HomeMy WebLinkAbout2012 08-30 CCP Joint Session with Financial Commission and Special Meeting AGENDA
CITY COUNCIL/FINANCIAL COMMISSION JOINT WORK SESSION
AND
SPECIAL MEETING CITY COUNCIL
Thursday, August 30, 2012
6:30 p.m.
City Hall—City Council Chambers
I. Call to Order
II. Proposed General Fund Budget Review
III. Proposed Tax Levy and Impact
IV. Next Meeting- September 10, 2012
a. Adopt Preliminary Budget and Maximum Levy
V. Miscellaneous
VI. Adjournment to City Council Special Meeting
a. Resolution Appropriating a Portion of the General Fund Net Assets to a
Special Revenue Fund
VII. Miscellaneous
VIII. Adjournment
E 0---
MEMORANDUM — COUNCIL and FINANCIAL COMMISSION JOINT
WORK SESSION
DATE: August 29, 2012
TO: City Council and Financial Commission
FROM: Curt Boganey, City Managdg)>
SUBJECT: Budget Worksession- General Fund and Preliminary Levy
Recommendation:
It is recommended that the City Council consider providing direction to staff regarding the
proposed preliminary General Fund Budget and the preliminary maximum tax levy
Background:
At the joint work session August 20th staff was directed to schedule a joint worksession before
September 10th to complete review of the proposed Preliminary General Fund Budget and
Preliminary Property Tax Levy. On September 10th the City Council is required to adopt each of
these preliminary documents. The Final budget and levy will be considered in December.
Staff has reviewed the discussion from the meeting on August 201h 2012 and we have prepared a
proposed budget that we believe accomplishes the following Council Objectives:
I. It conforms to all Ongoing Council Policies. Of particular note we believe it conforms to
desired outcome 1 of O.G. # 3 which states, except in extraordinary circumstances the
property tax levy will not increase faster than the rate of inflation
The measure used to determine inflation is the Implicit Price Deflator for government
consumption expenditures and gross investments for state and local governments
prepared by the Bureau of Economic Analysis for the 12 month period ending March 31,
2012. This is the measure incorporated into State Statue 275.70 used for establishing
levy limits. The current annual IPD as report by the League of Minnesota Cities is 2.61%
2. It maintains current service levels within each Department.
3. It retains primary focus on the achievement of Council Strategic Goals as approved in
February 2012. These goals in priority order are:
a. Redevelopment
b. Stable Neighborhoods
c. Safe and Secure Community
d. Improve the City Image
e. Value and benefit from a diverse community
f. Engage all segments of the community
g. Maintain City Infrastructure
h. Encourage environmental sustainability
Mission:E'nsuritk4r an attractive,clean,safe,inclusive community that enhances the quality of life
for all people and preserves the public trust
MEMORANDUM — COUNCIL and FINANCIAL COMMISSION JOINT
WORK SESSION
In this packet you will find, a proposed balanced General Fund summary budget at the
Department/Division level. Showing changes between 2012 and 2013; A pay 2013 Property Tax
Levy Alternatives schedule comparing levies from 2010 through proposed 2013; A description
of the budget adjustments made to reduce the August 20`x' gap of $910,213 to zero in the
proposed budget; and a property tax impact analysis showing how each property tax category
would be effected by the proposed general fund budget levy.
Thursday we will be prepared to review each of the documents and assist you in arriving at
consensus direction regarding the preliminary budget and the preliminary levy.
Policy Issues:
Does the proposed budget conform to the policy direction of the City Council?
What is an acceptable property tax levy for fiscal year 2013?
Council Goals:
1. We will provide streamlined, cost effective, quality services with limited resources
2. We will ensure the financial stability of the City
;fission:F.nsurin an attractive,clean,safe,inclusive community=that enhances the duality of life
for all people and preserves the public trust
City of Brooklyn Center
General Fund
m3r Budget Year 2013
Actual Budget Proposed Change
Revenues 2011 2012 2013 2012 to 2013
Property Tax (net) 12,401,114 13,207,954 13,590,682
Lodging Tax 853,302 800,000 825,000 25,000 3.13%
Licenses & Permits 961,947 635,567 640,477 4,910 0.77%
Intergovernmental Revenue 934,947 844,315 1,050,250 205,935 24.39%
BCS Fees 357,322 218,050 190,500 (27,550) (12.63%)
Police Fees 89,849 84,100 58,100 (26,000) (30.92%)
Nusiance Fees 7,668 20,000 15,000 (5,000) (25.00%)
Recreation Fees 285,671 296,582 271,374 (25,208) (8.50%)
Community Center Fees 357,822 390,100 378,600 (11,500) (2.95%)
Fines & Forfeits 340,356 348,500 365,000 16,500 4.73%
Other Revenues 433,825 95 000 136,275 41 275 43.45%
17,023,823 16,940,168 17,521,258 581,090 3.43%
Expenditures
Mayor Council 129,734 132,249 132,819 570 0.43%
City Manager 278,602 281,816 292,549 10,733 3.81%
Elections 94,660 112,021 86,976 (25,045) (22.36%)
City Clerk 149,180 159,288 161,198 1,910 1.20%
Finance 482,015 504,862 518,396 13,534 2.68%
Legal 402,824 380,000 401,500 21,500 5.66%
Human Resources 273,879 293,876 302,305 8,429 2.87%
Information Technology 472,771 425,364 446,965 21,601 5.08%
General Buildings 764,224 731,462 764,248 32,786 4.48%
Police Administration 254,704 255,011 268,551 13,540 5.31%
Police Investigation 826,236 811,063 833,336 22,273 2.75%
Police Patrol 4,533,146 4,691,464 5,173,405 481,941 10.27%
Police Support Services 771,182 842,280 853,297 11,017 1.31%
Police Building 183,053 221,467 216,234 (5,233) (2.36%)
Fire Department 873,579 997,141 990,717 (6,424) (0.64%)
Emergency Preparedness 92,040 74,228 77,862 3,634 4.90%
Engineering 611,739 622,355 708,090 85,735 13.78%
Streets 1,173,563 1,319,101 1,376,295 57,194 4.34%
Traffic Control 212,682 200,385 208,667 8,282 4.13%
Parks Maintenance 836,325 894,449 936,483 42,034 4.70%
Forestry 90,056 94,223 95,903 1,680 1.78%
CARS Administration 193,156 196,099 202,236 6,137 3.13%
Recreation Administration 420,372 430,971 448,992 18,021 4.18%
Adult Recreation 178,131 202,089 183,142 (18,947) (9.38%)
Teen Recreation 4,477 9,600 37,313 27,713 288.68%
Children's Recreation 40,297 47,865 40,886 (6,979) (14.58%)
General Recreation 25,107 28,010 28,031 21 0.07%
Community Center 236,943 245,655 210,747 (34,908) (14.21%)
Pool 304,195 309,619 318,109 8,490 2.74%
Assessing 298,990 362,153 383,871 21,718 6.00%
Planning & Zoning 142,148 139,809 145,176 5,367 3.84%
Building Inspections 403,114 438,807 452,890 14,083 3.21%
Code Enforcement 361,031 406,595 422,775 16,180 3.98%
Joint Powers Payments 95,849 97,250 156,500 59,250 60.93%
Convention &Tourism 409,843 380,000 391,875 11,875 3.13%
Insurance 178,873 231,514 201,450 (30,064) (12.99%)
Central Supply (Unallocated) 137,503 247,150 107,200 (139,950) (56.63%)
Reimbursements (883,279) (964,302) (1,034,465) (70,163) 7.28%
Transfers Out 70,000 70,000 100,000 30,000 42.86%
Total of 2% Non-Personnel Reduction (121,266)
16,122,944 16,922,989 17,521,258 719,535 3.54%
GAP 900,879 17,179 0
2013 SUMMARY 2pt61% 8/29/2012
City of Brooklyn Center
Pay 2013 Property Tax Levy Alternatives
as of 29 August 2012
A B C D
Levied Levied Levied Pro osed
Pay Pay Pay Pay
2010 2011 2012 2013
1 General Property Tax Levy 6,684,916 6,766,374 13,070,243 13,452,971
2 Police & Fire Levy: 5,122,581 5,173,806 - -
3 Fire Relief Association Pension 65,945 40,000 12,711 12,711
4 Foreclosure Levy: 125,000 125,000 125,000 125,000
5 2008 LGA Unallotment: 42,100 - - -
6 2009 LGA Unallotment: 463,502 - - -
7 2010 LGA Unallotment - 296,138 - -
9 2010 Supplemental Cuts - 504,022 - -
Improvement Bond Levy - - - -
10 Abatement Embassy Suites - - - 41,644
11 2004A Bonds Levy.- 715,183 695,632 708,581 711,725
12 HRA Levy.- 349,745 310,831 302,288 246,160
13 TOTAL LEVY 13,568,972 13,9111803 14,218,823 14,590,211
14 General Fund Portion 12,504,044 12,905,340 13,207,954 13,590,682
15 General Fund Portion Change 700,028 401,296 302,614 382,728
16 Percentage 5.9% 3.2% 2.3% 2.90%
17 Total Dollar Increase 675,764 342,831 307,020 371,388
18 Total % Increase 5.2% 2.53% 2.21% 2.61%
2013 tax levy worksheet
City of Brooklyn Center
Budget Balancing Actions
August 20, 2012 to August 30, 2012
Starting Gap 910,213
Revenues
Property Tax Levy increase of 2.61% 382,728
Building and Mechanical Permits 30,000
Correct Recreation Revenues (37,900)
Increase LGA 205,000
Additional Refunds 30,000
Correction for Doubling in Software (16,487)
Silver Sneakers 10,000
Softball (Adult Recreation) 4,000
Reoccupancy Inspections 5,000
Liquor Licenses 10,000
Increased Revenues 6221341
Expenditures
Lower expected legal fees 21,500
Lower Contingency 100,000
Assistant City Engineer (88,280)
City Manager Intern 9,258
Finance Intern 8,899
Hennepin County Contractual for Assessing 15,000
Timing of Eng. Tech hiring 24,145
Timing of Assessing PT hiring 3,500
30% of ACE from Stormwater 26,484
Police Fuel 10,000
Cafeteria Contribution Increase (59,040)
Service Transfers 4,000
2.0% Across the Board reduction 121,266
Siren Replacement do from GF net assets 23,000
GPS unit for Engineering do from GF net assets 26,000
IT Computer replacement do from GF net assets 21500 91,140
Mulch for Playgrounds do from GF net assets 5,000 from GFNA
Building Paint and Carpet do from GF net assets 21,040
CARS Equipment to 2012 do from GF net assets 13,600
Decreased Expenditures 287,872
TOTAL CHANGE 910,213
Remaining Gap -
City of Brooklyn Center
Projected City Property Tax Change
for Taxes Payable 2013
0.00% 2.61% If No Property Tax Increase If Tax Increase as Proposed Marginal Change
2012 City 2013 City 2013 City $ % $ % $ %
Property Tax Property Tax Property Tax Change Change Change
Median Homestead Single Family Residential $ 786.17 $ 715.22 $ 734.27 $ (70.95) (9.02%) $ (51.90) (6.60%) $ 19.05 2.42%
Average Commercial Property $ 19,068.32 $ 21,152.86 $ 21,716.19 $ 2,084.54 10.93% $ 2,647.87 13.89% $ 563.33 2.95%
Average Industrial Property $ 24,991.72 $ 26,951.55 $ 27,669.31 $ 1,959.83 7.84% $ 2,677.59 10.71% $ 717.76 2.87%
Average Multi-Tennant Apartment $ 13,880.38 $ 15,482.43 $ 15,894.75 $ 1,602.05 11.54% $ 2,014.37 14.51% $ 412.32 2.97%
I MINNESOTA STATUTES 2011 275.70
275.70 LEVY LIMITATIONS; DEFINITIONS.
Subdivision 1. MS 1998 [Expired]
Subdivision 1. Application.For the purposes of sections 275.70 to 275.74, the following
terms have the meanings given them, unless provided otherwise.
Subd. 2. MS 1998 [Expired]
Subd. 2. Implicit price deflator. "Implicit price deflator" means the implicit price deflator
for government consumption expenditures and gross investment for state and local governments
prepared by the Bureau of Economic Analysis of the United States Department of Commerce for
the 12-month period ending March 31 of the levy year.
Subd. 3. MS 1998 [Expired]
Subd. 3.Local governmental unit. "Local governmental unit"means a county,or a statutory
or home rule charter city with a population greater than 2,500.
Subd. 4. MS 1998 [Expired]
Subd. 4. Population; number of households. "Population" or "number of households"
means the population or number of households for the local governmental unit as established by
the last federal census, by a census taken under section 275.14, or by an estimate made by the
metropolitan council or by the state demographer under section 4A.02,whichever is most recent
as to the stated date of the count or estimate up to and including June 1 of the current levy year.
Subd. 5. Special levies. "Special levies"means those portions of ad valorem taxes levied by
a local governmental unit for the following purposes or in the following manner:
(1)to pay the costs of the principal and interest on bonded indebtedness or to reimburse for
the amount of liquor store revenues used to pay the principal and interest due on municipal liquor
store bonds in the year preceding the year for which the levy limit is calculated;
(2) to pay the costs of principal and interest on certificates of indebtedness issued for any
corporate purpose except for the following:
(i)tax anticipation or aid anticipation certificates of indebtedness;
(ii)certificates of indebtedness issued under sections 298.28 and 298.282;
(iii) certificates of indebtedness used to fund current expenses or to pay the costs of
extraordinary expenditures that result from a public emergency; or
(iv) certificates of indebtedness used to fund an insufficiency in tax receipts or an
insufficiency in other revenue sources, provided that nothing in this subdivision limits the special
levy authorized under section 475.755;
(3)to provide for the bonded indebtedness portion of payments made to another political
subdivision of the state of Minnesota;
(4) to fund payments made to the Minnesota State Armory Building Commission under
section 193.145, subdivision 2,to retire the principal and interest on armory construction bonds;
(5) property taxes approved by voters which are levied against the referendum market value
as provided under section 275.61;
Copyright 0 2011 by the Office of the Revisor of Statutes,State of Minnesota.All Rights Reserved.
Source: LMC Website
Implicit price deflator
General (overall) levy limits are not in place for
taxes payable in 2013 . Levy limits have
traditionally allowed for levy increases to cover
inflationary cost increases as measured by the
implicit price. deflator (IPD) for state and local
government consumption expenditures, and some
cities still inquire about the IPD as a general
measure of inflation on municipal budgets.
In addition, the IPD figure is used to adjust the
state's general property tax that applies to
businesses and cabins. The current annual IPD is
2. 61 percent as measured from the end of the first
quarter of 2011 to the end of the first quarter of
2012 .
The state's official budget forecast also references
the consumer price index for urban consumers
(CPI-U) . According to the February state budget
forecast, inflation for the state's fiscal year ending
on June 30, 2013, is estimated to be 1 .8 percent
while the CPI-U for FY 2014 is estimated to be 1 . 9
percent.