HomeMy WebLinkAbout2012 10-01 CCM Joint Work Session with Financial Commission MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
JOINT WORK SESSION WITH FINANCIAL COMMISSION
OCTOBER 1, 2012
CITY HALL - COUNCIL CHAMBERS
CALL TO ORDER
The Brooklyn Center City Council met in Joint Work Session with the Financial Commission
and the session was called to order by Mayor Pro Tern Kay Lasman at 6:30 p.m.
ROLL CALL
Mayor Pro Tern Kay Lasman and Councilmembers Carol Kleven, Lin Myszkowski, and Dan
Ryan. Mayor Tim Willson was absent and excused. Also present: City Manager Curt Boganey,
Finance Director Dan Jordet, Business and Development Director Gary Eitel, Community
Activities, Recreation and Services Director Jim Glasoe, Fire Chief Lee Gatlin, Public Works
Director/City Engineer Steve Lillehaug, and Deputy City Clerk Maria Rosenbaum.
Others present were Financial Commissioners Anissa Hoilingshead, Steve Landis, Rex
Newman, Dan Schueller, and Dean Van Der Werf.
INTRODUCTION AND OVERVIEW
City Manager Curt Boganey stated that this evening was to provide a brief overview of the
General Fund Budgets for Business and Development, Community Activities, Recreation and
Services, Fire and Emergency Services, and Public Works. Before each of the respected areas
presented their overviews, Finance Director Dan Jordet outlined a PowerPoint with information
on expenditures and revenues pertaining to the overall General Fund Levy. City Manager
Boganey outlined a PowerPoint with budgeting and performance processes used for the 2013-
2014 General Fund. He stated this is the first for a multi-year General Fund Budget and that the
second year is only for planning purposes. If there are changes to be made for the second year
there is an opportunity to make adjustments if needed.
BUSINESS AND DEVELOPMENT
Business and Development Director Gary Eitel presented a PowerPoint that included the
department mission statement, department descriptions, staffing levels, strategic
functions/divisions, annual goals and strategies, annual goal performance measures, and budget
highlights.
There was discussion regarding the effects of the City assuming the Tax Court Appraisal
responsibilities, the restructuring of the staff positions to address this additional work load, and
the addition of a part time Assessment Technician.
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COMMUNITY ACTIVITIES RECREATION AND SERVICES
Community Activities, Recreation and Services Director Jim Glasoe presented a PowerPoint that
included the department mission statement, department/division descriptions, staffing levels,
strategic functions/divisions, annual goals and strategies, annual goal performance measures,
capital outlay, and budget highlights.
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There was discussion regarding how information for programs is circulated for the City and other
entities; custodian and contractual custodian positions; and groups utilizing programs.
FIRE AND EMERGENCY SERVICES
Fire Chief Lee Gatlin presented a PowerPoint that included the department mission statement,
department description, strategic functions/divisions, annual goals and strategies, annual goal
performance measures, department goals for City Council Goal Safe and Secure Community,
and what can be expected from their operating plan.
There was discussion regarding the need for more daytime responders; the smoke detector
program; the sprinkler lobbing issue; carbon monoxide detectors; volunteer incentives, and the
educational training sessions for residents that will be coming soon.
PUBLIC WORKS
Public Works Director/City Engineer Steve Lillehaug presented a PowerPoint that included the
department mission statement, department descriptions, staffing levels, strategic functions,
annual goals and strategies, annual goal performance measures, other initiatives, and a budget
summary.
There was discussion regarding the sealcoating process; the new Global Position System (GPS)
survey equipment, budgeting requests for 2013/2014; American Disabilities Act (ADA)
enhancements, and staffing wages/salaries.
NEXT MEETING—OCTOBER 15,2012
City Manager Boganey stated that the next meeting is on October 15, 2012, at 6:30 p.m. There
was discussion regarding the City Manager's Performance Review being held before that
meeting at 5:30 p.m. City Manager Boganey noted that he would have an item added to the
agenda for approval to set October 15, 2012, at 5:30 p.m. for his performance review.
MISCELLANEOUS
There was discussion regarding a concern about the Golf Course being closed and if there had
been proper notification. Community Activities, Recreation and Services Director Glasoe stated
that the closure notification was posted on the bulletin board in the Club House and league
players were notified three weeks before the closure.
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ADJOURNMENT
Councilmember Myszkowski moved and Councilmember Ryan seconded to adjourn the Work
Session at 8:43 p.m. Motion passed unanimously.
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STATE OF MINNESOTA)
COUNTY OF HENNEPIN) ss. Certification of Minutes
CITY OF BROOKLYN CENTER)
The undersigned, being the duly qualified and appointed City Clerk of the City of Brooklyn
Center, Minnesota, certifies:
1. That attached hereto is a full, true, and complete transcript of the minutes of the of the
City Council of the City of Brooklyn Center Joint Work Session with Financial
Commission held on October 1,2012.
2. That said meeting was held pursuant to due call and notice thereof and was duly held at
Brooklyn Center City Hall.
3. That the City Council adopted said minutes at its October 22, 2012, Regular Session.
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City Clerk Mayor
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