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Home My WebLink About2012 12-10 CCP Regular SessionAGENDA CITY COUNCIL STUDY SESSION December 10, 2012 6:00 p.m. City Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 1.City Council Discussion of Agenda Items and Questions 2.Miscellaneous 3.Discussion of Work Session Agenda Items as Time Permits 4.Adjourn CITY COUNCIL MEETING City of Brooklyn Center December 10, 2012 AGENDA 1.Informal Open Forum with City Council — 6:45 p.m. —provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the comments made but, rather, for hearing the citizen for informational purposes only. 2.Invocation — 7 p.m. — Flag Ceremony by St. Alphonsus Cub Scout Pack 454, Wolf Den Number 3 3.Call to Order Regular Business Meeting —The City Council requests that attendees turn off cell phones and pagers during the meeting. A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 4.Roll Call 5.Pledge of Allegiance 6.Approval of Agenda and Consent Agenda —The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes 1.November 26, 2012 — Study Session 2.November 26, 2012— Regular Session 3.November 26, 2012— Work Session 4.December 3, 2012 —2013 Budget Hearing 4. December 3, 2012— Work Session b. Licenses c.2013 City Council Meeting Schedule d.Resolution Approving the Contract for International Union of Operating Engineers (IUOE) Local 49 (Public Works Maintenance) and the City of Brooklyn Center for the Calendar Year 2013 e.Resolution Setting Salaries for Calendar Year 2013 f.Resolution Approving Funding Sources, Improvement Project Nos. 2010-01, 02, 03 and 04, Contract 2010-A, Dupont Avenue Street and Utility Improvements g. Resolution Accepting a Feasibility Report and Calling for a Public Hearing, Improvement Project Nos. 2013-01, 02, 03 and 04, Kylawn Park Area Street and Utility Improvements CITY COUNCIL AGENDA -2- December 10, 2012 h.Resolution Declaring Costs to be Assessed and Calling for a Public Hearing on Proposed Special Assessments for Improvement Project Nos. 2013-01 and 02, Kylawn Park Area Street and Storm Drainage Improvements i.Resolution Adopting Official Neighborhood Designations 7. Presentations/Proclamations/Recognitions/Donations a.Resolution Expressing Recognition and Appreciation of Kay Lasman for Sixteen Years of Dedicated Public Service as Council Member Requested Council Action: —Motion to adopt resolution. b.Resolution Expressing Appreciation for the Donations of Brooklyn Center Lions Club in Support of the 2013 Earle Brown Days Parade, the 2013 Earle Brown Days Golf Tournament, and the Community Gardens Program Requested Council Action: —Motion to adopt resolution. 8. Public Hearings a. Resolution Vacating Certain Easements Within Lot 1 and Lot 2, Block 1, Cady Addition, Sidewalk Easement Document Number 1014999 and Sidewalk Easement Number 1032892, Hennepin County, Minnesota (MONTY ADDITION, 6901 Brooklyn Boulevard) Requested Council Action: —Motion to adopt resolution. 9.Planning Commission Items —None. 10.Council Consideration Items a.Resolution Establishing a Sister City Relationship Between the City of Brooklyn Center, Hennepin County, United States of America, and the City of Voinjama, Lofa County, Republic of Liberia Requested Council Action: —Motion to adopt resolution. b.Mayoral Appointment of Member to Serve on Park and Recreation Commission Requested Council Action: —Motion to ratify the Mayoral nomination. c. Consideration of Type IV 6-Month Provisional Rental License for 6835 Colfax Avenue North 1. Resolution Approving a Type IV Rental License for 6835 Colfax Avenue North Requested Council Action: —Receive staff report. —Motion to open hearing. —Receive testimony from applicant. —Motion to close hearing. —Motion to adopt resolution. CITY COUNCIL AGENDA -3- December 10, 2012 d.Consideration of Type IV 6-Month Provisional Rental License for 6813 Humboldt Avenue North B104 Requested Council Action: —Receive staff report. —Motion to open hearing. —Receive testimony from applicant. —Motion to close hearing. —Take action on rental license application and mitigation plan. e.Consideration of 2013 Budget 1.City Managers Budget Transmittal Letter for 2013 Fiscal Year Requested Council Action: —Motion to accept letter. 2.Resolution Approving Final Tax Capacity Levies for the General Fund and Housing & Redevelopment Authority and Market Value Tax Levy for Debt Service Fund for Property Taxes Payable in 2013 Requested Council Action: —Motion to adopt resolution. 3.Resolution Establishing a Final Property Tax Levy for the Purpose of Defraying the Cost of Operation, Providing Informational Services and Relocation Assistance Pursuant to the Provisions of Minnesota Statutes Chapter 469.033 for the City of Brooklyn Center Housing and Redevelopment Authority for Fiscal Year 2013 Requested Council Action: —Motion to adopt resolution. 4.Resolution Adopting the 2013 General Fund Budget Requested Council Action: —Motion to adopt resolution. 5.Resolution Adopting the 2013 Special Revenue Fund Budgets Requested Council Action: —Motion to adopt resolution. 6.Resolution Adopting the 2013 Debt Service Fund Budgets Requested Council Action: —Motion to adopt resolution. 7.Resolution Adopting the 2013 Capital Project Fund Budgets Requested Council Action: —Motion to adopt resolution. 8.Resolution Adopting the 2013 Enterprise Fund Budgets Requested Council Action: —Motion to adopt resolution. 9.Resolution Adopting the 2013 Public Utility Fund Budgets Requested Council Action: —Motion to adopt resolution. 10.Resolution Adopting the 2013 Internal Service Fund Budgets Requested Council Action: —Motion to adopt resolution. 11. Resolution Adopting the 2013-2027 Capital Improvement Program Requested Council Action: —Motion to adopt resolution. 11.Council Report 12.Adjournment City Council Agenda Item No. 6a MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION NOVEMBER 26, 2012 CITY HALL — COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:00 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kay Lasman, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Finance Director Dan Jordet, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, and Carla Wirth, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Councilmember Kleven requested discussion on Item 6h, Resolution Accepting Bid and Awarding a Contract, Improvement Project No. 2012-03, 2012 Pond Sediment Removal and Pond Improvements, in particular whether it was funded from a grant. City Manager Curt Boganey indicated it is funded by the Storm Sewer Fund and considered routine maintenance. Councilmember Myszkowski requested discussion on Item 6d, Resolution Setting 2013 Employer Benefits Contribution for Full-Time Non-Union Employees, in particular the $140/month incentive to participate in the high deductible plan. She asked if those contributions go into the employee's Health Savings Account. Mr. Boganey explained the options available to employees. Councilmember Myszkowski asked whether employees feel they understand the options. Mr. Boganey stated meetings are held with individual employees and there is an open enrollment period with the opportunity to discuss what is available. Councilmember Myszkowski asked how it is known users of the high deductible option are better health care consumers. Mr. Boganey explained the City works with a company that tracks the data on an aggregate basis and a committee of employees meets quarterly to review utilization of the system and discuss how to create a healthier work force. Reports from the consultant indicate those with a high deductible have a lower utilization and claims are abating. Councilmember Myszkowski stated she is worried that lower utilization comes from people hesitating or being afraid so she wants to assure they understand their options. Mr. Boganey indicated there is communication between the employees and committee and it has been shared with him that employees who use the high deductible plan incur less cost to the system, on average. 11/2642 -1- DRAFT Mayor Willson stated there was an informational campaign prior to offering the high deductible option and it was the determination of the employees to support it. Mr. Boganey indicated employees have learned they are able to build up the necessary account balance to cover out-of-pocket costs. The percentage of employees who use the co-pay plan (non-high deductible) is approximately 15%. Mayor Willson noted there have also been demographic changes with retirements and new employees joining staff. Mr. Boganey stated it is most often the new employee who does not understand and opts for the co-pay, low deductible plan and requires education and time to realize that the high-deductible plan is not as big of a risk as it immediately seems. Councilmember Lasman stated she liked using a Voluntary Employees' Beneficiary Association (VEBA) account because it could be used towards dental and eye care costs. Councilmember Ryan requested discussion on Item 6h, Resolution Accepting Bid and Awarding a Contract, Improvement Project no. 2012-03, 2012 Pond Sediment Removal and Pond Improvements, in particular that the City will be funding the pond project out of the Storm Sewer Fund but the Third Generation Plan addresses how future projects would be funded. Public Works Director/City Engineer Steve Lillehaug explained the City is paying for the pond sediment removal because it is a maintenance project to remove accumulated sediment from City grounds. The Watershed Commission pays for projects that partner with the City for an overall benefit to the entire watershed, projects that cross borders, or projects not specifically caused/contributed to by the City. MISCELLANEOUS Councilmember Kleven asked about Walmart hiring extra security during "Black Friday" to address shoplifting. Mr. Boganey stated he spoke with the Police Chief several times today and that topic was not raised. Councilmember Kleven distributed pictures of the gymnasium that is now available for use. Councilmember Ryan asked why Oak City Sports Tavern closed. Mr. Boganey stated the City has no direct explanation or information except that the owners may sell the business back to the previous owners. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS THIRD GENERATION WATERSHED MANAGEMENT PLAN UPDATE Mr. Lillehaug provided a PowerPoint presentation of the Shingle Creek and West Mississippi Watershed Management Commission's (SCWMWMC) Third Generation Watershed Management Plan, a 10-year plan. This plan is currently under a 60-day review and comment period, which will be prepared based on tonight's comments and submitted to the SCWMWMC. 11/26/12 -2- DRAFT Councilmember Lasman explained that Total Maximum Daily Loads (TMDLs) include salts from roads and parking lots. Mr. Lillehaug indicated that is correct and when such a pollutant is found, a TMDL Plan is created that addresses how to abate and bring down levels of the pollutant. Mayor Willson indicated that new federal rules are expected. Mr. Lillehaug stated Brooklyn Center is a good steward of the environment and already improves the watershed by installing rain gardens, pervious pavers, and has a rain garden program. He noted when new requirements trickle down, the City will be able to take credit for those types of environmentally friendly improvements. Discussion on this item continued at the November 26, 2012, Work Session. ADJOURNMENT Councilmember Kleven moved and Councilmember Lasman seconded to close the Study Session at 6:45 p.m. Motion passed unanimously. 11/26/12 -3- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION NOVEMBER 26, 2012 CITY HALL — COUNCIL CHAMBERS 1. INFORMAL OPEN FORUM WITH CITY COUNCIL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in Informal Open Forum called to order by Mayor Tim Willson at 6:45 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kay Lasman, Lin Myszkowski, Dan Ryan. Also present were City Manager Curt Boganey, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, City Attorney Charlie LeFevere, and Carla Wirth, TimeSaver Off Site Secretarial, Inc. Mayor Tim Willson opened the meeting for the purpose of Informal Open Forum. a.North Memorial Ambulance Service — Dr. Marc Conterato b.Manager of Ambulance Operations — Mike Oliverius c. Community Representative — Deb Fischer City Manager Curt Boganey introduced the item, indicating the North Memorial Ambulance Board has requested the opportunity to address the City Council. Deb Fischer, Community Representative for North Memorial Ambulance Service, indicated they have served Brooklyn Center for more than 50 years to deliver an essential service, along with the City's Police and Fire Departments. Dr. Marc Conterato, Office of Medical Direction, stated Brooklyn Center provides 10% of its ambulance calls per year and they are proud to provide this service at no cost to the City, billing customers/patients directly. In addition, they train First Responders. Dr. Conterato stated they want to be sure the City is satisfied with their service. Dr. Conterato noted that Brooklyn Center is very close to a Number One Trauma Center, the highest level of care with surgeons and operating rooms open 24-hours a day. He stated they know they can count on the Firefighters and Police Officers of Brooklyn Center to assist them. Mr. Boganey asked if they have data whether location of a Trauma Center has impact on outcomes and recovery rates. Dr. Conterato stated there is a "golden hour of trauma" meaning -1- DRAFT11/26/12 that receiving treatment for trauma within one hour, results in a better chance of survival. With regard to heart attacks, literature has been published relating to Level One and Level Two Trauma Centers indicating treatment at a Level One Trauma Center resulted in a 10-15% higher level of survival, lower morbidity, and faster recovery. North Memorial is one of the leaders in cardiac hospitals, in the top 100 in the nation. Dr. Conterato reported that if someone is having a heart attack, the average time between the call for an ambulance and receiving treatment to open the artery is 38 minutes. Mike Oliverius, Metro Operations Manager, stated they appreciate working with Fire Chief Gatlin and Police Chief Benner. He presented response data and noted the advantage of Brooklyn Center's location and ability for the center to accommodate multiple calls. Councilmember Lasman moved and Councilmember Myszkowski seconded to close the Informal Open Forum at 7:00 p.m. Motion passed unanimously. 2.INVOCATION As the Invocation, and in recognition of the recent Thanksgiving Day holiday, Councilmember Kleven asked all to silently reflect on being thankful. 3.CALL TO ORDER REGULAR BUSINESS MEETING The Brooklyn Center City Council met in Regular Session called to order by Mayor Tim Willson at 7:00 p.m. 4.ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kay Lasman, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Director of Fiscal & Support Services Daniel Jordet, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, City Attorney Charlie LeFevere, and Carla Wirth, TimeSaver Off Site Secretarial, Inc. 5.PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 6. APPROVAL OF AGENDA AND CONSENT AGENDA Councilmember Lasman moved and Councilmember Ryan seconded to approve the Agenda and Consent Agenda, and the following consent items were approved: 6a. APPROVAL OF MINUTES -2- DRAFT11/26/12 1.November 5, 2012 — Joint Work Session with Financial Commission 2.November 13, 2012 — Special Session 3.November 13, 2012 — Study Session 4.November 13, 2012— Regular Session 5. November 13, 2012— Work Session 6b. LICENSES CHRISTMAS TREE SALES PQT Company dba Rum River Tree Farm 5040 Brooklyn Boulevard MECHANICAL Action Heating and Air Master Mechanical, Inc. Nordic Services, Inc. Team Mechanical RENTAL INITIAL (TYPE — one-year license) 5301 Brooklyn Boulevard INITIAL (TYPE II— two-year license) 6125 Dupont Avenue 5532 Morgan Avenue N. RENEWAL (TYPE III— one-year license) 5347-53 Brooklyn Boulevard 3601 55 th Avenue N. 5349 Sailor Lane RENEWAL (TYPE II — two-year license) 4207 Lakeside Avenue #134 5400 Sailor Lane 8140 Arthur Street NE, Spring Lake Park 1027 Gemini Road, Eagan 12006 12th Avenue S., Burnsville 3508 Snelling Avenue, Minneapolis Lily Wu Prosperous Properties, Inc. Derr Lee Xiong Randall Cook Christine Mack Pavel Sakurets William Bjerke Duane Christiansen RENEWAL (TYPE 1— three-year license) 5112 65 th Avenue N. Michael Skrogstad SIGNHANGER Serigraphics Sign Systems, Inc. 2401 Nevada Avenue N., Golden Valley 6c.RESOLUTION NO. 2012-147 APPROVING TRANSFER OF UNASSIGNED GENERAL FUND NET ASSETS TO CENTERBROOK GOLF COURSE FUND 6d.RESOLUTION NO. 2012-148 SETTING 2013 EMPLOYEE BENEFITS CONTRIBUTION FOR FULL-TIME NON-UNION EMPLOYEES -3- DRAFT11/26/12 6e. RESOLUTION NO. 2012-149 AUTHORIZING SECOND ADDENDUM TO CITY MANAGER EMPLOYMENT AGREEMENT 61. RESOLUTION NO. 2012-150 ESTABLISHING REVISED STRATEGIC PLAN SUCCESS TARGETS FOR DESIRED OUTCOME; THREAT AND FEAR OF REAL OR PRECEIVED CRIME AMONG CITIZENS WILL BE REDUCED 6g.RESOLUTION NO. 2012-151 OF THE CITY OF BROOKLYN CENTER STATING ITS SUPPORT FOR THE DEVELOPMENT OF THE MISSISSIPPI RIVER TRAIL (U.S. BICYCLE ROUTE 45) 6h.RESOLUTION NO. 2012-152 ACCEPTING BID AND AWARDING A CONTRACT, IMPROVEMENT PROJECT NO. 2012-03, 2012 POND SEDIMENT REMOVAL AND POND IMPROVEMENTS 6i. RESOLUTION NO. 2012-153 SUPPORTING HENNEPIN COUNTY'S PEDESTRIAN AND BICYCLE PLANNING SERVICES GRANT AWARD FOR THE CITY OF BROOKLYN CENTER Motion passed unanimously. 7.PRESENTATIONS/PROCLAMATIONS/RECOGNITIONS/DONATIONS 7a. RESOLUTION NO. 2012-154 EXPRESSING RECOGNITION AND APPRECIATION OF KOFFI AGBOSSOU FOR HIS DEDICATED PUBLIC SERVICE ON THE FINANCIAL COMMISSION Mayor Willson read in full a resolution expressing recognition and appreciation to Koffi Agbossou for his service on the Financial Commission from September 13, 2010, through November 12, 2012, and presented him with the resolution. Councilmember Lasman moved and Councilmember Myszkowski seconded to approve RESOLUTION NO. 2012-154 Expressing Recognition and Appreciation of Koffi Agbossou for his Dedicated Public Service on the Financial Commission. Motion passed unanimously. 8.PUBLIC HEARINGS 8a. RESOLUTION NO. 2012-155 VACATING CERTAIN DRAINAGE AND UTILITY EASEMENTS WITHIN LOT 1, BLOCK 1, TENNIS ACRES TWO; AND LOT 1, BLOCK 1, DALE AND DAVIES 2 ND ADDITION, HENNEPIN COUNTY, MINNESOTA (FRANCE AVENUE BUSINESS CENTER) 11/26/12 -4- DRAFT Public Works Director/City Engineer Steve Lillehaug introduced the item, discussed the history, and stated the purpose of the proposed resolution to vacate certain easements pertaining to the France Avenue Business Center site redevelopment in connection with the final plat approval of France Avenue Business Park Addition. Councilmember Kleven moved and Councilmember Ryan seconded to open the Public Hearing. Motion passed unanimously. No one wished to address the City Council. Councilmember Lasman moved and Councilmember Ryan seconded to close the Public Hearing. Motion passed unanimously. Councilmember Lasman moved and Councilmember Ryan seconded to adopt RESOLUTION NO. 2012-155 Vacating Certain Drainage and Utility Easements within Lot 1, Block 1, Tennis Acres Two; and Lot 1, Block 1, Dale and Davies 2nd Addition, Hennepin County, Minnesota (France Avenue Business Center), subject to filing of final plat. Motion passed unanimously. 8b. RESOLUTION NO. 2012-156 VACATING CERTAIN EASEMENTS WITHIN OUTLOT A, SHINGLE CREEK CROSSING ADDITION; HENNEPIN COUNTY, MINNESOTA (SHINGLE CREEK CROSSING 2 ND ADDITION) Mr. Lillehaug introduced the item, discussed the history, and stated the purpose of the proposed resolution to vacate certain easements pertaining to the Shingle Creek Crossing site redevelopment in connection with the final plat approval of Shingle Creek Crossing 2 nd Addition. Councilmember Ryan moved and Councilmember Myszkowski seconded to open the Public Hearing. Motion passed unanimously. No one wished to address the City Council. Councilmember Ryan moved and Councilmember Myszkowski seconded to close the Public Hearing. Motion passed unanimously. Councilmember Kleven moved and Councilmember Lasman seconded to adopt RESOLUTION NO. 2012-156 Vacating Certain Easements within Outlot A, Shingle Creek Crossing Addition; Hennepin County, Minnesota (Shingle Creek Crossing 2 nd Addition), subject to filing of final plat. 11/26/12 -5- DRAFT Motion passed unanimously. 9.PLANNING COMMISSION ITEMS - None. 10.COUNCIL CONSIDERATION ITEMS 10a. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 4216 LAKEBREEZE AVENUE Assistant City Manager/Director of Building and Community Standards Vickie Schleuning advised that 4216 Lakebreeze Avenue was inspected and nine property code violations (2.25/unit) were cited and ultimately corrected. There have been zero validated police incidents/nuisance calls within the last 12 months. The previous license was a Type IV Rental License. This property would qualify for Type III Rental License; however, the property owner failed to meet the conditions of the Type IV six-month provisional rental license, specifically submittal of monthly updates and completion of Phase I Crime Free Housing classes. Ms. Schleuning reviewed actions taken in regard to this rental license application and indicated Staff has reviewed that mitigation plan and held discussion with the property owner and recommends approval based on meeting standards in the mitigation plan. The Council expressed concern with the extensive history for this rental property, consuming a lot of staff time to gain resolution to the licensing process. Ms. Schleuning explained this property was unusual in having a weather deferral and there had been validated medical items that prevented the owner's ability to meet on site. However, an administrative fine of $300 was charged on September 26, 2012, for operating without a validated rental license due to the extended time required to gain compliance. Councilmember Lasman moved and Councilmember Myszkowski seconded to open the hearing. Motion passed unanimously. Ita Ekah, property owner of 4216 Lakebreeze Avenue, stated he completed eight hours of Crime Prevention training in July at the City of Anoka and had completed all items found during the inspection. Since the property was in compliance, he requested a higher category of rental license. Ms. Schleuning explained that license applicants are encouraged to take the most readily available class as long as it is accredited. Councilmember Lasman moved and Councilmember Kleven seconded to close the hearing. Motion passed unanimously. 11/26/12 -6- DRAFT 1. RESOLUTION NO. 2012-157 APPROVING A TYPE IV RENTAL LICENSE FOR 4216 LAKEBREEZE AVENUE Councilmember Kleven moved and Councilmember Lasman seconded to adopt RESOLUTION NO. 2012-157 Approving a Type IV Rental License for 4216 Lakebreeze Avenue. Motion passed unanimously. 10b. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 4200 LAKEBREEZE AVENUE Ms. Schleuning advised that 4200 Lakebreeze Avenue was inspected and 17 property code violations (4.25/unit) were cited and ultimately corrected. There have been zero validated police incidents/nuisance calls within the last 12 months. This property qualifies for a Type IV six- month provisional rental license based on the number of property code violations found during the initial rental license inspection. The property owner is also required to submit a mitigation plan and report monthly on the progress of that plan. Ms. Schleuning noted the property had previously received three consecutive Type IV Rental Licenses and the owner has recently acquired a property management company and is working with staff to determine long-term solutions to quality for a more desirable higher rental license category. She reviewed actions taken in regard to this rental license application and indicated Staff has reviewed that mitigation plan and held discussion with the property owner and recommends approval based on meeting standards in the mitigation plan. Mayor Willson noted the involvement of a management firm will address some of the issues and the long-term capital improvements are a consideration. Councilmember Lasman moved and Councilmember Kleven seconded to open the hearing. Motion passed unanimously. Amy Moriarty, owner of Living Home Management, stated she has been in business for 15 years and is Crime Free Housing certified. They took over this property in July and since then had vacated all of the problem tenants, completed over $5,000 of repairs, raised the rent, and now have a new renter. Ms. Moriarty explained the fines were the result of a clerical error as the owner had moved to a different location. Those fines were paid last week and it is their goal to have zero infractions when this rental license is renewed. Councilmember Ryan moved and Councilmember Myszkowski seconded to close the hearing. Motion passed unanimously. 1. RESOLUTION NO. 2012-158 APPROVING A TYPE IV RENTAL LICENSE FOR 4200 LAKEBREEZE AVENUE -7- DRAFT11/26/12 Councilmember Lasman moved and Councilmember Ryan seconded to adopt RESOLUTION NO. 2012-158 Approving a Type IV Rental License for 4200 Lakebreeze Avenue. Motion passed unanimously. 10c.CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 3125 66 th AVENUE NORTH Ms. Schleuning advised that 3125 66 th Avenue North was inspected and nine property code violations were cited and ultimately corrected. Because it is a new license, validated police incidents/nuisance calls do not apply. This property qualifies for a Type IV six-month provisional rental license based on the number of property code violations found during the initial rental license inspection. The property owner is also required to submit a mitigation plan and report monthly on the progress of that plan. Ms. Schleuning reviewed actions taken in regard to this rental license application and indicated Staff has reviewed that mitigation plan and held discussion with the property owner and recommends approval based on meeting standards in the mitigation plan. Councilmember Kleven moved and Councilmember Myszkowski seconded to open the hearing. Motion passed unanimously. No one wished to address the City Council. Councilmember Lasman moved and Couneilmember Ryan seconded to close the hearing. Motion passed unanimously. Councilmember Ryan moved and Councilmember Lasman seconded to approve the issuance of a Type IV six-month provisional rental license and mitigation plan for 3125 66 th Avenue North, with the requirement that the mitigation plan must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. 10d.CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 6813 HUMBOLDT AVENUE NORTH B103 Ms. Schleuning advised that 6813 Humboldt Avenue North B103 was inspected and 16 property code violations were cited and ultimately corrected. There have been zero validated police incidents/nuisance calls within the last 12 months. This property qualifies for a Type IV six- month provisional rental license based on the number of property code violations found during the initial rental license inspection. The property owner is also required to submit a mitigation •plan and report monthly on the progress of that plan. Ms. Schleuning reviewed actions taken in regard to this rental license application and indicated Staff has reviewed that mitigation plan and held discussion with the property owner and recommends approval based on meeting standards -8- DRAFT11/26/12 in the mitigation plan. Councilmember Ryan moved and Councilmember Kleven seconded to open the hearing. Motion passed unanimously. No one wished to address the City Council. Councilmember Kleven moved and Councilmember Ryan seconded to close the hearing. Motion passed unanimously. Councilmember Myszkowski moved and Councilmember Lasman seconded to approve the issuance of a Type IV six-month provisional rental license and mitigation plan for 6813 Humboldt Avenue North B103, with the requirement that the mitigation plan must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. 10e. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 7100 INDIANA AVENUE NORTH Ms. Schleuning advised that 7100 Indiana Avenue North was inspected and nine property code violations were cited and ultimately corrected. Because it is a new license, validated police incidents/nuisance calls do not apply. This property qualifies for a Type IV six-month provisional rental license based on the number of property code violations found during the initial rental license inspection. The property owner is also required to submit a mitigation plan and report monthly on the progress of that plan. Ms. Schleuning reviewed actions taken in regard to this rental license application and indicated Staff has reviewed that mitigation plan and held discussion with the property owner and recommends approval based on meeting standards in the mitigation plan. Councilmember Ryan moved and Councilmember Lasman seconded to open the hearing. Motion passed unanimously. Jeanne Wright, owner of 7100 Indiana Avenue North, stated they live at 1917 Birch Circle, Sartell, Minnesota, and had purchased the home as an investment. She noted they had the property inspected and quickly complied with each item. Ms. Wright stated she is embarrassed to have her property in a Type IV category and respectfully requested the City Council consider a Type III license based on their responsiveness to reach compliance. Another consideration is the additional $400 license fee. She indicated she had lived in Brooklyn Center in the early- 1990s and complimented the City Council for the direction it has taken. Councilmember Ryan moved and Councilmember Myszkowski seconded to close the hearing. -9- DRAFT11/26/12 Motion passed unanimously. The Council acknowledged that the property owners had acted responsibly in taking actions in a timely manner; however, the City Council is charged with consistently applying the City's ordinances. In addition, the City Council had set precedence of accepting staffs recommendation and this action was in no way a value judgment of the owner. Councilmember Myszkowski moved and Councilmember Ryan seconded to approve the issuance of a Type IV six-month provisional rental license and mitigation plan for 7100 Indiana Avenue North, with the requirement that the mitigation plan must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. 10f.CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 1108 57TH AVENUE NORTH Ms. Schleuning advised that 1108 57 th Avenue North was inspected and eleven property code violations were cited and ultimately corrected. There have been zero validated police incidents/nuisance calls within the last 12 months. This property qualifies for a Type IV six- month provisional rental license based on the number of property code violations found during the initial rental license inspection. The property owner is also required to submit a mitigation plan and report monthly on the progress of that plan. Ms. Schleuning reviewed actions taken in regard to this rental license application and indicated Staff has reviewed that mitigation plan and held discussion with the property owner and recommends approval based on meeting standards in the mitigation plan. Councilmember Ryan moved and Councilmember Lasman seconded to open the hearing. Motion passed unanimously. No one wished to address the City Council. Councilmember Ryan moved and Councilmember Myszkowski seconded to close the hearing. Motion passed unanimously. Councilmember Kleven moved and Councilmember Ryan seconded to approve the issuance of a Type IV six-month provisional rental license and mitigation plan for 1108 57 th Avenue North, with the requirement that the mitigation plan must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. 10g.CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 6043 JUNE AVENUE NORTH 11/26/12 -10- DRAFT Ms. Schleuning advised that 6043 June Avenue North was inspected and 15 property code violations were cited and ultimately corrected. Because it is a new license, validated police incidents/nuisance calls do not apply. This property qualifies for a Type IV six-month provisional rental license based on the number of property code violations found during the initial rental license inspection. The property owner is also required to submit a mitigation plan and report monthly on the progress of that plan. Ms. Schleuning reviewed actions taken in regard to this rental license application and indicated Staff has reviewed that mitigation plan and held discussion with the property owner and recommends approval based on meeting standards in the mitigation plan. Councilmember Lasman moved and Councilmember Ryan seconded to open the hearing. Motion passed unanimously. Danie Nao Yeng Xiong, owner of 6043 June Avenue North, stated he is new to the rental business and appreciated the instructions provided by the City's inspector. Councilmember Ryan moved and Councilmember Myszkowski seconded to close the hearing. Motion passed unanimously. Councilmember Myszkowski moved and Councilmember Lasman seconded to approve the issuance of a Type IV six-month provisional rental license and mitigation plan for 6043 June Avenue North, with the requirement that the mitigation plan must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. 10h. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 5401 OLIVER AVENUE NORTH Ms. Schleuning advised that 5401 Oliver Avenue North was inspected and eleven property code violations were cited and ultimately corrected. Because it is a new license, validated police incidents/nuisance calls do not apply. This property qualifies for a Type IV six-month provisional rental license based on the number of property code violations found during the initial rental license inspection. The property owner is also required to submit a mitigation plan and report monthly on the progress of that plan. Ms. Schleuning reviewed actions taken in regard to this rental license application and indicated Staff has reviewed that mitigation plan and held discussion with the property owner and recommends approval based on meeting standards in the mitigation plan. Councilmember Ryan moved and Councilmember Lasman seconded to open the hearing. Motion passed unanimously. 11/26/12 -11- DRAFT No one wished to address the City Council. Councilmember Ryan moved and Councilmember Lasman seconded to close the hearing. Motion passed unanimously. Councilmember Lasman moved and Couneilmember Ryan seconded to approve the issuance of a Type IV six-month provisional rental license and mitigation plan for 5401 Oliver Avenue North, with the requirement that the mitigation plan must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. 10i. CONSIDER 2013 UTILITY RATES Director of Fiscal & Support Services Daniel Jordet introduced the item, presented the 2013 Utility Rates, and stated the purpose of the five proposed resolutions to set rates for consumption and use of City provided utility services. Mayor Willson referenced a recent newspaper article indicating gas companies now have an "ap" for smart phones so customers can track how much gas an individual household uses. He asked whether this would be an option for the City. Mr. Jordet indicated the City will be providing customers with a link to their billing information. A Pay Pal option will also be offered with those charges being considered a cost of doing business and not a special fee to the customer. Mr. Boganey advised this feature was part of the LOGIS application and the City was happy to be able to offer this option after January 1. 1.RESOLUTION NO. 2012-159 ADOPTING 2013 WATER UTILITY RATES, FEES, AND CHARGES Councilmember Kleven moved and Councilmember Myszkowski seconded to approve RESOLUTION NO. 2012-159 Adopting 2013 Water Utility Rates, Fees, and Charges. Motion passed unanimously. 2.RESOLUTION NO. 2012-160 ADOPTING 2013 SEWER RATES, FEES, AND CHARGES Councilmember Ryan moved and Councilmember Lasman seconded to approve RESOLUTION NO. 2012-160 Adopting 2013 Sewer Rates, Fees, and Charges. Motion passed unanimously. 3. RESOLUTION NO. 2012-161 ADOPTING 2013 STORM SEWER UTILITY RATES, FEES, AND CHARGES 11/26/12 -12- DRAFT Councilmember Myszkowski moved and Councilmember Ryan seconded to approve RESOLUTION NO. 2012-161 Adopting 2013 Storm Sewer Utility Rates, Fees, and Charges. Motion passed unanimously. 4.RESOLUTION NO. 2012-162 ADOPTING 2013 STREET LIGHT RATES AND CHARGES Councilmember Lasman moved and Councilmember Ryan seconded to approve RESOLUTION NO. 2012-162 Adopting 2013 Street Light Rates and Charges. Motion passed unanimously. 5.RESOLUTION NO. 2012-163 ADOPTING 2013 RECYCLING RATES AND CHARGES Councilmember Ryan moved and Councilmember Myszkowski seconded to approve RESOLUTION NO. 2012-163 Adopting 2013 Recycling Rates and Charges. Motion passed unanimously. 11. COUNCIL REPORT Councilmember Lasman reported on her attendance at the following: •November 14, 2012, Crime Prevention Meeting Councilmember Ryan reported on his attendance at the following: •November 14, 2012, Metro Cities Regional Policy Adoption Meeting •November 14, 2012, Kylawn Street Utility Project Informational Meeting Councilmember Ryan announced the November 27, 2012 Multi-Cultural Advisory. Committee Meeting at the Police Department, and the December 1, 2012, Toys for Tots event at CEAP. Councilmember Ryan commended Margaret Sandberg for holding the Toys for Tots event. Councilmember Kleven reported on her attendance at the following: •November 13, 2012, Canvass of General Election •November 14, 2012, Metro Cities Regional Policy Adoption Meeting •November 14, 2012, Kylawn Street Utility Project Informational Meeting •November 17, 2012, Breakfast meeting with mothers •November 17, 2012, Parents of Power Graduation at the Brooklyn Center High School •November 19, 2012, Prevent Child Abuse Minnesota All Day Workshop •November 19, 2012, Park & Recreation Commission Meeting •November 26, 2012, Ribbon Cutting for Baby Steps and Open House Councilmember Myszkowski reported on her attendance at the following: 11/26/12 -13- DRAFT •November 26, 2012, Ribbon Cutting for Baby Steps and Open House Councilmember Myszkowski announced the Holly Sunday events scheduled for December 2, 2012, and encouraged all to donate unwrapped toys and gifts for teen boys for CEAP's Toys for Tots. Mayor Willson reported on his attendance at the following: •November 15, 2012, Northwest Cable Board Meeting Mayor Willson announced that even though the City is no longer required to hold a Truth in Taxation meeting, the City Council has decided to continue holding a budget hearing to assure budgetary transparency. It will be held on December 3, 2012. Mayor Willson noted December 3, 2012, will also be the last meeting of 2012 and for Councilmember Lasman. He invited the public to attend the reception that will be held in her honor and in recognition of her dedicated years of service to the City of Brooklyn Center. The Council extended its appreciation to Councilmember Lasman for her sound judgment, indicated they have each benefited greatly by her presence, and it has been a privilege and honor to serve with Councilmember Lasman. 12. ADJOURNMENT Councilmember Lasrnan moved and Councilmember Ryan seconded adjournment of the City Council meeting at 8:35 p.m. Motion passed unanimously. 11/26/12 -14- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA WORK SESSION NOVEMBER 26, 2012 CITY HALL — COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council/Economic Development Authority (EDA) met in Work Session called to order by Mayor/President Tim Willson at 8:43 p.m. ROLL CALL Mayor/President Tim Willson and Councilmembers/Commissioners Carol Kleven, Kay Lasman, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Assistant City Manager/Director of Building & Community Standards Vickie Schleuning, and Carla Wirth, TimeSaver Off Site Secretarial, Inc. THIRD GENERATION WATERSHED MANAGEMENT PLAN UPDATE Public Works Director/City Engineer Steve Lillehaug continued a PowerPoint presentation of the Shingle Creek and West Mississippi Watershed Management Commission's (SCWMWMC) Third Generation Watershed Management Plan. Councilmember/Commissioner Ryan asked whether a bioswale is a ditch with a rain garden. Mr. Lillehaug explained bio-infiltration is when water percolates into the soil and bio-filtration is when water percolates into the soil to an underground drain tile that provides filtration prior to entering the storm sewer. Mr. Lillehaug concluded presentation of the SCWMWMC Third Generation Watershed Management Plan. He indicated if asked, he would state support for the Plan and draw attention to the Capital Improvement Plan (CIP) amendment portion, encourage the SCWMWMC to maintain that amendment, and to expect more projects to be added to the CIP. Mr. Lillehaug stated he found the SCWMWMC to be proactive with its rule changes that support and clarify elements in the current rules that are ambiguous. Mr. Lillehaug explained some think that the SCWMWMC puts a lot of the focus on developers to address contamination issues and that may be the case because there is the opportunity and it is the most cost effective method to address problems that have been created in the past (TMDLs). However, he finds the process to be fair because the same is done on all City projects and would have been a requirement earlier had the information been known. Mr. Lillehaug asked for input on key points the City Council/EDA wants forwarded to the SCWMWMC. He -1- DRAFT11/26/12 stated he supports the Third Generation Plan as does the SCWMWMC Commissioner representing Brooklyn Center. Councilmember/Commissioner Myszkowski asked if there has been pushback from developers. Mr. Lillehaug stated comments have been made that sometimes the rules are difficult to meet but in all cases they have found common ground and developers have not shied away from Brooklyn Center because of the rules. Councilmember/Commissioner Myszkowski stated if it is the expectation of every other city, Brooklyn Center should have the same. Councilmember/Commissioner Lasman stated the "playing field" is level if all follow the same rules. She felt all would agree that "Mother Earth" was not treated carefully enough in the past and she is supportive of all the changes. Councilmember/Commissioner Lasman asked about the tradeoff for paving the Heritage Center parking lot. Mr. Lillehaug stated that project predates him and he is unsure if a pond had been expanded to balance paving that parking lot. Councilmember/Commissioner Ryan stated the storm water treatment efforts are a cost of doing business for developers, who are sophisticated and understand these rules are set by watershed districts and the State and must be followed. He asked whether many developers use engineering consultants to navigate through these types of standards. Mr. Lillehaug stated that is generally the case and all developers know the rules exist. He noted the City implements many Best Management Practices (BMPs) as well to act proactively. Councilmember/Commissioner Ryan asked whether residents using permeable pavers for a driveway improvement would be a move in the right direction. Mr. Lillehaug explained they would not review a project that small but would ask them to incorporate BMPs into their project. He noted that every project counts and small projects such as that will add up. Councilmember/Commissioner Ryan stated perhaps the City can discuss the option of offering incentives when using those measures. City Manager Curt Boganey asked if data is available that addresses the cost a development may incur as a result of these rule changes. Mr. Lillehaug did not recall seeing that type of data. Mr. Boganey asked if concern had been expressed about changing the competitive advantage/ disadvantage in this watershed versus other first ring suburbs. Mr. Lillehaug indicated it was actually the opposite since the SCWMWMC is just catching up with other more stringent watersheds. Mr. Boganey asked about the number of properties that would be covered by the new rules that would not have been included under the old rules. Mr. Lillehaug stated the SCWMWMC conducted a full and detailed evaluation of that issue and that is where the balance came for the new thresholds, considering who it would impact and if it was equitable at this scale. With regard to comments received relating to the Plan, Mr. Lillehaug stated not many were received but collectively all comments have been included in the Plan. He noted this Plan is quite complex and comments of significance related to the type of projects the City has in line (i.e., Shingle Creek connections and restoration). 11/26/12 -2- DRAFT Mr. Boganey stated there is one more Council meeting prior to the next SCWMWMC meeting. He suggested bringing this topic back for the December 10, 2012, meeting to allow time for the City Council/EDA to review this large amount of information. Councilmember/Commissioner Lasman stated she would like more data on the response by other cities and developers, The majority consensus of the City Council/EDA was to continue consideration of the Third Generation Watershed Management Plan update for the Shingle Creek and West Mississippi Watershed Management Commission to December 10, 2012. ADJOURNMENT Councilmember/Commissioner Lasman moved and Councilmember/Commissioner Ryan seconded adjournment of the City Council/Economic Development Authority Work Session at 9:31 p.m. Motion passed unanimously. -3- DRAFT11/26/12 MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA 2013 BUDGET HEARING DECEMBER 3, 2012 CITY HALL — COUNCIL CHAMBERS 1.CALL TO ORDER The Brooklyn Center City Council met for the 2013 Budget Hearing and the meeting was called to order by Mayor Pro Tem Kay Lasman at 7:02 p.m. (Mayor Tim Willson arrived at 7:03 p.m.) 2.ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kay Lasman, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Finance Director Dan Jordet, and Deputy City Clerk Maria Rosenbaum. 3.PRESENTATION ON 2013 PROPOSED BUDGETS City Manager Curt Boganey discussed the Budget process and Finance Director Dan Jordet outlined the 2012 City Council Goals, the Continued Ongoing City Council Goals, Pay 2013 Proposed City Levies, 2013 General Fund Overview, Revenues by Source for 2010-2013 Fiscal Years, 2013 General Fund Sources of Revenue, Expenditures by Function for 2010-2013 Fiscal Years, and 2013 General Fund Expenditures by Function. Finance Director Jordet discussed the Utility Funds and Capital Improvement Projects. Following is the breakdown on the utility rate increases: Water Utility 6.00 percent or $1.60 basis for charge/1,000 gallon Sewer Utility 4.00 percent or $23.49 monthly residential fee Storm Drainage 0 percent or $14.48 quarterly residential fee Street Light 20.18 percent or $5.95 quarterly residential fee Recycling 3.00 percent or $8.68 quarterly residential fee 4.PRESENTATION ON PROPOSED PROPERTY TAXES PAYABLE IN 2013 Finance Director Jordet discussed Property Taxes - Introduction, Changes in Assessed Value for Pay 2013, Change in Median Residential Value, Pay 2012 and 2013 Tax Capacities, 2013 Proposed Property Tax Levy, Projected City Tax Change for Taxes Payable 2013, and Information on Property Taxes Going Up and Down. 12/03/12 -1- DRAFT 5. OPPORTUNITY FOR PUBLIC COMMENT AND QUESTIONS A motion by Councilmember Lasman, seconded by Councilmember Ryan to open meeting for public comment and questions. Motion passed unanimously. Rex Newman, Financial Commission Chair, addressed the Council to express he believes that the 2013 Budget is straight forward and realistic and as a resident in Brooklyn Center for the past 22 years he is very pleased. He suggested that the Council emphasize on the City's very low debt ratio. There was discussion regarding the portion of outstanding debt and the process of the City's incurring debt and paying it off. A motion by Councilmember Kleven, seconded by Councilmember Myszkowski to close meeting for public comment and questions. Motion passed unanimously. 7.REVIEW REMAINING ACTIONS FOR ADOPTION Finance Director Jordet discussed that the City Council will consider a proposed property tax levy in the amount of $14,590,211 at the December 10, 2012, City Council meeting. Also on December 10, 2012, the City Council will consider a resolution adopting the 2013 Employee Pay Plan, and resolutions adopting all budgets for 2013 City operations. The property tax levy will be certified to the Hennepin County Treasurer before December 28, 2012. 8.ADJOURN Councilmember Lasman moved and Councilmember Ryan seconded adjournment of the 2013 Budget Hearing at 8:11 p.m. Motion passed unanimously. 12/03/12 -2- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA WORK SESSION DECEMBER 3, 2012 CITY HALL — COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council/Economic Development Authority (EDA) met in Work Session called to order by Mayor/President Tim Willson at 8:20 p.m. ROLL CALL Mayor/President Tim Willson and Councilmembers/Commissioners Carol Kleven, Kay Lasman, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, and Deputy City Clerk Maria Rosenbaum. SISTER CITY RELATIONSHIP — VOINJAMA, LIBERIA Mayor/President Tim Willson informed that the City had some special quests visiting today and this evening and introduced Pastor Alexander Collins. Pastor Alexander Collins addressed the Council to discuss that he along with the Mayor of Voinjama, The Honorable Younger Sherman, and the Deputy Minister of Urban Affairs, The Honorable Florence Geebae Dukuly, would like to express their interest in a formal Sister City relationship with the City of Brooklyn Center. The Honorable Younger Sherman addressed the Council to express her gratitude for allowing them to visit and meet with Brooklyn Center City Officials; and read a letter regarding her government. The Honorable Florence - Geebae Dukuly addressed the Council to also express gratitude and discuss the transition and organizing structures of their City and other cities in Liberia. She read a resolution that expressed interest in establishing a faunal Sister City with the City of Brooklyn Center. There was discussion regarding what the expectations and process would be for working together as a Sister City with Voinjama, along with any others coming forward seeking Sister City relationships. It was noted that no tax payer dollars are anticipated at this time and this request to become a Sister City would be a mutual benefited working relationship. There was consensus to have more information provided about Voinjama and what the formal Sister City resolution would be establishing and to have it provided to the City Council before the December 10, 2012, meeting if possible. 12/03/12 -1- DRAFT ADJOURNMENT Councilmember/Commissioner Ryan moved and Councilmember/Commissioner Lasman seconded adjournment of the City Council/Economic Development Authority Work Session at 9:04 p.m. Motion passed unanimously. 12/03/12 -2- DRAFT City Council Agenda Item No. 6b COUNCIL ITEM MEMORANDUM DATE: December 4, 2012 TO: Curt Boganey, City Manager FROM: Maria Rosenbaum, Deputy City ClerI4 , SUBJECT: Licenses for City Council Approval Recommendation: It is recommended that the City Council consider approval of the following licenses at its December 10, 2012. Background: The following businesses/persons have applied for City licenses as noted. Each business/person has fulfilled the requirements of the City Ordinance governing respective licenses, submitted appropriate applications, and paid proper fees. Applicants for rental dwelling licenses are in compliance with Chapter 12 of the City Code of Ordinances, unless comments are noted below the property address on the attached rental report. Gasoline Service Station Awad Company Bassil Co. Brookdale Holiday Brooklyn Center Municipal Garage Qwest Communications dba Century Link 6501 Humboldt Ave N 1505 69 th Ave N 5710 Xerxes Ave N 6844 Shingle Creek Pkwy 6540 Shingle Creek Pkwy LIQUOR — CLASS A ON-SALE INTOXICATING AND SUNDAY Crowne Plaza Minneapolis North 2200 Freeway Boulevard LIQUOR — CLASS B ON-SALE INTOXICATING, SUNDAY Applebee's Neighborhood Grill & Bar 1400 Brookdale Center Embassy Suites 6300 Earle Brown Drive LIQUOR — CLASS C ON-SALE INTOXICATING AND SUNDAY AMF Earle Brown Lanes 6440 James Circle North LIQUOR — CLASS D ON-SALE INTOXICATING, SUNDAY, AND 2 AM Mr BBQ 2101 Freeway Boulevard Subject to submittal of Liquor Liability and Workers' Compensation Insurance Certificate, CPA Statement, and payment of 2nd half 2012 property taxes and City utilities paid by cash, or certified or cashier's check no later than December 19, 2012 LIQUOR — CLASS F ON-SALE INTOXICATING AND SUNDAY Flik International @ Earle Brown Heritage Center 6155 Earle Brown Drive LIQUOR — ON-SALE CLUB INTOXICATING AND SUNDAY Duoos Bros. American Legion Post 630 6110 Brooklyn Boulevard Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM LIQUOR — ON-SALE WINE INTOXICATING AND 3.2 PERCENT MALT LIQUOR 50's Grill 5524 Brooklyn Boulevard C 1 Buffet 6090 Shingle Creek Parkway The Global Kitchen 6000 Shingle Creek Parkway Great India 6056 Shingle Creek Parkway LIQUOR — SUNDAY The Global Kitchen LIQUOR — ON-SALE 3.2 PERCENT MALT LIQUOR Centerbrook Golf Course and Central Park Davanni's Pizza and Hot Hoagies Scoreboard Pizza LIQUOR — OFF-SALE 3.2 PERCENT MALT LIQUOR Awad Company dba Winner Bassil Co. dba Marathon Cub Foods — Brookdale Leng Ku dba Sun Foods Northern Tier Retail LLC dba SuperAmerica #3192 Northern Tier Retail LLC dba SuperAmerica #4160 Northern Tier Retail LLC dba SuperAmerica #4058 Walmart MECHANICAL Benjamin Franklin Plumbing Commercial Plumbing & Heating JOMAC Mechanical Lane Refrigeration, Heating & A/C McAlister Heating & Air RENTAL See attached report. TOBACCO RELATED PRODUCT Awad Company Bassil Co. Brookdale Holiday Brooklyn Center Municipal #1 Brooklyn Center Municipal #2 Family Dollar #5110 Family Dollar #4514 Family Dollar #9267 Royal Tobacco Sun Foods Wal-Mart #5625 6000 Shingle Creek Parkway 6301 Shingle Creek Parkway 5937 Summit Drive 6816 Humboldt Avenue North 6501 Humboldt Avenue North 1505 69th Avenue North 3245 County Road 10 6350 Brooklyn Boulevard 6950 Brooklyn Boulevard 6545 West River Road 1901 57th Avenue North 1200 Shingle Creek Crossing 1424 3 rd Street NE, Minneapolis 24428 Greenway Avenue N, Forest Lake 9318 Spring Lake Rd, North Branch 11652 Crow Hassan Park Rd, Hanover 15112 Lever Street NE, Ham Lake 6501 Humboldt Ave N 1505 69 th Ave N 5710 Xerxes Ave N 5625 Xerxes Ave N 6930 Brooklyn Blvd 2105 57 th Ave N 6211 Brooklyn Blvd 6800 Humboldt Ave N 5625 Xerxes Ave N 6350 Brooklyn Blvd 1200 Shingle Creek Pkwy Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM Rental License Category Criteria Policy — Adopted by City Council 03-08-10 Property Code and Nuisance Violations Criteria License Category (Based on Property Code Only) Number of Units Property Code Violations per Inspected Unit Type I — 3 Year 1-2 units 3+ unit s 0-1 -0=0,75 _ Type 11-2 Year 1-2 units Greater than 1 but not more than 4 -3+ units :Greater than 0.75 but not more than 1.5 Type III — 1 Year 1-2 units Greater than 4 but not more than 8 3-+Greater tho-n1 ut not more than_ _ Type IV —6 Months 1-2 units Greater than 8 3+iihit --.:Greater than 3 Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) License Category Number of Units No Category Impact 1-2 3-4 units--_ 5 or more units 0-1 0-0.25 - 0-0.35 Decrease 1 Category Greater than 1 r—eateTt but not more than 3 but not more than I 1-2 5 or more units Greater than 0.35 but not more than 0 50 Decrease 2 Categories 1-2 3-4 units Greater than 3 ±==Greater than I 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Property Address Dwelling Type Renewal or Initial Owner Property Code Violations License Type Police CFS * Final License Type ** Previous License Type *** 4748-52 Twin Lake Ave Two Family (2)Initial Grant Osgood 6 3/unit II N/A II 6936 Grimes Ave N Single Family Initial Pa Her 8 III N/A III 5112 Paul Dr Single Family Initial Ronald Martin 8 III N/A III 720 69th Ave N Single Family Renewal Dragon Property Management 0 I 0 I II 1312 72nd Ave N Single Family Renewal Curtis Cady 1 I 0 I III 6435 Bryant Ave N Single Family Renewal Thomas Kaiser 4 II 0 II II 7235 Fremont Ave N Single Family Renewal Deepak Nath 2 II 0 II III 6820 Fremont Pl N Single Family Renewal Sharon McGary 5 III 0 III II 1537 Humboldt Pl N Single Family Renewal ShoeMiller Properties LLC 7 III 0 III III 5746 Irving Ave N Single Family Renewal Kathy Becker 7 III 0 III III 5925 Washburn Ave N Single Family Renewal Cheng Lor 2 II 0 II II 4612 Woodbine Ln Single Family Renewal Kenneth Jordan 4 II 0 II II * CFS = Calls For Service for Renewal Licenses Only (Initial Licenses are not applicable to calls for service and will be listed N/A.) ** License Type Being Issued Type I = 3 Year Type II = 2 Year Type III = 1 Year ***Initial licenses will not show a previous license type; N/T indicates No Type since it was under the previous 2-year rental license program All properties are current on utilities and property taxes Rental Licenses for Council Approval on December 10, 2012 City Council Agenda Item No. 6c City of Brooklyn Center DRAFT 11/20/12 2013 City Council Meeting Schedule • Regular City Council Meetings Council Chambers City Hall Study/Work Session 6:00 p.m. Informal Open Forum 6:45 p.m. Regular Session 7:00 p.m. Work Session immediately following (Continued) Regular Session Brooklyn Center City Council regularly meets the 2nd and 4th Monday each month, unless Monday is a holiday. January 14 January 28 February 11 February 25 March 11 March 25 April 8 April 22 May 13 May 28 (Tuesday) June 10 June 24 July 8 July 22 August 12 August 26 September 9 September 23 October 14 October 28 November 12 (Tuesday) November 25 December 9 All dates are subject to change. Call City Hall at 763-569-3300 to verify dates and times. Strikethrough indicates meeting has been CANCELED. CC — Council Chambers located in upper level City Hall CR — Council/Commission Conference Room located in lower level City Hall CH — Constitution Hall located at Community Center EBHC — Earle Brown Heritage Center, 6155 Earle Brown Drive AA — All America Conference Room located in lower level City Hall Special City Council Meetings All dates are Monday unless otherwise noted. April 10 (Wednesday) 6:00 p.m. Joint Session w/Commissions CH April 29 7:00 p.m. Board of Appeal & Equalization CC May 6 6:00 p.m. Continued Board of Appeal & Equalization CC June 3 6:30 p.m. Work Session w/Auditor and Budget Work Session w/Financial Commission CC December 2 7:00 p.m. 2014 Budget Hearing CC City Council Agenda Item No. 6d COUNCIL ITEM MEMORANDUM DATE: November 29, 2012 TO: Curt Boganey, City Manager FROM: Kelli Wick, Human Resources Director v),) SUBJECT: Labor Agreement Public Works Maintenance Employees 2013 Recommendation: It is recommended that the City Council consider adoption ofthe resolution approving the contract between the City of Brooklyn Center and International Union of Operating Engineers Local 49 for the period January 1, 2013 — December 31, 2013. Background: The current contract with the subject union will expire on December 31, 2012. The City and the Union have met and negotiated in good faith to reach a settlement on all issues of concern. This labor agreement covers all public works maintenance employees for a total of 25 employees. The attached agreement has been approved by a vote of the member and upon adoption by the City Council will establish wages and working conditions for the next year. The Articles affected by these negotiations include the following: Article 25 — Insurance Increase the insurance contribution by $40 to $794. Also, continue to provide an incentive of $145 for those employees participating in a high deductible health plan. Article 28 — Wage Schedule One and a half (1.5%) percent increase for 2013. Existing scheduled pay steps will be processed accordingly. Market adjustment of $.24/hour on January 1, 2013. Article 29 — Working out of Classification Pay Remove the oil distributor from the Maintenance III list. Add the patch truck to the Maintenance III list. Article 32 — Duration One year labor agreement January 1, 2013 — December 31, 2013. Budget Issues: In 2013 the cost of the 1.5 % and market adjustment is approximately $37,886. The increase in the City's insurance contribution equals $12,000. The proposed 2013 budget appropriates sufficient funds to cover this expense. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM Council Goals: 1. We will provide streamlined, cost effective, quality services with limited resources Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING THE CONTRACT FOR INTERNATIONAL UNION OF OPERATING ENGINEERS (IUOE) LOCAL 49 (PUBLIC WORKS MAINTENANCE) AND THE CITY OF BROOKLYN CENTER FOR THE CALENDAR YEAR 2013 WHEREAS, Section 2.07 of the City Charter for the City of Brooklyn Center states that the City Council is to fix the salary or wages of all officers and employees of the City; and WHEREAS, the City has negotiated in good faith with 1U0E Local 49 (Public Works Maintenance) for a contract for the year 2013 as attached. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brooklyn Center approves the attached contract with 1U0E Local 49 (Public Works Maintenance) for the calendar year 2013; and BE IT FURTHER RESOLVED that authorized wage and benefit adjustments not to exceed the maximum contained herein shall become effective according to the schedule of the contract which commences January 1, 2013. Date ATTEST: Mayor City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. November 13, 2012 Kent Korman, Business Representative IUOE Local 49 2829 Anthony Lane South Minneapolis, MN 55418-3285 Dear Kent: Listed below are the changes we've discussed for the 2013 tentative labor agreement. ARTICLE 25 - Insurance 25.1 2013 Full-time employees Effective 1/1/13, the City will contribute payment of nine hundred thirty-ninety dollars ($939) per month per employee for use in participating in the City's insurance benefits for those employees who elect to participate in a high deductible health plan. Effective 1/1/13, the City will contribute payment of seven hundred ninety-four dollars ($794) per month per employee for use in participating in the City's insurance benefits for those employees who elect to participate in a non-high deductible health plan. ARTICLE 28- Wage Schedule - Effective January 1, 2013 1.5% percent increase for 2013 Market adjustment of $0.24/hour on January 1, 2013. ARTICLE 29— Working out of Classification Pay Remove the oil distributor from the Maintenance III list. Add the patch truck to the Maintenance HI list. ARTICLE 35— Duration One year agreement January 1, 2013 — December 31, 2013. Please let me know if you have any questions. Sincerely, Kelli Wick Human Resources Director Cc: Curt Boganey, City Manager Steve Lillehaug, Public Works Director/City Engineer MOE 49 2013 Negotiations 10/9/2012 Actual Proposed City 2012 Increase 2013 Increase Union Brooklyn Center 2%2%1U0E 49 Crystal 1%unknown 1U0E 49 Fridley 1%unknownnon-union Golden Valley 1.5%1%non-union Maplewood 1%unknown AFSCME New Hope 2.1%0%1U0E 49 Richfield 1% on 1/1; 1% on 7/1 unknown WOE 49 Roseville 2%avg of comp group 1U0E 49 Shoreview 2%unknownnon-union White Bear Lake 2%0% - 2%1110E 49 comp study Labor Agreement Between the City of Brooklyn Center And the International Union of Operating Engineers (IUOE) Local No. 49 January 1, 2013 - December 31, 2013 TABLE OF CONTENTS ARTICLE PAGE 1 Purpose of Agreement 1 2 Recognition 1 3 Definitions 1 4 Savings Clause 2 5 Union Security 2 6 Employer Security 2 7 Employer Authority 2 8 Seniority 3 9 Discipline 3 10 Employee Rights - Grievance Procedure 3 11 Job Posting 6 12 Probationary Periods 6 13 Right of Subcontract 6 14 Safety 6 15 Work Schedules 6 16 Relief and Meal Periods 7 17 Special Clothing 7 18 Overtime Pay 7 19 Call Back 8 20 Standby Pay 8 21 Holiday Leave 8 22 Vacation Leave 9 23 Sick Leave 9 24 Severance Pay 10 25 Insurance 10 26 Seasonal/Temporary Employees 11 27 Part-time Employee Benefits 11 28 Wage Schedule 11 29 Working Out of Classification Pay 11 30 Legal Defense 12 31 Waiver 12 32 Injury on Duty 12 33 Local 49 Central Pension Fund 13 34 Post Employment Health Care Savings Plan (PEHCSP)13 35 Duration 15 ARTICLE 1- Purpose of Agreement This Agreement is entered into between the City of Brooklyn Center hereinafter called the Employer, and Local No. 49, International Union of Operating Engineers, hereinafter called the Union. 1.1 Purpose a.Establish certain hours, wages and other conditions of employment; b.Establish procedures for the resolution of disputes concerning this Agreement's interpretation and/or application; c.Specify the full and complete understanding of the parties; and d.Place in written form the parties' agreement upon terms and conditions of employment for the duration of this Agreement. The Employer and the Union, through this Agreement, continue their dedication to the highest quality of public service. Both parties recognize this Agreement as a pledge of this dedication. ARTICLE 2- Recognition The Employer recognizes the Union as the exclusive representative for all Employees in the job classifications listed below who are public Employees within the meaning of Minnesota Statute 179A.03, Subdivision 14 excluding supervisory, confidential and all other employees: Mechanic, Maintenance I, Maintenance II, Maintenance III, and Night Service Person. ARTICLE 3- Definitions 3.1 Union: The International Union of Operating Engineers, Local No. 49. 3.2 Employer: The individual municipality designated by this Agreement. 3.3 Union Member: A member of the International Union of Operating Engineers, Local No. 49. 3.4 Employee: A member of the exclusively recognized bargaining unit. 3.5 Base Pay Rate: The Employee's hourly pay rate exclusive of longevity or any other special allowance. 3.6 Seniority: Length of continuous service in any of the job classifications covered by Article 2 - Recognition. Employees who are promoted from a job classification covered by this Agreement and return to a job classification covered by this Agreement shall have their seniority calculated on their length of service under this Agreement for purposes of promotion, transfer and lay off and total length of service with the Employer for other benefits under this Agreement. 3.7 Severance Pay: Payment made to an Employee upon honorable termination of employment. 1 3.8 Overtime: Work performed at the express authorization of the Employer in excess of either eight (8) hours within a twenty-four (24) hour period (except for shift changes) or more than forty (40) hours within a seven (7) day period. 3.9 Call Back: Return of an Employee to a specified work site to perform assigned duties at the express authorization of the Employer at a time other than an assigned shift. An extension of or early report to an assigned shift is not a call back. ARTICLE 4- Savings Clause This Agreement is subject to the laws of the United States, the State of Minnesota, and the signed municipality. In the event any provision of this Agreement shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this Agreement shall continue in full force and effect. The voided provision may be renegotiated at the request of either party. ARTICLE 5- Union Security In recognition of the Union as the exclusive representative the Employer shall: 5.1 Deduct each payroll period an amount sufficient to provide the payment of dues established by the Union from the wages of all Employees authorizing in writing such deduction, and 5.2 Remit such deduction to the appropriate designated officer of the Union. 5.3 The Union may designate certain Employees from the bargaining unit to act as stewards and shall inform the Employer in writing of such choice. 5.4 The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders, or judgments brought or issued against the City as a result of any action taken or not taken by the City under the provisions of this Article. ARTICLE 6- Employer Security The Union agrees that during the life of this Agreement it will not cause, encourage, participate in or support any strike, slow down, other interruption of or interference with the normal functions of the Employer. ARTICLE 7- Employer Authority 7.1 The Employer retains the full and unrestricted right to operate and manage all workforce, facilities, and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules; and to perform any inherent managerial function not specifically limited by this Agreement. 2 7.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish, or eliminate. ARTICLE 8- Seniority 8.1 Seniority will be the determining criterion for transfers, promotions and lay offs only when all job-relevant qualification factors are equal. 8.2 In the event of a lay-off the Employer will lay-off on the basis of seniority across all three divisions within the public works department for employees that are represented by I.U.O.E. Local 49. 8.3 Recall rights under this provision will continue for twenty-four (24) months after lay off. Recalled Employees shall have ten (10) working days after notification of recall by registered mail at the Employee's last known address to report to work or forfeit all recall rights. Recall rights will be based on seniority across the three divisions within the public works department for employees that are represented by I.U.O.E. Local 49. ARTICLE 9- Discipline 9.1 The Employer will discipline Employees only for just cause. 9.2 An Employee(s) will not be required to participate in an investigatory interview by the Employer where the information gained from the interview could lead to the discipline of the Employee(s) unless the Employee(s) is given the opportunity to have a Union Representative present at the interview to act as a witness for the Employee(s). ARTICLE 10 - Employee Rights-Grievance Procedure 10.1 Definition of a Grievance A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. 10.2 Union Representatives The Employer will recognize representatives designated by the Union as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The Union shall notify the Employer in writing of the names of such Union representatives and of their successors when so designated. 10.3 Processing of a Grievance It is recognized and accepted by the Union and the Employer that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the Employees and shall therefore be accomplished during normal working hours only when consistent with such Employee duties and responsibilities. The aggrieved Employee and the Union Representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided the Employee and the Union Representative have notified and 3 received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the Employer. 10.4 Procedure Grievances, as defined by Section 10.1, shall be resolved in conformance with the following procedure: Step 1. An Employee claiming a violation concerning the interpretation or application of this Agreement shall, within twenty-one (21) calendar days after such alleged violation has occurred, present such grievance to the Employee's supervisor as designated by the Employer. The Employer-designated representative will discuss and give an answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, and the remedy requested and shall be appealed to Step 2 within ten (10) calendar days after the Employer-designated representative's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the Union and discussed with the Employer-designated Step 2 representative. The Employer-designated representative shall give the Union the Employer's Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Employer- designated representative's final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by the Union and discussed with the Employer-designated Step 3 representative. The Employer-designated representative shall give the Union the Employer's answer in writing within ten (10) calendar days after receipt of such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the Employer- designated representative's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. Step 4. A grievance unresolved in Step 3 and appealed in Step 4 shall be submitted to the Minnesota Bureau of Mediation Services. A grievance not resolved in Step 4 may be appealed to Step 5 within ten (10) calendar days following the Employer's final answer in Step 4. Any grievance not appealed in writing to Step 5 by the Union within ten (10) calendar days shall be considered waived. Step 5. A grievance unresolved in Step 4 and appealed in Step 5 shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971, as amended. If the parties cannot agree upon an arbitrator, the selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances" as established by the Public Employment Relations Board. If the parties 4 cannot agree upon an Arbitrator, then the parties may request a list of Arbitrators from the Bureau of Mediation Services. 10.5 Arbitrator's Authority A.The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this Agreement. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the Employer and the Union, and shall have no authority to make a decision on any other issue not so submitted. B.The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days following the close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding on both the Employer and the Union and shall be based solely on the arbitrator's interpretation or application of the express terms of this Agreement and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the Employer and the Union provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings the cost shall be shared equally. 10.6 Waiver If a grievance is not presented within the time limits set forth above, it shall be considered "waived." If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer's last answer. If the Employer does not answer a grievance or an appeal thereof within the specified time limits, the Union may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual Agreement of the Employer and the Union. 10.7 Choice of Remedy If, as a result of the Employer response in Step 4, the grievance remains unresolved, and if the grievance involves the suspension, demotion, or discharge of an Employee who has completed the required probationary period, the grievance may be appealed either to Step 5 of Section 10.4 or a procedure such as: Civil Service, Veteran's Preference, or Fair Employment. If appealed to any procedure other than Step 5 of Section 10.4 the grievance is not subject to the arbitration procedure as provided in Step 5 of Section 10.4. The aggrieved Employee shall indicate in writing which procedure is to be utilized--Step 5 of Section 10.4 or another appeal procedure--and shall sign a statement to the effect that 5 the choice of any other hearing precludes the aggrieved Employee from making a subsequent appeal through Step 5 of Section 10.4. ARTICLE 11- Job Posting 11.1 The Employer and the Union agree that permanent job vacancies within the designated bargaining unit shall be filled based on the concept of promotion or transfers from within provided that applicants have the necessary qualifications to meet the standards of the job vacancy, have the ability to perform the duties and responsibilities of the job vacancy. 11.2 Employees filling a higher job class based on the provisions of this Article shall be subject to the conditions of Article 12- Probationary Periods. 11.3 The Employer has the right of final decision in the selection of Employees to fill posted jobs based on qualifications, abilities and experience. 11.4 Job vacancies within the designated bargaining unit will be posted for five (5) working days so that members of the bargaining unit can be considered for such vacancies. ARTICLE 12- Probationary Periods 12.1 All newly hired or rehired Employees will serve a twelve (12) months' probationary period. 12.2 All Employees will serve a twelve (12) months' probationary period in any job classification in which the Employee has not served a probationary period. 12.3 At any time during the probationary period a newly hired or rehired Employee may be terminated at the sole discretion of the Employer. 12.4 At any time during the probationary period a promoted or reassigned Employee may be demoted or reassigned to the Employee's previous position at the sole discretion of the Employer. ARTICLE 13 - Right of Subcontract Nothing in this Agreement shall prohibit or restrict the right of the Employer from subcontracting work performed by Employees covered by this Agreement. ARTICLE 14 - Safety The Employer and the Union agree to jointly promote safe and healthful working conditions, to cooperate in safety matters and to encourage Employees to work in a safe manner. ARTICLE 15- Work Schedules 15.1 The sole authority of work schedules is the Employer. The normal work day for an Employee shall be eight (8) hours. The normal workweek shall be forty (40) hours Monday through Friday. 6 15.2 Service to the public may require the establishment of regular shifts for some Employees on a daily, weekly, seasonal, or annual basis other than the normal 7:00 - 3:30 day. The Employer will give seven (7) days advance notice to the Employees affected by the establishment of work days different from the Employee's normal eight (8) hour work day. 15.3 In the event that work is required because of unusual circumstances such as (but not limited to) fire, flood, snow, sleet, or breakdown of municipal equipment or facilities, no advance notice need be given. It is not required that an Employee working other than the normal work day be scheduled to work more than eight (8) hours; however, each Employee has an obligation to work overtime or call backs if requested unless unusual circumstances prevent the Employee from so working. 15.4 Service to the public may require the establishment of regular work weeks that schedule work on Saturdays and/or Sundays. ARTICLE 16- Relief And Meal Periods 16.1 Two relief periods not to exceed fifteen (15) minutes are authorized at a practicable time within each Employee's shift. One relief period may be taken during the first half of the shift and the second relief period may be taken during the second half of the shift. 16.2 Each Employee shall be authorized one unpaid thirty (30) minutes meal period per shift. ARTICLE 17— Special Clothing The Employer will purchase and maintain sufficient sets of work coveralls to be available and specifically assigned for wear by Employees, other than mechanics, when engaged in unusually dirty tasks for the respective job classification. A determination of coverall assignments shall rest exclusively with the Employer. Mechanics shall be provided with uniforms by the Employer up to 11 pants and 11 short and long-sleeved shirts per week. ARTICLE 18- Overtime Pay 18.1 Hours worked in excess of eight (8) hours within a twenty-four (24) hour period (except for shift changes) or more than forty (40) hours within a seven (7) day period will be compensated for at one and one-half (1-1/2) times the Employee's regular base pay rate. For the purposes of this section, "hours worked" shall include hours designated as holiday, sick or vacation time off. 18.2 Overtime will be distributed as equally as practicable. 18.3 Overtime refused by Employees will for record purposes under Article 18.2 be considered as unpaid overtime worked. 18.4 For the purpose of computing overtime compensation, overtime hours worked shall not be pyramided, compounded, or paid twice for the same hours worked. 18.5 Employees will be paid in accord with Article 21 for work on holidays. 7 18.6 As an option to monetary compensation for overtime, an Employee may elect compensatory time off at a rate of one and one-half (11/2) the amount of overtime worked or two (2) times the amount of overtime worked for holidays paid in accordance with Article 21. Maximum compensatory time accumulated shall not exceed forty (40) hours at anytime. However, if an employee uses some hours they will be allowed to accrue back to the 40 hour maximum. Compensatory time off shall be granted only at the convenience of the Employer with prior approval of the Employer designated supervisor. Compensatory time must be used by the end of December. Any remaining compensatory time will be paid to the employee no later than the last pay period before December 31 of each year. 18.7 Employees leaving the service of the Employer shall be compensated for all comp time hours accrued as of the date of separation. ARTICLE 19 - Call Back An Employee called in for work at a time other than the Employee's normal scheduled shift will be compensated for a minimum of two (2) hours' pay at one and one-half (1-1/2) times the Employee's base pay rate. ARTICLE 20- Standby Pay Public Utility Employees who are designated by their supervisor to serve in a "standby" status on behalf of the City on a weekend will receive as compensation for such service five and one half (5 1/2) hours of overtime pay for the period beginning the end of the work day on Friday and ending the start of the work day on Monday when serving in such status. Public Utility Employees who are designated by their supervisors to serve in a "standby" status on behalf of the City on a week night (Monday, Tuesday, Wednesday, or Thursday) that is not a holiday will receive as compensation for such service one (1) hour of overtime pay for each week night served in such status. Public Utility Employees who are designated by their supervisors to serve in a "standby" status on behalf of the City on a holiday will receive as compensation for such service two (2) hours of overtime pay for each holiday served in such status. Such standby pay shall be in addition to other compensation which the Employee is entitled to under this Agreement. ARTICLE 21- Holiday Leave Holidays Defined. Holiday leave shall be granted for the following holidays: New Year's Day, January 1; Martin Luther King, Jr. Day, third Monday in January; Washington's and Lincoln's Birthdays, third Monday in February; Memorial Day, last Monday in May; Independence Day, July 4; Labor Day, first Monday in September; Christopher Columbus Day, second Monday in October; Veteran's Day, November 11; Thanksgiving Day, fourth Thursday in November; Post- Thanksgiving Day, Friday after fourth Thursday in November; Christmas Day, December 25; and one floating holiday annually to be scheduled with permission of the Employee's supervisor. When New Year's Day, Independence Day, Veteran's Day, or Christmas Day fall on Sunday, the following day shall be observed as a holiday. When they fall on Saturday, the preceding day shall be observed as a holiday. Employees' absence from work on the day following or the day preceding such a three-day holiday weekend without the express authorization of the Employer shall forfeit rights to holiday pay for that holiday. 8 Employees working a normal Monday through Friday workweek, who are required to be on duty on any holiday, shall be paid time and one-half for the hours worked in addition to the base pay rate, except that such employees who are required to be on duty on New Year's Day, Thanksgiving Day, or Christmas Day, shall be paid twice the employee's regular pay for the hours worked in addition to the base pay rate. ARTICLE 22- Vacation Leave 22.1 Amount. Permanent Employees shall earn vacation leave at a rate of 6.67 hours for each calendar month of full-time service or major fraction thereof. Permanent Employees with five consecutive years of service through ten consecutive years of service shall earn vacation at the rate of 120 hours per year. Permanent Employees with more than ten consecutive years of service shall earn vacation leave according to the following schedule: During 11th year of service 128 hours per year. During 12th year of service 136 hours per year. During 13th year of service 144 hours per year. During 14th year of service 152 hours per year. During 15th year of service 160 hours per year. Employees using earned vacation leave or sick leave shall be considered to be working for purposes of accumulating additional vacation leave. 22.2 Usage. Vacation leave may be used as earned, except that the Employer shall approve the time at which the vacation leave may be taken. Employees shall not be permitted to waive vacation leave and receive double pay. 22.3 Accrual. An Employee may accumulate no more than a maximum of 230 hours of vacation leave that can be carried over from year to year. 22.4 Termination Provisions. Employees leaving the service of the Employer in good standing, after having given the Employer proper notice of termination of employment, shall be compensated for vacation leave accrued and unpaid, computed to the date of separation. ARTICLE 23- Sick Leave 23.1 Eligibility. Sick leave with pay shall be granted to probationary and permanent Employees at the rate of eight hours for each calendar month of full-time service or major fraction thereof. 23.2 Usage. Sick leave may be used normally for absence from duty because of personal illness, injury, or legal quarantine of the Employee, or because of serious illness in the immediate family. Immediate family shall mean brother, sister, parents, parents-in-law, spouse, or children of the Employee. Sick leave may be used for the purpose of attending the funeral of immediate family members plus brothers-in-law, sisters-in-law, grandparents, grandparents-in-law, and grandchildren of the Employee. 9 23.3 Accrual. Sick leave shall accrue at the rate of eight hours per month until 960 hours have been accumulated. After 960 hours have been accumulated, sick leave shall accrue at the rate of four (4) hours per month, and simultaneously vacation leave, in addition to regular vacation leave accrual, shall accrue at the rate of two (2) hours per month. Employees using earned vacation leave or sick leave shall be considered to be working for the purposes of accumulating additional sick leave. Worker's Compensation benefits shall be credited against the compensation due Employees during sick leave. 23.4 Procedure. In order to be eligible for sick leave with pay, Employees must: 1.Notify their superior prior to the time set for the beginning of their normal work day. 2.Keep their superior informed of their condition. 3. The City Manager may require a medical certificate as may be deemed necessary before approving the utilization of sick leave consistent with the Family Medical Leave Act. 23.5 Misuse Prohibited. Employees claiming sick leave when physically fit, except as otherwise specifically authorized in 23.2 shall be subject to disciplinary action up to and including discharge. ARTICLE 24- Severance Pay Severance pay in the amount of one-third the accumulated sick leave Employees have to their credit at the time of resignation shall be paid to Employees who have been employed for at least five consecutive years. If discharged for cause, severance pay shall not be allowed. Employees hired after 1/1/1992 and having 25 years of continuous service at the time of separation, shall be paid 40% of their accumulated sick leave into the City authorized Post Employment Health Care Savings Plan (PEHSCP) if a plan is established. In the event that the retiree benefit in effect on September 1, 2005 is completely eliminated by the employer for employees hired before 1/1/92, the sick leave severance pay for employees hired prior to 1/1/92 and having 25 years of continuous service will be paid at 40% of their accumulated sick leave into the City authorized PEHSCP (if a plan is established). If discharged for cause, severance pay shall not be allowed. ARTICLE 25 - Insurance 25.1 2013 Full-time employees Effective 1/1/13, the City will contribute payment of nine hundred thirty-nine dollars ($939) per month per employee for use in participating in the City's insurance benefits for those employees who elect to participate in a high deductible plan. Effective 1/1/13, the city will contribute payment of seven hundred ninety-four dollars ($794) per month per employee for use in participating in the City's insurance benefits for those employees who elect to participate in a non-high deductible health plan. 10 25.3 Life Insurance and Balance of Cafeteria Funds: The City of Brooklyn Center will provide payment for premium of basic life insurance in the amount of $10,000. The employee may use the remainder of the contribution (limits as stated above) for use in participating in the City's insurance benefits. ARTICLE 26- Seasonal/Temporary Employees Employees employed by the Employer on a seasonal/temporary basis for no more than 180 calendar days per calendar year either in a full-time or part-time capacity (more than 14 hours per week) will be compensated as determined by the Employer for the term of this employment. Such Employees will not be eligible for any benefits under this Agreement except those which may be required by law or those which are specifically outlined below. ARTICLE 27- Part-Time Employee Benefits Part-time Employees shall not be eligible to receive fringe benefits under this Agreement. ARTICLE 28 - Wage Schedule — Effective January 1, 2013 (1.5% increase plus $0.24/hour market) Maintenance III $25.94 Maintenance II $24.61 Step 3 Step 2 Step 1 Start Mechanic Night Service Person $22.92 $21.27 $19.60 $17.94 $25.94 $24.61 Crew Leader: An Employee assigned in writing by the Department Head or Public Works Superintendent to assist a supervisor as crew leader will be paid $1.50 per hour over their base wage of their regular position while perfouning such duties. Night Service Person: A night service person who is assigned in writing by the supervisor to do mechanics work will receive mechanics hourly rate of pay for time working such assignment. ARTICLE 29- Working Out of Classification Pay Employees required by the Employer and who are adjudged by the Employer to be qualified to operate the following items of equipment will be paid the Maintenance ILE rate of pay for those hours assigned to the unit: Equipment Requiring Class "A" CDL Aerial Bucket Truck-Mounted Vactor Backhoes Crawler Dozer Patch Truck Motor Grader Sewer Jet Caterpillar #950B Front-End Loader Caterpillar Front-End Loader Model 928 Street Sweeper/Pick-up or Vac Type Welding 11 Employees required by the Employer and who are adjudged by the Employer to be qualified to operate the following items of equipment will be paid the Maintenance If rate of pay for those hours assigned to the unit: Blacktop Paver Bombardier or MT Trackless Sidewalk Truck (20' reach and over) and Trail Units Or similar Boom Type Units Sewer Rodding machine Brush Chipper Tandem Axle Trucks Mower over 10' cutting width Tree Spade Paint Striper - Truck Mounted Farm Type Tractors Trucks - Single - Axle Over 26,000 GVW Skid Steer Employees assigned by the Employer to Utility Operator will be paid the wage rate of the job classification to which the Employee is assigned. ARTICLE 30- Legal Defense 30.1 Employees involved in litigation because of negligence, ignorance of laws, non- observance of laws, or as a result of Employee judgmental decision may not receive legal defense by the municipality. 30.2 Any Employee who is charged with a traffic violation, ordinance violation or criminal offense arising from acts performed within the scope of the Employee's employment, when such act is performed in good faith and under direct order of the Employee's supervisor, shall be provided with a City assigned representative to accompany the employee and shall be reimbursed for reasonable attorney's fees and court costs actually incurred by such Employee in defending against such charge. ARTICLE 31- Waiver 31.1 Any and all prior Agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this Agreement, are hereby superseded. 31.2 The parties mutually acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any terms or condition of employment not removed by law from bargaining. All Agreements and understandings arrived at by the parties are set forth in writing in this Agreement for the stipulated duration of this Agreement. The Employer and the Union each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this Agreement or with respect to any term or condition of employment not specifically referred to or covered by this Agreement, even though such terms or conditions may not have been within the knowledge or contemplation of either or both parties at the time this contract was negotiated or executed. ARTICLE 32 — Injury on Duty Employees injured while performing the official duties of their employment with the Employer and who are thereby rendered unable to work and are eligible for Workers' Compensation shall 12 receive their regular wages and benefits for up to sixty (60) working days after an initial three (3) day eligibility period, pending doctor's authorization. The three (3) day eligibility will be taken from the Employee's own accrued sick leave. While out on injury on duty, all monies received from Workers' Compensation shall be turned over to the City of Brooklyn Center. ARTICLE 33— Local 49 Central Pension Fund The Employer and the Union have explored the feasibility and process necessary for implementation of the language and contributions required for employee participation in the International Union of Operating Engineers Central Pension Fund (hereinafter CPF). It was determined by the Employer and the Union that it is in the best interests of the employees to reduce their wages in order to allow Union members to participate in the CPF. The parties agree that the amount that would otherwise be paid in salary or wages will be contributed instead to the CPF as pre-tax employer contributions. The CPF is a supplemental Pension Fund authorized by Minnesota Statutes, 356.24, subdivision 1(9). Effective January 1, 2006, a pension contribution of ninety-six cents ($0.96) per hour, will commence. The hourly contribution rate will be applied to all compensated hours. (Cap has been raised to $5,000 per year.) The Employer shall pay this contribution directly to the I.U.O.E. Central Pension Fund. The Union agrees to indemnify and hold the Employer, its Officers, Agents, and employees harmless against any claims, suits, orders or judgments, brought against the Employer as a result of any action taken or not taken by the Employer on the specific provisions of this Article. This "hold harmless" clause does not hold the Employer harmless for failing to transfer the agreed contributions to the I.U.O.E. Central Pension Fund. It is agreed that for purposes of determining future wage rates, the Employer shall first restore the amount of the wage deduction, then apply the applicable wage multiplier, then reduce the revised wage by the CPF contribution rate. It is further agreed that for purposes of calculating overtime compensation the Employer shall first restore the amount of the wage reduction then apply the applicable 1.5 or 2 wage multiplier required under the Fair Labor Standards Act and the collective bargaining agreement, then pay the resulting amount of overtime worked. The CPF Plan of Benefits and the Agreement and Declaration of Trust will serve as the governing documents. ARTICLE 34— Post Employment Health Care Savings Plan (PEHCSP) The Post Employment Health Care Savings Plan (PEHCSP) is established to help defray the cost of medical expenses and health insurance premiums for employees, spouses and dependents after the employee leaves employment with the City of Brooklyn Center. 1. Participation Eligibility Regular full-time benefit earning employees may have contributions made on their behalf into the PEHCSP. Participants must be 21 years of age or older. Unless noted otherwise in this policy, the minimum period of service required to participate in the plan is 60 days. 13 Every eligible employee in an employee group is required to participate in the PEHSCP for their group as outlined in this applicable labor agreement. 2.PEHCSP Contributions When appropriate, each employee will have an account established in his or her name. Unless specifically noted otherwise, contributions (and earnings) to an employee's PEHCSP account are not taxable income. 3.Accessing Funds a.Employees may access the funds in their PEHCSP account when they are eligible to retire under the Public Employees Retirement Association's (PERA) rules. b.Unless prohibited by the IRS, employees leaving employment with the City prior to being eligible for retirement through PERA, for the reasons noted below, may make withdrawals. on a tax-free basis for eligible health-related expenses. •Upon termination of employment. •If employee is collecting a disability. •If employee is on a medical leave (six months or longer) •If employee is on a leave of absence (one year or longer). •If the employee returns to work and is earning medical benefits, they are no longer eligible to make withdrawals from their PEHCSP account. The IRS does not allow these funds to be rolled into any other type of plan, including an IRA. c. Access following death. The surviving spouse and eligible dependents continue to access the account for. eligible expense reimbursements until the PEHCSP account is exhausted. Such reimbursements are not taxable. Unless prohibited by the IRS, reimbursements may also be made to a beneficiary other than a surviving spouse or eligible dependent. However, such reimbursements would be taxable to the recipient. 4. Eligible Expenses Reimbursed by Plan Funds in a PEHCSP account may be used to reimburse: 1.Insurance premiums (health insurance premiums, Medicare supplemental insurance premiums, Medicare Part B insurance premiums, COBRA and Chapter 488 insurance premiums, long term care insurance premiums (not long term care expenses), and dental insurance premiums. 2.Most qualifying medical expenses as defined in Internal Revenue Code Section 213 (i.e. medical costs that would otherwise be deductible to the employee on his or her individual income tax return). A third-party claims administrator will handle claims administration. 14 5.No Opt-out Employees and retirees in groups covered by the PEHCSP program are not permitted to opt-out of the program. Participation is mandatory. 6.Program Administration Along with the Human Resources Division, the company selected will administer the PEHCSP program. The employee controls how the money is invested similar to the section 457 deferred compensation plan. The employee receives an account statement from the company for his or her PEHCSP account. 7.Administrative Fees Please contact the vendor selected for current administrative and mutual fund fees. 8.Plan Modifications The details of the Vendor's administration of the PEHCSP as well as other features of the plan axe set forth in the PEHCSP materials as provided. These details and IRS regulations regarding the PEHCSP may be revised, necessitating the revision to this policy or other agreements between employee groups and the City. The City reserves the right to modify its policy to comply with any other regulations regarding the plan and to add contribution requirements. 9. Contribution Formulas 1.No contribution formulas currently. 2.Severance Pay. No severance contributions currently elected. ARTICLE 35- Duration This Agreement shall be effective as of January 1, 2013, and shall remain in full force and effect until the 31st day of December 2013. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this day of ,20l2. FOR THE IN ‘I;A2' 'ONAL UNION OF OPERATING ENGINEERS, LOCAL NO. 49, /44 Busin s ger Bisiiess Representative /4nion Stewai FOR THE CITY OF BROOKLYN CENTER Mayor Union Steward City Manager 15 City Council Agenda Item No. 6e COUNCIL ITEM MEMORANDUM DATE: November 16, 2012 TO: Curt Boganey, City Manager FROM: Kelli Wick, Human Resources Director SUBJECT: RESOLUTION SETTING SALARIES FOR CALENDAR YEAR 2013 Recommendation: It is recommended that the City Council adopt the resolution setting salaries for calendar year 2013. Background: Section 2.07 of the City Charter requires that the City Council shall fix the salary of all employees of the City. Generally speaking, the City employs three different sets of employees, union, non-union and city manager. Union employees encompass the vast majority of public works and police department employees. Salaries and wages for these employees are established through the collective bargaining process. We are currently negotiating with LELS Local 86 (Sergeants and Commanders), LELS Local 82 (Police Officers), and IUOE 49 (Public Works Maintenance). The action before you relates to the wages and salaries of the eighty-three (83) non-union full-time employees working for the City. These at-will employees have no contract and rely upon the actions of the City Council through policy to assure reasonable working conditions, salaries and wages that are competitive in the market place. As stated in the attached resolution the City Manager may reclassify, adjust, add and/or delete positions to pay grade in the pay plan. In 2012 several position descriptions were re-evaluated based on changes to the position description. In some cases the pay range has been increased; some have remained the same. The positions that were reviewed are the Property Code Inspector, Permit Technician, BCS/BD Administrative Assistant, IT/GIS Specialist, Support Services Manager, Building Official, Assistant City Engineer, and Golf Course Superintendent. These changes are reflected in the 2013 pay plan. The proposed budget provides for a two percent general wage increase. It also provides for scheduled performance based step increases for employees below the range maximum. I am recommending approval of the pay plan with a 2% general wage increase for 2013. Budget Issues: The proposed budget will support a 2% pay plan adjustment and scheduled perfoimance step increases provided by the resolution. Council Goals: Ongoing: 1. We will provide streamlined, cost effective, quality services with limited resources ' • ion: EllSfiling an attractive, clean, safe, inclusive community that cii fiances the qiwlity of life for all people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION SETTING SALARIES FOR CALENDAR YEAR 2013 WHEREAS, Section 2.07 of the City Charter for the City of Brooklyn Center requires that the City Council shall fix the salary of all officers and employees of the City; and WHEREAS, the 1984 Pay Equity Act as adopted and amended by the Legislature requires every political subdivision of the State of Minnesota to establish "equitable compensation relationships" between its employees; and WHEREAS, the City Council has reviewed the 2013 Full-time Employee Pay Plan; and WHEREAS, an individual employee's movement through their respective pay schedule reflects a progression in corresponding levels or improved job perfoimance; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brooklyn Center that it hereby sets wages, salaries for the calendar year 2013 by adoption of the attached Pay Plan and allows the City Manager to set appropriate increases to the part-time schedule consistent with other employee groups, which the City Manager shall be authorized to pay. BE IT FURTHER RESOLVED that the City Manager may reclassify, adjust, add and/or delete position(s) to pay grades in the Pay Plan(s) but is limited to authorizing increases due to Pay Equity Act compliance and by the Annual Budget constraints adopted by the City Council; and BE IT FURTHER RESOLVED that the 2013 Full-time Pay Plan is approved and adopted because it is in general an equitable pay plan for City Employees; however, parts of the Pay Plan are approved and adopted solely for the purpose of compliance with the mandates of Minnesota Statutes, Section 471.999; that adoption of the Pay Plan shall create no vested rights, terms or conditions of employment or entitlement to any given level of compensation for any employee or group of employees; that the Pay Plan shall be subject to continuing review and reconsideration and may be amended from time to time by the City Council; and BE IT FURTHER RESOLVED that the City Manager be authorized to employ full and part-time and/or temporary employees as may be necessary, and to establish competitive rates of pay for such help consistent with the 2013 budget appropriations and to make interim appointments to fill vacant positions whenever a position is vacant because a regular employee is on leave of absence, vacation leave, sick leave, or is absent for any other reason, and to establish rates of pay for such appointments consistent with the 2013 budget appropriations; and RESOLUTION NO. BE IT FURTHER RESOLVED that authorized wage adjustments, not to exceed the maximums contained herein, shall become effective January 1, 2013. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. pay plan resolution 2013 City of Brooklyn Center 2013 Pay Plan Full-Time Employees City of Brooklyn Center 2013 Employee Pay Plan Table of Contents Contents Page Positions 1 2013 City Manager & Department Head Pay Plan 4 2013 Confidential Supervisory Employee Pay Plan 5 2013 Supervisory Exempt Pay Plan 6 2013 Non-Organized Exempt Pay Plan 7 2013 Non-Organized Non-Exempt Pay Plan 8 2013 Local #49 (Maintenance) Pay Plan 9 2011 LELS Local #82 (Police Officers) Pay Plan 10 2012 LELS Local #86 (Lieutenants/Sergeants) Pay Plan 11 2013 City of Brooklyn Center Regular Full-Time Positions Potion Positions Authorized Oruanized Exempt from Overtime CITY MANAGER'S OFFICE City Manager 1 Contract Yes-Exec Assistant City Manager/Director of BCS No Yes-Exec City Clerk 1 No Yes-Adm Human Resources Director 1 No Yes-Adm IT Director No Yes-Adm IT/GIS Specialist No No Human Resources/Benefits Specialist No No Deputy City Clerk No No Customer Service Representative No No Payroll/Human Resources Technician No No BUSINESS AND DEVELOPMENT Director of Business and Development No Yes-Exec Planning and Zoning Specialist No Yes-Adm Assessing Division Assessor No Yes-Exec Appraiser I No No Appraiser Technician 1 No No BUILDING AND COMMUNITY STANDARDS Deputy Director of Building & Community Standards 1 No Yes-Adm Housing/Community Standards Supervisor 1 No Yes-Adm Building Official 1 No Yes-Adm Building Inspector 2 No No Code Enforcement Inspector 2 No No Building & Community Standards/Business Development Administrative Assistant 2 No No Permit Technician No No FISCAL AND SUPPORT SERVICES Director of Finance No Yes-Exec Assistant Director of Finance No Yes-Adm Accountant No Yes-Adm Utilities Technician ll No No Accounting Technician II No No Liquor Stores Division Liquor Operations Manager 1 No Yes-Exec Liquor Store Manager 2 No Yes-Adm Liquor Store Office Assistant 1 No No 1 Position Posit.° Autho ize ze Exempt from Overtime FIRE DEPARTMENT Fire Chief/Emergency Management Coord.1 No Yes-Exec Fire Administrative Coordinator 1 No No POLICE DEPARTMENT Chief of Police 1 No Yes-Exec Police Commander 3 L#86 Yes-Adm Police Sergeant 6 L#86 No Police Officer 37 L#82 No Support Services Manager 1 No Yes-Adm Crime Analyst 1 No No Crime Prevention Specialist 1 No No Police Administrative Assistant 1 No No Police Records Technician 8 No No PUBLIC WORKS DEPARTMENT Director of Public Works/City Engineer 1 No Yes-Exec Assistant City Engineer 1 No Yes-Adm Engineering Technician IV 1 No No Engineering Technician Ill 4 No No Public Works Administrative Assistant 1 No No Streets and Parks Division Deputy Director of Public Works 1 No Yes-Exec Supervisor of Streets and Parks Maintenance 1 No Yes-Adm Crew Leader 3 L#49 No Maintenance Il 12 L#49 No Central Garage Division Mechanic 2 L#49 No Crew Leader 1 L#49 No Night Service Person 1 L#49 No Central Garage Administrative Technician 1 No No Public Works Administrative Technician 1 No No Public Utilities Division Supervisor of Public Utilities 1 No Yes-Adm Crew Leader 1 L#49 No Maintenance Il 5 L#49 No 2 COMMUNITY ACTIVITIES, RECREATION & SERVICES Director of Community Activities, Rec. & Serv. Program Supervisor Golf Course Superintendent CARS Administrative Assistant Recreation Clerk Government Buildings Division Maintenance Supervisor Maintenance Custodian Custodian Earle Brown Heritage Center Division EBHC General Manager EBHC Operations Director EBHC Crew Chief EBHC Sales Director EBHC Sales Manager EBHC Maintenance Custodian EBHC Secretary/Billing Clerk EBHC Secretary/Receptionist Positign Positions Authorized Organized Exempt from Overtime 1 No Yes-Exec 3 No Yes-Adm 1 No Yes-Adm 1 No No 1 No No 1 No Yes-Exec 1 No Yes-Exec 2 No No 1 No Yes-Exec 2 No Yes-Adm 2 No No 1 No No 1 No No 1 No Yes-Exec 2 No No 1 No No TOTAL FTEGULAik FULL-TIME POSITIONS AUTHORIZED : 154 3 2013 City Manager and Department Head Pay Plan Exempt from overtime (not eligible for overtime) 1/1/13 Position title Minimum Maximum City Manager: Salary pursuant to employment contract Director of Finance Annual $ 95230 $ 117,698 Chief of Police Annual S 95,230 S 117,698 Director of Public Works/City Engineer Annual $ 95,230 $ 117,698 Director of Community Activities, Recreation & Services Asst. City Manager/Director of Building & Community Standards Fire Chief Annual 80,939 $ 99,959 Director of Business & Development Annual S 77,986 94,906 The City Manager is authorized to set salaries within the established ranges. This schedule reflects a 2% increase January 1, 2013 4 2013 Confidential/Supervisory Full-time Employee Pay Plan 1/1/13 Exempt from overtime (not eligible for overtime) PSy Step Step Step Srel5 Sfe p Step Ste-p 'Grade A FG CS21 APHUal 57,930 60,37;)63„923 ,5 65,521 $ 67,159 68,838 $ 70,559 City Clerk Hourly $ 27.875 29,269 $ 30.732 $ 31.500 $ 32.288 5 33 95 33.923 This schedule provides a salary range for supervisory employees in confidential positions. The schedule reflects all current salary ranges for this group and provides for a 2% increase January 1, 2013. This employee group is exempt from overtime under FLSA. Normal progression: Minimum is the starting rate. After successful completion of six months of a probationary period, individuals move to the next step. After eighteen months of successful performance of job duties, individuals move to the next step. Additional advances in steps up to the maximum shall be at the discretion of the City Manager based upon recommendation of the Department Head. City Manager's Discretion: The City Manager is authorized to set salaries below the minimum rate when performance or qualifications are less than required for the position. The City Manager is authorized to set salaries above the minimum rate when qualifications exceed those required for the starting rate. 5 2013 Supervisory Full-time Pay Plan - Exempt 1/1/13 Exem_pyrom overtime (not eligible for overtime) Pay Grade Tide Step A StepStep Step Step Step Step S35 IT Director Annual $ 81,935 86,032 $ 90,333 92,592 3 94,906 S 97,279 $ 99,711 Hourly $ 39392 $ 41%361 $ 43429 S 44.515 $ 45.6:28 $ 46.769 $ 47,938 S33 City Assessor Annual 77,987 81,886 3 85,981 38,130 3 90,333 $ 92,597 S 94,906 Human Resources Director Hourly 3 37494 ;$ 39,368 41.337 42.370 $ 43.429 $ 44.515 S 45.628 S29 Liquor Operations Manager Annual $ 70,652 $ 74,185 $ 77,894 $ 79,842 $ 81,838 $ 83,883 $ 85,981 EBHC General Manager Deputy Director of Building & Community Standards Hourly 3 33.967 $ 35.666 $ 37.449 38:385 3 39.345 $ 40.3 -29 $ 41.337 S22 Support Services Manager Annual $ 59,437 $ 62,409 $ 65,530 $ 67,168 ,`:$ 68,847 $ 70,568 $ 72,332 Hourly 28.576 $ 30.004 :$ 31.505 $ 32 -.292 $ 33.100 33:927 $ 34.775 This schedule provides salary ranges for supervisory employees. The schedule reflects all current salary ranges for this group and provides for a 2% increase January 1, 2013. This group of employees is exempt from overtime under FLSA. Normal progression: Minimum is the starting rate. After successful completion of six months of a probationary period, individuals move to the next step. After eighteen months of successful performance of job duties, individuals move to the next step. Additional advances in steps up to the maximum shall be at the discretion of the City Manager based upon recommendation of the Department Head. City Manager's Discretion: The City Manager is authorized to set salaries below the minimum rate when performance or qualifications are less than required for the position. The City Manager is authorized to set salaries above the minimum rate when qualifications exceed those required for the starting rate. 6 2013 Non-Organized Full-time Employee Pay Plan - Exempt 1/1/13 Exempt from overtime (not eligible for overtime) Pay Grade Title Step A Step Step Step Step Step Step C31 Dep. Dir. of Public Works An 7 74,059 '7,762 $ 81,650 7 83,691 5 85,7 34 5 87,528 5 90,126 Hourly 7 35,605 $ 3V386 9 39.255 7 40.236 941.242'7 42.273 S 43330' C28 Assistant City Engineer Annual $ 68,771 $ 72.210 77,716 $ 79,659 8 81 680 3 83,691 Hourly S 31063 $ 34 716 S 36 452 37 30 E 38297 .39 255 7 40 2En C27 Assistant Finance Director Annual $ 67,094 $ 70,448 $ 73,971 75,820 $ 77,716 $ 79,659 $ 81,650 Supervisor Public Utilities Supervisor Streets/Parks Hourly 32.257 33:869 3'3.563 35.452 3T363 5 28 297 $ 39 255 C25 Building Official Annual $ 63,861 $ 67,054 $ 70,407 $ 72,167 $ 73,971 $ 75,820 $ 77,716 Planning/Zoning Specialist Housing & Comm Stds. Supv. Handy $ 31702 $ 32.237 33.849 5 34.06 535.563 5 36.452 7 3T363 C22 Accountant Annwil $ 59,301 $ 62,266 65,380 9 67,014 $ 68,689 0 70407 7 72,167 Hourly $ 28.510 $ 29.936 31 432 32.218 $ 33:024 7 33 849 5 34:g5 C20 Rec. Program Supervisor Annual $ 56,444 $ 59,266 $ 62,229 $ 63,785 $ 65,380 $ 67,014 $ 68,689 EBHC Operations Director Golf Course Supt. Hourly 27.136 $ 28.493 29.918 $ 301666 $ 31A32 9 32:218 7 33:024 C18 EBHC Sales Director Annual E 53,724 $ 56,410 7 , 59,231 $ 60,711 7 62,229 7 63,785 5 65,380 Hourly 25.829 $ 27.120 28,476 7 29.188 7 29.918 $ M666 $ 32 C16 Maintenance Supervisor Annual 51,135 $ 53,692 $ 56,377 $ 57,786 $ 59,231 $ 60,711 $ 62,229 Liquor Store Manager Hourly 7 2.44584 25813 7 27.104 27.782 7 28,476 $ 29.188 29.918 C12 EBHC Sales Manager Annu a l 46 32■7 9 48,642 7 , 5 1.074 52,351 $ 53,660 $ 55,002 $ 56,377 Hourly 22,272 23.386 $ 24.55525.169 $ 2593 7 26 7.104 This schedule provides a salary range for non-organized employees in exempt positions. The schedule reflects all current salary ranges for this group and provides for a 2% increase January 1, 2013. This employee group is exempt from overtime under FLSA. Normal progression: Minimum is the starting rate. After successful completion of six months of a probationary period, individuals move to the next step. After eighteen months of successful performance of job duties, individuals move to the next step. Additional advances in steps up to the maximum shall be at the discretion of the City Manager based upon recommendation of the Department Head. City Manager's Discretion: The City Manager is authorized to set salaries below the minimum rate when performance or qualifications are less than required for the position. The City Manager is authorized to set salaries above the minimum rate when qualifications exceed those required for the starting rate. Merit Steps: Merit steps up to ten percent above the maximum rate shall only be awarded with the express approval of the City Council as recommended by the City Manager. 7 n13 Non-organized Full-time Employee Pay Plan - Non-exempt 1/1/13 Pay Oracle Title Step A Step B Step C Step D Step E Step F Step G D37 Engineering Tech IV Hourly $ 29.793 $ 31.283 $ 32.847 $ 33.668 $ 34.510 $ 35.372 $ 36.257 D33 IT/GIS Specialist Hourly $ 26.991 $ 28.341 •$ 29.758 $ 30.502 $ 31.264 $ 32.046 $ 32.847 D31 Building Inspector Hourly $ 25.690 $ 26.975 $ 28.324 $ 29.032 $ 29.758 $ 30.502 $ 31.264 D30 Code Enforcement Inspector Appraiser I Hourly $ 25.064 $ 26.317 $ 27.633 $ 28.324 $ 29.032 $ 29.758 $ 30.502 D27 Engineering Tech Ill Hourly $ 23.274 $ 24.438 $ 25.660 $ 26.301 $ 26.959 $ 27.633 $ 28.324 D25 Appraiser Technician Hourly $ 22.153 $ 23.260 $ 24.423 $ 25.034 $ 25.660 $ 26.301 $ 26.959 D24 Maintenance Custodian Crime Analyst Crime Prevention Specialist Hourly $ 21.612 $ 22.693 $ 23.828 $ 24.423 $ 25.034 $ 25.660 $ 26.301 D21 Fire Adm. Coordinator Hourly $ 20.069 $ 21.073 $ 22.126 $ 22.680 $ 23.247 $ 23.828 $ 24.423 D20 Deputy City Clerk HR/Benefits Specialist HR/Payroll Technician Police Adm. Assistant Public Works Adm. Assistant CARS Adm. Assistant BCS/BD Adm. Assistant Hourly $ 19.580 $ 20.559 $ 21.587 $ 22.126 $ 22.680 $ 23.247 $ 23.828 D18 Accounting Technician II Hourly $ 18.636 $ 19.568 $ 20.547 $ 21.060 $ 21.587 $ 22.126 $ 22.680 )j 7 Central Garage Adm. Tech EBHC Sec./Billing Clerk EBHC Maint. Custodian Police Records Technician Utilities Technician II Permit Technician Hourly $ 18.182 $ 19.091 $ 20.045 $ 20.547 $ 21.060 $ 21.587 $ 22.126 D14 Public Works Adm. Tech Hourly $ 16.884 $ 17.728 $ 18.614 $ 19.080 $ 19.557 $ 20.045 $ 20.547 D13 EBHC Sec./Receptionist Gust. Service Representative Liquor Store Office Assistant Recreation Clerk Hourly $ 16.472 $ 17.295 $ 18.160 $ 18.614 $ 19.080 $ 19.557 $ 20.045 D8 EBHC Crew Chief Hourly $ 14.559 $ 15.287 $ 16.051 $ 16.452 $ 16.864 $ 17.285 $ 17.717 D6 Custodian Hourly $ 13.857 $ 14.550 $ 15.278 $ 15.659 $ 16.051 $ 16.452 $ 16.864 This schedule provides a salary range for non-organized employees in non-exempt positions. The schedule reflects all current salary ranges for this group and provides for a 2% increase January 1, 2013. This employee group is not exempt from overtime under FLSA. Normal progression: Minimum is the starting rate. After successful completion of six months of a probationary period, individuals move to the next step. After eighteen months of successful performance of job duties, individuals move to the next step. Additional advances in steps up to the maximum shall be at the discretion of the City Manager based upon recommendation of the Department Head. 8 2013 1U0E Local 49 Employee Pay Plan 1/1/13 Non-exempt (minim Tor overumei Po_sition titie 1-Jan t2,013, Maintenance III Hourly 25.94 Maintenance II Hourly 24.61 Step 3 Hourly 22.92 Step 2 Hourly 21.27 Step 1 Hourly 19.60 Start Hourly 17.94 Mechanic Hourly 25.94 Night Service Person Hourly 24.61 This schedule provides a salary range consistent with the labor agreement. Crew Leader: An employee assigned, in writing by the Department Head or Public Works Superintendent, to assist a supervisor as a crew leader will be paid an additional $1.50 per hour above the base wage of their regular position. The current agreement extends through December 31, 2013 9 II Police Officer Pay Plan (LELS Local 82) Arbitration scheduled for 12119/12 January 1, 2011 Position Title Grade Step A. Step Ll El Step L2E2 Step DET Step DET1_ Sb DET2 Step SAO Step sikoi Step SA02 Police Officer LELSP1 $22.205 $ 22/82 LELSP2 $ 25.797 $ 26.374 LELSP3 $28.083 $28.763 $ 29.248 $ 28.660 $29.340 $ 29.825 LELSP4 $ 30.369 $31.049$31.534 $30.946 $31.626 $32.111 LELSP5 $ 32.655 $33.335 $33.820 $34.761 $35.441 $35.926 $33.232 $33.912 $34.397 Explanation of Grades/Steps LELSP1/A LELSP1/SA0 LELSP2/A LELSP2/SA0 LELSP3/A LELSP3/L1E1 LELSP3/L2E2 LELSP3/SA0 I l_SP3/SA0 I SP3/SA02 LELSP4/A LELSP4/L1E1 LELSP4/L2E2 LELSP4/SA0 LELSP4/SA01 LELSP4/SA02 LELSP5/A LELSP5/L1E1 LELSP5/L2E2 LELSP5/DET LELSP5/DET1 LELSP5/DET2 LELSP5/SA0 LELSP5/SA01 LELSP5/SA02 Starting Rate - 68% of base pay Starting Rate plus special assignment differential After 6 months of continuous employment - 79% of base pay LELSP2 plus special assignment differential After 12 months of continuous employment - 86% of base pay LELSP3/A plus educational incentive (Bachelor's Degree) if elected LELSP3/A plus educational incentive (Master's Degree) if elected LELSP3 plus special assignment differential LELSP3/A plus educational incentive (Bachelor's Degree) and special assignment differential LELSP3/A plus educational incentive (Master's Degree) and special assignment differential After 24 months of continuous employment - 93% of base pay LELSP4/A plus educational incentive (Bachelor's Degree) LELSP4/A plus educational incentive (Master's Degree) LELSP4 plus special assignment differential LELSP4/A plus educational incentive (Bachelor's Degree) and special assignment differential LELSP4/A plus educational incentive (Master's Degree) and special assignment differential After 36 months of employment - 100% of base pay LELSP5/A plus longevity (after 12 years of continuous service) or educational incentive (Bachelor's Degree) LELSP5/A plus longevity (after 16 years of continuous service) or educational incentive (Master's Degree) LELSP5/A plus detective differential & on-call pay LELSP5/A plus detective differential & on-call pay, longevity (after 12 years of continous service) or education incentive (Bachelor's Degree) LELSP5/A plus detective differential & on-call pay, longevity (after 16 years of continous service) or education incentive (Master's Degree) LELSP5/A plus special assignment officer (school resource, auto theft, task force, juvenile) differential LELSP5/A plus special assignment officer (school resource, auto theft, task force, juvenile) differential & longevity (after 12 years of continuous service) or education incentive (Bachelor's Degree) LELSP5/A plus special assignment officer (school resource, auto theft, task force, juvenile) differential & longevity (after 16 years of continuous service) or education incentive (Master's Degree) current agreement extends through December 31, 2011 and will remain in place until a settled agreement for 2012. 10 2012 Police Commander & Sergeant ( LELS Local 86) Pay Plan Currently in negotiations for 2013 1/1/12 Exempt from Overtime Position Title Min Max Commander A ii nual 92,796 S 96,996 Mouthly S 7,733 $ 8,083 1/1/12 Non-exempt from Overtime Positiop Title Max Sergeant Annual 5 84,635 IVIorAhly $ 7053 Hourly $ 40.69 This schedule provides a salary range consistent with the labor agreement. 11 City Council Agenda Item No. 6f COUNCIL ITEM MEMORANDUM DATE: December 4, 2012 TO: Curt Boganey, City Manager FROM: Steve Lillehaug, Director of Public Works/City Engineer 5-15/. SUBJECT: Resolution Approving Funding Sources, Improvement Project Nos. 2010-01, 02, 03 and 04, Contract 2010-A, Dupont Avenue Street and Utility Improvements Recommendation: It is recommended that the City Council consider approval of the resolution approving funding sources, Improvement Project Nos. 2010-1, 02, 03 and 04, Contract 2010-A, Dupont Avenue Street and Utility Improvements. Background: On June 25, 2012, the City Council accepted work performed and authorized final payment for Improvement Project Nos. 2010-01, 02, 03 and 04, Dupont Avenue Street and Utility Improvements. Final payment was then issued to the contractor. Budget Issues: The original contract amount with Nodland Construction Co., Inc. for the project improvements was $2,489,652.21. The total value of work certified for final payment was $2,547,568.80 which included a deduction for liquidated damages in the amount of $60,000 and Change Order No. 1 in the amounts of $30,956.75. The approved estimated total project cost was $3,210,770.24. The total final project cost including contingencies, liquidated damages, administration, engineering and legal is $3,167,547.36, which is under budget by approximately 1.3% in the amount of $43,222.88. The attached resolution provides a summary of the final amended costs and funding sources for the project. Council Goals: Strategic: 7. We will continue to maintain the city's infrastructure improvements Ongoing: 5. We will ensure the City drinking water is high quality and that the storm water is properly managed . . Mission: Ensuring an attractive, clean, safe, inclusive cotnnutnity that enhances the quality of life foral/people ant/preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING FUNDING SOURCES, IMPROVEMENT PROJECT NOS. 2010-01, 02, 03 AND 04, CONTRACT 2010-A, DUPONT AVENUE STREET AND UTILITY IMPROVEMENTS WHEREAS, on June 25, 2012, the City of Brooklyn Center previously considered the finalization of said project and designation of final funding sources and amounts for Improvement Project Nos. 2010-01. 02, 03 and 04, Contract 2010-A, Dupont Avenue Street and Utility Improvements; and WHEREAS, pursuant to a written contract signed with the City of Brooklyn Center, Minnesota, Nodland Contracting Company, of Alexandria, Minnesota has completed the following improvements in accordance with said contract: Improvement Project Nos: 2010-01, 02, 03 and 04, Contract 2010-A, Dupont Avenue Street and Utility Improvements NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the final project revenues are hereby amended as follows: 1.Final payment was made on Improvement Project Nos. 2010-01, 02,03 and 04, Contract 2010-A, Dupont Avenue Street and Utility Improvements, taking the contractor's receipt in full. The total amount paid for said improvements under said contract was $ 2,547,568.80. 2.The estimated project costs and revenues are hereby amended as follows: COSTS Contract Change Order No. 1 Liquidated Damages Subtotal — Amount Paid to Cont. Contingency Reforestation Lighting Subtotal Construction Cost Admin/Legal/Engr. Total Estimated Project Cost As Original Award $ 2,489,652.24 Contingency Item Contingency Item $ 2,489,652.24 $ 277,000.00 $ 20,000.00 $ 29,118.00 $ 2,815,770.24 $ 395,000.00 $ 3,210,770.24 As Final $ 2,576,612.05 $ 30,956.75 ($ 60,000.00) $ 2,547,568.80 $ 13,921.99 $ 1,125.50 $ 29,118.00 $ 2,591,734.29 $ 575,813.07 $ 3,167,547.36 RESOLUTION NO. REVENUES As Original Award As Final Street Assessment $ 558,158.00 $ 558,158.00 Storm Drainage Assessment $ 76,294.00 $ 76,294.00 Sanitary Sewer Utility $ 244,096.26 $ 225,275.78 Water Utility Fund $ 343,740.60 $ 383,344.80 Stoim Drainage Utility Fund $ 699,462.00 $ 604,316.03 Street Light Utility $ 36,118.00 $ 34,876.13 MSA funds $1,252,901.38 $1,284,520.12 Misc. Funds $ 762.50 Total Estimated Revenue $3,210,770.24 $3,167,547.36 December 10, 2012 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 6g COUNCIL ITEM MEMORANDUM DATE: December 4, 2012 TO: Curt Boganey, City Manager FROM: Steve Lillehaug, Director of Public Works/City Engineer 50 - SUBJECT: Resolution Accepting a Feasibility Report and Calling for a Public Hearing, Improvement Project Nos. 2013-01, 02, 03 and 04, Kylawn Park Area Street and Utility Improvements Recommendation: It is recommended that the City Council consider approval the resolution accepting a feasibility report and calling for a public hearing, Improvement Project Nos. 2013-01, 02, 03 and 04, Kylawn Park Area Street and Utility Improvements. If approved by the City Council, legal notice would be published, and all property owners who could potentially be assessed for improvements would receive a Notice of Public Hearing via certified mail. Background: The project was established by the City Council on July 9, 2012, by Resolution 2012-94, for the residential neighborhood area commonly referred to as the Kylaym Park Area. This action was taken in accordance with the Capital Improvement Program, which identifies the Kylavvn Park residential area for street and utility reconstruction during the 2013 construction season. The attached feasibility report provides a summary of the project evaluation process and preliminary layout of street and utility, improvements. The report also includes the results of a resident questionnaire that was mailed to all property owners within the project area. A public information meeting was conducted on November 14, 2012, to provide project information to residents within the project area and gain additional input from the public. The informational meeting was generally positive in nature with the majority of questions and concerns relating to design details, special assessments and project schedule. A formal presentation of the feasibility of the project is planned at the public hearing. Budget Issues: The project cost is estimated to be $6,351,000. Funding sources for the project are proposed from a variety of sources as described in the feasibility report. Council Goals: Strategic: 7. We will continue to maintain the city's infrastructure improvements Ongoing: 5. We will ensure the City drinking water is high quality and that the storm water is properly managed . . Mission: Ensuring an attractive, clean, safe, inclusive conununity that enhances the quality of life for people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING A FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING, IMPROVEMENT PROJECT NOS. 2013-01, 02,03 AND 04, KYLAWN PARK AREA STREET AND UTILITY IMPROVEMENTS WHEREAS, the Brooklyn Center City Council, by Resolution No. 2012-94, directed the preparation of a feasibility report regarding proposed improvements to the streets, storm drainage system and public utilities in the Kylawn Park Area neighborhood; and WHEREAS, the City Engineer has prepared said report and recommends that the proposed improvements be considered; and WHEREAS, a portion of the cost of street and storm drainage improvements for said project is proposed to be assessed against properties within the project area; and WHEREAS, the project cost is estimated to be $6,351,000 and the project funding sources are currently estimated to be: Special Assessments $1,423,000 Sanitary Sewer Utility $1,253,000 Water Utility $ 988,000 Storm Drainage Utility $1,009,000 Street Light Utility $ 110,000 Municipal State Aid Fund $ 360,000 Street Construction Fund $1,208,000 Total $6,351,000 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that: 1.The Engineer's Feasibility Report for the Kylawn Park Area Street and Utility Improvements is received and accepted. 2.A hearing shall be held on the 14th day of January, 2013, in the City Hall Council Chambers at 7:00 p.m. or as soon thereafter as the matter may be heard to pass upon said improvement project and at such time and place all persons owning property affected by said improvements will be given an opportunity to be heard with reference to said improvements. RESOLUTION NO. 3. The City Clerk is directed to cause a notice of the hearing to be published in the official newspaper at least two weeks prior to the hearing, and shall state in the notice the iotal cost of the improvement. December 10, 2012 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. ICIO, of BROOKLYN CENTER, Public Works Dept Engineering Division Phone: 763-569-3340 FAX: 763-569-3440 FEASIBILITY REPORT FOR KYLAWN PARK NEIGHBORHOOD STREET AND UTILITY IMPROVEMENTS IMPROVEMENT PROJECT NOS. 2013-01, 02, 03 and 04 CITY OF BROOKLYN CENTER, MINNESOTA December 4, 2012 I hereby certifi) that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota Saoett. 1,14i Steven L. Lillehaug, P.E. Reg. No. 41866 December 4, 2012 Feasibility Report 2013 Kylawn Park Neighborhood Improvements Page 1 I. BACKGROUND In 2013, the City of Brooklyn Center will be entering the 20 th year of its long-range infrastructure rehabilitation program often referred to as the Neighborhood Street and Utility Improvement Program. This program has consisted of a systematic rehabilitation and/or replacement of the City's aging streets, water main, sanitary sewer, storm sewers, sidewalks and street lights. The City's Capital Improvement Program identifies the Kylawn Park Neighborhood for 2013. The proposed project includes roadway and utility improvements within the project limits shown on Figure 1. The improvements are located within two general areas that consist of properties bounded between June Avenue and Brooklyn Boulevard, 58 th Avenue to 61st Avenue, and Major Avenue and 58 th Place at 58 th Avenue. This report was prepared in response to City Council Resolution Nos. 2012-94 dated July 9, 2012, directing staff to prepare a feasibility report and collect public input for the proposed project. Staff conducted a public informational meeting with residents and property owners located within the project area on November 14, 2012. A resident questionnaire and letter were also distributed as part of the project evaluation process. A summary of resident comments is provided in Appendix A. The 2013 project area consists of approximately 2.9 miles of streets and utilities. The project's neighborhood consists of approximately 279 residential properties and a church property, all that are zoned "Rl". Feasibility Report 2013 KY/awn Park Neighborhood Improvements Page 2 z N 3AV___Cl8V313_, I I !:.c. i 6 -----, 1 xr 1 l'n [ --'V.: - - - - -- - . ER001 KLYN fil.VD_ _- -- - -s t iz Itft --_ N 3AV 39NVI:13 L_ amo'n4sr-Nt— fir.4.1"4.mmas 1 I 7 - L-' T 11 7377 ._ LIN NILLILIN„ _LH- N 4AV 31,1v)11-7— 7ce. SHORES DR HZ 1 1 6-V7T/fr\ _ _ Feasibility Report 2013 Kylawn Park Neighborhood Improvements Page 3 II. STREET IMPROVEMENTS A.EXISTING CONDITIONS The majority of the local streets within the proposed project area were most recently improved between 1965 and 1968 resulting in the existing street pavement being in service for more than 40 years. The existing streets are generally 30 feet wide, which is typical for most low volume residential streets in Brooklyn Center, with the exception of a portion of Ewing Avenue that is approximately 38 feet wide just south of Admiral Lane adjacent to the existing church. This portion of Ewing Avenue was widened in approximately 1962 to accommodate on-street parking at the request of the church that was subsequently approved by City Council on May 7, 1962. The roadways within the project area are very flat and do not have concrete curb and gutter. Concrete sidewalk exists along the west side of June Avenue from 58 th Avenue to 61 St Avenue. The roadways' bituminous asphalt pavement has aged and is showing significant fatigue and distress, particularly along the unprotected edges. The typical service life for bituminous pavement is approximately 30 years. Generally, it is no longer cost-effective to routinely maintain these streets with seal coating or thin overlay procedures. Complete reconstruction is warranted. A geotechnical investigation was performed within the project area to obtain and analyze soil samples below the street pavement. Soil borings primarily indicate good soils containing sand and gravel to depths of 14 feet or more below the pavement surface. Some poor soils consisting of organic swamp deposit have been identified that were buried under Major Avenue and 58 th Place. Groundwater was noted at depths of 8.5 to 16 feet below the pavement surface in several areas. Traffic within the project area is generally limited to local traffic access to residential properties within the neighborhood with the exception of June Avenue that experiences higher levels of traffic destined to other areas by using the street as their cut-through route. June Avenue is a Municipal State Aid street with traffic volumes of approximately 1,000 vehicles per day. The remaining roadways generally do not provide regional connection to other neighborhoods or commercial areas and, therefore, do not experience high volumes of cut-through or collector-type traffic. Traffic volumes on streets within the project area are not anticipated to significantly increase in the future. B.PROPOSED STREET IMPROVEMENTS Based on the age and condition of the existing bituminous asphalt pavement surfaces and the proposed replacement of underlying utilities in certain locations, complete replacement of the street surface is warranted. Proposed street improvements include full depth reconstruction for the existing streets to a width of 30 feet for all streets within the project area (see Appendix B, Street and Storm Sewer Improvements Figures), with the exception of June Avenue (32 feet wide) and a portion of Ewing Avenue (38 feet wide). The roadway width for June Avenue is proposed to be 32-feet wide to meet the required MSA standards. This width is needed to meet a required two-lane width of 26-feet plus an additional 6-feet requirement to allow parking on one-side of the street (see Figure 2). To accommodate parking on both sides of the street, a width of 38-feet would be required. However, due to significant boulevard impacts and additional elements such as retaining walls that would be needed to accommodate this wider width, the narrower 32-feet wide roadway is proposed that better matches the existing width of 30-feet. Parking would be designated along the east side of June Avenue, and the west side of the roadway would be posted "no parking" as this is also required by the State. Additionally, at the intersection of 59 'A Avenue along June Avenue, staff is proposing to narrow the roadway to 28-ft (see Figure 2), which will help offset the slight widening effect on the other Feasibility Report 2013 Kylawn Park Neighborhood Improvements Page 4 Figure 2. June Avenue Roadway Exhibit - - 5925 -4 II %5931 I * JU NE A VEr11 .-14" i ___ , Lai_ 5_____!_3_7 ki 141 1,* 60i b 1 1 q I i , Miler. --i t- ' t 1 .;,,,,, i .1 1 , - lip 4 1 , li c, t 4I-1 :,- ;$ , 'I . I l• t"•-1 --r-rr,. -1, l'"'T ___--T!.••=_ 131-HRO 1 3' I— ,....,..-1--- I1 ,_ 1 I 5930 0 k11. , I I J,—. „ 5936' ...,1CriOn•-•.: $ I • ,. _,1 1 6000r ' .!-- .1.14 -%). In L1 OS I 4' I IsMelo •1s ■N 1 I '11.11ILI SHLO. portions of the street. June Avenue will also be striped with pavement markings to delineate the required lane widths including a dashed centerline and solid white lane line on the east side only. Also, a portion of Ewing Avenue for approximately 250 feet south of Admiral Lane along the east side of the roadway adjacent to the church is proposed to be reconstructed with an extra width of 8 feet for a designated parking lane, generally matching what exists and what was previously approved by City Council in 1962. The existing soil material will provide a stable foundation to support the proposed street and utility improvements. The roadway subgrade consists of good soils and is planned to be reclaimed (recycled) in place to be reused as the new aggregate base for the proposed street section. The buried organic soils located under Major Avenue and 58 th Place are located relatively deep (top at approximately 7 to 10.5 feet deep). These soils have been consolidated over time and currently support the existing roadways and utilities. The removal of these poor materials is generally cost prohibitive. Generally these existing soils are adequate to continue in the same capacity of structural soils that are capped with more than seven feet of good, granular soils. Removal of poor soils in isolated areas throughout the project for utility and or roadway construction will be performed as determined in the field during construction. The installation of concrete curb and gutter is proposed with the reconstruction of the streets within the project area. Concrete curb and gutter will assist in conveying storm water runoff to storm sewer catch basins. The improved drainage benefits derived from the installation of curb and gutter will significantly extend the service life of the new pavement. The existing street grades will also be designed to provide improved drainage to the storm sewer system. The proposed street reconstruction does not include substantial changes to the roadway width, alignment or elevation. Other improvements include the installation of concrete driveway aprons, replacement of trees that are impacted, replacement of landscaping elements and irrigation systems that are impacted and deficient segments of sidewalk are proposed to be repaired as warranted or impacted. No new sidewalk or trail segments are proposed with this project. Feasibility Report 2013 Kylawn Park Neighborhood Improvements Page 5 III. STREET LIGHTING SYSTEM A.EXISTING CONDITIONS The neighborhood improvement program has historically included the replacement of free-standing street lights located within the neighborhood. Free-standing street lights are defined as lights mounted on poles, which do not contain any other overhead utilities attached to them. There are currently 18 free-standing street lights within the project area. These lights consist of older style wood utility poles that have been in service for many years, most likely dating back to the original construction of the neighborhood. The existing free- standing street lights have overhead power services with cobra-head type light fixtures. Other street lights in the neighborhood exist on multiuse-type poles, which are unable to be removed and therefore are not planned to be replaced. The City's Street Light Policy states that street lights may be provided at street intersections and at mid- block locations where the distance between intersections exceeds 700 feet. Street lights are currently located at all intersections and at most of the longer blocks that exceed 700 feet with a few exceptions. Two locations along Pearson Drive and Admiral Lane exceed the 700 foot lighting spacing. B.PROPOSED STREET LIGHTING IMPROVEMENTS The recommended street light improvements include replacement of the 18 existing free standing street lights with fiberglass poles, cut-off type light fixtures and underground power services. Other street lights that are mounted on multiuse transmission/distribution poles within the neighborhood are not proposed to be modified. Staff received inquiries and requests for additional street lights on Pearson Drive and Admiral Lane from a few residents through the public outreach efforts of the project. In accordance with City policy, midblock streetlights may be installed where the block exceeds 700 feet in length upon receipt of a petition signed by a majority of the residents on the block, including signatures of the residents adjacent to the specific location where such midblock light is requested. Adding new street lights will be coordinated and evaluated during the final design stages of the project with the property owners that would be directly affected by adding new street lights. Should the appropriate petition be received, additional lighting will be included in the project lighting improvements. IV. STORM DRAINAGE AND TREATMENT SYSTEM A. EXISTING CONDITIONS The project area is located within the Shingle Creek Watershed Management Commission area and flows to Shingle Creek and Upper Twin Lake. The existing storm drainage system in the project area consists of a network of storm sewer pipes installed in approximately 1958. Generally, the majority of the surface water within this neighborhood flows southerly overland and via underground piping into City storm water pond No. 18-001 located in Northport Park and via trunk storm sewer to the series of ponds located in the Centerbrook Golf Course, eventually discharging into Shingle Creek. Small, minimal drainage areas within the project area also flow to the west into City storm water pond No. 17-001 and eventually into Upper Twin Lake, and also flow northerly and easterly overland and via underground piping into City water quality treatment structures located near the intersection of Nash Road with Brooklyn Drive and eventually into Shingle Creek. Feasibility Report 2013 Kylawn Park Neighborhood Improvements Page 6 A televising inspection of the existing mainline storm sewer is currently being conducted and will further be evaluated during final design. A cursory review of the existing underground pipe network in this area was found to be in fair to good condition with some isolated issues identified in several areas of piping and inlet structures that warrant repair. Additionally, an existing box culvert that conveys stream water under 58 th Place has been evaluated and is in fair to good condition. A significant area exists of approximately the north half of the project area that experiences localized flooding due to lack of storm inlets and due to the flat topography within the project area. Several comments from area residents indicated this lack of adequate drainage facilities within the neighborhood and were mostly related to standing water along the edge of the street and at driveways. However, no major flooding issues have been identified. Likewise, the future planned 2014 project to the north lacks an even more significant amount of adequate storm sewer. Due to a portion of surface drainage from the Kylawn Park Neighborhood flowing north overland into the 2014 project area, these impacts must be evaluated to ensure the two projects are coordinated relative to storm sewer improvements. B. PROPOSED DRAINAGE IMPROVEMENTS Storm sewer improvements will be made to the existing system that include replacing/repairing catch basins and laterals where necessary. As indicated, the storm sewer system is significantly underdeveloped for a large portion of the project area. A more complete system is proposed to be installed including multiple new trunk and lateral lines and catch basins in several areas (see Appendix B, Street and Storm Sewer Improvements Figures). This expansion of the drainage system and installation of additional pipes and catch basin structures will alleviate localized drainage problems. Minor deficiencies as identified during the annual bridge inspection of the 58 th Place box culvert will also be repaired. Another drainage improvement that will be further evaluated during final design includes the feasibility of adding a trunk storm sewer line(s) along or north of 61 st Avenue. This improvement would address the lack of underground conveyance system to accommodate the north portion of the Kylawn Park Neighborhood project area and also the future 2014 project area that includes 61 St Avenue and the immediate neighborhood to the north. This trunk storm sewer improvement will be further evaluated during final design and could include creating a new pond or underground stormwater storage facility located within Kylawn Park to the west or within Wangstad Park that is located within the 2014 project area. Proposed water quality improvements include installing underground water treatment structures (grit chambers) that will remove sediment, litter and other suspended contaminants prior to discharging from the project area. Grit chambers will be placed at locations within the project area prior to storm sewer discharging from the neighborhood. Additionally, infiltration basins (rain gardens) will be incorporated throughout the project area within the boulevard areas where adjacent property owners volunteer and agree to these gardens. An infiltration basin consists of a relatively small area of plantings within a constructed depression located behind the street curb. Rainwater is routed to the areas from the street gutter and infiltrates naturally by plants and soils in the garden. This infiltration process removes nutrients and pollutants. By acting as a small detention pond, the rain garden plants and soils also provide a natural way of reducing the amount of runoff water that flows from rooftops, lawns, driveways and streets directly into the storm sewer system. The underground treatment chambers and infiltration basins are recommended for this project in certain areas to help meet the City's storm water treatment goals and requirements. Feasibility Report 2013 Kylawn Park Neighborhood Improvements Page 7 Figure 3. Sanitary Sewer Line, Admiral Lane — Tree Root Intrusion V. SANITARY SEWER SYSTEM A. EXISTING CONDITIONS The existing sanitary sewer collection system within the project area consists primarily of eight-inch and ten- inch diameter vitrified clay pipe sewer mains. A majority of the sanitary sewer system was installed between 1956 and 1967. Due to the age and materials used in the original construction of the sanitary sewer, a large portion of the sanitary sewer mains within the project area are subjected to frequent issues with root intrusion. Public Works crews must perform root sawing and jetting on an annual basis to maintain the system conveyance capacity and avoid sewer back-ups in many locations (see Figure 4). During the project planning phase, all public sanitary sewer pipes were inspected with remote televising equipment. These inspections confirmed that portions of the sanitary sewer have moderate to severe problems with root intrusion, sags, and sections of cracked and broken pipe along pipe joints and at many services. Surveys received from residents also indicate some occurrences of sewer service line blockage that are often attributed to root penetration of the service pipe joints and connection points. Figure 3 illustrates a typical section of sewer pipe with moderate root intrusion problems. The project contains many segments of sanitary sewer that are in likewise or worse condition. Additionally, one property located on 58 th Place discharges and receives sanitary sewer service from the City of Crystal. Feasibility Report 2013 Kylawn Park Neighborhood Improvements Page 8 B. PROPOSED SANITARY SEWER IMPROVEMENTS Complete replacement of the sanitary sewer trunk lines within the project area is recommended due to the extent of root intrusion, sags and cracked pipe within the collection system (see Appendix B, Sanitary Sewer and Watermain Improvements Figures). Isolated replacement of the problem areas is not cost effective. In accordance with past City construction practice, individual service lines between the sewer main and the property line would also be replaced. VI. WATER SYSTEM A.EXISTING CONDITIONS A majority of the watermain within the project area consists of 6-inch diameter cast iron pipe installed between 1963 and 1966, with 8-inch watermain in June Avenue installed in approximately 1955. Water records indicate that 4 water system breaks have occurred within the project area (see Figure 4). Minor water quality issues have been reported by residents that are typically mitigated by the periodic flushing of hydrants. Generally, the watermain is in good to fair condition and has not approached the end of its life cycle. One property located on 58 th Place receives water service from the City of Crystal. B.PROPOSED WATERMAIN IMPROVEMENTS Recommended watermain improvements include replacement of the existing cast iron water main with new ductile iron watermain only in areas where the replacement of the adjacent sanitary sewer is deeper than approximately two feet below the existing watermain (see Appendix B, Sanitary Sewer and Watermain Improvements Figures). Construction of the sanitary sewer would undercut and impact the adjacent water main, potentially resulting in higher rates of failure when undermined during construction that could lead to a shorter service life. In future years, nearer the end of the life cycle of the remainder of the watermain that is not being proposed to be replaced, considerations of in-situ pipe lining is expected to be evaluated as warranted that will preserve the new roadway constructed with concrete curb and gutter that is being proposed as part of this current project. The proposed improvements also include the replacement of valves, hydrants and water services extending from the watermain in the street to the water curb stop located at the front property line. Replacement pipe materials include ductile iron pipe, which is more resistant to corrosion than cast iron pipe, and copper service pipe. VII. RIGHT -OF-WAY AND EASEMENTS Generally, all public infrastructure owned, maintained and operated by the City throughout the project area is located within City easements and/or right-of-way. It is not anticipated that the City will need to obtain any additional easement for any existing or proposed improvement located within the roadway. However, a title search has identified potential missing easements for an existing storm sewer line that is located along side yard and backyard property lines on three separate properties (5801 and 5804 Pearson Drive and 5825 Admiral Lane). This potential lack of easements will be further evaluated and researched. Any identified easement need will be further coordinated with the City Attorney and the identified property owners. Feasibility Report 2013 Kylawn Park Neighborhood Improvements Page 9 __111 I Er] I -+ FL N aNtiavae 1> _ - - j x 11.7%..j171167.1 L i --"." _ - 1 I I II I I -1 L. 1 1.11 j 1 ,wimissonom ww.rammacw NI= _ _ _ •SHORES DR .EAV MAN - Mill II I rim •> N BAV XV.411VH 1r: -INI ' =4 DIAN V*/ \ ri AV orvv4 I I ■wm■”m wm ■Ma■maAm mm ilmi..■mo■ma■wo■mmemlaw■mm.■"■........■”..mmomm . I _J [1 -17 - Feasibility Report 2013 Kylawn Park Neighborhood Improvements Page 10 VIII. ESTIMATED COSTS AND FUNDING CONSIDERATIONS The total estimated cost of the proposed project is $6,351,000. Table 1 provides a summary of the estimated project costs and recommended funding amounts from the various sources as indicated. Funding for the project is further described below. A.FUNDING FOR STREET IMPROVEMENTS The estimated project cost of roadway improvements for all streets in this project area is $2,662,000. This preliminary estimate includes the cost for project administration, legal, engineering and construction contingency. Special assessments for street improvements are proposed in accordance with the 2013 rates adopted by the City Council. The standard 2013 residential street assessment rate is $3,731 per R1 zoned residential property. This rate would be assessed to all benefitting single family residential properties within the project area (see Figure 5). A total estimated special assessment amount of $1,094,113.29 would be levied for street improvements. The remaining street construction costs would be funded from the Street Reconstruction and Municipal State Aid Funds. A summary of the proposed special assessments for street improvements is provided in Appendix C. B.FUNDING FOR STORM DRAINAGE IMPROVEMENTS The total estimated cost for storm drainage improvements within the project area is $1,338,000. This preliminary estimate includes the cost for project administration, legal, engineering and construction contingency. Special assessments for storm drainage improvements are proposed in accordance with the 2013 rates adopted by the City Council. The standard 2013 storm drainage special assessment rate is $1,120 per R1 zoned single family residential property within the project area (see Figure 4). On this basis, a total estimated special assessment amount of $328,439.22 would be levied for storm sewer improvements. A summary of the proposed special assessments for storm drainage improvements is provided in Appendix C. C. FUNDING FOR UTILITY IMPROVEMENTS The estimated cost of sanitary sewer improvements is $1,253,000; the estimated cost for water main improvements is $988,000; and the estimated cost for street light replacement is $110,000. As previously noted, these total cost estimates include the costs for project administration, engineering, legal and construction contingency. All costs for water, sanitary sewer and street light improvements will be funded by their respective utility funds in accordance with established policy for such improvements. Feasibility Report 2013 Kylawn Park Neighborhood Improvements Page 11 ets .E1E o T.' I*0tu 4, us tli ..0 b a),,, LI at E gp 0)0 it; ,c.4.., eu g s w.5E g)CO (1) 40at 0) en0a..= 1:1cat,,,,. 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L., 1.7; .• ,n,--_ i ---A.7 -1' --L- - - \ -1 L 1 - - _ - Figure 5. Kylawn Park Neighborhood - Assessment Map Feasibility Report 2013 Kylawn Park Neighborhood Improvements Page 13 IX.RECOMMENDED PROJECT SCHEDULE Table 2 is the preliminary schedule for the project. Table 2. K lawn Park Nei hborhood Project — Schedule Action Target Date City Council Receives Feasibility Report Declares Cost to be Assessed and Calls for Public Hearings December10, 2012 Council Holds Public Hearing, Authorizes the Project and Orders Preparation of Plans and Specifications January 14, 2013 City Council Approves Plans and Specs, Authorizes Advertisement for Bids February 11, 2013 City Receives and Opens Project Bids March 14, 2013 • City Council Considers Award of Contract March 25, 2013 Start Project Construction May 2013 Construction Substantially Complete October 2013 X.CONCLUSIONS AND RECOMMENDATIONS The overall condition of the City's street and utility infrastructure systems is critical to the operation, safety, welfare and economic health of the entire community. As a result of the infrastructure needs described and the proposed solutions and estimated costs provided in this report, the proposed project is considered to be necessary, cost effective and feasible. Feasibility Report 2013 Kylawn Park Neighborhood Improvements Page 14 Appendix A Resident Questionnaire Resident Comments Public Information Meeting Follow-up Letter Feasibility Report 2011 Palmer Lake East Improvements QUESTIONNAIRE 2013 Kylawn Park Area Street & Utility Project This questionnaire will help the City of Brooklyn Center engineering staff to better understand the infrastructure needs and issues in your neighborhood. Please return this survey by November 1, 2012. You may also contact us at 763-569-3340 to discuss these issues. Please be advised we will contact you in the near future via mail regarding a meeting which will occur in November/December 2012. At the meeting we will gather additional information and solicit your input. Thank you for your cooperation in providing this important survey! 1.Our televised sewer inspections typically identify sanitary sewer services with moderate to severe root infiltration. Have you experienced any problems with sanitary sewer service, such as the line plugging or having the service cleaned out to the street? How often? 2.Typically, improvements to the storm drainage system are needed. Do you have a problem with drainage or flooding in the street, your yard or your basement? 3. Do you experience problems relating to the water distribution system such as water pressure, taste, odor or color? (OVER) 4.Do you have a lawn irrigation (or sprinkler) system located within your property? Please circle one Yes No 5.Do you have a sump pump in your basement? Please circle one: A.Yes, my sump pump runs frequently (at least once every day) B.Yes, my sump pump runs less frequently C. No, I do not have a sump pump or do not use my sump pump 6. What other concerns, comments and/or issues do you have pertaining to the streets, sidewalks, utilities, etc., in your neighborhood? 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' > - ■ E.E.,- g > >--3'wEo a>1 m tg 0g 7 73 to' . g '1:3c::). ,tn..44..,,14.,..4 ;D:..Q I City of Brooklyn Center A Millennium Community November 21, 2012 RE: 2013 Kylawn Park Area Street and Utility Project Dear Resident: On November 14, 2012, City staff conducted an informational meeting for property owners affected by the proposed 2013 Kylawn Park neighborhood reconstruction project. At the meeting, staff presented general information regarding the proposed improvements. The presentation including other project related information and can be viewed at the City's website www.cityofbrooklyncenter.org . From the main page, go to Your Government>Departments>Public Works>Engineering>Construction Projects>Kylawn Park Area Reconstruction Project or keyword search "reconstruction". The following provides additional information pertaining to various questions asked and discussed at the meeting: Sidewalk policy and options — Question: Can new sidewalks be added in the neighborhood? Answer: Yes. City policy pertaining to sidewalk improvements states that sidewalks shall be provided on both sides of all "arterial" streets, sidewalks may be provided on one or both sides of all "collector" streets and sidewalks are not typically installed on other "residential" streets unless the Council orders the construction of sidewalks when such construction is warranted. Currently, the Kylawn Park neighborhood layout of sidewalks matches this policy. June Avenue is a City designated collector street and has a sidewalk along one side of the street while all other streets in the neighborhood are low volume residential streets without sidewalks. As indicated, other factors could warrant the installation of sidewalks. These factors could include: abnormal safety issues, identified as a missing segment in the City's regional trail/sidewalk network, overwhelming support and immediate desire for sidewalks, willingness of the direct benefitting properties to pay for a sidewalk, etc. The following is an example of a new sidewalk scope and cost: if a sidewalk were determined to be warranted along one side of Admiral Lane (west and north side) from Bass Lake Road to Brooklyn Boulevard, the total estimated cost of this sidewalk would be approximately $45,000. Payment of this sidewalk under the current policy could be designated to be assessed directly to the immediate benefitting properties (e.g. all properties on each side of Admiral Lane) or it could be paid by an alternate City source if an overall community warrant and benefit was determined by the City Council. If directly assessed, this cost would be approximately $1,000 per property (approximately 45 properties) along Admiral — again, this scenario is provided only as an example to give an idea of scope and cost. Similar costs would be expected if sidewalks were approved for other streets. There has been some interest in adding sidewalks to the neighborhood with some disinterest also. Lacking any abnormal issues that would warrant sidewalks, it is expected that significant support would be needed to add sidewalk(s) in your neighborhood. If you desire to add any sidewalks in your neighborhood, please contact us and provide additional and specific indication to us. 6301 Shingle Creek Parkway Brooklyn Center, MN 55430-2199 City Hall and TDD Number (763) 569-3300 FAX (763) 569-3494 ltrwly.cilyofbrooklyncenterorg Recreation and Community Center Phone & TDD Number (763) 569-3400 FAX (763) 569-3434 Resident Informational Meeting Follow Up Letter Page 2 of 3 November 21, 2012 Property market value vs. reconstruction project assessment — Question: What will be the effect this project will have on the appraised property values of homes, property taxes, etc.? As a sample comparison to other City neighborhoods where the streets and utilities have been reconstructed, the following analysis is provided: City of Brooklyn Center single family residential properties showed a Citywide percentage change in value of - 12.4% in 2009, -11.7% in 2010 and -2.9% in 2011. The average sale price within the past project areas shown in Table 1 indicates that values decreased less than the citywide residential median sale price during a declining market citywide from 2007 to 2011. Table 1. Reconstruction Project Effect on Average Sa e Price of Home Project Area Project Year Average Sale Price Prior to Improvement Project 2012 Average Sale Price After Project within the project area Sale Price % Change After Project within the project area Citywide Single Family Median Sale Price Twin Lake North Neighborhood 2010 $134,300$128,000 -4.92%2010 - $119,000 Palmer Lake Neighborhood 2011 $159,700 $160,466 +.48%2011 - $87,000 In summary and similar to the positive effect the projects have had on the market value of the properties, it is expected the same effect will be realized towards the appraised value of the properties in the neighborhood. Street light policy — Question: Can additional street lights be installed in the neighborhood? Answer: Yes. First, an important street lighting element to understand is that it is not the City's intent or goal to have street lights installed throughout the City that accommodate and provide uniformly lit roadways or pedestrian lighting for sidewalks and trails throughout the City. Rather, it is the general goal to provide adequate lighting at intersections and other certain areas meeting certain criteria and conditions. The City's policy pertaining to the spacing of existing street lights is to provide for lighting at intersections and at mid-bock locations where spacing exceeds 700 feet. We have further evaluated existing lighting spacing and have determined that two segments exceed this spacing and could qualify for additional mid-block street lighting. The two locations are along Admiral Lane and Pearson Drive. A couple of key elements that would need to be addressed are to obtain the necessary approval from the required requestors (signatures from adjacent properties at the location of the proposed light location) and to work out the specifics pertaining to supplying the necessary electrical power to operate a street light. City staff will further coordinate this information directly with the affected adjacent property owners in the near future. It must also be understood that the City only pays for lighting for approved, qualifying locations. If additional lighting is requested at other non-qualifying locations, payment for the installation of the street light and electricity would not be provided by the City. Proposed no parking along the west side of June Avenue —June Avenue is a unique street similar to 20 percent of other streets in the City where it is a designated "State Aid" route. This means that it is classified as a "collector" street where higher levels of traffic are typically expected. The State Aid route designation is a system used by the State to determine and distribute the City's share of the State gas tax funding. With June Avenue being designated as a State Aid route, certain design standards must be met including standards for the width of roadways and parking lanes. Figure 1. June Avenue Roadway Exhibit I- 'LI-- .., t ft j ...1-- NINV-1 i 1 ..., A • 1 [_ 5930 . i )1 v, i to .-- ,,,, ;III. uomme• • [ 1 4.. 1 r - - - - ( n 1 ? ,. s 1 ..., .. ..— 1 I ll 6..0 5936 . rit i Resident Informational Meeting Follow Up Letter Page 3 of 3 November 21, 2012 The City's standard width of roadways on our local non-State Aid streets is 30-ft, which generally matches the existing width of pavement in the neighborhood. However, State Aid rules require a 38-ft minimum roadway with parking on both sides or 32-ft minimum width with parking on one side. Staff is proposing a 32-ft wide roadway with parking allowed only on the east side to better match the existing street width and minimize impact to property owners. Parking along the east side is being proposed due to the fact that there is an existing sidewalk along the west side of the roadway, keeping the parking and sidewalk on opposite sides of the street. This proposed scenario was recently proposed and constructed on a portion of Dupont Avenue between 67 th and 73rd Avenues. Additionally, at the intersection of 59 Y2 Avenue along June Avenue, staff is proposing to narrow the roadway to 28-ft (see Figure 1 below), which will help offset the slight widening effect on the other portions of the street. The west side of the roadway would be posted "no parking" as this is also required by the State. This information has been provided to further clarify project elements. Please contact the City Engineering Division at 763-569-3340 or publicworksPci.brooklyn-center.mn.us with any further questions or comments. Sincerely, Su._ 1,401. Steven L. Lillehaug, PE, PTOE Director of Public Works/City Engineer Appendix B Project Drawings Feasibility Report 2011 Palmer Lake East Improvements EY:PROPOSED CONCRETE CURB AND GUTTER ”---- PROPOSED STORM SEWER PIPE•AND STORM STRUCTURES PROPOSED STREET CONSTRUCTION EXISTING STORM SEWER PIPE AND STORM STRUCTURES TO REMAIN IN PLACE or REVISION .I" CITY OF ROOBKLYN CENTER HENNEPIN COUNTY, MINNESOTA KYLAWN PARK PROJECT AREA STREET AND STORM SEWER IMPROVEMENTS SOUTH OF 61ST NO.DATE T fl -71 PROPOSED POND FOR 204 PROJEIC ) . • " •S. • •- ^71 COMMODORE DRIVE 100 0 50 100 200 SCALE FEET >>•KEY:PROPOSED STORM SEWER PIPE AND STORM STRUCTURES PROPOSED CONCRETE CURB AND GUTTER PROPOSED STREET CONSTRUCTION EXISTING STORM SEWER PIPE AND STORM STRUCTURES TO REMAIN IN PLACE No.WE BY FEASION KYLAWN PARK PROJECT AREA -1 STREET AND STORM SEWER IMPROVEMENTS NORTH OF 58TH AVE. OCFENTERBROOKLYN HENNEPIN COUNTY, MINNESOTA I I 1 . _ -• • , - 11 -' i .,-. 1 E.-- 9 •l• .... :.‘ii ... , t . -.. 1 (. ... :....1 • •..,i,..,4; V i . _„... I• ''14 i . •,'1 '...i:,-, ..i. „Art: 1 r 0 -1 . - r -1 ....,, #iii ' 1 1 , .,..... , 4 ...-1 „..74 . m"..v..it.^.4 1, •. 4 i ir KEY: - -- PROPOSED CONCRETE CURB AND GUTTER >>.-- PROPOSED STORM SEWER PIPE •AND STORM STRUCTURES EXISTING STORM SEWER PIPE AND STORM STRUCTURES TO REMAIN IN PLACE PROPOSED STREET CONSTRUCTION 100 0 50 100 200 III SCALE FEET REVISIONDATE BYNO.a". CITY OF BROOKLYN CENTER HENNEPIN COUNTY, MINNESOTA KYLAWN PARK PROJECT AREA STREET AND STORM SEWER IMPROVEMENTS MAJOR AND 58TH PLACE CURED IN PLAC KYLAWN PARK PROJECT AREA SANITARY SEWER, WATERMAIN CONSTRUCTION SOUTH OF 61ST CITY OF BROOKLYN CENTER HENNEPIN COUNTY, MINNESOTA NO. EY: PROPOSED SANITARY SEWER MAIN LINE REPLACEMENT (REMOVE EXISTING) PROPOSED SANITARY SEWER MANHOLE REPLACEMENT (REMOVE EXISTING) EXISTING SANITARY SEWER TO REMAIN IN PLACE SANITARY MANHOLE TO REMAIN PROPOSED HYDRANT (REMOVE EXISTING) PROPOSED GATE VALVE (REMOVE EXISTING) PROPOSED WATERMAIN REPLACEMENT (REMOVE EXISTING) EXISTING HYDRANT TO REMAIN IN PLACE EXISTING GATE VALVE TO REMAIN IN PLACE EXISTING WATERMAIN TO REMAIN IN PLACE PROPOSED CONCRETE CURB AND GUTTER 1 PROPOSED STREET J CONSTRUCTION 100 0 50 100 200 SCALE FEET BY REVISION PROPOSED SANITARY SEWER MAIN LINE REPLACEMENT (REMOVE EXISTING) PROPOSED SANITARY SEWER MANHOLE REPLACEMENT (REMOVE EXISTING) EXISTING SANITARY SEWER TO REMAIN IN PLACE SANITARY MANHOLE TO REMAIN PROPOSED HYDRANT (REMOVE EXISTING) PROPOSED GATE VALVE (REMOVE EXISTING) •w— PROPOSED WATERMAIN REPLACEMENT (REMOVE EXISTING) EXISTING HYDRANT TO REMAIN IN PLACE EXISTING GATE VALVE TO REMAIN IN PLACE EXISTING WATERMAIN TO REMAIN IN PLACE PROPOSED CONCRETE CURB AND GUTTER [ PC RO ON Ps TO RS LJE DC T SO TNR E E T 20010; 0 50 100 SCALE FEET i, CITY OF BROOKLYN CENTER HENNEPIN COUNTY, MINNESOTA KYLAWN PARK PROJECT AREA SANITARY SEWER, WATERMAIN CONSTRUCTION NORTH OF 58TH NO.DATE VI\ KEY: PROPOSED CONCRETE CURB AND GUTTER PROPOSED SANITARY SEWER MAIN LINE REPLACEMENT (REMOVE EXISTING) PROPOSED SANITARY SEWER MANHOLE REPLACEMENT (REMOVE EXISTING) EXISTING SANITARY SEWER TO REMAIN IN PLACE SANITARY MANHOLE TO REMAIN PROPOSED HYDRANT (REMOVE EXISTING) PROPOSED GATE VALVE (REMOVE EXISTING) PROPOSED WATERMAIN REPLACEMENT (REMOVE EXISTING) EXISTING HYDRANT TO REMAIN IN PLACE EXISTING GATE VALVE TO REMAIN IN PLACE EXISTING WATERMAIN TO REMAIN IN PLACE r - PROPOSED STREET CONSTRUCTION V/ KYLAWN PARK PROJECT AREA SANITARY SEWER, WATERMAIN CONSTRUCTION MAJOR AND 58TH PLACE CITY OFalBROOKLYN CENTER HENNEPIN couNre, MINNESOTA Appendix C DRAFT Proposed Pending Assessment Roll Feasibility Report 2011 Palmer Lake East Improvements CITY OF BROOKLYN CENTER PROPOSED PENDING ASSESSMENT ROLL December 10, 2012 2012 KYLAWN PARK AREA RECONSTRUCTION IMPROVEMENT PROJECT NOS. 2013-01 AND 02 PROPERTY ID HOUSE STREET NAME LEVY#STREET LEVY #STORM NOTES 0311821120020 6001 BROOKLYN BLVD $ 3,731.00 $ 1,120.00 0311821120021 6000 EWING AVE N 3,731.00 $ 1,120.00 0311821120022 6006 EWING AVE N $ 3,731.00 $ 1,120.00 0311821120023 6012 EWING AVE N $ 3,731.00 $ 1,120.00 0311821120024 6018 EWING AVE N $ 3,731.00 $ 1,120.00 0311821120025 6024 EWING AVE N $ 3,731.00 $ 1,120.00 0311821120026 6030 EWING AVE N $ 3,731.00 $ 1,120.00 0311821120027 5916 EWING AVE N $ 3,731.00 $ 1,120.00 0311821120028 5920 EWING AVE N $ 3,731.00 $ 1,120.00 0311821120030 6001 EWING AVE N .$ 3,731.00 $ 1,120.00 0311821120031 5953 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821120032 5949 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821120033 5945 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821120034 5941 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821120035 5937 ADMIRAL LA 3,731.00 $ 1,120.00 0311821120036 6000 ADMIRAL PL $ 3,731.00 $ 1,120.00 0311821120037 6006 ADMIRAL PL $ -3,731.00 $ 1,120.00 0311821120038 6012 ADMIRAL PL $ 3,731.00 $ 1,120.00 0311821120039 6018 ADMIRAL PL $ 3,731.00 1,120.00 0311821120040 3707 COMMODORE DR 3,731.00 $ 1,120.00 0311821120041 3701 COMMODORE DR $ 3,731.00 $ 1,120.00 0311821120042 3619 COMMODORE DR '$ 3,731.00 $ 1,120.00 0311821120043 3613 COMMODORE DR $ 3,731.00 $ 1,120.00 0311821120044 3607 COMMODORE DR $ 3,731.00 $ 1,120.00 0311821120045 6013 EWING AVE N $ 3,731.00 $ 1,120.00 0311821120046 5900 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821120047 5906 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821120048 5912 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821120050 5924 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821120051 5928 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821120052 5932 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821120053 5936 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821120054 5940 ADMIRAL LA $ 3,731.00 1,120.00 0311821120055 5944 ADMIRAL LA $ .3,731.00 $ 1,120.00 0311821120056 5948 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821120057 5952 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821120058 5956 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821120059 5929 EWING AVE N $ 3,731.00 $ 1,120.00 0311821120060 5925 EWING AVE N '$ 3,731.00 $ 1,120.00 1 CITY OF BROOKLYN CENTER PROPOSED PENDING ASSESSMENT ROLL •December 10, 2012 2012 KYLAWN PARK AREA RECONSTRUCTION IMPROVEMENT PROJECT NOS. 2013-01 AND 02 PROPERTY ID HOUSE STREET NAME LEVY#STREET LEVY #STORM NOTES 0311821120061 5921 EWING AVE N $ 3,731.00 $ 1,120.00 0311821120062 5917 EWING AVE N $ 3,731.00 $ 1,120.00 0311821120063 5913 EWING AVE N $ 3,731.00 $ 1,120.00 0311821120064 5909 EWING AVE N $ 3,731.00 $ 1,120.00 0311821120065 5905 EWING AVE N $ 3,731.00 $ 1,120.00 0311821120066 5901 EWING AVE N $ 3,731.00 $ 1,120.00 0311821120067 3606 COMMODORE DR •$ 3,731.00 1,120.00 0311821120068 3612 COMMODORE DR $ 3,731.00 $ 1,120.00 0311821120069 3618 COMMODORE DR $ 3,731.00 $ 1,120.00 0311821120070 3700 COMMODORE DR $ 3,731.00 $ 1,120.00 0311821120071 3706 COMMODORE DR $ 3,731.00 $ 1,120.00 0311821120072 3712 COMMODORE DR $ 3,731.00 $ 1,120.00 0311821120073 3718 COMMODORE DR 3,731.00 $ 1,120.00 0311821120081 6049 EWING AVE N 3,731.00 $ 1,120.00 Corner property 0311821120082 6043 EWING AVE N $ 3,731.00 $ 1,120.00 .1821120083 6037 EWING AVE N $ 3,731.00 $ 1,120.00 0311821120084 6048 EWING AVE N $ 3,731.00 $ 1,120.00 Corner property 0311821120085 6042 EWING AVE N $ 3,731.00 $ 1,120.00 0311821120086 6036 EWING AVE N $ 3,731.00 $ 1,120.00 0311821120097 5929 BROOKLYN BLVD $ 44,702.38 $ 13,419.06 Zoned RI - Multiple Assessments. Based on frontage. 0311821120099 5918 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821130002 5833 EWING AVE N 3,731.00 $ 1,120.00 0311821130003 5843 EWING AVE N $ .3,731.00 $ 1,120.00 0311821130019 5800 DREW AVE N $ 3,731.00 $ 1,120.00 0311821130020 5806 DREW AVE N $ 3,731.00 $ 1,120.00 0311821130021 5812 DREW AVE N $ 3,731.00 $ 1,120.00 0311821130022 5818 DREW AVE N $ 3,731.00 $ 1,120.00 0311821130023 5824 DREW AVE N s $ 3,731.00 $ 1,120.00 0311821130025 5827 DREW AVE N $ 3,731.00 $ 1,120.00 0311821130026 5821 DREW AVE N $ 3,731.00 $ 1,120.00 0311821130027 5815 DREW AVE N $ 3,731.00 $ 1,120.00 0311821130028 5807 DREW AVE N $ 3,731.00 $ 1,120.00 0311821130029 5801 DREW AVE N $ 3,731.00 •$ 1,120.00 0311821130030 5800 EWING AVE N $ 3,731.00 $ 1,120.00 0311821130031 5806 EWING AVE N $ 3,731.00 $ 1,120.00 1821130032 5814 •EWING AVE N $ 3,731.00 $ 1,120.00 I vi11821130033 5820 EWING AVE N $ 3,731.00 $ 1,120.00 2 CITY OF BROOKLYN CENTER PROPOSED PENDING ASSESSMENT ROLL December 10, 2012 2012 KYLAWN PARK AREA RECONSTRUCTION IMPROVEMENT PROJECT NOS. 2013-01 AND 02 PROPERTY ID HOUSE STREET NAME LEVY#STREET LEVY #STORM NOTES 0311821130034 5826 EWING AVE N $ 3,731.00 $ 1,120.00 0311821130035 5827 EWING AVE N $ 3,731.00 $ 1,120.00 0311821130036 5821 EWING AVE N .$ 3,731.00 $ 1,120.00 0311821130037 5815 EWING AVE N $ 3,731.00 $ 1,120.00 0311821130038 5807 EWING AVE N $ 3,731.00 $ 1,120.00 0311821130039 5801 EWING AVE N $ 3,731.00 $ 1,120.00 0311821130080 3724 58TH AVE N $ 3,731.00 $ 1,120.00 0311821130081 5806 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821130082 5812 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821130083 5818 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821130084 5824 ADMIRAL LA 3,731.00 $ 1,120.00 0311821130085 5830 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821130086 5836 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821130087 5842 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821130095 5830 DREW AVE N 3,731.00 $ 1,120.00 0311821130096 3612 58 1/2 AVE N $ 3,731.00 $ 1,120.00 0311821130097 3618 58 1/2 AVE N 3,731.00 $ 1,120.00 0311821130098 5844 EWING AVE N 3,731.00 $ 1,120.00 0311821210001 3801 COMMODORE DR $ 3,731.00 $ 1,120.00 0311821210002 6013 ADMIRAL PL $ 3,731.00 $ 1,120.00 0311821210003 6009 ADMIRAL PL $ 3,731.00 $ 1,120.00 0311821210004 6005 ADMIRAL PL $ 3,731.00 $ 1,120.00 0311821210005 6001 ADMIRAL PL $ 3,731.00 $ 1,120.00 0311821210006 5931 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821210007 5925 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821210008 5919 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821210009 5913 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821210010 5907 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821210011 5901 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821210012 5843 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821210013 5900 PEARSON DR $ 3,731.00 $ 1,120.00 0311821210014 5906 PEARSON DR -$ 3,731.00 $ 1,120.00 0311821210015 5912 PEARSON DR $ 3,731.00 $ 1,120.00 0311821210016 5918 PEARSON DR 3,731.00 $ 1,120.00 0311821210017 5924 PEARSON DR $ 3,731.00 $ 1,120.00 0311821210018 5930 PEARSON DR $ 3,731.00 $ 1,120.00 0311821210019 6000 PEARSON DR $ 3,731.00 $ 1,120.00 0311821210020 6006 PEARSON DR $ 3,731.00 $ 1,120.00 0311821210021 6012 PEARSON DR $ 3,731.00 $ 1,120.00 3 • CITY OF BROOKLYN CENTER pROPOSED PENDING ASSESSMENT ROLL December 10, 2012 2012 KYLAWN PARK AREA RECONSTRUCTION IMPROVEMENT PROJECT NOS. 2013-01 AND 02 PROPERTY ID HOUSE STREET NAME LEVY#STREETLEVY #STORM NOTES 0311821210022 6018 PEARSON DR $ 3,731.00 $ 1,120.00 0311821210023 3811 COMMODORE DR $ 3,731.00 $ 1,120.00 0311821210024 3800 COMMODORE DR $ 3,731.00 $ 1,120.00 0311821210025 3806 COMMODORE DR $ 3,731.00 $ 1,120.00 0311821210026 3812 COMMODORE DR $ 3,73t00 $ 1,120.00 0311821210027 3818 COMMODORE DR $ 3,731.00 $ 1,120.00 0311821210028 6036 HALIFAX PL $ 3,731.00 $ 1,120.00 0311821210029 6030 HALIFAX PL $ 3,731.00 $ 1,120.00 0311821210030 6025PEARSON DR $ 3,731.00 $ 1,120.00 0311821210031 6019PEARSON DR $ 3,731.00 $ 1,120.00 0311821210032 6013 PEARSON DR .$ .3,731.00 $ 1,120.00 0311821210033 6007 PEARSON DR $ 3,731.00 $ 1,120.00 0311821210034 6001PEARSON DR $ 3,731.00 $ 1,120.00 0311821210035 5931 PEARSON DR $ 3,731.00 $ 1,120.00 0311821210036 5925 PEARSON DR $ 3,731.00 $ 1,120.00 1 .8212100375919 PEARSON DR $ 3,731.00 $ 1,120.00 1821210038 5913PEARSON DR $ 3,731.00 $ 1,120.00 0311821210039 5907 PEARSON DR $ 3,731.00 $ 1,120.00 0311821210040 5901 PEARSON DR $ 3,731.00 $ 1,120.00 0311821210041 5843PEARSON DR $ 3,731.00 $ 1,120.00 0311821210042 5904 HALIFAX PL $ 3,731.00 $ 1,120.00 0311821210043 5908 HALIFAX PL $ 3,731.00 $ 1,120.00 0311821210044 5912 HALIFAX PL $ 3,731.00 $ 1,120.00 0311821210045 5918 HALIFAX PL $ 3,731.00 $ 1,120.00 0311821210046 5924 HALIFAX PL $ 3,731.00 $ 1,120.00 0311821210047 5930 HALIFAX PL $ 3,731.00 $ 1,120.00 0311821210048 5936 HALIFAX PL •$ 3,731.00 $ 1,120.00 0311821210049 6000 HALIFAX PL $ 3,731.00 $ 1,120.00 0311821210050 6006 HALIFAX PL $ 3,731.00 $ 1,120.00 0311821210051 6012 HALIFAX PL $ 3,731.00 $ 1,120.00 0311821210052 6018 HALIFAX PL $ 3,731.00 $ 1,120.00 0311821210053 6024 HALIFAX PL $ 3,731.00 $ 1,120.00 0311821210054 6019HALIFAX PL $ 3,731.00 $ 1,120.00 0311821210055 6013 HALIFAX PL $ 3,731.00 $ 1,120.00 0311821210056 6007 HALIFAX PL $ 3,731.00 1,120.00 0311821210057 6001 HALIFAX PL $ 3,731.00 $ 1,120.00 0311821210058 5931 HALIFAX PL $ 3,731.00 1,120.00 ( 321210059 5925 HALIFAX PL $ 3,731.00 $ 1,120.00 0311821210060 5919 HALIFAX PL $ 3,731.00 $ 1,120.00 4 CITY OF BROOKLYN CENTER PROPOSED PENDING ASSESSMENT ROLL December 10, 2012 2012 KYLAWN PARK AREA RECONSTRUCTION IMPROVEMENT PROJECT NOS. 2013-01 AND 02 -PROPERTY IDHOUSE STREET NAME LEVY#STREET LEVY #STORM NOTES 0311821210061 5913 HALIFAX PL $ 3,731.00 $ 1,120.00 0311821210062 5903 HALIFAX PL $ 3,731.00 $ 1,120.00 0311821210063 5906 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821210064 5912 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821210065 5918 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821210066 5924HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821210067 5930 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821210068 5936 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821210069 6000 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821210070 6006 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821210071 6012 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821210072 6018 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821210073 6030 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821210074 5919 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821210075 5913 HALIFAX AVE N 3,731.00 $ 1,120.00 0311821210076 5907 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821210077 5901 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821210078 5918 JUNE AVE N •$ 3,731.00 $ 1,120.00 0311821210079 5912 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821210080 5906 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821210081 5900 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821210082 6051 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821210083 6047 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821210084 6043 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821210085 6031 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821210086 6039 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821210087 6025 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821210088 6019 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821210089 6013 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821210090 6007 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821210091 6001 . HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821210092 5937 HALIFAX AVE N 3,731.00 $ 1,120.00 0311821210093 5931 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821210094 5925 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821210095 5924 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821210096 5930 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821210097 5936 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821210098 6000 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821210099 6006 JUNE AVE N $ 3,731.00 $ 1,120.00 5 CITY OF BROOKLYN CENTER PROPOSED PENDING ASSESSMENT ROLL December 10, 2012 2012 KYLAWN PARK AREA RECONSTRUCTION IMPROVEMENT PROJECT NOS. 2013-01 AND 02 PROPERTY ID HOUSE STREET NAME LEVY#STREET LEVY #STORM NOTES 0311821210100 6012 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821210101 6018 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821210102 6024 JUNE AVE N .$ 3,731.00 $ 1,120.00 0311821210103 6030 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821210116 4213 61ST AVE N $ 3,731.00 $ 1,120.00 Corner property 0311821210117 6042 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821210118 6036 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821210126 4001 61ST AVE N $ 3,731.00 $ 1,120.00 Corner property 0311821210127 3919 61ST AVE N $ 3,731.00 $ 1,120.00 Corner property 0311821220002 5909 JUNE AVE N $ 4,730.91 $ 1,420.16 Zoned R1 - Multi Family Assessment. Based on frontage. 0311821220003 5901 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821220004 6043 JUNE AVE N $ 3,731.00 $ 1,120.00 Corner property nR11821220005 6037 JUNE AVE N $ 3,731.00 $ 1,120.00 1821220006 6031 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821220007 6025 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821220008 6019 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821220009 6013 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821220010 6007 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821220011 6001 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821220020 5937 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821220021 5931 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821220022 5925 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821220023 5919 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821220024 5913 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821230002 5701 MAJOR AVE N $ 3,731.00 $ 1,120.00 0311821230003 5707 MAJOR AVE N $ 3,731.00 $ 1,120.00 0311821230004 5727 MAJOR AVE N $ 3,731.00 $ 1,120.00 0311821230005 5723 MAJOR AVE N $ 11,193.00 $ 3,360.00 Zoned R1 - Multiple Assessments. Lot could be split into 3 parcels 0311821230006 5735 MAJOR AVE N $ 3,731.00 $ 1,120.00 _0311821230007 4650 58TH PL N $ 7,462.00 $ 2,240.00 Zoned R1 - Multiple Assessments. Lot could be split into 2 parcels 1821230012 5843 JUNE AVE N $ 3,731.00 $ 1,120.00 U.311821230013 5837 JUNE AVE N 3,731.00 $ 1,120.00 6 CITY OF BROOKLYN CENTER PROPOSED PENDING ASSESSMENT ROLL DecOmber 10, 2012 2012 KYLAWN PARK AREA RECONSTRUCTION IMPROVEMENT PROJECT NOS. 2013-01 AND 02 PROPERTY ID HOUSE STREET NAME LEVY#STREET LEVY #STORM NOTES 0311821230014 5831 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821230015 5825 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821230016 5819 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821230017 5813 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821230018 5807 JUNE AVE N $ 3,731.00 1,120.00 0311821230019 5801 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821230022 5715 MAJOR AVE N $ 3,731.00 1,120.00 0311821230057 5721 MAJOR AVE N $ 3,731.00 $ 1,120.00 0311821240060 5837 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821240061 5831 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821240062 5825 ADMIRAL LA $ 3,731.00 $ 1,120.00 0311821240063 5804 PEARSON DR $ 3,731.00 $ 1,120.00 0311821240064 5808 PEARSON DR $ 3,731.00 $ 1,120.00 0311821240065 5814 PEARSON DR $ 3,731.00 $ 1,120.00 0311821240066 5822 PEARSON DR $ 3,731.00 $ 1,120.00 0311821240067 5830 PEARSON DR $ 3,731.00 $ 1,120.00 0311821240068 5834 PEARSON DR $ 3,731.00 $ 1,120.00 0311821240069 5838 PEARSON DR $ 3,731.00 $ 1,120.00 0311821240070 5837 PEARSON DR $ 3,731.00 $ 1,120.00 0311821240071 5833 PEARSON DR $ 3,731.00 $ 1,120.00 0311821240072 5829 PEARSON DR $ 3,731.00 $ 1,120.00 0311821240073 5825 PEARSON DR $ 3,731.00 $ 1,120.00 0311821240074 5821 PEARSON DR $ 3,731.00 $ 1,120.00 0311821240075 5817 PEARSON DR $ 3,731.00 $ 1,120.00 0311821240076 5813 PEARSON DR $ 3,731.00 $ 1,120.00 0311821240077 5809 PEARSON DR $ 3,731.00 1,120.00 0311821240078 5805 PEARSON DR $ 3,731.00 $ 1,120.00 0311821240079 5801 PEARSON DR $ 3,731.00 $ 1,120.00 0311821240080 3800 58TH AVE N $ 3,731.00 $ 1,120.00 0311821240089 5800 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821240090 5806 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821240091 5812 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821240092 5818 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821240093 5824 HALIFAX AVE N '$ 3,731.00 $ 1,120.00 0311821240094 5830 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821240095 5836 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821240096 5900 HALIFAX PL $ 3,731.00 $ 1,120.00 0311821240097 5843 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821240098 5837 HALIFAX AVE N $ 3,731.00 $ 1,120.00 7 CITY OF BROOKLYN CENTER PROPOSED PENDING ASSESSMENT ROLL December 10, 2012 2012 KYLAWN PARK AREA RECONSTRUCTION IMPROVEMENT PROJECT NOS. 2013-01 AND 02 PROPERTY ID HOUSE STREET NAME LEVY#STREET LEVY #STORM NOTES 0311821240099 5831 HALIFAX AVE N .$ 3,731.00 $ 1,120.00 0311821240100 5825 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821240101 5819 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821240102 5813 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821240103 5807 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821240104 5801 HALIFAX AVE N $ 3,731.00 $ 1,120.00 0311821240107 5842 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821240108 5836 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821240109 5830 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821240110 5824 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821240111 5818 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821240112 5812 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821240113 5806 JUNE AVE N $ 3,731.00 $ 1,120.00 0311821240114 4018 58TH AVE N $ 3,731.00 $ 1,120.00 0311821320001 5659 MAJOR AVE N $ 3,731.00 $ 1,120.00 Total Assessments $ 1,094,113.29 $ 328,439.22 279 properties total in project area 8 City Council Agenda Item No. 6h COUNCIL ITEM MEMORANDUM DATE: December 4, 2012 TO: Curt Boganey, City Manager FROM: Steve Lillehaug, Director of Public Works/City Engineer Ccik SUBJECT: Resolution Declaring Costs to be Assessed and Calling for a Public Hearing on Proposed Special Assessments for Improvement Project Nos. 2013-01 and 02, Kylawn Park Area Street and Storm Drainage Improvements Recommendation: It is recommended that the City Council consider approval of the resolution declaring costs to be assessed and calling for a public hearing on proposed special assessments for Improvement Project Nos. 2013-01 and 2013-02, Kylawn Park Area Street and Storm Drainage Improvements. Background: The attached resolution declares certain project costs to be assessed for the Kylawn Park Area Improvement Project and calls for a public hearing on the proposed special assessments on January 14, 2013, immediately following the improvement hearing. Staff recommends that the Council consider holding the special assessment hearing immediately following the project improvement hearing. The purpose of holding the special assessment hearing prior to beginning the project is to assure that any objections to or appeals of the assessments are known prior to entering into a construction contract or issuing bonds to finance the assessed portion of the project. The established assessment rate would set the maximum levy amounts, guaranteeing property owners of the final cost they will pay for the project. Special assessments for this project have been calculated in accordance with the City's Special Assessment Policy Budget Issues: The project cost is estimated to be $6,351,000. The total special assessments for this project are estimated to be $1,094,113.29 for street improvements and $328,439.22 for storm drainage improvements. The Draft Special Assessment Levy Roll for Improvement Project Nos. 2013-01 and 2013-02 is included in Appendix C of the project's feasibility report. Council Goals: Strategic: 7. We will continue to maintain the city's infrastructure improvements Ongoing: 5. We will ensure the City drinking water is high quality and that the stoi n water is properly managed Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION DECLARING COSTS TO BE ASSESSED AND CALLING FOR A PUBLIC HEARING ON PROPOSED SPECIAL ASSESSMENTS FOR IMPROVEMENT PROJECT NOS. 2013-01 AND 02, KYLAWN PARK AREA STREET AND STORM DRAINAGE IMPROVEMENTS WHEREAS, the Brooklyn Center City Council has accepted the Engineer's Feasibility Report for Improvement Project Nos. 2013-01 and 02, Kylawn Park Area Street and Storm Drainage Improvements; and WHEREAS, the total cost of the street and storm drainage improvement portion of said project is estimated to be $4,000,000; and WHEREAS, the City Clerk has prepared a proposed assessment roll showing the proposed amount to be specifically assessed for such improvement against every assessable lot, piece, or parcel of land within the district affected, without regard to cash valuation, as provided by law. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1.That portion of the cost to be assessed against benefited property owners for street improvements included in City Improvement Project No. 2013-01 is declared to be $1,094,113.29. That portion of the cost to be assessed against benefited property owners for storm drainage improvements included in City Improvement Project No. 2013-02 is declared to be $328,439.22. 2.A hearing shall be held on the 14 th day of January, 2013, in the City Hall Council Chambers at 7:00 p.m. or as soon thereafter as the matter may be heard to pass upon such assessment and at such time and place all persons owning property affected- by such improvements will be given an opportunity to be heard with reference to such assessment. 3.The City Clerk is directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and shall state in the notice the total cost of the improvement. 4.The City Clerk shall cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. RESOLUTION NO. December 10, 2012 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 6i COUNCIL ITEM MEMORANDUM DATE: December 10, 2012 TO: Curt Boganey, City Manager ibFROM: Vickie Schleuning, Assistant City Manager/Director of Building and Community Standards SUBJECT: A Resolution Adopting Official Neighborhood Designations Recommendation: It is recommended that the City Council consider approving the attached resolution adopting official neighborhood designations. Background: A map with proposed neighborhood designations was reviewed by the City Council at the Work Session on August 27, 2012. The City Council made recommendations to staff to proceed with preparing a resolution to adopt the proposed neighborhoods. Staff infounally developed neighborhood designations throughout the City initially to facilitate the neighborhood area meetings spearheaded by the Police Department. It has been a way to promote consistent communications about projects in those neighborhoods. The neighborhood designations are being brought forward to the City Council for consideration of formal adoption by the City Council. At this time, based on feedback from the City Council and Commissions, the primary purpose of the neighborhoods would be for broad communication strategies. In the future, other uses could be explored as part of policy decisions or targeted programs. A description of the recommended neighborhood designations is as follows: •There are seventeen different neighborhoods throughout the city. o Fifteen neighborhoods have areas less than 900 single family properties. o Two neighborhoods are comprised of commercial properties. •Neighborhood names are primarily derived from local neighborhood parks, positive identifiers and often natural focal points of a neighborhood area. Two exceptions include: o Shingle Creek Neighborhood, which does not have a designated park within its boundaries. However, a trail runs along Shingle Creek. o Riverwood Neighborhood, which has been generally operating informally as a neighborhood. After further review by the Park & Recreation Commission, it was their recommendation not to change the park name at this time. It was determined that the variation in the park name and neighborhood name was minor, and that changing the name would not be necessary given the history of the park and associated costs. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for ailpeople and preserves the public trust COUNCIL ITEM MEMORANDUM More background information can be found in the attached memorandum from the December 12, 2011 City Council Work Session. Policy Issues: •What are the benefits or drawbacks to officially identifying neighborhoods? •What level of resources and timeline should be allocated toward neighborhood programs? I.e. Staffing, signage, grants Council Goals: Strategic: 2. We will stabilize and improve residential neighborhoods 4. We will improve the city's image. Attachments: Attachment I- Attachment II- Attachment III- Attachment IV- Attachment V- Resolution approving Neighborhood Designations Map of Recommended Neighborhood Designations Map of Recommended Neighborhoods and Police Sectors August 27, 2012 City Council Work Session Memorandum December 12, 2011 City Council Work Session Memorandum Mission: Ensuring an attractive, clean, safe, inclusive conumtni0 that enhances the quality of life for all people and preserves the public trust Attachment I- Resolution approving Neighborhood Designations Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ADOPTING OFFICIAL NEIGHBORHOOD DESIGNATIONS WHEREAS, the City Council has determined that it wishes to establish official designated neighborhoods; and WHEREAS, the city neighborhoods designation will consist of seventeen defined neighborhoods; and WHEREAS, the neighborhoods will be named based off a local city park located within the neighborhood with the exception of the Riverwood Neighborhood and the Shingle Creek Neighborhood; and WHEREAS, The neighborhood names shall consist of Bellvue, Centennial, East Palmer Lake, Evergreen, Firehouse, Garden City, Grandview, Happy Hollow, Kylawn, Lions, Northport, Orchard Lane, Riverwood, Shingle Creek, Twin Lake, West Palmer Lake, and Willow Lane. • NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the attached map titled Map of Neighborhood Designations shall define the official neighborhood names and boundaries within the city. December 10, 2012 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. !nunbimmIlmInhusumullumniiiiinulumatmsausliiu1733■4111.11112H2111 ?5 , I „ ill ill t,0,0 a) al a) .. _1 C t) a)a) co 2 o., E F,-c —1 13 o To .--I 2 --E f, 1 t 3 a-0 -0C )a.3 .G 13 -2 -T-,'c' :g0 A §.3 2 6Hilt 11 01111,1111 11 101 11b ii i14 1 11 111fi liill 11 0 11 1 remold/1h - 1300p Guild'roll!Jo, ...111111unnu allizoCD Ifr4 > 1111.14, Li laung =mum crgamargar hit WI co 31511 ru 6iutta .MminlastalsambnlumMi3lia.rxiam2131m1,1■Iss!?3,1/ IM1111.11111 1 011 t:1111`1: e/c52 __[ 3.2a)>, 2to: .72 E,,eL :.,, P/i 6 .3 (.3Ib 0 a;..4. 1 1 1 ; .>; .E3 i2co § (79-11 CL M 0 ILI LI, LL 0 01 co -o 5 003 uca -Cj o *.g(i) 0111 3111 Attachment IV- August 27, 2012 City Council Work Session memorandum MEMORANDUM — COUNCIL WO SESSION PATE: Aueust 27.2012 TO: Curt BD eeney, City Mgr.] ger FROM: Vickie ScIleunine, AS SiS tent City laqmq earDirect or of Building. and CO =amity Standards SUBJECr: Neiehb D rho Doi Des {mations Recommends lion: It is reCommendsd that the City CO Until OM:LS{41er adopting official neiEhb orhoo clde.siEnatio ELS . Backerounclt A prop Dsed map with neiehb 0 rhO DcbdesimatiDn5 was reviewedwitb. the City Council at the Work Session DLL December 12, 2011. In addition to the COUlleilCOMMentS, Staff met with the Parks Sr.- ReereatiOn Commissio n and the HOUSine CDIELMi5SiOn in January and February 2012 to obtain their feedback. As a result, s ome slight adju stments were made to the geo eraphica.lareas and a couple of the proposed neiebb DrhOD4iname recommendati MS have been. chan Eed.. Staff info =any d velop ecl. 'Lei Ebb prim od clesienations throueli Mit the City initially to facilitate the neiehb orho cid area meetings spearheaded by the Police Department. It has been a way to promote c [Insistent communicatiOnS ab [Mt projects in those neiehb orhoocls. The neighb orhood desi nations are beine brouEht forward to the City Council for consideration of formal adoption by the City Council. At this time, based on feedback fr omthe City Council and COMMiS Skink the primary purp os e of the neiEhb orho ods would bee for broadcommunication strategies. In the future,. Dther uses c ould be explored. as part cf p olicy decisiOnS or targeted pro erams. A d.escription of the recommended neiehb Dr12DDC1ideSiEllatiDn5 is SS ft:111MS:• There are seventeen different neje)* or Das throuehout the city. o Fifteen neighb orhoods have areas less than 900 single family p p erties. o TWO neiehb DrhDods are CD mpris ed of CD =eras]. properties. Neighborhoo dor..-0 CI— names are pr'imarilyd.e.rived. fr =kcal neiebb orhood.parks, positive identifiers and. often natural focal p DintS .D f a neiehb orh D D &lea. Two exceptions include: o Shingle Creek Neiehb orho Da, which does not have a. clesieuated park within its boundaries. However, a trail runs alone Shin de Creek. o Riverwo cdNeighb D rh D Did, 7,7,7hiChhaS been :generally operating as a neighb orhood The park is Riverdale Park and chgnein.e the name to Rivervood is an option. More backer mind info rma.tioncan be founclin the attached memorandum from the December 2011 City Council Work Ses sion. rt1 ,111:?hi_g; 1.112_,s af-alirsez-n.e.!- TOE: VIZI' MEMORANDUM — COUNCIL WORK SESSION If the City Council approves of the re4.1:0 =ended neiEhb OfhODd. d.esi matio Es, staffwill prepare a re S caution to E'tfficia113,* adopt the neiEhb orhoo ds at a future Council Meeting. Policy Issues: a What are the benefits or drawbacks to officially id.entifyinE neishb orhoods? I What level Of res DUMP:5 and timeline E h Duld.b 9, allocated toward neishb o rhoo dp ro rrns I.e. StaffinE, sisnrulee .Erants Council Goals: Stratesic: 2. We will 5 tabilizs and improve residential neihborhoods 4. We will improve the city's image Attachments: Attachment I- Attachment II- Attachment Attachment IV- Map of Recomm.end.e.d.Neighb DrhD odDes iations Map D f Reco =smiled Neighb DrhO Das and Police Sect Or Feedback of Park and Recreation Commission and HousiiagCvmmissi on December 12 : 2011 City C01311.0i1 Work SessionSi METO. Dram:1mi .V213111-1: X.P241.?' 1.--;fer bl.v.tzzzre ce ,.t.zufiLattc v.at „fa agpfq;.,,,Ee rrel, Attachment IV- December 12, 2011 City Council Work Session Memorandum MEMORANDUM - COUNCIL WORK SESSION DATE: December 12, 2011 TO: Curt Boganey, City Manager YFROM: Vickie Schleuning, Assistant City Manager/Director of Building and Community Standards SUBJECT: Neighborhood Designations Recommendation: It is recommended that the City Council provide direction to staff regarding the development of official neighborhood designations. Background: Staff informally developed neighborhood designations throughout the City to initially facilitate the neighborhood area meetings spearheaded by the Police Department It has been a v,ray to promote consistent communications about projects. The neighborhood designations are being brought forward to the City Council for consideration of formal adoption by the City Council. At this tune, formal adoption of the neighborhoods could assist with broader communication strategies. In the future, other uses could be explored as part of policy decisions or targeted programs, Proposed neighborhood designations and some considerations are reviewed in this memo. The draft neighborhood designation map consists of seventeen different neighborhoods in areas of less than 900 single family properties. Staff from City departments met initially to discuss area characteristics, names and identifiers, and potential uses for neighborhood areas. The neighborhood names were derived from local neighborhood parks, positive identifiers and often natural focal points of a neighborhood area The physical and neighborhood characteristics, such as streets and property types, were also considered when defining the proposed neighborhoods. Comparison: In order to best determine the neighborhood areas, it is important to know how the neighborhoods will be used There are several factors that would influence the optimal size and geographic location of the neighborhoods. As part of the research, staff interviewed representatives from five different cities that currently have neighborhood designations to find out the successes and challenges of establishing and using neighborhoods areas. Some highlights of this research are provided below: •The size of neighborhoods varies significantly between cities. •The number of neighborhoods within a city can vary significantly depending on the overall size of the city and neighborhoods. Portland Oregon has the greatest number of neighborhoods at 95 and the City of Crystal has 14 being the fewest. Mission: Ensuring an attractive, clean, safe:comma:1o , that enhances the graft of life and preserves the public trust 17A2:7:: MEMORANDUM - COUNCIL WORK SESSION •In general, cities have used the neighborhoods to improve communication between the city and the residents through targeted mailings and correspondence, and in certain cases through specific neighborhood programs. 9 One common challenge identified is citizen involvement. Although some cities have tried to invoke ongoing engagement through neighborhood programs, sustaining neighborhood involvement in the long-run was not always achieved. •Some cities have allocated resources such as staffing and dedicated funds to support neighborhood group programs. For more information, please see the attached Cio) Neighborhood Comparison chart. Consideration: There are many aspects to consider when defining a neighborhood within the city. •Size: The first thing to consider is the size of the neighborhoods, which could vary from a block level to quadrant. The proposed neighborhoods vary from 200 to 1000 single family properties, or approximately 15 to 40 square blocks within each neighborhood. •Use: The use of the neighborhoods will influence the recommended size of a neighborhood. Neighborhoods can be used for communications purposes, for neighborhood meetings, grant appropriation, neighborhood groups, inspection areas, street maintenance areas, etc. •Resources: Depending on the development and use of neighborhoods, the resource needs vary. Staff time may be involved in the setup and monitoring of these neighborhoods, depending upon the level of neighborhood area involvement and initiatives. For example, if a neighborhood grant program is initiated, staff and funding resources would be greater than using the neighborhoods for communication only purposes. "A neighborhood program could involve City staff coordinating neighborhood cleanups or garage sales. •Identification: Neighborhoods can be physically identified through various means such as on street signage or by monument type of signage. The costs vary depending on the number and type of signs. •Resident Involvement: One key factor of a successful, high level neighborhood designation is resident involvement and acceptance. When determining neighborhood areas, it is important to consider resident perceptions and potential involvement •Property Types (Commercial/Residential): Should the neighborhoods include specific types of properties such as residential versus commercial, or should they be defined strictly on the basis of geography? There are advantages and disadvantages to both scenarios. Process: Depending on the nature of the feedback from the City Council, staff could prepare a resolution to officially adopt the neighborhoods at a future Council Meeting As an alternative, staff could seek feedback about the proposed neighborhood areas and potential uses from the Housing Commission and Parks Commission prior to official neighborhood designations. The feedback would be incorporated into a final report and a resolution drafted for Council consideration. Mission: Ensuring an attractive, clean, stile conununity that enhances the quality oflife andpreserves the public trust MEMORANDUM - COUNCIL WORK SESSION Policy Issues: •Is there benefit or drawback to officially identifying neighborhoods? •What is the most beneficial use of neighborhood designations'? Le. Communications, operations, community engagement, neighborhood improvements •What level of resources and timeline should be allocated toward neighborhood programs? I.e. Staffing, signage, grants Council Goals: Strategic: 3. We will stabilize and improve residential neighborhoods Ongoing: 5. We will improNT the image of the City with citizens and those outside of the City's borders Attachments: Attachment I-City Neighborhood Comparisons Attachment II Map of Proposed Neighborhoods Attachment III-Property Type Summary of Neighborhoods Mission: Ensuring an altractIve,dean, safe coputundo , that enhances the quality oflife and preserves the public trust CDX 0 .N.1 0}.., 0 .1a ... f•D 7 . 0- =O . na 0-rt) •(D ' P.1.; o 1-). v) 10 I.P.: ...) n c-) o(000(D n o -0,1-PCVI _.. 3 o (RI. .... pa cr = 0- 7:3(DO D)W 7:1 VIri-Q-• c = o 71-CD i-ir, (D'.^ ca. -•n .-+ CDra IQ- " 7' ln =0 B Cl: 0. .-1. r73 00 c 5 a o -. 3•-i- = ca 4 ori0 -,. -. r+ = _... ='' (D(10.1 _,11,. cLo ..,....z ,ncs sco ri) ,-.. o- rrt,m - ,n 0 tr) = LA OD -0(D CD= ...., o 0 , ..r, 09. a- _ri. Az. c 1...) - o in Z tn0° I-, ca. I ), 0 -. 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Middle Twin B ,_ l''',TtqLZ,,, -17 -.1 i–i,111' '.i, Etri MT -•L, OMR' — Total count of Convhercial, Re -t dential, Multi-Residential, and Other Parcels per Neighborhood. feelghborhomi Sold Parcels Commercial ParCe la ite 'Mental Parcels Iffulil-rte a Parcels CrMar Parcel Belteue 04 4 £07 18 Central 82 E 4 6 East Palmer 431 2 427 2 !rerifreen 313 'a 298 a firehouse 604 IS 484 14 .Garden City 557 23 568 14 -Grandview 777 12 -768 6 rappy Hollow 187 20 147 14 )(Peru Ws 13 755. 10 10 •Lions C27 £ 335 26 14 Ifltddle Twin 317 15 200 • 51 7 Orchard 755 s 78e 1 a FilrefOOSI 239 1 221 13 4 wangle Creek -54 52 0 0 2 Upper Twin 380 371 2 1 Mat Palmer 583 330 5 10 'Mow Me 587 15 059 11 172 City Council Agenda Item No. 7a Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF KAY LASMAN FOR SIXTEEN YEARS OF DEDICATED PUBLIC SERVICE AS COUNCIL MEMBER WHEREAS, Kay Lasman was elected on November 5, 1996, as Council Member and served for sixteen years in that capacity from January 1, 1997, through December 31, 2012; and WHEREAS, Kay Lasman has served as Mayor Pro Tem, Acting Mayor Pro Tern, and Council liaison and/or representative or alternate to the Crime Prevention Program, Financial Commission, League of Minnesota Cities, North Hennepin Area Chamber of Commerce, Northwest Hennepin Regional Human Rights Commission/Coalition, Northwest Suburbs Cable Communications Commission, Park and Recreation Commission, Special Events Committee, and Centennial Celebration Planning Committee; and WHEREAS, Kay Lasman achieved the Bronze Level and Silver Level of the National League of Cities Certificate of Achievement in Leadership Program; and WHEREAS, her public service and civic effort for the betterment of the community merit the gratitude of the citizens of Brooklyn Center; and WHEREAS, it is highly appropriate that her services and achievements be permanently recognized and expressed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that Kay Lasman is hereby recognized and appreciated by the City of Brooklyn Center, and this resolution serves as a visible and lasting expression of gratitude for the leadership and service she has rendered and the benefits she has secured to the citizens of the City of Brooklyn Center. December 10, 2012 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 7b COUNCIL ITEM MEMORANDUM DATE: November 28, 2012 TO: Curt Boganey, City Manager FROM: Jim Glasoe, Director of Community Activities, Recreation and Services SUBJECT: Resolution Expressing Appreciation for the Donations of Brooklyn Center Lions Club in Support of the 2013 Earle Brown Days Parade, the 2013 Earle Brown Days Golf Tournament and the Community Gardens Program Recommendation: It is recommended that the City Council consider approval/adoption of a resolution accepting and recognizing the donations from the Brooklyn Center Lions Club. Background: The Brooklyn Center Lions Club has presented to the City donations of Three Thousand Five Hundred Dollars, ($3,500.00), Two Hundred Dollars ($200.00) and Three Hundred Dollars, ($300.00) and has designated the donations be used to support the 2013 Earle Brown Days Parade, the 2013 Earle Brown Days Golf Tournament and the Community Gardens Program respectively. All of these activities benefit greatly from these generous donations. Budget Issues: There are no budget issues to consider. Council Goals: Strategic: 4. We will improve the City's image Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION EXPRESSING APPRECIATION FOR THE DONATIONS OF THE BROOKLYN CENTER LIONS CLUB IN SUPPORT OF THE 2013 EARLE BROWN DAYS PARADE, THE 2013 EARLE BROWN DAYS GOLF TOURNAMENT AND THE COMMUNITY GARDEN PROGRAM WHEREAS, the Brooklyn Center Lions Club has presented to the City donations of Three Thousand Five Hundred Dollars, ($3,500), Two Hundred Dollars ($200) and Three Hundred Dollars, ($300); and WHEREAS, they have designated that the donations be used to support the 2013 Earle Brown Days Parade, the 2013 Earle Brown Days Golf Tournament and the Community Gardens Program respectively, and WHEREAS, the City Council is appreciative of these donations and commends the Brooklyn Center Lions Club for its civic efforts. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota: 1.Acknowledges the donations with gratitude. 2.Appropriates the donations to the corresponding activity budgets. December 10, 2012 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 8a COUNCIL ITEM MEMORANDUM DATE: December 4, 2012 TO: Curt Boganey, City Manager FROM: Steve Lillehaug, Director of Public Works/City Engineer S SUBJECT: A Resolution Vacating Certain Easements within Lot 1 and Lot 2, Block 1, Cady Addition; Hennepin County, Minnesota (MONTY ADDITION, 6901 Brooklyn Blvd) Recommendation: It is recommended that the City Council consider approval of the resolution vacating certain easements as referenced above pertaining to the site redevelopment in connection with the final plat approval of MONTY ADDITION. Background: The City Council adopted the resolution granting final plat approval for the MONTY ADDITION development at its meeting on October 22, 2012. In connection with the final plat and easement dedication proceedings, the developer is requesting release and termination of easements that are either no longer needed or are being replaced by new easements. The following easements are proposed to be released and terminated as indicated: •All publicly dedicated drainage and utility easements as shown on Lot 1 and Lot 2, Block 1, Cady Addition, Hennepin County, Minnesota, and as depicted in the attached Exhibit Al; and •A sidewalk easement document number 1014999, and shown as crosshatched in the attached Exhibit Al; and •A sidewalk easement document number 1032892, and shown as crosshatched in the attached Exhibit Al; and As part of the public hearing and notification process, affected entities with interests in said existing easements have been notified in accordance with City Ordinance and State Statute. All areas that need to retain permanent easement rights have been fully encompassed by rededicated easements as part of the project's final plat and should not negatively affect rights to public easements. We are unaware of any entity objecting to the proposed vacations. The attached easements and exhibits outline the release and termination of easements and show the locations of said existing easements. The City Attorney has reviewed the release and termination documents and concurs to the purpose and form of the documents. Budget Issues: Council Goals: Strategic: 1. We will proceed aggressively with implementation of City's redevelopment plans Ongoing: 1. We will provide streamlined, cost effective, quality services with limited resources Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for people mid preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION VACATING CERTAIN EASEMENTS WITHIN LOT 1 AND LOT 2, BLOCK 1, CADY ADDITION, SIDEWALK EASEMENT DOCUMENT NUMBER 1014999 AND SIDEWALK EASEMENT NUMBER 1032892, HENNEPIN COUNTY, MINNESOTA (MONTY ADDITION) WHEREAS, the City Council has approved the final plat for MONTY ADDITION based on certain conditions as set forth in the City Council Resolutions Nos. 2012-113 and 2012-134; and WHEREAS, certain existing easements on existing properties are either no longer needed, or are being replaced by new easements pertaining to the properties contained within the plat for MONTY ADDITION; and WHEREAS, the easements proposed to be vacated are identified as follows and are hereafter referred to as "the Easements": All publicly dedicated drainage and utility easements as shown on Lot 1 and Lot 2, Blockl , Cady Addition, Hennepin County, Minnesota, and as depicted in the attached Exhibit Al; and A sidewalk easement document number 1014999, and shown as crosshatched in the attached Exhibit Al; and A sidewalk easement document number 1032892, and shown as crosshatched in the attached Exhibit Al; and WHEREAS, after due notice and public hearing, the City Council has determined that the Easements will be no longer needed, once the plat of MONTY ADDITION is recorded, and it is in the public interest to vacate the Easements; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that: 1.The City Council hereby approves the vacation of the Easements described above and depicted in the attached Exhibit Al. 2.The City Clerk is directed to prepare a Notice of Completion of Vacation Proceedings and to record it with the Hennepin County Recorder or Hennepin County Registrar of Titles, as appropriate; provided, that this resolution will only take effect upon the release and filing of the final plat of MONTYADDITION and RESOLUTION NO. upon execution and filing the development agreement for said associated development. 3. Vacation of easement will be effective upon proper release and recording of the plat MONTY ADDITION. December 10, 2012 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. NO.DATE DESCRIPTION BY • Call 48 Hours before digging GOPHER STATE ONE CALLEASEMENT SURVEY Twin Cities Area 651-454-0002 MN. Toll Free 1-800-252-1166 -5 \ • \. i\ I \ \ •DRAINAGE AND UTILITY EASEMENTS PER THE.,-, PLAT OF CADY ADDITION TO BE VACATED -5\ Vacation of the drainage and utility easements described as follows: Vacate all drainage and utility easements dedicated In Lot 1 and 2, Block 1, CADY ADDI110N, Hennepin County, Minnesota. AND Vacate all sidewalk easements as dedicated in Doc. No 1014999 and Doc. No. 1032892, Hennepin County, Minnesota. \ DRAINAGE AND UTILITY EASEMENTS PER THEPLAT OF CADY ADDITION TO BE VACATED \ • 5 -5 ljN,Y, (0 oc-s ovs'' DRAINAGE AND UTILITY EASEMENTS PER THE .50 PLAT OF CADY ADDITION TO BE VACATED I ei A.;‘.I I 1 I j N85125'37E 574.11_- No w, N8951'45"E 189.77—69TH AVENUE NORTH \, PERMANENT EASEMENT CONVEYED TO \ ,/ •\ HENNEPIN COUNTY FOR HIGHWAY I 71 - PURPOSES PER R.T. DOC NO. 3329612-r,-- --6. 95 N2644'56"E SOUTH UNE OF LOT 2,-7BLOCK I CADY ADDITION 20 40 (39TH .62•YEENUE N()RTH SCALE IN FEET -SOUTH LINE OF DEE SW 1/4, SEC. 27, /SIP. 119, ANN 21 (CO. RD. NO. 1301 F) I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION, ANDTHAT I AM A DULY UCENSED SURVEYOR UNDER THE LAWS OF THE STATE OF MINNESOTA. 'Year/ ,Clitive,,f_ JOB NAME: OMAR ABUISNAINEH PROJ. NO. 12-037 CHECKED BY: VSEDSDATED. 11/15/12 VLADIMIR Sit/RIVER LS. NO. 25105 SHEET NO. 1 OF 1LOCATION: 6901 & 6915 BROOKLYN BLVD BROOKLYN CENTER, MN 55429 ENGINEERING DESIGN & SURVEYING 6480 Wayzata Blvd. Minneapolis, MN 55426 OFFICE: (7631 545-2800 FAX: (763) 545-2801 EMAIL: info@edsmn.com WEBSITE: http://edsmn.com EASEMENT SURVEY DRAWN BY: CG City Council Agenda Item No. 10a COUNCIL ITEM MEMORANDUM DATE: December 6, 2012 TO: City Council FROM: Curt Boganey, City Manager • SUBJECT: Resolution Establishing Sister City Relationship with Voinjama, Liberia Recommendation: It is recommended that the City Council consider approval/adoption of the Resolution establishing a Sister City Relationship with The City of Voinjama, Lofa County, Republic of Liberia. Background: The City of Voinjama is in Lofa County in The Republic of Liberia. It was declared a City by an act of the Legislature in 1972. The City is twenty-five square mile. It has a population of approximately 40,730. It is predominantly a farming community with many natural resources including, wood and minerals. Voinjama is a multi-ethnic community made up of seven tribes which reflect the diversity of native Liberians residing in the City of Brooklyn Center. On last Monday December 3 rd , 2012 the Brooklyn Center City Council met in worksession to receive a report from The Honorable Younger Sherman and Deputy Minister of Urban Affairs the Honorable Florence Geebae Dukuly representing the City Council for the City of Voinjama, Lofa County, and Republic of Liberia. I have enclosed a copy of the resolution presented from the Voinjama City Council requesting the establishment of a Sister City Relationship with the City of Brooklyn Center. This request follows a meeting with the Vice President of Liberia who visited the City on September 4 th 2012. I have enclosed a copy of the letter from Vice President Boakai thanking the City for it hospitality and encouraging a "deepening and expansion" of our relationship. To follow up on the meeting with the Vice President a committee, chaired by a Liberian native residing in Minnesota the Reverend Alexander Collins of Redeemed Life Church, comprised of African Career Education Resource, Inc.; Organization of Liberians in Minnesota; Liberian Ministers Association; Redeemed Life Church International; African Assistance Program located in Brooklyn Center; Liberian Women Initiative; Brooklyn Center resident-Henry Kesselly, Mr. John and Louise Tamba; Dr. John and Suzie Keykpo, Mr. Jefferson Bates, Rev. Dr. Father James Wilson, was established. The Voinjama-Brooklyn Center Sister City Relationship committee has advanced a request to the Mayor and City Council of Brooklyn Center by His Excellency Joseph N. Boakai, Vice President of the Republic of Liberia. In furtherance of this request, Mayor Willson and City Manager Curt Boganey have been working with Rev. Alexander Collins and the Voinjama—Brooklyn Center Sister City committee to outline the terms of a possible sister city relationship. These „ . Mission: Ensuring an attractive, clean, sttfe, inclusive community that enhances the quality of life for people and preserves the public trust COUNCIL ITEM MEMORANDUM conversations have focused on the importance of establishing a meaningful relationship that has clear objectives and benefits to both the City of Brooklyn Center and the City of Voinjama. In this spirit, the following four points have been identified: •Inclusion and Responsibility — A sister city relationship with Liberia, and Voinjama in particular, will give Liberians in Brooklyn Center a sense of inclusion and responsibility for the welfare of the city, increase engagement and volunteerism, and enhance Brooklyn Center's community engagement initiative. •Nurture Municipal Partnership — Creatively learn, work and solve problems together through reciprocal cultural, educational, business, leadership development, professional and technical training and projects. •Cultural Exchange — Formulate opportunities for city officials and citizens to explore and experience both cultures. •Transformational Benefits for Both Cities — See increased Liberian involvement in Brooklyn Center and create an atmosphere which strengthens economic development, community engagement and development. Following the worksession in response to Council direction I have met with Pastor Collins and we have agreed that the following expectations should be outlined in the Resolution establishing a Sister City Relationship. The potential activities envisioned by this relationship include but are not limited to; public official exchange visits, cross cultural training activities, sharing of best practices in municipal leadership, an expansion of Brooklyn Center Liberian native residents participation in Brooklyn Center Civic/ Community/Governmental activities and mutual recognition of the relationship by the symbolic designation of a public asset in honor of this relationship. This language is included to address the need to specify what might be expected from the relationship. We have also proposed the except for staff time no tax dollars are expected to be used in support of carrying out specific Sister City programs or activities but private donations to the City may be used in support of these Council approved activities. The language is included to clarify the question regarding the use of public funds. It is also in response to information provided by The City Attorney. While the City can use public funding for specific governmental activities which also further the goals of the Sister Cities relationship, the conservative approach of this resolution is to only use private funds for those activities where benefits are specific to Sister City activities. Budget Issues: There are no budget issues to consider. Council Goals: Strategic: Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 5.We will value and benefit from the community's demographic makeup and cultural diversity 6.We will increase the engagement of all segments of the community Enclosures Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ESTABLISHING A SISTER CITY RELATIONSHIP BETWEEN THE CITY OF BROOKLYN CENTER, HENNEPIN COUNTY, UNITED STATES OF AMERICA, AND THE CITY OF VOINJAMA, LOFA COUNTY, REPUBLIC OF LIBERIA WHEREAS, a Sister City Program has existed in the United States of America since 1956 when U.S. President Dwight D. Eisenhower proposed a People-to-People citizen diplomacy initiative; and WHEREAS, the purpose of a Sister City Relationship is to establish a long-term mutually beneficial partnership between two communities; and WHEREAS, the Vice President of Liberia, His Excellency Joseph N Boakai along with the Minnesota based Voinjama-Brooklyn Center Sister City Committee comprised of a broad spectrum of Liberian Community representatives led by Alexander B. Collins have requested the establishment of a Sister City Relationship with the City of Brooklyn Center; and WHEREAS, a Sister City Relationship between the cities of Brooklyn Center and Voinjama will benefit both cities in the following ways: 1.Inclusion and Responsibility 2.Nurturing of Municipal Partnerships 3.Cultural Exchange 4.Transformational Benefits; and WHEREAS, the potential activities envisioned by this relationship include but are not limited to public official exchange visits, cross cultural training activities, sharing of best practices in municipal leadership, an expansion of Brooklyn Center Liberian native residents participation in Brooklyn Center Civic/ Community/Governmental activities and mutual recognition of the relationship by the symbolic designation of a public asset in honor of this relationship; and WHEREAS, except for staff time no expenditure of tax dollars is expected to occur in support of carrying out specific Sister City programs or activities but private donations to the City may be used in support of these Council approved activities. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the City Council does hereby authorize the establishment of a Sister City Relationship with the City of Voinjama, Lofa County, Republic of Liberia. RESOLUTION NO. December 10, 2012 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. RESOLUTION ESTABLISHING A SISTER CITY RELATIONSHIP BETWEEN THE CITY OFVOINJAMA, LOFA COUNTY, REPUBLIC OF LIBERIA AND BROOKLYN CENTER, MINNESOTA, UNITED STATES OF AMERICA WHEREAS, Sister City Program has existed in the United States since 1956 to promote friendship and understanding between cities in the United States and cities in other nations; and, WHEREAS, the Vice President of the Republic of Liberia, His Excellency Joseph N. Boakai along with the Minnesota Liberian-led Sister city project team headed by Rev. Alexander B. Collins held talk with Mayor Tim Wilson and the City Council of Brooklyn Center regarding a Sister City relationship between Voinjama and Brooklyn Center; and, WHEREAS, representatives from the Republic of Liberia-- Voinjanna City Mayor Younger S. Sherman and Honorable Florence Geebae Dukuly, Deputy Minister of Urban Affairs, Ministry of Internal Affairs, Liberia have been duly authorized by the Government of Liberia to meet with the City Council of Brooklyn Center, Minnesota; and, WHEREAS, a Sister City relationship between the City of Brooklyn Center and the City of Voin'ama will benefit both cities through collaborations that create shared learning opportunities, nurture municipal partnership through mutual cultural exchanges, educational, business, strategic municipal leadership development, professional and technical training; it will promote and explore trade, tourism and share experiences, resources, best practices, opportunities etc.; and, NOW, THEREFORE, BE IT RESOLVED that the City of Voinjama through its City Council does hereby authorize the establishment of a Sister City relationship with the City of Brooklyn Center, Minnesota and does authorize Mayor Younger S. Sherman to enter into a Sister City Agreement with Brooklyn Center, Minnesota. 1 L-1&-Resolution passed on the day of D-b1:614- 2012. Sign Attested: Ed rdyard Gizzie Honorable Florence Geebae kuly City Council Chairman Deputy Minister, Urban Affairs—Ministry of Internal Affairs, Liberia. MEMORANDUM - COUNCIL WORK SESSION DATE: November 30, 2012 TO: City Council FROM: Curt Boganey, City Manage.6 SUBJECT: Sister City Relationship Recommendation: Background: On September 4, 2012 the City hosted a visit from The Honorable Joseph N. Boakai, Vice President of The Republic of Liberia. During the round table discussion the Vice President introduced the idea of establishing a Sister City relationship with Voinjama, Liberia. Following the meeting in September the Mayor and I have met with Pastor Alexander Collins who has continued the Sister City discussions. During our meetings we outlined some of the potential benefits of meaningful a sister city relationship. The benefits include. 1. Shared learning opportunities for both cities. 2. Potential municipal partnerships where the Cities could work together to help solve problems by exchanging cultural, educational, technical, leadership development knowledge and skills. 3. Cultural exchanges where City officials from each city can explore and experience different cultures.4. Transformational benefits that would include increased Liberian involvement in the City of Brooklyn Center and Voinjama would see strengthened economic development and community engagement. At our meeting with Pastor Collins an offer was made that the Mayor of Voinjama along with other government officials would come to visit Brooklyn Center with the expectation that a specific Sister City request would be made. It is also expected that an invitation to visit Voinjama would be extended. It is my understanding that if City Officials agree to visit Voinjama a decision would be made following the visit as to whether a formal Sister City relationship would be established. We were notified last week that the Mayor of Voinjama, The Honorable Younger Sherman and the Deputy Minister of Urban Affairs, The Honorable Florence Geebae Dukuly will be in Brooklyn Center December 2-5 ffi and that they would like to formally address the City Council on December 3"1 , 2012. Policy Issues: Is it in the interest of the City to continue to explore the possibility of establishing a Sister City relationship with the City of Voinjama? Council Goals: Strategic: 6. We will increase the engagement of all segments of the community Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life jar all people and preserves the public trust 111,131'.. ,(0 ;c1 It c,,,;•!•••iltio , 1,•■•• JNIVCOS/M-1 ,091/12/11,1, Sopti:ffiitil I '11)17 1:1 1 \i'vh,i (At 1.1!11!?.:1 Doot Ivittyc Vt1115(111: tho ' ;or .0f1Y.11 'No yOU ifl yi . Nikk !hi?' tko• ',..1111 .,..013 ' YOLI 1:1■' k it' ■lilif■H t tny • t• •fl! t ;111.,',.1 U„ ,.. .:1 .11 r . I . t) 111v..• . ,P..111•••••:JPAI !ill .' iii.ir. II ,,,, ;:l l'.1)1.nd ;•.,I,..,■,,•11 11, ' 1.,. HIC,'•i,'..ly Ci ,id..-1 oi ill I hr , P.1,1 0 0.11 , • 4 I ii'•,'. • I "•:,:11 1!1■1 ii I !I••• ii; II!ILII:.1 1 ,I II Uo.•10111 , Roi 3 O(10, 1.110 t.ju ond otir co t oitty,, qi,innim i 1 yriir ,I.t!;IIiII IIHiif11,111 1/111111. I thil.IIII111‘311t11 ; tc t,i!t,.•1111;,...0 :lot! 111,:11,1, .;!;01i 4;7: of ow fj.,,,,4;it 1.1) I 10 111111 , f r•I •l'ill!'•1”; ,,qty 11,0" i ll :ooej f".if pru.0 0. tivo I it II II . (Airy ofn, ,,Awoloy V iCk. 'di NI Cc: HO •!..;1",.!!)tift,;•;. ...3;91...t !PP, • 'H.., MEMORANDUM TO: Charlie LeFevere FROM: Mary Tietjen RE: Public Expenditures Sister City Program Issue May the City lawfully expend funds for activities related to its "sister city" program? Discussion I. Public Purpose Doctrine. In order to determine whether the City may lawfully expend public funds, the following questions must be addressed: 1.Does the City have the authority to make the particular expenditure? 2.Assuming that the authority for the expenditure exists, does the expenditure serve a legitimate public purpose? Generally, the courts have broadly interpreted the meaning of "public purpose" and have not second-guessed cities' findings that an expenditure serves a legitimate public purpose. The State Auditor ("OSA"), on the other hand, has taken a very conservative approach and has concluded that cities have little discretion to expend public funds absent very clear authority. Although not legally binding, the City should consider the OSA's narrow construction of the law on public expenditures as it decides whether public funds should be expended on its sister city program. A. Express or Implied Authority. Authority for an expenditure may be explicit or implied and may derive from statutes or charter. See Borgelt v. City of Minneapolis, 135 N.W.2d 438 Minn. 1965) (a municipal corporation has only such powers as are expressly conferred upon it by statute or its charter, or necessarily implied). Minnesota Statutes contain numerous provisions explicitly providing authority for certain kinds of expenditures. See e.g., Minn. Stat. §§ 465.50 (authority to spend money for Memorial Day observances); 412.221, subd. 34 (cities may spend money on decorations, signs, plaques and accessories for public streets, buildings and parks); 471.84 (a city may appropriate up to $2,500 per year to any public or privately-owned cemetery located within the city's boundaries). 415168v1 MDT BR291-4 While express authority is easy to identify, what a city may or may not do under its implied powers is not as clear. Most charter cities include an "all powers" clause in their charters and, thus, arguably may find implied authority for almost any type of expenditure. However, authority for a statutory city must either be expressly provided in the statutes or necessarily implied from statutory authority. B. Public Purpose. In addition to being authorized by statute, an expenditure must also meet the "public purpose" test in order to be lawful. An expenditure complies with the "public purpose" doctrine if it: 1) benefits the community as a whole; 2) directly relates to a governmental function; and 3) primarily furthers a public objective, notwithstanding that a private interest may be incidentally benefited. See R.E. Short Co. v. City of Minneapolis, 269 N.W.2d 331 (Minn. 1978). Courts will overrule a legislative spending decision only if it is "manifestly arbitrary and capricious." Id. at 337. The court of appeals has defined this phrase to include acts that are taken "irrationally, and without basis in law or under conditions which do not authorize or permit the exercise of the asserted power." Lino Lakes E.D.A. v. Reiling, 610 N.W.2d 355 (Minn. App. 2000) (there must be "some evidence" that an expenditure serves a public purpose). Also, courts have held that "public purpose" changes with the times and should be broadly construed. See, e.g., R.E. Short, 269 N.W.2d at 337 (public purpose should be broadly construed to comport with the changing conditions of modern life); Minn. Energy & Economic Dev. Auth. v. Printy, 351 N.W.2d 319 (Minn. 1984) (the meaning of public purpose is not static, but instead is ever evolving in light of contemporary conditions); Lifteau v. Metropolitan Sports Fac. Comm'n, 270 N.W.2d 749 (Minn. 1978) (times, conditions, and interests change over the years); City of Pipestone v. Madsen, 178 N.W.2d 594 (Minn. 1970) ("a public use changes with changing conditions of society, new appliances in the sciences, and other changes brought about by an increase in population and by new modes of transportation and communication. . ."). Also, a public purpose is not defeated simply because some private interest or end is served by the project or expenditure. Printy, 351 N.W.2d at 340; City of Minneapolis v. Wurtele, 291 N.W.2d 386 (Minn. 1980). Despite the fact that the courts have consistently interpreted "public purpose" very broadly, the USA has taken a much narrower view. For example, in the context of meals and entertainment for employees, the USA implied in a recent investigative report that any benefit to a private individual would invalidate an expenditure. Although the USA's interpretation is not consistent with the case law on this issue, the City should be aware that its expenditures are subject to scrutiny by the USA. Sister City Expenditures. In a statutory city, expenditures must be based on express statutory authority or authority necessarily implied from statute. 415168v1 MDT BR291-4 There is nothing in state statute that unambiguously gives the City statutory authority to create a budget for this type of program. Nonetheless, a couple of provisions in state law could potentially be interpreted to give the City authority. First, Minn. Stat. § 469.189 allows any second, third or fourth class statutory city to annually appropriate money "to advertise the municipality and its resources and advantages. The money appropriated shall be used only to advertise the municipality or for cooperative programs of promotion for the area by more than one municipality and its resources and advantages." The City could possibly use this statute as authority for funds expended as part of the sister city program. However, in order to give this rationale some credibility and to comply with the statute, I would recommend that the council adopt specific findings describing the advertising aspect of the program and expressly limiting the use of any funds to advertising. In addition to advertising, cities have authority under statute to establish a "bureau of information" to spend money on promoting tourism: The council of any statutory city may establish and maintain a bureau of information and publicity for the purpose of furnishing tourists information and for outdoor advertising and for preparing, publishing, and circulating information and facts concerning the recreational facilities and business and industrial conditions of the community. Minn. Stat. § 469.186. The City may also be able to find authority for its sister city expenditures under this statute. Such authority could be bolstered by council action clarifying that the program was created to provide tourist information and to promote the city. I would also recommend that such council action limit expenditures to tourism purposes. Expenditures for travel and payment of expenses for visitors may be reasonably connected to tourism purposes, especially as they relate to the potential for new business in the community. However, the City should keep in mind that in its recent investigative report, the OSA determined that a city has no authority to expend public funds to send city employees to social outings (even if the outing is related to a business function for the city) and that public entities cannot give gifts to their employees or to private individuals. Thus, it is likely that the OSA would not condone the sister city expenditures. Even if the City has statutory authority for the sister city expenditures, the program still needs to meet the "public purpose" test. The OSA has stated that "even if a local government routinely approves certain expenditures, it does not necessarily satisfy a public purpose if the expenditure is not supported by statutory authority, or if the expenditure is for the benefit of private individuals." In order to satisfy the public purpose test, the sister city program must benefit the community as a whole, directly relate to a governmental function and primarily further a public, rather than a private, objective. Although some benefit to a private individual— such as travel expenses for the council member liaison—will not necessarily defeat the 415168v1 MDT BR291-4 public purpose of the program in the eyes of the courts, the USA's view on the subject should cause the City to be cautious in approving these expenditures. An argument could be made that fostering an international relationship with another city provides cultural, and potentially economic, benefits to the community. However, the direct, personal, benefit of international travel to a council member, as well as the benefits to visitors of gifts and paid meals and entertainment may outweigh any public objective of the program. Based on its recent investigative report, the USA may conclude that the sister city program does not provide the kind of benefit to the community as a whole necessary to meet the "public purpose" test. Conclusion There is no clear statutory authority for the sister city expenditures. However, the City may find authority in the statutes related to advertising and tourism. If the City chooses to use these statutes as providing the necessary authority for the expenditures, the council should adopt specific findings related to these aspects of the program and how public funds will be used. In this context, the courts may give some deference to the expenditures, but it is possible that the USA would conclude that the expenditures are not authorized and do not serve a legitimate public purpose. 415168v1 MDT BR291-4 "City of Brooklyn Center MEMORANDUM - COUNCIL WORK SESSION DATE: December 11, 2009 TO: City Council FROM: Curt Boganey, City Manae---r SUBJECT: Sister City Relationship COUNCIL ACTION REQUIRED Staff direction regarding the establishment of a Sister City Relationship is requested BACKGROUND On October 12, 2009, Mr. Kerper Dwanyen, President of the Organization of Liberians addressed the City Council as follow up to meeting with the Mayor Tappita City, Liberia. During that meeting the Mayor of Tappita suggested that she would be interested in the establishment of a Sister City Relationship with the City of Brooklyn Center. The objective of this relationship would be recognizing the significant presence of Liberian natives in Brooklyn Center, to strengthen the relation and provide for cultural, economic and educational exchange opportunities. At the meeting the Council was addressed by Ms. Sharon Kerphart of 5130 65 th who expressed an interest in having a Sister City relationship established between the City of Brooklyn Center and Lofa County, Liberia. The majority consensus of the Council was to direct staff to further explore the concept of initiating a Sister City Program. It was noted that the Council is open to proposals for additional Sister City Relationships in addition to Tappita, Liberia. On October 26 0 during Open Forum Ms. Keko F. Smith of 300 66 0 Avenue ad&essed the City Council and expressed an interest in establishing a Sister City Relationship between Brooklyn Center and Kakata, Liberia. I have attached from Sister City International that raises several critical questions about the establishment of a Sister City Relationship. Pages Seven (7) and Eight (8) discuss what makes for a successful Sister City Program. I would like to highlight some of these issues. O Solid support and involvement by the City and business sector O A broad based sister city committee O Alliance 6301 Shingle Creek Parkway Brooklyn Center MN 55430-2199 City Hall & TDD Number (763) 569-3300 FAX (763) 569-3494 www.cityofbrooklyncentei:org Recreation and Community Center Phone & TDD Number (763) 569-3400 FAX (763) 569-3434 A Millennium Community •Communication •Cultural Sensitivity •Clear objectives •Regular exchanges •Willingness to take Risks •SCI affiliation o Dues Payments One of the other suggestions outlined in this tool kit is that, sufficient time should be taken to develop a strong base of support for the partnership. If the City is willing to proceed there appears to two critical factors 1. Commitment from City Hall a.Mayor Council Role b.Staff Liaison Commitment 2. Annual Dues Payment a. $510.00 per year For community advocates to participate it seems that there are several actions that the City may wish to require, including the following 1.A formal letter or statement from the Sister City expressing interest in the relationship 2.Information exchange about the community 3. Formal structure ( preferably non-profit corporation) provide the City with organization bylaws and a memorandum of understanding that at minimum will: a.Describe how a broad based sister city committee will be established b.How formal alliances will be established c.How cultural differences will be bridged d.A statement of clear program objectives e. How exchanges will be carried out on an ongoing basis COUNCIL POLICY ISSUES Does the establishment of Sister City Relationships further Council policy and objectives? Does the described process above for considering Sister City relationships meet the expectations of the City Council? 2009 Membership Application Annual Dues ($US) City/County Population Dues City/County Population Dues Non-Voting Members Dues More than 1,000,000 $1,965 5,000- 10,000 $250 Corporate $1,000 500,000- 1,000,000 $1,665 Under 5,000 $150 Nonprofit Organizations $600 300,000- 500,000 $1,190 Embassy $500 100.000- 300,000 $880 Other Voting Members Individual $50 50,000- 100,000 $680 State Governments $1,260 25,000- 50,000 $510 Municipal Associations $1,000 10.000- 25.000 $360 Global Members $140 Please Print or 7jpeMembership Category o City o County o State Ei Global Member o Municipal Association o Corporation o Embassy o Individual City County State Country Population Corporation Name Individual Name Date of Application Member Information Primary, Contact Name Title Organization Address City State Zip Country Phone Fax E-mail address Please list any existing sister city/county/state relationships: Billing Information (if different front member information) Billing Contact Title Organization Address City State Zip Country Phone Fax E-mail address Payment Method: o Check (Make payable to Sister Cities International) D Visa o Mastercard o American Express Card No Expiration Date CC Security Code Cardholder Name Cardholder Signature Honorary Chairman — President of the United States 1301 Pennsylvania Ave, NW • Suite 850 • Washington, DC 20004 • 202.347.8630 Fax 202.393.6524 • www.sister-cities.org SISTER CITIES 1NTERNA1 ONAL What Are Sister Cities? Information for U.S. and International Communities What is Sister Cities International? What is a Sister City, County or State Relationship? What is the Difference Between a Sister City and a Friendship City? How Do Sister Cities Find Each Other and Develop a Relationship? Important Factors for U.S. Communities to Keep in Mind When Developing a Sister City Partnership with a City Abroad Important Factors for International Communities to Keep in Mind When Developing a Sister City Partnership with a City in the United States What Do Sister Cities Do? What Makes a Successful Sister City Program? SCI Affiliations Policy SISTER CITIES INTERNATIONAL - 1301 Pennsylvania Avenue, NW, Suite 850 Washington, DC 20004 USA Phone: (202) 347-8630 Fax: (202) 393-6524 info@sister-eities.org www.sister-eities.org What Are Sister Cities? What is Sister Cities International? Sister Cities International (SCI) is the national headquarters for sister city, county and state programs in the United States. The U.S. Sister Cities program traces its roots to 1956 when President Dwight D. Eisenhower proposed a People-to-People citizen diplomacy initiative. Originally a part of the National League of Cities, SCI became a separate, non-profit corporation in 1967 due to the tremendous growth and popularity of the U.S. program. For almost 50 years, SCI has empowered citizen diplomats as they engage in meaningful international exchange programs. SCI assists cities, counties and states with every phase of the twinning process, providing support, networking and outreach for current and future sister city programs. SCI organizes an Annual Conference and other state and international meetings; publishes monthly newsletters and other materials that support the work of sister cities; and administers a wide variety of public and private sector grant projects. These projects include everything from municipal training and community problem solving, to exchanges of media managers, thematic youth exchanges and professional internships focused on a volunteerism, aging, healthcare, public safety, the environment, and more. What is a Sister City, County or State Relationship? A sister city, county or state relationship is a broad-based, officially approved, long-term partnership between two communities, counties or states in two countries. A sister city, county or state relationship becomes official with a signing ceremony of the top-elected officials of the two local jurisdictions, following approval by the local city councils (county commissions or state legislatures), as appropriate. Sister city partnerships have the potential to carry out the widest possible diversity of activities of any international program, including every type of municipal, business, professional, educational and cultural exchange or project. Sister city programs are also unique in that they inherently involve the three main sectors in a community: local government, businesses, and a wide variety of citizen volunteers (and civil society or non-profit organizations). What is the Difference Between a Sister City and a Friendship City? Various terms are used around the world to describe a long-term partnership between two communities: sister cities (United States, Mexico), twin cities (Russia, United Kingdom), friendship cities (as with relations between Japanese and Chinese cities), partnerstadt (Germany), and jzunelage (France) all denote the same concept of partnered communities. Although "sister cities" is the commonly used term in the United States, some U.S. cities have formed "friendship city" relationships with communities abroad. Often, there is no difference between these terms. For example, a "friendship city" relationship might be more active than a "sister city" relationship. If there is a difference in meaning, it is that "friendship city," in the United States tends to refer to a partnership that is slightly limited in scope. SCI encourages U.S. communities to use the term "sister city" instead, unless there is a specific purpose for limiting the range of the partnership. The most important thing is that these relationships should not 2 be entered into casually; there must be a commitment to develop support from your city hall and community as a whole for the affiliation, keeping it active, with substantive programs, over the long- term. How Do Sister Cities Find Each Other and Develop a Relationship? Cities find each other in many different ways. Sometimes it is a top-down process, where two mayors meet and become friends, then involve the rest of their community. Other times, it is a bottom-up process where a group or individual in the community, an educator, a businessman/woman, a service club or an ethnic association, take the lead and organize a sister city committee, then request that their elected leaders form an official partnership. Some cities link because they share the same name, or celebrate the same famous festival. Charming odd coincidences or chance meetings sometimes also lead to a sister city affiliation. SCI also acts as a matchmaker, utilizing its "Cities Seeking Cities" section of the International Community Resource Center (ICRC), which enables communities to "meet" one another by reviewing on-line profiles. All communities, both U.S. and international, must complete a "Request for a Sister City" form in order to participate in this on-line service. In general, it is wise for cities to pursue a relationship with a community that is as similar as possible in terms of geography, population, industries and interests. On the other hand, there are many successful "marriages" of opposites. Here are some examples of the different ways that communities find each other: •New Brunswick, New Jersey has a large population of Hungarian-Americans. This common ethnic heritage was the central factor in New Brunswick linking with Debrecen, Hungary. Similarly, African Americans form the core group of the Portland, Oregon — Mutare, Zimbabwe Sister Cities Committee. •A number of sister city ties have been formed after a U.S. or foreign company opened a factory in a city abroad, or when two cities have very similar economic bases, such as two ski resort communities. Also, sister cities can be sister ports, as with Seattle, Washington and Kobe, Japan. •Communities with the same name often consider partnerships. Toledo, Spain and Toledo, Ohio are sister cities, for example. Even Horseheads, New York found a city with the same name — in Japan. The Chinese characters used in Bato, Japan (BA-TO) mean "Horse-head(s)." •Diplomatic staff at post around the world, Peace Corps volunteers and business travelers often contact SCI regarding communities they are aware of which share interests and would be perfect matches for one another. •The owner of Japan's Western Village, a theme park near Imaichi, Japan, visited Rapid City, South Dakota after seeing the film "Dances With Wolves," which was filmed near Rapid City. As a result of this visit, and the contacts made, the two cities developed a successful partnership. •An elementary school class in Washington State lobbied the mayor of Gig Harbor, Washington, to find a sister city after learning about the concept from their teacher. •Many sister school, university, YMCA, or Rotary Club partnerships have developed into a formal sister city link. 3 Once two cities have found each other, it is very important that they not rush the formalization process. Sufficient time should be taken to develop a strong base of support for the partnership in both communities, including: •The two cities should share information, including their best brochures, city reports, and videos, if available. •Each community should develop strong city hall and business support and, most importantly, a broad-based committee made up of a wide-range of citizens who are interested in supporting the partnership. This committee should not consist of only one ethnic group, nor be dominated by a single individual. •Official delegations should visit both communities. These official delegations should include, but not be limited to: the mayor (or another high ranking city official); representatives of the business community; the acting president, chair and/or city liaison for the sister city program; an educator; and a person or group to highlight local culture, such as a performing artist. •It is often desirable to carry out a specific, substantive exchange or project of interest to both sides prior to formally linking as sister cities. These projects then become a concrete success story to build on — a statement that the program will be active and meaningful for both sides. Such first exchanges could include an exchange of children's artwork, an internship involving city officials focused on city planning or the environment, hosting a business delegation, and/or a cultural arts performance. Important Factors for U.S. Communities to Keep In Mind When Developing a Sister City Partnership with a City Abroad City Hall Vs. Citizen Volunteers In most countries in the world, sister city programs are formally managed by an international relations division or some other official representative at city hall. There are obvious historical and practical reasons for this, such as centuries of cultural influence of Confucianism in East Asia, or a history of greater central control of local government in Indonesia or the NIS. The United States, with its tradition of more individualistic volunteerism, is more the exception than the rule. It is therefore critical, as a matter of basic protocol and to tap the full potential of their sister city program, that the local government in the U.S. city maintains an active interest and involvement in the sister city programs. In practical terms, this means the mayor taking time to visit with delegations; designating a contact person/support staff for sister cities at city hall; both sending and hosting selected city officials for substantive municipal exchanges and training involving local government themes, such as the environment, public safety, or city planning; and minimal support for administrative costs for the volunteer committee. At that same time, U.S. communities need to request that their counterparts abroad set up a committee of interested volunteers in their community, if they do not already have one. U.S. mayors can be effective in communicating the need for more citizen participation in their sister city. Also, U.S. leaders need to clearly communicate to their counterparts that they have designated their volunteer committee be the official arm of sister cities in their city. 4 Resources It is sometimes the case that the more city hall-driven programs in international cities, even in developing countries, have more resources for sister cities than their more volunteer-based U.S. counterparts. If this is the case, the U.S. committee will need to make sure to tap their city's full potential for fundraising through city hall support, major corporate support, recruitment of additional individual members, appropriate service fees, and fund-raising events that have an impact. Clarifying Objectives There is often a very strong interest in "economic development" on the part of international cities who are seeking a U.S. partner. While U.S. cities also have an increasingly strong interest in this area, both will need to carefully discuss with each other exactly what they mean by "economic development." In many cases, a compromise will have to be reached between those interested more in business activities, versus educational and cultural exchanges. It is not an either/or situation — both educational and cultural exchanges, as well as opportunities to explore economic development should be part of a great sister cities program. Cultural Differences When U.S. cities host groups from abroad, the tendency is often to be informal. While this has its own unique charm and appropriateness, it is important to recognize the expectation of many international guests for more formality. It should be a given, for example, that any international guest be offered a drink (e.g. coffee, tea) when first arriving, since this is the standard custom in almost every city or village in the world. Distinguished, high-ranking officials from abroad need to be formally recognized as such — rank and seniority are very important in many cultures. Language More often than not, English is the mode of communication in international meetings. Americans need to be highly sensitive to the difficulties faced by non-native speakers since we are usually fortunate to have our language in use. For non-native speakers ... •Explain key vocabulary words and concepts in advance •Give easy-to-understand summaries and clear analogies and metaphors for long explanations •Give time to formulate questions •Build in opportunities for rest — listening to a foreign language is hard work •Provide quality interpretation and/or translation when critical for deeper understanding, and •Make every effort to learn as much as possible of the language of your sister city — three new words a day should be considered a minimum to be a true global citizen. 5 Important Factors for International Communities to Keep In Mind When Developing a Sister City Partnership with a City in the U.S. Volunteerism If your sister city program is administered directly by the local government in your city, then you will need to be fully acquainted with the U.S. system of volunteerism. There is a lot of variety with regard to how sister city programs are structured in the United States, but here is the typical framework: •Mayor as Honorary Chair. The mayor's level of interest in the program will vary from city to city and mayor to mayor in the United States •Staff person at city hall or the "Liaison to the Sister Cities Committee." The level of administrative and programmatic involvement by this person also varies from city to city. This position can be found in a wide variety of departments, such as the mayor's office, the economic development department, international relations office, the city manager's office, the parks and recreation department or the cultural affairs department. •Executive Director or Coordinator of the non-profit organization "Sister Cities." Some cities have a full-time or part-time non-city hall staffperson to administer part of the work of the program. This person works on behalf of the legally incorporated Sister Cities non-profit organization (on behalf of the city government and the various volunteer committees). •President and Board Members. Many cities have an overall president of their sister cities program. These people are volunteers who rise up to these leadership positions inside the volunteer sister city program. •Committee Chairs and Individual Volunteers. Many/most U.S. cities have chairmen or chairwomen of each of their sister city committees. Almost all U.S. sister city programs are heavily dependent on many volunteers to support their program. Funding You need to realize that most local governments in the United States do not have large budgets for international affairs — that volunteers are the backbone of most U.S. sister city programs. In general, this has to do with a long tradition in the United States of local self-government (the federal system of national-state-municipal levels of government) and the common suspicion of what some perceive as "big government." Some local governments in the United States do not contribute any funds at all to their local sister city programs, which means that all sister city program efforts will be carried out by volunteers, requiring a great deal of their time and many out-of-pocket expenses. Although the receptions you receive from your U.S. hosts may not be as fancy (expensive) as what you can provide, you should show appreciation for the hard work and many sacrifices made by individual U.S. volunteers, and for any sponsorship by U.S. businesses which support sister city events. The United States is a Big Country The United States is a very culturally, geographically, ethnically and religiously diverse nation. An experience you have with one person, city, neighborhood or region may not be the same elsewhere, so keep an open mind and continue learning about the complex society, history, politics and cultures of the United States. You may also, at some point in your interaction with your sister city, work with women, minorities and people with disabilities in prominent leadership roles. 6 Americans are More Informal Generally speaking, Americans can be quite informal and direct compared to people from other cultures. Americans tend to value clear, direct communication. If something is bothering you, they will expect you to tell them. Most Americans are uncomfortable having to "read someone's mind." We say: "The squeaky wheel gets the grease." Be certain to communicate and clearly explain what is polite and expected in your culture and why — and try some American customs as well! What Do Sister Cities Do? Sister city programs inherently involve a unique kind of partnership and involvement of the three main sectors of a vibrant, productive community, county or state — the local government, business and private voluntary sectors (civil society or non-profit organizations and individual citizen volunteers). Sister city programs, perhaps more than any other international program, involve the widest possible diversity of exchanges and projects. Basically, anything that goes on in a community can become — and has, in one city or another — the subject of a sister city project, including healthcare, environment, arts, education, economic and business development, public safety, municipal training, youth, and much more. What Makes a Successful Sister City Program? 1. Solid support and involvement from: •City Hall — the mayor as honorary chair; a staff person designated at city hall to support the sister city program; direct involvement of various city departments in municipal, economic development, technical, public safety or other exchanges; various direct and in-direct (in-kind) support for sister city activities, such as assistance with administrative costs and receptions. •Business sector, with an opportunity for both corporations and small businesses, as well as individual business people, to contribute their time and/or financial or in-kind support. The local Chamber of Commerce and other key organizations should also be actively involved in the sister city program. 2. A broad-based sister city committee: The best long-term indicator of success for a sister city program (since elected officials come and go) is a broad-based sister city committee, made up of many individual citizens who are enthusiastic supporters of the sister city program. Every effort should be made to recruit people from various professions, a youth delegate, people from different ethnic and religious groups, both women and men, and people with disabilities. Citizen volunteers in the United States and abroad contribute an enormous "cost share" to the local program through their time and various out-of-pocket expenses, including annual individual and family membership fees, travel expenses abroad and hosting expenses at home. 3.Forming alliances: To maximize limited resources and the potential outreach and impact of the sister city program in the community, every effort should be made to form additional alliances within the overall sister city program, such as sister schools or twinned Rotary and Lion's clubs. 4.Excellent communication links: 7 It is essential to have excellent communication links, including reliable phone, fax and Internet communications, with back up fax and phone numbers when necessary. Fax machines should be kept on at night. Communication from a sister city should be responded to immediately to maintain good relations. Even if a decision concerning a proposal has not been reached, a quick reply saying, for example, "Thank you for your fax — we will respond to you after our meeting next month," should be sent promptly, acknowledging receipt of an important proposal or letter. 5.Sensitivity to cultural differences.. Sister City projects should be reciprocal and jointly planned, executed and evaluated. Also, there needs to be time built into actual exchanges for cross-culturally sensitive feedback to avoid serious "culture bumps." Formal time for cross-cultural discussion, to learn about more complex layers of culture, such as the changing role of women in society, child rearing methods or how decisions are actually made in local government or businesses, should be built into all exchanges and projects. 6.Clear objectives: To maintain excellent, two-way communication and to keep the program active, it is important that cities meet at least every other year to develop a Memorandum of Understanding about what they plan for their partnership, including frank discussions about areas of interest, realities of budgets and other important details in carrying out proposed exchanges or projects. 7. There are a variety of low-cost exchanges that should occur every year, even if it is not possible to have a physical exchange of people. Some suggestions are: •An annual "state of the city" letter between the two mayors •Exchanges of the city annual reports and city plans by officials at city hall •Exchanges of children's artwork, letters or sister school programs through the Internet •Periodic exchanges of interesting newspaper articles that show how society, technology, the environment, etc. are changing in your city •Cultural festivals, movies or speeches that celebrate the culture of the sister city (foreign students or business people from the nation of the sister city can be guest speakers). 8. Regular exchanges: It is essential to agree on regular, sustainable exchanges of people that will take place every year or, at the very least, every other year. There are many possibilities for this, including teacher and student exchanges, municipal internships for city officials in key fields, young business leader internships sponsored by the Chamber of Commerce, or participation at the largest annual festival in the sister city. 9. Willingness to take risks.. All relationships, like friendships, need to take a risk once in a while with a larger or more ambitious project, to stay fresh and to achieve their full potential. Such projects require a high degree of planning, fund raising, and time and effort, but they also can be a very positive, life-transforming experience for all involved. SCI Affiliations Policy The SCI Board of Directors has recently made some significant changes to SCI's affiliations policies. The policies now in effect are: 8 Only dues-paying members in good standing with Sister Cities International will have their sister city partnerships formally recognized by SCI. •New affiliations will be considered official only when SCI has received copies of the sister city agreement(s). •SCI will recognize a new sister city affiliation between a U.S. and an international community, even though another affiliation may exist between that international community and a different U.S. city, only if a cooperative agreement among all involved cities is filed with SCI. •SCI's existing policy of U.S. cities affiliating with only one sister city partnership in an international country still applies. •SCI will consider a relationship to be active unless notified otherwise. SCI will provide guidance in periodically evaluating a relationship. SCI will also assist in revitalizing a relationship or in terminating a relationship, if the partners agree it is not working out. Terminated agreements may be designated as a "Sister City Emeritus." Under this category, relationships which are no longer active will still be honored, but the international city will be available for another sister city partnership. SCI will recognize sister city affiliations in countries where formal U.S. diplomatic relations have not been established, provided that the U.S. government has at least an "Interest Section" operating in that country, and provided that no federal funds are used by SCI to support the affiliation. The only country immediately affected by this policy change is Cuba. SCI will now officially recognize U.S.-Cuba sister city affiliations, upon receipt of a copy of the signed sister city agreement. 9 MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION OCTOBER 26, 2009 CITY HALL — COUNCIL CHAMBERS 1.INFORMAL OPEN FORUM WITH CITY COUNCIL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in Informal Open Forum called to order by Mayor Tim Willson at 6:45 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Kay Lasman, Tim Roche, Dan Ryan, and Mark Yelich. Also present were City Manager Curt Boganey, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Director of CARS Jim Glasoe, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, City Clerk Sharon Knutson, City Attorney Charlie LeFevere, and Carol Hamer, TimeSaver Off Site Secretarial, Inc. Mayor Tim Willson opened the meeting for the purpose of Informal Open Forum. Ms. Jo Roberts, Link Associates located at 5400 France Avenue N, addressed the City Council and stated she is present on behalf of Diane Sannes who is out of the country and would like to pass a message on to those that she nominated for Random Acts of Kindness. Mayor Willson requested Ms. Roberts to address this item with the discussion of Agenda Item 7a later in the agenda. Mr. Sayndee Sando and Ms. Keko F. Smith, 800 66 th Avenue N, addressed the City Council and expressed interest in establishing a Sister City Relationship between the City of Brooklyn Center and Kakata, Liberia. Councilmember Lasman moved and Councilmember Roche seconded to close the Informal Open Forum at 6:52 p.m. Motion passed unanimously. 2.INVOCATION Mayor Willson requested a moment of silence and personal reflection as the Invocation. 3. CALL TO ORDER REGULAR BUSINESS MEETING 10/26/09 -1- MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA WORK SESSION OCTOBER 12, 2009 CITY HALL — COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council/Economic Development Authority (EDA) met in Work Session called to order by Mayor/President Tim Willson at 8:31 p.m. ROLL CALL Mayor/President Tim Willson and Councilmembers/Commissioners Kay Lasman, Tim Roche, Dan Ryan, and Mark Yelich. Also present were City Manager Curt Boganey, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, City Attorney Charlie LeFevere, and Carol Hamer, Time Saver Off Site Secretarial, Inc. SISTER CITY RELATIONSHIP — MAYOR WILLSON City Manager Curt Boganey introduced the item and stated in July, Mayor Willson and he met with Sarah Mendoabar, Mayor of Tappita, Liberia. Mr. Kerper Dwanyen, President of the Organization of Liberians, arranged this meeting at which time an offer to establish a Sister City Relationship with the City of Brooklyn Center was extended. Based on the request Mayor Willson has asked that this item be presented to the City Council for review and consideration. Mr. Boganey advised that a Sister City Relationship can take many different forms. There is no standard Sister City Relationship in terms of who is involved and the specific government involvement. The fundamental question before the City Council this evening is whether this is something the Council believes the City should pursue. Mayor Willson commented on how the proposed Sister City Relationship could tie in with the large Liberian population in the City of Brooklyn Center. Mr. Kerper Dwanyen, President of the Organization of Liberians, addressed the City Council and thanked the Mayor and City Manager for their efforts in this process. Mr. Dwanyen discussed the large Liberian population in Brooklyn Center. He stated the Organization of Liberians feels at home in Brooldyn Center and that they have been able to succeed and thrive in the community. Mr. Dwanyen stated his support of a Sister City Relationship between the City of Brooklyn Center and Tappita City, Liberia. There was discussion on the Council Policy Issues outlined in the staff report: 1) Will the establishment of a Sister City Relationship contribute to the Council Goals and long term interests of the City? 10/12/09 -1- 2) Will the City have sufficient resources to participate in a Sister City Relationship? There was discussion on identifying specific programs that could be initiated and how they could be organized for mutual benefit. It was noted that these types of decisions would be worked out between the two cities so that each city understands what is expected. It was noted that it will be important to be very clear on the financial support that would be involved in the relationship. At this time the only upfront cost that has been identified is the $510 annual membership fee to Sister Cities International. Mayor Willson, Councilmembers Lasman, Ryan, Roche, and Yelich stated their support of exploring the establishment of a Sister City Program, Councilmember Roche stressed his position that the proposed relationship should not be limited to Tappita City, Liberia. Mr. Dwanyen provided information on the Liberian population in the City of Brooklyn Center, which is estimated at approximately 3,000. There was discussion on the proposal by Ashlee Kephart on behalf of the Kids For a Better World Organization, that the City of Brooklyn Center enter into a Sister City Relationship with Foya, Lofa County, Liberia. It was noted that a Sister City Program would not need to be limited to one Sister City. As a representative of the Organization of Liberians, Mr. Dwanyen was requested to present the Sister City proposal to the boards of local groups such as the Lions, Rotary, church groups, etc. and to report back to Council with the feedback at a future work session. Ms. Diane Sannes, 7006 Willow Lane N, addressed the City Council and stated the City of Brooklyn Center has had sister city relationships in the past. She stated there has not been discussion on the biggest groups in Brooklyn Center, which is the Hmong and Hispanic groups, and that they should be made aware of this and able to come and speak on the topic. She stated her position that the City could have a sister city relationship with four or five cities, and that there are notes with Council and staff on discussions that were held on this topic 11/2 years ago. Ms. Sharon Kephart, 5130 65 th Avenue N, addressed the City Council and stated she would like to clarify that the proposal for a Sister City Relationship with Foya, Lofa County, Liberia was raised by Ashlee Kephart 1 1/2 years ago. There was support of businesses and residents in the late spring and they were waiting to hear back from the City on how to proceed. The majority consensus of the City Council was to direct staff to further explore the concept of initiating a Sister City Program. It was noted that the City Council is open to proposals for additional Sister City Relationships in addition to the request by Tappita, Liberia. RENTAL LICENSE ORDINANCE AMENDMENT REVIEW Mr. Boganey introduced the item and noted that this topic was included on the last work session agenda. Council decided to continue the discussion to tonight's meeting after reviewing the proposed draft language for the rental license ordinance amendment. The City Attorney will 10/12/09 -2- prepare a final draft of the ordinance based on Council's direction tonight. The Council asked staff to review the draft ordinance with the Housing Commission after the City Attorney makes changes. Assistant City Manager/Director of Building and Community Standards Vickie Schleuning provided an overview and answered questions of the City Council on the Draft Revisions to Rental License Regulations in Chapter 12. The majority consensus of the City Council was to incorporate the following amendments into the Draft Revisions to Rental License Regulations in Chapter 12: •Section 12-901, la: "...A license will be granted in a specific Category as determined by a point system based on criteria established recommended by the City Manager and approved by the City Council." •Section 12-909, 1 c: Add language to require registration with legal name. •Sec 12-914: All language relating to prospective tenants to include statement "18 years or older" and make "subsequent persons residing..." reflected throughout section. •Verification by the City Attorney on the following language included in Section 12-911, 7: "...shall be made upon substantial evidence..." •Add language requiring landlords to have clearly established decision making criteria in place. Staff will check with City Attorney. •Provide method to indicate changes from this version and a clean copy for Council revision. Ms. Lisa Peilen, Minnesota Multi Housing Association (MHA), addressed the City Council and stated MHA strongly supports the approach of producing incentives for well-managed properties. She thanked the City Council for considering this approach, thanked Ms. Schleuning for her willingness to listen to the concerns of MHA, and thanked the City of Brooklyn Center for the good working relationship. Ms. Jo Roberts, Link Associates, addressed the City Council and expressed her appreciation for the working relationship with Ms. Schleuning and for the City's support. The majority consensus of the City Council was to direct staff to present the Draft Revisions to Rental License Regulations in Chapter 12 with the above amendments to the City Attorney for review. The Draft Ordinance will be presented to Council following the City Attorney review. CENTER POINTE APARTMENTS UPDATE Mr. Boganey provided an overview of the Center Pointe Apartments Status Report dated October 10, 2009. He reported on a meeting staff recently held with Mr. Gary Brummer who stated he is in the process of purchasing the bank-owned apartment complex. Mr. Brummer inquired about the process to obtain a rental license for the property. Staff informed Mr. Brummer that he would need to own the property to obtain a license. It was made clear that the license is revoked and that staff could not provide him with a guarantee that Council would rescind the revocation. If and when Mr. Brummer completes the necessary repairs on the property, it is likely that he will request the City Council to rescind the revocation on the license. 10/12/09 -3- ADJOURNMENT Councilmember/Commissioner Ryan moved and Councilmember/Commissioner Lasman seconded adjournment of the City Council/Economic Development Authority Work Session at 10:25 p.m. Motion passed unanimously. 10/12/09 -4- V Nalional Capifol (480,000 ii 99) 0 over 10,000 other main city •olher cily uilkidou o SIERRA LEONE Boo iweh ‘Vcillun Kenema o OiCIF)pn lobun "i w .&go 1350 frfourd mit Go olahun 62..t Gbq ktia Nziirêlf ore o ()Lola 0 Novi Nirnba Man o B en (la la -Mamb Lugbe. - ; f Yekepa 1012•Sanniqueli A Befefuonoi Kongo 2 Ass° GRAND CAE mouNt ---ofenduma tahn.,Bo oKanhple Roberfspori Cape Mount ,7*Sonayie Suakolb"-;":" • Zw lai g ima arigaya 624 s_ Maka. 9Bopolu 'A' bmariburg 0 0 Mo;no ko , Hadi BOMI Suehn. '11) genfa A ...... ilaYee IDI MOMS . RADO -Kingsve " Blocb Bulb Bohn Sagleipie NIMBA -towe ie enlaSamifa xj.Zo BensoIe A! .0O3•1 MONROVIA ,Kw‘ endihn toob?i Kola•vs Duge Pou town , ' &Clay ng bel , oberfs ie 4:10wensgrove Gl.?A D/I3 /ÁSSA Scheiffe 0 l 4 'Barclayville . i%- ii------- ,,,,Ke L9wn Bc&A—\;,.&• W II-K4 I togou town t-/—.\ 7 , /* NORTH ATLANTIC OCEAN LIBERIA 0 km 2.5 .50 75 km 0 2009 ErlIon.corn MI Right Reserved ''MAR r(AND . Pli o G orawe Soclake. F Risohlotwonwn •Jidelaaba Harper ° ithce •Chief town of coy* City Council Agenda Item No. 10b COUNCIL ITEM MEMORANDUM DATE: December 3, 2012 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk SUBJECT: Mayoral Appointment of Member to Serve on Park and Recreation Commission Recommendation: It is recommended that the City Council consider ratification of the Mayoral appointment of Jerome Witalka, 7237 Girard Avenue North, to the Park and Recreation Commission with term to expire December 31, 2013. Background: The Park and Recreation Commission is composed of a chairperson and six members. There is one vacancy on the commission. Notice of vacancy on the commission was posted at City Hall and Community Center and on the City's website and aired on Cable Channel 16 from October 12, to November 12, 2012. Announcement was made in the October 18, 2012, Brooklyn Center Sun-Post. A letter was sent to those persons who previously had submitted an application for appointment to a Brooklyn Center advisory commission informing them of the vacancy and requesting that they call the City Clerk if they are interested in applying for the commission. They were given the choice of either submitting a new application or having their application previously submitted considered. Notices were also sent to current advisory commission members. Copies of the applications received were forwarded to City Council Members in the November 16, 2012, update. Attached for City Council Members only are copies of the applications received: Travis Bonovsky 5540 Emerson Ave N Jerome Witalka 7237 Girard Ave N The applicants were notified that their application for appointment would be considered at the December 10, 2012, City Council meeting. Mayor Willson recommends appointment of Jerome Witalka. As previously requested by the City Council, the City Advisory Commission Bylaws are not included in the materials but can be found on the City's website at wvvw.cityofbroolclyncenter.org . The membership roster is also available at this site and in the City Council Reference Book. Budget Issues: There are no budget issues to consider. Mission: Ensuring an attractive, clean, safe contnund07 that enhances the quality of life and preserves the public trust City of Brooklyn Center Park and Recreation Commission Geographical Distribution by Park Service Area (P.S.A.) (Chairperson and Six Members) Current Members November 15, 2012 Park Service Area Applicants Current Members P.S.A. 1 Travis Bonovsky Jill Dalton Thomas Shinnick P.S.A. 2 Jerome Witalka Gail Ebert Roger Peterson P.S.A. 3 Bud Sorenson . P.S.A. 4 ,P.S.A. 5 John Russell One vacancy City Council Agenda Item No. 10c COUNCIL ITEM MEMORANDUM DATE: December 10, 2012 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk 1'YIA/4411k SUBJECT: Type IV 6-Month Provisional Rental License for 6835 Colfax Ave N Recommendation: It is recommended that the City Council consider approval of the resolution and Mitigation Plan, and issuance of a Type IV 6-Month Provisional Rental License for 6835 Colfax Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for denial of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: The property qualifies for a Type IV Rental License based on the number of property code violations (ten) and validated police nuisance incidents (zero). Also, the property owner failed to meet the condition(s) of the Type IV Rental License, specifically failed to attend Owners/Managers Association Meetings and failed complete security improvements. The property owner received a Type IV Rental License on September 10, 2012 on condition of adherence to the Mitigation Plan and City Ordinances. The owner has failed to comply with the Mitigation Plan and applicable ordinances. According to City ordinances, if the requirements of the license category and the Mitigation Plan are not met, the license renewal category remains a Type IV. City Ordinance Section 12-901.2 requires a licensee of a Type IV Rental Property to complete Phase II of the Crime Free Housing Program. City Ordinance Section 12-914.3.c requires an owner (or authorized representative) to attend a minimum of 50 percent of Owners/Managers Association Meetings. Staff is recommending approval of the continued Type IV Rental License in lieu of denial, revocation or suspension because the owner is working with staff to meet the license requirements and the property is cunently in compliance with the ordinance. The following is a brief history of the license process actions. Current rental license approval activities: 09-28-2012 The Owner, Adeyinka Badewa, applied for renewal of the rental dwelling license for 6835 Colfax Ave N a single family dwelling. 09-30-2012 The previous Type IV rental license expired. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM Prior Type IV 02-21-2012 10-15-2012 10-23-2012 10-24-2012 10-24-2012 10-29-2012 11-15-2012 11-19-2012 11-27-2012 11-30-2012 03-05-2012 03-31-2012 04-12-2012 05-07-2012 05-08-2012 05-17-2010 06-08-2012 07-11-2012 07-11-2012 07-12-2012 07-13-2012 07-17-2012 08-13-2012 08-20-2012 An initial rental inspection was conducted. Ten property code violations were cited, see attached rental criteria. The property was posted as unlicensed. A reinspection was conducted and passed. City records indicate zero validated police incident/nuisance calls occurred in the past twelve months A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. A Mitigation Plan was submitted. The Mitigation Plan was finalized. A letter was sent to the owner notifying that the hearing before the Council will be held December 10, 2012. Rental License approval activities: The Owner, Adeyinka Badewa, applied for renewal of the rental dwelling license for 6835 Colfax Ave N a single family dwelling. An initial rental inspection was conducted. Eleven property code violations were • cited, see attached rental criteria. The rental license expired. Owner was not on site for scheduled inspection. A $100.00 reinspection was applied to the property. A second inspection was conducted and failed. The property was posted as unlicensed. A $100.00 reinspection was applied to the property. A $300 administrative fine was issued for renting without a valid rental license. A third inspection was conducted and failed. A $100.00 reinspection was applied to the property. A fourth rental inspection was conducted and failed. A $100.00 reinspection was applied to the property. The inspector met the owner on site. The inspection passed. The reinspection fees were not paid. City records indicate zero validated police incident/nuisance calls occurred in the past twelve months. The owner paid $400 in reinspection fees. A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. The owner paid the $300 administrative fine. A Mitigation Plan was submitted. The Mitigation Plan was finalized. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality oflife for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 09-04-2012 A letter was sent to the owner notifying that the hearing before the Council will be held September 10, 2012. If approved, after six months, a new rental license will be required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy — Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: •At least 75% of units will be inspected for properties with 15 or less units. •At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Mission: Ensuring an attractive, clean, safe, inclusive conututniy that enhances the quality of life for all people and preserves the public trust Property Code and Nuisance Violations Criteria License Category (Based on Property Code Only) Number of Units Property Code Violations per Inspected Unit Type 11-2 Year 1-2 units Greater than 1 but not more than 4 Type I — 3 Year 1-2 units units Greater than 0.75 but not more than 1.5 3+-unitS _Greater than 3 Type III — 1 Year 1-2 units Greater than 4 but not more than 8 + units reater than 1 515ttiidtiinore than 3 Type IV —6 Months 1-2 units Greater than 8 Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) License Category Number of Units No Category Impact 1-2 0-1 units 5 or more units 0-0.35 Greater than 1 but not more than 3 _Greater than 0 but net more t 1-2 units Decrease 1 Category 5 or more units Greater than 0.35 but not more than 0.50 1-2 3-4 urn Greater Greater than 3Decrease 2 Categories 5 or more units Greater than 0.50 COUNCIL ITEM MEMORANDUM b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). Mission: Ensuring an attractive, clean, safe, inclusive conununiO, that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM Budget Issues: There are no budget issues to consider. Council Goals: Strategic: - We will ensure a safe and secure community - We will stabilize and improve residential neighborhoods Attachment - Copy of Mitigation Plan - Resolution Approving a Type IV Rental License for 6835 Colfax Ave N Mission: Ensuring an attractive, clean, safe, inclusive comnutnity that enhances the quality of life for al people and preserves the public trust Phone: 763-569-3300 TTY 711 Fox: 763-569-3360 www.cityofbrooklyncenter.org City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430-2199 1 ,/ I 1 Crime Free Housing Program Training Certificate (if completed, if not completed, please include scheduled date in Section C. 2, Copy of Lease including Minnesota Crime Free Housing Lease Addendum 3. Submit written report by 10'h of each month (after license approval). -gt=1 1.11.17-4=11t5mR, Page 1 Type IV Mitigation Plan Rev 11-16-11 Rental License Mitigation Plan--Type IV Rental License Handwritten plans will not be accepted. Please type or use fillable form on City website. Based on property conditions and/or validated police nuisance incidents, the above referenced property qualifies for a Type IV Rental License. Before your license application can be considered by the City Council, a Mitigation Plan must be completed and reviewed by City staff. A fully completed Mitigation Plan must be submitted immediately to ensure timely completion of the license application process. The Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will be taken toensure ongoing compliance with City Ordinances and applicable Codes. The Mitigation Plan provides an opportunity to review property concerns and identify possible solutions to improve the overall conditions and management of the property. NOTICE: Time is Running Out--You must TAKE ACTION NOW in order to meet all the city ordinance and Mitigation Plan requirements within this *pending license period and avoid legal actions. fgatr Submit the following documents with the Mitigation Plan for approval: I I tren't.I.4eertSe.x.iiiiatiOn.13.44 ..P.:0rT.F1, 2012 31ST, 2013 I 1 I. Use written lease including Crime Free Housing Lease Addendum. 2. Conduct criminal background check for all prospective tenants, Provide documentation to City if requested. 3 Pursue the eviction of tenants who violate the terms of the lease or any addendums. Phaie I I I I i 4. Attend City approved eight hour Crime Free Housing course. or Date Course Scheduled:12113/2012Date Course Completed: Phase II improvements recommended by the to be completed by: completed / Complete Security Assessment and implement all security Brooklyn Center Police Department. Date Scheduled: 10/15/12 Improvements Phase III (two). & 3113/13 1 ./ 1I will attend a minimum of 50% of the ARM meetings I will attend the ARM meetings scheduled for: 1110113 Do these two meeting dates occur before the *Pending (*See Section A) If no, you will only be able to qualify Type IV License expiration date? . Yes No for a Type IV Rental License upon renewal. within the past year. crime prevention techniques. I, 1 Ii will have no repeat code violations documentedpreviously For properties with four or more units:1 II I training that includeswill conduct resident annually 1 ii will hold regular resident meetings. gfilaND 3)11011141- . in .. ,..t...,, , Based on condition and age, estimated replacement dates are provided for common capital items. Funding should be considered accordingly. However, items broken, worn or otherwise in violation prior to the estimated replacement date will require earlier corrections. Date Last Replaced Estimated Replacement Date 2023Furnace/AC-2005 Water Heater-2010 2015 Kitchen Appliances-2010 2015 Laundry Appliances-2010 2015 Exterior -Paint/Siding, fascia, trim 2010 2023 -Windows 2003 2023 -Roof 2003 2023 -Fence NA -Shed NA -Garage 2010 2023 -Driveway 2010 2015 -Sidewalks NA Smoke Alarms & Carbon Monoxide Alarms 2012 7/1/13 Other s :A---,e I im a e_e_ am, Implementing the following best practices may assist in the By checking the boxes below, you agree to: management of your property. month. 24e,,,,,,SpLuLAkt, .1 .1 1 1 I. Check in with tenants every 30 days.I I / I 2. Drive by property to check for violations twice a Page 2 Type IV Mitigation Plan Rev 11-16-11 For City Use—Mitigation Plan Approved By: 3 Evict tenants in violation of the lease and all addendums. 4.Provide lawn/snow service. 5.Provide garbage service.ir7 6 Install security system. 7.Provide maintenance service plan for appliances. Name of service co.: 8.I am and will remain current on payment of utility fees, taxes, assessments, fines, penalties and other financial claims due to the City. 9. Other(s): Please read thoroughly: If the Type IV Rental License is approved by the City Council, the Licensee must comply with the approved Mitigation Plan and all applicable city codes. No later than the le of each calendar month, the licensee must submit to the Building and Community Standards Department a written report describing all steps taken to comply with the Mitigation Plan. I verify that all information provided above is true and accurate. I understand that if I do not comply with an approved Mitigation Plan, comply with all applicable ordinances within the license period, or operate beyond the license expiration date; enforcement actions such as citations, formal complaint or license review may result. ADEYINKA BADEWA Owner or Agent Name and Title (Please Print) NOV 17TH, 2012 Owner or Agent Signature Date Additional Owner or Agent Name and Title (if applicable) (Please Print) Additional Owner or Agent Signature (if applicable) Date Page 3 Type IV Mitigation Plan Rev 11-16-11 Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING A TYPE IV RENTAL LICENSE FOR 6835 COLFAX AVE N WHEREAS, City Ordinance Sections 12-900 to 12-916 set forth requirements for licensed rental properties; and WHEREAS, the property located at 6835 Colfax Ave N, was issued a Type IV Rental License on September 10, 2012; and WHEREAS, City Ordinance Section 12-901.2 requires a property owner who receives a Type IV Rental License complete Phase I, II and III of the Crime Free Housing Program; and WHEREAS, City Ordinance Section 12-914.3.c establishes the requirement for an owner of a Type IV rental property to complete Phase II of the Crime Free Housing Program, including attendance at a minimum of 50 percent of Owners/Managers Association Meetings, complete Crime Prevention Through Environmental Design Requirements and City Ordinance Section 12-913 requires submittal of monthly updates; and WHEREAS, the property owner of 6835 Colfax Ave N, Brooklyn Center failed to attend Owners/Managers Association Meetings and failed to complete security improvements. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that a TYPE IV Rental License is hereby approved for the property at 6835 Colfax Ave N, Brooklyn Center, MN. December 10, 2012 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 10d COUNCIL ITEM MEMORANDUM DATE: December 10, 2012 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk 4\61kba VIAA/t97)4,- SUBJECT: Type IV 6-Month Provisional Rental License for 6813 Humboldt Ave N, B104 Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 6813 Humboldt Ave N, B104. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for denial of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. The previous rental license was a Type II Rental License. This property qualifies for a Type IV provisional rental license based on eleven property code violations found during the initial rental license inspection and zero validated police incidents/nuisance calls for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 07-24-2012 The Owner, Raymond Charest, applied for renewal of the rental dwelling license for 6813 Humboldt Ave N #B104, a condominium dwelling. 09-04-2012 An initial rental inspection was conducted. Eleven property code violations were cited, see attached rental criteria. 10-08-2012 A second rental inspection was conducted and passed. 10-08-2012 City records indicate zero validated police incident/nuisance calls occurred in the past twelve months. 10-16-2012 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 10-31-2012 The previous rental license expired. Mission: Ensuring an attractive, clean, safe, inclusive conummity that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 11-02-2012 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 11-10-2012 A Mitigation Plan was submitted. 11-27-2012 The Mitigation Plan was finalized. 11-30-2012 A letter was sent to the owner notifying that the hearing before the Council will be held December 10, 2012. If approved, after six months, a new rental license is required. The license process will begin in approximately one month. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy — Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. 'Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust 0-11-2 unitsType I — 3 Year 3+ ütiti -0-0.75 - Property Code and Nuisance Violations Criteria License Category (Based on Property Code Only) Number of Units Property Code Violations per Inspected Unit Greater than 1 but not more than 4 Great& than 0.75 but-licit:More than 1.5_ Type 11-2 Year 1-2 units -__- 1-2 units 3+ units Greater than 4 but not more than 8 reatei. than7-1. _Jjutficitmtire than 3 - Type III — 1 Year Type IV —6 Months1-2 units uhits--- Greater than 8 Greater thaif3 _ COUNCIL ITEM MEMORANDUM Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: •At least 75% of units will be inspected for properties with 15 or less units. •At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of detelmining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category Impact 1-2 0-1 3-4 units 5 or more units 0-0.35 Decrease 1 Category 1-2 Greater than 1 but not more than 3 3-4 units Greater than 0.25 but not more than 1 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 Categories 1-2 Greater than 3 = -4:nnit§----- :,-_- ,;Greater than lf___-=-__=T-;,' 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Council Goals: Strategic: - We will ensure a safe and secure community - We will stabilize and improve residential neighborhoods Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust ^ City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430-2199 Phone: 763-569-3300 TTY 711 Fox: 763-569-3360 www.cityofbrooklyncenter.org 210012103 4.3.-eS,M441'.A tritiL4y Page 1 Type IV Mitigation Plan Rev 11-16-11 Rental License Mitigation Plan--Type IV Rental License Handwritten plans will not he accepted Please type or use fillable form on City website. Based on property conditions and/or validated police nuisance incidents, the above referenced property qualifies for a Type IV Rental License. Before your license application can be considered by the City Council, a Mitigation Plan must be completed and reviewed by City staff. A fully completed Mitigation Plan must be submitted immediately to ensure timely completion of the license application process. The Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will be taken to ensure ongoing compliance with City Ordinances and applicable Codes. The Mitigation Plan provides an opportunity to review property concerns and identify possible solutions to improve the overall conditions and management of the property. NOTICE: Time is Running Out—You must TAKE ACTION NOW in order to meet all the city ordinance and Mitigation Plan requirements within this *pending license period and avoid legal actions. Submit the following documents with the Mitigation Plan for approval: I Crime Free Housing Program Training Certificate (if completed, if not completed, please include scheduled date in Section C. 2 Copy of Lease including Minnesota Crime Free Housing Lease Addendum 3. Submit written report by 10 th of each month (after license approval). tEr7"5'5177;rr '74V 74;i7-1 i''e9.= DAL 0171110:VV:ii:"';;E' Use written lease including Crime Free Housing Lease Addendum. 2. Conduct criminal background check for all prospective tenants. Provide documentation to City if requested. 3 Pursue the eviction of tenants who violate the terms of the lease or any addendums, I ii I/11 r_r_haie I 1.tit 1 1 ,/ 14. Attend City approved eight hour Crime Free Housing course. Date Course Scheduled:Date Course Completed: . 131 r; I_ acl 1 c.:. or Phase u improvements recommended by the 14 xr to be completed by: 1 tf 1 (cc Egli Complete Security Assessment and implement all security Brooklyni Center Police Department. xr-, 0 Date Scheduled: -i i ,„ l 1l . U:i 1 P14_ ^' Improvements, Phase III (two).'1, - ) & (- 10"/ b I j II will attend a minimum of 50% of the ARM meetings I will attend the ARM meetings scheduled for: It - Do these two meeting dates occur before the *Pending (*See Section 4) If no, you will only be able to qualify Type 1 F I . License expiration date? *Yes 111111 No for a Type IV Rental License upon renewal. within the past year. crime prevention techniques. '931.:. s r f;;;,2,..6- -%:-_--a- ,.. - L .. •lo;" provided for common capital items, Funding worn or otherwise in violation prior to the estimated I. 1 I I will have no repeat code violations previously documented For properties with four or more units: I training that includeswill conduct resident annually I I I will hold regular resident meetings. n ilt,__.T.,., a Lt.; rut Based on condition and age, estimated replacement dates are should be considered accordingly. However, items broken, replacement date will require earlier corrections. Date Last Replaced Estimated Replacement Date 2025Furnace/AC-2010 Water Heater-2010 2020 Kitchen Appliances 2008 2023 Laundry Appliances 2011 2030 Exterior -Paint/Siding, fascia, trim 2012 2017 -Windows 2000 2025 -Roof 2010 2035 -Fence 2005 2020 -Shed n/a -Garage n/a -Driveway 2000 2020 -Sidewalks 2000 2030 Smoke Alarms & Carbon Monoxide Alarms 2012 2013 Other s nrif374.5"...7# ' -.: —1 TqlirillnriPtiPrl, Implementing the following best practices may assist in the 13y checking the boxes below, you agree to: e5"1:7T----Ck-Ver' _ management of your property. month. VV.', r.,:l. 0 1 i i Check in with tenants every 3() days.I I i I 2. Drive by property to check for violations twice a Page 2 Type IV Mitigation Plan Rev 11-16-11 1 I t 3 Evict tenants in violation of the lease and all addendums. IFA 4. Provide lawn/snow service. 5. Provide garbage service.II 1 6 Install security system.I I 7. Provide maintenance service plan for appliances. Name of service co.: Il 1 II 8. I am and will remain current on payment of utility fees, taxes, assessments, fines, penalties and other financial claims due to the City.I 9. Other(s): New Concepts Management We have arranged for armed security patrols beginning November 1 Please read thoroughly: If the Type IV Rental License is approved by the City Council, the Licensee must comply with the approved Mitigation Plan and all applicable city codes. No later than the 10 th of each calendar month, the licensee must submit to the Building and Community Standards Department a written report describing all steps taken to comply with the Mitigation Plan. I verify that all information provided above is true and accurate. I understand that if I do not comply with an approved Mitigation Plan, comply with all applicable ordinances within the license period, or operate beyond the license expiration date; enforcement actions such as citations, formal complaint or license review may result. orv. , P ■ ArN Owner or Agent Name and Title (Please Print) Additional Owner or Agent Name and Title (if applicable) (Please Print) Additional Owner or Agent Signature (if applicable) Date For City Use—Mitigation Plan Approved By: Date i Date Page 3 Type IV Mitigation Plan Rev 11 -16 -11 City Council Agenda Item No. 10e The City Manager's Budget Transmittal Letter for the 2013 Fiscal Year will be delivered tomorrow. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING FINAL TAX CAPACITY LEVIES FOR THE GENERAL FUND AND HOUSING & REDEVELOPMENT AUTHORITY AND MARKET VALUE TAX LEVY FOR THE DEBT SERVICE FUND FOR PROPERTY TAXES PAYABLE IN 2013 WHEREAS, the City Council of the City of Brooklyn Center is the governing body of the City of Brooklyn Center; and WHEREAS, Minnesota Statutes require that the final property tax levy be provided to the Hennepin County Auditor no later than December 28, 2012. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that a tax is hereby levied on all taxable real and personal property within the City of Brooklyn Center for the purpose and sums as follows: General Fund: Operations Levy $13,452,971 Fire Relief Association Levy 12,711 Tax Abatement Levy 41,644 Foreclosures Special Levy 125,000 Subtotal Tax Capacity Levies:$13,632,326 2004 A-Police and Fire Building Refunding Bonds $ 711,725 Subtotal Market Value Levy for Debt Service $ 711,725 Housing and Redevelopment Authority $ 246,160 Subtotal Tax Capacity Levy for HRA $ 246,160 Total Levy December 10, 2012 $14 590 211 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ESTABLISHING A FINAL PROPERTY TAX LEVY FOR THE PURPOSE OF DEFRAYING THE COST OF OPERATION, PROVIDING INFORMATIONAL SERVICES AND RELOCATION ASSISTANCE PURSUANT TO THE PROVISIONS OF MINNESOTA STATUTES CHAPTER 469.033 FOR THE CITY OF BROOKLYN CENTER HOUSING AND REDEVELOPMENT AUTHORITY FOR FISCAL YEAR 2013 WHEREAS, Minnesota Statutes require that the final property tax levy be provided to the Hennepin County Auditor no later than December 28, 2012 for taxes payable in calendar year 2013; and WHEREAS, the City Council has received a resolution from the Housing and Redevelopment Authority of the City of Brooklyn Center establishing the final levy of the City of Brooklyn Center Housing and Redevelopment Authority for fiscal year 2013; and WHEREAS, the City Council of the City of Brooklyn Center, pursuant to the provisions of Minnesota Statutes 469.033, Subdivision 6, must certify the final property tax levy resolution of the Housing and Redevelopment Authority of the City of Brooklyn Center. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of City of Brooklyn Center, Minnesota that a special tax is hereby levied on all taxable real and personal property within the City of Brooklyn Center at the rate of 0.0185% of the total market value of real and personal property situated within the corporate limits of the City of Brooklyn Center that is not exempted by law. BE IT FURTHER RESOLVED that the property tax levied under this resolution be used for the operations and activities of the Housing and Redevelopment Authority of the City of Brooklyn Center pursuant to Minnesota Statutes Chapter 469.001 to 469.047. December 10, 2012 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ADOPTING THE 2013 GENERAL FUND BUDGET WHEREAS, the City Council of the City of Brooklyn Center is required by City Charter and State Statute to annually adopt a budget. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Brooklyn Center that revenues and appropriations for the General Fund for 2013 shall be: Revenues and Other Sources General Fund Property Taxes Sales Tax-Lodging Receipts Licenses and Permits Intergovernmental Revenue Charges for Services Fines and Forfeits Miscellaneous Revenue Total General Fund Revenues Appropriations and Other Uses $ 13,590,682 $ 825,000 $ 641,208 $ 1,057,250 $ 913,574 $ 365,000 $ 136,275 $ 17,528,989 General Fund General Government $ 2,329,887 General Government Buildings $ 764,248 Public Safety $ 8,382,674 Public Works $ 3,318,843 CARS $ 1,468,496 Business & Development $ 527,397 Building & Community Standards $ 871,965 Convention and Tourism $ 384,037 Joint Powers Payments $ 153,370 Risk Management $ 197,420 Central Services and Supplies $ 102,050 Reimbursement from Other Funds ($1,069,398) Transfer Out-Miscellaneous $ 98,000 Total General Fund Appropriations December 10, 2012 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ADOPTING THE 2013 SPECIAL REVENUE FUND BUDGETS WHEREAS, the City Council of the City of Brooklyn Center is required by City Charter and State Statute to annually adopt a budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that appropriations for the Special Revenue Fund Budgets for 2013 shall be: Revenues and Other Sources Special Revenue Funds Economic Development Authority $ 246,160 Housing and Redevelopment Authority $ 246,160 Community Development Block Grant $ 211,641 TIF District #3 $ 2,205,354 TIF District #4 $ 350,691 City Initiatives Grant Fund $ 131,920 Total Special Revenue Funds $ 3 391 926 Appropriations and Other Uses Economic Development Authority $ 439,109 Special Revenue Funds Housing and Redevelopment Authority $ 246,160 Community Development Block Grant $ 211,641 TIF District #3 $ 1,966,107 TIF District #4 $ 333,156 City Initiatives Grant Fund $ 121,236 Total Special Revenue Funds $ 3,317,409 December 10, 2012 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ADOPTING THE 2013 DEBT SERVICE FUND BUDGETS WHEREAS, the City Council of the City of Brooklyn Center is required by City Charter and State Statute to annually adopt a budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that appropriations for the Debt Service Fund Budgets for 2013 shall be: Revenues and Other Sources Debt Service Funds 2003A GO Improvement Bonds 2004A GO Building Refinancing Bonds 2004C GO Improvement Bonds 2004D GO TIF Bonds 2006A GO Improvement Bonds 2008A GO TIF Bonds 2008B GO Improvement Bonds Total Debt Service $ 124,323 $ 711,925 $ 116,759 $ 1,805,263 $ 177,366 $ 160,844 $ 337,871 $ 3 434 351 Appropriations and other Uses 2003A GO Improvement Bonds $ 108,600 2004A GO Building Refinancing Bonds $ 713,225 2004C GO Improvement Bonds $ 104,709 2004D GO TIF Bonds $ 1,805,263 2006A GO Improvement Bonds $ 161,553 2008A GO TIF Bonds $ 160,844 2008B GO Improvement Bonds $ 310,008 Total Debt Service $ 3,364.202 December 10, 2012 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ADOPTING THE 2013 CAPITAL PROJECT FUND BUDGETS WHEREAS, the City Council of the City of Brooklyn Center is required by City Charter and State Statute to annually adopt a budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that appropriation for the Capital Project Funds for 2013 shall be: Revenues and Other Sources Capital Project Funds Capital Improvements Fund Infrastructure Construction Fund Municipal State Aid (MSA) Fund Street Reconstruction Fund Earle Brown Heritage Center Capital Fund Technology Fund Total Capital Project Funds Appropriations and Other Uses Capital Project Funds Capital Improvements Fund Infrastructure Construction Fund Municipal State Aid (MSA) Fund Street Reconstruction Fund Earle Brown Heritage Center Capital Fund Technology Fund Total Capital Project Funds $ 200,000 $ 7,539,000 $ 820,261 $ 650,000 $ 250,000 $ 98,000 $ 9,557,261 $ 78,000 $ 7,539,000 $ 450,000 $ 1,330,000 $ 311,500 $ 225,175 $ 9,933,675 December 10, 2012 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ADOPTING THE 2013 ENTERPRISE FUND BUDGETS WHEREAS, the City Council of the City of Brooklyn Center is required by City Charter and State Statute to annually adopt a budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that appropriations for the Enterprise Funds for 2013 shall be: Revenues and other Sources Enterprise Funds Brooklyn Center Liquor Centerbrook Golf Course Earle Brown Heritage Center Total Enterprise Funds Appropriations and Other Uses Enterprise Funds Brooklyn Center Liquor (w/o Depreciation) Centerbrook Golf Course (w/o Depreciation) Earle Brown Heritage Center (w/o Depreciatn.) Total Enterprise Funds $ 5,794,986 $ 227,350 $ 4,482,300 $10 504 636 $ 5,829,991 $ 276,075 $ 4,449,540 M211)6 December 10, 2012 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ADOPTING THE 2013 PUBLIC UTILITY FUND BUDGETS WHEREAS, the City Council of the City of Brooklyn Center is required by City Charter and State Statute to annually adopt a budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that appropriations for the Public Utility Fund Budgets for 2013 shall be: Revenues and Other Sources Public Utility Funds Water Fund Sewer Fund Storm Sewer Fund Street Lighting Fund Recycling Fund Total Public Utility Funds Appropriations and Other Uses Public Utility Funds Water Fund (w/o Depreciation) Sewer Fund (w/o Depreciation) Storm Sewer Fund (w/o Depreciation) Street Lighting Fund (w/o Depreciatio) Recycling Fund (w/o Depreciation) Total Public Utility Funds $ 2,375,682 $ 3,624,489 $ 1,607,370 $ 402,869 $ 307,394 $ 8,317 ,804 $ 2,980,533 $ 4,145,984 $ 1,688,354 $ 339,513 $ 290,210 $ 9,444,594 December 10, 2012 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ADOPTING THE 2013 INTERNAL SERVICE FUND BUDGETS WHEREAS, the City Council of the City of Brooklyn Center is required by City Charter and State Statute to annually adopt a budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that appropriations for the Internal Service Fund Budgets for 2013 shall be: Revenues and Other Sources Internal Service Funds: Central Garage Fund Total Internal Service Funds $ 2,050,083 $ 2,050,083 Appropriations and Other Uses Internal Service Funds: Central Garage Fund (w/o Depreciation) Total Internal Service Funds $ 1,803,990 U_Ja9_91) December 10, 2012 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ADOPTING THE 2013-2027 CAPITAL IMPROVEMENT PROGRAM WHEREAS, the City Council of the City of Brooklyn Center annually adopts a Capital Improvements Program following review and discussion by the City Council; and WHEREAS, the City Council reviewed and discussed the proposed 2013-2027 Capital Improvement Program together with the Financial Commission on July 2, 2102; and WHEREAS, attached hereto and incorporated herein by reference as Exhibit A is the documentation for the above referenced 2013-2027 Capital Improvement Program. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the 2013-2027 Capital Improvement Program as set forth in Exhibit A to this Resolution be and hereby is adopted. December 10, 2012 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. EXHIBIT A City of Brookty' n Center 2013 CAPITAL IMPROVEMENT PROGRAM PROFILE The 2013-27 Capital Improvement Plan (CIP) is a planning document that presents a fifteen-year overview of scheduled capital projects to address the City's goals for maintaining public infrastructure. The CIP includes a long-term financing plan that allows the City to allocate funds for these projects based on assigned priorities. The fifteen-year horizon of the CIP provides the City with an opportunity to evaluate project priorities annually and to adjust the timing, scope and cost of projects as new information becomes available. The information contained in this plan represents an estimate of improvement costs based on present knowledge and expected conditions. Changes in community priorities, infrastructure condition and inflation rates require that adjustments be made on a routine basis. A capital improvement is defined as a major non-recurring expenditure related to the City's physical facilities and grounds. The 2013-2027 CIP makes a concerted effort to distinguish between major maintenance projects contained in the City's operating budgets and capital improvement projects financed through the City's capital funds and proprietary funds. Typical expenditures include the cost to construct roads, utilities, parks, or municipal structures. The CIP is predicated on the goals and policies established by the City Council, including the general development, redevelopment, and maintenance policies that are part of the City's Comprehensive Plan. A primary objective of the CIP is to identify projects that further these goals and policies in a manner consistent with funding opportunities and in coordination with other improvement projects. CIP Project Types The Capital Improvement Plan proposes capital expenditures totaling just under $121 million over the next 15 years for basic improvements to the City's streets, parks, public utilities, and municipal buildings. A brief description of the four functional areas is provided below. Public Utilities The City operates four utility systems, all of which have projects included in the CT —water, sanitary sewer, storm drainage, and street lighting. A vast majority of the public utility improvements are constructed in conjunction with street reconstruction projects. The remaining portion of public utilities projects include improvements to water supply wells, water towers, lift stations, force mains and storm water treatment system. Street Improvements Street improvements include reconstruction or resurfacing of neighborhood (local), collector and arterial streets. Proposed improvements include the installation or reconstruction of curb and gutter along public roadways. As noted earlier, street improvements are often accompanied by replacement of public utilities. Park Improvements Park improvements include the construction of trails, shelters, playground equipment, athletic field lighting and other facilities that enhance general park appearance and increase park usage by providing recreational facilities that meet community needs. 2013-2027 Capital Improvement Program Page Il EXHIBIT A Capital Maintenance Building Improvements Capital maintenance building improvements include short and long term building and facility improvements identified in the 18-year Capital Maintenance Building Program approved in 2007. CIP Funding Sources Capital expenditures by funding source for the fifteen-year period are shown in Table 1 and Figure 1. Major funding sources are described below. Public Utility Funds Customers are billed for services provided by the City's water, sanitary sewer, storm sewer, and street lighting public utilities. Fees charged to customers are based on operating requirements and capital needs to ensure that equipment and facilities are replaced to maintain basic utility services. Annually the City Council evaluates the needs of each public utility system and establishes rates for each system to meet those needs. Capital Improvements Fund This fund is comprised of transfers from the General Fund, repayment of debt from the Golf Course operating fund, and transfers from liquor operations. Typically the City Council has directed these funds towards municipal facilities such as parks, trails, public buildings and other general purpose needs. Special Assessment Collections Properties benefiting from street and storm sewer improvements are assessed a portion of the project costs in accordance with the City's Special Assessment Policy. Every year the City Council establishes special assessment rates for projects occuiTing the following year. Rates are typically adjusted annually to maintain the relative proportion of special assessments to other funding sources. Street Reconstruction Fund The Street Reconstruction Fund provides for the cost of local street improvements along roadways that are not designated as municipal state aid routes. The revenue for this fund is generated from franchise fees charged for the use of public right-of-way by natural gas and electric utility companies. The City's ability to provide adequate revenue for the Street Reconstruction Fund is currently one of the main limiting factors in determining the rate at which future street and utility improvements can be accomplished. Municipal State Aid (MSA) Fund State-shared gas taxes provide funding for street improvements and related costs for those roadways identified as MSA streets. The City has 21 miles of roadway identified as MSA streets and is therefore eligible to receive funding based on this designation. The annual amount available is approximately $830,000 and provides for maintenance and construction activities within the City's MSA street system. Funds to be Determined A dedicated funding source for portions of the Capital Maintenance Building Improvements is yet to be determined. The Liquor Store Enterprise fund was used in 2008 and 2009. In 2010, accumulated unspent funds in the General fund in excess of the amounts required by cash flow needs were used. Other funding sources in this category include grants, park district funding, watershed funding, and county funding as determined on a project by project basis. 2013-2027 Capital Improvement Program Page 12 Capital Improvement Plan by Funding Source Street Light, 2%Capital Projects, 2% Other Funding Sources, 1% Funds To Be Determined, 21% - Spedi Assessmen 16% 'S'anitary r, EXHIBIT A TABLE 1. 2013-2027 Capital Improvement Plan - Summary by Funding Source Total Funding Need 2013-2027 Average Annual Funding Need Percent of Total Need Water Utility $20,095,000 $1,339,667 16% Sanitary Sewer Utility $15,867,000 $1,057,800 12% Storm Drainage Utility $11,064,000 $737,600 9% Street Lighting Utility $2,367,000 $157,800 2% Municipal State Aid $8,105,000 $540,333 6% Street Reconstruction Fund $19,560,000 $1,304,000 15% Capital Projects Fund $2,900,000 $193,333 2% Special Assessment Collections $19,900,000 $1,326,667 16% Other Funding Sources $833,000 $55,533 1% Funds To Be Determined $26,357,000 $1,757,133 21% TOTAL $127,048,000 $8,469,866 100% FIGURE 1. 2013-2027 Capital Improvement Plan — Overview of Project and Funding Sources. Page I 32013-2027 Capital Improvement Program Illy of BROOKLYN CENTER Full DepthDepth Pavement Replacement Projects Freeway Blvd (west of Xerxes) -2015 Mill and Overlay Projects Freeway Blvd (east of Xerxes) -2016 tw-e 57th Avenue (Humboldt to 1-94) -2016 69th Avenue (Shingle Creek Pkwy to Dupont) - 2017 France Ave (north of 69th) -2017 “•• •• • Bellvue Area -2018 - Completed Construction (75.8 Miles - 72% since 1990) CIP PROJECT AREAS 2013 - 2020 IuII-„„. Legend Reconstruction Projects c7T.-_:)Kylawn Park Area -2013 Humboldt Avenue (53rd to 57th) -2 51st Avenue -2014 4■o Wang stad Park Area -2014 63rd Avenue (west of Xerxes) -201 Freeway Park Area - 2015 c.7.7=, Palmer Lake West Area -2016• Evergreen Park Area -2017 014 c Firehouse Park Area -2018 Interstate Area -2019 Logan/Lilac/59th Area - 2020 5 • Grandview Area -2020 !ØI IuI As October 2012 EXHIBIT A EXHIBIT A apar,o,of BROOKLYN CENTER Legend Reconstruction Projects Ryan Lake Industrial Park -2021 =NM 53rd Avenue - 2023 ___—)NAbodbine Area -2024 Orchard Lane East Area -2020 Full Depth Pavement Replacment Projects 51st Avenue (west of France) -2023 7Em Knox, James and 54th Area - 2023 Lydale Avenue -2023 7=st Humboldt Avenue -2024 Orchard Lane \A.st Area - 2026 m:=Eg Meadowlark Garden Area -2026 =111 53rd and Xerxes Avenue -2026 Mill and Overlay Projects Northwest kea - 2027 Raw= St Alphonses Area -2027 67th and James Avenue - 2027 ca=s). 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E • 11: «M w a.z3 t- 0 0 0r4 EE • a-Eo= •OE .0 a . ..k . .c 0 co it S8`.?6 R,`,`2?,9,88,8 u5 sn ,?8:2g3,?,:v8 .-8 ;il li III 1111 I q II III 11111111[1- P ii II 11111 1111111:I Q I i EN 2111111 1iii6I111111I111111111IigIIii°1111111 °3111111 1 IJti6I111111311111111 dli ii 111111 °11111 Iit11'7)1111111 -111111111 ,1ii111111111110111 c E EE--E •EE ,EE'•,'f:•p'‘-'E ••fg 2°.EzIg.8,2.gg !:15.--2C wE !L-9 6 c41 'a()E <C, 0 0 0 0 f,3 ff,,E 00 6-.)-„-9, 2,(7)fp,u;so EXHIBIT A PROJECT DESCRIPTIONS 2013 — 2027 Capital Improvement Program City of Brooklyn Center Street and Utility Improvement Projects Kylawn Park Area Improvements Humboldt Ave N (53r d to 57th) Reconstruction 51s t Avenue Improvements (at Brooklyn Boulevard) Wangstad Park Area Improvements 63rd Avenue Reconstruction Freeway Boulevard Improvements (west of Xerxes Avenue) Freeway Park Area Improvements Freeway Boulevard Mill and Overlay (east of Xerxes Avenue) 57 th Avenue Mill and Overlay (Humboldt Avenue to 1-94) Palmer Lake West Area Improvements 69 th Avenue Mill and Overlay (Shingle Creek Pkwy to Dupont Avenue) France Avenue Mill and Overlay (north of 69 th Ave) Evergreen Park Area Improvements Bellvue Area Mill and Overlay Firehouse Park Area Improvements Interstate Area Improvements Logan, Lilac and 59 th Avenue Reconstruction Grandview Park Area Improvements Ryan Lake Industrial Park Area Improvements Northwest Area Mill and Overlay 51s t Avenue Improvements (west of France Avenue) 53rd Avenue North Improvements Knox, James and 54 th Avenue Area Improvements Lyndale Avenue Improvements Woodbine Area Improvements Humboldt Avenue North Improvements Orchard Lane East Improvements Orchard Lane West Improvements Meadowlark Gardens Area Improvements 53r d and Xerxes Avenue Improvements St. Alphonses Area Mill and Overlay 67 th and James Avenue Mill and Overlay John Martin Drive Mill and Overlay 68 th and Lee Avenue Mill and Overlay Miscellaneous Water Main and Sanitary Sewer Improvements Lift Station 1 Wet Well Improvement/Rehabilitation Sanitary Sewer Lining along Mississippi River Emergency Generator Replacement for Lift Station No. 2 Water Tower No. 3 Painting Water Tower No. 2 Painting Well Motor Speed Controls (VFD) Wells 4, 5, 7, 9 and 10 Water Tower No. 1 Painting Lift Station No. 9 Forcemain Replacement Emergency Generator Replacement for Lift Station No. 1 Project Summaries Page 1 9 2013-2027 Capital Improvement Program EXHIBIT A Street Light and Traffic Signal Improvements Traffic Signal Replacement at 66 th Avenue and TH 252 Earl Brown and Opportunity Area Street Light Replacement — Ornamental Lighting at Nodes Capital Maintenance Building Plan Yearly Capital Maintenance Building Plan Projects Storm Water Improvements Connections Shingle Creek Restoration Project Storm Water Pond 60-001 Storm Water Pond 50-001 Storm Water Pond 46-001 Park and Trail Improvements Baseball Backstop Replacements Centennial Park Youth Soccer Field Centennial Park Tennis Court Resurfacing Willow Lane Park Trail Reconstruction Baseball Fence Replacement Freeway Park Trail Replacement Lions Park Trail Replacement Brooklyn Boulevard City Entrance Signs 69 th Avenue Greenway & Cahlander Park Fence Rehabilitation Northport Park Building West River Road Trail Improvements Evergreen Park Trail Improvements Centennial Park East Trail Improvements Play Ground Equipment Replacement (programmed for 3 separate years) Palmer Lake Trail Mill and Overlay Hockey Rink Rehabilitation and Replacements Irrigation Systems Rehabilitations and Replacements Centennial Park Softball Field Regrading Improvements Miscellaneous Tennis Court Resurfacing Softball/Baseball Fence Replacement 69 th Avenue Trail Reconstruction Evergreen Park Score Board Replacement 69 th Avenue Landscaping Rehabilitation Miscellaneous Projects and Improvements Highway 100 Bridge at CR10/CR57 Improvements Brooklyn Boulevard Corridor Reconstruction/Complete Street Improvements Highway 100 Bridge at Brooklyn Boulevard Improvements Project Summaries Page 110 2013-2027 Capital Improvement Program , 111111111111:1 4.1 _am T AVEIA inWMIP Au CORMCDOR DR :ai ._-,411111111ATA r tunI I EXHIBIT A Kylawn Park Area Improvements The north portion of the Kylawn Park Neighborhood project area extends from County Road 10 to 61s t and from June Avenue to Brooklyn Blvd. The south portion of the project area includes 58 th Place and Major Avenue. The total project length is 15,311 feet. The neighborhood consists of approximately 268 residential properties and one church property. Streets June Avenue from County Road 10 to 61s t Avenue is designated as a Municipal State Aid Route. The majority of the streets in the project area were originally constructed 3,TH PL in 1965 and 1968. Existing streets are 7 generally 30 feet wide with no curb and 1 6E1= gutter. The street pavement is deteriorated throughout most of the The overall condition rating is poor. Proposed street improvements consist of the reconstruction of the street installation of curb and gutter to improve drainage and placement of bituminous street pavement. neighborhood.pavement subgrade, Water main The water main in the project area consists of 6-inch cast iron pipe installed between 1963 and 1966. A majority of the existing water main is believed to have a cement based internal liner. The corrosion rate within the project area has not been thoroughly documented at this time. Water records indicate that three main breaks have occurred within the neighborhood. In general, cast iron water main is highly vulnerable to leaks and breaks when disturbed by replacement of adjacent sanitary sewer as noted below. The current project estimate includes complete replacement of water main within the project area to facilitate the replacement of sanitary sewer as noted below. Sanitary Sewer The sanitary sewer along Major Avenue consists of 8-inch diameter vitrified clay pipe (VCP) installed in 1967. The remaining project area contains 8-inch and 10-inch diameter vitrified clay pipe installed between 1956 and 1959. Approximately 80 percent of the sanitary sewer is subjected to frequent problems with root intrusion. Root sawing must be performed on an annual basis to maintain the system conveyance capacity. The condition of the sanitary sewer system within the neighborhood is rated as poor. Complete replacement of all sanitary sewer pipes and access structures are proposed as part of the project. Storm Sewer The storm water runoff from the southeast portion of the project area is collected in the existing storm sewer system and conveyed to the regional storm water treatment facility in Centerbrook Golf Course. Runoff from the southwest portion of the project area is conveyed to the Northpoit Park storm water pond. Expansion of the storm system and increased conveyance capacity is needed to minimize local flooding. The current project cost estimate assumes complete replacement of the storm sewer system as part of the neighborhood improvements. Street Lighting The existing street light system is overhead power, with wood poles and a cobra head light fixture. The current cost estimate includes replacing the 18 wood poles with 18 fiberglass poles with a decorative rectilineal . fixture and underground power. Project Summaries Page 111 2013-2027 Capital Improvement Program ±) EH LBH57774 ASS N EXHIBIT A Humboldt Avenue North (53 1d to 57 th ) Reconstruction (CR 57) The Humboldt Avenue project area extends from 53 th Avenue to 57 th Avenue. The total project length is approximately 2,660 linear feet. The neighborhood consists of approximately 56 residential properties. Streets This segment of roadway is a Hennepin County Roadway. Humboldt Avenue was originally constructed between 1966 and 1969. Existing streets are generally 36 feet wide with no curb and gutter. The street pavement is deteriorated due to the age of the pavement and inadequate drainage. This project is included in the City's CIP due to a potential cost sharing agreement for the street and drainage improvements and funding for water main and sanitary sewer improvements as described below. Water main The existing water main in the Humboldt Avenue project area consists of 6- inch diameter cast iron pipe (CIP) installed in 1966. A condition survey must be conducted for the existing water system in the project area to determine the extent of corrosion. The water main is in fair condition based on current maintenance records. The current project cost estimate assumes replacing approximately 75 percent of the water main. Sanitary Sewer The existing sanitary sewer consists of 8-inch diameter vitrified clay pipe lateral sewers. These sewers were originally installed in 1952. Sanitary sewer between 53r d and 55 th Avenues is subjected to frequent problems with root intrusion. Root sawing must be performed on an annual basis to maintain the system conveyance capacity. The current project cost estimate includes replacement of approximately 100 percent of the sanitary sewer. Storm Sewer The storm sewer on Humboldt Avenue consists of 18 -inch diameter corrugated metal pipe that drains to a trunk line along 55 th Avenue. This storm sewer was installed in 1952. The current project cost estimate includes replacing 100 percent of the storm sewer. The cost estimate assumes that Brooklyn Center may contribute to a portion of the storm drainage cost for the project. Street Lighting The existing street light system is overhead power, with wood poles and a cobra head light fixture. The current cost estimate includes replacing the 3 wood poles with 3 fiberglass poles with a decorative rectilinear fixture and underground power. Project Summaries Page 112 2013-2027 Capital Improvement Program I v I • 5rro:_14111-,1 I --1 ;sr -yr, — - ----‘ I -5071I Mirtir L.771 EXHIBIT A 51 st Avenue Improvements (at Brooklyn Boulevard) The project area extends from the north property line of the Malmborg's Garden Center south and east to Xerxes Avenue. The total project length is 680 feet. The neighborhood consists of three residential properties (R1), two multi-family properties (R1) and one commercial property. Streets 51" Avenue east of Brooklyn Blvd is a designated Municipal State Aid Route. The streets in the project area were originally constructed in 1964. 51' Avenue east of Brooklyn Boulevard is 30 feet wide with no curb and gutter. The service road along Brooklyn Boulevard is currently 25 feet wide with curb and gutter on the west side of the road. The street pavement is deteriorated throughout most of the project area. The overall pavement condition rating is fair to poor. Proposed street improvements consist of the reconstruction of the street subgrade, installation of curb and gutter to improve drainage and placement of bituminous street pavement. Water main The existing water main in the project area is 3-inch diameter cast iron pipe (CIP) installed in 1964. The current project estimate assumes complete replacement of the water main within the project area. Sanitary Sewer The sanitary sewer in the project area consists of 8-inch diameter vitrified clay pipe (VCP) installed in 1964. Complete replacement of all sanitary sewer pipes and access structures are proposed as part of the project. . Storm Sewer The project area consists of two storm structures that convey water to the east into Minneapolis. The current cost estimate includes minor storm sewer repairs. Project Summaries P age 1 13 2013-2027 Capital Improvement Program EXHIBIT A Wangstad Park Area Improvements The Wangstad Park area extends from Noble Avenue to Brooklyn Blvd and from 63r d Avenue to 61' Avenue. The total project length is 15,884 feet. The neighborhood consists of approximately 266 residential properties (R1 and R4) and 6 commercial properties (Cl). Streets June Avenue from 61s t to 63r d is a designated Municipal State Aid Route. The majority of the streets in the project area were originally constructed between 1966 and 1968. Existing streets are generally 30 feet wide with no curb and gutter. The street pavement is deteriorated throughout most of the neighborhood. The overall pavement condition rating is poor. Proposed street improvements consist of the reconstruction of the street subgrade, installation of curb and gutter to improve drainage and placement of bituminous street pavement. Water main The existing water main in the project area is 6-inch and 8-inch diameter cast iron pipe installed in 1955 and between 1960 and 1969. A majority of the existing water main is believed to have a cement based internal liner. The corrosion rate within the project area has not been thoroughly documented at this time. Water records indicate that three main breaks have occurred within the neighborhood. The current cost estimate includes complete replacement of the water main. Sanitary Sewer The sanitary sewer in the project area consists of 8-inch diameter vitrified clay pipe (VCP) installed between 1956 and 1960. Approximately 81 percent of the sanitary sewer is subjected to frequent problems with root intrusion. Root sawing must be performed on an annual basis to maintain the system conveyance capacity. The condition of the sanitary sewer system within the neighborhood is rated as poor. Complete replacement of all sanitary sewer pipes and access structures are proposed as part of the project. Storm Sewer The Wangstad Park neighborhood has only one short stretch of storm sewer on 61s t Avenue. An expansion of the storm drainage system within the project area is necessary to reduce local flooding and preserve street pavement. The existing storm sewer in the project area flows from France Avenue to Brooklyn Blvd. The pipe size and material are unknown. The cost estimate for this project area assumes new storm sewer installation in the entire project area. Street Lighting The existing street light system is overhead power, with wood poles and a cobra head light fixture. The current cost estimate includes replacing the 6 wood poles with 6 fiberglass poles with a decorative rectilinear fixture and underground power. Project Summaries Page 114 2013-2027 Capital Improvement Program zi. yawns mu sliv larminigsms mons some Lillam a Ir-miti mum unalfavards wpm lim r=ml 'SIM Mitt Teli Mr1111111111.1 : oll1111.11iiii truant in: az isii 2,.Au mai Nom minsIllnimma mg amssiggia. M•idommiimmi . ..., __ =ma __I_ lu rr mm,I. n .0. .1.1 ____I gain wImi min-.1.0.- EMI 1111110 gingi..._I; EXHIBIT A 63 rd Avenue North Reconstruction The 63rd Avenue project area extends from the west City Limits to Brooklyn Boulevard. The project area contains a total of 5,709 linear feet of local streets. The neighborhood consists of approximately 55 residential properties (R1 to R4) and 1 commercial zoned properly (C2). Streets This segment of roadway is designated as a Municipal State Aid Route. 63r d Avenue was originally constructed in 1965. The existing street is 43 feet wide with concrete curb and gutter. Proposed street improvements consist of the replacement of curb and gutter to improve drainage, full depth replacement of bituminous street pavement and complete sidewalk replacement. Water main The existing water main in the 63r d Avenue project area consists of 6-inch and 10-inch diameter cast iron pipe (CfP) installed between 1956 and 1958. A condition survey must be conducted for the existing water system in the project area to determine the extent of corrosion. Water records indicate three main breaks have occurred within the project corridor. The water main is in fair condition based on current maintenance records. The current project cost estimate includes replacement of approximately 50 percent water main and miscellaneous hydrants as necessary in the project area. Sanitary Sewer The existing sanitary sewer consists of 8-inch diameter vitrified clay pipe lateral sewers. These sewers were originally installed between 1956 and 1960. Approximately 35 percent of the sanitary sewer is subjected to frequent problems with root intrusion. Root sawing must be performed on an annual basis to maintain the system conveyance capacity. The condition of the sanitary sewer system within the neighborhood is rated as fair. The current project cost estimate includes complete replacement of the sanitary sewer. Storm Sewer 63"1 Avenue contains two storm drainage systems. The first drainage system consists of 12-inch and 15-inch diameter reinforced concrete pipe. This system flows to Orchard Avenue and then to the storm drainage pond in Cahlander Park. The second storm system ranges from 18-inch to 36-inch reinforced concrete pipe. This system drains to Brooldyn Boulevard and then to Shingle Creek. The current project cost estimate includes replacing a majority of catch basin structures, castings and various pipe laterals. Street Lighting The existing street light system is overhead power, with wood poles and a cobra head light fixture. The current cost estimate includes replacing the 14 wood poles with 14 fiberglass poles with a decorative rectilinear fixture and underground power. Project Summaries Page 115 2013-2027 Capital Improvement Program EXHIBIT A Freeway Blvd Improvements (West of Xerxes Avenue) The Freeway Blvd project area extends from Shingle Creek Pkwy on the north and Xerxes Avenue on the east. The project area contains a total of 1,073 linear feet of local streets. The neighborhood consists of three multi-family residential properties (R3) and two commercial zoned properties (Cl). Streets This section of Freeway Blvd was originally constructed in 1981. The existing street is 32 feet wide with concrete curb and gutter. The street pavement exhibits a moderate rate of deterioration. The current cost estimate assumes street improvements that consist of approximately 30 percent curb replacement, 10 percent sidewalk replacement, and full depth pavement replacement. Water main There is no water main in the Freeway Blvd project area. Sanitary Sewer There is no sanitary sewer in the Freeway Blvd project area. Storm Sewer The storm sewer on Freeway Blvd consists of 12-inch to 24-inch diameter reinforced concrete pipe that drains to Shingle Creek. This storm sewer was installed in 1981. The current project cost estimate includes replacing structure castings and isolated pipe laterals as necessary within the project area. Street Lighting The current cost estimate includes replacing the 2 wood poles with 2 fiberglass poles with a decorative rectilinear fixture and underground power. Project Summaries Page 16 2013-2027 Capital Improvement Program - • :ow çEL EXHIBIT A Freeway Park Area Improvements The Freeway Park project area extends from Grimes Ave to Xerxes Ave and from 69 th Ave to Interstate 94. The project area includes a total of approximately 12,869 feet of local streets. The neighborhood consists of approximately 216 residential properties. Streets • I„fs:. N._ The majority of the streets in the project area INT(RSTAT E 94were originally constructed between 1967 and 1968. Existing streets are generally 30 feet wide with no curb and gutter. Poor surface drainage and low stability subgrade material has resulted in deteriorated pavement throughout the neighborhood. Proposed street improvements consist of the reconstruction of the street subgrade, installation of curb and gutter to improve drainage and placement of bituminous street pavement. Water main Existing water main in the Freeway Park area consists of 6-inch diameter cast iron pipe installed between 1956 and 1960. Existing water main along France Avenue consists of 16-inch cast iron pipe installed in 1956. This water main is trunk feeder from Water Tower No. 1 on the corner of 69 th Avenue and France Avenue. Higher corrosion rates have been noted within a majority of the project area. Water records indicate thirteen main breaks have occurred within the area. The current cost estimate assumes 100 percent of the water main in the project area will be replaced. Sanitary Sewer Existing sanitary sewer within the neighborhood consists of 8-inch diameter vitrified clay pipe originally installed between 1956 and 1961. A sanitary sewer trunk line consisting of 21-inch diameter corrugated metal pipe runs along Ewing Avenue, 68 th Avenue and Drew Avenue. A cured-in-place liner was installed along the 21-inch diameter trunk sanitary sewer as part of project 1995-11. This portion of the sanitary sewer collection system is not proposed to be replaced with the project. Approximately 50 percent of the remaining sanitary sewer is subjected to frequent problems with root intrusion. Root sawing must be performed on an annual basis to maintain the system conveyance capacity. At least 50 percent of the sewer system is in poor condition. Replacement of the 8-inch diameter sanitary sewer pipes and access structures are proposed as part of the project. Storm Sewer The Freeway Park improvement area consists of five small diameter storm sewer lines draining to 69 th Avenue and Interstate 94. The existing storm sewer ranges in size from 12-inch to 21-inch diameter reinforced concrete pipe. The current cost estimate assumes replacement of the storm sewer in the improvement area to increase conveyance capacity and minimize local flooding during larger storm events. Street Lighting The existing street light system is overhead power, with wood poles and a cobra head light fixture. The current cost estimate includes replacing the 18 wood poles with 18 fiberglass poles with a decorative rectilinear fixture and underground power. Project Summaries Page 17 2013-2027 Capital Improvement Program EXHIBIT A Freeway Boulevard Mill and Overlay (East of Xerxes Avenue) The Freeway Boulevard project area extends from Xerxes Avenue to the Shingle Creek bridge. The project area contains a total of 2,826 linear feet of local streets. The neighborhood consists of approximately 9 commercial/industrial properties. Streets This segment of roadway is designated as a Municipal State Aid Route. Freeway Blvd was originally constructed in 1974. The existing street is generally 45 feet wide with concrete curb and gutter. The street pavement exhibits a moderate rate of deterioration due to higher volumes of traffic. The current cost estimate assumes street improvements that consist of approximately 20 percent curb replacement, 20 percent sidewalk replacement, 25 percent concrete apron replacement and a 3-inch mill and overlay of the bituminous pavement. Water main The existing water main in the Freeway Boulevard project area consists of 12-inch diameter cast iron pipe installed in 1974. The water main is in good condition based on current maintenance records. The current project cost estimate includes casting replacement only. Sanitary Sewer The existing sanitary sewer along the west half of the project area consists of 15-inch diameter reinforced concrete pipe installed in 1996. The existing sanitary sewer on the east half of the project area consists of 8-inch diameter vitrified clay pipe installed in 1974. The condition of the sanitary sewer system within the neighborhood is rated as good. The current project cost estimate includes casting replacement only. Storm Sewer The storm sewer on Freeway Boulevard consists of 12-inch to 30-inch diameter reinforced concrete pipe that drains to Shingle Creek. This storm sewer was installed in 1974. The current project cost estimate includes replacing structure castings as necessaiy within the project area. Street Lighting The existing street light system is overhead power, with wood poles and a cobra head light fixture. The current cost estimate includes replacing the 6 wood poles with 6 fiberglass poles with a decorative rectilinear fixture and underground power. Project Summaries Page 118 2013-2027 Capital Improvement Program EXHIBIT A 57 th Avenue Mill and Overlay (Humboldt Avenue to 1-94) cl\ , i F-,_ I /4t . A —1R— t 1- _1 •1 t I - \ ,'.. A (I 1 ‘V)-\ L, 4i z z I \\ „ I I 57 th Avenue is designated as a Hi 1 .Streets 1 1 a=. FH \ 1 1 71 1 --; 1 i'- -1 ,..,H I - —I 1 \ Municipal State Aid Route. This project area was reconstructed in 1996. The road is 38 feet wide with concrete curb and gutter. The roadway surface has prematurely failed and excessive potholes have occurred in connection with the issues with the roadway chip sealcoat application.. The current cost estimate assumes street improvements that consist of minor concrete repairs and a 2 inch mill and overlay. Water main The existing water main in the project area consists of 6-inch diameter ductile iron pipe (DIP) installed in 1996. The current project cost estimate includes casting replacement only. Sanitary Sewer The sanitary sewer in the project area consists of 8-inch diameter and 10-inch diameter poly-vinyl chloride (PVC) installed in 1998 and 1999. The current project cost estimate includes casting replacement only. Storm Sewer The existing storm sewer in the project area consists of a trunk storm line that flows east to the Mississippi River. It contains 21-inch to 36-inch diameter reinforced concrete pipe (RCP) installed in 1996. The current project cost estimate includes casting replacement only. The 57 th Avenue project area includes 57 th Avenue from Humboldt Avenue to Interstate 94. The project area contains a total of 2,894 linear feet of local streets. The neighborhood consists of 42 residential properties. Project Summaries Page 119 2013-2027 Capital Improvement Program EXHIBIT A Palmer Lake West Area Improvements The Palmer Lake West project area extends from the north City limits to 69th Avenue and from France Avenue to West Palmer Lake Dr. The total project length is 11,621 feet. The neighborhood consists of approximately 198 residential properties. Streets The majority of the streets in the project area were originally constructed in 1956 and 1957. Existing streets are generally 30 feet wide with no curb and gutter. The street pavement is deteriorated throughout most of the neighborhood. The overall pavement condition rating is fair to poor. Proposed street improvements consist of the reconstruction of the street subgrade, installation of curb and gutter to improve drainage and placement of bituminous street pavement. Water main The existing water main is 6-inch diameter cast iron pipe installed in 1956 and 1957. A majority of the existing water main is believed to have a cement based internal liner. The corrosion rate within the project area has not been thoroughly documented at this time. However, the project area has a history of water main breaks along West Palmer Lake Dr., Ewing Avenue and Woodbine Lane. Water records indicate seven main breaks have occurred within the area. The current project estimate includes complete water main replacement. Sanitary Sewer The sanitary sewer in the project area consists of 8-inch diameter vitrified clay pipe (VCP) installed in 1956 and 1957. Lift Station No. 3 is located in the project area on West Palmer Lake Drive. The lift station was reconstructed in 1982, the force main was replaced in 1992, and the control cabinet was replaced in 2003. Approximately 75 percent of the sanitary sewer in the project area is subjected to frequent problems with root intrusion. Root sawing must be performed on an annual basis to maintain . the system conveyance capacity. The condition of the sanitary sewer system within the neighborhood is rated as poor. Complete replacement of all sanitary sewer pipes and access structures are proposed as part of the project. Storm Sewer An expansion of the storm drainage system within the project area is necessary to reduce local flooding and preserve street pavement. A majority of the storm water runoff from the project area is collected in the existing storm sewer system and conveyed to a regional storm water management pond adjacent to Palmer Lake. A trunk storm sewer line extends along back property lines north of Urban Avenue. This line consists of 54-inch diameter reinforced concrete pipe installed in 1956. Expansion of the existing storm sewer system and higher capacity will be needed to minimize local flooding. The current project cost estimate assumes reconstruction of the existing storm sewer system within the street right-of-way, but does not include the replacement of the 54- inch diameter trunk storm sewer within the rear yards. Street Lighting The existing street light system is overhead power, with wood poles and a cobra head light fixture. The current cost estimate includes replacing the 18 wood poles with 18 fiberglass poles with a decorative rectilinear fixture and underground power. Project Summaries Page 120 2013-2027 Capital Improvement Program 4., N 7-----'-*%Si4,..,j -- \, ia---eekei,L -6,9 v:-.\-4,--4., i1\,_„__,...„._,.. j r CLL:LLI LS ! 11Ir1 II trI,L,12 I- rAL EXHIBIT A 69 th Avenue Mill and Overlay (Shingle Creek Pkwy to Dupont Avenue) The 69 th Avenue North mill and overlay project area extends from Shingle Creek Pkwy to Dupont Avenue North. The project area contains a total of 6,902 linear feet of local streets. The neighborhood consists of approximately 30 residential properties (R1), 1 R3 property, 5 R5 properties, 6 industrial (ID and 5 commercial (C2) properties. Streets This segment of roadway is designated as a Municipal State Aid Route. This section of 69 111 Avenue was reconstructed in 1996. The existing street ranges from 30 to 50 feet wide with concrete curb and gutter. The current cost estimate assumes street improvements that consist of complete bituminous trail replacement, approximately 20 percent curb replacement, 20 percent sidewalk replacement, 25 percent apron replacement and a 2 inch mill and overlay. Water main The existing water main in the 69 th Avenue North project area consists of 16-inch diameter cast iron pipe (C1P) installed in 1960 and 24-inch diameter ductile iron pipe (DIP) installed in 1996. Based on current maintenance records, there have been two water main breaks in this area. The current project cost estimate includes casting replacement only. Sanitary Sewer The sanitary sewer on 69 th Avenue consists of 4-inch vitrified clay pipe (VCP) installed in 1962, 8-inch diameter VCP installed between 1961 and 1969 and 12-inch diameter VCP installed in 1969. The current project cost estimate includes casting replacement only. Storm Sewer The existing storm sewer on the west half of the 69 th Avenue project consists of 15-inch to 18-inch diameter reinforced concrete pipe (RCP) that drains to Shingle Creek. The east half of the 69 th Avenue project consists of 12-inch to 30-inch diameter reinforced concrete pipe (RCP) that drains to the Mississippi River. All of the storm sewer on 69'1 Avenue was installed in 1996 when the road was reconstructed with the exception of 250 feet of 30-inch RCP installed in 1969. The current project cost estimate includes casting replacement as needed. Street Lighting • The current cost estimate includes replacing the 8 wood poles with 8 fiberglass poles with a decorative rectilinear fixture and underground power. Project Summaries Page 21 2013-2027 Capital Improvement Program 73Ip 4-- —120 MCI, - 49TH ;OTT ,011T-iTh _ t ..J -FITS\__1117ll il l --- it: EXHIBIT A France Avenue Mill and Overlay (North of 69 th Avenue) The France Avenue North project area extends from 73r d Avenue to 69 th Avenue. total of 2,635 linear feet of local streets. The neighborhood consists of approximately 59 residential properties (R1). Streets This segment of roadway is designated as a Municipal State Aid Route. This section of France Avenue was reconstructed in 1997. The existing street is generally 32 feet wide with concrete curb and gutter. The roadway surface has prematurely failed and excessive potholes have occurred in connection with the issues with the roadway chip sealcoat application. The current cost estimate assumes street improvements that consist of approximately 20 percent curb replacement, 20 percent sidewalk replacement, 25 percent apron replacement and a 2 inch mill and overlay. Water main The existing water main on France Avenue North consists of 14- inch diameter ductile iron pipe (DIP) installed in 1997. The current project cost estimate includes casting replacement only. The project area contains a Sanitary Sewer The sanitary sewer on France Avenue consists of 8-inch vitrified clay pipe (VCP) with a cured-in-place pipe liner installed in 1997 and an 8-inch diameter poly-vinyl chloride (PVC) installed in 1997. The current project cost estimate includes casting replacement only. Storm Sewer The existing storm sewer on France Avenue consists of 12-inch to 18-inch and 48-inch diameter reinforced concrete pipe (RCP) that drains to Palmer Lake. The storm sewer in the project area was installed in 1997 when the road was reconstructed with the exception of the 48-inch RCP installed in 1968. The current project cost estimate includes casting replacement only. Street Lighting The current cost estimate includes replacing the 2 wood poles with 2 fiberglass poles with a decorative rectilinear fixture and underground power. Project Summaries Page 22 2013-2027 Capital Improvement Program EXHIBIT A Evergreen Park Area Improvements The Evergreen Park project area extends from Humboldt Avenue to State Highway 252 and from 69 th Avenue to 73r 1 Avenue. Dupont Avenue is not included in the project area. The total project length is 16,996 feet. The neighborhood consists of approximately 214 residential properties (R1 to R5). Streets 70 th Avenue is designated as a Municipal State Aid Route. The majority of the streets in the project area were originally constructed between 1963 and 1966. Existing streets are generally 30 feet wide with no curb and gutter. 70 th Avenue from Dupont Avenue to Hwy 252 has concrete curb and gutter and ranges in size from 30 to 65 feet wide. 70 th Avenue was constructed in 1982. The street pavement is deteriorated throughout most of the neighborhood. The overall pavement condition rating is fair to poor. Proposed street improvements consist of the reconstruction of the street subgrade, installation of curb and gutter to improve drainage and placement of bituminous street pavement. Water main The Evergreen Park project area contains a complex water main system. This area contains five municipal wells and one water tower. The existing water main ranges in size from 6-inch diameter cast iron pipe to 30-inch steel pipe. The main line water main in the residential areas generally consists of 6-inch cast iron pipe installed between 1961 and 1965. A majority of the existing water main is believed to have a cement based internal liner. There is a history of water main breaks along 72n d Avenue, Woodbine Lane and Camden Avenue. Water records indicate twenty main breaks have occurred within the neighborhood. The project design process must include a detailed hydraulics study using the City's water distribution computer model to determine any warranted modifications to water main sizes and configuration. The current project estimate assumes replacement of the older 6-inch to 10-inch cast iron water main. Sanitary Sewer The sanitary sewer in the project area consists of 8-inch diameter vitrified clay pipe (VCP) installed in 1961 and 15-inch reinforced concrete pipe installed in 1960. The south portion of the project area contains 8-inch diameter VCP installed in the 1958 and 1960. Approximately 25 percent of the sanitary sewer is subjected to frequent problems with root intrusion. Root sawing must be performed on an annual basis to maintain the system conveyance capacity. The condition of the sanitary sewer system within the neighborhood is rated as fair. The current cost estimate includes complete replacement of the sanitary sewer. Storm Sewer A majority of the storm water runoff from the project area is conveyed to the Mississippi River. Emerson Avenue, Buant Avenue and Camden Avenue have storm drainage systems that flow to 70 th Avenue. and then to the Mississippi. River. The trunk line on 70 th Avenue consists of pipe ranging in size from 42-inch to 66-inch . reinforced concrete pipe installed in 1960. The current project cost estimate assumes complete reconstruction of the existing storm system in the project area. The condition of the trunk storm sewer pipe along 70 th Avenue must be evaluated to determine the remaining service life. The project estimate includes complete storm sewer replacement and construction of a storm water pond located to the north of 70 th Avenue and east of Camden Avenue to treat regional storm water runoff prior to discharging to the Mississippi River. Street Lighting The existing street light system is overhead power, with wood poles and a cobra head light fixture. The current cost estimate includes replacing the 20 wood poles with 20 fiberglass poles with a decorative rectilinear fixture and underground power. Project Summaries Page 123 2013-2027 Capital Improvement Program - L1 Eel. i I zEszfri1 rafAi!al ,as A P. -10ume ii —-PLOWIiii su WI milm• .. ., _. ;a ill LIIM ' . s ...t,II i uw ,..I....,* I;- 1' 1i 1 - i n NEin..., 0 , I If , - -- -..---- 1—1 El I .1141 i rna,...mml i_tiiiinir-htitm. EXHIBIT A Bellvue Area Mill and Overlay The Bellvue project area extends from Dupont Avenue to 4' Street and 53rd Avenue to 55 th Avenue. The project area also includes 55 th Avenue from James Avenue to 4 th Street. The area contains a total of 10,858 linear feet of local streets. The project area consists of approximately 165 residential properties, three multi- family properties, two business properties and one church property. Streets 55 th Avenue is designated as a Municipal State Aid Route. The Bellvue area was last reconstructed in 1998. The streets are generally 30 feet wide with concrete curb and gutter. The current cost estimate assumes street improvements that consist of approximately 10 percent concrete replacement and a 2 inch mill and overlay. Water main Approximately 15 percent of the water main in the Bellvue area was replaced with ductile iron pipe (DIP) in 1998 when the neighborhood was reconstructed. The remaining water main in the area consists of 6-inch to 10- inch diameter CIP and 16-inch steel water main installed between 1964 and 1982. The current project cost estimate includes casting replacement only. Sanitary Sewer All sanitary sewer in the project area was replaced with 8-inch and 10-inch poly-vinyl chloride (PVC) when the neighborhood was reconstructed in 1998. The current project cost estimate includes casting replacement only. Storm Sewer The storm sewer in the Bellvue project area flows to two trunk lines on 55 th Avenue, and then east to the Mississippi River. Approximately 75 percent of the storm sewer in this area was installed in 1998, including one of the trunk lines on 55 th Avenue. This storm sewer consist of 12-inch to 54-inch diameter pipe. The remaining storm sewer is a second trunk line that runs along 55 th Avenue. This trunk line consists of 30-inch to 42-inch reinforced concrete pipe (RCP) that was installed in 1952. The current project cost estimate includes casting replacement only. Project Summaries Page I 24 2013-2027 Capital Improvement Program ZWZR IW'111z al 121,== r ims., pricatfti.am,FIBMI I'M itgroo EXHIBIT A Firehouse Park Area Improvements The Firehouse Park project area extends from 69 th Avenue to Interstate 94 and from Humboldt Avenue to Highway 252. Dupont Avenue and 65'1' Avenue are not included in the project area. The total project length is 21,456 feet. The neighborhood consists of approximately 305 single family residential properties (R1) and 14 multi-family properties (R4 and R5). Streets 67 th Avenue is designated as a Municipal State Aid Route. The majority of the streets in the project area were originally constructed between 1964 and 1967. Existing streets are generally 30 feet wide with no curb and gutter. The street pavement is deteriorated throughout most of the neighborhood. The overall pavement condition rating is poor. Proposed street improvements consist of the reconstruction of the street subgrade, installation of curb and gutter to improve drainage and placement of bituminous street pavement. Water main The existing water main in the project area is 6-inch and 8-inch diameter cast iron pipe installed between 1961 and 1969. In 1974, a 16-inch diameter ductile iron water main was installed along 64 th Avenue. A majority of the existing water main is believed to have a cement based internal liner. The corrosion rate within the project area has not been thoroughly documented at this time. The current project estimate includes replacement of approximately 60 percent of the water main within the project area. The estimated water main costs will need to be refined by conducting further field inspections. Sanitary Sewer The sanitary sewer in the north portion of the project area consists of 8-inch diameter vitrified clay pipe (VCP) installed between 1961 and 1968 and between 1971 and 1974. Approximately 25 percent of the sanitary sewer is subjected to frequent problems with root intrusion. Root sawing must be performed on an annual basis to maintain the system conveyance capacity. The condition of the sanitary sewer system within the neighborhood is rated as fair. The current project estimate includes complete replacement of the sanitary sewer pipes and access structures. Storm Sewer A majority of the storm water runoff from the project area is collected in the existing storm sewer system and conveyed to the trunk storm sewer line on 65t1 and then to the Mississippi River. Runoff from the portion of the project area north of 68 th Avenue is conveyed to the trunk storm sewer line on 69 th Avenue. The current project cost assumes reconstruction and expansion of the residential storm sewer system, but does not include replacement of the trunk storm sewer along 65 th and 69 th Avenues. Street Lighting The existing street light system is overhead power, with wood poles and a cobra head light fixture. The current cost estimate includes replacing the 21 wood poles with 21 fiberglass poles with a decorative rectilinear fixture and underground power. Project Summaries Page 125 2013-2027 Capital Improvement Program EXHIBIT A Interstate Area Improvements The Interstate project area extends from Interstate 94 to 59 th Avenue and from Dupont Avenue to Lyndale Avenue. The total project length is 17,343 feet. The neighborhood consists of approximately 235 residential properties (R1). Streets The majority of the streets in the project area were originally constructed in 1968 and 1969. Existing streets are generally 30 feet wide with concrete curb and gutter. The street pavement is showing signs of distress throughout most of the neighborhood. Proposed street improvements consist of the replacement of curb and gutter as necessary and placement of bituminous street pavement. Water main The existing water main in the project area consists of 6-inch and 8-inch diameter cast iron pipe installed in 1969. Colfax Avenue contains a 24-inch steel water main installed in 1964. A majority of the existing water main is believed to have a cement based internal liner. There is no history of water main breaks in the project area. In 2019, the water main system will be in service for 50 to 55 years. Cast iron water main is highly vulnerable to leaks and breaks when disturbed by replacement of adjacent sanitary sewer. The current project estimate assumes complete replacement of the water main to facilitate the sanitary sewer replacement noted below. Sanitary Sewer The sanitary sewer in the project area consists of 8-inch diameter vitrified clay pipe (VCP) installed in 1960. Approximately 90 percent of the sanitary sewer is subjected to frequent problems with root intrusion. Root sawing must be performed on an annual basis to maintain the system conveyance capacity. The condition of the sanitary sewer system within the neighborhood is rated as poor. Complete replacement of all sanitary sewer pipes and access structures are proposed as part of the project. Storm Sewer A majority of the storm water runoff from the project area is collected in the existing storm sewer system and conveyed to the storm trunk line on 59 th Avenue and then to the Mississippi River. The trunk storm sewer along 59 th Avenue and an in-line water quality treatment device was installed in 2009 as part of the Aldrich Neighborhood Street and Utility Improvement project. The current project cost estimate assumes complete reconstruction of the storm drainage system within the neighborhood due to the need to increased capacity of local storm sewers and the expansion of the system to address minor local flooding issues. Street Lighting The existing street light system is overhead power, with wood poles and a cobra head light fixture. The current cost estimate includes replacing the 15 wood poles with 15 fiberglass poles with a decorative rectilinear fixture and underground power. Project Summaries Page 1 26 2013-2027 Capital Improvement Program NEM EXHIBIT A Logan, Lilac and 59 th Avenue Reconstruction This project area includes Logan Avenue from 57 th Avenue to Lilac Drive N, 59t1 from Lilac Drive N to Dupont Avenue and Lilac Drive N from Logan Avenue to 59 th Avenue. The total project length is 3,761 feet. The neighborhood consists of approximately 19 residential properties (R1 to R5) and 5 commercial zoned properties (Cl and C2). Streets The entire project area is designated as a FF Municipal State Aid Route. The majority of the streets in the project area were originally constructed in 1966. The existing roads are 30 to 35 feet wide. Logan Avenue and Lilac Drive N have concrete curb and gutter, and 59 th Avenue has no curb. The street pavement is deteriorated throughout most of the neighborhood. The overall pavement condition rating is fair to poor. Proposed street improvements consist of the reconstruction of the street subgrade, installation of curb and gutter to improve drainage and placement of bituminous street pavement. Water main The existing water main along Logan Avenue and Lilac Drive N is 10-inch diameter cast iron pipe installed in 1965 and 16-inch diameter cast iron main along 59 th Avenue installed in 1969. A majority of the existing water main is believed to have a cement based internal liner. The corrosion rate within the project area has not been thoroughly documented at this time. Utility records indicate that there has been one water main break along Logan Avenue. However, the Public Utilities Division will need to excavate and inspect various fittings to determine the extent of water main replacement that is warranted. The current project estimate includes replacement of water main along Logan Avenue and Lilac Drive N only. Sanitary Sewer The only sanitary sewer in the project area runs along Logan Avenue. This sanitary sewer was lined with cured- in-place pipe (CIPP) in 2005. Manhole casting replacement is the only proposed sanitary sewer improvement for the project. Storm Sewer A majority of the storm water runoff from the project area is collected in the existing trunk line along 59 th Avenue. This line consists of 24" to 36" corrugated metal pipe. A second storm lines runs south along Logan Avenue to 57 th Avenue. This line consists of 21" to 42" RCP installed in 1988. The current project cost estimate assumes replacement of the corrugated metal pipe alone 59 th Avenue as part of the scheduled neighborhood improvements. Street Lighting The existing street light system is overhead power, with wood poles and a cobra head light fixture. The current cost estimate includes replacing the 3 wood poles with 3 fiberglass poles with a decorative rectilinear fixture and underground power. Project Summaries Page 127 2013-2027 Capital Improvement Program IMME=MIMEImmiM=INJIMIIM•111 AvE 1711 K RF TIEff 211.1 .1.1; Elm=NI .I■...e mm,7 __s __, . ,_,.,.._...-z[== ...., ........, oartam 'no . al om, wma , a •5, IM INS ZEIL illr'nellral:_RirAi ICE 'EMI at 1 L'E :WM 'm rim I'VE Elm 14 ..„111•1.4i , ... _ ., ,... ,_ __,•it EL a ,- ,...n -ii EV-•: - - ,.... -=_. . EH FH pig lim gia ... N . .., ..•.. am .. m.o. le= EXHIBIT A Grandview Park Area Improvements The Grandview Park project area extends Interstate 694 to 57 th Avenue and from Logan Avenue to Dupont Avenue. The total project length is 20,821 feet. The neighborhood consists of approximately 345 residential properties (R1) and 4 multi-family properties (R6). Streets The majority of the streets in the project area were originally constructed between 1964 and 1969. Existing streets are generally 30 feet wide with no curb and gutter. The street pavement is deteriorated throughout most of the neighborhood. The overall pavement condition rating is fair to poor. Proposed street improvements consist of the reconstruction of the street subgrade, installation of curb and gutter to improve drainage and placement of bituminous street pavement. Water main The existing water main in the north portion of the project area is 6-inch and 8-inch diameter cast iron pipe installed between 1964 and 1969. A 16-inch steel water main runs along Emerson Avenue from 57 th Avenue to 59th Avenue. A majority of the existing water main is believed to have a cement based internal liner. Water records indicate two main breaks have occurred within the neighborhood. The current project estimate includes replacement of approximately 50 to 75 percent of the water main within the project area. The 16-inch steel water main along Emerson Avenue potently could be replaced with C900 plastic water main. Sanitary Sewer The sanitary sewer in the north portion of the project area consists of 8-inch diameter vitrified clay pipe (VCP) installed in 1960 and 1963. Approximately 50 percent of the sanitary sewer is subjected to frequent problems with root intrusion. Root sawing must be performed on an annual basis to maintain the system conveyance capacity. The condition of the sanitary sewer system within the neighborhood is rated as fair to poor. The current project estimate includes replacement of approximately 50 to 75 percent of the sanitary sewer system within the project area. Storm Sewer A majority of the storm water runoff from the project area is collected in the existing storm sewer system and conveyed to the trunk storm sewer line on 59 th Avenue and then to the Mississippi River. A portion of the existing storm sewer system within the project area could be salvaged, although it is anticipated that expansion of the system and additional conveyance capacity will be needed to minimize local flooding. The current project cost estimate includes replacement of 75 percent of the local drainage system within the neighborhood. Street Lighting The existing street light system is overhead power, with wood poles and a cobra head light fixture. The current . cost estimate includes replacing the 25 wood poles with 25 fiberglass poles with a decorative rectilinear fixture and underground power. Project Summaries Page 28 2013-2027 Capital Improvement Program EXHIBIT A Ryan Lake Industrial Park Area Improvements The Ryan Lake project area includes Lilac Drive N from 48 th Avenue to the dead end, 48 th Avenue and Dusharme Drive from Drew Avenue to the dead end and 47 th Avenue from Drew Avenue to the dead end. The total project length is 1,932 feet. The neighborhood consists of approximately 12 industrial properties and 3 multi-family properties (R5). Streets The majority of the streets in the project area were originally constructed in 1958 and 1960. The western portion of 47 th Avenue and Drew Avenue were reconstructed in 2002. The western portion of 48 th Avenue was reconstructed in 2005. The remaining street sections are 25 to 40 feet wide with no curb and gutter. The street pavement is deteriorated and in poor condition. Proposed street improvements consist of the reconstruction of the street subgrade, installation of curb and gutter to improve drainage and placement of bituminous street pavement. Water main The existing water main on Lilac Drive N, 48t1 and Dusharme Drive consists of 10-inch diameter cast iron pipe (CIP) installed in 1958. The water main on 47 th Avenue consists of 6-inch cast iron pipe installed in 1960. The current project estimate assumes complete replacement of the water main in the project area. The cost estimate also includes the cost of jacking new water main under the railroad tracks from Dusharme Drive to 49 th Avenue. Sanitary Sewer The sanitary sewer in the project area consists of 8-inch diameter vitrified clay pipe (VCP) installed in 1960. The sanitary sewer along 47 th Avenue and 48 th Avenue is subjected to frequent problems with root intrusion. Root sawing must be performed on an animal basis to maintain the system conveyance capacity. The condition of the sanitary sewer system within the neighborhood is rated as fair to poor. Complete replacement of all sanitary sewer pipes and access structures are proposed as part of the project. Storm Sewer A majority of the storm water runoff from the project area is collected in the existing storm sewer system and conveyed to Ryan Lake. Runoff from Lilac Drive N is conveyed to storm drainage ditches along Highway 100. The current project cost estimate assumes reconstruction of all of the existing storm sewer system. The cost estimate also includes installation of a small storm water management pond at the intersection of 48 th Avenue and Dusharme Drive within City owned property adjacent to Ryan Lake. Street Lighting The existing street light system is overhead power, with wood poles and a cobra head light fixture. The current cost estimate includes replacing the 2 wood poles with 2 fiberglass poles with a decorative rectilinear fixture and . underground power. Project Summaries Page 129 2013-2027 Capital Improvement Program ,1)-----. .1I ... j2IN,ps :..-y 4X PIIJ'''' f-q/ Arr'''':- L„__ v"ffirit11.> l...14,d, AT ift Lit - -1_ 715T AVE N_LI LI_ EXHIBIT A Northwest Area Mill and Overlay The Northwest project area extends from Toledo Avenue east to Perry Avenue and from 71s t Avenue south to 69 th Avenue. The total project length is 6,819 feet. The neighborhood consists of 124 residential properties (R1) and two school owned properties. Streets The streets in the project area were reconstructed in 1994. The streets are 30 feet wide with concrete curb and gutter. The current cost estimate assumes street improvements that consist of minor concrete repairs and a 2 inch mill and overlay. Water main When the neighborhood was reconstructed in 1994, approximately 65 percent of the water main was replaced with 6-inch diameter ductile iron pipe. The remaining water main consists of 6-inch diameter cast iron pipe (CIP) installed in 1955. The current project cost estimate includes lining the existing OP pipe. Sanitary Sewer When the area was reconstructed in 1994, approximately 72 percent of the sanitary sewer was replaced with 8- inch and 10-inch diameter poly vinyl chloride (PVC). The remaining sanitary sewer consists of 8-inch vitrified clay pipe (VCP) installed in 1956. The project cost estimate includes cured-in-place lining of the VCP sanitary sewer main. Storm Sewer The storm water runoff from the project area is collected in a storm water pond in the northwest corner of the project area. The storm sewer consists of 15-inch to 42-inch diameter reinforced concrete pipe (RCP) installed in 1994. The current project estimate includes minor storm sewer repairs. Street Lighting The existing street light system is overhead power, with wood poles and a cobra head light fixture. The current cost estimate includes replacing the 9 wood poles with 9 fiberglass poles with a decorative rectilinear fixture and underground power. Project Summaries Page 130 2013-2027 Capital Improvement Program EXHIBIT A 51 st Avenue North Improvements (West of France Avenue) The 50 Avenue project area extends from 185 feet south of Oak Street on Twin Lake Blvd E to France Avenue. The total project length is 1,171 feet. The neighborhood consists of approximately 25 residential properties. Streets The 51s t Avenue project area was originally constructed in 1990. The existing street is 30 feet wide with concrete curb and gutter. After the year 2023 the pavement will have exceeded the expected service cycle. Proposed street improvements consist of reconstruction of the bituminous street pavement and replacement of the concrete curb and gutter as necessary. Water Main The existing water main in the 51s t Avenue project area consists of 8-inch diameter ductile iron pipe installed in 1990. The water main is in good condition based on current maintenance records. The project cost estimate includes casting replacement only. Sanitary Sewer The sanitary sewer in the 51s t Avenue project area consists of 8-inch diameter poly vinyl chloride (PVC) pipe installed in 1990. The condition of the sanitary sewer system within the neighborhood is rated as good. The current project estimate includes the replacement of sanitary sewer castings only. Storm Sewer The storm sewer runoff from the 51s t Avenue project area is collected in the existing storm sewer system and conveyed to the storm water pond west of 51S t Avenue. The existing storm sewer in the project area consists of 15-inch to 21-inch diameter reinforced concrete pipe installed in 1990. The current project cost estimate includes replacing the storm sewer structure castings and isolated portions of lateral storm sewer as necessary. Street Lighting The existing street light system is overhead power, with wood poles and a cobra head light fixture. The current cost estimate includes replacing the 3 wood poles with 3 fiberglass poles with a decorative rectilinear fixture and underground power. Project Summaries Page 31 2013-2027 Capital Improvement Program EXHIBIT A 53"I Avenue North Improvements I ] •J II 1 il - 9-21III_Jq,JaTL-1-1_1111 -1 =II - f_TF-FIFT711 iirl-T rIET k \t = _ z 7.4_4k_ ..._.1:111"LI - a wii .no \I, -1 \ ,,&\ -•-=)- 'TTE E1_1111 --_f. s\>,.- I i ftI— irE____.ki - . . L:. mg =1 -r_._ ..:„F__, ••,-,.1 I I I I i" 1 I V1 q ,1—1 .1 .•—_:=—11--;,_ _ r-_ .= a_--, f "1-==-H The 53'd Avenue project area extends on 53'd Avenue from Penn Avenue to 4 th Street N. The project area includes a total of 5,979 feet of local streets. The neighborhood consists of approximately 27 residential properties, one multi-family property and two business properties. Streets 53 rd Avenue is designated as a Municipal State Aid Route. 53'd Avenue is also the border between Brooklyn Center and Minneapolis. The north portion of 53'd Avenue is maintained by Brooklyn Center and the south portion is maintained by Minneapolis. The existing streets in the project area are 36 feet wide with concrete curb and gutter, constructed in 1985. Proposed street improvements consist of the reconstruction of the street subgrade, installation new of curb and gutter to improve drainage and placement of bituminous street pavement. Water Main The existing water main on 53'd Avenue is 6-inch diameter cast iron pipe (CIP) installed between 1965 and 1969. The corrosion rate within the project area has not been thoroughly documented at this time. The current project estimate includes complete water main replacement on 53'd Avenue. The project cost estimate also includes an emergency connection with Minneapolis if formal inter-communication arrangements can be established for this connection. Brooklyn Center staff will need to contact Minneapolis Water Utilities to discuss this potential emergency connection. Sanitary Sewer The sanitary sewer on 53r d Avenue consists of 8-inch and 9-inch diameter vitrified clay pipe (VCP) installed between 1952 and 1959. The condition of the sanitary sewer system within the neighborhood is rated as fair. The current project cost estimate includes complete sanitaiy sewer replacement. Storm Sewer The majority of the storm sewer runoff in the proj ect area drains to the trunk storm sewer line on 55 th Avenue and is conveyed to the Mississippi River. The storm sewer on 53'd consists of 12-inch diameter to 15-inch diameter reinforce concrete pipe installed between 1952 and 1979. The current project cost estimate includes replacement of 75 percent of the storm sewer laterals and structures. Street Lighting The existing street light system is overhead power, with wood poles and a cobra head light fixture. The current cost estimate includes replacing the 21 wood poles with 21 fiberglass poles with a decorative rectilinear fixture and underground power. Project Summaries Page 132 2013-2027 Capital Improvement Program EXHIBIT A Knox, James and 54 t11 Avenue Area Improvements The Knox, James and 54 th Avenue project area includes James Avenue and Knox Avenue between 55 th Avenue and 53r d Avenue, and 54th Avenue between Logan Avenue and Irving Avenue. The project area includes a total of 3,487 feet of local streets. The neighborhood consists of approximately 78 residential one multi- family property. Streets The existing streets in the project area are 30 wide with concrete curb and gutter constructed in 1994. Proposed street improvements consist of new street pavement and replacement of isolated sections of concrete curb and gutter as necessary. LJ AVE H 9 H AVE 50TH ?1L1L_. CRYor PROOKON CENTER AVE N Water Main The existing water main in the project area consists of 6-inch diameter ductile iron pipe (DIP) installed in 1994. The current project e stimate includes casting replacement only. Sanitary Sewer The sanitary sewer in the project area consists of 10-inch diameter poly vinyl chloride (PVC) installed in 1994. The condition of the sanitary sewer system within the neighborhood is rated as good. The current project cost estimate includes the replacement on sanitary sewer castings only. Storm Sewer The majority of the storm sewer runoff in the project area drains to the trunk storm sewer line on 55 th Avenue and is conveyed to the Mississippi River. The storm sewer consists of 12-inch diameter to 18-inch diameter reinforced concrete pipe installed in 1994. The current project cost estimate includes replacement of storm sewer castings. [--=t-1(±1--7 er mpoorApoiisi_ Project Summaries Page 133 2013-2027 Capital Improvement Program MIN EXHIBIT A Lyndale Avenue Improvements The Lyndale Avenue project area extents from 57t1 to 55 th Avenue and includes the 56 th Avenue and 55 th Avenue cul-de-sacs. The current project length is 1,905 feet. The neighborhood consists of 11 residential properties (R2 and R4). Streets The streets in the project area were constructed in 1985. The existing streets area 30 feet wide with concrete curb and gutter. Proposed improvements include 20 percent curb replacement and installation of new street pavement. Water Main The existing water main in the project area consists of 6-inch diameter ductile iron pipe (DIP) installed in 1978 and 1985. The water main is in good condition based on current maintenance records. The current project cost estimate includes replacement of miscellaneous valves and hydrants as necessary. Sanitary Sewer The existing sanitaiy sewer consists of 24-inch diameter reinforced concrete pipe installed in 1959. This sanitary sewer line is the main trunk line that carries the sanitary flow from the eastern third of Brooklyn Center to a lift station on Lyndale Avenue south of 55 th Avenue. The condition of the sanitary sewer in the neighborhood is rated fair. The current project cost estimate includes replacement of sanitary services and replacement of sanitary sewer castings. Cured-in-place lining of the trunk sanitary sewer may be necessary based on future televising inspections. Storm Sewer A substantial portion of the southeast section of the city drains through the trunk storm sewer located along 55 th Avenue. The existing trunk storm sewer line consists of 36-inch diameter reinforced concrete pipe installed in 1952. The remainder of the project area consists of 12-inch diameter to 18-inch diameter reinforced pipe installed in 1955 and 1985. The current project cost estimate includes replacing the storm sewer structure castings and isolated portions of lateral storm sewer as necessary. Street Lighting The current cost estimate includes replacing the 3 wood poles with 3 fiberglass poles with a decorative rectilinear fixture and underground power. Project Summaries Page 34 2013-2027 Capital Improvement Program EXHIBIT A Woodbine Area Improvements The Woodbine project area extends from Brooklyn Blvd to France Avenue and from the north City limits to 71s t Avenue. The project area contains a total of 15,525 linear feet of local streets. The neighborhood consists of approximately 248 residential properties. Streets Noble Avenue from Brooklyn Blvd to the north City limits is a designated Municipal State Aid Route. The Woodbine Neighborhood was reconstructed in 1995. Noble Avenue is 40 feet wide with concrete curb and gutter. The remaining streets are general y 30 feet wide with concrete curb and gutter. The current cost estimate assumes street improvements that consist of approximately 50 percent curb replacement, 10 percent sidewalk replacement, and full depth pavement replacement. Water main The existing water main in the Woodbine area consists of 6-inch and 8-inch diameter cast iron pipe (CIP) installed between 1957 and 1959. Records indicate there have been 9 water main breaks in the neighborhood between 1975 and 2004. The current project cost estimate includes complete water main replacement. Sanitary Sewer Approximately 25 percent of the sanitary sewer in the project area was replaced with poly-vinyl chloride (PVC) when the neighborhood was reconstructed in 1995. The remaining sanitary sewer consists of 8-inch diameter vitrified clay pipe (VCP) installed in 1958 and 1959. The current project cost estimate includes replacement of the existing VCP sanitary sewer within the roadway and cured-in-place lining of the sanitary sewer along the June Avenue easement between 71' Avenue and 70 th Avenue. Storm Sewer The storm sewer on Noble Avenue consists of 12-inch and 15-inch diameter reinforced concrete pipe (RCP) that drains to Shingle Creek. This storm sewer was installed in 1970. The remainder of the project area consists of 15-inch to 33-inch diameter RCP installed when the neighborhood was reconstructed in 1995. This storm sewer generally drains to Palmer Lake. The condition of the storm sewer within the neighborhood is rated as good. The current project cost estimate includes replacing storm structure castings and isolated portions of lateral storm sewer as necessary. Street Lighting The current cost estimate includes replacing the 20 wood poles with 20 fiberglass poles with a decorative • rectilinear fixture and underground power. 1 iF171syn if I I _ 1 --1 -1 IN r F-WOODONE lA Avi Project Summaries Page 135 2013-2027 Capital Improvement Program EXHIBIT A Humboldt Avenue North Improvements The Humboldt Avenue North project area extends from 69 th Avenue to the north City limits. The project area contains a total of 2,618 linear feet of local streets. The neighborhood consists of approximately 38 residential properties (R1), 3 R5 properties, and 2 commercial (C2) properties. Streets This segment of roadway is designated as a Municipal State Aid Route This section of Humboldt Avenue was reconstructed in 1995. The existing street is generally 30 feet wide with concrete curb and gutter. The street pavement exhibits a moderate rate of deteriorated due to higher volumes of traffic. The current cost estimate assumes street improvements that consist of approximately 25 percent curb replacement, 10 percent sidewalk replacement, and full depth pavement replacement. Water main The existing water main in the Humboldt Avenue North project area consists of 8-inch diameter cast iron pipe installed in 1965 and 1967. Based on current maintenance records, there is no history of water main breaks in this area. The current project cost estimate includes replacement of 25 percent of the water main and replacement of all hydrants and valves. I7'R VF MEMal n mmMN1.1.mmi MI __— 11111.1NI..11 .E 1 INI1._0 000: ri I .mmmv,i -I III',_ r:1--;1-isimmi-amui MN1.- NMgni Illill-MIM IM ' 1 n-.0.--x —4Numwomm= MIMIT M 70THA E N III I I AVE N it G LE 1 -q 69TH AVE H --F1kt'all MB Sanitary Sewer When the Humboldt Avenue project area was reconstructed in 1995, 25 percent of the sanitary sewer was replaced with 10-inch diameter poly-vinyl chloride (PVC). The remaining sanitary sewer in the area consists of 8-inch diameter vitrified clay pipe (VCP) installed between 1965 and 1967. The current project cost estimate includes replacement of the existing VCP sanitary sewer. Storm Sewer The existing storm sewer in the Humboldt Avenue project area consist of 15-inch to 36-inch diameter reinforced concrete pipe (RCP) that drains to the Mississippi River. The storm sewer was installed between 1955 and 1961 and in 1995. When the project area was reconstructed in 1995, the existing storm sewer was left in place and additional storm sewer was added to the existing system. The current project cost estimate includes replacing structure castings and isolated pipe laterals as necessary within the project area. Street Lighting The current cost estimate includes replacing the 5 wood poles with 5 fiberglass poles with a decorative rectilinear fixture and underground power. Project Summaries Page 136 2013-2027 Capital Improvement Program .171-1:1F T4L4-I _ I I i EXHIBIT A Orchard Lane East Improvements The Orchard Lane East project area extends from Perry Avenue to Brooklyn Blvd and Interstate 94 to 63'd Avenue. The project area contains a total of 21,560 linear feet of local streets. The neighborhood consists of approximately 358 residential properties, two multi-family properties and one commercial property. Streets The Orchard Lane East area was reconstructed in 1996. The streets are generally 30 feet wide with concrete curb and gutter. The current cost estimate assumes street improvements that consist of approximately 50 percent curb replacement, 10 percent sidewalk replacement, and full depth pavement replacement. Water main Approximately 25 percent of the water main in the Orchard Lane East area was replaced with ductile iron pipe (DIP) in 1996 when the neighborhood was reconstructed. The remaining water main in the area consists of 6- inch, 8-inch and 12-inch diameter cast iron pipe (CIP) installed between 1955 and 1973. Records indicate there have been 8 water main breaks in the neighborhood. The current project cost estimate includes replacement of existing CEP water main. Sanitary Sewer Approximately 50 percent of the sanitary sewer in the project area was replaced with poly-vinyl chloride (PVC) when the neighborhood was reconstructed in 1996. The remaining sanitary sewer consists of 8-inch diameter and 12-inch diameter vitrified clay pipe (VCP) installed between 1956 and 1966. The current project cost estimate includes replacement of the existing VCP sanitary sewer. Storm Sewer The storm sewer on the north and west streets of the Orchard Lane East area drain to the storm water ponds at Orchard Park and Cahlander Park. The storm sewer consists of 12-inch to 42-inch diameter pipe. The south and east streets in the project area drains to Shingle Creek. This storm sewer consists of 12-inch to 60-inch diameter pipe. The trunk storm sewer on 65 th Avenue and Orchard Avenue was installed in 1956. The remainder of the storm sewer was installed when the neighborhood was reconstructed in 1996. The current project cost estimate includes replacing storm structure castings and isolated portions of lateral storm sewer as necessary. Street Lighting The current cost estimate includes replacing the 24 wood poles with 24 fiberglass poles with a decorative rectilinear fixture and underground power. Project Summaries Page I 37 2013-2027 Capital Improvement Program EXHIBIT A Orchard Lane West Improvements The Orchard Lane West project area extends from Unity Avenue to Perry Avenue and Interstate 94 to 61s t Avenue. The project area contains a total of 25,702 linear feet of local streets. The neighborhood consists of approximately 509 residential properties, one church property and one school property. Streets The Orchard Lane West area was reconstructed in 1997. The streets are generally 30 feet wide with concrete curb and gutter. The current cost estimate assumes street improvements that consist of approximately 50 percent curb replacement, 20 percent sidewalk replacement, 50 percent driveway apron replacement and full depth pavement replacement. Water main Approximately 99 percent of the water main in the Orchard Lane West area was replaced with ductile iron pipe (DIP) in 1997 when the neighborhood was reconstructed. The remaining water main in the area consists of 6-inch DIP installed in 1987. The current project cost estimate includes replacement of miscellaneous valves and hydrants as necessary. Sanitary Sewer Approximately 55 percent of the sanitary sewer in the project area was replaced with poly-vinyl chloride (PVC) when the neighborhood was reconstructed in 1997. The remaining sanitary sewer consists of 8-inch diameter and 10-inch diameter vitrified clay pipe (VCP) installed between 1955 and 1958. The current project cost estimate includes replacement of the existing VCP sanitary sewer. Storm Sewer The storm sewer north of 63r d Avenue in the Orchard Lane West area drains to the storm water ponds at Orchard Park and Cahlander Park. This storm sewer consists of 12-inch to 36-inch diameter pipe. The streets south of 63 rd Avenue drain to the storm water pond at 63r d Avenue and Perry Avenue. This storm sewer consists of 12- inch to 36-inch diameter pipe. A 27-inch reinforced concrete pipe (RCP) storm line installed in 1958 remains on Woodbine Lane, and a 15-inch RCP storm line installed in 1965 remains on Scott Avenue. The current project cost estimate includes replacement of the storm sewer installed in 1958 and 1965 and replacement of storm laterals as needed for storm sewer replacement. Street Lighting The current cost estimate includes replacing the 29 wood poles with 29 fiberglass poles with a decorative rectilinear fixture and underground power. Project Summaries Page 138 2013-2027 Capital Improvement Program EXHIBIT A Meadowlark Gardens Area Improvements The Meadowlark Gardens project area extends on Logan Avenue from 53"I Avenue to 57 th Avenue, on Knox and James Avenues from 55 th Avenue to 57 th Avenue, and on 55 th Avenue and 56 th Avenue from Morgan Avenue to Irving Avenue. The project area also includes 57 th Avenue from Humboldt Avenue to the Interstate 94 bridge. The project area contains a total of 10,150 linear feet of local streets. The neighborhood consists of approximately 162 residential properties, two multi-family properties and two commercial properties. Streets Logan Avenue and 57 t1 Avenue are designated as Municipal State Aid Routes. The Meadowlark Gardens project area was last reconstructed in 1996. 57 th Avenue is 30 feet wide, Logan Avenue is 32 feet wide and the remaining streets are 30 feet wide. All streets in the project have concrete curb and gutter. The current cost estimate assumes street improvements that consist of approximately 20 percent curb replacement, 20 percent sidewalk replacement, 25 percent driveway apron replacement and full depth pavement replacement. I L_,-, i ._ — _ 1 No.. -..... aNum •-- IFmNum4.—UM ttVFN •IT UMiir IlkMI •AIN a._gp ..4,4ww-mo4.0.,..mm iI IMI mil Ertmmgel.=aum sm.IN Imo1.•im m MIXMI==m1 E uin=ImoNMElmMI .—.. NEims. mism „..mu- MEig EN1 2•MI HI MaINis I ..mMI=NonalkaMEmmit x MEMNI' EN NI milomo.mil . 1NMI- -••■=.=Wall=ima •NIPai 1 '&1., witni.EN- WaneN. -a. q =— 1;EA..__Effm — Ea's._ NellH Alf: N.pi _1111 MINM --MI MI= NMM EZIM MG.NI Mo.al MN 53 RD AVE N- 1 Si 1 LYN CENTER ElM0 ---=N ITV OF .= —_...Ma...,_NNE/JOUR —I—=— Water main Approximately 80 percent of the water main in the Meadowlark Garden area was replaced with ductile iron pipe (DIP) in 1996 when the neighborhood was reconstructed. The remaining water main in the area consists of 10- inch cast iron pipe (CIP) installed in 1969 and 16-inch steel pipe installed in 1964. The current project cost estimate includes replacement of the CW and steel water mains. Sanitary Sewer Approximately 94 percent of the sanitary sewer in the project area was replaced with poly-vinyl chloride (PVC) when the neighborhood was reconstructed in 1996. The remaining sanitary sewer consists of 8-inch diameter vitrified clay pipe (VCP) installed in 1959. The current project cost estimate includes replacement of the existing VCP sanitary sewer. Storm Sewer Approximately 92 percent of the storm sewer in the project area was replaced in 1996 when the neighborhood was reconstructed. The remaining pipe consists of 24-inch to 42-inch pipe on 55 1 Avenue installed in 1952. The storm sewer on James Avenue and to the west drains to the trunk line on 55 th Avenue and then to the Mississippi River. This storm sewer consists of 15-inch to 44-inch diameter pipe. The storm 'sewer on 57 th Avenue drains to the trunk line on 59'h Avenue and then to the Mississippi River. This storm sewer consists of 15-inch to 42-inch diameter pipe. The current cost estimate includes replacing the existing pipe installed in 1952 and replacement of storm laterals as needed for water main and sanitary sewer replacement. Street Lighting The current cost estimate includes replacing the 17 wood poles with 17 fiberglass poles with a decorative rectilinear fixture and underground power. Project Summaries Page 139 2013-2027 Capital Improvement Program D.11.,RO OR N .. •t [FIT h I J . 53.0 AVCJOJ CITY OF BROOKLYN. CENTER.- OF MINNEAPOLITH 77_1 EXHIBIT A 53 1.d and Xerxes Avenue Improvements 53r d Avenue extends from Xerxes Avenue to Upton Avenue and Xerxes Avenue extends from 51s t Avenue to 53r d Avenue. The project area contains a total of 2,028 linear feet of local streets. The neighborhood consists of 22 residential properties and one multi-family (R5) property. Streets This project area was most recently reconstructed in 1996 by the City of Minneapolis. 53r d Avenue and Xerxes Avenue are the border between Brooklyn Center and Minneapolis. The north portion of 53r d Avenue and the west portion of Xerxes Avenue are maintained by Brooklyn Center. Existing streets are generally 30 feet wide with concrete curb and gutter. The current cost estimate assumes street improvements that consist of approximately 20 percent curb replacement, 25 percent driveway apron replacement, and a 2-inch mill and overlay of the bituminous pavement. Water main The existing water main on 53r d Avenue consists of 6-inch diameter cast iron pipe (CIP) installed in 1973. Records indicate that there have been no water main breaks in the area. The water main is in good condition based on current maintenance records. The water main on Xerxes Avenue is owned and maintained by the City of Minneapolis. The current project cost estimate includes no water main replacement. Sanitary Sewer There is no sanitary sewer on 53r d Avenue. The existing sanitary sewer on Xerxes Avenue is owned and maintained by the City of Minneapolis. The current project cost estimate includes no sanitary sewer replacement. Storm Sewer The storm sewer in the project area consists of 10-inch poly-vinyl chloride (PVC) pipe that flows to storm water ponds located south of 53r d Avenue and east of Upton Avenue. This storm sewer was installed in 1996 when the area was last reconstructed. The current project cost estimate includes casting replacement only. Street Lighting The current cost estimate includes replacing the 8 wood poles with 8 fiberglass poles with a decorative rectilinear fixture and underground power. Project Summaries Page 40 2013-2027 Capital Improvement Program 11 I LI .1 I- -- 1 ; I I AVE IV „ „ : 7 1 I I I - 1 II 1 11 L i EXHIBIT A St. Alphonses Area Mill and Overlay The St. Alphonses project area extends from Brooklyn Boulevard to Grimes Avenue and 69 th Avenue to 71' Avenue. The area contains a total of 4,580 linear feet of local streets. The project area consists of approximately 31 residential properties, three commercial properties, one church property and one multi-family property. Streets The St. Alphonses area was last reconstructed in 1998. Halifax Avenue is 30 to 35 feet wide, 70 th Avenue is 35 to 42 feet wide and the remaining streets are 30 feet wide. All streets in the area have concrete curb and gutter. The current cost estimate assumes street improvements that consist of approximately 20 percent concrete replacement and a 2 inch mill and overlay. Water main The existing water main in the project area consists of 6-inch cast iron pipe (CEP) installed between 1959 and 1961 and 6-inch ductile iron pipe (DIP) installed in 1978. Based on current maintenance records, there has been one water main break in this area. The current project estimate includes casting replacement only. Sanitary Sewer Approximately 83 percent of the sanitary sewer in the project area was replaced with 8-inch poly-vinyl chloride (PVC) when the neighborhood was reconstructed in 1998. The remaining pipe consists of 8" diameter vitrified clay pipe (VCP) installed in 1958 and 1959. The current project estimate includes casting replacement only. Storm Sewer The storm sewer in the project area flows east to Palmer Lake. Approximately 25 percent of the storm sewer in this area was installed in 1998 or later. This storin sewer consists of 15-inch diameter high-density polyethylene plastic pipe (HDPE) and 18-inch to 42-inch diameter reinforced concrete pipe (RCP). The remaining storm sewer consists of 15-inch to 42-inch diameter RCP installed in 1957 and 1984. The current project estimate includes casting replacement only. NY Street Lighting The current cost estimate includes replacing the 7 wood poles with 7 fiberglass poles with a decorative rectilinear fixture and underground power. Project Summaries P age I 41 2013-2027 Capital Improvement Program EXHIBIT A 67 th and James Avenue Mill and Overlay The project area includes 67 111 Avenue from Shingle Creek Parkway to the east cul-de-sac and James Avenue from Freeway Blvd to 67 6 Avenue. The project area contains a total of 2,063 linear feet of local streets. The project area consists of 11 industrial properties. Streets The 67'1 Avenue and James Avenue area was reconstructed in 1998. The streets are generally 44 feet wide with concrete curb and gutter. The current cost estimate assumes street improvements that consist of approximately 20 percent concrete replacement and a 2 inch mill and overlay. Water main The existing water main in the project area consists of 8-inch diameter cast iron pipe (CIP) installed in 1970. Records indicate that there have been no water main breaks in the area. The current project estimate includes casting replacement only. Sanitary Sewer The existing sanitary sewer in the project area consists of 8-inch poly-vinyl chloride (PVC) installed in 1970. The current project estimate includes casting replacement only. Storm Sewer The storm sewer in the project area drains to the trunk line on 65 111 Avenue and then east to the Mississippi River. This storm sewer consists of 15-inch to 36-inch diameter reinforced concrete pipe (RCP) installed in 1970 and 1974. The current project estimate includes casting replacement only. Street Lighting The current cost estimate includes replacing the 2 wood poles with 2 fiberglass poles with a decorative rectilinear fixture and undergyound power. Project Summaries Page j 42 2013-2027 Capital Improvement Program EXHIBIT A John Martin Drive Mill and Overlay The John Martin Drive project area extends from Shingle Creek Parkway to 450 feet south of Earle Brown Drive. The project area contains a total of 1,381 linear feet of local streets. The neighborhood consists of approximately nine commercial properties. Streets John Martin Drive is designated as a Municipal State Aid Route. The project area was reconstructed in 1998. The streets are generally 50 feet wide with concrete curb and gutter. The current cost estimate assumes street improvements that consist of approximately 20 percent concrete replacement and a 2 inch mill and overlay. Water main The existing water main in the project area consists of 8-inch diameter cast iron pipe (C1P) installed in 1969. Records indicate that there have been no water main breaks in the area. The current project estimate includes casting replacement only. Sanitary Sewer The existing sanitary sewer in the project area consists of 8-inch diameter vitrified clay pipe (VCP) installed in 1969. The current project estimate includes casting replacement only. Storm Sewer The storm sewer on John Martin Drive drains to Shingle Creek. This storm sewer consists of 12-inch to 48-inch diameter reinforced concrete pipe (RCP) installed in 1969. The current project estimate includes casting replacement only. Project Summaries Page 43 2013-2027 Capital Improvement Program 70T11 AVE I 11 \ --CS - ,1-- —gi--S-- I] L , - :f ..1-I -11Z1n C97r1 AT I! ,16 ZJ „ .4\ \ \.1 . rt 1 1 \ i 11 i \68T11 AVG Pi III_\\ \ s;\ EXHIBIT A 68 th and Lee Avenue Mill and Overlay The project area includes 68 th Avenue from Lee Avenue to Brooklyn Boulevard and Lee Avenue from 68 th Avenue to 69 th Avenue. The project area contains a total of 1,668 linear feet of local streets. The project area consists of nine commercial properties. Streets The 67 th and James area was reconstructed in 1998. The streets are generally 45 feet wide with concrete curb and gutter. The current cost estimate assumes street improvements that consist of approximately 20 percent concrete replacement and a 2 inch mill and overlay. Water main The existing water main in the project area consists of 8-inch diameter cast iron pipe (CIP) installed in 1966 and 1968. Records indicate that there have been no water main breaks in the area. The current project estimate includes casting replacement only. Sanitary Sewer The existing sanitary sewer in the project area consists of 8-inch poly-vinyl chloride (PVC) installed in 1970. Approximately 25 percent of the sanitary sewer is subjected to frequent problems with root intrusion. Root sawing must be performed on an annual basis to maintain the system conveyance capacity. The current project estimate includes casting replacement only. Storm Sewer The storm sewer in the project area drains south to the storm water pond at Orchard Park. This storm sewer consists of 12-inch to 24-inch diameter reinforced concrete pipe (RCP) installed in 1966 and 1968. The current project estimate includes casting replacement only. Street Lighting The current cost estimate includes replacing the 3 wood poles with 3 fiberglass poles with a decorative rectilinear fixture and underground power. Project Summaries Page 44 2013-2027 Capital Improvement Program EXHIBIT A Miscellaneous Water Main and Sanitary Sewer Improvements Lift Station 1 Wet Well Improvements The existing lift station was installed in 1996. The current wet well design is a basic rectangle with an elevated wing wall. The flat bottom allows for solids to build and the wing wall traps grease thereby creating an ongoing maintenance issue where staff is required to enter the space multiple times per year for maintenance. To properly clean this wet well, workers must follow confined space entry procedures and enter the 28' deep structure. Even when all necessary precautions are followed, there is a significant level of danger involved when entering the structure. The goal is to "reshape" the wet well by mimicking the existing wet well at lift station 2 and eliminate the elevated wing wall. The wet well at lift 2 consists of a sloped configuration that nearly eliminates the buildup of any solids (rarely is it necessary to enter that wet well). Proposed rehabilitation includes pump replacement, miscellaneous appurtenance replacement, and wet well reconfiguration to aid in self-cleaning. Sanitary Sewer Lining along Mississippi River This project extends from the manhole north of Interstate 694 on Willow Lane to the first manhole south of 57 th Avenue on Lyndale Avenue, approximately 4,752 feet. The existing line is 21-inch to 24-inch reinforced concrete pipe (RCP) and contains root infiltrations throughout. Roots were last removed in 2011. Directly under the interstate is a 70 foot section of pipe where it appears through televising that the pipe was cut in half and put inside a 70 foot section of steel casing to form an invert. Emergency Generator Replacement for Lift Station No. 2 The existing generator is a 1981 model with a typical lifespan of 35 years. Both generator and switch gear are proposed to be replaced. Water Tower No. 3 Painting Tower No. 3, a 1 5 million gallon elevated storage tank located within the Centerbrook Golf Course was constructed in 1973. The complete exterior coating system was replaced in 1986. In 1998 the exterior was spot repaired, power washed and a urethane top coat was applied to the exterior of the tower. In 2005, the bottom shell course of the fluted exterior was coated and the entire exterior was power washed. This tank was last inspected in 2010. Although the steel substrate is still protected, a number of coating failures were noted on the interior (wet area and dry area) and are attributed to deficiencies in the coating system itself. The 2010 recommendation is to reevaluate in 5 years with an anticipated plan of complete coating replacement in 6 to 8 years. Based on the 2010 evaluation, Tower No. 3 is recommended for complete interior wet, interior dry and exterior coating rehabilitation in 2016. Water Tower No. 2 Painting Water Tower No. 2, a one-million gallon elevated storage tank located at 69 th Avenue and Dupont Avenue was constructed in 1960. In 1984, the interior (wet area) and exterior coating systems were completely replaced. In 1997, the interior coating system (wet area) was spot repaired and the exterior coating was spot repaired, power washed and a urethane top coat was applied to the existing system. The estimated service life for 1997 paint coating is 15 to 20 years as noted in a 1999 warranty inspection report. This tank was last inspected in 2005. Both the interior and exterior coatings required no repairs at that time. The 2005 recommendation is to re- inspect every 5 years. Tower No. 2 is scheduled to be inspected in 2011. Based on a 2009 review of the 2005 recommendation, Tower No. 2 is recommended for complete interior and exterior coating rehabilitation in 2017. Well Motor Speed Controls (VFD) Wells 4, 5, 7, 9 and 10 The existing well motor speed controls were installed in 1997 as part of an energy conservation project. Due to their age and parts availability, they are due for replacement. New controls would be equipped with bypass switch gear that allows the operation of the well pump if the controls fault and need repair. Project Summaries Page I 45 2013-2027 Capital Improvement Program EXHIBIT A Water Tower No. 1 Painting Water Tower No 1, a 500,000 gallon elevated storage tank located at 69 th Avenue and France Avenue was constructed in 1958. In 1988, spot repairs of the existing interior were completed (wet area repaired with coal tar/epoxy coating) and the exterior coating system was completely replaced. In 1999, the interior wet coating system was completely replaced and the exterior coating was spot repaired, power washed and a urethane top coat was applied to the existing system. The estimated service life for the 1999 paint coating is 15 to 20 years. This tank was last inspected in 2009. Both the interior and exterior coatings required no repairs at that time. The 2009 recommendation is to re-inspect every 5 years. Based on the 2009 inspection, Tower No. 1 is recommended for complete interior and exterior coating rehabilitation in 2018. Lift Station No. 9 Forcemain Replacement The existing forcemain located south of lift station No. 9 was installed in 1969 and consists of 12-inch ductile iron pipe, which was verified in 2010 through an exploratory open excavation. Approximately 1300-feet is proposed to be replaced. Emergency Generator Replacement for Lift Station No. 1 The existing generator is a 1996 model with a typical lifespan of 35 years. Both generator and switch gear are proposed to be replaced. Street Light and Traffic Signal Improvements Traffic Signal System Replacement at 66 th Avenue and TH 252 The existing traffic signal system at the intersection of 66 th Avenue and TH 252 is owned and operated by the State. The Minnesota Department of Transportation (Mn/DOT) has programmed this system to be replaced and the City will be required to pay 50 percent as the City's portion for two of the four legs of the intersection. Earl Brown and Opportunity Area Street Light Replacement — Ornamental Lighting at Nodes The 34 ornamental lights located within the Earl Brown area at the nodes (intersections) along a portion of Shingle Creek Parkway, Summit Drive, Earl Brown Drive and John Martin Drive were installed in 1986. The typical life expectance of this lighting system is approximately 30 years. The City has no remaining replacement poles or luminaires that match the existing system, and matching luminaires are no longer available from suppliers. The existing system is generally rated in fair to poor shape with increasing maintenance costs. The project includes replacement of the existing decorative lighting system at the intersections/nodes with a new, advanced system using current technology. Capital Maintenance Building Plan Yearly Capital Maintenance Building Plan Projects In 2007, the City approved an 18-year Capital Building Maintenance Plan that includes short- and long-term building and facility improvements. The following buildings and facilities are covered under this plan: city hall, community center, public works facility, public works cold storage building, public works salt/sand storage building, police station, west fire station, east fire station, Centerbrook Golf Course club house, Centerbrook Golf Course maintenance building, Centerbrook Golf Course storage garage, sanitary lift station Nos. 1 and 2, municipal well Nos 2-10, Evergreen Park building, Garden City Park building, Central Park west building, Central Park plaza, and Central Park gazebo. Project Summaries Page I 46 2013-2027 Capital Improvement Program EXHIBIT A Storm Water Improvements Connections Shingle Creek Restoration Project As part of the 2009 Connections at Shingle Creek Corridor Study, a section of Shingle Creek from Regent Avenue in Brooklyn Park to Nobel Avenue was assessed for opportunities to provide ecological restoration. Additionally, Shingle Creek has been identified as having dissolved oxygen and biotic impairments that must be addressed. The first phase of this project includes the restoration of the portion of the creek from Brooklyn Boulevard to 700-feet east of Noble Avenue. Restoration improvements include repairing eroded stream bank areas, adding riffles and plunge pools, thinning out the significant tree canopy, installing culvert energy dissipating rip rap and slope protection and establishing a wider vegetated wetland/upland buffer adjacent to the creek. The City of Brooklyn Center will be responsible for only a portion of the project funding. The proposed funding is expected to include 50% City funding (25% from Brooklyn Center and 25% from Brooklyn Park), 25% grant funding and the remaining 25% to be shared by the Shingle Creek Watershed Management Commission. This project is anticipated to proceed only upon successful grant award. Storm Water Management Basins In 2005, the City of Brooklyn Center hired the consulting firm of Bonestroo Rosene Anderlik & Associates to conduct a condition assessment of 30 storm water management ponds located throughout the City. The assessment process resulted in a list of improvements to address problems with shoreline erosion, sediment accumulation, inlet and outlet blockages and other miscellaneous maintenance issues. Below is a description of the projects that were not considered routine annual maintenance work normally addressed as part of the annual operating budget for the Storm Drainage Utility. Storm Water Pond 60-001 Pond 60-001 is located west of Xerxes Avenue and south of Brooklyn Drive within Central Park. The pond receives runoff from approximately 85 acres of upstream residential development. This pond was constructed in 2003. By 2013, preliminary estimates indicate that approximately 30 to 40 percent of the wet volume will be lost due to sediment accumulation. The proposed work consists of removal of sediment and installation of a skimmer structure to enhance the water quality treatment performance of the pond. Storm Water Pond 50-001 Pond 50-001 is located within Cahlander Park. The pond receives runoff from approximately 230 acres of upstream residential development. Due to the large watershed to pond area ratio, this pond is subject to higher rates of sediment accumulation and potential erosion issues. Traces of hydrocarbon pollutants were noted in the sediment during the most recent site inspection. The proposed project consists of dredging and properly disposing of sediment from the pond and repairs to various shoreline erosion issues. Storm Water Pond 46-001 Pond 46-001 is located within the northern portion of Orchard Lane Park. The pond receives runoff from approximately 60 acres of residential development located west of Orchard Lane Park and approximately 50 acres located north of Interstate 94/694. The pond is was originally design as a detention basin without wet volume to provide additional water quality benefit. The proposed improvements consist of excavating wet storage volume below the invert of the outlet pipe to increase the water quality treatment performance of the basin. Project Summaries Page 147 2013-2027 Capital Improvement Program EXHIBIT A Park and Trail Improvements Baseball Backstop Replacements Proposed construction includes replacement of the baseball backstop fences at Centennial Park, Freeway Park and Willow Lane Park. Centennial Park Youth Soccer Field Improvements Proposed construction includes converting a general use area to an improved youth soccer field. Amenities include irrigation, permanent nets, bleachers and other miscellaneous site improvements. Centennial Park Tennis Court Resurfacing Proposed construction includes the removal of two existing tennis courts and resurfacing of the two remaining two tennis courts within Central Park. Willow Lane Park Trail Reconstruction Proposed construction includes replacement of the trail system within Willow Lane Park. An eight foot wide trail section is proposed. Baseball Fence Replacement Proposed construction includes replacement of the line fences at Central Park and East Palmer Lake Park and the replacement of the line and outfield fences at Northport Park. Freeway Park Trail Replacement Proposed construction includes replacement of the trail system within Freeway Park. An eight foot wide trail section is proposed. Lions Park Trail Replacement Proposed construction includes replacement of the trail system within Lions Park. Parallel biking and walking trails would be removed and replaced with a single ten foot wide trail section. Brooklyn Boulevard City Entrance Signs Proposed improvements include painting the existing City entrance signs and cedar fences surrounding the signs located along Brooklyn Boulevard at the Minneapolis and Brooklyn Park borders. 69 6 Avenue Greenway & Cahlander Park Fence Rehabilitation Proposed construction includes refinishing the wood fence along the north side of the 69 th Avenue greenway between Brooldyn Boulevard and Palmer Lake Drive and the privacy fence on the west side of Cahlander Park. Northport Park Building Proposed construction activities include the replacement of the existing shelter building. The new structure is scheduled to include picnic facilities, one unisex restroom and a small utility area. The new shelter will be consistent with the park building constructed in Kylawn Park in 2007/2008. West River Road Trail Improvements Proposed construction includes replacement of the bituminous trail along West River Road from 73rd Avenue to 66 th Avenue. A ten foot wide trail section is proposed. Evergreen Park Trail Improvements Proposed construction includes replacement of the bituminous trail within Evergreen Park. Replacement of the trail along 7e Avenue is not part of the project. An eight foot wide trail section is proposed. Project Summaries Page I 48 2013-2027 Capital Improvement Program EXHIBIT A Centennial Park East Trail Improvements Proposed construction includes replacement of the bituminous trail system within the eastern portion of Central Park. The trail segment proposed for replacement is between Interstate 94 and the south City Hall parking lot, east of Shingle Creek. A ten foot wide trail section is proposed along the main trail corridor and an eight foot wide trail section is proposed for the adjacent pedestrian trails. Play Ground Equipment Replacement Proposed replacement includes replacing park play ground equipment over a three year period. A total of 20 parks located within Brooklyn Center contain 21 separate playground equipment areas, 18 that are maintained by the City and three that are maintained by the adjacent schools. Six playgrounds are scheduled for replacement each year over the three year period. An assessment of the play ground equipment will need to be completed to determine replacement priority. Palmer Lake Trail Mill and Overlay Proposed construction includes resurfacing of the existing trail system extending around Palmer Lake. This trail was last reconstructed in 2005 with an expected maximum service life of 15 to 20 years due to the soil stability issues within the park area. Hockey Rink Rehabilitation and Replacements Proposed rehabilitation includes resurfacing of five existing rinks with other miscellaneous rink repairs. An assessment of the rink appurtenances will need to be completed to determine replacement priority. The rink located at Northport Park will be further evaluated with the Northport Park improvements and master planning being conducted in connection with the Northport School rehabilitation. Irrigation Systems Rehabilitation and Replacements The City's Irrigation systems are located as follows: Evergreen Park, Centennial Park, Northport Park, Grandview Park, 69 th Avenue, Public Works Garage Facility, West Fire Station, Shingle Creek Parkway, 5 3 °' Avenue (Belview area), Xerxes Avenue, Bass Lake Road and County Road 57. The proposed rehabilitation estimate includes rehabilitation of the Evergreen Park and the 69 th Avenue systems, which were installed in 1986 and 1989, respectively. Centennial Park Softball Field Re-grading Improvements The Centennial Park softball fields experience settlement due to the underlying organic soils. Over the years, settlement has occurred approximately one foot. This is evident in the fact that the light base foundations within the ball field areas have generally held their original elevations and are higher than the surrounding ground. Due to the proximity to Shingle Creek and the low lying areas, this settlement causes increased flooding and drainage issues. The proposed plan includes raising the ball fields one to two feet and replacement of any necessary appurtenances including irrigation systems, draintile, fences and bituminous/concrete trails and other paved areas. Miscellaneous Tennis Court Resurfacing Proposed construction includes the removal of the existing tennis courts and resurfacing of the remaining tennis courts at Evergreen Park, West Palmer Lake Park, Northport Park, Grandview Park and Centennial Park. Softball/Baseball Fence Replacement Proposed construction includes replacement of the line and outfield fences at West Palmer Lake Park. 69 th Avenue Trail Reconstruction Proposed construction includes replacement of the trail system along 69 th Avenue from Brooklyn Boulevard to West Palmer Lake Drive. A nine foot wide trail section is proposed. Project Summaries Page I 49 2013-2027 Capital Improvement Program EXHIBIT A Evergreen Park Score Board Replacement Proposed construction includes installing new score boards at the two softball fields and one baseball field at Evergreen Park. 69 th Avenue Landscape Rehabilitation Proposed construction would include irrigation updates and replacing the landscaping plantings and sod along 69 th Avenue from Brooklyn Boulevard to West Palmer Lake Dr. Miscellaneous Projects and Improvements Highway 100 Bridge at CR10/CR57 Improvements The existing roadway bridge is owned and maintained by the State. The Minnesota Department of Transportation (Mn/DOT) has programmed this bridge deck to be replaced in 2013. The existing bridge deck consists of approximately 5-foot sidewalks on each side. The sidewalk on the south side of the bridge is proposed to be widened to approximately 12-feet as part of the joint trail extension project from Shingle Creek Parkway to the Mississippi River trail. The City is working with Mn/DOT, Hennepin County and the Three Rivers Park District to implement this reconfiguration of the roadway and pedestrian lane usage on the available proposed deck width. The majority of the funding for the bridge deck replacement is proposed to come from Mn/DOT. Their amount includes an amount to replace the existing bridge deck under its current configuration. The changes to obtain a trail on the south side of the bridge is proposed to be shared by the Hennepin County, Three Rivers Park District and the City. Brooklyn Boulevard Corridor Reconstruction/Complete Street Improvements Brooklyn Boulevard from 1-94 to the southerly City limits (49 111 Avenue) is a Hennepin County roadway (County Road 152) under their jurisdiction. The County has a portion of Brooklyn Boulevard from 1-94 to Highway 100 planned for reconstruction in 2016. Currently the City is undertaking a corridor study for this section of roadway within the City of Brooklyn Center to evaluate necessary improvements including roadway, trail, streetscaping, intersection, access, development and transit improvements. This study will be used to create a vision, develop a preferred alternative layout, identify costs for the improvements, and develop funding strategies for the improvements. The funding partnership and proportions are to be determined in the future but are anticipated to include federal funding, Hennepin county funding, Three Rivers Park District Funding and City funding. Highway 100 Bridge at CR152 (Brooklyn Boulevard) Improvements The existing roadway bridge is owned and maintained by the State. The Minnesota Department of Transportation (Mn/DOT) has programmed this bridge deck to be replaced in 2016. The existing bridge deck consists of approximately 8-foot sidewalks on each side. The City is working with Mn/DOT, Hennepin County and the Three Rivers Park District to implement this reconfiguration of the roadway and pedestrian lane usage on the available proposed deck width. The majority of the funding for the bridge deck replacement is proposed to come from Mn/DOT. Their amount includes an amount to replace the existing bridge deck under its current configuration. Participation by the City will include certain aesthetic elements of the bridge. Project Summaries Page 1 50 2013-2027 Capital Improvement Program AGENDA CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY WORK SESSION December 10, 2012 Immediately Following Regular City Council and EDA Meetings Which Start at 7:00 P.M. Council Chambers City Hall A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. ACTIVE DISCUSSION ITEMS 1. 3rd Generation Watershed Management Plan Update PENDING LIST FOR FUTURE WORK SESSIONS Later/Ongoing 1.National League of Cities Service Line Program 2.Sister City Update 3.Assessment Hearing Policy 4.Watershed Plan Update Review 5.Annual Reports — Departmental 6.Strategic Plan Annual Report 7. 2013 Legislative Issues Work Session Agenda Item No. 1 MEMORANDUM - COUNCIL WORK SESSION DATE: December 5, 2012 TO: Curt Boganey, City Manager FROM: Steve Lillehaug, Director of Public Works/City Engineer 9/1 SUBJECT: ri Generation Watershed Management Plan Update Recommendation: It is recommended that the City Council consider providing direction to staff regarding review and comment on the Third Generation Watershed Management Plan update for the Shingle Creek and West Mississippi Watershed Management Commissions. Background: An overview of the 60-day review draft of the Third Generation Watershed Management Plan was presented to the City Council at its November 26, 2012 meeting. As indicated at that meeting, all written comments must be submitted to the Shingle Creek and West Mississippi Watershed Management Commissions (SC/WMWMC) within the required 60-day public review period that expires December 21, 2012. In an effort to formalize the City's official comments on the plan, the following summary of the key changes included in the plan are provided for further council consideration and comment: 1. Volume Standard - Infiltration Under the proposed Third Generation Plan, the infiltration requirement from net new impervious surface is increased from 0.5 inches infiltrated within 48 hours to 1.0 inches infiltrated in 48 hours. This increase is more consistent with recent rules developed by other watershed management organizations in efforts to address the following and other similar requirements and goals: •Lake and stream Total Maximum Daily Load (TMDLs) in the Shingle Creek watershed currently require very significant reductions in total phosphorous (TP) load and volume of runoff discharged into those impaired waters. •The South Metro Mississippi River total suspended solids (TSS) TMDL will require pollutant load and runoff volume reductions across both watersheds. •The new MPCA National Pollution Discharge Elimination System (NPDES) Minnesota General Permit is expected to require MS4s to achieve no net increase in volume, TP and TSS for new development and a net reduction in those parameters for redevelopment. •The EPA's in-development stormwater rule update governing the national NPDES program will establish a performance standard that is anticipated to capture retention of the 90% event, which for Minnesota is approximately 1-inch. •Modeling performed for the MPCA's Minimal Impact Design Standards (MIDS) currently in development indicates that a 1-inch abstraction provides the 90% annual volume, 80-90% TP and 90-99% TSS annual load management. It is - Mission: Ensuring an attractive, clean, soft?. inclusive community that enhances the quality of life for all people and preserves the public trust MEMORANDUM - COUNCIL WORK SESSION expected that a 1-inch abstraction (infiltration) will become a required standard by the MPCA. The attached spreadsheet includes a survey that summarizes the different rules of the metro area watersheds pertaining to volume standards and permit thresholds (see Exhibit A). 2. Permit Thresholds The current Commissions' mandatory size threshold for project reviews is 15 acres for single- family detached projects and 5 acres for all other development types. The review thresholds for most other watersheds (see Exhibit A) are significantly more stringent and better match what is being proposed below in Tables 4.2 and 4.3 for the SC/WMWMC. Table 4.2. Third Generation revised rules applicability and site size review thresholds, non-residential. and uses except detached single-family residential.__. All Land Uses Except Detached Single-Family Residential City Project Review Commission Project Review 0.5 acres to <1 acre > 1 acre to <5 acres ?-5 acres Development projects Development projects Development projects Abstract 1" runoff from all impervious surface Meet Commission rate, quality, and volume requirements for the entire site Meet Commission rate, quality, and volume requirements for the entire site Redevelopment projects Redevelopment projects Redevelopment projects Incorporate permanent water quality BMPs .0 disturbed Meet Conunission rate, quality, and volume requirements for the disturbed area Meet Commission rate, quality, and volume requirements for the entire site >5 00/ disturbed Meet Commission rate, quality, and volume requirements for the entire site Table 4.3, Third Generation revised rules applicability and site size review thresholds, residential. etached sinle-famiIv residential., Detached Single-Family Residential Land Uses City Project Review Commission Project Review > 1 acre to <15 acres >15 acres Development projects Development Meet Conunission rate, quality, and volume requirements for the entire site Meet Commission rate, quality, and volume requirements for the entire site Redevelopment projects Redevelopment projects <50% disturbed Meet Commission rate. quality, and volume requirements for the disturbed area Meet Commission rate, quality, and volume requirements for the entire site . >50V0 disturbed_Meet Conunission rate, quality, and volume requirements for the entire site Development projects are defined as converting from a minimally-developed land use (e.g., vacant land; subdivision of a large lot with a single residence; agricultural land converted to developed use). Redevelopment projects are defined as land disturbance of an existing developed site (e.g., an addition to an existing building; demolition and rebuild; reconstruction of a parking lot). For all the same reasons as mentioned in Section 1 above pertaining to consistency with other standards and having a set of rules that are effective to address the many different water quality pressures and requirements, likewise the SC/WMWMC are proposing to make the thresholds Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for people and preserves the public trust MEMORANDUM - COUNCIL WORK SESSION more stringent. As demonstrated in Exhibit B, which shows the count of parcels within the SCWMC area per different size, the old rules that only apply to relatively large parcels are somewhat ineffective by being only applicable to the vast minority of properties and area within the watershed. The proposed thresholds will affect significantly more parcels and area, thus being more effective. 3.Cost and Impact of Implementation Making the thresholds and rules more stringent as described above directly corresponds to an increase in the cost to implement the higher level of treatment standards. However, while it may be an extra cost to a developer on a 2-acre parcel in Brooklyn Center, the developer would have to pay generally the same cost in other metro cities too. By doubling the treatment requirement from 0.5 to 1.0 inch infiltration, the resulting volume of the treatment facility would double. While the volume of the treatment facility would generally double, there are usually some efficiencies that would be experienced by this large type of treatment system where the resulting area of the treatment system might be slightly smaller than doubled. Costs of doubling the requirement are generally all over the board, but on the high end worst case scenario, costs would be coMparatively doubled. Likewise, parcels that previously did not fall within the thresholds for any treatment requirement would now have to meet these new requirements, thus resulting in increased project cost. There are many methods and devices used to meet the infiltration requirement including rain gardens, pervious pavers, stormwater basins, underground systems, soil management (minimize soil compaction and increase soil permeability), etc. Costs for the different applications vary greatly. However, many can be implemented quite cost effectively and have long term benefits and effects such as proper yard soil management that typically results in healthier lawns. The watershed evaluated three projects relative to the cost of the increased effect of the infiltration standard to 1.0 inch (see Exhibit C). A local developer also provided an approximate cost of $25,000 per acre for underground treatment systems. Understanding that costs are all over the board pertaining to the many different scenarios and situations, generally the increased costs are not alone significant enough and/or the determining factor of the overall development or City project feasibility. However, if a developer does not want to lose site area for surface ponding, meeting the standards using underground or alternate facilities certainly increases costs comparatively. 4.Other Considerations Recent correspondence with several local developing engineers subsequent to the November 26, 2012, have confirmed our prior indications that most developers understand these new standards, are very aware of them and expect them metro wide. Some concerns related to certain scenarios where it would be difficult to meet the proposed standards. However, these scenarios would be addressed on a case by case basis and could potentially be granted a waiver under certain circumstances that would include lack of permeable soils, high water table, etc. Some cities including Brooklyn Center have been proactive and have constructed off-site regional treatment facilities that can be used for credit as equivalent on-site facilities. Brooklyn — Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust MEMORANDUM - COUNCIL WORK SESSION Center has taken advantage of this type of credit with the construction of the Centerbrook Golf Course ponds that provided significant credits to the Shingle Creek Crossing Development. Another example includes the underground treatment facility constructed by the City at the Regal Theater site. This regional treatment facility provides certain treatment credit for a substantial portion of Brooklyn Center pertaining to future development (see Exhibit D). Other considerations pertaining to redevelopment advantages between communities could also be a point of discussion when providing holistic apples to apples comparison of all development costs. As an example of an advantage Brooklyn Center has over many other communities pertaining to lower development costs is the fact that the City does not have a "park dedication" fee, which typically results in significant additional developer costs. Addressing the many water body impairments must be a multifaceted approach as no single project, strategy or entity can address the multiple complex issues alone. Cities and watersheds have implemented many projects with good success, yet the TMDL goals have not been met. Cities are continuing to work towards addressing these issues by implementing regional type projects and projects that are incorporated into City infrastructure improvement projects. Over the past multiple years, Brooklyn Center has implemented water quality projects including: significant bioinfiltration basins constructed in the medians along Bass Lake Road, multiple underground treatment facilities (grit chambers) included in the City's annual reconstruction projects, pervious concrete boulevards along Dupont Avenue, 639W wetland restoration project, Shingle Creek Restoration project, new storm pond constructed on Gateway Commons property, and many others. Cities are continuing to look at every angle of watershed wide type of programs and projects, both large and small, that will include other retrofit type Best Management Practices that are needed to address the TMDL goals. The cause of these impairments are greatly a result of past development practices. It is only fitting that the responsibility be shared and every opportunity that exists large and small, private and public be capitalized on. Gary Eitel, Business and Development Director, has reviewed the report and concurs with the findings pertaining to the impacts on future land redevelopment in the City of Brooklyn Center. On November 26, 2012, the City Council was previously provided several key components to the draft plan as follows: •Executive Summary •Implementation Plan and Capital Improvement Program •Appendix G — Public Review and Input Process Please reference those previously provided materials as needed. The full plan and appendices are available on the Watershed's website and/or can be made available by City staff upon request. Upon Council's review and consideration, staff anticipates preparing a letter of public comment from the City of Brooklyn Center in response to the Watershed's 60-day comment period. • Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust MEMO NDUM - COUNCIL WO SESSION Policy Issues: Does the City Council support the Third Generation Watershed Management Plan as it relates to the following: •Plan priorities and goals? •Rules and standards and projedreview revisions? •2013-2022 Monitoring Program and education/outreach program? O Implementation Plan and Capital Improvement Program? Council Goals: Strategic: 8. We will encourage citywide environmental sustainability efforts Ongoing: 5. 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Brooklyn Center Regional Treatment area. irti ltitift 4.1/j0J The Shingle Creek and West Mississippi Commissions approved two regional treatment systems that are incorporated into these Rules and Standards. SC2010-04 Gravel Mining Area (GMA) Arbor Lakes Infiltration Credit: Maple Grove The Gravel Mining Area (GMA) at Arbor Lakes in Maple Grove is developing in accordance with a Stormwater Master Plan reviewed and approved by the Shingle Creek Commission. This Master Plan was developed in accordance with the Commission's runoff rate and water quality rules and standards, but before an infiltration requirement was added. There is a large area of the GMA yet to be developed where regional ponds have already been built according to the pre-infiltration requirement. In 2010 the Commission reviewed and approved a plan by the City of Maple Grove to obtain infiltration credits for this new development by constructing biofiltration basins adjacent to four existing regional stormwater ponds. Stormwater from areas that developed prior to the infiltration rule is directed to these new basins. The Commission agreed that these new infiltration basins are adequate to provide regional infiltration for the 553 acres of undeveloped area shown on the attached infiltration credit map. New development in that area will not be required to meet the infiltration standard on site. WM2007-02 Brooklyn Center Regional Treatment In 2007 the City of Brooklyn Center constructed a regional treatment system for a large part of the area that is drained by the 65 111 Avenue trunk storm sewer that outlets to the Mississippi River. This drainage area has little or no treatment. The area is expected to redevelop in the future, and the regional underground treatment system was proposed to provide regional TSS treatment. The treatment device was sized to provide treatment for the equivalent of the runoff from 360 acres. The West Mississippi Commission agreed that future development within that area would not need to provide on-site TSS treatment, and that the TP requirement could be met by infiltrating 0.75 inches of runoff from impervious area. Within the ten year time-of-travel area infiltration is not required, but filtration of the equivalent volume is required if allowed by the Wellhead Protection Plan. Projects will still need to meet rate control, erosion control, and other Commission requirements.