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HomeMy WebLinkAbout1995 06-15 PCM MINUTES OF THE PROCEEDINGS OF THE PLANNING COMMISSION OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION JUNE 15, 1995 CALL TO ORDER The Planning Commission met in regular session and was called to order by Chairperson Willson at 7:35 p.m. ROLL CALL Chairperson Tim Willson, Commissioners Donald Booth, Mark Holmes, Dianne Reem, Graydon Boeck, and Kathryn Palm. Also present were the Secretary to the Planning Commission Planning and Zoning Specialist Ronald Warren, and Planning Commission Recording Secretary Ruth McLaurin. Commissioner Robert Mickelson was excused from the meeting. APPROVAL OF MINUTES MAY 25 1995 There was a motion by Commissioner Booth and seconded by Commissioner Holmes to approve the minutes of the May 25, 1995 Planning Commission meeting as submitted. The motion passed with Chairperson Willson and Commissioner Palm abstaining. The Secretary requested to move on to Other Business. OTHER BUSINESS The Secretary noted the Four Courts Apartment Complex on Northway Drive east of Xerxes, is under new owners and will be renovated. The Secretary indicated the building was constructed in 1968 or 1969 and contains approximately 280 units. The complex will be renovated throughout with new decks and other improvements. The Secretary indicated the new owners have requested a permit for building a new rental office. The rental office would be approximately 1,200 square feet. The Secretary indicated a building permit has been issued for the construction of the rental office. The Secretary added site plans will not come before the Planning Commission, but he wanted to inform the Planning Commission of the rental office construction. He noted renovations will be consistent with Building Maintenance Ordinance standards and licensing provisions. The Secretary indicated Evangelical Lutheran Church of the Master had in October applied and received approval of a Planned Unit Development for phased incorporation of three apartment buildings into use by the Church. 6-15-95 1 i The Secretary indicated the Church wishes to amend the PUD. He indicated Pastor Cottingham wished to physically connect the first building with the main Church building with an enclosed walkway. The Secretary briefly reviewed the application with the Commissioners, using overhead transparencies. He indicated the original approval was for the first building, this amendment would be in keeping with the PUD, although it was not specifically addressed in the original approval. The Secretary indicated the Building Official has reviewed the plans for a 10 foot enclosed walkway, and proposed no concerns. Commissioner Holmes inquired as to the reason behind the request. The Secretary indicated the request is for the capability of building the walkway without a major amendment to the original PUD. The Secretary indicated the Commissioners would need to establish if this amendment would be a minor amendment or a major amendment. The Secretary referred to Subdivision 5d of Section 35-355 of the Ordinance regarding PUD. The Secretary believes this would be a minor amendment. Commissioner Booth indicated by reviewing the square footage of the walkway, it would not exceed 5% as stated in the ordinance. Commissioner Boeck indicated this walkway is merely convenience and also agreed that it would be a minor amendment. Chair Willson also concurred that it would be a minor amendment and in keeping with the original approval. The Secretary inquired if the Commission felt it necessary for renotification of this amendment. By consensus the Commission felt it unnecessary for additional notification. There was a motion by Chair Willson and seconded by Commissioner Boeck to recommend to the City Council that the request of the Evangelical Lutheran Church of the Master for a walkway connection be considered a minor amendment to the Planned Unit Development requiring no additional review. The motion passed unanimously. CHAIRPERSON'S EXPLANATION Chairperson Willson explained the Planning Commission is an advisory body. One of the Commission's functions is to hold public hearings. In the matters concerned in these hearings, the Commission makes recommendations to the City Council. The City Council makes all final decisions in these matters. 6-15-95 2 APPLICATION NO. 94-16 BROOKDALE COVENANT CHURCH Chairperson Willson introduced the first item of business, a request from Brookdale Covenant Church for a Special Use Permit and Site and Building Plan approval to construct a 12,500 square foot recreation area addition to the existing church located at 5139 Brooklyn Boulevard. The Secretary noted this matter was first considered and tabled by the Planning Commission on December 8, 1994 and was reschedule for Commission review on January 12, 1995 at which time the applicant requested the manner be tabled. It is now before the Commission with a revised plan for disposition. The Secretary presented the staff report,used overhead transparencies to show the location and detail (see Planning Commission Information Sheet for Application No. 94016, attached). Commissioner Reem inquired if reconstruction of Highway 100 would be an issue. The Secretary indicated it was his understanding the reconstruction of Highway 100 will not occur for quite some time, so at present it is not an issue. He indicated the project has been taken off the priority list by the State. Commissioner Booth inquired as to ownership of culvert. The Secretary indicated it would be located within the right-of-way. The Secretary also indicated responsibilities will also be noted in the development agreement. Chair Willson requested a change to condition number 10, stating: "...share equally with the Ci�t in the cost of repair, maintenance, and upgrading..." Commissioner Boeck inquired if there would be a concern for setting a precedent for maintaining private property, in regards to the connection to Brooklyn Boulevard. He indicated he believed this is for the safety and welfare of the City and should be maintained. The Secretary indicated shared costs are proposed. The Secretary indicated he was not concerned with setting a precedent, due to the unique circumstances of the connection. Commissioner Palm inquired as to the locations of curb and gutter. The Secretary using the overhead transparencies pointed out the locations. Commissioner Holmes inquired if there should be a condition identifying the construction of curb and gutter to be B-612. The Secretary indicated this could be condition number 12. Commissioner Holmes also inquired as to required signage regarding parking. Commissioner Palm also suggested a traffic sign to slow traffic down near the Church. Commissioner Boeck inquired if the sign would limit speed. Chair Willson indicated the Planning Commission should proceed with caution regarding the traffic sign, he suggested a sign stating "slow" would be more appropriate. 6-15-95 3 Commissioner Booth inquired as to the clarity of condition number seven. The Secretary indicated the City Attorney will review the agreement. The Secretary noted he will forward any concerns the Commissioners may have. There was a motion made Commissioner Booth and seconded by Commissioner Boeck to recommend approval of Application No.940016 submitted by Brookdale Covenant Church subject to the following conditions: 1. The building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. 2. Grading, drainage and utility plans are subject to review and approval by the City Engineer prior to the issuance of permits. 3. A site performance agreement and supporting financial guarantee shall be submitted prior to the issuance of permits to assure completion of all site improvements. 4. Any outside trash disposal facilities and rooftop mechanical equipment shall be appropriately screened from view. 5. The building addition is to be equipped with an automatic fire extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the city ordinance. 6. Plan approval is exclusive of all signery, which is subject to Chapter 34 of the city ordinances. 7. The applicant shall enter into an agreement with the city to be approved by the City Attorney, to allow a public way connection between North Lilac Drive and Brooklyn Boulevard frontage road through the church property. Said agreement shall address the manner in which this area shall be kept open and maintained and shall be filed with the title to the property prior to the issuance of building permits. 8. The special use permit is granted to the applicant for the expansion of this church facility as provided in the approved site plan. Any other expansions or alterations of this site shall require further amendment to the church's special use permit. 9. The special use permit is subject to all applicable codes, ordinances and regulations. Any violation, thereof, could be grounds for revocation. 10. The applicant shall share equally with the City in the cost of repair, maintenance, and upgrading of a drainage outlet pipe serving the north end of this property. 6-15-95 4 11. The applicant shall provide appropriate on-site sediment and erosion control devices, as approved by the City Engineer during the time this project is under construction. 12. All required curbing shall be B-612 construction. 13. The applicant shall provide no parking signs along the westerly side of the driveway connection between North Lilac Drive and the Brooklyn Boulevard frontage road. Cautionary sign may be appropriate in this location as well. The motion passed unanimously. The Secretary noted that the application will be referred to the City Council at the June 26, 1995 meeting. The applicant is required to be present at the City Council meeting. If any changes or modifications are made to the plans prior to City Council consideration, they must be brought back before the Planning Commission of review. OTHER BUSINESS Chair Willson indicated just a reminder for the individual who delivers the packet to not put it into the mail box. The Secretary indicated he would forward the reminder. Commissioner Booth indicated he would like to receive the City Council agenda once again. The Secretary indicated he would check to see if the City Council agenda can be provided to the Planning Commission. ADJOURNMENT There was a motion by Commissioner Boeck and seconded by Commissioner Booth to adjourn the meeting of the Planning Commission. The motion passed unanimously. The Planning Commission adjourned at 8:42 p.m. Chairperson Recorded and transcribed by: Ruth McLaurin Timesaver Off Site Secretarial 6-15-95 5 i i