HomeMy WebLinkAbout2012 06-04 CCM Joint Work Session with Financial Commission MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
JOINT WORK SESSION WITH FINANCIAL COMMISSION
JUNE 4, 2012
CITY HALL - COUNCIL CHAMBERS
CALL TO ORDER
The Brooklyn Center City Council met in Joint Work Session with the Financial Commission and
the session was called to order by Mayor Tim Willson at 6:30 p.m.
ROLL CALL
Mayor Tim Willson and Councilmembers Carol Kleven, Kay Lasman, Lin Myszkowski, and Dan
Ryan. Also present: City Manager Curt Boganey, Finance Director Dan Jordet, and Deputy City
Clerk Maria Rosenbaum.
Others present were Financial Commissioners Steve Landis, Rex Newman, and Dean Van Der
Werf, Financial Commissioners Teneshia Plunket arrived at 6:34 p.m.and Dan Schueller arrived at
6:37 p.m.
A motion by Councilmember Lasman,seconded by Councilmember Ryan to approve this evening's
agenda. Motion passed unanimously.
AUDITOR REPORT AND MANAGEMENT LETTER
James Eichten, CPA, partner with Malloy, Montague, Karnowski, Radosovich, & Company
(MMKR), the City's Auditing Firm,was introduced to review the City's Management Report and
Special Purpose Audit Reports.
Mr.Eichten outlined the auditor's role and informed the group of some highlights based on the audit
of the City's financial statements for the year ended December 31, 2011:
• Issued an unqualified opinion on the City's basic financial statements.
• Reported no deficiencies in the City's internal control over financial reporting that is
considered to be material weakness.
• Resulted testing disclosed no instances of noncompliance that are required to be reported
under Government Audit Standards.
• Noted that the Schedule of Expenditures of Federal Awards (SEFA) is fairily stated, in all
material respects, in relation to the basic financial statements.
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• Two deficiencies involving the internal control over compliance and its operation in the
Federal A-133 Single Audit. Both of these deficiencies are considered to be significant
deficiencies in testing of major federal programs and relate to the Public Safety Partnership
and Community Policing Grants. The results of our tests noted instances of noncompliance
relating to cash management and reporting requirements applicable to the Public Safety
Partnership and Community Policing Grants. The findings are detailed in the Schedule of
Findings and Questioned Costs as items 2011-1 and 2011-2.
• Reported one finding based on testing of the City's compliance with Minnesota laws and
regulations. This relates to one invoice that was not paid on a timely basis and is further
detailed in the Schedule of Findings and Questioned Costs as item 2011-3.
Mr. Eichten reviewed the Management Report prepared by MMKR and pointed out highlights
relating to Legislation, Property Taxes, Taxable Market Values, Tax Rates, Governmental Funds
Revenue per Capita, General Fund Financial Position, General Fund Revenues, General Fund
Expenditures, Utility Funds, Enterprise Funds, and Statement of Activities for Net Assets.
Finance Director Dan Jordet informed the group that information provided with the 2011
Comprehensive Annual Financial Report (CAFR) for the year ended December 31, 2011, was
available for discussion;however,he would like to discuss the anatomy of the CAFR and five points
that will be important in the upcoming budget development.
The anatomy of the CAFR was broken down in the following sections: Introductory, Financial
Section, Government-Wide Financial Statements, Fund Financial Statements, Notes to Financial
Statements, Required Supplementary Information, Combining and Individual Statements, and
Statistical Section.
The five points discussion included information pertaining to Statement of Net Assets (Balance
Sheet for the City), General Fund Operations, General Fund Unassigned Fund Balance, Non-
Performing Assets,and Proprietary Fund Cash Flow Statement. During this discussion it was noted
that the Golf Course Fund continues to be an area to that needs consideration and ideas to help with
the non-performing loan from the Capital Improvements Fund.
City Manager Boganey and Finance Director Jordet then responded to questions and statements from
Council members and Commissioners.
ADJOURNMENT
Councilmember Lasman moved and Councilmember Myszkowski seconded to adjourn the Work
Session at 8:10 p.m. Motion passed unanimously.
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STATE OF MINNESOTA)
COUNTY OF HENNEPIN) ss. Certification of Minutes
CITY OF BROOKLYN CENTER)
The undersigned, being the duly qualified and appointed City Clerk of the City of Brooklyn
Center, Minnesota, certifies:
1. That attached hereto is a full, true, and complete transcript of the minutes of the of the
City Council of the City of Brooklyn Center Joint Work Session with Financial
Commission held on June 4, 2012.
2. That said meeting was held pursuant to due call and notice thereof and was duly held at
Brooklyn Center City Hall.
3. That the City Council adopted said minutes at its June 11, 2012, Regular Session.
City Clerk Mayor
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