HomeMy WebLinkAbout2012 10-22 CCP Regular Session AGENDA
CITY COUNCIL STUDY SESSION
October 22, 2012
6:00 p.m.
City Council Chambers
A copy of the full City Council packet is available to the public. The packet ring binder is
located at the front of the Council Chambers by the Secretary.
1. City Council Discussion of Agenda Items and Questions
2. Miscellaneous
3. Discussion of Work Session Agenda Items as Time Permits
4. Adjourn
CITY COUNCIL AGENDA -2- October 22, 2012
7. Presentations/Proclamations/Recognitions/Donations
a. Hennepin County Sheriff Rich Stanek Annual Report
Requested Council Action:
None.
b. Resolution Expressing Recognition and Appreciation of Muriel Lee for Her
Dedicated Public Service on the Park and Recreation Commission
Requested Council Action:
—Motion to adopt resolution.
C. Proclamation Declaring October 22, 2012, to be Designated as Random Acts of
Kindness Day
Requested Council Action:
—Motion to adopt proclamation.
d. Random Acts of Kindness Presentation of Recognition and Certificate Ceremony
Requested Council Action:
—City Council Members read nominations received.
—Mayor presents certificates to those nominees present.
8. Public Hearings
None.
9. Planning Commission Items
None,
10. Council Consideration Items
a. Consideration of Type IV 6-Month Provisional Rental License for 6819
Humboldt Avenue North A304
Requested Council Action:
—Receive staff report.
—Motion to open hearing.
—Receive testimony from applicant.
—Motion to close hearing.
—Take action on rental license application and mitigation plan.
b. Resolution Authorizing Execution of the Brooklyn Bridge Alliance for Youth
Joint Powers Agreement and Approving Allotment of Unassigned General Fund
Net Assets
Requested Council Action:
—Motion to adopt resolution.
11. Council Report
12. Adjournment
City Council Agenda Item No. 6a
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
JOINT WORK SESSION WITH FINANCIAL COMMISSION
OCTOBER 1, 2012
CITY HALL - COUNCIL CHAMBERS
CALL TO ORDER
The Brooklyn Center City Council met in Joint Work Session with the Financial Commission
and the session was called to order by Mayor Pro Tern Kay Lasman at 6:30 p.m.
ROLL CALL
Mayor Pro Tern Kay Lasman and Councilmembers Carol Kleven, Lin Myszkowski, and Dan
Ryan. Mayor Tim Willson was absent and excused. Also present: City Manager Curt Boganey,
Finance Director Dan Jordet, Business and Development Director Gary Eitel, Community
Activities, Recreation and Services Director Jim Glasoe, Fire Chief Lee Gatlin, Public Works
Director/City Engineer Steve Lillehaug, and Deputy City Clerk Maria Rosenbaum.
Others present were Financial Commissioners Anissa Hollingshead, Steve Landis, Rex
Newman, Dan Schueller, and Dean Van Der Werf.
INTRODUCTION AND OVERVIEW
City Manager Curt Boganey stated that this evening was to provide a brief overview of the
General Fund Budgets for Business and Development, Community Activities, Recreation and
Services, Fire and Emergency Services, and Public Works. Before each of the respected areas
presented their overviews, Finance Director Dan Jordet outlined a PowerPoint with information
on expenditures and revenues pertaining to the overall General Fund Levy. City Manager
Boganey outlined a PowerPoint with budgeting and performance processes used for the 2013-
2014 General Fund. He stated this is the first for a multi-year General Fund Budget and that the
second year is only for planning purposes. If there are changes to be made for the second year
there is an opportunity to make adjustments if needed.
BUSINESS AND DEVELOPMENT
Business and Development Director Gary Eitel presented a PowerPoint that included the
department mission statement, department descriptions, staffing levels, strategic
functions/divisions, annual goals and strategies, annual goal performance measures, and budget
highlights.
There was discussion regarding the effects of the City assuming the Tax Court Appraisal
responsibilities, the restructuring of the staff positions to address this additional work load, and
the addition of a part time Assessment Technician.
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COMMUNITY ACTIVITIES RECREATION AND SERVICES
Community Activities, Recreation and Services Director Jim Glasoe presented a PowerPoint that
included the department mission statement, department/division descriptions, staffing levels,
strategic functions/divisions, annual goals and strategies, annual goal performance measures,
capital outlay, and budget highlights.
There was discussion regarding how information for programs is circulated for the City and other
entities; custodian and contractual custodian positions; and groups utilizing programs.
FIRE AND EMERGENCY SERVICES
Fire Chief Lee Gatlin presented a PowerPoint that included the department mission statement,
department description, strategic functions/divisions, annual goals and strategies, annual goal
performance measures, department goals for City Council Goal Safe and Secure Community,
and what can be expected from their operating plan.
There was discussion regarding the need for more daytime responders; the smoke detector
program; the sprinkler lobbing issue; carbon monoxide detectors; volunteer incentives, and the
educational training sessions for residents that will be coming soon.
PUBLIC WORKS
Public Works Director/City Engineer Steve Lillehaug presented a PowerPoint that included the
department mission statement, department descriptions, staffing levels, strategic functions,
annual goals and strategies, annual goal performance measures, other initiatives, and a budget
summary.
There was discussion regarding the sealcoating process; the new Global Position System (GPS)
survey equipment, budgeting requests for 2013/2014; American Disabilities Act (ADA)
enhancements, and staffing wages/salaries.
NEXT MEETING—OCTOBER 15,2012
City Manager Boganey stated that the next meeting is on October 15, 2012, at 6:30 p.m. There
was discussion regarding the City Manager's Performance Review being held before that
meeting at 5:30 p.m. City Manager Boganey noted that he would have an item added to the
agenda for approval to set October 15, 2012, at 5:30 p.m. for his performance review.
MISCELLANEOUS
There was discussion regarding a concern about the Golf Course being closed and if there had
been proper notification. Community Activities, Recreation and Services Director Glasoe stated
that the closure notification was posted on the bulletin board in the Club House and league
players were notified three weeks before the closure.
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ADJOURNMENT
Councilmember Myszkowski moved and Councilmember Ryan seconded to adjourn the Work
Session at 8:43 p.m. Motion passed unanimously.
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MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
STUDY SESSION
OCTOBER 8, 2012
CITY HALL—COUNCIL CHAMBERS
CALL TO ORDER
The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson
at 6:00 p.m.
ROLL CALL
Mayor Tim Willson and Councilmembers Carol Kleven, Kay Lasman, Lin Myszkowski, and
Dan Ryan. Also present were City Manager Curt Boganey, Public Works Director/City Engineer
Steve Lillehaug, Director of Business and Development Gary Eitel, Assistant City
Manager/Director of Building and Community Standards Vickie Schleuning, and Carla Wirth,
TimeSaver Off Site Secretarial, Inc.
CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS
City Manager Curt Boganey suggested staff provide a summary of EDA Item 4a, Resolution
Approving First Amendment to Purchase Agreement and First Amendment to Development
Agreement (Shingle Creek Crossing), in particular the time extensions being requested by Gatlin
Development.
Director of Business and Development Gary Eitel stated the request is to extend the time frame
for minimum improvements as identified in the TIF agreement. He explained when the TIF
agreement was put together, the 750,000 sq. ft. Brookdale Center existed. The developer said
they would demolish the site and asked for $2.4 million up front in addition to a pay-as-you-go
note. The City wanted securities to assure the project proceeded as planned and a threshold to
assure the City received more than just a Walmart store. The agreement provided for a
December 31, 2012, completion date for minimum improvements (all infrastructure leading up to
the Walmart site, the internal street system, the storm water ponding, and partial day lighting of
Shingle Creek). It also required the reskinning of the Food Court building. Mr. Eitel stated the
developer has identified tenants for the Walmart (eastern) side of the Food Court but the
challenge is finding tenants for the Sears (western) side of the Food Court. That has caused the
delay in reskinning the Food Court building.
Mayor Willson noted the developer wants to include signage at the time of reskinning. Mr. Eitel
stated the Food Court exterior will have a Barnes &Noble concept and each tenant will have an
entry.
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Mr. Eitel explained the City had a $1.4 million note that was secured by the five acres of land
along the Creek. The thought process was if the building is demolished and the developer leaves
the project, the City can do what it wants with that five acres. He advised the demolition was
completed so the $1.4 million note will be canceled. In lieu of that security, the City will have
tax increment from the project. In addition, there is a pay-as-you-go note so if the developer
defaults, the City will stop paying them and if the default continues, the City can cancel the pay-
as-you-go note.
Councilmember Ryan stated he understood Phase 2 was contingent upon a certain amount of
buildout/value over a certain period of time; however, the amendment puts some of the Food
Court into Phase 2. Mr. Eitel explained it has always been 239,000 sq. ft. but an error occurred
when the Food Court legal description was not included. If they build less than 239,000 sq. ft.,
that lower square footage portion will have to be paid back from the $1 million note. Mr. Eitel
explained there will be 15 building sites in excess of 239,000 sq. ft. because the uses are coming
in larger than estimated. He noted the EDA still owns the Ground Round site and the purchase
agreement allows five years to submit a plan with a minimum of 4,000 dine-in restaurant or a
minimum 8,000 sq, ft. retail building. After the fifth year, the developer has one year to build
the site and if not built, the revertor gives the land back to the EDA. Mr. Eitel advised the
developer has satisfied the financial commitments on this site.
Councilmember Ryan stated he appreciates this clarification and assumes there are incentives for
the developer to complete the other building pads. Mr. Eitel stated this project is so large in how
much it cost to acquire and demolish that business subsidy reports were not required.
Mayor Willson noted that overall, the perspective for site redevelopment is good, new businesses
are coming n and Walmart is doing exceptionally well so he is willing to wait for the five ears
g � g p Y g Y
and see what is developed on the Ground Round site.
Mr. Boganey explained the City does not want to place so much financial pressure that the
developer feels he has no choice but to accept any tenant that comes in. It will be to the City's
benefit to allow enough time to find the quality use the City wants, which will also serve the
developer's interests.
Councilmember Lasman stated she noticed people's perception has gone from an expectation
that nothing can happen in this area to realizing it is getting better. Now, with the synergy
created by new businesses, investors are looking at Brooklyn Center in a positive way.
Councilmember Lasman stated she lazows residents are more excited about Brooklyn Center and
it is being included in positive press coverage.
Councilmember Myszkowski agreed and stated it was interesting to receive a comprehensive
staff report on Shingle Creels Crossing. She complimented staff for its world on this project and
noted the public now trusts what the City is doing with this redevelopment. She stated she is
excited about the anchor and agrees this project is bringing new people into Brooklyn Center.
Mr. Boganey stated he is excited about conducting a resident survey and would be surprised if
citizens are negative. He found there is a sense in the community of rising expectations.
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Councilmember Ryan stated while going door-to-door, he has received resident comments of
frustration about Humboldt Square. However, one thing that needs to be emphasized is that
because Walmart was constructed first, it has drawn other retail and restaurants due to the traffic
it generates. In addition, Walmart generates income to provide momentum and cash flow the
project, a great building foundation going forward.
Councilmember Kleven stated she has also been going door-to-door and residents have
expressed their excitement about the project.
Councilmember Lasman requested discussion on Work Session Item 1, Direction Regarding
Offer to Purchase 5331 Morgan Avenue North (Tax Forfeited Property), in particular the request
by Mr. Sikora to use the garage for storage. She asked if there is a stipulation on the use of the
garage should Mr. Sikora default getting cash for the property,
Mr. Boganey clarified there is no agreement with Mr. Sikora at this time. Mr. Boganey stated he
does not support the request to lease property through the winter because there is not enough to
be gained by either party.
Councilmember Kleven noted after the house is demolished at the City's expense, the lot should
be worth more than $15,000. Mr. Boganey stated staff will respond to that question during the
Work Session.
Councilmember Ryan requested discussion on Consent Agenda Item 6e, Resolution Rejecting
Bids, Improvement Project No. 2012-10, Earle Brown and Opportunity Area Street Lighting
Replacement, in particular the rejection of the bid for replacement of lighting poles. He asked
whether the City Council would consider placing this item on the regular agenda so comment
can be offered on the excellent job of the City Engineering Department relating to due diligence.
Councilmember Lasman pointed out that the recommendation to reject bids is a reason in itself,
and includes rationale for staff's recommendation. She noted if this item remains on the Consent
Agenda, the names of the companies whose bids are being rejected would not be publicly stated,
which may be construed to be in a negative light.
Councilmember Ryan concurred and suggested mention of the City Engineering Department's
due diligence be held until the matter is back on the agenda for award of bid.
MISCELLANEOUS
Councilmember Kleven asked where the home adjacent to Northport Elementary School was
moved. Mr. Eitel indicated it was moved to the community of Ogilvie.
Councilmember Lasman questioned the location of the baseball diamond that was being
converted for other uses. Mr. Boganey described its location in Central Park.
Councilmember Lasman noted the canvass meeting on November 13 is scheduled at 5:45 p.m.
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but typically, this meeting has started at 5:00 p.m. Following a brief discussion, it was the
consensus of the City Council to leave the canvas meeting as scheduled.
Councilmember Myszkowski stated she found the Centennial Park garden fence to be incredibly
attractive in its construction of natural wood and that it fit nicely with the landscape. She asked
when the community gardens will be tilled and if the garden property will be ready in the spring.
Mr. Eitel indicated the gardens are leased to October 31, 2012. Mr. Boganey confirmed the
gardens will be ready in the spring.
DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS
DIRECTION REGARDING OFFER TO PURCHASE 5331 MORGAN AVENUE N.
(TAX FORFEITED PROPERTY)
Mr. Eitel introduced the item, explaining this is a tax-forfeited property with a blighted house
structure. He presented the offer of Jacie and Maciej Sikora to acquire this lot for $15,000 to
accommodate a future house addition. The existing home on the tax-forfeited property is
scheduled to be demolished within the next six weeks. Mr. Eitel explained the property has an
appraisal of$17,000 (with the house demolished); however, Mr. Sikora has indicated the value
of his property would not increase by that amount if this lot were combined with his lot.
Mr. Eitel noted if this property is not used for an addition, the potential remains for Mr. Sikora to
divide and sell the lots. He stated the City owns other properties that would be great for infill
development but there is not a market for building new houses at this time. He advised there are
several other foreclosed properties in this area. If the purchase agreement is approved, this
property would then be maintained by Mr. Sikora. Mr. Eitel explained the City gave permission
for Mr. Sikora to park in the driveway so it would appear to be occupied.
Councilmember Ryan noted there are still rental properties going into foreclosure in Brooklyn
Center. He stated the offer may be worth considering except for allowing the use of the garage
over the winter months.
Mr. Eitel asked if the EDA would like to entertain the $15,000 offer by the Silcoras and if so,
should the EDA retain the building right and require this lot to be combined with the Sikora's
current property as one tax parcel.
Mayor Willson pointed out the City has already invested $34,000 into this property when
including the demolition. He noted the offer is $15,000 for the property and if approved, the
property could then be re-subdivided and one lot sold for $20,000. That issue, coupled with the
tax dollars already invested, lends him to not support the purchase offer.
Councilmember Kleven agreed that $15,000 is a low offer and asked if the Sikoras would be
willing to offer a higher amount.
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Mayor Willson stated he is also concerned with precedence set and potential that future purchase
agreements will also be at one-half the value invested in tax dollars. He asked how the sale of
this property would benefit the City.
Mr. Eitel advised the City's costs are in the $37,000 range with acquisition, demolition, and
other costs. He raised the option of negotiating for a $15,000 payment now and $20,000 later
($35,000 total).
Discussion on this item continued and reached conclusion at the October 8, 2012, Work Session.
ADJOURNMENT
Councilmember Lasman moved and Councilmember Myszkowski seconded to close the Study
Session at 6:51 p.m.
Motion passed unanimously.
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III
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
REGULAR SESSION
OCTOBER 8, 2012
CITY HALL—COUNCIL CHAMBERS
1. INFORMAL OPEN FORUM WITH CITY COUNCIL
CALL TO ORDER INFORMAL OPEN FORUM
The Brooklyn Center City Council met in Informal Open Forum called to order by Mayor Tim
Willson at 6:52 p.m.
ROLL CALL
Mayor Tim Willson and Councilmembers Carol Kleven, Kay Lasman, Lin Myszkowski, Dan
Ryan. Also present were City Manager Curt Boganey, Public Works Director/City Engineer
Steve Lillehaug, Director of Business and Development Gary Assistant City Manager/Director of
Building and Community Standards Vickie Schleuning, Police Chief Kevin Benner, City
Attorney Charlie LeFevere, and Carla Wirth, TimeSaver Off Site Secretarial, Inc.
Mayor Tim Willson opened the meeting for the purpose of Informal Open Forum.
Andrea Knodel, 6040 Aldrich Avenue N., stated she is representing her neighbors at 6036
Aldrich Avenue N. who received a formal complaint for having three dogs. She explained her
neighbors have been reported twice for having three dogs but are not the only family in the
neighborhood with three dogs. Ms. Knodel stated the Police Officer who responded indicated
Another inspection would be conducted in 30 days to determine whether the property was in
compliance.
Mayor Willson encouraged Ms. I�'lodel and her neighbors to review the City's ordinance so they
are aware of the requirements. City Manager Curt Boganey explained the ordinance allows a
maximum of two dogs in a household and the only way to resolve this issue is to revise the
ordinance. The question that will be posed to the City Council is whether it supports changing
the City's law.
Mayor Willson stated this matter will be referred to staff; however, 30 days will expire before
any action can be completed on an ordinance amendment, should that be the City Council's
determination.
Councilmember Kleven moved and Councilmember Lasman seconded to close the Informal
Open Forum at 6:58 p.m.
Motion passed unanimously.
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2. INVOCATION
Councilmember Ryan requested a moment of silence and personal reflection as the Invocation.
3. CALL TO ORDER REGULAR BUSINESS MEETING
The Brooklyn Center City Council met in Regular Session called to order by Mayor Tim Willson
at 7:00 p.m.
4. ROLL CALL
Mayor Tim Willson and Councilmembers Carol Kleven, Kay Lasman, Lin Myszkowski, and
Dan Ryan. Also present were City Manager Curt Boganey, Public Works Director/City Engineer
Steve Lillehaug, Director of Business and Development Gary Eitel, Assistant City
Manager/Director of Building and Community Standards Vickie Schleuning, Police Chief Kevin
Benner, City Attorney Charlie LeFevere, and Carla Wirth, TimeSaver Off Site Secretarial, Inc.
5. PLEDGE OF ALLEGIANCE
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The Pledge of Allegiance was recited.
6. APPROVAL OF AGENDA AND CONSENT AGENDA
Councilmember Lasman moved and Councilmember Myszkowski seconded to approve the
Agenda and Consent Agenda, and the following consent items were approved:
6a. APPROVAL OF MINUTES j
1. September 24, 2012—Study Session
2. September 24, 2012—Regular Session
6b. LICENSES
MECHANICAL
Applicant Installers of Minnesota 14105 Rutgers Street, Prior Lake
Avid Heating& Cooling 7700 County Road 110 W, Minnetrista
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Dean's Professional Plumbing 7400 Kirkwood Court, Maple Grove
Intel's Installation 2500 Hwy. 88, Suite 215, St. Anthony
Northland Mechanical Contractors 9001 Science Center Drive,New Hope
Patton Heating 589 Swan Lake Lane NW, Cedar
RENTAL
INITIAL (TYPE III—one-year license)
5748 Humboldt Avenue N. Danie Xiong
INITIAL (TYPE II—nvo year license)
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6801 Dupont Avenue N. See Lee
RENEWAL (T)'PE III—one-year license)
6401 Scott Avenue N. Glenn and Mary Berscheit
RENEWAL (TYPE II—two—year license)
5240 Drew Avenue N. Bradley Schumacher
6825-27 Noble Avenue N. Christian Vitale
1609 68t" Lane N. Jeremy Ziegler
6315 Brooklyn Boulevard Raymond He
6649 Xerxes Place N. Lane Schwartz
TOBACCO RELATED PRODUCT
B & K Tobacco Sales, LLC 6840 Humboldt Avenue N.
6e. RESOLUTION NO. 2012-131 REJECTING BIDS, IMPROVEMENT
PROJECT NO. 2012-10, EARLE BROWN AND OPPORTUNITY AREA
STREET LIGHTING REPLACEMENT
6d. AMEND 2012 CITY COUNCIL MEETING SCHEDULE TO ADD
SPECIAL SESSION FOR CITY MANAGER PERFORMANCE REVIEW
ON OCTOBER 15, 2012, AT 5:30 P.M.
6e. ALCOHOL COMPLIANCE AGREEMENTS
1. RESOLUTION NO. 2012-132 AND CONSENT ORDER IMPOSING
CIVIL PENALTY FOR GLOBAL KITCHEN, INC. DBA GLOBAL
KITCHEN AT 6000 SHINGLE CREEK PARKWAY
2. RESOLUTION NO. 2012-133 AND CONSENT ORDER IMPOSING
CIVIL PENALTY FOR LENG KU FOR THE SUN FOODS STORE AT
6350 BROOKLYN BOULEVARD
Motion passed unanimously.
7. PRESENTATIONS/PROCLAMATIONS/RECOGNITIONS/DONATIONS
- None.
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8. PUBLIC HEARINGS
8a. ORDINANCE NO. 2012-06 RELATING TO CRIMINAL HISTORY
BACKGROUND CHECKS FOR APPLICANTS FOR CITY EMPLOYMENT AND
CITY LICENSES; AMENDING CITY CODE SECTIONS 6-125 AND 23-003, AND
ADDING CITY CODE SECTION 23-003.5
City Manager Curt Boganey introduced the item, discussed the history, and stated the purpose of
the proposed ordinance. This ordinance was first read on September 10, 2012, published in the
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official newspaper on September 20, 2012, and offered this evening for Public Hearing and
second reading.
Councilmember Kleven moved and Councilmember Myszkowski seconded to open the Public
Hearing.
Motion passed unanimously.
No one wished to address the Council.
Councilmember Lasman moved and Councilmember Ryan seconded to close the Public Hearing.
Motion passed unanimously.
Councilmember Lasman moved and Councilmember Kleven seconded to adopt ORDINANCE
NO. 2012-06 Relating to Criminal History Background Checks for Applicants for City
Employment and City Licenses; Amending City Code Sections 6-125 and 23-003, and Adding
City Code Section 23-003.5.
Motion passed unanimously.
9. PLANNING COMMISSION ITEMS
—None.
10. COUNCIL CONSIDERATION ITEMS
10a. MAYORAL APPOINTMENT OF MEMBER TO SERVE ON HOUSING
COMMISSION
Mayor Willson presented his nomination of David Johnson to the Housing Commission.
Councilmember Lasman moved and Councilmember Ryan seconded to ratify the Mayoral
nomination of David Johnson, 3500 Admiral Lane, to the Housing Commission with a term to
expire December 31, 2013.
Motion passed unanimously.
10b. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE
FOR 7113 PALMER LAKE CIRCLE
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Assistant City Manager/Director of Building and Community Standards Vickie Schleuning
advised that 7113 Palmer Lake Circle was inspected and nine property code violations were cited
and ultimately corrected. This is a new rental license and the property qualifies for a Type IV
six-month provisional rental license based on the number of property code violations found
during the initial rental license inspection. The property owner is also required to submit a
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mitigation plan and report monthly on the progress of that plan. Ms. Schleuning reviewed actions
taken in regard to this rental license application and indicated Staff has reviewed that mitigation
plan and held discussion'with the property owner and recommends approval based on meeting
standards in the mitigation plan.
Councilmember Lasman moved and Councilmember Ryan seconded to open the hearing.
Motion passed unanimously.
No one wished to address the Council.
Councilmember Lasman moved and Councilmember Myszkowski seconded to close the hearing.
Motion passed unanimously.
Councilmember Kleven moved and Councilmember Myszkowski seconded to approve the
issuance of a Type IV six-month provisional rental license and mitigation plan for 7113 Palmer
Lake Circle, with the requirement that the mitigation plan must be strictly adhered to before a
renewal rental license would be considered.
Motion passed unanimously.
lOc. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE
FOR 4213 63" AVENUE NORTH
Ms. Schleuning advised that 4213 63`d Avenue North was inspected and 15 property code
violations were cited and ultimately corrected. There have been zero validated police
incidents/nuisance calls within the last 12 months. This property qualifies for a Type IV six-
month provisional rental license based on the number of property code violations found during
the initial rental license inspection. The property owner is also required to submit a mitigation
plan and report monthly on the progress of that plan. Ms. Schleuning reviewed actions taken in
regard to this rental license application and indicated Staff has reviewed that mitigation plan and
held discussion with the property owner and recommends approval based on meeting standards
in the mitigation plan.
Councilmember Lasman moved and Councilmember Ryan seconded to open the hearing.
Motion passed unanimously.
No one wished to address the Council.
Councilmember Kleven moved and Councilmember Ryan seconded to close the hearing.
Motion passed unanimously.
- Councilmember Ryan moved and Councilmember Lasman seconded to approve the issuance of a
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Type IV six-month provisional rental license and mitigation plan for 4213 63`d Avenue North,
with the requirement that the mitigation plan must be strictly adhered to before a renewal rental
license would be considered.
Motion passed unanimously.
10d. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE
FOR 1600 71St AVENUE NORTH
Ms. Schleuning advised that 1600 71St Avenue North was inspected and nine property code
violations were cited and ultimately corrected. There have been zero validated police
incidents/nuisance calls within the last 12 months. This property qualifies for a Type IV six-
month provisional rental license based on the number of property code violations found during
the initial rental license inspection. The property owner is also required to submit a mitigation
plan and report monthly on the progress of that plan. Ms. Schleuning reviewed actions taken in
regard to this rental license application and indicated Staff has reviewed that mitigation plan and
held discussion with the property owner and recommends approval based on meeting standards
in the mitigation plan.
Councilmember Ryan moved and Councilmember Myszkowski seconded to open the hearing.
Motion passed unanimously.
No one wished to address the Council.
Councilmember Lasman moved and Councilmember Ryan seconded to close the hearing.
Motion passed unanimously.
Councilmember Lasman moved and Councilmember Myszkowski seconded to approve the
issuance of a Type IV six-month provisional rental license and mitigation plan for 1600 71s'
Avenue North with the requirement that the mitigation plan must be strictly adhered to before a
renewal rental license would be considered.
Motion passed unanimously.
10e. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE
FOR 5401 BROOKLYN BOULEVARD
Ms. Schleuning advised that 5401 Brooklyn Boulevard was inspected and ten propert y code
violations were cited and ultimately corrected. There have been zero validated police
incidents/nuisance calls within the last 12 months. This property' qualifies for a Type IV six-
month provisional rental license based on the number of property code violations found during
the initial rental license inspection. The property owner is also required to submit a mitigation
plan and report monthly on the progress of that plan. Ms. Schleuning reviewed actions taken in
regard to this rental license application and indicated Staff has reviewed that mitigation plan and
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held discussion with the property owner and recommends approval based on meeting standards
in the mitigation plan.
Councilmember Ryan moved and Councilmember Myszkowski seconded to open the hearing.
Motion passed unanimously.
No one wished to address the Council.
Councilmember Ryan moved and Councilmember Lasman seconded to close the hearing.
Motion passed unanimously.
Councilmember Kleven moved and Councilmember Myszkowski seconded to approve the
issuance of a Type IV six-month provisional rental license and mitigation plan for 5401
Brooklyn Boulevard with the requirement that the mitigation plan must be strictly adhered to
before a renewal rental license would be considered.
Motion passed unanimously.
10f. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE
FOR 5432 DUPONT AVENUE NORTH
Ms. Schleuning advised that 5432 Dupont Avenue North was inspected and ten property code
violations were cited and ultimately corrected. There have been zero validated police
incidents/nuisance calls within the last 12 months. This property qualifies for a Type IV six-
month provisional rental license based on the number of property code violations found during
the initial rental license inspection. The property owner is also required to submit a mitigation
plan and report monthly on the progress of that plan. Ms. Schleuning reviewed actions taken in
regard to this rental license application and indicated Staff has reviewed that mitigation plan and
held discussion with the property owner and recommends approval based on meeting standards
in the mitigation plan.
Councilmember Lasman moved and Councilmember Myszkowski seconded to open the hearing.
Motion passed unanimously.
No one wished to address the Council.
Councilmember Ryan moved and Councilmember Myszkowski seconded to close the hearing.
Motion passed unanimously.
Councilmember Lasman moved and Councilmember Myszkowski seconded to .approve the
issuance of a Type IV six-month provisional rental license and mitigation plan for 5432 Dupont
- Avenue North with the requirement that the mitigation plan must be strictly adhered to before a
10/08/12 -7- DRAFT
renewal rental license would be considered.
Motion passed unanimously.
10g. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE
FOR 6913 TOLEDO AVENUE NORTH
Ms. Schleuning advised that 6913 Toledo Avenue North was inspected and nine property code
violations were cited and ultimately corrected. There have been zero validated police
incidents/nuisance calls within the last 12 months. This property qualifies for a Type IV six-
month provisional rental license based on the number of property code violations found during
the initial rental license inspection. The property owner is also required to submit a mitigation
plan and report monthly on the progress of that plan. Ms. Schleuning reviewed actions taken in
regard to this rental license application and indicated Staff has reviewed that mitigation plan and
held discussion with the property owner and recommends approval based on meeting standards
in the mitigation plan.
Councilmember Ryan moved and Councilmember Myszkowski seconded to open the hearing.
Motion passed unanimously.
No one wished to address the Council.
Councilmember Kleven moved and Councilmember Lasman seconded to close the hearing.
Motion passed unanimously.
Councilmember Myszkowski moved and Councilmember Ryan seconded to approve the
issuance of a Type IV six-month provisional rental license and mitigation plan for 6913 Toledo
Avenue North with the requirement that the mitigation plan must be strictly adhered to before a
renewal rental license would be considered.
Motion passed unanimously.
IOh. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE
FOR 5925 WASHBURN AVENUE NORTH
Ms. Schleuning advised that 5924 Washburn Avenue North was inspected and five property code
violations were cited and ultimately corrected. There have been two validated police
incidents/nuisance calls within the last 12 months. This property qualifies for a Type IV six-
month provisional rental license based on the number of property code violations found during
the initial rental license inspection. The property owner is also required to submit a mitigation
plan and report monthly on the progress of that plan. Ms. Schleuning reviewed actions taken in
regard to this rental license application and indicated Staff has reviewed that mitigation plan and
held discussion with the property owner and recommends approval based on meeting standards
in the mitigation plan.
10/08/12 -8- DRAFT
i
Councilmember Ryan moved and Councilmember Myszkowski seconded to open the hearing.
Motion passed unanimously.
No one wished to address the Council.
Councilmember Ryan moved and Councilmember Myszkowski seconded to close the hearing.
Motion passed unanimously.
Councilmember Ryan moved and Councilmember Lasman seconded to approve the issuance of a
Type IV six-month provisional rental license and mitigation plan for 5925 Washburn Avenue
North with the requirement that the mitigation plan must be strictly adhered to before a renewal
rental license would be considered.
Motion passed unanimously.
11. COUNCIL REPORT
Mayor Willson reported on his attendance at the following:
• September 25, 2012, Dangerous Dog Hearing and consideration of three appeals
• October 2, 2012, Minnesota Interfaith Open Forum on the separation of religion and State
Councilmember Lasman reported on her attendance at the following:
• October 1, 2012, Joint City Council/Financial Commission Work Session
Councilmember Ryan reported on his attendance at the following:
• September 19, 2012, Fire Department West Station Open House
• October 1, 2012, Joint City Council/Financial Commission Work Session
Councilmember Ryan indicated on October 9, 2012, he will attend a training session on property
taxes and assessments for local elected officials hosted by the Minnesota Department of
Revenue. He announced the Sixth Annual Riverdale Pumpkin Fest on October 14, 2012, the
Joint City Council / Financial Commission Work Session on October 15, 2012, to address
Enterprise Funds; and, encouraged residents to come out to vote and contact City Hall or its
website if they have questions.
Councilmember Kleven reported on her attendance at the following:
• September 25, 2012, Multi-Cultural Advisory Committee Meeting
• September 27, 2012, Brooklyn Center Business Association Luncheon
• October 1, 2012, Joint City Council/Financial Commission Work Session
• October 4, 2012, Town Hall Meeting hosted by the Minnesota Department of Revenue
• October 5, 2012, Author Talk Series at the Library
10/08/12 -9- DRAFT
Councilmember Kleven reported the Earle Brown Heritage Center hosted 105 weddings in 2012,
a new record. She commented on the newly installed playground equipment at Happy Hollow
Park, the Best Buy mobile store is now open, Taco Bell is not yet open but hiring, and that
Random Acts of Kindness will be recognized at the October 22, 2012, City Council meeting.
Councilmember Kleven announced the Cancer Society Angel Foundation will be located at the
Four Seasons Mall and holding its five-day sale that starts on Saturday.
Councilmember Myszkowski reported on her attendance at the following:
• September 25, 2012, Multi-Cultural Advisory Committee Meeting
® September 27, 2012, Brooklyn Center Business Association Luncheon
• September 29, 2012, Fire Department West Station Open House
• October 1, 2012, Joint City Council/Financial Commission Work Session
• October 7, 2012, Minnesota Interfaith Open Forum on the separation of religion and State
12. ADJOURNMENT
Councilmember Kleven moved and Councilmember Ryan seconded adjournment of the City
Council meeting at 7:52 p.m.
Motion passed unanimously.
10/08/12 -10- DRAFT
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL/ECONOMIC
DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER
IN THE COUNTY OF HENNEPIN AND
THE STATE OF MINNESOTA
WORK SESSION
OCTOBER 8, 2012
CITY HALL—COUNCIL CHAMBERS
CALL TO ORDER
The Brooklyn Center City Council/Economic Development Authority (EDA) met in Work
Session called to order by Mayor/President Tim Willson at 8:30 p.m.
ROLL CALL
Mayor/President Tim Willson and Councilmembers/Commissioners Carol Kleven, Kay Lasman,
Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Director of
Business and Development Gary Eitel, Assistant City Manager/Director of Building &
Community Standards Vickie Schleuning, City Attorney Charlie LeFevere, and Carla Wirth,
TimeSaver Off Site Secretarial, Inc.
DIRECTION REGARDING OFFER TO PURCHASE 5331 MORGAN AVENUE N.
(TAX FORFEITED PROPERTY)—CONTINUED
Councilmember/Commissioner Ryan asked how the City is able to structure an agreement to
preserve development rights and require the properties to be combined.
City Attorney Charlie LeFevere stated it would be structured to require the two parcels to be
combined by an informal lot combination for tax purposes. Once that is completed, the property
cannot be divided without City approval. He stated a mortgage security or interest declaration
can be drafted that is recorded with Hennepin County to assure if the property is ever divided
and sold, the City can recover its costs. Mr. LeFevere stated if the City Council/EDA decides to
proceed, staff will assure the documentation addresses those concerns.
Councilmember/Commissioner Lasman stated a benefit of approval is that the property would be
occupied, but the City is already allowing a car to be parked in the driveway to give that
appearance. She stated support for the City Council/EDA to recover the costs incurred and asked
what would be the benefit if the property was not sold.
City Manager Curt Boganey indicated that in the absence of this arrangement, chances are the
property would remain vacant and the City would have to maintain it until it can be sold to
another buyer. He noted this lot is large enough that the sale may happen in the future. Another
option is to divide this lot between the property owners to the north and south to provide
additional yard to both. However, the property to the north is already under foreclosure so that
option may not be viable. Mr. Boganey stated if the current offer is the best option, the next
question is what is the best price. He explained the EDA's cost to acquire and demolish may not
10/08/12 -1- DRAFT
i
be the best way to decide the purchase price. The fair market value to the buyer may be a
consideration instead of how much the EDA invested into the property. Mr. Boganey agreed the
City does not want to sell the property at a substantial discount and then have the owner receive a
windfall profit. He suggested the value of having a larger lot be determined and how to preclude
the ability to divide it in the future for a windfall profit.
Councilmember/Commissioner Lasman stated she thinks the amount invested should be a factor
along with the fair market value, but there should also be some liability if the purchaser is
allowed to use the garage and then does not end up purchasing the property.
Mr. Eitel stated this property was appraised by the County at $17,000 assuming the house was
removed. He estimated fair market value in the range of$30,000-38,000.
Mayor/President Willson asked if the current garage would be removed, noting otherwise the lot
would contain three buildings. Mr. Eitel stated the three existing buildings includes a child's
playhouse and it is staff's understanding that a play structure is not considered an accessory
structure. Mr. Eitel explained Mr. Sikora has indicated he wants to expand his existing house
(currently 760 sq. ft. on the main level) so the house is salable in the future but is not interested
in sacrificing his daughter's play structure.
Mr. Eitel asked how the EDA would like to address this type of lot and create infill development.
He stated if the EDA does not support the sale of this lot, staff would still recommend the house
and garage be removed.
Mayor/President Willson asked about the property to the north of the subject site. Mr. Eitel
stated it is a wider lot and under foreclosure.
Councilmember/Commissioner Lasman stated the City has acquired a lot of properties that it
maintains in the neighborhood stabilization process that are awaiting redevelopment. She asked
about the probability of this moving in a positive direction to expand the home and maximize the
property.
Mayor/President Willson stated another option is for the City to subdivide the property for sale.
Mr. Eitel stated there may be interest in that option since Mr. Sikora's motivation is to have
enough property to build a home addition. He stated if the City Council/EDA is not comfortable
with a deferred payment option, Mr. Sikora may not be in a position to purchase this property.
Councilmember/Commissioner Ryan stated the possible benefit of selling and recouping a
reasonable amount of the City's costs is that this property owner will be in a position to improve
his property with a house addition, which will be of benefit to this property and the rest of the
neighborhood. Councilmember/Commissioner Ryan observed that the blocks in this
neighborhood have turn-of-the-Century home styles that are small and substandard in features
and maintenance. He felt providing incentive to improve one of those properties would be of
benefit to the neighborhood and may spur other property improvements.
10/08/12 -2- DRAFT
Councilmember/Commissioner Myszkowski stated she is drawn to this area of Brooklyn Center
and wonders what it was like to have lived in this area when it was thriving, noting it has a lot of
charm. She stated she is conflicted with this item and concerned with a deferred payment,
administrative costs, and establishing an adverse precedent. However, she likes the idea of
someone being so tied to this area that they are willing to come forward with this proposal.
Mayor/President Willson stated he would only consider this below value offer if staff is able to
draft an ironclad agreement for a future payment should the landowner split the property for
resale. He noted if the landowner does not divide the property, the City may not see that future
payment.
Mr. LeFevere stated in general, the public body holds all property in trust for the public and
cannot dispose improvidently. The City operates by selling for fair market value but can take
into consideration other public purposes served by the purchase. That may include a buyer
guaranteeing to construct a certain type of house to improve the property. Mr. LeFevere noted
the HRA/EDA is given power to do projects that create other public benefits so it may sell
property for$1 if the City is getting a benefit sufficient to justify that cost mark down. However,
in those cases, conditions have to be imposed to assure the benefit is received. Mr. LeFevere
stated if the City Council/EDA thinks there will be sufficient benefit to the neighborhood from
this house addition, that it would increase tax base and enhance the neighborhood, then it could
be required as a contract term. He advised it is problematic to accept the offer as submitted and
there may be other options such as sale by contract for deed with an adequate down payment.
Under a contract for deed, the City would hold the deed until it was fully paid but it would
preserve the future option for Mr. Sikora.
Mayor/President Willson stated he is not opposed to looking at this offer, but has reservations
about using tax dollars to subsidize, the three outbuildings that need to be resolved, and that the
City may not receive a future $20,000-30,000 payment. He indicated he understands the
argument for an increase to the tax base if a larger home is built and that it enhances the
neighborhood; however, it is hard to trade that with what the City Council/EDA will tell
constituents when they learn of this deal and ask how they can get the same. Mayor/President
Willson stated a contract for deed is an interesting option if it recovers the City's costs.
Couneilmember/Commissioner Lasman stated Mr. Sikora wants the garage for his immediate use
and if buying only that much, it is about one-third of the lot. She asked if the City would remove
the house if sold on a contract for deed. Mr. Eitel answered in the affirmative, noting the house
is damaged to the point where it is not salvageable.
Councilmember/Commissioner Lasman asked whether the house could be demolished, the
garage left, and the property sold on a contract for deed. Mr. Boganey stated staff will have to
hold that conversation with Mr. Sikora. Councilmember/Commissioner Lasman suggested staff
hold additional conversations with Mr. Sikora to get answers to the questions raised.
Mr. Eitel advised that under the Zoning Ordinance, the lot is large enough that it could be
subdivided for future sale with a portion being sold to Mr. Sikora to join to his property to create
i
155 feet of frontage. With that option, the City would hold the value of the remaining lot.
10/08/12 -3- DRAFT
Mayor/President Willson stated his concern with considering this type of deal for one
constituent, noting others will want the same consideration.
Councilmember/Commissioner Kleven concurred and stated she thinks $15,000 is too low. In
.addition, if Mr. Sikora is unable to come up with the money and make the full purchase, it may
be 10-15 years before he expands the house.
Mr. Boganey stated there is not consensus to support the offer received and issues have been
raised that have to be resolved. He indicated the City can thank Mr. Sikora for the offer but
decline it, or the City can negotiate another proposal that addresses the concerns raised tonight.
The majority consensus of the City Council/EDA was to decline the purchase offer of Jacie and
Maciej Sikora and direct staff to obtain more information on other options including.a contract
for deed.
SIGNAGE IN COMMERCIAL ZONING DISTRICTS
Mr. Boganey introduced the item relating to signage issues and concerns identified in the Regal
Retail Center that were raised during Open Forum. He referenced staff's report and conclusion
there are some legitimate issues that relate to visibility due to existing trees and need for more
signage for some of the uses and better marketing tactics for other uses. Mr. Boganey noted the
owners proposed having temporary signs on the concrete pad to address problems with visibility
and marketability. Staff found that is not the entire problem, or the primary problem. It was
noted that staff receives similar requests to create more visibility from small shops in these types
of retail centers so it is not restricted to only the Regal Retail Center. Mr. Boganey asked the
City Council/EDA whether the current restrictions that limit temporary signs should be modified
to give more flexibility and opportunity.
Councilmember/Commissioner Myszkowski stated that Brooklyn Park recently considered
changing its Sign Ordinance to be more business friendly. She noted a staff report comment
indicated retail staff "remained in their relaxed position" even when staff entered the
establishment. Councilmember/Commissioner Myszkowski asked whether retail staff was
unresponsive because they are geared to a different type of clientele based on culture. She noted
the types of flags they displayed may have drawn a certain clientele and asked about the types of
businesses that are finding they are unable to draw traffic. Councilmember/Commissioner
Myszkowski stated she does not have all of the information to make a decision, but does not
support flashing lights. She noted the business owner who had approached the City Council/EDA
has very cluttered windows.
Councilmember/Commissioner Ryan asked whether a modification to the joint sign could be
considered to increase scale. Mr. Eitel advised they could erect another sign on the corner lot.
He stated when he looked at the site, he noticed the curvilinear nature of the road and that each
business had a sign. However, when looking at the color, size, and lettering, he found some were
effective and readable while others were not. Mr. Eitel stated the City can address the treatment
of the concrete walkway, which is consistent with all strip centers, for inline tenants. He noted if
10/08/12 -4- DRAFT
a business does not get enough attention from a sandwich sign, they will place a second
f sandwich sign by the road. However, additional signs are not always effective. Mr. Eitel
suggested several creative methods of advertising to the businesses' market and asked how much
the City should become involved with business management to assure customers are attracted.
Councilmember/Commissioner Lasman commented on the importance of welcoming potential
clients when they enter a business establishment because they will talk with others, perhaps
generating referrals. She noted that signs will not help that type of situation.
Councilmember/Commissioner Lasman noted the City Council/EDA had spent a lot of time over
the years to assure the City is attractive, orderly, clean looking, and that signs do not create a
junky appearance. She stated she is willing to entertain the option of allowing a "Grand
Opening" temporary sign or several specials events per year but if allowed in this instance, it has
to be allowed for all businesses in the City so tight parameters would be needed.
Councilmember/Commissioner Lasman stated support for the suggestions of Mr. Eitel relating to
landscape change and to prune the tree.
Councilmember/Commissioner Kleven described her visit to this retail center and entry into one
store where she felt she was not welcomed. She stated her preference was attractive window
displays that enticed her to enter the store, not windows that are cluttered with signs so you
cannot see inside. Councilmember/Commissioner Kleven stated it would be too many signs if
each business was allowed one sandwich sign.
Mayor/President Willson noted during the Planning Commission consideration of this site plan,
it was discussed whether tenants could be attracted to this strip mall given the location of the gas
stations. The applicant swore they would not have a problem getting businesses into this retail
center. He suggested the tenants work with their landlord to see what can be done rather than
asking the City to change its Sign Ordinance. Mayor/President Willson stated he has worked
with the City's Planning Commission and City Council for 25 years and recalled that the Sign
Ordinance comes up every several years. He noted that during his tenure, the City has been
adamant in its support of the Sign Ordinance and was not willing to open it to billboards and
other signs that would detract from the City. Mayor/President Willson stated he still would not
support such an Ordinance amendment.
Councilmember/Commissioner Ryan supported asking the successful business anchors at each
corner if they would be amenable to allowing other businesses to have promotional flyers by
their register to draw attention to the other tenants. He agreed it would be a mistake and
negatively impact the City's image to allow signs to proliferate but temporary signs may be an
option or to lower that $50 fee.
Councilmember/Commissioner Myszkowski pointed out another resource for these tenants is the
Brooklyn Center Business Association (BCBA). She noted that many small business owners do
not have a background in management and may think that drawing customers will come easily to
sustain their businesses. Councilmember/Commissioner Myszkowski noted it would be helpful
if the BCBA offered a one-time seminar on the top ten techniques for attracting and retaining
customers.
� I
10/08/12 -5- DRAFT
Mayor/President Willson stated the City should not pursue working out a business plan or being
party to business education because many other resources are available. He also does not want
to see the City's businesses suffer an economic hardship or leave but in this case, he does not see
an economic hardship.
Councilmember/Commissioner Lasman noted this is not a unique situation to only this location.
She suggested the City indicate it is concerned but it is the tenant's responsibility to work with
their landlord to address issues and take advantage of available resources. She cautioned against
promoting one business over another competitive business and suggested staff inform the tenants
that the City Council/EDA addressed their issues at a Work Session; however, were not willing
to entertain a change to the Sign Ordinance.
Councilmember/Commissioner Ryan stated it would not hurt to remind them that the City
Council/EDA has a wide range of experience and knows, based on its experience, that
proliferation of signs will not help attract customers.
Mr. Boganey noted the EDA does a lot to support and facilitate the success of businesses in
Brooklyn Center.
The consensus of the City Council/EDA was to support Mr. Boganey's suggestion to send the
tenants a letter listing available resources of which they could take advantage.
ADJOURNMENT
Councilmember/Commissioner Lasman moved and Councilmember/Commissioner Ryan
seconded adjournment of the City Council/Economic Development Authority Work Session at
9:56 p.m.
Motion passed unanimously.
10/08/12 -6- DRAFT
I
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
SPECIAL MEETING
OCTOBER 15, 2012
CITY HALL
1. CALL TO ORDER
The Brooklyn Center City Council met at a special meeting for the purpose of conducting the
evaluation of the City Manager. The meeting was called to order by Mayor Tim Willson at 5:35
p.m.
2. ROLL CALL
Mayor Tim Willson and Councilmembers Carol Kleven, Kay Lasman, and Lin Myszkowski.
Councilmember Dan Ryan arrived at 5:55. Also present was City Attorney Charlie LeFevere.
Motion by Lasman, seconded by Myszkowski to close the meeting for evaluation of the City
Manager. All voted in favor. Motion passed.
3. EVALUATION OF CITY MANAGER
The City Council evaluated the performance of City Manager Curt Boganey.
4. ADJOURNMENT
Motion by Lasman, seconded by Kleven to adjourn the meeting. All voted in favor. Motion
passed. The special meeting was adjourned at 6:13 p.m.
I
10/15/12 -1- DRAFT
I
i
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
JOINT WORK SESSION WITH FINANCIAL COMMISSION
OCTOBER 15, 2012
CITY HALL - COUNCIL CHAMBERS
CALL TO ORDER
The Brooklyn Center City Council met in Joint Work Session with the Financial Commission
and the session was called to order by Mayor Tim Willson at 6:33 p.m.
ROLL CALL
Mayor Tim Willson and Councilmembers Carol Kleven, Kay Lasman, Lin Myszkowski, and
Dan Ryan. Also present: City Manager Curt Boganey, Finance Director Dan Jordet, Public
Works Director/City Engineer Steve Lillehaug, and Deputy City Clerk Maria Rosenbaum.
Others present were Financial Commissioners Steve Landis, Rex Newman, Dan Schueller, and
Dean Van Der Werf.
INTRODUCTION AND OVERVIEW
City Manager Curt Boganey stated this evening was to continue budget discussions for the
Public Works Utilities Division, Recycling Operations, and to consider utility rates for 2013.
PUBLIC WORKS UTILITIES DIVISION
Public Works Director/City Engineer Steve Lillehaug outlined the Public Works Department
Mission, Department Responsibilities, Staffing Levels, Strategic Function, Annual Goals and
Strategies, Annual Goal Performance Measures, Other Initiatives, and a Budget Summary for the
Water Utility, Sewer Utility, Storm Sewer Utility, and Street Light Operations. It was noted that
with the annual goal and strategy of initiating improved, streamlined management strategies and
techniques that the department would be developing and initiating a living document for
department procedures; that street sweeping will be increasing and monitored more, one
additional seasonal staff is budgeted for Storm Sewer Operations; and a Hydro Seeding Machine
is budgeted for 2013.
Finance Director Dan Jordet stated he would be outlining scenarios for 2013 utility rates and that
a consensus would be requested this evening in order to move forward. For the Water rates four
scenarios were outlined: Current Capital Improvement Program (CIP) Plan financed solely with
rate adjustments; Current CIP Plan financed with combination rate adjust and minimal debt;
Current CIP Plan financed with lower rate increases and more debt financing; and an Adjusted
CIP Plan postponing water tower painting and financing with rates. These four scenarios are
based on 18,000 gallons/quarter at stated rate with a maximum difference of $1.85 per quarter;
$7.40 per year; and $111 over 15 years.
10/15/2012 -1- DRAFT
i
There was discussion regarding the four scenarios and consensus was to have staff look at
options to borrow more funding earlier in the program and come back with numbers for review.
The Sanitary Sewer Rates proposed at a five percent rate increase puts the years 2016-2020 at a
negative cash balance and it is possible that the shortfall could be financed internally from
another cash balance.
The Storm Sewer Rates are being proposed at no increase since this fund is producing enough
cash flow and is maintaining a cash balance that is steady.
The Street Light Rates will stay with same schedule in 2013 as in previous years.
RECYCLING OPERATIONS
City Manager Boganey informed that the recycling operations will continue with the same
activities as in previous years and that there will be a slight increase of three percent.
NEXT MEETING—OCTOBER 29,2012
The next meeting will be held on October 29, 2012, at 6:30 p.m. in the Council Chambers.
MISCELLANEOUS
There were no miscellaneous items discussed.
ADJOURNMENT
Councilmember Lasman moved and Councilmember Ryan seconded to adjourn the Work
Session at 8:15 p.m. Motion passed unanimously.
10/15/2012 -2- DRAFT
City Council Agenda Item No. 6b
I
COUNCIL ITEM MEMORANDUM
DATE: October 16, 2012
TO: Curt Boganey, City Manager
FROM: Maria Rosenbaum,Deputy City Clerk
SUBJECT: Licenses for City Council Approval
Recommendation:
It is recommended that the City Council consider approval of the following licenses at its
October 22, 2012.
Background:
The following businesses/persons have applied for City licenses as noted. Each business/person
has fulfilled the requirements of the City Ordinance governing respective licenses, submitted
appropriate applications, and paid proper fees. Applicants for rental dwelling licenses are in
compliance with Chapter 12 of the City Code of Ordinances, unless comments are noted below
the property address on the attached rental report.
COMMERCIAL KENNEL
Gentle Touch Animal Sanctuary 4900 France Ave N
j
Paws Inn, LLP 4902 France Ave N
MECHANICAL
Heins Plumbing&Heating 13140 Basswood Lane, Rogers
Hi - Tech Heating &A/C 10035 Pillsbury Avenue S,Bloomington
Ike's Plumbing & Drain Cleaning 6497 Hokah Drive, Lino Lakes
Woody's Heating and A/C 300 Bates Avenue, St. Paul
Michal's HHH.Inc. 2779 161St Avenue NW, Anoka
MOTOR VEHICLE DEALERSHIP
Luther Brookdale Toyota; Luther
Brookdale Scion; and Luther Brookdale
Toyota Scion 6700 Brooklyn Blvd
RENTAL
See attached report.
SIGN HANGER
Sign A Rama 5640 W Broadway, Crystal
VEO Signs LLC 6353 Martin Avenue NE, Otsego
Mission:rvisuring an attractive,clean,saf e.,inchisive conuminity that enhances the qualittl of life.
for all people and preserves the public trust
COUNCIL ITEM MEMORANDUM
Rental License Category Criteria Policy—Adopted by City Council 03-08-10
Property Code and Nuisance Violations Criteria
License Category Number of Units Property Code Violations per
(Based on Property Inspected Unit
Code Only)
Type I—3 Year 1-2 units 0-1
3+units 0 0:75
Type II—2 Year 1-2 units Greater than 1 but not more than 4
3.+,,,,u hit Greater than.035.but aot more than 1,5.
Type III— 1 Year 1-2 units Greater than 4 but not more than 8
3±amts Greater than!1:5 .but not more than 3
Type IV—6 Months 1-2 units Greater than 8
3+'units Greater than 3
License Number of Units Validated Calls for Disorderly Conduct
Category Service & Part I Crimes
(Calls Per Unit/Year)
No Category 1-2 0-1
Impact 3�4 units 25 ,
5 or more units 0-0.35
Decrease 1 1-2 Greater than 1 but not more than 3
Category 3-4 amts Greater than.0.25 but not more
than 1
5 or more units Greater than 0.35 but not more than 0.50
Decrease 2 1-2 Greater than 3
Categories 3=4=amts Gr"eater tian:1,
5 or more units Greater than 0.50
Budget Issues:
There are no budget issues to consider.
i
Mission:Ensuring an attractive,clean,safe,inclusive community that enhances the duality of life
for all people and preserves the public trust
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City Council Agenda Item No. 6c
COUNCIL ITEM MEMORANDUM
DATE: October 16, 2012
TO: Curt Boganey, City Manager
FROM: Steve Lillehaug, Director of Public Works/City Engineer
SUBJECT: Resolution Approving Final Plat for MONTY ADDITION
Recommendation:
It is recommended that the City Council consider the resolution approving final plat for MONTY
ADDITION.
Background:
The Brooklyn Center City Council approved the proposed preliminary plan based upon certain
conditions (see attached conditions of approval, City Council Resolution No. 2012-113). The
Brooklyn Center Planning Commission reviewed and recommended the MONTY ADDITION
final plat on October 11, 2012.
The attached final plat for MONTY ADDITION was developed and would combine the
following existing properties: Lot 1, Block 1, Cady Addition and Lot 2, Block 1 Cady Addition.
The applicant is now seeking final plat approval from the City Council. The final plat is
recommended for approval subject to the conditions established by the City Engineer (see
attached memorandum dated August 6, 2012), conditions established by the City Attorney based
on a review of an updated title commitment provided by the applicant (within the past 30 days),
conditions as previously approved by the City Council, and any conditions established by
Hennepin County for recording of the plat documents.
Budget Issues:
The applicant has paid a final plat application fee of$125 and must reimburse the City for any
additional engineering, administrative, legal or other fees associated with the filing and recording
of the final plat.
Council Goals:
Strategic:
1. We will proceed aggressively with implementation of City's redevelopment plans
Ongoing:
1. We will provide streamlined, cost effective, quality services with limited resources
Mission:Ensuring an attractive,clean,safe,inclusive community that enhances the quality of life
for all people and preserves the public trust
i
Member introduced the following resolution and moved
its adoption:
RESOLUTION NO.
RESOLUTION APPROVING FINAL PLAT FOR MONTY ADDITION
WHEREAS,the Planning Commission has recommended approval for the final plat
for MONTY ADDITION based on certain conditions as set forth in the City Council Resolution No.
2012-113; and
WHEREAS, the applicant has applied for approval of the final plat for MONTY
ADDITION as required by City Code.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center,Minnesota that the final plat for MONTY ADDITION is hereby approved,subject
to the following conditions:
1. Conditions as previously required by the City Council pertaining to the
development's Preliminary Plan approval in accordance with City Council
Resolution No. 2012-113.
2. Conditions as previously recommended by the Planning Commission
pertaining to the final plat on October 11, 2012.
3. All recommendations and conditions as noted in the City Engineer's review
memorandum dated August 6, 2012.
4. Evidence of title satisfactory to the City Attorney and City Engineer.
5. Any other conditions as established by Hennepin County for recording of said
Final Plat.
6. Prior to release by the City of the final, approved plat, the owner must
reimburse the City the full amount of legal fees incurred by the City in
obtaining a review or opinion of title.
October 22, 2012
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon,the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
i
Member Carol Kleven introduced the following resolution and moved its
adoption:
RESOLUTION NO. 2@12-113
RESOLUTION REGARDING THE RECOMMENDED DISPOSITION OF
PLANNING COMMISSION APPLICATION NO. 2012-018, SUBMITTED BY
OMAR ABUISNAINEH, A REQUEST FOR PRELIMINARY PLAT OF
MONTY ADDITION FOR THE PROPERTY LOCATED AT 6901 AND 6915
BROOKLYN BOULEVARD
WHEREAS, Planning Commission Application No. 2012-018 submitted by .
Omar Abuisnaineh, requesting approval of a Preliminary Plat of a new subdivision to be titled
MONTY ADDITION,which is a replat of two contiguous parcels generally located and addressed
as 6901 and 6915 Brooklyn Boulevard(Subject Site); and
WHEREAS, this plat is requested to combine these two separate lots into a single
lot for the overall benefit of a new Slim's Restaurant project,to be located on the Subject Site;and
WHEREAS, the Planning Commission held a duly called public hearing on
August 16, 2012, whereby.this item was given due consideration,a staff report was presented, and
a . public hearing was opened to allow for public testimony regarding the preliminary plat of
MONTY ADDITION,which were received and noted for the record;and
WHEREAS, the Planning Commission has determined during its review of the
preliminary plat materials submitted with Planning Application No. 2012-018, that said plat is in
general conformance with City of Brooklyn Center's City Code Chapter 15-Platting; and
WHEREAS, the Planning Advisory Commission of the City of Brooklyn Center
does recommend to the City Council that Application No. 2012-018, as submitted by Omar
Abuisnaineh requesting Preliminary Plat consideration of a new subdivision to be titled MONTY
ADDITION,be approved based upon the following conditions:
1. All recommendations and conditions as noted in the City Engineer's
review memorandum, dated August '6, 2012, shall be complied with or
completed as part of any final plat approvals.
2. Any easements to be vacated under this platting process must be
considered under separate and formal City easement vacation process,
with all documentations, descriptions, and exhibits singed by a licensed
surveyor.
3. The final plat shall be subject to review and final approvals by the City
Engineer,prior to release by the City for recording purposes:
1
RESOLUTION NO. 2012=113
4. The final plat shall be subject to the provisions of Chapter 15 of the City
Ordinances.
5. An updated certified abstract of title or registered property reportf must be
provided to the City Attorney and City Engineer for review at the time of
the final plat application(within 30 days of release of the final plat).,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center, Minnesota,-that Planning Application No. 2012-018, as submitted by.Omar
Abuisnaineh requesting Preliminary Plat consideration of a new subdivision to be titled MONTY
ADDITION,is approved subject to the same conditions memorialized herein.
August 27,2012 �� .� -
Date 1vlayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded bymember
Kay Lasman
and upon vote being taken thereon,the following voted in favor thereof:
Tim Willson, Carol Kleven, Kay Lasman, Lin Myszkowski, and Dan Ryan;
and the following voted against the same: none;
whereupon said resolution was declared duly passed and adopted.
i
i
MEMORANDUM
DATE: August 6, 2012
TO: Tim Benetti, Planning and Zoning Specialist
FROM: Bruce Johnson, Engineering Technician Supervisor
Steven L. Lillehaug, City Engineer/Director of Public Works
SUBJECT: Public Worlcs—Revised Preliminary Plat and PUD Review for MONTY
ADDITION
Public Works Department staff reviewed the preliminary plat and final plat submittals dated July
18, 2012, for the proposed MONTY ADDITION and provide the following revised
recommendations:
General:
I. All existing public easements that are prescribed to be dedicated on the final plat must be
vacated. If the public easement is to remain,the easement must be shown on the
preliminary and final plats with recorded document number referenced.
2. Legal descriptions and easement vacation documents must be obtained for all existing
easements,which must be vacated as part of the subdivision and site redevelopment
process.
3. A lighting plan is required to be submitted as part of this application and review of the
PUD and Site Plan(Ordinance 35-355). This must be provided for evaluation.
4. The site has a net increase in impervious areas.An attempt must be made to meet all
water quality, quantity,rate and infiltration standards.
5. The civil plans must be certified by a licensed engineer in the state of Minnesota.
6. All work performed and materials used for construction of utilities must conform to the
City of Brooklyn Center's standard specifications and details. The City's standard details
must be included in the final site plans.
7. Upon project completion,the applicant must submit an as-built survey of the property,
improvements and utility service lines and structures, and provide certified record
drawings for any associated private and/or public improvements prior to issuance of the
certificate of occupancy. The survey must also verify that all property corners have been
established and are in place at the completion of the project as determined and directed
by the City Engineer.
8. An overall easement agreement is required that will provide the City accessibility to all
private utilities and storm drainage areas to inspect and enforce proper utility service and
maintenance for the entire site.This easement agreement includes private inspection,
maintenance and reporting responsibilities-and must be executed prior to issuance of
building occupancy.
9. Private site appurtenances (e.g. light poles, signs, etc.)must not encroach on public
easement areas. For appurtenances that provide adequate setback and will not have any
direct impact on the public elements within the easement area as approved by the City, an
Preliminary Plat and PUD Review Memo—Monty Addition Page 2
August 6, 2012
encroachment agreement is required for any element that is allowed and agreed to
encroach in those easement areas.
10.All islands must have raised B6-12 curb and gutter.
11.Provide turning movements for the entire site.
Easements,Agreements and Plat:
12.An updated certified abstract of title or registered property report must be provided to the
City Engineer and City Attorney for review at the time of the preliminary plat application
(within 30 days of preliminary plat application). Additionally,this will need to stay
current and be updated through the approval process as required to maintain and be
current within 30 days of release of the final plat..
13.The proposed plat is located adjacent to Hennepin County right-of-way. Minnesota
Statutes require that the City submit the plat to Hennepin County for written comments
and recommendations.All Hennepin County comments must be conditions of approval.
Preliminary Plat:
14. Show the name and address of the subdivider.
15. Show any proposed zoning changes.
16.All sidewalks adjacent to City or County property must be contained within the
respective right of way or dedicated as easement. It must include the sidewalk plus a 2
foot clear zone behind the sidewalk.
17.All curbing for 69th Avenue and Brooklyn Boulevard must be contained within the
respective right of way or dedicated as easement.
Prior to Issuance of Land Alteration and Building Permits:
18. Submit a recorded copy of the restrictive covenants(subdivision agreement).
19. Submit final site plans and specifications for review and approval by the City Engineer in
form and format as determined by the City. The final plan must comply with the
approved preliminary plan.
20. Submit a letter of credit or cash escrow for the land disturbance portion of the project in
the amount of 150%of the estimated cost or in the amount determined by City staff to
comply with the land alteration permit, site improvements and to restore the site.The
developer may submit one itemized letter of credit, if approved by City staff.The City
will not release or reduce the letter of credit or cash escrow until work has been
completed according to the final site plans approved by the City.
21.A Construction Management Plan and Agreement is required that addresses general
construction activities and management provisions,traffic control provisions,emergency
management provisions, storm water pollution prevention plan provisions,tree protection
provisions, general public welfare and safety provisions, definition of responsibility
provisions,temporary parking provisions, overall site condition provisions and non-
compliance provisions.The plan must be in a City approved format and must outline
minimum site management practices and penalties for non-compliance.
22. Submit a$2,500 separate cash escrow for the construction management plan elements as
part of the non-compliance provision.This escrow must be accompanied by the
agreement and signed by the developer and property owner. Through this document,the
developer and property owner will acknowledge:
Preliminary Plat and PUD Review Memo—Monty Addition Page 3
August 6,2012
a. The property will be brought into compliance within 24 hours of notification of a
violation of the construction management plan,other conditions of approval or
City code standards.
b. If compliance is not achieved,the City will use any or all of the escrow dollars to
correct any deficiency and/or issue.
23. Schedule and hold a preconstruction meeting with the City staff.
All aforementioned items, comments and recommendations are provided based on the
information submitted by the applicant at the time of this review.The preliminary plan (site plan
and preliminary plat) and final plat must be developed and maintained in substantial
conformance with the referenced plans, unless modified by the staff recommended conditions
above. Subsequent approval of the final plat may require additional modifications based on
engineering requirements associated with final design of the water supply, storm drainage,
sanitary sewer, final grading, geometric design and other design elements as established by the
City Engineer and other public officials having jurisdiction over approval of the final site plans.
DRAINAGE AND UTILITY EASEMENTS ARE SHOH7V THUS: MONTY A
i— 5
1 I 10 \ \ \
(NOT TO SCALE)
BEING 5 FEET IN KIDTH, AND ADJOINING LOT LINES UNLESS
OTHERMSE RIGHT OF WAY�INES,NUNLESS OTHER MSE SHOWN ON THE PLAT
p A)P \ \\ \
Gott` '\
\
`\ LOT 1 \
----------•-- -------
i
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to
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1 L ___ 0. 1485 53'05 E 67.12 ! \ 1
R-1 SS 32 (/� _TANGENTIAL) \ 1
24.75 ds1.4219 \ / ->-6.9,5
i N89 51'45"E 189.77 `\ / / M26-4456"E '
] N85•i75`37 E 574.!5 ,� �. -- "�C.�85'Ob'37"E 3�•� ti � �„ \
City Council Agenda Item No. 6d
COUNCIL ITEM MEMORANDUM
DATE: October 16, 2012
TO: Curt Boganey, City Manager
FROM: Steve Lillehaug, Director of Public Works/City Engineer �W
SUBJECT: Resolution Accepting Work Performed and Authorizing Final Payment, Project
Nos. 2011-01, 02, 03 and 04, Palmer Lake East Neighborhood Street and Utility
Improvements
Recommendation:
It is recommended that the City Council approve the Resolution Accepting Work Performed and
Authorizing Final Payment, Improvement Project Nos. 2011-01, 02, 03 and 04, Palmer Lake
East Neighborhood Street and Utility Improvements.
Background:
On April 25, 2011,the City Council awarded Contract 2011-A to Ryan Contracting Company of
Elko, Minnesota for the construction of the Palmer Lake East Neighborhood Street and Utility
Improvements. Ryan Contracting Company has successfully completed the construction work
and is requesting final payment for the project.
Budget Issues:
The original contract amount with Ryan Contracting Company for the project improvements was
$6,790,002.00. The total value of work certified for final payment is $6,550,746.56. The total
project cost including contingencies/administration/engineering/legai is $7,252,285.84 and was
completed 8.3% under budget in the amount of$652,500.29. The attached resolution provides a
summary of the final amended costs and funding sources for the project.
Council Goals:
Strategic:
7. We will continue to maintain the city's infrastructure improvements
Ongoing:
5. We will ensure the City drinking water is high quality and that the storm water is
properly managed
ryhssion:Ensuring an attractive,clean,safe,inclusive coninumity that enhances the duality of life
far all people and preserves the public trust
Member introduced the following resolution and moved
its adoption:
RESOLUTION NO.
RESOLUTION ACCEPTING WORK PERFORMED AND AUTHORIZING FINAL
PAYMENT, IMPROVEMENT PROJECT NOS. 2011-01, 02, 03 AND 04,
PALMER LAKE EAST NEIGHBORHOOD STREET AND UTILITY
IMPROVEMENTS
WHEREAS,pursuant to'a written contract signed with the City of Brooklyn Center,
Minnesota, Ryan Contracting Company, of Elko, Minnesota has completed the following
improvements in accordance with said contract:
Improvement Project Nos. 2011-01, 02, 03 and 04, Contract 2011-A, Palmer Lake
East Neighborhood Street and Utility Improvements
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center, Minnesota that:
1. Final payment shall be made on Improvement Project Nos. 2011-01, 02, 03
and 04,Contract 2011-A,Palmer Lake East Neighborhood Street and Utility
Improvements,taking the contractor's receipt in full. The total amount to be
paid for said improvements under said contract shall be $6,550,746.56.
2. The estimated project costs and revenues are hereby amended as follows:
COSTS As Original Award As Final
Contract $6,790,002.00 $ 6,550,746.56
Lighting $ 130,000.00 $ 125,442.00
Contingency $ 317,672.30 $ 26,712.18
Subtotal Construction Cost $7,237,674.30 $ 6,702,900.74
Admin/Legal/Engr. $ 667,111.83 $ 549,385.10
Total Estimated Project Cost $7,904,786.13 $ 7,252,285.84
i
I
I
RESOLUTION NO.
REVENUES As Original Award As Final
Street Assessment $1,374,606.41 $1,374,606.41
Storm Drainage Assessment $ 423,050.87 $ 423,050.87
Sanitary Sewer Utility $1,696,619.99 $1,621,952.40
Water Utility Fund $1,177,674.58 $1,118,791.59
Storm Drainage Utility Fund $1,102,673.04 $ 932,147.59
Street Light Utility $ 150,150.00 $ 125,442.00
Street Reconstruction Fund $1,980,011.24 $1,655,707.48
Miscellaneous $ 587.50
Total Estimated Revenue $7,904,786.-13 $7,252,285.84
October 22, 2012
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon,the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
City Council Agenda Item No. 6e
I
i
COUNCIL ITEM MEMORANDUM
DATE: October 16, 2012
TO: Curt Boganey, City Manager
FROM: Steve Lillehaug, Director of Public Works/City Engineer
SUBJECT: Resolution Approving Final Project Budget, Improvement Project Nos. 2010-05,
06, 07 and 08, Contract 2010-B, Twin Lake Area Neighborhood Street and Utility
Improvements
Recommendation:
It is recommended that the City Council consider approval of the resolution approving the final
project budget for Improvement Project Nos. 2010-5, 06, 07 and 08, Contract 2010-13, Twin
Lake Area Neighborhood Street and Utility Improvements.
Background:
On June 25, 2012, the City Council accepted work performed and authorized final payment for
Improvement Project Nos. 2010-05, 06, 07 and 08, Twin Lake Area Neighborhood Street and
Utility Improvements that included $50,000 of liquidated damages. Final payment was
subsequently issued to the contractor and the project has been finalized.
Budget Issues:
The original contract amount with Nodland Construction Co., Inc. for the project improvements
was $3,433,246.65. The total value of work certified for final payment was $3,385,311.41 which
included a deduction for liquidated damages in the amount of$50,000; Change Order Nos. 1 and
2 in the amounts of$7,275 and $1,650; and a deduction for other miscellaneous charges in the
amount of$5,167.51.
The approved estimated total project cost was $4,207,896.65. The total final project cost
including contingencies, administration, engineering and legal is $3,838,086.29, which is under
budget by approximately 8.8% in the amount of$369,810.36. The attached resolution provides a
summary of the final amended costs and funding sources for the project.
Council Goals:
Strategic:
7. We will continue to maintain the city's infrastructure improvements
Ongoing:
5. We will ensure the City drinking water is high quality and that the storm water is
properly managed
Mission:Ensuring an attractive,clean,safe,inclusive conrmunity that enhances the g1tality of life
for all people and preserves the public trust
Member introduced the following resolution and moved
its adoption:
RESOLUTION NO.
RESOLUTION APPROVING FINAL PROJECT BUDGET, IMPROVEMENT
PROJECT NOS. 2010-05, 06, 07 AND 08, CONTRACT 2010-13, TWIN LAKE
AREA NEIGHBORHOOD STREET AND UTILITY IMPROVEMENTS
WHEREAS, on June 25,2012,the City of Brooklyn Center previously considered the
finalization of said project and designation of final funding sources and amounts for Improvement
Project Nos.2010-05,06,07 and 08,Contract 2010-13,Twin Lake Area Neighborhood Street and Utility
Improvements; and
WHEREAS, pursuant to a written contract signed with the City of Brooklyn Center,
Minnesota, Nodland Contracting Company, of Alexandria, Minnesota has completed the following
improvements in accordance with said contract:
Improvement Project Nos. 2010-05, 06, 07 and 08, 2010-05, Contract 2010-B, Twin
Lake Area Neighborhood Street and Utility Improvements
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Brooklyn
Center, Minnesota, that the final project revenues are hereby amended as follows:
1. Final payment was made on Improvement Project Nos. 2010-05,06,07 and 08,
Contract 2010-13, Twin Lake Area Neighborhood Street and Utility
Improvements,taking the contractor's receipt in full. The total amount paid for
said improvements under said contract was $ 3,385,311.41.
2. The estimated project costs and revenues are hereby amended as follows:
COSTS As Original Award As Final
Contract $3,433,246.65 $ 3,431,553.92
Change Order Nos. 1 & 2' Contingency Item $ 8,925.00
Liquidated Damages/Other Deduct Contingency Item ($ 55,167.51)
Subtotal—Amount Paid to Contractor $ 3,385,311.41
Contingency $ 365,000.00 $ 10,565.42
Lighting $ 44,650.00 $ 44,650.00
Subtotal Construction Cost $3,842.896.65 $ 3,440,526.83
Admin/Legal/Engr. $ 365,000.00 $ 397,559.46
Total Estimated Project Cost $4,207,896.65 $ 3,838,086.29
RESOLUTION NO.
REVENUES As Original Award As Final
Street Assessment $ 930,888.00 $ 930,888.00
Storm Drainage Assessment $ 306,444.00 $ 306,444.00
Sanitary Sewer Utility $ 902,386.00 $ 881,693.06
Water Utility Fund $ 612,985.00 $ 606,408.94
Storm Drainage Utility Fund $ 394,035.70 $ 129,221.27
Street Light Utility $ 56,650.00 $ 51,734.69
Street Reconstruction Fund $1,004,507.95 $ 931 696.33
Total Estimated Revenue $4,207,896.65 $3,838,086.29
October 22, 2012
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
i
City Council Agenda Item No. 7a i
I
COUNCIL ITEM MEMORANDUM
DATE: October 18, 2012
TO: Curt Boganey, City Manager
FROM: Sharon Knutson, City Clerk
SUBJECT: Presentation and Update by Hennepin County Sheriff Rich Stanek
Hennepin County Sheriff Rich Stanek will provide an update including:
® county-wide crime trends '....,,
• county-wide drug trends
• prescription drug disposal program
• communications facility update
A copy of the PowerPoint presentation will be available Monday evening.
Mission:Ensuring at attractive,cleat,safe,inclusive coin nunity that enhances the duality of life
for all people and presems the public bust
City Council Agenda Item No. 7b
i
Member introduced the following resolution and moved its
adoption:
RESOLUTION NO.
RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF
MURIEL LEE FOR HER DEDICATED PUBLIC SERVICE ON THE PARK
AND RECREATION COMMISSION
WHEREAS, Muriel Lee served on the Brooklyn Center Park and Recreation
Commission from June 27, 2005,through October 11,2012; and
WHEREAS, she has made significant contributions as a member of the Park and
Recreation Commission, including monitoring and reflecting the attitudes and concerns of the
citizens relative to the conservation of environmental resources in the City and to the park
system and recreation programs, and advising the City Council of citizen attitudes and policy
matters relevant to the conservation,park and recreation functions in Brooklyn Center; and
WHEREAS, her leadership and expertise have been greatly appreciated by the
Park and Recreation Commission; and
WHEREAS, her public service and civic effort for the betterment of the
community merit the gratitude of the citizens of Brooklyn Center; and
WHEREAS, it is highly appropriate that her service to the community should be
recognized and expressed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center, Minnesota, that Muriel Lee is hereby recognized and appreciated by the City of
Brooklyn Center, and this resolution serves as a visible and lasting expressing of gratitude for the
leadership and service she has rendered to the citizens of Brooklyn Center.
October 22, 2012
Date Mayor
ATTEST:
City Cleric
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon,the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
City Council Agenda Item No. 7c
COUNCIL ITEM MEMORANDUM
DATE: October 15 2012
TO: Curt Boganey, City Manager
FROM: Sharon Knutson, City Clerk
SUBJECT: Proclamation Declaring October 22, 2012, to be Designated as Random Acts of
Kindness Day
Recommendation:
It is recommended that the City Council consider adoption of a Proclamation Declaring
October 22, 2012,to be Designated as Random Acts of Kindness Day..
Background:
The City of Brooklyn Center has celebrated Random Acts of Kindness since 1997. Each year
the nominees are recognized by the City Council at its second meeting in October. The attached
proclamation encourages residents to celebrate Random Acts of Kindness.
Budget Issues:
There are no budget issues to consider.
Mission:Ensuring an attractive,clean,safe community that enhances the quality of life and preserves the public trust
PROCLAMATION
DECLARING OCTOBER 22, 2012, TO BE DESIGNATED AS
RANDOM ACTS OF KINDNESS DAY
WHEREAS, Random Acts of Kindness are the expression of our empathy and compassion for
one another; and
WHEREAS, the daily acts of kindness of most of the citizens of Brooklyn Center often go
unrecognized; and
WHEREAS, by recognizing these daily acts of kindness, all citizens of Brooklyn Center will
become more aware of the importance of being kind to others throughout the
year; and
WHEREAS, the City of Brooklyn Center celebrated the first Random Acts of Kindness in 1997,
and is celebrating its 16th Annual Random Acts ,of Kindness by encouraging
schools, employees, and community groups to participate in Random Acts of
Kindness.
NOW, THEREFORE, I, AS MAYOR OF THE CITY OF BROOKLYN CENTER, State of
Minnesota, with the consent and support of the Brooklyn Center City Council, do hereby
proclaim October 22, 2012, to be Random Acts of Kindness Day and urge all residents of the
City of Brooklyn Center to join in celebrating and performing Random Acts of Kindness.
October 22 2012
Date Mayor
Council Members
ATTEST:
City Clerk
City Council Agenda Item No. 7d
COUNCIL ITEM MEMORANDUM
DATE: October 16, 2012
TO: Curt Boganey, City Manager
FROM: Sharon Knutson, City Clerk
SUBJECT: Random Acts of Kindness Presentation of Recognition and Certificate Ceremony
Recommendation:
It is recommended that the City Council Members alternately read nominations received for
Random Acts of Kindness while Mayor Willson presents the recognition certificate to the
nominee.
Background:
Since 1997 the City of Brooklyn Center has celebrated Random Acts of Kindness during the
month of October. An article seeking nominations was printed in the fall 2012 edition of the
resident newsletter City Watch, as well as in the Brooklyn Center Sun-Post. Random Acts of
Kindness nomination forms were made available at the customer service counters at the
Community Center and City Hall, and a letter was sent out to community organizations.
Information about Random Acts of Kindness and a nomination form were available on the City's
web site. Attached are copies of the 18 nominations received this year. A letter was sent to the
nominees who were identified (and carbon copied to the nominator) inviting them to participate
in the Random Acts of Kindness recognition at the City Council meeting to be held October 22,
2012, at 7 p.m. A copy of the letter sent on behalf of the City Council is attached. Those
persons attending the recognition will receive their certificates at the meeting. The certificates
will be mailed to those nominees who are unable to attend the meeting.
Budget Issues:
There are no budget issues to consider.
Mission:Ensuring an attractive,clean,safe com uinio,that enhances the quality of life and preserves the public trust
i
COUNCIL ITEM MEMORANDUM
Nominee = _ Nominated b
-= - - - - -
Annie Anderson Melissa Peifer Freeman
Evergreen Park Elementary
Nicole Person Melissa Peifer Freeman
Evergreen Park Elementary
Karol Baumeister and Gretchen Trudeau of Brown College Jesse Gully
Jesse Gully and The Crossings at Brookwood Diane Sannes
Sarah Prentice and Prairie Seeds Academy Students Diane Sannes
Betty Byrnes William Byrnes
Ray Christensen Randy Christensen
Tracy and Chad Hartfiel Randy Christensen
Dana Anderson,Brooklyn Center Cub Foods Brooklyn Center Lions Club
Guy and Bonnie Madsen Kathy Brady
Mike Mulinix Nancy Hall, Earle Brown Terrace
Mike Mulinix Darryl Sannes
Darlene Olson Kelly Mertes
Larry and Nancy Person Corrine Benson,Parish Nurse
Brookdale Covenant Church
Lester Ragan Janel Broman
Mission:Ensuring an attractive,clean,safe community that enhances the quality)of life and preserves the public trust
\
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'IrUty of Broo iyn Center
A Millenrtiztrrt Community
October 2, 2012
Nominee's Name
Nominee's Address
Dear Nominee:
Since 1997 the City of Brooklyn Center has celebrated Random Acts of Kindness. Again this
year the City Council has received nominations to recognize Brooklyn Center residents and
groups who have performed random acts of kindness that help make our community a wonderful
place to live and work.
Congratulations! You have been nominated for Random Acts of Kindness and will be
recognized by the Mayor and Council Members during their City Council meeting on Monday,
October 24, 2011. The City Council meeting starts at 7 p.m. and is held at Brooklyn Center City
Hall in the Council Chambers, 6301 Shingle Creek Parkway, Brooklyn Center. Your presence
would be greatly appreciated. Enclosed is a copy of the nomination.
If you have any questions, please contact City Clerk Sharon Knutson at 763-569-3306.
Sincerely,
Tim Willson,Mayor
Carol Kleven, Council Member
Kay Lasman, Council Member
Lin Myszkowski, Council Member
Dan Ryan, Council Member
Enclosure
cc: Nominator(w/o enclosure)
i
6301 Shingle Creek Parkway Recreation.and Community Center Phone&TDD Number
Brooklyn Center, MN 55430-2199 (763)569-3400
City Hall & TDD Number(763)569-3300 Fax(763)569-3434
Fax (763)569-3494
nvnv io.cityo fbrooklyncenter.o7 g
City of Brooklyn Center
Random Acts of Kindness Nomination Form
A Nominator may nominate tip to four (4)Nominees.
Nominator
Name:
Street Address:
City,State,Zip Code:
Email:
Telephone:
Nominee
Individual OR Organization or Group
Individual's Name: Name of Organization or Group:
Street Address: Street Address:
City, State,Zip Code: City,State,Zip Code:
Email: Email:
Telephone: Telephone:
Brief summary of kind act—a spontaneous,selfless act towards someone or something (use
additional sheets if necessary or submit separate letter)
Return Nomination Form BY SEPTEMBER 28, 2012, to: City of Brooklyn Center, Random Acts of
Kindness, Office of the Mayor, 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430.
Random Acts of Kindness \�
Since 1997 the City of Brooklyn
Kindness.Center has celebrated Random Acts o Kindness. In October
Y
the Brooklyn Center City Council recognizes all Brooklyn Center residents and groups who have
performed Random Acts of Kindness that help make our community a wonderful place to live
and work. A Random Act of Kindness is a selfless act performed by an individual, organization,
or group towards someone or something. A kind act is "random" when it is spontaneous and
unexpected—done simply out of the will to extend goodness without expecting anything in
return.
Anyone may nominate someone who has performed a random act of kindness over the past year.
You may send a card or letter, or drawings or photographs of people performing kind acts, or use
the City's nomination form on the reverse side of this page. You may submit up to four
nominations. All Random Acts of Kindness nominees are recognized by the City Council during
an October meeting and presented a certificate.
Join us in celebrating kindness in our community.
Nominate an individual, organization, or group today!
"No act of kindness, however small, is ever wasted"—Aesop
What is a Random Act of Kindness?
Most people try to fulfill obligations in life like doing their fair share of chores and supporting
and comforting their families and friends—but these deeds are expected of us. When we make
the extra effort of being kind when we aren't expected or required to and surprise someone,
including ourselves—this is a Random Act of Kindness, a good deed that is truly the embodiment
of compassion and caring.
Examples of Random Acts of Kindness
• Walk a neighbor's dog • Collect mittens or socks and give to
• Donate your time to perform lawn those in need
services for the elderly or disabled • Care for the sick
• Collect soda can tabs for recycling • Volunteer in the community
and give the proceeds to the Ronald (schools, hospitals, churches,etc.)
McDonald house • Plant a tree
• Feed a stranger's expired parking • Visit someone in the hospital
meter • Bake a hot dish for someone who
• Donate to a food shelf or clothing just returned from the hospital
shelter • Pick up the mail for a senior citizen
• Photograph someone being kind to on your block each day
another • Adopt a homeless pet at the Animal
• Read to a child Humane Society
• Donate books to a daycare or school • Donate time at a senior center
- • Tutor a student • Clean graffiti from neighborhood
• Be a Safety Patrol and help kids get walls and buildings
to and from school safely • Transport someone who can't drive
• Pick up litter(Adopt-A-Street or
Park)
Random Acts of Kindness
Presentation of Recognition
and
Certificate Ceremony
1. City Council read nominations received for Random Acts of Kindness
2. Certificates issued to those nominees present
Sharon Knutson
From: support @civicplus.com
Sent: Friday, September 28, 2012 1:12 PM
To: City Clerk
Subject: Online Form Submittal: Random Acts of Kindness Online Nomination Form
If you are having problems viewing this HTML email, click to view a Text version.
Random Acts of Kindness Online Nomination Form
Since 1997 the City of Brooklyn Center has celebrated Random Acts of Kindness. During the month of October the Brooklyn Center
City Council recognizes all Brooklyn Center residents and groups who have performed Random Acts of Kindness that help to make
our community a wonderful place to live and work.A Random Act of Kindness is a selfless act performed by an individual,
organization, or group towards someone or something.A kind act is"random"when it is spontaneous and unexpected—done simply
out of the will to extend goodness without expecting anything in return.
Anyone may nominate someone who has performed an act of kindness in the past year. Complete and submit the Online Nomination
Form.You may submit up to four(4)nominations.All Random Acts of Kindness nominees are recognized by the City Council during a
regularly scheduled televised October meeting and presented a certificate.
Join us in celebrating kindness in our community. Nominate an individual, organization, or group today!
"No act of kindness, however small, is ever wasted."-Aesop
NOMINATOR Contact Information
Nominator Name:* Melissa Peifer
Address:* 7020 Dupont Ave N
City:* Brooklyn Center
State:* MN
Zip:* 55430
Daytime Phone 763.506.2560
Number:
Email Address:* melissa.peifer(cilanoka.k12.mn.us
NOMINEE Contact Information
NOMINEE Individual, Annie Anderson
Group,or Organization
Being Nominated:*
Nomi nee Address: 3 a$ q 3r`d A-ke S 0 P 56430
City: Brooklyn Center
State: MN
Zip Code: 55430
Brief Summary of Kind At the beginning of every school year,Annie volunteers away her entire midday.She devotes her
Act(a spontaneous, time to coming to Evergreen Park and helping our students,at lunch time,learn their Personal
selfless act towards Identification Numbers.This year,our school cafeteria is also short-staffed,so Annie has been
someone or doing the work of an employee WHILE helping the students.She has been offered employment for
something): this role but prefers to stay a volunteer.The students all LOVE her and yell,'Ms.ANNIE!'when they
see her.She cares enough to remember the children's favorite foods and even reminds them to take
extra veggies.She goes above and beyond, on a daily basis,to make our school just that much
better of a place.Without her,and all of her warmth and kindness,this school wouldn't be nearly as
bright as it is!
_ *indicates required fields.
The following form was submitted via your website: Random Acts of Kindness Online Nomination Form
i
Sharon Knutson
From: support @civicplus.com
Sent: Friday, September 28, 2012 12:52 PM
To: City Clerk
Subject: Online Form Submittal: Random Acts of Kindness Online Nomination Form
If you are having problems viewing this HTML email, click to view a Text version.
Random Acts of Kindness Online Nomination Form
Since 1997 the City of Brooklyn Center has celebrated Random Acts of Kindness. During the month of October the Brooklyn Center
City Council recognizes all Brooklyn Center residents and groups who have performed Random Acts of Kindness that help to make
our community a wonderful place to live and work.A Random Act of Kindness is a selfless act performed by an individual,
organization, or group towards someone or something.A kind act is"random"when it is spontaneous and unexpected—done simply
out of the will to extend goodness without expecting anything in return.
Anyone may nominate someone who has performed an act of kindness in the past year. Complete and submit the Online Nomination
Form.You may submit up to four(4) nominations.All Random Acts of Kindness nominees are recognized by the City Council during a
regularly scheduled televised October meeting and presented a certificate.
Join us in celebrating kindness in our community. Nominate an individual, organization, or group today!
"No act of kindness, however small, is ever wasted."-Aesop
NOMINATOR Contact Information
Nominator Name:* Melissa Pe!fer Freeman
Address:* 7020 Dupont Ave N
City:* Brooklyn Center
State: * MN
Zip:* 55430
Daytime Phone 763.506.2560
Number:
Email Address:* melissa.peiferna.anoka.k12.mn.us
NOMINEE Contact Information
NOMINEE Individual, Nicole Person
Group, or Organization
Being Nominated:*
Nominee Address: aDDD -13rd A�x N be 551H4
City: Brooklyn Center
State:
Zip Code: 55430
Brief Summary of Kind Nicole is an incredible parent, community member,employee and volunteer. I work with her at the
Act (a spontaneous, volunteer level and I know,first-hand,just how much passion she has when it comes to
selfless act towards volunteering her time at Evergreen Elementary! Despite working at her church,she still sets aside
someone or time to work with Evergreen's parent organization, she runs ALL of the school's fundraisers and
something): she helps with all of the school events--from planning,to set-up,to taking photos at them. Nicole
also creates the yearbook, every year, at Evergreen as well as continuously makes herself available
for any projects our staff needs help with. On top of school volunteerism,she will gladly help other
parents with transportation of their children before and after school. She also is involved in Girl
Scouts, photography and her church (not just as an employee, but also a volunteer). I can truly say
that without Nicole, Brooklyn Center would be lacking a huge support system. Nicole does so much
and yet is always there,with a smile, if you need something from her.She is an absolutely amazing,
and humble, woman who genuinely deserves any and all recognition she receives.
*indicates required fields.
1
i
Sharon Knutson
From: support @civicplus.com
Sent: Thursday, September 27, 2012 9:31 AM
To: City Clerk
Subject: Online Form Submittal: Random Acts of Kindness Online Nomination Form
If you are having problems viewing this HTML email, click to view a Text version.
Random Acts of Kindness Online Nomination Form
Since 1997 the City of Brooklyn Center has celebrated Random Acts of Kindness. During the month of October the Brooklyn Center
City Council recognizes all Brooklyn Center residents and groups who have performed Random Acts of Kindness that help to make
our community a wonderful place to live and work.A Random Act of Kindness is a selfless act performed by an individual,
organization,or group towards someone or something.A kind act is"random"when it is spontaneous and unexpected—done simply
out of the will to extend goodness without expecting anything in return.
Anyone may nominate someone who has performed an act of kindness in the past year. Complete and submit the Online Nomination
Form.You may submit up to four(4)nominations.All Random Acts of Kindness nominees are recognized by the City Council during a
regularly scheduled televised October meeting and presented a certificate.
Join us in celebrating kindness in our community. Nominate an individual,organization,or group today!
"No act of kindness,however small,is ever wasted."-Aesop
NOMINATOR Contact Information
Nominator Name:* Jesse Gully
Address:* 6201 North Lilac Drive
City:* Brooklyn Center
State:* MN
Zip:* 55430
Daytime Phone 763-561-7405
Number:
Email Address:* bwmanager(a.lanel.com
NOMINEE Contact Information
NOMINEE Individual, Karol Baumeister and Gretchen Trudeau from Brown College.
Group,or Organization
Being Nominated:*
Nominee Address: 5951 Earle Brown Drive
City: Brooklyn Center
State: MN
Zip Code: 55430
Brief Summary of Kind Brown College student volunteered their time to build community gardens at The Crossings at
Act(a spontaneous, Brookwood 55+Apartment Community.There were 4 groups of students that were here 2 different
selfless act towards days to build these raised garden beds.The gardens have provided many pounds of food for our
someone or residents and many more have been donated to charity. Karol Baumeister and Gretchen Trudeau
something): and Brown College were most greatful for helping our community.Thank you.
*indicates required fields. �
The following form was submitted via your website: Random Acts of Kindness Online Nomination Form
Nominator Name:: Jesse Gully
i
Sharon Knutson
From: makendmeet @aol.com
Sent: Friday, September 28, 2012 2:21 PM
To: City Clerk
Subject: Act of Kindness award
Random Act of Kindness
I, Diane Sannes, 7006 Willow Lane would like to nominate-
Jesse Gully and the Crossings at Brookwood for their support and hard work for hosting a twice a month Senior Meal
Program for all senior residents of Brooklyn Center.
The offering of a low cost meal to seniors from across the city of Brooklyn Center offers food and fellowship to seniors that
continue to love living in the Brooklyn Center Community.
Thank You Jesse, The Crossing staff and the residents of The Crossing for your welcoming hospitality.
Jesse Gully, Manager
The Crossings at Brookwood
6201 North Lilac Drive
Brooklyn Center, MN 55430
763-561-7405
Brookwoodna lane/,com
www.lanranelson.com/crossings
i
i
Sharon Knutson
From: makendmeet @aol.com
Sent: Friday, September 28, 2012 2:20 PM
To: City Clerk
Subject: Random Act of Kindness
Random Act of Kindness
I, Diane Sannes 7006 Willow Lane would like to nominate-
Sarah Prentice and the over 20 students of Prairie Seed Academy for volunteering at the April Brookdale Library Book
Sale in Brooklyn Center.
The 6th-12th grade students each volunteered for about 3 hours to move and unpack boxes of books at the Library.
They all worked so hard setting up the sale and then had fun sorting thru books and finding some favorites to take home
and read themselves .
Their assistance made the book sale a huge success and funds raised at the sale went towards benefiting Summer
programs
for other school students in Brooklyn Center.
Thank You Sarah, and the many PSA students for their hard work in our Brooklyn Center Community II
Sarah Prentice
Minnesota Alliance with Youth Americorps Promise Fellow
Prairie Seeds Academy
6200 West Broadway Ave. North
Brooklyn Park, MN 55428
sarah.prenticeOpsak12.orq,
Phone: 763.450.1388...saraheverywhere gmail.com
1
1
I
At-
II I
Sharon Knutson
From: support @civicplus.com
Sent: Tuesday, August 28, 2012 2:33 PM
To: City Clerk
Subject: Online Form Submittal: Random Acts of Kindness Online Nomination Form
If you are having problems viewing this HTML email, click to view a Text version.
Random Acts of Kindness Online Nomination Form
Since 1997 the City of Brooklyn Center has celebrated Random Acts of Kindness. During the month of October the Brooklyn Center
City Council recognizes all Brooklyn Center residents and groups who have performed Random Acts of Kindness that help to make
our community a wonderful place to live and work.A Random Act of Kindness is a selfless act performed by an individual,
organization,or group towards someone or something.A kind act is'random"when it is spontaneous and unexpected—done simply
out of the will to extend goodness without expecting anything in return.
Anyone may nominate someone who has performed an act of kindness in the past year. Complete and submit the Online Nomination
Form.You may submit up to four(4)nominations.All Random Acts of Kindness nominees are recognized by the City Council during a
regularly scheduled televised October meeting and presented a certificate.
Join us in celebrating kindness in our community. Nominate an individual, organization, or group today!
"No act of kindness,however small, is ever wasted."-Aesop
NOMINATOR Contact Information
Nominator Name:* William Byrnes
Address:* 6213 Regent Avenue N
City:* Brooklyn Center
State:* MN
Zip:* 55429
Daytime Phone 763-535-5282
Number:
Email Address:* Byrnesbinbca-aol.com
NOMINEE Contact Information
NOMINEE Individual, Betty Byrnes
Group, or Organization
Being Nominated:*
Nominee Address: 6213 Regent Avenue N
City: Brooklyn Center
State: MN
Zip Code: 55429
Brief Summary of Kind This great lady takes random, long and frequent walks throughout the western side of Brooklyn
Act(a spontaneous, Center,and is always tyding up as she goes.She brings a large plastic bag every time,and fills it
selfless act towards with objects she finds in the parks, gutters, on the sidewalks,and in the area between the streets
someone or and sidewalks that should either be disposed of or recycled, and especially on the day after refuse
something): pick up because according to her, there is a lot that drops from the trucks. She then deposits her
day's collection in our own trash or recycle bins as appropriate.Typically,half of our container
space is filled by what she finds, but we always seem to have enough room.She has been thanked
many times by people waiting for busses and other pedestrians as well,and has recieved honks
and thumbs-up from passers by in busses,cars,trucks,and on bicycles.
*indicates required fields.
The following form was submitted via your website: Random Acts of Kindness Online Nomination Form
1 '
Sharon Knutson
From: support @civicplus.com
Sent: Thursday, July 05, 2012 1:46 PM
To: City Clerk
Subject: Online Form Submittal: Random Acts of Kindness Online Nomination Form
If you are having problems viewing this HTML email, click to view a Text version.
Random Acts of Kindness Online Nomination Form
Since 1997 the City of Brooklyn Center has celebrated Random Acts of Kindness. During the month of October the Brooklyn Center
City Council recognizes all Brooklyn Center residents and groups who have performed Random Acts of Kindness that help to make
our community a wonderful place to live and work.A Random Act of Kindness is a selfless act performed by an individual,
organization, or group towards someone or something.A kind act is"random"when it is spontaneous and unexpected—done simply
out of the will to extend goodness without expecting anything in return.
Anyone may nominate someone who has performed an act of kindness in the past year. Complete and submit the Online Nomination
Form.You may submit up to four(4)nominations.All Random Acts of Kindness nominees are recognized by the City Council during a
regularly scheduled televised October meeting and presented a certificate.
Join us in celebrating kindness in our community. Nominate an individual,organization, or group today!
"No act of kindness,however small,is ever wasted."-Aesop
NOMINATOR Contact Information
Nominator Name:* Randy Christensen
Address:* 7001 Regent Ave N
City:* BC
State: * MN
Zip:* 55429
Daytime Phone Number: 651-398-1845
Email Address:* Randv actmanagementinc.com
NOMINEE Contact Information
NOMINEE Individual, Ray Christensen
Group,or Organization
Being Nominated:*
Nominee Address: 6803 Toledo Ave N
City: BC
State: MN
Zip Code: 55429
Brief Summary of Kind Being the neighbor that is always there for you!!The neighbor that shares fresh veggies from his
Act(a spontaneous, garden,snow blowing many more driveways than his own or clearing the pile left after the City
selfless act towards plows have cleaned up the streets and is there to share a cup of coffee or sugar when offered or
someone or something): needed.And a great Dad too!!
*indicates required fields.
The following form was submitted via your website: Random Acts of Kindness Online Nomination Form
Nominator Name:: Randy Christensen
Address:: 7001 Regent Ave N
1
Sharon Knutson
From: support @civicplus.com
Sent: Thursday, July 05, 2012 1:31 PM
To: City Clerk
Subject: Online Form Submittal: Random Acts of Kindness Online Nomination Form
If you are having problems viewing this HTML email, click to view a Text version.
Random Acts of Kindness Online Nomination Form
Since 1997 the City of Brooklyn Center has celebrated Random Acts of Kindness. During the month of October the Brooklyn Center
City Council recognizes all Brooklyn Center residents and groups who have performed Random Acts of Kindness that help to make
our community a wonderful place to live and work.A Random Act of Kindness is a selfless act performed by an individual,
organization, or group towards someone or something.A kind act is"random"when it is spontaneous and unexpected—done simply
out of the will to extend goodness without expecting anything in return.
Anyone may nominate someone who has performed an act of kindness in the past year. Complete and submit the Online Nomination
Form.You may submit up to four(4) nominations.All Random Acts of Kindness nominees are recognized by the City Council during a
regularly scheduled televised October meeting and presented a certificate.
Join us in celebrating kindness in our community. Nominate an individual,organization, or group today!
"No act of kindness,however small,is ever wasted."-Aesop
NOMINATOR Contact Information
Nominator Name:* Randy Christensen
Address:* 7001 Regent Ave N
City:* BC
State: * MN
Zip:* 55429
Daytime Phone Number: 651-398-1845
Email Address:* randy actmanagementinc.com
NOMINEE Contact Information
NOMINEE Individual, Group,or Tracy and Chad Hartfiel
Organization Being Nominated:*
Nominee Address: 7006 Regent Ave N
City: BC
State: MN
Zip Code: 55429
Brief Summary of Kind Act(a They along with their lisenced therapy dog Petey,visit local schools, nursing care
spontaneous,selfless act towards facilities. I have heard many stories of them working with autistic children and
someone or something): children with reading issues as well.
*indicates required fields.
The following form was submitted via your website: Random Acts of Kindness Online Nomination Form
Nominator Name:: Randy Christensen
Address:: 7001 Regent Ave N
City:: BC
r
City of Brooklyn Center
Random Acts of Kindness Nomination Form
A Nominator may nominate up to four(4)Nominees.
Nominator
Street Address: l
3 Ob u�
City, State, 'p Code '
Email:
Telephone:
4 6-4 0-09, 73
Nominee
Individual OR Or anization or Group
Individual's Name: Na a of Organizati nor Group:
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Street Address: Street Address:
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C'�y,State,Zip Code: Ci ,State,Zip Code.
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Email: Email:
Telephone: Telephone:
Brief summary of kind act—a spontaneous,selfless act towards someone or something (use
additional sheets if necessary or submit separate letter)
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Return Nomination Form BY SEPTEMBER 28, 2012, to: City of Brooklyn Center, Random Acts of
Kindness, Office of the Mayor,6301 Shingle Creek Parkway, Brooklyn Center, MN 55430.
i
Sharon Knutson
From: support @civicplus.com
Sent: Thursday, September 27, 2012 12:48 PM
To: City Clerk
Subject: Online Form Submittal: Random Acts of Kindness Online Nomination Form
If you are having problems viewing this HTML email, click to view a Text version.
Random Acts of Kindness Online Nomination Form
Since 1997 the City of Brooklyn Center has celebrated Random Acts of Kindness. During the month of October the Brooklyn Center
City Council recognizes all Brooklyn Center residents and groups who have performed Random Acts of Kindness that help to make
our community a wonderful place to live and work.A Random Act of Kindness is a selfless act performed by an individual,
organization,or group towards someone or something.A kind act is"random"when it is spontaneous and unexpected—done simply
out of the will to extend goodness without expecting anything in return.
Anyone may nominate someone who has performed an act of kindness in the past year. Complete and submit the Online Nomination
Form.You may submit up to four(4)nominations.All Random Acts of Kindness nominees are recognized by the City Council during a
regularly scheduled televised October meeting and presented a certificate.
Join us in celebrating kindness in our community. Nominate an individual,organization, or group today!
"No act of kindness,however small,is ever wasted."-Aesop
NOMINATOR Contact Information
Nominator Name:* Kathy Brady
Address:* 6742 Colfax Ave. N.
City:* Brooklyn Center
State:* MN
Zip:* 55430
Daytime Phone 612-278-7772
Number:
Email Address:* kbradvmn(a)cimail.com
NOMINEE Contact Information
NOMINEE Individual, Mr.&Mrs.Guy and Bonnie Madsen
Group,or Organization
Being Nominated:*
Nominee Address: 6401 Dupont Ave. N.
City: Brooklyn Center
State: MN
Zip Code: 55430
Brief Summary of Kind Like many Brooklyn Center residents, Bonnie&Guy enjoy taking walks through our
Act(a spontaneous, neighborhoods. But they are special. Not just because of their friendly and approachable
selfless act towards personalities, but because of their commitment keeping our neighborhoods clean and a beautiful
someone or place to live.They consistently pick up trash that others have left on our streets.Typically,Guy
something): uses the extension grabber to pick up trash while Bonnie carries the recycled plastic grocery bag
that contains their findings.This is not something they are paid to do, rather it is a selfless act they
give to our community.They have become a familiar face in the neighborhood and their efforts for
keeping our community clean should not go unnoticed. Please consider honoring Bonnie&Guy
Madsen with a Random Act of Kindness Award.And remember,next time you are in the vicinity of
Brooklyn Center High School and see a couple walking along the street picking up trash,say hello
and thank them........... I do.
*indicates required fields.
1
City of Brooklyn Center
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Random Acts of Kindness Nomination Form
A Nominator may nominate tip to four (4)Nominees.
Nominator
Name: -Ryia'o e
Street Address:
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City,State,Zip Code:
Email:
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Individual's Name- Name of Organization or Group:
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Return Nomination Form BY SEPTEMBER 28, 2012, to: City of Brooklyn Center, Random Acts of
Kindness, Office of the Mayor, 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430.
Ads of MuffoilC nomiYJN4erl
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Sharon Knutson
From: Darryl Sannes <darryl73 @aol.com>
Sent: Thursday, September 27, 2012 12:53 PM
To: City Clerk
Subject: Random Act of Kindness Nomination
City of Brooklyn Center
cityclerk(o)ci.brooklyn-center.mn.us,
September 27, 2012
Nominator
Darryl Sannes 7006 Willow Lane Brooklyn Center 55430
Nominee
Mike Mulinix
9939 103rd Ave N Maple Grove 55369
763 4253585
Mike has served on the Board of Directors and as the Treasurer of the Brooklyn Historical Society for the past
four years.
During that time he has handled all of the finances for the organization. In addition he has spent many hours
helping with planning and events.
Just earlier this year Mike found out that he had cancer and had to go through surgery and treatment. Even
while Mike was battling cancer he was concerned about the historical society and did what he could to support
the organization.
The historical society would like to thank Mike for his his years of service and his dedication to preserving
history in Brooklyn Center.
Darryl Sannes
i
Sharon Knutson
From: support @civicplus.com
Sent: Thursday, August 23, 2012 12:58 PM
To: City Clerk
Subject: Online Form Submittal: Random Acts of Kindness Online Nomination Form
If you are having problems viewing this HTML email, click to view a Text version.
Random Acts of Kindness Online Nomination Form
Since 1997 the City of Brooklyn Center has celebrated Random Acts of Kindness. During the month of October the Brooklyn Center
City Council recognizes all Brooklyn Center residents and groups who have performed Random Acts of Kindness that help to make
our community a wonderful place to live and work.A Random Act of Kindness is a selfless act performed by an individual,
organization,or group towards someone or something.A kind act is"random"when it is spontaneous and unexpected—done simply
out of the will to extend goodness without expecting anything in return.
Anyone may nominate someone who has performed an act of kindness in the past year. Complete and submit the Online Nomination
Form.You may submit up to four(4)nominations.All Random Acts of Kindness nominees are recognized by the City Council during a
regularly scheduled televised October meeting and presented a certificate.
Join us in celebrating kindness in our community. Nominate an individual,organization, or group today!
"No act of kindness,however small,is ever wasted."-Aesop
NOMINATOR Contact Information
Nominator Name:* Kelly Mertes
Address:* 6301 Shingle Creek Prkwy
City:* Brooklyn Center
State:* MN
Zip:* 55445
Daytime Phone 763-569-3405
Number:
Email Address:* kmertes ci.brooklyn-center.mn.us
NOMINEE Contact Information
NOMINEE Individual, Darlene Olson
Group, or Organization
Being Nominated:*
Nominee Address: 7012 Fremont Ave N
City: Brooklyn Center
State: MN
Zip Code: 55430
Brief Summary of Kind Darlene is a volunteer escort for the Community Tripsters program sponsored by the Cities of
Act(a spontaneous, Brooklyn Center, Crystal and New Hope.Community Tripsters provides fun and educational day
selfless act towards trips for active older adults.October 25 will be Darlene's 40th trip to escrot with the Community
someone or Tripsters. Darlene chooses to volunteer her time with our trips,spends extra time before each trip to
something): make sure she knows all of the details in the schedule and ensures the participants have a
wonderful trip.We are very lucky to have a volunteer like Darlene in our community!
*indicates required fields.
The following form was submitted via your website: Random Acts of Kindness Online Nomination Form
Nominator Name:: Kelly Mertes
i
Sharon Knutson
From: support @civicplus.com
Sent: Thursday, September 20, 2012 6:22 PM
To: City Clerk
Subject: Online Form Submittal: Random Acts of Kindness Online Nomination Form
If you are having problems viewing this HTML email, click to view a Text version.
II
Random Acts of Kindness Online Nomination Form
Since 1997 the City of Brooklyn Center has celebrated Random Acts of Kindness. During the month of October the Brooklyn Center
City Council recognizes all Brooklyn Center residents and groups who have performed Random Acts of Kindness that help to make
our community a wonderful place to live and work.A Random Act of Kindness is a selfless act performed by an individual,
organization,or group towards someone or something.A kind act is"random"when it is spontaneous and unexpected—done simply
out of the will to extend goodness without expecting anything in return.
Anyone may nominate someone who has performed an act of kindness in the past year. Complete and submit the Online Nomination
Form.You may submit up to four(4)nominations.All Random Acts of Kindness nominees are recognized by the City Council during a
regularly scheduled televised October meeting and presented a certificate.
Join us in celebrating kindness in our community. Nominate an individual, organization, or group today!
"No act of kindness,however small, is ever wasted."-Aesop
NOMINATOR Contact Information
Nominator Name:* Corrine Benson, Parish Nurse
Address:* % Brookdale Covenant Church, 5139 Brooklyn Blvd
City:* Brooklyn Center
State: * MN
Zip:* 55422
Daytime Phone 763-535-6305
Number:
Email Address:* bcc(cDPclink.com
NOMINEE Contact Information
NOMINEE Individual, Larry&Nancy Person
Group,or Organization
Being Nominated:*
Nominee Address: 6046 Emerson Ave. N
City: Brooklyn Center
State: MN
Zip Code: 55430
Brief Summary of Kind Nancy&Larry Person volunteer with Love in the Name of Christ(Love INC)through Brookdale
Act(a spontaneous, Covenant Church's'Health Homes Ministry'.The congregation donates paper&cleaning products;
selfless act towards Nancy&Larry meet clients referred by Love INC and dispense the items needed with a caring,
someone or prayerful attitude.They learn the names and the stories of those in need and many times,deliver
something): what is needed to those without transportation. Nancy also volunteers at the Love INC clearing
house once a week,answering calls from people in need of a hand up to better their lives. Not
allowing health issues to deter them, Nancy&Larry Person perform random acts of kindness on a
weekly basis and have had a positive impact in the lives of many people.
*indicates required fields.
The following form was submitted via your website: Random Acts of Kindness Online Nomination Form
1
i
Sharon Knutson
From: support @civicplus.com
Sent: Friday, July 27, 2012 12:25 PM
To: City Clerk
Subject: Online Form Submittal: Random Acts of Kindness Online Nomination Form
If you are having problems viewing this HTML email, click to view a Text version.
Random Acts of Kindness Online Nomination Form
Since 1997 the City of Brooklyn Center has celebrated Random Acts of Kindness. During the month of October the Brooklyn Center
City Council recognizes all Brooklyn Center residents and groups who have performed Random Acts of Kindness that help to make
our community a wonderful place to live and work.A Random Act of Kindness is a selfless act performed by an individual,
organization, or group towards someone or something.A kind act is"random"when it is spontaneous and unexpected—done simply
out of the will to extend goodness without expecting anything in return.
Anyone may nominate someone who has performed an act of kindness in the past year. Complete and submit the Online Nomination
Form.You may submit up to four(4)nominations.All Random Acts of Kindness nominees are recognized by the City Council during a
regularly scheduled televised October meeting and presented a certificate.
Join us in celebrating kindness in our community. Nominate an individual, organization, or group today!
"No act of kindness,however small, is ever wasted."-Aesop
NOMINATOR Contact Information
Nominator Name:* Janel Broman
Address:* 5546 Emerson Ave. No.
City:* Brooklyn Center
State: * MN
Zip:* 55430
Daytime Phone 7634470279
Number:
Email Address:* ibromanl(ahotmail.com
NOMINEE Contact Information
NOMINEE Individual, Mr. Lester Ragan
Group, or Organization
Being Nominated:*
Nominee Address: 5737 Emerson Ave. No.
City: Brooklyn Center
State: MN
Zip Code: 55430
Brief Summary of Kind Mr. Ragan has been a life saver for me with my lawn mower problems.I had a garage sale early in
Act(a spontaneous, the summer and met Mr. Ragan, in our conversation he told me that he liked to work on lawn
selfless act towards mowers.At the time I had 2 of them one worked and one didn't.Sometime after meeting Mr. Ragan
someone or my working mower disappeared out of my gargage and I was stuck with the old broken down
something): mower.I instantly remembered my conversation with Mr. Ragan and went to his house to see if he
could help me with my old mower. He was able to get it working again so I could mow!Since then 1
have had to have it repaired a couple more times and I have actually had to borrow his mower due
to mine broke in the middle of mowing my front lawn.I am so grateful to him for always being there
for me with my lawn mower issues! He is the kind of neighbor I wish we all had!
*indicates required fields.
The following form was submitted via your website: Random Acts of Kindness Online Nomination Form
1
City Council Agenda Item No. 10a
COUNCIL ITEM MEMORANDUM
DATE: October 22, 2012
TO: Curt Boganey, City Manager
FROM: Sharon Knutson City Clerk
SUBJECT: Type IV 6-Month Provisional Rental License for 6819 Humboldt Ave N Unit
A304
Recommendation:
It is recommended that the City Council consider approval of the issuance of a Type IV 6-Month
Provisional Rental License.and Mitigation Plan for 6819 Humboldt Ave N Unit A304. If the
Council chooses not to issue the license;it is recommended that the motion be to direct staff to
prepare proposed findings for denial of the rental license for the next Council meeting.
Background:
This owner is applying for a renewal rental license. The previous license was a Type II Rental
License. This property qualifies for a Type IV provisional rental license based on ten property
code violations found during the initial rental license inspection and two validated police
incidents/nuisance calls for the past twelve months. Staff from Administration,Building&
Community Standards and Police Departments worked with the property owner regarding a
mitigation plan,which requires Phase I, II and III of the Crime Free Housing Program, and other
items included by City ordinance for a Type IV License. A Mitigation Plan has been developed
addressing the requirements of the ordinance and any issues specific to the property. Therefore,
staff is recommending approval of the Type IV Rental License on condition of adherence to the
Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information.
The following is a brief history of the license process actions:
06-18-2012 The Owner, Raymond Charest, applied for renewal of the rental dwelling license
for 6819 Humboldt Ave N Unit A304, a single family dwelling.
07-16-2012 An initial rental inspection was conducted. Ten property code violations were
cited, see attached rental criteria.
08-21-2012 A second rental inspection was conducted and passed.
08-21-2012 City records indicate two validated police incident/nuisance calls (disturbance on
4-22-12 and 5-24-12) occurred in the past twelve months.
09-04-2012 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month
Provisional Rental License, including additional requirements to obtain a rental
license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime
Free Housing Program, etc.
09-13-2012 A second letter was sent to the owner(s)notifying of qualification for Type IV 6-
Month Provisional Rental License, including additional requirements to obtain a
rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of
Crime Free Housing Program, etc.
Mission:Ensuring an attractive,clean,safe,inchisive community that enhances the quality of life
for all people and presems the public trust
COUNCIL ITEM MEMORANDUM
09-25-2012 A Mitigation Plan was submitted.
09-30-2012 The previous rental license expired.
10-04-2012 The Mitigation Plan was finalized.
10-12-2012 A letter was sent to the owner notifying that the hearing before the Council will
be held October 22, 2012.
If approved, after six months, a new rental license will be required. The license process will
begin within four months. The new license will be based on the property code violations found
during the initial renewal license inspection and the number of validated police calls for services
for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan
must also be met.
Excerpt from Chanter 12 of City Code of Ordinances:
Section 12-913. TYPE IV PROVISIONAL LICENSES.
1. Rental properties that meet the provisional licensing criteria as described in Section 12-
901 are eligible only for provisional licenses.
2. The City will provide by mail to each licensee a monthly report of any police and fire
calls and incidents and applicable property Code violations as described in Section 12-
901.
3. Mitigation Plan. The applicant for a provisional license must submit for Council review
a mitigation plan for the license period. The mitigation plan shall describe steps
proposed by the applicant to reduce the number of police and fire calls and/or the
property Code issues described in Section 12-901 and 12-911 to a level that qualifies for
a Type I, II, or III license. The mitigation plan may include such steps as changes in
tenant screening procedures, changes in lease terms, security measures, rules and
regulations for tenant conduct, security personnel, and time frame to implement all
phases of the Crime Free Housing Program.
4. Council Consideration. The application with a proposed mitigation plan will be
presented to the City Council together with a recommendation by the City Manager or the
Manager's designee as to the disposition thereof. After giving the applicant an
opportunity to be heard and present evidence,the Council shall approve, disapprove, or
approve with conditions the application and the mitigation plan. If the Council
disapproves an application and mitigation plan or approves it with conditions, it shall
state its reasons for so doing in writing. In evaluating a mitigation plan,the Council will
consider, among other things,the facility, its management practices,the nature and
seriousness of causes for police and fire incidences and/or property Code issues and the
expected effectiveness of measures identified in the plan to reduce the number of police
and fire incidences and/or property Code violations. In evaluating a mitigation plan
submitted by an applicant already under a provisional license,the Council will also
consider the effectiveness of measures identified in the applicant's previous mitigation
Mission:Ensuring an attractive,clean,safe,inclusive community that enhances the quality of life
for all people and preserves the public trust
i
COUNCIL ITEM MEMORANDUM
plan and the need for different or additional measures to reduce police and fire incidences
and/or property Code violations.
5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as
approved or modified by the Council. No later than the tenth day after each calendar
month,the licensee shall mail or deliver to the City Manager a written report describing
all steps taken in furtherance of the mitigation plan during the preceding month.
Rental License Category Criteria Policy—Adopted by City Council 03-08-10
1. Determining License Categories.
License categories are based on property code and nuisance violations noted during the initial or
renewal license inspection or for a category verification inspection, along with excessive
validated police service calls occurring over a year. License categories are performance based
and more accurately depict the condition of the property and the City costs of service.
2. Fees.
Fee amounts are determined by the costs of the city to license, inspect, monitor and work with
the property to ensure category conditions are met. License fees do not include reinspection
fees, late fees, charges for criminal or civil enforcement actions, or other penalties.
3. Category Conditions.
The licensee or designated agent must meet the category conditions in the time period specified
by the City. A licensee must meet all original conditions required by the License Category, even
if a subsequent license category is achieved.
4. License Category Criteria.
a. Property Code and Nuisance Violations.
Property code violation rates will be based on the average number of property code
violations per unit identified during the licensing inspection or category verification
inspection. Property code violations for purposes of determining licensing categories
shall include violations of property code and nuisances as defined in Chapter 12, 19, 7
and other applicable local ordinances. The City may,upon complaints or reasonable
concerns that the establishment no longer complies with the license category criteria,
perform a category verification inspection to the same standards as the license renewal
inspection as indicated below.
Mission:Ensuring an attractive,cleat,safe,inclusive community that enhances the quality of life
for all people and preserves the public trust
COUNCIL ITEM MEMORANDUM
Inspections will be conducted in conjunction with established department policies. In
cases where 100% of the units are not inspected,the minimum inspection standards will
be established as follows:
• At least 75% of units will be inspected for properties with 15 or less units.
• At least 25% of units,to include a minimum of 12 units,will be inspected for
properties with 16 or more units.
Property Code and Nuisance Violations Criteria
License Category Number of Units Property Code Violations per
(Based on Property Inspected Unit
Code Only)
Type I—3 Year 1-2 units 0-1
3+units' `070.75
Type II—2 Year 1-2 units Greater than 1 but not more than 4
_3+-units Greater than 0.75 but not_more than 15
Type III— 1 Year 1-2 units Greater than 4 but not more than 8
3+u nits Greater than 1.5 but not-more than 3
Type IV—6 Months 1-2 units Greater than 8
3+units Greater than 3
b. Police Service Calls.
Police call rates will be based on the average number of valid police calls per unit per
year. Police incidences for purposes of determining licensing categories shall include
disorderly activities and nuisances as defined in Section 12-911, and events categorized
as Part I crimes in the Uniform Crime Reporting System including homicide,rape,
robbery, aggravated assault,burglary,theft, auto theft and arson.
Calls will not be counted for purposes of determining licensing categories where the
victim and suspect are "Family or household members"as defined in the Domestic
Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (b) and where there is a
report of"Domestic Abuse"as defined in the Domestic Abuse Act, Minnesota Statutes,
Section 51813.01, Subd. 2 (a).
Mission:.Ensuring an attractive,clean,safe,inclusive community that enhances the quality of life
for all people and presewes the public trust
COUNCIL ITEM MEMORANDUM
License Number of Units Validated Calls for Disorderly Conduct
Category Service & Part I Crimes
(Calls Per Unit/Year)
No Category 1-2 0-1
Impact 3-4 units 0-0.25
5 or more units 0-0.35
Decrease 1 1-2 Greater than 1 but not more than 3
Category 3-4 units 7Groater than 0.25 but not more than 1
5 or more units Greater than 0.35 but not more than 0.50
Decrease 2 1-2 Greater than 3
Categories 3-4 units Greater than 1
5 or more units Greater than 0.50
Budget Issues:
There are no budget issues to consider.
Council Goals:
Strategic:
- We will ensure a safe and secure community
- We will stabilize and improve residential neighborhoods
Attachment
- Mitigation Plan
Mission:Ensuring an attractive,clean,safe,inclusive community that enhances the quality of life
for all people atd preserves the public trust
I
City of Brooklyn Center Phone:763-569-3300 TTY711
6301 Shingle Creek Parkway Fax 763-569-3360
Brooklyn Center,MN 55430-2199 www.cityofbrooklyncenter.org
Rental License Mitigation Plan--Type IV Rental License
Handwritten plans will not be accepter.Please type or use fellable form on City website.
1111011 MIN 1111
IJ�t?,
Owner Name: //„ C�YJ�5,� Local Agent: % �`f'
1'Yi end (�•
Owner Address: Agent Address:
51a1 /�(arel Cot�r-- 5707 Exrt'.Lst'or/3AVOt
wM 3541(p
Owner Ph De_47�_ g 3 L c�(/f1 Agent Phone: D
RSa-a � -ia I:
Owner Email: Agent Email:
F�'i G{�t'f5t`�3'hpiul•CR.- g
Rental License: New Renewal: Current License Expiration Date:
*pending Type IV License Exp.Date:
ix months om current license expiration)
Based on property conditions and/or validated police nuisance incidents,the above referenced property
qualifies for a Type IV Rental License. Before your license application can be considered by the City Council,
a Mitigation Plan must be completed and reviewed by City staff. A fully completed Mitigation Plan must be
submitted immediately to ensure timely completion of the license application process. The Mitigation Plan
should indicate the steps being taken to correct identified violations and the measures that will be taken to
ensure ongoing com lip ance with City Ordinances and applicable Codes. The Mitigation Plan provides an
opportunity to review property concerns and identify possible solutions to improve the overall conditions and
management of the property.
NOTICE: Time is Running Out--You must TAKE ACTION NOW in order to meet all the city ordinance
and Mitigation Plan requirements within this spending license period and avoid legal actions.
Submit the following documents with the Mitigation Plan for approval:
M1. Crime Free Housing Program Training Certificate(if completed,if not completed,please include
scheduled date in Section C.
i v n 2. Copy of Lease including Minnesota Crime Free Housing Lease Addendum
3. Submit written report by 10"of each month(after license approval).
2M MW 07
�
eI
f I. Use written lease including Crime Free Housing Lease Addendum.
F2. Conduct criminal background check for all prospective tenants. Provide documentation to City if
��-,�---� requested.
3. Pursue the eviction of tenants who violate the terms of the lease or any addendums.
Page 1 Type IV Mitigation Plan Rev 11-16-11
i
}
�✓_. 4. Attend City approved eight hour Crime Free Housing course.
Date Course Completed: November 19,2009 or Date Course Scheduled:
�Phase II
i v i Complete Security Assessment and implement all security improvements recommended by the
Brooklyn Center olice Department.
Date Scheduled: off' Improvements to be completed by: Within 10 days
Phase�III
v i I will attend a minimum of 501/o of the ARM meetings(two).
I will attend the ARM meetings scheduled for: &
Do these two meeting dates occur before the*Pending Type IV License expiration date? 0 Yes❑No
(*See Section A)If no,you will only be able to qualify for a Type IV Rental License upon renewal.
`I will have no repeat code violations previously documented within the past year.
For properties with four or more units:
�—� I will conduct resident training annually that includes crime prevention techniques.
I will hold regular resident meetings.
-fi '
Based on condition and age,estimated replacement dates are provided for common capital items. Funding
should be considered accordingly. However,items broken,worn or otherwise in violation prior to the estimated
replacement date will require earlier corrections:
Date Last Replaced Estimated
Replacement Date
Fumace/AC- 2010 2025
Water Heater- 2010 2020
Kitchen Appliances- 2009 2024
Laundry Appliances- 2011 2030
Exterior
-Paint/Siding,fascia,trim 2012 2017
-Windows 2000 2025
-Roof 2010 2035
-Fence 2005 2020
-Shed
n-a
-Garage n/a
-Driveway 2000 2020
-Sidewalks 2000 2030
Smoke Alarms&Carbon Monoxide Alarms 2012 2013
Other s
°q ; MANWII'MR
R
Implementing the following best practices may assist in the management of your property.
By checking the boxes below,you agree to:
r 17_1 1. Check in with tenants every 30 days.
1 2. Drive by property to check for violations twice a month.
Page 2 Type IV Mitigation Plan Rev 11-16-11
I
i IL.�J 3. Evict tenants in violation of the lease and all addendums.
✓ 4. Provide lawn/snow service.
L v 1 5. Provide garbage service.
® 6. Install security system.
New Comcepts Management
7. Provide maintenance service plan for appliances. Name of service co.:
8. I am and will remain current on payment of utility fees,taxes,assessments,fines,penalties and other
financial claims due to the City.
9. Other(s): Implement Management Plan laid out by New Concepts Management
Please read thoroughly:
If the Type IV Rental License is approved by the City Council,the Licensee must comply with the approved
Mitigation Plan and all applicable city codes. No later than the 10'h of each calendar month,the licensee must
submit to the Building and Community Standards Department a written report describing all steps taken to
!
comply with the Mitigation Plan.
I verify that all information provided above is true and accurate. I understand that if I do not comply with an
approved Mitigation Plan,comply with all applicable ordinances within the license period,or operate beyond
the license expiration date;enforcement actions such as citations,formal complaint or license review may
result.
t
Raymond Charest, President, RLSD Properties Inc.
Owner or Agent Name and Title(Please Print)
Sept. 23, 2012
Owner hSfgAature Date
Additional Owner or Agent Name and Title(ifapplicable)(Please Print)
t Additional Owner or Agent Signature (if app It cable) Date
For City Use--Mitigation Plan Approved By: x
U f
"Police Department/Title Dat
�--
Wilding mmunity Standards Department/Title Da
Page 3 Type IV Mitigation Plan Rev 11-16-11
I
I
City Council Agenda Item No. lOb
COUNCIL ITEM MEMORANDUM
DATE: October 18, 2012
TO: City Council
FROM: Curt Boganey, City Manag
SUBJECT: Joint Powers Agreement-The Brooklyn Bridge Alliance for Youth
Recommendation:
It is recommended that the City Council consider adoption of the resolution approving The
Brooklyn Bridge Alliance for Youth Joint Powers Agreement and authorizing the Mayor and
City Manager to execute said agreement
Background:
In 2008 Mayor Willson and Mayor Lampi of Brooklyn Park convened a meeting of key public
leaders to consider the establishment of a joint powers effort that would bring together our
collective resources with the goal of making each of the two communities the best place for
youth to grow into productive citizens. A joint powers agreement was approved by several
parties (copy enclosed) and work was commenced including two summits that involved
participation by many members of the community at large. Following the most recent summit
held in October of last year a Strategic Plan (copy enclosed) was developed. In addition the
Board members agreed that implementation of the Plan and the achievement of the desired
outcomes would depend on our ability to commit dedicated resources to this effort.
To this end we have prepared a new Joint Powers Agreement (copy enclosed) that establishes a
funding mechanism to propel this effort forward. The agreement takes effect immediately and
terminates on December 31, 2014 unless an extension is approved.
This matter was previously discussed by the City Council in work session on June 25th 2012. The
consensus of the City Council was to bring forward the new Joint Powers Agreement for
consideration.
Budget Issues:
The City Commitment under the agreement is equal to the City of Brooklyn Parks' at $50,000
for three years. The first payment will be funded from the 2011 General Fund year end
unassigned net assets (fund balance), leaving 703,149 for other purposes. The 2012 payment is
included in the proposed 2012 General fund budget.
Council Goals:
• We will increase the engagement of all segments of the community
• We will provide streamlined, cost effective, quality services with limited
resources
01.17.12.jpa.youth.alliance
�� i111,SSlUdt:�ttSll2lttg((tt attracflve,clean,s(Ife,inclusive community that enh(tit ces the quallly of life
fir all people(ut(1 preserves the public trust
Member introduced the following resolution and moved
its adoption:
RESOLUTION NO.
RESOLUTION AUTHORIZING EXECUTION OF THE BROOKLYN BRIDGE
ALLIANCE FOR YOUTH JOINT POWERS AGREEMENT AND APPROVING
ALLOTMENT OF UNASSIGNED GENERAL FUND NET ASSETS
WHEREAS, the City of Brooklyn Center has been a member of the Brooklyn
Bridge Alliance for youth since January of 2009; and
WHEREAS, it is our belief and expectation that goals of improving outcomes for
youth in Brooklyn Center and Brooklyn Park can be best achieved through the joint efforts of the
members of the alliance along with partnerships with private citizens and others; and
WHEREAS, it has been determined that a new j oint powers agreement is required to
implement the strategies and action steps of the Alliance's Strategic Plan; and
WHEREAS, the initial Brooklyn Center financial commitment to this effort is
$50,000.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center, Minnesota, that the $50,000 of the unassigned net assets of the General Fund be
transferred to General Fund business unit 44110 of the General fund10100 to be used for the 2012
initial share of the Brooklyn Bridge Alliance JPA.
BE IT FURTHER RESOLVED that the revised Brooklyn Bridge for Youth Joint
Powers Agreement is approved and the Mayor and City Manager are authorized to execute said
agreement on behalf of the City of Brooklyn Center.
October 22 2012
Date Mayor
ATTEST:
City Cleric
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon,the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
i
THE BROOKLYN BRIDGE ALLIANCE FOR YOUTH
A JOINT POWERS AGREEMENT
The parties to this Agreement may include the City of Brooklyn Center,
City of Brooklyn Park, Hennepin County, Anoka-Hennepin School
District, Brooklyn Center Schools, Osseo Area Schools and
Robbinsdale Area Schools, all of which are governmental units within
the State of Minnesota. This Agreement is made pursuant to Minnesota
Statutes, Section 471.59.
ARTICLE I. GENERAL PURPOSE
The general purpose of this Agreement is to create a collaborative
initiative through which the parties may cooperatively create a
community-wide vision that will focus on developing a detailed action
plan to collaborate in support of positive youth development
opportunities for all youth in Brooklyn Center and Brooklyn Park. The
parties hereby form a joint powers organization for that purpose, which
shall be named The Brooklyn Bridge Alliance for Youth (herein
referred to as the "Alliance"). The Alliance will concentrate on
encouraging community partnerships that will improve the factors
building positive youth development and diminish or eliminate
influences that limit healthy youth development. The Alliance will
serve as a formal collaborative structure to assemble permanent
partnerships within and across member organizations that will be
responsible for implementing this action plan.
ARTICLE II. PARTIES
Section 2.1. Eligible Members. The governmental units that are
eligible to become parties to this Agreement are the City of Brooklyn
Center, the City of Brooklyn Park, Hennepin County, Anoka-Hennepin j
School District, Brooklyn Center Schools, Osseo Area Schools,
Robbinsdale Area Schools and such other governmental units as are
401412v13 CLL BR291-4 1
I
admitted in accordance with Section 2.2.
Section 2.2. Additional Members. Any additional governmental unit
desiring to enter into this Agreement shall seek approval of the Alliance
Board of Directors. If the Board approves the addition of the proposed
Member it shall specify the contribution to be made by the proposed
Member in accordance with Section 5.1.
Section 2.3 Membership Process. Government units authorized to
become a Member under Section 2.1 or 2.2 will become a Member
upon filing of a duly executed copy of this Agreement, together with a
certified copy of the authorizing resolution or other action, with the
fiscal agent.
ARTICLE III. MEETINGS, ELECTIONS, AND DUTIES OF
COMMITTEE MEMBERS
Section 3.1. Fiscal Agent. The City of Brooklyn Park will act as the
fiscal agent of the Alliance unless otherwise specified by the Board of
Directors. The fiscal agent may be authorized by the Board to hire
employees or contract for services as necessary to cagy out the
functions of the Alliance. The Alliance shall defend and indemnify the
fiscal agent by, and to the extent of, insurance coverage, to protect
against claims arising out of the actions and inactions of the fiscal agent
in providing financial services and hiring employees or contracting for
services to the Alliance under this Section.
Section 3.2. Alliance Board Members. Each Member will appoint one
member of its governing body as a voting Director of the Alliance
Board of Directors. Each Member shall appoint an Alternate Director
who may participate in Board meetings but may only vote in the
absence of that Member's Director. The city managers of the cities of
Brooklyn Center and Brooklyn Park shall each appoint two additional
Directors, one from each city's police department and one from each
city's parks and recreation department. Such additional Directors shall
each have one vote. Board members shall serve at the pleasure of the
appointing authority.
401412v13 CLL BR291-4 2
Section 3.3. Ex-Officio Advisory Board Members. The Board will
also include ex officio, non-voting Advisory Board Members, who will
serve in an advisory capacity only, appointed by Hennepin Technical
College and North Hennepin Community College, which are not
Members of the Alliance. Both colleges are members of the Minnesota
State Colleges and Universities System. Such ex officio Advisory
Board Members will receive notice of meetings of the Board and may
participate in Board meetings as Advisory Board Members, but may
not make, second or vote on motions, and may not serve as officers.
Section 3.4. Officers. At the first organizational meeting of the
Alliance, the Board shall elect from its members a Chair and Vice
Chair or co-Chairs, a Secretary and a Treasurer. The office of
Secretary and Treasurer may be combined. The new officers shall take
office for the calendar year in which they are elected. An officer may
serve only while a Director. The Board may appoint a Recording
Secretary and Assistant Treasurer who need not be Directors.
Section 3.5. Meetings. At the first organizational meeting, or as soon
thereafter as may reasonably be done, the Board shall determine its
procedures, including the time, place, and frequency of its meetings.
The Chair shall ensure that notice by email, mail or personal delivery
shall be given of the time and place of the meeting to all Directors. The
Alliance shall comply with the requirement of the Minnesota Open
Meeting Law, Minn. Statutes, Chapter 13D.
Section 3.6. Duties of Alliance Members. The Alliance and its
Members will work to support the shared vision and implement
strategies that best leverage resources, both human and financial, to
improve access and quality of positive youth development
opportunities.
ARTICLE IV. ALLIANCE POWERS
Section 4.1. Employment. The Board may employ permanent and
temporary employees, as it may require, and determine their
qualifications, duties and compensation.
40I412v13 CLL BP-)91-4 3
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Section 4.2. Local Services. The Board may use the services of staff
of any Member on such terms and conditions as are agreed upon by the
Board and the Member.
Section 4.3. Contracts. The Board may execute contracts or other
instruments as are necessary for the purposes of this Agreement.
Section 4.4. Task Force Members. The Board may appoint such task
forces or committees as it deems necessary. The task forces or
committees so appointed may include persons who are not Directors
and representatives of parties that are not Members, but must include a
representative of at least one Member.
Section 4.5. Expenditures. The Board may receive and expend funds
from public and private sources for its purposes. The Board may accept
gifts or grants of money or other property for its purposes.
Section 4.6. Insurance. The Board shall procure public liability
insurance with such limits as it deems appropriate. However, such
insurance shall provide coverage for at least the amount of the liability
limits set forth in Minnesota Statutes, Section 466.04. In addition, the
Board shall procure insurance for the benefit of the fiscal agent to cover
the indemnification obligation of the Alliance under Section 3.1.
Section 4.7. General. The Alliance may take all such other actions as
are necessary or convenient to carry out its purposes.
ARTICLE V. FINANCING
Section 5.1. Funding. Operating funds of the Alliance shall be
provided and furnished in each calendar year by each of the Members
in accordance with the following schedule:
401412v13 CLL BR291-4 4
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2012 2013 2014
City of Brooklyn Center $50,000 $50,000 $50,000
City of Brooklyn Park $50,000 $50,000 $50,000
Hennepin County $25,000 $50,000 $50,000
Anoka-Hennepin School District $ 500 $ 5,000
Brooklyn Center Schools $ 5,000 $ 5,000
Osseo Area Schools $ 10,000 $ 10,000
Robbinsdale Area Schools $ 5,000 $ 5,000
For the calendar year 2012, funds shall be provided within thirty (30)
days of the effective date of this Agreement as specified in Article IX.
For calendar years 2013 and 2014, funds shall be provided by the
Alliance Members within thirty (30) days of receipt of a copy of the
budget approved by the Board, submitted on an annual basis. With the
support of two-thirds of Directors, the Chair may request that the
Members make a voluntary payment of up to an additional 15 (fifteen)
percent for each year this Agreement is in effect.
Section 5.2. Base Budd For the calendar year 2013, the Board shall
prepare a budget as soon as is practicable after its organization. Each
year thereafter, the Board shall prepare an annual base budget for the
ensuing calendar year. The budget shall show estimated expenses of
operation and the amount to be paid by each of the Members, to be
apportioned among them, up to the amount specified in Section 5.1. If
a majority of the Directors vote in favor of the budget and if those
voting in favor include representatives of half or more of the Members,
the budget shall be approved. After the base budget has been approved,
the Chair shall give written notice to each of the Members of the
amount owing for the base budget. The funds for such budget shall be
provided by Members within thirty (30) days of written notice. If the
401412v13 CLL BR291-4 5
amount of the budget is less than the sum of the contributions of the
Member listed in Section 5.1, the contribution of each Member shall be
prorated on the basis of the amounts listed in Section 5.1.
Section 5.3. Supplementary Budget. The Chair may prepare and
provide a supplementary budget in addition to the base budget. Any
funding of the supplementary budget shall be by voluntary
contributions by Members, income, gifts, grants and sources other than
public funds provided under subsections 5.1 and 5.2. The
supplementary budget shall be approved in the same manner as the base
budget.
Section 5.4. Interest. Interest accrued on Alliance funds may be used
by the Board for any lawful purpose.
ARTICLE VI. WITHDRAWAL
Any Member may at any time give written notice of withdrawal from
the Alliance. Withdrawal after January 1 st of any year shall not relieve
the Member from its obligation to contribute its share to the budget for
that year in accordance with Article V.
ARTICLE VII. DISSOLUTION
Section 7.1. Dissolution. The organization shall be dissolved upon
adoption of resolutions of dissolution by a majority of all remaining
Members of the Alliance.
Section 7.2. Assets Upon Dissolution. Upon dissolution, the j
remaining non-cash assets of the organization, after payment of all
obligations, shall be distributed among the remaining Members as
determined by the Board. Cash assets shall be distributed among
remaining Members prorated by their cumulative contributions made in
accordance with Sections 5.1 and 5.2.
40141203 CLL BR291-4
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ARTICLE VIII. DURATION
This Agreement shall continue in effect until December 31, 2014 unless
the parties agree upon an Agreement extension. Upon termination,
assets shall be distributed in accordance with Section 7.2.
ARTICLE IX. EFFECTIVE DATE.
This Agreement shall become effective upon approval and execution by
the following parties: City of Brooklyn Center, City of Brooklyn Park,
Hennepin County and Osseo Area Schools.
City of Brooklyn Center
By:
Its:
And by:
Its:
City of Brooklyn Park
By:
Its
And by:
Its
Hennepin County
By:
Its:
And by:
401412v13 CLL BR291-4
THE BROOKLYN BRIDGE ALLIANCE FOR YOUTH
FILE COPY
i
A JOINT POWERS AGREEMENT
The parties to this Agreement are: Hennepin County, the City of Brooklyn Center, City
of Brooklyn Park, Anoka-Hennepin School District, Brooklyn Center School District, Osseo
School District, Robbinsdale School District, Hennepin Technical College and North Hennepin
Community College, all of which are governmental units within the State of Minnesota. This
Agreement is made pursuant to Minnesota Statutes, Section 471.59.
ARTICLE I. GENERAL PURPOSE
The general purpose of this Agreement is to create an organization titled "The Brooklyn .
Bridge Alliance for Youth" (hereafter referred to as the Alliance} through which the parties may
jointly and cooperatively create a community-wide vision for positive youth development that
will focus on developing a detailed action plan to cooperate, communicate and collaborate in
positive youth development for all youth in Brooklyn Center and Brooklyn Park. The
organization would concentrate on encouraging community partnerships that would improve the
factors building positive youth development and diminish or eliminate influences that limit
healthy youth development. The organization would serve as a formal structure to assemble
permanent Coalition(s)for Youth that would be responsible for implementing this action plan.
ARTICLE II. PARTIES
Section -.1. The governmental units within the State of Minnesota eligible to become
parties to this Agreement are Hennepin County, the City of Brooklyn Center, the City of
Brooklyn Park, Anoka-Hennepin School District,Brooklyn Center School District, Osseo School
District, Robbinsdale School District, Hennepin Technical College, North.Hennepin Community
College and such other governmental units, sharing common concerns, which may be designated
by the Alliance organizational committee.
Section 2. Any governmental unit desiring to enter into this Agreement may do so by the
duly authorized execution of a copy of this Agreement by its proper officers. Thereupon, the
clerk or other corresponding officer of the governmental unit shall file a duly executed copy of
the Agreement, together with a certified copy of the authorizing resolution or other action, with
the fiscal agent.
MEMORANDUM - COUNCIL WORK SESSION
DATE: June 22, 2012
TO: City Council
FROM: Curt Boganey, City Manage�0
SUBJECT: The Brooklyn Bridge Alliance for Youth
Recommendation:
It is recommended that the City Council consider providing direction to staff regarding the
current direction of the Brooklyn Bridge Alliance.
Background:
In 2008 following the results of the PERF study which identified youth violence as a major issue
in both of the cities, Mayor Willson and Mayor Lampi convened a meeting of key public
leaders to consider the establishment of a joint powers entity that would bring together our
collective resources with the goal of making each of the two communities, the best place for
youth to grow into productive citizens. Eventually almost all of the invited public entities signed
on to the agreement.
Over the last several years many initiatives have been fostered by the group. Recently a
consensus of the members has been reached that the next step in this journey requires staffing
and financial resources to advance the mission of the Strategic Plan (enclosed) that has been
developed.
The purpose of this work session item is to update the Council and to determine if we are
heading in the right direction as far as the City's involvement and financial commitment goes. At
this point the recommendation is that The City of Brooklyn Center and Brooklyn Park commit
$50,000 this year and in each of the next two fiscal years to support this effort.
I have enclosed a copy of the recent drafts of the following documents:
• Overview of the Alliance current efforts
• The Strategic Plan
• Roles and Responsibilities of Alliance Members
• Proposed Joint Powers Agreement
Policy Issues:
Is the Alliance heading in a direction that the Council is willing to continue to support?
,Mission:E'nsurin,,an attractive,dean,safe,Inclusive coinninnitj,that enhances the qualltV of llfe
for all people antipreserves the public trust
MEMORANDUM - COUNCIL WORK SESSION
Council Goals:
Strategic:
1. We will ensure a safe and secure community
5. We will value and benefit from the community's demographic makeup and cultural
diversity
6. We will increase the engagement of all segments of the community
.............
-------........
Mission:kinsming an attractive,clean,safe,inelusive community that enhances the quality of lift,
,for all people and preserves the public frial
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Brooklyn Bridge Alliance for Youth
May 31, 2012
Summary Description
The Brooklyn Bridge Alliance for Youth (Alliance) is an intergovernmental body of
top-level decision-makers from Hennepin County; the cities of Brooklyn Park and
Brooklyn Center; the school districts of Osseo, Anoka-Hennepin, Robbinsdale and
Brooklyn Center; and Hennepin Technical College and North Hennepin Community
College. The Alliance is requesting the active involvement of county officials in this
collaborative alliance.
Amidst growing concerns in juvenile crime, the Alliance formed a joint Powers
Agreement in 2008 to address regional youth issues and create a vision and action
plan to help all youth succeed. The purpose of the Brooklyn Bridge AIliance is to
leverage the resources of all participating entities to collectively combat conditions
that challenge hope in the youth of our community. The'Alliance aims to marshal
the forces of education and learning beyond the classroom as a primary tool to
ensure youth safety and success.
While the intent of the Alliance is focused in the right direction,the representative
entities have come to the conclusion that its mission cannot be achieved as it is
currently constructed. The existing IPA does not have a fiscal component and there
are no dedicated financial or human resources to further the objectives of the
collaboration. Additionally, the IPA does not provide a structure for how to work
collectively. The work of forwarding Alliance initiatives has been severely
constrained by the fact that no one person has been tasked with coordinating, and
none of the participating entities have the resources to dedicate to this shared work.
In January of 2012, following a strategic planning process with the Alliance
membership, a sub-committee of the Alliance began meeting to determine what
would be necessary to make the Alliance successful. The sub-committee included
the city managers of Brooklyn Park and Brooklyn Center, the superintendent of
Osseo Area Schools, and Osseo School's director of community engagement. The
meetings were coordinated with the assistance of an outside facilitator.
The recommendation of the committee was to revise the Joint Powers Agreement to
include a financial commitment from participating entities and a clarified structure
to work collectively. The financial contributions will allow the Alliance to hire an
executive director to serve the critical functions of coordination, communication
and implementation of the Alliance's strategic plan.
As part of the discussion, staff will further outline the work of the Alliance and its
desired outcomes, as well as the proposed structure and entity contributions. The
Alliance will not provide direct services to youth, although it may act as a"project
incubator;"it analyzes and disseminates information, convenes key stakeholders,
1
and builds partnerships for action. The Alliance work plan will be actively
measured. The decision to continue beyond 2014 will depend,in large part, on the
collaboration demonstrating its ability to successfully leverage the resources of the
entities for youth achievement.
The Joint Powers Agreement revisions are currently under review by each of the
entities, which have indicated their support to present the JPA to their respective
boards for approval. The cities will also be drafting a Memorandum of
Understanding related to the hiring and management of the executive director to
allow the recruitment to move ahead while the JPA approval process is pending.
2
Prepared for Discussion by the Brooklyn Bridge Alliance for Youth on April 10,2012
Brooklyn Bridge Alliance For Youth
April 2012
STRATEGIC PLAN
Shared Vision
The Brooklyn Bridge Alliance assures the success of all youth by challenging the
conditions that diminish their hope,by assuring that all youth ar.e.,_Qonnected to a
trusted adult who is vested in their success as measured by ed-doad-Onal success and
mastery of essential skills.
Purpose
The Brooklyn Bridge Alliance for-Youth creates community-wide supports orts for youth
in Brooklyn Center and Brooklyn Park to thrive aril ensure the y
have access to high
quality learning opportunities in the out-of- 0 I timO ,The Alliance will`'focus its
collective efforts on creating supportive systems,�'�
Which.-promote positive outcomes
for children and youth. ......
Goals & Strategies
1. Increase successful coordination o'f��,�"�takeholdd'-r''s"in communities and among
local and state declsionzomq_ers
, ,f and work to decrease unnecessary competition
and avoid duplication.-;
A. Create a multi"P_year action leadership of Alliance partners.
ftlaij by c'
B. Identify ance's-t r
strategies to increase access to and quality of out
of school time programs.
C. Public-0, i&..',Y-...Platforrffi- -tablished to meet needs of youth and community
rganizatiolig.-*",�,-,.*,--,��.
D"_';*-*Develop data en advocacy strategies to better coordinate activities.
E. CdfiVbne community stakeholders to meet collective goals of the Alliance.
2. Work collectimy to increase access to expanded learning opportunities that
are developmentally appropriate and hold community stakeholders accountable
for success and improvements.
A. Determine what space and facilities are available in the community to
provide learning opportunities beyond the classroom. Work with public and
private organizations to better leverage space and facilities for programming,
B. Utilize a variety of marketing efforts to promote learning opportunities
beyond the classroom including; youth to youth,web-based program
locators, social networks and families.
April 10, 2012
Prepared for Discussion by the Brooklyn Bridge Alliance for Youth on April 10,2012
C. MEnsure a wide variety of program opportunities are available community-
wide to appeal to diverse interests. Program fees,time of day and focus will
be examined to increase access.
D. Examine transportation policies and options to increase access to out of
school time opportunities.
E. Track non-duplicated numbers of attendance at afterschool programs.
F. Conduct a community-wide needs assessment and identify gaps, and or
shortages, in programming and opportunities.
G, Advocate for healthy foods for children and youth through the support of the
after-school snacks program.
3. Improve the quality of expanded learning opportunrttes and ensure
consumers are aware of which programs are of high quality
A. Encourage community-wide adoption of a single quality assessment tool,
such as the YPQA (Youth Programs Qualit 'Assessment) Tool:
B. Develop community-wide quality standards Mandimprovementplans.
C. Develop shared staff trainings for after school and school staff on quality
programs and learning opportunities
D. Encourage the use of quality self-assessment tools to monitor program
performance.
E. Raise awareness about qualitylearn ng opportunities beyond the classroom
to ensure parents,youth and schools knowwhatquality looks like in
programs.
F. Strengthen capacity of community-organizations to build quality programs
and opportunities for young people l.
G. Quality and`continual Minnprovement efforts are in place.
4. Optrmtze the use of publtc;and private resources to leverage and maximize
existing human artd frnanetal resources to enhance the infrastructure and
systems that support}expan'ded learning opportunities.
A. Map current expenditures of out of school time opportunities by local
govertnment agencies to better understand how programs are funded.
B. Map current out of school time programs across the community and identify
gaps.
C. Encourage`:dedicated funding streams for out of school time opportunities
5. Communities will develop agreements and tools to share and coordinate
data between expanded learning opportunities and schools.These tools
p g pP
would assists in determining the impact of learning opportunities and determine
how to better support youth outcomes.
A. Shared data between out of school time programs and schools to measure
outcomes.
B. Develop long-term goals and data needed to measure success
April 10, 2012
Prepared for Discussion by the Brooklyn Bridge Alliancefor Youth on April 10,2012
C. Establish consistent data to collect from programs and track participation
D. Analyze program results and report to stakeholders.
E. Use data to show evidence of benefits and make changes as needed.
6. Engage youth in leadership opportunities to support their own growth and
development and inform the work of the community.
A. Ensure youth input is integrated into all work of the Alliance.
B. Establish youth leadership teams to assist with collective work of the
Alliance.
C. Hire youth assistants for internships opportunities.=
The Following Outcomes for Children and Youth Will Result from
the Collective Actions of the Alliance _
1. Youth will have access to high quality programs beyond the classroom that build
hope and prevent risk-taking behaviors.<<,
2. Youth are connected to a trusted adult. _
3. Youth will master essential life skills; such as pi oblem solving, decision-making,
resourcefulness (navigation),responsible, self-directed,skilled communicators.
4. Youth will graduate from high school on time and be prepared for higher
education or the workforce. -
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S _ t
S 5'
April 10, 2012
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Prepared for Discussion by the Brooklyn Bridge Alliance for Youth on April 10,2012
Brooklyn Bridge Alliance for Youth
April 10, 2012
I!
Roles & Responsibilities
Alliance Members
1. Regular or active attendance of alliance meetings and/or active engagement in
the alliance
2. Act as a connector by leveraging resources and opportunities to promote and
work toward our collective vision and goals
3. Identify benefits of participating in the collaborative work to our own
organizations
4. Frequent focused information sharing about what is happing with the alliance
within our own organizations
S. Communicate the value of the alliance to the public and to our own organizations
6. Contribute financial or human resources to the collective work
7. Provide oversight on collective goals (monitoring progress and providing
feedback)
8. Act as the governing body of the alliance (may also provide fiduciary oversight)
9. Supervise and provide oversight for staff of the alliance
10.Be clear about what people are contributing to and receiving from participating
in the alliance (what do we give and get from our collective work) - outline
contributions from partners
I, agree to the above roles and responsibilities as an
Alliance Member on behalf of . My signature
acknowledges my intention to adhere to these roles and responsibilities.
Signature Print Name
Prepared for Review by Brooklyn Bridge Alliance for on May 31,2012
THE BROOKLYN BRIDGE ALLIANCE FOR YOUTH
A JOINT POWERS AGREEMENT
The parties to this Agreement are the City of Brooklyn Center, City of
Brooklyn Park, Hennepin County, Anoka-Hennepin School District,
Brooklyn Center School District, Osseo School District, Robbinsdale
School District, Hennepin Technical College and North Hennepin
Community College, all of which are governmental units within the
State of Minnesota. This Agreement is made pursuant to Minnesota
Statutes, Section 471.59.
ARTICLE I. GENERAL PURPOSE
The general purpose of this Agreement is to create a collaborative
initiative through which the patties may cooperatively create a
community-wide vision that will focus on developing a detailed action
plan to collaborate in support of positive youth development
opportunities for all youth in Brooklyn Center and Brooklyn Park. The
patties hereby form a joint powers organization for that purpose, which
shall be named The Brooklyn Bridge Alliance for'Youth (herein
referred to as the "Alliance"). The Alliance will concentrate on
encouraging community partnerships that will improve the factors
building positive youth development and diminish or eliminate
influences that limit healthy youth development. The Alliance will
serve as a formal collaborative structure to assemble permanent
partnerships within and across member organizations that will be
responsible for implementing this action plan.
ARTICLE II. PARTIES
Section 2.1. Eligible Members. The governmental units that are
eligible to become parties to this Agreement are the City of Brooklyn
Center, the City of Brooklyn Park, Hennepin County, Anoka-Hennepin
School District, Brooklyn Center School District, Osseo School
May 31, 2012
401412v2 CLL BR291-4
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District, Robbinsdale School District, Hennepin Technical College,
North Hennepin Community College and such other governmental
units as are admitted in accordance with Section 2.2.
Section 2.2. Membership Process. Any additional governmental unit
desiring to enter into this Agreement shall seek approval of the Alliance
Board of Directors. If the Board approves the addition of the proposed
Member it shall specify the contribution to be made by the proposed
Member in accordance with Section 5.1 . Thereafter, the proposed
member may become a Member upon the execution of a copy of this
Agreement by its duly authorized officers. The governmental unit shall
file a duly executed copy of the Agreement, together with a certified
copy of the authorizing resolution or other action, with the fiscal agent,
whereupon it shall be a Member of the Alliance.
ARTICLE III. MEETINGS, ELECTIONS, AND DUTIES OF
COMMITTEE MEMBERS
Section 3.1. Fiscal A gent. The City of Brooklyn Park will act as the
fiscal agent of the Alliance unless otherwise specified by the Board of
Directors.
Section 3.2. Alliance Board Members. Each Member designates the
Chairperson or presiding officer of its governing body as a voting
.Director of the Alliance Board of Directors. Each Member shall
appoint an Alternate Director who may participate in Board meetings
but may only vote in the absence of that Member's Director. The city
managers of the cities of Brooklyn Center and Brooklyn Park shall each
appoint two additional Directors, one from each city's police
department and one from each city's parks and recreation department.
Such additional Directors shall each have one vote.
Section 3.3. Officers. At the first organizational meeting of the
Alliance, the Board shall elect from its members a Chair and Vice
Chair or co-Chairs, a Secretary and a Treasurer. The office of
Secretary and Treasurer may be combined. The new officers shall take
office for a period of one year after the date on which they are elected.
May 31, 2012
401412v2 CLL BR291-4
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An officer may serve only while a Director. The Board may appoint a
Recording Secretary and Assistant Treasurer who need not be
Directors.
Section 3.4. Meetings. At the first organizational meeting, or as soon
thereafter as may reasonably be done, the Board shall determine its
procedures, including the time, place, and frequency of its meetings.
The Chair shall ensure that notice by email, mail or personal delivery
shall be given of the time and place of the meeting to all Directors. The
Alliance shall comply with the requirement of the Minnesota Open
Meeting Law, Minn. Statutes, Chapter 13D.
Section 3.5. Duties of Alliance Members. The Alliance and its
Members will work to support the shared vision and implement
strategies that best leverage resources, both human and financial, to
improve access and quality of positive youth development
opportunities.
ARTICLE IV. ALLIANCE POWERS
Section 4.1. Employment. The Board may employ permanent and
temporary employees, as it may require, and determine their
qualifications, duties and compensation.
Section 4.2. Local Services. The Board may use the services of staff
of the Members if the Member agrees to accommodate the request.
Section 4.3. Contracts. The Board may execute contracts or other
instruments as are necessary for the purposes of this Agreement.
Section 4.4. Task Force Members. The Board may appoint such task
forces or committees as it deems necessary. The task forces or
committees so appointed may include persons who are not Directors
and representatives of parties that are not Members, but must include a
representative of at least one Member.
May 31, 2012
401412v2 CLL BR291-4
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Section 4.5. Expenditures, The Board may receive and expend funds
from public and private sources for its purposes. The Board may accept
gifts or grants of money or other property for its purposes.
Section 4.6. Insurance. The Board shall secure public liability
insurance with such limits as it deems appropriate. However, such
insurance shall provide coverage for at least the amount of the liability
limits set forth in Minnesota Statutes, Section 466.04.
Section 4.7. General. The Alliance may take all such other actions as
are necessary or convenient to carry out its purposes.
ARTICLE V. FINANCING
Section 5.1. Funding. Operating funds of the Alliance shall be
provided and furnished in each calendar year commencing January 1,
2013 and thereafter by each of the Members in accordance with the
following schedule:
City of Brooklyn Center $50,000
City of Brooklyn Park $50,000
Hennepin County $50,000
Anoka-Hennepin School District $5,000
Brooklyn Center School District $5,000
Osseo Public Schools $10,000
Robbinsdale School District $5,000
Hennepin Technical College $5,000
North Hennepin Community College $5,000
Such funds shall be provided by the Alliance Members within thirty
(30) days of receipt of a copy of the budget approved by the board
submitted on an annual basis. With the support of two-thirds of
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401412v2 CLL BR291-4
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Directors, the Chair may request and the Members shall pay an increase
in these amounts of up to an additional 15 (fifteen) percent for each
year this Agreement is in effect.
Section 5.2. Base Budget. For the calendar year 2013, the Board shall
prepare a budget as soon as is practicable after its organization. Each
year thereafter, the Board shall prepare an annual base budget for the
ensuing calendar year. The budget shall show estimated expenses of
operation and the amount to be paid by each of the Members, to be
apportioned among them, up to the amount specified in Section 5.1. If
a majority of the Directors vote in favor of the budget and if those
voting in favor include representatives of half or more of the Members,
the budget shall be approved. After the base budget has been approved,
the Chair shall give written notice to each of the Members of the
amount owing for the base budget. The funds for such budget shall be
provided by Members within thirty (30) days of written notice. If the
amount of the budget is less than the sum of the contributions of the
Member listed in Section-5.1, the contribution of each Member shall be
prorated on the basis of the amounts listed in Section 5.1.
Section 5.3. Supplementary Budd The Chair may prepare and
provide a supplementary budget in addition to the base budget. Any
funding of the supplementary budget shall be by voluntary
contributions by Members, income, gifts, grants and sources other than
public funds provided under subsections 5.1 and 5.2. The
supplementary budget shall be approved in the same manner as the base
budget.
Section 5.4. Interest. Interest accrued on Alliance funds may be used
by the Board for any lawful purpose.
ARTICLE VI. WITHDRAWAL
Any Member may at any time give written notice of withdrawal from
the Alliance. Withdrawal .after January 1 st of any year shall not relieve
the Member from its obligation to contribute its share to the budget for
that year in accordance with Article V.
May 31, 2012
401412v2 CLL BR2914
Prepared for Review by Brooklyn Bridge Alliance for on May 31,2012
ARTICLE VII. DISSOLUTION
Section 7.1. Dissolution. The organization shall be dissolved upon
adoption of resolutions of dissolution by a majority of all remaining
Members of the Alliance.
Section 7.2. Assets Upon Dissolution. Upon dissolution, the
remaining non-cash assets of the organization, after payment of all
obligations, shall be distributed among the remaining Members as
determined by the Board. Cash assets shall be distributed among
remaining Members prorated by the contributions specified in Section
5.1.
ARTICLE VIII. DURATION
This .Agreement shall continue in effect until December 31, 2014 unless
the parties agree upon an Agreement extension.
ARTICLE IX. EFFECTIVE DATE.
This Agreement shall become effective on January 1, 2013.
City of Brooklyn Center
By:
Its:
And by:
Its:
City of Brooklyn Park
May 31, 2012
401412v2 CLL BR291-4
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Prepared for Review by Brooklyn Bridge Alliance for on May 31,2012
By:
Its:
And by:
Its:
Hennepin County
By:
Its:
And by:
Its:
Anoka-Hennepin School District
By:
Its:
And by:
Its:
Brooklyn Center School District
By:
Its:
And by:
Its:
May 31, 2012
401412v2 CLL BR291-4
Prepared for Review by Brooklyn Bridge Alliance for on May 31,2012
Osseo School District
By:
Its:
And by:
Its:
Robbinsdale School District
By:
Its:
And by:
Its:
Hennepin Technical College
By:
Its:
And by:
Its:
North Hennepin Community College
By:
Its:
And by:
Its:
May 31, 2012
401412v2 CLL BR291-4
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AGENDA
CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY WORK SESSION
October 22, 2012
Immediately Following Regular City Council and EDA Meetings Which Start at 7:00 P.M.
Council Chambers
City Hall
A copy of the full City Council packet is available to the public. The packet ring binder is
located at the front of the Council Chambers by the Secretary.
ACTIVE DISCUSSION ITEMS
1. Limit on Number of Dogs
2. Success Target Update
PENDING LIST FOR FUTURE WORK SESSIONS
Later/Ongoing
1. National League of Cities Service Line Program
2. Sister City Update
3. Assessment Hearing Policy
4. Watershed Plan Update Review
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Work Session Agenda Item No. 1
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Work Session Agenda Item N®. 2