourage you to consider NLC for solutions, service and savings. For more information about the NLC Service Line Warranty Program, contact Denise Belser,NLC Program Director, at bclser@nlc.org or(202) 626-3028. I also invite you to visit the Enterprise Programs section of NLC's website at www.nlc.org. Sin -fu , Donald J.Boru Executive Director Post Presidents:John DeSiefono,Jr.,Mayor,New Haven,Conneclicul•Brian J.O'Neill,Councilman.Ph'lodelphia,Pennsylvania Directors: Ulysses Z.Addison,Jr.,Councilmember,Baton Rouge.Louisiana David Baker,Mayor,Kenmore,Washington•Geoffrey C.Beckwith,Executive Director,Mossachusells Muniaipol Associolion•AL Margarel Boles,Commissioner,Lauderhill.Florida•Charles A.Blangr Alderman,New Haven.Connec]!cut•William G."Bill"Brooks,Mayor,Belle Isle,Flondo•Kenneth H.Bullock,Executive Director,Uleh League of Cities and Towns•Jim Byard,Jr.,Mayor,Prolivile.Alobamc Gary W.Campbell,City Ureclor/Vice Mayor,Fort Smith,Arkonsos•Sheri Copehart,Councilmember,Arlinglon,Texas Nancy G.Carter.Council Member,Chadolle.North Coroll•Brad Cale,Mayo. Carbondale.Illinois•Sandra Colvin-Ray,Council Member,Minneopofis,Minnesota•John F.Cook,Mayor,EJ Paso,Texas•Mildred C.Crump,Council President,Newark,New Jersey•Joe Davis,Sr.,Alderman. Milwaukee,vAsconsin•Gretchen Driskell,Mayor,Saline,Michigan•Larry G.Frang,Executive Direcors,Illinois Municipal League•Dan Furfado,Counclmember,Campbell,California•John A.Groner,Jr.. Executive Director,Penmyl,cl League of Cities and Municipolilies•Paul M.Gresham.Councilmember,Centerville,Ohio•Miriam Hair,Execulive Director.Municipal Associalion of South Carolina•Rap Hankins,Council Member,Trolwood,Ohio•Terry B.Henderson,Mayor Pro Tem.to Quinlo,California •Edna Branch Jackson,Mayor Pro-Tem/Alderman ol-Large,Savannah,Georgia•Dennis Kavanaugh, Councilmember,Mesa.Arizona•Greg Lemke,Council Member,Moorhead,Minnesota•George Lewis,Executive Director.Mississippi Municipal League•Myron Lowery,Council Member,Memphis. Tennessee•Michael McCauley,Executive Director.League of Oregon Cities•James F.Miller,Executive Director,League of Minnesota Cities•Mark Mitchell,Councilmember.Tempe,Arizona•Garret L. Nancolas,Mayor.Caldwell.Idoho•Ron Nalinsky,Councilmember,DoAos.Texas•taus W.Padgeil,Councilmember.VAlminglon.North Carolina•Randall W.B.Purvis,Council Member,Colorado Springs. Colorado•Ed P.Reyes,Councilmember,Los Angeles.Co5fornio•Gene Schuller.Alderman,Chicago,I inois•John Spring,Mayor,Quincy,Illinois•Sharyn T.Tallman,Councilor,Parkersburg,West Virginia NATIONAL Autuay LEAGUE @r vwq of CITIES Partners,Inc. For Immediate Release March 7,2011 Contact: Utility Service Partners Brad Carmichael 724-749-1003 bearmichael @utilitysp.net National League of Cities Gregory Minchak 202-626-3003 Minchak @nlc.org Utility Service Partners (USP) awarded master agreement with the North Central Texas Council of Governments Canonsburg,PA-Utility Service Partners (USP), the administrator of the National League of Cities (NLC) Service Line Warranty Program,was awarded a master agreement with the North Central Texas Council of Governments (NCTCOG)to assist cities in providing their residents with protection against the high cost of broken or leaking utility lines. Cities can access the NLC Service Line Warranty Program through an interlocal agreement. Mike Eastland,NCTCOG's Executive Director added"In response to local entities' interest in this type of program,we are pleased to introduce a new Shared Services program that allows cities to provide their residents optional protection against utility line repair costs. NCTCOG's Shared Services programs are programs of choice; they are designed for flexibility so they can be made available to a wide variety of entities and meet each entity's specific needs. Participation by each city is strictly voluntary." After a review of four leading utility line warranty providers,USP was unanimously selected by a NCTCOG review committee comprised of five NCTCOG member cities representing various populations within the North Central Texas region. "We were up against some pretty stiff competition so this was very rewarding for our company to have been unanimously selected by this independent panel," stated Phil Riley,USP's President and CEO. "We believe that the NLC Service Line Warranty Program provides a unique service to cities and their residents, combining an efficient solution for homeowners while providing a source of additional income for cities. USP has a strong,proven track record of customer satisfaction and we are delighted to be working with them," added Donald J.Borut,Executive Director of the National League of Cities. This fall, USP teamed up with the National League of Cities ("NLC")to create the NLC Service Line Warranty Program. The NLC Service Line Warranty Program provides affordable utility service line warranties to homeowners covering expensive repairs to external water and sewer lines on homeowners' property. The program offers 24 hour/7 day a week utility service line protection. i Cities interested in participating in the NLC Service Line Warranty Program should contact Brad Carmichael,Vice President of Business Development at Utility Service Partners,partnerships @utilitysp.net or (866)974-4801.Further information is available at www.utilitysp.net/nlc and www.nlc.org/enterpriseprograms. For more information on the interlocal agreement,please visit http://www.neteog.org/sharedservices.asp. About Utility Service Partners Headquartered in Canonsburg,Pennsylvania,Utility Service Partners,Inc. is a leading independent provider of service line warranties and water heater rentals in the United States.USP is a portfolio company of Macquarie Capital,part of Macquarie Group Limited, one of the world's largest owners and managers of infrastructure assets and a manager of over$36 billion in infrastructure equity around the world. About the National League of Cities The National League of Cities is the nation's oldest and largest organization devoted to strengthening and promoting cities as centers of opportunity,leadership and governance.NLC is a resource and advocate for 19,000 cities,towns and villages,representing more than 218 million Americans. About the North Central Texas Council of Governments The North Central Texas Council of Governments (NCTCOG)is a voluntary association of,by and for local governments, and was established to assist local governments in planning for common needs,cooperating for mutual benefit, and coordinating for sound regional development.NCTCOG's purpose is to strengthen both the individual and collective power of local governments and to help them recognize regional opportunities, eliminate unnecessary duplication,and make joint decisions. NCTCOG serves a 16-county region of North Central Texas,which is centered around the two urban centers of Dallas and Fort Worth.NCTCOG has over 230 member governments including 16 counties,numerous cities, school districts,and special districts. NATIONAL MIRY LEAGUE Service of CITIES Partners,Inc. For Immediate Release November 10, 2010 i Contact: Utility Service Partners Brad Carmichael 724-749-1003 bearmichael@utilitysp.net utilitysp.net National League of Cities 0 Gregory Minchak 202-626-3003 Minchak @nlc.org National League of Cities Teams with Utility Service Partners Will Offer Utility Service Line Warranties to City Residents Across the Nation Canonsburg, PA - Utility Service Partners, Inc. ("USP") and the National League of Cities ("NLC") announce the creation of the NLC Service Line Warranty Program to assist cities in providing their residents with protection against the high cost of broken or leaking utility lines. The NLC Service Line Warranty Program will provide affordable utility service line warranties to homeowners covering expensive repairs to external water and sewer lines on homeowners' property. The program offers 24 hour/7 day a week utility service line protection. "We believe that the NLC Service Line Warranty Program provides a unique service to cities and their residents, combining an efficient solution for homeowners while providing a source of additional income for cities. USP has a strong, proven track record of customer satisfaction and we are delighted to be working with them," added Donald J. Borut, Executive Director of the National League of Cities. The NLC program, which will be offered to cities in the 48 contiguous states,will be rolled out over an 18-month period in six-month intervals. "We are delighted to be working with the National League of Cities, which builds on the track record USP has developed of successfully managing warranty'programs for cities and utilities. We look forward to partnering with cities across the United States" said Phil Riley, the President and CEO of USP. Cities interested in participating in the NLC Service Line Warranty Program should contact Brad Carmichael, Vice President of Business Development at Utility Service Partners,partnerships @utilitysp.net or(866) 974-4801. Further information is available at www.utilitysp.net/nle and www.nlc.org/enterpriseprograms. i About Utility Service Partners Headquartered in Canonsburg,Pennsylvania,Utility Service Partners, Inc. is a leading independent provider of service line warranties and water heater rentals in the United States. USP is a portfolio company of Macquarie Capital,part of Macquarie Group Limited, one of the world's largest owners and managers of infrastructure assets and a manager of over$36 billion in infrastructure equity around the world. About the National League of Cities The National League of Cities is the nation's oldest and largest organization devoted to strengthening and promoting cities as centers of opportunity,leadership and governance.NLC is a resource and advocate for 19,000 cities, towns and villages,representing more than 218 million Americans. Nati' on's Official Publication of the Q National League of Cities cit 16� qz� i wrvw.nlc.org WEEKLY Newspaper Handling --_ ---- VOLUME 33,NUMBER 41 I NOVEMBER 8,2010 New NLC Program Deduces Service Line repair Costs by DeiItise Belser and Cathy Spain "This program has been available to Clarksbtirg's residents for 18 Cities can now help their resi- months, and it is a real ivinner Resident satisfllction is high and it's a lot dents cope with the high cost of external water and sewer line easier to tell Citizens about this great new service rather than explain why repairs by participating in a new they are on the hook for Costly repairs. NLC Service Line Warranty Program. —James C.Hunt,councilmember,Clarksburg,W.Va.,and NLC immediate past president Homeowners in participating cities are eligible to purchase these low-cost warranties, which provide within one hour of receiving the job other information to USP for the let- local plumbers are engaged. repairs for broken or leaking utility assignment from USP. Typically, ters that are mailed to residents pro- Furthermore, USP monitors con- lines up to $4,000 for each occur- repairs are completed within 24 rooting the program. tractor performance to ensure quali- rence.These repairs may range from hours. Several marketing campaigns are ty work and a customer repair hot- %1,200 to over$3,500 and can ere- The national program is modeled undertaken to promote the service line is available 24/7. The program e a significant financial hardship after existing programs in in the city.The city has the right to also contributes to a city's "green" for the unprepared. Warranties pro- Oklahoma and West Virginia and prior review and approval of any initiatives. Leaking water pipes vide peace of mind for homeowners sponsored by the state municipal materials prepared by USP. waste millions of gallons of treated by transferring the risk of costly leagues. Cities in these states may Participation increases with subse- water and leaking sewer lines pol- repairs. continue to contact their state quent campaigns and word-of- lute groundwater and land. Many residents become frustrat- league or NLC for information mouth communications from trusted This NLC Service Line Warranty ed when they are told that the city about the program. friends and neighbors. Program is a home protection solu- is not responsible for a service line "This program has been available NLC and USP will roll out the tion for city residents arranged by repair. The homeowner must con- to Clarksburg's residents for 18 program over an 18-month period at NLC Enterprise Programs,an initia- tract with a plumber and pay the months,and it is a real winner,"said six-month intervals as various state tive bringing solutions and savings repair costs if the damage occurs James C. Hunt, councilmember, regulatory requirements are met and to cities. When cities participate in between the city's main pipe and Clarksburg, W.Va., and NLC imme- contractor networks are established an NLC-endorsed program, they the water meter or the connection diate past president. "Resident sat- and vetted by USP in the 48 con- have the satisfaction of knowing to the home. Cities that participate isfaction is high and it's a lot easier tiguous states. (See the map to that the NLC staff is working with in the warranty program can to tell citizens about this great new determine the program's availability the program administrator to offer enhance the city's image by reduc- service rather than explain why they in your state.) superior service. ing the homeowner cost and mak- are on the hook for costly repairs." The benefits of this program are ing reputable plumbers readily Starting up the program is easy shared throughout the community.It Details: For more information available. and there is no cost for the city. is extremely affordable—between about this program, visit www.nlc. The service line repair work is Once the decision is made to move $4 and $6 for each warranty a org/enterpriseprograins or contact performed by local, professional forward,the city agrees to co-brand month. Citizen frustration is Denise Belser,NLC program direc- plumbers chosen by Utility Service the program by signing a one-page reduced, city officials have fewer tor,at belser @nlc.org or (202) 626- Partners Inc., (USP), the company marketing service agreement with complaints to handle from resi- 3028. that administers the program. Once USP. This permits USP to use the dents,there is no cost to the city for If you are attending the Congress USP receives a call about a service city's name and logo in mailings this value-added program and the of Cities in Denver, stop by the line problem from a resident who sent to residents and in advertising. city even receives a share of the USP/NLC Service Line Warranty has purchased a warranty,a plumber Then the city approves a press revenues collected. All repairs are booth in the NLC Pavilion to begin is assigned to the claim and is release and a solicitation letter and performed to code and the money the process of bringing this program required to contact the customer sends the city logo artwork and stays in the community because to your city residents. NLC SERVICE LINE WARRANTY PRc�GRANt I�ATIC�I�IAL LEAGUE �V�rV 1 �VV' of CITIES " r,? 1 1. 8-wilding, Peace of- Mind, Community NLC SERVICE LINE WARRANTY PROGRAM Building Peace o : One a • cXPENSIVE LINE FAILURES SOLUTION MORE INFORMATION The NLC Service Line Warranty Program, administered by Utility Service Partners, helps city residents save thousands of dollars on the high cost of repairing broken or leaking water or sewer lines. This program is offered at no cost to the city. NO COST for the city to participate REPAIR SAVINGS Generates revenue Residents who have not set aside money to pay for an Affordable unexpected, expensive utility line repair, now have an opportunity to obtain a low cost warranty that will provide customer repairs for a low monthly fee, with no deductibles or service from • • fees. The work is performed by licensed, local plumbers who Peace _of will call the customer within one hour of filing a claim. The ` repair is performed professionally and quickly, typically Reduces loc. frustration within 24 hours. USP provides a personally staffed 24/7 Easy implementation repair hotline for residents, 365 days a year. complaints Fewer citizen IMPLEMENTATION .• Once your city has approved participation in the program, start up is simple. The program is designed for a quick launch, taking up little of your city employees' valuable time: 1. Execute the simple, one page contract provided by USP. To learn more about this program, visit NLC's website at www.nlc.or../c� enterprisepro.rq ams or contact Denise Belser, 2. Approve the recommended Press Release (this is Program Director, at belser @nlc.org or (202) 626-3028. designed as a general notice to reduce resident confusion and calls to the city with questions). 3. Approve the Campaign Letter provided by the USP Marketing team. Building Peace of Mind, One Community at a Time This program is administered by Utility Service Partners(USP).USP is solely 4. Access monthly reports via the web. responsible for the implementation and operation of the program. NLC SERVICE UNE WARRANTY PROGRAM NATIONAL LEAGUE National Roll-Out Sch Currently Available no 1 Available no Available later ihan later than � September 2011 March 2012 L -- �i it Washington aa, Maine � Montana North Dakota i�` Oregon �'Z ///rr' ampshire t' Vermotttt nt Minnesota � d �ew�li Idaho South Dakota Wisconsin Nevi York aM ssachLsetts hode Island Wyoming Michigan Co ecticut -' Pennsylvania L" Iowa r New Jersey to Nevada Nebraska � l)_ Utah ` Illinois Indiana ' J�Dislr gt _Columbia fr/ lNfaland °L !WestVirgina 1 Colorado i )� California Kansas i p1 _( Virginia--- I Missouri L-�'�'� . .mot S Kentucky , North Carolina Tennessee -1 O r J Arizona Oklahoma New Mexico Arkansas .- � South Carolin `� a 4Mississipp Georgia t`L Alabama J� Texas �) } Louisiana Florida To view the latest update, please visit www.utilitysp.net 9 SERVICE NLC WAR! s PROGRAM NATIONAL LEAGUE FAQS of C ITI ES U71111MLS) VICE PARR FIRIS 13FO TITS How long has the company been in business? How much will residents save by using the warranty The company was originally formed in 1998 within Columbia Energy to program? provide service line warranties for its utility customers.USP was formed in While costs for water line and sewer line repairs can vary,the average September 2003 to purchase Columbia Service Partners from Columbia cost of repairing a broken water line or sewer line may range from Energy.USP continues to expand the product offerings and grow the business through city and utility partnerships. USP is a proud member $1,200 to over$3,500. of the Better Business Bureau. Will this program cost the city any money? Not a cent. USP pays for all marketing materials and program PI C)Gy R�\PA administration. Furthermore, USP will pay the city a royalty for every resident that participates in the program! Is this program available everywhere? The NLC Service Line Warranty Program will be introduced throughout the What benefit does the city receive from endorsing contiguous United States in phases over the next 18 months. Please see these programs? our National Roll-Out Schedule map for details regarding your state. By endorsing the USP programs, the city is able to reduce residents' How are our citizens notified of the program? frustration over utility line failures by bringing them low-cost service options. 96%of survey respondents say that their image of the city is USP mails each resident a campaign letter which outlines the cities' enhanced because the warranty program is offered as a service by the endorsement,followed by a reminder letter two weeks later to ensure city.These programs also generate extra revenue for the city through the the highest response rate. USP only solicits through direct mail—no royalty that is paid by USP to the city. Finally our programs help to telemarketing is ever employed.All homeowners will have the option to stimulate the local economy. USP only uses local contractors to complete enroll in the program, regardless of the age of their residence. the repairs which helps to keep the dollars in the local community. What cooperation will be needed from the cities? USP desires to enter into a co-branded marketing services agreement with G.FSP(aIMS11R0ILRI1,S each city.The agreement provides for the use of the city name/logo, in conjunction with USP's logo, on marketing materials sent to citizens.The Who administers the program? city is endorsing USP as the service provider for the warranty program. Utility Service Partners (USP)administers the program and is responsible for all aspects of the program including marketing, billing,customer When do you solicit residents? service,and performing all repairs to local code. Through the years,we have found the optimal times to invite citizens to participate are in the Spring and Fall of each year. What are the city's responsibilities? We ask each city to work with USP to provide the following; 1)a copy of Does NLC or USP sell or rent the personal information the city seal, if available,for the solicitation letterhead 2)the city's return address for outer envelope(this ensures a high"open-rate") 3)the name, of residents that enroll in the program? title and signature sample of the designated solicitation signor and 4) the No. Neither the NLC nor USP will sell or rent the names of prospective appropriate zip codes of the city to allow USP to purchase a mailing list customers or participants, of the residents. How much does the resident pay for this service? Why does the city have to provide a city seal, address Each warranty is sold separately and the price range is generally between and signature? $4 and$5 a month per product. We have found that while the letter is written in such a manner as to leave no doubt that it is a USP program (the USP logo is on the enrollment form),the city address drives a very high"open-rate"and the city seal and signature lend credibility to the offer,thus driving a much higher enrollment rate. Will we get a lot of calls from citizens when they get Who replaces landscaping if damaged? the letter? USP will provide basic restoration to the site.This includes filling in the A press release provided by USP and issued prior to the first mailing will holes, mounding the trench(to allow for settling)and raking and seeding help alleviate citizen concerns,which should result in nominal calls to the affected area. Restoration does not include replacing trees or shrubs or city hall. repairing private paved/concrete surfaces.This is outlined in the terms &conditions sent to the customer. PRODUCTS What building codes will you adhere to? If the line is broken and leaking,USP will repair or replace the leaking How will citizens know what is covered? Portion of the line according to the current code. However, USP is not All customers receive a set of terms and conditions upon enrollment in a responsible for bringing working lines up to code that are not in need of repair. utility warranty program.They have 30 days from the date of enrollment to cancel and receive a full refund. CMWOMER Sri PINPrIN What items are included as part of the water line warranty? Will a citizen have a long hold time when reporting The external water warranty covers the underground service line from the a claim? point of connection to the city main line to the water meter. It also covers No. Repair calls receive the highest priority and are answered 24/7. the underground service line between the water meter and the exterior foundation of the home. If any part of the line is broken and leaking, USP Repair calls are connected to a live agent through a voice recognition will repair or replace the line in order to restore the service.Coverage caps unit(VRU). listed in the terms&conditions are per occurrence as follows: $4,000 plus an additional $500 for public sidewalk cutting, if necessary. Will the customer always get a live operator when they call? What items are included as part of the sewer Yes. Customers are directed to select to speak with either a service or claims line warranty? agent and will then be directed to a live Agent. The external sewer line warranty covers the underground service line from the point of connection to the city main line to the point of entry to the home. If What is the claims process? any part of the line is broken and leaking,USP will repair or replace the line Program participants call a toll-free USP number to file a claim. in order to restore the service.Coverage caps listed in the terms&conditions USP selects the contractor,who is required to contact the customer within are per occurrence as follows: $4,000 plus an additional$4,000 for public one hour of receiving the job to schedule a time to begin the repairs. street cutting, if necessary. Typically,repairs are completed within 24 hours.Emergencies receive priority handling. The Coverage Cap looks adequate but is there an annual or lifetime restriction on how much you will pay CONTRACTORS to repair? No. Unlike some other warranties available,we provide you with the full Who performs the repair work? coverage per incident. We will pay up to your coverage amount each and USP retains Iota(, professional plumbers to perform all the service line every time you need us.We do not deduct prior repair expense from your repair work. coverage cap or limit the amount we will pay annually. Doesn't Homeowner's Insurance cover this type How selective are you when choosing contractors to of repair? conduct repairs? USP only selects contractors who share our commitment to excellence in Typically, no.Most homeowner policies will pay to repair the damage created by failed utility lines but they generally do not pay to repair the customer service.Scorecards are maintained for each contractor,tracking actual broken pipes or lines.We encourage you to call your insurance the customer satisfaction rating for work performed. Customer feedback is shared with our contractors and any contractor with a low customer company to determine your actual coverage. satisfaction rating is removed from the network. NLC SERVICE WARRANTY PROGRAM Participating rrfoocess I 1 . Upon a pp roval from city council (if applicable), execute one- page contract provided by USP (upon contract execution, USP will immediately begin to recruit and screen local contractors) 1 q4 2. Approve Press Release provided by USP (general notice { f PP9p`f0 LLLI to eliminate resident confusion/city calls) and if desired, distribute to local media and/or post to the city website g 3. Send the following to USP for the creation of the citizen . _ solicitation letter: 0 City Seal artwork, if available • Name/Title of designated signor plus signature • City Address for outer envelope Q Zip+4 list of city territory 4. Approve Campaign Letter provided by USP 1 5. Access Monthly Reporting via the web ti 11� 6. Receive Annual Payment NATIONAL LEAGUE of CITIES r tFr NLC SEkVICE LINE WARRANTY PROGRAM �rr� �eM@ @col flo oU-1 vingcgss 1 . Upon approval from city council (if applicable), execute one- page contract provided by USP (upon contract execution, USP will immediately begin to recruit and screen local contractors) Y 2. Approve Press Release provided by USP (general notice to eliminate resident confusion/city calls) and if desired, distribute to local media and/or post to the city website 3. Send the following to USP for the creation of the citizen solicitation letter; • City Seal artwork, if available • Name/Title of designated signor plus signature • City Address for outer envelope • Zip+4. list of city territory -Ell 4. Approve Campaign Letter provided by USP s;} 5. Access Monthly Reporting via the web '_"(0 6. Receive Annual Payment NATIONAL of CITIES �, . NLC SERVICE LINE WARRANTY PROGRAM NATIONAL LEAGUE (7ase of G�QLbu G`�EG �C �CL� `���9C u C=� BECKLEY, WEST VIRGINIA Beckley is a city with a population of 20,000 residents located in southern West Virginia and is the central hub of Raleigh County. Like many cities in the country, Beckley is looking to create an environmentally conscious community while, at the same time, dealing with important budget issues. In June 2009, Beckley hosted a workshop, sponsored by Utility Service Partners, Inc., discussing "Bottom Line Green." 'Green' has become a new buzzword today, and everyone is making a claim that their program or product is good for the environment. But can a utility line warranty program contribute to a cleaner planet? Well, the answer is Yes. Leaking water pipes waste millions of gallons of treated water each year. Wasted drinking water has to be recaptured and retreated by the local municipal water system. Leaking sewer lines pollute ground water and acres of land. The re-treating of water can waste energy and resources, contributing to increased carbon emissions and lost revenue for the city. And citizens become frustrated when they learn that they are responsible for repairing —and paying for— broken or leaking pipes. USP's program offers cities a solution that ensures timely repairs to broken homeowner water and sewer lines, thereby conserving water resources and minimizing waste water pollution. For a small monthly fee paid by the homeowner, USP offers around the clock repair service, with access to a live representative and prompt service performed by local, certified technicians. A cleaner planet, a happier citizen. 3eckley Mayor Emmett Pugh was intrigued. "The mayor approached us right after the session and asked for more information. He wanted to know more about how this kind of a program could benefit the city," said Brad Carmichael, Vice President, Business Development. Were there strings attached? How much would it cost the city to implement? Would the city have to find the manpower to help get the program off of the ground? The answer is No. No strings attached. No cost to the city to implement. USP covers all of the costs to promote the utility line warranty program to the local citizens. In terms of city involvement, USP simply needs a few pieces of information, including the city seal, return address and the official's signature for the communication. It's that simple. USP's solution is designed for fast turnaround with little impact to city government. Mayor Pugh was pleased with the company's approach. "Working with USP is really easy. They take care of everything — marketing, billing, and customer service. All we had to do was review and approve the letter to customers." By October 2009, Beckley had contracted with USP to offer the utility line warranty programs to its citizens, and the first marketing campaign, a sewer line warranty offer, was mailed to Beckley households the following spring. The program was a tremendous success. "We were delighted with the response from our citizens," Mayor Pugh commented on the results of the first campaign. "Providing a service to our residents which helps them avoid costly repairs, that's something they really appreciate." The NLC Service Line Warranty program is a timely solution for cities like Beckley, West Virginia, and many others across the United States. By sharing in a portion of the revenues collected from this program, cities can relieve some of the strain caused by shrinking revenues and increasing costs. The program also offers cities the opportunity to enhance their image by providing an additional service that benefits their residents. N�TIC�IzlAL LE� UE IL E� [�CE LIME AI�A�IT'� P' � llv4 of CITIES 1 w Me — Development Team Profiles Uftififty Service Partners,Inc. An NLC Enterprise Programs MICHAEL CONDLIFF a National Recount Executive e Contact details: 940-382-3945 1 Mobile: 940-453-3116 1 mconduff @utilitysp.net As President and CEO of the Elim Group, a leadership and governance consulting firm, Mike Conduff has more than thirty-five years experience in municipal leadership, management and governance. In recognition of his career long commitment to excellence, Mike was recently inducted as a Fellow into the prestigious National Academy of Public Administration. Mike served as the city manager of four university communities including Denton, Texas, Bryan, Texas and Manhattan, Kansas. Mike's firsthand experience from dealing with real issues faced by every city in today's challenging economic environment has enabled him to create solution based training programs for cities striving to improve their organizational performance. He is a widely acclaimed leadership and motivational speaker, having presented hundreds of programs, both in the USA and Canada, to local, state and national organizations. Mike is also a noted author, having written and published many articles in national journals. He is the co-author of The OnTarget Board Member— 8 Indisputable Behaviors and The Policy Governance Fieldbook. It was through his widely acclaimed leadership that Mike came to the attention of USP. His vast experience and hands-on experience garnered instant credibility with the USP management team and it did not take long to realize there was a partnership in the making. Mike graciously agreed to serve as USP's National Account Executive. When Mike is not on the oad speaking or conducting training seminars, he and his wife Kathy enjoy taking their extended family to their ranch where ,ney enjoy fishing and motorcycle riding. BOLL WONES Q Vlegioncd Account Manager, Northwest Contact details: 303-803-0440 1 bdiones @utilitysp.net Bill Diones began working with Utility Service Partners in September 2010 as a consultant. Previously, as the Executive Vice President of Operations for The Warranty Group, Bill was responsible for the marketing and administration of all consumer programs throughout the U.S. With a background in warranties, Bill is well versed to assist cities in the northwestern region of the U.S. looking to enhance their public/private relationships without adding any expense to their already taxed budgets. Bill has sold, underwritten, and administered warranties for companies such as Aon Warranty, AIG/Chartis, and Metris/ HSBC. He also played a vital role in the growth of credit card enhancement programs, including American Express, Visa, and MasterCard imbedded programs. He has been in the warranty business since 1993 and has a thorough grasp of enhancement service programs, business development, insurance and risk-management. Bill is not only successful in the warranty business, but also as an athlete. He has completed three marathons and the 175-mile j Colorado Relay two years in a row. Bill enjoys an active lifestyle and spending time outdoors with his wife and two children. Bill graduated from Drake University with a BA in Economics, Finance, and English. I MIKE CHAMBERS - Regional Account Manager, Mid-West Contact details: 724-678-6075 j mchambers @utilitysp.net As mid-West Regional Account Manager for Utility Service Partners since 2009, Mike is responsible for helping his cities implement the National League of Cities Service Line Warranty Program. Before joining USP, Mike worked as a Branch Manager at Enterprise Rent-A-Car for seven years. Even at an early age, Mike was dedicated to providing exceptional service. While at Enterprise, Mike participated in a two year training program. Due to his exceptional performance, Mike was promoted to Branch Manager after only one year. Mike's branch at Enterprise always ranked in the top ten for outstanding customer service. It is this level of consideration that immediately captured the attention of USP and continues to impress everyone he encounters. Mike enjoys his work more than the average person. He loves the opportunity to travel, meet new people, and learn more about municipal governments. Outside of work, Mike enjoys spending time outdoors with his family and reading as much as lie can about U.S. history. Having graduated from California University of Pennsylvania in 2002 with a B.A. in Communications, it is clear that his skills contribute to his ongoing success. ALBERYi SAUSSOL - RecgionalI Accoun Maancogerr, Raid-TMJantic Contact details: 724-344-9498 ) asaussol @utilitysp.net 0 b Jd Albert Saussol has been with Utility Service Partners since the company's launch in 2003. Albert began his career in Information Technology (IT), but as the company grew and expanded, his rare qualities were recognized and he was transitioned to the Business Development Team. Albert is now the Regional Account Manager for the mid-Atlantic portion of the U.S. Starting with the company right out of college has given Albert the opportunity to observe the company through each of its stages of growth and has given him a thorough understanding of USP from its core. A dedicated worker, he has enjoyed working and growing with USP and has advanced rapidly within the company. Albert has been involved with the municipal outreach program since its inception in West Virginia. Due to the overwhelming success that was realized, USP was able to partner with the NLC to introduce the NLC Service Line Warranty Program, which is now being offered nationally. Albert has a bachelor's degree in Information Technology with a concentration in Marketing as well as an MBA from Waynesburg University. Outside of work, Albert enjoys spending time with his family, fishing, and hunting with his trained beagles. r : - 1 r .f USP business development team front row, left to right: Oscar Arras, Brad Carmichael, and Albert Saussol. Back row, left to right: Michael Madden, Brian Davis, Michael Conduff, Mike Chambers, and Bill Diones. NHAD GAL3MI)C CAR - V9 ce Pvesad7enu , Business Development Contact details: 724-749-1003 j bearrniehael @utilitysp.net i As Vice President of Business Development, Brad Carmichael is a resourceful business leader who knows how to deliver innovative ideas, improve business processes, and manage organizational change to serve municipal clients. Leading a team of seven Regional Account Managers, Brad enjoys reaching out to large and small cities alike to understand their unique challenges and provide flexible solutions that solve their specific needs. Throughout Brad's career, collaboration has been a consistent theme, bringing people and ideas together to create value for the organization. Away from work, Brad enjoys playing golf and being outdoors. He and his wife love to travel and spend time with their three grown children. As a native West Virginian, he appreciates the state's natural beauty and its simple way of life. Brad graduated from West Virginia University with a Bachelor of Science degree. 0SC19 ARRAS - GlegN)nCod Alccoun1 lftln gev, rRf1ld-confter--L)t Contact details: 214-632-6947 j ®arras @utilitysp.net i • As the Mid-Continent Regional Account Manager for USP, Oscar Arras loves people and in his words "has never met a stranger". With over twenty-five years of Solution Selling experience, Oscar has played a key role in the success and profitability of many Medical Diagnostic and Technology companies. Oscar's diverse background includes sales, R&D, market development, and sales management amongst many other skills. Oscar's outstanding performance has not gone unnoticed as he was awarded with the Strategic Selling and Sales Performance award from Learning International as well as the Group Leader and ,Zecognition Award from the Dale Carnegie training program. Oscar graduated from Southern Methodist University with a B.S. in Business and Economics. Aside from work, Oscar loves spending time with his family, playing softball on his local neighborhood team, and having an active role in his local church. BROAH DAVIS o Regional Account Manager, Southwest Contact details: 214-476-3430 j bdavis @utilitysp.net f I With more than ten years experience in local government under his belt and having personally been inside over two thousand city halls across the nation, Brian has a keen understanding of the inner workings of local government and an appreciation for the challenges they face. This background has proven invaluable in his role as Southwestern Regional Account Manager for USP. An established speaker for many state and regional conferences, Brian has been the keynote speaker at the City Manager Association of Oklahoma annual conferences and the Texas and West Virginia Municipal League's Conferences, among many others. He has also served as the director of the Texas and Midwest ICMA Alliance of Innovation. Another notable accomplishment is that Brian founded Accountability International, Inc., a web-based internet productivity tool that has saved the public and private sectors millions of dollars. In his free time, Brian enjoys spending time with his lovely wife and two adoring children. He also enjoys the occasional game of golf in which he has the noteworthy distinction of being a scratch player. Brian completed his undergrad at Abilene University and post-graduate work in Sociology at St. Hughes College, Oxford, England as well as DePaul University in Chicago. ' Rf> CHAU MADD EH - Region-oil ccounU - Manager, Southeast Contact details: 407-616-2239 j mmadden @utilitysp.net i� Mike Madden joined Utility Service Partners in May, 2011 as the Regional Account Manager for the southeastern region of the U.S. Prior to joining USP, Mike played an important leadership role within the Florida League of Cities (FLC) spearheading one of the largest and most successful specialty insurance programs in the U.S. During his tenure with the FLC, Mike orchestrated the turnaround of the Florida Municipal Insurance Trust and grew fund equity by six-hundred percent in just under 9 years. Having spent many years in the insurance industry, Mike heard many complaints from people with utility line breaks, leaks, etc. Unfortunately, at the time, no service such as that offered by USP existed. Because Mike saw the necessity for service line warranties, and liked USP's management style and approach to warranties, he decided to embark on a new career with USP. Most of Mike's professional experience is in the insurance field, and he holds several insurance .licenses and designations, including the Charted Property and Casualty Underwriter (CPCU) designation. When Mike isn't busy obtaining new licenses, he enjoys golfing, running, and sailing in his free time. Mike is also a single parent and a devoted father. He is extremely proud of his son, Patrick, a Captain in the U.S. Marines, who was just recently awarded the bronze star for valor while serving in Afghanistan. I i i Work Session Agenda Item No. 3 c ii �i MEMORANDUM - COUNCIL WORK SESSION DATE: March 9, 2012 TO: City Council FROM: Curt Boganey, City Mane SUBJECT: Brooklyn Bridge Alliance for Youth Update Recommendation: It is recommended that the City Council consider providing direction to staff regarding continued participation in the Brooklyn Bridge Alliance for Youth Background: I have enclosed a copy of the Joint Powers Agreement for the Brooklyn Bridge Alliance for Youth. This agreement was established under the leadership of Mayor Wilson and Lampi in 2009. Since that time a number of activities have fostered for youth in Brooklyn Center and Brooklyn Park. These activities have been largely led by the Youth Councils of each City. The vision of the Alliance has to be realized due to number of factors. In recent months the Mayors convened an "Out of School" conference including stakeholders from throughout the community. Following the conference the Alliance members began drafting a final strategic Plan a copy of the draft is enclosed. The consensus of many of the active members is that implementation of this plan will require staff support beyond the staffing available from the various partners. On Monday I will additional information and will be seeking your direction regarding the Brooklyn Center commitment to this effort. Policy Issues: Will continued support and participation in the Brooklyn Bridge Alliance for youth help to meet the policy goals of the City Council? What level of support should we commit to? Council Goals: Strategic: Goal # 4.We will positively embrace the community demographic makeup and increasing ethnic diversity Desired Outcome #2 Youth will be adequately served by recreation and educational programs and activities Mission:Ensuring an attractive,clean,safe conrrnrnritp that enhances the quality nf'/ife andpreserves thepublic trust i } I MEMORANDUM - COUNCIL WORK SESSION DATE: March 9, 2012 TO: City Council FROM: Curt Boganey, City Manag4� SUBJECT: Brooklyn Bridge Alliance for Youth Update Recommendation: It is recommended that the City Council consider providing direction to staff regarding Background: I have enclosed a copy of the Joint Powers Agreement for the Brooklyn Bridge Alliance for Youth. This agreement was established under the leadership of Mayor Wilson and Lampi in 2009. Since that time a number of activities have fostered for youth in Brooklyn Center and Brooklyn Park. These activities have been largely led by the Youth Councils of each City. The vision of the Alliance has to be realized due to number of factors. In recent months the Mayors convened an "Out of School" conference including stakeholders from throughout the community. Following the conference the Alliance members began drafting a final strategic Plan a copy of the draft is enclosed. The consensus of many of the active members is that implementation of this plan will require staff support beyond the staffing available from the various partners. On Monday I will additional information and will be seeking your direction regarding the Brooklyn Center commitment to this effort. Policy Issues: Will continued support and participation in the Brooklyn Bridge Alliance for youth help to meet the policy goals of the City Council? What level of support should we commit to? Council Goals: Strategic: Goal # 4.We will positively embrace the community demographic makeup and increasing ethnic diversity Desired Outcome #2 Youth will be adequately served by recreation and educational programs and activities Mission:Ellsill-Ing all attractive,clean,safe community that enhances the quality qflije and preserves the public trust i �� �� THE BROOKLYN BRIDGE ALLIANCE FOR YOUTH FILE COPY A JOINT POWERS AGREEMENT The parties to this Agreement are: Hennepin County, the City of Brooklyn Center, City of Brooklyn Park, Anoka-Hennepin School District, Brooklyn Center School District, Osseo School District, Robbinsdale School District, Hennepin Technical College and North Hennepin Community College, all of which are governmental units within the State of Minnesota. This Agreement is made pursuant to Minnesota Statutes, Section 471.59. ARTICLE I. GENERAL PURPOSE The general purpose of this Agreement is to create an organization titled "The Brooklyn Bridge Alliance for Youth" (hereafter referred to as the Alliance) through which the parties may jointly and cooperatively create a community-wide vision for positive youth development that will focus on developing a detailed action plan to cooperate, communicate and collaborate in positive youth development for all youth in Brooklyn Center and Brooklyn Park. The organization would concentrate on encouraging community partnerships that would improve the factors building positive youth development and diminish or eliminate influences that limit healthy youth development. The organization would serve as a formal structure to assemble permanent Coalition(s)for Youth that would be responsible for implementing this action plan. ARTICLE II. PARTIES Section J. The governmental units within the State of Minnesota eligible to become parties to this Agreement are Hennepin County, the City of Brooklyn Center, the City of Brooklyn Park, Anoka-Hennepin School District, Brooklyn Center School District, Osseo School District, Robbinsdale School District, Hennepin Technical College, North.Hennepin Community College and such other governmental units, sharing common concerns, which may be designated by the Alliance organizational committee. Section 2. Any governmental unit desiring to enter into this Agreement may do so by the duly authorized execution of a copy of this Agreement by its proper officers. Thereupon, the clerk or other corresponding officer of the governmental unit shall file a duly executed copy of the Agreement, together with a certified copy of the authorizing resolution or other action, with the fiscal agent. i ARTICLE III. MEETINGS,ELECTIONS,AND DUTIES OF COMMITTEE MEMBERS Section 1. The City of Brooklyn Park agrees to convene the organizational meetings of The Alliance 'and act as the fiscal agent unless otherwise specified by the organizational committee. Section 2. Each party to this agreement may designate two individuals and one alternate to attend the organizational committee meetings of The Alliance. The cities of Brooklyn Center and Brooklyn Park shall each have two additional members, one from each city's police department and one from each city's parks and recreation department. Each party shall also be entitled to one alternate member, who shall be entitled to attend meetings of the Board in the absence of one of the party's two members. Section 3. At the first organizational committee meeting of The Alliance, the committee shall elect from its members a chair and vice chair or co-chairs. The new officers shall take office for a period of one year after the date on which they are elected. An officer may serve only while a member of organization committee. Section 4. At the first organizational meeting, or as soon thereafter as may reasonably be done,the committee shall determine its procedures, including the time,place, and frequency of its meetings. ARTICLE IV. WITHDRAWAL Section 1. Any member,party may at any time give written notice of withdrawal from The Alliance. ARTICLE V. DISSOLUTION Section 1. The organization shall be dissolved whenever (a) aggregate withdrawals of member parties representing more than one-half of the area population occurs, or (b) by a majority vote of all members of The Alliance. Section 2. Upon dissolution, the remaining assets of the organization, after payment of all obligations, shall be distributed among the parties as determined by the committee. ARTICLE VI. DURATION This Agreement shall continue in effect for a period of two years unless an Agreement extension is agreed upon by the parties. ARTICLE VII. EFFECTIVE DATE. This Agreement shall become effective upon its execution by the parties hereto. Entered into Agreement on the following date(s): {�e��e�ii�t Cou�tt� Coor�rissio�ews �u�la�iorous� 0MAv- 21, 2009 (Signature) (Title) Date Representing Hennepin County I Tip �eso�t, /�a�ow (A.tuawy 7, 2009 (Signed by) (Title) Signature date Representing the City of Brooklyn Center �'tetre Caorp�; yo,- t7l(uawy 7 2009 (Signed by) (Title) Signature-date Representing the City of Brooklyn Park Pe1(1r1s ea,4volr, &Vewi lt,,y h,,yt 19, 2009 (Signed by) (Title) Signature date Representing ISD 11 Anoka-Hennepin Schools o400l goaW a4aiw_ t7alruawv 9, 2009 (Signed by) (Title) Signature date Representing ISD 286 Brooklyn Center Schools 'I �w bate /�a�uiwe, 74ssista,�t &Vewl�ted4e t7lmawy 7, 2009 (Signed by) ('Title) Signature date Representing ISD 279 Osseo Area Schools (Signed by) (Title) Signature date Representing ISD 281 Robbinsdale Schools Dw, Cwe, a Cewtpalttes, c7alruawg 7, 2009 (Signed by) (Title) Signature date Representing Hennepin Technical College 741(1( h/g7ia, l4wesiYC1(t 9, 2009 (Signed by) (Title) Signature date Representing North Hennepin Community College Member Kay Lasman introduced the following resolution and moved its adoption, RESOLUTION NO: 2009-03 RESOLUTION APPOINTING BROOKLYN CENTER REPRESENTATIVES TO EXECUTIVE COMMITTEE AND/OR BOARD OF DIRECTORS OF THE BROOKLYN BRIDGE ALLIANCE FOR YOUTH, FIVE CITIES SENIOR TRANSPORTATION PROJECT, HENNEPIN RECYCLING GROUP, LOCAL GOVERNMENT INFORMATION SYSTEMS, NORTH METRO MAYORS ASSOCIATION, NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL, PETS UNDER POLICE SECURITY, PROJECT PEACE, TWIN LAKES JOINT POWERS ORGANIZATION,AND VISIT MINNEAPOLIS NORTH WHEREAS, the'City of Brooklyn Center entered into a Joint Powers Agreement for the establishment of The Brooklyn Bridge Alliance for Youth on November 24, 2008, and Article III, Section 2, of the joint powers agreement states that each party designates two individuals and one alternate to attend the organizational committee meetings, as well as two additional members, one from the City's police department and one from the City's parks and recreation department; and WHEREAS, the City of Brooklyn Center entered into a Joint Powers Agreement for the establishment of the Five Cities Senior Transportation-Project.-on June 18, 1985, and Section 2.2 of the joint powers agreement states that the governing body of a member appoints its City Manager as a member of-the Executive Committee and one additional representative; and WHEREAS, the City of Brooklyn Center entered into a Joint and Cooperative Agreement for the establishment of Hennepin Recycling Group on August 1, 1988, and Article IV, Section 2,of the joint powers agreement states that the governing body of a member appoints directors; and WHEREAS, the City of Brooklyn Center entered into a Joint and Cooperative Agreement for the establishment of Local Government Information Systems (LOGIS),on May 1, 1972, and Article IV, Section.1, of the joint powers agreement states that the governing body-of a member appoints directors; and WHEREAS, the City of Brooklyn Center entered into a Joint Powers Agreement for the establishment of the North Metro Mayors Association on June 26, 1989, and the joint powers agreement states that the.governing body of a member appoints two directors, one of whom shall be the City Manager or other designee; and WHEREAS, the City of Brooklyn Center entered into a Joint and Cooperative Agreement for the establishment of the Northwest Hennepin Human Services Council on December 8, 1975, and Article IV, Section 3, of the joint powers agreement states that the governing body of a party appoints directors; and WHEREAS, the City of Brooklyn Center entered into a Joint and Cooperative Agreement for the establishment of Pets Under Police Security (PUPS) on September 10, 1990, and Article IV, Section 2, of the joint powers agreement states that the governing body of a member appoints directors; and I Brooklyn Bridge Alliance For Youth March 2012 STRATEGIC PLAN Shared Vision The Brooklyn Bridge Alliance assures the success of all youth by challenging the conditions that diminish their hope,by assuring that all youth are connected to a trusted adult who is vested in their success as measured by educational success and mastery of essential skills. i Purpose The Brooklyn Bridge Alliance for Youth creates community-wide supports for youth in Brooklyn Center and Brooklyn Park to thrive Arid ensure they have access to high quality learning opportunities in the out-of-school time.`The Alliance will focus its collective efforts on creating supportive systems,which_promote positive outcomes for children and youth. Goals &Strategies 1. Increase successful coordination of stakeholders in communities and among local and state decision-makers, and work to decrease unnecessary competition and avoid duplication. A. Create a multi-year action plan by committed leadership of Alliance partners. B. Identify sustainable finance strategies to increase access to and quality of out of school time programs. C. Pttbiic'policy platform established to meet needs of youth and community organizations Develop data driven advocacy strategies to better coordinate activities. E. Convene community stakeholders to meet collective goals of the Alliance. 2. Work collectively to increase access to expanded learning opportunities that are developmentally appropriate and hold community stakeholders accountable for success and improvements. A. Determine what space and facilities are available in the community to provide learning opportunities beyond the classroom. Work with public and private organizations to better leverage space and facilities for programming. B. Utilize a variety of marketing efforts to promote learning opportunities beyond the classroom including; youth to youth,web-based program locators, social networks and families. f I i i C. 0Ensure a wide variety of program opportunities are available community- wide to appeal to diverse interests. Program fees,time of day and focus will be examined to increase access. D. Examine transportation policies and options to increase access to out of school time opportunities. E. Track non-duplicated numbers of attendance at afterschool programs. F. Conduct a community-wide needs assessment and identify gaps, and or shortages,in programming and opportunities. G. Advocate for healthy foods for children and youth through the support of the after-school snacks program. 3. Improve the quality of expanded learning opportunities and ensure consumers are aware of which programs are of high quality , A. Encourage community-wide adoption of a single,quality assessment tool, such as the YPQA (Youth Programs Quality Assessment) Tool B. Develop community-wide quality standards Dand improvement plans . C. Develop shared staff trainings for afterschool and school staff on quality programs and learning opportunities. D. Encourage the use of quality self assessment tools to monitor program performance. E. Raise awareness about quality learning opportunities beyond the classroom to ensure parents,youth and schools know what;quality looks like in programs. F. Strengthen capacity of community organizations to build quality programs and opportunities for young people. G. Quality and continual Mimprovement,efforts are in place. 4. Optimize the use of public and private resources to leverage and maximize existing human and financial resources to enhance the infrastructure and systems that support,expanded learning opportunities. A. Map'current expenditures of out of school time opportunities by local government agencies to better understand how programs are funded. B. Map current out'of school time programs across the community and identify gaps. C. Encourage dedicated funding streams for out of school time opportunities S. Communities will develop agreements and tools to share and coordinate data between expanded learning opportunities and schools.These tools would assists in determining the impact of learning opportunities and determine how to better support youth outcomes. A. Shared data between out of school time programs and schools to measure outcomes. B. Develop long-term goals and data needed to measure success r . / ` / � ( ` i i C. Establish consistent data to collect from programs and track participation D. Analyze program results and report to stakeholders. E. Use data to show evidence of benefits and make changes as needed. 6. Engage youth in leadership opportunities to support their own growth and development and inform the work of the community. A. Ensure youth input is integrated into all work of the Alliance. B. Establish youth leadership teams to assist with collective work of the Alliance. C. Hire youth assistants for internships opportunities. The Following Outcomes for Children and You:th Will Result from the Collective Actions of the Alliance 1. Youth will have access to high quality programs beyond the classroom-that build hope and prevent risk-taking behaviors.. 2. Youth are connected to a trusted adult. 3. Youth will master essential life skills; such as problem solving, decision-making, resourcefulness (navigation),responsible, self-directed, skilled communicators. 4. Youth will graduate from high school on time and be prepared for higher education or the workforce. l V> I i i i Work Session Agenda Item No. 4 i MEMORANDUM - COUNCIL WORK SESSION DATE: March 9, 2012 TO: City Council FROM: Councilmember Dan Ryan THROUGH: Curt Boganey, City SUBJECT: Brooklyns Youth Council Recommendation: It is recommended that the City Council consider providing direction to staff regarding the Brooklyn Youth Council proposal to become a hybrid Youth Commission. Background: Councilmember Ryan has requested that the enclosed proposal be considered by the City Council. Councilmember Ryan and Kleven met with the Youth Council on February 6, 2012. At that time it was suggested that the Youth Council members produce a draft proposal regarding their interest in working with the City Council. Policy Issues: Does the proposal as submitted meet the Council's goals for engaging youth in the City? Council Goals: Strategic: 4. We will positively embrace the community demographic makeup and increasing ethnic diversity Mission:Ensuring an attractive,clean,safe connnunio,that enhances the quality of life and preserves the public trust i City Council Proposal In order to create easy lines of communication between the Brooklyns Youth Council (BYC) and City Council,the BYC is proposing that they become a hybrid Youth Commission. This would entail that a City g Councilmember would be designated as a liaison for the Youth Commission and would agree to come to the longer monthly meetings. At these meetings,the City Councilmember and the BYC would hear updates about each others' activities. Also,the City Councilmember would have the ability to call upon the BYC to seek input on key items that have arisen in their work that they feel needs the input of Youth. The BYC would then do grassroots youth-to-youth research on the key items that were presented. Each BYC member would poll 10-20 peers that represent the broad spectrum of youth in their community. They would then combine the results of their polling in order to discover key similarities and to create an overarching understanding of the experience and perspective of youth. The BYC could then present their findings and recommendations on the key items either to the liaison during the regular meeting time or at a formal City Council meeting. The desired result of this Youth Commission is to create a place in the community structures in which youth have a formalized and intentional voice in decision-making processes. Their lives are impacted by the decisions made by the city structures,just as much as adults' lives are,the only difference being that youth have no way of influencing or impacting those decisions through voting. The BYC sees this work as steps toward creating a healthy and enriching community for youth.