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2012 11-05 CCP Joint Work Session with Financial Commission
II AGENDA CITY COUNCIL/FINANCIAL COMMISSION JOINT WORK SESSION November 5, 2012 6:30 p.m. City Hall—City Council Chambers I. Call to Order It. Introduction and Overview—City Manager/Director of Finance I11. Police Department IV. Central Garage V. Centerbrook Golf Course VI. Buildings and Community Standards VII. Mayor and City Council VIII. Administration IX. Fiscal and Support Services X. Miscellaneous XI. Adjournment i 2013 Brooklyn Center Department Budget Narrative by Fund Department Name: Police Department/Division Mission: To protect and serve in a manner that preserves the public trust. Department/Division Description: The police department is comprised of four divisions: Administration, Patrol, Investigations, and Support Services. The department pursues its mission by providing timely response to reports of criminal activity, medical emergencies, traffic safety, and natural disasters. This service is provided twenty-four hours a day, seven days a week. The department embraces the concept of community-oriented policing, which promotes residents and businesses to take an active role to reduce crime and the perception of crime. To expand community involvement,the department also has membership associations with the Brooklyn Center Crime Prevention Board,the Minnesota Police Explorer Post#888, and the Joint Community Police Partnership. The department also strategically partners with surrounding police agencies to share crime analysis data and collaboratively employ police staff resources to prevent the formation of crime patterns in key areas. Staffing Levels Positions FTEs 2012 2013 2014 • Chief 1 1 1 • Division Commanders 3 3 3 • Support Service Manager • Sergeants 6 6 6 • Detectives 5 5_ 5 • School Resource Officer 1 1 1 • Juvenile Officer (Grant funded for 2012) 1 1 1 ._ • Auto Theft Officer (Giant funded until 7/2013) 1 .5 0 • Violent Offenders Task Force Officer 1 1 1 • Hennepin County Drug Task Force Officer 0 1 1 • Patrol Officers 29 28 28 • Crime Analyst • Crime Prevention Specialist 1 1 1 • Administrative Assistant 1 1 1 • Records Technician 8 8 8 • Community Service Officers (In FTE) 4.64 4.64 4.64 Strategic Functions/Division(s): • Administration Division o We provide the overall leadership and management oversight of the police department. We ensure that proper funds and resources are allocated as efficiently as possible to aid in the 1 j reduction of crime and life-safety issues. We also deliver the highest level of professional service possible to all we serve. • Investigation Division o We handle approximately one thousand felony-level cases that are in need of an advanced level of police investigation beyond field-level information gathering. Our work includes advanced-level evidence recovery and applying those results to aid in suspect identification, such as DNA and physical property evidence. We also work in direct partnership with Hennepin County Child Protection Services, the Hennepin County Attorney's Office, and Cornerhouse Child Interview Services. • Patrol Division o We are the primary responder to all public safety calls for service. Each year,the police department handles over 40,000 public safety incidents. The Patrol Division has three units that work together to ensure the best quality of service is delivered for each call. They are the Community Service Unit,the Emergency Operations Unit, and the Street Patrol Unit. • Support Services Division o We are responsible for preparing all police reports in a format that can be used for review and dissemination of crime information. We are also responsible for reporting accurate crime data to the state of Minnesota from the records we generate. Each year, the police department processes over 7,000 detailed reports. Annual Goal and Strategies: 1. Reduce domestic violence: a. Complete implantation of a Domestic Abuse Response Team (DART) b. Actively engage the city and county prosecutors' offices in their decisions when charging cases involving domestic violence C. Educate the community on the signs of domestic violence and provide prevention resources 2. Reduce youth crime: a. Maintain a dedicated juvenile officer position to work directly with juvenile probation and the family courts b. Provide in-house juvenile crime diversion courses C. Educate the community on gateway crimes, such as curfew, truancy, and drinking. Provide prevention resources for parents 3. Reduce crime, and the perception of crime, at the city's commercial properties: a. Dedicate a patrol team to the commercial center of the city b. Engage business owners/managers to work together in maintaining zero tolerance of nuisance crimes such as loitering, littering, and public intoxication 2 I C. Work in partnership with Metro Transit in keeping public transportation to the commercial area safe Annual Goal Performance Measures: 1. Res ults/Effectiveness Measures • Violent crime, as compared to the Hennepin County crime index • Participation from businesses in Department led crime reduction programs • Repeat calls of domestic violence to the same address per year 2. Efficiency Measure • Time between the reporting of an offense and the final court action or referral to a diversion program 3. Productivity Measure • Number of residents involved in crime prevention programs per staff assigned • Number of domestic violence cases with intervention efforts from the Domestic Abuse Response Team. Capital Outlay and Other Initiatives with Significant Budget Impact (optional) ➢ Increase of staff costs in the Patrol Division of 11% • The City is responsible for the fourth year of the Juvenile Officer's wages and 2013 is the agreed period. • The Patrol Division has nine officers that will be receiving their top patrol step pay increase in 2013. By Union contract, officers will receive top patrol pay after three years of service. These nine patrol officers represent nearly 1/3rd of the Patrol Division and this is not anticipated to repeat for many years, if ever. The average patrol officer career is 25 years. 3 CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 10100-GENERAL FUND 42110-POLICE-ADMINISTRATION 4000 REVENUES AND EXPENSES 6001 EXPENDITURES/EXPENSES 6099 PERSONAL SERVICES 6100 WAGES AND SALARIES 6101 WAGES&SALARIES-FT EMPLOYEES 112,593 145,823 113,181 150,946 159,435 163,794 6102 OVERTIME-FT EMPLOYEES 0 0 0 0 0 0 6103 WAGES-PART TIME EMPLOYEES 3,100 0 0 0 0 6100 WAGES AND SALARIES 115,693 145,823 113,181 150,946 159,435 163,794 6110 OTHER PAYMENTS-NON INSURANCE 6111 SEVERANCE 3,750 2,628 0 6110 OTHER PAYMENTS-NON INSURANCE 3,750 2,628 0 6120 RETIREMENT CONTRIBUTIONS 6122 PERA COORDINATED PLAN 2,628 2,960 2,310 3,179 3,330 3,482 6123 PERA POLICE&FIRE PLAN 10,601 15,120 11,710 15,423 16,345 16,671 6125 FICA 2,631 2,623 2,097 2,718 2,848 2,977 6126 MEDICARE CONTRIBUTIONS 1,779 2,210 1,652 2,189 2,312 2,375 6120 RETIREMENT CONTRIBUTIONS 17,640 22,913 17,770 23,509 24,835 25,505 6130 INSURANCE BENEFITS 6131 CAFETERIA PLAN CONTRIBUTIONS 15,504 23,187 15,283 21,576 22,536 22,536 6130 INSURANCE BENEFITS 15,504 23,187 15,283 21,576 22,536 22,536 6140 UNEMPLOYMENT COMPENSATION 6141 UNEMPOLOYMENT COMPENSATION 0 0 0 0 0 0 6140 UNEMPLOYMENT COMPENSATION 0 0 0 0 0 0 6150 WORKERS'COMPENSATION 6151 WORKERS'COMPENSATION 3,891 4,506 3,510 4,595 4,910 5,018 6150 WORKER'S COMPENSATION 3,891 4,506 3,510 4,595 4,910 5,018 6099 PERSONAL SERVICES 156,478 199,057 149,744 200,626 211,716 216,853 6199 SUPPLIES 6200 OFFICE SUPPLIES 6203 BOOKS/REFERENCE MATERIALS 98 0 0 0 0 6200 OFFICE SUPPLIES 98 0 0 0 0 6210 OPERATING SUPPLIES 6214 CLOTHING&PERSONAL EQUIPMENT 1,279 615 0 1,005 250 1,005 6217 SAFETY SUPPLIES 291 0 0 0 0 0 6219 GENERAL OPERATING SUPPLIES 1,487 2,243 2,279 450 450 450 6210 OPERATING SUPPLIES 3,057 2,858 2,279 1,455 700 1,455 6230 REPAIR&MAINT SUPPLIES-OTHER 6236 CRIME PREVENTION SUPPLIES 1,800 500 0 0 0 6230 REPAIR&MAINT SUPPLIES-OTHER 1,800 500 0 0 0 6240 SMALL TOOLS&MINOR EQUIPMENT 6243 MINOR COMPUTER EQUIPMENT 1,351 0 0 0 6240 SMALL TOOLS&MINOR EQUIPMENT 1,351 0 0 0 6199 SUPPLIES 6,208 3,456 2,279 1,455 700 1,455 6299 OTHER CHARGES&SERVICES 6300 PROFESSIONAL SERVICES 4 CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 6305 MEDICAL SERVICES 4,235 18 0 3,200 2,700 3,200 6306 PERSONNEULABOR RELATIONS 0 5,269 22,917 5,000 5,000 5,000 6307 PROFESSIONAL SERVICES 26,428 3,426 420 2,500 2,500 2,500 6300 PROFESSIONAL SERVICES 30,663 8,713 23,337 10,700 10,200 10,700 6320 COMMUNICATIONS 6321 TELEPHONES/PAGES 283 369 239 720 520 720 6320 COMMUNICATIONS 283 369 239 720 520 720 6330 TRANSPORTATION 6331 TRAVEL EXPENSE/MILEAGE 0 30 54 100 100 100 6330 TRANSPORTATION 0 30 54 100 100 100 6340 ADVERTISING 6341 PERSONNEL ADVERTISING 402 423 279 2,000 1,500 2,000 6340 ADVERTISING 402 423 279 2,000 1,500 2,000 6350 PRINTING AND DUPLICATING 6400 REPAIR&MAINT SERVICES 6410 RENTALS 6412 BLDGS/FACILITIES 5,941 4,532 4,479 6,500 6,500 7,000 6410 RENTALS 5,941 4,532 4,479 6,500 6,500 7,000 6430 MISCELLANEOUS 6432 CONFERENCES AND SCHOOLS 26,951 26,954 16,528 29,440 26,662 29,440 6433 MEETING EXPENSES 1,260 400 221 550 3,000 3,000 6434 DUES&SUBSCRIPTIONS 1,998 1,693 1,503 1,030 1,030 1,030 6430 MISCELLANEOUS 30,209 29,047 18,252 31,020 30,692 33,470 6440 OTHER EXPENSES 6441 LICENSES,TAXES&FEES 1,440 9,077 2,160 1,890 1,890 1,890 6440 OTHER EXPENSES 1,440 9,077 2,160 1,890 1,890 1,890 6299 OTHER CHARGES&SERVICES 68,938 52,191 48,799 52,930 51,402 55,880 6001 EXPENDITURES/EXPENSES 231,623 254,704 200,822 255,011 263,818 274,188 4000 REVENUES AND EXPENSES 231,623 254,704 200,822 255,011 263,818 274,188 42110-POLICE-ADMINISTRATION 231,623 254,704 200,822 255,011 263,818 274,188 i Total 10100-GENERAL FUND 231,623 254,704 200,822 255,011 263,818 274,188 5 i CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 10100-GENERAL FUND 42120-POLICE-INVESTIGATION 4000 REVENUES AND EXPENSES 6001 EXPENDITURES/EXPENSES 6099 PERSONAL SERVICES 6100 WAGES AND SALARIES 6101 WAGES&SALARIES-FT EMPLOYEES 471,698 539,333 445,151 543,607 561,117 572,343 6102 OVERTIME-FT EMPLOYEES 20,766 32,866 30,437 40,000 40,000 40,000 6103 WAGES-PART TIME EMPLOYEES 0 0 0 0 0 6105 CONTRACTED SERVICES OVERTIME 5,404 17,852 10,059 0 0 6100 WAGES AND SALARIES 497,867 590,052 485,648 583,607 601,117 612,343 6110 OTHER PAYMENTS-NON INSURANCE 6111 SEVERANCE 9,319 8,230 0 0 0 6110 OTHER PAYMENTS-NON INSURANCE 9,319 8,230 0 0 0 6120 RETIREMENT CONTRIBUTIONS 6123 PERA POLICE&FIRE PLAN 70,258 85,049 69,933 84,041 86,559 88,175 6125 FICA 0 0 0 0 0 0 6126 MEDICARE CONTRIBUTIONS 7,480 8,425 7,064 8,461 8,715 8,879 6120 RETIREMENT CONTRIBUTIONS 77,738 93,474 76,997 92,502 95,274 97,054 6130 INSURANCE BENEFITS 6131 CAFETERIA PLAN CONTRIBUTIONS 65,096 83,217 57,076 75,516 78,876 78,876 6130 INSURANCE BENEFITS 65,096 83,217 57,076 75,516 78,876 78,876 6150 WORKERS'COMPENSATION 6151 WORKERS'COMPENSATION 22,863 22,798 18,840 23,053 23,984 24,431 6150 WORKER'S COMPENSATION 22,863 22,798 18,840 23,053 23,984 24,431 6099 PERSONAL SERVICES 672,882 797,770 638,561 774,678 799,251 812,704 6199 SUPPLIES 6200 OFFICE SUPPLIES 6210 OPERATING SUPPLIES 6214 CLOTHING&PERSONAL EQUIPMENT 6,080 4,023 3,901 5,000 5,000 5,000 6219 GENERAL OPERATING SUPPLIES 725 342 223 725 225 725 6210 OPERATING SUPPLIES 6,805 4,365 4,124 5,725 5,225 5,725 6240 SMALL TOOLS&MINOR EQUIPMENT 6243 MINOR COMPUTER EQUIPMENT 1,351 1,661 8,423 8,450 5,450 6240 SMALL TOOLS&MINOR EQUIPMENT 1,351 1,661 8,423 8,450 5,450 0 6199 SUPPLIES 8,156 6,026 12,547 14,175 10,675 5,725 6299 OTHER CHARGES&SERVICES 6300 PROFESSIONAL SERVICES 6307 PROFESSIONAL SERVICES 14,205 3,265 3,944 2,800 3,500 3,500 6300 PROFESSIONAL SERVICES 14,205 3,265 3,944 2,800 3,500 3,500 6320 COMMUNICATIONS 6321 TELEPHONES/PAGES 2,182 2,580 1,670 2,520 2,520 2,520 6320 COMMUNICATIONS 2,182 2,580 1,670 2,520 2,520 2,520 6330 TRANSPORTATION 6331 TRAVEL EXPENSE/MILEAGE 0 10 0 75 75 75 6330 TRANSPORTATION 0 10 0 75 75 75 6350 PRINTING AND DUPLICATING 6 CITY OF BROOKLYN CENTER Budget Report 2010 2011 SeptemberYTD 2012 2013 2014 Object Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 6400 REPAIR&MAINT SERVICES 6420 IS SERVICES/LICENSES/FEES 6421 SOFTWARE LICENSE 0 83 0 6420 IS SERVICES/LICENSES/FEES 0 83 0 6430 MISCELLANEOUS 6432 CONFERENCES AND SCHOOLS 0 58 0 0 0 6433 MEETING EXPENSES 0 29 0 0 0 6434 DUES&SUBSCRIPTIONS 1,286 4,150 200 650 650 650 6430 MISCELLANEOUS 1,286 4,236 200 650 650 650 6440 OTHER EXPENSES 6449 OTHER CONTRACTUAL SERVICES 15,018 12,266 13,507 16,165 16,165 16,165 6440 OTHER EXPENSES 15,018 12,266 13,507 16,165 16,165 16,165 6299 OTHER CHARGES&SERVICES 32,691 22,440 19,321 22,210 22,910 22,910 6500 CAPITAL OUTLAY 6501 CAPITAL OUTLAY 6001 EXPENDITURES/EXPENSES 713,729 826,237 670,429 811,063 832,836 841,339 4000 REVENUES AND EXPENSES 713,729 826,237 670,429 811,063 832,836 841,339 it 42120-POLICE-INVESTIGATION 713,729 826,237 670,429 811,063 832,836 841,339 Total 10100-GENERAL FUND 713,729 826,237 670,429 811,063 832,836 841,339 i i i i i i I i 7 ! it CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTD 2012 2013 2014 Object I Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 10100-GENERAL FUND 42123-POLICE-PATROL 4000 REVENUES AND EXPENSES 6001 EXPENDITURES/EXPENSES 6099 PERSONAL SERVICES 6100 WAGES AND SALARIES 6101 WAGES&SALARIES-FT EMPLOYEES 2,647,589 2,630,578 1,957,939 2,740,516 3,004,001 3,109,271 6102 OVERTIME-FT EMPLOYEES 150,732 165,685 124,955 191,800 191,800 191,800 6103 WAGES-PART TIME EMPLOYEES 117,863 123,413 92,942 122,639 125,000 125,000 6104 OVERTIME-PART TIME EMPLOYEES 50 327 0 6105 CONTRACTED SERVICES OVERTIME 39,145 38,203 24,571 40,000 40,000 6100 WAGES AND SALARIES 2,955,377 2,958,205 2,200,407 3,054,955 3,360,801 3,466,071 6110 OTHER PAYMENTS-NON INSURANCE 6111 SEVERANCE 33,010 26,146 0 6110 OTHER PAYMENTS-NON INSURANCE 33,010 26,146 0 I 6120 RETIREMENT CONTRIBUTIONS 6122 PERA COORDINATED PLAN 13,571 14,909 17,208 16,613 16,995 17,155 6123 PERA POLICE&FIRE PLAN 386,040 393,310 292,299 406,911 450,200 465,044 6125 FICA 13,183 13,779 10,346 14,207 14,534 14,670 6126 MEDICARE CONTRIBUTIONS 42,195 43,310 32,268 44,298 48,735 50,254 6120 RETIREMENT CONTRIBUTIONS 454,989 465,308 352,122 482,029 530,464 547,123 6130 INSURANCE BENEFITS 6131 CAFETERIA PLAN CONTRIBUTIONS 385,009 392,196 290,092 415,338 456,354 456,354 6130 INSURANCE BENEFITS 385,009 392,196 290,092 415,338 456,354 456,354 6140 UNEMPLOYMENT COMPENSATION 6141 UNEMPOLOYMENT COMPENSATION 11 489 0 0 0 0 6140 UNEMPLOYMENT COMPENSATION 11 489 0 0 0 0 6150 WORKERS'COMPENSATION 6151 WORKERS'COMPENSATION 126,495 107,019 79,977 113,243 126,396 130,534 6150 WORKER'S COMPENSATION 126,495 107,019 79,977 113,243 126,396 130,534 6099 PERSONAL SERVICES 3,954,892 3,949,364 2,922,598 4,065,565 4,474,015 4,600,082 6199 SUPPLIES 6200 OFFICE SUPPLIES 6203 BOOKS/REFERENCE MATERIALS 846 147 321 500 500 500 6200 OFFICE SUPPLIES 846 147 321 500 500 500 6210 OPERATING SUPPLIES 6214 CLOTHING&PERSONAL EQUIPMENT 50,807 29,710 21,349 40,960 35,960 40,960 6217 SAFETY SUPPLIES 634 530 793 1,000 1,000 1,000 6219 GENERAL OPERATING SUPPLIES 20,530 19,753 15,449 12,462 12,400 17,400 6210 OPERATING SUPPLIES 71,971 49,993 37,590 54,422 49,360 59,360 6240 SMALL TOOLS&MINOR EQUIPMENT 6242 MINOR EQUIPMENT 10,206 13,526 474 5,050 0 2,575 6243 MINOR COMPUTER EQUIPMENT 996 31,151 4,116 4,150 8,700 52,800 6240 SMALL TOOLS&MINOR EQUIPMENT 11,202 44,677 4,590 9,200 8,700 55,375 6199 SUPPLIES 84,019 94,817 42,500 64,122 58,560 115,235 6299 OTHER CHARGES&SERVICES 6300 PROFESSIONAL SERVICES 6305 MEDICAL SERVICES 1,201 25 0 1,175 1,175 1,175 8 I CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 6307 PROFESSIONAL SERVICES 361 1,274 1,830 300 1,000 1,000 6300 PROFESSIONAL SERVICES 1,562 1,299 1,830 1,475 2,175 2,175 6320 COMMUNICATIONS 6321 TELEPHONES/PAGES 7,793 9,496 6,357 8,340 8,340 8,340 6322 POSTAGE 0 0 0 0 6323 RADIO COMMUNICATIONS 0 19,620 19,620 6329 OTHER COMMUNICATION SERVICES 38,802 38,091 23,985 22,640 22,560 23,688 6320 COMMUNICATIONS 46,595 47,588 30,342 30,980 50,520 51,648 i 6330 TRANSPORTATION 6331 TRAVEL EXPENSE/MILEAGE 57 125 0 50 100 100 6333 FREIGHT/DRAYAGE 0 0 93 6330 TRANSPORTATION 57 125 93 50 100 100 6340 ADVERTISING 6341 PERSONNEL ADVERTISING 606 0 0 1 6340 ADVERTISING 606 0 0 6400 REPAIR&MAINT SERVICES 6402 EQUIPMENT SERVICES 4,862 286 3,586 6,000 6,000 6,000 6409 OTHER REPAIR&MAINT SERVICES 0 54 0 6400 REPAIR&MAINT SERVICES 4,862 340 3,586 6,000 6,000 6,000 6410 RENTALS 6415 OTHER EQUIPMENT 1,464 968 0 0 6410 RENTALS 1,464 968 0 0 i 6420 IS SERVICES/LICENSES/FEES 6421 SOFTWARE LICENSE 120 1,566 211 0 6423 LOGIS CHARGES 5,724 7,428 5,001 7,477 13,832 14,372 6420 IS SERVICES/LICENSESIFEES 5,844 8,994 5,212 7,477 13,832 14,372 i 6430 MISCELLANEOUS 6432 CONFERENCES AND SCHOOLS 0 0 3,791 5,800 5,800 5,800 6434 DUES&SUBSCRIPTIONS 105 135 75 0 6436 UNCOLLECTIBLE CHECKS/DEBTS 81 0 6430 MISCELLANEOUS 105 216 3,866 5,800 5,800 5,800 6440 OTHER EXPENSES 6447 TOWING CHARGES 984 160 75 700 700 700 6449 OTHER CONTRACTUAL SERVICES 25,103 32,625 23,126 28,070 28,070 28,070 6440 OTHER EXPENSES 26,087 32,785 23,201 28,770 28,770 28,770 6460 CENTRAL GARAGE CHARGES 6461 FUEL CHARGES 121,583 150,787 118,551 166,012 186,980 196,929 6462 FIXED CHARGES 35,626 35,388 27,012 36,640 38,030 39,161 6463 REPAIR&MAINT CHARGES 126,065 99,142 70,337 152,708 160,344 168,361 6465 REPLACEMENT CHARGES 91,476 101,258 86,813 125,865 134,984 192,301 6460 CENTRAL GARAGE CHARGES 374,749 386,576 302,713 481,225 520,338 596,752 6299 OTHER CHARGES&SERVICES 461,930 478,890 370,844 561,777 627,535 705,617 6500 CAPITAL OUTLAY 6501 CAPITAL OUTLAY 6540 EQUIPMENT&MACHINERY 10,075 0 6501 CAPITAL OUTLAY 10,075 0 ; i CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTD 2012 2013 2014 Object I Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 6500 CAPITAL OUTLAY 10,075 0 6001 EXPENDITURES/EXPENSES 4,500,841 4,533,146 3,335,942 4,691,464 5,160,110 5,420,934 4000 REVENUES AND EXPENSES 4,500,841 4,533,146 3,335,942 4,691,464 5,160,110 5,420,934 42123-POLICE-PATROL 4,500,841 4,533,146 3,335,942 4,691,464 5,160,110 5,420,934 Total 10100-GENERAL FUND 4,500,841 4,533,146 3,335,942 4,691,464 5,160,110 5,420,934 i i 10 I� i CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget_ Budget 10100-GENERAL FUND 42123-POLICE-PATROL 4000 REVENUES AND EXPENSES 6001 EXPENDITURES/EXPENSES 6099 PERSONAL SERVICES 6100 WAGES AND SALARIES 6101 WAGES&SALARIES-FT EMPLOYEES 2,647,589 2,630,578 1,957,939 2,740,516 3,004,001 3,109,271 6102 OVERTIME-FT EMPLOYEES 150,732 165,685 124,955 191,800 191,800 191,800 6103 WAGES-PART TIME EMPLOYEES 117,863 123,413 92,942 122,639 125,000 125,000 6104 OVERTIME-PART TIME EMPLOYEES 50 327 0 6105 CONTRACTED SERVICES OVERTIME 39,145 38,203 24,571 40,000 40,000 6100 WAGES AND SALARIES 2,955,377 2,958,205 2,200,407 3,054,955 3,360,801 3,466,071 6110 OTHER PAYMENTS-NON INSURANCE 6111 SEVERANCE 33,010 26,146 0 6110 OTHER PAYMENTS-NON INSURANCE 33,010 26,146 0 6120 RETIREMENT CONTRIBUTIONS 6122 PERA COORDINATED PLAN 13,571 14,909 17,208 16,613 16,995 17,155 6123 PERA POLICE&FIRE PLAN 386,040 393,310 292,299 406,911 450,200 465,044 6125 FICA 13,183 13,779 10,346 14,207 14,534 14,670 6126 MEDICARE CONTRIBUTIONS 42,195 43,310 32,268 44,298 48,735 50,254 6120 RETIREMENT CONTRIBUTIONS 454,989 465,308 352,122 482,029 530,464 547,123 6130 INSURANCE BENEFITS 6131 CAFETERIA PLAN CONTRIBUTIONS 385,009 392,196 290,092 415,338 456,354 456,354 6130 INSURANCE BENEFITS 385,009 392,196 290,092 415,338 456,354 456,354 II 6140 UNEMPLOYMENT COMPENSATION 6141 UNEMPOLOYMENT COMPENSATION 11 489 0 0 0 0 6140 UNEMPLOYMENT COMPENSATION 11 489 0 0 0 0 6150 WORKERS'COMPENSATION 6151 WORKERS'COMPENSATION 126,495 107,019 79,977 113,243 126,396 130,534 6150 WORKER'S COMPENSATION 126,495 107,019 79,977 113,243 126,396 130,534 6099 PERSONAL SERVICES 3,954,892 3,949,364 2,922,598 4,065,565 4,474,015 4,600,082 6199 SUPPLIES 6200 OFFICE SUPPLIES 6203 BOOKS/REFERENCE MATERIALS 846 147 321 500 500 500 6200 OFFICE SUPPLIES 846 147 321 500 500 500 6210 OPERATING SUPPLIES 6214 CLOTHING&PERSONAL EQUIPMENT 50,807 29,710 21,349 40,960 35,960 40,960 6217 SAFETY SUPPLIES 634 530 793 1,000 1,000 1,000 6219 GENERAL OPERATING SUPPLIES 20,530 19,753 15,449 12,462 12,400 17,400 6210 OPERATING SUPPLIES 71,971 49,993 37,590 54,422 49,360 59,360 6240 SMALL TOOLS&MINOR EQUIPMENT 6242 MINOR EQUIPMENT 10,206 13,526 474 5,050 0 2,575 6243 MINOR COMPUTER EQUIPMENT 996 31,151 4,116 4,150 8,700 52,800 6240 SMALL TOOLS&MINOR EQUIPMENT 11,202 44,677 4,590 9,200 8,700 55,375 6199 SUPPLIES 84,019 94,817 42,500 64,122 58,560 115,235 6299 OTHER CHARGES&SERVICES 6300 PROFESSIONAL SERVICES 6305 MEDICAL SERVICES 1,201 25 0 1,175 1,175 1,175 11 CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 6307 PROFESSIONAL SERVICES 361 1,274 1,830 300 1,000 1,000 6300 PROFESSIONAL SERVICES 1,562 1,299 1,830 1,475 2,175 2,175 6320 COMMUNICATIONS 6321 TELEPHONES/PAGES 7,793 9,496 6,357 8,340 8,340 8,340 6322 POSTAGE 0 0 0 0 6323 RADIO COMMUNICATIONS 0 19,620 19,620 6329 OTHER COMMUNICATION SERVICES 38,802 38,091 23,985 22,640 22,560 23,688 6320 COMMUNICATIONS 46,595 47,588 30,342 30,980 50,520 51,648 6330 TRANSPORTATION 6331 TRAVEL EXPENSE/MILEAGE 57 125 0 50 100 100 6333 FREIGHT/DRAYAGE 0 0 93 6330 TRANSPORTATION 57 125 93 50 100 100 6340 ADVERTISING 6341 PERSONNEL ADVERTISING 606 0 0 6340 ADVERTISING 606 0 0 6400 REPAIR&MAINT SERVICES 6402 EQUIPMENT SERVICES 4,862 286 3,586 6,000 6,000 6,000 6409 OTHER REPAIR&MAINT SERVICES 0 54 0 6400 REPAIR&MAINT SERVICES 4,862 340 3,586 6,000 6,000 6,000 6410 RENTALS 6415 OTHER EQUIPMENT 1,464 968 0 0 6410 RENTALS 1,464 968 0 0 6420 IS SERVICES/LICENSES/FEES 6421 SOFTWARE LICENSE 120 1,566 211 0 6423 LOGIS CHARGES 5,724 7,428 5,001 7,477 13,832 14,372 6420 IS SERVICES/LICENSES/FEES 5,844 8,994 5,212 7,477 13,832 14,372 6430 MISCELLANEOUS 6432 CONFERENCES AND SCHOOLS 0 0 3,791 5,800 5,800 5,800 6434 DUES&SUBSCRIPTIONS 105 135 75 0 6436 UNCOLLECTIBLE CHECKS/DEBTS 81 0 6430 MISCELLANEOUS 105 216 3,866 5,800 5,800 5,800 6440 OTHER EXPENSES 6447 TOWING CHARGES 984 160 75 700 700 700 6449 OTHER CONTRACTUAL SERVICES 25,103 32,625 23,126 28,070 28,070 28,070 6440 OTHER EXPENSES 26,087 32,785 23,201 28,770 28,770 28,770 6460 CENTRAL GARAGE CHARGES 6461 FUEL CHARGES 121,583 150,787 118,551 166,012 186,980 196,929 6462 FIXED CHARGES 35,626 35,388 27,012 36,640 38,030 39,161 6463 REPAIR&MAINT CHARGES 126,065 99,142 70,337 152,708 160,344 168,361 6465 REPLACEMENT CHARGES 91,476 101,258 86,813 125,865 134,984 192,301 6460 CENTRAL GARAGE CHARGES 374,749 386,576 302,713 481,225 520,338 596,752 6299 OTHER CHARGES&SERVICES 461,930 478,890 370,844 561,777 627,535 705,617 6500 CAPITAL OUTLAY 6501 CAPITAL OUTLAY 6540 EQUIPMENT&MACHINERY 10,075 0 6501 CAPITAL OUTLAY 10,075 0 C� j CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 6500 CAPITAL OUTLAY 10,075 0 6001 EXPENDITURES/EXPENSES 4,500,841 4,533,146 3,335,942 4,691,464 5,160,110 5,420,934 4000 REVENUES AND EXPENSES 4,500,841 4,533,146 3,335,942 4,691,464 5,160,110 5,420,934 42123-POLICE-PATROL 4,500,841 4,533,146 3,335,942 4,691,464 5,160,110 5,420,934 Total 10100-GENERAL FUND 4,500,841 4,533,146 3,335,942 4,691,464 5,160,110 5,420,934 i i 'll i 13 i i I This page has been left blank intentionally. II 14 i 2013 Brooklyn Center Department Budget Narrative by Fund Department Name: Public Works Central Garage Department/Division Mission: The mission of the Brooklyn Center Central Garage is to provide efficient centralized management of fuel, preventive maintenance, repair and replacement of the city equipment fleet, effectively serving the needs of all departmental customers. Department/Division Description: The Central Garage provides fuel, scheduled and emergency repairs and maintenance for 144 pieces of capital equipment, 12 pieces of specialized equipment and 104 pieces of small equipment that make up the city fleet. The equipment is comprised of pieces from all departments and includes: fire trucks,police squad cars, dump trucks, loaders, tractors,pickups, staff cars, mowers, trailers, chain saws,pumps, generators and other miscellaneous equipment. The Central Garage administers the funding, replacement schedule and disposal of equipment in the fleet. The Central Garage coordinates vehicle turnover by determining and charging departments appropriate monthly amounts to ensure that vehicle replacement funds are available when vehicles are ready for replacement. On an annual basis, replacement costs, useful lives and salvage values must be individually determined for the entire fleet to calculate monthly replacement charges. Staffing Levels Positions FTEs 2012 2013 2014 • Crew Leader/Mechanic 1 1 1 • Mechanic 2 2 2 • Night Service Person 1 1 1 • Administrative Technician 1 1 1 Strategic Functions/Division(s): • Perform routine and scheduled preventative maintenance on all fleet equipment. • Determine and maintain appropriate fund balances for scheduled replacement of fleet equipment. • Purchase new equipment and dispose of old equipment per established schedule. • Provide departmental users with detailed monthly billing documenting fuel usage,repairs, and fixed charges. 15 Annual Goal and Strategies: 1. Achieve maximum equipment life through preventative maintenance strategies. a. Implement asset management system to insure on time maintenance actions. b. Monitor equipment repair frequency to minimize downtime. C. Develop and refine task code system to define maintenance actions. 2. Implement effective financial practices to provide required equipment funding. a. Conduct annual review and update of equipment replacement costs. b. Use cooperative purchasing contracts to manage cost control. P C. Manage auction process to maximize return on equipment disposal. 3. Optimize fleet software program to manage equipment asset data. a. Provide detailed monthly cost reports for departmental users. b. Monitor equipment efficiency and cost of ownership. C. Evaluate equipment utilization. Annual Goal Performance Measures: 1. Results/Effectiveness Measures • Complete all required annual DOT Commercial Vehicle inspections. • Maintain fuel inventory according to accounting standards. • Fuel cost volatility 2. Efficiency Measure • Average fuel cost. 3. Productivity Measure • Number of work orders completed per mechanic. • Mechanics billable time. Capital Outlay and Other Initiatives with Significant Budget Impact (optional) CAPITAL OUTLAY The following equipment is scheduled for replacement in 2013 and 2014. REPLACEMENT MAKE/MODEL DEPT CITY ID YEAR COST Toro Greensmaster 3050 Golf 277 2013 $ 27,400 Toro Groundsmaster 4700D Parks 245 2013 $ 78,400 Ford F150 Pickup Police 318 2013 $ 22,750 Chevrolet Impala Police 389 2013 $ 22,000 Caterpillar 950G Street 15 2013 $185,000 Root Snow Blower Street 79 2013 $ 92,000 Chevrolet %2 Ton Pickup Water 611 2013 $ 19,000 i 16 ii 16' Toro Mower 580D Parks 250 2013 $111,223 Total Capital Outlay Request for 2013 $557,773 Ford E250 Cargo Van Engineering 56 2014 $ 20,575 Montauk Boston Boat Fire 9 2014 $ 50,075 Ford Escape Fire 105 2014 $ 22,250 Toro Reelmaster 5200D Golf 271 2014 $ 46,245 1 Ton 4 x 4 Truck/Plow Parks 202 2014 $ 46,500 Reel Mower 6700D Parks 205 2014 $ 83,463 Ford Crown Victoria Police 322 2014 $ .33,980 Ford Crown Victoria Police 323 2014 $ 33,980 Ford Crown Victoria Police 324 2014 $ 33,980 Ford Crown Victoria Police 325 2014 $ 33,980 Ford Crown Victoria Police 331 2014 $ 33,980 Ford Crown Victoria Police 332 2014 $ 33,980 Ford Crown Victoria Police 335 2014 $ 33,980 Chevrolet Impala Police 347 2014 $ 22,650 Ford F350 Street 52 2014 $ 46,550 Trackless Sidewalk Plow Street 65 2014 $121,400 Ford F450 Street 68 2014 $ 47,500 Chevrolet Silverado Street 116 2014 $ 19,550 Total Capital Outlay Request for 2014 $764,618 17 I CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 70100-CENTRAL GARAGE 49951-CENTRAL GARAGE OPERATIONS 4000 REVENUES AND EXPENSES 4001 REVENUES 4599 MISCELLANEOUS REVENUE 4600 MISCELLANEOUS REVENUE 4603 INTEREST EARNINGS -16,731 -24,571 -11,010 -18,000 -15,000 -16,000 4605 UNREALIZED INVESTMENT GAIN/LOSS 10,843 -6,850 0 4606 OTHER REVENUE -1,103 -7,052 -688 4600 MISCELLANEOUS REVENUE -6,990 -38,473 -11,698 -18,000 -15,000 -16,000 4599 MISCELLANEOUS REVENUE -6,990 -38,473 -11,698 -18,000 -15,000 -16,000 4860 CENTRAL GARAGE 4862 FUEL SALES-INTERNAL -225,597 -272,451 -204,669 -279,768 -354,747 -373,167 4862.1 FUEL SALES-EXTERNAL -92,146 -122,361 -82,494 -116,800 -125,000 -125,000 4863 REPLACEMENT CHARGES -589,297 -653,488 -525,600 -629,696 -794,785 -1,216,646 4864 OVERHEAD CHARGES -185,927 -182,444 -140,609 -170,591 -194,222 -199,132 4865 REPAIR/MAINT CHARGES -447,785 -424,058 -299,478 -523,625 -566,329 -594,646 4860 CENTRAL GARAGE -1,540,752 -1,654,802 -1,252,849 -1,720,480 -2,035,083 -2,508,591 4900 OTHER FINANCING SOURCES 4911 SALE OF PROPERTY -20,950 -27,884 0 0 4915 TRANSFERS IN 0 0 0 4919 GAIN ON FIXED ASSET DISPOSAL 2,388 -51,987 0 4921 REFUNDS&REIMBURSEMENTS -44,294 -49,548 -12,642 0 4900 OTHER FINANCING SOURCES -62,856 -129,418 -12,642 0 4001 REVENUES -1,610,598 -1,822,693 -1,277,189 -1,738,480 -2,050,083 -2,524,591 6001 EXPENDITURES/EXPENSES 6099 PERSONAL SERVICES 6100 WAGES AND SALARIES 6101 WAGES&SALARIES-FT EMPLOYEES 250,338 250,138 187,069 254,180 261,324 266,573 6102 OVERTIME-FT EMPLOYEES 595 0 38 700 6100 WAGES AND SALARIES 250,933 250,138 187,107 254,880 261,324 266,573 6110 OTHER PAYMENTS-NON INSURANCE 6111 SEVERANCE 1,117 1,021 0 6110 OTHER PAYMENTS-NON INSURANCE 1,117 1,021 0 6120 RETIREMENT CONTRIBUTIONS 6122 PERA COORDINATED PLAN 17,587 18,135 13,565 18,427 18,946 19,328 6125 FICA 14,915 14,869 11,012 15,759 16,201 16,527 6126 MEDICARE CONTRIBUTIONS 3,488 3,478 2,575 3,686 3,789 3,866 6120 RETIREMENT CONTRIBUTIONS 35,990 36,482 27,153 37,872 38,936 39,721 i 6130 INSURANCE BENEFITS 6131 CAFETERIA PLAN CONTRIBUTIONS 48,447 50,952 32,530 53,940 53,940 53,940 6130 INSURANCE BENEFITS 48,447 50,952 32,530 53,940 53,940 53,940 6150 WORKERS'COMPENSATION 6151 WORKERS'COMPENSATION 9,446 8,023 6,022 8,109 8,413 8,581 6150 WORKER'S COMPENSATION 9,446 8,023 6,022 8,109 8,413 8,581 6099 PERSONAL SERVICES 345,933 346,617 252,812 354,801 362,613 368,815 6199 SUPPLIES 6200 OFFICE SUPPLIES 18 CITY OF BROOKLYN CENTER Budget Report 2010 2011 SeptemberYTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget I 6201 OFFICE SUPPIES 335 293 162 300 340 357 6203 BOOKS/REFERENCE MATERIALS 0 136 0 150 150 158 6200 OFFICE SUPPLIES 335 429 162 450 490 515 6210 OPERATING SUPPLIES 6212 MOTOR FUELS 308,683 393,500 297,716 426,000 510,840 540,382 6213 LUBRICANTS&ADDITIVES 14,960 14,528 12,599 14,000 16,000 16,800 6215 SHOP MATERIALS 7,995 6,779 4,799 9,500 8,500 8,925 6217 SAFETY SUPPLIES 614 651 654 700 700 735 6218 WELDING SUPPLIES 3,736 4,569 2,655 4,500 4,500 4,725 6219 GENERAL OPERATING SUPPLIES 1,162 1,289 1,202 1,300 1,300 1,365 6210 OPERATING SUPPLIES 337,150 421,315 319,625 456,000 541,840 572,932 6220 REPAIR&MAINT SUPPLIES 6221 MOTOR VEHICLES 93,064 94,339 48,123 93,000 93,000 97,650 6222 TIRES 15,524 15,357 11,047 18,000 18,000 18,900 6226 SIGNS&STRIPING MATERIALS 2 0 0 0 0 6227 PAINT SUPPLIES 216 280 10 300 300 315 6220 REPAIR&MAINT SUPPLIES 108,805 109,976 59,181 111,300 111,300 116,865 6230 REPAIR&MAINT SUPPLIES-OTHER 6239 OTHER REPAIR&MAINT SUPPLIES 32 296 666 200 300 315 6230 REPAIR&MAINT SUPPLIES-OTHER 32 296 666 200 .300 315 6240 SMALL TOOLS&MINOR EQUIPMENT 6241 SMALL TOOLS 3,090 2,841 2,904 3,400 3,400 3,570 6242 MINOR EQUIPMENT 474 0 42,260 53,100 6243 MINOR COMPUTER EQUIPMENT 1,680 0 2,000 1,700 6240 SMALL TOOLS&MINOR EQUIPMENT 5,244 2,841 47,164 58,200 3,400 3,570 6199 SUPPLIES 451,566 534,857 426,798 626,150 657,330 694,197 6299 OTHER CHARGES&SERVICES 6300 PROFESSIONAL SERVICES 6305 MEDICAL SERVICES 0 0 0 0 0 6307 PROFESSIONAL SERVICES 2,296 4,805 2,470 3,500 3,500 3,500 6300 PROFESSIONAL SERVICES 2,296 4,805 2,470 3,500 3,500 3,500 6320 COMMUNICATIONS 6321 TELEPHONES/PAGES 301 200 300 285 285 6323 RADIO COMMUNICATIONS 352 600 600 6320 COMMUNICATIONS 301 552 300 885 885 6330 TRANSPORTATION 6331 TRAVEL EXPENSE/MILEAGE 0 0 0 0 0 0 6333 FREIGHT/DRAYAGE 1,084 773 93 1,400 900 945 6330 TRANSPORTATION 1,084 773 93 1,400 900 945 6340 ADVERTISING 6341 PERSONNEL ADVERTISING 0 0 0 0 0 6340 ADVERTISING 0 0 0 0 0 6350 PRINTING AND DUPLICATING 6351 PRINTING 290 287 349 300 300 315 6350 PRINTING AND DUPLICATING 290 287 349 300 300 315 6360 INSURANCE 6363 MOTOR VEHICLE INSURANCE 30,449 29,035 39,419 53,000 47,900 56,000 6367 EQUIPMENT(INLAND MARINE) 13,568 12,767 14,930 14,000 15,000 16,000 19 CITY OF BROOKLYN CENTER Budget Report 2010 2011 SeptemberYTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 6360 INSURANCE 44,017 41,802 54,349 67,000 62,900 72,000 6380 UTILITY SERVICES 6388 HAZARDOUS WASTE DISPOSAL 1,392 751 503 2,000 1,500 1,575 6380 UTILITY SERVICES 1,392 751 503 2,000 1,500 1,575 6400 REPAIR&MAINT SERVICES 6401 MOTOR VEHICLE SERVICES 56,915 62,978 29,484 65,000 65,000 68,250 6402 EQUIPMENT SERVICES 5,469 6,133 2,651 5,500 5,500 5,775 6406 MULTI-FUNCTION MTNCE 444 500 1,000 1,100 6400 REPAIR&MAINT SERVICES 62,384 69,111 32,579 71,000 71,500 75,125 6410 RENTALS 6417 UNIFORMS 4,985 6,717 4,380 4,000 5,600 5,880 6410 RENTALS 4,985 6,717 4,380 4,000 5,600 5,880 6420 IS SERVICES/LICENSES/FEES 6422 SOFTWARE MAINT 13,060 5,947 5,919 6,250 6,250 6,560 6423 LOGIS CHARGES 4,258 3,274 2,559 3,969 4,147 4,299 6420 IS SERVICES/LICENSES/FEES 17,318 9,221 8,478 10,219 10,397 10,859 6430 MISCELLANEOUS 6432 CONFERENCES AND SCHOOLS 778 1,016 828 1,500 1,825 1,575 6433 MEETING EXPENSES 12 0 0 100 100 105 6434 DUES&SUBSCRIPTIONS 1,603 0 0 150 250 263 6430 MISCELLANEOUS 2,393 1,016 828 1,750 2,175 1,943 6440 OTHER EXPENSES 6441 LICENSES,TAXES&FEES 1,895 1,563 1,934 2,500 2,000 2,100 6447 TOWING CHARGES 1,665 720 1,576 800 800 840 6449 OTHER CONTRACTUAL SERVICES 1,481 1,841 898 1,300 1,800 1,890 6440 OTHER EXPENSES 5,040 4,123 4,409 4,600 4,600 4,830 6460 CENTRAL GARAGE CHARGES 6461 FUEL CHARGES 3,920 2,867 1,578 2,500 2,500 2,625 6460 CENTRAL GARAGE CHARGES 3,920 2,867 1,578 2,500 2,500 2,625 6470 TRANSFERS AND OTHER USES i 6471 ADMINISTRATIVE SERVICE TRANSFER 40,705 44,792 30,320 40,426 41,117 42,351 6470 TRANSFERS AND OTHER USES 40,705 44,792 30,320 40,426 41,117 42,351 6490 OTHER MISC COSTS/EXPENSES 6494 DEPRECIATION EXPENSE 638,835 624,661 0 6490 OTHER MISC COSTS/EXPENSES 638,835 624,661 0 i 6299 OTHER CHARGES&SERVICES 824,661 811,228 140,887 208,995 207,874 222,833 6500 CAPITAL OUTLAY 6501 CAPITAL OUTLAY 6540 EQUIPMENT&MACHINERY 5,596 5,347 2,585 2,850 18,400 3,000 6545 OTHER EQUIPMENT 738,500 0 0 6550 MOTOR VEHICLES 0 0 323,918 0 557,773 764,618 6501 CAPITAL OUTLAY 5,596 5,347 326,503 741,350 576,173 767,618 6500 CAPITAL OUTLAY 5,596 5,347 326,503 741,350 576,173 767,618 6001 EXPENDITURES/EXPENSES 1,627,757 1,698,048 1,147,000 1,931,296 1,803,990 2,053,463 20 - i CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTD 2012 2013 2014 Object Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 4000 REVENUES AND EXPENSES 17,159 -124,645 -130,189 192,816 -246,093 -471,128 49951-CENTRAL GARAGE OPERATIONS 17,159 -124,645 -130,189 192,816 -246,093 -471,128 Total 70100-CENTRAL GARAGE 17,159 -124,645 -130,189 192,816 -246,093 -471,128 I i, 21 i O 0) 0) (D rl- (o O O O O rn o (D Lo p d' r- LO M dU') N M O O 00 to (D N O N LC) 00 ' M O LO 00 ' d' O dT ti M d 00 LC) U t- d N 00 LO 0) d7 M M N d' 0) v- (Z) M U() ',T O T = N co LC) O LC) LO = 00 Q N 0) a7 d' tl- N 1- (3) O 0) 0) O ti N r r- N M N M N n .� 64 6g 64 64 64 69 69- 64 64 64 6`>64 6g 6g (f> 69- (f> 0) 0) M O O N N O LO 00 d N O "0 d' N ti N N 00 r- 00 LO M N I` CO = 00 O LO (O ' O M N t- ' O 00 00 t` ' 00 t` I U 0) 00 00 N LO C) LO LO 00 LO LO M (1) 0 0) Cl) 0) d- O t- 00 N 00 O CC O N OD 47 V O N N O co co t- 0) M ti C) `- r N 1-7 (6 M 1- M N a. 64 ea U), 69 69 ({> 64 64 64 64 64 69 69 (f} Ef} f3} 69 Ef} M N LO I` U) M d' N O N 00 LO N d N _0 O N N M M N tl- M (D M L() N M t- N O M r O I` N 00 ' 0) O 0) M ' 0) 00 t` U N 00 O Lf) I` LC) 0) r- O d O O r W a) O CO 00 I` CO 0) LO I- N 00 ti 0) N d O N O O 00 d M h O N M 00 d M 1 N M 64 64 64 64 64 64 64 61> U), 64 Efl 64 69 64 64 64 613 64 I` N O M LO d' 00 r O N 0) ;: 00 00 CO N O O ti ti O M O O O O (9 O to 0 O 'd' M M ' N CO d ' O M M M U = LO 0) LO 0) 00 00 O M M d L() M 00 if O O N ";T a7 O N r- I- t� d' d' ct d' � N 0 N 00 00 M O N (0 O t` � 00 M tl- (0 to r- r- V N C 6 N M 69 64 64 69 64 64 64 6), 69 64 69 69 64 09, 64 64 V) 69- � M M (O M co O co 00 r- r o0 00 N 00 0) 00 LO d N O M d (O 00 d' O O O 0) N ' N t� d ti O ' 0) (O LO (O ' N LO C) !h O O O C Ln r t� 06 00 O O LO If a) O co N 00 LO N (O N cO 00 LO r- 00 (.O er N t-- 00 M co N (O 0) t- O O co co (.0 00 N d N M t1 64 6)- 64 64 64 64 64 64 64 E9- 61} 64 64 64 64 64 64 69 N O r- t` co co Lf) 0) O M M 00 ti M O -0 0) O 00 m r- co (O O t- Il- I` 00 tl- (D CO a) 00 M ' N 07 (D N O 0) = O d ' N O 0) w = O CO V O L() 00 M Lf) 1- V' M 00 0) L() CO r 00 Q O N Lt) N I` O M = L() I-- t- 'd t-- I` d LO to ti M O N O 00 Ln 'I O I` d (O O N r r N d r N d O 61) 64 64 69, 64 64 64 U)} 64 64 Y> 64 (f> 64 64 64 64 64 '.. LL m O O O O LO LO O 'I O c Lo 00 00 O 00 O LO 0) 00 M LO 00 m 00 00 00 1` L w 'd_ O ' d' CO = 0) co rt N ' d d' r- lqt 0 U 0)N O 00 M d' (6 00 0) 0) I O N 00 O 07 C _ a -0 C) N M LO N O CO N d tl- I` M ti M I` N c N ti ti co co N (O 00 � LO N N LC) M O U = m r N d N at N 64 64 613- 69 64 64 (f> 64 64 (f> 64 64 69 (fl (f> Gl> Yf 60- O ` N N 0) M co 00 M O O M M r d N O N M (O r- LC) r- (O (O O CO (O r- (O O O tC CO d' M (O co 0) (.O ' O M d CO LO = " (O N m M d' 00 r Lf) 0) N I Ln d N m 4- CE LO CO N M 0) N 0) O O N = O N I` CD p ¢ N (O ti CO M c- M (O O M r- r- t` M CO N Ln �- r- r- C4 V r" C\f d' N (� V 64 64 69. 64 64 69 61} 69 64 64 (f> (f> 64 64 60- Efl 61) (a 0 cn a) C _ 0) Co -j CU Q L a) C (n Lis C0 (c N O Ln U_ � tS L U) _0 IM (n cn y I aa)i (A 0 (n a) s' U 2 0 p a c z c c ._� ~ W Fo U 0) c c U a) E .tZ is L°n ° _ c a) a) °� c = c En O N to V O W11Cq (n � 00 UF- IbUwWt2W QUQ 22 2013 Brooklyn Center Department Budget Narrative by Fund Department Name: Centerbrook Golf Course Department/Division Mission: To be a premier value Minnesota golf course offering a challenging, well-conditioned course and exceptional customer service. Department/Division Description: Centerbrook Golf Course is a nine (9)hole,par three (3) golf course, owned by the City of Brooklyn Center. It was built in 1986-87 with a loan from the Capital Improvements Fund. It opened for business in the spring of 1988 and was established as an enterprise fund entity. Enterprise funds were established to account for the financing of self-supporting activities of the City,which render services on a user charge basis to the general public. Staffing Levels Positions FTEs 2012 2013 2014 • Golf Course Superintendent 1 1 1 • Part-time Staff 1.75 1.5 1.5 Strategic Functions/Division(s): • Outside Services o To provide the highest quality playing conditions possible within the established budget limitations. Centerbrook Golf Course will strive to be an example of environmental sensitivity and aesthetic beauty for the community. • Inside Services o To provide an exceptional golfing experience for every patron. Our inside services staff will feature knowledgeable, customer focused staff that will provide exemplary customer service. Annual Goal and Strategies: 1. To maintain optimal course conditions within established budget parameters. Limited use of chemicals Turf moisture content monitored Equipment enhancements 2. Continuous improvements and total customer satisfaction in all areas of operation. Customer Service language included in position descriptions Customer service training for all staff Customer service considered as part of annual performance evaluations 23 I Annual Goal Performance Measures: 1. Results/Effectiveness Measures • Number of rounds played Customer satisfaction ratings 2. Efficiency Measure • Revenues generated per round 3. Productivity Measure • Maintenance cost per acre Capital Outlay and Other Initiatives with Significant Budget Impact There is no Capital Outlay planned for this fund. i 24 CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 61300-CENTERBROOK GOLF COURSE 49721-CENTERBROOK GOLF COURSE 4000 REVENUES AND EXPENSES 4001 REVENUES 4599 MISCELLANEOUS REVENUE 4600 MISCELLANEOUS REVENUE 4603 INTEREST EARNINGS 0 0 0 0 4604 CHECK PROCESSING FEES 0 -30 0 4612 DONATIONS&CONTRIBUTIONS -200 -200 4600 MISCELLANEOUS REVENUE 0 -230 -200 0 4599 MISCELLANEOUS REVENUE 0 -230 -200 0 4770 CENTERBROOK GOLF COURSE 4771 GOLF LESSONS -1,464 -1,464 -196 -2,000 -2,250 -3,500 4773 GREEN FEES -128,750 -108,813 -114,115 -128,000 -128,000 -131,000 4778 PASSBOOK -23,229 -18,960 -18,897 -23,000 -23,000 -23,500 4782 RENTALS -11,817 -10,432 -16,506 -10,000 -16,000 -16,500 4785 LEAGUE -9,809 -9,729 -10,756 -11,000 -11,500 -12,000 4786 BEER&WINE COOLER REVENUE -24,840 -24,328 -24,018 -28,000 -27,000 -28,000 4787 FOOD&BEVERAGE REVENUES -5,507 -6,051 -8,311 -6,000 -9,000 -9,250 4788 TAXABLE MERCHANDISE -1,081 -822 -601 -1,000 -1,000 -1,000 4789 NONTAXABLE MERCHANDISE -11,023 -9,186 -5,335 -9,700 -8,000 -8,000 4790 MISCELLANEOUS -300 -25 -25 -100 -100 -100 4791 BOTTLED WATER SALES -1,339 -1,186 -1,386 -1,200 -1,500 -1,550 4770 CENTERBROOK GOLF COURSE -219,159 -190,995 -200,147 -220,000 -227,350 -234,400 4900 OTHER FINANCING SOURCES 4915 TRANSFERS IN -14,000 4921 REFUNDS&REIMBURSEMENTS -6 0 0 4900 OTHER FINANCING SOURCES -6 0 0 -14,000 4001 REVENUES -219,164 -191,225 -200,347 -234,000 -227,350 -234,400 I 6001 EXPENDITURES/EXPENSES 6099 PERSONAL SERVICES 6100 WAGES AND SALARIES 6101 WAGES&SALARIES-FT EMPLOYEES 49,282 49,093 32,097 45,360 60,253 61,458 6102 OVERTIME-FT EMPLOYEES 355 6103 WAGES-PART TIME EMPLOYEES 68,007 54,770 36,225 49,000 42,500 43,000 6104 OVERTIME-PART TIME EMPLOYEES 872 1,308 991 1,000 1,000 1,000 6100 WAGES AND SALARIES 118,161 105,172 69,668 95,360 103,753 105,458 6110 OTHER PAYMENTS-NON INSURANCE 6111 SEVERANCE 1,587 1,187 0 6110 OTHER PAYMENTS-NON INSURANCE 1,587 1,187 0 6120 RETIREMENT CONTRIBUTIONS 6122 PERA COORDINATED PLAN 6,301 6,317 2,746 7,256 4,368 4,456 6125 FICA 7,012 6,111 4,388 6,205 3,736 3,810 6126 MEDICARE CONTRIBUTIONS 1,640 1,429 1,026 1,452 874 891 6120 RETIREMENT CONTRIBUTIONS 14,953 13,858 8,160 14,913 8,978 9,157 6130 INSURANCE BENEFITS 6131 CAFETERIA PLAN CONTRIBUTIONS 10,355 10,612 3,116 10,788 10,788 10,788 6130 INSURANCE BENEFITS 10,355 10,612 3,116 10,788 10,788 10,788 6140 UNEMPLOYMENT COMPENSATION 6141 UNEMPOLOYMENT COMPENSATION 74 0 0 0 0 0 25 CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 6140 UNEMPLOYMENT COMPENSATION 74 0 0 0 0 0 6150 WORKERS'COMPENSATION 6151 WORKERS'COMPENSATION 2,788 2,107 1,402 2,021 1,229 1,254 6150 WORKER'S COMPENSATION 2,788 2,107 1,402 2,021 1,229 1,254 6099 PERSONAL SERVICES 147,917 132,935 82,346 123,082 124,748 126,657 6199 SUPPLIES 6200 OFFICE SUPPLIES 6201 OFFICE SUPPIES 57 270 237 400 400 400 6200 OFFICE SUPPLIES 57 270 237 400 400 400 6210 OPERATING SUPPLIES 6211 CLEANING SUPPLIES 71 148 60 100 100 100 6212 MOTOR FUELS 1,913 1,543 3,255 2,000 2,500 2,700 6213 LUBRICANTS&ADDITIVES 55 2 19 200 200 250 6214 CLOTHING&PERSONAL EQUIPMENT 932 100 800 900 6215 SHOP MATERIALS 41 0 10 200 250 250 6216 CHEMICALS/CHEMICAL PRODUCTS 7,280 4,347 4,577 6,000 9,000 9,500 6217 SAFETY SUPPLIES 77 28 46 100 100 100 6219 GENERAL OPERATING SUPPLIES 869 2,180 883 2,000 1,500 1,600 6210 OPERATING SUPPLIES 10,306 8,249 9,782 10,700 14,450 15,400 6220 REPAIR&MAINT SUPPLIES 6221 MOTOR VEHICLES 268 638 1,121 300 1,000 1,000 6223 BUILDINGS&FACILITIES 2,227 2,363 1,294 2,000 1,750 1,500 6225 PARK&LANDSCAPE MATERIALS 2,774 2,052 2,769 3,000 3,000 3,250 6227 PAINT SUPPLIES 148 83 57 200 250 250 6220 REPAIR&MAINT SUPPLIES 5,417 5,136 5,241 5,500 6,000 6,000 6230 REPAIR&MAINT SUPPLIES-OTHER 6239 OTHER REPAIR&MAINT SUPPLIES 165 71 159 300 250 300 6230 REPAIR&MAINT SUPPLIES-OTHER 165 71 159 300 250 300 6240 SMALL TOOLS&MINOR EQUIPMENT 6241 SMALL TOOLS 135 190 598 250 1,000 1,100 6242 MINOR EQUIPMENT 319 1,489 889 500 6243 MINOR COMPUTER EQUIPMENT 611 0 0 0 2,725 6240 SMALL TOOLS&MINOR EQUIPMENT 1,066 1,679 1,487 750 3,725 1,100 6199 SUPPLIES 17,011 15,406 16,906 17,650 24,825 23,200 6299 OTHER CHARGES&SERVICES 6300 PROFESSIONAL SERVICES 6307 PROFESSIONAL SERVICES 262 575 301 600 500 500 6300 PROFESSIONAL SERVICES 262 575 301 600 500 500 6320 COMMUNICATIONS 6321 TELEPHONES/PAGES 2,391 1,457 974 1,550 1,500 1,500 6329 OTHER COMMUNICATION SERVICES 787 1,615 850 2,600 2,730 6320 COMMUNICATIONS 2,391 2,245 2,589 2,400 4,100 4,230 6330 TRANSPORTATION 6331 TRAVEL EXPENSE/MILEAGE 775 818 116 750 500 600 6330 TRANSPORTATION 775 818 116 750 500 600 6340 ADVERTISING 6349 OTHER ADVERTISING 1,523 614 791 6,000 4,500 5,500 26 i CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 6340 ADVERTISING 1,523 614 791 6,000 4,500 5,500 6350 PRINTING AND DUPLICATING 6351 PRINTING 142 0 382 0 500 500 6350 PRINTING AND DUPLICATING 142 0 382 0 500 500 6360 INSURANCE 6361 GENERAL LIABILITY INSURANCE 3,391 3,236 3,600 4,188 3,850 4,120 6362 PROPERTY INSURANCE 1,592 1,526 1,540 1,976 1,650 1,765 6364 DRAM SHOP INSURANCE 2,248 878 1,151 1,188 1,230 1,320 6366 MACHINERY BREAKDOWN INSURANCE 254 256 234 335 250 270 6360 INSURANCE 7,485 5,897 6,525 7,687 6,980 7,475 6380 UTILITY SERVICES 6381 ELECTRIC 7,817 7,880 5,844 7,200 7,500 7,600 6382 GAS 1,091 907 473 1,300 1,000 1,050 6383 WATER 11,288 9,561 6,137 10,000 9,000 8,500 6384 REFUSE DISPOSAL 1,748 1,680 1,176 2,000 1,750 1,800 6385 SEWER 511 526 407 600 600 650 6386 STORM SEWER 1,004 1,015 761 1,000 1,100 1,150 6380 UTILITY SERVICES 23,460 21,569 14,797 22,100 20,950 20,750 6400 REPAIR&MAINT SERVICES 6402 EQUIPMENT SERVICES 0 0 0 0 6403 BLDGSIFACILITIES MAINT SERVICE 2,797 636 1,863 2,000 2,000 2,100 6400 REPAIR&MAINT SERVICES 2,797 636 1,863 2,000 2,000 2,100 6410 RENTALS 6415 OTHER EQUIPMENT 4,463 6,045 1,190 4,500 3,500 4,000 6410 RENTALS 4,463 6,045 1,190 4,500 3,500 4,000 6420 IS SERVICES/LICENSES/FEES 6422 SOFTWARE MAINT 276 247 331 299 350 350 6423 LOGIS CHARGES 4,086 3,484 2,792 4,271 4,230 4,391 6420 IS SERVICES/LICENSES/FEES 4,362 3,731 3,123 4,570 4,580 4,741 6430 MISCELLANEOUS 6432 CONFERENCES AND SCHOOLS 150 476 0 250 500 500 6433 MEETING EXPENSES 0 6434 DUES&SUBSCRIPTIONS 923 985 245 750 500 600 6435 CREDIT CARD FEES 2,922 3,110 2,781 3,000 3,000 3,100 6436 UNCOLLECTIBLE CHECKS/DEBTS 0 0 0 6438 CASH SHORT(OVER) -65 476 54 6430 MISCELLANEOUS 3,930 5,048 3,079 4,000 4,000 4,200 6440 OTHER EXPENSES 6441 LICENSES,TAXES&FEES 237 279 229 250 500 500 6449 OTHER CONTRACTUAL SERVICES 1,921 1,284 209 1,500 1,000 1,000 6440 OTHER EXPENSES 2,158 1,563 438 1,750 1,500 1,500 6460 CENTRAL GARAGE CHARGES 6461 FUEL CHARGES 0 0 15 0 0 0 6462 FIXED CHARGES 6,728 6,603 5,286 6,776 7,992 8,150 6463 REPAIR&MAINT CHARGES 7,161 4,970 7,970 8,652 9,085 9,539 6465 REPLACEMENT CHARGES 13,362 15,170 13,473 14,623 26,774 26,200 6460 CENTRAL GARAGE CHARGES 27,251 26,744 26,744 30,051 43,851 43,889 6470 TRANSFERS AND OTHER USES 6471 ADMINISTRATIVE SERVICE TRANSFER 21,377 9,855 3,220 9,855 8,041 8,282 27 CITY OF BROOKLYN CENTER Budget Report 2010 2011 SeptemberYTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 6470 TRANSFERS AND OTHER USES 21,377 9,855 3,220 9,855 8,041 8,282 i 6490 OTHER MISC COSTS/EXPENSES 6491 MERCHANDUSE FOR RESALE 19,090 21,330 23,083 22,500 21,000 21,500 6494 DEPRECIATION EXPENSE 28,185 28,185 21,196 28,183 28,825 29,700 6490 OTHER MISC COSTS/EXPENSES 47,274 49,514 44,279 50,683 49,825 51,200 6299 OTHER CHARGES&SERVICES 149,650 134,855 109,435 146,946 155,327 159,467 6500 CAPITAL OUTLAY 6501 CAPITAL OUTLAY 6520 BUILDINGS&FACILITIES 0 0 0 0 6540 EQUIPMENT&MACHINERY 0 0 7,000 6501 CAPITAL OUTLAY 0 0 0 0 0 7,000 6500 CAPITAL OUTLAY 0 0 0 0 0 7,000 6001 EXPENDITURES/EXPENSES 314,578 283,196 208,686 287,678 304,900 316,324 4000 REVENUES AND EXPENSES 95,413 91,970 8,339 53,678 77,550 81,924 49721-CENTERBROOK GOLF COURSE 95,413 91,970 8,339 53,678 77,550 81,924 Total 61300-CENTERBROOK GOLF COURSE 95,413 91,970 8,339 53,678 77,550 81,924 i I I i I i i I 28 I i It O It I- M M co M CO d' M N -0 W O W LC) O 'It N N N O 00 N N N N co N 00 ' O 00 ti - CO O ' - ' r- ' 00 .- O Cl) co O U t� u) O L O N M cr LC) u) (6 u u) d CG O V N O I O N I-- - N N N d) CA 00 tl- CA N h Cq O N N N N N v N N r i IL 64 64 64 0 64 64 64 64 64 64 64 69 64 64 64 64 64 69 - O - CF) Nrl- O M F r (O I` t0 M O M O Cl) O CO I` N M M N M Cl) N O N <t N d i O 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N T N N N N N N N M M1 N O N N N C\l a` (f} (F} (A 69 <A 64 V> 69 69 64 (A 69 (f} 64 64 64 64(a LO O LO u) LO O LO u) Ln m h LO LO LC) ti N d) co N co O r- co 4) d) It N d) M N t� 3 T O ' N N M d' O r ' r ' r (0 N r r d O N O N LL) CO 00 M C6 M 00 M C6 N O N co co 0) d) 00 N W ((0 O tp QU N r r r - N N v r o v- S 64 64 64 64 64 64 64 64 64 69 64 64 64 64 64 6% 64 44 � N U CA O u) Il_ O u) LO n N O LC) I LO F) N O LO (p - - O 00 t` r N O (D C` 00 d' N (3) ZA r i - d) O d' ' LO ' to d' O LC) c- Cfl N N -a O a1 Cf) h r 00 tt' d' M O 4 00 a) (O 00 m N N CA = O O N N M M (14 Cl) ¢ N O L = O 64 69 64 64 64 64 69. 64 64 64 60 64 64 60 64 64 60-64 Cl) "- >+UL W 1 (� f6 0 1 O N �- M M LC) d' LX) r r LC) 00 M 1�tt) N L O O r C)) 00 00 O It N co It d' 'd' 00 00 It 00 N O O M d' ti N t� ' O I CA (O v'� O r O O m d) CA d) N 00 0) 00 00 00 00 d) 00 00 M N N' N ',, M � N 04 U N N N M ~O L Q 00 64 64 64 64 64 64 64 69 (»( ( ( 64 ( (» ( z p ++ ) �- c — x d E v (n y cow me o U cu ca N y U L >, d ) (O/) Q m W C N = O C Q (D - C +O+ .S: U C O U O N C j ate+ ++ C 0 O N 0)'- (D .-, V U- C2 O a) :a O cn ,N (LAS X O (6 C N � 'O C a) 0Z � C o •a) a) I- w roV zrc c _CL M CL d 0 .N to 0 x N 7 N N N p N p N = O X N C N 3 U I— w d cn co F- U F- oo 0 0� w 0 w Z U 29 This page has been left blank intentionally. 30 2013 Brooklyn Center Department Budget Narrative by Fund Department Name: Building& Community Standards Department/Division Mission: The Building & Community Standards Department is committed to providing quality services related to construction and development, property maintenance, and housing to all those who choose to make Brooklyn Center their home, occupational center or place to visit. This is accomplished through the use of modern technology and quality assurance by a team of people dedicated to professional excellence and customer satisfaction. We strive to accomplish these tasks efficiently, effectively and with accountability to the community we serve. Building & Community Standards--Ensuring clean, safe and attractive neighborhoods where people want to live and do business. Department/Division Description: The department monitors construction through plan review activities and construction site visits for building, plumbing, mechanical, fire suppression, electrical, water and sewer, and sign permit applications to ensure compliance with city ordinances, and State Building and Fire Codes. Residential rental properties are inspected to ensure health and life safety standards are met. The department also addresses community concerns such as property maintenance, zoning, signs, health/life safety hazards,public nuisances and various quality of life standards. Neighborhood j preservation and good relations between neighbors are encouraged through proactive property maintenance sweeps in each neighborhood, as well as response to citizen complaints and concerns. Department staff works with all city departments, advisory groups, nonprofit agencies,businesses and citizens to help keep properties and the environment clean, safe, and maintained to community standards. Neighborhood initiatives such as foreclosure related issues and the vacant building program are administered, along with other community improvement strategies. Public education and community engagement initiatives are developed and implemented to ensure strong neighborhoods. In mid-2012,the department became responsible for Housing Redevelopment Authority and housing programs. The department is working with County, State and Federal programs and funds to rehabilitate substandard or outdated housing, primarily foreclosed vacant properties, to regain occupancy with responsible homeowners. i Staffing Levels Positions FTEs 2012 2013 2014 • Director/Assistant City Manager 0.5 0.5 0.5 • Deputy Director/HRA Specialist 1 1 1 • Housing & Community Standards Supervisor 1 1 1 • Building Official 1 1 1 • Building/Housing Inspectors 2 2 2 • Property Code Inspectors 2 2 2 • Administrative Assistant (Two Adm. Asst. 1 1 1 positions provide pooled services for Business & 31 i Development) • Permit Technician 1 1 1 • Seasonal Technicians 0.7 0.7 0.7 • Contract Electrical Inspections • Contract Construction Specialty Inspections Strategic Functions/Division(s): • Building and Construction Inspection Program o The building and construction inspection program assists homeowners, contractors and businesses with their construction projects to ensure compliance with building and construction codes (Building, Fire, Mechanical, Plumbing, Electrical, Energy, etc.). A variety of educational and communication tools are used to ensure buildings are safe and sound throughout the building's life. Inspection staff coordinates the city's internal construction and plan review process. • Rental Inspections Program o The rental licensing program ensures rental housing is maintained in a safe and attractive manner and is an asset to the community. The program is performance-based and provides incentives for properties that are well-maintained and managed, as well as corrective tools for properties needing improvement. The program is carefully coordinated among several city departments. Along with the rental license inspections and monitoring of Type III and Type IV properties, staff assists with license enforcement, Crime Prevention Through Environmental Design inspections, and other applicable requirements. • Vacant Building Program o The vacant building program monitors mortgage foreclosures and vacant properties to ensure they are maintained in safe healthful conditions, and do not become public nuisances or blight to the neighborhoods. Staff works with the responsible party to maintain the property and on a property plan. Where necessary, city-facilitated abatement actions are initiated to eliminate hazards. Re-occupancy inspections are performed to ensure the properties and environments are safe. In addition, staff identifies and refers properties to the ReMove, ReBuild, and NSP programs. These properties are life/safety hazards, distressed, unmarketable, or should be demolished. • Property Maintenance and Code Enforcement o Proactive monitoring of the properties in neighborhoods and responding to complaints improves the conditions of the residential and commercial neighborhoods. Properties are reviewed for health/life safety hazards and public nuisances. Maintaining the housing stock and building conditions also enhances the overall appearance of the neighborhoods to improve the city's image and attract responsible homeowners and businesses. Proactive sweep inspections are typically performed to address property code violations that are visible from the street or public area. Community and neighborhood initiatives are developed for short-term and long-term needs. • HRA/Housing Programs 32 i o The housing program develops housing policies and programs to promote high quality housing opportunities for a diverse community. Programs are established in collaboration with public agencies, private sector and Housing Commission in order to promote and fund programs to market Brooklyn Center neighborhoods. Funding sources include federal fiends such as Neighborhood Stabilization Programs (NSP) and Community Development Block Grant(CDBG), as well as Tax Increment Financing (TIF) Housing Fund. Programs include ReNew, ReMove and ReBuild, and NSP programs. The program also collaborates with non-profit organizations to provide services to residents in need, such as low income, elderly and disabled persons. • Community and Neighborhood Initiatives o The residential and commercial neighborhoods are monitored and evaluated for short-term and long-term needs using various resources. In addition to strategic planning and prevention efforts, community issues are analyzed and addressed to resolve problems. Programs and projects are developed in response to city priorities and determined needs. Projects include the Neighborhood Health Study and City Neighborhood Area Improvements. Annual Goal and Strategies: 1. We will stabilize and improve residential neighborhoods. a. Coordinate and inspect residential rental properties in accordance with city code requirements b. Implement housing and NSP programs to include ten NSP properties by the end of 2013 C. Monitor and inspect vacant properties 2. We will provide effective communications and public education about neighborhood and community initiatives. a. Develop or revise educational materials for department programs and projects b. Create instructional videos, PowerPoint Shows or other medium for use on the website 3. We will ensure all buildings are designed and maintained in a safe and sound condition. a. Work with developers, architects, business owners and property owners to ensure building plans indicate compliance with all building and construction codes b. Streamline internal development and construction approval process for internal and external customers Annual Goal Performance Measures: 1. Results/Effectiveness Measures • Percentage of inspected residential properties in full compliance with property maintenance codes • Percentage of qualified vacant properties in compliance with the vacant building ordinance 33 • Percentage of residents surveyed saying their proud of their neighborhood 2. Efficiency Measure • Cost of city staff for city-facilitated abatement per administrative service charge • Cost per online permit transaction 3. Productivity Measure • Gap cost per effective rehabilitated house sale for NSP 3 properties (Effective means meets all program rehab criteria) Capital Outlay and Other Initiatives with Significant Budget Impact (optional) ➢ Marginal increases in overtime, seasonal and contractual services to sustain minimum service levels during workload increases I.e. construction projects, increase in rental properties, complaints, and similar ➢ Security and customer service layout improvements for department i i i i 34 I CITY OF BROOKLYN CENTER Budget Report 2010 2011 SeptemberYTD 2012 2013 2014 Object 1 Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 10100-GENERAL FUND 42410-BUILDING INSPECTIONS 4000 REVENUES AND EXPENSES 6001 EXPENDITURES/EXPENSES 6099 PERSONAL SERVICES 6100 WAGES AND SALARIES 6101 WAGES&SALARIES-FT EMPLOYEES 215,537 214,155 156,288 237,260 245,136 251,574 6102 OVERTIME-FT EMPLOYEES 150 950 4,297 4,000 3,000 3,000 6103 WAGES-PART TIME EMPLOYEES 243 5,561 1,963 8,000 7,300 7,300 6104 OVERTIME-PART TIME EMPLOYEES 0 6100 WAGES AND SALARIES 215,930 220,666 162,548 249,260 255,436 261,874 6110 OTHER PAYMENTS-NON INSURANCE 6111 SEVERANCE 1,071 817 0 6110 OTHER PAYMENTS-NON INSURANCE 1,071 817 0 6120 RETIREMENT CONTRIBUTIONS 6122 PERA COORDINATED PLAN 15,128 15,998 11,642 17,200 18,643 19,110 6125 FICA 13,035 13,624 10,070 14,709 15,942 16,341 6126 MEDICARE CONTRIBUTIONS 3,048 3,186 2,355 3,440 3,728 3,823 6120 RETIREMENT CONTRIBUTIONS 31,212 32,808 24,068 35,349 38,313 39,274 6130 INSURANCE BENEFITS 6131 CAFETERIA PLAN CONTRIBUTIONS 35,852 35,261 20,435 43,152 45,072 45,072 6130 INSURANCE BENEFITS 35,852 35,261 20,435 43,152 45,072 45,072 6140 UNEMPLOYMENT COMPENSATION 6150 WORKERS'COMPENSATION 6151 WORKERS'COMPENSATION 1,632 1,429 1,042 1,525 1,649 1,690 6150 WORKER'S COMPENSATION 1,632 1,429 1,042 1,525 1,649 1,690 6099 PERSONAL SERVICES 285,696 290,981 208,093 329,286 340,470 347,910 6199 SUPPLIES 6200 OFFICE SUPPLIES 6201 OFFICE SUPPIES 104 221 265 300 700 700 6203 BOOKS/REFERENCE MATERIALS 103 882 291 300 800 300 6200 OFFICE SUPPLIES 207 1,103 556 600 1,500 1,000 6210 OPERATING SUPPLIES 6214 CLOTHING&PERSONAL EQUIPMENT 248 401 274 400 400 400 6219 GENERAL OPERATING SUPPLIES 254 271 211 1,700 800 800 6210 OPERATING SUPPLIES 502 672 485 2,100 1,200 1,200 6240 SMALL TOOLS&MINOR EQUIPMENT 6241 SMALL TOOLS 90 0 0 0 6242 MINOR EQUIPMENT 301 0 29 1,000 1,000 500 6243 MINOR COMPUTER EQUIPMENT 673 5,272 423 663 0 5,150 6240 SMALL TOOLS&MINOR EQUIPMENT 973 5,362 452 1,663 1,000 5,650 6199 SUPPLIES 1,682 7,138 1,492 4,363 3,700 7,850 6299 OTHER CHARGES&SERVICES 6300 PROFESSIONAL SERVICES 6307 PROFESSIONAL SERVICES 52,528 60,941 32,669 56,000 56,000 56,000 6300 PROFESSIONAL SERVICES 52,528 60,941 32,669 56,000 56,000 56,000 6320 COMMUNICATIONS 6321 TELEPHONES/PAGES 792 887 595 1,000 1,200 1,200 35 CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 6329 OTHER COMMUNICATION SERVICES 1,272 1,380 1,032 1,600 1,600 1,680 6320 COMMUNICATIONS 2,064 2,268 1,627 2,600 2,800 2,880 6330 TRANSPORTATION 6331 TRAVEL EXPENSE/MILEAGE 44 0 0 100 100 100 6330 TRANSPORTATION 44 0 0 100 100 100 6340 ADVERTISING 6341 PERSONNEL ADVERTISING 154 0 214 200 200 200 6340 ADVERTISING 154 0 214 200 200 200 6350 PRINTING AND DUPLICATING 6351 PRINTING 378 282 104 400 400 400 6350 PRINTING AND DUPLICATING 378 282 104 400 400 400 6380 UTILITY SERVICES 6400 REPAIR&MAINT SERVICES 6406 MULTI-FUNCTION MTNCE 424 342 1,110 750 825 6400 REPAIR&MAINT SERVICES 424 342 1,110 750 825 6420 IS SERVICES/LICENSES/FEES 6421 SOFTWARE LICENSE 0 1,300 6423 LOGIS CHARGES 24,238 25,832 16,308 26,678 27,722 28,550 6420 IS SERVICES/LICENSES/FEES 24,238 25,832 16,308 26,678 29,022 28,550 6430 MISCELLANEOUS 6432 CONFERENCES AND SCHOOLS 1,520 2,190 2,638 3,600 4,000 4,000 6433 MEETING EXPENSES 0 0 0 0 0 0 6434 DUES&SUBSCRIPTIONS 115 195 440 600 600 700 6435 CREDIT CARD FEES 1,941 1,314 2,000 2,000 6436 UNCOLLECTIBLE CHECKS/DEBTS -215 0 0 0 0 6430 MISCELLANEOUS 1,420 4,326 4,392 4,200 6,600 6,700 I 6440 OTHER EXPENSES 6441 LICENSES,TAXES&FEES 0 0 0 120 0 0 6440 OTHER EXPENSES 0 0 0 120 0 0 6460 CENTRAL GARAGE CHARGES 6461 FUEL CHARGES 3,371 3,353 2,358 6,260 3,832 4,025 6462 FIXED CHARGES 2,250 2,233 1,657 2,303 2,330 2,399 6463 REPAIR&MAINT CHARGES 2,397 1,335 1,281 2,163 1,298 1,363 6465 REPLACEMENT CHARGES 4,728 4,002 2,267 3,024 3,688 4,223 6460 CENTRAL GARAGE CHARGES 12,746 10,924 7,564 13,750 11,148 12,010 6299 OTHER CHARGES&SERVICES 93,571 104,995 63,220 105,158 107,020 107,665 6500 CAPITAL OUTLAY 6501 CAPITAL OUTLAY 6001 EXPENDITURES/EXPENSES 380,949 403,114 272,804 438,807 451,190 463,425 4000 REVENUES AND EXPENSES 380,949 403,114 272,804 438,807 451,190 463,425 42410-BUILDING INSPECTIONS 380,949 403,114 272,804 438,807 451,190 463,425 Total 10100-GENERAL FUND 380,949 403,114 272,804 438,807 451,190 463,425 I 36 CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 10100-GENERAL FUND 42411-CODE ENFORCEMENT 4000 REVENUES AND EXPENSES 6001 EXPENDITURES/EXPENSES 6099 PERSONAL SERVICES 6100 WAGES AND SALARIES 6101 WAGES&SALARIES-FT EMPLOYEES 181,666 209,479 122,290 233,426 236,494 245,780 6102 OVERTIME-FT EMPLOYEES 2,698 5,992 8,892 4,500 8,000 8,000 6103 WAGES-PART TIME EMPLOYEES 18,066 23,664 18,917 18,000 18,000 18,000 6104 OVERTIME-PART TIME EMPLOYEES 322 852 247 0 0 6100 WAGES AND SALARIES 202,752 239,987 150,346 255,926 262,494 271,780 6110 OTHER PAYMENTS-NON INSURANCE 6111 SEVERANCE 938 1,029 0 0 6110 OTHER PAYMENTS-NON INSURANCE 938 1,029 0 0 6120 RETIREMENT CONTRIBUTIONS 6122 PERA COORDINATED PLAN 12,921 15,996 10,247 18,554 19,176 19,850 6125 FICA 13,435 15,682 9,848 15,868 16,399 16,975 6126 MEDICARE CONTRIBUTIONS 3,142 3,668 2,303 3,711 3,836 3,970 6120 RETIREMENT CONTRIBUTIONS 29,499 35,346 22,397 38,133 39,411 40,795 6130 INSURANCE BENEFITS 6131 CAFETERIA PLAN CONTRIBUTIONS 21,750 33,512 16,891 43,152 45,072 45,072 6130 INSURANCE BENEFITS 21,750 33,512 16,891 43,152 45,072 45,072 6140 UNEMPLOYMENT COMPENSATION 6141 UNEMPOLOYMENT COMPENSATION 2,663 0 3,990 0 0 0 6140 UNEMPLOYMENT COMPENSATION 2,663 0 3,990 0 0 0 6150 WORKERS'COMPENSATION 6151 WORKERS'COMPENSATION 1,419 1,487 917 1,536 1,588 1,643 6150 WORKER'S COMPENSATION 1,419 1,487 917 1,536 1,588 1,643 6099 PERSONAL SERVICES 259,021 311,361 194,541 338,747 348,565 359,290 6199 SUPPLIES 6200 OFFICE SUPPLIES 6201 OFFICE SUPPIES 300 867 523 300 800 900 6203 BOOKS/REFERENCE MATERIALS 25 0 100 300 300 6200 OFFICE SUPPLIES 300 892 523 400 1,100 1,200 6210 OPERATING SUPPLIES 6214 CLOTHING&PERSONAL EQUIPMENT 348 214 277 300 350 350 6219 GENERAL OPERATING SUPPLIES 370 367 592 600 1,000 1,000 6210 OPERATING SUPPLIES 718 580 869 900 1,350 1,350 6240 SMALL TOOLS&MINOR EQUIPMENT 6242 MINOR EQUIPMENT 349 262 0 200 200 200 6243 MINOR COMPUTER EQUIPMENT 2,635 3,322 423 663 6240 SMALL TOOLS&MINOR EQUIPMENT 2,984 3,583 423 863 200 200 6199 SUPPLIES 4,001 5,056 1,815 2,163 2,650 2,750 6299 OTHER CHARGES&SERVICES 6300 PROFESSIONAL SERVICES 6303 LEGAL SERVICES 300 0 0 0 0 6307 PROFESSIONAL SERVICES 17,111 2,860 8 1,000 1,000 1,000 37 CITY OF BROOKLYN CENTER Budget Report 2010 2011 SeptemberYTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 6300 PROFESSIONAL SERVICES 17,111 3,160 8 1,000 1,000 1,000 6320 COMMUNICATIONS 6321 TELEPHONES/PAGES 1,068 1,134 851 1,450 1,450 1,450 6329 OTHER COMMUNICATION SERVICES 1,818 1,704 1,259 2,100 2,100 2,205 6320 COMMUNICATIONS 2,886 2,837 2,111 3,550 3,550 3,655 6330 TRANSPORTATION 6331 TRAVEL EXPENSE/MILEAGE 0 0 0 50 50 50 6330 TRANSPORTATION 0 0 0 50 50 50 6340 ADVERTISING 6341 PERSONNEL ADVERTISING 952 177 692 0 300 300 6340 ADVERTISING 952 177 692 0 300 300 6350 PRINTING AND DUPLICATING 6351 PRINTING 339 305 169 500 500 500 6350 PRINTING AND DUPLICATING 339 305 169 500 500 500 6380 UTILITY SERVICES 6400 REPAIR&MAINT SERVICES 6406 MULTI-FUNCTION MTNCE 424 342 1,110 750 825 6400 REPAIR&MAINT SERVICES 424 342 1,110 750 825 I 6420 IS SERVICES/LICENSES/FEES I 6421 SOFTWARE LICENSE 120 0 211 0 6423 LOGIS CHARGES 1,500 0 750 1,500 1,500 1,500 6420 IS SERVICES/LICENSES/FEES 1,620 0 961 1,500 1,500 1,500 6430 MISCELLANEOUS 6432 CONFERENCES AND SCHOOLS 1,393 1,198 771 3,600 4,200 4,500 6433 MEETING EXPENSES 0 0 0 6434 DUES&SUBSCRIPTIONS 100 100 125 600 700 6430 MISCELLANEOUS 1,393 1,298 871 3,725 4,800 5,200 6440 OTHER EXPENSES 6441 LICENSES,TAXES&FEES 17 41 391 0 0 0 6449 OTHER CONTRACTUAL SERVICES 47,092 21,625 7,590 40,000 40,000 35,000 6440 OTHER EXPENSES 47,109 21,665 7,981 40,000 40,000 35,000 6460 CENTRAL GARAGE CHARGES 6461 FUEL CHARGES 2,548 4,118 4,078 3,508 6,846 7,191 6462 FIXED CHARGES 4,024 4,071 2,779 4,802 3,631 3,739 6463 REPAIR&MAINT CHARGES 731 2,661 2,990 1,236 2,272 2,385 6465 REPLACEMENT CHARGES 4,079 3,897 2,178 4,704 3,611 4,185 6460 CENTRAL GARAGE CHARGES 11,382 14,747 12,025 14,250 16,360 17,500 6299 OTHER CHARGES&SERVICES 82,792 44,614 25,158 65,685 68,810 65,530 6500 CAPITAL OUTLAY 6501 CAPITAL OUTLAY 6560 FURNITURE 0 0 0 750 400 6501 CAPITAL OUTLAY 0 0 0 750 400 6500 CAPITAL OUTLAY 0 0 0 750 400 6001 EXPENDITURES/EXPENSES 345,814 361,031 221,513 406,595 420,775 427,970 38 i CITY OF BROOKLYN CENTER Budget Report 2010 2011 SeptemberYTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 4000 REVENUES AND EXPENSES 345,814 361,031 221,513 406,595 420,775 427,970 42411-CODE ENFORCEMENT 345,814 361,031 221,513 406,595 420,775 427,970 Total 10100-GENERAL FUND 345,814 361,031 221,513 406,595 420,775 427,970 i i I 39 i This page has been left blank intentionally, 40 i City of Orookfyn Center 2013 Budget FUND: General Fund— 10100 DEPT/ACTIVITY/PROJECT: Mayor-Council—41110 PROFILE The City Council is comprised of one Mayor and four Council Members. All are elected at large. Under the Council-Manager form of government as established by the City Charter, the City Council exercises the legislative authority of the City. The City Council is responsible for formulating City policy, enacting legislation, adopting the annual budget, levying local property taxes, and appointing members to advisory boards and commissions. Members of the City Council also constitute the Board of Appeal and Equalization, the Economic Development Authority, the Housing and Redevelopment Authority, and the Canvassing Board for municipal elections. The City Council budget includes expenses related to interpreters for hearing impaired or non-English speaking persons who attend City Council meetings; the annual joint meeting of the City Council and advisory commissions; and a consultant to facilitate two City Council work sessions. 6301 Accounting,Audit Financial Services $25,300 An annual audit of the City's finances is required under Minnesota State law and under the City Charter. The City contracts for the audit and conducts a competitive bidding process for the audit work every four or five years. 6307 Professional Services $11,500 Includes interpreters for hearing-impaired or non-English speaking persons, secretarial service for minute taking, and a consultant to facilitate City Council retreats. 6308 Charter Commission $1,500 This is the statutory amount for the Charter Commission budget per Minnesota Statutes, i Section 410.06. 41 6432 Conferences and Schools $7,000 This amount covers training expenses for the Mayor and Council Members who attend conferences on behalf of the City, such as National League of Cities, League of Minnesota Cities, and similar conferences. 6434 Dues and Subscriptions $35,000 • Metro Cities (Association of Metropolitan Municipalities)—$8,612 • League of Minnesota Cities— $17,889 • LMC/Minnesota Mayors Association—$20 • National League of Cities—$1,861 • North Metro Mayors Association—$6,075 (total dues = $12,150; remaining $6,075 allocated to EDA) PERSONNEL LEVELS 1-Mayor 4-City Council Members CAPITAL OUTLAY None requested. i i i i i 42 CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 10100•GENERAL FUND 41110-MAYOR COUNCIL 4000 REVENUES AND EXPENSES 6001 EXPENDITURES/EXPENSES 6099 PERSONAL SERVICES 6100 WAGES AND SALARIES 6102 OVERTIME-FT EMPLOYEES 0 6103 WAGES-PART TIME EMPLOYEES 45,362 44,046 31,419 45,362 46,721 48,122 6100 WAGES AND SALARIES 45,362 44,046 31,419 45,362 46,721 48,122 6120 RETIREMENT CONTRIBUTIONS 6122 PERA COORDINATED PLAN 0 6124 PERA DEFINED CONTRIBUTION 1,282 730 570 855 6125 FICA 1,771 2,397 1,952 2,812 2,897 2,982 6126 MEDICARE CONTRIBUTIONS 664 645 456 658 679 700 6120 RETIREMENT CONTRIBUTIONS 3,718 3,772 2,978 4,325 3,576 3,682 6150 WORKERS'COMPENSATION 6151 WORKERS'COMPENSATION 134 111 82 112 122 127 6150 WORKER'S COMPENSATION 134 111 82 112 122 127 6099 PERSONAL SERVICES 49,214 47,929 34,479 49,799 50,419 51,931 6199 SUPPLIES 6200 OFFICE SUPPLIES 6210 OPERATING SUPPLIES 6219 GENERAL OPERATING SUPPLIES 945 212 236 200 200 200 6210 OPERATING SUPPLIES 945 212 236 200 200 200 6240 SMALL TOOLS&MINOR EQUIPMENT 6243 MINOR COMPUTER EQUIPMENT 0 0 1,257 850 i 6240 SMALL TOOLS&MINOR EQUIPMENT 0 0 1,257 850 6199 SUPPLIES 945 212 1,493 1,050 200 200 6299 OTHER CHARGES&SERVICES 6300 PROFESSIONAL SERVICES 6301 ACCTG,AUDIT&FIN'L SERVICES 23,817 28,210 20,164 25,300 25,300 26,000 6307 PROFESSIONAL SERVICES 10,615 11,103 7,899 11,200 11,500 11,700 6308 CHARTER COMMISSION 294 413 1,856 1,500 1,500 1,500 6300 PROFESSIONAL SERVICES 34,726 39,726 29,919 38,000 38,300 39,200 6320 COMMUNICATIONS 6330 TRANSPORTATION 6331 TRAVEL EXPENSE/MILEAGE 0 0 0 100 100 100 6330 TRANSPORTATION 0 0 0 100 100 100 6340 ADVERTISING 6342 LEGAL NOTICES 79 0 0 0 6340 ADVERTISING 79 0 0 0 6350 PRINTING AND DUPLICATING 6351 PRINTING 413 0 179 300 300 300 6350 PRINTING AND DUPLICATING 413 0 179 300 300 300 6430 MISCELLANEOUS 6432 CONFERENCES AND SCHOOLS 3,379 6,952 535 7,000 7,000 7,000 6433 MEETING EXPENSES 312 348 1,419 1,000 1,500 1,500 6434 DUES&SUBSCRIPTIONS 34,468 34,567 35,482 35,000 35,000 35,000 43 i CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTD 2012 2013 2014 Object!Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 6430 MISCELLANEOUS 38,159 41,867 37,436 43,000 43,500 43,500 6440 OTHER EXPENSES 6299 OTHER CHARGES&SERVICES 73,376 81,593 67,534 81,400 82,200 83,100 6001 EXPENDITURES/EXPENSES 123,535 129,734 103,505 132,249 132,819 135,231 4000 REVENUES AND EXPENSES 123,535 129,734 103,505 132,249 132,819 135,231 41110-MAYOR COUNCIL 123,535 129,734 103,505 132,249 132,819 135,231 Total 10100-GENERAL FUND 123,535 129,734 103,505 132,249 132,819 135,231 I i i I 44 2013 Brooklyn Center Department Budget Narrative by Fund Department Name: Administration Department/Division Mission: The Mission of the Department of Administration is to provide visionary leadership to the organization and support to other essential governmental functions in a customer focused manner. Department/Division Description: The Department of Administration is composed of the City Manager's Office, The Office of the City Clerk, Human Resources and Information Technology. The City Manager's Office is composed of the City Manager, Assistant City Manager/Director of Buildings and Community Standards. The primary responsibility of the City Manager is organizational leadership. The Assistant City Manager is also the communications manager. The Office of the City Cleric is composed of the City Clerk, Deputy Clerk and Customer Service Representative. The Clerk's Office manages records, administers elections, business licenses and responds to public inquiries. i The Human Resources Division is composed of the HR Director, HR Specialist and Payroll Technician. This office, manages human resource activities, including labor relations, payroll and benefits administration and employee recruitment. The Information Technology Division is composed of the IT Director and IT/GIS Technician. This division plans, manages and supports the City technology infrastructure. i Staffing Levels Positions FTEs 2012 2013 2014 • City Manager 1 1 1 • Assistant City Manager-Director of Building 0.5 0.5 0.5 Community Standards and Housing Programs • Seasonal Intern 0 0 .30 • City Cleric 1 1 1 • Deputy City Clerk 1 1 1 • Customer Service Representative 1 1 1 • Human Resources Director 1 1 1 • Human Resources Specialist 1 1 1 • Human Resources/Payroll Technician 1 1 1 1 1 1 • Information Technology Director 1 1 1 • Information Technology/GIS Technician Total 9.5 9.5 9.8 45 Strategic Functions/Division(s): • Effective and Responsive Organization Leadership o The City Manager with support from the Assistant City Manager is responsible to the City Council for the successful implementation of City Council Policy. As the Chief Administrative Officer the City Manager is expected to enforce the City Charter and all City ordinances. The City Manager prepares the Annual Budget as a means of implementing Council Policy. The City Manager provides advices and makes recommendations to the City Council with respect to Council policy. The City Manager is the sole employee of the City Council. All employees work under the general direction of the City Manager • The City Managers' office is responsible for effective Intergovernmental Relations. The City Manager and his staff work with community members, other public and private agencies, organizations, schools and other stakeholders on all areas that affect the City. • The City Managers' office is responsible for effective public communications primarily under the direction of the Assistant City Manager. The office handles and coordinates internal and external City communication activities. The office coordinates publication of the City Newsletter, creates newsletters, form, flyers, handles information released to the media and develops other information packets as needed. The office handles coordination of cable TV activities in the organization, including broadcast of Council meetings. • Council Support, Records Management, Licensing and Elections Administration o The City Cleric is responsible for maintaining official City records, coordinating City Council and City Commission materials and activities, coordinating business licensing,producing and coordinating City employee newsletter, and supervision of secretarial support staff in the Administration Department. The City Clerk Serves as the City's Election Official and administers elections. Ensures elections are handled in accordance with state, federal, and county regulations. Oversees all activities related to City elections including notices, candidate filing, absentee voting, testing voting equipment, materials, and certification of process. Coordinates polling places. Supervises the recruiting and training of election judges. The City Clerk is responsible for Official City Records/Data Retention. Maintains official City records, including storage and disposition. Coordinates Council correspondence, meetings, and other activities. Ensures coordination, maintenance, and accuracy of Council minutes, resolutions, and other official documents. 46 Oversees the City Council agenda preparation process. Posts Council/Commission notices as required by Open Meeting Law. Coordinates the nomination/appointment process for City advisory commissions • Attraction and Retention of an Inclusive Quality Workforce o The Human Resources Office is responsible for providing customer focused support to the mission of recruiting an inclusive quality workforce. The Human Resources Office is responsible for providing customer focused support to the mission of retaining an inclusive quality workforce. The Human Resources Office is responsible for the development of and effective customer focused administration of the employee compensation and benefit program. The Human Resources Office is responsible for providing leadership to effective Labor Relations Management and is a key member of the labor negotiations team along with the City Manager. The Human Resources Office is responsible for Personnel Policy development and Personnel Policy training and enforcement. The Human Resources Office is responsible for customer focused administration of the payroll process and other pay related activities i.e. pay/equity and EEO reporting • Strategic Implementation of Information Technology o The Information Technology division manages and supports the data and voice needs of all City departments and buildings and the citywide Geographic Information Systems (GIS) function, inclusive of the following: Data- Management and operations of the Local Area Network(LAN) Voice - Management and operations of the telephone and voice mail systems Hardware and Software - Purchases, installs, and maintains all City computer equipment and software - current inventory of 5 servers, 173 computers, 9 multi-function devices, 60 printers, 7 scanners, other hardware peripherals, and more than 60 different software applications. Training - Identifies and provides computer and telephone training as determined for all City users. 47 I Research and Development- Conducts planning, research, and implements through project management. Develops Information Technology policies, procedures, and strategic plans. Geographic Information Systems - Management and operations of the City Geographic Information Systems (GIS) including maintaining parcel, street, utilities and other infrastructure databases. The Information Technology division manages the City of Brooklyn Center's efforts in promoting the effective and efficient transaction of City business and decision-malting by providing methods of communication and access to necessary data and information. Information Technology staff works with management to develop cost reducing plans/options that result in improved service delivery through the use of technology. Annual Goal and Strategies: 1. Foster a culture of inclusion throughout the organization a. Implement recommendations resulting from Inclusion Inc. Environment Assessment 2. Promote customer focused service delivery a. Provide customer service training opportunities b. Implement customer feedback systems organization-wide 3. Promote fact based decision making processes a. Provide organization wide training on fact-based decision malting tools b. Implement operational measurement efforts i Annual Goal Performance Measures: j 1. Results/Effectiveness Measures • Number and Classification of Employees Provided Customer Service Training • Number and Classification of Employees provided fact based decision malting training 2. Efficiency Measure • Staff cost per new hire 3. Productivity Measure • Customer service response per available staff hour Capital Outlay and Other Initiatives with Significant Budget Impact (optional) 48 CITY OF BROOKLYN CENTER Budget Report 2010 2011 SeptemberYTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 10100-GENERAL FUND 41320-CITY MANAGER 4000 REVENUES AND EXPENSES 6001 EXPENDITURES/EXPENSES 6099 PERSONAL SERVICES 6100 WAGES AND SALARIES 6101 WAGES&SALARIES-FT EMPLOYEES 213,219 212,402 160,591 216,649 224,151 228,634 6103 WAGES-PART TIME EMPLOYEES 0 8,000 6100 WAGES AND SALARIES 213,219 212,402 160,591 216,649 224,151 236,634 6110 OTHER PAYMENTS-NON INSURANCE 6111 SEVERANCE 4,561 3,507 0 6110 OTHER PAYMENTS-NON INSURANCE 4,561 3,507 0 6120 RETIREMENT CONTRIBUTIONS 6122 PERA COORDINATED PLAN 14,944 15,399 11,643 15,707 16,251 17,136 6125 FICA 12,418 12,340 10,225 12,070 12,580 13,187 6126 MEDICARE CONTRIBUTIONS 3,233 3,218 2,391 3,141 3,251 3,436 6120 RETIREMENT CONTRIBUTIONS 30,594 30,957 24,259 30,918 32,082 33,759 6130 INSURANCE BENEFITS 6131 CAFETERIA PLAN CONTRIBUTIONS 21,252 23,209 15,283 21,576 22,536 22,536 6130 INSURANCE BENEFITS 21,252 23,209 15,283 21,576 22,536 22,536 6150 WORKERS'COMPENSATION 6151 WORKERS'COMPENSATION 2,072 1,771 1,332 1,798 1,860 1,964 6150 WORKER'S COMPENSATION 2,072 1,771 1,332 1,798 1,860 1,964 6099 PERSONAL SERVICES 271,697 271,846 201,466 270,941 280,629 294,893 6199 SUPPLIES 6200 OFFICE SUPPLIES 6203 BOOKS/REFERENCE MATERIALS 135 0 0 150 200 200 6200 OFFICE SUPPLIES 135 0 0 150 200 200 6210 OPERATING SUPPLIES 6219 GENERAL OPERATING SUPPLIES 34 0 0 0 200 200 6210 OPERATING SUPPLIES 34 0 0 0 200 200 6240 SMALL TOOLS&MINOR EQUIPMENT 6243 MINOR COMPUTER EQUIPMENT 0 0 2,679 3,025 6240 SMALL TOOLS&MINOR EQUIPMENT 0 0 2,679 3,025 6199 SUPPLIES 169 0 2,679 3,175 400 400 6299 OTHER CHARGES&SERVICES 6300 PROFESSIONAL SERVICES 6307 PROFESSIONAL SERVICES 0 1,000 1,000 6300 PROFESSIONAL SERVICES 0 1,000 1,000 6320 COMMUNICATIONS 6321 TELEPHONES/PAGES 619 493 219 1,300 720 720 6320 COMMUNICATIONS 619 493 219 1,300 720 720 6330 TRANSPORTATION 6331 TRAVEL EXPENSEIMILEAGE 191 228 0 300 300 300 6330 TRANSPORTATION 191 228 0 300 300 300 6340 ADVERTISING 49 CITY OF BROOKLYN CENTER Budget Report I 2010 2011 September YTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 6350 PRINTING AND DUPLICATING 6351 PRINTING 127 0 0 0 6350 PRINTING AND DUPLICATING 127 0 0 0 6430 MISCELLANEOUS 6432 CONFERENCES AND SCHOOLS 4,845 4,218 1,479 3,800 6,000 6,000 6433 MEETING EXPENSES 210 254 37 500 500 500 6434 DUES&SUBSCRIPTIONS 1,652 1,563 1,814 1,800 3,000 3,000 6430 MISCELLANEOUS 6,708 6,035 3,330 6,100 9,500 9,500 6299 OTHER CHARGES&SERVICES 7,645 6,757 3,550 7,700 11,520 11,520 6001 EXPENDITURES/EXPENSES 279,511 278,602 207,695 281,816 292,549 306,813 4000 REVENUES AND EXPENSES 279,511 278,602 207,695 281,816 292,549 306,813 41320-CITY MANAGER 279,511 278,602 207,695 281,816 292,549 306,813 Total 10100-GENERAL FUND 279,511 278,602 207,695 281,816 292,549 306,813 i I I 50 i CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 10100-GENERAL FUND 41410-ELECTIONS 4000 REVENUES AND EXPENSES 6001 EXPENDITURES/EXPENSES 6099 PERSONAL SERVICES 61 D0 WAGES AND SALARIES 6101 WAGES&SALARIES-FT EMPLOYEES 46,791 46,544 33,029 48,589 49,562 50,554 6102 OVERTIME-FT EMPLOYEES 1,022 1,793 867 6100 WAGES AND SALARIES 47,813 48,337 33,896 48,589 49,562 50,554 6110 OTHER PAYMENTS-NON INSURANCE 6111 SEVERANCE 310 184 0 6110 OTHER PAYMENTS-NON INSURANCE 310 184 0 6120 RETIREMENT CONTRIBUTIONS 6122 PERA COORDINATED PLAN 3,351 3,505 2,458 3,523 3,593 3,665 6125 FICA 2,882 2,781 1,995 3,013 3,073 3,134 6126 MEDICARE CONTRIBUTIONS 674 650 467 705 719 733 6120 RETIREMENT CONTRIBUTIONS 6,907 6,936 4,920 7,241 7,385 7,532 6130 INSURANCE BENEFITS 6131 CAFETERIA PLAN CONTRIBUTIONS 10,857 11,605 7,642 10,788 11,268 11,268 6130 INSURANCE BENEFITS 10,857 11,605 7,642 10,788 11,268 11,268 6150 WORKERS'COMPENSATION 6151 WORKERS'COMPENSATION 462 397 279 403 411 420 6150 WORKER'S COMPENSATION 462 397 279 403 411 420 6099 PERSONAL SERVICES 66,350 67,458 46,736 67,021 68,626 69,774 i 6199 SUPPLIES 6210 OPERATING SUPPLIES 6219 GENERAL OPERATING SUPPLIES 1,291 1,975 464 1,000 658 1,200 6210 OPERATING SUPPLIES 1,291 1,975 464 1,000 658 1,200 6240 SMALL TOOLS&MINOR EQUIPMENT 6243 MINOR COMPUTER EQUIPMENT 0 0 0 0 1,750 6240 SMALL TOOLS&MINOR EQUIPMENT 0 0 0 0 1,750 i i 6199 SUPPLIES 1,291 1,975 464 1,000 2,408 1,200 6299 OTHER CHARGES&SERVICES 6320 COMMUNICATIONS 6322 POSTAGE 341 452 657 700 800 500 6320 COMMUNICATIONS 341 452 657 700 800 500 i 6330 TRANSPORTATION 6331 TRAVEL EXPENSE/MILEAGE 25 7 23 150 150 150 6333 FREIGHT/DRAYAGE 344 305 29 350 350 350 6330 TRANSPORTATION 368 312 52 500 500 500 6340 ADVERTISING 6342 LEGAL NOTICES 349 312 351 450 450 450 6340 ADVERTISING 349 312 351 450 450 450 i i 6350 PRINTING AND DUPLICATING 6351 PRINTING 1,409 2,684 1,723 2,500 2,500 2,500 6350 PRINTING AND DUPLICATING 1,409 2,684 1,723 2,500 2,500 2,500 51 i CITY OF BROOKLYN CENTER Budget Report 2010 2011 SeptemberYTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 6400 REPAIR&MAINT SERVICES 6402 EQUIPMENT SERVICES 2,949 2,549 2,549 3,000 3,000 3,000 6400 REPAIR&MAINT SERVICES 2,949 2,549 2,549 3,000 3,000 3,000 6410 RENTALS 6412 BLDGS/FACILITIES 1,173 1,452 752 1,300 1,300 1,300 6415 OTHER EQUIPMENT 123 122 202 300 300 300 6410 RENTALS 1,296 1,574 954 1,600 1,600 1,600 6430 MISCELLANEOUS 6432 CONFERENCES AND SCHOOLS 192 200 223 350 350 350 6433 MEETING EXPENSES 279 81 223 300 100 300 6434 DUES&SUBSCRIPTIONS 35 35 35 300 100 100 6430 MISCELLANEOUS 505 316 481 950 550 750 6440 OTHER EXPENSES 6449 OTHER CONTRACTUAL SERVICES 26,775 17,028 18,213 34,300 6,000 28,300 6440 OTHER EXPENSES 26,775 17,028 18,213 34,300 6,000 28,300 6299 OTHER CHARGES&SERVICES 33,993 25,227 24,980 44,000 15,400 37,600 6001 EXPENDITURES/EXPENSES 101,633 94,660 72,179 112,021 86,434 108,574 4000 REVENUES AND EXPENSES 101,633 94,660 72,179 112,021 86,434 108,574 41410-ELECTIONS 101,633 94,660 72,179 112,021 86,434 108,574 Total 10100-GENERAL FUND 101,633 94,660 72,179 112,021 86,434 108,574 i i 52 CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 10100-GENERAL FUND 41430-CITY CLERK 4000 REVENUES AND EXPENSES 6001 EXPENDITURES/EXPENSES 6099 PERSONAL SERVICES 6100 WAGES AND SALARIES 6101 WAGES&SALARIES-FT EMPLOYEES 107,328 107,041 80,786 110,051 112,254 112,036 6100 WAGES AND SALARIES 107,328 107,041 80,786 110,051 112,254 112,036 6110 OTHER PAYMENTS-NON INSURANCE 6111 SEVERANCE 1,516 1,198 0 6110 OTHER PAYMENTS-NON INSURANCE 1,516 1,198 0 6120 RETIREMENT CONTRIBUTIONS 6122 PERA COORDINATED PLAN 7,522 7,761 5,857 7,979 8,138 8,123 6125 FICA 7,351 7,266 5,351 6,823 6,960 6,946 6126 MEDICARE CONTRIBUTIONS 1,719 1,699 1,251 1,596 1,628 1,625 6120 RETIREMENT CONTRIBUTIONS 16,593 16,726 12,460 16,398 16,726 16,694 6130 INSURANCE BENEFITS 6131 CAFETERIA PLAN CONTRIBUTIONS 16,535 17,080 15,283 21,576 22,536 22,536 6130 INSURANCE BENEFITS 16,535 17,080 15,283 21,576 22,536 22,536 6150 WORKERS'COMPENSATION 6151 WORKERS'COMPENSATION 1,043 892 670 913 932 930 6150 WORKER'S COMPENSATION 1,043 892 670 913 932 930 6099 PERSONAL SERVICES 143,014 142,937 109,199 148,938 152,448 152,196 I 6199 SUPPLIES 6200 OFFICE SUPPLIES 6203 BOOKS/REFERENCE MATERIALS 13 0 0 150 50 50 6200 OFFICE SUPPLIES 13 0 0 150 50 50 I 6210 OPERATING SUPPLIES 6219 GENERAL OPERATING SUPPLIES 324 132 35 150 150 150 6210 OPERATING SUPPLIES 324 132 35 150 150 150 i 6240 SMALL TOOLS&MINOR EQUIPMENT 6243 MINOR COMPUTER EQUIPMENT 0 0 1,524 1,550 0 2,825 6240 SMALL TOOLS&MINOR EQUIPMENT 0 0 1,524 1,550 0 2,825 6199 SUPPLIES 337 132 1,559 1,850 200 3,025 6299 OTHER CHARGES&SERVICES 6330 TRANSPORTATION 6331 TRAVEL EXPENSE/MILEAGE 128 91 209 100 100 100 6330 TRANSPORTATION 128 91 209 100 100 100 i 6340 ADVERTISING 6342 LEGAL NOTICES 7,922 4,550 3,210 7,000 7,000 7,000 6340 ADVERTISING 7,922 4,550 3,210 7,000 7,000 7,000 6350 PRINTING AND DUPLICATING 6351 PRINTING 185 188 189 200 200 200 6350 PRINTING AND DUPLICATING 185 188 189 200 200 200 6430 MISCELLANEOUS 6432 CONFERENCES AND SCHOOLS 556 1,071 518 1,000 1,000 1,000 53 i CITY OF BROOKLYN CENTER Budget Report 2010 2011 SeptemberYTD 2012 2013 2014 Object Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 6433 MEETING EXPENSES 8 0 0 0 0 0 6434 DUES&SUBSCRIPTIONS 200 210 210 200 250 250 6430 MISCELLANEOUS 764 1,281 728 1,200 1,250 1,250 OTHER CHARGES&SERVICES 6299 O C GES 8,999 6,110 4,337 8,500 8,550 8,550 I 6001 EXPENDITURES/EXPENSES 152,350 149,180 115,095 159,288 161,198 163,771 4000 REVENUES AND EXPENSES 152,350 149,180 115,095 159,288 161,198 163,771 41430-CITY CLERK 152,350 149,180 115,095 159,288 161,198 163,771 Total 10100-GENERAL FUND 152,350 149,180 115,095 159,288 161,198 163,771 I i i } } i i I i i i 54 j i CITY OF BROOKLYN CENTER Budget Report 2010 2011 SeptemberYTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 10100-GENERAL FUND 41810-HUMAN RESOURCES 4000 REVENUES AND EXPENSES 6001 EXPENDITURES/EXPENSES 6099 PERSONAL SERVICES 6100 WAGES AND SALARIES 6101 WAGES&SALARIES-FT EMPLOYEES 183,056 186,377 138,749 190,224 194,030 197,913 6100 WAGES AND SALARIES 183,056 186,377 138,749 190,224 194,030 197,913 6110 OTHER PAYMENTS-NON INSURANCE 6111 SEVERANCE 1,514 1,184 0 6110 OTHER PAYMENTS-NON INSURANCE 1,514 1,184 0 6120 RETIREMENT CONTRIBUTIONS 6122 PERA COORDINATED PLAN 12,830 13,512 10,060 13,792 14,067 14,348 6125 FICA 11,414 11,642 8,594 11,795 12,030 12,270 6126 MEDICARE CONTRIBUTIONS 2,669 2,723 2,010 2,759 2,814 2,870 6120 RETIREMENT CONTRIBUTIONS 26,913 27,877 20,663 28,346 28,911 29,488 6130 INSURANCE BENEFITS 6131 CAFETERIA PLAN CONTRIBUTIONS 27,403 28,684 22,925 32,364 33,804 33,804 6130 INSURANCE BENEFITS 27,403 28,684 22,925 32,364 33,804 33,804 6150 WORKERS'COMPENSATION 6151 WORKERS'COMPENSATION 1,780 1,553 1,151 1,578 1,610 1,643 6150 WORKER'S COMPENSATION 1,780 1,553 1,151 1,578 1,610 1,643 6099 PERSONAL SERVICES 240,667 245,676 183,488 252,512 258,355 262,848 6199 SUPPLIES 6200 OFFICE SUPPLIES 6210 OPERATING SUPPLIES 6219 GENERAL OPERATING SUPPLIES 1,439 800 461 1,000 2,100 1,000 6210 OPERATING SUPPLIES 1,439 800 461 1,000 2,100 1,000 6240 SMALL TOOLS&MINOR EQUIPMENT 6243 MINOR COMPUTER EQUIPMENT 2,173 834 0 0 6240 SMALL TOOLS&MINOR EQUIPMENT 2,173 834 0 0 6199 SUPPLIES 3,612 1,633 461 1,000 2,100 1,000 6299 OTHER CHARGES&SERVICES 6300 PROFESSIONAL SERVICES 6305 MEDICAL SERVICES 886 624 310 1,000 1,000 1,000 6307 PROFESSIONAL SERVICES 19,493 23,972 19,002 37,064 37,521 39,600 6300 PROFESSIONAL SERVICES 20,379 24,596 19,311 38,064 38,521 40,600 6330 TRANSPORTATION 6331 TRAVEL EXPENSE/MILEAGE 26 141 112 0 100 100 6333 FREIGHT/DRAYAGE 32 17 0 0 50 50 6330 TRANSPORTATION 58 158 112 0 150 150 6340 ADVERTISING 6342 LEGAL NOTICES 18 0 0 6340 ADVERTISING 18 0 0 6350 PRINTING AND DUPLICATING 6430 MISCELLANEOUS 6432 CONFERENCES AND SCHOOLS 899 1,315 825 1,500 1,500 1,500 55 CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 6433 MEETING EXPENSES 0 0 0 6434 DUES&SUBSCRIPTIONS 455 500 504 800 800 800 6430 MISCELLANEOUS 1,354 1,815 1,329 2,300 2,300 2,300 6440 OTHER EXPENSES 6441 LICENSES,TAXES&FEES 70 0 0 6440 OTHER EXPENSES 70 0 0 6299 OTHER CHARGES&SERVICES 21,879 26,570 20,753 40,364 40,971 43,050 6001 EXPENDITURES/EXPENSES 266,157 273,879 204,702 293,876 301,426 306,898 4000 REVENUES AND EXPENSES 266,157 273,879 204,702 293,876 301,426 306,898 41810-HUMAN RESOURCES 266,157 273,879 204,702 293,876 301,426 306,898 Total 10100-GENERAL FUND 266,157 273,879 204,702 293,876 301,426 306,898 i i i 56 CITY OF BROOKLYN CENTER Budget Report 2010 2011 SeptemberYTD 2012 2013 2014 Object Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 10100-GENERAL FUND 41920-INFORMATION TECHNOLOGY 4000 REVENUES AND EXPENSES 6001 EXPENDITURES/EXPENSES 6099 PERSONAL SERVICES 6100 WAGES AND SALARIES 6101 WAGES&SALARIES-FT EMPLOYEES 157,495 156,892 118,642 160,027 168,033 171,394 6102 OVERTIME-FT EMPLOYEES 0 616 483 3,000 3,000 3,090 6100 WAGES AND SALARIES 157,495 157,507 119,125 163,027 171,033 174,484 6110 OTHER PAYMENTS-NON INSURANCE 6111 SEVERANCE 2,821 2,117 0 0 6110 OTHER PAYMENTS-NON INSURANCE 2,821 2,117 0 0 6120 RETIREMENT CONTRIBUTIONS 6122 PERA COORDINATED PLAN 11,038 11,420 8,637 11,820 12,400 12,650 6125 FICA 9,655 9,579 7,179 10,108 10,604 10,819 6126 MEDICARE CONTRIBUTIONS 2,258 2,240 1,679 2,364 2,481 2,530 6120 RETIREMENT CONTRIBUTIONS 22,951 23,239 17,494 24,292 25,485 25,999 6130 INSURANCE BENEFITS 6131 CAFETERIA PLAN CONTRIBUTIONS 16,575 23,209 15,283 21,576 22,536 22,536 6130 INSURANCE BENEFITS 16,575 23,209 15,283 21,576 22,536 22,536 6150 WORKERS'COMPENSATION 6151 WORKERS'COMPENSATION 1,532 1,312 987 1,353 1,420 1,448 6150 WORKER'S COMPENSATION 1,532 1,312 987 1,353 1,420 1,448 6099 PERSONAL SERVICES 201,374 207,385 152,889 210,248 220,474 224,467 6199 SUPPLIES 6210 OPERATING SUPPLIES 6219 GENERAL OPERATING SUPPLIES 4,051 3,921 738 5,000 4,500 5,250 6210 OPERATING SUPPLIES 4,051 3,921 738 5,000 4,500 5,250 6240 SMALL TOOLS&MINOR EQUIPMENT 6243 MINOR COMPUTER EQUIPMENT 0 278 1,614 1,900 1,000 1,500 6240 SMALL TOOLS&MINOR EQUIPMENT 0 278 1,614 1,900 1,000 1,500 6199 SUPPLIES 4,051 4,199 2,352 6,900 5,500 6,750 6299 OTHER CHARGES&SERVICES 6300 PROFESSIONAL SERVICES 6307 PROFESSIONAL SERVICES 1,166 4,137 4,293 5,100 5,500 6,050 6300 PROFESSIONAL SERVICES 1,166 4,137 4,293 5,100 5,500 6,050 6320 COMMUNICATIONS 6321 TELEPHONES/PAGES 1,393 1,263 939 1,500 1,500 1,500 6329 OTHER COMMUNICATION SERVICES 0 6320 COMMUNICATIONS 1,393 1,263 939 1,500 1,500 1,500 6330 TRANSPORTATION 6331 TRAVEL EXPENSE/MILEAGE 824 750 406 800 800 800 6330 TRANSPORTATION 824 750 406 800 800 800 6400 REPAIR&MAINT SERVICES 6408 COMMUNICATION/IFOR SYSTEMS 12,032 10,322 3,026 5,000 6,000 6,600 6400 REPAIR&MAINT SERVICES 12,032 10,322 3,026 5,000 6,000 6,600 57 CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 6420 IS SERVICES/LICENSES/FEES 6421 SOFTWARE LICENSE 308 1,575 0 2,000 1,500 2,000 6422 SOFTWARE MAINT 42,907 38,519 35,433 41,400 43,000 44,290 6423 LOGIS CHARGES 117,529 117,299 78,969 148,366 156,121 154,189 6420 IS SERVICES/LICENSES/FEES 160,745 157,393 114,402 191,766 200,621 200,479 6430 MISCELLANEOUS 6432 CONFERENCES AND SCHOOLS 838 4,227 0 4,000 4,000 4,000 6434 DUES&SUBSCRIPTIONS 20 0 0 50 6430 MISCELLANEOUS 858 4,227 0 4,050 4,000 4,000 6299 OTHER CHARGES&SERVICES 177,017 178,092 123,065 208,216 218,421 219,429 6500 CAPITAL OUTLAY 6501 CAPITAL OUTLAY 6560 FURNITURE 0 0 0 0 6580 INFORMATION SYSTEMS 83,095 60 6501 CAPITAL OUTLAY 0 83,095 60 0 6500 CAPITAL OUTLAY 0 83,095 60 0 6001 EXPENDITURES/EXPENSES 382,442 472,771 278,366 425,364 444,395 450,646 4000 REVENUES AND EXPENSES 382,442 472,771 278,366 425,364 444,395 450,646 41920-INFORMATION TECHNOLOGY 382,442 472,771 278,366 425,364 444,395 450,646 Total 10100-GENERAL FUND 382,442 472,771 278,366 425,364 444,395 450,646 58 i 2013 Brooklyn Center Department Budget Narrative by Fund Department Name: Fiscal & Support Services Department/Division Mission: To provide accurate and timely information to all users of financial information and to provide administrative and professional support in financial matters to all departments and divisions of the City. Department/Division Description: In the General Fund, the Finance Division of the Department assembles and processes documents which facilitate the daily financial operations of the City. The Finance Division oversees the administration of claims and risk management for the property and casualty portion of the City's insurance program. The Division manages investments of City funds as well as issuance and repayment of debt obligations of the City. The Utility Billing Division acquires and processes data which allow for the billing and collection of revenues for the City's five utilities. Staffing Levels Positions FTEs 2012 2013 2014 • Director of Finance 1 1 1 • Assistance Director of Finance 1 1 1 • Accountant 1 1 1 • Accounting Technician 1 1 1 • Utility Billing Technician 1 1 1 • Part-time Staff/Intern (as F.T.E.) 0.30 Strategic Functions/Division(s): • Finance Division o The Division provides for the collection, recording and deposit of all funds in bank accounts and reconciles those bank accounts to the General Ledger on a monthly basis. The Division provides for the expenditure of funds for goods and services used by the City including the proper recording and documentation of such expenditures The Division prepares and distributes reports on the financial condition of the City. The Division invests idle funds in approved investment YP types. The Division reports financial information to outside monitoring agencies including the State of Minnesota and Hennepin County 59 i The Division leads and assists financial planning activities through coordination of the annual budget process and special analysis and reporting projects on specific programs. • Utility Billing Division o The Division collects data for the preparation of utility bills, calculates,prints and mails the bills to customers. The Division responds to customer inquiries by telephone, mail, e-mail and in person regarding the calculation of bills and the regulations,policies and practices affecting utility billing. The Division oversees collection of bill payments and proper recording of those receipts. The Division initiates such collection practices as might be necessary for the collection of all utility accounts receivable. Annual Goal and Strategies: 1. Ensure the financial stability of the City. a. Clarity and relevance of the monthly financial reports to Council. b. Review purchasing process with Departments for relevance and ease of use. C. Assure adequate cash flow and investment of idle cash 2. Enhance customer access to utility account information and actions a. Institute on-line distribution option for quarterly bills b. Institute online access to history information about the customer's account 3. Assure adequate and proper access to financial information for Departments and citizens a. Prioritize monthly update of general ledger information b. Assure relevance and ease of access to information for Departments C. Keep website information current on a variety of financial data Annual Goal Performance Measures: 'I 1. Results/Effectiveness Measures • Cash flow models for all funds extending forward no less than 5 years • Departmental satisfaction with usefulness of purchasing process • Timely availability of monthly financial reports to all users 2. Efficiency Measure • MFD (printer/copier)toner usage per quarter 3. Productivity Measure • Number of on-line accounts implemented 60 i i Capital Outlay and Other Initiatives with Significant Budget Impact (optional) • Develop and implement an internship program for education and training of potential municipal financial professionals. 61 i CITY OF BROOKLYN CENTER Budget Report 2010 2011 SeptemberYTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 10100-GENERAL FUND 41520-FINANCE 4000 REVENUES AND EXPENSES 6001 EXPENDITURES/EXPENSES 6099 PERSONAL SERVICES 6100 WAGES AND SALARIES 6101 WAGES.&SALARIES-FT EMPLOYEES 343,273 344,898 245,702 357,352 363,316 371,723 6102 OVERTIME-FT EMPLOYEES 1,139 467 0 2,000 2,000 2,000 6103 WAGES-PART TIME EMPLOYEES 0 0 0 0 0 7,680 6100 WAGES AND SALARIES 344,411 345,365 245,702 359,352 365,316 381,403 6110 OTHER PAYMENTS-NON INSURANCE 6111 SEVERANCE 4,532 3,453 0 0 0 6110 OTHER PAYMENTS-NON INSURANCE 4,532 3,453 0 0 0 6120 RETIREMENT CONTRIBUTIONS 6122 PERA COORDINATED PLAN 24,139 25,039 17,814 25,804 26,485 27,653 6125 FICA 21,803 21,628 15,580 21,671 22,178 23,030 6126 MEDICARE CONTRIBUTIONS 5,185 5,173 3,644 5,162 5,297 5,531 6120 RETIREMENT CONTRIBUTIONS 51,126 51,840 37,038 52,637 53,960 56,214 6130 INSURANCE BENEFITS 6131 CAFETERIA PLAN CONTRIBUTIONS 49,145 58,022 35,960 53,940 56,340 56,340 6130 INSURANCE BENEFITS 49,145 58,022 35,960 53,940 56,340 56,340 I 6140 UNEMPLOYMENT COMPENSATION 6150 WORKERS'COMPENSATION 6151 WORKERS'COMPENSATION 3,347 2,879 2,041 2,953 3,033 3,165 6150 WORKER'S COMPENSATION 3,347 2,879 2,041 2,953 3,033 3,165 6099 PERSONAL SERVICES 452,563 461,559 320,741 468,882 478,649 497,122 6199 SUPPLIES 6200 OFFICE SUPPLIES 6201 OFFICE SUPPIES 582 545 155 500 600 600 6203 BOOKS/REFERENCE MATERIALS 163 285 170 1,000 1,000 1,000 6200 OFFICE SUPPLIES 745 831 325 1,500 1,600 1,600 6210 OPERATING SUPPLIES 6219 GENERAL OPERATING SUPPLIES 315 243 379 550 500 500 6210 OPERATING SUPPLIES 315 243 379 550 500 500 6240 SMALL TOOLS&MINOR EQUIPMENT 6242 MINOR EQUIPMENT 1,037 1,160 1,209 0 1,200 1,000 6243 MINOR COMPUTER EQUIPMENT 3,110 0 1,732 1,700 1,312 2,375 6240 SMALL TOOLS&MINOR EQUIPMENT 4,147 1,160 2,941 1,700 2,512 3,375 6199 SUPPLIES 5,207 2,233 3,646 3,750 4,612 5,475 6299 OTHER CHARGES&SERVICES 6300 PROFESSIONAL SERVICES 6301 ACCTG,AUDIT&FIN'L SERVICES 7,549 3,557 11,763 13,900 15,300 8,500 6307 PROFESSIONAL SERVICES 0 0 158 0 200 200 6300 PROFESSIONAL SERVICES 7,549 3,557 11,921 13,900 15,500 8,700 6330 TRANSPORTATION 6331 TRAVEL EXPENSE/MILEAGE 183 207 0 200 225 225 6333 FREIGHT/DRAYAGE 7,924 8,380 6,808 9,000 9,200 9,500 62 CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTO 2012 2013 2014 Object/Description Actual Actual 2 012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 6330 TRANSPORTATION 8,107 8,586 6,808 9,200 9,425 9,725 6340 ADVERTISING 6341 PERSONNEL ADVERTISING 0 0 0 750 450 750 6340 ADVERTISING 0 0 0 750. 450 750 6350 PRINTING AND DUPLICATING 6351 PRINTING 3,145 3,004 1,105 2,500 3,000 2,800 6350 PRINTING AND DUPLICATING 3,145 3,004 1,105 2,500 3,000 2,800 6400 REPAIR&MAINT SERVICES 6402 EQUIPMENT SERVICES 0 0 0 0 0 6406 MULTI-FUNCTION MTNCE 301 265 1,080 660 726 6409 OTHER REPAIR&MAINT SERVICES 140 0 0 0 i 6400 REPAIR&MAINT SERVICES 140 301 265 1,080 660 726 6420 IS SERVICES/LICENSES/FEES 6421 SOFTWARE LICENSE 294 0 0 6420 IS SERVICES/LICENSESTEES 294 0 0 6430 MISCELLANEOUS 6432 CONFERENCES AND SCHOOLS 1,899 1,708 338 2,800 3,300 3,300 6433 MEETING EXPENSES 0 38 0 500 0 500 6434 DUES&SUBSCRIPTIONS 705 705 1,805 1,500 2,000 2,000 6430 MISCELLANEOUS 2,604 2,451 2,143 4,800 5,300 5,800 6440 OTHER EXPENSES 6441 LICENSES,TAXES&FEES 0 30 0 0 6440 OTHER EXPENSES 0 30 0 0 6299 OTHER CHARGES&SERVICES 21,546 18,224 22,241 32,230 34,335 28,501 6001 EXPENDITURES/EXPENSES 479,316 482,016 346,628 504,862 517,596 531,098 4000 REVENUES AND EXPENSES 479,316 482,016 346,628 504,862 517,596 531,098 41520-FINANCE 479,316 482,016 346,628 504,862 517,596 531,098 Total 10100-GENERAL FUND 479,316 482,016 346,628 504,862 517,596 531,098 63 CITY OF BROOKLYN CENTER Budget Report 2010 2011 SeptemberYTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 10100-GENERAL FUND 41610-LEGAL 4000 REVENUES AND EXPENSES 6001 EXPENDITURES/EXPENSES 6299 OTHER CHARGES&SERVICES 6300 PROFESSIONAL SERVICES 6303 LEGAL SERVICES 396,838 401,549 255,547 380,000 392,000 425,000 6307 PROFESSIONAL SERVICES 300 1,275 1,950 1,470 1,750 6300 PROFESSIONAL SERVICES 397,138 402,824 257,497 380,000 393,470 426,750 6299 OTHER CHARGES&SERVICES 397,138 402,824 257,497 380,000 393,470 426,750 6001 EXPENDITURES/EXPENSES 397,138 402,824 257,497 380,000 393,470 426,750 4000 REVENUES AND EXPENSES 397,138 402,824 257,497 380,000 393,470 426,750 41610-LEGAL 397,138 402,824 257,497 380,000 393,470 426,750 Total 10100-GENERAL FUND 397,138 402,824 257,497 380,000 _ 393,470 426,750 64 CITY OF BROOKLYN CENTER Budget Report i 2010 2011 September YTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 10100-GENERAL FUND 44110-SOCIAL SERVICES 4000 REVENUES AND EXPENSES 6001 EXPENDITURES/EXPENSES 6299 OTHER CHARGES&SERVICES 6440 OTHER EXPENSES 6449 OTHER CONTRACTUAL SERVICES 77,645 95,849 69,274 97,250 153,370 161,000 6440 OTHER EXPENSES 77,645 95,849 69,274 97,250 153,370 161,000 6299 OTHER CHARGES&SERVICES 77,645 95,849 69,274 97,250 153,370 161,000 6001 EXPENDITURES/EXPENSES 77,645 95,849 69,274 97,250 153,370 161,000 i 4000 REVENUES AND EXPENSES. 77,645 95,849 69,274 97,250 153,370 161,000 i 44110-SOCIAL SERVICES 77,645 95,849 69,274 97,250 153,370 161,000 I Total 10100-GENERAL FUND 77,645 95,849 69,274 97,250 153,370 161,000 j I i i III II i l I I 65 it CITY OF BROOKLYN CENTER Budget Report 2010 2011 SeptemberYTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 10100-GENERAL FUND 45310-CONVENTION AND TOURISM 4000 REVENUES AND EXPENSES 6001 EXPENDITURES/EXPENSES 6299 OTHER CHARGES&SERVICES 6440 OTHER EXPENSES 6445 CONVENTION BUREAU PAYMENT 330,955 404,844 240,063 380,000 384,037 391,875 6440 OTHER EXPENSES 330,955 404,844 240,063 380,000 384,037 391,875 6299 OTHER CHARGES&SERVICES 330,955 404,844 240,063 380,000 384,037 391,875 6001 EXPENDITURES/EXPENSES 330,955 404,844 240,063 380,000 384,037 391,875 4000 REVENUES AND EXPENSES 330,955 404,844 240,063 380,000 384,037 391,875 45310-CONVENTION AND TOURISM 330,955 404,844 240,063 380,000 384,037 391,875 Total 10100-GENERAL FUND 330,955 404,844 240,063 380,000 384,037 391,875 i { I 66 CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 10100-GENERAL FUND 45311'-CIVIC EVENTS 4000 REVENUES AND EXPENSES 6001 EXPENDITURES/EXPENSES 6299 OTHER CHARGES&SERVICES 6430 MISCELLANEOUS 6431 SPECIAL EVENTS 5,000 5,000 0 0 6430 MISCELLANEOUS 5,000 5,000 0 0 6299 OTHER CHARGES&SERVICES 5,000 5,000 0 0 6001 EXPENDITURES/EXPENSES 5,000 5,000 0 0 4000 REVENUES AND EXPENSES 5,000 5,000 0 0 45311-CIVIC EVENTS 5,000 5,000 0 0 Total 10100-GENERAL FUND 5,000 5,000 0 0 67 CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTD 2012 2013 2014 Object Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 10100-GENERAL FUND 48140-INSURANCE 4000 REVENUES AND EXPENSES 6001 EXPENDITURES/EXPENSES 6299 OTHER CHARGES&SERVICES 6300 PROFESSIONAL SERVICES 6307 PROFESSIONAL SERVICES 6,547 16,060 14,750 15,000 12,000 12,000 6300 PROFESSIONAL SERVICES 6,547 16,060 14,750 15,000 12,000 12,000 6360 INSURANCE 6361 GENERAL LIABILITY INSURANCE 104,879 107,710 128,874 -143,380 135,318 142,085 6362 PROPERTY INSURANCE 34,993 33,442 28,735 48,700 30,172 31,680 6366 MACHINERY BREAKDOWN INSURANCE 4,995 5,015 6,341 6,794 6,660 6,990 6368 BONDS INSURANCE 1,901 2,014 2,175 2,640 2,300 2,415 6360 INSURANCE 146,768 148,180 166,124 201,514 174,450 183,170 6440 OTHER EXPENSES 6442 COURT AWARDS/SETTLEMENTS 9,996 14,632 10,990 15,000 10,970 15,000 6440 OTHER EXPENSES 9,996 14,632 10,990 15,000 10,970 15,000 6299 OTHER CHARGES&SERVICES 163,312 178,873 191,864 231,514 197,420 210,170 6001 EXPENDITURES/EXPENSES 163,312 178,873 191,864 231,514 197,420 210,170 4000 REVENUES AND EXPENSES 163,312 178,873 191,864 231,514 197,420 210,170 48140-INSURANCE 163,312 178,873 191,864 231,514 197,420 210,170 Total 10100-GENERAL FUND 163,312 178,873 191,864 231,514 197,420 210,170 68 CITY OF BROOKLYN CENTER Budget Report I 2010 2011 September YTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 10100-GENERAL FUND 48150-CENTRAL SUPPLIES AND SUPPORT 4000 REVENUES AND EXPENSES 6001 EXPENDITURES/EXPENSES 6099 PERSONAL SERVICES 6100 WAGES AND SALARIES 6101 WAGES&SALARIES-FT EMPLOYEES 0 0 0 -100,000 -150,000 -125,000 6100 WAGES AND SALARIES 0 0 0 -100,000 -150,000 -125,000 6110 OTHER PAYMENTS-NON INSURANCE 6120 RETIREMENT CONTRIBUTIONS 6130 INSURANCE BENEFITS 6150 WORKERS'COMPENSATION 6151 WORKERS'COMPENSATION 0 0 0 6150 WORKER'S COMPENSATION 0 0 0 6099 PERSONAL SERVICES 0 0 0 -100,000 -150,000 -125,000 6199 SUPPLIES 6200 OFFICE SUPPLIES 6201 OFFICE SUPPIES 20,173 18,579 12,480 20,000 14,850 20,000 6203 BOOKS/REFERENCE MATERIALS 16 0 0 6200 OFFICE SUPPLIES 20,189 18,579 12,480 20,000 14,850 20,000 6210 OPERATING SUPPLIES 6219 GENERAL OPERATING SUPPLIES 2,518 938 -290 6,350 6,500 6,500 6210 OPERATING SUPPLIES 2,518 938 -290 6,350 6,500 6,500 6240 SMALL TOOLS&MINOR EQUIPMENT 6242 MINOR EQUIPMENT 603 0 1,209 0 6240 SMALL TOOLS&MINOR EQUIPMENT 603 0 1,209 0 6199 SUPPLIES 23,310 19,517 13,399 26,350 21,350 26,500 6299 OTHER CHARGES&SERVICES 6300 PROFESSIONAL SERVICES 6301 ACCTG,AUDIT&FIN'L SERVICES 1,894 4,608 3,131 2,500 5,200 5,200 6307 PROFESSIONAL SERVICES 0 0 0 0 6300 PROFESSIONAL SERVICES 1,894 4,608 3,131 2,500 5,200 5,200 6320 COMMUNICATIONS 6321 TELEPHONES/PAGES 6,219 4,582 3,132 5,000 5,100 5,100 6322 POSTAGE 40,381 49,213 26,167 48,000 52,800 58,000 6320 COMMUNICATIONS 46,600 53,795 29,298 53,000 57,900 63,100 6330 TRANSPORTATION 6333 FREIGHT/DRAYAGE 17 0 0 6330 TRANSPORTATION 17 0 0 6350 PRINTING AND DUPLICATING 6351 PRINTING 11,080 10,995 8,363 12,000 14,000 15,000 6350 PRINTING AND DUPLICATING 11,080 10,995 8,363 12,000 14,000 15,000 6400 REPAIR&MAINT SERVICES 6402 EQUIPMENT SERVICES 13,137 3,362 1,388 0 3,000 3,000 6406 MULTI-FUNCTION MTNCE 4,344 2,767 9,000 7,000 7,700 6400 REPAIR&MAINT SERVICES 13,137 7,706 4,154 9,000 10,000 10,700 69 I i CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 6410 RENTALS 6413 OFFICE EQUIPMENT 7,850 2,568 0 0 6410 RENTALS 7,850 2,568 0 0 6430 MISCELLANEOUS 6432 CONFERENCES AND SCHOOLS 3,417 6,082 3,710 5,000 5,500 6,000 6433 MEETING EXPENSES 1,092 890 1,180 2,000 2,000 2,000 6434 DUES&SUBSCRIPTIONS 1,072 767 536 1,200 6435 CREDIT CARD FEES 380 7,054 6,229 6430 MISCELLANEOUS 5,961 14,793 11,654 8,200 7,500 8,000 6440 OTHER EXPENSES 6441 LICENSES,TAXES&FEES 0 130 0 6446 CONTINGENCY ACCOUNT 2,479 0 0 200,000 100,000 200,000 6449 OTHER CONTRACTUAL SERVICES 24,910 23,390 18,585 36,100 36,100 36,100 6440 OTHER EXPENSES 27,389 23,520 18,585 236,100 136,100 236,100 6299 OTHER CHARGES&SERVICES 113,927 117,986 75,186 320,800 230,700 338,100 6001 EXPENDITURES/EXPENSES 137,237 137,503 88,586 247,150 102,050 239,600 4000 REVENUES AND EXPENSES 137,237 137,503 88,586 247,150 102,050 239,600 48150-CENTRAL SUPPLIES AND SUPPORT 137,237 137,503 88,586 247,150 102,050 239,600 Total 10100-GENERAL FUND 137,237 137,503 88,586 247,150 102,050 239,600 70 i CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 10100-GENERAL FUND 48170-REIMBURSEMENT FROM OTHER FUNDS 4000 REVENUES AND EXPENSES 6001 EXPENDITURES/EXPENSES 6299 OTHER CHARGES&SERVICES 6470 TRANSFERS AND OTHER USES 6471 ADMINISTRATIVE SERVICE TRANSFER -526,125 -521,912 -376,201 -564,302 -581,230 -598,700 6472 ENGINEERING SERVICE TRANSFER -407,716 -361,367 -85,520 -400,000 -408,000 -415,000 6473 STORM SEWER TRANSFER -100,000 0 0 0 -45,868 0 6480 GENERAL FUND REIMBURSEMENT -9,032 0 0 0 -34,300 -35,330 6481 EDA FUND TRANSFER -31,702 0 0 0 0 0 6470 TRANSFERS AND OTHER USES -1,074,575 -883,279 -461,721 -964,302 1,069,398 -1,049,030 6299 OTHER CHARGES&SERVICES -1,074,575 -883,279 -461,721 -964,302 1,069,398 -1,049,030 6001 EXPENDITURES/EXPENSES -1,074,575 -883,279 -461,721 -964,302 -1,069,398 -1,049,030 4000 REVENUES AND EXPENSES -1,074,575 -883,279 -461,721 -964,302 -1,069,398 -1,049,030 48170-REIMBURSEMENT FROM OTHER FUNDS -1,074,575 -883,279 -461,721 -964,302 -1,069,398 -1,049,030 Total 10100-GENERAL FUND -1,074,575 -883,279 461,721 -964,302 -1,069,398 -1,049,030 i I I i f 71 i CITY OF BROOKLYN CENTER Budget Report 2010 2011 SeptemberYTD 2012 2013 2014 Object/Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual .Budget Budget Budget 10100-GENERAL FUND 48210-TRANSFER OUT 4000 REVENUES AND EXPENSES 6001 EXPENDITURES/EXPENSES 6299 OTHER CHARGES&SERVICES 6470 TRANSFERS AND OTHER USES 6476 CAPITAL PROJECT FUND TRANSFER 326,701 0 0 6482 MISC TRANSFER OUT 70,000 70,000 0 70,000 98,000 100,000 6470 TRANSFERS AND OTHER USES 396,701 70,000 0 70,000 98,000 100,000 6299 OTHER CHARGES&SERVICES 396,701 70,000 0 70,000 98,000 100,000 6001 EXPENDITURES/EXPENSES 396,701 70,000 0 70,000 98,000 100,000 4000 REVENUES AND EXPENSES 396,701 70,000 0 70,000 98,000 100,000 48210-TRANSFER OUT 396,701 70,000 0 70,000 98,000 100,000 Total 10100-GENERAL FUND 396,701 70,000 0 70,000 98,000 100,000 72 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J •O (1) V =3 cn C ._ p S2 V, 4-J •- Q �- .� 4-J (1) ® CL o c� can �' �• p p M c�h .cn •� � 4– � .— .�.., (3)rl ca a--+ O � CL I— U V • CITY OF BROOKLYN CENTER Budget Report 2010 2011 September YTD 2012 2013 2014 Object I Description Actual Actual 2012 Adopted Proposed Proposed Amount Amount Actual Budget Budget Budget 10100-GENERAL FUND 42151-POLICE-SUPPORT SERVICES 4000 REVENUES AND EXPENSES 6001 EXPENDITURESIEXPENSES 6099 PERSONAL SERVICES 6100 WAGES AND SALARIES 6101 WAGES&SALARIES-FT EMPLOYEES 380,422 356,677 263,111 414,897 418,584 430,995 6102 OVERTIME-FT EMPLOYEES 842 1,982 1,015 0 1,500 1,500 6103 WAGES-PART TIME EMPLOYEES 0 0 0 0 0 0 6100 WAGES AND SALARIES 381,264 358,659 264,127 414,897 420,084 432,495 6110 OTHER PAYMENTS-NON INSURANCE 6111 SEVERANCE 2,053 1,357 366 6110 OTHER PAYMENTS-NON INSURANCE 2,053 1,357 366 6120 RETIREMENT CONTRIBUTIONS 6122 PERA COORDINATED PLAN 26,721 26,014 19,149 30,080 30,459 31,357 6125 FICA 24,782 23,766 17,231 25,721 26,044 26,816 6126 MEDICARE CONTRIBUTIONS 5,796 5,558 4,198 6,015 6,091 6,271 6120 RETIREMENT CONTRIBUTIONS 57,299 55,338 40,578 61,816 62,594 64,444 6130 INSURANCE BENEFITS 6131 CAFETERIA PLAN CONTRIBUTIONS 82,863 87,163 54,071 97,092 101,412 101,412 6130 INSURANCE BENEFITS 82,863 87,163 54,071 97,092 101,412 101,412 6140 UNEMPLOYMENT COMPENSATION 6141 UNEMPOLOYMENT COMPENSATION 13,925 2,068 11,374 0 0 6140 UNEMPLOYMENT COMPENSATION 13,925 2,068 11,374 0 0 6150 WORKERS'COMPENSATION 6151 WORKERS'COMPENSATION 3,585 2,883 2,186 3,338 3,392 3,491 6150 WORKER'S COMPENSATION 3,585 2,883 2,186 3,338 3,392 3,491 6099 PERSONAL SERVICES 540,988 507,468 372,702 577,143 587,482 601,842 6199 SUPPLIES 6200 OFFICE SUPPLIES 6201 OFFICE SUPPIES 5,686 4,488 3,629 6,000 6,000 6,000 6202 COPYING SUPPLIES 416 0 0 732 0 0 6200 OFFICE SUPPLIES 6,102 4,488 3,629 6,732 6,000 6,000 6210 OPERATING SUPPLIES 6214 CLOTHING&PERSONAL EQUIPMENT 3,443 3,153 1,706 3,500 1,500 3,500 6219 GENERAL OPERATING SUPPLIES 2,605 2,730 2,752 3,000 3,000 3,000 6210 OPERATING SUPPLIES 6,048 5,883 4,457 6,500 4,500 6,500 6240 SMALL TOOLS&MINOR EQUIPMENT 6242 MINOR EQUIPMENT 874 925 0 700 200 700 6243 MINOR COMPUTER EQUIPMENT 0 2,641 5,060 5,100 1,850 2,675 6240 SMALL TOOLS&MINOR EQUIPMENT 874 3,566 5,060 5,800 2,050 3,375 6199 SUPPLIES 13,024 13,937 13,146 19,032 12,550 15,875 6299 OTHER CHARGES&SERVICES 6300 PROFESSIONAL SERVICES 6307 PROFESSIONAL SERVICES 1,771 350 248 1,500 500 1,500 6300 PROFESSIONAL SERVICES 1,771 350 248 1,500 500 1,500 6320 COMMUNICATIONS .r a ® } a� y co o C cn V) ° -� N — � O '-J • _ o . :J -0 u Z. 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