HomeMy WebLinkAbout2011 07-21 FCM Financial Commission
Regular Meeting Minutes
21 July 2011
1. Call to Order
The meeting was called to order by Newman at 7:03 PM
Members Present: Commissioners Newman, Landis, Plunkett and Agbssou.
Members Absent: Schueller (excused), Van Der Werf (excused), and Berglin
(unexcused). Council Member Roche was present. Staff present was Director of
Fiscal & Support Services Jordet.
2. Adoption of the Agenda
Without objections, the Agenda was declared adopted as presented.
3. Minutes
Mr. Landis moved adoption of the minutes from the 19 May 2011 meeting. Ms.
Plunkett seconded the motion. With all present voting in favor of the motion the
Minutes for the 19 May 2011 meeting were declared adopted as presented.
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4. Review of Information on Acccount Collections
Mr. Jordet reviewed the prior conversation about billings and collections and
distributed some additional material about comparison cities. Additional points of
discussion included reporting of payment status to consumer credit rating agencies,
preprinting payment terms and consequences on the back of billing forms,
assessment of unpaid bills with interest, marking on envelopes that the envelope
includes the utility bill, skipping the first letter in the assessment process, and a
range of write off options ranging from any final bills to no write offs at all. It was
decided that the Commission would follow the same procedure as used for the
Council request on LGA and review a draft memorandum of response to the City
Council at its next meeting.
5. Commission Attendance Information
Mr. Jordet Reviewed the Financial Commission attendance record compiled for
meetings in 2010 and 2011. It was noted that Mr. Berglin's unexcused absences
(four) exceeded the number specified in the enabling resolution (three consecutive)
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that constitute an automatic resignation from the Commission. As per the enabling
resolution, Mr. Roche will inform the City Council of the resignation.
6. Update on Prior Issues
RFP's for Insurance Agent of Record were reviewed, interviews conducted with two
of the five proposers, references checked on those two firms, and a
recommendation developed. On Monday, 25 July 2011, the City Council will
consider a resolution appointing Northern Capital Insurance Group as agent of
record for the City.
RFP's for Financial Services Advisor were distributed and all firms receiving the RFP
(four) indicated that they will respond.
7. Other Business
Mr. Newman brought attention to the calendar of upcoming meeting with the City
Council to consider the 2012 budget.
No other business was brought before the Commission.
7. Adjournment
With no other business to transact, the meeting was adjourned at 7:45 PM.